NAT'L INST. OF STAND & TECH R.I.C.

AlllDS MfltTME

f. HIST

NIST Special Publication 881-76

Nisr

QC

100

.U57

NO. 881 -76

1998

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 846A

Inventory Inquiry/Advice

(Asset Reclassification)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

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'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-76

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003060 Transaction Set 846A

Inventory Inquiry/Advice

(Asset Reclassification)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

August 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are

defined by functional-area experts who create and select options from standard EDI Transaction Sets to

yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-76

Natl. Inst. Stand. Technol. Spec. Publ. 881-76, 29 pages (Aug. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998
846 Inventory Inquiry/Advice

Functional Group ID=113

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Inventory

Inquiry/Advice Transaction Set (846) for use within the context of an Electronic Data Interchange (EDI)

environment. The transaction set can be used in the following ways: (1) for a seller of goods and services to provide

inventory information to a prospective purchaser, with no obligation to the purchaser to acquire these goods or

services; (2) for a representative of a seller of goods and services to supply inventory information to that seller; (3)

for one location to supply another location with inventory information; and (4) for an inquiry as to the availability of

inventory with no obligation on the seller of goods and services to reserve that inventory.

Notes:

1. Owners use this transaction set to request that distribution depot(s)/storage activities reclassify inventory items,

to inquire about the status ofpreviously submitted reclassification requests, and to reply to distribution

depot/storage activity extension requests. Distribution depot(s)/Storage activities use this transaction set to request reclassification extensions and deny reclassification requests.

2. Use a single occurrence ofthis transaction set to exchange transactions between a single owner and a single or multiple distribution depots/storage activities, or between a single distribution depot/storage activity and a

single or multiple owners. Use one occurrence ofthis transaction set to transmit a single or multiple

transactions.

Heading:

Pos. Seg. Req. Loop Notes and

No. ID Name Des. Max.Use Repeat Comments

Must Use 010 ST Transaction Set Header M 1

Must Use 020 BIA Beginning Segment for Inventory M 1 Inquiry/Advice

Not Used 040 CUR Currency 0 1

Not Used 050 DTM Date/Time Reference 0 10

Not Used 060 REF Reference Identification 0 12

Not Used 070 PER Administrative Communications Contact 0 3

Not Used 075 MEA Measurements 0 20

LOOP ID -Nl 5

Must Use 080 Nl Name 0 1

Not Used 090 N2 Additional Name Information 0 2

Not Used 100 N3 Address Information 0 2

Not Used 110 N4 Geographic Location 0 1

Not Used 120 REF Reference Identification 0 12 Not Used 130 PER Administrative Communications Contact 0 3

LOOP ID - LM 10 Not Used 140 LM Code Source Information 0 1 Not Used 150 LQ Industry Code M 100

Detail:

