NIST Special Publication 881-78

NIST

QC

100

.U57

NO. 881 -78

1998

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 846P

Inventory Inquiry/Advice

(Physical Inventory/Transaction History)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
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2 Some elements at Boulder, CO.
NIST Special Publication 881-78

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 846P

Inventory Inquiry/Advice

(Physical Inventory/Transaction History)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

August 1998

*

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-78

Natl. Inst. Stand. Technol. Spec. Publ. 881-78, 21 pages (Aug. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998
846 Inventory Inquiry/Advice

Functional Group ID=

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory

Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI)

environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide

inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or

services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3)

for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of

inventory with no obligation on the seller of goods and services to reserve that inventory.

Notes:

1. Owners/managers use this transaction set to request, inquire about, and cancel a physical inventory by a

distribution depot/storage activity. Owners/managers use this transaction set to provide a distribution

depot/storage activity with an inventory priority parameter reportfor use with developing physical inventory

schedules. Owners/managers also use this transaction set to request transaction history.

2. Distribution depots/storage activities use this transaction set to cancel and/or reschedule a physical inventory

request by an owner/manager. Distribution depots/storage activities also use this transaction set to respond to a

requestfor transaction history and an inquiry about a requestfor a physical inventory.

3. Use a single occurrence ofthis transaction set to exchange transactions between a single owner/manager and

a single or multiple distribution depots/storage activities, or between a single distribution depot/storage activity

and a single or multiple owners/managers. Use one occurrence ofthis transaction set to transmit a single or

multiple transactions.

Heading:

Pos. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M 1

Must Use 020 BIA Beginning Segment for Inventory M 1 Inquiry/Advice

Not Used 040 CUR Currency O 1

Not Used 050 DTM Date/Time Reference O 10

Not Used 060 REF Reference Identification 0 12

Not Used 070 PER Administrative Communications Contact 0 3

Not Used 075 MEA Measurements 0 20

LOOP ID-N1 5

Must Use 080 Nl Name o 1

Not Used 090 N2 Additional Name Information o 2

Not Used 100 N3 Address Information 0 2

Not Used 110 N4 Geographic Location 0 1

Not Used 120 REF Reference Identification 0 12

Not Used 130 PER Administrative Communications Contact 0 3

LOOP ID - LM 10

Not Used 140 LM Code Source Information 0 1

Not Used 150 LQ Industry Code M 100

003060F846P0 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Detail:

Pos. No.Seg.

11)

Must Use 010 LIN

Not Used 030 PID

Not Used 040 MEA

Not Used 050 PKG

100 DTM

Not Used 110 CTP

Not Used 120 CUR

Not Used 130 SAC

140 REF

Not Used 150 PER

Not Used 220 SDQ

IN 01 USCQ lid \A AW

Not Used 235 UIT

Not Used 240 cs

Not Used 250 DD

Not Used 255 G53

256 PCT

257 LDT

Name

Req.

Des. Max.Use

Must Use

260

270

LOOP ID - LIN

Item Identification M

Product/Item Description O

Measurements O

Marking, Packaging, Loading O

Date/Time Reference O

Pricing Information O

Currency O

Service, Promotion, Allowance, or Charge O

Information Reference Identification O

Administrative Communications Contact O

Destination Quantity O

Marks and Numbers O

Unit Detail O

Contract Summary O

Demand Detail O

Maintenance Type O

Percent Amounts O

Lead Time O

LM

LQ

LOOP ID - LM

Code Source Information

Industry Code

Not Used 320 QTY

Not Used 330 UIT

Not Used 340 MEA

Not Used 350 LDT

Not Used 355 DTM

Not Used 360 SCH

Not Used 370 MEA

Not Used 375 LM

Not Used 376 LQ

Not Used 380 LS

LOOP ID - QTY

Quantity

Unit Detail

Measurements

Lead Time

Date/Time Reference LOOP ID - SCH

Line Item Schedule

Measurements

O

M

O

O

O

O

O

O

O

Loop

Repeat

10000

Notes and

Comments

1

200

40

25

10

25

1

25

>1

3

500

1

5

1

>1

1

>1

12

1

100

1

12

25

12

10

1

25

10

LOOP ID - SLN 1000

Not Used 280 SLN Subline Item Detail O 1

Not Used 290 PID Product/Item Description 0 200

Not Used 300 MEA Measurements 0 40

Not Used 310 PKG Marking, Packaging, Loading 0 25

LOOP ID - MAN 100

Not Used 312 MAN Marks and Numbers 0 1

Not Used 314 MEA Measurements 0 40

99

25

LOOP ID - LM >1

Code Source Information

Industry Code

O

M

1

100

Loop Header O

003060F846P0 2 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Not Used 390 REF

Not Used 400 DTM

Not Used 410 Nl

Not useo

inoi useo t o

Not Used 440 LE

Must Use 450 Nl

Not Used 460 xnNl

Not Used 470 N3

Not Used 480 N4

Not Used 490 REF

Not Used 500 PER

Summary:

Not Used

Pos. No.

