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PUBLICATIONS

NIST Special Publication 881-55

Nisr

30

57

.881-55

38

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 843

Response to Request for Quotation

(Revision 1)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
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'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-55

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003040 Transaction Set 843

Response to Request for Quotation

(Revision 1)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

January 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-55

Natl. Inst. Stand. Technol. Spec. Publ. 881-55, 109 pages (Jan. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
843 Response to Request for Quotation

Functional Group ID=RR

Introduction:

This Draft Standard for Trial Use contains the format and estabUshes the data contents of the Response to Request

for Quotation Transaction Set (843) for use within the context of an Electronic Data Interchange (EDI) environment.

The transaction set can be used to provide potential buyers with price, delivery schedule, and other terms from

potential sellers of goods and services, in response to a request for such information.

Notes:

/. Use this transaction set to respond to solicitationsfor quotesforfederal government smallpurchases, or to amend or cancel a quote.

2. In this convention, the terms solicit and quote are used generically and can encompass such other terms as IFB and bid; RFP andproposal

3. Use, ifavailable, segments in table 1 when the quote contains one line item or multiple line items and the data

applies to all line items. Use the corresponding segment in table 2 when the quote contains multiple line items

and the data varies by line item.

4. When BQROl is code 02, 03, or 04, use only those segments and data elements that are mandatory or

necessary to add, delete, or change data in the quote.

Heading:

Pes. Seg. Req.

No. ID Name Pes. Max.Use Must Use 010 ST Transaction Set Header M I Must Use 020 BQR Beginning Segment for Response to Request M 1 For Quotation Not Used 030 NTE Note/Special Instruction F 100 040 CUR Currency O 1 050 REF Reference Numbers 0 12 Not Used 060 PER Administrative Communications Contact 0 3 Not Used 070 TAX Tax Reference 0 3 080 FOB F.O.B. Related Instructions o >1 Not Used 090 CTP Pricing Information o 25 Not Used 110 CSH Header Sale Condition 0 1

120 SAC Service, Promotion, Allowance, or Charge o 25

Information 130 ITD Terms of Sale/Deferred Terms of Sale o 5

140 DIS Discount Detail 0 20

150 DTM Date/Time Reference o 10

160 LDT Lead Time p 12 Not Used 180 LIN Item Identification o . 5 Not Used 190 PID Product/Item Description o 200

200 MEA Measurements 0 40

210 PWK Paperwork o 25

220 PKG Marking, Packaging, Loading 0 25

Loop

Repeat

Notes and Comments

nl

003040F843 1 15 October 1997
Not Used 230 TDl Carrier Details (Quantity and Weight) 0 2 240 TD5 Carrier Details (Routing Sequence/Transit O 12 Time) Not Used 250 TD3 Carrier Details (Equipment) 0 12 260 TD4 Carrier Details (Special Handling or Hazardous 0 5

Materials or Both) Not Used 270 MAN Marks and Numbers 0 10 Not Used 280 CTB Restrictions/ Conditions 0 5 Not Used 285 CPR Commodity Price Reference 0 2 LOOP ID - N9 1000 290 N9 Reference Number 0 1 300 MSG Message Text 0 1000 LOOP ID-Nl 10000 310 Nl Name 0 1 320 N2 Additional Name Information 0 2 330 N3 Address Information 0 2

340 N4 Geographic Location 0 1 350 REF Reference Numbers 0 12 360 PER Administrative Communications Contact 0 3 Not Used 370 FOB F.O.B. Related Instructions 0 1 Not Used 380 TDl Carrier Details (Quantity and Weight) 0 2

390 TD5 Carrier Details (Routing Sequence/Transit 0 12 Time)

Not Used 400 TD3 Carrier Details (Equipment) 0 12 Not Used 410 TD4 Carrier Details (Special Handling, or 0 5 Hazardous Materials, or Both) Not Used 420 PKG Marking, Packaging, Loading 0 25

Detail:

Pos. Seg. Req. Loop Notes and

No. ID Name Pes. Max.Use Repeat Comments

LOOP ID -POl lOOOOO 010 POl Baseline Item Data 0 1 Not Used 020 CUR Currency 0 1 030 P03 Additional Item Detail o 25 040 CTP Pricing Information 0 25 049 MEA Measurements o 40 LOOP ID - PID 1000 050 PID Product/Item Description 0 1 Not Used 060 MEA Measurements 0 10

070 PWK Paperwork o 25

WoU ri\\j .... n 1 I ^ Marking, racKHging, L-oaoing yj 090 P04 Item Physical Details O 1

100 REF Reference Numbers 0 12 Not Used 1 10 PER Administrative Communications Contact o 3

1

1 ^0 OCIVILC, r 1 UIIIOIIUII, /\l lu Wal ILC, UI l^Ilal^C ow

Information Not Used 140 1T8 Conditions of Sale 0 1

150 ITD Terms of Sale/Deferred Terms of Sale o 2

160 DIS Discount Detail 0 20

Not Used 170 TAX Tax Reference 0 3

•

003040F843 1 2 15 October 1997
180 FOB F.O.B. Related Instructions 0 1

190 SDQ Destination Quantity 0 50

200 DTM Date/Time Reference o 10 210 LDT Lead Time o 12 220 SCH Line Item Schedule 0 104 Not Used 230 FST Forecast Schedule 0 5

Carrier Oetails (Quantity and Weight) KJ 1

I 250 TD5 Carrier Details (Routing Sequence/Transit 0 12 Time)

iNot used zoU 1 Uj Carrier Details (Equipment) U

270 TD4 Carrier Details (Special Handling or Hazardous 0 5

Materials or Both) Not Used 280 MAN Marks and Numbers 0 10 Not Used 290 CTB Restrictions/ Conditions 0 5

Not Used Not Used Not Used Not Used

Not Used Not Used

Not Used Not Used Not Used Not Used

300

310 320

330

340

350

360

370

380

390

400

410

CST

PID CUR

DTM

SLN

PID

CST

PID CUR

DTM

N9

MSG

LOOP ID - CST

Cost Analysis

Product/Item Description

Currency

Date/Time/Period MX}? ID - SLN

Subline Item Detail

Product/Item Descnption

LOOP ID - CST

Cost Analysis

Product/Item Description

Currency

Date/Time/Period

1000

420 Nl Name O 1 430 N2 Additional Name Information 0 2 440 N3 Address Information 0 2 450 N4 Geographic Location 0 1 Not Used 460 REF Reference Numbers 0 12 470 PER Administrative Communications Contact 0 3 Not Used 480 FOB F.O.B. Related Instructions 0 1 485 SCH Line Item Schedule 0 200 Not Used 490 TDI Carrier Details (Quantity and Weight) 0 2 500 TD5 Carrier Details (Routing Sequence/Transit 0 12 Time) Not Used 510 TD3 Carrier Details (Equipment) o 12 Not Used 520 TD4 Carrier Details (Special Handling, or 0 5 Hazardous Materials, or Both) Not Used 530 PKG Marking, Packaging, Loading 0 25

Summary:

Pos. Seg. Req. No. ID Name Pes. Max.Use

n2

100

1000

100

LOOP ID - N9 1000

Reference Number O 1 Message Text 0 1000 LOOP ID-Nl 200

Loop

Repeat

Notes and Comments

003040F843 1 3 15 October 1997
Must Use 010 CTT Transaction Totals M 1 n3 Must Use 015 AMT Monetary Amount M 1 Must Use 020 SE Transaction Set Trailer M 1

Transaction Set Notes

1. If segment LIN is used, do not use LINOl.

2. The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated POl segment (PO103) and the sum of values of quantity (SCHOl) should

always equal the quantity ordered (POl 02) in the POl segment.

3. Number of line items (CTTOl) is the accumulation of the number of POl segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each POl segment.

003040F843 1 4 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl ) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Must Use

Must Use

Ref. Pes. STOl

STOl

Data

Element

143

329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set 843 XI 2. 8 Response to Request for Quotation

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Use to transmit a unique number assigned by the originator ofthe

transaction set This number may be system generated.

003040F843 1 5 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

BQR Beginning Segment for Response to Request For Quotation

020

Heading

Mandatory

1To indicate the beginning of a Response to Request for Quote Transaction Set and

transmit identifying numbers and dates

1 If BQR05 is present, then BQR04 is required.

ASCX12 has been asked to add a data element to the BQR segment that will carry the

security classification. We expect this data element to be availablefor use in the ASC

X12 Version/Release 3050.

Must Use

Ref. Pes. BQROl

Must Use BQR02

Must Use BQR03

Data

Element

353

586

652

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

Use to indicate an original quote.

01 Cancellation

Use to indicate the cancellation ofa previously

transmitted quote.

02 Add

Use to indicate an amended quote that contains only

additions to previously transmitted quote.

03 Delete

Use to indicate an amended quote that contains only

deletions to a previously transmitted quote.

04 Change

Use to indicate an amended quote that contains a

combination ofadditions and deletions to a previously

transmitted quote. This code is also used to indicate

data in a previously transmitted quote has changed,

e.g., the unit price ofan item. In effect, the oldprice is deleted and the newprice is added.

07 Duplicate

Use to indicate the re-transmission ofa previously

transmitted quote.

Request for Quote Reference Number M AN 1/45

Number assigned by the purchaser to identify his request for quote

Use to identify the unique number associated with the solicitation as

identified in BQT02 ofthe 840 transaction set to which this transaction set is responding. Ifamendments to the solicitation have been issued, the

solicitation number and the last amendment number, will be concatenated

when receiving applications are designed to operate in this manner.

Concatenate the number only with the prior agreement ofthe trading

partner. In all other applications cite only the RFQ reference number here

and use the I/REF/050 segment (with code 2G cited in REFOl) to carry an amendment number, ifapplicable.

Request Quotation Control Date M DT 6/6 Date to be used for reference purposes in an RFQ and a response to RFQ.

Use to identify the date ofa solicitation. Ifamendments to the solicitation

003040F843 1 6 15 October 1997
Must Use BQR04 374

Must Use BQR05 373

Must Use BQR06 379

have been issued, cite the date ofthe last amendment.

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

098 Bid (Effective)

Use to indicate the date ofthe bid. Date ^ DT6/6

Date(YYMMDD)

Bid Type Response Code O ID 2/2

Code indicating the type of response to the request for bid or quote

When BQR06 is codeBW, DQ, or UQ use the 1/N9/290 loop to explain or

specify exceptions to the solicitation. AB

BI

BW

DQ

UQ

Alternate Bid

Use to indicate a substitute product is being offered or

other variations from the solicited item are being

proposed, fflten this code is used, specific information

must be provided in the 2/POl/OlO loop. Ifother

exceptions are being taken, use code BW.

Bid Without Exception

When this code is used, only the mandatory segments,

required data elements, and segments to provide

pricing, cost information, certifications,

representations, orfill-in information are necessary. Bid With Exception (Request for Information)

When possible, exception should be provided within

the transaction set, e.g., delivery exceptions in DTM,

LDT, SDQ, or SCH segment, packaging exceptions in the PKG segment, etc. When notpossible, use either the 1/N9/290 or 2/N9/400 loop to provide the

exceptions.

Decline to Quote

Use to indicate that the responding party does not

quote on the item(s) or services solicited. Unable to Quote

Use to indicate that the responding party normally

does quote on the items or services solicited but is unable to do so on the instant solicitation.

003040F843 1 7 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

CUR Currency

040

Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use CUROl

Must Use CUR02

Not Used CUR03

Not Used CUR04

Not Used CUR05

Not Used CUR06

Not Used CUR07

Not Used CUR08

Not Used CUR09

Not Used CURIO

Not Used CURll

Heading

Optional

1To specify the currency (dollars, pounds, francs, etc.) used in a transaction

is present, then CUR07 is required,

is present, then CUR07 is required,

is present, then CURIO is required,

is present, then CURIO is required,

is present, then CUR13 is required,

is present, then CUR13 is required,

is present, then CUR16 is required,

is present, then CUR16 is required,

is present, then CUR19 is required,

is present, then CUR19 is required.

1 IfCUR08

2 IfCUR09

3 If CURll

4 IfCUR12

5 IfCURM

6 IfCURlS

7 IfCUR17

8 IfCURlS

9 IfCUR20

10 IfCUR21

1 See Figures Appendix for examples detailing the use of the CUR segment.

Use this l/CUR/040 segment to indicate the currency in which the quote is being made,

and in which the quoting party desires to be paid if awarded the procurement The

quote must be in U.S. dollars unless the solicitation authorized a quote in other than

U.S. dollars. In that case, the quote must be in a currency authorized by the

solicitation.

Data Element Summary

Data

Element Name Attributes

98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual SE Selling Party

100 Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

Use the appropriate code to indicate the desired currency. 280 Exchange Rate O R 4/6

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

100 Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

669 Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6

003040F843 1 15 October 1997
Not Used CUR12

Not Used CUR13

Not Used CUR14

Not Used CUR15

Not Used CUR16

Not Used CUR17

Not Used CUR18

Not Used CUR19

Not Used CUR20

Not Used CUR21

Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date O DT 6/6 Date (YYMMDD)

337 Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

003040F843 1 9 15 October 1997
Segment: REF Reference Numbers

Position: 050

Loop:

Level: Heading

Usage: Optional

Max Use: 12 Purpose: To specify identifying numbers.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes: Comments:

Notes: i. Use this l/REF/050 segment to identify the reference numbers that apply to all of

the line items. When the reference number varies by line item, use 2/REF/lOO segment

to cite the number.

2. Must use at least one repetition citing code PR to indicate the quoting party's

quotation number.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

When codes CT or W6 are used, one iteration ofthe l/DTM/150 segment is REQUIRED. Use code 036 in DTMOl andprovide the expiration date ofthe

cited schedule or contract in DTM02.

2G Amendment

Use only when receiving application does not

concatenate the RFQ reference number and the

amendment number, ifapplicable. Ifthe receiving

application concatenates the numbers, cite them both

in BQR02.

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

97 Package Number

A serial number indicating unit shipped

AH Agreement Number

Use to indicate a Union Agreement number.

