AlllDS 3SM^m PUBLICATIONS

NIST Special Publication 881-41

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Nisr

QC

100

U57

0.881-41

998

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 843

Response to Request for Quotation

(Revision 1)

Implementation Convention

U.S. DEPARTMENT OF COMMERCE

Technology Administration

National Institute of

Standards and Technology
rhe National Institute of Standards and Technology was established in 1988 by Congress to "assist industry in the development of technology . . . needed to improve product quality, to modernize manufacturing processes,

to ensure product reliability . . . and to facilitate rapid commercialization ... of products based on new scientific discoveries." NIST, originally founded as the National Bureau of Standards in 1901, works to strengthen U.S. industry's

competitiveness; advance science and engineering; and improve public health, safety, and the environment. One

of the agency's basic functions is to develop, maintain, and retain custody of the national standards of measurement, and provide the means and methods for comparing standards used in science, engineering,

manufacturing, commerce, industry, and education with the standards adopted or recognized by the Federal Government.

As an agency of the U.S. Commerce Department's Technology Administration, NIST conducts basic and

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advanced technologies. NIST's research facilities are located at Gaithersburg, MD 20899, and at Boulder, CO 80303.

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'At Boulder, CO 80303. ^Some elements at Boulder, CO.
NIST Special Publication 881-41

Federal Implementation Guideline

for Electronic Data Interchange

ASC X12 003050 Transaction Set 843

Response to Request for Quotation

(Revision 1)

Implementation Convention

Electronic Commerce Acquisition Program Management Office

Standard Management Committee - Secretariat

National Institute of Standards and Technology

Gaithersburg, MD 20899-0001

Editor: Dr. Jean-Philippe Favreau

January 1998

U.S. DEPARTMENT OF COMMERCE

William M. Daley, Secretary

Technology Administration

Gary R. Bachula, Acting Under Secretary for Technology

National Institute of Standards and Technology

Raymond G. Kammer, Director
Reports on Information Technology

The National Institute of Standards and Technology (NIST)'s Information Technology Laboratory (ITL)

develops standards and guidelines, provides technical assistance, and conducts research for computers

and resources. As part of the overall federal effort to establish a single face to industry for conducting

electronic commerce, ITL has been designated as the organization responsible for coordinating the

development of Federal Implementation Conventions (ICs) for Electronic Data Interchange (EDI). ICs are defined by functional-area experts who create and select options from standard EDI Transaction Sets to yield the implementations to be used for practical EDI. These ICs are made available to federal agencies

and industry by electronic means and this Special Publication Series.

National Institute of Standards and Technology Special Publication 881-41

Natl. Inst. Stand. Technol. Spec. Publ. 881-41, 106 pages (Jan. 1998)

CODEN: NSPUE2

U.S. GOVERNMENT PRINTING OFFICE

WASHINGTON: 1998

For sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402
843 Response to Request for Quotation

Functional Group ID=RR

Introduction:

This Draft Standard for Trial Use contains the format and establishes the data contents of the Response to Request

for Quotation Transaction Set (843) for use within the context of an Electronic Data Interchange (EDI) environment.

The transaction set can be used to provide potential buyers with price, delivery schedule, and other terms from

potential sellers of goods and services, in response to a request for such information.

Heading:

Pos. Seg. Req.

No. ID Name Pes. Max.Use

Must Use 010 ST Transaction Set Header M 1 Must Use 020 BQR Beginning Segment for Response to Request M 1 for Quotation Not Used 030 NTE Note/Special Instruction F 100 040 CUR Currency 0 1 050 REF Reference Numbers 0 >1 Not Used 060 PER Administrative Communications Contact 0 3 Not Used 070 TAX Tax Reference 0 3 080 FOB FOR RplatpH In^tnirtion's o >1 Not Used 090 CTP Pricing Information o >1

095 PAM Period Amount 0 10 Not Used 110 CSH Header Sale Condition 0 25

120 SAC Service, Promotion, Allowance, or Charge 0 25

Information 130 ITD Terms of Sale/Deferred Terms of Sale 0 5

140 DIS Discount Detail 0 20

150 DTM Date/Time Reference 0 10

160 LDT Lead Time 0 12 Not Used 180 LIN Item Identification 0 5 Not Used 190 PID Product/Item Description 0 200

200 MEA Measurements 0 40

210 PWK Paperwork 0 25

220 PKG Marking, Packaging, Loading 0 25 Not Used 230 TDl Carrier Details (Quantity and Weight) 0 2

240 TD5 Carrier Details (Routing Sequence/Transit 0 12 Time) Not Used 250 TD3 Carrier Details (Equipment) 0 12 260 TD4 Carrier Details (Special Handling, or 0 5 Hazardous Materials, or Both) Not Used 270 MAN Marks and Numbers 0 10 Not Used 280 CTB Restrictions/ Conditions 0 5 Not Used 285 CPR Commodity Price Reference 0 2 LOOP1D-N9

290 N9 Reference Number 0 1 300 MSG Message Text 0 1000

Loop

Repeat

Notes and Comments

310 Nl

LOOP ID -Nl Name

nl

1000

10000

003050F843 1 03 July 1997
843 - Response to Request for Quotation

320 N2 AHHitinnpl Klamp InformaHnn 0 2 - 330 N3 /\uu AHHrpQQ Infnrmatinn iiiLui II laiiui 1 o 2

340 N4 Geogr3phic Location 0 1 Not Used 350 REF Reference Numbers 0 12 360 PER Administrative Communications Contact 0 >1

Not Used 370 FOB F.O.B. Related Instructions 0 1 Not Used 380 TDl Carrier Details (Quantity and Weight) 0 2

Not Used

390

400

TD5

TD3

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

0

0

12

12 410

420

TD4

PKG

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marking, Packaging, Loading

0

o

5

25

Not Used 430 MSG Message Text 0 >1

Detail:

Pos. No.Seg. ID Name

Req.

Pes. Max.Use LoopRepeat

Notes and Comments

LOOP ID - POI 100000 010 POI Baseline Item Data 0 1 Nnf I Ispd 020 CUR r^i \_ Ulirrpnr 1 Wl 1^ VY 0 1 030 P03 Additional Item Detail 0 25 040 CTP Pricing Information 0 >1 Not Used 045 PAM Period Amount o 10 049 MEA Measurements 0 40 LOOP ID - PID 1000 050 PID Product/Item Description 0 1 Not Used 060 MEA Measurements 0 10

070 PWK Pnnpru/nrk" 0 25 080 PKG 1 VI dl l\ 1 1 1 I <lv [\<1& 1 1 1 L^WtlVJIll^ 0 25 090 P04 Item Physical Details 0 >1

100 REF Reference Numbers 0 >1 Not Used 110 PER Administrative Communications Contact o 3

Not Used

130

140

SAC

IT8

Service, Promotion, Allowance, or Charge

Information Conditions of Sale

0

0

25

25

1 50 ITD Xprm*: nf Salp/OpfprrpH Tprm<; nf ^alp 0 2

160 DIS Discount Detail 0 20

Nnt 1 Ised 1 70

1 80

TAX

FOB

TaY Rpfprpnpp

FOR RplatpH TnQtniptmnQ o

0

3

>] Not Used 190 SDQ Destination Quantity 0 50 200 DTM Date/Time Reference 0 10 Not Used 230 FST Forecast Schedule 0 5 Not Used 240 TDl Carrier Details (Quantity and Weight) 0 1

Not Used

250

260

TD5

TD3

Carrier Details (Routing Sequence/Transit

Carrier Details (Equipment)

0

0

12

12

INOl UScO

270

ZoU

TD4

IVi AIN

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marks and Numbers

0

r\U

5

t r\ iU 289 MSG Message Text 0 >i Not Used 290 CTB Restrictions/ Conditions 0 5

291 SPI Specitlcation Identifier o >1

003050F843 1 2 03 July 1997
843 - Response to Request for Quotation

292 SCH

Not Used 293 TDl

Not Used 294 TD5

Not Used 296 TD3

Not Used 298 TD4

Not Used 300 CST

Not Used 310 PID

Not Used 320 CUR

Not Used 330 DTM

Not Used 340 SLN

Not Used 350 PID

Not Used 360 CST

Not Used 370 PID

Not Used 380 CUR

Not Used 390 DTM

392 PD

393 PDD

394 LDT

395 QTY

396 MSG

397 LM

Must Use 398 LQ

400 N9

410 MSG

420 Nl

430 N2

440 N3

450 N4

Not Used 460 REF

470 PER

Not Used 480 FOB

485 SCH

Not used 4VU 1 U

C AA 1 UD

Not Used 510 TD3

520 TD4

530 PKG

LOOP ID -SCH 104

Line Item Schedule 0 1 n2

Carrier Details (Quantity and Weight) o 1

Carrier Details (Routing SequenceA"ransit

Time)

