57580 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

NUCLEAR REGULATORY 

COMMISSION 

Privacy Act of 1974; Republication of 

Systems of Records Notices

AGENCY: Nuclear Regulatory 

Commission.

ACTION: Republication of Systems of 

Records notices. 

SUMMARY: The Nuclear Regulatory 

Commission (NRC) has conducted a 

comprehensive review of all its Privacy 

Act Systems of Records. The NRC is 

revising and republishing all its systems 

of records (systems) notices as a result 

of this review. Three of the system 

notices include proposed revisions that 

require an advance period for public 

comment. The remaining systems 

revisions are minor corrective and 

administrative changes that do not meet 

the threshold criteria established by the 

Office of Management and Budget 

(OMB) for either a new or altered system 

of records. These changes are in 

compliance with OMB Circular No. A–

130, Appendix I.

DATES: The revisions to systems NRC–

11, NRC–21, and NRC–22 will become 

effective without further notice on 

November 3, 2004, unless comments 

received on or before that date cause a 

contrary decision. If changes are made 

based on NRC’s review of comments 

received, a new final notice will be 

published. 

All other revisions included in this 

republication are complete and accurate 

as of September 24, 2004.

ADDRESSES: You may submit comments 

by any one of the following methods. 

Comments submitted in writing or in 

electronic form will be made available 

for public inspection. Because your 

comments will not be edited to remove 

any identifying or contact information, 

the NRC cautions you against including 

personal information such as social 

security numbers and birth dates in 

your submission. 

Mail comments to: Secretary, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001, ATTN: 

Rulemakings and Adjudications Staff. 

E-mail comments to: SECY@nrc.gov. If 

you do not receive a reply e-mail 

confirming that we have received your 

comments, contact us directly at (301) 

415–1966. 

Hand deliver comments to: 11555 

Rockville Pike, Rockville, Maryland 

20852, between 7:30 am and 4:15 pm 

Federal workdays. (Telephone (301) 

415–1966). 

Fax comments to: Secretary, U.S. 

Nuclear Regulatory Commission at (301) 

415–1101. 

Publicly available documents related 

to this notice may be viewed 

electronically on the public computers 

located at the NRC’s Public Document 

Room (PDR), O1 F21, One White Flint 

North, 11555 Rockville Pike, Rockville, 

Maryland. The PDR reproduction 

contractor will copy documents for a 

fee. Selected documents, including 

comments, may be viewed and 

downloaded electronically via the NRC 

rulemaking Web site at http://

ruleforum.llnl.gov.

Publicly available documents created 

or received at the NRC after November 

1, 1999, are available electronically at 

the NRC’s Electronic Reading Room at 

http://www.nrc.gov/reading-rm/

adams.html. From this site, the public 

can gain entry into the NRC’s 

Agencywide Document Access and 

Management System (ADAMS), which 

provides text and image files of NRC’s 

public documents. If you do not have 

access to ADAMS or if there are 

problems in accessing the documents 

located in ADAMS, contact the NRC 

Public Document Room (PDR) Reference 

staff at 1–800–397–4209, (301) 415–

4737 or by e-mail to pdr@nrc.gov.

FOR FURTHER INFORMATION CONTACT:

Sandra S. Northern, Privacy Program 

Officer, FOIA/Privacy Act Team, 

Records and FOIA/Privacy Services 

Branch, Information and Records 

Services Division, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, telephone: (301) 415–

6879; e-mail: ssn@nrc.gov.

SUPPLEMENTARY INFORMATION: 

Republication of NRC’s Revised 

Systems of Records Notices 

These notices were last published in 

the Federal Register on October 15, 

2002 (67 FR 63774–63808). 

Two systems of records have been 

revoked, NRC–30, ‘‘Reactor Program 

System (RPS)/Regulatory Information 

Tracking System (RITS),’’ and NRC–31, 

‘‘Correspondence and Records, Office of 

the Secretary.’’ 

Proposed Revisions to Existing Systems 

of Records 

NRC is proposing to amend the 

system notices for NRC–11, ‘‘General 

Personnel Records,’’ NRC–21, ‘‘Payroll 

Accounting Records,’’ and NRC–22, 

‘‘Personnel Performance Appraisals,’’ to 

add a new routine use to each that will 

allow the disclosure of personnel and 

payroll records to the Department of 

Interior (DOI), Federal Personnel/

Payroll System (FPPS), who, under an 

interagency agreement with the NRC, 

will maintain electronic personnel 

information and conduct payroll-related 

activities for NRC employees as part of 

the Federal e-Gov initiative.

In addition, other minor changes are 

being made to these three systems to 

make them more accurate and current. 

A report on the proposed revisions is 

being sent to OMB, the Committee on 

Governmental Affairs of the U.S. Senate, 

and the Committee on Government 

Reform of the U.S. House of 

Representatives as required by the 

Privacy Act and OMB Circular No. A–

130, Appendix I, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals.’’

Privacy Act Systems Nuclear Regulatory 

Commission 

NRC Systems of Records 

1. Parking Permit Records—NRC. 

2. Biographical Information Records—NRC. 

3. Enforcement Actions Against 

Individuals—NRC. 

4. Conflict of Interest Files—NRC. 

5. Contracts Records Files—NRC. 

6. Department of Labor (DOL) 

Discrimination Cases—NRC. 

7. Call Detail Records—NRC. 

8. Employee Appeals, Grievances, and 

Complaints Records—NRC. 

9. Office of Small Business and Civil Rights 

Discrimination Complaint Files—NRC. 

10. Freedom of Information Act (FOIA) and 

Privacy Act (PA) Requests Records—NRC. 

11. General Personnel Records (Official 

Personnel Folder and Related Records)—

NRC. 

12. Child Care Tuition Assistance Program 

Records—NRC. 

13. Incentive Awards Files—NRC. 

14. Employee Assistance Program Files—

NRC. 

15. (Revoked.) 

16. Facility Operator Licensees Record 

Files (10 CFR Part 55)—NRC. 

17. Occupational Injuries and Illness 

Records—NRC. 

18. Office of the Inspector General (OIG) 

Investigative Records—NRC. 

19. Official Personnel Training Records 

Files—NRC. 

20. Official Travel Records—NRC. 

21. Payroll Accounting Records—NRC. 

22. Personnel Performance Appraisals—

NRC. 

23. Office of Investigations Indices, Files, 

and Associated Records—NRC. 

24. Property and Supply System (PASS)—

NRC. 

25. Oral History Program—NRC. 

26. Full Share Program Records—NRC. 

27. Radiation Exposure Information and 

Reports System (REIRS) Files—NRC. 

28. Recruiting, Examining, and Placement 

Records—NRC. 

29. (Revoked.) 

30. (Revoked.) 

31. (Revoked.) 

32. Office of the Chief Financial Officer 

Financial Transactions and Debt Collection 

Management Records—NRC. 

33. Special Inquiry File—NRC. 

34. (Revoked.) 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57581

35. Drug Testing Program Records—NRC. 

36. Employee Locator Records Files—NRC. 

37. Information Security Files and 

Associated Records—NRC. 

38. Mailing Lists—NRC. 

39. Personnel Security Files and 

Associated Records—NRC. 

40. Facility Security Access Control 

Records—NRC. 

41. Tort Claims and Personal Property 

Claims Records—NRC. 

42. Strategic Workforce Planning Records 

—NRC. 

43. Employee Health Center Records—

NRC. 

44. Employee Fitness Center Records—

NRC.

These systems of records are those 

systems maintained by the NRC that 

contain personal information about 

individuals, and from which personal 

information can be retrieved by 

reference to an individual identifier. 

The notice for each system of records 

states the name and location of the 

record system, the authority for and 

manner of its operation, the categories 

of individuals that it covers, the types 

of records that it contains, the sources 

of information in those records, and the 

proposed ‘‘routine uses’’ of each system 

of records. Each notice also includes the 

business address of the NRC official 

who will inform interested persons of 

the procedures whereby they may gain 

access to and request amendment of 

records pertaining to themselves. 

One of the purposes of the Privacy 

Act (Act), as stated in section 2(b)(4) of 

the Act, is to provide certain safeguards 

for an individual against an invasion of 

personal privacy by requiring Federal 

agencies to * * *‘‘disseminate any 

record of identifiable personal 

information in a manner that assures 

that such action is for a necessary and 

lawful purpose, that information is 

current and accurate for its intended 

use, and that adequate safeguards are 

provided to prevent misuse of such 

information.’’ The NRC intends to 

follow these principles in transferring 

information to another agency or 

individual as a ‘‘routine use,’’ including 

assurance that the information is 

relevant for the purposes for which it is 

transferred. 

Prefatory Statement of General Routine 

Uses

The following routine uses apply to 

each system of records notice set forth 

below which specifically references this 

Prefatory Statement of General Routine 

Uses. 

1. If a system of records maintained 

by the NRC to carry out its functions 

indicates a violation of law, whether 

civil, criminal, or regulatory in nature, 

and whether arising by general statute 

or particular program statute, or by 

regulation, rules, or order issued 

pursuant thereto, the relevant records in 

the system of records may be referred, 

as a routine use, to the appropriate 

agency, whether Federal, State, local, or 

foreign, charged with the responsibility 

of investigating or prosecuting such 

violation or charged with enforcing or 

implementing the statute, rule, 

regulation, or order issued pursuant 

thereto. 

2. A record from this system of 

records may be disclosed, as a routine 

use, to a Federal, State, local, or foreign 

agency, if necessary, to obtain 

information relevant to an NRC decision 

concerning the hiring or retention of an 

employee, the issuance of a security 

clearance, the letting of a contract, or 

the issuance of a license, grant, or other 

benefit. 

3. A record from this system of 

records may be disclosed, as a routine 

use, to a Federal, State, local, or foreign 

agency in response to its request, in 

connection with the hiring or retention 

of an employee, the issuance of a 

security clearance, the reporting of an 

investigation of an employee, the letting 

of a contract, or the issuance of a 

license, grant, or other benefit by the 

requesting agency, to the extent that the 

information is relevant and necessary to 

the requesting agency’s decision on the 

matter. 

4. A record from this system of 

records may be disclosed, as a routine 

use, in the course of discovery and in 

presenting evidence to a court, 

magistrate, administrative tribunal, or 

grand jury, including disclosures to 

opposing counsel in the course of 

settlement negotiations. 

5. Disclosure may be made, as a 

routine use, to a Congressional office 

from the record of an individual in 

response to an inquiry from the 

Congressional office made at the request 

of that individual. 

6. A record from this system of 

records may be disclosed, as a routine 

use, to NRC-paid experts, consultants, 

and others under contract with the NRC, 

on a ‘‘need-to-know’’ basis for a purpose 

within the scope of the pertinent NRC 

contract. This access will be granted to 

an NRC contractor by a system manager 

only after satisfactory justification has 

been provided to the system manager.

NRC–1 

SYSTEM NAME: 

Parking Permit Records—NRC. 

SYSTEM LOCATION: 

Office of Administration, 

Administrative Services Center, NRC, 

One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees and contractors who apply 

for parking permits for NRC-controlled 

parking spaces. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records consist of the 

applications and the revenue collected 

for the headquarters buildings garage. 

The applications include, but are not 

limited to, the applicant’s name, 

address, telephone number, length of 

service, and vehicle, rideshare and 

handicap information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 3511, 41 CFR 101–20.104, 

Parking Facilities; Management 

Directive 13.4, ‘‘Transportation 

Management,’’ Part I, ‘‘White Flint 

North Parking Procedures’’. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To record amount paid and revenue 

collected for parking; 

b. To contact permit holder; 

c. To determine priority for issuance 

of permits; 

d. To provide statistical reports to 

city, county, State, and Federal 

Government agencies; and 

e. For the routine uses specified in 

paragraph numbers 1, 4, 5, and 6 in the 

Prefatory Statement of General Routine 

Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in file folders 

and on computer media. 

RETRIEVABILITY: 

Accessed by name, tag number and 

permit number. 

SAFEGUARDS: 

Paper records and backup disks are 

maintained in locked file cabinets under 

visual control of the Administrative 

Services Center. Computer files are 

maintained on a hard drive, access to 

which is password protected. Access to 

and use of these records are limited to 

57582 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

those persons whose official duties 

require access. 

RETENTION AND DISPOSAL:

Records are destroyed when 3 years 

old in accordance with GRS 3.3a(1)(b) 

by shredding or in the regular trash 

disposal system. The automated records 

are destroyed when no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Administrative Services Center, 

Division of Administrative Services, 

Office of Administration, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Applications submitted by NRC 

employees and contractors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–2 

SYSTEM NAME: 

Biographical Information Records—

NRC. 

SYSTEM LOCATION: 

Office of Public Affairs, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former Commissioners 

and senior NRC staff members. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to education and training, 

employment history, and other general 

biographical data about the 

Commissioners and senior NRC staff 

members, including photographs of 

Commissioners. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 5841, 5843(a), 5844(a), 

5845(a), and 5849. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide information to the press; 

b. To provide information to other 

persons and agencies requesting this 

information; and 

c. For the routine uses specified in 

paragraph numbers 5 and 6 of the 

Prefatory Statement of General Routine 

Uses. Biographies of current 

Commissioners are available on the 

NRC’s Web site. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records are maintained in file 

folders and on computer media. 

RETRIEVABILITY: 

Records are accessed by name. 

SAFEGUARDS: 

Maintained in unlocked file cabinets. 

Access to and use of these records are 

limited to those persons whose official 

duties require such access. 

RETENTION AND DISPOSAL: 

Information on Commissioners 

retained until updated or no longer 

needed. Senior NRC staff information 

retained until updated or association 

with NRC is discontinued. Paper 

records discarded in regular trash 

disposal. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Director, Office of Public 

Affairs, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is provided by each individual and 

approved for use by the individual 

involved. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–3 

SYSTEM NAME: 

Enforcement Actions Against 

Individuals—NRC. 

SYSTEM LOCATION: 

Primary system—Office of 

Enforcement, NRC, One White Flint 

North, 11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

may exist, in whole or in part, at the 

NRC Regional Offices at the locations 

listed in Addendum I, Part 2, and in the 

Office of the General Counsel, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals involved in NRC-licensed 

activities who have been subject to NRC 

enforcement actions or who have been 

the subject of correspondence indicating 

that they are being, or have been, 

considered for enforcement action. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system includes, but is not 

limited to, individual enforcement 

actions, including Orders, Notices of 

Violations with and without Civil 

Penalties, Orders Imposing Civil 

Penalties, Letters of Reprimand, 

Demands for Information, and letters to 

individuals who are being or have been 

considered for enforcement action. Also 

included are responses to these actions 

and letters. In addition, the files may 

contain other relevant documents 

directly related to those actions and 

letters that have been issued. Files are 

arranged numerically by Individual 

Action (IA) numbers, which are 

assigned when individual enforcement 

actions are considered. In instances 

where only letters are issued, these 

letters also receive IA numbers. The 

system includes a computerized 

database from which information is 

retrieved by names of the individuals 

subject to the action and IA numbers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2114; 42 U.S.C. 2167, as 

amended; 42 U.S.C. 2201(i), as 

amended; and 42 U.S.C. 2282, as 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57583

amended; 10 CFR 30.10, 40.10, 50.5, 

60.11, 61.9b, 70.10, 72.12, and 110.7b. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To respond to general information 

requests from the Congress; 

b. To deter future violations, certain 

information in this system of records 

may be routinely disseminated to the 

public by means such as: publishing in 

the Federal Register certain 

enforcement actions issued to 

individuals and making the information 

available in the Public Electronic 

Reading Room accessible through the 

NRC Web site, http://www.nrc.gov.

c. When considered appropriate for 

disciplinary purposes, information in 

this system of records, such as 

enforcement actions and hearing 

proceedings, may be disclosed to a bar 

association, or other professional 

organization performing similar 

functions, including certification of 

individuals licensed by NRC or 

Agreement States to perform specified 

licensing activities; 

d. Where appropriate to ensure the 

public health and safety, information in 

this system of records, such as 

enforcement actions and hearing 

proceedings, may be disclosed to a 

Federal or State agency with licensing 

jurisdiction; 

e. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906; and 

f. For the routine uses specified in 

paragraphs 1, 2, 3, 4, and 5 of the 

Prefatory Statement of General Routine 

Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders, on computer printouts, and 

on computer media. 

RETRIEVABILITY: 

Records are accessed by individual 

action file number or by the name of the 

individual. 

SAFEGUARDS: 

Paper records are maintained in 

lockable file cabinets and are under 

visual control during duty hours. Access 

to computer records requires use of 

proper password and user identification 

codes. Access to and use of these 

records is limited to those NRC 

employees whose official duties require 

access. 

RETENTION AND DISPOSAL: 

Significant Enforcement Actions Case 

Files are permanent records and are 

transferred to NARA with related 

indexes when 20 years old in 

accordance with NARA approved 

schedule N1–431–00–05, Item 3.a(1) 

and 3.a(4). All other enforcement 

actions and violations are destroyed 10 

years after the actions are cut off, in 

accordance with NARA approved 

schedule N1–431–00–05, Item 3.b(1) 

and 3.b(4). 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Enforcement, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in the records is 

primarily obtained from NRC inspectors 

and investigators and other NRC 

employees, individuals to whom a 

record pertains, authorized 

representatives for these individuals, 

and NRC licensees, vendors, other 

individuals regulated by the NRC, and 

persons making allegations to the NRC. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

NRC–4 

SYSTEM NAME: 

Conflict of Interest Files—NRC. 

SYSTEM LOCATION: 

Office of the General Counsel, NRC, 

One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons who are employees, Special 

Government employees, former 

employees, advisory committee 

members, and consultants of NRC. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to: 

a. General biographical data (i.e., 

name, birth date, home address, 

position title, home and business 

telephone numbers, citizenship, 

educational history, employment 

history, professional society 

memberships, honors, fellowships 

received, publications, licenses, and 

special qualifications); 

b. Financial status (i.e., nature of 

financial interests and in whose name 

held, creditors, character of 

indebtedness, interest in real property, 

monthly U.S. Civil Service Annuity, and 

status as Uniformed Services Retired 

Officer); 

c. Certifications by employees that 

they and members of their families are 

in compliance with the Commission’s 

stock ownership regulations; 

d. Requests for approval of outside 

employment by NRC employees and 

NRC responses thereto; 

e. Advice and determinations (i.e., no 

conflict or apparent conflict of interest, 

questions requiring resolution, steps 

taken toward resolution); and 

f. Information pertaining to 

appointment (i.e., proposed period of 

NRC service, estimated number of days 

of NRC employment during period of 

service, proposed pay, clearance status, 

description of services to be performed 

and explanation of need for the services, 

justification for proposed pay, 

description of expenses to be 

reimbursed and dollar limitation, and 

description of Government-owned 

property to be in possession of 

appointee). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 CFR 2634–2641, 5801; 18 U.S.C. 