Pos. Seg. Req. Loop Notes and

003060F846A0 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

INC. IV Name IVIdx.Usc LOOP ID -LIN

Must Use 010 LIN Item Identification M 1

Not Used 030 PID Product/Item Description O 200

Not Used 040 MEA Measurements o 40

Not Used 050 PKG Marking, Packaging, Loading 0 25

100 DTM OateATime Reference 0 10

Not Used 110 CTP Pricing Information 0 25

Not Used 120 CUR Currency 0 1

Not Used 130 SAC Service, Promotion, Allowance, or Charge 0 25

Information 140 REF Reference Identification 0 >1

Not Used 150 PER Administrative Communications Contact 0 3

Not Used 220 SDQ Destination Quantity 0 500

Not Used 230 MAN Marks and Numbers 0 1

Not Used 235 UIT Unit Detail 0 5

240 CS Contract Summary 0 1

Nnt I ked 250 DD DemjinH Optail 0 >1

Not Used 255 G53 Maintenance Type 0 1

Not Used 256 PCT Percent Amounts 0 >1

Not Used 257 LDT Lead Time 0 12

Repeat Comments

10000

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

260

270

280

290

300

310

312

314

320

330

340

350

355

360

370

LM

LQ

SLN

PID MEA

PKG

MAN

MEA

QTY

UIT

MEA

LDT

DTM

SCH

MEA

LOOP ID -LM

Code Source Information

Industry Code

O

M

LOOP ID - SLN

Subline Item Detail

Product/Item Description

Measurements

Marking, Packaging, Loading

O

O

O

O

LOOP ID -MAN

Marks and Numbers

Measurements

O

o

LOOP ID -QTY

Quantity

Unit Detail

Measurements

Lead Time

Date/Time Reference

O

O

O

O

o

1

100

1

200

40

25

1

40

1

12

25

12

10

Line Item Schedule

Measurements

O

O

1

25

10

1000

100

99

LOOP ID - SCH 25

LOOP ID -LM >1

375 LM Code Source Information 0 1

376 LQ Industry Code M 100

380 LS Loop Header 0 1 LOOP ID -REF >1

390 REF Reference Identification 1 nl

400 DTM Date/Time Reference 0 >1

003060F846A0 2 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

410 Nl

Not Used 420 LM

Not Used 430 LQ

440 LE

Must Use 450 Nl

Not Used 460 N2

Not Used 470 N3

INOl UljCU dsn

Not Used 490 REF

Not Used 500

Summary:

Not Used

Pos. No. 010Seg. IDCTT

Must Use 020 SE

Name 0 1 LOOP ID - LM 10

Code Source Information 0 1

Industry Code M 100

Loop Trailer O

LOOP ID -Nl

Name 0 1

Additional Name Information L

Address Information 0 2

Geographic Location 0 1

Reference Identification 0 12

Administrative Communications Contact 0 3

Req.

Name Des. Max.Use

Transaction Totals 0 1

Transaction Set Trailer M 1

200

Loop

Repeat

Notes and

Comments

n2

Transaction Set Notes

1. The REF loop conveys serial number, lot number, and inventory data.

2. Number of line items (CTTO 1 ) is the accumulation of number of LIN segments. If used, hash total (CTT02) is the sum of the values of the quantities (QTY02) of each QTY segment.

003060F846A0 3 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ST Transaction Set Header

010

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the

interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Must Use

Must Use

Ref.

Pes.

STOl

ST02

Data

Element

143

329

Name Attributes

Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set

846 X12.28 Inventory Inquiry/Advice

Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set A unique number assigned by the originator of the transaction set, or the

originatoir^applK^

003060F846A0 4 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

BIA

020

Beginning Segment for Inventory Inquiry/Advice

Heading

Mandatory

1To indicate the beginning of an Inventory Inquiry/Advice Transaction Set

1 BIA03 identifies the number of the inquiry/advice that is transferred.

2 BIA04 identifies the date of the inquiry/advice that is transferred.

3 BIA05 identifies the time of the inquuy/advice that is transferred.

Must Use

Ref.

Pes.

BIAOl

Must Use BIA02

Must Use BIA03

Must Use BIA04

BIA05

Data

Element

353

755

127

373

337

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

77 Simulation Exercise

Use to identify a simulated mobilization exercise

transaction set Activities initiating simulated

mobilization exercises must ensure complete

coordination with all activities involved. All

transaction set recipients must use extreme caution to ensure that individual transactions do not process as

action documents which affect accountable records.

Report Type Code M ID 2/2

Code indicating the title or contents of a docimient, report or supporting item

AR Asset Reclassification Extention Request

Distribution depots usefor asset reclassification

extension request transactions.

AX Asset Reclassification Extention Response

Owners usefor asset reclassification extension

response transactions.

TD Asset Reclassification Response

Distribution depots usefor reclassification denial

transactions.

TE Asset Reclassification Request

Owners usefor reclassification request and

reclassification inquiry transactions.

Reference Identification M AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Use Code "Z"for this data element to satisfy mandatory XI2 syntax

requirements.

Date M DT 6/6

Date (YYMMDD)

This date is the date oftransaction set preparation and corresponds to the

Universal Time Coordinate (UTC).

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

003060F846A0 5 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

1. Express the originating activity's time oftransaction setpreparation ii UTat

2. Ej^ress time^in qfqur-ppsUipn (HHMA^format

Not Used BIA06 306 Action Code O ID 1/2

Code indicating type of action

003060F846A0 6 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

080

Nl Optional (Must Use)

Heading

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N103 or N 104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

Must use this l/Nl/080 loop to identify the organization originating the transaction

set.

Must Use

Ref.

Pes.

NIDI

Not Used N102

N103

Must Use N104

Not Used N105

Must Use N106

Data

Element

98

93

66

67

706

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use only one ofcodes SB or Z4.

