NATL INST. OF STAND & TEC" .''.{•S'

AlllDS 3SMfiMM

NIST

PUBLICATIONS

Nisr

QC

100

lU57

881-61

1998

NIST Special Publication 881-61

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 848R

Material Safety Data Sheet

(Request)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific discoveries." NIST, originally founded as the National Bureau of Standards in 1901, works to strengthen U.S. industry's

competitiveness; advance science and engineering; and improve public health, safety, and the environment. One

of the agency's basic functions is to develop, maintain, and retain custody of the national standards of

measurement, and provide the means and methods for comparing standards used in science, engineering,

manufacturing, commerce, industry, and education with the standards adopted or recognized by the Federal

Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic and

applied research in the physical sciences and engineering, and develops measurement techniques, test methods, standards, and related services. The Institute does generic and precompetitive work on new and

advanced technologies. NIST's research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303.

Major technical operating units and their principal activities are listed below. For more information contact the Publications and Program Inquiries Desk, 301-975-3058.

Office of the Director

• National Quality Program

• International and Academic Affairs

Technology Services

• Standards Services

• Technology Partnerships

• Measurement Services

• Technology Innovation

• Information Services Advanced Technology Program

• Economic Assessment

• Information Technology and Applications

• Chemical and Biomedical Technology

• Materials and Manufacturing Technology

• Electronics and Photonics Technology

Manufacturing Extension Partnership

Program

• Regional Programs

• National Programs

• Program Development

Electronics and Electrical Engineering

Laboratory

• Microelectronics

• Law Enforcement Standards

• Electricity

• Semiconductor Electronics

• Electromagnetic Fields'

• Electromagnetic Technology'

• Optoelectronics'

Chemical Science and Technology

Laboratory

• Biotechnology

• Physical and Chemical Properties^

• Analytical Chemistry

• Process Measurements

• Surface and Microanalysis Science

Physics Laboratory

• Electron and Optical Physics

• Atomic Physics

• Optical Technology

• Ionizing Radiation

• Time and Frequency'

• Quantum Physics'

Materials Science and Engineering

Laboratory

• Intelligent Processing of Materials

• Ceramics

• Materials Reliability'

• Polymers

• Metallurgy

• NIST Center for Neutron Research

Manufacturing Engineering

Laboratory

• Precision Engineering

• Automated Production Technology

• Intelligent Systems

• Fabrication Technology

• Manufacturing Systems Integration

Building and Fire Research

Laboratory

• Structures

• Building Materials

• Building Environment

• Fire Safety Engineering

• Fire Science

Information Technology Laboratory

• Mathematical and Computational Sciences^

• Advanced Network Technologies

• Computer Security

• Information Access and User Interfaces

• High Performance Systems and Services

• Distributed Computing and Information Services

• Software Diagnostics and Conformance Testing

'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-61

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 848R

Material Safety Data Sheet

(Request)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

February 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-61

Natl. Inst. Stand. Technol. Spec. Publ. 881-61, 22 pages (Feb. 1998)

CODEN: NSPUE2

j

I

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
848 Material Safety Data Sheet

Functional Group ID=MS

Introduction:

This Draft Standard for Trial Use contains the format and estabhshes the data contents of the Material Safety Data

Sheet Transaction Set (848) for use within an Electronic Data Interchange (EDI) environment. Tlie transaction set can be used to communicate chemical characteristics, hazards, and precautions for the safe handhng and use of a

material. The transaction set is intended to convey the information required for a Material Safety Data Sheet

(MSDS) as defined by the Occupational Safety and Health Administration (OSHA) Hazard Communication

Standard, 29 CFR 1910.1200 in the United States, and Workplace Hazardous Materials Information System