Carrier Details (Equipment)

0

0

12

12

Carrier Details (Special Handling, or Hazardous Materials, or Both) 0 5

LOOP ED -CST

Cost Analysis

Product/Item Description

Currency

Date/Time Reference LOOP ID - SLN

Subline Item Detail

Product/Item Description LOOP ID -CST

Cost Analysis

Product/Item Description

Currency

Date/Time Reference

Quantity

Message Text LOOP ID -LM

Code Source Information

Industry Code LOOP ID - N9

Reference Number

Message Text LOOP ID -Nl Name

Additional Name Information

Address Information

Geographic Location

Reference Numbers

Administrative Communications Contact

F.O.B. Related Instructions

Line Item Schedule

Carrier Details (Quantity and Weight)

Carrier Details (Routing Sequence/Transit

Time)

Carrier Details (Equipment)

Carrier Details (Special Handling, or Hazardous Materials, or Both) Marking, Packaging, Loading

O

M

1000

>1

>1

1

1000

0 1 0 2 0 2 0 1 0 12 0 3 0 1 0 200 0 2 0 12 0 12 0 5 0 25

100

1000

too

LOOP ID-PD >1

Pricing Data 0 1

Pricing Data Detail 0 >1

LOOP ID - LDT >1

Lead Time 0 1

>1

1000

003050F843 1 3 03 July 1997
843 - Response to Request for Quotation

550

560

570 580

LDT

MAN

QTY

MSG

LOOP ID -LDT

Lead Time

Marks and Numbers

Quantity

Message Text

Summary:

Pos. No. Must Use 010

Must Use

015 020

Seg. IDCTT

AMT

SE

Name

Transaction Totals

Monetary Amount

Transaction Set Trailer

>1

10

5

1

Req.

Pes. M

O

M

Max.Use

1

1

1

Loop

Repeat

Notes and Comments

n3

Transaction Set Notes

1. If segment LIN is used, do not use LINOl.

2. The SCH segment is used to specify various quantities of items ordered that are to be scheduled. When this segment is used the unit of measurement code (SCH02) should always be identical to the unit of

measurement code in the associated POl segment (PO103) and the sum of values of quantity (SCHOl) should

always equal the quantity ordered (POl 02) in the POl segment.

3. Number of line items (CTTOl) is the accumulation of the number of POl segments. If used, hash total (CTT02) is the sum of the value of quantities ordered (PO102) for each POl segment.

003050F843 1 4 03 July 1997
843 - Response to Request for Quotation

ST Transaction Set Header

010

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

Heading

Mandatory

1To indicate the start of a transaction set and to assign a control number

1 The transaction set identifier (STOl) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810

selects the Invoice Transaction Set).

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use STOl 143 Transaction Set Identifier Code M ID 3/3

Code uniquely identifying a Transaction Set 843 XI 2. 8 Response to Request for Quotation

Must Use ST02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set fimctional group assigned by the originator for a transaction set

003050F843 1 5 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

BQR Beginning Segment for Response to Request for Quotation

020

Heading

Mandatory

1To indicate the beginning of a Response to Request for Quote Transaction Set and

transmit identifying numbers and dates

1 If either BQR04 or BQR05 is present, then the other is required.

1 BQR03 is the date to be used for reference purposes in an RFQ and a reponse to RFQ.

Ref. Pes. Must Use BQROl

Must Use BQR02

Must Use BQR03

Must Use BQR04

Must Use BQR05

BQR06

BQR07

Data

Element

353

586

373

374

373

379

786

Data Element Summary

Name Attributes

Transaction Set Purpose Code M ID 2/2

Code identifying purpose of transaction set 00 Original

01 Cancellation

02 Add

03 Delete

04 Change

07 Duplicate

Request for Quote Reference Number M AN 1/45

Number assigned by the purchaser to identify his request for quote

Date M DT 6/6 Date (YYMMDD)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

098 Bid (Effective) 171 Revision

177 Cancellation Date on which the coverage or service is no longer in force Date X DT 6/6 Date (YYMMDD)

Bid Type Response Code O ID 2/2

Code indicating the type of response to the request for bid or quote

AB Alternate Bid

BF Best and Final BI Bid Without Exception

BW Bid With Exception (Request for Information)

DQ Decline to Quote

RE Replacement

RT Request for Time Extension

UQ Unable to Quote

Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

06 Supplier Proprietary

1 1 Competition Sensitive

003050F843 03 July 1997
843 - Response to Request for Quotation

92

93

94

Government Confidential

Government Secret Government Top Secret

003050F843 1 7 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

CUR Currency

040

Heading

Optional

1To specify the currency (dollars, pounds, francs, etc.) used in a transaction

1 IfCUROS is present, then CUR07 is required. 2 IfCUR09 is present. then CUR07 is required.

3 If CURIO is present, then at least one of CURl 1 or CUR12 is required.

4 If CUR11 is present, then CURIO is required. 5 If CUR12 is present. then CURIO is required.

6 If CUR13 is present. then at least one of CUR14 or CURl 5 is required. 7 IfCUR14 is present. then CUR13 is required.

8 IfCURlS is present. then CUR13 is required.

9 If CUR16 is present, then at least one of CUR17 or CURl 8 is required.

10 If CUR17 is present. then CUR16 is required. 11 IfCURlS is present, then CUR16 is required. 12 If CUR19 is present. then at least one ofCUR20 or CUR2 1 is required.

13 IfCUR20 is present, then CUR19 is required.

14 IfCUR21 is present, then CUR19 is required.

1 See Figures Appendix for examples detailing the use of the CUR segment.

Ref. Pes. Must Use CUROl

Must Use CUR02

Not Used CUR03

CUR04

CUR05

Not Used CUR06

Not Used CUR07

Not Used CUR08

Not Used CUR09

Data

Element

98

100

280

98

100

669

374

373

337

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual C5 Party Submitting Quote

A business entity submitting a quote; this entity may be

the party who ultimately performs if an order is received, or the entity may be submitting the quote on

behalf of another entity who will perform if an order is received

PR Payer

Currency Code M ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

Exchange Rate O R 4/6

Value to be used as a multiplier conversion factor to convert monetary value

from one currency to another

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

PR Payer

Currency Code O ID 3/3

Code (Standard ISO) for country in whose currency the charges are specified

Currency Market/Exchange Code O ID 3/3

Code identifying the market upon which the currency exchange rate is based

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Date O DT 6/6 Date (YYMMDD)

Time O TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

003050F843 1 03 July 1997
843 - Response to Request for Quotation

Not Used CURIO

Not Used CURll

Not Used CUR12

Not Used CUR13

Not Used CUR14

Not Used CUR15

Not Used CUR16

Not Used CUR17

Not Used CUR18

Not Used CUR19

Not Used CUR20

Not Used CUR21

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

003050F843 I 9 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

050

Heading

Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Ref. Pes. Must Use REFOlData

Element

128

REF02

REF03

127

352

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

2Y Wage Determination

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

97 Package Number

A serial number indicating unit shipped

AH Agreement Number

C7 Contract Line Item Number

CH Customer catalog number

CR Customer Reference Number

CT Contract Number

DG Drawing Number

IJ Standard Industry Classification (SIC) Code

IX Item Number

LT Lot Number

LX Qualified Products List NI Military Standard (MIL-STD) Number

P4 Project Code

PR Price Quote Number

QC Product Specification Document Number

Model designation of replacement component

52 Military Specification Number (MILSPEC)

53 Specification Number

TN Transaction Reference Number

TP Test Specification Number

VW Standard

W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter ZZ Mutually Defined

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 10 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

080

Heading

Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Ref. Pes. Must Use FOBOl

FOB02

Not Used FOB03

Not Used FOB04

Not Used FOB05

FOB06

Data

Element

146

309

352

334

335

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a specified location (origin or destination location)

PE Prepaid and Summary Bill PP Prepaid (by Seller)

PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a specified location (origin or destination location)

Location Qualifier X ID 1/2 Code identifying type of location DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) IT Intermediate FOB Point

A location indicating the point of destination is not the origin or final destination but rather at some other point

KE Port of Embarkation

KL Port of Loading

OR Origin (Shipping Point)

W Worldwide Geographic Location Code

ZZ Mutually Defined

Description O AN 1/80

A free-form description to clarify the related data elements and their content Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

Location Qualifier X ID 1/2

Code identifying type of location

003050F843 11 03 July 1997
843 - Response to Request for Quotation

Not Used FOB07

Not Used FOB08

Not Used FOB09

DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 12 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PAM Period Amount

095

Heading

Optional

10 To indicate a quantity, and/or amount for an identified period

12345

6

7

8

9

10

1

If any of PAMOl PAM02 or PAM03 is present, then all are required.