SB Storage Area

Use to identify a depot or storage activity.

7A Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage functions

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

FR Message From

Must use in conjunction with the appropriate

l/NlOl/080 code to indicate the organization cited in

N104 is originating the transaction set

003060F846A0 7 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LIN Item Identification

010

LIN Mandatory

Detail

Mandatory

1To specify basic item identification data

12

3

4

5

6

7

8

9

10

11

12

13

14

1 LINOl is the line item identification

1 See the Data Dictionary for a complete list of IDs. 2 LIN02 through LIN3 1 provide for fifteen different product/service IDs for each item.

For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.

Must use the 2/LIN/OlO loop to identify the type oftransaction, material, transaction

number, and inventory information associated with the reclassification transaction.

It either T TKTA A L1N04 or LIN05 is present. then the other is required.

If either LIN06 or LINO? is present. then the other is required.

it either T TXTrtO or

T TXTnn LlJNUy is present, then the other is required.

If either LINIO or LINll is present, then the other is required.

If either LIN12 or LIN13 is present. then the other is required.

If either LIN14 or LIN15 is present. then the other is required.

If either LIN16 or LfNl? is present. then the other is required.

If either LIN18 or LIN19 is present, then the other is required.

If either LIN20 or LIN21 is present, then the other is required.

If either LrN22 or LIN23 is present. then the other is required.

If either LIN24 or LIN25 is present, then the other is required.

If either LIN26 or LIN27 is present. then the other is required.

If either LIN28 or LIN29 is present. then the other is required.

If either LIN30 or LIN31 is present. then the other is required.

Ref.

Pes.

LINOl

Data

Element

350

Data Element Summary

Name Attributes

Assigned Identification O AN 1/20

Alphanumeric characters assigned for differentiation within a transaction set Must use with asset reclassification request transactions (1/BIA/020/BIA02

code TE) to differentiate between a request and an inquiry; must use with

asset reclassification extension (1/BIA/020/BIA02 codeAR, AX, or TD)

response transactions only when disapproving an extension request;

otherwise do not use. Cite one ofthefollowing codes:

1 - Owner asset reclassification request

2 - Owner asset reclassification inquiry

3 - Disapprovalfor asset reclassification extension request

Must Use LIN02 235 Product/Service ID Qualifier M ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Use only one ofcodes Al, A2, A4, FB, FS, MG, or YP to identify the

Reclassification item. Must use National Stock Number (NSN) when known.

Al

A2

A4

Plant Equipment Number

Item identifier is a plant equipment number

Use to identify plant equipment

Department of Defense Identification Code (DoDIC)

Qualifies a code that uniquely identifies a type of

explosive or ammunition

Use to identify ammunition items.

Subsistence Identification Number

Item identifier is a brand-name resale subsistence item

003060F846A0 8 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Must Use LIN03

LIN04

LINOS

Not Used LIN06

Not Used LIN07

Not Used LINOS

Not Used LIN09

Not Used LINIO

Not Used LINll

Not Used LIN12

Not Used LIN13

Not Used LINN

Not Used LIN15

Not Used LIN16

Not Used LIN17

Not Used LIN18

Use to identify subsistence items.

FB Form Number

Use to identify Miifarm'&&(^l^^

FS National Stock Number

Must use the NSN when known.

MG Manufacturer's Part Number

Use to identify nonstandard material

YP Publication Number

Use to identify the publication stock number.

234 Product/Service ID M AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

ZB Commercial and Government Entity (CAGE) Code

A code that identifies a commercial contractor

authorized to do business with the U.S. government

Use with LIN02 code MG to uniquely identify a

manufacturer's part number.

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

234 Product/Service ID X AN 1/40

Identifying number for a product or service

235 Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

003060F846A0 9 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Not Used LIN19 234

Not Used LIN20 235

Not Used LIN21 234

Not Used LIN22 235

Not Used LIN23 234

Not Used LIN24 235

Not Used LIN25 234

Not Used LIN26 235

Not Used LIN27 234

Not Used LIN28 235

Not Used LIN29 234

Not Used LIN30 235

Not Used LIN31 234

Product/Service ID X

Identifying number for a product or service

Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service

Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service

Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service

Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service

Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used in

Product/Service ID (234)