BV Purchase Order Line Item Identifier (Buyer)

C7 Contract Line Item Number

CH Customer catalog number

CR Customer Reference Number

Use to indicate the internal number that the quoting

party is assigning to the buying party. -iwrnvm

CT Contract Number

Use to indicate a contract other than a supply schedule

from which the quoted item can be ordered. The

expiration date must be cited in the l/DTM/150

segment

DG Drawing Number

U Standard Industry Classification (SIC) Code

Use only to indicate an exception is being taken to the

Standard Industrial Classification (SIC) Code

applicable to the solicitation.

003040F843 1 10 15 October 1997
Item Number

Use to indicate a FSC special item number.

Purchase Description

Paragraph Number

SoHcitation

A discreet number assigned by the purchasing activity

to differentiate between different solicitations Lot Number

Project Code

Use to indicate the project number applicable to this

solicitation. Price Quote Number

Must use to indicate the quoting party ^s quotation

number. Each change to a quote should be assigned a new number or at least have an extension to the

original number, e.g., ifthe original number is 12345,

changes can be identified by -i, -2, etc. Product Specification Document Number

Model designation of replacement component

Purchase Requisition No.

Use, as appropriate, to identify an internal number

such as a requisition, purchase request or purchase

request order number. When citing a purchase request

number, concatenate its line item number with the

purchase request number ifit is necessary to transmit

both numbers.

Returnable Container Serial Number

Military Specification Number (MILSPEC)

Specification Number

Transaction Reference Number

Use to indicate a unique reference number ofa related

transaction set (e.g., an 841 transaction set carrying a

related technical specification or drawing, or

805,251,etc.). Each transaction set has a unique

number. In the case ofthe 841 transaction set, that

number is carried in SP102. Cite the date ofthe

transaction set in the DTMsegment using code 368 in DTMOl.

Test Specification Number

Weapon System Number

Identifies a weapon system

Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter Use to indicate a Federal Supply Schedule in which

the quoted item can befound. The expiration date

MUSTbe noted in the l/DTM/150 segment. When

used, and ifknown, concatenate the contract number

for the cited FSS.

Contractor Establishment Code (CEC)

Goverment identifier to designate a contractor; it is nine

characters, eight numeric and a final alpha

Mutually Defined

Use to indicate another type ofreference number.

11 15 October 1997
REF02

REF03

Wlten used, identify the nature ofthe number in REF03.

Ill Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

1. Use to identify additional information related to the number ofcited in REF02.

2. Use is discouraged.

003040F843 1 12 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

Comments:

Notes:

Must Use

Ref. Pes. FOBOl

FOB02

080

Heading

Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is requu-ed. 3 If FOB07 is present, then FOB06 is required. 4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified m FOB02/FOB03 and FOB06/FOB07.

1. Use this l/FOB/080 segment if the FOBpoint and the acceptance location apply to

all ofthe line items. When the FOBpoints or acceptance locations vary by line item, use the 2/FOB/180 segment

2. Use this segment only ifthe proposed FOBpoint is different than the FOBpoint

specified in the solicitation.

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

Use to indicate that the FOBpoint is origin.

PE Prepaid and Summary Bill Use to indicate that transportation costs are proposed

to beprepaid and added to the invoice. PP Prepaid (by Seller)

Use to indicate that the FOBpoint is destination. Location Qualifier X ID 1/2

Code identifying type of location tlse to indicate the FOBpoint.

DE

FV

IT

OR

ZZ

Destination (Shipping) Free Alongside Vessel (Free On Board [F.O.B.] Point)

Intermediate FOB Point

A location indicating the point of destination is not the origin or final destination but rather at some other point

Use to indicate a freightforwarder, Ifnecessary, cite the address ofthefreightforwarder in the Nl loop

using code IC in NlOl.

Origin (Shipping Point)

Mutually Defined

Use to indicate that the FOBpoint is neither origin nor destination. When used, cite the actual FOBpoint

in FOB03. Ifthe actual FOBpj)int is ait address or

003040F843 1 13 15 October 1997
geographical location, use in conjunction with one

iteration ofthe appropriate Nl loop, using code KXin

NIOL

FOB03 352 Description 6 AN 1/80

A free-form description to clarify the related data elements and their content

1. Use to identify the FOBpoint only when FOB02 is code ZZ.

Not Used FOB04 334

Not Used FOB05 335

Not Used FOB06 309

Not Used FOB07 352

Not Used FOB08 54

Not Used FOB09 352

2. Use is discouraged.

Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

Location Qualifier X ID 1/2

Code identifying type of location Description O AN 1/80

A free-form description to clarify the related data elements and their content Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes Description X AN 1/80

A free-form description to clarify the related data elements and their content

003040F843 1 14 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

SAC Service, Promotion, Allowance, or Charge Information

120

Heading

Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required. 4 If either SAC09 or SACIO is present, then the other is required. 5 If SACl 1 is present, then SACIO is required.

6 If SAC13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC14 is present, then SAC13 is required.

Semantic Notes: 1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SACIO alone is used to indicate a specific quantity which could be a dollar amount,

that is applicable to service, promotion, allowance or charge.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge.

4 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 5 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SACIO using the qualifier "DO" - Dollars in SAC09.

Notes: Use this l/SAC/120 segment to provide pricesfor services identified in the solicitation when those services apply to all ofthe line items. Ifthe services vary by line^item, use

the 2/SAC/130 segment.

Must Use

Ref. Pes. SACOl

Not Used

SAC02

SAC03

Data

Element

248

1300

559

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

Use to indicate whether or not there is a chargefor the service specified in the solicitation. A Allowance

C Charge

N No Allowance or Charge

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values

003040F843 1 15 15 October 1997
Not Used SAC04

SAC05

Not Used SAC06

Not Used SAC07

Not Used SAC08

SAC09

Not Used

Not Used

SACIO

SACll

SAC12

SAC13

Not Used SAC14

Not Used SAC15

1301 Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

610 Amount O N2 1/15

Monetary amount

378 Allowance/ Charge Percent Qualifier X ID 1/1 Code indicating on what basis allowance or charge percent is calculated 332 Allowance or Charge Percent X R 1/6

Allowance or charge expressed as a percent.

359 Allowance or Charge Rate O R 1/9

Allowance or Charge Rate per Unit

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

A conversion table may be required to convert agency codes to codes used by

ASCXI2.

Refer to 003040 Data Element Dictionary for acceptable code values. 339 Allowance or Charge Quantity X R 1/10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

Use to indicate the quantity to which the amount in SAC05 applies.

SAClO/11 can be used together to specify a quantity range to which the

amount in SAC05 applies.

339 Allowance or Charge Quantity O R 1/10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F843 1 16 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref. Pes. ITDOl

ITD02

ITD03

ITD04

ITD05

ITD06

ITD07

ITD08

ITD09

ITDIO

ITD11

ITD Terms of Sale/Deferred Terms of Sale

130

Heading

Optional

5To specify terms of sale

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required. 2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is requu-ed.

3 If ITD09 is present, then at least one of ITDIO or ITDl 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITDOl is "04", then ITD07 or ITD09 is required and either ITDIO or ITDll is required; if the code in ITDOl is "05", then ITD06 or ITD07 is required.

1. Only use this l/ITD/130 segment to identify discount terms that apply to all ofthe

line items. Ifthe discount varies by line item use the 2/ITD/150 segment.

2. Payment method wasprovided at time ofregistration. Changes to that data must be

made by submitted through a registration data change using the 838 transaction set.

Data Element Summary

Data

Element

336

333

338

370

351

446

386

362

388

389

342

Attributes

O ID 2/2

Name

Terms Type Code

Code identifying type of payment terms Use to indicate thatfast payment is requested. 21 Fast Pay

Code indicating that an invoice is subject to accelerated payment

Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned

Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned

Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due

Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable)

Terms Discount Amount O N2 1/10

Total amount of terms discount

Use to prevent differences that can resultfrom rounding offmethods.

Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due

Deferred Amount Due X

Deferred amount due for payment

Percent of Invoice Payable X

N2 1/10

R 1/5

003040F843 1 17 15 October 1997
Not Used ITD12

ITD13

Not Used ITD14

ITD15

Amount of invoice payable expressed in percent

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced

107 Payment Method Code O ID 1/1 Code identifying type of payment procedures

954 Percent O R 1/10

Percentage expressed as a decimal

003040F843 1 18 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

DIS Discount Detail

140

Must Use

Must Use

Must Use

Must Use

Must Use

Ref. Pes. DISOl

DIS02

DIS03

DIS04

DIS05

DIS06

Heading

Optional

20

To specify the exact type and terms of various discount information

Use this l/DIS/140 segment to provide promotional quantity or volume discount

information that applies to all ofthe line items. Use the 2/DIS/160 segment ifthe

promotional discount varies by line item.

Data

Element

653

654

655

656

657

658

Data Element Summary

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units m which the discount will be determined, i.e., dollars, case, truckload, etc. Refer to 003040 Data Element Dictionary for acceptable code values. Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. Refer to 003040 Data Element Dictionary for acceptable code values. Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount

Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount

Refer to 003040 Data Element Dictionary for acceptable code values. Discount Control Limit M NO 1/10

Amount or time minimum for application of the discount. Upper Discount Control Limit O NO 1/10

Amount or time maximum for application of the discount.

003040F843 1 19 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

DTM Date/Time Reference

150

Heading

Optional

10 To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

1. Use this l/DTM/150 segment to specify a different delivery date than the date

specified in the solicitation when it is expressed as an actual date. Ifthe delivery

schedule is expressed as a set period oftime after the occurrence ofsome events me the

LDTsegment. Ifthe LDTsegment is used, do not use this segment,

2. Also use this segment to quote the expiration date or to provide the date ofa FSS or

other contract

Must Use

Ref. Pes. DTMOl

3. Use this segment to provide dates that apply to all ofthe line items. When the dates vary by line item use the 2/DTM/200 segment.

4. Use this segment to identify exceptions being taken to the requirements contained in

the solicitation or when information related to the quote is being provided.

Data

Element

374

Data Element Summary

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

036

037

063

064

065

066

069

077

150

151

174

276

279

Expiration Date coverage expires

Use to indicate the expiration data ofa FSS or

contract. This relates to information provided in the

l/REF/050 segment specificallyfor codes CT and W6.

Ship Not Before

Do Not Deliver After

Do Not Deliver Before

1 St Schedule Delivery

1st Schedule Ship

Promised for Delivery

Use to indicate a delivery date that is different than the

date specified in the solicitation. Requested for Delivery (Week of) Use to indicate the beginning date ofthe week.

Service Period Start Use to indicate the performance periodfor a service. Service Period End

Use to indicate the performanceperiodfor a service. Month Ending

Contract Start The start date for a contract Contract Completion

003040F843 1 20 15 October 1997
Must Use DTM02

DTM03

373

337

DTM04 623

DTM05

Not Used DTM06

Not Used DTM07

624

1250

1251

368

373

374

Date

Date (YYMMDD)

Time

The finish date for a contract Submittal Date an item was submitted to a customer

iJse to indicate the date ofthe reference transaction

set when the l/REF/050 segment contains code TN in REFOL

Order Start Order End

Point after which data can no longer be used (or

becomes invalid for use)

X DT 6/6

X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Specify time only in the HHMMformat.

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

Use only when DTM03 is used to express a time. Refer to 003040 Data Element Dictionary for acceptable code values. Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003040F843 1 21 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

LDT Lead Time

Must Use

Ref. Pes. LDTOl

Must Use LDT02

Must Use LDT03

160

Heading

Optional

12 To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

/. Use this l/LDT/160 segment to specify a delivery schedule that is expressed as a

period oftimefrom a stated event, e.g., receipt ofthe order. Theprevious DIM

segment is used when the delivery date is expressed as an actual date. Ifthe DTM

segment is used, this segment is not used.

2. Also use this segment to identify the length ofthe quote acceptanceperiod allowed

by the biddingparty.

3. Use this segment when the quote delivery schedule is a specified period oftime after the occurrence ofsome event and it applies to all ofthe line items. Ifthe delivery

schedule varies by line item use the 2/LDT/210 segment.

4. Use this segment to identify exceptions being taken to the requirements contained in the solicitation or when information related to the quote is being provided.

Data Element Summary

Data

Element

345

Attributes

M ro2/2

Name

Lead Time Code

Code indicating the time range R request has been submitted to ASCX12 to add codesforfrom date of ^

award to date ofdelivery andfrom date ofaward to midpoint ofeffort We

pcpect these codes will be availablefor use in ASCXI2 version/release 3050.

From date of PO receipt to sample ready

From date of sample approval to first product shipment

From date of PO receipt to shipment

From date of PO receipt to delivery

From Date of Receipt of First Article to First Article Approval

From Bid Opening to Expiration of Bid

Use to indicate the quote acceptanceperiod allowed by

the bidder with the quote opening date as basis. From Required-By Date to Expiration Date Use to indicate the quote acceptance period allowed by

the bidder with the "quote received by" date as the

basis. From Date of Receipt of Item to Date of Approval of

Item M R 1/15

Numeric value of quantity

Unit of Time Period or Interval

Code indicating the time period or interval CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

AA

AD

AE

AF

AH

AT

AU

AZ

'4

380 Quantity

344 M ID 2/2

003040F843 1 22 15 October 1997
fiZse to indicate aflexible time period, e.g., Xnumber

ofdays or less. MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

LDT04 373 Date O DT 6/6 Date (YYMMDD)

Use, as applicable, to indicate the effective date ofthe lead time. For example

delivery will be in 20 days, effective June 1, 1994.

003040F843 1 23 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

MEA Measurements

Semantic Notes: Comments:

Notes:

Ref.

Pes. MEAOl

MEA02

200

Heading

Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

123

4

5

6

1

1

At least one of MEA03 MEA05 MEA06 or MEA08 is required.

If MEA03 is present, then MEA04 is required.

If MEA05 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

7, Use this l/MEA/200 segment to provide measurements that apply to all the line

items. When the measurements vary be line item, use 2/MEA/049 segment.

2. Use this segment to identify exceptions being taken to the requirements contained in

the solicitation or when information related to the quote is being provided.

