NIST

PUBLICATIONS

Nisr

QC

100

.U57

NO. 881 -5

1996

NIST Special Publication 881-5

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 865

Purchase Order Change

Acknowledgment/Request - Seller

Initiated

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
The National Institute of Standards and Technology was established in 1988 by Congress to "assist industry

in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific discoveries." NIST, originally founded as the National Bureau of Standards in 1901, works to strengthen U.S. industry's

competitiveness; advance science and engineering; and improve public health, safety, and the environment. One of the agency's basic functions is to develop, maintain, and retain custody of the national standards of measurement, and

provide the means and methods for comparing standards used in science, engineering, manufacturing, commerce,

industry, and education with the standards adopted or recognized by the Federal Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic and applied research in the physical sciences and engineering, and develops measurement techniques, test methods, standards, and

related services. The Institute does generic and precompetitive work on new and advanced technologies. NIST's

research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303. Major technical operating units and their principal activities are listed below. For more information contact the Public Inquiries Desk, 301-975-3058.

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'At Boulder, CO 80303. ^Some elements at Boulder, CO 80303.
NIST Special Publication 881-5

Federal Implementation Guideline

for Electronic Data Interchange

ASC XI2 003050 Transaction Set 865

Purchase Order Change

Acknowledgment/Request - Seller

Initiated

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

February 1996

U.S. DEPARTMENT OF COMMERCE

Ronald H. Brown, Secretary

Technology Administration

Mary L. Good, Under Secretary for Technology

National Institute of Standards and Technology

Arati Prabhakar, Director
Reports on Computer Systems Technology

The National Institute of Standards and Technology (NIST)'s Computer Systems Laboratory (CSL)

develops standard and guidelines, provides technical assistance, and conducts research for computers and

related telecommunications systems to advance the effective utilization of information technology

resources. As part of the overall federal effort to establish a single face to industry for conducting electronic

commerce, CSL has been designated as the organization responsible for coordinating the development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by

functional-area experts who create and select options from standard EDI Transaction Sets to yield the

implementations to be used for practical EDI. These ICs are made available to federal agencies and

industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-5

Natl. Inst. Stand. Technol. Spec. Publ. 881-5, 158 pages (Feb. 1996)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1996

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
FOREWORD

In a memorandum of October 26, 1993, the President sought to stimulate the Federal Government's deployment of

Electronic Commerce in order to simplify and streamline the acquisition process. In this regard, the President set forth the following objectives:

0 Exchange acquisition information electronically between the private sector and the Federal Government to tlie maximum extent practicable.

0 Provide businesses, including small, small disadvantaged, and woman-owned businesses, witli greater access to Federal acquisition opportunities.

0 Ensure that potential suppliers are provided simplified access to the Federal Government's EC system.

o Employ nationally and internationally recognized data formats tliat serve to broaden and ease tlie interchange of

data.

0 Use agency and industry systems and networks to enable the government and potential suppliers to excliange

information and access Federal acquisition data.

As part of the Federal Government wide effort to implement EC, NIST has been given the responsibility of coordinating

the development and promulgation of Implementation Conventions for the functional areas ofEC wliich will be deployed

across the Agencies.

Various Agencies have been actively pursuing Electronic Data Interchange (EDI) for several years - the DoD, GSA,

Customs and HHS, for instance, have been particularly active in adopting ANSI X12 standards, and looking ahead to EDIFACT. There became a danger that with fragmentation of usage across tlie Federal Government a significant burden

would be placed on many small businesses to support an unnecessary profusion of formats and conventions.

In the Presidential Memorandum, President Clinton required Federal agencies to implement the use of electronic commerce in Federal purchases as quickly as possible. As the initial step, the President's Management Council (PMC)

Electronic Commerce Task Force (ECHF), chaired by the Administrator, OfiBce of Federal Procurement Policy (OFPP),

chartered the Federal Electronic Commerce Acquisition Team (ECAT) to complete the first milestone of tlie President's memorandum. The PMC assigned the Electronic Commerce Acquisition Team, composed of representatives from

various Federal departments and agencies, the task of defining the architecture for tlie government electronic commerce

acquisition system and identifying the executive departments or agencies responsible for developing, implementing,

operating, and maintaining the Federal electronic system.

Another key step in the implementation of EDI in the Federal Government relies on the definition of

Implementation Conventions (ICs). EDI syntax standards, both ASC X12 and UN/EDIFACT, accommodate a full range of business activities for all industries. A standard is the result of a consensus among a large number of

users, each with its own set of needs. It is a superset intended to meet the diverse requirements of all users. Standards commonly contain more data elements and structure options than any one user or industry needs. Far

too many opportunities exist for inefficient, or ambiguous transactions. Therefore, actual EDI business processes

require implementation conventions (ICs) to fully define transactions. ICs do that by tailoring the use of the standards' segments, data elements, and code values and providing a subset menu of tliose distinct parts. This

Special Publication defines a Federal IC based on ASC X12 Version 3050 and is the result of coordinated

development and adoption within the Federal Government.
I
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1 865 Purchase Order Change

Acknowledgment/Request - Seller Initiated

Functional Group ID=

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of tlie Purchase Order

Change Acknowledgment/Request - Seller Initiated Transaction Set (865) for use within the context of an

Electronic Data Interchange (EDI) environment. The transaction set can be used to convey acceptance or rejection

of changes to a previously submitted purchase order by the seller or to notify the buyer of changes initiated by the

seller to a previously submitted purchase order by the seller.

Notes;

1 . This transaction set can be used by a contractor to: A. Acknowledge, with exception detail, receipt of a draft modification.

B. Accept a draft modification.

C. Reject a draft modification, with or without detail. D. Initiate a change request. E. Cancel a change request.

2. When BCAOl is code 01 or BCA02 is code AT or RJ; only the mandatory segments/data elements, data elements indicated as required under these conditions and the 1/N 1/300 segment need be transmitted.

3. When BCA02 is code RF, only the mandatory segments/data elements, data elements indicated as required

under this condition, the 1/N9/280 loop and the l/Nl/300 segment need be transmitted.

4. When BCA02 is code AE, transmit all mandatory segments/data elements, data elements identified as required

under this condition and any other segment, data element or code necessary to identify the exceptions being taken.

5. When BCA15 is code RQ, use only those segments and data elements that are mandatory or necessary to change

data in the current procurement instrument.

6. When BCAOl is code 22, the transaction set is transmitted in its entirety.

Heading:

Pes. Seg. Req. No. ID Name Des. Max.Use

010 ST Transaction Set Header M 1

020 BCA Beginning Segment for Purchase Order Change M 1 Ackno\A'ledgnient Not Used 030 NTE Note/Special Instruction F 100

040 CUR Currency O 1

050 REF Reference Numbers O >1

Not Used 060 PER Administrative Communications Contact o 3

Not Used 070 TAX Tax Reference O >1

080 FOB F.O.B. Related Instructions o >1

Not Used 090 CTP Pricing Information o >1

Not Used 095 PAM Period Amount 0 10

Loop

Repeat

Notes and Comments

35FED865 (003050) 1 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Not Used 110 CSH Header Sale Condition LOOP SAC

O 1

120 SAC Service, Promotion, Allowance, or Charge

Information o

r\

V

1

1

130 ITD Terms of Sale/Deferred Terms of Sale O 5

140 DIS Discount Detail o 20

Not Used 145 INC Installment Information o 1

150 DTM Date/Time Reference o 10

160 LDT Lead Time o 12

Not Used 180 LIN Item Identification 0 5 nl

Not Used 185 SI Service Characteristic Identification o 2

190 FID Product/Item Description o 200

200 MEA Measurements o 40

210 PWK Paperwork o 25 220 PKG Marking, Packaging, Loading 0 25

Not Used 230 TDl Carrier Details (Quantity and Weight) o 2

240 TD5 o 12 Not I ked 250 TD3 o 12 260

270

TD4

MAN

Carrier Details (Special Handling or Hazardous

Materials or Both) Marks and Numbers

0

o

5

10 275 TXI Tax Information o >1

'577 Maintenance Type

280 N9

Loop^t>-^'9

Rcfbrcncc Wumbcr o

1(rl.'-.

1 290 MSG Message Text o 1000

300 Nl Name o 1

310 N2 Additional Name Information o 2 320 N3 Address Information o 2 330 N4 Geographic Location o 1

Not Used 335 NX2 Real Estate Property ID Component o 3 340 REF Reference Numbers o 12 350 PER Administrative Communications Contact o >1

Not Used 360 FOB F.O.B. Related Instructions o 1 Not Used 370 TDl Carrier Details (Quantity and Weight) 0 2 380 TD5 Carrier Details (Routing Sequence/Transit Time) o 12

Not Used 390 TD3 Carrier Details (Equipment) 0 12 400

410

TD4

PKG

Carrier Details (Special Handling or Hazardous

Materials or Both) Marking, Packaging, Loading

o

o

5

25

Not Used 420 MSG Message Text o >1

Detail:

Pos. No.Seg. ID NameReq.

Des. LoopMax.Use Repeat

Notes and Comments

35FED865 (003050) 2 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

010 POC Line Item Change O 1 Not Used Olg SI Service Characteristic Identification o 5 Not Used 020 CUR Currency o 1 030 P03 Additional Item Detail 0 25

040 CTP Pricing Information 0 >1

Not Used 045 PAM Period Amount o 10 049 MEA Measurements o 40

Product/Item Description 0

lOOfJ 050 PID ' 1 Not Used 060 MEA Measurements o 10

070 PWK Paperwork o 25 080 PKG Marking, Packaging, Loading o 25 090 P04 Item Physical Details o >1

100 REF Reference Numbers o >1

IN 01 USCU 1 1 u Administrative Communications Contact LOOP ID - SAC

o •aJ

Not Used

1 '^n

135 CUR

Service, Promotion, Allowance, or Charge

Information Currency

o

o

11

1

Not Used 140 IT8 Conditions of Sale o 1

150 ITD Terms of Sale/Deferred Terms of Sale o 2

160 DIS Discount Detail 20

Not Used 165 INC Installment Information o 1

Not Used 170 TAX Tax Reference o >1

180 FOB F.O.B. Related Instructions 0 >1

Not Used 190 SDQ Destination Quantity o 500

200 DTM Date/Time Reference o 10

Not Used 230 TDl Carrier Details (Quantity and Weight) o 1

240 TD5 Carrier Details (Routing Sequence/Transit Time) o 12

Not Used 250 TD3 Carrier Details (Equipment) o 12

260

265

TD4

TXl

Carrier Details (Special Handling or Hazardous

Materials or Both) Tax Information LOOP ID - ACK

ou

5

>1

Not Used 270 ACK Line Item Acknowledgment o 1

Not Used 280 DTM Date/Time Reference o I

290 MAN Marks and Numbers 0 10

291 SPI Specification Identifier o >1

292 MSG Message Text o >1

300 AMT Monetary Amount o 1 n2

305 SCH Line Item Schedule o 1

IN 01 usea Tr\ 1 Carrier Details (Quantity and Weight) o

. ..

Not Used 315 TD5 Carrier Details (Routing Sequence/Transit Time) 0 12

Not Used 320 TD3 Carrier Details (Equipment) o 12

Not Used 330 TD4 Carrier Details (Special Handling or Hazardous

Materials or Both) o 5

LOOPED -IDT

35FED865 (003050) 3 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE -FED!

335 LDT Lead Time o 1 Ql Y Quantity o >1

342 MSG Message Text o 1 '1

344 LM Code Source Information o 1 346 LQ Industry Code M >1

350 N9 Reference Number O 1 360 MSG Message Text o 1000

J /U XT 1 Name u 11

XT') Additional Name Information £ 390 N3 Address Information o 2 400 N4 Geographic Location o 1

Not Used 405 NX2 Real Estate Property ID Component o 3

XT—* T T 1 Not used 410 REF Reference Numbers o 12

In 01 USeO rt.K Administrative Communications Contact u

IN 01 useu rKjD F.O.B. Related Instructions r\U 1

/I "J c COT J Line Item Schedule (J 200

Not Used 440 TDl Carrier Details (Quantity and Weight) o 2 450 TD5 Carrier Details (Routing Sequence/Transit Time) 0 12

Not Used 4oU 1 Uj Carrier Details (Equipment) u

470 TD4 Carrier Details (Special Handling or Hazardous

Materials or Both) O 5

480 PKG Marking, Packaging, Loading

M3K3Ejt)!::K:liKl::¥:

:

o 25

485 LDT Lead Time o 1 486 MAN Marks and Numbers o 10 487 QTY Quantity o 5 488 MSG Message Text o 1

Not Used AC\n C I XT aLN ouoiine Item Uetail u

11

Not Used jW CI Service Characteristic Identification KJ

CJ

Not Used riU Product/Item Description U lUUU

Not Used 520 P03 Additional Item Detail O 25

Not Used 522 CTP Pricing Information o 25

Not Used 523 PAM Period Amount o 10

Not Used 530 ACK Line Item Acknowledgment o 104

Not Used 540 SAC

:v: :v:»55S*SS«-kS': Service, Promotion, Allowance, or (.narge Information o 1

Not Used 545 CUR Currency o 1

Not Used 550 DTM Date/Time Reference 0 10

Not Used 554 P04 Item Physical Details o 1

Not Used 557 TAX Tax Reference o 3

Not Used 560 Nl Name 1

35FED865 (003050) 4 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Not Used 570 N2 Additional Name Information o 2 Not Used 580 N3 Address Information o 2

Not Used 590 N4 Geographic Location o I Not Used 600 NX2 Real Estate Property ID Component o 3 Not Used 610 REF Reference Numbers o 12 Not Used 620 PER Administrative Communications Contact o 3

Summary:

Pes. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

010 CTT Transaction Totals M 1 n3 020 AMT Monetary Amount 0 5 n4 030 SE Transaction Set Trailer M 1

Transaction Set Notes

1. If segment LIN is used, do not use LINOL

2. If AMT is used in the detail area, then AMTOl will = 1 and AMT02 will indicate total line amount as

calculated by the sender.

3. Number of line items (CTTOl) is the accumulation of the number of POC segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (POC03) for each POC segment.

4. When AMT is used, then one occurrence of AMTOl will = TT and AMT02 will indicate total transaction

amount as calculated by the sender.

35FED865 (003050) 5 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number.

1 The transaction set identifier (STOl) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810

selects the invoice transaction set).

Data Element Summary

Ref. Data

Des. Element Name Attributes

» STOl 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set. 865 XI 2. 16 Purchase Order Change

Acknowledgment/Request - Seller Initiated » ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set This unique control number is assigned by the originator ofthe transaction set or by the originator's application program. This same number is carried in SE02.

35FED865 (003050) 6 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes:

BCA Beginning Segment for Purchase Order Change Acknowledgment

020

Heading

Mandatory

1To indicate the beginning of the purchase order change acknowledgment transaction set and transmit identifying nmnbers and dates.

1 BCA06 is the date assigned by the purchaser to purchase order. 2 BCA09 is the seller's order number.

3 BCA10 is the date assigned by the sender to the acknowledgment.

4 BCA11 is the date of the purchase order change request.

5 BCA12 is the order change acknowledgment date. Comments:

»

Ref. Pes. BCAOl

Data

Element

353

BCA02 587

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set. Use to identify the purpose ofthe transaction set. GO Original

01 Cancellation Use to indicate a cancellation ofa previously

transmitted change request.

07 Duplicate Use to indicate a duplicate acknowledgment or change

request.

22 Information Copy

Use to indicate an information copy ofa contractor

initiated change request being sent to either the buying

activity or to the Contract Administration Activity.

Acknowledgment Type O ID 2/2

Code specifying the type of acknowledgment.

y. Use only in response to a draft modification.

2. When contractor initiated changes are being transmitted, BCA 02 is not used. AC Acknowledge - With Detail and Change

Use to indicate a draft modification is being

acknowledged with detail and changes. Use this code

only ifBCHN in the applicable 860 transaction set was code AC.

AD Acknowledge - With Detail, No Change

Use to indicate a draft modification being

acknowledged with detail and no change. Use this code only when BCH14 in the applicable 860

transaction set was code AC or AD.

AE Acknowledge - With Exception Detail Only

Use to indicate a draft modification is being

acknowledged without detail or change. Use this code

35FED865 (003050) October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

» BCA03

BCA04

BCA05

» BCA06

BCA07

only when BCH14 in the applicable 860 transaction set was code AC, AD, orAK.

AK Acknowledge - No Detail or Change

Use to indicate a draft modification is being

acknowledged with no detail or change. Use this code

only when BCH14 in the 860 transaction set was code

AK.

AT Accepted Use to indicate acceptance ofa draft modification.

Use this code only ifBCHN in the applicable 860

transaction set was code AC, AD, AK, or AT. RF Reject with Exception Detail Only

Use to indicate a rejection ofa draft modification with an explanation for the rejection. Provide the explanation for the rejection in the I/N9/280 loop.

RJ Rejected - No Detail

Use to indicate a draft modification is being rejected.

No detail or explanation is being provided.

324 Purchase Order Number M AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser. Enter the purchase order number, contract number (including Federal Supply

Schedules, GSA Schedules and all other basic contracts), EPA number, Grant,

Lease, or Agreement number. This number is carried in BEG03 and is always

the Procurement Instrument Identification Number (PUN) for DoD or the equivalent expression for Civilian Agencies. This is never the number ofa

delivery order, call or release against a basic aM'ard instrument. That number is carried in BCA04. This number shall be transmitted without dashes. 328 Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by the

parties involved in the transaction. Enter the number ofa release, call or delivery order against a basic award

instrument. This number is carried in BEG04 and is always the Supplemental

Procurement Instrument Identification Number (SPUN) for DoD or the equivalent expression for Civilian Agencies. This number shall be transmitted

without dashes. 327 Change Order Sequence Number O AN 1/8 Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set. Use to identify the official modification number that is cited in BCH05 ofthe 860 transaction set. This IS NOT the draft working number.

373 Date M DT 6/6 Date (YYMMDD).

When BCA 15 is code RQ, enter the date ofthe award instrument to which a change is being requested (either the document specified in BEG03 or BEG04).

Ifboth BEG03 and BEG04 contain a number, enter the date ofthe award

instrument identified in BEG04. IfBEG04 does not contain a number, enter the date ofthe mvard instrument identified in BCH03.

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number).

77;/'.? data element is REQUIRED when BCA 15 is code DG. Cite the number

from BCH07 ofthe draft modification.

35FED865 (003050) 8 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

BCA08 367 Contract Number O AN 1/30 Contract number.

Use to identify the Small Business Administration (SBA) contract numberfor an 8a Set-Aside. BCA09 127 Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier. Use to identify a number assigned by the contractor to each transmission ofthe 865. Each successive transmission ofa response to the same draft modification

shall carry a sequential suffix number, e.g., -1, -2, -3, etc. 373 Date O DT 6/6

Date (YYMMDD).

373 Date O DT 6/6 Date (YYMMDD).

373 Date O DT 6/6

Date (YYMMDD).

Use to identify the date ofthe transmission. WJien BCA 01 is code 22 this is the date ofthe original transmission.

92 Purchase Order Type Code O ID 2/2

Code specifying the type of Purchase Order.

Refer to 003050 Data Element Dictionary for acceptable code values. 786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following. Use to identify the highest level ofgovernment security classification or commercial protection level applicable to the data contained the requested

change (BCA 15 is code RQ). Ifthe requested change has both a government

security classification and a commercial protection level, the government

security classification takes precedence and shall be cited in this data element. Ifthe requested change contains data that has a commercial protection level assigned by the contractor, that data can also be identified in the 2/SPI/29I

segment.

06 Supplier Proprietary 11 Competition Sensitive 92 Government Confidential

93 Government Secret 94 Government Top Secret BCA15 640 Transaction Type Code O ID 2/2

Code specifying the type of transaction. Use to identify the intent ofthe 865 that is being transmitted.

X BCAIO

X BCAll

» BCA12

X BCA13

BCA14

07

DG

Budget

Use to indicate a requestfor additionalfunds is being

submitted. A request has been submitted to ASCX12 to add a code for "Requestfor A dditional Funds. " If

approved, this code will be available for use in the ASC X12 Version/Release that is issued in January

1996. In the meantime, use this code. Response

A reply to an inquiry

Use to indicate a response to a draft modification is being transmitted.

35FED865 (003050) 9 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

RQ Request

Use to indicate a contractor initiated change request.

35FED865 (003050) 10 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: Currency

Position: 040

Loop:

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To specify the currency (dollars, pounds, francs, etc.) used in a transaction. Notes: 1. Use this segment to identify the foreign currency in which the award instrument or

modification is issued and the currency in which payment is to be made.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When EGA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes:

Semantic Notes: Comments:

1 IfCUR08 is present. then CUR07 is required. 2 If CUR09 is present. then CUR07 is required.

3 If CURIO is present, then at least one of CUR11 or CUR 12 is required.

4 IfCURU is present. then CURIO is required.

5 If CUR12 is present. then CURIO is required. 6 IfCUR13 is present. then at least one of CUR14 or CUR 15 is required. 7 If CUR14 is present. then CUR13 is required.

