Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices 11391 

5 U.S.C. 552a (k)(4), records contained 

within this system that are maintained 

solely for statistical purposes are also 

exempted from 5 U.S.C. 552a (c)(3), (d), 

(e)(1), (e)(4)(G), (H) and (I), and (f). 

Pursuant to 5 U.S.C. 552a (k)(5) and 

(k)(7), certain records contained within 

this system contain confidential source 

information and are exempted from 5 

U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), 

(H) and (I), and (f). Pursuant to 5 U.S.C. 

552a (k)(6), records that contain testing 

or examination material the release of 

which may compromise testing or 

examination procedures are also 

exempted from 5 U.S.C. 552a (c)(3), (d), 

(e)(1), (e)(4)(G), (H) and (I), and (f). See 

USAID Rules published in 22 CFR 

215.13 and 215.14. 

[FR Doc. 2015–04305 Filed 3–2–15; 8:45 am] 

BILLING CODE 6116–02–P 

AGENCY FOR INTERNATIONAL 

DEVELOPMENT 

Privacy Act of 1974; System of 

Records 

AGENCY: United States Agency for 

International Development. 

ACTION: New system of records. 

SUMMARY: Pursuant to the Privacy Act, 

5 U.S.C. 552a, the United States Agency 

for International Development (USAID) 

is issuing public notice for a new system 

of records entitled, ‘‘USAID–34 Personal 

Services Contracts Records’’. This action 

is necessary to meet the requirements of 

the Privacy Act, 5 U.S.C. 522a(e)(4), to 

publish in the Federal Register notice of 

the existence and character of record 

systems maintained by the agency. 

DATES: In accordance with 5 U.S.C. 

522a(e)(4) and (11), the public is given 

a 30-day period in which to comment. 

Therefore, any comments must be 

received on or before April 2, 2015. 

Unless comments are received that 

would require a revision, this new 

system of records will become effective 

on April 2, 2015. 

ADDRESSES: You may submit comments: 

Electronic 

• Federal eRulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions on the Web site for 

submitting comments. 

• Email: privacy@usaid.gov. 

Paper 

• Fax: (703) 666–5670. 

• Mail: Chief Privacy Officer, United 

States Agency for International 

Development, 1300 Pennsylvania 

Avenue NW., Washington, DC 20523. 

FOR FURTHER INFORMATION CONTACT: The 

USAID Privacy Office at United States 

Agency for International Development, 

Bureau for Management, Office of the 

Chief Information Officer, Information 

Assurance Division, 1300 Pennsylvania 

Avenue NW., Washington, DC 20523; or 

via email at privacy@usaid.gov. 

SUPPLEMENTARY INFORMATION: USAID 

has recently conducted a review of 

systems of records notices and has 

determined that a new system of records 

‘‘USAID–34 Personal Services Contracts 

Records’’ is needed to document records 

created during the development, 

operation, and conclusion of personal 

services contracts by USAID. A personal 

services contract creates an employeremployee relationship between USAID 

and the contractor, requires continuous 

monitoring of the contractor by USAID, 

and must be specifically authorized by 

a statute applicable to USAID. The new 

USAID–34 Personal Services Contracts 

Records will read as set forth below. 

Dated: February 5, 2015. 

William Morgan, 

Chief Privacy Officer, United States Agency 

for International Development. 

USAID–34 

SYSTEM NAME: 

Personal Services Contracts Records. 

SYSTEM LOCATION: 

United States Agency for International 

Development (USAID), 1300 

Pennsylvania Avenue NW., Washington, 

DC 20523; Terremark, 50 NE 9th Street, 

Miami, FL 33132; U.S. Department of 

State COOP Beltsville (BIMC), 8101 

Odell Road, Floor/Room—173, 

Beltsville, MD 20705; U.S. Department 

of State, Global Financial Service Center 

(GFSC—DoS), 1969 Dyess Ave., 

Building A, Computer Room 2A228, 

Charleston, SC 29405; and other USAID 

offices in the United States and 

throughout the world that have personal 

services contractor hiring authority. 

CATEGORIES OF INDIVIDUALS IN THE SYSTEM: 

The system encompasses all 

individuals who are personal services 

contractors with USAID. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

This system consists of records 

created or compiled for contract actions 

related to personal services contractors, 

including personal services contractor 

files and contract documents. A 

personal services contractor file 

includes name, Social Security Number, 

address, citizenship, resume, education, 

professional experience, other 

qualifications, Selective Service 

registration data, language proficiencies, 

licenses and certifications, clearance 

level, salary, direct-deposit financial 

information, contract number, position 

title, travel availability, training 

received, assignments, position number, 

applicable medical clearances, and 

performance evaluations. Contract 

documents include applications, salary 

worksheet computations, statements of 

work, qualifications approval 

memoranda, final offer letters, contract, 

performance evaluations, 

correspondence, advanced leave 

requests, training certifications, release 

forms, and out-processing checklists. 