201–209; Executive Order 12731; Ethics 

in Government Act of 1978; as 

amended. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

57584 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

a. To provide the Department of 

Justice, Office of Personnel 

Management, Office of Government 

Ethics, Office of Special Counsel, and/

or Merit Systems Protection Board with 

information concerning an employee in 

instances where this office has reason to 

believe a Federal law may have been 

violated or where this office desires the 

advice of the Department, Office, or 

Board concerning potential violations of 

Federal law; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 

Paper records are maintained in file 

folders. Records are also maintained on 

computer media. 

RETRIEVABILITY: 

Records are accessed by name. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets and in computer files that can 

only be accessed by the appropriate 

personnel. 

RETENTION AND DISPOSAL: 

Financial disclosure records are 

destroyed when 6 years old in 

accordance with GRS 25–2.a and GRS 

25–2.b; except that documents needed 

in an ongoing investigation will be 

retained until no longer needed in the 

investigation. Computer files are deleted 

after the expiration of the retention 

period authorized for the disposable 

hard copy file or when no longer 

needed, whichever is later. 

SYSTEM MANAGER(S) AND ADDRESS: 

Assistant General Counsel for Legal 

Counsel, Legislation, and Special 

Projects, Office of the General Counsel, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

either comes from the individual to 

whom it applies, or is derived from 

information he or she supplied, or 

comes from the office to which the 

individual is to be assigned, other NRC 

offices, or other persons such as 

attorneys. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–5 

SYSTEM NAME: 

Contracts Records Files—NRC. 

SYSTEM LOCATION: 

Primary system—Division of 

Contracts, NRC, Two White Flint North, 

11545 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in part, at the locations listed in 

Addendum I, Parts 1 and 2, in working 

files maintained by the assigned office 

project manager and in the NRC’s 

Agencywide Documents Access and 

Management System (ADAMS). 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees substantially 

involved with contracting, such as 

Project Officers and Procurement 

Officials. Persons who are employed as 

NRC contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain personal 

information (such as technical 

qualifications, education, rates of pay, 

employment history) of contractors and 

their employees, and other contracting 

records. They also contain evaluations, 

recommendations, and reports of NRC 

Acquisition Officials, assessment of 

contractor performance, invoice 

payment records, and related 

information. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3301; 31 U.S.C. 3511; 48 

CFR Subpart 4.8; NRC Management 

Directive 3.53, Records Management. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide information to the 

Federal Procurement Data Center, 

Department of Health and Human 

Services, Defense Contract Audit 

Agency, General Accounting Office, and 

other Federal agencies for audits and 

reviews; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on computer media. 

RETRIEVABILITY: 

Paper records are accessed by contract 

number, taxpayer identification number 

(TIN), or purchase order number; and 

are cross-referenced to the automated 

system that contains the name of the 

contractor, vendor, project officer, 

procurement official, or contractor 

manager. 

SAFEGUARDS: 

File folders are maintained in 

unlocked conserver files in a key code 

locked room. Access to and use of these 

records are limited to those persons 

whose official duties require such 

access. Access to automated systems is 

protected by password and roles and 

responsibilities. 

RETENTION AND DISPOSAL: 

Records for transactions of more than 

$100,000 are destroyed 6 years and 3 

months after final payment, in 

accordance with GRS 3–3.a(1)(a). 

Transactions of $100,000 or less are 

destroyed 3 years after final payment in 

accordance with GRS 3–3.a(1)(b). 

Records are destroyed through regular 

trash disposal system, except for 

confidential business (proprietary) 

information which is destroyed by 

shredding. Electronic records are 

retained until no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Contracts, Office 

of Administration, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57585

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Some information was received in 

confidence and will not be disclosed to 

the extent that disclosure would reveal 

confidential business (proprietary) 

information. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from the contractor or potential 

contractor or NRC employee. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1) and 

(k)(5), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(H), and (I), and (f). The exemption rule 

is contained in 10 CFR 9.95 of the NRC 

regulations. 

NRC–6 

SYSTEM NAME: 

Department of Labor (DOL) 

Discrimination Cases—NRC. 

SYSTEM LOCATION: 

Primary system—Office of 

Enforcement, NRC, One White Flint 

North, 11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

may exist, in whole or in part, in the 

Office of the General Counsel, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland, and in 

enforcement coordinators’ offices at 

NRC Regional Offices at the addresses 

listed on Addendum I, Part 2. The 

duplicate systems in the Regional 

Offices would ordinarily be limited to 

the cases filed in each Region. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM:

Individuals who have filed 

complaints with the Department of 

Labor (DOL) concerning alleged acts of 

discrimination in violation of section 

211 of the Energy Reorganization Act. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system consists of files arranged 

alphabetically by name to track 

complaints filed by individuals with 

DOL under section 211 of the Energy 

Reorganization Act. These files include 

documents related to, and provided by, 

the DOL including copies of complaints, 

correspondence between the parties, 

and decisions by the Regional 

Administrators of DOL’s Occupational, 

Safety, and Health Administration, 

Administrative Law Judges, and the 

Administrative Review Board. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2201, as amended; 42 U.S.C. 

2282, as amended; 42 U.S.C. 5851, as 

amended; 10 CFR 30.7, 40.7, 50.7, 60.9, 

61.9, 70.7, and 72.10. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

Any of the routine uses specified in 

the Prefatory Statement of General 

Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders, on computer printouts, and 

on computer media. 

RETRIEVABILITY: 

Records are accessed by the name of 

the individual who has filed a 

complaint with DOL. 

SAFEGUARDS: 

Paper records are maintained in 

lockable file cabinets. Access to 

computer records requires use of proper 

password and user identification codes. 

Access to and use of these records are 

limited to those NRC employees whose 

official duties require access. 

RETENTION AND DISPOSAL: 

Nonrecord materials are destroyed 

when no longer needed by NRC. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Enforcement, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Information received from the 

Department of Labor is treated by DOL 

as public information and subject to 

disclosure under applicable laws. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Individuals to whom a record 

pertains, attorneys for these individuals, 

union representatives serving as 

advisors to these individuals, NRC 

licensees, NRC staff, and DOL. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–7 

SYSTEM NAME: 

Call Detail Records—NRC. 

SYSTEM LOCATION: 

Office of the Chief Information 

Officer, NRC, Two White Flint North, 

11545 Rockville Pike, Rockville, MD, 

and NRC’s Regional offices I-IV listed in 

Addendum I, Part 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals utilizing NRC 

telecommunication services, including 

the recipients of long distance and 

cellular calls. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Call detail records of calls originating 

from or otherwise billed to NRC 

including, but not limited to, originating 

and destination telephone numbers, 

cities, States, date, time, cost, duration, 

and agency billing hierarchy code. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3101 et seq.; 41 CFR 101–

35.1, Use of Government Telephones; 41 

CFR part 101, Subchapter B, 

Management and Use of Information 

and Records; NRC Management 

Directive 3.53, Records Management. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To determine an individual’s 

responsibility for telephone calls; 

b. To assist in the planning and 

effective management of NRC 

telecommunication services, and to 

determine that those services are being 

used in an efficient and economical 

manner; 

57586 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

c. To verify invoices for 

telecommunication services; and 

d. For the routine uses specified in 

paragraphs 1, 3, 5, and 6 of the Prefatory 

Statement of General Routine Uses. 

DISCLOSURES TO CONSUMER REPORTING

AGENCIES: 

Disclosures under 5 U.S.C. 

552a(b)(12) may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966 (31 U.S.C. 3701(a)(3) 

(1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in paper files and on 

computer media. 

RETRIEVABILITY: 

Accessed by telephone number or 

organizational code. 

SAFEGUARDS: 

Maintained in locking file cabinets or 

locked rooms. Computer files are 

password protected. Access to and use 

of these records are limited to those 

persons whose official duties require 

such access.

RETENTION AND DISPOSAL: 

Records pertaining to employee 

phone use are destroyed when 3 years 

old in accordance with GRS 12–4. 

Records pertaining to location of 

telephone equipment, equipment 

requests, and phone service are 

destroyed when 3 years old in 

accordance with GRS 12–2.b. 

SYSTEM MANAGER(S) AND ADDRESS: 

Headquarters: Director, Infrastructure 

and Computer Operations Division, 

Office of the Chief Information Officer, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

Regional Offices I–IV: The appropriate 

Director, Division of Resource 

Management and Administration, at the 

locations listed in Addendum I, Part 2. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Call detail data from 

telecommunications service providers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–8 

SYSTEM NAME: 

Employee Appeals, Grievances, and 

Complaints Records—NRC. 

SYSTEM LOCATION: 

Primary system—Office of Human 

Resources, NRC, Two White Flint North, 

11545 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—A duplicate 

system may be maintained, in whole or 

in part, in the Office of the General 

Counsel, NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland, and at NRC’s Regional 

Offices at locations listed in Addendum 

I, Part 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Applicants for NRC employment, 

current and former NRC employees, and 

annuitants who have filed written 

complaints brought to the Office of 

Human Resource’s attention or initiated 

grievances or appeal proceedings as a 

result of a determination made by the 

NRC, Office of Personnel Management, 

and/or Merit Systems Protection Board, 

or a Board or other entity established to 

adjudicate such grievances and appeals. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Includes all documents related to 

disciplinary actions, adverse actions, 

appeals, complaints, grievances, 

arbitrations, and negative 

determinations regarding within-grade 

salary increases. It contains information 

relating to determinations affecting 

individuals made by the NRC, Office of 

Personnel Management, Merit Systems 

Protection Board, arbitrators or courts of 

law. The records consist of the initial 

appeal or complaint, letters or notices to 

the individual, records of hearings when 

conducted, materials placed into the 

record to support the decision or 

determination, affidavits or statements, 

testimony of witnesses, investigative 

reports, instructions to an NRC office or 

division concerning action to be taken 

to comply with decisions, and related 

correspondence, opinions, and 

recommendations. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 3591, 5 U.S.C. 4303, as 

amended, 5 U.S.C. 7503; 42 U.S.C. 

2201(d), as amended. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To furnish information to the Office 

of Personnel Management and/or Merit 

Systems Protection Board under 

applicable requirements related to 

grievances and appeals; 

b. To provide appropriate data to 

union representatives and third parties 

(that may include the Federal Services 

Impasses Panel and Federal Labor 

Relations Authority) in connection with 

grievances, arbitration actions, and 

appeals; and 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and binders and on 

computer media. 

RETRIEVABILITY: 

Records are retrieved by individual’s 

name. 

SAFEGUARDS:

Maintained in locked file cabinets and 

in a password-protected automated 

system available only to Labor Relations 

personnel. Access to and use of these 

records are limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Records related to grievances, 

appeals, and adverse actions are 

destroyed seven years after the cases are 

closed in accordance with GRS 1–30.a 

and GRS 1–30.b, and computer files are 

destroyed after the period authorized for 

the related hard copy files or when no 

longer needed, whichever is later. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Organization and Labor 

Relations, Office of Human Resources, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57587

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Some information was received in 

confidence and will not be disclosed to 

the extent that disclosure would reveal 

a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Individuals to whom the record 

pertains, NRC, Office of Personnel 

Management and/or Merit Systems 

Protection Board officials; affidavits or 

statements from employees, union 

representatives, or other persons; 

testimony of witnesses; official 

documents relating to the appeal, 

grievance, or complaint; Official 

Personnel Folder; and other Federal 

agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–9 

SYSTEM NAME: 

Office of Small Business and Civil 

Rights Discrimination Complaint Files—

NRC. 

SYSTEM LOCATION: 

Primary system—Office of Small 

Business and Civil Rights, NRC, Two 

White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

Duplicate system—A duplicate 

system exists, in part, in the Office of 

the General Counsel, NRC, One White 

Flint North, 11555 Rockville Pike, 

Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Applicants for NRC employment and 

current and former NRC employees who 

have initiated EEO counseling and/or 

filed a formal complaint of employment 

discrimination under Title VII of the 

Civil Rights Act, the Age Discrimination 

in Employment Act, the Equal Pay Act, 

and the Rehabilitation Act. Individuals 

in the United States in education 

programs or activities receiving Federal 

financial assistance from the NRC who 

initiated an informal complaint and/or 

filed a formal complaint of sex 

discrimination under Title IX of the 

Civil Rights Act. Individuals in the 

United States in programs or activities 

receiving Federal financial assistance 

from the NRC who initiated an informal 

complaint and/or filed a formal 

complaint of discrimination under Title 

VI of the Civil Rights Act, the Age 

Discrimination Act of 1975, Section 504 

of the Rehabilitation Act of 1973, and 

Title IV of the Energy Reorganization 

Act of 1974, as amended. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system of records may contain 

copies of written reports by counselors; 

investigative files; administrative files, 

including documentation of withdrawn 

and/or dismissed complaints; 

complainant’s name, title, and grade; 

types and theories of discrimination 

alleged; description of action and 

conditions giving rise to complaints, 

settlement agreements, and compliance 

documents; description of corrective 

and/or remedial actions; description of 

disciplinary actions, if any; request for 

hearings, procedural information, and 

hearing transcripts; procedural 

information and forms regarding 

Alternative Dispute Resolution (ADR); 

Equal Employment Opportunity 

Commission (EEOC), Merit System 

Protection Board (MSPB), Department of 

Education, and Department of Justice 

findings, analyses, decisions and orders; 

final agency decisions and final actions; 

and notices of intent to file in Federal 

district court, notices of cases filed in 

Federal district court, and Federal court 

decisions 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

29 U.S.C. 206(d), as amended; 29 

U.S.C. 633a, as amended; 29 U.S.C. 791 

et seq.; 42 U.S.C. 2000e–16, as amended; 

42 U.S.C. 5891; Executive Order (E.O.) 

11246; E.O. 11375; E.O. 12086; E.O. 

13166; 29 CFR part 1614; 10 CFR part 

4; and Public Law 107–174, Notification 

and Federal Employee Antidiscrimination and Retaliation Act of 

2002. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses:

a. To furnish information related to 

discrimination complaints to the Equal 

Employment Opportunity Commission, 

the Office of Personnel Management, the 

Merit Systems Protection Board, the 

Department of Justice, the Department 

of Education, Health and Human 

Services, Office of Management and 

Budget, and Congress, under applicable 

requirements; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained in file folders, binders, 

and on computer media. 

RETRIEVABILITY: 

Accessed by name and docket 

number. 

SAFEGUARDS: 

Paper records are maintained in 

locked file cabinets. Automated system 

is password protected. Access to and 

use of these records are limited to those 

persons whose official duties require 

such access. 

RETENTION AND DISPOSAL: 

Official Discrimination Complaint 

Case Files are destroyed four years after 

the resolution of the case in accordance 

with GRS 1–25.a. Computer files are 

destroyed after the period authorized for 

the related hard copy files or when no 

longer needed, whichever is later. 

SYSTEM MANAGER(S) AND ADDRESS: 

Civil Rights Program Manager, Office 

of Small Business and Civil Rights, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Some information was received in 

confidence and will not be disclosed to 

the extent that disclosure would reveal 

a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

57588 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

RECORD SOURCE CATEGORIES: 

Individual to whom the record 

pertains, counselors, mediators, 

investigators, NRC staff, Office of 

Human Resources, the Equal 

Employment Opportunity Commission, 

the Office of Personnel Management, the 

Merit Systems Protection Board, the 

Department of Justice and/or 

Department of Education officials, 

affidavits or statements from 

complainants, testimony of witnesses, 

and official documents relating to the 

complaints. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5), the 

Commission has exempted portions of 

this system of records from 5 U.S.C. 

552(c)(3), (d), (e)(4) (G), (H), and (I), and 

(f). The exemption rule is contained in 

10 CFR 9.95 of the NRC regulations. 

NRC–10

SYSTEM NAME: 

Freedom of Information Act (FOIA) 

and Privacy Act (PA) Requests 

Records—NRC.

SYSTEM LOCATION: 

Primary system—FOIA/Privacy Team, 

Records and FOIA/Privacy Services 

Branch, Information and Records 

Services Division, Office of the Chief 

Information Officer, NRC, Two White 

Flint North, 11545 Rockville Pike, 

Rockville, Maryland. 

Duplicate system—Duplicate systems 

may exist, in part, at the locations listed 

in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons who have made FOIA or PA 

requests for NRC records. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains copies of the 

written requests from individuals or 

organizations made under the FOIA or 

PA, the NRC response letters, and 

related records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 552 and 552a; 42 U.S.C. 

2201, as amended. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. If an appeal or court suit is filed 

with respect to any records denied; 

b. For preparation of reports required 

by 5 U.S.C. 552 and 5 U.S.C. 552a; 

c. To another Federal agency when 

consultation or referral is required to 

process a request; and 

d. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. Some of the FOIA 

records are made publicly available in 

the Public Electronic Reading Room 

accessible through the NRC Web site, 

http://www.nrc.gov.

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper, CD 

ROM, audio and video tapes, and disks 

in file folders; and on computer media. 

RETRIEVABILITY: 

Accessed by unique assigned number 

for each request and by requester’s 

name. 

SAFEGUARDS: 

Records are maintained in locked file 

cabinets that are kept in locked rooms. 

Computerized records are password 

protected. Access to and use of these 

records are limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Records are retained in hard copy or 

electronic record format for 2 years from 

date of reply if the request is granted in 

accordance with GRS 14–11.a(1), 6 years 

if denied in accordance with GRS 14–

11.a(3)(a), and 6 years from date of final 

determination, if appealed, in 

accordance with GRS 14–12.a. The 

FOIA/PA official files are on paper and 

in electronic form. FOIA/PA records are 

disposed of by placement in receptacles 

designated for classified and sensitive 

unclassified waste. 

SYSTEM MANAGER(S) AND ADDRESS: 

Freedom of Information Act and 

Privacy Act (FOIA/PA) Officer, FOIA/

Privacy Team, Records and FOIA/

Privacy Services Branch, Information 

and Records Services Division, Office of 

the Chief Information Officer, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Requests are made by individuals. 

The response to the request is based 

upon information contained in NRC 

records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–11 

SYSTEM NAME: 

General Personnel Records (Official 

Personnel Folder and Related 

Records)—NRC. 

SYSTEM LOCATION: 

Primary system—For Headquarters 

and all Senior Executive Service (SES) 

personnel, Office of Human Resources, 

NRC, One and Two White Flint North, 

11555 and 11545 Rockville Pike, 

Rockville, Maryland. For Regional 

personnel, at Regional Offices I–IV 

listed in Addendum I, Part 2. NRC has 

an interagency agreement with the U.S. 

Department of the Interior, Federal 

Personnel/Payroll System, in Denver, 

Colorado, to maintain electronic 

personnel and payroll information for 

its employees as of November 2, 2003. 