8 If CUR15 is present. then CUR13 is required.

9 If CUR16 is present. then at least one of CUR 17 or CUR 18 is required.

10 If CUR17 is present, then CUR16 is required. 11 If CUR18 is present. then CUR16 is required.

12 If CUR19 is present. then at least one of CUR20 or CUR21 is required.

13 If CUR20 is present. then CUR 19 is required.

14 lfCUR21 is present. then CUR19 is required.

See Figures Appendix for examples detailing the use of the CUR segment.

Data Element Summary

»

»

Ref. Des. CUROl

CUR02

CUR03

CUR04

CUR05

Data

Element

98

100

Name Attributes

280

98

100

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

BY Buying Party (Purchaser)

Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified.

Use to identify the currency in which the award instrument or modification is issued ifother than U.S. dollars. Exchange Rate O R 4/6

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual PR Payer

Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified.

35FED865 (003050) 11 October 1, 1995
Federal 865 - Purchase Order Change AcknowIedgmentyRequest - Seller Initiated RELEASE - FEDl

Use to identify the currency in which payment will be made ifother than U.S.

dollars. X CUR06 669 Currency Market/Exchange Code 0 ID 3/3

Code identifying the market upon which the currency exchange rate is based. Refer to 003050 Data Element Dictionary for acceptable code values. X CUR07 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. X CUR08 373 Date 0 DT 6/6 Date (YYMMDD).

X CURQ9 337 Time 0 TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD - hundredths (00-99)

X CURIO 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. X CURll 373 Date X DT 6/6 Date (YYMMDD).

X CUR12 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

X CUR13 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. X CUR14 373 Date X DT 6/6 Date (YYMMDD).

X CUR15 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD - decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

X CUR16 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. X CUR17 373 Date X DT 6/6 Date (YYMMDD).

X CUR18 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M - minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

X CUR19 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. Refer to 003050 Data Element Dictionary for acceptable code values. X CUR20 373 Date X DT 6/6 Date (YYMMDD).

X CUR21 337 Time X TM 4/8

Timp 1 ilil^ fvnrpccf'H WAUICooWVJ. inIll '7d.-liniir llUUl flnplf ClUvIV timp Llill^ do5ic fnllnvvQ* IVJllUVVo. T-TT-lA/lA/f A XJ. liV JJ. vl^ c\r \jl T-ITTN/IA/f^^ 1 iX li VllVlkJ O nr ^ ^1 HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

35FED865 (003050) 12 October 1, 1995
Federal 865 - Purchase Order Change AcknowledgmentyRequest - Seller Initiated RELEASE - FEDl

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

35FED865 (003050) 13 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: REF Reference Numbers

Position: 050

Loop:

Level: Heading

Usage: Optional

Max Use: >1

Purpose: To specily identifying numbers.

Notes: 1. Use this l/REF/050 segment to identify reference numbers that apply to all the line items. If reference numbers vary by line item, use the 2/REF/lOO segment.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Pes. Element Name Attributes

» REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

2Y Wage Determination Use to indicate a Department ofLabor Wage

Determination number.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Ifa SOW is part ofthe modification or procurement

instrument, the PWK segment can be used to indicate

how the SOW is being provided.

97 Package Number

A serial number indicating unit shipped

AH Agreement Number

Use to indicate a Union Agreement.

CR Customer Reference Number

Use to indicate the internal number the contractor assigned to the buying party.

DG Drawing Number

DS Defense Priorities Allocation System (DPAS) Priority

Rating

IJ Standard Industry Classification (SIC) Code

Use to indicate the Standard Industrial Classification (SIC) Code applicable to the modification.

IQ End Item When BCA 15 is code RQ, use to indicate the end item

to which a requested change applies.

K4 Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

35FED865 (003050) 14 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

thereby assists the contractor in making performance

decisions and assists in making production surveillance

decisions Use to indicate the surveillance criticality designator

applicable to the modification or award instrument.

K6 Purchase Description

LT - Lot Number

NI Military Standard (MIL-STD) Number

NJ Techmcal Document Number

NL Technical Order Number

P4 Project Code

Use to indicate the project number applicable to the modification or award instrument.

PR Price Quote Number

Use to indicate the contractor's bid, quote or proposal

number.

QC Product Specification Document Number

Model designation of replacement component

52 Military Specification Number (MILSPEC)

53 Specification Number

Use to specify a specification number other than an MIL-SPEC. When used, identify the specification in REF03.

TN Transaction Reference Number

Use to indicate the unique reference number ofa

related transaction set. TP Test Specification Number

VW Standard

Use to indicate a standard other than a MIL-STD.

When used, identify the standard in REF03.

ZZ Mutually Defined Use to indicate another type ofreference number.

When used, identify the nature ofthe number in REF03.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Ifa document has a revision or extension, the document number and the revision or extension number should be concatenated and cited in this data

element. REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

I. Use, ifnecessary, to carry additional information applicable to a reference

number cited in REF02.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set.

35FED865 (003050) 15 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE -FED!

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

FOB F.O.B. Related Instructions

Syntax Notes:

Semantic Notes:

080

Heading

Optional

>1

To specify transportation instructions relating to shipment

1. Use this l/FOB/080 segment if the FOB point and the acceptance location apply to all of the line items. When the FOB point and/or acceptance location varies by line item, use the 2/FOB/180 segment.

2. This segment is not used when the procurement instrument or modification is for a

service without deliverables or construction.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

123

4

123

4

If FOB03 is present, then FOB02 is required.

If FOB04 is present, then FOB05 is required.

If FOB07 is present, then FOB06 is required.

If FOB08 is present, then FOB09 is required.

FOBOl indicates which party will pay the carrier. FOB02 is the code specifying transportation responsibility location. FOB06 is the code specifying the title passage location. FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Data Element Summary

Ref. Pes. FOBOlData

Element Name

146 Shipment Method of Payment

Code identifying payment terms for transportation charges.

Attributes

M ID 2/2

BP

PE

PP

PS

Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a

specified location (origin or destination location) Use to indicate a Government Bill ofLading (GBL) will be issued. Prepaid and Summary Bill Use when transportation charges are to be prepaid by

the seller, are not included in the unit price, and are to be invoiced periodically.

Prepaid (by Seller)

Use to indicate that transportation charges are not included in the unit price but are prepaid and are to be

added as a separate item on this instrument's invoice. Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a

specified location (origin or destination location)

35FED865 (003050) 16 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

FOB02

X

X

FOB03

FOB04

FOB05

FOB06

Use to indicate transportation charges are included in the unit price.

309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the FOB point.

DE Destination (Shipping)

FV ' Free Alongside Vessel (Free On Board [F.O.B.] Point) rr Intermediate FOB Point

A location indicating the point of destination is not the origin or final destination but rather at some other

point Use to indicate the FOB point is a freightforwarder.

I Provide the address in the Nl loop, citing code IC in NlOl.

KE Port of Embarkation

Use to indicate that the FOB Point is an overseas port

ofembarkation, either aerial or water, for delivery of

governmentfurnished completed end items. Provide the address in the Nl loop, citing code KX in NlOl.

KL Port of Loading

Use to indicate that the FOB Point is a port ofloading.

Provide the address in the Nl loop, citing code KX in NlOl.

KP Government Furnished Property FOB Point

Use to indicate that the FOB point isfor delivery of

Government Furnished Property. Provide the address

in the Nl loop, citing code KX in NlOl.

OR Origin (Shipping Point)

ZZ Mutually Defined Use to indicate another FOB point, i.e., neither at origin nor at destination. Provide the address in the Nl

loop, citing code KX in NlOl.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms. Refer to 003050 Data Element Dictionary for acceptable code values. 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility.

Refer to 003050 Data Element Dictionary for acceptable code values. 309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the acceptance point. This code also identifies the inspection

location unless NlOl in the l/Nl/300 loop is code LI. DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

Use to indicate the acceptance point is neither at origin nor at destination. Provide the acceptance point

address in the Nl loop, citing code KZ in NlOl;

provide the inspection point in another iteration ofthe 35FED865 (003050) 17 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

A^7 loop, citing code LI in NlOl.

X FOB07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. X FOB08 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes. Refer to 003050 Data Element Dictionary for acceptable code values. X FOB09 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

35FED865 (003050) 18 October 1, 1995
Federal 865 • Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment: SAC Service, Promotion, Allowance, or Charge Information

Position: 120

Loop: SAC

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

Notes: 1. Use this l/SAC/120 segment to identify services, or non-CLIN charges and, if applicable, quantities, applicable to all of the line items. If the services, or non-CLIN

charges vary by line item, use the 2/SAC/130 segment.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instnunent.

Syntax Notes: 1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required. 4 If either SAC09 or SACIO is present, then the other is required. 5 If SACl 1 is present, then SACIO is required. 6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC14 is present, then SAC13 is required.

imantic Notes: 1 If SACO 1 is A or C, then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SACIO and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SAC 11 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 5 SAC13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 6 SAC 14 is used in conjunction with SAC 13 to identify an option when tliere is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis

Amount." It is represented in the SAC segment in SACIO using the qualifier DO - Dollars in SAC09.

»

Ref. Pes. SACOl

Data Element Summary

Data

Element

248

Name Attributes

Allowance or Charge Indicator M ID

Code which indicates an allowance or charge for the service specified.

A Allowance

C Charge

N No Allowance or Charge

Use to indicate there is no charge for the service

1/1

35FED865 (003050) 19 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

specified.

SAC02 1300 Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Any code may be used but the listed codes are preferred.

A880 Cancellation Charge

Use to indicate the cancellation ceiling amountfor a multi-year award.

B180 Cleaning Charge

B610 Container Service Charge USA/Canada

Use to indicate a reusable container. B870 Customs Charge

C240 Disconnect Charge

C330 Distribution Fee

C370 Diversion Charge

C880 Expediting Premium

D500 Handling

D530 Hazardous Cargo Charge

D660 Hook-up charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

D900 Installation E340 Less Than Truckload (LTL) Charge

Use to indicate a charge for a less than carload or truckload. E400 Loading (Labor Charges)

FI50 Packaging Service

F460 Postage

F560 Premium Transportation

F830 ProofofDelivery

Use to indicate a charge for preparation ofa DD Form 250. G030 Reconnect charge

G350 Rents and Leases G470 Restocking Charge

G530 Rework

G580 Royalties

G660 Scrap Allowance

G740 Service Charge

G760 Set-up

HI 70 Special Tooling Charge

H430 Storage

H540 Supplemental Items Use to indicate Contractor Acquired Parts (CAP).

H550 Surcharge

H990 Testing Services Charge

1260 Transportation Direct Billing

1380 Unloading (Labor Charges)

1590 Warranties

Refer to 003050 Data Element Dictionary for acceptable code values. X SAC03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. X SAC04 1301 Agency Service, Promotion, Allowance, or Charge Code X AN 1/10

Agency maintained code identifying the service, promotion, allowance, or charge

35FED865 (003050) 20 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

SAC05 610 Amount O N2 1/15

Monetary amount. SAC06 378 Allowance/ Charge Percent Qualifier X ID 1/1 Code indicating on what basis allowance or charge percent is calculated. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. SAC07 332 Percent X R 1/6 Percent expressed as a percent

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

SAC08 118 Rate OR 1/9 Rate expressed in the standard monetary denomination for the currency

specified

SAC09 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. SACIO 380 Quantity X R 1/15

Numeric value of quantity.

Ifapplicable, use to identify the quantity to which the amount in SAC05

applies. SAC10/11 can be used together to specify a quantity range to which the amount in SAC05 applies.

SACll 380 Quantity O R 1/15

Numeric value of quantity.

SAC12 331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge.

Refer to 003050 Data Element Dictionary for acceptable code values. SAC13 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

SAC14 770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered. SAC15 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

35FED865 (003050) 21 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED!

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

ITD Terms of Sale/Deferred Terms of Sale

130

Heading

Optional

5To specify terms of sale.

1. Use this segment to identify discounts applicable to the entire procurement

instrument.

Syntax Notes:

Semantic Notes:

Comments:

X

X

X

X

X

Ref. Pes. ITDOl

ITD02

ITD03

X ITD04

ITD05

ITD06

ITD07

ITD08

ITD09

ITDIO

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required. 2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

3 If ITD09 is present, then at least one of ITDIO or ITD 1 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITDOl is 04, then ITD07 or ITD09 is required and either ITDIO or ITDll is required; if the code in ITDOl is 05, then ITD06 or ITD07 is required.

Data

Element

336

333

338

370

351

446

386

362

388

389

Data Element Summary

Name Attributes

O ID 2/2

1/2

1/6

Terms Type Code

Code identifying type of payment terms. Refer to 003050 Data Element Dictionary for acceptable code values. Terms Basis Date Code O ID

Code identifying the beginning of the tenns period.

Refer to 003050 Data Element Dictionary for acceptable code values. Terms Discount Percent O R

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date.

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned. Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned. Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due. Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable).

Terms Discount Amount O N2 1/10 Total amount of terms discount. Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due. Deferred Amount Due X N2 1/10

Deferred amount due for payment.

35FED865 (003050) 22 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

X ITDll 342 Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent.

X ITD12 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. X ITD13 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the ma.xinium day of

the month being referenced. X rn)14 107 Payment Method Code O ID 1/1 Code identifying type of payment procedures.

Refer to 003050 Data Element Dictionary for acceptable code values. X ITD15 954 Percent O R 1/10

Percentage expressed as a decimal.

35FED865 (003050) 23 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: Discount Detail

Position: 140

Loop:

Level: Heading

Usage: Optional

Max Use: 20

Purpose: To specify the exact type and terms of various discount information. Notes: 1. Use this l/DIS/140 segment to identify volume discounts that apply to all of the line items or to the entire order that are based on the dollar value purchased. Use the 2/DIS/160 segment if the discount varies by line item.

2. Use the 1/N9/280 segment, with N901 citing code Li, and the l/MSG/290 segment to specify other volume or promotional discounts that apply to all of the line items or the

entire order.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCAI5 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: Semantic Notes: 1 DIS05 is the minimum for application of the discount. 2 DIS06 is the maximum for application of the discount. Comments:

Data Element Summary

Ref. Des. » DISOl

»

»

»

»

DIS02

DIS03

DIS04

DIS05

DIS06

Data

Element

653

654

655

656

657

657

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount. Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Control Limit M NO 1/10

Amount or time associated with application of the discount. Discount Control Limit O NO 1/10

Amount or time associated with application of the discount.

35FED865 (003050) 24 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: DIM Date/Time Reference

Position: 150

Loop:

Level: Heading

Usage: Optional

Max Use: 10 Purpose: To specify pertinent dates and times. Notes: 1. Use this l/DTM/150 segment to identify dates that apply to all of the line items. When the dates vary by line item, use the 2/DTM/200 segment.

2. This segment can be used to provide a required delivery date when it is expressed as an actual date. If the delivery schedule is expressed as a set time period after the occurrence of some event, use the I/LDT/160 segment.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCAI5 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

» DTMOl 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 017 Estimated Delivery

063 Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before Use to indicate that deliveries cannot be made before a

specified date and/or time. 065 1st Schedule Delivery

066 1st Schedule Ship

069 Promised for Delivery Use to indicate the exact date the contractor proposes

to make delivery.

075 Promised for Delivery (Prior to and Including) Use to indicate the date on or before which the contractor proposes to make delivery.

078 Promised for Delivery (Week of) When this code is used, cite the beginning day ofthe week. 093 Contract Expiration

Use to indicate the expiration date for a requirements

or indefinite quantity type procurement instrument. 174 Month Ending

Use to indicate a delivery requirement on the last day

35FED865 (003050) 25 October I, 1995
Federal 865 - Purchase Order Change AcknowledgmentyRequest - Seller Initiated RELEASE - FEDl

ofthe specified month.

193 Period Start Use to indicate the start ofa period ofperformance.

194 Period End

Use to indicate the end ofa period ofperformance.

227 Lease Term Start 228 Lease Term End

276 Contract Start The start date for a contract Use to indicate the commencement date ofan Agreement or an IDC award instrument.

279 Contract Completion

The finish date for a contract Use to indicate the completion date ofan Agreement or an IDC award instrument.

368 Submittal Date an item was submitted to a customer When REFOl is code TN, use to indicate the date ofa

related transaction set. 375 Delivery Start The date that deliveries will begin

Use to indicate the start date for deliveries when the

total quantity is to be delivered during a specified time

period.

376 Delivery End

The date that deliveries will end

Use to indicate the end datefor deliveries when the

total quantity is to be delivered during a specified time

period.

800 Midpoint of Performance

Use to indicate the date when halfthe effort in terms of

dollars or hours will be completed.

937 Department of Labor Wage Determination Date

Use to indicate the date ofa Department ofLabor

Wage Determination.

DTM02 373 Date X DT 6/6

Date (YYMMDD).

DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the timefor a delivery. Specify the time only in HHMMformat.

DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Use only when DTM03 is used to express a time. CT Central Time

35FED865 (003050) 26 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller hiitiated RELEASE- FED 1

DTM05

DTM06

DTM07

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

FT Pacific Time

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY).

1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

1. Use any code.

2. Use to qualify a date when necessary to express the date in other than

YYMMDDformat. Use also, to qualify a range ofdates or times. Refer to 003050 Data Element Dictionary for acceptable code values. 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times. Use to identify a time range for deliveries on a specified date, e.g., use code

RTM in DTM06 to qualify a delivery time range for March 30, 1994 between

1:00 PMand 4: 00 PM local time. Use DTMOl/02 to convey the March 30,

1994 date.

35FED865 (003050) 27 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

LDT Lead Time

160

Heading

Optional

12 To specify lead time for availability of products and services.

1. Use this l/LDT/160 segment if the delivery schedule applies to all of the line items

and there will be only one delivery of the total quantity. If the delivery schedule varies by line item or more than one delivery will be required for the total quantity, use the 2/LDT/335 loop. If the line item delivery schedule differs by ship-to addressee, use the 2/LDT/485 loop.

2. Use this segment when the delivery schedule is expressed as a set time period after the occurrence of some event. The previous DTM segment is used when the required

delivery date is an actual date.

3. This segment can also be used to specify when the midpoint of the proposed elTort will be reached.

Syntax Notes: Semantic Notes: Comments:

4. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

5. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 LDT04 is the eflfective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

Ref. Pes. » LDTOlData

Element

345

» LDT02

» LDT03

Data Element Summary

Name

Lead Time Code

Code indicating the time range.

Attributes

M ID 2/2

380 Quantity

AA From date of PO receipt to sample ready.

AD From date of sample approval to first product shipment.

AE From date of PO receipt to shipment.

AF From date of PO receipt to delivery.

AP From Date of Award to Midpoint of Effort AV From Date of Award to Date of Latest Delivery

AW From Date of Award to Date of Earliest Delivery

AX From Date of Award to Date of Completion

AY From Date of Award to Date of Delivery

AZ From Date of Receipt of Item to Date of Approval of Item M R 1/15

Numeric value of quantity.

344 Unit of Time Period or Interval

Code indicating the time period or interval CY Calendar Year

DA Calendar Days

M ID 2/2

35FED865 (003050) 28 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

KK Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

LDT04 373 Date O DT 6/6 Date (YYMMDD).

Use to cite a date relevant to the lead time. For example, the start date ofthe cited activity.

35FED865 (003050) 29

I

October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes:

PID

190

Product/Item Description

Heading

Optional

200

To describe a product or process in coded or free-form format

When BCA15 is code RQ, if necessary, use to describe the requested change.

Semantic Notes:

1 If PED04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A "N" indicates it does not apply. Any other value is indeterminate.

Comments: 1 If PIDOI = "F", then PID05 is used. If PIDOl = "'S", then PID04 is used. If PIDOl = ^"X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Ref. Pes. proolData

Element

349

Attributes

M ID 1/1

PID02

PID03

PID04

PID05

proo6

PID07

750

559

751

352

752

822

Data Element Summary

Name

Item Description Type

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic. Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set. Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

35FED865 (003050) 30 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

X PID08 1073 Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 31 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: MEA Measurements

Position: 200

Loop:

Level: Heading

Usage: Optional

Max Use: 40

Purpose: To specify physical measurements or counts, including dimensions, tolerances,

variances, and weights (See Figures Appendix for example of use of COOl.)

Notes: I. Use this l/MEA/200 segment to provide information that applies to all of the line items. If the information varies by line item, use the 2/MEA/049 segment.

2. This segment can be used to specify tlie variations in quantity pennitted; and for requirements or an indefinite quantity type procurement instruments, the minimum/maximum quantity per order, the maximum that may be ordered during a

specified time period, and the minimum and maximum obligations of the government

and contractor.

Syntax Notes:

Semantic Notes: Comments:

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

12

3

4

5

11

At least one of MEA03 MEA05 MEA06 or MEAOS is required.

If MEA05 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEAOS or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed use MEA05 as tlie negative (-) value and MEA06 as the positive (+) value.