(WHIMS) in Canada, and various state, province, and local requirements under right-to-know legislation.The MSDS

provides the receiver with detailed information conceming material identity, emergency response, chemical and

physical characteristics, toxicology, and industrial hygiene procedures. State and federal law dictate who is obligated

to provide the MSDS and to whom it should be issued. In addition, third-party providers or others with no statutory

obligation may voluntarily provide an MSDS to anyone.This transaction set allows for transmission of MSDS data

in a structured, unstructured, or semi-structured form. CAUTION: With this transaction set, text format is critical due

to the MSDS's primary role as a vehicle for hazards communication. Tlie risk if this infoiTnation is not transmitted

clearly and accurately could be harmful to human life, harmful to the environment, could cause mishandling of

product, could result in regulatory non-compliance, and could result in liability. Trading partners need to agree on how to interpret, store, and display/print MSDS text, especially text contained in the MSG and SD 1 segments. For

example, a sender may wish to format text so that one print line is mapped to one MSG segment. Segment

terminator and data element delimiter characters shall not appear in any MSDS data.WARNING: Alteration of the

original document will occur if the EDI translator or application software converts characters to uppercase. This may

adversely affect the appearance, effectiveness, clarity, readability, and communicability of the printed MSDS

document.

Notes:

1. Organizations use this transaction set to request a Material Safety Data Sheet (MSDS).

2. This transaction set may be used to request multiple MSDSsfor items in the same solicitation or award

instrument.

3. Requested MSDSs are to be submitted in the English language unless otherwise specified. Ifthe MSDS is to be submitted in a language other than English, the language will be identified in BMS03. Use multiple

transactions to request the MSDS in more than one language.

Heading:

Pos. Seg. Req. Loop Notes and

No. iD Name Pes. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M 1 Must Use 020 BMS Beginning Segment For Material Safety Data M 1 Sheet Not Used 030 NTE Note/Special Instruction 0 >1

040 REF Reference Numbers O >1

050 DTM Date/Time Reference 0 >1

Must Use 060 Nl

LOOP ID-Nl >1 Name 0 1

003050F848R0 29 July 1997
848R - Material Safety Data Sheet (Request)

Not Used 070 N2

Not Used 080 N3

Not Used 090 N4

Not Used 100 REF

110 PER

Detail:

Pos. No.Seg. ID

Must Use 010 LIN

020 PID

Mnt I IcfH 030 MSS

Nnt IMJl IUbCU IcpH MEA

oso MSG

Not Used 060 SDl

Not Used 070 MEA

Not Used 072 PKG

Not Used 074 TD4

Not Used 080 MSG

Not Used 100 CID

Not Used 1 10 MEA

INOi UScCl I 1 D

T Y

Not Used 120 CID

Not Used 130 MEA

Nnt 1 IqpH 140 STA

1 SO TMD

Nnt 1 IqpH 1 60 MSG

Not Used 170 SDl

Not Used 180 MEA

Not Used 182 PKG

Not Used 184 TD4

Not Used 190 MSG

Not Used 210 CID

Not Used 220 MEA

Summary:

Pos. No.

Seg. ID

Additional Name Information

Address Information

Geographic Location

Reference Numbers

Administrative Communications Contact

>1

>1

1 >1

>1

Name

Req.

Des. Loop Notes and

IViax.llse

Measurements Message Text LOOP ID -SDl

Safety Data Measurements

Marking, Packaging, Loading

Carrier Details (Special Handling, or Hazardous Materials, or Both) Message Text LOOP ID - CID

Characteristic/Class ID

Measurements LOOP ID - LX

Assigned Number

Characteristic/Class ID Measurements

Statistics

Test Method

Message Text LOOP ID -SDl

Safety Data Measurements

Marking, Packaging, Loading

Carrier Details (Special Handling, or Hazardous Materials, or Both) Message Text LOOP ID - CID

Characteristic/Class ID Measurements

O

M

O

M

Name

Req.

Dcs.

LOOP ID - LIN 999999

Item Identification M 1 nl

Product/Item Description 0 >I LOOP ID - MSS >1

Material Safety Data Sheet Section Information 0 1 n2 >1

>1 n3

>1

1 >1

>1

>1

>1

n4

n5

>1

1

>1

1

1

>1

>1

>1

>1

>1

>1

>1

Max.Use Loop Notes and

Repeat Comments

003050F848R0 2 29 July 1997
848R - Material Safety Data Sheet (Request)

Not Used 010 CTT Transaction Totals Must Use 020 SE Transaction Set Trailer

Transaction Set Notes

1. LIN loop is product level. MSS is section level. The first SDl loop is safety data relating to the section only.

The first CID loop is for complex measurements on safety data. LX loop is used to specify product

characteristics, components, or complex measurements (i.e., those with environmental parameters). The

second SDl loop is safety data relating to a particular product characteristic or component. The second CID

loop is for complex measurements on safety data, which related to a particular product characteristic or component.