Data

Element

731

738

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Use any code. CT Counts

Use to indicate variations in quantity when expressed

as a discrete quantity. Use MEA05/06 to provide the

quantity over and under.

DE Defects

Use to indicate a warranty is required. MEA03/04 will identify the length ofthe warranty.

PM Permitted

The condition or activity approved by the appropriate

regulatory agency

Use to indicate that measurement values are

applicable to the minimum and maximum quantity or

dollar value permittedper order against an indefinite instrument Use MEA05/06 to cite the minimum and

maximum.

Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code.

~~ ' "

' PO Percent of Order (-,+)

Expression of allowable variance of order expressed

either as absolute (for example 92% to 110%) or

relative percent (for example - 8% to + 10%)

Use to indicate the percent variation in quantity

permittedfor the order. Use MEA05/06 to indicate the

percent over and under.

003040F843 1 24 15 October 1997
MEA03

MEA04

Must Use COOlOl

Not Used C00102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used coon 2

Not Used C00113

Not Used C00114

Not Used coon

5

MEA05

739

COOl

355

1018

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

740

TT Time

Use to indicate the length ofa warranty period.

Specify the number ofday, weeks, months, or years in MEA03 and the time period in MEA04-1.

Measurement Value X R 1/10

The value of the measurement

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

7. Use any code,

2. A conversion table may be required to convert Agency codes to the codes

used by ASCXI2. Refer to 003040 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Range Minimum X R 1/10

The value specifying the minimum of the measurement range

1. When MEAOl is code CT or MEA02 is code PO, use to specify the

variation in quantity under.

2. When MEAOl is code PM, use to specify the minimum quantity or dollar

003040F843 1 25 15 October 1997
value ofeach order that can be placed against an indefinite instrument,

MEA06 741 Range Maximum X R 1/10

The value specifying the maximum of the measurement range

1. When MEAOl is code CT or MEA02 is code PO, use to specify the

variation over.

Not Used MEA07 935

Not Used MEA08 936

Not Used MEA09 752

Not Used MEAIO 1373

2. When MEAOl is code PM, use to specify the maximum quantity or dollar valuefor an order that can be placed against an indefinite instrument

Measurement Significance Code O ID 2/2

Code used to benchmark, quahfy or fiirther define a measurement value

Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003040F843 1 26 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

PWK Paperwork

Must Use

Ref. Pes. PWKOl

PWK02

210

Heading

Optional

25

To identify the type and transmission of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report. Use this l/PWK/210 segment to indicate either paperwork required in the solicitation (PWK segment in the 840), or other paperwork is beingprovided by means other than

within this transaction set Ifthe paperwork is applicable to a specific line item, use the

2/Pwk/070 segment.

Data

Element

755

756

Data Element Summary

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

A request has been submitted to ASC XI2 to add codesfor: Certified Cost . and Price Data, and Attachment We expect these codes to be availablefor

use in ASCXI2 Version/Release 3050. Since these codes are not essential to small purchases, no attempt has been made to use surrogate codes,

24 Non-Contractual Plan

A request has been submitted to ASCX12 to add a

codefor Union Agreement We expect this code to be

available for use in ASCXI2 Version/Release 3050. In

the meantime, use this codefor Union Agreement

25 Purchase Plan

Use to indicate the seller is providing a make or buy

plan.

35 Subcontractor Plan

CI Cost Data Summary

Use to indicate cost andprice data is being provided,

DW Drawing(s) IT Certified Inspection and Test Results MS Material Safety Data Sheet

SD Support Data for a Request for Quote

Use to indicate that supporting technical

documentation, e.g., technical proposal, etc. are being

provided.

US "BUY AMERICA" Certification of Compliance

Report Transmission Code O ID 2/2

Code defining timing, transmission method or format by which reports are to be sent While any listed code can be used, code EL is preferred when the indicated

paperwork can be provided electronically using one ofthe ASCXI

2

transaction sets specifically designedfor the purpose. BM By Mail

EL Electronically Only

003040F843 1 27 15 October 1997
Not Used PWK03 757

Not Used PWK04 98

Not Used PWK05 66

Not Used PWK06 67

PWK07 352

FX By Fax

TX Text A request has been submitted to ASCX12 to add a

codefor courier. We expect this code to be available

for use in ASCX12 Version 3050. In the meantime,

use this code. WS With Shipment (With Package)

Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

Identification Code X AN 2/17

Code identifying a party or other code

Description O AN 1/80

A free-form description to clarify the related data elements and their content

1. Use only ifnecessary to provide additional information or instructions

related to a specific paperwork item.

PWK08

Must Use C00201

Not Used C00202

Not Used

Not Used

Not Used

C00203

C00204

C00205

2. Use is discouraged

C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

3 Complete

Use the information provided, add additional required

data, distribute as indicated Use to indicate that the specifiedpaperwork is being

provided in a separate medium or transaction set, but

is a part ofthe quote. Data maintenance has been

submitted to ASCX12 askingfor a codeforprovided.

Ifapproved, that code will be availablefor use in ASC

XI2 Version/Release 3050. In the meantime, use this code. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2 Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

00304()F843 1 28 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Svntax Notes:

Semantic Notes: Comments:

PKG

Notes:

Ref. Pes. PKGOl

PKG02

PKG03

Marking, Packaging, Loading

220

Heading

Optional

25

To describe marking, packaging, loading, and unloading requirements

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, then PKGOl is required.

3 If PKG05 is present, then PKGO 1 is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. 2 If PKGO 1 = ' T", then PKG05 is used. If PKGO 1 =

"

' S", then PKG04 is used. If PKGOl = '"X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred to. 4 Special marking or tagging data can be given in PKG05 (description).

1. Use this l/PKG/220 segment when packaging is differentfrom the requested

packaging in the solicitation or ifpackaging requirements were at the bidders option.

2. A request has been submitted to ASCXI2 to add MIL-STD 2073-2C codes to ASC

X12 standards. Ifapproved, those codes will be availablefor use in ASCX12

Version/Release 3050 and they will be carried in PKG02/03/04. Until those codes are

available, packaging information can be transmitted as a MIL-STD 2073-2C code

string (as is currently done in a paper instrument) in PKG05.

3. Use this l/PKG/220 segment if the packaging requirements apply to all ofthe line

items. Ifthe packaging requirements vary by line item, use the 2/PKG/080 segment to provide the information.

Data Element Summary

Data

Element

349

Attributes

X ID 1/1

753

559

Name

Item Description Type

Code indicating the format of a description

F Free-form

Use to indicate that the packaging information is provided asfreeform text. Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

A request has been submitted to ASCXI2 to add the MIL-STD 2073 2-C

packaging characteristic codes e.g., CD- Cleaning/Drying Procedures, CTCushioning Thickness, etc. We expect those codes will be availablefor use in ASCXI2 Version/Release 3050. In the meantime, use code 65 when

providing the MIL-STD 2073-2C code string in PKGO5. 65 Core Characteristics Use to indicate MIL-SfI> YdW-IC~pdcJcaging codes.

Cite the code string in PKG05.

Agency Qualifier Code X

Code identifying the agency assigning the code values DD Department of Defense

Responsible for Military Specification

GS General Services Administration (GSA)

Responsible for Federal Specification

ID 2/2

003040F843 1 29 15 October 1997
zz Mutually Defined

Use to indicate the Federal Government other than the

Department ofDefense or General Services

Administration. Data maintenance has been submitted

to ASCXI2. Ifapproved a codefor Federal

Government will be available in ASCXI

2

Version/Release 3050.

Not Used PKG04 754 Packaging Description Code

"""" " X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use to identify a string ofMIL-STD-2073-2Cpackaging codes or to identify

packaging information in freeform text. The MIL-STD-2073-2C code string uses a positional and sequential system. Coded data must appear in the

sequence and number ofpositions specified in Appendix F ofMIL-STD2073-1. Zeros shall be inserted in the code stringfor data that is not being

provided. A comma(,) will be used as a delimiter between the data in the code

string. Use ofthis data element is discouraged.

Not Used PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

00304()F843 1 30 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

240

Notes:

Ref.

Pes. Not Used TD501

Not Used TD502

Not Used TD503

Must Use TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

1. Use this 1/TD5/240 segment ifthe bidder is proposing a different transportation

method than specified in the solicitation.

2. Use this segment ifthe carrier details apply to all ofthe line items. Ifthe carrier

details vary by line item, use the 2/TDS/250 segment.

Data

Element

133

66

67

91

387

368

309

310

731

732

733

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code stiiicture used for Identification Code (67)

Identification Code X AN 2/17

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use any code.

2. A conversion table may be required to convert Agency codes to the codes

usedbyASCXll.

Refer to 003040 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity- Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2 Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

003040F843 1 31 15 October 1997
Not Used TD512 284 Service Level Code X ID 2/2

Code defining service

003040F843 1 32 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Ref. Pes. Not Used TD401

TD402

TD403

TD404

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

260

Heading

Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Use this 1/f1)4/260 segment to provide hazardous material information that applies to

all ofthe line items. Ifthe hazardous material information varies by line item, use the

2/TD4/270 segment.

Data Element Summary

Data

Element Name Attributes

152 Special Handling Code X ID 2/3

Code specifying special transportation handling instructions 208 Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

A requestfor thefollowing codes has been submitted to ASCX12: Storage

Compatibility Group and Hazard Class or Division. We expect these codes to be available in ASCX12 Version/Release 3050.

D Hazardous Materials ID, DOT

209 Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use is discouraged.

003040F843 1 33 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

N9 Reference Number

290

N9 Optional

Heading

Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required.

2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

/. Use this 1/N9/290 loop to provide certifications^ representations andfUl-in

information, as required in the solicitation (RRA segment) 840 transaction set, or to provide explanation when BQR6 is either code DQ or UQ, or to specif exceptions

(BQR06 is code BW) being take to some item in the solicitation that cannot be provided

elsewhere in the transaction set.

2. Use this loop to identify the clause to which the bidder is responding with a

certification, representation orfill-in information. This loop can also be used to cite theparagraph number or special instruction number in the solicitation that requires

the bidder to provide information, or to cite the segment sequence numberfrom the

840 requestfor quote transaction set to which the bidder is taking exception.

3. Use this loop when required information is general in nature and not applicable to a

line item. To provide information applicable to a line item, use the 2/N9/400 loop.

4. In all ofthe above circumstances use the N9 segment to indicate the type ofdata

being provided and the MSG to actually provide it.

5. When an ALTERNA TE(s) is/are relevant to a cited clause, the ALTERNATE alpha

or numeric designation will be concatenate with the applicable clause number in N902.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

A request has been submitted to ASCXI2 to add codesfor circular number,

which will be used to specify' an OMB circular number and Federal

Information Resources Management Regulation. We expect these codes to be availablefor use in ASCX12 Version/Release 3050.

55 Sequence Number

When BQR06 is code DQ or UQ, use to indicate an

explanation is being provided in thefollowing MSG

segment Insert the word "Explanation" in N903

when using this code. 73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

DD Document Identification Code

Use to indicate a Department ofLabor wage

determination.

KR Response to a Request for Quotation Reference

A discrete number assigned for identification purpose to a response to a request for quotation

003040F843 ! 34 15 October 1997
N902

N903

N904

Not Used N905 337

Not Used N906 623

KT

KW

KX

LI

Use to indicatefill-in information is beingprovided in thefollowing MSG Segment as required by the

number cited in N902.

Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

When BQR06 is code BW, use to indicate exceptions are being taken to items in the solicitation. When used,

insert the word "Exception " in N903 and state the

exception in thefollowing MSG segment

Certification A number, taken from an acquisition regulation, which

represents a specific certification that must be made by

a prospective vendor before a contract or order can be

placed with that vendor

Use to indicate a certification is being provided in the

following MSG segment as required by the number

cited in N902.

Representation

A number, taken from an acquisition regulation, which

represents a specific representation that must be made

by a prospective vendor before a contract or order can

be placed with that vendor

Use to indicate a representation is being provided in thefollowing MSGsegment as required by the number

cited in N902.

Letters or Notes

127 Reference Number

369

373

Use to indicate general information, comments or

notes. When used, insert the word "NOTE" in N903

andprovide the information in thefollowing MSG

segment

X AN 1/30

Reference number or identification number as defmed for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Free-form Description X AN 1/45

Free-form descriptive text Date O DT 6/6 Date (YYMMDD)

Ifthe date ofa clause requiring a certification, representation orfill-in information was specified in the solicitation and the clause is listed in N902,

repeat the date in this data element When the date is used it will be in the

YYMMDDformat so a clause date should always end with the numeric 01

indicating thefirst day ofthe month. This rule is necessary to comply with

ASCXI2 syntax. Use also for the date ofa department oflabor wage

determination.

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003040F843 1 35 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

MSG Message Text

300

N9 Optional

Heading

Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc. 1. Use this 2/MSG/410 segment to provide information required by the cited number in N902; to provide general comments, Le., notes N901 is code LI; to provide an

explanation when N901 is code 55; or to specify the exception being taken to some item

in the solicitation (N901 is code KT).

Ref. Pes. Must Use MSGOl

Not Used MSG02

2. Use is discouraged.

Data Element Summary

Data

Element

933

934

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003040F843 I 36 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Nl Name

Must Use

Ref. Pes. NlOl

310

Nl Optional

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the tiansaction processing party. 2 N1 05 and N1 06 further defme the type of entity in N1 0 1

.

1. Wheneverpossible, address information should be transmitted using code value

contained in a combination ofthe NlOl, N103/04 data elements. Use NlOl and the

N2-N4 segments only when it is necessary to transmit thefull address. For example, if a vendor can be identified by a DUNS number, it is not necessary to transmit the

vendorsfull address since the relationship between the DUNS number and the vendors

address can be established by accessing a data base in which the information is stored,

having been put there at the time the vendor electronically registered as afederal

government trading partner.

2. Use this l/Nl/310 loop to identify organizations or people that apply to all ofth? ^r^e items in the quote, or that are not applicable at the line item level (e.g., quoth

etc). When the addresses vary by line item, or when the quote contains only ; item, use the 2/N1/420 loop.