Ref. Pes. MEAOl

Data

Element

737

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID

Code identifying the broad category to which a measurement applies

Use any code.

2/2

BT Batch Limits

Use to indicate the minimum and maximum limits ofthe government's

obligation to order either in terms ofdollars or quantity under a requirements

or indefinite quantity type award instrument, a task order or a delivery order. Use MEA04-COOl 01 to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum and the maximum.

CT Counts

Use to indicate variations in quantity when expressed as a discrete quantity.

Specify the quantity under and/or over in MEA 05/06.

DE Defects

Use to indicate a warranty period.

LT Lot Limits

35FED865 (003050) 32 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Use to indicate the minimum and maximum limits ofthe contractor's obligation

either in terms ofdollars or quantity to deliver under a requirements or

indefinite quantity type award instrument. Do not use for a purchase order or a

delivery order. Use MEA04-C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum and the maximum.

OL Order Limits

Use to indicate the maximum that the government may orderfrom a

requirements, or indefinite quantity award instrument in a specified time

period. Do not usefor a purchase order or a delivery order. Use MEA 03 to identify the quantity, MEA04-C0010J to identify the unit ofmeasure, and

MEA04-C00104 to identify the time period.

PM Permitted

Use to indicate the minimum or maximum quantity or dollars permitted per

order against a requirements or an indefinite quantity type award instrument. Do not use for a purchase order or a delivery order. Use MEA 04-COOlO] to identify the unit ofmeasure (dollars, each, etc.) and use ME1A05/06 to specify

the minimum and the maximum.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code. MX Maximum

Mien MEAOl is code OL, use to indicate the maximum amount that can be

ordered in a specified period oftime. PO Percent ofOrder (-, +) Use to indicate the variation in quantity permitted when it is expressed as a

percent ofthe quantity ordered. Specify the percent under and/or over in MEA05/06.

RY Ratio

When BCH12 in the 860 transaction set is code CA, CB, CH, FB, FC, FF, or EG, use to indicate the proposed Government and contractor share ratio. Identify the Government share in MEA05 and the contractor share in MEA 06.

TT Time

Use to indicate the length ofa warranty period. Specify the length oftime in MEA 03 and the time period in MEA 04-COOl OL

Refer to 003050 Data Element Dictionary for acceptable code values. MEA03 739 Measurement Value X R 1/20

The value of the measurement. MEA04 COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for e.xamples of

use.)

7. This composite unit ofmeasure can be used to indicate the maximum that may be ordered during a specified period oftime under a requirements or

indefinite quantity type procurement instrument.

35FED865 (003050) 33 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

» COOlOl

X C00102

X C00103

C00104

X COO 105

X C00106

X C00107

X C00108

X C00109

X COOllO

X COOlll

X C00112

X C00113

X C00114

X C00115

355

1018

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

2. For example: Ifthe maximum that can be ordered per quarter is 10, 000

each, thenMEAOl would cite code OL, MEA02 would cite code A^, MEA03

would cite 10.000, MEA04-C00101 would cite code EA, and MEA04-C00104

would cite code Ql.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. O R 1/15

O R

O ID

1/10

2/2

1/15

1/10

Exponent

Power to which a unit is raised. Multiplier

Value to be used as a multiplier to obtain a new value. Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R

Power to which a unit is raised. Multiplier O R

Value to be used as a multiplier to obtain a new value. Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R

Power to which a unit is raised. Multiplier O R

Value to be used as a multiplier to obtain a new value. Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R

Power to which a unit is raised. Multiplier OR

Value to be used as a multiplier to obtain a new value. Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R

Power to which a unit is raised. Multiplier O R

Value to be used as a multiplier to obtain a new value.

1/15

1/10

1/15

1/10

1/15

1/10

35FED865 (003050) 34 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

MEA05 740 Range Minimum X R 1/20

The value specifying the minimum of the measurement range.

1. When MEA 01 is code CT or MEA02 is code PO, use to specify the variation

in quantity under.

2. When MEAOl is code BT, LT, or PM, use to specify the minimum amount or

quantity.

3. When MEA02 is RY, use to specify the proposed Government share.

4. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

MEA06 741 Range Maximum X R 1/20

The value specifying tlie maximum of the measurement range.

1. When MEAOl is code CT or MEA 02 is code PO, use to specify the variation

in quantity over.

2. When MEAOl is code BT, LT, or PM, use to specify the maximum amount or

quantity.

3. When MEA02 is RY, use to specify the proposed contractor share.

4. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

MEA07 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement vaUie. Refer to 003050 Data Element Dictionary for acceptable code values. MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. MEAIO 1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 35 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment

Position

Loop

Level

Usage

Max Use,

Purpose

Notes

Syntax Notes: Semantic Notes: Comments:

PWK Paperwork

210

Heading

Optional

25

To identify the type and transmission of paperwork or supporting information.

1. Use the l/PWK/210 segment when the paperwork information applies to all the line items. Use the 2/PWK/070 segment if the information varies by line item.

2. Use this segment to identify paperwork required to pass between the buyer and the

seller and how that paperwork is to be transmitted.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Data Element Summary

Ref. Data

Des. Element Name Attributes

» PWKOl 755 Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item. Use to identify the type ofpaper work that the contractor is providing or must

provide.

25 Purchase Plan

Use to indicate a make or buy plan.

35 Subcontractor Plan

AE Attaclmient

Use to indicate some additional document, e.g., list of

governmentfurnished property, related to the procurement instrument or modification is being sent by means other than within the transaction set. Specify

the nature ofthe document in PIVK07.

CI Cost Data Summary

Use to indicate non-certified cost andprice data. C5 Certified Cost and Price Data

C6 Wage Determination

When used, identify the Wage Determination number in the l/REF/050 segment using code 2Y in REFOl.

CP Certificate of Compliance (Material Certification)

Use to indicate a Certificate of Conformance.

CX Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, perfonnance,

actual, cost variance, schedule variance, budget at 35FED865 (003050) 36 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

complete, estimate at complete, and variance at complete at specified levels of the work breakdown

structure. CY Contract Fimds Status Report (CFSR)

Status report for ftmds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs. DW Drawing(s)

Fl Cost Performance Report (CPR) Format 1. Detailed contract status report including current

reporting month values at specified levels of the work

breakdown structure. F2 Cost Periformance Report (CPR) Format 2. Detailed contract status report at specified levels of the organization breakdown structure. F3 Cost Performance Report (CPR) Format 3. Contract baseline report that summarizes changes to the contract over a given reporting period with

beginning and ending values. F4 Cost Performance Report (CPR) Fonuat 4. Contract resource summary report that forecasts labor requirements for the remainder of a contract. F5 Cost Performance Report (CPR) Fonnat 5.

• Contract summary or detail report explaining

significant cost or schedule variances. IT Certified Inspection and Test Results. MR Material Inspection and Receiving Report.

MS Material Safety Data Sheet. PD Proof of Delivery. PJ Purchasing Specification.

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments.

Use to indicate a Statement of Work (SOW).

PP Proposal.

SD Support Data for a Request for Quote. Use to indicate supporting technical documentation,

e.g., specifications, drawings, engineering data list, bill ofmaterials, etc., are being provided.

SN Shipping Notice. UA Union Agreement.

US "BUY AMERICA" Certification of Compliance.

PWK02 756 Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be

sent BE By Mail and Electronically Use to indicate E-Mail.

BM By Mail

CF Courier

35FED865 (003050) 37 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

PWK03

PWK04

X PWK05

X PWK06

PWK07

EL Electronically Only

Use to indicate Electronic data Interchange (EDI).

FX By Fax

WS With Shipment (With Package)

757 Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee. 98 Entity Identifier Code O ID 2/2

Code identilying an organizational entity, a physical location, or an individual

Use to identify the recipient ofthe paperwork. Ifthere is more than one

recipientfor the same paperwork item, use multiple repetitions ofthe PWK

segment with the same report code in PWKOl. Provide the address ofthe recipient in the 1/N1/300 segment and/or the recipient's communications

number in the l/PER/350 segment.

7D Contracting Officer Representative

7N Party to Receive Proposal

BY Buying Party (Purchaser)

Use to indicate the Contracting Officer. C4 Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area. IS Party to Receive Certified Inspection Report Use when PWKOl is code IT or MR.

KF Audit Office

The office performing the audit

KG Project Manager

The address of the person responsible for the management of a designated project.

Use to indicate the party responsible for a project to include the A d\>isor under a Grant. KY Technical Office

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (C.A.A.)

SM Party to Receive Shipping Manifest

ZD Party to Receive Reports

The organization designated to receive reports. 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 67 Identification Code X AN 2/20

Code identifying a party or other code. 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

1. Use only ifnecessary to provide additional information or instructions applicable to a specific paperwork item.

2. Use offree form text is discouraged if the information can be provided by

35FED865 (003050) 38 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

PWK08

» C00201

C00202

C00203

C00204

C00205

some other means within the transaction set. C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified. 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

2 Report to be Filed

When BCA15 is code DG, use to indicate the paperwork required to be provided by the contractor to which change is being requested.

PV Provided

When BCA15 is code RQ, use to indicate the paperwork the contractor is providing as part ofhis

requested change.

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 39 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE^ FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

PKG Marking, Packaging, Loading

Syntax Notes:

Semantic Notes: Comments:

220

Heading

Optional

25

To describe marking, packaging, loading and unloading requirements.

1. Use the l/PKG/220 segment to identify packaging requirements that apply to all of

the line items. If the packaging requirements apply to all of the line items to be delivered

to a named entity, use the l/PKG/410 segment. If packaging requirements vary by line item, use the 2/PKG/080 segment or the 2/PKG/480 segment if the packaging

requirements are applicable to a named entity.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube, and dimensions

of a unit container or an intermediate container is carried in the 2/PO4/090 segment.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGO 1 = 'T", then PKG05 is used. If PKGO 1 = ^'S", then PKG04 is used. If PKGOl = 'X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organizaUon that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Ref. Pes. PKGOlData

Element

349

PKG02 753

Data Element Summary

Name Attributes

Item Description Type ID 1/1

Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Te.xt) Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identijy applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

35FED865 (003050) 40 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

PKG03 559

PKG04 754

PKG05 352

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packingfor Overseas

shipments via surface; the secondposition signifies

Level B packingfor Overseas shipments via freight

forwarder, APO/FPO, or air; the third position

signifies Level Cpackingfor domestic shipments. When

standard commercial packaging per ASTMD3951 is proposed, cite MIL-STD 2073-2C code X in PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

X ID 2/2

PM

PML

SMK

UC

UCL

WM

Agency Qualifier Code

Code identi^ing the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted to ASC

X12. Ifapproved, a code for Federal Government will be available in the ASCX]2 Version/Release 3060. Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASCXI2 Code Source List 197 (which is MIL-STD2073-2C).

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

7. When PKG04 carries a code indicating that the items will be packed

differently than required in the procurement instrument or modification,

explain in PKG05.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 41 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Position: 240

Loop:

Level: Heading

Usage: Optional

Max Use: 12 Purpose: To specify the carrier, sequence of routing and to provide transit time information Notes: 1. Use the 1/TD5/240 segment to identify the transportation method that is applicable to

all of the line items. If the transportation method applies to all of the line items to be

delivered to a named entity, use the 1/TD5/380 segment. If the transportation method

varies by line item, use the 2/TD5/240 segment or the 2/TD5/450 segment when the information is applicable to a named entity.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: 1 At least one of TD502 TD504 TD505 TD506 or TD512 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 10 is present, then TD5 1 1 is required.

Semantic Notes: Comments: When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Des. TD501

TD502

Data

Element

133

66

TD503

TD504

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67). 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL. use to indicate the DoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. D Parcel Post Use to indicate the U.S. Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. 35FED865 (003050) 42 October 1, 1995
Federal 865 • Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1 X TD505 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity.

X TD506 368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD507 309 Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 43 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE -FED

I

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

TD4

Syntax Notes:

Semantic Notes: Comments:

Carrier Details (Special Handling or Hazardous Materials or Both)

260

Heading

Optional

5To specify transportation special handling requirements or hazardous materials

information or both

1. Use this 1/TD4/260 segment to provide special handling or hazardous material

information when it applies to all of the line items. Use the 1/TD4/400 segment when

the special handling or hazardous material information applies to all of the line items

applicable to a named entity. If this information varies by line item, use the 2/TD4/260

segment or the 2/TD4/470 segment if the information is applicable to a named entity.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref, Pes. TD401Data

Element

152

Data Element Summary

Name Attributes

Special Handling Code X

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

m 2/3

TD402

TD403

TD404

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

EG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LIT Less Than Truckload

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X H) 1/1

Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

35FED865 (003050) 44 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED865 (003050) 45 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

MAN Marks and Numbers

270

Heading

Optional

10To indicate identifying marks and numbers for shipping containers

1. Use this l/MAN/270 segment when the marks and numbers apply to all of the line items. If the information varies by line item, use the 2/MAN/290 segment.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MA.N03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of tliat range. 3 Wlien both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason

for this is that the U.P.C. Shipping Container code is the same on every carton that

is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Data Element Summary

»

Ref. Pes. MANOl

MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Name Attributes

Marks and Numbers Qualifier M ID 1/2 Code specifying the application or source of Marks and Numbers (87). S Entire Shipment

Marks and Numbers M AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers Qualifier X ID 1/2

Code specifying the application or source of Marks and Numbers (87). S Entire Shipment

Marks and Numbers X AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

35FED865 (003050) 46 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

TXI Tax Information

275

Heading

Optional

>1

To specify tax information.

Use this l/TXI/275 segment to identify taxes that apply to the total order amount. Use

the 2/TXI/265 segment to identify taxes that apply to individual line item amounts.

12

3

1

Ref. Pes. » TXIOl

TXI02

TXI03

TXI04

TXI05

TXI06

TXI07

X

X

TXI08

X TXI09

X TXIIO

At least one of TXI02 TXI03 or TXI06 is required.

If either TXI04 or TXI05 is present, then the other is required.

If TXI08 is present, then TXI03 is required.

TXI07 is a code indicating the relationship of the price or amount to the associated

segment.

TXI02 is the monetary amount of the tax. TXI03 is the tax percent expressed as a decimal.

If TXI02 is not used, then the application of the percent (TXI03) is between trading

partners.

Data Element Summary

Data

Element

963

782

954

955

956

441

662

Name Attributes

M ID 2/2

828

325

350

Tax Type Code

Code specifying the type of tax. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Monetary Amount X R 1/15

Monetary amount. Percent X R 1/10

Percentage expressed as a decimal

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

Tax Jurisdiction Code Qualifier X ID 2/2

Code identifying the source of the data used in tax jurisdiction code. Refer to 003050 Data Element Dictionary for acceptable code values. Tax Jurisdiction Code X AN 1/10

Code identifying the taxing jurisdiction.

Tax Exempt Code X ID 1/1 Code identifying exemption status from sales and use tax. Refer to 003050 Data Element Dictionary for acceptable code values. Relationship Code O ID 1/1 Code indicating the relationship between entities A Add

D Delete

I Included

Dollar Basis For Percent O R 1/9

Dollar basis to be used in the percent calculation of the allowance, charge or tax Tax Identification Number O AN 1/20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.), often called a tax exemption number or certificate number.

Assigned Identification O AN 1/11

35FED865 (003050) 47 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Alphanumeric characters assigned for differentiation within a transaction set.

35FED865 (003050) 48 October 1, 1995
Federal 865 - Purchase Order Change Aciaiowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

G53 Maintenance Type

277

Heading

Optional

>1

To identify the specific type of item maintenance.

When BCA15 is code RQ, use to identify the type of change being requested to table 1 of

the apphcable procurement instrument. Requested changes to table 2 of the applicable

procurement instrument are identified in POC02.

Data Element Summary

Ref. Data

Des. Element Name Attributes

G5301 875 Maintenance Type Code M ID 3/3

Code identifying the specific type of item maintenance.

001 Change

Use only when codes 002 and 021 do not apply. When

used, transmit the entire occurrence ofthe free

standing segment(s) or the entire iteration ofthe

loop(s).

002 Delete Use only when the requested change is deleting,

without replacement, an entire occurrence ofa free

standing segment(s) or an entire iteration ofa loop(s).

021 Addition Use only when the requested change is adding a new or

first occurrence ofafree standing segment(s) or a new

orfirst iteration ofa loop(s).

35FED865 (003050) 49 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: N9 Reference Number

Position: 280

Loop: N9

Level: Heading

Usage: Optional

Max Use: 1 Purpose: To transmit identifying numbers and descriptive information as specified by the reference number qualifier Notes: 1. Use this 2/N9/280 loop to provide information that is applicable to all of the line items or to the entire procurement instrument. If the information varies by line item, use

the 2/N9/350 loop.

2. When BCA15 is code DG, this loop can be used to provide certifications,

representations, or fill-in information, that is not provided elsewhere within the transaction set, as required by a clause identified in the Purchase Order Change Request

- Buyer Initiated, 860 transaction set.

3. When an alternate section is applicable to a cited clause, the alpha/numeric alternate

identifier and date must be cited in the following MSG segment.

4. When citing a clause in N902, the date of the clause MUST be cited in N904 and the

title of the clause may be optionally cited in the following MSG segment.

5. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

6. When BCAI5 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes:

Semantic Notes: Comments:

7. When BCA02 is code RF, this segment is REQUIRED with N90I citing code 55.

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

Ref. Pes. N901Data

Element

128

Data Element Summary

Name

Reference Number Qualifier

Code qualilying the Reference Number.

Attributes

M ID 2/2

55

73

BB

CJ

Sequence Number

IVhen BCA 02 is code RF, use to indicate an

explanation for the rejection is being provided in the following MSG segment. Insert the word "Explanation"

in N903 when using this code. Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Authorization Number

Proves tliat pennission was obtained to provide a

service Use to indicate the Code ofFederal Regulations.

Clause Number

35FED865 (003050) 50 October 1, 1995
Federal 865 • Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

C/ye /o indicate a purchasing activity clause (i.e., a

clause notfound in FAR/DFARS/FIRMR, etc.). Identify

irtc jJUr \^ril4oiilv lA^llvliy looUtrtV l/tc C/uMot: Ifl jVj'L/*/. DF Defense Federal Acnuisition Regulations fDFAR^

Department/Agency Number

Use to indicate an Agency clause and identify agency

in Nyuj.

Circular

t/ye indicate an Office ofManagement ana Budget

(0MB) circular number.

FA Pf^flpml A^^niiicitinn Rf*cnilfitinnc /T^AT?^ General Services Administration Regulations (GSAR)

H4 Federal Information Resources Management

iveguidiion

ivrv ivespoiise 10 d ixcqucsi lor v^uouuion Keierence

A discrete number assigned for identification purpose

to a response to a request for quotation use to indicate jill-in mjormation required by the number cited m N902 is being provided in the joiiowmg iviijyj iegmeni.

Kequesi lor i^uoiauon Keierence

A discrete number assigned for identification purposes

to a request for quotation

When BCA 15 is code DG, use to indicate exceptions

are being taken to items contained in the draft modification and are specified in the following MSG

segment. Insert the word "Exception " in N903 when

this code is used. KW Certification A number, taken from an acquisition regulation, which

represents a specific certification that must be made by

a prospective vendor before a contract or order can be

placed with that vendor

Use to indicate a certijication required by the number

cited in N902 is being provided m the Jollowing MSG

segment.

VV Kepreseniaiion

A number, taken from an acquisition regulation, which

represents a specific representation that must be made

by a prospective vendor before a contract or order can

be placed with that vendor

Use to indicate a representation required by the number cited in N902 is being provided m the following MSG segment.

K

I

oiie opeciiic rroceuures, lerms, ana i^onaiuons

A set of procedures, terms, and conditions, applicable

to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions.

35FED865 (003050) 51 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

N902

N903

127

369

LI

VB

ZZ

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents. Use to indicate the Master Solicitation number that contains applicable terms and conditions.

Letters or Notes Use to indicate general information, comments or notes are being provided by the contractor in the following

MSG segment. Insert the word "Note " in N903 when

this code is used. Department of Veterans Affairs Acquisition

Regulations (VAAR)

Mutually Defined

Use to indicate that amounts applicable to incentive or

cost sharing contracts are being provided in the MSG

segment. U^en used, insert the word "Amounts" in N903.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Free-form Description X AN 1/45

Free-form descriptive text.

]. When N901 is code CJ or DX, use to identify the agency, or purchasing

activity issuing the clause or special instruction cited in N902.

2. When N901 is code 55, cite the word "Explanation "; when N901 is code KT,

cite the word "Exception"; when N901 is code LI, cite the word "Note"; when

N901 is code ZZ, insert the word "Amounts.

"

N904

X N905

X N906

3. Use offree form text is discouraged when the information can be provided by some other means within the transaction set. 373 Date O DT 6/6

Date (YYMMDD).