AUTHORITY FOR MAINTENANCE OF SYSTEM OF

RECORDS: 

The system was established and is 

maintained pursuant to the Foreign 

Assistance Act, Public Law 87–165, as 

amended; 48 CFR 37.104, Personal 

services contracts; 48 CFR Ch. 7, App. 

D, Direct USAID Contracts with a U.S. 

Citizen or a U.S. Resident Alien for 

Personal Services Abroad. 

PURPOSE(S): 

The records are collected, used, 

maintained, and disseminated for the 

purposes of documenting personal 

services contracts processing, including 

personal services contracts records, pay 

and benefits determinations and 

processing, determining accountability 

and liability of contract parties, reports 

of contractor actions, and the records 

required in connection with the 

personal services contractor during the 

contract cycle. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

PURPOSES OF SUCH USE: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b), all or a portion of the records 

contained in this system of records may 

be disclosed outside USAID as a routine 

use pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

(1) To the Internal Revenue Service 

and the Social Security Administration 

for the purposes of reporting earnings 

information. 

(2) To a court, magistrate, or other 

administrative body in the course of 

presenting evidence, including 

disclosures to counsel or witnesses in 

the course of civil discovery, litigation, 

or settlement negotiations or in 

connection with criminal proceedings, 

when USAID is a party to the 

proceeding or has a significant interest 

in the proceeding, to the extent that the 

information is determined to be relevant 

and necessary. 

(3) To the Department of Justice or 

other appropriate Federal Government 

agency when the records are arguably 

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11392 Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices 

relevant to a proceeding in a court or 

other tribunal in which USAID or a 

USAID official in his or her official 

capacity is a party or has an interest, or 

when the litigation is likely to affect 

USAID. 

(4) To a Federal Government agency 

or entity that furnished the record or 

information for the purposes of 

permitting that agency or entity to make 

a decision as to access to or correction 

of the record or information. 

(5) In the event of an indication of a 

violation or potential violation of law, 

whether civil, criminal or regulatory in 

nature, and whether arising by statute or 

particular program pursuant thereto, to 

the appropriate agency, whether federal, 

state, local or foreign, charged with the 

responsibility of investigating or 

prosecuting such violation or charged 

with enforcing or implementing the 

statute, or rule, regulation, or order 

issued pursuant thereto. 

(6) To the Department of State and its 

posts abroad for the purposes of 

transmission of information between 

organizational units of the Agency, or 

for the purposes related to the 

responsibilities of the Department of 

State in conducting United States 

foreign policy or protecting United 

States citizens, such as the assignment 

of employees to positions abroad, the 

reporting of accidents abroad, 

evacuation of employees and 

dependents, and for other purposes for 

which officers and employees of the 

Department of State have a need for the 

records in the performance of their 

duties. 

(7) To a foreign government or 

international agency in response to its 

request for information to facilitate the 

conduct of U.S. relations with that 

government or agency through the 

issuance of such documents as visas, 

country clearances, identification cards, 

drivers’ licenses, diplomatic lists, 

licenses to import or export personal 

effects, and other official documents 

and permits routinely required in 

connection with the official service or 

travel abroad of the individual and his 

or her dependents. 

(8) To Federal agencies with which 

USAID has entered into an agreement to 

provide services to assist USAID in 

carrying out its functions under the 

Foreign Assistance Act of 1961, as 

amended. Such disclosures would be for 

the purpose of transmission of 

information between organizational 

units of USAID; of providing to the 

original employing agency information 

concerning the services of its employee 

while under the supervision of USAID, 

including performance evaluations, 

reports of conduct, awards and 

commendations, and information 

normally obtained in the course of 

personnel administration and employee 

supervision; or of providing other 

information directly related to the 

purposes of the inter-agency agreement 

as set forth therein, and necessary and 

relevant to its implementation. 

(9) To appropriate officials and 

employees of a Federal Government 

agency or entity when the information 

is relevant to a decision concerning the 

hiring, appointment, or retention of an 

employee; the assignment, detail or 

deployment of an employee; the 

issuance, renewal, suspension, or 

revocation of a security clearance; the 

execution of a security or suitability 

investigation; the letting of a contract; or 

the issuance of a grant or benefit. 

(10) To the National Archives and 

Records Administration, Information 

Security Oversight Office, Interagency 

Security Classification Appeals Panel, 

for the purposes of adjudicating an 

appeal from a USAID denial of a request 

for mandatory declassification review of 

records, made under the applicable 

executive order(s) governing 

classification. 