3. Work will be assumed to be performed at the location qualified by code SE in NlOl

unless either code MP or SV is used in a subsequent iteration ofthe Nl loop.

^. At least 2 iterations ofthis segment is required using codes BY and SE in NlOl. ^

Data

Element

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

28

31

AE

AG

Subcontractor

Use this code only ifthe solicitation included a

Contract Security Classification Specification (DD

Form 254) and the bidder is to provide the name and

address of a subcontractor.

Postal Mailing Address

Use only when an actual mailing address is required,

and is differentfrom the address providedfor any

other qualifier code. Do not use if another qualifier

code can be used to pass this address. When used, cite the name ofthe party in N102 and N2 segment, if necessary. Approver

Manufacturer's representative approving claim for payment

Additional Delivery Address

Use to indicate a ship-in-place location. Agent/Agency

003040F843 1 37 15 October 1997
Use to indicate the responding organization is bidding on behalf ofan organization named in a previous

iteration ofthe Nl loop.

Buying Party (Purchaser)

Use to indicate the purchasing or soliciting office or

activity.

Party to Receive Cert, of Compliance

Use only when the address is differentfrom the

purchasing or soliciting office or activity.

Intermediate Consignee

Use to indicate afreightforwarder.

Free on Board Point

Use to indicate another FOBpoint when it has been

described by a specific address rather than as a code

indicating either origin or destination. Technical Office

Use to identify the technical office that has cognizance

over the technical portion ofthe solicitation, if

different than the office originating the solicitation. Inspection Location

Place where the item was viewed or inspected

Used to identify the inspection location when it has to be described as an address rather than a location such

as origin or destination. Manufacturer of Goods

Manufacturing Plant Use to indicate the manufacturingfacility when it is differentfrom the contractor or the contractor's mailing address. Preparer

The firm, organization, or individual who determines

the tax liability from information supplied by the taxpayer

Remit To

Use to indicate the place to send remittance when it is a choicefrom among more than one remit to addresses already on file. When used, this address

must coincide with an address previouslyplaced on

file as part ofthe registration process. Do not use when payment is to be made to a single address which

is already on file as a part ofthe registration process.

Selling Party

Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to indicate a location where a service, e.g., grass

cutting, will be performed, if other than at the selling

party's address. Mark-for Party

The party for whom the needed material is intended

Use, when applicable, only when the inclusion ofthis address is necessary to prepare a quote. Otherwise,

when applicable, include in the resultingpurchase

order.

38 15 October 1997
ZZ Mutually Defined

'Use to indicate the acceptance location when it cannot

be described using apoint such as origin or

destination. Data maintenance has been submitted to ASCX12 askingfor a codefor Acceptance Point If

approved, the code will be available in ASC X12

Version/Release 3050.

N102 93 Name X AN 1/35

Free-form name N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code stnacture used for Identification Code (67)

1. Use, when applicable, to identify the namedparty.

2. A request has been submitted to ASC X12 to add a codefor Contractor Establishment Code. We expect this code to he availablefor use in the ASC

X12 Version/Release 3050.

3. WItile Federal EDI will use the DUNS number, other numbers may be

requiredfor a period oftransition in order to cross-reference existing data

bases with newprocurement action.

N104

Not Used N105

Not Used N106

67

706

98

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty. Use of

this code or code 9 is REQUIRED when NlOl is code

SE.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a named party. Use of

this code or code 1 is REQUIRED when NlOl is code

SE.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a DoD or civilian agency Activity

Address Code.

33 Commercial and Government Entity (CAGE)

^se to identify vendors with CAGE codes. A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Use to identify a MAPAC address. FA Facility Identification Wse to identify a vendorfacility that cannot be

identified by a CAGE code or DUNS number.

Identification Code X AN 2/17

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003040F843 I 39 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use N201

N202

Additional Name Information

320

Nl Optional

Heading

Optional

2To specify additional names or those longer than 35 characters in length

This segment is not necessary when the cited party can be identified by a code value in NlOl/03/04.

Data Element Summary

Data

Element Name Attributes

93 Name M AN 1/35

Free-form name

93 Name O AN 1/35

Free-form name

()03040F843 1 40 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use N301

N302

Address Information

330

Nl Optional

Heading

Optional

2To specify the location of the named party

This segment is not necessary when the cited party can be identified by a code value in NlOl/03/04.

Data Element Summary

Data

Element Name Attributes

166 Address Information M AN 1/35

Address information

166 Address Information O AN 1/35

Address information

003040F843 1 41 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. N401

N402

N403

N404

Not Used N405

Not Used N406

N4 Geographic Location

340

Nl Optional

Heading

Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

This segment is not necessary when the cited party can be identified by a code value in NlOl/63/04.

Data

Element

19

156

116

26

309

310

Data Element Summary

Name Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/9

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

A conversion table may be required to convert Agency codes to the codes

used by ASC XI2. Location Qualifier X ID 1/2

Code identifying type of location Location Identifier O AN 1/30

Code which identifies a specific location

003040F843 1 42 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Must Use

Ref. Pes. REFOl

Must Use REF02

Not Used REF03

REF Reference Numbers

350

Nl Optional

Heading

Optional

12 To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

This segment is required in all quotes and amendments to quotes and is used in conjunction with NlOl code SE to identify the personal identification number ofthe

quotingparty.

Data

Element

128

127

352

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

01

Attributes

M ID 2/2

American Bankers Assoc. (ABA) Transit/Routing

Number (Including Check Digit, 9 Digits)

Use only when multiple accounts are on file with the

| Federal Government to indicate the number ofthe one J

to which the remittance is to be sent. |

1 1 Account Number

Number identifies a telecommunications industry account Use only when multiple accounts are onfile, to indicate which accounts to receive the remittance.

SG Savings

Use only when multiple accounts are on file to indicate which account is to receive the remittance.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003040F843 1 43 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

PER Administrative Communications Contact

360

Nl Optional

Heading

Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required.

2 If either PER05 or PER06 is present, then the other is required.

1. Use this l/PER/360 segment to provide the name and communication number of

individuals associated with the entity cited in the preceding 1/N1/3I0 segment.

2. A request has been submitted to ASC XI2 to add data element 443, Contract Inquiry

Reference, at PER07. This data element will permit citing the title ofthe party

identified in PER02. Ifapproved, this data element will be availablefor use in the

ASCX12 Version/Release 3050.

Must Use

Ref. Pes. PEROl

PER02

Data Element Summary

Data

Element Name Attributes

366 Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

Use to identify individuals who can be contacted regarding the solicitation. AA Authorized Representative

Use to indicate an individual empowered to legally

bind the bidding company.

AF Authorized Financial Contact Use to indicate the individual in the bidder's company

who is responsiblefor cost andprice data,

CE Certifier Use to indicate the individual who is making the

certifications contained in this quote.

IC Information Contact KA Authorized Negotiator

ME Manufacturing

Use to indicate the manufacturing point ofcontact PD Project Director

Use to indicate the Investigator, Le., the principal

party who will work on a research effort A request

has been submitted to ASCXI2 to add a codefor

investigator. We expect this code will be availablefor

use in ASC XI2 Version/Release 3050. In the

meantime, use this code. PP Program Manager

SU Supplier Contact Use to indicate the point ofcontactfor a supplier who

has design control over a manufactured item. 93 Name O AN 1/35

Free-form name

Cite the last namefirst, followed by thefirst name. Do not truncate the last name if whole name is longer than 35 characters. Instead, truncate thefirst name or use the initial ofthefirst name.

003040F843 1 44 15 October 1997
PER03 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

Include country code. TE Telephone

%Jse to indicate the commercial telephone number of

the namedparty.

PER04 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

When PER03 cites code TE, be sure to include the area code. PER05 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a second communications numberfor the party cited in PER02. For example, ifPER03/04 cites a commercial telephone number,

PER05/06 can be used to cite an Electronic Mail address. AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used citing either code AUor

TE. FX Facsunile IT International Telephone

Include country code. TE Telephone

Use to indicate the commercial telephone number of

the namedparty.

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

003040F843 1 45 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Ref. Pes. Not Used TD501

Not Used TD502

Not Used TD503

Must Use TD504

TD5 Carrier Details (Routing Sequence/Transit Time)

390

Nl Optional

Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

/. Use this segment to identify exceptions being taken to the requirements contained in

the solicitation or when information related to the quote is being provided,

2, Use this segment when the shipment method is applicable to a named entity and is the samefor all ofthe line items that will be shipped to that named entity. Ifthe

shipment methodfor the named entity varies by line item use the 2/TD5/250 segment

Data

Element

133

66

67

91

Not Used TD505 387

Not Used TD506 368

Not Used TD507 309

Not Used TD508 310

Not Used TD509 731

Not Used TD510 732

Not Used TD511 733

003040F843 1

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code stmcture used for Identification Code (67)

Identification Code X AN 2/17

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use any code.

2. A conversion table may be required to convert Agency codes to the codes

used by ASCXI2. Refer to 003040 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

46 15 October 1997
The numeric amount of transit time

Not Used TD512 284 Service Level Code X ID 2/2

Code defining service

003040F843 1 47 15 October 1997
Segment

Position

Loop

Level

Usage

Max Use

Purpose

Syntax Notes

Semantic Notes: Comments:

Notes:

Ref. Pes. POlOl

PO102

POl 03

Baseline Item Data

010

POl Optional

Detail Optional

1To specify basic and most frequently used line item data

1 If PO103 is present, then POl 02 is required. 2 IfPOlOS is present. then POl 04 is required.

3 If POl 06 is present. then POl 07 is required.

4 If POl 08 is present, then POl 09 is required.

5 If POl 10 is present, then POl 11 is required.

6 If POl 12 is present, then POl 13 is required. 7 If P0114 is present. then POl 15 is required.

8 IfP0116 is present. then P0117 is required.

9 IfPOllS is present. then POl 19 is required.

10 If POl 20 is present, then P0121 is required. 11 If POl 22 is present. then POl 23 is required. 12 If POl 24 is present. then POl 25 is required.

1 See the Data Dictionary for a complete list of ID's. 2 POlOl is the line item identification. 3 PO106 through P0125 provide for ten (10) different product/service ID's per each

item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

L Ifthe quote is for the exact item in the solicitation, POlOl, POlOl, PO103, PO104

are all that is required.

2. When BQR06 is code AB, use codes FS, MF, MG, PW, ZB, or other appropriate

codes in PO106-PO125, as necessary, to adequately describe the item and to provide

information regarding the item, its manufacturer, and its design control source.

Data

Element

350

330

355

Data Element Summary

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set To identify the item being quoted, this data element must contain whatever

numeric or alpha characters that were provided in the solicitation. Quantity Ordered X R 1/9

Quantity ordered

Use to specify the quantity being quotedfor the line item. Ifthis quantity

differsfrom the solicited quantity, use theP03 segment to explain.

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. A conversion table may be required to convert Agency codes to the codes

used by ASCXI2. Refer to 003040 Data Element Dictionary for acceptable code values. PO104 212 Unit Price X R 1/14

Price per unit of product, service, commodity, etc. Use to indicate the unit pricefor the line item. The total amount ofthe line item (quantity x unit price) is calculated by the receiving application

program.

003040F843 1 48 15 October 1997
PO105 639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

1. Use only ifnecessary to provide the basis ofthe quoted price, e.g., catalog,

wholesale, etc.

2. Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. PO106 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

1. PO106 through P0125 are used in pairs. For example, PO106 will contain a qualifier code and PO107 will contain information related to the qualifying

code. So, ifPOI06 is code FS, then PO107 would carry the national smck

number.

2. Ifan equal or substitute product is being offered, as a minimum, include

the national stock number, the manufacturer's part number (to indicate who

has source control) and the Manufacturer (ifother than the bidder). In

addition, the entity who controls the design or who is manufacturing the item

must be specified in the 2/N1/420 loop.

A8 Exhibit Line Item Number

The Ime item of a document referenced in and appended

to a procurement instrument which establishes a delivery requirement

AK Refined Product Code

CH Country of Origin Code

CL Color

CN Commodity Name

F7 End-Item Description Item identifier describes an end-item associated with the use of the required material

Use to identify the end item, if applicable, to which the

solicited items applies. j F8 Next Higher Used Assembly

Item identifier describes the next higher assembly

associated with the use of the required material

Use to identify, if applicable, the next higher assembly

to which the solicited item applies.

FS National Stock Number

The NSN shall be transmitted as a continuous set of

numbers, and without the dashes. FT Federal Supply Classification See Code Source 27for the FSC's associated with this code. KA Engineering Data List Use, ifapplicable, to indicate the list that contains the

technical information related to the line item cited in POIOI.

KB ' Data Category Code

men POl01 is a CLIN or a SUBCLIN related to an

exhibit, use to specify the data category ofa CDRL.

LT Lot Number

MF Manufacturer

Use to indicate a manufacturer (in clear text) who 1 does not have a CAGE code. Wlten offering a

003040F843 1 49 15 October 1997
substitute product, use ofeither this code or code ZB is RECOMMENDED. |

Manufacturer's Part Number

Use is RECOMMENDED when BQR06 is code AB

and the alternate or substitute item does not have an NSN. The part number should include the

manufactures CAGE code. National Drug Code in 4-4-2 Format

4- digit manufacturer ID, 4-digit product ID, 2-digit trade package size National Drug Code in 5-3-2 Format

5-digit manufacturer ID, 3-digit product ID, 2-digit

trade package size National Drug Code in 5-4-1 Format

5-digit manufacturer ID, 4-digit product ID, 1 -digit trade package size National Drug Code in 5-4-2 Format

5-digit manufacturer ID, 4-digit product ID, 2-digit trade package size National Drug Code (NDC)

Part Number Description

Use to indicate a text description ofan item. Purchaser's Item Code

Use to provide a text description ofan item that has no

other assigned identification number.

Company Part Number

Part Reference Number

Often on a part or subassembly drawing there is a

reference number shown that is not a part number but

may refer to a set of notes for use in fabrication,

assembly, or in repairing the item; it may refer to a physical location within the product, such as location of

a particular part on a truck engine, or to a reference to a

circuit location on an electronic assembly

Use to indicate a number assigned by an industry not

associated with a specific manufacturer. Do not use

for national drug codes.