Product/Service ID X

Identifying number for a product or service

Product/Service ID Qualifier X

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Product/Service ID

Identifying number for a product or service

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

AN 1/40

ID 2/2

X AN 1/40

003060F846A0 10 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment: DTM Date/Time Reference

Position: 100

Loop: LIN Mandatory

Level: Detail

Usage: Optional

Max Use: 10

Purpose: To specify pertinent dates and times

Syntax Notes: 1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Semantic Notes:

Comments:

Notes: Use multiple repetitions to identify dates associated with the transaction.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use DTMOl 374 Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Vse two occurrences ofcode 036, as needed,for the reclassification request

transaction only. Thefirst occurrence identifies the current categorization

associated with the suspended or suspected material The second occurrence

identifies the categorization to which the suspended or suspected material

should be reclassified

036 Expiration

Date coverage expires

Use to identify the expiration datefor subsistence

items. , 097 Transaction Creation

Use to identify the date the transaction was prepared.

106 Required By

Use only in reclassification request transactions to identify the date by which reclassification action must

be completed

171 Revision

Use only in extension request transactions to identify

the date by which the reclassification action can be

508 Extended

The extended date for a performance requirement

Use only in extension response transactions to identify

the approved revision to the date by which the

reclassification action must be completed.

510 Date Packed

For subsistence items usefor reclassification request

transactions to identify the date packedfor the

reported material

Must Use DTMOl 373 Date X DT6/6

Date (YYMMDD)

Not Used DTM03 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Not Used DTM04 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

003060F846A0 11 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

DTM05 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

Not Used DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Not Used DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003060F846A0 12 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

REF Reference Identification

140

LIN Mandatory

Detail

Optional

>1

To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Data Element Summary

Ref. Data

Pes. Element Name Attributes

Must Use REFOl 128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

C7 Contract Line Item Number

Use a second occurrence ofcode C7, as needed, for

the reclassification request only. Thefirst occurrence

in 2/CS04/240 identifies the current categorization

associated with the suspended or suspected material

The second occurrence identifies the categorization as needed to identify the Contract Line Item Number

(CLIN), or the CLIN including the Subcontract Line

Item Number (SUBCLIN) to which the suspended or

suspected material should be reclassified.

F8 Original Reference Number

Use in reclassification request transactions to identify

the transaction numberpreviously assigned to the

receiptfor which reclassification is requested. For

suspended receipts, cite the transaction number ofthe

material receipt. For suspended material previously

transferred to a suspended condition as a result of an

inventory adjustment, cite the transaction number of

the adjustment.

PH Priority Rating

Usefor reclassification request transactions to identify

the urgency associated with the reclassification action.

Cite one ofthefollowing codes in REF02:

1-High priority

2-Normalpriority

3-Low priority

SI Shipper's Identifying Number for Shipment (SID)

A unique number (to the shipper) assigned by the

shipper to identify the shipment

Usefor reclassification request transactions only to identify the vendor assigned shipment number (e.g., to distinguish between multiple shipmentsfor a single

CLIN) for a previously reportedprocurement receipt

that has been suspended, if applicable.

TN Transaction Reference Number

For suspected items in a non-suspended condition, cite

the Inventory Control Point (ICP) assigned

003060F846A0 13 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Must Use REF02

Not Used REF03

REF04

Must Use C04001

Must Use C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

pansaction number controlling the reclassification

faction. 127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

C040 Reference Identifier O

To identify one or more reference numbers or identification numbers as

specified by the Reference Qualifier

128 Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

W8 Suffix

Differentiates between partial actions taken on the

original transaction

Wse in reclassification request transactions to identify

the suffix code assigned to the original reference

number (Code F8) cited in REFOl.

127 Reference Identification M AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

127 Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

128 Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

127 Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as

specified by the Reference Identification Qualifier

003060F846A0 14 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

CS

Comments:

Notes:

Contract Summary

240

LIN Mandatory

Detail

Optional

1To provide information about a contract

1 If either CS04 or CS05 is present, then the other is required.

1 CS09 is the permissible overage as a percentage of the total contract line item

number (CLfN) quantity.

2 CSIO is the permissible shortage as a percentage of the total contract line item

number (CLIN) quantity.

3 CSl 1 is the permissible overage dollar value specified by the contract above which

discrepancy action is taken.