Duplicate system—Duplicate systems 

exist, in part, within the organization 

where the employee actually works for 

administrative purposes, at the locations 

listed in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM; 

Current NRC employees and those 

formerly employed by the NRC 

(terminated through death, resignation, 

retirement, or separation). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains personnel 

records that document an individual’s 

Federal career and includes notification 

of personnel action (SF–50) and 

documents supporting the action taken; 

life insurance, thrift savings plan, health 

benefits and related beneficiary forms; 

letters of disciplinary action; notices of 

reductions-in-force; and other records 

retained in accordance with Office of 

Personnel Management’s Guide to 

Personnel Recordkeeping. These records 

include employment information such 

as personal qualification statements 

(SF–171 and OF–612), resumes, and 

related documents including 

information about an individual’s birth 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57589

date, social security number, veterans 

preference status, tenure, minority 

group designator, physical handicaps, 

past and present salaries, grades, 

position titles; employee locator forms 

identifying home and work address, 

phone numbers and emergency 

contacts; and certain medical records 

related to initial appointment and 

employment. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7901; 42 U.S.C. 290dd–2; 42 

U.S.C. 290ee–1; 42 U.S.C. 2201(d); 

Executive Order 9397.

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In accordance with an interagency 

agreement the NRC may disclose 

records to the U.S. Department of the 

Interior (DOI), Federal Personnel/

Payroll System (FPPS), in order to effect 

the maintenance of electronic personnel 

records on behalf of the NRC related to 

its employees. 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses; or, where 

determined to be appropriate and 

necessary, the NRC may authorize DOI 

to make the disclosure: 

a. By the Office of Personnel 

Management (OPM) and/or Merit 

Systems Protection Board for making a 

decision when an NRC employee or 

former NRC employee questions the 

validity of a specific document in an 

individual’s record; 

b. To provide information to a 

prospective employer of a Government 

employee. Upon transfer of the 

employee to another Federal agency, the 

information is transferred to such 

agency; 

c. To store all personnel actions and 

related documentation, OPM 

investigations, OIG investigations, 

security investigations, determine 

eligibility for Federal benefits, 

employment verification, and to update 

monthly Central Personnel Data File 

(CPDF); 

d. To provide statistical reports to 

Congress, agencies, and the public on 

characteristics of the Federal work force; 

e. To provide information to the 

Office of Personnel Management and/or 

Merit Systems Protection Board for 

review and audit purposes; 

f. To provide members of the public 

with the names, position titles, grades, 

salaries, appointments (temporary or 

permanent), and duty stations of 

employees; 

g. For medical records, to provide 

information to the Public Health Service 

in connection with Health Maintenance 

Examinations and to other Federal 

agencies responsible for Federal benefit 

programs administered by the 

Department of Labor (Office of Workers’

Compensation Programs) and the Office 

of Personnel Management; and 

h. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on computer media. 

Beginning November 2, 2003, electronic 

records are maintained in the 

Department of the Interior’s (DOI) 

Federal Personnel/Payroll System 

(FPPS). Electronic records prior to 

November 2, 2003, are maintained at 

NRC in the Human Resources 

Management System (HRMS). 

RETRIEVABILITY: 

Records are retrieved by name and/or 

social security number. 

SAFEGUARDS: 

Official Personnel Folders are 

maintained in locking cabinets in a 

keypad locked room and related 

documents may be maintained in 

unlocked file cabinets or an 

electromechanical file organizer. 

Automated systems are password 

protected. Access to and use of these 

records are limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

The Official Personnel Folder is sent 

to the next Federal employing office if 

the employee transfers, or to the 

National Personnel Records Center 

within 30 days of the date of the 

employee’s separation from the Federal 

service in accordance with GRS 1–1.b–

OPF. Correspondence and forms 

maintained on the left side of the 

Official Personnel Folder are temporary 

records and are maintained for the 

periods of time specified in The Guide 

to Personnel Recordkeeping or other 

agency guidelines in accordance with 

GRS 1–10. Computer records are 

retained until no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

For Headquarters and all NRC SES 

employees—Chief, Human Resources 

Services and Operations, Office of 

Human Resources, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

For Region I–IV non-SES employees—

The appropriate Regional Personnel 

Officer at the locations listed in 

Addendum I, Part 2. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from the individual to whom it 

applies; is derived from information 

supplied by that individual; or is 

provided by agency officials, other 

Federal agencies, universities, other 

academic institutions, or persons, 

including references, private and 

Federal physicians, and medical 

institutions. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5) and 

(k)(6), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(H), and (I), and (f). The exemption rule 

is contained in 10 CFR 9.95 of the NRC 

regulations. 

NRC–12 

SYSTEM NAME: 

Child Care Tuition Assistance 

Program Records—NRC. 

SYSTEM LOCATION: 

Federal Employee Education and 

Assistance Fund (FEEA), 8441 W. 

Bowles Avenue, Suite 200, Littleton, 

Colorado. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees who voluntarily 

apply for child care tuition assistance. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records include application 

forms for child care tuition assistance 

containing personal information about 

the employee (parent), their spouse (if 

57590 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

applicable), their child/children, and 

their child care provider, including 

name, social security number, employer, 

grade, home and work telephone 

numbers, home and work addresses, 

total family income, name of child on 

whose behalf the parent is applying for 

tuition assistance, child’s date of birth; 

information on child care providers 

used, including name, address, provider 

license number and State where issued, 

tuition cost, and provider tax 

identification number; and copies of IRS 

Form 1040 or 1040A for verification 

purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Public Law 107–67, section 630 and 

Executive Order 9397. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To the Office of Personnel 

Management to provide statistical 

reports; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING AND

DISPOSITION OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information maintained on paper 

forms and on computers at the FEEA 

contractor site. 

RETRIEVABILITY: 

Information may be retrieved by 

employee name or social security 

number. 

SAFEGUARDS: 

When not in use by an authorized 

person, paper records are stored in 

lockable file cabinets and computer 

records are protected by the use of 

passwords. 

RETENTION AND DISPOSAL: 

The records in this system are 

currently unscheduled and must be 

retained until the National Archives and 

Records Administration (NARA) 

approves a records disposition schedule 

for this material. 

SYSTEM MANAGER AND ADDRESS: 

Director, Office of Human Resources, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information is obtained from NRC 

employees who apply for child care 

tuition assistance and their child care 

provider. Furnishing of the information 

is voluntary. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–13 

SYSTEM NAME: 

Incentive Awards Files—NRC. 

SYSTEM LOCATION: 

Primary system—Office of Human 

Resources, NRC, Two White Flint North, 

11545 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

may exist, in part, within the 

organization where the employee 

actually works, at the locations listed in 

Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees 

who merit special recognition for 

achievements either within or outside 

the employee’s job responsibilities. 

Awards include both NRC awards and 

awards of other agencies and 

organizations for which NRC employees 

are eligible. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system of records contains 

employee’s name, title, office, grade, 

and salary; justification to support 

recommendation and authorization for 

cash award; monetary amount of cash 

award; actions by approving officials; 

record of individuals receiving awards; 

suggestions and evaluations of 

suggestions; citation to be used; and 

related documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 4501–4513, 5336. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. By other Government agencies or 

organizations to process and approve 

nominations or awards; 

b. By the Office of the Attorney 

General and the President of the United 

States in reviewing recommended 

awards;

c. To make reports to the Office of 

Personnel Management and/or Merit 

Systems Protection Board; 

d. By other Government agencies to 

recommend whether suggestions should 

be adopted in instances where the 

suggestion made by an NRC employee 

affects the functions or responsibilities 

of the agencies; and 

e. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in file folders 

and computer media. 

RETRIEVABILITY: 

Information is accessed by name, type 

of award, office, and year of award. 

SAFEGUARDS: 

Maintained in locking file cabinets 

and in a password-protected computer 

system. Access to and use of these 

records is limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

a. Records relating to meritorious and 

distinguished service awards made at 

the Commission level, excluding those 

in the Official Personnel Folder, are 

permanent in accordance with NRCS 2–

22.3.a; 

b. Case files pertaining to NRCsponsored awards, excluding those for 

departmental-level awards, are 

destroyed 2 years after approval or 

disapproval in accordance with GRS 1–

12.a(1); 

c. Correspondence pertaining to 

awards from other Federal agencies or 

non-Federal organizations are destroyed 

when 2 years old in accordance with 

GRS 1–12.a(2); 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57591

d. Letters of commendation and 

appreciation, excluding copies filed in 

the Official Personnel Folder, are 

destroyed when 2 years old in 

accordance with GRS 1–12.c; 

e. Lists and indexes to agency award 

nominations are destroyed when 

superseded or obsolete in accordance 

with GRS 1–12.d; and 

f. Computer files are continually 

updated and information deleted when 

no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Manager, Human Resources Services 

and Benefits, Office of Human 

Resources, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

NRC employees, other agencies and 

organizations, and Official Personnel 

Folders. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

NRC–14 

SYSTEM NAME: 

Employee Assistance Program Files—

NRC. 

SYSTEM LOCATION: 

Office of Human Resources, NRC, 

Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees or family members 

who have been counseled by or referred 

to the Employee Assistance Program 

(EAP) for problems relating to 

alcoholism, drug abuse, job stress, 

chronic illness, family or relationship 

concerns, and emotional and other 

similar issues. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains records of NRC 

employees or their families who have 

participated in the EAP and the results 

of any counseling or referrals which 

may have taken place. The records may 

contain information as to the nature of 

each individual’s problem, subsequent 

treatment, and progress. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7901; 21 U.S.C. 1101; 42 

U.S.C. 290dd–1 and 290dd–2; 44 U.S.C. 

3101. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. For statistical reporting purposes; 

and 

b. Any disclosure of information 

pertaining to an individual will be made 

in compliance with the Confidentiality 

of Alcohol and Drug Abuse Patient 

Records regulations, 42 CFR Part 2, as 

authorized by 42 U.S.C. 290dd–2, as 

amended. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in file folders 

and on computer media. 

RETRIEVABILITY: 

Information accessed by the EAP 

identification number and name of the 

individual. 

SAFEGUARDS: 

Files are maintained in a safe under 

the immediate control of the Employee 

Assistance and Wellness Services 

Manager. 

RETENTION AND DISPOSAL: 

Employee counseling files are 

destroyed 3 years after termination of 

counseling in accordance with GRS 1–

26.a. Information contained in the 

related statistical database is destroyed 

when no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Manager, Employee Assistance and 

Wellness Services, Office of Human 

Resources, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information compiled by the Manager, 

Employee Assistance and Wellness 

Services, and the Employee Assistance 

Program contractor during the course of 

counseling with an NRC employee or 

members of the employee’s family. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–15 (Revoked.) 

RC–16 

SYSTEM NAME: 

Facility Operator Licensees Record 

Files (10 CFR Part 55)—NRC. 

SYSTEM LOCATION: 

For power reactors, at the appropriate 

Regional Office at the address listed in 

Addendum I, Part 2; for nonpower (test 

and research) reactor facilities, at the 

Operator Licensing and Human 

Performance Section, Reactor 

Operations Branch, Division of 

Inspection Program Management, Office 

of Nuclear Reactor Regulation, NRC, 

One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. The Operator 

Licensing Tracking System (OLTS) is 

located at NRC Headquarters and is 

accessible by the four Regional Offices. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals licensed under 10 CFR 

part 55, new applicants whose 

applications are being processed, and 

individuals whose licenses have 

expired. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

pertaining to 10 CFR part 55 applicants 

for a license, licensed operators, and 

individuals who previously held 

licenses. This includes applications for 

a license, license and denial letters, and 

related correspondence; correspondence 

relating to actions taken against a 

licensee; 10 CFR 50.74 notifications; 

certification of medical examination and 

related medical information; fitness for 

duty information; examination results 

and other docket information. 

57592 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2137 and 2201(i). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To determine if the individual 

meets the requirements of 10 CFR part 

55 to take an examination or to be 

issued an operator’s license; 

b. To provide researchers with 

information for reports and statistical 

evaluations related to selection, 

training, and examination of facility 

operators;

c. To provide examination, testing 

material, and results to facility 

management; and 

d. For any of the routine uses 

specified in paragraph numbers 1, 2, 4, 

5, and 6 of the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper logs, paper in 

file folders, and computer media. 

RETRIEVABILITY: 

Records are accessed by name and 

docket number. 

SAFEGUARDS: 

Maintained in locked file cabinets or 

an area that is locked. Computer access 

requires password. Access to and use of 

these records are limited to those 

persons whose official duties require 

such access. 

RETENTION AND DISPOSAL: 

a. Reactor Operator Licensees 

Records: Inactive case files (i.e., after 

latest license expiration/termination/

revocation, application denial or 

withdrawal, or issuance of denial letter), 

are retired after 3 years to the Federal 

Records Center, and destroyed after 10 

years in accordance with NRCS 2–24.13. 

b. Operator Licensing Tracking 

System: Retained as long as system is 

operational. Destroyed 2 years after 

system terminates. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Operator Licensing and Human 

Performance Section, Reactor 

Operations Branch, Division of 

Inspection Program Management, Office 

of Nuclear Reactor Regulation, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system comes 

from the individual applying for a 

license, the Part 50 licensee, a licensed 

physician, members of the Operator 

Licensing and Human Performance 

Section, Reactor Operations Branch or 

regional operator licensing branches, 

and other NRC and contractor 

personnel. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–17 

SYSTEM NAME: 

Occupational Injuries and Illness 

Records—NRC. 

SYSTEM LOCATION: 

Primary system—For Headquarters 

personnel, Office of Human Resources, 

NRC, Two White Flint North, 11545 

Rockville Pike, Rockville, Maryland.

For Regional personnel, at each of the 

Regional Offices listed in Addendum I, 

Part 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees 

who report an occupational injury or 

illness. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

regarding the location and descriptions 

of the injury or illness, treatment, and 

disposition as well as copies of 

Workman’s Compensation claim forms. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7902, as amended; 29 U.S.C. 

657(c), as amended; Executive Order 

(E.O.) 12196; E.O. 12223; E.O. 12608. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To prepare periodic statistical 

reports on employees’ health and injury 

status for transmission to and review by 

the Department of Labor; 

b. For transmittal to the Secretary of 

Labor or an authorized representative 

under duly promulgated regulations; 

c. For transmittal to the Office of 

Personnel Management, Merit Systems 

Protection Board, and/or Equal 

Employment Opportunity Commission 

as required to support individual 

claims; and 

d. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in file folders 

and on computer media. 

RETRIEVABILITY: 

Records retrieved by employee name 

or assigned case number. 

SAFEGUARDS: 

Maintained in locked file cabinet 

under visual control of HR staff. 

Electronic records are password 

protected. Access to and use of these 

records are limited to those persons 

whose official duties require such 

access. 

RETENTION AND DISPOSAL: 

Employee case files are destroyed 

when 5 years old in accordance with 

GRS 1–34. Computer files are deleted 

after the expiration of the retention 

period authorized for the disposable 

hard copy file or when no longer 

needed, whichever is later. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Human Resources, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57593

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

NRC Health Unit; NRC Headquarters 

and Regional Office reports; and forms 

with original information largely 

supplied by the employees or their 

representative, supervisors, witnesses, 

medical personnel, etc. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–18 

SYSTEM NAME: 

Office of the Inspector General (OIG) 

Investigative Records—NRC. 

SYSTEM LOCATION: 

Office of the Inspector General, NRC, 

Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals and entities referred to in 

complaints or actual investigative cases, 

reports, accompanying documents, and 

correspondence prepared by, compiled 

by, or referred to the OIG. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system comprises four parts: (1) 

An automated Investigative Database 

Program containing reports of 

investigations, inquiries, and other 

reports closed since 1989; (2) paper files 

of all OIG and predecessor Office of 

Inspector and Auditor (OIA) reports, 

correspondence, cases, matters, 

memoranda, materials, legal papers, 

evidence, exhibits, data, and work 

papers pertaining to all closed and 

pending investigations, inquiries, and 

other reports; (3) paper index card files 

of OIG and OIA cases closed from 1970 

through 1989; and (4) an automated 

Allegations Tracking System that 

includes allegations referred to the OIG 

after 1985, whether or not the allegation 

progressed to an investigation, inquiry, 

or other report, and dates that the 

investigation, inquiry, or other report, if 

any, was opened and closed. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Inspector General Act of 1978, as 

amended, 5 U.S.C. App. 3 (2004); 42 

U.S.C. 2035(c), 2201(c) (1992), and 

5841(f) (1986). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, OIG may disclose 

information contained in a record in 

this system of records without the 

consent of the subject individual if the 

disclosure is compatible with the 

purpose for which the record was 

collected under the following routine 

uses: 

a. To any Federal, State, local, tribal, 

or foreign agency, or other public 

authority responsible for enforcing, 

investigating, or prosecuting violations 

of administrative, civil, or criminal law 

or regulation if that information is 

relevant to any enforcement, regulatory, 

investigative, or prosecutive 

responsibility of the receiving entity 

when records from this system of 

records, either by themselves or in 

combination with any other 

information, indicate a violation or 

potential violation of law, whether 

administrative, civil, criminal, or 

regulatory in nature. 

b. To public or private sources to the 

extent necessary to obtain information 

from those sources relevant to an OIG 

investigation, audit, inspection, or other 

inquiry. 

c. To a Federal, State, local, tribal, or 

foreign agency, or a public authority or 

professional organization if necessary to 

obtain information relevant to a 

decision by NRC or the requesting 

organization concerning the retention of 

an employee, the retention of a security 

clearance, the letting of a contract, or 

the issuance or retention of a license, 

grant, or other benefit, or other 

personnel action related to the record 

subject. 

d. To a court, adjudicative body 

before which NRC is authorized to 

appear, Federal agency, individual or 

entity designated by NRC or otherwise 

empowered to resolve disputes, counsel 

or other representative, or witness or 

potential witness when it is relevant 

and necessary to the litigation if any of 

the parties listed below is involved in 

the litigation or has an interest in the 

litigation: 

1. NRC, or any component of NRC; 

2. Any employee of NRC where the 

NRC or the Department of Justice has 

agreed to represent the employee; or 

3. The United States, where NRC 

determines that the litigation is likely to 

affect the NRC or any of its components. 

e. To a private firm or other entity that 

OIG or NRC contemplates it will 

contract or has contracted for the 

purpose of performing any functions or 

analyses that facilitate or are relevant to 

an investigation, audit, inspection, 

inquiry, or other activity related to this 

system of records. The contractor, 

private firm, or entity needing access to 

the records to perform the activity shall 

maintain Privacy Act safeguards with 

respect to information. A contractor, 

private firm, or entity operating a 

system of records under 5 U.S.C. 

552a(m) shall comply with the Privacy 

Act. 

f. To another agency to the extent 

necessary for obtaining its advice on any 

matter relevant to an OIG investigation, 

audit, inspection, or other inquiry 

related to the responsibilities of the OIG.

g. To a member of Congress or to a 

congressional staff member in response 

to his or her inquiry made at the written 

request of the subject individual. 

h. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure Pursuant to 5 U.S.C. 

552a(b)(12):

Disclosure of information to a 

consumer reporting agency is not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information contained in this system 

is stored manually on index cards, in 

files, and in various computer media. 