At least one of PAM02 or PAM05 is required.

If either PAM04 or PAM05 is present, then the other is required.

If either PAM06 or PAM07 is present, then the other is required.

If PAM07 is present, then at least one of PAM08 or PAM09 is required.

If PAM08 is present, then PAM07 is required.

If PAM09 is present, then PAM07 is required.

If PAM10 is present, then at least one of PAM 1 1 or PAM 12 is required.

If PAM1 1 is present, then PAM 10 is required.

If either PAM13 or PAM14 is present, then the other is required.

PAM10, PAMl 1, or PAM12 are used when two dates are required.

Not Used

Not Used

Not Used

Not Used

Not Used

Not Used

Ref. Pes. PAMOl

PAM02

PAM03

PAM04

PAM05

PAM06

Not Used PAM07

PAM08

PAM09

Not Used PAMIO

Not Used PAMll

003050F843 1

Data Element Summary

Data

Element Name Attributes

673 Quantity Qualifier X ID 2/2

Code specifying the type of quantity

Refer to 003050 Data Element Dictionary for acceptable code values. 380 Quantity X R 1/15

Numeric value of quantity

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. 522 Amount Qualifier Code X ID 1/2

Code to qualify amount

BO Bond

782 Monetary Amount X R 1/15

Monetary amount

344 Unit of Time Period or Interval X ID 2/2

Code indicating the time period or interval Refer to 003050 Data Element Dictionary for acceptable code values. 374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 003050 Data Element Dictionary for acceptable code values. 373 Date X DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

374 Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

Refer to 003050 Data Element Dictionary for acceptable code values. 373 Date X DT 6/6

13 03 July 1997
843 - Response to Request for Quotation

Not Used PAM12

Not Used PAM13

Not Used PAM14

Date (YYMMDD)

337 Time X TM4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

1004 Percent Qualifier X ID 1/2

Code to qualify percent

Refer to 003050 Data Element Dictionary for acceptable code values. 954 Percent X R 1/10

Percentage expressed as a decimal

003050F843 1 14 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

SAC Service, Promotion, Allowance, or Charge Information

Semantic Notes:

Comments:

120

Heading

Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required. 4 If either SAC09 or SAC10 is present, then the other is required. 5 If SAC 11 is present, then SACIO is required.

6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required. 7 If SAC14 is present, then SAC 13 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SACIO and SAC 11 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 6 SACl 4 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SACIO using the qualifier "DO" - Dollars in SAC09.

Ref. Pes. Must Use SACOl

SAC02

Not Used SAC03

Not Used SAC04

SAC05

SAC06

Data

Element

248

1300

559

1301

610

378

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

A Allowance

C Charge

N No Allowance or Charge

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

Amount O N2 1/15

Monetary amount

Allowance/ Charge Percent Qualifier X ID 1/1

003050F843 1 15 03 July 1997
843 - Response to Request for Quotation

SAC07

SAC08

SAC09

SACIO

SACll

Not Used SAC12

Not Used SAC13

Not Used SAC14

Not Used SAC15

Code indicating on what basis allowance or charge percent is calculated Refer to 003050 Data Element Dictionary for acceptable code values. 332 Percent X R 1/6 Percent expressed as a percent

118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. 380 Quantity X R 1/15

Numeric value of quantity

380 Quantity O R 1/15

Numeric value of quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 16 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ITD Terms of Sale/Deferred Terms of Sale

130

Heading

Optional

5To specify terms of sale

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required. 3 If ITD09 is present, then at least one of ITD 1 0 or ITD 1 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITDOl is "04", then ITD07 or ITD09 is required and either ITD 10 or ITDl 1 is required; if the code in ITDOl is "05", then ITD06 or ITD07 is required.

Ref. Des. Not Used ITDOl

Not Used ITD02

ITD03

Not Used ITD04

ITD05

Not Used ITD06

ITD07

Not Used ITD08

Not Used ITD09

Not Used ITDIO

Not Used ITDll

Not Used ITDl

2

Not Used ITD13

Not Used ITD14

Not Used ITD15

Data Element Summary

Data

Element Name Attributes

336 Terms Type Code O ID 2/2

Code identifying type of payment terms 333 Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period

338 Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date 370 Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned

351 Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned

446 Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due

386 Terms Net Days O NO 1/3 Number of days until total invoice amount is due (discount not applicable)

362 Terms Discount Amount O N2 1/10

Total amount of terms discount

388 Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due

389 Deferred Amount Due X N2 1/10

Deferred amount due for payment

342 Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced 107 Payment Method Code O ID 1/1 Code identifying type of payment procedures

954 Percent O R 1/10

Percentage expressed as a decimal

003050F843 1 17 03 July 1997
843 - Response to Request for Quotation

DIS Discount Detail

140

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

Heading

Optional

20

To specify the exact type and terms of various discount information

1 DIS05 is the minimum for application of the discount.

2 DIS06 is the maximum for application of the discount.

Ref. Pes. Must Use DISOl

Must Use DIS02

Must Use DIS03

Must Use DIS04

Must Use DIS05

DIS06

Data

Element

653

654

655

656

657

657

Data Element Summary

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. POR % Discount per Units Ordered

UNT Additional Units per Units Purchased

Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. PC Discount Determined as a Percentage of the Value of

the Transaction

UN Discount Determined to be Additional Units that Are

Defined by Discount Control Limit Qualifier

Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount

Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount

DAT Time Limits for Discount

DOF Dollars of Purchase

Discount Control Limit M NO 1/10

Amount or time associated with application of the discount

Discount Control Limit O NO 1/10

Amount or time associated with application of the discount

003050F843 1 18 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

DTM Date/Time Reference

150

Heading

Optional

10 To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOl

DTM02

DTM03

Data

Element

374

373

337

DTM04 623

Data Element Summary

Name

Date/Time Qualifler

Code specifying type of date or time, or both date and time

Attributes

M ID 3/3

Effective Estimated Delivery

Expiration Date coverage expires

Do Not Deliver After Do Not Deliver Before

Promised for Delivery

Promised for Delivery (Prior to and Including)

Promised for Delivery (Week of) Month Ending

Period Start Period End

Submittal Date an item was submitted to a customer

Delivery Start The date that deliveries will begin

Delivery End

The date that deliveries will end

Midpoint of Performance

Department of Labor Wage Determination Date

Date Requested

X DT 6/6

007

017

036

063

064

069

075

078

174

193

194

368

375

376

800

937

992

Date

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

CT Central Time

ET Eastern Time

003050F843 19 03 July 1997
843 - Response to Request for Quotation

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

DTM05 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Refer to 003050 Data Element Dictionary for acceptable code values. DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F843_1 20 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

160

Heading

Optional

12 To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time mformation.

1 LDT02 is the quantity of unit of time periods.

Ref. Pes. Must Use LDTOl

Must Use LDTOl

Must Use LDT03

LDT04

Data

Element

345

380

344

373

Data Element Summary

Name

Lead Time Code

Code indicating the time range

Attributes

M ID 2/2

AD From

AP From

AT From

AU From

AV From

AW From

AX From

AY From

AZ From

Item Quantity

Numeric value of quantity

Unit of Time Period or Interval Code indicating the time period or interval

M R 1/15

M ID 2/2

CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

Date

Date (YYMMDD)

O DT 6/6

003050F843 1 21 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

MEA Measurements

200

Heading

Optional

40

To specify physical measurements or counts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

123

4

5

1

1

At least one of MEA03 MEA05 MEA06 or MEA08 is required.

If MEA05 is present, then MEA04 is required.

If MEA06 is present, then MEA04 is required.

If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required.

Only one of MEA08 or MEA03 may be present.

MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Ref. Data

Pes. Element

MEAOl 737

MEA02 738

MEA03 739

MEA04 COOl

Must Use COOlOl 355

Not Used C00102 1018

Not Used C00103 649

C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Value X R 1/20

The value of the measurement

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

003050F843 1 22 03 July 1997
843 - Response to Request

Not Used C00109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used C00113

Not Used C00114

Not Used C00115

MEA05

MEA06

Not Used MEA07

Not Used MEA08

Not Used MEA09

Not Used MEAIO

for Quotation

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value 740 Range Minimum X R 1/20

The value specifying the minimum of the measurement range 741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003050F843 1 23 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

PWK Paperwork

210 • -

Heading

Optional

25

To identify the type and transmission of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Must Use

Ref. Pes. PWKOl

Data

Element

755

PWK02 756

Not Used PWK03

PWK04

757

98

Data Element Summary

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

25 Purchase Plan

35 Subcontractor Plan

AE Attachment

C 1 Cost Data Summary

C5 Certified Cost and Price Data ; C6 Wage Determination

DW Drawing(s) IT Certified Inspection and Test Results MS Material Safety Data Sheet PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

PM Proof of Insurance SD Support Data for a Request for Quote

TJ Asset Status Advice

UA Union Agreement

US "BUY AMERICA" Certification of Compliance

Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be sent BE By Mail and Electronically

BM By Mail

CF Courier

DA Data EL Electronically Only

FX By Fax

LA Electronic Image

Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/2

003050F843 1 24 03 July 1997
843 - Response to Request for Quotation

Code identifying an organizational entity, a physical location, or an individual

Not Used PWK05

Not Used

Not Used

Not Used

PWK06

PWK07

PWK08

C00201

Not Used C00202

Not Used C00203

Not Used C00204

Not Used C00205

66

67

352

C002

704

704

704

704

704

BY

ISKF

Buying Party (Purchaser)

Party to Receive Certified Inspection Report

Audit Office

KG

KY

The office performing the audit Project Manager

The address of the person responsible for the management of a designated project

Technical Office

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

Identification Code X AN 2/20

Code identifying a party or other code

Description O AN 1/80

A free-form description to clarify the related data elements and their content Actions Indicated O

Actions to be performed on the piece of paperwork identified Paperwork/Report Action Code M ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Refer to 003050 Data Element Dictionary for acceptable code values. Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2 Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003050F843 1 25 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

220

Heading

Optional

25

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = T", then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

PKG02

PKG03

PKG04

Data

Element

349

753

559

754

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

003050F843 26 03 July 1997
843 - Rp :e to Request for Quotation

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Not Used PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F843 1 27 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

240

Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Data Element Summary

Ref. Des. Not Used TD501

Not Used TD502

Not Used TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

TD512

Data

Element

133

66

67

91

387

368

309

310

731

732

733

284

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service Refer to 003050 Data Element Dictionary for acceptable code values.

003050F843 1 28 03 July 1997
843 - Response to Request for Quotation

Segment: TD4

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Carrier Details (Special Handling, or Hazardous Materials, or Both)

260

Heading

Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 29 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

N9 Reference Number

290

N9

Heading

Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

Must Use

Ref. Pes. N901

Data

Element

128

N902 127

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

55 Sequence Number

BB Authorization Number

Proves that permission was obtained to provide a

service Clause Number

Defense Federal Acquisition Regulations (DFAR)

Department/Agency Number

Circular Federal Acquisition Regulations (FAR)

General Services Administration Regulations (GSAR)

Response to a Request for Quotation Reference

A discrete number assigned for identification purpose to

a response to a request for quotation

Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanatmg from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents LI Letters or Notes VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

CJ

DF

DX

EC

FA

GS

KR

KT

KY

003050F843 1 30 03 July 1997
843 - Response to Request for Quotation

N903 369 Free-form Description

N904

Not Used N905

Not Used N906

AN 1/45

Free-form descriptive text 373 Date O DT 6/6 Date (YYMMDD)

337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003050F843 1 31 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text

300

N9

Heading

Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F843 1 32 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Nl Name

310

Nl

Heading

Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N1 03 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N1 0 1

.

Must Use

Ref. Pes. NlOl

Data

Element

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual 28

31

61

7M

AE

AG

BY

DL

DS

DZ

FA

IC

ISKl

K2

K3

KF

KG

KX

KY

KZ

LI

RISE

ST

Subcontractor

Postal Mailing Address

Performed At

The facility where work was performed

Inspection and Acceptance Location

Additional Delivery Address

Agent/Agency

Buying Party (Purchaser)

Dealer

Distributor Delivery Zone

Area where the product was delivered

Facility

Intermediate Consignee

Party to Receive Certified Inspection Report

Contractor Cognizant Security Office

Subcontractor Cognizant Security Office Place of Performance Cognizant Security Office

Audit Office

The office performing the audit Project Manager

The address of the person responsible for the management of a designated project Free on Board Point

Technical Office

Acceptance Location

Inspection Location

Place where the item was viewed or inspected

Remit To

Selling Party

Ship To

003050F843 1 33 03 July 1997
B - Response to Request for Quotation

N102

N103

N104

Not Used N105

Not Used N106

SV Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

X2 Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

93 Name X AN 1/35

Free-form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

33 Commercial and Government Entity (CAGE)

A2 Military Assistance Program Address Code (MAPAC)

Contained in the Military Assistance Program Address

Directory (MAPAD); represents the location of an

entity

ZN Zone

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

()03050F843 1 34 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

320

Nl

Heading

Optional

2To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name N202 93 Name O AN 1/35

Free-form name

003050F843 I 35 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

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Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

330

Nl

Heading

Optional

2To specify the location of the named party

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N301 166 Address Information M AN 1/35

Address information

N302 166 Address Information O AN 1/35

Address information

003050F843 1 36 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

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Level:

Usage:

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Syntax Notes: Semantic Notes: Comments:

N4 Geographic Location

340

Nl

Heading

Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

Data

Element

19

156

116

26

309

N406 310

Data Element Summary

Name Attributes

City Name O AN 2/30

Free- form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate govenmient agency

Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States) Country Code O ID 2/3

Code identifying the country

Location Qualifier X ID 1/2

Code identifying type of location AR Armed Services Location Designation

DE Destination (Shipping)

OR Origin (Shipping Point)

ZN Zone Code

Qualifies a code that identifies a geographic area where

transportation rates apply

ZZ Mutually Defined

Location Identifier O AN 1/30

Code which identifies a specific location

003050F843 1 37 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

360

Nl

Heading

Optional

>1

To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Data Element Summary

Ref. Pes. Must Use PEROl

Must Use PER02

Must Use PER03

Must Use PER04

PER05

Data

Element

366

93

365

364

365

003050F843 1

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

AA Authorized Representative

AF Authorized Financial Contact BD Buyer Name or Department

CE Certifier IC Information Contact KA Authorized Negotiator

ME Manufacturing

PP Program Manager

SU Supplier Contact Name O AN 1/35

Free-form name

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX Facsimile IT International Telephone

TE Telephone

38 03 July 1997
843 - Response to Request for Quotation . PER06 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

PER07 365 Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX Facsimile IT International Telephone

TE Telephone

PER08 364 Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

003050F843 1 39 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

390

Nl "

, . Heading

Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required.

2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 1 0 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Data

Des. Element

Not Used TD501 133

Not Used TD502 66

Not Used TD503 67

TD504 91

Not Used TD505 387

Not Used TD506 368

Not Used TD507 309

Not Used TD508 310

Not Used TD509 731

Not Used TD510 732

Not Used TD511 733

TD512 284

Data Element Summary

Name Attributes

Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

Identification Code X AN 2/20

Code identifying a party or other code

Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

Refer to 003050 Data Element Dictionary for acceptable code values. Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction Location Qualifier O ID 1/2

Code identifying type of location Location Identifier X AN 1/30

Code which identifies a specific location Transit Direction Code O ID 2/2

The point of origin and point of direction Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

Transit Time X R 1/4

The numeric amount of transit time

Service Level Code X ID 2/2

Code defining service Refer to 003050 Data Element Dictionary for acceptable code values.

003050F843 1 40 03 July 1997
843 - Response to Request for Quotation

Segment: TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

Position: 410

Loop: Nl

Level: Heading

Usage: Optional

Max Use: 5 Purpose: To specify transportation special handling requirements, or hazardous materials

information, or both

Syntax Notes: 1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Semantic Notes: Comments:

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 41 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

420

Nl

Heading

Optional

25

To describe marking, packaging, loading, and unloading requirements

1 At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

PKG02

PKG03

PKG04

Data

Element

349

753

559

754

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

003050F843 42 03 July 1997
843 - Response to Request for Quotation

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Not Used PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F843 1 43 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

POl Baseline Item Data

Semantic Notes: Comments:

010

POl

Detail Optional

1To specify basic and most frequently used line item data

1 If PO 1 03 is present, then PO 1 02 is required. 2 If PO 1 05 is present, then PO 1 04 is required.

3 If either POl 06 or POl 07 is present, then the other is required. 4 If either POl 08 or POl 09 is present, then the other is required.

5 If either POl 10 or POl 1 1 is present, then the other is required.

6 If either POl 12 or POl 13 is present, then the other is required.

7 If either POl 14 or POl 15 is present, then the other is required.

8 If either POl 16 or POl 17 is present, then the other is required.

9 If either POl 18 or POl 19 is present, then the other is required.

10 If either POl 20 or POl 2 1 is present, then the other is required. 11 If either POl 22 or POl 23 is present, then the other is required.