Use to identify the date ofthe clause cited in N902. The DD (day) portion ofthe date is always 01. 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 52 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: MSG Message Text

Position: 290

Loop: N9

Level: Heading

Usage: Optional

Max Use: 1000

Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. Use this segment to indicate exceptions to a draft modification (N901 is code KT), to provide a certification, representation or fill-in information (N901 is either code KR,

KW, or KX), to identily amounts applicable to incentive or cost sharing contracts CN90

is code ZZ), to request changes associated with the number cited in N902, or to provide an explanation for rejection of a draft modification (N901 is code 55).

2. When providing a certification, representation or fill-in information, the clause title, if cited, and the alternate identifier and date, if applicable, will be tlie first data

provided. This data will be followed by a numeric designation of the number of data items being provided. Each data item will be preceded by the paragraph or section

identifier in the clause where the certification, representation, or fill-in information is to be inserted(if identifiers are included in the clause). If there is no alpha or numeric

designator, the required information will immediately follow the numeric designation of

the data items being provided. If the information to be provided is to be selected from

provided responses within the clause, cite the information that is selected.

3. A pipe sign (|) will be inserted after each data item. As an example, the information

required by FAR 52.204-3 would be provided as follows:

Taxpayers Identification! 3| (c)| TIN has been applied for| (d) Other corporate entityl (e) Offeror is not owned or controlled by a common parent as defined in paragraph (a) of

this clausel

Information required by DFARS 252.211-7012 would be provided as follows:

Certification-Commercial Items-Competitive Acquisitions! 2! (c)(1) Items offered are commercial items as defined in (b)(l)(iv)| (c)(2)(ii) Will be produced using government

production and research property identified below! Milling Machine] N0001992C1234|

Naval Air Systems Commandj

In the second example, the name of the offeror and the solicitation number Qrequired by

the clause) are provided elsewhere within the transacUon set; therefore, are not repeated

in the certification.

Syntax Notes: Semantic Notes: Comments:

4. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

5. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

Ref. Data

Des. Element Name Attributes

35FED865 (003050) 53 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

» MSGOl 933 Free-Form Message Text M AN 1/264

Free-form message text. X MSG02 934 Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 54 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

Segment: Nl Name

Position: 300

Loop: Nl , . Level: Heading

Usage: Optional

Max Use: 1 Purpose: To identify a party by type of organization, name and code

Notes: 1. Use this l/Nl/300 loop to identify organizations or locations that apply to all of the

line items. If the information varies by line item, use the 2/N1/370 loop.

2. Whenever possible, identification and address information should be provided using

NlOl, N103, and N104. Use N102 and segments N2 through N4, as applicable, when

address information cannot be provided using one of the codes listed in N103.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Syntax Notes:

Semantic Notes: Comments:

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of N102 or N103 is required.

2 If either NI03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in NlOl.

Data Element Summary

»

Ref.

Pes. NlOl

Data

Element Name Attributes

28

31

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual Subcontractor

Postal Mailing Address Use only when an actual mailing address is required

and it is differentfrom the address providedfor any

other qualifier code. Do not use if another qualifier

code can be used to pass this address. When used, cite the name ofthe party in N102 and the N2 segment, if necessary. Performed At

The facility where work was performed

Use to indicate the place ofperformance when it is other than the contractor's mailing address. Contracting Officer Representative

Hazardous Material Office

Government Furnished Property FOB Point

Party to Receive Proposal

Transportation Office

Additional Delivery Address Use to indicate a shipment in-place location. Buying Party (Purchaser)

61

7D

7G

7H

7N

TP

AE

BY

35FED865 (003050) 55 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

C4 C^nntr^ct AHminictr^ifinn Offlpf*

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

lor duiiuiududiion diiu dii conirdcis dWdiuea lo ciiiitr

aLrlUI Ul all L-Ullli uL-lUI o 111 IIIC eeoffranhic area IC Intermediate Consignee

When FOB02 is code IT, use to indicate a freight

forwarder.

IS Party to Receive Certified Inspection Report

KF Audit Office

The office performing the audit

KG Proiect

1 lie dUUICdS Ui lilC pcisuii ICbpUIlblDlC lur lllt;; KX Prpp nn Rnj^rH Pninl

When FOB02 is code KE, KL, KP, or ZZ, use to indicate the FOB point.

KY Technical Office

KZ Acceptance Location

LI Inspection Location

Place where tlie item was viewed or inspected

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Conformance (C.A.A.)

PW Pick Up Address RI Remit To

f Ivp fn iyini^ntp flip nint^p tn vpvin nn\}nipvit if it /c

differentfrom a contractor's address, e.g., a bank,

financial office location, etc. SE Selling Party

SM Party to Receive Shipping Manifest

oiiiu 1 yj Use to indicate the address to which an item must be

shipped. Ifthe ship-to address is an FPO or APO, cite rrLJ Or /ir\J Zip COuC in J\ J U*t UnU Cilt: Cc/ut; yl/v In

iNdOS V T yjJ

.

O V ^f^rvipf* PprfnnTianpf ^itf* When services are contracted for, this describes the

organi2iation for whom or location address at which

UlUdC:^ oCIVlLC^ Will UC pCilUIlllCu

LrUlttiIt rf^, yicT to/'c lUtn L/C hp UCfJUf n^ffnynip/i fftt.i4.

i ILliU r dl ly i\CVlCWlli^ KJl ^dliIZ,dUUll y I r\Jj

disclosure sensitive infofttiotion per DoD Directive 5230.25. X2 Party to Perfonn Packaging

A party responsible for packaging an item after it has

been produced

Z7 Mark-for Party

35FED865 (003050) 56 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE -FED!

The party for whom the needed material is intended

N102 93 Name X AN 1/35

Free-form name. N103 66 Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67). While the federal EDIprogram uses the DUNS number, other government users ofthis implementation convention may require the use ofother and additional

numbersfor a transition period in order to cross reference existing data bases

to new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS number is preferred over other codes

to identify a namedparty.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a Department ofDefense or Civilian

Agency Activity Address code. 33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

N104 61 Identification Code X AN 2/20

Code identifying a party or other code. N105 706 Entity Relationship Code O ED 2/2

Code describing entity relationship.

Refer to 003050 Data Element Dictionary for acceptable code values. N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 57 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: Additional Name Information

Position: 310

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 2 Purpose: To specify additional names or those longer than 35 characters in length Notes: This segment is not necessary when the entity cited in NlOl is described using a code in N103/N104.

Syntax Notes: Semantic Notes: Comments:

Data Element Summary

»

Ref. Pes. N201

Data

Element

93

Name

Name

Free-form name.

Attributes

M AN 1/35

N202 93 Name

Free-form name. O AN 1/35

35FED865 (003050) 58 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

320

Nl

Heading

Optional

2To specify the location of the named party

This segment is not necessary when the entity cited in NlOl is described using a code in N103/N104.

»

Ref. Pes. N301

N302

Data

Element

166

166

Data Element Summary

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

35FED865 (003050) 59 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

330

Nl

Heading

Optional

1To specify the geographic place of the named party

This segment is not necessary when the entity cited in NlOl is described using a code in N103/NI04.

If N406 is present, then N405 is required.

A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location. N402 is required only if city name (N401) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Attributes

O AN 2/30

Data Element Summary

Name

City Name

Free-form text for city name.

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency. Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States). Country Code O ID 2/3

Code identifying the country.

Location Qualifier X ID 1/2

Code identifying type of location. AR Armed Services Location Designation

Use to indicate an Army Post Office (APO) or a Fleet Post Office (FPO).

Location Identifier O AN 1/30

Code which identifies a specific location.

35FED865 (003050) 60 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment: REF Reference Numbers

Position: 340

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 12 Purpose: To sj^ecify identifying numbers.

Notes: 1. Use this segment to cany reference numbers applicable to the parties cited in the preceding Nl segment.

Syntax Notes: Semantic Notes: Comments:

2. Use of the segment is REQUIRED when NlOl is code SE.

1 At least one of REF02 or REF03 is required.

Ref, Pes. REFOlData

Element

128

REF02

REF03

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualiiying the Reference Number.

EL Electronic device pin number

Use to indicate the identification number assigned to the contractor at the time ofregistration. Use ofthis code is REQUIRED.

ZF Contractor Establishment Code (CEC)

Government identifier to designate a contractor; it is nine characters, eight numeric and a final alpha Use only when Nl 01 is code SE. Ill Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

35FED865 (003050) 61 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

350

Nl

Heading

Optional

>1

To identiiy a person or office to whom administrative communications should be

directed

1. Use this segment to provide names and titles of individuals associated with the

entities cited in the same Nl loop.

2. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Pes. PEROlData

Element

366

PER02

PER03

Name Attributes

Contact Function Code M ID 2/2

Code identilying the major duty or responsibility of the person or group named.

Use to identify the various individuals who can be contacted regarding specific areas ofthe procurement instrument. AA Authorized Representative Use to indicate the person authorized by the contractor

to contractually and legally bind the company.

AF Authorized Financial Contact Use to indicate the party in the contractors

organization who is responsible for cost andprice

data. CE Certifier IC Information Contact KA Authorized Negotiator

PP Program Manager

SI Investigator

Use to indicate the principal party performing research

and development work in the contractor's organization.

SU Supplier Contact Use to indicate a contact within the selling party's

organization.

93 Name O AN 1/35

Free-form name.

Cite last namefirst, followed byfirst name. Ifthe whole name is longer than 35

characters, truncate or use initialsfor the first name. Ifnecessary, use PER09

to cite the party's title. 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

AU Defense Switched Network

35FED865 (003050) 62 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

PER04

PER05

364

365

PER06

PER07

364

365

EM

FX

IT

TE

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Facsimile

International Telephone

Include the country code. Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. Communication Number X AN 1/80

Complete commimications nimiber including country or area code when

applicable.

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a second communications numberfor the party cited in PER02.

For example, ifPER03/04 cites a telephone number, PER05/06 can be used to cite a FAXnumber.

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Telephone Extension

Use only ifPER03 is used citing either code AU or TE. Facsimile

International Telephone

Include the country code. Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code. Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number.

Use to identify a third communications numberfor the party cited in PER02.

AU

EM

EX

FX

IT

TE

AU

EM

EX

FX

IT

TE

Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

Electronic Mail

Telephone Extension Use only ifPER05 is used citing either code AU or TE. Facsimile

International Telephone

Include the country code. Telephone

Use to indicate the commercial telephone number of

the individual cited in PER02. Include the area code.

35FED865 (003050) 63 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable.

PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number.

Use. ifnecessary, to provide the title ofthe party cited in PER02.

35FED865 (003050) 64 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Position: 380

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 12 Purpose: To specify the carrier, sequence of routing and to provide transit time information Notes: 1. Use this 1/TD5/380 segment when the shipment method is the same for all the line items being shipped to a named entity. If the transportation method varies by line item, use the 2/TD5/240 or the 2/TD5/450 segment when the infonnation is applicable to a named entity.

Syntax Notes:

Semantic Notes: Comments:

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD510 is present, then TD51 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Pes. TD501

TD502

TD503

TD504

Data

Element

133

66

67

91

Name Attributes

Routing Sequence Code O ID 1/2 Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL, use to indicate the DoDAA C

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment.

7. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. D Parcel Post Use to indicate the U.S. Postal Service and not a private carrier.

35FED865 (003050) 65 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

X TD505

X TD506

X

X

TD507

TD508

TD509

TD510

TD511

TD512

387

368

309

310

731

732

733

284

Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity.

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values. Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. Location Identifier X AN 1/30

Code which identifies a specific location. Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. Transit Time X R 1/4

The numeric amount of transit time. Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 66 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

400

Nl

Heading

Optional

5To specify transportation special handling requirements or hazardous materials

information or both

1. Use this 1/TD4/400 segment to identify special handling or hazardous material

information that is the same for all of the line items applicable to a named entity. If this information varies by line item, use the 2/TD4/260 segment or the 2/TD4/470 segment

if the information is applicable to a named entity.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of TD40 1 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Data Element Summary

Ref. Des. TD401

Data

Element

152

Name Attributes

TD402

TD403

TD404

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

35FED865 (003050) 67 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

other means within the transaction set.

35FED865 (003050) 68 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

Segment:

Position:

Loop:

LeveL* Usage:

Max Use: Purpose:

Notes:

PKG

Syntax Notes:

Semantic Notes: Comments:

Marking, Packaging, Loading

410

Nl

Heading

Optional

25

To describe marking, packaging, loading and unloading requirements.

1. Use this l/PKG/410 segment when the packaging requirements are the same for all of

the line items to be delivered to a named entity. If the packaging requirements vary by

line item, use the 2/PKG/080 segment or the 2/PKG/480 segment if the packaging

requirements are applicable to a named entity.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube, and dimensions

of a unit container or an intermediate container is carried in the 2/PO4/090 segment.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of PKG04 PKG05 or PKG06 is required.

2 IfPKG04ispresent, then PKG03 is required.

3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGO 1 = 'T", then PKG05 is used. If PKGO 1 = "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 G^escription).

Ref. Pes. PKGOl

Data

Element

349

PKG02 753

Data Element Summary

Name Attributes

Item Description Type ID 1/1 Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

35FED865 (003050) 69 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

PKG03 559

PKG04 754

PKG05 352

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packing for Overseas

shipments via surface; the second position signifies

Level B packingfor Overseas shipments via freight

forwarder, APO/FPO. or air; the third position

signifies Level C packingfor domestic shipments. When

standard commercial packaging per ASTMD3951 is proposed cite MIL-STD 2073-2C code Xin PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

X ID 2/2

PM

PML

SMK

UC

UCL

WM

Agency Qualifier Code

Code idenlilying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate a federal activity other than DoD or GSA. Data maintenance has been submitted to ASC

XI 2. Ifapproved, a code for Federal Government will be a\>ailable in the ASCXI 2 Version/Release 3060.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASC XI 2 Code Source List 197 (which is MIL-STD2073-2C).

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

7. When PKG04 carries a code indicating that the items will be packed

differently than required in the procurement instrument or modification,

explain in PKG05.

2. Use offree form text is discouraged if the information can be provided by some other means within the transaction set. PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 70 October I, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: POC Line Item Change

Position: 010

Loop: POC

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify changes to a line item

Notes: 1. Use this POC loop to identify all change information applicable to the item or service within the POC loop.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Syntax Notes:

Semantic Notes: Comments:

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If POC03 is present, then both POC04 and POC05 are required. 2 IfPOCO? is present, then POC06 is required.

3 If either POC08 or POC09 is present, then the other is required. 4 If either POC10 or POC 11 is present, then the other is required.

5 If either P0C12 or P0C13 is present, then the other is required.

6 If either POC 14 or POC 15 is present, then the other is required. 7 If either P0C16 or P0C17 is present, then the other is required.

8 If either POC 1 8 or POC 1 9 is present, then the other is required.

9 If either POC20 or P0C21 is present, then the other is required.

10 If either POC22 or POC23 is present, then the other is required. 11 If either POC24 or POC25 is present, then the other is required.

12 If either POC26 or POC27 is present, then the other is required.

1 POCOl is the purchase order line item identification.

Data Element Summary

Ref. Pes. POCOlData

Element

350

POC02 670

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set. Use to specify the Contract Line Item Number(CLlN), Subcontract Line Item Number (SUBCLIN), or Exhibit Line Item Number (ELIN), ifone is assigned.

For Army PADDS users only, use also to identify SUBCLIN with concatenated

Relationship Code, for example, 000IAC003; and SUBCLIN with concatenated

Relationship Code and Delivery Relationship Code (last two characters), for

example, 0001AC003 02. Change or Response Type Code M ID 2/2

Code specifying the type of change to the line item. Use to identify proposed changes requested to table 2 ofthe applicable award

instrument. AI Add Additional Item(s)

Use only when the requested change is adding a new or

first occurrence ofafree standing segment(s) or a new

orfirst iteration ofa loop(s).

CA Changes To Line Items Use only when codes AI and DI do not apply. When

used, the entire POC loop must be transmitted

containing all information applicable to the line item

35FED865 (003050) 71 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

identified in POCOl.

DI Delete Item(s) Use only when the requested change is deleting,

without replacement, an entire occurrence ofafree

standing segment(s) or an entire iteration ofa loop(s).

POC03 330 Quantity Ordered O R 1/9 Quantity ordered.

7. Use to specify the quantity applicable to the line item. Step ladder quantities

applicable to requirements and indefinite quantity type award instruments and

the relatedprices are to be carried in the 2/CTP/040 segment.

2. Do not use this data element at the CLIN level ifquantities are specified at the SUBCUN level. POC04 671 Quantity Left to Receive X R 1/9

Quantity left to receive as qualified by the unit of measure. Use to identify the quantity left to be shipped.

POC05 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes.

3. Do not use this data element at the CLIN level ifquantities are specified at the SUBCUN level.

POC06 212

SX Shipment

Use when POCOl is a CLINfor transportation charges.

ZZ Mutually Defined

Use to indicate a Job or a Task. Refer to 003050 Data Element Dictionary for acceptable code values. Unit Price X R

Price per unit of product, service, commodity, etc.

1. When POC07 is either code NC or NS, enter the number 0.

1/17

2. Ifthe contractor is offering a discountfor the line item price, cite the discounted price in this data element. POC07 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item. Any code may be used but the listed codes are preferred.

ES Estimated

FB Fabrication Cost

Use to indicate the price includes the incorporation ofGFE, GFP, or GFM.

KA Price with Government Furnished Property

Use to indicate the price ofthe items includes the use ofGFE, GFM, or GFP to manufacture the item. NC No Charge

Use to indicate this is a no cost item.

35FED865 (003050) 72 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

NS Not Separately Priced

Use to indicate the item is not separately priced but is included in the price of

the item to which it pertains.

Refer to 003050 Data Element Dictionary for acceptable code values. POC08 235 Product/Service ro Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

1. POC08 through POC27 are used in pairs, e.g., POC08 contains a qualifier

code and POC09 contains data related to the code. All qualifier codes that can

be usedfor these POCpairs are listed in POC08.

2. Any code can be used, but the listed codes are preferred.

AS Exhibit Line Item Number

AK Refined Product Code

CG Commodity Grouping

Use to indicate a commodity code. CH Country ofOrigin Code

CL Color

CN Commodity Name

F7 End-Item Description

Use to indicate the end item to which the ordered item applies.

F8 Next Higher UsedAssembly

Use to indicate the next higher assembly to which the ordered item applies.

FS National Stock Number

The NSN shall be transmitted without dashes. FT Federal Supply Classification KA Engineering Data List Use to indicate the Engineering Data List that contains technical information

related to the CLIN or SUBCUN.

KD Replacement National Stock Number

Use to indicate the NSN that will be assigned to an item being modified.

KF Item Type Number

KG Time Compliant Technical Order

KI Cognizance Symbol

KJ Material Control Code

KK Special Material Identification Code

KL Item Management Code

KM ShelfLife Code

KN Shelf-Life Action Code

LT Lot Number

MF Manufacturer

When used, cite the DUNS number ofthe manufacturer in the following data

element. MG Manufacturer's Part Number

When used, a second 235/234 pair must be used citing either code MF, or code

IB. MN Model Number

Nl National Drug Code in 4-4-2 Format

N2 National Drug Code in 5-3-2 Format

N3 National Drug Code in 5-4-1 Format

N4 National Drug Code in 5-4-2 Format

ND National Drug Code (NDC)

35FED865 (003050) 73 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

PD Part Number Description

Use to indicate a clear text description ofan item that cannot be identified by a

number, e.g., transportation.

PU Part Reference Number

Use to indicate a part number assigned by an industry (not related to a specific

manufacturer). Do not use for National Drug Codes.

RC Returnable Container No. Use to indicate an NSN, manufacturer's part number, or other identifying

number (except a serial number) ofa returnable container. The serial number

ofa returnable container will be carried in the REFsegment with code RS. SN Serial Number

Use to indicate the serial number ifofthe item cited in POCOl. For example.

the serial number ofan aircraft engine that is to be repaired.

SVService Rendered

Use to indicate, in clear text, the service being ordered. SZ Vendor Alphanumeric Size Code (NRMA)

use to indicate the size ofan item being ordered. VP Vendor's (Seller's) Part Number

Use to indicate a part number assigned by a contractor other than a

manufacturer.

ZB Commercial and Government Entity (CAGE)

Use to indicate a manufacturer who can be identified by a CAGE code. Refer to 003050 Data Element Dictionary for acceptable code values. POC09 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

POCIO 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ED (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

POCll 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0C12 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

POC13 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

P0C14 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0C15 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

POC16 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values.

2/2

P0C17 234 Product/Service ID X AN

Identifying number for a product or service.

1/40

pons 235 Product/Service ID Qualifier X ID

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

111

35FED865 (003050) 74 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Refer to 003050 Data Element Dictionary for acceptable code values. P0C19 234 Product/Service ID X AN 1/40

Identifying number for a product or service. POC20 235 Product/Service ro Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. P0C21 234 Product/Service ID X AN 1/40

Identifying number for a product or service. POC22 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. POC23 234 Product/Service ID X AN 1/40

Identifying number for a product or service. POC24 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. POC25 234 Product/Service ID X AN 1/40

Identifying number for a product or service. POC26 235 Product/Service ID Qualifier X ID 2/2

Code identifying the t>pe/source of the descriptive number used in Product/Service ID (234).