RETRIEVABILITY: 

Information is retrieved from the 

Investigative Database Program by the 

name of an individual, by case number, 

or by subject matter. Information in the 

paper files backing up the Investigative 

Database Program and older cases 

closed by 1989 is retrieved by subject 

matter and/or case number, not by 

individual identifier. Information is 

retrieved from index card files for cases 

closed before 1989 by the name or 

numerical identifier of the individual or 

entity under investigation or by subject 

matter. Information in the Allegations 

Tracking System is retrieved by 

allegation number, case number, or 

name. 

57594 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

SAFEGUARDS: 

The automated Investigative Database 

Program is accessible only on one 

terminal in the OIG, is password 

protected, and is accessible only to OIG 

investigative personnel. Paper files 

backing up the Investigative Database 

Program and older case reports and 

work papers are maintained in approved 

security containers and locked filing 

cabinets in a locked room; associated 

indices, records, diskettes, tapes, etc., 

are stored in locked metal filing 

cabinets, safes, storage rooms, or similar 

secure facilities. Index card files for 

older cases (1970–1989) are maintained 

in secure office facilities. All records in 

this system are available only to 

authorized personnel who have a need 

to know and whose duties require 

access to the information. The 

Allegations Tracking System is doublepassword-protected and is available to 

only two OIG investigative employees 

on only one terminal. 

RETENTION AND DISPOSAL: 

a. Investigative Case Files:

1. Files containing information or 

allegations that are of an investigative 

nature but do not relate to a specific 

investigation—Destroy when 5 years old 

in accordance with NARA approved 

schedule N1–431–00–2, Item 1.d. 

2. All other investigative files, except 

those that are unusually significant—

Place in inactive file when case is 

closed. Cut off inactive file at end of 

fiscal year. Destroy 10 years after cutoff 

in accordance with NARA approved 

schedule N1–431–00–2, Item 1.c. 

3. Significant cases (those that result 

in national media attention, 

congressional investigation, or 

substantive changes in agency policy or 

procedures). PERMANENT. Cut off 

closed cases annually. Transfer to 

National Archives of the United States 

20 years after cut off in accordance with 

NARA approved schedule N1–431–00–

2, Item 1.b. 

b. Index/Indices. Destroy or delete 

with the related records or sooner if no 

longer needed.

c. Investigative Database Program. 

Delete after 10 years or when no longer 

needed, whichever is later. 

d. Allegation Tracking System. 

Destroy when no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Inspector General, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Information classified under Executive 

Order 12958 will not be disclosed. 

Information received in confidence will 

be maintained under the Inspector 

General Act, 5 U.S.C. App. 3, and the 

Commission’s Policy Statement on 

Confidentiality, Management Directive 

8.8, ‘‘Management of Allegations.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

The information in this system of 

records is obtained from sources 

including, but not limited to, the 

individual record subject; NRC officials 

and employees; employees of Federal, 

State, local, and foreign agencies; and 

other persons. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Under 5 U.S.C. 552a(j)(2), the 

Commission has exempted this system 

of records from subsections (c)(3) and 

(4), (d)(1)–(4), (e)(1)–(3), (5), and (8), and 

(g) of the Act. This exemption applies to 

information in the system that relates to 

criminal law enforcement and meets the 

criteria of the (j)(2) exemption. Under 5 

U.S.C. 552a(k)(1), (k)(2), (k)(5), and 

(k)(6), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(H), and (I), and (f). The exemption rule 

is contained in 10 CFR 9.95 of the NRC 

regulations. 

NRC–19 

SYSTEM NAME: 

Official Personnel Training Records 

Files—NRC. 

SYSTEM LOCATION: 

Primary system—Office of Human 

Resources, NRC, Two White Flint North, 

11545 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in part, within the organization 

where the NRC employee works, at the 

locations listed in Addendum I, Parts 1 

and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have applied for or 

were selected for either NRC or other 

Government/non-Government training 

courses or programs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to an individual’s educational 

background and training courses 

including training requests and 

authorizations, evaluations, and 

supporting documentation, and other 

related personnel information, 

including but not limited to, 

individual’s name, address, telephone 

number, position title, organization, and 

grade. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

5 U.S.C. 3396; 5 U.S.C. 4103; 

Executive Order (E.O.) 9397; E.O. 11348, 

as amended by E.O. 12107. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. Extracted from the records and 

made available to the Office of 

Personnel Management; other Federal, 

State, and local government agencies; 

and educational institutions for use in 

training programs; and 

b. Disclosed for the routine uses 

specified in paragraph numbers 5 and 6 

of the Prefatory Statement of General 

Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records are maintained in file 

folders. Computerized data is 

maintained in the Learning Management 

System (Contractor site: MCI Center, 

Ashburn, Virginia.) 

RETRIEVABILITY: 

Information is accessed by name, user 

identification number, course number, 

or course session number. 

SAFEGUARDS: 

Electronic records are maintained in a 

password protected computer system, 

Government online Learning Center 

hosting site. Paper is maintained in 

lockable file cabinets and file rooms. 

Access to and use of these records is 

limited to those persons whose official 

duties require such access, with level of 

access controlled by roles and 

responsibilities. 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57595

RETENTION AND DISPOSAL: 

Paper forms are retained for 5 years, 

then destroyed by shredding in 

accordance with GRS 1–29.b. 

Information in the Learning 

Management System is maintained until 

no longer needed for statistical and 

historical reference. 

SYSTEM MANAGER(S) AND ADDRESS: 

Associate Director for Training and 

Development, Office of Human 

Resources, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information is provided by the 

individual to whom it applies, the 

employee’s supervisor, and training 

groups, agencies, or educational 

institutions and learning activities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None.

NRC–20 

SYSTEM NAME: 

Official Travel Records—NRC. 

SYSTEM LOCATION: 

Primary system—Division of 

Financial Services, Office of the Chief 

Financial Officer, NRC, Two White Flint 

North, 11545 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

may exist, in part, within the 

organization where the employee 

actually works for administrative 

purposes, at the locations listed in 

Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees, 

prospective NRC employees, 

consultants, and invitational travelers 

for NRC programs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain requests and 

authorizations for official travel, travel 

vouchers, passports, and related 

documentation, which includes, but is 

not limited to, an individual’s name and 

social security number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 5701; 31 U.S.C. 716, 1104, 

1108, 3511, 3512, 3701, 3711, 3717, 

3718; Federal Travel Regulations, 41 

CFR parts 301–304; Federal Property 

Management Regulations, 41 CFR part 

101–41; Executive Order 9397. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. For transmittal to the U.S. Treasury 

for payment; 

b. For transmittal to the Department of 

State or an embassy for passports or 

visas; 

c. For transmittal to the General 

Services Administration and the Office 

of Management and Budget for required 

periodic reporting; and 

d. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure Pursuant to 5 U.S.C. 

552a(b)(12):

Disclosures of information to a 

consumer reporting agency are not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in file folders, 

on computer media, and on magnetic 

tape. 

RETRIEVABILITY: 

Records are accessed by name, social 

security number, authorization number, 

and voucher payment schedule number. 

SAFEGUARDS: 

Maintained in key locked file cabinets 

in same room as users and in conserver 

files in a passcode locked room. 

Passports and visas are maintained in a 

locked file cabinet. For electronic 

records, an identification number, a 

password, and assigned access to 

specific programs are required in order 

to retrieve information. 

RETENTION AND DISPOSAL: 

Paper records are retained for 6 years 

and 3 months after period covered by 

account, then destroyed through regular 

trash disposal system in accordance 

with GRS 9–1.a. Electronic records are 

deleted after the expiration of the 

retention period authorized for the 

disposable hard copy file or when no 

longer needed, whichever is later. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Payment Policy and 

Obligations Team, Division of Financial 

Services, Office of the Chief Financial 

Officer, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information is provided by the 

individual, the organizational 

component approving the travel, and 

outside transportation agents.

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–21 

SYSTEM NAME: 

Payroll Accounting Records—NRC. 

SYSTEM LOCATION: 

Primary system—Division of 

Financial Services, Office of the Chief 

Financial Officer, NRC, Two White Flint 

North, 11545 Rockville Pike, Rockville, 

Maryland. NRC has an interagency 

agreement with the Department of the 

Interior, Federal Personnel/Payroll 

57596 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

System, in Denver, Colorado, to 

maintain electronic personnel 

information and conduct payroll-related 

activities for its employees as of 

November 2, 2003. 

Duplicate system—Duplicate systems 

exist, in part, within the organization 

where the employee actually works for 

administrative purposes, at the locations 

listed in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees, 

Special Government Employees, and 

consultants. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Pay, leave, allowance histories, and 

labor activities, which includes, but is 

not limited to, an individual’s name and 

social security number. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Pub. L. 104–193, Personal 

Responsibility and Work Opportunity 

Reconciliation Act of 1996; 5 U.S.C. 

6334; 31 U.S.C. 716, 1104, 1108, 1114, 

3325, 3511, 3512, 3701, 3711, 3717, 

3718; Executive Order 9397. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In accordance with an interagency 

agreement the NRC may disclose 

records to the U.S. Department of the 

Interior (DOI), Federal Personnel/

Payroll System (FPPS), in order to effect 

all financial transactions on behalf of 

the NRC related to employee pay. 

Specifically, the DOI/FPPS may effect 

employee pay or deposit funds on 

behalf of NRC employees, and/or it may 

withhold, collect or offset funds from 

employee salaries as required by law or 

as necessary to correct overpayment or 

amounts due. 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses; or, where 

determined to be appropriate and 

necessary, the NRC may authorize DOI 

to make the disclosure: 

a. For transmittal of data to U.S. 

Treasury to effect issuance of paychecks 

to employees and consultants and 

distribution of pay according to 

employee directions for savings bonds, 

allotments, financial institutions, and 

other authorized purposes including the 

withholding and reporting of Thrift 

Savings Plan deductions to the 

Department of Agriculture’s National 

Finance Center; 

b. For reporting tax withholding to 

Internal Revenue Service and 

appropriate State and local taxing 

authorities; 

c. For FICA deductions to the Social 

Security Administration; 

d. For dues deductions to labor 

unions; 

e. For withholding for health 

insurance to the insurance carriers by 

the Office of Personnel Management;

f. For charity contribution deductions 

to agents of charitable institutions; 

g. For annual W–2 statements to 

taxing authorities and the individual; 

h. For transmittal to the Office of 

Management and Budget for financial 

reporting; 

i. For withholding and reporting of 

retirement, re-employed annuitants, and 

life insurance information to the Office 

of Personnel Management; 

j. For transmittal of information to 

State agencies for unemployment 

purposes; 

k. For transmittal to the Office of 

Child Support Enforcement, 

Administration for Children and 

Families, Department of Health and 

Human Services Federal Parent Locator 

System and Federal Tax Offset System 

for use in locating individuals and 

identifying their income sources to 

establish paternity, establish and modify 

orders of support, and for enforcement 

action; 

l. For transmittal to the Office of Child 

Support Enforcement for release to the 

Social Security Administration for 

verifying social security numbers in 

connection with the operation of the 

Federal Parent Locator System by the 

Office of Child Support Enforcement; 

m. For transmittal to the Office of 

Child Support Enforcement for release 

to the Department of Treasury for 

purpose of administering the Earned 

Income Tax Credit Program (Section 32, 

Internal Revenue Code of 1986) and 

verifying a claim with respect to 

employment in a tax return; 

n. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906; 

o. Time and labor data are used by the 

NRC as a project management tool in 

various management records and reports 

(i.e. work performed, work load 

projections, scheduling, project 

assignments, budget), and for 

identifying reimbursable and fee billable 

work performed by the NRC; and 

p. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure pursuant to 5 U.S.C. 

552a(b)(12):

Disclosures of information to a 

consumer reporting agency are not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information is maintained on 

computer media (stored in memory, on 

disk, and magnetic tape), on microfiche, 

and in paper copy. 

Electronic payroll, time, and labor 

records prior to November 2, 2003, are 

maintained in the Human Resources 

Management System (HRMS) at NRC. 

Electronic payroll records from 

November 2, 2003, forward are 

maintained in the DOI/FPPS in Denver, 

Colorado. Time and labor records are 

maintained in the HRMS at NRC. 

RETRIEVABILITY: 

Information is accessed by employee 

identification number, name and social 

security number. 

SAFEGUARDS: 

Records are maintained in buildings 

where access is controlled by a security 

guard force. File folders, microfiche, 

tapes, and disks, including backup data, 

are maintained in secured locked rooms 

and file cabinets after working hours. 

All records are in areas where access is 

controlled by keycard and is limited to 

NRC and contractor personnel who need 

the information to perform their official 

duties. Access to computerized records 

requires use of proper passwords and 

user identification codes. 

RETENTION AND DISPOSAL: 

a. Individual employee pay record for 

each employee and consultant 

maintained in the electronic Human 

Resources Management System (HRMS) 

is updated in accordance with GRS 2–

1.a. 

b. Individual employee pay records 

containing pay data on each employee 

and consultant maintained in the 

Annual and Quarterly Employee History 

Records on microfiche are transferred to 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57597

the National Personnel Records Center 

and destroyed when 56 years old in 

accordance with GRS 2–1.b. 

c. Copies of non-current payroll data 

maintained on microfiche are destroyed 

15 years after close of pay year in which 

generated in accordance with GRS 2–2. 

d. Employee and Consultant Payroll 

Records: 

1. U.S. savings bond authorizations 

are destroyed when superseded or after 

separation of employee in accordance 

with GRS 2–14.a. 

2. Combined Federal Campaign 

allotment authorizations are destroyed 

after Government Accounting Office 

(GAO) audit or when 3 years old, 

whichever is sooner, in accordance with 

GRS 2–15.a. 

3. Union dues and savings allotment 

authorizations are destroyed after GAO 

audit or when 3 years old, whichever is 

sooner, in accordance with GRS 2–15.b. 

4. Payroll Change Files consisting of 

records used to change or correct an 

individual’s pay transaction are 

destroyed after GAO audit or when 3 

years old, whichever is sooner, in 

accordance with GRS 2–23.a. 

5. Tax Files consisting of State and 

Federal withholding tax exemption 

certificates, such as Internal Revenue 

Service (IRS) Form W–4 and the 

equivalent State form are destroyed 4 

years after the form is superseded or 

obsolete or upon separation of employee 

in accordance with GRS 2–13.a. 

6. Agency copy of employee wages 

and tax statements, such as IRS Form 

W–2 and State equivalents, are 

destroyed when 4 years old in 

accordance with GRS 2–13.b. 

7. Leave record prepared upon 

transfer or separation of employee 

maintained in the Payroll office is 

destroyed when 3 years old in 

accordance with GRS 2–9.b. 

e. Time and attendance source records 

maintained by Time and Attendance 

clerks and certifying officials are 

destroyed after GAO audit or when 6 

years old, whichever is sooner, in 

accordance with GRS 2–7. 

f. Electronic time and attendance 

input records maintained in the HRMS 

are destroyed after GAO audit or when 

6 years old, whichever is sooner, in 

accordance with GRS 2–8. 

g. Payroll system reports providing 

fiscal information on agency payroll 

consisting of hardcopy and microfiche 

reports generated by the HRMS are 

destroyed when 3 years old, excluding 

the long-term Employee History 

Reports, in accordance with GRS 2–22.c. 

h. Payroll system reports serving as 

error reports, ticklers, system operation 

reports are destroyed when related 

actions are completed or when no 

longer needed, not to exceed 2 years, in 

accordance with GRS 2–22.a. 

i. Official notice of levy or 

garnishment (IRS Form 668A or 

equivalent), change slip, work papers, 

correspondence, release and other 

forms, and other records relating to 

charge against retirement funds or 

attachment of salary for payment of back 

income taxes or other debts of Federal 

employees are destroyed 3 years after 

garnishment is terminated in 

accordance with GRS 2–18. 

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Time, Labor and Payroll 

Services Team, Division of Financial 

Services, Office of the Chief Financial 

Officer, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from sources, including but 

not limited to the individual to whom 

it pertains, the Office of Human 

Resources and other NRC officials, and 

other agencies and entities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–22 

SYSTEM NAME: 

Personnel Performance Appraisals—

NRC. 

SYSTEM LOCATION: 

Primary system—Part A: For 

Headquarters personnel, Office of 

Human Resources, NRC, 11545 and 

11555 Rockville Pike, Rockville, 

Maryland. For Regional personnel, at 

Regional Offices I–IV listed in 

Addendum I, Part 2. 

Part B: Office of Human Resources, 

NRC, 11555 Rockville Pike, Rockville, 

Maryland. 

NRC has an interagency agreement 

with the U.S. Department of the Interior, 

Federal Personnel/Payroll System, in 

Denver, Colorado, to maintain electronic 

personnel and payroll information for 

its employees as of November 2, 2003. 

Duplicate system—Duplicate systems 

may exist in part, within the 

organization where the employee 

actually works, at the locations listed in 

Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees other than contractor 

employees, Commissioners, or 

temporary personnel employed for less 

than 1 year. 

Part A: Senior Level System 

employees, GG–1 through GG–15 

employees, hourly wage employees, and 

administratively determined rate 

employees. 

Part B: Senior Executive Service and 

equivalent employees. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system of records contains 

performance appraisals, including 

elements and standards, summary 

ratings and other related records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 4301, et seq.; 5 U.S.C. 4311 

et seq.; 42 U.S.C. 2201(d), 5841; and 5 

CFR 293.404(a). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In accordance with an interagency 

agreement the NRC may disclose 

records to the U.S. Department of the 

Interior (DOI), Federal Personnel/

Payroll System (FPPS), in order to effect 

the maintenance of electronic personnel 

records on behalf of the NRC related to 

its employees. 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. By agency management and the 

Office of Human Resources for 

personnel functions; and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in folders and 

on computer media. Summary ratings 

from 11/2/2003 forward are stored in 

the Department of the Interior’s Federal 

57598 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

Personnel/Payroll System (FPPS). Prior 

to 11/2/2003 they are maintained at the 

NRC in the Human Resources 

Management System (HRMS). 

RETRIEVABILITY: 

Records are accessed by name and/or 

social security number. 

SAFEGUARDS: 

Records are maintained in areas 

where access is controlled by keycard 

and is limited to NRC and contractor 

personnel and to others who need the 

information to perform their official 

duties. Access to the two Headquarters 

buildings in Rockville, Maryland, is 

controlled by a security guard force. 

Paper records are maintained in folders 

in locking file cabinets. Access to 

computerized records requires use of 

proper passwords and user 

identification codes. 

RETENTION AND DISPOSAL: 

Part A: Records are normally retained 

for 4 years, then destroyed by 

incineration in accordance with GRS 1–

23.a(4). If an employee separates, the 

records are forwarded to the next 

Government agency employer or to the 

National Personnel Records Center in 

accordance with GRS 1–23.a(3)(a). 