Part Drawing

Use is RECOMMENDED, ifapplicable, when BQR06

is code AB.

Service Requested

A numeric or alphanumeric code from a list of services

available to the customer

Serial Number

Use to identify, if applicable, the serial number ofthe

item cited in POIOI. For example, ifthe solicitation is for the repair ofa serial numbered aircraft engine,^^^

Substitute Product Number

Service Rendered

Use to specify in text, the service being solicited. Stock Number

Use to indicate a local stock number.

Vendor Alphanumeric Size Code (NRMA)

Use to indicate the size ofthe item being solicited.

50 15 October 1997
UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging

indicator and check digit; the first digit is the packaging

indicator, the next two digits are the number system

characters, the next five digits are the manufacturer ID

number, the second five digits are the item code, and the

final digit is the check digit

VP Vendor's (Seller's) Part Number

Use to identify a part number assigned by a selling

party other than a manufacturer.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

Use to identify the manufacturer ofthe item. When

offering a substitute product, use ofeither this code or code MFis RECOMMENDED.

PO107 234 Product/Service ID X AN 1/30

Identifying number for a product or service PO108 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. PO109 234 Product/Service ID X AN 1/30

Identifying number for a product or service POllO 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. POlll 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0112 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0113 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0114 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0115 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0116 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0117 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0118 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values.

003040F843 1 51 15 October 1997
P0119 234 Product/Service ID X AN 1/30

Identifying number for a product or service PO120 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0121 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0122 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0123 234 Product/Service ID X AN 1/30

Identifying number for a product or service P0124 235 Product/Service ID Qualifier O ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003040 Data Element Dictionary for acceptable code values. P0125 234 Product/Service ID X AN 1/30

Identifying number for a product or service

003040F843 1 52 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

P03 Additional Item Detail

030

POl Optional

Detail Optional

25

To specify additional item-related data involving variations in normal price/quantity

structure

1 If PO304 is present, then at least one of PO303 or PO305 is required.

1 Some examples of price/quantity variations are: price in different units from the POl

segment, price changes by date, or price changes by quantity (break and level). 2 PO307 defines the unit of measure for PO306.

1. Use this 2/PO3/030 segment to provide additional information relative to the item

indicated in POl01.

2. Use to provide an explanation ifthe quantity or unit ofmeasure being quoted is different than in the solicitation.

3. Use also to specify the alternate quantity and unit ofmeasure being quoted ifone was identified in the solicitation.

Must Use

Ref. Pes. PO301

Not Used PO302

PO303

PO304

Data

Element

371

Data Element Summary

Name

Change Reason Code

Code specifying the reason for price or quantity change

Attributes

M ID 2/2

AQ Alternate Quantity and Unit of Measure

MC Pack/Size Measure Difference

PC Pack Difference

QH Quantity on Hand

QT Quantity Price Break

Ifthe quantity being offered is more than requested in the solicitation, use to indicate this quantity represents a cost savings.

SC Size Difference

UM Unit of Measure Difference

ZZ Mutually Defined

A request has been submitted to ASCX12 to request a

code be addedfor minimum Order (to indicate that a minimum order, eitherprice or quantity, is being

quoted). We expect this code will be available in ASC

XI2 Version/Release 3050. In the meantime, use this code. When this code is used and the minimum order

amount is a quantity, PO306 and PO307 will repeat

what is cited in POl02 and POl03. 373 Date O DT 6/6 Date (YYMMDD)

236 Price Identifier Code X ID 3/3

Code identifying pricing specification

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. 212 Unit Price O R 1/14

Price per unit of product, service, commodity, etc.

003040F843 1 53 15 October 1997
PO305 639

Must Use PO306 380

Must Use PO307 355

Not Used PO308 352

Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F843 1 54 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

CTP

Semantic Notes:

Comments:

Pricing Information

040

POl Optional

Detail Optional

25

To specify pricing information

1 If CTP04 is present, then CTP05 is required. 2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required.

1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given. 2 CTP08 is the rebate amount.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Notes: 1. Use this 2/CTP/040 segment to provide pricing information requested in the

solicitation.

2. Data maintenance has been submitted to ASCX12 askingfor the additional ofdata

element 499 Condition Code as an optional data element as CTPIO. This data element

would be used to specify the packaging level, protection level or delivery zone, when

CTP02 cites a related code.

3. Example ofstep-ladder pricingfor ranges 1-10, 11-20, 21-30, and 31-50:

CTP**PBQ**l*EAn/l

CTP**ICL*25.00*10*EA n/l CTP**ICL*24.50*20*EA n/l

CTP**ICL*23.50*30*EA n/l CTP**MAX*22.00*50*EA n/l

Not Used

Ref. Pes. CTPOl

CTP02

Data

Element

687

236

Data Element Summary

Name Attributes

Class of Trade Code O ID 2/2

Code indicating class of trade Price Identifier Code X ID 3/3

Code identifying pricing specification

1. Use any code,

2. Data maintenance has been submitted to ASCX12 askingfor the addition

ofcodesfor: Packaging protection levels andpacking levels. Ifapproved,

these codes will be availablefor use in ASCX12 Version/Release 3050.

CAT

ICL

MAX

Catalog Price Use to indicate that in addition to the quoted price, a

catalog pricefor the item cited in POl01 is being

provided

Unit Price Through Quantity

Use to indicate the end ofa range when prices are being quoted on quantity ranges. Maximum Order Quantity Price Use to indicate the maximum quantityfor which

prices are being solicited when prices are being quoted on quantity ranges.

003040F843 1 55 15 October 1997
CTP03

CTP04

CTP05

CTP06

CTP07

Not Used CTP08

Not Used CTP09

MJN Minimum Order Quantity Price FAQ Price Break Quantity(s)

Use to indicate quantities at which price breaks are

offered. PBQ Unit Price Begmning Quantity

Use to indicate the beginning ofa specified range

when prices are being quoted on quantity ranges, PUR Purchase

Use to indicate a replacement pricefor an item ifit is Jess costly than to repair the item. 212 Unit Price O R 1/14

Price per unit of product, service, commodity, etc. 380 Quantity O R 1/15

Numeric value of quantity

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

pse any code. Refer to 003040 Data Element Dictionary for acceptable code values. 648 Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

Refer to 003040 Data Element Dictionary for acceptable code values. 649 Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value

782 Monetary Amount O R 1/15

Monetary amount

639 Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

003040F843 1 56 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

MEA Measurements

Semantic Notes: Comments:

Notes:

Ref. Pes. MEAOl

MEA02

MEA03

MEA04

049

POl Optional

Detail Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA03 is present, then MEA04 is required.

3 If MEA05 is present, then MEA04 is required.

4 If MEA06 is present, then MEA04 is required. 5 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

6 Only one of MEA08 or MEA03 may be present.

1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

1. Use this 2/MEA/049 segment when a measurement applies to a specific line item. When information applies to all the line items, use the l/MEA/200 segment.

2. Use this segment ifit is necessary to provide measurements to describe the item

being quoted.

Data

Element

737

738

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

CT Counts

Use to indicate variations in quantity when expressed

as a discrete quantity. Use MEA05/06 to provide the

quantity over and under.

DE Defects

Use to indicate a warranty period.

Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Use any code. PO Percentof Order (-, +)

Expression of allowable variance of order expressed

either as absolute (for example 92% to 1 10%) or

relative percent (for example - 8% to + 10%)

Use to indicate the percent variation in quantity

TT

ZZZ

739

COOl

Measurement Value

The value of the measurement

Composite Unit of Measure

permittedfor the order. Use MEA05/06 to indicate the

percent over and under.

Time

Use to indicate the length ofthe warranty period.

Specify the number ofdays, weeks, months, or years in MEAOS and the time period in MEA04-1.

Mutually Defined

Use to indicate a codefor permitted.

X R 1/10

003040F843 1 SI 15 October 1997
Must Use COOlOl 355

Not Used COO 102

Not Used C00103

Not Used C00104

Not Used C00105

Not Used C00106

Not Used C00107

Not Used C00108

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used coon 2

Not Used C00113

Not Used C00114

Not Used coon 5

MEA05

MEA06

Not Used MEA07

Not Used MEA08

1018

649

355

1018

649

355

1018

649

355

1018

649

355

1018

649

740

741

935

936

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. A conversation table may be required to convert agency codes to the codes

usedbyASCX12.

Refer to 003040 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent

Power to which a unit is raised Multiplier

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent

Power to which a unit is raised Multiplier

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent

Power to which a unit is raised Multiplier

Value to be used as a multiplier to obtain a new value Unit or Basis for Measurement Code

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent

Power to which a unit is raised Multiplier

Value to be used as a multiplier to obtain a new value

Range Minimum I The value specifying the minimum of the measurement range When MEAOl is code CT or MEA02 is code PO, use to specify the variation

in quantity under.

Range Maximum X R 1/10

The value specifying the maximum of the measurement range When MEAOl is code CTor MEA02 is code PO, use to specify the variation

over. Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

O ID 2/2

O R 1/15

O R 1/10

O ID 2/2

O R 1/15

O R 1/10

O ID 2/2

O R 1/15

O R 1/10

O ID 2/2

O R 1/15

O R 1/10

R 1/10

003040F843 1 58 15 October 1997
Not Used MEA09 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Not Used MEAIO 1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003040F843 1 59 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

PID Product/Item Description

050

PID Optional

Detail Optional

1To describe a product or process in coded or free-form format

1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PID08 is present, then PID03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A "N" indicates it does

not apply. Any other value is indeterminate.

1 If PIDO 1 = " F", then PID05 is used. If PIDO 1 =

"

" S", then PID04 is used. If PIDO 1 =

' "X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Notes: Use this l/PID/OSO segment if it is necessary to further describe an item specified in

POIOI.

Must Use

Ref. Des. PIDOl

PID02

PID03

PID04

PID05

Data

Element

349

750

559

751

352

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic MAC Material Classification Class of material, e.g. prime, secondary, etc. Use to indicate the item specified in 2/POl/OlO is a

surplus item. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values ZZ Mutually Defined

Use to indicate thefederal government A request has

been submitted to ASC X12 to add a codefor Federal

Government. Ifapproved, this code will be available

for use in ASCXI2 Version/Release 3060. In the

meantime, use this code. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Wlten PID02 is code MAC, use to indicate the classification ofthe item using

thefollowing: Cite the letter 'N'for new/unused. Cite the letter 'R'for

new/reconditioned. Cite the letter 'M'for new/modified. Cite the letter 'O'for

used/overhauled.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003040F843 1 60 15 October 1997
1. Use, if necessary, to provide a briefdescription of the line item being

quoted.

2. Use is discouraged.

Not Used PID06 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Not Used Pro07 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Not Used PID08 1073 Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003040F843 1 61 15 October 1997
Segment: PWK Paperwork

Position: 070

Loop: POl Optional

Level: Detail

Usage: Optional

Max Use: 25

Purpose: To identify the type and transmission of paperwork or supporting information

Syntax Notes: 1 If either PWK05 or PWK06 is present, then the other is required.

Semantic Notes: Comments: 1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report. Notes: 1. Use this 2/PWK/070 segment to indicate how technical documentation,

specifications or drawings, etc., applicable to a specific line item, or required by the

solicitation, are beingprovided by the selling party and how thatpaperwork is being

provided.

2, Use this segment to provide paperwork information that applies to a specific line

item. Ifthe information applies to all ofthe line items, use the l/PWK/210 segment

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use PWKOl 755 Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

A request has been submitted to ASCX12 to add codesfor: Certified Cost

and Price Data, and Attachment. We expect these codes to be availablefor

use in ASCX12 Version/Release 3050. Since these codes are not essential to smallpurchases, no attempt has been made to use surrogate codes. 24 Non-Contractual Plan

A request has been submitted to ASCX12 to add a

codefor Union Agreement We expect this code will be

availablefor use in ASCXI2 Version/Release 3050. In

the meantime, use this codefor Union Agreement ^

25 Purchase Plan

Use to indicate the seller is providing a make or buy

plan.

35 Subcontractor Plan

CI Cost Data Summary

Use to indicate cost andprice data is being provided, 3

DW Drawing(s) IT Certified Inspection and Test Results Use to indicate test resultsfor a QBL, QML or QPL

item are being provided.

MS Material Safety Data Sheet

SD Support Data for a Request for Quote

Use to indicate that supporting technical

documentation, e.g., technicalproposal, etc., are beingS

provided. ^^Mial PWKOl 756 Report Transmission Code O ID 2/2

Code defining timing, transmission method or format by which reports are to be sent

ijVhile any code can be used, code EL is preferred when the indicated

'paperwork can be provided electronically using one ofthe transaction sets

003040F843 1 62 15 October 1997
Not Used PWK03 757

Not Used PWK04 98

Not Used PWK05 66

Not Used PWK06 67

PWK07 352

specifically designedfor the purpose. BM By Mail

EL Electronically Only

FX By Fax

TX Text A request has been submitted to ASCX12 to add a

codefor Courier. We expect this code be availablefor

use in ASCX12 Version/Release 3050. In the

meantime, use this code. Report Copies Needed O NO 1/2 The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

Identification Code X AN 2/17

Code identifying a party or other code

Description O AN 1/80

A free-form description to clarify the related data elements and their content

1. Use to provide additional information or instructions related to a specific

paperwork item.