12 If either POl 24 or POl 25 is present, then the other is required.

1 See the Data Dictionary for a complete list of ID's. 2 POl 01 is the line item identification. 3 PO106 through P0125 provide for ten (10) different product/service ID's per each

item. For example: Case, Color, Drawing No., UPC No., ISBN No., Model No.,

SKU.

Data Element Summary

Ref. Pes. POlOl

PO102

PO103

PO104

PO105

POl06

Data

Element

350

330

355

212

639

235

Name Attributes

Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set Quantity Ordered X R 1/9

Quantity ordered

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Unit Price

Price per unit of product, service, commodity, etc. Basis of Unit Price Code

Code identifying the type of unit price for an item

X R 1/17

O ID 2/2

CA Catalog

ES Estimated

FB Fabrication Cost KA Price with Government Furnished Property

NC No Charge

NE Not to Exceed

NS Not Separately Priced

PQ Posted

TB To be negotiated.

Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

003050F843 1 44 03 July 1997
843 - Response to Request for Quotation

PO107 234

PO108 235

PO109

POllO

POlll

P0112

P0113

P0114

pons

P0116

P0117

P0118

P0119

PO120

P0121

P0122

P0123

P0124

234

235

234

235

234

235

234

235

234

235

234

235

234

235

234

235

Refer to 003050 Data Element Dictionaiy for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive nimiber used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. Product/Service ID X AN 1/40

Identifying number for a product or service Product/Service ID Qualifier X ID 2/2

003050F843 1 45 03 July 1997
843 - Response to Request for Quotation

Code identifying the type/source of the descriptive number used in Product/Service ID (234)

Refer to 003050 Data Element Dictionary for acceptable code values. P0125 234 Product/Service ID X AN 1/40

Identifying number for a product or service

003()50F843 1 46 03 July 1997
843 - Response to Request for Quotation

Segment: P03 Additional Item Detail

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

030

POl

Detail Optional

25

To specify additional item-related data involving variations in normal price/quantity

structure

1 If PO304 is present, then at least one of PO303 or PO305 is required.

1 Some examples of price/quantity variations are: price in different units from the POl

segment, price changes by date, or price changes by quantity (break and level). 2 PO307 defines the unit of measure for PO306.

Ref. Pes. Must Use PO301

Not Used PO302

PO303

PO304

PO305

Must Use PO306

Must Use PO307

Not Used PO308

Data

Element

371

373

236

212

639

380

355

352

Data Element Summary

Name

Change Reason Code

Code specifying the reason for price or quantity change

Attributes

M ID 2/2

AQ Alternate Quantity and Unit of Measure

EV Estimated Quantity

MC Pack/Size Measure Difference

MP Minimum Order

PC Pack Difference

QH Quantity on Hand

QT Quantity Price Break

SC Size Difference

UM Unit of Measure Difference

O DT 6/6

X ID 3/3

Date

Date (YYMMDD)

Price Identifier Code

Code identifying pricing specification

Refer to 003050 Data Element Dictionary for acceptable code values. Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Basis of Unit Price Code X ID 2/2

Code identifying the type of unit price for an item

Refer to 003050 Data Element Dictionary for acceptable code values. Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or maimer in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Description O AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 47 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

CTP Pricing Information

040

POl

Detail Optional

>1

To specify pricing information

1 If either CTP04 or CTP05 is present, then the other is required.

2 If CTP06 is present, then CTP07 is required.

3 If CTP09 is present, then CTP02 is required.

4 If CTP 10 is present, then CTP02 is required.

1 CTP07 is a multiplier factor to arrive at a final discounted price. A multiplier of .90 would be the factor if a 10% discount is given. 2 CTP08 is the rebate amount.

1 See Figures Appendix for an example detailing the use of CTP03 and CTP04.

See Figures Appendix for an example detailing the use of CTP03, CTP04 and

CTP07.

Ref. Data

Pes. Element

Not Used CTPOl 687

CTP02 236

CTP03 212

CTP04 380

CTP05 355

Not Used CTP06 648

Not Used CTP07 649

Not Used CTP08 782

Not Used CTP09 639

CTPIO 499

Data Element Summary

Name Attributes

Class of Trade Code O ID 2/2

Code indicating class of trade Price Identifier Code X ID 3/3

Code identifying pricing specification

Refer to 003050 Data Element Dictionary for acceptable code values. Unit Price O R 1/17

Price per unit of product, service, commodity, etc. Quantity X R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Price Multiplier Qualifier O ID 3/3

Code indicating the type of price multiplier

Multiplier X R 1/10

Value to be used as a multiplier to obtain a new value

Monetary Amount O R 1/15

Monetary amount

Basis of Unit Price Code O ID 2/2

Code identifying the type of unit price for an item

Condition Value O AN 1/10

Identifies rate restrictions or provisions

003050F843 1 48 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

MEA Measurements

049

POl

Detail Optional

40

To specify physical measurements or coimts, including dimensions, tolerances, variances,

and weights (See Figures Appendix for example of use of COOl)

1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA05 is present, then MEA04 is required.

3 If MEA06 is present, then MEA04 is required. 4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present.

1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06.

1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value.

Ref. Data

Pes. Element

MEAOl 737

MEA02 738

MEA03 739

MEA04 COOl

Must Use COOlOl 355

Not Used C00102 1018

Not Used C00103 649

C00104 355

Not Used C00105 1018

Not Used COOl 06 649

Not Used C00107 355

Not Used C00108 1018

Data Element Summary

Name Attributes

Measurement Reference ID Code O ID 2/2

Code identifying the broad category to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Qualifier O ID 1/3

Code identifying a specific product or process characteristic to which a measurement applies

Refer to 003050 Data Element Dictionary for acceptable code values. Measurement Value X R 1/20

The value of the measurement

Composite Unit of Measure X

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised

003050F843 1 49 03 July 1997
843 - Response to Request

Not Used COO 109

Not Used COOllO

Not Used COOlll

Not Used C00112

Not Used C00113

Not Used C00114

Not Used C00115

MEA05

MEA06

Not Used MEA07

Not Used MEA08

Not Used MEA09

Not Used MEAIO

for Quotation

649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units m which a value is being expressed, or maimer in which a measurement has been taken

1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

740 Range Minimum X R 1/20

The value specifying the minimum of the measurement range 741 Range Maximum X R 1/20

The value specifying the maximum of the measurement range 935 Measurement Significance Code O ID 2/2

Code used to benchmark, qualify or further define a measurement value

936 Measurement Attribute Code X ID 2/2

Code used to express an attribute response when a numeric measurement value cannot be determined

752 Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

1373 Measurement Method or Device O ID 2/4

The method or device used to record the measurement

003050F843 1 50 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

PID Product/Item Description

050

PID

Detail Optional

1To describe a product or process in coded or free-form format

1 If PID04 is present, then PID03 is required. 2 At least one of PID04 or PID05 is required.

3 If PID07 is present, then PID03 is required.

4 If PEDOS is present, then PID03 is required.

1 Use PID03 to indicate the organization that publishes the code list being referred to. 2 PID04 should be used for industry-specific product description codes. 3 PEDOS describes the physical characteristics of the product identified in PID04. A

"Y" indicates that the specified attribute applies to this item. A ""N" indicates it does

not apply. Any other value is indeterminate. Comments: 1 If PIDOl = "F", then PID05 is used. If PIDOI = "S", then PID04 is used. If PIDOl =

"X", then both PID04 and PID05 are used. 2 Use PID06 when necessary to refer to the product surface or layer being described in the segment.

3 PID07 specifies the individual code list of the agency specified in PID03.

Ref. Des. Must Use PIDOl

PID02

PID03

PID04

proos

Not Used PID06

Not Used PID07

Not Used PID08

Data

Element

349

750

559

751

352

752

822

1073

Data Element Summary

Name Attributes

Item Description Type M ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Product/Process Characteristic Code O ID 2/3

Code identifying the general class of a product or process characteristic Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Refer to 003050 Data Element Dictionary for acceptable code values. Product Description Code X AN 1/12

A code from an industry code list which provides specific data about a product

characteristic Description X AN 1/80

A free-form description to clarify the related data elements and their content Surface/Layer/Position Code O ID 2/2

Code indicating the product surface, layer or position that is being described

Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Yes/No Condition or Response Code O ID 1/1 Code indicating a Yes or No condition or response

003050F843 1 51 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

PWK Paperwork

070

POl

Detail Optional

25

To identify the type and transmission of paperwork or supporting information

1 If either PWK05 or PWK06 is present, then the other is required.

1 PWK05 and PWK06 may be used to identify the addressee by a code number.

2 PWK07 may be used to indicate special information to be shown on the specified

report. 3 PWK08 may be used to indicate action pertaining to a report.