2. Regulation notifications can be contained in MSS or SDl or both.

3. Trading partners must agree on a convention for text processing that will not split words, and which can convey correct meaning, in successive SDl or MSG segments.

4. Regulation notifications can be contained in MSS or SDl or both.

5. Trading partners must agree on a convention for text processing that will not split words, and which can convey correct meaning, in successive SDl or MSG segments.

6. The number of line items (CTTOl) is the accumulation of the number of LIN segments. Hash total (CTT02)

is not used in this transaction set.

O

M

n6

003050F848RO 3 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Ref. Data

Pes. Element

Must Use STOl 143

Must Use ST02 329

Data Element Summary

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set 848 X12.36 Material Safety Data Sheet

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set

fiinctional group assigned by the originator for a transaction set A unique number assigned by the originator oftlte transaction set, or the

originator's application program.

003050F848R0 4 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

BMS Baginning Segment For Material Safety Data Sheet

020

Heading

Mandatory

1Beginning of the Material Safety Data Sheet Transaction Set, to identify the distinct type

of report and to transmit key identifying numbers and dates relating to that report

1 BMS02 specifies date the report is effective (YYMMDD).

2 BMS04 specifies sender's report identifier. 3 BMS05 is a number indicating the chronological sequence of this revision. 4 BMS08 specifies the state or province for ultimate receipt of this report. 5 BMS09 specifies the country for ultimate receipt of this report.

1 If BMSOl is code "05" and BMS04 is used, then BMS06, if used, must identify the previous version of this report which is being replaced.

If BMSOl is code "05" and BMS05 is used, then BMS07, if used, must identify the previous version of this report which is being replaced.

2 BMS03 specifies the language of the text information in the Material Safety Data

Sheet (MSDS).

Must Use

Ref.

Pes. BMSOl

Must Use BMS02

BMS03

BMS04

Not Used BMS05

Not Used BMS06

Data

Element

353

373

819

127

691

127

Data Element Summary

Name

Transaction Set Purpose Code

Code identifying purpose of transaction set

Attributes

M ID 2/2

00

01

07

Original

Use to indicate an original requestfor an MSDS.

Cancellation

Use to indicate a cancellation ofa previous requestfor

an MSDS

Duplicate

Use to indicate a duplicate transmission of a

previously transmitted requestfor an MSDS.

Date M DT6/6

Date (YYMMDD)

Use to identify the date ofthe request

Language Code 6 ID 2/3

Code designating the language used in text, from a standard code list maintained by the Intemational Standards Organization (ISO 639)

Use to identify a language other than English in which the requested MSDS

is to be submitted.

Reference Number O AN 1/30

Reference number or identification number as defmed for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Use to provide a unique reference number that identifies this transaction set. Revision Number O NO 1/4

A number which indicates the clironological sequence of revisions and updates

to a ratemaking docket

Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

003050F848R0 5 29 July 1997
848R - Material Safety Data Sheet (Request)

Not Used BMS07 691 Revision Number O NO 1/4

A number which indicates the chronological sequence of revisions and updates

to a ratemaking docket

Not Used BMS08 156 State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Not Used BMS09 26 Country Code O ID 2/3

Code identifying the country

003050F848R0 6 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Notes:

REF Reference Numbers

040

Heading

Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Use this segment to provide reference numbers applicable to this request.

Must Use

Ref. Pes. REFOl

REF02

Data Element Summary

Data

Element Name

128 Reference Number Qualifier

Code qualifying the Reference Number.

2G

127

Attributes

M ID 2/2

C4

CR

CT

Amendment

Use to indicate an amendment to a solicitation. When

used, another REF segment must he transmitted citing

code KS in REFOl.

Change Number

Use to cite the contract modification number, as

required. JVIten used, another REF segment must be

transmitted citing code CT in REFOl. Ifthe

modification is to a call, release or delivery order,

additionally transmit a REF segment citing code DO

in REFOl.

Customer Reference Number

Use to identify a control number other than a contract instrument Cite the type ofnumber in REF03.

Contract Number

Use to indicate the award instrument number. This is always the Procurement Instrument Identification Number (PIIN) for DoD or an equivalent numberfor

Civilian Agencies.