Part B: Retained for 5 years, or until 

the fifth annual appraisal is completed, 

whichever is later, then destroyed by 

incineration in accordance with GRS 1–

23.b(3). If the employee separates, the 

records are forwarded to the next 

Government agency employer or to the 

National Personnel Records Center in 

accordance with GRS 1–23.b(2)(a). 

Electronic records: Deleted after the 

expiration of the retention period 

authorized for the disposable hard copy 

file or when no longer needed, 

whichever is later in accordance with 

GRS 20–3.a. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Human Resources Services and 

Operations, Office of Human Resources, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. For 

Regional personnel: Regional Personnel 

Officer at the appropriate Regional 

Office I–IV listed in Addendum I,

Part 2. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE:

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Part A: Individual to whom record 

pertains and employee’s supervisors. 

Part B: Individual to whom record 

pertains and employee’s supervisors 

and any documents and sources used to 

develop critical elements and 

performance standards for that Senior 

Executive Service position. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1) and 

(k)(5), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), 

(H), and (I), and (f). The exemption rule 

is contained in 10 CFR 9.95 of the NRC 

regulations. 

NRC–23 

SYSTEM NAME: 

Office of Investigations Indices, Files, 

and Associated Records—NRC. 

SYSTEM LOCATION: 

Primary system—Office of 

Investigations, NRC, One White Flint 

North, 11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Records exist 

within the NRC Regional Office 

locations, listed in Addendum I, Part 2, 

during an active investigation. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals and entities referred to in 

potential or actual investigations and 

matters of concern to the Office of 

Investigations and correspondence on 

subjects directed or referred to the 

Office of Investigations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system consists of alphabetical 

and numerical index files bearing 

individual names and identifiers, and a 

numerical index of case numbers. These 

indices provide access to associated 

records that are arranged by subject 

matter, title, or identifying number(s) or 

letter(s). The system incorporates the 

records of all Office of Investigations 

correspondence, cases, memoranda, 

materials including, but not limited to, 

investigative reports, confidential 

source information, correspondence to 

and from the Office of Investigations, 

memoranda, fiscal data, legal papers, 

evidence, exhibits, technical data, 

investigative data, work papers, and 

management information data. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

420 U.S.C. 2035(c), 2201(c) (1992), 

and 5841(f). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. A record in the system of records 

may be disclosed as a routine use to a 

Federal, State, local, or foreign agency 

or to an individual or organization if the 

disclosure is reasonably necessary to 

elicit information or to obtain the 

cooperation of a witness or an 

informant. 

b. A record in the system of records 

relating to an investigation or matter 

falling within the purview of the Office 

of Investigations may be disclosed as 

routine use to the referring agency, 

group, organization, or individual.

c. A record in the system of records 

relating to an individual held in custody 

pending arraignment, trial, or sentence, 

or after conviction, may be disclosed as 

a routine use to a Federal, State, local, 

or foreign prison, probation, parole, or 

pardon authority, to any agency or 

individual concerned with the 

maintenance, transportation, or release 

of such an individual. 

d. A record in the system of records 

relating to an investigation or matter 

may be disclosed as a routine use to a 

foreign country under an international 

treaty or agreement. 

e. A record in the system of records 

may be disclosed as a routine use to a 

Federal, State, local, or foreign law 

enforcement agency to assist in the 

general crime prevention and detection 

efforts of the recipient agency or to 

provide investigative leads to the 

agency. 

f. A record in the system of records 

may be disclosed for any of the routine 

uses specified in the Prefatory 

Statement of General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information contained in this system 

is stored on index cards, paper and 

photographs in files, video tapes, and 

computer media. 

RETRIEVABILITY: 

Information is retrieved from indices 

by the name or identifier of the 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57599

individual or entity, and from the files 

by number(s) and/or letter(s) assigned 

and appearing in the indices. 

SAFEGUARDS: 

The index is maintained in approved 

security containers and locking filing 

cabinets; and the indices, associated 

records, disks, tapes, etc., are located in 

locking metal filing cabinets, safes, 

storage rooms, or similar secure 

facilities. All records are under visual 

control during duty hours and are 

available only to authorized personnel 

who have a need to know and whose 

duties require access to the information. 

RETENTION AND DISPOSAL: 

a. Investigation Case Files: 

1. Significant headquarters official 

case files (received media attention, 

were of significant interest to Congress, 

involved extensive litigation, etc.) are 

retained by the Government 

permanently in accordance with NRCS 

2–17.2.a. Hold in office for 2 years after 

closing, then retire to the Office of the 

Chief Information Officer. Transfer 

closed case files in 20-year blocks to the 

National Archives. 

2. Other headquarters official case 

files—Hold in office 2 years after 

closing, then retire to the Office of the 

Chief Information Officer. Destroy 20 

years after cases are closed in 

accordance with NRCS 2–17.2.b. 

3. Regional office or investigator 

working files—Retained in regional files 

for 6 months. At the end of 6 months, 

they are forwarded to headquarters and 

combined with the headquarters files in 

accordance with NRCS 2–17.2.c. 

b. Index/Indices—Destroy or delete 

with related records or sooner if no 

longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Office of Investigations, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9.

RECORDS ACCESS PROCEDURES: 

Same as ‘‘Notification procedure.’’

Information classified under Executive 

Order 12958 will not be disclosed. 

Information received in confidence will 

be maintained under the Commission’s 

Policy Statement on Confidentiality, 

Management Directive 8.8, 

‘‘Management of Allegations’’ (formerly 

NRC Manual Chapter 0517), and the 

procedures covering confidentiality in 

Chapter 7 of the Office of Investigations 

Procedures Manual and will not be 

disclosed to the extent that disclosure 

would reveal a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

The information in this system of 

records is obtained from sources 

including, but not limited to, NRC 

officials, employees, and licensees; 

Federal, State, local, and foreign 

agencies; and other persons. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), 

and (k)(6), the Commission has 

exempted portions of this system of 

records from 5 U.S.C. 552a(c)(3), (d), 

(e)(1), (e)(4)(G), (H), and (I), and (f). The 

exemption rule is contained in 10 CFR 

9.95 of the NRC regulations. 

NRC–24 

SYSTEM NAME: 

Property and Supply System 

(PASS)—NRC. 

SYSTEM LOCATION: 

Administrative Services Center, 

Division of Administrative Services, 

Office of Administration, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

may exist, in part, with designated 

property custodians at locations listed 

in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees and contractors who 

have custody of Government property. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

PASS contains records of NRC 

sensitive and nonsensitive equipment, 

which includes but is not limited to, 

acquisition and depreciated costs, date 

of acquisition, item description, 

manufacturer, model number, serial 

number, stock number, tag number, 

property custodians, user ID, office 

affiliation, office location, and furniture 

and supply records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

40 U.S.C. 483(b), (c) and 487(a); 

Executive Order 9397. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To maintain an inventory and 

accountability of Government property; 

b. To provide information for 

clearances of employees who separate 

from the NRC; 

c. To report excess agency property to 

GSA; and 

d. For any of the routine uses 

specified in paragraph numbers 1, 3, 5, 

and 6 of the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 

Maintained in automated system 

(Property and Supply System). Data 

entry paper records in file folders. 

RETRIEVABILITY: 

Accessed by NRC tag number, user id, 

organization, office location and stock 

number. 

SAFEGUARDS: 

Access to and use of these records are 

limited to those persons whose official 

duties require such access. Electronic 

records are password protected. 

RETENTION AND DISPOSAL: 

The hardcopy records are retained for 

up to 3 years after an individual’s 

responsibility for the assigned 

equipment terminates; then they are 

destroyed by shredding or in the regular 

trash disposal system in accordance 

with GRS 8–3. The major automated 

records are destroyed when no longer 

needed, or at the same time as the 

hardcopy records, whichever is later. 

Minor automated tracking systems are 

destroyed when no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Administrative Services Center, 

Division of Administrative Services, 

Office of Administration, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

57600 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system is provided 

by property custodians, contract 

specialists, and purchase card holders 

and/or other individuals buying 

equipment or supplies on behalf of the 

NRC. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–25 

SYSTEM NAME: 

Oral History Program—NRC. 

SYSTEM LOCATION: 

Office of the Secretary, NRC, One 

White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees, former employees, 

and other individuals who volunteer to 

be interviewed for the purpose of 

providing information for a history of 

the nuclear regulatory program. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Records consist of interviews on 

magnetic tape and transcribed scripts of 

the interviews. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2161(b).

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. For incorporation in publications 

on the history of the nuclear regulatory 

program; and 

b. To provide information to 

historians and other researchers. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on magnetic tape and 

transcripts. 

RETRIEVABILITY: 

Information is accessed by the name 

of the interviewee. 

SAFEGUARDS: 

Maintained in locked file room. 

Access to and use of these records are 

limited to those authorized by the 

Historian or a designee. 

RETENTION AND DISPOSAL: 

Transcripts are retained permanently 

in accordance with NRCS 1–2.2.a. Tapes 

are retained until no longer needed then 

erased and reused. 

SYSTEM MANAGER(S) AND ADDRESS: 

NRC Historian, Office of the 

Secretary, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from interviews granted on 

a voluntary basis to the Historian and 

his or her staff. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–26 

SYSTEM NAME: 

Full Share Program Records—NRC. 

SYSTEM LOCATION: 

Office of Administration, 

Administrative Services Center, NRC, 

One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees who apply for 

subsidized mass transit costs. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The records consist of an individual’s 

application to participate in the program 

which includes, but is not limited to, 

the applicant’s name, home address, 

office telephone number, social security 

number, and information regarding 

employee’s commuting schedule and 

mass transit system(s) used. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

26 U.S.C. 132; 31 U.S.C. 3511; 41 CFR 

101–201.104–3(a); Executive Order 

(E.O.) 9397; E.O. 13150, Federal 

Workforce Transportation; Qualified 

Transportation Fringe Benefits, 66 FR 

2241; NRC Management Directive 3.53, 

Records Management. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide statistical reports to the 

city, county, State, and Federal 

government agencies; 

b. To provide the basis for program 

approval and issue monthly subsides; 

and 

c. For the routine uses specified in 

paragraph numbers 1, 4, 5, and 6 in the 

Prefatory Statement of General Routine 

Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in file folders 

and on computer media. 

RETRIEVABILITY:

Accessed by name and scanned NRC 

badge. Access by social security number 

when an individual’s photo 

identification badge is scanned to record 

receipt of their transit subsidy. 

SAFEGUARDS: 

Paper records and backup disks are 

maintained in locked file cabinets under 

visual control of the Administrative 

Services Center. Computer files are 

maintained on a hard drive, access to 

which is password protected. Access to 

and use of these records are limited to 

those persons whose official duties 

require access. 

RETENTION AND DISPOSAL: 

Records are destroyed when 3 years 

old in accordance with GRS 9–7. Paper 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57601

copies are destroyed by shredding. 

Computer files are destroyed by deleting 

the record from the file. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Administrative Services Center, 

Division of Administrative Services, 

Office of Administration, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

NRC employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–27 

SYSTEM NAME: 

Radiation Exposure Information and 

Reports System (REIRS) Files—NRC. 

SYSTEM LOCATION: 

Primary system—Science 

Applications International Corporation 

(SAIC), 301 Laboratory Road, Oak Ridge, 

Tennessee 37830. 

Duplicate system—Duplicate systems 

exist, in part, regarding employee 

exposure records, with the NRC’s 

Radiation Safety Officers at Regional 

office locations listed in Addendum 1, 

Part 2, in the Office of Nuclear Reactor 

Regulations, and in the Office of 

Nuclear Material Safety and Safeguards, 

at Headquarters, White Flint North 

Complex, Rockville, Maryland. 

Duplicates of records submitted by 

licensees exist, in part, in the Office of 

Nuclear Regulatory Research, Two 

White Flint North, Rockville, Maryland. 

The Office of Administration, One 

White Flint North, Rockville, Maryland, 

maintains the employee dosimeter 

tracking system. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals monitored for radiation 

exposure while employed by or visiting 

or temporarily assigned to certain NRClicensed facilities; individuals who are 

exposed to radiation or radioactive 

materials in incidents required to be 

reported under 10 CFR 20.2201–20.2204 

and 20.2206 by all NRC licensees; 

individuals who may have been 

exposed to radiation or radioactive 

materials offsite from a facility, plant 

installation, or other place of use of 

licensed materials, or in unrestricted 

areas, as a result of an incident 

involving byproduct, source, or special 

nuclear material. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

relating to an individual’s name, sex, 

social security number, birth date, 

period of employment, place and period 

date of exposure; name and license 

number of individual’s employer; name 

and number of licensee reporting the 

information; radiation doses or 

estimates of exposure received during 

this period, type of radiation, part(s) or 

organ(s) exposed, and nuclide(s) 

involved. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7902; 29 U.S.C. 668; 42 

U.S.C. 2073, 2093, 2095, 2111, 2133, 

2134, and 2201(o); 10 CFR 20.2106, 

20.2201–20.2204, and 20.2206; 

Executive Order 9397; Executive Order 

12196. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide data to other Federal 

and State agencies involved in 

monitoring and/or evaluating radiation 

exposure received by individuals as 

enumerated in the paragraph 

‘‘Categories of individuals covered by 

the system’’; 

b. To return data provided by licensee 

upon request; and 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 

Records are maintained on paper and 

on computer media. The computerized 

records maintained in Oak Ridge, TN, 

are in a centralized database 

management system. Backup tapes of 

the database are generated and 

maintained at a secure, off site location 

for disaster recovery purposes. During 

the processing and data entry, paper 

records are temporarily stored in 

designated business offices that are 

locked when not in use and are 

accessible only to authorized personnel. 

Upon completion of data entry and 

processing, the paper records are stored 

in an off site security storage facility 

accessible only to authorized personnel. 

RETRIEVABILITY: 

Records are accessed by individual 

name, social security number, date of 

birth, and/or by licensee name or 

number. 

SAFEGUARDS: 

Information maintained at SAIC is 

accessible to the Office of Nuclear 

Regulatory Research and individuals 

that have been authorized access by 

NRC, including all Radiation Safety 

Officers and SAIC employees that are 

directly involved in the REIRS project. 

Reports received and reviewed by the 

NRC’s Office of Nuclear Regulatory 

Research, Office of Nuclear Reactor 

Regulations, Office of Nuclear Material 

Safety and Safeguards, and Regional 

offices are in lockable file cabinets and 

bookcases in secured buildings. A log is 

maintained of both telephone and 

written requests for information. 

The data maintained in the REIRS 

database are protected from 

unauthorized access by several means. 

The database server resides in a 

protected environment with physical 

security barriers under key-card access 

control. Accounts authorizing access to 

the server and databases are maintained 

by the SAIC REIRS system 

administrator. In addition, SAIC 

maintains a computer security 

‘‘firewall’’ that further restricts access to 

the SAIC computer network. 

Authorization for access must be 

approved by NRC, SAIC project 

management, and SAIC computer 

security. Transmittal of data via the 

Internet is protected by data encryption. 

RETENTION AND DISPOSAL: 

Licensee submitted exposure data: 

a. Original paper documents from 

which all data are entered into REIRS 

are destroyed 2 years after input into 

REIRS in accordance with NRCS 2–

21.8.a; 

b. Original paper documents from 

which only selected data are entered 

into REIRS are retained permanently in 

accordance with NRCS 2–21.8.b; 

c. Log books are currently 

unscheduled and must be retained until 

57602 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

the National Archives and Records 

Administration (NARA) approves a 

records disposition schedule for this 

material; 

d. Paper documents generated for QC 

purposes are destroyed 2 years after 

input into REIRS; 

e. Floppy disks and compact disks are 

destroyed 2 years after input into REIRS; 

and 

f. Electronic licensee submitted data 

maintained in the REIRS database is 

permanent. 

NRC employee exposure data: 

a. Paper records created before 04/01/

2000 are destroyed 75 years from the 

date of the creation of the record in 

accordance with NARA approved 

schedule N1–431–00–13, Item 16.a. 

b. Paper records created after 04/01/

2000 are scanned into ADAMS. Paper 

records are destroyed 2 months after the 

creation of an ADAMS electronic record 

in accordance with NARA approved 

schedule N1–431–00–13, Item 16.b. 

c. Electronic files used to create 

ADAMS records (i.e. WordPerfect, 

Lotus, InForms, e-mail, etc.), including 

electronic records received from outside 

the agency are destroyed after the 

creation of ADAMS electronic record or 

when no longer needed for reference or 

updating, whichever is later in 

accordance with NARA approved 

schedule N1–431–00–13, Item 16.c. 

d. Remit Program (used to transmit 

electronic data, originating from 

contractor reports, to REIRS). Data 

deleted after information has been 

transferred to REIRS and verified in 

accordance with GRS 20–1.b. 

e. Employee exposure data 

maintained in REIRS is currently 

unscheduled and must be retained until 

the NARA approves a records 

disposition schedule for this material. 

f. Dosimeter Tracking System (paper 

and electronic). System data is currently 

unscheduled and must be retained until 

the NARA approves a records 

disposition schedule for this material. 

SYSTEM MANAGER(S) AND ADDRESS: 

REIRS Project Manager, Radiation 

Protection, Environmental Risk, and 

Waste Management Branch, Division of 

Systems Analysis and Regulatory 

Effectiveness, Office of Nuclear 

Regulatory Research, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

comes from licensees; the subject 

individual; the individual’s employer; 

the person in charge of the facility 

where the individual has been assigned; 

NRC Form 5, ‘‘Occupational Exposure 

Record for a Monitoring Period,’’ or 

equivalent, contractor reports, and 

Radiation Safety Officers. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–28 

SYSTEM NAME: 

Recruiting, Examining, and Placement 

Records—NRC. 

SYSTEM LOCATION: 

Primary system—For Headquarters 

personnel, Office of Human Resources, 

NRC, One and Two White Flint North, 

11555 and 11545 Rockville Pike, 

Rockville, Maryland. For Regional 

personnel, at each of the Regional 

Offices listed in Addendum I, Part 2. 

Duplicate system—Duplicate systems 

exist, in part, within the organization 

with the position vacancy, at the 

locations listed in Addendum I, Parts 1 

and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons who have applied for Federal 

employment with the NRC. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains application 

information of persons applying to NRC 

for Federal employment or merit 

promotion within the NRC, including 

application for Federal employment 

(OF–612, resume or similar documents); 

vacancy announcements; job 

descriptions; examination results; 

supervisory evaluation or performance 

appraisal forms; reference forms; and 

related correspondence. These records 

include applicant information relating 

to education, training, employment 

history, earnings, past performance, 

awards and commendations, 

citizenship, veteran’s preference, birth 

date, social security number, and home 

address and telephone numbers. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 3301, 5101, 7201; 42 U.S.C. 

2000e; 42 U.S.C. 2201(d); Executive 

Order (E.O.) 9397; E.O. 11478, as 

amended by E.O. 11590; E.O. 12106. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To prepare reports for a variety of 

internal and external sources including 

the Office of Personnel Management, 

Merit Systems Protection Board; EEOC 

and EEO Investigators; Union 

representatives and EEO Committee 

representatives, and 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders (merit files) and on computer 

media (NRCareers.) 