(11) To the National Archives and 

Records Administration for the 

purposes of records management 

inspections conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

(12) To appropriate agencies, entities, 

and persons when (1) USAID suspects 

or has confirmed that the security or 

confidentiality of information in the 

system of records has been 

compromised; (2) USAID has 

determined that as a result of the 

suspected or confirmed compromise 

there is a risk of harm to economic or 

property interests, identity theft or 

fraud, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by the 

USAID or another agency, entity, or 

person) that rely upon the compromised 

information; and (3) the disclosure 

made to such agencies, entities, and 

persons is reasonably necessary to assist 

in connection with USAID’s efforts to 

respond to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

(13) To a Federal, State, or local 

agency maintaining civil, criminal, or 

other relevant enforcement information 

or other pertinent information, or to 

private individuals, for the purposes of 

requesting information relevant to a 

USAID decision concerning the hiring, 

retention, or promotion of a personal 

services contractor, the issuance of a 

security clearance, or other decision 

within the purposes of this system of 

records. 

(14) To a prospective employer of a 

current or former USAID personal 

services contractor for the purposes of 

providing the following information to 

prospective employers: Job descriptions, 

dates of contract, and reason for 

termination of contract. 

(15) To appropriate agencies, entities, 

and persons for the purposes of 

confirming the qualifications of an 

applicant for the award of a personal 

services contract. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored on 

paper and/or electronic form; and are 

maintained in locked cabinets and/or 

user-authenticated, password-protected 

systems. 

RETRIEVABILITY: 

Records are retrieved by the name of 

the personal services contractor and the 

contract number. 

SAFEGUARDS: 

Information in this system is 

safeguarded in accordance with 

applicable laws, rules and policies, 

including the agency’s automated 

directive system. In general, records and 

technical equipment are maintained in 

buildings with restricted access. The 

required use of password protection 

identification features and other system 

protection methods also restrict access. 

Paper records and Sensitive But 

Unclassified records are kept in an 

approved security container at the 

USAID Washington headquarters, and at 

the relevant locations where USAID has 

a program. The electronic records are 

stored in the Agency Secure Image and 

Storage Tracking (ASIST) or other 

document management systems, which 

are safeguarded in accordance with 

applicable laws, rules, and policies, 

including USAID’s automated systems 

security and access policies. Access to 

the records is restricted to those 

authorized USAID personnel and 

authorized contractors who have an 

official need to access the records in the 

performance of their official duties. 

RETENTION AND DISPOSAL: 

Records are retained and disposed of 

in accordance with the Federal 

Acquisition Regulations and/or the 

National Archives Records 

Administration’s General Records 

Disposition Schedules, and the agency’s 

approved disposition schedules. 

SYSTEM MANAGER(S) AND ADDRESS: 

USAID Contracting Officers or Heads 

of Contracting Activities, United States 

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Federal Register / Vol. 80, No. 41 / Tuesday, March 3, 2015 / Notices 11393 

Agency for International Development, 

1300 Pennsylvania Avenue NW., 

Washington, DC 20523; and USAID 

Missions throughout the world. 

NOTIFICATION PROCEDURE: 

Same as Record Access Procedures. 

RECORDS ACCESS PROCEDURES: 

Under the Privacy Act, individuals 

may request access to records about 

themselves. If an agency or a person, 

who is not the individual who is the 

subject of the records, requests access to 

records about an individual, the written 

consent of the individual who is the 

subject of the records is required. 

Requesters may submit requests for 

records under the Privacy Act: (1) By 

mail to the USAID FOIA Office, Bureau 

for Management, Office of Management 

Services, Information and Records 

Division, 1300 Pennsylvania Avenue 

NW., Room 2.07C–RRB, Washington, 

DC 20523–2701; (2) via Facsimile to 

202–216–3070; (3) via email to foia@

usaid.gov; (4) on the USAID Web site at 

www.usaid.gov/foia-requests; or (5) in 

person during regular business hours at 

USAID, 1300 Pennsylvania Avenue 

NW., Washington, DC 20523–2701, or at 

USAID overseas missions. 

Requesters using 1 through 4 may 

provide a written statement or may 

complete and submit USAID Form 507– 

1, Freedom of Information/Privacy Act 

Record Request Form, which can be 

obtained: (a) On the USAID Web site at 

www.usaid.gov/foia-requests; (b) by 

email request to foia@usaid.gov; or (c) 

by writing to the USAID FOIA Office, 

Bureau for Management, Office of 

Management Services, Information and 

Records Division, 1300 Pennsylvania 

Avenue NW., Room 2.07C–RRB, 

Washington, DC 20523–2701, and 

provide information that is necessary to 

identify the records, including the 

following: Requester’s full name; 

present mailing address; home 

telephone; work telephone; name of 

subject, if other than requester; 

requester relationship to subject; 

description of type of information or 

specific records; and purpose of 

requesting information. Requesters 

should provide the system of record 

identification name and number, if 

known; and, to facilitate the retrieval of 

records contained in those systems of 

records which are retrieved by Social 

Security Numbers, the Social Security 

Number of the individual to whom the 

record pertains. 