Ref. Pes. Must Use PWKOl

PWK02

Not Used PWK03

PWK04

Data

Element

755

756

757

98

Data Element Summary

Name Attributes

Report Type Code M ID 2/2

Code indicating the title or contents of a document, report or supporting item

25 Purchase Plan

35 Subcontractor Plan

AE Attachment

CI Cost Data Summary

C5 Certified Cost and Price Data C6 Wage Determination

DW Drawing(s) IT Certified Inspection and Test Results MS Material Safety Data Sheet

PJ Purchasing Specification

Specifications, generated by a customer, setting

acceptance limits on the properties or performance of

the product being purchased; purchasing specifications

may additionally supply instructions for packaging,

transportation, delivery, and payments

SD Support Data for a Request for Quote

TO Demand Report

UA Union Agreement

US "BUY AMERICA" Certification of Compliance

Report Transmission Code O ID 1/2

Code defining timing, transmission method or format by which reports are to be sent BE By Mail and Electronically

BM By Mail

CF Courier

DA Data EL Electronically Only

FX By Fax

lA Electronic Image

Report Copies Needed O NO 1/2

The number of copies of a report that should be sent to the addressee

Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003050F843 1 52 03 July 1997
843 - Response to Request for Quotation

Not Used PVMC05

Not Used

Not Used

Not Used

PWK06

PWK07

PWK08

C00201

Not Used C00202

Not Used C00203

Not Used C00204

Not Used C00205

KG

KY

BY Buying Party (Purchaser)

IS Party to Receive Certified Inspection Report

KF Audit Office

The office performing the audit Project Manager

The address of the person responsible for the management of a designated project

Technical Office

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

67 Identification Code X AN 2/20

Code identifying a party or other code

352 Description O AN 1/80

A fi-ee-form description to clarify the related data elements and their content C002 Actions Indicated O

Actions to be performed on the piece of paperwork identified 704 Paperwork/Report Action Code M ID 1/2 Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

Refer to 003050 Data Element Dictionary for acceptable code values. 704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2 Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2 Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

704 Paperwork/Report Action Code O ID 1/2

Code specifying how the paperwork or report that is identified in the PWK

segment relates to the transaction set or to identify the action that is required

003050F843 1 53 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PKG Marking, Packaging, Loading

080

POl

Detail Optional

25

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is required.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGOl is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGOl = "F", then PKG05 is used. If PKGOl = "S", then PKG04 is used. If PKGOl = X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

PKG02

PKG03

PKG04

Data

Element

349

753

559

754

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

003050F843 1 54 03 July 1997
843 - Response to Request for Quotation

PKG05 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content Not Used PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F843 1 55 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

P04 Item Physical Details

090

POl

Detail Optional

>1 /

To specify the physical qualities, packaging, weights, and dimensions relating to the item

1 If either PO402 or PO403 is present, then the other is required.

2 If PO405 is present, then PO406 is required.

3 If either PO406 or PO407 is present, then the other is required.

4 If either PO408 or PO409 is present, then the other is required.

5 If P04 1 0 is present, then P04 1 3 is required.

6 If P041 1 is present, then P0413 is required.

7 If P04 1 2 is present, then P04 1 3 is required.

8 If P04 1 3 is present, then at least one of P04 1 0 P04 1 1 or P04 1 2 is required.

1 PO403 - The "Unit of Measure Code" (Element #355) in this segment position is for purposes of defining the pack (PO401) /size (PO402) measure which indicates the quantity in the inner pack unit. Example: If the carton contains 24 12-Ounce

packages, it would be described as follows: Element 356 = 24; Element 357 = 12; Element 355 = OZ.

2 P0413 defines the unit of measure for PO410, P041 1, and P0412.

Ref. Pes. PO401

PO402

PO403

PO404

PO405

PO406

Data

Element

356

357

355

103

187

384

Data Element Summary

Name Attributes

Pack O NO 1/6

Number of inner pack units per outer pack unit Size X R 1/8

Size of supplier units in pack

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Packaging Code O AN 3/5

Code identifying the type of packaging; Part 1: Packaging Form, Part 2: Packaging Material

Intermediate Container

Pallet - 4 Way

A pallet that permits entry of handling equipment on

each of its four sides

Pallet - 2 Way

A pallet that permits entry of handling equipment on

opposing two of its four sides Shrink Wrap

In packaging, a method of securing a unit load by

placing a large "bag" of plastic film over the components and applying heat to induce shrinkage and

cause the bag to tighten around the contents Unit

O ID 1/2

Code defining the type of weight

Refer to 003050 Data Element Dictionary for acceptable code values. Gross Weight per Pack X R 1/9

INT

PAF

PAT

SRW

UNT

Weight Qualifier

003050F843 1 56 03 July 1997
843 - Response to Request for Quotation

Numeric value of gross weight per pack

PO407 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. PO408 385 Gross Volume per Pack X R 1/9

Numeric value of gross volume per pack

PO409 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. PO410 82 Length X R 1/8

Largest horizontal dimension of an object measiured when the object is in the upright position

P0411 189 Width X R 1/8 Shorter measurement of the two horizontal dimensions measured with the object m the upright position

P0412 65 Height X R 1/8

Vertical dimension of an object measured when the object is in the upright

position

P0413 355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. P0414 810 Inner Pack O NO 1/6

Number of units in each selling pack

/

003050F843 1 57 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

REF Reference Numbers

100

POl

Detail Optional

>1

To specify identifying numbers.

1 At least one of REF02 or REF03 is required.

Must Use

Ref. Pes. REFOl

Data

Element

128

REF02

REF03

127

352

Data Element Summary

Name Attributes

Reference Number Qualifier M ID 2/2

Code qualifying the Reference Number.

2Y Wage Determination

73 Statement of Work (SOW)

Description of a product or service to be procured under

a contract; statement of requirements

97 Package Number

A serial number indicating unit shipped

AH Agreement Number

C7 Contract Line Item Number

CH Customer catalog number

CT Contract Number

DG Drawing Number

IJ Standard Industry Classification (SIC) Code

IX Item Number

LT Lot Number

LX Qualified Products List NI Military Standard (MIL-STD) Number

P4 Project Code

QC Product Specification Document Number

Model designation of replacement component

52 Military Specification Number (MILSPEC)

53 Specification Number

TN Transaction Reference Number

TP Test Specification Number

VW Standard

W6 Federal Supply Schedule Number

Identifies an item with a two-digit group number, twodigit part number, and one-character section letter ZZ Mutually Defined

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Description X AN 1/80

A free-form description to clarify the related data elements and their content

()()3()50F843 I 58 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

SAC Service, Promotion, Allowance, or Charge Information

130

POl

Detail Optional

25

To request or identify a service, promotion, allowance, or charge; to specify the amount

or percentage for the service, promotion, allowance, or charge

1 At least one of SAC02 or SAC03 is required. 2 If either SAC03 or SAC04 is present, then the other is required.

3 If either SAC06 or SAC07 is present, then the other is required.

4 If either SAC09 or SAC 10 is present, then the other is required. 5 If SACl 1 is present, then SACIO is required.

6 If SAC 13 is present, then at least one of SAC02 or SAC04 is required. 7 If SACl 4 is present, then SAC 13 is required.

1 If SACOl is "A" or "C", then at least one of SAC05, SAC07, or SAC08 is required. 2 SAC05 is the total amount for the service, promotion, allowance, or charge.

If SAC05 is present with SAC07 or SAC08, then SAC05 takes precedence.

3 SAC08 is the allowance or charge rate per unit. 4 SACIO and SACl 1 is the quantity basis when the allowance or charge quantity is different from the purchase order or invoice quantity.

SACIO and SACl 1 used together indicate a quantity range, which could be a dollar amount, that is applicable to service, promotion, allowance, or charge. 5 SAC 13 is used in conjunction with SAC02 or SAC04 to provide a specific reference number as identified by the code used. 6 SAC 14 is used in conjunction with SAC 13 to identify an option when there is more

than one option of the promotion.

Comments: 1 SAC04 may be used to uniquely identify the service, promotion, allowance, or

charge. In addition, it may be used in conjunction to further the code in SAC02.

2 In some business applications, it is necessary to advise the trading partner of the

actual dollar amount that a particular allowance, charge, or promotion was based on

to reduce ambiguity. This amount is commonly referred to a "Dollar Basis Amount".

It is represented in the SAC segment in SACIO using the qualifier "DO" - Dollars in SAC09.