PWK08

Must Use C00201

Not Used C00202

Not Used C00203

Not Used C00204

Not Used C00205

2. Use is discouraged.

C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

3 Complete

Use the information provided, add additional required

data, distribute as indicated Use to indicate the specified paperwork will be

provided. Data maintenance has been submitted to ASCX12. Ifapproved, the code will be availablefor

use in ASCX12 Version/Release 3050. In the

meantime, use this code. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003040F843 1 63 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG

Notes:

Ref. Pes. PKGOl

PKG02

PKG03

Marking, Packaging, Loading

080

POl Optional

Detail Optional

25

To describe marking, packaging, loading, and unloading requirements

1 At least one of PKG04 PKG05 or PKG06 is required. 2 If PKG04 is present, then PKGOl is required.

3 If PKG05 is present, then PKGOl is required.

1 PKG04 should be used for industry-specific packaging description codes.

1 Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. 2 If PKGO 1 = T", then PKG05 is used. If PKGO 1 = " S", then PKG04 is used. If PKGOl = " X", then both PKG04 and PKG05 are used. 3 Use PKG03 to indicate the organization that publishes the code list being referred to. 4 Special marking or tagging data can be given in PKG05 (description).

1. Use this 2/PKG/080 segment when the packagingproposed is differentfrom the

requested packaging or ifpackaging requirements were at the option ofthe bidden Use

this segment when thatpackaging information applies to a specific line item. Ifthe

packaging information applies to all the line items, use the l/PKG/220 segment

2. A request has been submitted to ASCX12 to add MIL-STD 2073-2C codes to ASC

X12 standards. Ifapproved, those codes will be availablefor use in ASCX12

Version/Release 3050. and they will be carried in PKG02/03/04. Until those codes are

available, packaging information can be transmitted as a MIL-STD 2073-2C code

string (as is currently done in a paper instrument) in PKG05.

Data Element Summary

Data

Element

349

Attributes

X ID 1/1

753

559

Name

Item Description Type

Code indicating the format of a description

F Free-form

Use to indicate the packaging information is provided

asfreeform text. Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

A request has been submitted to ASCX12 to add the MIL-STD 2073 2-C

packaging characteristic codes e.g., CD - Cleaning/Drying procedures, CTCushioning Thickness, etc. We expect those codes will be availablefor use in ASCXI2 Version/Release 3050. In the meantime, use code 65 when

providing the MIL-STD 2073-2C code string in PKGO5. 65 Core Characteristics Use to indicate MIL-STD 2073-2Cpackaging codes. ^

Cite the code string in PKGOS. j|

Agency Qualifier Code X

Code identifying the agency assigning the code values

ID 2/2

DD

GS

ZZ

Department of Defense

Responsible for Military Specification

General Services Administration (GSA)

Responsible for Federal Specification

Mutually Defined

Use to indicate the Federal Government other than the

003040F843 1 64 15 October 1997
Not Used PKG04

PKG05

Not Used PKG06

Department ofDefense or General Services

Administration. Data maintenance has been submitted

to ASCX12. Ifapproved a codefor the Federal

Government will be available in ASC X12

Version/Release 3050.

754 Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use to identify a string ofMIL-STD-2073-2Cpackaging codes or to identify

packaging information in freeform text. The MILSTD-2073-2C code string uses a positional and sequential system. Coded data must appear in the

sequence and number ofpositions specified in Appendix F ofMIL-STD2073-1. Zeros shall be inserted in the code stringfor data that is not being

provided. A comma (,) will be used as a delimiter between the data in the

code string. Use ofthis data element is discouraged.

400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003040F843 1 65 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Ref. Pes. PO401

Not Used PO402

PO403

P04 Item Physical Details

090

POl Optional

Detail Optional

1To specify the physical qualities, packaging, weights, and dimensions relating to the item

123

4

56

7

8

If PO402 is present, then PO403 is required.

If PO405 is present, then PO406 is required.

If PO406 is present, then PO407 is required.

If either PO408 or PO409 is present, then the other is required.

If PO410 is present, then P0413 is required.

If P041 1 is present, then P0413 is required.

If P0412 is present, then P0413 is required.

If P0413 is present, then at least one of PO410 P0411 or P0412 is required.

1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P0413 defines the unit of measure for PO410, P041 1, and P0412.

1. Use this 2/PO4/090 segment to specify the dimensions ofthe unit or intermediate

pack In ASCX12 Version/Release 3050, this segment will be used to also carry the

number ofitems in a unit container, the number ofunit containers in an intermediate

container, and the gross weight and cube ofa container. Until then, this information is contained in the MILSTD-2073-2C code string at either the header or detail leveL

2. A request has been submitted to ASCXI2 to increase the maximum use ofthis segment to greater than one in order to pass dimensions ofboth a unit container and

intermediate container and to permit identifying the number ofitems in a unit and/or an intermediate. Ifapproved this increase will be available in ASCX12

Version/Release 3050. In the meantime, dimensions ofeither a unit or intermediate

container can beprovided.

Data Element Summary

Data

Element

356

357

Attributes

O NO 1/6

355

PO404 103

Name

Pack

Number of inner pack units per outer pack unit Use to specify the number ofitems in a unit container or the number ofunit

containers in an intermediate container.

Size OR 1/8

Size of supplier units in pack

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. When PO404 is code UNT, use to specify the unit ofmeasure applicameto

the quantity cited in PO401.

3. A conversion table may be required to convert Agency codes to the codes

used by ASCXI2. Refer to 003040 Data Element Dictionary for acceptable code values. Packaging Code O AN 5/5

003040F843 1 66 15 October 1997
Code identifying the type of packaging; Part 1 : Packaging Form, Part 2: Packaging Material

Use the appropriate 3 characterpart 1 code i(PKG or VNT) and to comply

with the X12 min/max attributes ofthis data element, use part 2 code 04. Part 2 code 04 should not be processed by the receiving application ". PKG Package

Use to indicate an intermediate container. A request

has been submitted to ASCXI2 to add a codefor

Intermediate container. If approved, this code will be

available in ASCXI2 Version/Release 3050. In the

meantime, use this code. UNT Unit

Use to indicate a unit container.

04 As Specified by the DOT

Use this part 2 code with part I code PKG or UNTto comply with the X12 min/max attributes ofthis data

element. PO405 187 Weight Qualifier O ID 1/2

Code defining the type of weight

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. PO406 384 Gross Weight per Pack X R 1/9

Numeric value of gross weight per pack

Use to specify the weight ofa container. The weight shall be specified to 1 decimalplace.

PO407 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. PO408 385 Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack

/. Use to specify the cube ofa container. The cube shall be specified to 3

decimalplaces.

2. This the cube ofthe item specified in PO404.

PO409 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. PO410 82 Length O R 1/8

Largest horizontal dimension of an object measured when the object is in the upright position

Use to identify the length ofthe item specified in PO404.

P0411 189 Width O R 1/8 Shorter measurement of the two horizontal dimensions measured with the object in the upright position

Use to identify the width ofthe item specified in PO404.

P0412 65 Height O R 1/8 Vertical dimension of an object measured when the object is in the upright

position

Use to identify the height or depth (the terms are interchangeable) ofthe

item specified in PO404.

003040F843 1 67 15 October 1997
P0413 "355v Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Use any code. Refer to 003040 Data Element Dictionary for acceptable code values.

003()40F843 1 68 15 October 1997
Segment: REF IVJLr Reference Numbers

Position: 100

Loop: POl Optional

Level: Detail Usage: Optional

Max Use: 12 Purpose: To specify identifying numbers.

Syntax Notes: 1 At least one of REF02 or REF03 is required.

Semantic Notes: Comments:

Notes: Use this 2/REF/lOO segment to cite reference numbers that apply to a specific line

item. When the reference number applies to all the line items, use the l/REF/050

segment

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use REFOl 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

1. Use any code. Cited codes are Preferred.

2. When codes CT or W6 are used, one iteration ofthe 2/DTM/200 segment

is REQUIRED. Use code 036 (Expiration) in DTMOl andprovide the

expiration date ofthe contract must be specified in DTM02.

2E Foreign Military Sales Case Number

A reference number designating the foreign military

sale records Use to indicate that the item is being solicited a part of

a foreign military sale.

11> Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

Use to indicate the statement ofwork (SOW) number

or a number within a statement of work where

additional information can befound regarding the

cited line item. Ifthe SOWis a part ofthe solicitation,

the PWK segment can be used to indicate how it is being transmitted to the quoting party if not otherwise

included in the solicitation. AH Agreement Number

Use to indicate a union agreement number.

BV Purchase Order Lme Item Identifier (Buyer)

C7 Contract Line Item Number

CT Contract Number

Use to indicate a contract other than a FSSfrom

which the quoted item can be ordered. Enter the

contract number in REF02 and explain the nature of

the contract in REF03 ifnecessary. The expiration

date ofthe contract must be specified in the

2/DTM/200 segment

DG Drawing Number

Ifa revision number and/or date must be citedfor the

drawing number, concatenate the revision number

with the drawing number andprovide the date in

003040F843 1 69 15 October 1997
REF03. ^

, Receiver Identification Number

A unique number identifying the organization/site location designated to receive the current transmitted

transaction set Use to identify the office or other symbol ofthe

requiring office responsible for ensuring the adequacy

ofthe technical data. Department of Transportation Hazardous Number

Hazardous Exemption Number

Hazardous Certification Number

Shipper's Hazardous Number

Standard Industry Classification (SIC) Code

Use to identify the SIC code ofthe cited line item.

Internal Order Number

Use to identify the requisition number (e.g. the

MILSTRIP/FEDSTRIP document number).

Item Number

Approval Code

Use to indicate the approval code on a CDRL. Codes

associated with code KO arefound in code source 329,

Criticality Designator

A number assigned to a contract or order that expresses

the relative importance of that contract or order and

thereby assists the contractor in making performance

decisions and assists in making production surveillance decisions

Use to indicate the surveillance criticality designator M

applicable to the line item. J

Paragraph Number

Use to indicate a particular paragraph or section in a 3

solicitation that contains information relative to the %

line item. ^

Distribution List Qualifies a list of addresses to which the distribution of

something should be made

Use to indicate a general distribution list to which fl some item may be delivered. J

Exhibit Distribution List Qualifies a list of addressees to which the distribution of

a cited contract exhibit must be made

Use to indicate an exhibit distribution list to which

data items on the CDRL are to be delivered. Delivery Reference

Use to indicate a Ship-To address list. Contract Reference

Use to indicate a reference numberfound in a

contract or solicitation. National Stock Number

Purchase Requisition No.

Use, as appropriate, to identify an internal number

such as a requisition, purchase request orpurchase

request order number. When citing a purchase request

number, concatenate its line item number with the

purchase request number if it is necessary to transmit

70 15 October 1997
REF02

REF03

127

352

both numbers.

52 Military Specification Number (MILSPEC)

Use if an alternate or substitute item is offered,

53 Specification Number

Use to indicate a specification other than a MILSPEC.

Use also when an alternate or substitute item is offered. TP Test Specification Number

Use if an alternate or substitute item is offered. W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter When code W6 is used, the expiration date ofthe

schedule MUST be noted in the 2/DTM/200 segment.

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

/. Use to identify additional information related to the cited reference

number.

2. Use is discouraged.

003040F843 1 71 15 October 1997
Segment: SAC Service, Promotion, Allowance, or Charge Information

Position: 130

Loop: POl Optional

Level: Detail Usage: Optional

Max Use: 25

Purpose: To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

Syntax Notes: 1 At least one of SAC02 or SAC03 is required.

2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SAC10 is present, then the other is required. 5 If SAC1 1 is present, then SAC 10 is required.

6 If SAC13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC 14 is present, then SAC 13 is required.

^mantic Notes: 1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required.

2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC 10 alone is used to indicate a specific quantity which could be a dollar amount,

that is applicable to service, promotion, allowance or charge.

SAC 10 and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 4 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 5 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SAC 10 using the qualifier "DO" - Dollars in SAC09.

Notes: Use this 2/SAC/130 segment to provide pricesfor services identified in the solicitation ifthe services vary by line item. Ifthe services apply to all line items, use the

l/SAC/120 segment

Ref. Pes. Must Use SACOl

SAC02

Not Used SAC03

Not Used SAC04

Data

Element

248

1300

559

1301

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

Use to indicate whether or not there is a chargefor the service specified in 0e solicitation. A Allowance

C Charge

N No Allowance or Charge

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Wse any code. Refer to 003040 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

003()40F843 1 72 15 October 1997
SAC05

Not Used SAC06

Not Used SAC07

Not Used SAC08

SAC09

Not Used

Not Used

Not Used

Not Used

SACIO

SAC11

SAC12

SAC13

SAC14

SAC15

Agency maintained code identifying the service, promotion, allowance, or charge

610 Amount O N2 1/15

Monetary amount

378 Allowance/ Charge Percent Qualifier X ID 1/1 Code indicating on what basis allowance or charge percent is calculated 332 Allowance or Charge Percent X R 1/6

Allowance or charge expressed as a percent.

359 Allowance or Charge Rate O R 1/9

Allowance or Charge Rate per Unit

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken A conversion table may be required to convert agency codes to codes used by

4SCX12.

Refer to 003040 Data Element Dictionary for acceptable code values. 339 Allowance or Charge Quantity X R 1/10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

Vse to indicate the quantity to which the amount in SAC05 applies.

SAClO/11 can be used together to specify a quantity range to which the

amount in SAC05 applies.

339 Allowance or Charge Quantity O R 1/10

Quantity basis when allowance or charge quantity is different from the purchase order or invoice quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F843 1 73 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

ITD Terms of Sale/Deferred Terms of Sale

Ref. Pes. ITDOl

ITD02

ITD03

ITD04

ITD05

ITD06

ITD07

ITD08

ITD09

ITDIO

ITDll

150

POl Optional

Detail Optional

2To specify terms of sale

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

3 If ITD09 is present, then at least one of ITD 1 0 or ITD 1 1 is required.

1 ITD 1 5 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITDOl is "04", then ITD07 or ITD09 is required and either ITDIO or ITD 1 1 is required; if the code in ITDOl is "05", then ITD06 or ITD07 is required.

/. Use this 2/ITD/150 segment when a discount applies to a specific line item. Ifthe

discount applies to all the line items, use the l/ITD/130 segment

2. Ifdiscounts other than payment ofthe invoice within a specified time period apply at the line item level, use the 2/DIS/160 segment.

Data Element Summary

Data

Element

336

333

338

370

351

446

386

362

388

389

342

Attributes

O ID 2/2

Name

Terms Type Code

Code identifying type of payment terms

'Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned

Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned

Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due

Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable)

Terms Discount Amount O N2 1/10

Total amount of terms discount

Use to prevent differences that can resultfrom rounding offmethods.

Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due

Deferred Amount Due X N2 1/10

Deferred amount due for payment

Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent

003040F843 1 74 15 October 1997
Not Used ITD12 352

ITD13 765

Not Used ITD14 107

ITD15 954

Description O AN 1/80

A free-form description to clarify the related data elements and their content Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced Payment Method Code O ID 1/1 Code identifying type of payment procedures Percent O R 1/10

Percentage expressed as a decimal

003040F843 1 75 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

DIS Discount Detail

Must Use

Must Use

Must Use

Must Use

Must Use

Ref. Des. DISOl

DIS02

DIS03

DIS04

DIS05

DIS06

160

POl Optional

Detail

Optional

20

To specify the exact type and terms of various discount information

Use this 2/blS/160 segment to provide line item promoiiondl quantity or volume

discount information.

Data

Element

653

654

655

656

657

658

Data Element Summary

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. |7se any code. Refer to 003040 Data Element Dictionary for acceptable code values. Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount

Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Discount Control Limit M NO 1/10

Amount or time minimum for application of the discount. Upper Discount Control Limit O NO 1/10

Amount or time maximum for application of the discount.

003040F843 1 76 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

Comments:

Notes:

180

POl Optional

Detail Optional

1To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required. 4 If FOB08 is present, then FOB09 is requued.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss tiansfers. This may

be different than the location specified m FOB02/FOB03 and FOB06/FOB07.

/. Use this 2/FOB/180 segment to specify the FOBpoint and acceptance location when

they varyfor a specific line item. Ifthe FOBpoint and acceptance location apply to all the line items, use the l/FOB/080 segment.

2. Use this segment only ifthe proposed FOBpoint is different than the FOBpoint

specified in the solicitation.

Must Use

Ref. Pes. FOBOl

FOB02

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

Use to indicate that the FOB point is origin (or

source).

PE Prepaid and Summary Bill Use to indicate that transportation costs are proposed

to be prepaid and added to the invoice. PP Prepaid (by Seller) Use to indicate that the FOBpoint is destination. Location Qualifier X ID 1/2

Code identifying type of location Use to identify the FOBpoint

DE

FV

IT

OR

Destination (Shipping) Free Alongside Vessel (Free On Board [F.O.B.] Point)

Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other point

Use to indicate afreightforwarder. Provide the

address ofthefreightforwarder in the Nl loop using

code IC in N101. Origin (Shipping Point)

003040F843 1 77 15 October 1997
FOB03 352

ZZ Mutually Defined

Use to indicate that the FOBpoint is neither origin nor destination. When used, cite the actual FOBpoint

in FOB03. Ifthe actual FOBpoint is an address or

geographical location, use in conjunction with one

iteration ofthe appropriate Nl loop, using code EXin

NlOl. ^ ^ : Description " O AN 1/80

A free-form description to clarify the related data elements and their content

i. Use to identify the FOBpoint only when FOB02 is code ZZ.

Not Used FOB04 334

Not Used FOB05 335

Not Used FOB06 309

Not Used FOB07 352

Not Used FOB08 54

Not Used FOB09 352

2. Use is discouraged

Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

Location Qualifier X ID 1/2

Code identifying type of location Descripfion O AN 1/80

A free-form description to clarify the related data elements and their content Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes Description X AN 1/80

A free-form description to clarify the related data elements and their content

003040F843 1 78 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

SDQ Destination Quantity

190

POl Optional

Detail Optional

50

To specify destination and quantity detail

1 If SDQ05 is present, then SDQ06 is required. 2 If SDQ07 is present, then SDQ08 is required.

3 If SDQ09 is present, then SDQ 1 0 is required. 4 If SDQl 1 is present, then SDQ 12 is required. 5 If SDQ 13 is present, then SDQ 14 is required.

6 If SDQ 15 is present, then SDQ 16 is required. 7 If SDQ1 7 is present, then SDQ 1 8 is required. 8 If SDQ 19 is present, then SDQ20 is required.

9 If SDQ2 1 IS present, then SDQ22 is required.

1 SDQ23 identifies the area within the location identified in SDQ03, SDQ05, SDQ07,

SDQ09, SDQU, SDQ13, SDQ15, SDQ17, SDQ19, and SDQ21.

1 SDQ02 is used only if different than previously defined in the transaction set. 2 SDQ23 may be used to identify areas within a store, e.g., front room, back room,

selling outpost, end aisle display, etc. The value is agreed to by trading partners or industry conventions.

Use this 2/SDQ/190 segment when known quantities ofthe line item are to be delivered

to multiple locations on the same date, and the locations can be identified by a CAGE

code, a DUNS number, a DoDAAC or MAPAC.

Ref. Pes. Must Use SDQOlData

Element

355

Data Element Summary

Name Attributes

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

/. Use any code,

2. A conversation table may be required to convert Agency codes to the codes

used by ASCXI2.

Refer to 003040 Data Element Dictionary for acceptable code values. SDQ02 66 Identification Code Qualifier O ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty.

1 0 Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense

Activity Address Code or a Civilian Agency Activity

Address code. 33 Commercial and Government Entity (CAGE)

Use to identify vendors with CAGE codes. A2 Military Assistance Program Address Code (MAPAC)

003040F843 1 79 15 October 1997
Must Use SDQ03 67

Must Use SDQ04 380

SDQ05 67

SDQ06 380

SDQ07 67

SDQ08 380

SDQ09 67

SDQIO 380

SDQU 67

SDQ12 380

SDQ13 67

SDQ14 380

SDQ15 67

SDQ16 380

SDQ17 67

SDQ18 380

SDQ19 67

SDQ20 380

SDQ21 67

SDQ22 380

SDQ23 310

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Use to identify a MAPAC address.

Identification Code " m aN 2/17

Code identifying a party or other code

Quantity M R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Identification Code O AN 2/17

Code identifying a party or other code

Quantity X R 1/15

Numeric value of quantity

Location Identifier O AN 1/30

Code which identifies a specific location

003040F843 1 80 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

DTM Date/Time Reference

Ref. Pes. Must Use DTMOl

200

POl Optional

Detail Optional

10 To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

1. Use this 2/DTM/200 segment to provide a quote delivery date that is differentfrom

the date specified in the solicitation for specific line items. Use the 2/SCH/220 segment

to describe a partial delivery date. Use the 2/LDT/210 loop if the delivery schedule is a

set period oftime after the occurrence ofsome event, e,g., the receipt ofthe orderfor a

specific line item. Ifthe SCH or LDTsegment is used, do not use this segment to provide a quoted delivery date.

2. Use this segment to provide dates that apply to a specific line item. Use the

1/DTM/lSO segment to provide dates that apply to all ofthe line items.

Data Element Summary

Data

Element

374

Attributes

M ID 3/3

Name

Date/Time Qualifier

Code specifying type of date or time, or both date and time

A request has been submitted to ASCX12 to add a codefor Mid-Point (t date when halfthe effort will be completed). We expect this code will be

availablefor use in ASCX12 3050. Since this is not applicable to small

purchases, no attempt has been made to use a surrogate code. 036

037

063

064

065

066

069

077

150

151

174

278

Must Use DTM02 373 Date

Expiration Date coverage expires

Use to indicate the expiration date ofa FSfS or

contract. This relates to information provided in the

2/REF/lOO segment specifically for code CT and W6.

Ship Not Before

Do Not Deliver After Do Not Deliver Before

1st Schedule Delivery

1st Schedule Ship

Promised for Delivery

Requested for Delivery (Week of) Use to indicate the beginning date ofthe week.

Service Period Start Wise to indicate the quote the performance

commencement datefor a service line item. Service Period End

Use to indicate the quote performance completion date

for a service line item. Month Ending

When this code is used cite the last date ofthe month.

Last Item Delivery

The date the last item will be delivered to the customer X DT 6/6

003040F843 1 81 15 October 1997
Not Used DTM03

Not Used DTM04

Not Used

Not Used

DTM05

DTM06

DTM07

Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003040F843 1 82 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

LDT Lead Time

210

POl Optional

Detail Optional

12 To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

1. Use this 2/LDT/210 segment only to describe a different delivery schedule then

specified in the solicitation. Use this 2/LDT/210 segment when the delivery schedule is expressed as a set period oftime after the occurrence ofsome event, e.g., receipt ofthe

order, and vary by line item.

2. A request has been submitted to ASCX12 to move this segment to a new location

and create a loop that includes the QTY and MSG segments and an embedded LM/LQ

loop. This loop will provide the capability ofspecifying multiple delivery schedulesfor an individual line item and also provide thefrequency ofdelivery for a data item on a

Contract Data Requirements list. Ifapproved this loop will be available in ASCX12

Version/Release 3050. Until then, the LDT segment can only specify a single delivery

schedulefor a specified quantity which must be carried as a separate SUBCLIN.

Must Use

Ref. Des. LDTOl

Must Use LDT02

Must Use LDT03

Data

Element

345

Data Element Summary

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range A request has been submitted to ASCX12 to add thefollowing codes: From

Date ofLatest Delivery to Final Delivery, From Date ofPrevious Delivery to Subsequent Delivery, From Date ofAward to Date ofLatest Delivery, From

Date ofAward to Date ofEarliest Delivery, From Date ofAward to Date of

Completion, From Date ofSpecified Event to Delivery, and From Date of

Award to Date ofDelivery. We expect these codes to be available in ASC

X12 Version/Release 3050.

AA

AD

AE

AF

AH

AZ

380 Quantity

From date of PO receipt to sample ready

From date of sample approval to first product shipment

From date of PO receipt to shipment

From date of PO receipt to delivery

From Date of Receipt of First Article to First Article Approval

From Date of Receipt of Item to Date of Approval of

Item M R 1/15

Numeric value of quantity

344 Unit of Time Period or Interval Code indicating the time period or interval M ID 2/2

CY

DA

KK

MO

QY

SA

Calendar Year

Calendar Days

Maximum Calendar Days

Use to indicate aflexible time period, e.g., Xnumber

ofdays or less. Month

Quarter of a Year

Semiannual

00304GF843 1 83 15 October 1997
WK Weeks

LDT04 373 Date O DT 6/6 Date (YYMMDD)

Use, as applicable, to indicate the effective date ofthe lead tinted For

example, delivery will be in 20 days effective June 1, 1994.

003040F843 1 84 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

SCH Line Item Schedule

Ref. Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

Must Use SCH06

Not Used SCH07

220

POl Optional

Detail Optional

104

To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required. 2 If SCH09 is present, then SCH08 is requned.

1 SCH12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

1. Use this 2/SCH/220 segment only to describe different partial deliveries than were

specified in the solicitation.

2. Ifthis segment is used to provide the delivery date, do not use the 2/DTM/200

segment to provide a quote delivery date.

Data

Element

380

355

98

93

374

373

337

Data Element Summary

Attributes

M R 1/15

Name

Quantity

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1. Use any code.

2. A conversion table may be required to convert Agency codes to the codes

used by ASC XI2. Refer to 003040 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

037

063

064

065

066

069

077

174

Ship Not Before

Do Not Deliver After Do Not Deliver Before

1st Schedule Delivery

1st Schedule Ship

Promised for Delivery

Use to indicate a delivery date that is different than the

date specified in the solicitation. Requested for Delivery (Week of) Use to indicate the beginning date ofthe week.

Month Ending

When this code is used cite the last date ofthe month.

Date M DT 6/6 Date (YYMMDD)

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

003040F843 1 85 15 October 1997
SCH08 374

Not Used

SCH09

SCHIO

373

337

SCHll 326

Not Used SCH12 350

are expressed as follows: D

Date/Time Qualifier

Code specifying type of date or time, or both date and time

tenths (0-9) and DD = hundredths (00-99)

X ID 3/3

063

064

065

066

069

077

174

Do Not Deliver After Do Not Deliver Before

1st Schedule Delivery

1st Schedule Ship

Promised for Delivery

Use to indicate a delivery date that is different than the

date specified in the solicitation. Requested for Delivery (Week ot) Use to indicate the beginning date ofthe week.

Month Ending

When this code is used cite the last date ofthe month.

Date O DT 6/6 Date (YYMMDD)

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

Use, as applicable, to cross-reference the cited line item. Assigned Identification O AN I/ll

Alphanumeric characters assigned for differentiation within a transaction set

003040F843 1 86 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

Notes:

Ref. Pes. Not Used TD501

Not Used TD502

Not Used TD503

Must Use TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

250

POl Optional

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is reqmred.

2 If TD502 is present, then TD503 is required. 3 If TD507 is present, then TD508 is required. 4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

/. Use this 2/TD5/250 segment to specify the transportation method that is applicable

to a specific line item.

2. Use this segment to identify exceptions being taken to the requirements contained in the solicitation or when information related to the quote is being provided.

Data

Element

133

66

67

91

387

368

309

310

731

732

733

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2 Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67)

Identification Code X AN 2/17

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

/. Use any code.

2. A conversion table may be required to convert Agency codes to the codes

used by ASCX12.

Refer to 003040 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

003040F843 1 87 15 October 1997
Not Used TD512 284 Service Level Code X ID 2/2

Code defining service

003040F843 1 88 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

TD4 Carrier Details (Special Handling or Hazardous Materials or Both)

270

POl Optional

Detail Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD40 1 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Use this 2/TD4/270 segment to provide hazardous material information that applies to a specific line item. Ifthe hazardous material information applies to all the line items, use the 1/TD4/260 segment.

Not Used

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

A requestfor thefollowing codes has been submitted to ASCX12: Storage

Compatibility Group and Hazard Class or Division. We expect these codes to be available in ASCX12 Version/Release 3050.

D Hazardous Materials ID, DOT

Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content Use is discouraged.

003040F843 1 89 15 October 1997
Segment: Reference Number

Position: 400

Loop: N9 Optional

Level: Detail Usage: Optional

Max Use: 1 Purpose: To transmit identifying numbers and descriptive information as specified by the reference number qualifier

Syntax Notes: 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

Semantic Notes: 1 N906 reflects the time zone which the time reflects. Comments:

Notes: 1. Use this 2/N9/400 loop to provide certifications, representations, orjUl-tn

information applicable to a specific line item as required in the solicitation (RRA

Segment) 840 transaction set.