Refer to 003050 Data Element Dictionary for acceptable code values. POC27 234 Product/Service ID X AN 1/40

Identifying number for a product or service.

35FED865 (003050) 75 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: P03 Additional Item Detail

Position: 030

Loop: POC

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To specify additional item related data involving variations in normal price/quantity

structtxre. Notes: 1. Use this 2/PO3/030 segment to provide additional information applicable to the item

cited POCOl.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: 1 If PO304 is present, then at least one of PO303 or PO305 is required.

Semantic Notes: Comments: 1 Some examples of price/quantity variations are: price in different units from the POl segment, price changes by date, or price changes by quantity (break and level). 2 PO307 defines the unit of measure for PO306.

Data Element Summary

Ref. Data

Des. Element Name Attributes

» PO301 371 Change Reason Code M ID 2/2

Code specifying the reason for price or quantity change.

AQ Alternate Quantity and Unit of Measure

Use to specify that the CLIN, SUBCLIN, or ELINhas an alternate quantity and unit ofmeasure (e.g., POC03/POC05 could cite 10, 000 LB and PO306/07

could cite 10 SH. Both quantities and units ofmeasure

are applicable to the item being purchased - steel

plates).

EV Estimated Quantity Use to indicate the quantityfor the CLIN, SUBCLIN,

or ELIN cited in POCOl is an estimate. MC Pack/Size Measure Difference

MP Minimum Order

Use to indicate that a minimum order (either price or

quantity) is required.

PC Pack Difference

QH Quantity on Hand

QT Quantity Price Break

Use to indicate the quantity represents a price break

for the buying party.

SC Size Difference

UM Unit of Measure Difference

X PO302 373 Date O DT 6/6 Date (YYMMDD).

PO303 236 Price Identifier Code X ID 3/3

Code identifying pricing specification.

35FED865 (003050) 76 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

»

»

PO304

PO305

PO306

PO307

X PO308

Use any code. Refer to 003050 Data Element Dictionaiy for acceptable code values. 212 Unit Price O R 1/17

Price per unit of product, service, commodity, etc. 639 Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 380 Quantity M R 1/15

Numeric value of quantity.

Due to the mandatory nature ofthis data element, when PO301 is code EV,

MC, MP, PC, QH. QT, SC, or UM, repeat the quantity cited in POC03.

355 Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. Due to the mandatory nature ofthis data element, when PO301 is code EV,

MC. MP, PC, QH, QT, SC, or UM, repeat the unit ofmeasure cited in POC05.

3. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

35FED865 (003050) 77 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment: CTP Pricing Information

Position: 040

Loop: POC

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify pricing information Notes: 1. Use this segment to specify various prices for the CLEN, SUBCLIN, or ELIN cited in POCOl for a basic procurement instrument, e.g., requirements, indefinite quantity etc. These include prices for step ladder quantities; for different packaging requirements,

1. e., level A, B, or C Preservation or Packing; or for delivery to various geographic

locations (zones).

2. Example of step ladder quantity prices for quantities 1-10, 1 1-20, 21-30, and 3 1-50:

CTP**PBQ**l*EAn/l

CTP**ICL*25.00*10*EA n/1 CTP**ICL*24.50*20*EA n/1 CTP**1CL*23.50*30*EA n/1 CTP**MAX*22.00*50*EA n/1

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: 1 If either CTP04 or CTP05 is present, then the other is required. 2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required. 4 If CTPIO is present, then CTP02 is required.

Semantic Notes: 1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given.

2 CTP08 is the rebate amount. Comments: 1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Data Element Summary

X

Ref. Pes. CTPOl

CTP02

Data

Element

687

236

Name Attributes

Class of Trade Code O ID 2/2

Code indicating class of trade. Refer to 003050 Data Element Dictionary for acceptable code values. Price Identifier Code X ID 3/3

Code identifying pricing specification.

Use to identify the different pricesfor a line item. ALT Alternate Price Use to indicate a lease-to-purchase price. A request

has been submitted to ASCX12 to add a code for

Lease-to-Purchase price. If approved, we expect the code to be available for use in ASC XI

2

Version/Release 3060. CAT Catalog Price

35FED865 (003050) 78 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

CTP03

CTP04

CTP05

212

380

355

Use to indicate the specified price is the contractor's catalog price.

ICL Unit Price Through Quantity

When specifying pricesfor different quantities, use to indicate the end ofa quantity range. MAX Maximum Order Quantity Price

When specifying pricesfor different quantities, use to indicate the quantity above which the price will not

change.

PAP Protection Level Price Use to specify the pricefor the packaging protection

level (preservation) cited in CTPIO.

PAQ Price Break Quantity(s)

Use to indicate quantities at which price breaks are

offered. PBQ Unit Price Beginning Quantity

When specifying pricesfor different quantities, use to indicate the beginning ofa quantity range. PPA Packing Level Price Use to specify the price for the packing level cited in CTPIO. Data maintenance has been submitted to add

this code. PUR Purchase Use to indicate the price when it is less costly to replace than to repair.

ZNP Zone Price Use to indicate the pricefor delivery to a zone cited in CTPIO.

Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Quantity X R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI 2 codes.

Refer to 003050 Data Element Dictionary for acceptable code values. X CTP06 648 Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier.

Refer to 003050 Data Element Dictionary for acceptable code values. X CTP07 649 Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value

X CTP08 782 Monetary Amount O R 1/15

Monetary amount. X CTP09 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 79 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED]

CTPIO 499 Condition Value O AN 1/10

Identifies rate restrictions or provisions

PVhen CTP02 is code PAP, PPA, or ZNP, cite the applicable protection level, packing level or zone to which the price in CTP03 applies.

35FED865 (003050) 80 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: MEA Measurements

Position: 049

Loop: POC

Level: Detail

Usage: Optional

Max Use: 40

Purpose: To specify physical measurements or counts, including dimensions, tolerances,

variances, and weights (See Figures Appendix for example of use of COOL)

Notes: 1. Use the 2/MEA/049 segment to provide information that applies to a specific line item. Use the l/MEA/200 segment to provide information that applies to all the of line items.

2. This segment can be used to specify the variations in quantity pennitted; and for requirements or an indefinite quantity type procurement instruments, the minimum/maximum quantity per order, the maximum that may be ordered during a

specified time period, and the minimum and maximum obligations of the government

and contractor.

3. When BCA02 is code AE, use this segment if excepUons are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: 12

34

5 Semantic Notes: 1 Comments: 1

At least one of MEA03 MEA05 MEA06 or MEAOS is required.

If MEAOS is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Data Element Summary

Ref. Pes. MEAOl

Data

Element

737

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies Use any code.

BT Batch Limits Use to indicate the minimum and maximum limits ofthe government's

obligation to order either in terms ofdollars or quantity under a requirements or indefinite quantity type award instrument, a task order or a delivery order. Use MEA04-C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA 05/06 to specify the minimum and the maximum.

CT Counts

Use to indicate variations in quantity when expressed as a discrete quantity.

Specify the quantity under and/or over in MEA 05/06.

LT Lot Limits Use to indicate the minimum and maximum limits ofthe contractor's obligation

either in terms ofdollars or quantity to deliver under a requirements or

35FED865 (003050) 81 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

indefinite quantity type award instrument. Do not use for a purchase order or a

delivery order. Use MEA04-C00101 to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify the minimum and the maximum.

OL Order Limits

Use to indicate the maximum that the government may orderfrom a

requirements, or indefinite quantity award instrument in a specified time

period. Do not use for a purchase order or a delivery order. Use MEA 03 to identify the quantity, MEA04-C00101 to identify the unit ofmeasure, and

MEA04-C00104 to identify the time period.

PM Permitted

Use to indicate the minimum or maximum quantity or dollars permitted per

order against a requirements or an indefinite quantity type award instrument.

Do not usefor a purchase order or a delivery order. Use MEA 04-COOlOl to identify the unit ofmeasure (dollars, each, etc.) and use MEA05/06 to specify

the minimum and the maximum.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA02 738 Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code. MX Maximum

When MElAOl is code OL, use to indicate the maximum amount that can be

ordered in a specified period oftime.

PO Percent ofOrder (-, +)

Use to indicate the variation in quantity permitted when it is expressed as a

percent ofthe quantity ordered. Specify the percent under and/or over in MEA 05/06.

RY Ratio

When BCH12 in the 860 transaction set is code CA. CB, CH, FB, FC, FF, or FG, use to indicate the proposed Government and contractor share ratio. Identify the Government share in MEA 05 and the contractor share in MEA 06.

TT Time

Use to indicate the length ofa warranty period. Specify the length oftime in MEA03 and the time period in MEA04-C0010L

Refer to 003050 Data Element Dictionary for acceptable code values. MEA03 739 Measurement Value X R 1/20

The value of the measurement. MEA04 COOl Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples of

use.)

/. This composite unit ofmeasure can be used to indicate the maximum that may be ordered during a specified period oftime under a requirements or

indefinite quantity type procurement instrument.

2. For example: Ifthe maximum that can be ordered per quarter is 10,000

each, then MEAOl would cite code OL, MEA02 would cite code MY, MEA03

would cite 10,000, MEA04-1 would cite code EA, and MEA04- 4 would cite code Ql.

35FED865 (003050) 82 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1 » COOlOl 355

X C00102

X C00103

C00104

X C00105

X C00106

X C00107

X C00108

X C00109

X COOllO

X COOlll

X C00112

X C00113

X C00114

X C00115

MEA05

1018

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

740

Unit or Basis for Measurement Code M ID 2/2

Code speciiying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. O R 1/15

O R 1/10

O ID 2/2

1/15

1/10

Exponent

Power to which a unit is raised. Multiplier

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R

Power to which a unit is raised. Multiplier O R

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R

Power to which a unit is raised. Multiplier OR

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in wluch a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R

Power to which a unit is raised. Multiplier O R

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

1/15

1/10

1/15

1/10

Exponent

Power to which a unit is raised. O R

O R

1/15

1/10

R 1/20

Multiplier

Value to be used as a multiplier to obtain a new value

Range Minimum

The value specifying the minimum of the measurement range.

1. When MEAOl is code CT or MEA02 is code PO, use to specify the variation

in quantity under. 35FED865 (003050) 83 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

2. When MEA02 is RY, use to specif the proposed Government share.

X

3. Mien MEAOl is code BT, LT, or PM, use to specif the minimum amount or

quantity.

4. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

MEA06 741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range.

1. When MEAOl is code CT or MEA02 is code PO, use to specif the variation

in quantity over.

2. When MEA02 is RY, use to specif the proposed contractor share.

3. When MEAOl is code BT, LT or PM, use to specify the maximum amount or

quantity.

4. Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

MEA07 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value. Refer to 003050 Data Element Dictionary for acceptable code values. MEA08 936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined.

Refer to 003050 Data Element Dictionary for acceptable code values. MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. MEAIO 1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 84 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: PID Product/Item Description

Position: 050

Loop: FID

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To describe a product or process in coded or free-form fonnat

Notes: 1. Use this segment if it is necessary to provide additional detail applicable to the line item.

Syntax Notes:

Semantic Notes:

Comments:

2. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If PID04 is present, then PID03 is required.

At least one of PID04 or PID05 is required.

If PID07 is present, then PID03 is required.

If PID08 is present, then PID03 is required.

Use PID03 to indicate the organization that publishes the code list being referred to. PID04 should be used for industry-specific product description codes. FIDOS describes the physical characteristics of the product identified in PID04. A

'"Y" indicates that the specified attribute applies to this item. A "N" indicates it does not apply. Any other value is indeterminate.

If PIDOl = "T", then PID05 is used. If PIDOI = '"S", then PID04 is used. If PIDOl - "X", then both FID04 and FID05 are used. Use PID06 when necessary to refer to the product surface or layer being described in the segment.

PID07 specifies the individual code list of the agency specified in FID03.

1

Ref. Des. PIDOl

Data

Element

349

PIDOl 750

PID03

PID04

559

751

PID05 352

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic MAC Material Classification Class of material, e.g. prime, secondary, etc. Use to indicate the item cited in the same POC loop is a surplus item. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic. When PID02 is code MAC, cite the classification ofthe item using the following: Cite the letter "N"for new/unused, cite the letter "R"for

new/reconditioned, cite the letter "Kffor new/modified, or cite the letter "O"

for used/overhauled.

Description X AN 1/80

35FED865 (003050) 85 October 1. 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1 A free-form description to clarify the related data elements and their content.

1. Use, only ifnecessary, to provide additional information applicable to a line item.

2. Use offree form text is discouraged if the information can be provided by some other means within the transaction set. X Pn)06 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described. Refer to 003050 Data Element Dictionary for acceptable code values. X Pn)07 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

X Pro08 1073 Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 86 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

Segment: PWK Paperwork

Position: 070

Loop: POC

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To identify the t>pe and transmission of paperwork or supporting information Notes: 1. Use this 2/PWK/070 segment to provide paperwork information that applies to a

specific line item. Use the l/PWK/210 segment to specify paperwork that is applicable

to all of the line items.

Syntax Notes: Semantic Notes: Comments:

2. Use this segment to identify paperwork required to pass between the buyer and the

seller and how that paperwork is to be transmitted.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Data Element Summary

Ref. Pes. PWKOl

Data

Element

755

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item Use to identify the type ofpaper work that the contractor is providing or must

provide.

25 Purchase Plan Use to indicate a make or buy plan.

35 Subcontractor Plan

AE Attachment

Use to indicate some additional document, e.g., list of

governmentfurnished property, related to the procurement instrument or modification is being sent by means other than within the transaction set. Specify

the nature ofthe document in PWK07.

CI Cost Data Summary

Use to indicate non-certified cost and price data. C5 Certified Cost and Price Data C6 Wage Determination

When used, identify the Wage Determination number in the 2/REF/lOO segment using code 2Y in REFOl.

CP Certificate of Compliance (Material CertificaUon) Use to indicate a Certificate of Conformance.

CX Cost/Schedule Status Report (C/SSR)

Contract status report showing budget, performance.

35FED865 (003050) 87 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

actual, cost variance, schedule variance, budget at complete, estimate at complete, and variance at complete at specified levels of the work breakdown

structure CY Contract Funds Status Report (CFSR)

Status report for funds appropriation including

commitments, actual cost, forecast of billings, and

estimated termination costs DW Drawing(s)

Fl Cost Performance Report (CPR) Format 1 Detailed contract status report including current reporting month values at specified levels of the work

breakdown structure F2 Cost Performance Report (CPR) Format 2 Detailed contract status report at specified levels of the organization breakdown structure F3 Cost Performance Report (CPR) Format 3 Contract baseline report that summarizes changes to the contract over a given reporting period with

beginning and ending values

F4 Cost Performance Report (CPR) Fonnat 4

Contract resource summary report that forecasts labor requirements for the remainder of a contract F5 Cost Performance Report (CPR) Fonnat 5 Contract summary or detail report explaining

significant cost or schedule variances IT Certified Inspection and Test Results MR Material Inspection and Receiving Report

MS Material Safety Data Sheet

PD Proof of Delivery PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or perfonnance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

Use to indicate a Statement of Work (SOW).

SD Support Data for a Request for Quote

Use to indicate supporting technical documentation,

e.g., specifications, drawings, engineering data list, bill ofmaterials, etc., are being provided.

SN Shipping Notice

TO Demand Report

Use to indicate a Contract Data Requirement List (CDRL) deliverable. UA Union Agreement

US "BUY AMERICA" Certification of Compliance

PWK02 756 Report Transmission Code O ID 1/2 Code defining timing, transmission method or format by which reports are to be

sent BE By Mail and Electronically

35FED865 (003050) 88 October 1, 1995
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Use to indicate E-Mail.

BM By Mail

CF Courier

EL Electronically Only

Use to indicate Electronic Data Interchange (EDI).

FX By Fax

WS With Shipment (With Package)

PWK03 757 Report Copies Needed O NO 1/2 The number of copies of a report that should be sent to the addressee. PWK04 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Use to identify the recipient ofthe paperwork. Ifthere is more than one

recipientfor the same paperwork item, use multiple repetitions ofthe PWK

segment with the same report code in PWKOI. Provide the address ofthe recipient in either the I/NI/300 or 2/NI/370 segment and/or the communications number ofthe recipient in either the I/PER/350 or 2/PER/420

segment.

7D Contracting Officer Representative

7N Party to Receive Proposal

BY Buying Party (Purchaser)

Use to indicate the Contracting Officer. C4 Contract Administration Office

Established at either a contractor facility or in a geographic area, and responsible for administering on

behalf of the buying activities that assigned contracts

for administration and all contracts awarded to either the specific contractor or all contractors in the geographic area IS Party to Receive Certified Inspection Report

Use when PWKOI is code IT or MR.

KF Audit Office

The office perfonning the audit KG Project Manager

The address of the person responsible for the management of a designated project

Use to indicate the party responsible for a project to include the Advisor under a Grant. KY Technical Office

PA Party to Receive Inspection Report

PC Party to Receive Cert, of Confonnancc (C. A. A.)

SM Party to Receive Shipping Manifest

ZD Party to Receive Reports

The organization designated to receive reports

66 Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67). 67 Identification Code X AN 2/20

Code identifying a party or other code. 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content.

X PWK05

X PWK06

PWK07

35FED865 (003050) 89 October 1, 1995
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PWK08

» C00201

C00202

C00203

C00204

C00205

1. Use only ifnecessary to provide additional information or instructions applicable to a specific paperwork item.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified » 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

2 Report to be Filed

When BCA15 is code DG, use to indicate the paperwork required to be provided by the contractor to which a change is being requested.

PV Provided

When BCA15 is code RQ, use to indicate the paperwork the contractor is providing as part ofhis requested change.

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 90 October 1, 1995
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Segment: PKG Marking, Packaging, Loading

Position: 080

Loop: POC

Level: Detail Usage: Optional

Max Use: 25

Purpose: To describe marking, packaging, loading and unloading requirements. Notes: 1. Use this 2/PKG/080 segment if the packaging requirements apply to a specific line item. Use the 2/PKG/480 segment if the packaging requirements apply to a named

entity.

2. Packaging information such as the number of items in a unit container, the number of

unit containers in an intermediate container, and the gross weight, cube, and dimensions

of a unit container or an intermediate container is carried in the 2/PO4/090 segment.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Syntax Notes:

Semantic Notes: Comments:

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKGOl is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGO 1 = ' T", then PKG05 is used. If PKGO 1 = " S", then PKG04 is used. If PKGOl = ^'X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Ref. Pes. PKGOlData

Element

349

PKG02 753

Data Element Summary

Name Attributes

Item Description Type ID 1/1 Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5 Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator

35FED865 (003050) 91 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

PKG03 559

PKG04 754

PKG05 352

PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packingfor Overseas

shipments via surface; the second position signifies

Level B packingfor Overseas shipments via freight

forwarder, APO/FPO, or air; the third position

signifies Level Cpackingfor domestic shipments. When

standard commercial packaging per ASTMD3951 is proposed, cite MIL-STD 2073-2C code X in PKG04.

Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

X ID 2/2

PM

PML

SMK

UC

UCL

WM

Agency Qualifier Code

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted to ASC

X12. Ifapproved, a code for Federal Government will be available in the ASCXI2 Version/Release 3060.

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASCXI2 Code Source List 197 (which isMIL-STD2073-2C).

Description X AN 1/80

A free-form description to clarify the related data elements and their content.

7. When PKG04 carries a code indicating that the items will be packed

differently than required in the procurement instrument or modification,

explain in PKG05.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or imloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 92 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

Segment: P04 Item Physical Details

Position: 090

Loop: POC

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify the physical qualities, packaging, weights and dimensions relating to the

item. Notes: 1. Use this segment to identify the weight, cube, or dimensions of the unit or intermediate pack; or the unit pack quantity or intermediate container quantity; To

indicate that palletized loads are required; or to indicate that shrink wrap is required. To

specify the unit pack quantity, use PO401, PO403, and PO404 (code UNT). If there are 50 pairs in a imit container, PO401 would cite 50, PO403 would cite code PR, and

PO404 would cite code UNT. If it is necessary to specify not only the quantity of items

in a unit container, but also the size and unit of measure of those items, use PO401,

PO402, PO403, and PO404. In this instance, if there are 24, 12 oz. bottles in the unit container, PO401 would cite 24, PO402 would cite 12, PO403 would cite code OZ, and

PO404 would cite code UNT. In either of these examples, the number of unit containers

in an intermediate container would be carried in P0414. If only the quantity per

intermediate container is required, use code INT in PO404 and cite the quantity in P0414.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Syntax Notes:

Semantic Notes: Comments:

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If either PO402 or PO403 is present, then the other is required. 2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required.

4 If either PO408 or PO409 is present, then the other is required. 5 If PO410 is present, then P0413 is required.

6 If P041 1 is present, then P0413 is required. 7 If P0412 is present, then P0413 is required.

8 If P0413 is present, then at least one of PO410 P041 1 or P0412 is required.

1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P0413 defines the unit of measure for PO410, P041 1, and P0412.