Ref. Pes. Must Use SACOl

SAC02

Not Used SAC03

Not Used SAC04

SAC05

SAC06

Data

Element

248

1300

559

1301

610

378

Data Element Summary

Name Attributes

Allowance or Charge Indicator M ID 1/1 Code which indicates an allowance or charge for the service specified

A Allowance

C Charge

N No Allowance or Charge

Service, Promotion, Allowance, or Charge Code X ID 4/4

Code identifying the service, promotion, allowance, or charge

Refer to 003050 Data Element Dictionary for acceptable code values. Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values Agency Service, Promotion, Allowance, or Charge X AN 1/10

Code

Agency maintained code identifying the service, promotion, allowance, or charge

Amount O N2 1/15

Monetary amount

Allowance/ Charge Percent Qualifier X ID 1/1

003050F843 1 59 03 July 1997
843 - Response to Request for Quotation

SAC07

SAC08

SAC09

SACIO

SACll

Not Used SAC12

Not Used SAC13

Not Used SAC14

Not Used SAC15

Code indicating on what basis allowance or charge percent is calculated Refer to 003050 Data Element Dictionary for acceptable code values. 332 Percent X R 1/6 Percent expressed as a percent

118 Rate O R 1/9 Rate expressed in the standard monetary denomination for the currency

specified

355 Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. 380 Quantity X R 1/15

Numeric value of quantity

380 Quantity O R 1/15

Numeric value of quantity

331 Allowance or Charge Method of Handling Code O ID 2/2

Code indicating method of handling for an allowance or charge

127 Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

770 Option Number O AN 1/20

A unique number identifying available promotion or allowance options when

more than one is offered 352 Description O AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 60 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

Comments:

ITD Terms of Sale/Deferred Terms of Sale

150

POl

Detail

Optional

2To specify terms of sale

1 If ITD03 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required. 2 If ITD08 is present, then at least one of ITD04 ITD05 or ITD 1 3 is required.

3 If ITD09 is present, then at least one of ITD 10 or ITDl 1 is required.

1 ITD 15 is the percentage applied to a base amount used to determine a late payment

charge.

1 If the code in ITDOl is "04", then ITD07 or ITD09 is required and either ITD 10 or ITDl 1 is required; if the code in ITDOl is "05", then ITD06 or ITD07 is required.

Ref. Des. Not Used ITDOl

Not Used ITD02

ITD03

Not Used ITD04

ITD05

Not Used ITD06

ITD07

Not Used ITD08

Not Used ITD09

Not Used ITDIO

Not Used ITDll

Not Used ITDl

Not Used ITD13

Not Used ITD14

Not Used ITDl

Data Element Summary

Data

Element Name Attributes

336 Terms Type Code O ID 2/2

Code identifying type of payment terms 333 Terms Basis Date Code O ID 1/2

Code identifying the beginning of the terms period

338 Terms Discount Percent O R 1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date 370 Terms Discount Due Date X DT 6/6 Date payment is due if discount is to be earned

351 Terms Discount Days Due X NO 1/3

Number of days in the terms discount period by which payment is due if terms

discount is earned

446 Terms Net Due Date O DT 6/6 Date when total invoice amount becomes due

386 Terms Net Days O NO 1/3

Number of days until total invoice amount is due (discount not applicable)

362 Terms Discount Amount O N2 1/10

Total amount of terms discount

388 Terms Deferred Due Date O DT 6/6 Date deferred payment or percent of invoice payable is due

389 Deferred Amount Due X N2 1/10

Deferred amount due for payment

342 Percent of Invoice Payable X R 1/5

Amount of invoice payable expressed in percent

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 765 Day of Month X NO 1/2

The numeric value of the day of the month between 1 and the maximum day of

the month being referenced 107 Payment Method Code O ID 1/1 Code identifying type of payment procedures

954 Percent O R 1/10

Percentage expressed as a decimal

003050F843 1 61 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

Comments:

DIS Discount Detail

160

POl

Detail Optional

20

To specify the exact type and terms of various discount information

1 DIS05 is the minimum for application of the discount.

2 DIS06 is the maximum for application of the discount.

Ref. Des. Must Use DISOl

Must Use DIS02

Must Use DIS03

Must Use DIS04

Must Use DIS05

DIS06

Data

Element

653

654

655

656

657

657

Data Element Summary

Name Attributes

Discount Terms Type Code M ID 3/3

Code to define the units in which the discount will be determined, i.e., dollars, case, truckload, etc. FOR % Discount per Units Ordered

UNT Additional Units per Units Purchased

Discount Base Qualifier M ID 2/2

Code to define unit of discount, i.e., dollars, cases, alternate products, etc. PC Discount Determined as a Percentage of the Value of

the Transaction

UN Discount Determined to be Additional Units that Are

Defined by Discount Control Limit Qualifier

Discount Base Value M R 1/10

A multiplier amount used in conjunction with discount base qualifier to determine the value of the discount

Discount Control Limit Qualifier M ID 2/3

Code to define the units of the limits for determining discount

DAT Time Limits for Discount

DOF Dollars of Purchase

Discount Control Limit M NO 1/10

Amount or time associated with application of the discount

Discount Control Limit O NO 1/10

Amount or time associated with application of the discount

()03()50F843 1 62 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes:

FOB F.O.B. Related Instructions

180

POl

Detail Optional

>1

To specify transportation instructions relating to shipment

1 If FOB03 is present, then FOB02 is required. 2 If FOB04 is present, then FOB05 is required.

3 If FOB07 is present, then FOB06 is required.

4 If FOB08 is present, then FOB09 is required.

1 FOBOl indicates which party will pay the carrier. 2 FOB02 is the code specifying transportation responsibility location. 3 FOB06 is the code specifying the title passage location. 4 FOB08 is the code specifying the point at which the risk of loss transfers. This may

be different than the location specified in FOB02/FOB03 and FOB06/FOB07.

Comments:

Ref. Pes. Must Use FOBOl

FOB02

Not Used FOB03

Not Used rOB04

Not Used FOB05

FOB06

Data

Element

146

309

Data Element Summary

Name Attributes

Shipment Method of Payment M ID 2/2

Code identifying payment terms for transportation charges

BP Paid by Buyer

The buyer agrees to the transportation payment term

requiring the buyer to pay transportation charges to a

specified location (origin or destination location)

PE Prepaid and Summary Bill PP Prepaid (by Seller) PS Paid by Seller The seller agrees to the transportation payment term

requiring the seller to pay transportation charges to a specified location (origin or destination location)

Location Qualifier X ID 1/2 Code identifying type of location DE Destination (Shipping)

FV Free Alongside Vessel (Free On Board [F.O.B.] Point) IT Intermediate FOB Point

A location indicating the point of destination is not the

origin or final destination but rather at some other point

KE Port of Embarkation

KL Port of Loading

OR Origin (Shipping Point)

W Worldwide Geographic Location Code

ZZ Mutually Defined

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 334 Transportation Terms Qualifier Code O ID 2/2

Code identifying the source of the transportation terms 335 Transportation Terms Code X ID 3/3

Code identifying the trade terms which apply to the shipment transportation

responsibility

309 Location Qualifier X ID 1/2 Code identifying type of location

003050F843 1 63 03 July 1997
843 - Response to Request for Quotation

Not Used FOB07

Not Used FOB08

Not Used FOB09

DE Destination (Shipping)

OR Origin (Shipping Point)

ZZ Mutually Defined

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 54 Risk of Loss Qualifier O ID 2/2

Code specifying where responsibility for risk of loss passes 352 Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 64 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

DIM Date/Time Reference

200

POl

Detail Optional

10To specify pertinent dates and times

1 At least one of DTM02 DTM03 or DTM06 is required. 2 If either DTM06 or DTM07 is present, then the other is required.

Ref. Pes. Must Use DTMOl

DTM02

DTM03

Data

Element

374

373

337

DTM04 623

Data Element Summary

Name Attributes

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Effective Estimated Delivery

Expiration Date coverage expires

Do Not Deliver After Do Not Deliver Before

Promised for Delivery

Promised for Delivery (Prior to and Including)

Promised for Delivery (Week of) Month Ending

Period Start Period End

Submittal Date an item was submitted to a customer

Delivery Start The date that deliveries will begin

Delivery End

The date that deliveries will end

Option

Midpoint of Performance

Department of Labor Wage Determination Date

Date Requested

X DT 6/6

007

017

036

063

064

069

075

078

174

193

194

368

375

376

641

800

937

992

Date

Date (YYMMDD)

Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 860 1, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

CT Central Time

003050F843 1 65 03 July 1997
843 - Response to Request for Quotation

ET Eastern Time

GM Greenwich Mean Time

LT Local Time

MT Mountain Time

PT Pacific Time

DTM05 624 Century O NO 2/2

The first two characters in the designation of the year (CCYY)

DTM06 1250 Date Time Period Format Qualifier X ID 2/3

Code indicating the date format, time format, or date and time format

Refer to 003050 Data Element Dictionary for acceptable code values. DTM07 1251 Date Time Period X AN 1/35

Expression of a date, a time, or range of dates, times or dates and times

003050F843 I 66 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD5 Carrier Details (Routing Sequence/Transit Time)

250

POl

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required.

