Federal Register / Vol. 76, No. 12 / Wednesday, January 19, 2011 / Notices 3099 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the NSA/CSS 

compilation of systems of records 

notices apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records in file folders and 

electronic storage media. 

RETRIEVABILITY: 

Records are retrieved by the name of 

the requester or appellant, the number 

assigned to the request or appeal, and in 

some instances may be retrieved by the 

name of the attorney representing the 

requester or appellant. 

SAFEGUARDS: 

Buildings are secured by a series of 

guarded pedestrian gates and 

checkpoints. Access to facilities is 

limited to security-cleared personnel 

and escorted visitors only. Within the 

facilities themselves, access to paper 

and computer printouts are controlled 

by limited-access facilities and lockable 

containers. Access to electronic means 

is limited and controlled by computer 

password protection, as well as other 

access controls placed on specific case 

types. 

RETENTION AND DISPOSAL: 

FOIA AND MDR RECORDS: 

Granted access—destroy 2 years after 

date of Agency reply. Denied access, but 

no appeal by requester—destroy 6 years 

after date of Agency reply. Contested 

records—destroy 6 years after final 

denial by Agency, or 3 years after final 

adjudication by courts, whichever is 

later. 

PRIVACY ACT RECORDS: 

Granted access—destroy 2 years after 

date of Agency reply. Denied access, but 

no appeal by requester—destroy 5 years 

after date of Agency reply. Contested 

records—destroy 4 years after final 

denial by Agency, or 3 years after final 

adjudication by courts, whichever is 

later. 

Records are destroyed by pulping, 

burning, shredding, or erasure or 

destruction of magnet media. 

SYSTEM MANAGER(S) AND ADDRESS: 

Deputy Associate Director, Policy and 

Records, National Security Agency/ 

Central Security Service, 9800 Savage 

Road, Fort George G. Meade, MD 20755– 

6000. 

NOTIFICATION PROCEDURES: 

Individuals seeking to determine 

whether records about themselves is 

contained in this record system should 

address written inquiries to the National 

Security Agency/Central Security 

Service, Freedom of Information Act/ 

Privacy Act Office, 9800 Savage Road, 

Suite 6248, Ft. George G. Meade, MD 

20755–6248. 

Written requests should contain the 

individual’s full name, individual’s full 

name who is the subject of the record 

if different from the requester, current 

address and telephone number. All 

requests must be signed. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the National Security 

Agency/Central Security Service, 

Freedom of Information Act/Privacy Act 

Office, 9800 Savage Road, Suite 6248, 

Ft. George G. Meade, MD 20755–6248. 

Written requests should contain the 

individual’s full name, individual’s full 

name who is the subject of the record 

if different from the requester, current 

address and telephone number. All 

requests must be signed. 

CONTESTING RECORD PROCEDURES: 

The NSA/CSS rules for contesting 

contents and appealing initial agency 

determinations may be obtained by 

written request addressed to the 

National Security Agency/Central 

Security Service, Freedom of 

Information Act (FOIA)/Privacy Act 

Office, 9800 Savage Road, Suite 6248, 

Ft. George G. Meade, MD 20755–6248. 

RECORD SOURCE CATEGORIES: 

Information is collected from the 

individual requesters, agency officials, 

and other Federal agencies that have 

referred requests concerning NSA/CSS 

records, or have consulted with NSA/ 

CSS regarding the handling of particular 

requests. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

During the course of an FOIA/Privacy 

Act and/or MDR action, exempt 

materials from other system of records 

may become part of the case records in 

this system of records. To the extent that 

copies of exempt records from those 

other systems of records are entered into 

these case records, NSA/CSS hereby 

claims the same exemptions for the 

records as claimed in the original 

primary system of records of which they 

are a part. 

An exemption rule for this system has 

been promulgated in accordance with 

requirements of 5 U.S.C. 553(b)(1), (2) 

and (3), (c) and (e) and published in 32 

CFR part 322. For additional 

information contact the system manager. 

[FR Doc. 2011–931 Filed 1–18–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DOD–2011–OS–0006] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to Add a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to add a system of 

records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on 

February 18, 2011 unless comments are 

received which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and/ 

Regulatory Information Number (RIN) 

and title, by any of the following 

methods: 

• Federal Rulemaking Portal: http://

www.regulations.gov Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, Room 3C843, 1160 

Defense Pentagon, Washington, DC 

20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number or Regulatory 

Information Number (RIN) for this 

Federal Register document. The general 

policy for comments and other 

submissions from members of the public 

is to make these submissions available 

for public viewing on the Internet at 

http://www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard at (703) 588–6830, or the 

Chief, OSD/JS Privacy Office, Freedom 

of Information Directorate, Washington 

Headquarters Services, 1155 Defense 

Pentagon, Washington, DC 20301–1155. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the FOR

FURTHER INFORMATION CONTACT address 

above. 

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3100 Federal Register / Vol. 76, No. 12 / Wednesday, January 19, 2011 / Notices 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on January 7, 2011 to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: January 11, 2011. 