Ref. Pes. PO401

Data Element Summary

Data

Element Name

356 Pack

Number of inner pack units per outer pack unit.

1. Use to identify the unit pack quantity.

Attributes

O NO 1/6

PO402 357

2. Cite the number 777777 to indicate a bulk quantity (MIL-STD 2073-2C code

BLK).

Size X R 1/8

35FED865 (003050) 93 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

PO403 355

PO404 103

PO405

PO406

PO407

187

384

355

PO408

PO409

385

355

Size of supplier units in pack.

Use to identify the size ofthe individual items within a unit container.

Unit or Basis for Measurement Code X ID 2/2

Code speciiying tlie units in which a value is being expressed, or manner in which a measurement has been taken.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to X12 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Packaging Code O AN 3/5

Code identifying the type of packaging. Part 1. Packaging form. Part 2. Packaging Material.

INT Intermediate Container

PAF Pallet - 4 Way

A pallet that permits entry of handling equipment on

each of its four sides. PAT Pallet - 2 Way

A pallet that permits entry of handling equipment on

opposing two of its four sides. SRW Shrink Wrap

In packaging, a method of securing a unit load by

placing a large '"bag" of plastic film over the components and applying heat to induce shrinkage and

cause the bag to tighten around the contents. UNT Unit

Use to indicate the unit container.

Weight Qualifier O ID 1/2

Code defining tlie type of weight.

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack.

Use to specify the weight ofa container. The weight shall be provided to 1 decimal place.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack. Use this data element to specify the cube ofa container. The cube shall be

provided to 3 decimal places.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken.

J. Use any code.

35FED865 (003050) 94 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionaiy for acceptable code values. PO410 82 Length X R 1/8

Largest horizontal dimension of an object measured when the object is in the upright position.

P0411 189 Width X R 1/8

Shorter measurement of the two horizontal dimensions measured with the object

in the upright position.

P0412 65 Height X R 1/8 Vertical dimension of an object measured when the object is in the upright

position.

Use to specify the depth ofthe container. P0413 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the imits in which a value is being expressed, or manner in which a measurement has been taken.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionaiy for acceptable code values. P0414 810 Inner Pack O NO 1/6 Number of units in each selling pack.

Use to specify the quantity ofunit containers within an intermediate container.

35FED865 (003050) 95 October 1, 1995
Federal 865 - Purchase Order Change AcknowledgmentyRequest - Seller Initiated RELEASE- FED 1

Segment: REF Reference Numbers

Position: 100

Loop: POC

Level: Detail

Usage: Optional

Max Use: >I

Purpose: To specify identifying numbers.

Notes: 1. Use the 2/REF/lOO segment to identify reference numbers that apply to a specific line item. Use the l/REF/050 segment to identify reference numbers that apply to all of the

line items.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Data

Des. Element Name Attributes

» REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

2Y Wage Determination

Use to indicate a Department ofLabor Wage

Determination number.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Ifa SOW is part ofthe modification or procurement

instrument, the PWK segment can be used to indicate

how the SOW is being provided.

82 Data Item Description (DID) Reference

Specific data elements that the government will ask a

contractor to provide and are spelled out in specific

requirement documents.

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a

contract. 97 Package Number

A serial number indicating unit shipped

9G Department of Defense Form 250 Requirement Code

t Use to indicate the inspection and acceptance

requirementsfor a data item specified on the Contract Data Requirements List. AH Agreement Number

Use to indicate a Union Agreement.

CR Customer Reference Number

DG Drawing Number

IQ End Item 35FED865 (003050) 96 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Use to indicate an end item to which the line item

applies.

K4 Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

thereby assists the contractor in making perfonnance

decisions and assists in making production surveillance

decisions. Use to indicate the surveillance criticality designator

applicable to the line item. K6 Purchase Description

LT Lot Nimiber

NI Military Standard (MIL-STD) Number

NJ Technical Document Number

NL Technical Order Number

P4 Project Code

Use to indicate the project number applicable to this line item. QC Product Specification Document Number

Model designation of replacement component

52 Military Specification Number (MILSPEC)

53 Specification Number

Use to specify a specification number other than an MIL-SPEC. When used, identify the specification in REF03.

TN Transaction Reference Number

Use to indicate the unique reference number ofa

related transaction set. TP Test Specification Number

VQ Related Contract Line Item Number

Use to indicate a line item in the procurement

instrument to which this line item pertains.

VW Standard

Use to indicate a standard other than a MIL-STD.

When used, identify the standard in REF03.

ZZ Mutually Defined Use to indicate another type ofreference number.

When used, identify the nature ofthe number in REF03.

REF02 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Ifa document has a revision or extension, the document number and the revision or extension number should be concatenated and cited in this data

element. REF03 352 Description X AN 1/80

A free-form description to clarily the related data elements and their content.

1. Use, ifnecessary, to carry additional information applicable to a reference

number cited in REF02.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. 35FED865 (003050) 97 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: SAC Service, Promotion, Allowance, or Charge Information

Position: 130

Loop: SAC

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge. Notes: 1. Use this 2/SAC/130 segment to identify services, allowances, or non-CLIN charges

and, if applicable, quantities, that apply to a specific line item. If the services,

allowances, or non-CLIN charges apply to all of the line items, use the l/SAC/120

segment.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes:

Semantic Notes:

1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SAC 10 is present, then the other is required.

5 If SACl 1 is present, then SAC 10 is required.

6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC14 is present, then SAC13 is required.

1 If SACOl is A or C, then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SAC 10 and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SAC10 and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.

5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference mmiber as identified by the code used. 6 SAC14 is used in conjunction with SAC13 to identify an option when there is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to fiirther the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis

Amount". It is represented in the SAC segment in SAC 10 using the qualifier DO - Dollars in SAC09.

Ref. Pes. SACOlData

Element

248

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID

Code which indicates an allowance or charge for the service specified.

A Allowance

C Charge

N No Allowance or Charge

1/1

35FED865 (003050) 98 October 1, 1995
Federal 865 - Purchase Order Change AcknowledgmenfRequest - Seller Initiated RELEASE- FED 1

Use to indicate there is no charge for the service,

specified

SAC02 1300 Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge.

Any code may be used but the listed codes are preferred.

B180 Cleaning Charge

B610 Container Service Charge USA/Canada

Use to indicate a reusable container. B870 Customs Charge

C240 Disconnect Charge

C330 Distribution Fee

C370 Diversion Charge

C880 Expediting Premium

D500 Handling

D530 Hazardous Cargo Charge

D660 Hook-up charge

D820 Inside Delivery

D870 Inspection

D890 Installation and Training

D900 Installation E340 Less Than Truckload (LTL) Charge

Use to indicate a charge for a less than carload or truckload. E400 Loading (Labor Charges)

F150 Packaging Service

F460 Postage

F560 Premium Transportation

F830 ProofofDelivery Use to indicate a chargefor preparation ofa DD Form 250. G030 Reconnect charge

G350 Rents and Leases G470 Restocking Charge

G530 Rework

G580 Royalties

G660 Scrap Allowance

G740 Service Charge

G760 Set-up

H170 Special Tooling Charge

H430 Storage

H540 Supplemental Items Use to indicate Contractor Acquired Parts (CAP).

H550 Surcharge

H990 Testing Services Charge

1260 Transportation Direct Billing

1380 Unloading (Labor Charges)

1590 Warranties

Refer to 003050 Data Element Dictionary for acceptable code values. X SAC03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. X SAC04 1301 Agency Service, Promotion, Allowance, or Charge Code X AN 1/10

Agency maintained code identifying the service, promotion, allowance, or charge.

35FED865 (003050) 99 October 1. 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

X

SAC05 610 Amount O N2 1/15

Monetary amount. SAC06 378 Allowance/ Charge Percent QuallHer X ID 1/1 Code indicating on what basis allowance or charge percent is calculated. Refer to 003050 Data Element Dictionary for acceptable code values. SAC07 332 Percent X R 1/6 Percent expressed as a percent

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

SAC08 118 Rate O R 1/9 Rate expressed in the standard monetary denomination for tlie currency

specified.

SAC09 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. An application program conversion table may be required to convert agency

codes to XI 2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. SACIO 380 Quantity X R 1/15

Numeric value of quantity.

Ifapplicable, use to identify the quantity to which the amount in SAC05

applies. SACIO/] 1 can be used together to specify a quantity range to which the amount in SAC05 applies.

SACll 380 Quantity O R 1/15

Numeric value of quantity.

SAC12 331 Allowanceor Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge.

Refer to 003050 Data Element Dictionary for acceptable code values. SAC13 127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular.

Transaction Set, or as specified by the Reference Number Qualifier.

SAC14 770 Option Number O AN 1/20

A unique number identitying available promotion or allowance options when

more than one is offered. SAC15 352 Description O AN 1/80

A free-form description to clarify Uie related data elements and their content.

35FED865 (003050) 100 October 1, 1995
Federal 865 • Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: ITD Terms of Sale/Deferred Terms of Sale

Position: 150

Loop: POC

Level: Detail

Usage: Optional

Max Use: 2

" Purpose: To specify terms of sale. Notes: 1. Use this 2/ITD/150 segment when discounts vary by line item. Use the l/ITD/130

segment when the discount applies to all of the line items.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 13 is required. 2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required. 3 If ITD09 is present, then at least one of ITD 10 or ITD 1 1 is required.

1 ITD 15 is the percentage applied to a base amount used to detennine a late payment

charge.

1 If the code in ITDOl is 04, then ITD07 or ITD09 is required and either ITD 10 or ITD 11 is required; if the code in ITDOl is 05, then ITD06 or ITD07 is required.

Syntax Notes:

Semantic Notes:

Comments:

Data Element Summary

X

X

X

X

X

X

Ref. Pes. ITDOl

ITD02

ITD03

ITD04

ITD05

ITD06

ITD07

ITD08

ITD09

ITDIO

ITD 11

Data

Element

336

333

338

370

351

446

386

362

388

389

342

Name Attributes

Terms Type Code O ID 2/2

Code identifying type of payment terms. Refer to 003050 Data Element Dictionary for acceptable code values. Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period.

Refer to 003050 Data Element Dictionary for acceptable code values. Terms Discount Percent O R 1/6 Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date. Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned. Terms Discount Days Due X NO 1/3 Number of days in the terms discount period by which payment is due if terms

discount is earned. Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due. Terms Net Days O NO 1/3 Number of days until total invoice amount is due (discount not applicable).

Terms Discount Amount O N2 1/10

Total amount of terms discount. Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due. Deferred Amount Due X N2 1/10

Deferred amount due for payment. Percent of Invoice Payable X R 1/5 Amount of invoice payable expressed in percent.

35FED865 (003050) 101 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

X ITD12 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. X ITD13 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced. X ITD14 107 Payment Method Code O ID 1/1 Code identifying type of payment procedures.

Refer to 003050 Data Element Dictionary for acceptable code values. X ITD15 954 Percent O R 1/10

Percentage expressed as a decimal

35FED865 (003050) 102 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: DIS Discount Detail

Position: 160

Loop: POC

Level: Detail

Usage: Optional

Max Use: 20

Purpose: To specify the exact type and terms of various discount information. Notes: 1. Use this 2/DIS/160 segment to identify volume discounts applicable to the line item

that are based on the dollar value purchased.

2. Use the 2/N9/350 segment, with N901 citing code LI, and the 2/MSG/360 segment to specify other volume or promotional discounts that apply to all of the line items or the

entire order.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Syntax Notes: Semantic Notes:

Comments:

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 DIS05 is the minimum for application of the discount. 2 DIS06 is the maximum for application of the discoimt. .

Data Element Summary

Ref. Des. » DISOl

DIS02

DIS03

DIS04

DISCS

DIS06

»

Data

Element

653

654

655

656

657

657

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount. Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount. Refer to 003050 Data Element Dictionary for acceptable code values. Discount Control Limit M NO 1/10

Amount or time associated with application of the discount. Discount Control Limit O NO 1/10

Amount or time associated with application of the discount.

35FED865 (003050) 103 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED!

Segment: FOB F.O.B. Related Instructions

Position: 180

Loop: POC

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To specify transportation instructions relating to shipment. Notes: 1. Use the 2/FOB/180 segment to specify an FOB point and acceptance location for a

specific line item. Use the l/FOB/080 segment to specify an FOB point and acceptance

location that applies to all of the line items.

2. This segment is not used when the procurement instrument or modification is for a

service without deliverables or construction.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

123

4

123

4

Syntax Notes:

Semantic Notes:

If FOB03 is present, then FOB02 is required.

If FOB04 is present, then FOB05 is required.

If FOB07 is present, then FOB06 is required.

If FOB08 is present, then FOB09 is required.

FOBOl indicates which party will pay the carrier. FOB02 is the code specifying transportation responsibility location. FOB06 is the code specifying the title passage location. FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Data Element Summary

»

Ref. Pes. FOBOlData

Element Name

146 Shipment Method of Payment

Code identifying payment tenns for transportation charges.

Attributes

M ID 2/2

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a

specified location (origin or destination location). Use to indicate a Government Bill ofLading (GBL) will be issued. PE Prepaid and Summary Bill Use when transportation charges are to be prepaid by

the seller, are not included in the unit price, and are to be invoiced periodically.

PP Prepaid (by Seller) Use to indicate that transportation charges are not included in the unit price but are prepaid and are to be

added as a separate item on this instrument's invoice. PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a

specified location (origin or destination location).

35FED865 (003050) 104 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

FOB02

X

X

FOB03

FOB04

FOB05

FOB06

Use to indicate transportation charges are included in the unit price.

309 Location Qualifier X D) 1/2

Code identifying type of location. Use to identify the FOB point.

DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) IT Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other point Use to indicate the FOB point is a freightforwarder.

Provide the address in the Nl loop, citing code IC in NlOl.

KB Port of Embarkation

Use to indicate that the FOB Point is an overseas port

ofembarkation, either aerial or water, for delivery of

governmentfurnished completed end items. Provide the address in the Nl loop, citing code KX in NlOl.

KL Port of Loading

Use to indicate that the FOB Point is a port ofloading.

Provide the address in the Nl loop, citing code KX in NlOl.

KP Goverrmient Furnished Property FOB Point Use to indicate that the FOB point is for delivery of

Government Furnished Property. Provide the address

in the Nl loop, citing code KX in NlOl.

OR Origin (Shipping Point)

ZZ Mutually Defined Use to indicate another FOB point, i.e., neither at origin nor at destination. Provide the address in the Nl

loop, citing code KX in NlOl.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms. Refer to 003050 Data Element Dictionary for acceptable code values. 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility.

Refer to 003050 Data Element Dictionary for acceptable code values. 309 Location Qualifier X ID 1/2

Code identifying type of location. Use to identify the acceptance point. This code also identifies the inspection

location unless NlOl in the 2/N1/370 loop is Code LI. DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined Use to indicate the acceptance point is neither at origin nor at destination. Provide the acceptance point

address in the Nl loop, citing code KZ in NlOl;

provide the inspection point in another iteration of the 35FED865 (003050) 105 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

A^y loop, citing code LI in NlOl.

X FOB07 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content. X FOB08 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes. Refer to 003050 Data Element Dictionary for acceptable code values. X FOB09 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content.

35FED865 (003050) 106 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

DTM Date/Time Reference

Syntax Notes:

Semantic Notes: Comments:

200

POC

Detail

Optional

10To specify pertinent dates and times.

1. Use this 2/DTM/200 segment when dates apply to a specific line item. If the dates apply to all of the line items, use the l/DTM/150 segment.

2. Use this segment for delivery information when the required delivery can be specified as an actual date. If the required delivery schedule is expressed as a set time period after the occurrence of some event, use the 2/LDT/335 loop or the 2/LDT/485 loop if the delivery schedule is applicable to a named entity.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. DTMOl

Data

Element

374

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 017

063

064

065

066

069

075

078

174

193

Estimated Delivery

Do Not Deliver After Use to indicate that deliveries cannot be made before a

specified date and/or time. Do Not Deliver Before Use to indicate that deliveries cannot be made before a

specified date and/or time.

1st Schedule Delivery

1st Schedule Ship

Promised for Delivery Use to indicate the exact date the contractor proposes

to make delivery.

Promised for Delivery (Prior to and Including) Use to indicate the date on or before which the contractor proposes to make delivery.

Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week. Month Ending

Use to indicate a delivery requirement on the last day

of the specified month.

Period Start

35FED865 (003050) 107 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

194

227

228

368

375

376

DTM02

DTM03

373

337

600

601

602

800

937

Date

Date (YYMMDD).

Time

Use to indicate the performance period start date. Period End

Use to indicate the performance period end date. Lease Term Start Lease Term End

Submittal Date an item was submitted to a customer When REFOl is code TN, use to indicate the date ofa

related transaction set. Delivery Start The date that deliveries will begin Use to indicate the start date for deliveries when the

total quantity is to be delivered during a specified time

period.

Delivery End

The date that deliveries will end

Use to indicate the end date for deliveries when the

total quantity is to be delivered during a specified time

period.

As Of

Use to indicate the "as of date for submission ofdata.

First Submission

Use to indicate the date ofthe first submission ofa

data item specified by a Contract Data Requirements

List. Subsequent Submission Use to indicate the date(s) ofa subsequent

submission(s) ofa data item specified by a Contract Data Requirements List. Midpoint of Performance

Use to indicate the date when halfthe effort in terms of

dollars or hours will be completed.

Department of Labor Wage Determination Date

Use to indicate the date ofa Department ofLabor

Wage Determination.

X DT 6/6

DTM04 623

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the time for a delivery. Specify the time only in HHMMformat.

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow.

7. Use only when DTM03 is used to express a time. CT Central Time

35FED865 (003050) 108 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

DTM05 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY).

DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format.

1. Use any code.

2. Use to qualify a date when necessary to express the date in other than

YYMMDDformat. Use also, to qualify a range ofdates or times. Refer to 003050 Data Element Dictionary for acceptable code values. DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times. Use to identify a time range for deliveries on a specified date, e.g., use code

RTM in DTM06 to qualify a delivery time range for March 30, 1994 between

1:00 PM and 4:00 PMlocal time. Use DTMOl/02 to convey the March 30,

1994 date.

35FED865 (003050) 109 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Position: 240

Loop: POC

Level: Detail

Usage: Optional

Max Use: 12 Purpose: To specify the carrier, sequence of routing and to provide transit time information. Notes: 1. Use the 2/TD5/240 segment to identify the transportation method that is applicable to a specific line item. Use the 2/TD5/450 segment if the transportation method for the line item applies to a named entity.

Syntax Notes:

Semantic Notes: Comments:

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to tlie draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD510 is present, then TD51I is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. DCS. TD501

TD502

Data

Element

133

66

TD503

TD504

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element DicUonary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL, use to indicate the DoD.AA C

ofthe pipeline.

Identification Code X AN 2/20

Code identifying a party or other code. Transportation Method/Type Code X ID

Code specifying the method or type of transportation for the shipment.

J. Use any code.

1/2

2. An application program conversion table may be required to convert agency

codes to XI2 codes. D Parcel Post Use to indicate the U.S. Postal Serx'ice and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. X TD505 387 Routing X AN 1/35

35FED865 (003050) 110 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity.

X TD506 368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD507 309 Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionaiy for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionaiy for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ED 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionaiy for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any codes. Refer to 003050 Data Element Dictionaiy for acceptable code values.

35FED865 (003050) 111 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

Position: 260

Loop: POC

Level: Detail Usage: Optional

Max Use: 5 Purpose: To specify transportation special handling requirements or hazardous materials

infonnation or both. Notes: 1. Use the 2/TD4/260 segment to provide special handling or hazardous material

infonnation that applies to a specific line item. Use the 2/TD4/470 segment when the infonnation applies to a named entity.

Syntax Notes:

Semantic Notes: Comments:

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of TD40 1 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Dcs. TD401Data

Element

152

Data Element Summary

Name Attributes

Special Handling Code X

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

ID 2/3

TD402

TD403

TD404

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite BIX Explosive Flammable Gas

FG Flammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LIT Less Than Truckload

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209). Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. 352 Description X AN 1/80

A free-fonn description to clarify the related data elements and their content. Use offree form text is discouraged if the information can be provided by some

other means within the transaction set.

35FED865 (003050) 112 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes:

Comments:

Ref. Pes. » TXIOl

TXI02

TXI03

X

X

TXI04

TXI05

TXI06

TXI07

TXI08

TXI09

TXIIO

TXI Tax Information

265

POC

Detail

Optional

>1

To specify tax information.

Use this 2/TXI/265 segment to identify taxes that apply to individual line item amounts. Use the l/TXI/275 segment to identify taxes that apply to the entire order amount.

1 At least one of TXI02 TXI03 or TXI06 is required. 2 If either TXI04 or TXI05 is present, then the other is required. 3 If TXI08 is present, then TXI03 is required.

1 TXI07 is a code indicating the relationship of the price or amount to the associated

segment.