4 CS14 is the Unit of Measure stipulated in the contract. 5 CSl 5 is the contract line item number (CLFN) unit price specified in the contract. 6 CSl 7 conveys the Critical Application Indicator. A "Y" indicates that a Critical

Application Indicator is specified in the contract; an "N" indicates that no Critical

Application Indicator is specified in the contract. 7 CSl 8 conveys the Special Requirements Indicator. A "Y" indicates that a Special

Requirements Indicator (requiring special testing and or evaluation) is specified in

the contract; an "N" indicates that no Special Requirements Indicator is specified in

the contract.

1 CS04 may be used to identify the Contract Line Item Number (CLIN) or Extended

(or Exhibit) Line Item Number (ELIN).

2 CS07 and CSl 3 can be used to indicate two different types of special services

required.

Use to identify contract information associated with the reclassification.

Must Use

Ref.

Pes.

CSOl

Not Used CS02

CS03

CS04

Data

Element

367

327

328

128

Attributes

O AN 1/30

Data Element Summary

Name

Contract Number

Contract number

Use onlyfor reclassification request transactions to identify the contract

numberpreviously assigned to the procurement receiptfor which

classification is requested. For suspendedprocurement receipts, cite the

contract number ofthe material receipt. For materialpreviously transferred

to a suspended condition as a result ofan inventory adjustment, cite the

adjustment contract number. For suspect assets in a non-suspended

condition, cite the applicable contractmmber.

Change Order Sequence Number O AN 1/8

Number assigned by the orderer identifying a specific change or revision to a

previously transmitted transaction set Release Number O AN 1/30

Number identifying a release against a Purchase Order previously placed by

the parties involved in the transaction

Use as needed to identify the call number or order number, or the call or

order number including the respective call or order modification, associated

with the contract number, if applicable.

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

83 Extended (or Exhibit) Line Item Number (ELIN)

Identifies specific line items to be delivered for a

contract Use to identify the Exhibit Line Item Number (EUN),

003060F846A0 15 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

CS05 127

Not Used CS06 324

Not Used CS07 560

Not Used CS08 433

Not Used CS09 954

Not Used CSIO 954

Not Used CSll 782

Not Used CS12 336

Not Used CS13 560

Not Used CS14 355

Not Used CS15 212

Not Used CS16 336

Not Used CS17 1073

Not Used CS18 1073

or the ELIN including the (Subcontract Exhibit Line

Item Number) SUBELIN, as appropriate.

C7 Contract Line Item Number

Vse as needed to identify the CLIN, or the CLIN

including the SUBCLIN, associated with the contract

number, ifapplicable.

Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Purchase Order Number O AN 1/22

Identifying number for Purchase Order assigned by the orderer/purchaser

Special Services Code O ID 2/10

Code identifying the special service

F.O.B. Point Code O ID 2/2

Code identifying fype of F.O.B. point

Percent O R 1/10

Percentage expressed as a decimal

Percent O R 1/10

Percentage expressed as a decimal

Monetary Amount O R 1/15

Monetary amount

Terms Type Code O ID 2/2

Code identifying type of payment terms

Special Services Code O ID 2/10

Code identifying the special service

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Terms Type Code O ID 2/2

Code identifying type of payment terms

Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

Yes/No Condition or Response Code O ID 1/1

Code indicating a Yes or No condition or response

003060F846A0 16 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Ref.

Pes.

Must Use QTYOl

Must Use QTY02

QTY Quantity

320

QTY Optional

Detail

Optional

1To specify quantity information

Use multiple iterations ofthe 2/QTY/320 loop to stratify quantity on hand by material

classification. Use only in material reclassification requests.

Data

Element

673

380

Not Used QTY03 COOl

Not Used COOlOl 355

Not Used C00102 1018

Not Used C00103 649

Not Used C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Not Used C00109 649

Not Used COOl 10 355

Not Used COOl 11 1018

Data Element Summary

Name Attributes

Quantity Qualifier M ID 2/2

Code specifying the type of quantity

QH Quantity on Hold

Product which cannot be shipped at the present time for

any reason, exclusive of damaged quantity

Use onlyfor reclassification request transactions to

'

identify the quantityfor which reclassification is requested $

Quantity M R 1/15

Numeric value of quantity

Express as a whole number with no decimals.