010

Seg.

ID

CTT

Must Use 020 SE

LOOP ID -REF

Reference Identification

Date/Time Reference Name

>1

LOOP ID - LM

Code Source Information

Industry Code

O

O

O

O

M

Name

Additional Name Information

Address Information

Geographic Location

Reference Identification

Administrative Communications Contact

O

O

O

O

O

O

1

>1

1

1

100

1

2

2

1

12

3

nl

10

Loop Trailer O 1

LOOP ID -Nl 200

Name

Transaction Totals

Transaction Set Trailer

Req.

Pes. O

M

Max.Use

1

1

Loop Notes and

Repeat Comments

n2

Transaction Set Notes

1. The REF loop conveys serial number, lot number, and inventory data.

2. Number of line items (CTT01) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.

003060F846P0 3 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (ST01) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use ST01 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

846 XI 2.28 Inventory Inquiry/Advice

Must Use ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set A unique number assigned by the originator ofthe transaction set, or the

originator's application program.

003060F846P0 4 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BIA Beginning Segment for Inventory Inquiry/Advice

020

Heading

Mandatory

1To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

1 BIA03 identifies the number of the inquiry/advice that is transferred.

2 BIA04 identifies the date of the inquiry/advice that is transferred.

3 BIA05 identifies the time of the inquiry/advice that is transferred.

Ref.

Pes.

Must Use BIA01

Must Use BIA02

Must Use BIA03

Must Use BIA04

BIA05

Data

Element

353

755

127

373

337

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

77 Simulation Exercise

Use to identify a simulated mobilization exercise

transaction set Activities initiating simulated

mobilization exercises must ensure complete

coordination with all activities involved. All

transaction set recipients must use extreme caution to ensure that individual transactions do not process as

action documents which affect accountable records.

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

DD Distributor Inventory Report

Use to identify a response to a requestfor a physical

inventory (does not include asset balances).

IP Inventory Parameter Report

Use to identify an inventory priority parameter report.

TC Physical Inventory Request

A request for or notification of a physical inventory

action

Use to identify a physical inventory request.

TF Transaction History Request

Use to identify a transaction history request.

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Use Code "Z"for this data element to satisfy mandatory XI2 syntax

requirements.

Date M DT 6/6

Date (YYMMDD)

This date is the date ofthe transaction set preparation and corresponds to the

Universal Time Coordinate (UTC).

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

003060F846P0 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

1. Express the originating activity's time oftransaction set preparation in

UTC.

2. Express M. : . : time in afour-position wj A .-...1(HHMM) ... X format. »f Not Used BIA06 306 Action Code O ID 1/2

Code indicating type of action

003060F846P0 6 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

080

Nl Optional (Must Use)

Heading

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

Must use this 1/N1/080 loop to identify the organization originating the transaction set

Must Use

Ref.

Pes.

N101

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Must Use N106

Data Element Summary

Data

Element Name Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use only one ofcodes SB or Z4.

SB Storage Area

Use to indicate a depot or storage activity.

7A Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

93 Name X AN 1/35

Free-form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

FR Message From

Must use with the appropriate 1/N101/080 code to indicate the organization cited in N104 is originating

the transaction set.

003060F846P0 7 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Not Used

Ref.

Pes.

LIN01

Must Use LIN02

LIN Item Identification

010

LIN Mandatory

Detail

Mandatory

1To specify basic item identification data

1 If either LIN04 or LIN05 is present, then the other is required.

2 If either LIN06 or LIN07 is present, then the other is required.

3 If either LIN08 or LIN09 is present, then the other is required.

4 If either LIN10 or LIN 11 is present, then the other is required.

5 If either LIN 12 or LIN 13 is present, then the other is required.

6 If either LIN14 or LIN15 is present, then the other is required.

7 If either LIN16 or LIN17 is present, then the other is required.

8 If either LIN18 or LIN19 is present, then the other is required.

9 If either LIN20 or LIN21 is present, then the other is required.

10 If either LIN22 or LIN23 is present, then the other is required.

11 If either LIN24 or LIN25 is present, then the other is required.

12 If either LIN26 or LIN27 is present, then the other is required.

13 If either LIN28 or LIN29 is present, then the other is required.

14 If either LIN30 or LIN31 is present, then the other is required.

1 LIN01 is the line item identification

1 See the Data Dictionary for a complete list of IDs.

2 LIN02 through LIN3 1 provide for fifteen different product/service IDs for each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Must use the 2/LIN/010 loop to identify the material, transaction number, and

inventory information associated with the transaction.