Morgan F. Park, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DA&M 01 

SYSTEM NAME: 

Civil Liberties Program Case 

Management System. 

SYSTEM LOCATION: 

Defense Privacy and Civil Liberties 

Office, 1901 S. Bell Street, Suite 920, 

Arlington, VA 22202–4512. 

Records are maintained by offices 

within the Office of the Secretary of 

Defense (OSD) and Joint Staff (JS); for a 

complete list of these offices contact the 

system manager. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who submit allegations of 

civil liberties violations by the DoD, its 

civilian employees, members of the 

Military Services, DoD contractors, or 

others acting under the authority of the 

DoD. Individuals alleged and/or 

identified to be involved in civil 

liberties violations. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

May include full names, home or 

work addresses, home or work 

telephone numbers, e-mail addresses, 

Military Service or DoD component 

involved, and case number. Also 

contains complaints, comments, 

inquiries, investigative notes and 

memoranda, correspondence, 

supporting documents, material, and 

reports relating to the allegation, 

investigation, or redress of alleged civil 

liberties violations. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

10 U.S.C. 113, Secretary of Defense; 

42 U.S.C. 2000ee–1, Privacy and Civil 

Liberties Officers. 

PURPOSE(S): 

To receive, log and track the 

processing of allegations of civil 

liberties violations by the DoD, its 

civilian employees, members of the 

Military Services, DoD contractors, or 

others acting under the authority of the 

DoD and document the review, 

investigation, and redress provided. 

Records may also be used as a 

management tool for statistical analysis, 

tracking, reporting, evaluating program 

effectiveness and conducting research. 

ROUTINE USES OF THESE RECORDS MAINTAINED

IN THE SYSTEM, INCLUDING CATEGORIES OF

USERS AND THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, the 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

To the Office of Management and 

Budget (OMB), the Department of 

Justice (DOJ), or the Office of Special 

Counsel (OSC), to obtain advice 

regarding statutory and other 

requirements related to civil liberties. 

The DoD ‘Blanket Routine Uses’ set 

forth at the beginning of the OSD’s 

compilation of systems of records 

notices also apply to this system. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Paper records and electronic storage 

media. 

RETRIEVABILITY: 

Individuals submitting allegations or 

complaints: by full name, home or work 

address, home or work telephone 

numbers, e-mail addresses, Military 

Service or DoD component involved. 

Individuals alleged and/or identified 

to be involved in civil liberties 

violations: by name and DoD 

component involved. 

SAFEGUARDS: 

Records are stored in secure facilities 

that are locked when not attended. 

Electronic records are passwordprotected and common access card 

(CAC) enabled. All personnel with 

access receive Privacy Act and 

Information Assurance training prior to 

gaining initial access and annually 

thereafter. 

RETENTION AND DISPOSAL: 

Disposition pending (treat records as 

permanent until the National Archives 

and Records Administration has 

approved the retention and disposition 

schedule). 

SYSTEM MANAGER(S) AND ADDRESS: 

Director, Defense Privacy and Civil 

Liberties Office, 1901 S. Bell Street, 

Suite 920, Arlington, VA 22202–4512. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine if 

information about themselves is 

contained in this system should address 

written inquiries to the Director, 

Defense Privacy and Civil Liberties 

Office, 1901 S. Bell Street, Suite 920, 

Arlington, VA 22202–4512. 

For verification purposes, the 

requestor should provide his/her full 

name, home or work address, home or 

work telephone number, e-mail 

addresses, Military Service or DoD 

component involved, and case number. 

RECORD ACCESS PROCEDURE: 

Individuals seeking access to 

information about themselves contained 

in this system should address written 

inquiries to the Office of the Secretary 

of Defense/Joint Staff Freedom of 

Information Act Requester Service 

Center, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Written requests should include full 

names, home or work addresses, home 

or work telephone number, e-mail 

address, Military Service or DoD 

component involved and case number, 

and the name and number of this system 

of records and be signed. 

CONTESTING RECORD PROCEDURE: 

The OSD rules for accessing records, 

for contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual, investigators, and 

civil liberties staff members. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

Records contained in this System of 

Records may be exempted from the 

requirements of subsections (c)(3); 

(d)(1), (2), (3), and (4); (e)(1) and 

(e)(4)(G), (H), and (I); and (f) of the 

Privacy Act pursuant to 5 U.S.C. 

552a(k)(1). Records may be exempted 

from these subsections or, additionally, 

from the requirements of subsections 

(c)(4); (e)(2), (3), and (8) of the Privacy 

Act of 1974 consistent with any 

exemptions claimed under 5 U.S.C. 

552a (j)(2) or (k)(1), (k)(2), or (k)(5) by 

the originator of the record, provided 

the reason for the exemption remains 

valid and necessary. 

An exemption rule for this system has 

been promulgated in accordance with 

the requirements of 5 U.S.C. 553(b)(1), 

(2), and (3), (c) and (e) and is published 

at 32 CFR part 311. 

[FR Doc. 2011–962 Filed 1–18–11; 8:45 am] 

BILLING CODE 5001–06–P 

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