1 TXI02 is the monetary amount of the tax. 2 TXI03 is the tax percent expressed as a decimal.

3 If TXI02 is not used, then the application of the percent (TXI03) is between trading

partners.

Data Element Summary

Data

Element Name Attributes

963 Tax Type Code M ID 2/2

Code specifying the type of tax. Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 782 Monetary Amount X R 1/15

Monetary amount. 954 Percent X R 1/10

Percentage expressed as a decimal

Cite 4.25% as 4.25; cite 3% as 3 (note: leading and trailing zeros are

suppressed).

955 Tax Jurisdiction Code Qualifier X ID 2/2

Code identify ing the source of the data used in tax jurisdiction code. Refer to 003050 Data Element Dictionary for acceptable code values. 956 Tax Jurisdiction Code X AN 1/10

Code identify ing the taxing jurisdiction.

441 Tax Exempt Code X ID 1/1 Code identifying exemption status from sales and use tax. Refer to 003050 Data Element Dictionary for acceptable code values. 662 Relationship Code O ID 1/1 Code indicating the relationship between entities. Refer to 003050 Data Element Dictionary for acceptable code values. 828 Dollar Basis For Percent O R 1/9

Dollar basis to be used in the percent calculation of the allowance, charge or

tax. 325 Tax Identification Number ' O AN 1/20

Number assigned to a purchaser (buyer, orderer) by a taxing jurisdiction (state, county, etc.), often called a tax exemption number or certificate number.

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set.

35FED865 (003050) 113 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: MAN Marks and Numbers

Position: 290

Loop: POC

Level: Detail

Usage: Optional

Max Use: 10 Purpose: To indicate identifying marks and numbers for shipping containers. Notes: 1. Use the 2/MAN/270 segment to provide marks and numbers that apply to a specific

line item. Use the l/MAN/290 segment to identify marks and numbers that apply to all of the line items.

Syntax Notes:

Semantic Notes:

Comments:

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container.

2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a

sequential range, and MAN06 is the ending number of that range.

1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason

for this is that the U.P.C. Shipping Container code is the same on every carton that

is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Data Element Summary

Rcf. Pes. MANOl

MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Name Attributes

Marks and Numbers Qualifier M ID 1/2 Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers M AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers Qualifier X ID 1/2 Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers X AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

35FIZD865 (003050) 114 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: SPI Specification Identifier

Position: 291

Loop: POC

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To provide a description of the included specification or technical data items. Notes: 1. Use this segment to identify those elements of the draft modification or proposed

change that are classified or have a commercial security protection level and to specify the level of classification.

Syntax Notes: Semantic Notes: Comments:

2. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If either SPI02 or SPI03 is present, then the other is required.

Data Element Summary

Ref. Pes. SPIOlData

Element

786

SPI02 128

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following.

Use to specify the level ofgovernment security classification or commercial

protection level assigned to the items identified in SPI02/03. Ifthe item has

both a government security classification and a commercial protection level, cite the government security classification in this data element and cite the commercial protection level in SPI09.

06 Supplier Proprietary

1 1 CompetiUon Sensitive

92 Govermnent Confidential

93 Government Secret 94 Government Top Secret Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

1. Use to identify items within the transaction set that are either government

classified, e.g., FMS case number, drawing number, SOW, or those that have a commercial protection assigned by the contractor. Use SPI04 to further define

the number or description ofthe item cited in SPI03, ifnecessary.

SPI03

SPI04

SPI05

127

790

791

2. Use any code. DD Document Identification Code

Use to indicate an Engineering Data List. Refer to 003050 Data Element Dictionary for acceptable code values. Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Entity Title O AN 1/132

Title of the data entity. Use only ifnecessary to further define the item cited in SPI03.

Entity Purpose O AN 1/80

35FED865 (003050) 115 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE -FED!

The reason for the existence of the data item specified by the electronic data item independent of its presence in an EDI transaction. X SPI06 792 Entity Status Code O ID 1/1 Code indicating the current status of the data item specified by the electronic data item. Refer to 003050 Data Element Dictionary for acceptable code values. X SPI07 353 Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set. Refer to 003050 Data Element Dictionary for acceptable code values. X SPI08 755 Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

Refer to 003050 Data Element Dictionary for acceptable code values. SPI09 786 Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following.

When SPIOJ is code 92, 93, or 94, use to identijy the conwiercial protection

level assigned to the item in SPI03, ifapplicable.

06 Supplier Proprietary

1 1 Competition Sensitive

X SPIIO 559 Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values. Refer to 003050 Data Element Dictionary for acceptable code values. SPIll 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

SPI12 554 Assigned Number O NO 1/6 Number assigned for differentiation within a transaction set. SPI13 1322 Certification Type Code O ID 1/1 Code indicating the type of certification Refer to 003050 Data Element Dictionary for acceptable code values. SPI14 1401 Proposal Data Detail Identifier Code O ID 1/3 Code identifying the basis of a cited value in a proposal.

Refer to 003050 Data Element Dictionary for acceptable code values.

X

X

X

35FED865 (003050) 116 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: Message Text

Position: 292

Loop: POC

Level: Detail

Usage: Optional

Max Use: >1

Purpose: To provide a free form format that would allow the transmission of text infonnation. Notes: 1. Use to provide plain text information not associated with a lead time, a clause, or an

2. Use of free form text is discouraged if the information can be provided by some other means within the transaction set. Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

address.

Data Element Summary

»

Ref. Pes. MSGOlData

Element

933

Name Attributes

Free-Form Message Text M AN

Free-form message te.xt. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

1/264

X MSG02 934 2/2

35FED865 (003050) 117 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE -FED]

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

Monetary Amount

300

POC

Detail

Optional

1To indicate the total monetary amount. When BCA15 is code DG or RQ, use to identify an added the line item total price or

unit price increase or decrease.

»

»

Ref. Pes. AMTOl

AMT02

AMT03

Data

Element

522

782

478

Data Element Summary

Name

Amount Qualifier Code

Code to qualify amount

Attributes

M ID 1/2

1

ZR

ZS

Line Item Total Use only when the requested change adds a line item to the procurement instrument. Increase Use to indicate an increase in the line item unit price. Decrease Use to indicate a decrease in the line item unit price.

Monetary Amount M R 1/15

Monetary amount.

Credit/Debit Flag Code O ID 1/1 Code indicating whether amount is a credit or debit Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 118 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: SCH Line Item Schedule

Position: 305

Loop: SCH

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify the data for scheduling a specific line item. Notes: 1. Use the 2/SCH/220 segment to identify a partial delivery when it can be specified as an actual date and there is only one ship-to addressee. If there is more than one entity

receiving partial shipments, use the 2/SCH/435 segment.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

123

4

11

Syntax Notes:

Semantic Notes: Comments:

If SCH03 is present, then SCH04 is required.

If SCH08 is present, then at least one of SCH09 or SCHIO is required.

If SCH09 is present, then SCH08 is required.

If SCHIO is present, then SCH08 is required.

SCH12 is the schedule identification. SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Data Element Summary

»

Ref. Pes. SCHOl

SCH02

Data

Element

380

355

X SCH03

SCH04

SCH05

98

93

374

Name Attributes

Quantity M R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI 2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual. Refer to 003050 Data Element Dictionary for acceptable code values. Name X AN 1/35

Free-form name. Date/Time Qualifier M ID 3/3

Code specifying type of date or fime, or both date and time. 017

063

064

065

066

Estimated Delivery

Do Not Deliver After Use to indicate that deliveries cannot be made before a

specified date and/or time. Do Not Deliver Before Use to indicate that deliveries cannot be made before a

specified date and/or time.

1st Schedule Delivery

1st Schedule Ship

35FED865 (003050) 119 October 1, 1995
Federal 865 - f*urchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED]

» SCH06

SCH07

SCH08

069 Promised for Delivery

Use to indicate the exact date the contractor proposes

to make delivery.

075 Promised for Delivery (Prior to and Including) Use to indicate the date on or before which the contractor proposes to make delivery.

078 Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week.

174 Month Ending

When this code is used, cite the last date ofthe month.

358 Cycle Begin

Date on which the cycle begins

375 Delivery Start The date that deliveries will begin Use to indicate the start datefor deliveries when the

total quantity is to be delivered during a specified time

period.

373 Date M DT 6/6

Date (YYMMDD).

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the time for a delivery. Specify the time only in HHMMformat

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. 017

063

064

069

075

078

174

359

376

Estimated Delivery

Do Not Deliver After Use to indicate that deliveries cannot be made before a

specified date and/or time. Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. Promised for Delivery

Use to indicate the exact date the contractor proposes

to make delivery.

Promised for Delivery (Prior to and Including)

Use to indicate the date on or before which the contractor proposes to make delivery.

Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week. Month Ending

When this code is used, cite the last date ofthe month.

Cycle End

Date on which the cycle ends

Delivery End

The date that deliveries will end

35FED865 (003050) 120 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

SCH09

SCHIO

X SCHll

X SCH12

Use to indicate the end datefor deliveries when the

total quantity is to be delivered during a specified time

period.

373 Date X DT 6/6

Date (YYMMDD).

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the time for a delivery. Specify the time only in HHMMformat.

326 Request Reference Number O AN '/^S Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number).

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set.

I

35FED865 (003050)

I,

121 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: LDT Lead Time

Position: 335

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify lead time for availability of products and services. Notes: 1. Use this 2/LDT/335 loop when the delivery schedule is expressed as a set time period

after the occurrence of some event and varies by line item. If the delivery schedule is applicable to a named entity, use the 2/LDT 485 loop. If this segment is used, the 2/DTM/200 segment is not used to describe delivery schedule.

2. The following are examples of how the LDT loop can be used to specify a delivery schedule:

Example 1: Deliver 50 each 180 days after the date of the order.

LDT*AY*180*DAn/l

QTY*lJ*50*EAn/l

Example 2: Deliver the total quantity of 500 each as follows: 50 per month commencing

1 80 days after the date of the order.

LDT*AY*180*DAn/l

QTY*lJ*50*MOn/l

Example 3: Deliver the total quantity of 20,500 each as follows: 2500 each per quarter

commencing 90 days after the date of the order until half the order is completed, then

1000 per month until the total order is complete.

LDT*AY*90*DA n/1 QTY*1J*2500*Q1 n/l QTY*1K*4*Q1 n/l LDT*AM*l*MOn/l

QTY*lJ*1000*MOn/l

88QTY*lK*10*MOn/l

LDT*AK*l*MOn/l

QTY*lJ*500*EAn/l

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Syntax Notes: Semantic Notes: Comments:

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

Data Element Summary

Ref. Data

Des. Element Name Attributes

LDTOl 345 Lead Time Code M ID 2/2

Code indicating tlie time range. AA From date of PO receipt to sample ready.

35FED865 (003050) 122 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1 AD From date of sample approval to first product shipment.

AE From date of PO receipt to shipment.

AF From date of PO receipt to delivery.

AH From Date of Receipt of First Article to First Article Approval.

AI From Date of a Specified Event to Delivery.

When this code is used, identify the specified event in the following MSG segment.

AJ From Date of First Delivery to Date of Subsequent

Delivery(ies).

AK From Date Of Latest Delivery To Final Delivery.

AM From Date Of Previous Delivery To Date Of

Subsequent Delivery.

A? From Date of Award to Midpoint of Effort. AV From Date of Award to Date of Latest Delivery.

AW From Date of Award to Date of Earliest Delivery.

AX From Date of Award to Date of Completion.

AY From Date of Award to Date of Delivery.

AZ From Date of Receipt of Item to Date of Approval of

Item. » LDT02 380 Quantity M R 1/15

Numeric value of quantity.

» LDT03 344 Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval. CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

Use to indicate a flexible time period, e.g.. Xnumber

ofdays or less. MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

LDT04 373 Date O DT 6/6 Date (YYMMDD).

Use to cite a date relevant to the lead time, For example, the start date ofthe cited activity.

I

I

35FED865 (003050) 123 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

QTY Quantity

Syntax Notes: Semantic Notes: Comments:

340

LDT

Detail

Optional

>1

To specify quantity infonnation.

1. Use this segment to specify the quantity that is to be delivered in accordance with a

delivery schedule. The deliverable quantity can be expressed as a discrete quantity or a quantity per time period, e.g., 1000 per month. To indicate a delivery rate per time

period, cite in QTY02 the quantity to be delivered and cite in QTY03 tlie time period,

e.g., days, weeks, months, quarters, years.

2. Use also, to indicate the length of the delivery period, e.g., 4 quarters or the number

of shipments.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

»

Ref. Pes. QTYOl

Data

Element

673

Data Element Summary

Name

Quantity Qualifier

Code specifying the type of quantity.

Attributes

M ID 2/2

» QTY02 380 Quantity

IJ Due

The amount due to the customer. Use to indicate the quantity to be delivered. IK Time Units

The number of time units such as 8 (hours). Use to indicate the length ofthe delivery period.

52 Number of Originals

Use to indicate the number ofregular copies ofa data

item on a Contract Data Requirements List that are to be delivered. K6 Drafts Use to indicate the number ofdraft copies ofa data

item on a Contract Data Requirements List that are to be delivered. KF Duplicates

Use to indicate the number ofreproducible copies ofa

data item on a Contract Data Requirements list that are to be delivered. SA Shipments

Use to indicate the number ofshipments expected to complete the deliverable quantity.

M R 1/15

35FED865 (003050) 124 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Numeric value of quantity.

/. When QTYOl is code IJ, cite the quantity to be delivered.

2. When QTYOl is code IK, cite the length ofthe delivery period in this data

element, e.g., 4, and in QTY03 identify the time measurement ofthe delivery

period, e.g., months.

QTY03 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to X12 codes.

DA Days

When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

MO Months

When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

Ql Quarter (Time)

When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

WK Week

When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

YR Years When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 125 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: MSG Message Text

Position: 342

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To provide a free form format that would allow the transmission of text infonnation. Notes: 1. When LDTOl is code AI, use to identify the specified event.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Data Element Summary

»

Ref. Pes. MSGOlData

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

1/264

X MSG02 934 2/2

35FED865 (003050) 126 October 1, 1995
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Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

LM Code Source Information

344

LM

Detail

Optional

1To transmit standard code list identification information.

1. Use this 2/LM/344 loop to provide the codes from DoD 5010. 12-M that identify the frequency of delivery for a CDRL data item.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

LM02 identifies the applicable industry code list source information.

Data Element Summary

Ref. Pes. » LMOl

LM02

Data

Element Name Attributes

559 Agency Qualifler Code M ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

822 Source Subqualifler O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier.

35FED865 (003050) 127 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: LQ Industry Code

Position: 346

Loop: LM

Level: Detail

Usage: Mandatory

Max Use: >1

Purpose: Code to transmit standard industry codes. Notes: 1. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Syntax Notes: Semantic Notes: Comments:

2. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 If LQOl is present, then LQ02 is required.

Ref. Pes. LQOl

LQ02

Data

Element

1270

1271

Data Element Summary

Name Attributes

Code List Qualifier Code O ID 1/3 Code identifying a specific industry code list. FX Frequency

Use to indicate the deliveryfrequency code for a data

item deliverable on a Contract Data Requirements List (DDForm 1423).

Industry Code X AN 1/20

Code indicating a code from a specific industry code list

35FED865 (003050) 128 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE -FED

I

Segment: N9 Reference Number

Position: 350

Loop: N9

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To transmit identifying numbers and descriptive information as specified by the reference number qualifier. Notes: 1. Use this 2/N9/350 loop to provide information that is applicable to a specific line item. If the information applies to all of the line items, use the 1/N9/280 loop.

2. When BCA15 is code DG, this loop can be used to provide certifications,

representations, or fill-in information, that is not provided elsewhere within the transaction set, as required by a clause identified in the Purchase Order Change Request

- Buyer Initiated, 860 transaction set.

3. When an alternate section is applicable to a cited clause, the alpha/numeric alternate

identifier and date must be cited in the following MSG segment.

4. When citing a clause in N902, the date of the clause MUST be cited in N904 and the

title of the clause may be optionally cited in the following MSG segment.

5. When BCA02 is code AE, use this segment if exceptions arc being taken to a draft modification or a change to the draft modification is being proposed.

6. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

Syntax Notes:

Semantic Notes: Comments:

»

Ref. Pes. N901

Data

Element

128

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

73

BB

CJ

DF

DX

EC

Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements.

Authorization Number

Proves that permission was obtained to provide a

service. Use to indicate the Code ofFederal Regulations.

Clause Number

Use to indicate a purchasing activity clause (i.e., a

clause notfound in FAR/DFAR/FIRMR, etc.). Identify

the purchasing activity issuing the clause in N903.

Defense Federal Acquisition Regulations (DFAR)

Department/Agency Number

Use to indicate an Agency clause and identify agency

in N903.

Circular

199 October 1. 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Use to indicate an Office ofManagement and Budget

(0MB) circular number.

FA Federal Acquisition Regulations (FAR)

GS General Services Administration Regulations (GSAR)

H4 Federal Information Resources Management

Regulation

KR Response to a Request for Quotation Reference

A discrete number assigned for identification purpose

to a response to a request for quotation.

Use to indicate fill-in information required by the number cited in N902 is being provided in the following MSG segment.

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation.

When BCA15 is code DG, use to indicate exceptions

are being taken to items contained in the draft modification and are specified in the following MSG

segment. Insert the word "Exception" in N903 when

this code is used. KW Certification A number, taken from an acquisition regulation, which

represents a specific certification that must be made by

a prospective vendor before a contract or order can be

placed with that vendor.

Use to indicate a certification required by the number

cited in N902 is being provided in the following MSG

segment.

KX Representation

A number, taken from an acquisition regulation, which

represents a specific representation that must be made

by a prospective vendor before a contract or order can be placed with that vendor.

Use to indicate a representation required by the number cited in N902 is being provided in the following MSG segment.

KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable

to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents.

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents. Use to indicate the Master Solicitation number that contains applicable terms and conditions. LI Letters or Notes Use to indicate general information, comments or notes are being provided by the contractor in the following

35FED865 (003050) 130 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

N902

N903

127

369

MSG segment. Insert the word "Note" in N903 when

this code is used. VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

Use to indicate that amounts applicable to incentive or

cost sharing contracts are being provided in the MSG

segment. When used, insert the word "Amounts" in N903.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Free-form Description X AN 1/45

Free-form descriptive text.

J. When N901 is code CJ or DX, use to identify the agency, or purchasing

activity issuing the clause or special instruction cited in N902.

N904

X N905

373

337

X N906 623

2. When N901 is code KT, cite the word "exception"; when N901 is code LI,

cite the word "note"; when N901 is code ZZ, insert the word "Amounts.

" Date O DT 6/6

Date (YYMMDD).

Use to identify the date ofthe clause cited in N902. The DD (day) portion ofthe date is always 01. Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time. Since + is a

restricted character, + and - are substituted by P and M in the codes that follow. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 131 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: Message Text

Position: 360

Loop: N9

Level: Detail Usage: Optional

Max Use: 1000

Purpose: To provide a free fonn format that would allow the transmission of text infonnation. Notes: 1. Use this 2/MSG/360 segment to identify exceptions to the draft modification (N90I is code KT), to provide a certification, representation or fill-in information (N901 is code

KR, KW, or KX); when N901 is code ZZ, to identify amounts applicable to incentive or

cost sharing contracts, or to request changes.

2. When providing a certification, representation or fiU-in information, the clause title, if cited, and the alternate identifier and date, if applicable, will be the first data

provided. This data will be followed by a numeric designation of the number of data items being provided. Each data item will be preceded by the paragraph or section

identifier in the clause where the certification, representation, or fill-in information is to be inserted(if identifiers are included in the clause). If there is no alpha or numeric

designator, the required information will immediately follow the numeric designation of

the data items being provided. If the information to be provided is to be selected from

provided responses within the clause, cite the information that is selected.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Data Element Summary

»

Ref. Pes. MSGOlData

Element

933 Free-Form Message Text M AN

Free-form message text. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

Name Attributes

1/264

X MSG02 934 2/2

35FED865 (003050) 132 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: Nl Name

Position: 370

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To identify a party by type of organization, name and code. Notes: 1. Use the 2/N1/370 segment to identify organizations and locations that apply to a

specific line item. Use the l/Nl/300 segment to identify organizations or locations apply

to all of the line items.

2. Whenever possible, identification and address information should be provided using

NlOl, N103, and N104. Use N102 and segments N2 through N4, as applicable, when

address information cannot be provided using one of the codes listed in N103.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Syntax Notes:

Semantic Notes: Comments:

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in NlOl.

Data Element Summary

Ref. Pes. NlOlData

Element Name Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual. 28 Subcontractor

3 1 Postal Mailing Address Use only when an actual mailing address is required

and it is differentfrom the address providedfor any

other qualifier code. Do not use ifanother qualifier

code can be used to pass this address. When used, cite the name ofthe party in N102 and the N2 segment, if necessary. 6 1 Performed At

The facility where work was performed. Use to indicate the place ofperformance when it is other than the contractor's mailing address. 7G Hazardous Material Office

7H Government Furnished Property FOB Point

7L Preliminary Inspection Location Use to indicate the inspection location for afirst

article. 7P Transportation Office

AE Additional Delivery Address

35FED865 (003050) 133 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Use to indicate a shipment in-place location. IC Intermediate Consignee

When FOB02 is code IT, use to indicate afreight

forwarder.