Data Element Summary

Data

Element

350

235

Name Attributes

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set

Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Use only one ofcodes Al, A2, A4, FB, FS, MG, or YP to identify the item of

inventory. Must use National Stock Number (NSN) when known.

Al Plant Equipment Number

Item identifier is a plant equipment number

Use to identify plant equipment

A2 Department of Defense Identification Code (DoDIC)

Qualifies a code that uniquely identifies a type of

explosive or ammunition

Use to identify ammunition items.

A4 Subsistence Identification Number

Item identifier is a brand-name resale subsistence item

Use to identify subsistence items.

FB Form Number

Use to identify theform stock number.

FS National Stock Number

Must use NSN when known.

MG Manufacturer's Part Number

Use to identify nonstandard material

003060F846P0 8 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Must Use LIN03

LIN04

LIN05

Not Used LIN06

Not Used LIN07

Not Used LIN08

Not Used LIN09

Not Used LIN10

Not Used LIN11

Not Used LIN12

Not Used LINO

Not Used LIN 14

Not Used LIN 15

Not Used LIN16

Not Used LIN17

Not Used LIN18

Not Used LIN19

Not Used LIN20

Not Used LIN21

Not Used LIN22

YP Publication Number

Use to identify the publication stock number.

234 Product/Service ID M AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contractor

authorized to do business with the U.S. government

Use with LIN02 code MG to uniquely identify a

manufacturer's part number.

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

234 Product/Service D3 X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

003060F846P0 9 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Not Used LIN23 234

Not Used LIN24 235

Not Used LIN25 234

Not Used LIN26 235

Not Used LIN27 234

Not Used LIN28 235

Not Used LIN29 234

Not Used LIN30 235

Not Used LIN31 234

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service D3 X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X AN 1/40

Identifying number for a product or service

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service DD X AN 1/40

Identifying number for a product or service

003060F846P0 10 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

DTM Date/Time Reference

Ref.

Pes.

Must Use DTM01

Must Use DTM02

Not Used DTM03

Not Used DTM04

DTM05

Not Used DTM06

Not Used DTM07

100

LIN Mandatory

Detail

Optional

10

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Usefor transaction history requests, reconciliation review requests,

investigation/Transportation Discrepancy Report (TDR) requests andphysical

inventory reports to identify pertinent dates.

Data

Element

374

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

036 Expiration

Date coverage expires

For subsistence items, use in physical inventory

requests andphysical inventory response transactions

to identify the expiration date.

090 Report Start Use in transaction history requests to identify the

transaction history reporting start date.

091 Report End

Use in transaction history requests to identify the

transaction history reporting end date.

510 Date Packed

For subsistence items, usefor physical inventory

requests andphysical inventory response transactions

to identify the date packed.

373 Date X DT 6/6

Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 860 1, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003060F846P0 1

1

13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Identification

140

LIN Mandatory

Detail

Optional

>1

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use to identify the transaction number.

Ref.

Pes.

Must Use REF01

Data

Element

128

Must Use REF02

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

127

352

C040

128

127

128

127

128

127

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

TN Transaction Reference Number

Use to identify the Transaction Number.

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Reference Identifier O

To identify one or more reference numbers or identification numbers as specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as

specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F846P0 12 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

PCT Percent Amounts

256

LIN Mandatory

Detail

Optional

>1

To qualify percent amounts and supply percent amounts

Use onlyfor inventory priority parameter reports to identify inventory prioritization

information.

Ref.

Pes.

Must Use PCT01

Data

Element

1004

Data Element Summary

Name

Percent Qualifier

Code to qualify percent

Attributes

M ID 1/2

Must Use PCT02 954

21

22

23

24

25

26

Percent

Annual Demand Quantity Weighting Factor

Use to identify the weightingfactor applicable to the

annual demand quantity expressed as a decimal

(percentage) number, including the decimal.