Delivery Order Number

Use to indicate a call, release or delivery order

number. WIten used, anotlter REF segment must be

transmitted citing code CT in REFOl.

Solicitation A discreet number assigned by the purchasing activity

to differentiate between different solicitations Use to indicate tlte solicitation number which contains

the item for witich the MSDS is requested.

Price Quote Number

Use to indicate tlie contractor's price quote number

applicable to the solicitation. X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Che all numbers as continuous numbers witliout extraneous characters.

DO

KS

PR

Reference Number

003050F848R0 7 29 July 1997
848R - Material Safety Data Sheet (Request)

REF03 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Use to identify the type ofcontrol number wlten REFOl is code CR.

003050F848R0 8 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Must Use

Ref. Pes. DTMOl

DTM02

Not Used DTM03

Not Used DTM04

DTM05

Not Used DTM06

Not Used DTM07

DTM Date/Time Reference

050

Heading

Optional

>1

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Use this segment to identify the date by which the MSlbS must be received. This

segment can also be used to identify the date ofissuance of a specific MSDS that is being requested.

Data

Element

374

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

102 Issue Use to indicate the date of issuance of a specific

MSDS that is being requested.

106 Required By

Use to indicate the date by which tlte MSDS must be

received. 600 As Of

Use only to indicate a requestfor a previous version of ' an MSDS when the exact date ofpreparation is unknown. The date represents a requestfor MSDSs

prepared on or before the given date. 373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F848R0 9 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

Nl Name

060

Nl Optional (Must Use)

Heading

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N 1 0 1

Two iterations ofthis loop are REQUIRED to identify tite "From "party (requester)

and the "To" party (recipient). Use additional iterations ofthis loop as needed to identify parties to receive the MSDS (if other than the "From " party).

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use NlOl 98 Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual FR Message From

Use to indicate the party sending the request.

PK Party to Receive Copy

Use to identify the recipient activities in addition to the

requesting activity (Code FR).

TO Message To

Use to indicate the party to whom the request is being

sent ZD Party to Receive Reports

The organization designated to receive reports

Use to identify the recipient activities ifother than the

requesting activity (Code FR). Do not provide copies

to the requesting activity.

Not Used N102 93 Name X AN 1/35

Free-form name N103 66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

While thefederal EDIprogram uses the DUNS number, some government

users ofthis implementation convention may require the use ofother

numbersfor a transition period in order to cross reference existing data

bases.

1 ^ D-U-N-S Number, Dun & Bradstreet Use ofthe DUNS or DUNS+4 number is preferred over any other coded number to identify an entity.

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

Use ofthe DUNS or DUNS+4 number is preferred

over any other coded number to identify an entity.

003050F848R0 10 29 July 1997
848R - Material Safety Data Sheet (Request)

N104

Not Used N105

Not Used N106

67

706

98

10 Department of Defense Activity Address Code

(DODAAC)

Use to indicate either a Department ofDefense

Activity Address Code or a Civilian Agency Activity

Address Code.

33 Commercial and Government Entity (CAGE)

FI Federal Taxpayer's Identification Number

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003050F848R0 11 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

PER Administrative Communications Contact

Must Use

Ref. Pes. PEROl

PER02

PER03

PER04

110

Nl Optional (Must Use)

Heading

Optional

>1

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

When NlOl is code FR, use to identify a contact to whom inquiries regarding this request can be directed.

Data

Element

366

93

365

364

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

IC Information Contact Name O AN 1/35

Free-form name

Use to indicate the name of the person or office. Last namefirst, followed by

first name is preferred. Ifthe whole name exceeds 35 characters, use the

initial ofthefirst name. Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Use to indicate the commercial telephone number of

the party cited in PER02.

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

1. When PER03 is code FX, IT, or TE, include the area code.

2. Cite all numbers, other than those qualified by code EM, as continuous

numbers without extraneous characters. PER05 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a second communications numberfor the party cited in PER02. For example, ifPER03/04 cites a commercial telephone number,

PER05/06 can be used to cite an Electronic Mail address. EM Electronic Mail

EX Telephone Extension

Use only ifPER03 is code TE or IT. FX Facsimile IT International Telephone

003050F848R0 12 29 July 1997
848R - Material Safety Data Sheet (Request)

TE Telephone

Use to indicate the commercial telephone number of

the party cited in PER02.

PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

L When PER05 is code FX, IT, or TE, include the area code.

2. Cite all numbers, other than those qualified by code EM, as continuous

numbers without extraneous characters. PER07 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

Use to identify a third communications numberfor the party cited in PESM

EM Electronic Mail

EX Telephone Extension

Use only ifPEROS is code TE or IT. FX Facsimile

J

. IT International Telephone

TE Telephone

Use to indicate the commercial telephone number of

the party cited in PER02. PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

/. When PER07 is code FX, IT, or TE, include the area code.

2. Cite all numbers, other than those qualified by code EM, as continuous

numbers without extraneous characters. PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

Use, ifnecessary, to identify the title ofthe party cited in PER02.

003050F848R0 13 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Notes:

LIN Item Identiflcation

010

LIN Mandatory

Detail Mandatory

1To specify basic item identification data

1 If either LIN04 or LINOS is present. then the other is required.

2 If either LIN06 or LIN07 is present, then the other is required.

3 If either LINOS or LIN09 is present, then the other is required.

4 If either LINIO or LINU is present. then the other is required. 5 If either LIN12 or LIN13 is present. then the other is required.

6 If either LIN14 or LIN15 is present. then the other is required. 7 If either LIN16 or LIN17 is present. then the other is required.

8 If either LIN18 or LIN19 is present. then the other is required.

9 If either LIN20 or LIN21 is present. then the other is required.

10 If either LIN22 or LIN23 is present. then the other is required. 11 If either LIN24 or LIN25 is present. then the other is required.

12 If either LIN26 or LIN27 is present, then the other is required.

13 If either LIN28 or LIN29 is present, then the other is required.

14 If either LIN30 or LIN31 is present, then the other is required.

1 LINOl is the line item identification

1 See the Data Dictionary for a complete list of ID's. 2 LrN02 through LIN31 provide for fifteen (15) different product^service ID's for each

item. For Example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

Use to identify the line item for which the MSDS is requested.

Ref. Pes. LINOl

Must Use LIN02

Data

Element

350

235

Data Element Summary

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

1. When applicable, use to identify the Contract Line Item Number (CLIN)

or Subcontract Line Item Number (SUBCLIN), within the solicitation or award instrument, that identifies the item for which the MSDS is requested.

2. Ifa CLIN or SUBCLIN is not applicable, do not use this data element.

Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

1. Use to identify the productfor which the MSDS is requested.

2. Use one ofthefollowing codes in the LIN02/03 data element pair to identify the material Use any code in subsequent data element pairs to further identify the material as needed.

A2

BN

BP

CN

Department of Defense Identification Code (DoDlC)

Qualifies a code that uniquely identifies a type of

explosive or ammunition

Bar-Coded Serial Number

Buyer's Part Number

Commodity Name

Use to indicate a plain text name or description ofthe

003050F848R0 14 29 July 1997
848R - Material Safety Data Sheet (Request)

Must Use LM03 234

LIN04 235

LINOS 234

LIN06 235

LIN07 234

LINOS 235

Item. CO Chemical Abstract Service (CAS) Registry Number

FS National Stock Number

The National Stock Number (NSN) shall be

transmitted without dashes. IN Buyer's Item Number

LT Lot Number

MF ' Manufacturer

When used, cite the DUNS number ofthe manufacturer in the follomng data element

MG Manufacturer's Part Number

When used a second 235/234 pair must be used citing either code MF or ZB.

MN Model Number

UK U.P.C./EAN Shipping Container Code (1-2-5-5-1)

A 14-digit code that uniquely identifies the manufacturer's shipping unit, including the packaging

indicator and check digit; the first digit is the packaging

indicator, the next two digits are the number system

characters, the next five digits are the manufacturer ID

number, the second five digits are the item code, and the

final digit is the check digit

UP U.P.C. Consumer Package Code (1-5-5-1)

VB Vendor's Engineering Change Level Number

VN Vendor's (Seller's) Item Number

VP Vendor's (Seller's) Part Number

Use to indicate a part number assigned by a contractor other than a manufacturer.