2. Use this segment to cite the clause to which the bidder is responding with a

certification, representation orfill in information. This segment can also be used to

cite the paragraph number or special instruction number in the solicitation that requires the bidder to provide information, or to cite the segment sequence number

from the 840 requestfor quote transaction set to which the bidder is taking exception,

3. In all the above circumstances use N9 segment to indicate the type ofdata being

provided and the MSG to actually provide it.

4. Wlten an ALTERNATE(s) is/are relevant to a cited clause, the ALTERNATE alpha

or numeric designation will be concatenate with the applicable clause number in N902.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N901 128 Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

A request has been submitted to ASCX12 to add codesfor circular number,

which will be used to specify an 0MB circular number and Federal

Information Resources Management Regulation. We expect these codes to be availablefor use in ASCX12 Version/Release 3050.

55 Sequence Number

When BQR06 is code DQ or UQ, use to indicate an

explanation is being provided in thefollowing MSG

Segment. Insert the word "Explanation" in N903

when using this code. 73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

DD Document Identification Code

Use to indicate a department oflabor wage

determination.

KR Response to a Request for Quotation Reference

A discrete number assigned for identification purpose to

a response to a request for quotation

Use to indicatefill-in information is being provided in thefollowing MSG segment as required by the number

cited in N902.

KT Request for Quotation Reference

A discrete number assigned for identification purposes

003040F843 1 90 15 October 1997
N902

N903

N904

Not Used N905

Not Used N906

KW

KX

LI

to a request for quotation WJten BQR06 is code BW, use to indicate exceptions

are being taken to items in the solicitation. When used,

insert the word "Exception " in N903 and state the

exception in thefollowing MSG segment

Certification A number, taken from an acquisition regulation, which

represents a specific certification that must be made by

a prospective vendor before a contract or order can be

placed with that vendor

Use to indicate a certification is being provided itt the

following MSG segment as required by the number

cited in N902.

Representation

A number, taken from an acquisition regulation, which

represents a specific representation that must be made

by a prospective vendor before a contract or order can

be placed with that vendor

Use to indicate a representation is being provided in thefollowing MSG segment as required by the number

cited in N902.

Letters or Notes Use to indicate general information, comments w

notes. When used, insert the word "Note" in JS903 and

provide the information in the following MSG

segment

111 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

369 Free-form Description X AN 1/45

Free-form descriptive text 373 Date O DT 6/6 Date (YYMMDD)

Ifthe date ofa clause requiring a certification, representation orfill-in information was specified in the solicitation and the clause is listed in N902,

repeat the date in this element When the date is used it will be in YYMMDD

format so a clause date should always end with the numeric 01 indicating the

first day ofthe month. This rule is necessary to comply with ASCXI2 syntax.

Use also for the date ofa Department ofLabor wage determination.

337 Time " X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003040F843 1 91 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

MSG Message Text

410

N9 Optional

Detail Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

/. Use this 2/MSG/410 segment to provide information required by the cited number in N902; to provide general comments^ Le., notes, N901 is code LI; to provide an

explanation when N901 is code 55; or to specify the exception being taken to some item

in the solicitation (N901 is code KT).

Ref. Pes. Must Use MSGOl

Not Used MSG02

2. Use is discouraged.

Data Element Summary

Data

Element

933

934

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003040F843 1 92 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Nl Name

Must Use

Ref. Pes. NlOl

420

Nl Optional

Detail Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N105 andN106 further define the type of entity in NlOl.

L Wheneverpossible, address information should be transmitted using code value

contained in a combination ofthe NlOl, Nl03/04 data elements. Use N102 and N2-N4

segments only when it is necessary to transmit thefull address. For example, if a

vendor can be identified by a DUNS number, it is not necessary to transmit the vendors

full address since the relationship between the DUNS number and the vendors address can be established by accessing a data base in which the information is stored, having

been put there at the time the vendor electronically registered as afederal government

trading partner.

2. Use this 2/N1/420 loop to identify organizations or people that apply to a specific line item. Ifthe organizations or people apply to all ofthe line items, use the l/Nl/310

loop.

Data

Element

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual 28

31

61

AE

CP

IC

KX

Subcontractor

Postal Mailing Address

Use only when an actual mailing address is required,

and is differentfrom the address providedfor any

other qualifier code. Do not use if another qualifier

code can be used to pass this address, tflten used, cite the name ofthe party in N102 and N2 segment, if necessary. Performed At

The facility where work was performed

Approver

Manufacturer's representative approving claim for payment

Use to indicate the party approving a Contract Data

Requirements List (CDRL).

Additional Delivery Address

Use to indicate a ship-in-place location. Party to Receive Cert, of Compliance

Use only when the address is differentfrom the

purchasing or soliciting office or activity.

Intermediate Consignee

Use to indicate afreightforwarder.

Free on Board Point

003040F843 1 93 15 October 1997
Use to indicate another FOB point when it has been

described by a specific address rather than as a code

indicating either origin or destination. KY Technical Office

Use to identify the technical office that has cognizance

over the technical portion ofthe solicitation, if

different than the office originating the solicitation. LI Inspection Location

Place where the item was viewed or inspected

Use to identify the inspection location when it lias to be described as an address rather than a location such

as origin or destination. MF Manufacturer of Goods

Use either when offering a substitute product to

identify the actual manufacturer ofthe item if not the

bidder or if a qualification requirement applied to the

solicited item to specify the manufacturer that has

already met the qualification requirement applied to the solicited item. MP Manufacturing Plant PI Preparer

The firm, organization, or individual who determines

the tax liability from information supplied by the taxpayer

Use to indicate the preparer ofa Contract Data

Requirements List (CDRL).

ST Ship To

Use to indicate the address to which an item will be

shipped. Forpurposes ofa quote, it may suffice to simply transmit the ZIP code ofthe location rather

than thefull address. SV Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Use to specify the location where a service is to be

performed.

Z7 Mark- for Party

The party for whom the needed material is intended

Use, when applicable, only when the inclusion ofthis address is necessary to prepare a quote. Otherwise^

when applicable, include in the resultingpurchase

order. ZZ Mutually Defined

A request has been submitted to ASCX12 to add a

codefor Organization Having Source ControL We

expect this code to be availablefor me in ASCXI2

Version/Release 3050. In the meantime, use this code. Name X AN 1/35

Free- form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

J. Use, when applicable, to identify the namedparty.

2. A request has been submitted to ASCXI2 to add a codefor contractor

94 15 October 1997
establishment code. We expect this code be availablefor use in the ASCX12

Version/Release 3050.

N104

Not Used N105

Not Used N106

67

706

98

3. Whilefederal EDI uses the DUNS number, ether numbers may be

requiredfor a period oftransition in order to cross reference existing data

bases with newprocurement actions.

1 ' ' D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a named party.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 is preferred over any

other coded number to identify a namedparty.

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate a DoD or Civilian agency Activity

Address Code.

33 Commercial and Government Entity (CAGE)

Use to identify vendors with CAGE codes. A2 MiUtary Assistance Program Address Code (MAPAC)

Contained in the Mihtary Assistance Program Address

Directory (MAPAD); represents the location of an

entity

Use to identify a MAPAC address. FA Facility Identification Use to identify a vendorfacility that cannot be

identified by a CA GE code or DUNS number.

Identification Code X AN 2/17

'

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003040F843 1 95 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use N201

N202

Additional Name Information

430

Nl Optional

Detail

Optional

2To specify additional names or those longer than 35 characters in length

This segment is not necessary when the cited party can be identified by a code value in NlOl/03/04.

Data Element Summary

Data

Element Name Attributes

93 Name M AN 1/35

Free-form name

93 Name O AN 1/35

Free-form name

003040F843 1 96 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use N301

N302

Address Information

440

Nl Optional

Detail Optional

2To specify the location of the named party

This segment is not necessary when the cited party can be identified by a code value in mOl/03/04.

Data Element Summary

Data

Element Name Attributes

166 Address Information M AN 1/35

Address information

166 Address Information O AN 1/35

Address information

003040F843 1 97 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

Ref. Pes. N401

N402

N403

N404

Not Used N405

Not Used N406

N4 Geographic Location

450

N 1 Optional

Detail Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

This segment is not necessary when the cited party can be identified by a code value in NlOl/03/04.

Data

Element

19

156

116

26

309

310

Data Element Summary

Name Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/9

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States)

Country Code O ID 2/3

Code identifying the country

A conversion table may be required to convert Agency codes to the codes

used by ASCXI2, Location Qualifier X ID 1/2

Code identifymg type of location Location Identifier O AN 1/30

Code which identifies a specific location

003040F843 1 98 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use PEROl

PER Administrative Communications Contact

PER02

PER03

PER04

PER05

470

Nl Optional

Detail Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or FER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

Use this 2/PES/470 segment to provide a contact point at theparty who has designed

control or who is manufacturing an equal or substitute line item.

Data

Element

366

93

365

364

365

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

ME Manufacturing

Use to indicate the manufacturing point ofcontact SU Supplier Contact Use to indicate the point ofcontactfor a supplier who

has design control over a manufactured item. Name O AN 1/35

Free-form name

Cite the last namefirst, followed by thefirst name. Do not truncate the last name if whole name is longer than 35 characters. Instead truncate thefirst name or use the initial ofthefirst name. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

Include country code. "

'"^ TE Telephone

Use to indicate the commercial telephone number of

the namedparty.

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a second communications numberfor the party cited in PER02. For example, ifPER03/04 cites a commercial telephone number,

PER05/06 can be used to cite an Electronic Mail Address.

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

003040F843 1 99 15 October 1997
EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is used citing either code All or

TE. ...... FX Facsimile IT International Telephone

Include country code. TE Telephone

Use to indicate the commercial telephone number of

the namedparty.

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

003040F843 1 100 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Ref. Pes. Must Use SCHOl

Must Use SCH02

SCH Line Item Schedule

Not Used SCH03

Not Used SCH04

Must Use SCH05

Must Use SCH06

Not Used SCH07

SCH08

485

Nl Optional

Detail Optional

200

To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required. 2 If SCH09 is present, then SCH08 is required.

1 SCH 12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Use this 2/SCH/485 segment to provide a different partial delivery than was specified

in the solicitation and the ship-to address differs by line item.

Data

Element

380

355

98

93

374

373

337

374

Data Element Summary

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Use any code. Refer to 003040 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Name

Free-form name

Date/Time Qualifier

Code specifying type of date or time, or both date and time

X AN 1/35

M ID 3/3

063 Do Not Deliver After 064 Do Not Deliver Before

065 1st Schedule Delivery

066 1st Schedule Ship

069 Promised for Delivery

077 Requested for Delivery (Week of)

174 Month Ending

M DT 6/6

O TM 4/8

Date

Date (YYMMDD)

Time

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

063 Do Not Deliver After 064 Do Not Deliver Before

065 1st Schedule Delivery

066 1 St Schedule Ship

069 Promised for Delivery

077 Requested for Delivery (Week of)

174 Month Ending

003040F843 1 101 15 October 1997
SCH09 373 Date O DT 6/6 Date (YYMMDD)

Not Used SCHIO 337 Time O TM4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Not Used SCHll 326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

Not Used SCH12 350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

003040F843 1 102 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

TD5 Carrier Details (Routing Sequence/Transit Time)

500

Nl Optional

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD5 12 is required. 2 If TD502 is present, then TD503 is required. 3 If TD507 is present, then TD508 is required. 4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

1. Use this 2/TD5/500 segment when carrier details differfor named entities for a

specific line item. Ifthe carrier details are the samefor all named entitiesfor a specific

line item, use the 2/TD5/250 segment. Ifthe carrier details are the samefor all the line items in the quote, use the 1/TD5/240 segment

2. Use this segment ifthe bidder is proposing a different transportation method than

specified in the solicitation.

Ref. Pes. Not Used TD501

Not Used TD502

Not Used TD503

Must Use TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Data

Element

133

66

67

91

387

368

309

310

731

732

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

Identification Code X AN 2/17

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

1. Use any code.

2. A conversion table may be required to convert agency codes to codes used

byASCX12.

Refer to 003040 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

003040F843 1 103 15 October 1997
Not Used TD511 733 Transit Time X R 1/4

The numeric amount of transit time

Not Used TD512 284 Service Level Code X ID 2/2

Code defining service

003040F843 1 104 15 October 1997
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set

1 If CTT03 is present, then CTT04 is required. 2 If CTT05 is present, then CTT06 is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Must Use

Ref. Pes. CTTOl

CTT02

Data

Element

354

347

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6 Total number of line items in the transaction set Cite the total number ofPOl segments contained in this transaction set Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

Not Used CTT03 81

Not Used CTT04 355

Not Used CTT05 183

Not Used CTT06 355

Not Used CTT07 352

Example:

-.0018 First occurrence of value being hashed. .18 Second occurrence of value

being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. — 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field. Weight O R 1/10

Numeric value of weight

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Volume O R 1/8

Value of volumetric measure

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Description O AN 1/80

A free-form description to clarify the related data elements and their content

003040F843 1 105 15 October 1997
Segment: Monetary Amount

Position: 015

Loop:

Level: Summary

Usage: Mandatory

Max Use: 1 Purpose: To indicate the total monetary amount

Syntax Notes: Semantic Notes: Comments:

Data Element Summary

Must Use

Ref. Pes. AMTOlData

Element

522

Name

Amount Qualifier Code

Code to qualify amount

Attributes

M ID 1/2

TT Total Transaction Amount

Use to indicate the total amount ofthe quote.

Must Use AMT02 782 Monetary Amount

Monetary amount

M R 1/15

003040F843 1 106 15 October 1997 I
Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SE

020

Transaction Set Trailer

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Enter the same number cited in ST02.

003040F843 1 107 15 October 1997

l!VuS. GOVERNMENT PRINTING OFFICE: 1998 -433-235/82672



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Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

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3

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