Annual Demand Value Weighting Factor

Use to identify the weightingfactor applicable to the

annual demand dollar value expressed as a decimal

(percentage) number, including the decimal

Essentiality Weighting Factor

Use to identify the weightingfactor applicable to the

essentiality code value expressed as a decimal

(percentage) number, including the decimal

Procurement Lead-time Weighting Factor

Use to identify the weightingfactor applicable to the

procurement lead time expressed as a decimal

(percentage) number, including the decimal

Months To Procurement Weighting Factor

Use to identify the weightingfactor applicable to the

months-to-procurement expressed as a decimal

(percentage) number, including the decimal

Annual Demand Frequency Weighting Factor

Use to identify the weightingfactor applicable to the

annual demandfrequency expressed as a decimal

(percentage) number, including the decimal

M R 1/10

Percentage expressed as a decimal

003060F846P0 13 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LDT Lead Time

257

LIN Mandatory

Detail

Optional

12

To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Use onlyfor inventory priority parameter reports to identify inventory prioritization

information.

Must Use

Ref.

Pes.

LDT01

Must Use LDT02

Must Use LDT03

Not Used LDT04

Data

Element

345

380

344

373

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range

AS Before inventory is replenished based on stock check

Use to identify the months-to-procurement, e.g., the

months until initiation ofthe next acquisition.

BA From Date of Award to Expiration Date of

Authorization

Use to identify the procurement lead time.

Quantity M R 1/15

Numeric value of quantity

Express as a whole number with no decimals.

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval

MO Month

Date O DT 6/6

Date (YYMMDD)

003060F846PO 14 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use LM01

Not Used LM02

LM Code Source Information

260

LM Optional

Detail

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Use this 2/LM/260 loop to identify coded information maintained in department or agency documentation.

Data

Element

559

822

Data Element Summary

Name

Agency Qualifier Code

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

Source Subqualifier

Attributes

M ID 2/2

O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003060F846P0 15 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use LQ01

Industry Code

270

LM Optional

Detail

Mandatory

100

Code to transmit standard industry codes

1 If LQ01 is present, then LQ02 is required.

Use to identify codes, as appropriate, consistent with management information

requirements.

Data Element Summary

Data

Element Name Attributes

1270 Code List Qualifier Code O ID 1/3

Code identifying a specific industry code list Use only one ofcodes 99 or Al (but not both) to identify material segregated

by purpose or ownership.

0 Document Identification Code

Codes that subclassify a transaction

83 Supply Condition Code

Classifies material by readiness for issue and use, describes actions underway to change the status of

material, or identifies material as excess or not

serviceable

84 Management Code

Supplemental information not covered by the

transaction coding structure Use in physical inventory request, physical inventory

report/response, to provide supplemental management

information.

87 Subsistence Type of Pack Code

A certain level of protection from the packing or outside

shipping container for perishable and nonperishable

subsistence items

Use in physical inventory request andphysical

inventory response transactions to further identify

subsistence items.

99 Purpose Code

Codes that inform the material owner why an inventory

balance is being reserved

Al Ownership Code

Items included in the inventory records of an

organization that is not the owner of the items

AK Distribution Code

Code identifying activities eligible to receive additional

status DF Media and Status Code

FC Type Physical Inventory or Transaction History Code

Identifies the type of inventory being conducted or

requested, or identifies requests for transmission of

custodial balances and history

FF Essentiality Code

003060F846P0 16 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

The essentiality of an item

Use onlyfor inventory priority parameter reports to identify the essentiality code associated with the

material

Must Use LQ02 1271 Industry Code X AN 1/30

Code indicating a code from a specific industry code list

003060F846P0 17 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

450

Nl Optional (Must Use)

Detail

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required.

2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

Must use this 2/N1/450 loop to identify the organization to receive the transaction.

Data Element Summary

Must Use

Ref.

Pes.

N101

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Must Use N106

Data

Element

98

93

66

67

706

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use one ofcodes SB or Z4.

SB Storage Area

Use to identify a depot or storage activity.

Z4 Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

TO Message To

Must use with the appropriate 2/N101/450 code to indicate the organization cited in N104 is receiving the

transaction.

003060F846P0 18 13 April 1998
846P - Inventory Inquiry/Advice (Physical Inventory/Transaction History)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

1 SE is the last segment of each transaction set.

Data Element Summary

Must Use

Must Use

Ref.

Pes.

SE01

SE02

Data

Element

96

329

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02.

003060F846P0 19 13 April 1998


iji
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Periodical

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properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

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Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22161.

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collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended, Public Law 89-306 (79 Stat. 1127), and as implemented by Executive Order 1 1717 (38 FR 12315, dated May 11, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

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performed by NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled by the sponsor; public distribution is handled by sales through the National Technical

Information Service, Springfield, VA 22161, in hard copy, electronic media, or microfiche form. NISTIR's

may also report results of NIST projects of transitory or limited interest, including those that will be

published subsequently in more comprehensive form.
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