RETRIEVABILITY: 

Records are retrieved by vacancy 

announcement number, applicant name, 

or social security number. 

SAFEGUARDS: 

Maintained in lockable file cabinets 

and in a password protected automated 

system, NRCareers. Access to and use of 

these records are limited to those 

persons whose official duties require 

such access. 

RETENTION AND DISPOSAL: 

a. Applications and related 

correspondence are destroyed when 2 

years old in accordance with GRS 1–32, 

1–33m, and 1–33n; 

b. Registers of eligibles are destroyed 

2 years after the date on which the 

register or inventory is terminated in 

accordance with GRS 1–33g; 

c. Canceled and ineligible 

applications for positions filled from a 

register or inventory are cut off annually 

and destroyed one year after cut off in 

accordance with GRS 1–33k; 

d. Eligible applications are destroyed 

90 days after termination of the register 

unless brought forward to new register 

in accordance with GRS 1–33l(1), or cut 

off annually and destroyed one year 

after cut off if on an inactive register or 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57603

inventory in accordance with GRS 1–

33l(2); 

e. Electronic records contained in 

NRCareers are destroyed when 2 years 

old or when no longer needed, 

whichever is later; and 

f. General correspondence records are 

destroyed when 3 years old in 

accordance with GRS 1–3. 

SYSTEM MANAGER(S) AND ADDRESS:

Chief, Human Resources Services and 

Operations, Office of Human Resources, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. For 

applicants to the Honor Law Graduate 

Program—Chief, Program Support 

Branch, Office of the General Counsel, 

U.S. Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Some information was received in 

confidence and will not be disclosed to 

the extent that disclosure would reveal 

a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

either comes from the individual to 

whom it applies or is derived from 

information supplied by that individual, 

individual’s current and previous 

supervisors within and outside NRC, 

preemployment evaluation data 

furnished by references and educational 

institutions whose names were supplied 

by applicant, and information from 

other Federal agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5), the 

Commission has exempted portions of 

this system of records from 5 U.S.C. 

552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 

(I), and (f). The exemption rule is 

contained in 10 CFR 9.95 of the NRC 

regulations. 

NRC–29 (Revoked.)

NRC–30 (Revoked.)

NRC–31 (Revoked.)

NRC–32 

SYSTEM NAME: 

Office of the Chief Financial Officer 

Financial Transactions and Debt 

Collection Management Records—NRC. 

SYSTEM LOCATION: 

Primary system—Office of the Chief 

Financial Officer, NRC, Two White Flint 

North, 11545 Rockville Pike, Rockville, 

Maryland. 

Other NRC systems of records contain 

payment and/or collection transaction 

records and background information 

that may duplicate some of the records 

in this system. These other systems 

include, but are not limited to: 

NRC–5, Contracts Records Files—

NRC; 

NRC–7, Call Detail Records—NRC; 

NRC–10, Freedom of Information Act 

(FOIA) and Privacy Act (PA) Requests 

Records—NRC; 

NRC–18, Office of the Inspector 

General (OIG) Investigative Records—

NRC; 

NRC–19, Official Personnel Training 

Records Files—NRC;

NRC–20, Official Travel Records—

NRC; 

NRC–21, Payroll Accounting 

Records—NRC; 

NRC–24, Property and Supply System 

(PASS)—NRC; and 

NRC–41, Tort Claims and Personal 

Property Claims Records—NRC. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals the NRC owes/owed 

money to or who receive/received a 

payment from NRC and those who owe/

owed money to the United States. 

Individuals receiving payments include, 

but are not limited to, current and 

former employees, contractors, 

consultants, vendors, and others who 

travel or perform certain services for 

NRC. Individuals owing money include, 

but are not limited to, those who have 

received goods or services from NRC for 

which there is a charge or fee (NRC 

licensees, applicants for NRC licenses, 

Freedom of Information Act requesters, 

etc.) and those who have been overpaid 

and owe NRC a refund (current and 

former employees, contractors, 

consultants, vendors, etc.). 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Information in the system includes, 

but is not limited to, names, addresses, 

telephone numbers, Social Security 

Numbers (SSN), Taxpayer Identification 

Numbers (TIN), Individual Taxpayer 

Identification Numbers (ITIN), Data 

Universal Numbering System (DUNS) 

number, fee categories, application and 

license numbers, contract numbers, 

vendor numbers, amounts owed, 

background and supporting 

documentation, correspondence 

concerning claims and debts, credit 

reports, and billing and payment 

histories. The overall agency accounting 

system contains data and information 

integrating accounting functions such as 

general ledger, funds control, travel, 

accounts receivable, accounts payable, 

equipment, and appropriation of funds. 

Although this system of records 

contains information on corporations 

and other business entities, only those 

records that contain information about 

individuals that is retrieved by the 

individual’s name or other personal 

identifier are subject to the Privacy Act. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 552a(b)(12); 5 U.S.C. 5514; 15 

U.S.C. 1681a(f); 26 U.S.C. 6103(m)(2); 31 

U.S.C. 37, subchapters I and II; 31 

U.S.C. 3701(a)(3); 31 U.S.C. 3711; 31 

U.S.C. 3716; 31 U.S.C. 3717; 31 U.S.C. 

3718; 31 U.S.C. 3720A; 42 U.S.C. 2201; 

42 U.S.C. 5841; Cash Management 

Improvement Act Amendments of 1992 

(Pub. L. 102–589); Debt Collection 

Improvement Act of 1996 (Pub. L. 104–

134); 31 CFR Chapter IX, Parts 900–904; 

10 CFR Parts 15, 16, 170, 171; Executive 

Order 9397; Section 201 of Executive 

Order 11222. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To debt collection contractors (31 

U.S.C. 3718) or to other Federal agencies 

such as the Department of the Treasury 

(Treasury) for the purpose of collecting 

and reporting on delinquent debts as 

authorized by the Debt Collection Act of 

1982 or the Debt Collection 

Improvement Act (DCIA) of 1996; 

b. To Treasury; the Defense 

Manpower Data Center, Department of 

Defense; the United States Postal 

Service; government corporations; or 

any other Federal, State, or local agency 

to conduct an authorized computer 

matching program in compliance with 

the Privacy Act of 1974, as amended, to 

identify and locate individuals, 

including Federal employees, who are 

delinquent in their repayment of certain 

57604 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

debts owed to the U.S. Government, 

including those incurred under certain 

programs or services administered by 

the NRC, in order to collect debts under 

common law or under the provisions of 

the Debt Collection Act of 1982 or the 

Debt Collection Improvement Act of 

1996 which include by voluntary 

repayment, administrative or salary 

offset, and referral to debt collection 

contractors. 

c. To the Department of Justice, 

United States Attorney, Treasury, or 

other Federal agencies for further 

collection action on any delinquent 

account when circumstances warrant. 

d. To credit reporting agencies/credit 

bureaus for the purpose of either adding 

to a credit history file or obtaining a 

credit history file or comparable credit 

information for use in the 

administration of debt collection. As 

authorized by the DCIA, NRC may 

report current (not delinquent) as well 

as delinquent consumer and commercial 

debt to these entities in order to aid in 

the collection of debts, typically by 

providing an incentive to the person to 

repay the debt timely. 

e. To any Federal agency where the 

debtor is employed or receiving some 

form of remuneration for the purpose of 

enabling that agency to collect a debt 

owed the Federal Government on NRC’s 

behalf by counseling the debtor for 

voluntary repayment or by initiating 

administrative or salary offset 

procedures, or other authorized debt 

collection methods under the provisions 

of the Debt Collection Act of 1982 or the 

Debt Collection Improvement Act of 

1996. Under the DCIA, NRC may 

garnish non-Federal wages of certain 

delinquent debtors so long as required 

due process procedures are followed. In 

these instances, NRC’s notice to the 

employer will disclose only the 

information that may be necessary for 

the employer to comply with the 

withholding order. 

f. To the Internal Revenue Service 

(IRS) by computer matching to obtain 

the mailing address of a taxpayer for the 

purpose of locating such taxpayer to 

collect or to compromise a Federal 

claim by NRC against the taxpayer 

under 26 U.S.C. 6103(m)(2) and under 

31 U.S.C. 3711, 3717, and 3718 or 

common law. Redisclosure of a mailing 

address obtained from the IRS may be 

made only for debt collection purposes, 

including to a debt collection agent to 

facilitate the collection or compromise 

of a Federal claim under the Debt 

Collection Act of 1982 or the Debt 

Collection Improvement Act of 1996, 

except that redisclosure of a mailing 

address to a reporting agency is for the 

limited purpose of obtaining a credit 

report on the particular taxpayer. Any 

mailing address information obtained 

from the IRS will not be used or shared 

for any other NRC purpose or disclosed 

by NRC to another Federal, State, or 

local agency which seeks to locate the 

same taxpayer for its own debt 

collection purposes. 

g. To refer legally enforceable debts to 

the IRS or to Treasury’s Debt 

Management Services to be offset 

against the debtor’s tax refunds under 

the Federal Tax Refund Offset Program. 

h. To prepare W–2, 1099, or other 

forms or electronic submittals, to 

forward to the IRS and applicable State 

and local governments for tax reporting 

purposes. Under the provisions of the 

DCIA, NRC is permitted to provide 

Treasury with Form 1099–C information 

on discharged debts so that Treasury 

may file the form on NRC’s behalf with 

the IRS. W–2 and 1099 Forms contain 

information on items to be considered 

as income to an individual, including 

certain travel related payments to 

employees, payments made to persons 

not treated as employees (e.g., fees to 

consultants and experts), and amounts 

written-off as legally or administratively 

uncollectible, in whole or in part. 

i. To banks enrolled in the Treasury 

Credit Card Network to collect a 

payment or debt when the individual 

has given his or her credit card number 

for this purpose. 

j. To another Federal agency that has 

asked the NRC to effect an 

administrative offset under common law 

or under 31 U.S.C. 3716 to help collect 

a debt owed the United States. 

Disclosure under this routine use is 

limited to name, address, SSN, TIN, 

ITIN, and other information necessary to 

identify the individual; information 

about the money payable to or held for 

the individual; and other information 

concerning the administrative offset.

k. To Treasury or other Federal 

agencies with whom NRC has entered 

into an agreement establishing the terms 

and conditions for debt collection cross 

servicing operations on behalf of the 

NRC to satisfy, in whole or in part, debts 

owed to the U.S. Government. Cross 

servicing includes the possible use of all 

debt collection tools such as 

administrative offset, tax refund offset, 

referral to debt collection contractors, 

salary offset, administrative wage 

garnishment, and referral to the 

Department of Justice. The DCIA 

requires agencies to transfer to Treasury 

or Treasury-designated Debt Collection 

Centers for cross servicing certain 

nontax debt over 180 days delinquent. 

Treasury has the authority to act in the 

Federal Government’s best interest to 

service, collect, compromise, suspend, 

or terminate collection action under 

existing laws under which the debts 

arise. 

l. Information on past due, legally 

enforceable nontax debts more than 180 

days delinquent will be referred to 

Treasury for the purpose of locating the 

debtor and/or effecting administrative 

offset against monies payable by the 

Government to the debtor, or held by 

the Government for the debtor under the 

DCIA’s mandatory, Government-wide 

Treasury Offset Program (TOP). Under 

TOP, Treasury maintains a database of 

all qualified delinquent nontax debts, 

and works with agencies to match by 

computer their payments against the 

delinquent debtor database in order to 

divert payments to pay the delinquent 

debt. Treasury has the authority to 

waive the computer matching 

requirement for NRC and other agencies 

upon written certification that 

administrative due process notice 

requirements have been complied with. 

m. For debt collection purposes, NRC 

may publish or otherwise publicly 

disseminate information regarding the 

identity of delinquent nontax debtors 

and the existence of the nontax debts 

under the provisions of the Debt 

Collection Improvement Act of 1996. 

n. To the Department of Labor (DOL) 

and the Department of Health and 

Human Services (HHS) to conduct an 

authorized computer matching program 

in compliance with the Privacy Act of 

1974, as amended, to match NRC’s 

debtor records with records of DOL and 

HHS to obtain names, name controls, 

names of employers, addresses, dates of 

birth, and TINs. The DCIA requires all 

Federal agencies to obtain taxpayer 

identification numbers from each 

individual or entity doing business with 

the agency, including applicants and 

recipients of licenses, grants, or benefit 

payments; contractors; and entities and 

individuals owing fines, fees, or 

penalties to the agency. NRC will use 

TINs in collecting and reporting any 

delinquent amounts resulting from the 

activity and in making payments. 

o. If NRC decides or is required to sell 

a delinquent nontax debt under 31 

U.S.C. 3711(i), information in this 

system of records may be disclosed to 

purchasers, potential purchasers, and 

contractors engaged to assist in the sale 

or to obtain information necessary for 

potential purchasers to formulate bids 

and information necessary for 

purchasers to pursue collection 

remedies. 

p. If NRC has current and delinquent 

collateralized nontax debts under 31 

U.S.C. 3711(i)(4)(A), certain information 

in this system of records on its portfolio 

of loans, notes and guarantees, and 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57605

other collateralized debts will be 

reported to Congress based on standards 

developed by the Office of Management 

and Budget, in consultation with 

Treasury. 

q. To Treasury in order to request a 

payment to individuals owed money by 

the NRC. 

r. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906. 

s. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURES TO CONSUMER REPORTING

AGENCIES: 

Disclosures Pursuant to 5 U.S.C. 

552a(b)(12):

Disclosures of information to a 

consumer reporting agency are not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information in this system is stored 

on paper and microfiche, and in 

computer media. 

RETRIEVABILITY: 

Information is retrieved a number of 

ways, including by name, SSN, TIN, 

DUNS number, license or application 

number, contract or purchase order 

number, invoice number, voucher 

number, and vendor code. 

SAFEGUARDS: 

Records in the primary system are 

maintained in a building where access 

is controlled by a security guard force. 

Records are kept in lockable file rooms 

or at user’s workstations in an area 

where access is controlled by keycard 

and is limited to NRC and contractor 

personnel who need the records to 

perform their official duties. The 

records are under visual control during 

duty hours. Access to automated data 

requires use of proper password and 

user identification codes by NRC or 

contractor personnel. 

RETENTION AND DISPOSAL: 

Paper records are destroyed when six 

years and three months old in 

accordance with GRS 6–1.a except that 

administrative claims files, for which 

collection action is terminated without 

extension, are destroyed when ten years 

and three months old in accordance 

with GRS 6–10.b. Computer files are 

deleted after the expiration of the 

retention period authorized in 

accordance with GRS for the disposable 

hard copy file or when no longer 

needed, whichever is later. 

SYSTEM MANAGER:

Director, Division of Financial 

Management, Office of the Chief 

Financial Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORDS ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Record source categories include, but 

are not limited to, individuals covered 

by the system, their attorneys, or other 

representatives; NRC; collection 

agencies or contractors; employing 

agencies of debtors; and Federal, State 

and local agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–33 

SYSTEM NAME: 

Special Inquiry File—NRC. 

SYSTEM LOCATION: 

Primary system—Special Inquiry 

Group, NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in whole or in part, at the 

locations listed in Addendum I, Parts 1 

and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals possessing information 

regarding or having knowledge of 

matters of potential or actual concern to 

the Commission in connection with the 

investigation of an accident or incident 

at a nuclear power plant or other 

nuclear facility, or an incident involving 

nuclear materials or an allegation 

regarding the public health and safety 

related to the NRC’s mission 

responsibilities. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system consists of an alphabetical 

index file bearing individual names. 

The index provides access to associated 

records which are arranged by subject 

matter, title, or identifying number(s) 

and/or letter(s). The system incorporates 

the records of all Commission 

correspondence, memoranda, audit 

reports and data, interviews, 

questionnaires, legal papers, exhibits, 

investigative reports and data, and other 

material relating to or developed as a 

result of the inquiry, study, or 

investigation of an accident or incident. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2201(c), (i) and (o). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To provide information relating to 

an item which has been referred to the 

Commission or Special Inquiry Group 

for investigation by an agency, group, 

organization, or individual and may be 

disclosed as a routine use to notify the 

referring agency, group, organization, or 

individual of the status of the matter or 

of any decision or determination that 

has been made; 

b. To disclose a record as a routine 

use to a foreign country under an 

international treaty or convention 

entered into and ratified by the United 

States; 

c. To provide records relating to the 

integrity and efficiency of the 

Commission’s operations and 

management and may be disseminated 

outside the Commission as part of the 

Commission’s responsibility to inform 

the Congress and the public about 

Commission operations; and 

d. For any of the routine uses 

specified in paragraph numbers 1, 2, 4, 

5, and 6 of the Prefatory Statement of 

General Routine Uses. 

57606 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on microfiche, disks, 

tapes, paper in file folders, and 

computer media. Documents are 

maintained in secured vault facilities. 

RETRIEVABILITY: 

Accessed by name (author or 

recipient), corporate source, title of 

document, subject matter, or other 

identifying document or control 

number. 

SAFEGUARDS: 

These records are located in locking 

metal filing cabinets or safes in a 

secured facility and are available only to 

authorized personnel whose duties 

require access. 

RETENTION AND DISPOSAL:

Paper records relating to subject files 

are retained permanently in accordance 

with NRCS 1–2.2.a. Paper records 

relating to case files are retained 

permanently in accordance with NRCS 

2–20.9.a. Alphabetical indexes are 

retained permanently in accordance 

with NRCS 1–2.2.a. Microfiche records 

are retained permanently in accordance 

with NRCS 2–20.9.a. 

SYSTEM MANAGER(S) AND ADDRESS: 

Records Manager, Special Inquiry 

Group, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Information classified under Executive 

Order 12958 will not be disclosed. 

Information received in confidence will 

not be disclosed to the extent that 

disclosure would reveal a confidential 

source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

The information in this system of 

records is obtained from sources 

including, but not limited to, NRC 

officials and employees; Federal, State, 

local, and foreign agencies; NRC 

licensees; nuclear reactor vendors and 

architectural engineering firms; other 

organizations or persons knowledgeable 

about the incident or activity under 

investigation; and relevant NRC records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), 

and (k)(5), the Commission has 

exempted portions of this system of 

records from 5 U.S.C. 552a(c)(3), (d), 

(e)(1), (e)(4)(G), (H), and (I), and (f). The 

exemption rule is contained in 10 CFR 

9.95 of the NRC regulations. 

NRC–34 (Revoked.) 

NRC–35 

SYSTEM NAME: 

Drug Testing Program Records—NRC. 