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contrator authorized

to do business with the U.S. government

Use to indicate a manufacturer who can be identified by a CAGE code. Product/Service ID M AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionaiy for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionaiy for acceptable code values.

003050F848R0 15 29 July 1997
848R - Material Safety Data Sheet (Request)

LIN09 234 Product/Service ID X AN 1/40

Identifying number for a product or service LINIO 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of tlie descriptive number used m

Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LINll 234 Product/Service ID X AN 1/40

Identifying number for a product or service LIN12 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN13 234 Product/Service ID X AN 1/40

Identifying number for a product or service LIN14 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN15 234 Product/Service ID X AN 1/40

Identifying number for a product or service LIN16 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN17 234 Product/Service ID X AN 1/40

Identifying number for a product or serx ice LIN18 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN19 234 Product/Service ID X AN 1/40

Identifying number for a product or service LIN20 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN21 234 Product/Service ID X AN 1/40

Identifying number for a product or service LIN22 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN23 234 Product/Service ID X AN 1/40

Identifying number for a product or service LIN24 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN25 234 Product/Service ID X AN 1/40

003050F848R0 16 29 July 1997
848R - Material Safety Data Sheet (Request)

Identifying number for a product or service LIN26 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN27 234 Product/Service ID X AN 1/40

Identifying number for a product or service LIN28 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN29 234 Product/Service ID X AN 1/40

Identifying nimiber for a product or service LIN30 235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. LIN31 234 Product/Service ID X AN 1/40

Identifying number for a product or service

003050F848RO 17 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

PID Product/Item Description

020

LIN Mandatory

Detail Optional

>1

To describe a product or process in coded or free-form format

123

4

123

Notes:

If PID04 is present, then PID03 is required.

At least one of PID04 or PID05 is required.

If PID07 is present, then PID03 is required.

If PID08 is present, then PID03 is required.

Use PID03 to indicate the organization that publishes the code list being referred to. PID04 should be used for industry-specific product description codes. PID08 describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A ""N" indicates it does

not apply. Any other value is indeterminate.

1 If PIDOl = "F", then PID05 is used. If PIDOl = "S", thenPID04 is used. If PIDOl =

"X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Use this segment only if the product applicable to the MSDS cannot be adequately

identified by a code value cited in the LIN segment.

Must Use

Ref. Pes. PIDOl

PID02

Not Used PID03

Not Used PID04

Data

Element

349

750

PID05

559

751

352

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the format of a description F Free-form

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic 08 Product

Use to indicate a complete set or kit. When used,

provide a general description, including the intended

use, oft/te set or liit in PID05.

09 Sub-product

Use to indicate a component ofa kit and provide a

description ofthe component in PID05.

SYN Synonym

Use to indicate another name under which the product

is sold. TRN Trade Name

Use to indicate the brand name under which the

product is sold. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F848R0 18 29 July 1997
848R - Matenal Safety Data Sheet (Request)

Use to Identify, in freeform text, the product applicable to the requested

MSDS.

Not Used PID06 752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Not Used FIDO? 822 Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Not Used PID08 1073 Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003050F848R0 19 29 July 1997
848R - Material Safety Data Sheet (Request)

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

1 SE is the last segment of each transaction set.

Ref. Data

Pes. Element

Must Use SEOl 96

Must Use SE02 329

Data Element Summary

Name Attributes

Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02.

003050F848R0 20 29 July 1997


Technical Publications

Periodical

Journal of Research of the National Institute of Standards and Technology—Reports NIST research and development in those disciplines of the physical and engineering sciences in which the Institute is active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

Monographs—Major contributions to the technical literature on various subjects related to the

Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) devel- oped in cooperation with interested industries, professional organizations, and regulatory bodies. Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

National Standard Reference Data Series—Provides quantitative data on the physical and chemical

properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Institute of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1155 Sixteenth St., NW, Washington, DC

20056.

Building Science Series—Disseminates technical information developed at the Institute on building

materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NISTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FIPS PUB)—Publications in this series

collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended, Public Law 89-306 (79 Stat.

1 127), and as implemented by Executive Order 1 1717 (38 FR 12315, dated May 11, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency Reports (NISTIR)—A special series of interim or final reports on work performed by

NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled

by the sponsor; public distribution is by the National Technical Information Service, Springfield, VA 22161,

in paper copy or microfiche form.
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