In addition, requesters using 1 

through 4 must include proof of identity 

information by providing copies of two 

(2) source documents that must be 

notarized by a valid (un-expired) notary 

public. Acceptable proof-of-identity 

source documents include: An 

unexpired United States passport; 

Social Security Card (both sides); 

unexpired United States Government 

employee identity card; unexpired 

driver’s license or identification card 

issued by a state or United States 

possession, provided that it contain a 

photograph; certificate of United States 

citizenship; certificate of naturalization; 

card showing permanent residence in 

the United States; United States alien 

registration receipt card with 

photograph; United States military card 

or draft record; or United States military 

dependent’s identification card. 

Requesters using 1 through 4 must 

also provide a signed and notarized 

statement that they are the person 

named in the request; that they 

understand that any falsification of their 

statement is punishable under the 

provision of 18 U.S.C. 1001 by a fine, or 

by imprisonment of not more than five 

years or, if the offense involves 

international or domestic terrorism (as 

defined in section 2331), imprisonment 

of not more than eight years, or both; 

and that requesting or obtaining records 

under false pretenses is punishable 

under the provisions of 5 U.S.C. 

552a(i)(3) as a misdemeanor and by a 

fine of not more than $5,000. 

Requesters using 5 must provide such 

personal identification as is reasonable 

under the circumstances to verify the 

requester’s identity, including the 

following: An unexpired United States 

passport; Social Security Card; 

unexpired United States Government 

employee identity card; unexpired 

driver’s license or identification card 

issued by a state or United States 

possession, provided that it contain a 

photograph; certificate of United States 

citizenship; certificate of naturalization; 

card showing permanent residence in 

the United States; United States alien 

registration receipt card with 

photograph; United States military card 

or draft record; or United States military 

dependent’s identification card. 

CONTESTING RECORDS PROCEDURES: 

Individuals seeking to contest or 

amend records maintained on himself or 

herself must clearly and concisely state 

that information is being contested, and 

the proposed amendment to the 

information sought. Requests to amend 

a record must follow the Record Access 

Procedures above. 

RECORDS SOURCE CATEGORIES: 

These records contain information 

directly from the individuals who are 

the subject of these records; as well as 

from contracting officers and 

contracting officers’ representatives in 

USAID bureaus and missions, and 

Office of Human Resources employees. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Pursuant to 5 U.S.C. 552a(k)(5) and as 

specified in 22 CFR 215.14(a)(5) and 

(c)(5), certain records in this system of 

records are exempt from the following 

provisions of the Privacy Act: 5 U.S.C. 

552a(c)(3); (d); (e)(1); (e)(4)(G); (H); (I); 

and (f). 

[FR Doc. 2015–04307 Filed 3–2–15; 8:45 am] 

BILLING CODE 6116–02–P 

DEPARTMENT OF AGRICULTURE 

Forest Service 

Black Hills National Forest Advisory 

Board 

AGENCY: Forest Service, USDA. 

ACTION: Notice of meeting. 

SUMMARY: The Black Hills National 

Forest Advisory Board (Board) will meet 

in Rapid City, South Dakota. The Board 

is established consistent with the 

Federal Advisory Committee Act of 

1972 (5 U.S.C. App. II), the Forest and 

Rangeland Renewable Resources 

Planning Act of 1974 (16 U.S.C. 1600 et 

seq.), the National Forest Management 

Act of 1976 (16 U.S.C. 1612), and the 

Federal Public Lands Recreation 

Enhancement Act (Pub. L. 108–447). 

Additional information concerning the 

Board, including the meeting summary/ 

minutes, can be found by visiting the 

Board’s Web site at: http://

www.fs.usda.gov/main/blackhills/

workingtogether/advisorycommittees. 

DATES: The meeting will be held 

Wednesday, March 18, 2015 at 1:00 p.m. 

All meetings are subject to 

cancellation. For updated status of 

meeting prior to attendance, please 

contact the person listed under FOR

FURTHER INFORMATION CONTACT. 

ADDRESSES: The meeting will be held at 

the Mystic Ranger District, 8221 South 

Highway 16, Rapid City, South Dakota. 

Written comments may be submitted as 

described under SUPPLEMENTARY

INFORMATION. All comments, including 

names and addresses, when provided, 

are placed in the record and available 

for public inspection and copying. The 

public may inspect comments received 

at the Black Hills National Forest 

Supervisor’s Office. Please call ahead to 

facilitate entry into the building. 

FOR FURTHER INFORMATION CONTACT: 

Scott Jacobson, Committee Coordinator, 

by phone at 605–673–9216, or by email 

at sjjacobson@fs.fed.us. 

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