SYSTEM LOCATION: 

Primary system—Division of Facilities 

and Security, Office of Administration, 

Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

exist in part at the NRC Regional office 

locations listed in Addendum I, Part 2 

(for a temporary period of time); and at 

contractor testing laboratories, 

collection/evaluation facilities. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons including NRC employees, 

applicants, consultants, licensees, and 

contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

regarding the drug testing program; 

requests for and results of initial, 

confirmatory and follow-up testing, if 

appropriate; additional information 

supplied by NRC employees, 

employment applicants, consultants, 

licensees, or contractors in challenge to 

positive test results; and written 

statements or medical evaluations of 

attending physicians and/or information 

regarding prescription or 

nonprescription drugs. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C 7301 (note); 42 U.S.C. 290dd–

2; Executive Order 12564; Pub. L. 100–

71, Title V Sec. 503; Pub. L. 100–440, 

Title VI Sec. 628; Executive Order 9397. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To identify substance abusers 

within the agency; 

b. To initiate counseling and/or 

rehabilitation programs; 

c. To take personnel actions; 

d. To take personnel security actions; 

and 

e. For statistical purposes. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on paper in 

file folders and on computer media. 

Specimens are maintained in 

appropriate environments. 

RETRIEVABILITY: 

Records are indexed and accessed by 

name, social security number, testing 

position number, specimen number, 

drug testing laboratory accession 

number, or a combination thereof.

SAFEGUARDS: 

Access to and use of these records is 

limited to those persons whose official 

duties require such access, with records 

maintained and used with the highest 

regard for personal privacy. Records in 

the Division of Facilities and Security 

are stored in an approved security 

container under the immediate control 

of the Director, Division of Facilities 

and Security, or designee. The 

Employee Drug Testing Tracking System 

(EDTTS) is password protected and 

located on a jazz cartridge and stored in 

an approved security container. Drug 

testing records are also contained in the 

Integrated Personnel Security System 

(IPSS). This system is password 

protected with additional roles and 

responsibilities protection. Social 

security numbers are encrypted. Both 

systems have approved system security 

plans. Records at other NRC locations 

and in laboratory, collection/evaluation 

facilities will be stored under 

appropriate security measures so that 

access is limited and controlled. 

RETENTION AND DISPOSAL: 

Employee acknowledgment of notice 

forms may be destroyed when employee 

separates from testing designated 

position in accordance with GRS 1–

36.b. Selection and scheduling records, 

chain of custody records, and test 

results are destroyed when three years 

old in accordance with GRS 1–36.c, 

except for records used in disciplinary 

actions which are destroyed four years 

after the case is closed. Collection and 

handling record books are destroyed 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57607

three years after date of last entry in 

accordance with GRS 1–36.d. Electronic 

records of the Employee Drug Testing 

System are deleted when no longer 

needed in accordance with GRS 20–3.b. 

Index cards are destroyed with related 

records or sooner if no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Facilities and 

Security, Office of Administration, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

NRC employees, employment 

applicants, consultants, licensees, and 

contractors who have been identified for 

drug testing who have been tested; 

physicians making statements regarding 

medical evaluations and/or authorized 

prescriptions for drugs; NRC contractors 

for processing including, but not limited 

to, specimen collection, laboratories for 

analysis, and medical evaluations; and 

NRC staff administering the drug testing 

program to ensure the achievement of a 

drug-free workplace. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5), the 

Commission has exempted portions of 

this system of records from 5 U.S.C. 

552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and 

(I), and (f). The exemption rule is 

contained in 10 CFR 9.95 of the NRC 

regulations. 

NRC–36

SYSTEM NAME: 

Employee Locator Records Files—

NRC. 

SYSTEM LOCATION: 

Primary system—Part 1: Office of 

Human Resources, Human Resources 

Services and Operations, NRC, Two 

White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

Part 2: Office of the Chief Information 

Officer, Infrastructure and Computer 

Operations Division, NRC, Two White 

Flint North, 11545 Rockville Pike, 

Rockville, Maryland. 

Part 3: Office of Administration, 

Division of Administrative Services, 

NRC, One White Flint North, 11555 

Rockville Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

exist, in part, for Incident Response 

Operations, within the Office of Nuclear 

Security and Incident Response, NRC, 

Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland, and at the 

NRC’s Regional Offices, at the locations 

listed in Addendum I, Part 2. 

Duplicate system—Duplicate systems 

may exist, in part, within the 

organization where an individual 

actually works, at the locations listed in 

Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees, contractors, and 

consultants. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records include, but are not 

limited to, an individual’s name, 

address (home and business), telephone 

number (home, business, cell, and 

pager), social security number, 

organization, persons to be notified in 

case of emergency, and other related 

records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3101; Executive Order 9397. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. Notification (of individual 

identified by employee) in case of an 

emergency; 

b. Notification of employee regarding 

matters of official business; 

c. Verification of accuracy of and 

updates of payroll/personnel system 

files on employee home address and zip 

code; 

d. Conducting statistical studies; and 

e. The routine use specified in 

paragraph number 6 of the Prefatory 

Statement of General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper listings and on 

computer media. 

RETRIEVABILITY: 

Accessed by name and/or social 

security number. 

SAFEGUARDS: 

Electronic records are password 

protected. Paper records are maintained 

in locked files. Access to and use of 

these records are limited to those 

persons whose official duties require 

such access. 

RETENTION AND DISPOSAL: 

Paper records are destroyed after 6 

months by shredding in accordance 

with GRS 1–17.c. The electronic record 

may be deleted after the expiration of 

the retention period authorized for the 

paper copy file, or when no longer 

needed, whichever is later, in 

accordance with GRS 20–3.b.2. 

SYSTEM MANAGER(S) AND ADDRESS: 

Part 1: Chief, Human Resources 

Services and Operations, Office of 

Human Resources; Part 2: Chief 

Information Officer; Part 3: Director, 

Office of Administration, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Individual on whom the record is 

maintained, Employee Express, NRC 

Form 15, ‘‘Employee Locator 

Notification,’’ general personnel 

records, and other related records. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–37

SYSTEM NAME: 

Information Security Files and 

Associated Records—NRC. 

SYSTEM LOCATION: 

Division of Nuclear Security, Office of 

Nuclear Security and Incident 

Response, NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

57608 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons including present or former 

NRC employees, contractors, 

consultants, licensees, and other cleared 

persons. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records include information 

regarding: 

a. Personnel who are authorized 

access to specified levels, categories and 

types of information, the approving 

authority, and related documents; and 

b. Names of individuals who classify 

and/or declassify documents (e.g., for 

the protection of information relating to 

the U.S. national defense and foreign 

relations) as well as information 

identifying the document. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2165 and 2201(i); Executive 

Order 12958, as amended. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To prepare statistical reports for the 

Information Security Oversight Office. 

b. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in file folders 

and on computer media. 

RETRIEVABILITY: 

Accessed by name and/or assigned 

number. 

SAFEGUARDS: 

Maintained in locked buildings, 

containers, or security areas under 

guard and/or alarm protection, as 

appropriate. Records are processed only 

on systems approved for processing 

classified information or accessible 

through password protected systems for 

unclassified information. The classified 

systems are stand alone systems located 

within secure facilities or with 

removable hard drives that are either 

stored in locked security containers or 

in alarmed vaults cleared for open 

storage of TOP SECRET information. 

RETENTION AND DISPOSAL: 

a. Classified documents, 

administrative correspondence, 

document receipts, destruction 

certificates, classified document 

inventories, and related records—

retained 2 years, then destroyed by 

shredding in accordance with GRS 18–

1; 

b. Top Secret Accounting and Control 

files: Registers—retained 5 years after 

documents shown on form are 

downgraded, transferred, or destroyed 

by shredding; Accompanying forms—

retained until related document is 

downgraded, transferred, or destroyed 

by shredding in accordance with GRS 

18–5.a and 18–5.b; and 

c. Automated records are updated 

monthly and quarterly, and are 

maintained until no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Nuclear Security, 

Office of Nuclear Security and Incident 

Response, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Some information is classified under 

Executive Order 12958 and will not be 

disclosed. Other information has been 

received in confidence and will not be 

disclosed to the extent that disclosure 

would reveal a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Persons, including NRC employees, 

contractors, consultants, and licensees, 

as well as information furnished by 

other Government agencies or their 

contractors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1) and 

(k)(5), the Commission has exempted 

portions of this system of records from 

5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4), (G), 

(H), and (I), and (f). The exemption rule 

is contained in 10 CFR 9.95 of NRC 

regulations.

NRC–38 

SYSTEM NAME: 

Mailing Lists—NRC. 

SYSTEM LOCATION: 

Primary system—Reproduction and 

Distribution Services Section, 

Publishing and Distribution Services 

Branch, Information and Records 

Services Division, Office of the Chief 

Information Officer, NRC, 11555 

Rockville Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

exist in whole or in part, at the locations 

listed in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals, including NRC staff, with 

an interest in receiving information 

from the NRC. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Mailing lists include primarily the 

individual’s name and address. Some 

lists also include title, occupation, and 

institutional affiliation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

44 U.S.C. 3101. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. For distribution of documents to 

persons and organizations listed on the 

mailing list; and 

b. For the routine use specified in 

paragraph number 6 of the Prefatory 

Statement of General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on computer 

media and paper. 

RETRIEVABILITY: 

Records are accessed by company 

name, individual name, and file code 

identification number. 

SAFEGUARDS: 

Access to and use of these records are 

limited to those persons whose official 

duties require such access. Automated 

records are password protected. 

RETENTION AND DISPOSAL: 

Documents requesting changes are 

destroyed through the regular trash 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57609

disposal system after appropriate 

revision of the mailing list or after 3 

months in accordance with GRS 13.4.a, 

whichever is sooner; lists are retained 

until canceled or revised, then 

destroyed through the regular trash 

disposal system in accordance with GRS 

13.4.b. Computer files are deleted after 

canceled or revised or when no longer 

needed, whichever is later. 

SYSTEM MANAGER(S) AND ADDRESS: 

Chief, Reproduction and Distribution 

Services Section, Publishing and 

Distribution Services Branch, 

Information and Records Services 

Division, Office of the Chief Information 

Officer, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

NRC staff, NRC licensees, and 

individuals expressing an interest in 

NRC activities and publications. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–39 

SYSTEM NAME: 

Personnel Security Files and 

Associated Records—NRC. 

SYSTEM LOCATION: 

Division of Facilities and Security, 

Office of Administration, NRC, Two 

White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons including NRC employees, 

employment applicants, consultants, 

contractors, and licensees; other 

Government agency personnel, other 

persons who have been considered for 

a personnel clearance, special nuclear 

material access authorization, 

unescorted access to NRC buildings or 

nuclear power plants, NRC building 

access, access to Federal automated 

information systems or data, or 

participants in the criminal history 

program; aliens who visit NRC’s 

facilities; and actual or suspected 

violators of laws administered by NRC. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records contain information 

about individuals, which include, but 

are not limited to, their name(s), 

address, date and place of birth, Social 

Security number, identifying 

information, citizenship, residence 

history, employment history, military 

history, financial history, foreign travel, 

foreign contacts, education, spouse/

cohabitant and relatives, personal 

references, organizational membership, 

medical, fingerprint cards, criminal 

record, and security clearance history. 

These records also contain copies of 

personnel security investigative reports 

from other Federal agencies, summaries 

of investigative reports, results of 

Federal agency indices checks, records 

necessary for participation in the 

criminal history program, reports of 

personnel security interviews, clearance 

actions information (e.g., grants and 

terminations), access approval/

disapproval actions related to NRC 

building access or unescorted access to 

nuclear plants, or access to Federal 

automated information systems or data, 

violations of laws, reports of security 

infraction, and other related personnel 

security processing documents. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

40 U.S.C. 318; 42 U.S.C. 2165 and 

2201(i); Executive Order (E.O.) 9397; 

E.O. 10450; E.O. 12958, amended by 

E.O. 13292; E.O. 12968; E.O. 10865; 10 

CFR Part 11; Public Law 99–399 (100 

Stat. 876); OMB Circular No. A–130; 5 

CFR 731 and 732 and authorities cited 

therein; Public Law 99–500 (100 Stat. 

1783–335). 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Information in these records may be 

used by the Division of Facilities and 

Security and on a need-to-know basis by 

appropriate NRC officials, Hearing 

Examiners, Personnel Security Review 

Panel members, Office of Personnel 

Management, Central Intelligence 

Agency, and other Federal agencies: 

a. To determine clearance or access 

authorization eligibility; 

b. To determine eligibility for access 

to NRC buildings or access to Federal 

automated information systems or data; 

c. To certify clearance or access 

authorization; 

d. To maintain the NRC personnel 

security program; 

e. To provide licensees criminal 

history information needed for their 

unescorted access or access to safeguard 

information determinations; and 

f. For any of the routine uses specified 

in the Prefatory Statement of General 

Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Maintained on paper in file folders, 

on tape, microfiche, and computer 

media. 

RETRIEVABILITY: 

Indexed and accessed by name, social 

security number, docket number, or a 

combination thereof. 

SAFEGUARDS: 

File folders and computer printouts 

are maintained in security or controlled 

areas under guard and/or alarm 

protection, as appropriate. The door to 

the file room has a combination dial 

lock. The automated records are 

password and role protected. 

RETENTION AND DISPOSAL:

a. Personnel security clearance/access 

authorization files—destroy case files 

upon notification of death or 5 years 

from date of termination of access 

authorization or final administrative 

action in accordance with GRS 18–22.a; 

b. Request for Visit or Access 

Approval—maximum security areas 

retained 5 years after final entry or after 

date of document, as appropriate, in 

accordance with GRS 18–17.a; Other 

areas: Retained 2 years after final entry 

or after date of document, then 

destroyed by approved method of 

destruction in accordance with GRS 18–

17.b; 

c. Other security clearance/access 

authorization administration files—

retained 2 years after final entry or after 

date of document, then destroyed by 

approved method of destruction in 

accordance with GRS 18–8; and 

d. Criminal history record computer 

files are deleted when no longer needed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Facilities and 

Security, Office of Administration, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

57610 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

Some information is classified under 

Executive Order 12958 and will not be 

disclosed. Other information has been 

received in confidence and will not be 

disclosed to the extent the disclosure 

would reveal a confidential source. 

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Persons including NRC applicants, 

employees, contractors, consultants, 

licensees, visitors and others, as well as 

information furnished by other 

Government agencies or their 

contractors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(1), (k)(2), 

and (k)(5), the Commission has 

exempted portions of this system of 

records from 5 U.S.C. 552a(c)(3), (d), 

(e)(1), (e)(4)(G), (H), and (I), and (f). The 

exemption rule is contained in 10 CFR 

9.95 of the NRC regulations. 

NRC–40 

SYSTEM NAME: 

Facility Security Access Control 

Records—NRC. 

SYSTEM LOCATION: 

Primary system—Division of Facilities 

and Security, Office of Administration, 

NRC, One White Flint North, 11555 

Rockville Pike, Rockville, Maryland. 

Duplicate system—Duplicate systems 

exist in part at NRC Regional Offices 

and the NRC Technical Training Center 

at the locations listed in Addendum I, 

Part 2. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Persons including current and former 

NRC employees, consultants, 

contractors, other Government agency 

personnel, and approved visitors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

These records include information 

regarding: (1) NRC personal 

identification badges issued for 

continued access to NRC-controlled 

space; and (2) records regarding visitors 

to NRC. These records include, but are 

not limited to, an individual’s name, 

social security number, electronic 

image, badge number, citizenship, 

employer, purpose of visit, person 

visited, date and time of visit, and other 

information contained on Government 

issued credentials. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

42 U.S.C. 2165 and 2201(i), (k) and 

(p); 5 CFR Part 2634; Executive Order 

(E.O.) 9397; E.O. 12958, amended by 

E.O. 13292. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To control access to NRC classified 

information and to NRC spaces by 

human or electronic means. 

b. Information (identification badge) 

may also be used for tracking 

applications within the NRC for other 

than security access purposes. 

c. The electronic image used for the 

NRC employee personal identification 

badge may be used for other than 

security purposes only with the written 

consent of the subject individual. 

d. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM:

STORAGE: 

Records are maintained on paper in 

logs and files and on computer media. 

RETRIEVABILITY: 

Information is indexed and accessed 

by individual’s name, social security 

number, identification badge number, 

employer’s name, date of visit, or 

sponsor’s name. 

SAFEGUARDS: 

All records are maintained in NRCcontrolled space that is secured after 

normal duty hours or in security areas 

under guard presence. There is an 

approved security plan which identifies 

the physical protective measures and 

access controls (i.e., passwords and 

software design limiting access based on 

each individual’s role and 

responsibilities relative to the system) 

specific to each system. 

RETENTION AND DISPOSAL: 

a. Records and forms related to NRC 

identification badges are retained in 

files and destroyed when superseded or 

obsolete in accordance with GRS 18–23. 

b. Manual visitor logs are retained in 

cabinets and destroyed 2 years after date 

of entry in accordance with GRS 18–

17.b. 

c. The automated access control 

system reflects access to controlled 

areas and employee/contractor/visitor 

identification information. These 

records are disposed of after the 

retention period for those records 

identified in a. and b., or when no 

longer needed, whichever is later. 

d. For automated systems back-up 

media (tapes/discs) is retained in 

cabinets for 2 years from date of archive 

and then destroyed; or when no longer 

needed, whichever is later. 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Division of Facilities and 

Security, Office of Administration, U.S. 

Nuclear Regulatory Commission, 

Washington, DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Persons including NRC employees, 

contractors, consultants, employees of 

other Government agencies, and 

visitors. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–41 

SYSTEM NAME: 

Tort Claims and Personal Property 

Claims Records—NRC. 

SYSTEM LOCATION: 

Primary system—Office of the General 

Counsel, NRC, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in whole or in part, in the Office 

of the Chief Financial Officer (OCFO), 

NRC, Two White Flint North, 11545 

Rockville Pike, Rockville, Maryland, 

and at the locations listed in Addendum 

I, Parts 1 and 2. Other NRC systems of 

records, including but not limited to, 

NRC–18, ‘‘Office of the Inspector 

General (OIG) Investigative Records—

NRC,’’ and NRC–32, ‘‘Office of the Chief 

Financial Officer Financial Transactions 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57611

and Debt Collection Management 

Records—NRC,’’ may contain some of 

the information in this system of 

records. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have filed claims 

with NRC under the Federal Tort Claims 

Act or the Military Personnel and 

Civilian Employees’ Claims Act and 

individuals who have matters pending 

before the NRC that may result in a 

claim being filed. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system contains information 

relating to loss or damage to property 

and/or personal injury or death in 

which the U.S. Government may be 

liable. This information includes, but is 

not limited to, the individual’s name, 

home address and phone number, work 

address and phone number, claim forms 

and supporting documentation, police 

reports, witness statements, medical 

records, insurance information, 

investigative reports, repair/replacement 

receipts and estimates, litigation 

documents, court decisions, and other 

information necessary for the evaluation 

and settlement of claims and pre-claims. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Federal Tort Claims Act, 28 U.S.C. 

