A Guide to Completing Your Clean 

Alternative Fuels Conversion 

Notification Package 

Instructions for Submitting Clean 

Alternative Fuels Conversion 

Demonstration Information to EPA 
A Guide to Completing Your Clean
 

Alternative Fuels Conversion
 

Notification Package
 

Instructions for Submitting Clean 


Alternative Fuels Conversion 


Demonstration Information to EPA
 

Compliance Division 

Office of Transportation and Air Quality 

U.S. Environmental Protection Agency 

EPA-420-B-14-019a 

June 2014 
 

 

 

 

 

 

 

 

 

 

 

 

Instructions for Submitting Clean Alternative Fuels Conversion 

Demonstration Information to EPA 

1.	 Converters submitting data must have a manufacturer’s code established 

with Verify 

EPA receives data and documents from original engine manufacturers and conversion 

manufacturers through its Verify data system. Any manufacturer or converter wishing to submit 

data or documents must have a valid manufacturer code, which can be obtained by following the 

instructions at http://www.epa.gov/otaq/verify/mfr-code.htm. Please follow all instructions 

completely. Any problems or questions regarding Verify should be directed to the Verify Help 

Desk at 1-888-890-1995 or verifyhelp@csc.com. 

2.	 First time Verify users need to follow the Verify setup instructions 

After obtaining a Verify manufacturer code, data submitters will need to set up user account(s) by 

following the instructions at http://www.epa.gov/OMS/verify/setup.htm. A user account is 

mandatory in order to submit data or documents. Any problems with setting up a user account 

should be directed to the Verify Help Desk at 1-888-890-1995 or verifyhelp@csc.com. 

3.	 Select demonstration category and corresponding process 

The table below shows how converters should proceed based on their type of conversion: 

Demonstrati 

on Category Light Duty Heavy Duty 

Certification1 http://www.epa.gov/otaq/cert.htm http://www.epa.gov/otaq/certdat2.htm# 

cert 

Intermediate 

Age2 

http://www.epa.gov/otaq/consumer/fuels/altfuels 

/documents/cafc-form-ld-iav.xls 

http://www.epa.gov/otaq/consumer/fuel 

s/altfuels/cafc-form-hd-iav.xls 

Outside 

Useful Life3 

http://www.epa.gov/otaq/consumer/fuels/altfuels 

/documents/cafc-form-ld-oul.xls 

http://www.epa.gov/otaq/consumer/fuel 

s/altfuels/cafc-form-hd-oul.xls 

Any Large 

Volume 

Converter4 

Contact Mike Sabourin at 

sabourin.michael@epa.gov 

Contact Fakhri Hamady at 

hamady.fakhri@epa.gov 

1 See 40 CFR section 85.510 2 See 40 CFR section 85.515 

3 See 40 CFR section 85.520 

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Depending on the demonstration category and applicability, the references in the preceding table 

link to regulations and information regarding certification, or to the appropriate clean alternative 

fuel conversion data submission form or EPA contact. 

NOTE: Conversion manufacturers seeking a certificate of conformity should review the 

certification information or follow up with the appropriate contact as indicated in the table. The 

rest of these instructions apply only to conversion manufacturers who are submitting an 

intermediate age or outside useful life notification package. Instructions for completing the 

notification package forms are included in each downloadable data submission form. 

4. Embed related documents required by regulations 

Please refer to regulations pertaining to alternative fuel conversions (40 CFR Part 85 subpart F) to 

determine which supporting documents you must attach to the data submission form. Note that 

EPA will consider any forms submitted without the proper supporting documents to be 

incomplete. Instructions on how to embed documents in the data submission form are included 

within the form itself. 

Note: Converters who consider any of the information on the forms and/or any of the supporting 

documentation to be confidential business information (CBI) must prepare and submit both a CBI 

version and a non-CBI version of the Verify submission. Converters should direct questions 

regarding what EPA considers to be CBI to the appropriate contact listed in the table above before 

entering submissions into Verify. 

5. Properly name data submission form 

The filename for the data submission form should consist of the following elements, each 

separated by an underscore: 

a. CBI or FOI 

b. Engine Family Identifier (first letter must match current or following year) 

c. HD or LD (Heavy or Light Duty) 

d. IAV or OUL (Intermediate Age Vehicle/Engine or Outside Useful Life) 

e. Revision number, if applicable (R0X, where X is the revision number) 

f. Any additional information needed by your company 

4 See 40 CFR section 86.1838 for Light Duty or 40 CFR 86.098-14 for Heavy Duty 

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Sample 2014 releasable, heavy-duty, outside useful life initial submission: 

FOI_ESTEH17.5NG1_HD_OUL_R01_xxxx 

6.	 Log in to Verify and submit the completed data submission form to the Verify 

Document Module 

After the data submission form is complete and all the necessary supporting documents are 

embedded in the form, log in to Verify at http://cdx.epa.gov/epa_home.asp. Follow the 

instructions to log in. Once in the “MyCDX” page, click on the link titled “VERIFY: Upload 

Compliance Documents.” The screen shot below with additional instructions superimposed 

provides more details about how to enter the required information: 

Engine Family here should be of the 

conversion, not of the original Vehicle 

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Be sure to follow instructions in the screen above, otherwise, your submission may not be 

properly stored in our system. 

After this page is correctly filled out, proceed to submit the document. After submitting the 

document, if Verify accepted the submission, you will get a message in your CDX inbox stating so. 

Your CDX inbox can be accessed through the left navigation bar through the “Inbox” link. If you 

have CBI in your submission you must prepare a non-CBI version of your submission, and repeat 

this process again so that both the CBI version and the non-CBI version of your form are 

submitted. Non-CBI submissions are indicated by selecting the “FOIA” radio button. 

Completing the Notification Process 

After receiving an email message that your data submission form and its embedded documents 

were successfully uploaded to Verify, your compliance notification will be in EPA’s system. EPA 

will periodically process complete submissions. EPA will contact you if your test vehicle or engine 

has been selected for confirmatory testing. Incomplete submissions or submissions that are 

selected for confirmatory testing may take longer to process. EPA will periodically update its list 

of conversion systems that are appropriate for installation on intermediate age and outside useful 

life vehicle test groups/engine families and evaporative/refueling families. The list can be found 

at: http://www.epa.gov/otaq/consumer/fuels/altfuels/altfuels.htm. The exemption from the 

tampering prohibition may be void ab initio if the conversion manufacturer fails to meet all of the 

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requirements for the program. This is the case even if a submission has been made and the 

conversion system has been publicly posted. 

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