Composite Unit of Measure O

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in

which a measurement has been taken

Exponent O R 1/15

003060F846A0 17 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Not Used C00112 649

Not Used C00113 355

Not Used C00114 1018

Not Used C00115 649

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

003060F846A0 18 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LM Code Source Information

375

LM Optional

Detail

Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Use the 2/LM/37S loop to identify coded information maintained in department or agency documentation.

Ref.

Pes.

Must Use LMOl

Not Used LM02

Data

Element

559

822

Data Element Summary

Name

Agency Qualifier Code

Code identifying the agency assigning the code values

DF Department of Defense (DoD)

Source Subqualifier

Attributes

M ID 2/2

O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003060F846A0 19 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Must Use

Ref.

Pes.

LQOl

Must Use LQ02

Industry Code

376

LM Optional

Detail

Mandatory

100

Code to transmit standard industry codes

1 If LQOl is present, then LQ02 is required.

Use this segment to identify codes, as appropriate, consistent with management

information requirements.

Data

Element

1270

1271

Data Element Summary

Name

Code List Qualifier Code

Code identifying a specific industry code list

ff. Use a single occurrence ofcode 84for reclassification requests.

Attributes

O ID 1/3

2. Use two occurrences ofcodes 83, 87, and either 99 orAl (but not both) as neededfor reclassification requests. Thefirst occurrence identifies the

current classification associated with suspended or suspected material. The

second occurrence ofeach code identifies the classification to which the

suspended or suspected material should be reclassified.

83 Supply Condition Code

Classifies material by readiness for issue and use, describes actions underway to change the status of

material, or identifies material as excess or not

serviceable

Wse to identify the supply condition ofthe material

84 Management Code

Supplemental information not covered by the

transaction coding structure 'Use to identify supplemental management information

associated with processing the transaction.

87 Subsistence Type of Pack Code

A certain level of protection from the packing or outside

shipping container for perishable and nonperishable

subsistence items

Use subsistence items to identify subsistence type of

pack information.

99 Purpose Code

Codes that inform the material owner why an inventory

balance is being reserved

Al Ownership Code

Items included in the inventory records of an

organization that is not the owner of the items

Industry Code X AN 1/30

Code indicating a code from a specific industry code list

003060F846A0 20 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LS Loop Header

380

QTY Optional

Detail

Optional

1To indicate that the next segment begins a loop

1 One loop may be nested contained within another loop, provided the inner nested

loop terminates before the outer loop. When specified by the standard setting body as mandatory, this segment in combination with "LE", must be used. It is not to be used

if not specifically set forth for use. The loop identifier in the loop header and trailer must be identical. The value for the identifier is the loop ID of the required loop

segment. The loop ID number is given on the transaction set diagram in the

appropriate ASC X12 version/release.

1 See Figures Appendix for an explanation of the use of the LS and LE segments.

Use in each 2/QTY/320 loopfor reclassification request transactions, to prevent a

syntax error in the use ofthe 2/REF/390 loop.

Must Use

Ref.

Pes.

LSOl

Data

Element

447

Data Element Summary

Name Attributes

Loop Identifier Code M AN 1/4

The loop ID number given on the transaction set diagram is the value for this

data element in segments LS and LE

Cite REFto indicate the 2/REF/390 loop.

003060F846A0 21 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

REF Reference Identiflcation

390

REF Optional

Detail

Optional

1To specify identifying information

1 At least one of REF02 or REF03 is required.

2 If either C04003 or C04004 is present, then the other is required.

3 If either C04005 or C04006 is present, then the other is required.

1 REF04 contains data relating to the value cited in REF02.

Use the 2/REF/390 loopfor reclassification request transactions to provide unique

item tracking (UIT) information.

Ref.

Pes.

Must Use REFOl

Data

Element

128

Must Use REF02

Not Used REF03

Not Used REF04

Not Used C04001

Not Used C04002

Not Used C04003

Not Used C04004

Not Used C04005

Not Used C04006

127

352

C040

128

127

128

127

128

127

Data Element Summary

Name Attributes

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

BT Batch Number

'Vse to identify the manufacturer's batch number or

other number identifying the production run. LT Lot Number

Use to identify the lot number.

SE Serial Number

ijse to identify the Unique Item Identifier (UII).

Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Description X AN 1/80

A free-form description to clarify the related data elements and their content

Reference Identifier O

To identify one or more reference numbers or identification numbers as

specified by the Reference Qualifier

Reference Identification Qualifier M ID 2/3

Code qualifying the Reference Identification

Reference Identification M AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defmed for a particular Transaction Set or as specified by the Reference Identification Qualifier

Reference Identification Qualifier X ID 2/3

Code qualifying the Reference Identification

Reference Identification X AN 1/30

Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

003060F846A0 22 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

DTM Date/Time Reference

400

REF Optional

Detail

Optional

>1

To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required.

2 If either DTM06 or DTM07 is present, then the other is required.

Use multiple repetitions as needed to identify dates related to the JJlf.

Ref.

Pes.

Must Use DTMOl

Must Use DTM02

Not Used DTM03

Not Used DTM04

DTM05

Not Used DTM06

Not Used DTM07

Data

Element

374

Data Element Summary

Name

Date/Time Qualifler

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

094 Manufacture

Use to identify the date ofmanufacture ofthe material \ identified. \

511 Shelf Life Expiration

Use to identify the shelflife expiration date. | 373 Date X DT 6/6

Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

1250 Date Time Period Format Qualifier X ID 2/3

Code indicatmg the date format, time format, or date and time format

1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003060F846A0 23 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

410

REF Optional

Detail

Optional

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N1 04 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

Use to identify the manufacturer ofthe UIT item.

Data Element Summary

Must Use

Ref.

Pes.

NlOl

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Not Used N106

Data

Element

98

93

66

67

706

98

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

MF Manufacturer of Goods

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

33 Commercial and Government Entity (CAGE)

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003060F846A0 24 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

LE Loop Trailer

440

QTY Optional

Detail

Optional

1To indicate that the loop immediately preceding this segment is complete

1 One loop may be nested contained within another loop, provided the inner nested

loop terminates before the other loop. When specified by the standards setting body

as mandatory, this segment in combination with "LS", must be used. It is not to be

used if not specifically set forth for use. The loop identifier in the loop header and

trailer must be identical. The value for the identifier is the loop ID of the required

loop beginning segment. The loop ID number is given on the transaction set diagram

in the appropriate ASC X12 version/release.

1 See Figures Appendix for an explanation of the use of the LE and LS i Use in each 2/Q.TY/320 loop to terminate any 2/REF/S9e hop iterations.

Must Use

Ref.

Des.

LEOl

Data

Element

447

Data Element Summary

Name Attributes

Loop Identifier Code M AN 1/4

The loop ID number given on the transaction set diagram is the value for this

data element in segments LS and LE

Repeat the content of2/IJS/380,

003060F846A0

I

I 25 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Notes:

Nl Name

450

Nl Optional (Must Use)

Detail

Optional (Must Use)

1To identify a party by type of organization, name, and code

1 At least one of N1 02 or N1 03 is required.

2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party.

2 N1 05 and N1 06 further define the type of entity in N1 0 1

Must use this 2/N1/450 loop to identify the organization to receive the transaction.

Must Use

Ref.

Pes.

NlOl

Not Used N102

Must Use N103

Must Use N104

Not Used N105

Must Use N1G6

Data

Element

98

93

66

67

706

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Use only one ofcodes SB or Z4.

SB Storage Area

Use to identify a depot or storage activity. \ TA Owning Inventory Control Point

An inventory control organization responsible for

management of a particular item

Name X AN 1/35

Free-form name

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification

Code (67)

1 D-U-N-S Number, Dun & Bradstreet

9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

M4 Department of Defense Routing Identifier Code (RIC)

An integral and predetermined participant in an

established logistical system performing general logistic

control, distribution, and storage fiinctions

Identification Code X AN 2/20

Code identifying a party or other code

Entity Relationship Code O ID 2/2

Code describing entity relationship

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

TO Message To

Must use with the appropriate 2/N101/450 code to indicate the organization cited in N104 is receiving the

transaction.

003060F846A0 26 13 April 1998
846A - Inventory Inquiry/Advice (Asset Reclassification)

Segment:

Position:

Loop:

Level:

Usage:

Max Use:

Purpose:

Syntax Notes:

Semantic Notes:

Comments:

Ref.

Pes.

Must Use SEOl

Must Use SEOl

Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments)

1 SE is the last segment of each transaction set.

Data Element Summary

Data

Element Name Attributes

96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Cite the same number as the one cited in ST02,

003060F846A0 27 13 April 1998


>
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