2671 et seq. (2000); The Military 

Personnel and Civilian Employees’

Claims Act of 1964, as amended, 31 

U.S.C. 3721. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, NRC may disclose 

information contained in a record in 

this system of records without the 

consent of the subject individual if the 

disclosure is compatible with the 

purpose for which the record was 

collected under the following routine 

uses: 

a. To third parties, including 

claimants’ attorneys, insurance 

companies, witnesses, potential 

witnesses, local police authorities where 

an accident occurs, and others who may 

have knowledge of the matter to the 

extent necessary to obtain information 

that will be used to evaluate, settle, 

refer, pay, and/or adjudicate claims. 

b. To the Department of Justice (DOJ) 

when the matter comes within their 

jurisdiction, such as to coordinate 

litigation or when NRC’s authority is 

limited and DOJ advice or approval is 

required before NRC can award, adjust, 

compromise, or settle certain claims. 

c. To the appropriate Federal agency 

or agencies when a claim has been 

incorrectly filed with NRC or when 

more than one agency is involved and 

NRC makes agreements with the other 

agencies as to which one will 

investigate the claim. 

d. The Department of the Treasury to 

request payment of an award, 

compromise, or settlement of a claim. 

e. Information contained in litigation 

records is public to the extent that the 

documents have been filed in a court or 

public administrative proceeding, 

unless the court or other adjudicative 

body has ordered otherwise. This public 

information, including information 

concerning the nature, status, and 

disposition of the proceeding, may be 

disclosed to any person, unless it is 

determined that release of specific 

information in the context of a 

particular case would constitute an 

unwarranted invasion of personal 

privacy. 

f. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906. 

g. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses.

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

Disclosure Pursuant to 5 U.S.C. 

552a(b)(12):

Disclosure of information to a 

consumer reporting agency is not 

considered a routine use of records. 

Disclosures may be made from this 

system of records to ‘‘consumer 

reporting agencies’’ as defined in the 

Fair Credit Reporting Act (15 U.S.C. 

1681a(f) (1970)) or the Federal Claims 

Collection Act of 1966, as amended (31 

U.S.C. 3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information in this system of records 

is stored on paper, in log books, and on 

computer media. 

RETRIEVABILITY: 

Information is indexed and accessed 

by the claimant’s name and/or claim 

number. 

SAFEGUARDS: 

The paper records and log books are 

stored in locked file cabinets or locked 

file rooms and access is restricted to 

those agency personnel whose official 

duties and responsibilities require 

access. Automated records are protected 

by password. 

RETENTION AND DISPOSAL: 

a. Tort claims and employee claims 

are destroyed six years and three 

months after payment or disallowance 

in accordance with GRS 6–10.a. 

b. Claims affected by a court order or 

subject to litigation are destroyed after 

the related action is concluded, or when 

six years and three months old, 

whichever is later, in accordance with 

GRS 10–6.c. 

c. Log books are destroyed or deleted 

when no longer needed in accordance 

with GRS 23–8. 

d. Copies of memoranda contained on 

electronic media are deleted when no 

longer needed in accordance with GRS 

20–13. 

e. Copies of tort claims and personal 

property claims that become part of 

NRC’s Litigation Case File are retained 

by the Government permanently in 

accordance with NRCS 2–13.4. 

SYSTEM MANAGER: 

Assistant General Counsel for 

Administration, Office of the General 

Counsel, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information is obtained from a 

number of sources, including but not 

limited to, claimants, NRC employees 

involved in the incident, witnesses or 

others having knowledge of the matter, 

police reports, medical reports, 

investigative reports, insurance 

companies, and attorneys. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–42 

SYSTEM NAME: 

Strategic Workforce Planning 

Records—NRC. 

57612 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

SYSTEM LOCATION: 

Primary system—Technical Training 

Center, NRC, 5746 Marlin Road, Suite 

200, Chattanooga, Tennessee. 

Duplicate system—Duplicate systems 

may exist, in part, at the locations listed 

in Addendum I, Parts 1 and 2. 

CATEGORIES OF INDIVIDUALS COVERED: 

Current, prospective, and former NRC 

employees, experts, consultants, 

contractors. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Specific information maintained on 

individuals includes individual skills 

assessments that identify the knowledge 

and skills possessed by the individual 

and the level of skills possessed, and 

may include a skills profile containing, 

but not limited to, their name; service 

computation date; series and grade; 

education; work and skills experience; 

special qualifications; licenses and 

certificates held; and availability for 

geographic relocation. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 3396; 5 U.S.C. 4103; 42 

U.S.C. 2201; Executive Order (E.O.) 

9397; E.O. 11348, as amended by E.O. 

12107; Public Law 104–106, National 

Defense Authorization Act for Fiscal 

Year 1996, Sec. 5125, Agency Chief 

Information Officer. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES:

The primary use of the records will be 

to assess the knowledge and skills 

needed to perform the functions 

assigned to individuals and their 

organizations. 

Information in the system may be 

used by the NRC to assess the skills of 

the staff to develop an organizational 

training plan/program; to prepare 

individual training plans; to develop 

recruitment plans; and to assign 

personnel. Other offices may maintain 

similar kinds of records relative to their 

specific duties, functions, and 

responsibilities. 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, which includes disclosure 

to other NRC employees who have a 

need for the information in the 

performance of their duties, NRC may 

disclose information contained in this 

system of records without the consent of 

the subject individual if the disclosure 

is compatible with the purpose for 

which the information was collected 

under the following routine uses: 

a. To employees and contractors of 

other Federal, State, local, and foreign 

agencies or to private entities in 

connection with joint projects, working 

groups, or other cooperative efforts in 

which the NRC is participating. 

b. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906. 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSITION OF RECORDS IN THE SYSTEM: 

STORAGE: 

Information is maintained in 

computerized form (Strategic Workforce 

Planning System) and in paper copy. 

RETRIEVABILITY: 

Information may be retrieved by, but 

not limited to, the individual’s name; 

office; skill level; various skills; 

education; or work experience. 

SAFEGUARDS: 

Records are maintained in areas 

where access is controlled by keycard 

and is limited to NRC and contractor 

personnel. Access to computerized 

records requires use of password and 

user identification codes. Level of 

access is determined by roles and 

responsibilities. 

RETENTION AND DISPOSAL: 

System input records are destroyed 

after the information is converted to 

electronic medium and verified in 

accordance with GRS 20–2.a and b. 

System data maintained electronically 

are currently unscheduled and must be 

retained until a records disposition 

schedule for this information is 

approved by the National Archives and 

Records Administration. Hard copy 

records documenting skills 

requirements, assessments, strategies, 

and plans for meeting the requirements 

are currently unscheduled and must be 

retained until a records disposition 

schedule for this information is 

approved by the National Archives and 

Records Administration. 

SYSTEM MANAGER AND ADDRESS: 

Chief, Workforce Planning and 

Information Management, Office of 

Human Resources, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9.

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information is obtained from a 

number of sources, including but not 

limited to, the individual to whom it 

pertains, system of records NRC–11, 

supervisors and other NRC officials, 

contractors, and other agencies or 

entities. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

NRC–43 

SYSTEM NAME: 

Employee Health Center Records—

NRC. 

SYSTEM LOCATION: 

Primary system—NRC Employee 

Health Center, One White Flint North, 

11555 Rockville Pike, Rockville, 

Maryland. 

Duplicate system—Duplicate systems 

exist, in part, at health care facilities 

operating under a contract or agreement 

with NRC for health-related services in 

the vicinity of each of NRC’s Regional 

offices listed in Addendum I, Part 2. 

NRC’s Regional offices may also 

maintain copies of occupational health 

records for their employees. 

This system may contain some of the 

information maintained in other 

systems of records, including NRC–11, 

‘‘General Personnel Records (Official 

Personnel Folder and Related 

Records)—NRC,’’ NRC–17, 

‘‘Occupational Injuries and Illness 

Records—NRC,’’ and NRC–44, 

‘‘Employee Fitness Center Records—

NRC.’’

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Current and former NRC employees, 

consultants, contractors, other 

Government agency personnel, and 

anyone on NRC premises who requires 

emergency or first-aid treatment. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system is comprised of records 

developed as a result of voluntary 

employee use of health services 

provided by the Health Center, and of 

emergency health services rendered by 

Health Center staff to individuals for 

injuries and illnesses suffered while on 

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57613

NRC premises. Specific information 

maintained on individuals may include, 

but is not limited to, their name, date of 

birth, and Social Security number; 

medical history and other biographical 

data; test reports and medical diagnoses 

based on employee health maintenance 

physical examinations or health 

screening programs (tests for single 

medical conditions or diseases); history 

of complaint, diagnosis, and treatment 

of injuries and illness rendered by the 

Health Center staff; immunization 

records; records of administration by 

Health Center staff of medications 

prescribed by personal physicians; 

medical consultation records; statistical 

records; daily log of patients; and 

medical documentation such as 

personal physician correspondence, test 

results submitted to the Health Center 

staff by the employee; and occupational 

health records. Forms used to obtain or 

provide information include, but are not 

limited to, the following: 

(1) Employee Health Record. 

(2) Immunization/Health Profile. 

(3) Problem List. 

(4) Progress Notes. 

(5) Consent for Release of Medical 

Information.

(6) Against Medical Advice (AMA) 

Release. 

(7) Patient Treatment Record. 

(8) Injection Record. 

(9) Allergy. 

(10) Respirator Certification Form. 

(11) Pre-travel Questionnaire. 

(12) Flu Vaccine Form. 

(13) Pneumonia Vaccine Form. 

(14) TB Test Form. 

(15) Office of Workers’ Compensation 

Programs (OWCP) Occupational Injury 

Form. 

(16) Medical History. 

(17) Medical Examination. 

(18) Prostate Symptoms 

Questionnaire. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7901; Executive Order 9397. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To refer information required by 

applicable law to be disclosed to a 

Federal, State, or local public health 

service agency concerning individuals 

who have contracted certain 

communicable diseases or conditions in 

an effort to prevent further outbreak of 

the disease or condition. 

b. To disclose information to the 

appropriate Federal, State, or local 

agency responsible for investigation of 

an accident, disease, medical condition, 

or injury as required by pertinent legal 

authority. 

c. To disclose information to the 

Office of Workers’ Compensation 

Programs in connection with a claim for 

benefits filed by an employee. 

d. To Health Center staff and medical 

personnel under a contract or agreement 

with NRC who need the information in 

order to schedule, conduct, evaluate, or 

follow up on physical examinations, 

tests, emergency treatments, or other 

medical and health care services. 

e. To refer information to private 

physicians designated by the individual 

when requested in writing. 

f. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 and 

2906. 

g. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are stored in file folders, on 

microfiche, on computer media, and on 

file cards, logs, x-rays, and other 

medical reports and forms. 

RETRIEVABILITY: 

Records are retrieved by the 

individual’s name, date of birth, and 

Social Security number, or any 

combination of those identifiers. 

SAFEGUARDS:

Records in the primary system are 

maintained in a building where access 

is controlled by a security guard force 

and entry to each floor is controlled by 

keycard. Records in the system are 

maintained in lockable file cabinets 

with access limited to agency or 

contractor personnel whose duties 

require access. The records are under 

visual control during duty hours. Access 

to automated data requires use of proper 

password and user identification codes 

by authorized personnel. 

RETENTION AND DISPOSAL: 

Records documenting an individual 

employee’s medical history, physical 

condition, and visits to Government 

health facilities, for nonwork-related 

purposes, are maintained for six years 

from the date of the last entry as are 

records on consultants, contractors, 

other Government agency personnel, 

and anyone on NRC premises who 

requires emergency or first-aid 

treatment in accordance with GRS 1–19. 

Health Center control records such as 

logs or registers reflecting daily visits 

are destroyed three months after the last 

entry if the information is summarized 

on a statistical report in accordance 

with GRS 1–20a and two years after the 

last entry if the information is not 

summarized in accordance with GRS 1–

20b. Occupational health records/longterm medical records are retained in 

accordance with GRS 1–21a. Employees 

are given copies of their records if 

requested upon separation from the 

agency. 

SYSTEM MANAGER(S) AND ADDRESSES: 

Manager, Employee Assistance and 

Wellness Services, Office of Human 

Resources, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001; comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9; and 

provide their full name, any former 

name(s), date of birth, and Social 

Security number. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is obtained from a number of sources 

including, but not limited to, the 

individual to whom it pertains; 

laboratory reports and test results; NRC 

Health Center physicians, nurses, and 

other medical technicians or personnel 

who have examined, tested, or treated 

the individual; the individual’s 

coworkers or supervisors; other systems 

of records; the individual’s personal 

physician(s); NRC Fitness Center staff; 

other Federal agencies; and other 

Federal employee health units. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

57614 Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 

NRC–44 

SYSTEM NAME: 

Employee Fitness Center Records—

NRC. 

SYSTEM LOCATION: 

Primary system—NRC Fitness Center, 

Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland. 

Duplicate system—Regional offices, 

listed in Addendum I, Part 2, only 

maintain lists of their employees who 

receive subsidy from NRC for off-site 

fitness center memberships. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

NRC employees who apply for 

membership in the Fitness Center as 

well as current and inactive Fitness 

Center members. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The system includes employees’

applications to participate in NRC’s 

Fitness Center, information on 

individuals’ degree of physical fitness 

and their fitness activities and goals, 

and various forms, memoranda, and 

correspondence related to Fitness 

Center membership and financial/

payment matters. Specific information 

contained in the application for 

membership includes the employee 

applicant’s name, gender, age, Social 

Security number, height, weight, and 

medical information, including a history 

of certain medical conditions; the name 

of the individual’s personal physician 

and any prescription or over-the-counter 

drugs taken on a regular basis; and the 

name and address of a person to be 

notified in case of emergency. Forms 

used to obtain or provide information 

include, but are not limited to, the 

following: 

(1) Application Package. 

(2) Release of Medical Information/

Physician’s Statement. 

(3) Fitness Assessment. 

(4) Pre-exercise Health Screening. 

(5) Account Logs. 

(6) Terminated Memberships. 

(7) New Memberships. 

(8) Monthly Dues Collected. 

(9) Accident Report. 

(10) ‘‘Dear Participant’’ Letter.

(11) Refund Request. 

(12) Regional Employee Sign-in Log. 

(13) Member of the Month. 

(14) User Suggestion Form. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 7901; Executive Order 9397. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to the disclosures 

permitted under subsection (b) of the 

Privacy Act, the NRC may disclose 

information contained in this system of 

records without the consent of the 

subject individual if the disclosure is 

compatible with the purpose for which 

the record was collected under the 

following routine uses: 

a. To the individual listed as an 

emergency contact, in the event of an 

emergency. 

b. To the National Archives and 

Records Administration or to the 

General Services Administration for 

records management inspections 

conducted under 44 U.S.C. 2904 or 

2906. 

c. For any of the routine uses 

specified in the Prefatory Statement of 

General Routine Uses. 

DISCLOSURES TO CONSUMER REPORTING

AGENCIES: 

Disclosures Pursuant to 5 U.S.C. 

552a(b)(12):

Disclosures of information to a 

consumer reporting agency are not 

considered a routine use of records. 

Disclosures may be made from this 

system to ‘‘consumer reporting 

agencies’’ as defined in the Fair Credit 

Reporting Act (15 U.S.C. 1681a(f) 

(1970)) or the Federal Claims Collection 

Act of 1966, as amended (31 U.S.C. 

3701(a)(3) (1996)). 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records are maintained on computer 

media and in paper form in logs and 

files. 

RETRIEVABILITY: 

Information is indexed and accessed 

by an individual’s name and/or Social 

Security number. 

SAFEGUARDS: 

Records are maintained in a building 

where access is controlled by a security 

guard force. Access to the Fitness Center 

is controlled by keycard and bar code 

verification. Records in paper form are 

stored alphabetically by individuals’

names in lockable file cabinets 

maintained in the NRC Fitness Center 

where access to the records is limited to 

agency and Fitness Center personnel 

whose duties require access. The 

records are under visual control during 

duty hours. Automated records are 

protected by screen saver. Access to 

automated data requires use of proper 

password and user identification codes. 

Only authorized personnel have access 

to areas in which information is stored. 

RETENTION AND DISPOSAL: 

Fitness Center records are currently 

unscheduled and must be retained until 

the National Archives and Records 

Administration approves a records 

disposition schedule for this material. 

SYSTEM MANAGER(S) AND ADDRESS: 

Manager, Employee Assistance and 

Wellness Services, Office of Human 

Resources, U.S. Nuclear Regulatory 

Commission, Washington, DC 20555–

0001. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether this system of records contains 

information pertaining to themselves 

should write to the Freedom of 

Information Act and Privacy Act (FOIA/

PA) Officer, Office of the Chief 

Information Officer, U.S. Nuclear 

Regulatory Commission, Washington, 

DC 20555–0001, and comply with the 

procedures contained in NRC’s Privacy 

Act regulations, 10 CFR part 9. 

RECORD ACCESS PROCEDURE: 

Same as ‘‘Notification procedure.’’

CONTESTING RECORD PROCEDURE: 

Same as ‘‘Notification procedure.’’

RECORD SOURCE CATEGORIES: 

Information in this system of records 

is principally obtained from the 

individuals upon whom the records are 

maintained. Other sources of 

information include, but are not limited 

to, the NRC Fitness Center Director and 

other staff, physicians retained by the 

NRC, and the individuals’ personal 

physicians. 

EXEMPTIONS CLAIMED FOR THE SYSTEM:

None. 

Addendum I—List of U.S. Nuclear 

Regulatory Commission Locations

Part 1—NRC Headquarters Offices 

1. One White Flint North, 11555 Rockville 

Pike, Rockville, Maryland 20852–2738. 

2. Two White Flint North, 11545 Rockville 

Pike, Rockville, Maryland 20852–2738. 

3. Warehouse, 5000 Boiling Brook 

Parkway, Rockville, Maryland 20852–2738. 

Part 2—NRC Regional Offices 

1. NRC Region I, 475 Allendale Road, King 

of Prussia, Pennsylvania 19406–1415. 

2. NRC Region II, Sam Nunn Atlanta 

Federal Center, 23 T85, 61 Forsyth Street, 

SW., Atlanta, Georgia 30303–3415. 

3. NRC Region III, 2443 Warrenville Road, 

Suite 210, Lisle, Illinois 60532–4352. 

4. NRC Region IV, 611 Ryan Plaza Drive, 

Suite 400, Arlington, Texas 76011–8064. 

5. High-Level Waste Management Office, 

1551 Hillshire Drive, Las Vegas, Nevada 

89134. 

6. NRC Technical Training Center, 5746 

Marlin Road, Suite 200, Chattanooga, 

Tennessee 37411–5677.

Federal Register / Vol. 69, No. 185 / Friday, September 24, 2004 / Notices 57615

Dated in Rockville, Maryland, this 17 day 

of September, 2004. 

For the Nuclear Regulatory Commission. 

Jacqueline E. Silber, 

Chief Information Officer.

[FR Doc. 04–21340 Filed 9–23–04; 8:45 am] 

BILLING CODE 7590–01–P