IS Party to Receive Certified Inspection Report

KG Project Manager

The address of the person responsible for the management of a designated project.

KX Free on Board Point

When FOB02 is code KE, KL, KP. or ZZ, use to specify

the other FOB point

KY Technical Office

KZ Acceptance Location Use when the acceptance point is other than at origin or destination. LI Inspection Location

Place where the item was viewed or inspected.

PW Pick Up Address

ST Ship To

Use to indicate the address to which an item must be

shipped. Ifthe ship-to address is an FPO or APO, cite FPO or APO in N102 and identify the FPO or APO in the N4 segment using N403, N405, and N406.

SV Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed.

Use to indicate the location where a service, e.g. , grass

cutting, is to be performed.

X2 Party to Perform Packaging

A party responsible for packaging an item after it has

been produced.

Z7 Mark-for Party

The party for whom the needed material is intended.

N102 93 Name X AN 1/35

Free-form name. N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67). While the federal EDIprogram uses the DUNS number, other government users ofthis implementation convention may require the use ofother and additional

numbersfor a transition period in order to cross reference existing data bases

to new procurement actions.

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS number is preferred over other codes

to identify a namedparty. 10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a Department ofDefense or Civilian

Agency Activity Address code. 33 Commercial and Government Entity (CAGE)

35FED865 (003050) 134 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity.

N104 . 67 Identification Code X AN 2/20

Code identifying a party or other code. N105 706 Entity Relationship Code O ID 2/2

Code describing entity relationship.

Refer to 003050 Data Element Dictionary for acceptable code values. N106 98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual. Refer to 003050 Data Element Dictionary for acceptable code values.

I

I

35FED865 (003050) 135 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED]

Segment: Additional Name Information

Position: 380

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 2 Purpose: To specify additional names or those longer than 35 characters in length. Notes: This segment is not necessary when the entity cited in NlOl is described using a code

inN103/N104.

Syntax Notes: Semantic Notes: Comments:

Data Element Summary

»

Ref.

Pes. N201

Data

Element

93

Name

Name

Free-form name.

Attributes

M AN 1/35

N202 93 Name

Free-form name. O AN 1/35

35FED865 (003050) 136 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

390

Nl

Detail

Optional

2To specily the location of the named party. This segment is not necessary when the entity cited in NlOl is described using a code in N103/N104.

»

Ref. Pes. N301

N302

Data Element Summary

Data

Element

166

166

Name

Address Information

Address information

Address Information

Address information

Attributes

M AN 1/35

O AN 1/35

35FED865 (003050) 137 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

400

Nl

Detail

Optional

1To specify the geographic place of the named party.

This segment is not necessaiy when the entity cited in NlOl is described using a code in N103/N104.

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404 (or N405 and N406) may be adequate

to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

N406

Data Element Summary

Data

Element Name

19 City Name

Free-form text for city name.

State or Province Code

Attributes

O AN 2/30

156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency. 116 Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States). 26 Country Code O ID 2/3

Code identifying the country.

309 Location Qualifier X ID 1/2

Code identifying type of location. AR Armed Services Location Designation

Use to indicate an Army Post Office (APO) or a Fleet Post Office (FPO).

310 Location Identifier O AN 1/30

Code which identifies a specific location.

35FED865 (003050) 138 October 1, 1995
Federal 865 • Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes:

Semantic Notes: Comments:

SCH Line Item Schedule

435

Nl

Detail

Optional

200

To specity the data for scheduling a specific line item.

1. Use this segment to identify a partial delivery when it can be specified as an actual date and is applicable to a named entity.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

12

3

4

11

If SCH03 is present, then SCH04 is required.

If SCH08 is present, then at least one of SCH09 or SCH10 is required.

If SCH09 is present, then SCH08 is required.

If SCHIO is present, then SCH08 is required.

SCH12 is the schedule identification. SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Data Element Summary

»

»

Ref. Pes. SCHOl

SCH02

Data

Element

380

355

X SCH03

X SCH04

» SCH05

98

93

374

Name Attributes

Quantity M R 1/15

Numeric value of quantity.

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual.

Refer to 003050 Data Element Dictionary for acceptable code values. Name X AN 1/35

Free-form name. Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time. 017 Estimated Delivery

063 Do Not Deliver After Use to indicate that deliveries cannot be made before a

specified date and/or time. 064 Do Not Deliver Before Use to indicate that deliveries cannot be made before a

specified date and/or time. 065 1st Schedule Delivery

066 1st Schedule Ship

069 Promised for Delivery

35FED865 (003050) 139 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

» SCH06

SCH07

SCH08

Use to indicate the exact date the contractor proposes

to make delivery.

075 Promised for Delivery (Prior to and Including)

Use to indicate the date on or before which the contractor proposes to make delivery.

078 Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week.

174 Month Ending

When this code is used, cite the last date ofthe month.

358 Cycle Begin

Date on which the cycle begins.

375 Delivery Start The date that deliveries will begin.

Use to indicate the start date for deliveries when the

total quantity is to be delivered during a specified time

period.

373 Date M DT 6/6

Date (YYMMDD).

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the time for a delivery. Specify the time only in HHMMformat.

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time. 063 Do Not Deliver After Use to indicate that deliveries cannot be made after a

specified date and/or time. 064 Do Not Deliver Before

Use to indicate that deliveries cannot be made before a

specified date and/or time. 069 Promised for Delivery

Use to indicate the exact date the contractor proposes

to make delivery.

075 Promised for Delivery (Prior to and Including)

Use to indicate the date on or before which the contractor proposes to make delivery.

078 Promised for Delivery (Week of) When this code is used, cite the beginning date ofthe week.

174 Month Ending

When this code is used, cite the last date ofthe month.

375 Delivery Start The date that deliveries will begin. Use to indicate the end date for deliveries when the

total quantity is to be delivered during a specified time

period.

376 Delivery End

35FED865 (003050) 140 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

SCH09

SCHIO

X SCHll

X SCH12

The date that deliveries will end. Use to indicate the end date for deliveries when the

total quantity is to be delivered during a specified time

period.

373 Date X DT 6/6 Date (YYMMDD).

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59),

S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Ifapplicable, use to identify the timefor a delivery. Specify the time only in HHMMformat.

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number).

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set.

35FED865 (003050) 141 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE -FED]

Segment: TD5 Carrier Details (Routing Sequence/Transit Time)

Position: 450

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 12 Purpose: To specify the carrier, sequence of routing and to provide transit time information. Notes: 1. Use this 2/TD5/450 segment when the transportation method is applicable to a named

entity for a specific line item.

Syntax Notes:

Semantic Notes: Comments:

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of TD502 TD504 TD505 TD506 or TD5 1 2 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD510 is present, then TD511 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of specifying each carrier within the movement: use TD502 to identify the party

responsible for defining the routing sequence; use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Dcs. TD501

TD502

Data

Element

133

66

TD503

TD504

67

91

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement.

Refer to 003050 Data Element Dictionary for acceptable code values. Identification Code Qualifier X ID 1/2

Code designating the s>'stein/method of code structure used for Identification Code (67). 10 Department of Defense Activity Address Code

(DODAAC)

When TD504 is code PL, use to indicate the DoDAAC

ofthe pipeline.

Identification Code X AN 2/20

Code identif>'ing a party or other code. Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes. D Parcel Post Use to indicate the U.S. Postal Service and not a private carrier. Refer to 003050 Data Element Dictionary for acceptable code values. TD505 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity.

35FED865 (003050) 142 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1 X TD506 368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item

or transaction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD507 309 Location Qualifier O ID 1/2

Code identifying type of location. Refer to 003050 Data Element Dictionary for acceptable code values. X TD508 310 Location Identifier X AN 1/30

Code which identifies a specific location. X TD509 731 Transit Direction Code O ID 2/2

The point of origin and point of direction. Refer to 003050 Data Element Dictionary for acceptable code values. X TD510 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time. Refer to 003050 Data Element Dictionary for acceptable code values. X TD511 733 Transit Time X R 1/4

The numeric amount of transit time. TD512 284 Service Level Code X ID 2/2

Code defining service Use any code. Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 143 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

Position: 470

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 5 Purpose: To specify transportation special handling requirements or hazardous materials

information or both. Notes: 1. Use this 2/TD4/470 segment when special handling or hazardous material

infonnation is applicable to a named entity for a specific line item.

Syntax Notes:

Semantic Notes: Comments:

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of TD40 1 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401Data

Element

152

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions. Any code may be used but the listed codes are preferred.

TD402

TD403

TD404

AMM A.M. Delivery Requirement

DA Dangerous

EP Expedite

EX Explosive Flammable Gas

EG Elammable Gas

FL Flammable

FP Flammable Poison Gas

HM Endorsed as Hazardous Material

LT Less Than Full Carload

LTT Less Than Truckload

PG Poisonous Gas

PMM P.M. Delivery Requirement

Refer to 003050 Data Element Dictionary for acceptable code values. 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209).

Use any code. Refer to 003050 Data Element Dictionary for acceptable code values. 209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material. 352 Description X AN 1/80

A free-fonn description to clariiy the related data elements and their content. Use offree form text is discouraged ifthe information can be provided by some

other means within the transaction set.

35FED865 (003050) 144 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment: PKG Marking, Packaging, Loading

Position: 480

Loop: Nl

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To describe marking, packaging, loading and unloading requirements. Notes: 1. Use this 2/PKG/480 segment to identify packaging requirements applicable to a named entity for a specific line item.

2. Packaging information such as the number of items in a unit container, the number of

imit containers in an intermediate container, and the gross weight, cube, and dimensions

of a unit container or an intermediate container is carried in the 2/PO4/090 segment.

3. When different physical detail information is required for the same line item going to various ship-to addressees, SUBCLINS must be used.

4. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Svntax Notes:

Semantic Notes: Comments:

5. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, then PKG03 is required.

3 If PKG05 is present, then PKGOl is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use MEA (Measurements) segment to define dimensions, tolerances weights,

counts, physical restrictions, etc. 2 If PKGO 1 = F", then PKG05 is used. If PKGO 1 =

'

' S", then PKG04 is used. If PKGOl = ' X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred

to. 4 Special marking or tagging data can be given in PKG05 (Description).

Ref. Pes. PKGOlData

Element

349

PKG02 753

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description.

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Te.xt) Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described. Use the listed codes to identify applicable packaging requirements.

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

US October 1. 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

OPI Optional Procedure Indicator

PK Packing

When the packing code associated with Packaging

Characteristic Code PK is a three position code; the

first position signifies Level A packingfor Overseas

shipments via surface; the secondposition signifies

Level B packingfor Overseas shipments via freight

forwarder, APO/FPO, or air; the third position

signifies Level C packingfor domestic shipments. When

standard commercial packaging per ASTMD3951 is proposed, cite MIL-STD 2073-2C code Xin PKG04.

PM Preservation Method

Preservation Material

Special Marking

Unit Container

Unit Container Level

Wrapping Material

PML

SMK

UC

UCL

WM

PKG03 559 Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values. DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Use to indicate afederal activity other than DoD or GSA. Data maintenance has been submitted to ASC

XI2. Ifapproved, a code for Federal Government will be available in the ASC XI 2 Version/Release 3060. PKG04 754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product.

The actual codes associated with the packaging characteristic codes cited in PKG02 can be found in ASCXI2 Code Source List 197 (which isMlL-STD2073-2C).

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content. L When PKG04 carries a code indicating that the items will be packed

differently than required in the procurement instrument or modification,

explain in PKG05.

2. Use offree form text is discouraged ifthe information can be provided by some other means within the transaction set. PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 146 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment: LDT Lead Time

Position: 485

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To specify lead time for availability of products and services. Notes: 1. Use this 2/LDT/485 loop if the delivery schedule is expressed as a set time period

after the occurrence of some event and the ship-to-address differs by line item. If the delivery schedule is the same for all ship-to addressees for the line item, use the 2/LDT/335 loop.

2. The following are examples of how the LDT loop can be used to specify a delivery schedule:

Example 1: Deliver 50 each 180 days after tlie date of the order.

LDT*AY*180*DAn/l

QTY*lJ*50*EAn/l

Example 2: Deliver the total quantity of 500 each as follows: 50 per month commencing

180 days after the date of the order.

LDT*AY*180*DAn/l

QTY*lJ*50*MOn/l

Example 3: Deliver the total quantity of 20,500 each as follows: 2500 each per quarter

commencing 90 days after the date of the order until half the order is completed, then

1000 per month until the total order is complete.

LDT*AY*90*DA n/1 QTY*1J*2500*Q1 n/1 QTY*1K*4*Q1 n/1 LDT*AM*l*MOn/l

QTY*lJ*1000*MOn/l

QTY*lK*10*MOn/l

LDT*AK*l*MOn/l

QTY*lJ*500*EAn/l

Syntax Notes: Semantic Notes: Comments:

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of Unit of Time Periods.

»

Data Element Summary

Ref. Data

Des. Element Name

LDTOl 345 Lead Time Code

Code indicating the time range. AA

Attributes

M ID 2/2

From date of PO receipt to sample ready.

October 1. 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1 AD From date of sample approval to first product shipment.

AE From date of PO receipt to shipment.

AF From date of PO receipt to delivery.

AH From Date of Receipt of First Article to First Article Approval.

AI From Date of a Specified Event to Delivery.

When this code is used, identify the specified event in the following MSG segment.

AJ From Date of First Delivery to Date of Subsequent

Delivery(ies).

AK From Date Of Latest Delivery To Final Delivery.

AM From Date Of Previous Delivery To Date Of

Subsequent Delivery.

AP From Date of Award to Midpoint of Effort. AV From Date of Award to Date of Latest Delivery.

AW From Date of Award to Date of Earliest Delivery.

AX From Date of Award to Date of Completion.

AY From Date of Award to Date of Delivery.

AZ From Date of Receipt of Item to Date of Approval of

Item. » LDT02 380 Quantity M R 1/15

Numeric value of quantity.

» LDT03 344 Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval. CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. MO Month

QY Quarter of a Year

SA Semiaimual

WK Weeks

LDT04 373 Date O DT 6/6 Date (YYMMDD).

Use to cite a date relevant to the lead time, For example, the start date ofthe cited activity.

35FED865 (003050) 148 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED 1

Segment: MAN Marks and Numbers

Position: 486

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 10 Purpose: To indicate identifying marks and numbers for shipping containers. Notes: 1. Use this segment to specify marks and numbers associated with a ship-to addressee.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instnmient.

Syntax Notes: 1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

Semantic Notes: 1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the starting number of a

sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason

for this is that the U.P.C. Shipping Container code is the same on every carton that

is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the two ID numbers must be maintained.

Data Element Summary

»

»

Ref. Pes. MANOl

MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Name Attributes

Marks and Numbers Qualifier M ID 1/2

Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers M AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers Qualifier X ID 1/2

Code specifying the application or source of Marks and Numbers (87). L Line Item Only

Marks and Numbers X AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

Marks and Numbers O AN 1/45

Marks and numbers used to identify a shipment or parts of a shipment.

35FED865 (003050) 149 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment: QTY Quantity

Position: 487

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 5 Purpose: To specify quantity information. Notes: 1. Use this segment to specify the quantity that is to be delivered in accordance with a

delivery schedule. The deliverable quantity can be expressed as a discrete quantity or a

quantity per time period, e.g., 1000 per month. To indicate a delivery rate per time

period, cite in QTY02 the quantity to be delivered and cite in QTY03 the time period,

e.g., days, weeks, months, quarters, years.

2. Use also, to indicate the length of the delivery period, e.g., 4 quarters or the number

of shipments.

3. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

4. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: Semantic Notes: Comments:

Data Element Summary

»

Ref. Pes. QTYOl

Data

Element Name

673 Quantity Qualifier

Code specifying the type of quantity.

Attributes

M ID 2/2

IJ Due

The amount due to the customer

IVhen QTYOl is code IJ, cite the quantity to be

delivered. IK Time Units

The number of time units such as 8 (hours)

Use to indicate the length ofthe delivery period.

52 Number of Originals Use to indicate the number ofregular copies ofa data

item on a Contract Data Requirements List that are to be delivered. K6 Drafts Use to indicate the number ofdraft copies ofa data

item on a Contract Data Requirements List that are to be delivered. KF Duplicates

Use to indicate the number ofreproducible copies ofa

data item on a Contract Data Requirements list that are to be delivered. SA Shipments

Use to indicate the number ofshipments expected to complete the deliverable quantity.

35FED865 (003050) 150 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

» QTY02 380 Quantity M R 1/15

Numeric value of quantity. ' .

7. When QTYOl is code IJ, cite the quantity to be delivered.

2. When QTYOl is code IK, cite the length ofthe delivery period in this data

element, e.g., 4, and in QTY03 identify the time measurement ofthe delivery

period, e.g., months.

QTY03 355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken.

1. Use any code.

2. An application program conversion table may be required to convert agency

codes to XI2 codes.

DA Days

When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

MO Months

When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

Ql Quarter (Time)

When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

WK Week

When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

YR Years When QTYOl is code IJ, use to indicate frequency ofdelivery. When QTYOl is code IK, use to indicate the length ofthe delivery period.

Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 151 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment: Message Text

Position: 488

Loop: LDT

Level: Detail

Usage: Optional

Max Use: 1 Purpose: To provide a free form format that would allow the transmission of text information. Notes: 1. When LDTOl is code AI, use to identify the specified event.

3. When BCA15 is code RQ, this segment can be used to request a change to the current award instrument.

Syntax Notes: Semantic Notes: Comments: 1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

2. When BCA02 is code AE, use this segment if exceptions are being taken to a draft modification or a change to the draft modification is being proposed.

Data Element Summary'

»

Ref. Pes. MSGOlData

Element

933

Name Attributes

Free-Form Message Text M AN

Free-form message te.xt. Printer Carriage Control Code O ID

A field to be used for the control of the line feed of the receiving printer.

Refer to 003050 Data Element Dictionary for acceptable code values.

1/264

X MSG02 934 2/2

35FED865 (003050) 152 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FEDl

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes:

Semantic Notes: Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set.

1 If either CTT03 or CTT04 is present, then the other is required. 2 If either CTT05 or CTT06 is present, then the other is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Ref. Pes. CTTOl

CTT02

Data Element Summary

Data

Element

354

347

Name

CTT03

CTT04

CTT05

CTT06

CTT07

81

355

183

355

352

Attributes

Number of Line Items M NO 1/6 Total number of line items in the transaction set. Use to identify the total number ofPOC segments contained in this transaction

set. Hash Total O R 1/10

Simi of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

Example:

-.0018 First occurrence of value being hashed. .18 Second occurrence of value

being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field. CTT02 is the sum ofthe quantities (POC03) for all POC segments

Weight X R 1/10

Numeric value of weight.

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. Refer to 003050 Data Element Dictionary for acceptable code values. Volume X R 1/8 Value of volumetric measure. Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken. Refer to 003050 Data Element Dictionary for acceptable code values. Description O AN 1/80

A free-form description to clarily the related data elements and their content.

35FED865 (003050) 153 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE - FED]

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes:

Syntax Notes: Semantic Notes: Comments:

AMT Monetary Amount

020

Summary

Optional

5To indicate the total monetary amount. Use to identify the net increase or decrease in the price of the award instrument based on

the draft modification or requested change, if applicable. If there is a net increase or decrease to the price of the award instrument, a second occurrence of this segment is required, using code TT in ANfTOl.

»

Ref. Pes. AMTOlData

Element

522

» AMT02

AMT03

Data Element Summary

Name

Amount Qualifier Code

Code to qualify amount.

Attributes

M ID 1/2

TT Total Transaction Amount

Use to indicate a new total amount ofthe award

instrument.

ZR Increase Use to indicate the net increase in the total amount of

the procurement instrument.

ZS Decrease Use to indicate the net decrease in the total amount of

the procurement instrument.

782 Monetary Amount M R 1/15

Monetary amount. 478 Credit/Debit Flag Code O ID 1/1 Code indicating whether amount is a credit or debit Refer to 003050 Data Element Dictionary for acceptable code values.

35FED865 (003050) 154 October 1, 1995
Federal 865 - Purchase Order Change Acknowledgment/Request - Seller Initiated RELEASE- FED 1

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Notes: Syntax Notes: Semantic Notes: Comments:

SE Transaction Set Trailer

030

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments). Enter the same number as the one carried in ST02.

1 SE is the last segment of each transaction set.

Ref. Pes. » SEOl

SE02

Data Element Summary

Data

Element

96

329

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments.

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by Uie originator for a transaction set.

35FED865 (003050) 155 October 1, 1995

• U.S. GOVERNMENT PRINTING OFFICE: 1 9 9 6 - 4 0 i

- 5 2 5 / W Q 0

9

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