4 If TD5 10 is present, then TD51 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. Not Used TD501

Not Used TD502

Not Used TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

TD512

Data Element Summary

Data

Element Name Attributes

133 Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

67 Identification Code X AN 2/20

Code identifying a party or other code

91 Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

Refer to 003050 Data Element Dictionary for acceptable code values. 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction 309 Location Qualifier O ID 1/2 Code identifying type of location 310 Location Identifier X AN 1/30

Code which identifies a specific location 731 Transit Direction Code O ID 2/2

The point of origin and point of direction 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

733 Transit Time X R 1/4

The numeric amount of transit time

284 Service Level Code X ID 2/2

Code defining service Refer to 003050 Data Element Dictionary for acceptable code values.

003050F843 1 67 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

270

POl

Detail Optional

5To specify transportation special handling requirements, or hazardous materials information, or both

1 At least one of TD401 TD402 or TD404 is required.

2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarity the related data elements and their content

003050F843 1 68 03 July 1997
843 - Response to Request for Quotation

Segment: MSG

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Message Text

289

POl

Detail Optional

>1

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F843 1 69 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SPI Specification Identifler 291

POl

Detail Optional

>1

To provide a description of the included specification or technical data items

1 If either SPI02 or SPI03 is present, then the other is required.

Ref. Pes. Must Use SPIOlData

Element

786

SPI02

SPI03

SPI04

Not Used SPI05

Not Used SPI06

Not Used SPI07

Not Used SPI08

SPI09

Not Used SPIIO

Not Used SPIU

Not Used SPI12

Not Used SPI13

Not Used SPI14

003050F843 1

128

127

790

791

792

353

755

786

559

822

554

1322

1401

Data Element Summary

Name Attributes

Security Level Code M ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

06 Supplier Proprietary

1 1 Competition Sensitive 92 Government Confidential

93 Government Secret 94 Government Top Secret Reference Number Qualifier X ID 2/2

Code qualifying the Reference Number.

Refer to 003050 Data Element Dictionary for acceptable code values. Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Entity Title O AN 1/132

Title of the data entity

Entity Purpose O AN 1/80

The reason for the existence of the data item specified by the electronic data item independent of its presence in an EDI transaction Entity Status Code O ID 1/1 Code indicating the current status of the data item specified by the electronic data item

Transaction Set Purpose Code O ID 2/2

Code identifying purpose of transaction set Report Type Code O ID 2/2

Code indicating the title or contents of a document, report or supporting item

Security Level Code O ID 2/2

Code indicating the level of confidentiality assigned by the sender to the information following

06 Supplier Proprietary

1 1 Competition Sensitive Agency Qualifier Code O ID 2/2

Code identifying the agency assigning the code values Source Subqualifier O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

Assigned Number O NO 1/6

Number assigned for differentiation within a transaction set Certification Type Code O ID 1/1 Code indicating the type of certification Proposal Data Detail Identifier Code O ID 1/3

70 03 July 1997
843 - Response to Request for Quotation

Code identifying the basis of a cited value in a proposal

003050F843 1 71 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

SCH Line Item Schedule

292

SCH

Detail Optional

1To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required. 2 If SCH08 is present, then at least one of SCH09 or SCH 1 0 is required.

3 If SCH09 is present, then SCH08 is required.

4 If SCH 1 0 IS present, then SCH08 is required.

1 SCH 12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Ref. Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

Must Use SCH06

SCH07

SCH08

Data

Element

380

355

98

93

374

373

337

374

Data Element Summary

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

017

063

064

069

075

078

174

358

375

Estimated Delivery

Do Not Deliver After Do Not Deliver Before

Promised for Delivery

Promised for Delivery (Prior to and Including)

Promised for Delivery (Week of) Month Ending

Cycle Begin

Date on which the cycle begins

Delivery Start The date that deliveries will begin

M DT 6/6

O TM 4/8

Date

Date (YYMMDD)

Time

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

017 Estimated Delivery

063 Do Not Deliver After 064 Do Not Deliver Before

069 Promised for Delivery

003050F843 1 72 03 July 1997
843 - Response to Request for Quotation

SCH09

SCHIO

Not Used SCHll

Not Used SCH12

Promised for Delivery (Prior to and Including)

Promised for Delivery (Week of) Month Ending

Cycle End

Date on which the cycle ends

Delivery End

The date that deliveries will end

075

078

174

359

376

373 Date

Date (YYMMDD)

337 Time

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract niamber)

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

DT 6/6

X TM 4/8

003050F843 1 73 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

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Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes:

PD Pricing Data

392

PD

Detail Optional

1To describe the pricing basic input detail

1 PDOl is the unit of the time period contained in PD02.

2 PD02 is the date of the start of the time period in PDOl

.

3 PD04 is the quantity of the unit of measurement in PD03.

4 PD05 is the name of the cost element being proposed. 5 PD06 is the description of the name of the cost element being proposed.

6 PD08 is a reference to a specific paragraph number contained in an external document.

7 PD09 is the category of the data being proposed.

Comments:

Ref. Data

Des. Element

Must Use PDOl 344

Must Use PD02 373

Must Use PD03 COOl

Must Use COOlOl 355

Not Used C00102 1018

Not Used C00103 649

Not Used C00104 355

Not Used C00105 1018

Not Used C00106 649

Not Used C00107 355

Not Used C00108 1018

Not Used C00109 649

Not Used COOl 10 355

Not Used COOlll 1018

Data Element Summary \

Name Attributes

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval Refer to 003050 Data Element Dictionary for acceptable code values. Date M DT 6/6 Date (YYMMDD)

Composite Unit of Measure M

To identify a composite unit of measure (See Figures Appendix for examples

of use)

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values. Exponent

Power to which a unit is raised O R 1/15

Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Exponent O R 1/15

Power to which a unit is raised Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Exponent O R 1/15

0()305()F843 1 74 03 July 1997
843 - Response to Request for Quotation

Not Used C00112

Not Used C00113

Not Used C00114

Not Used coon 5

Must Use PD04

Must Use PD05

PD06

PD07

Not Used PD08

Not Used PD09

PDIO

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

355 Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken 1018 Exponent O R 1/15

Power to which a unit is raised 649 Multiplier O R 1/10

Value to be used as a multiplier to obtain a new value

380 Quantity M R 1/15

Numeric value of quantity

93 Name M AN 1/35

Free-form name

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 1196 Breakdown Structure Detail Code O ID 2/2

Codes identifying details relating to a reporting breakdown structure tree 26 Recurring

Costs that will incurr continually over the life of the contract 27 Nonrecurring

Costs that will only be incurred once 127 Reference Number O AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

352 Description O AN 1/80

A free-form description to clarify the related data elements and their content 1401 Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value m a proposal

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F843 1 75 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

PDD Pricing Data Detail

393

PD

Detail Optional

>1

To provide the rates, direct input, and pricing factors for each element of work, cross- referenced to an applicable request or submission

1 At least one of PDD02 PDD03 or PDD04 is required.

1 PDDOl is a sequential number assigned by the initiator.

Ref. Pes. Must Use PDDOl

PDD02

PDD03

PDD04

PDD05

Data

Element

350

380

782

954

1401

Data Element Summary

Name Attributes

Assigned Identification M AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set Quantity X R 1/15

Numeric value of quantity

Monetary Amount X R 1/15

Monetary amount

Percent X R 1/10

Percentage expressed as a decimal

Proposal Data Detail Identifier Code O ID 1/3

Code identifying the basis of a cited value in a proposal

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F843 1 76 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LDT Lead Time

394

LDT

Detail Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Data Element Summary

Ref. Pes. Must Use LDTOl

Must Use LDT02

Must Use LDT03

LDT04

Data

Element

345

380

344

373

Name Attributes

Lead Time Code M ID 2/2

Code indicating the time range AD From date of sample approval to first product shipment

AH From Date of Receipt of First Article to First Article Approval

AI From Date of a Specified Event to Delivery

AJ From Date of First Delivery to Date of Subsequent

Delivery(ies)

AK From Date Of Latest Delivery To Final Delivery

AM From Date Of Previous Delivery To Date Of

SubsequentDelivery

AP From Date of Award to Midpoint of Effort AV From Date of Award to Date of Latest Delivery

AW From Date of Award to Date of Earliest Delivery

AX From Date of Award to Date of Completion

AY From Date of Award to Date of Delivery

AZ From Date of Receipt of Item to Date of Approval of

Item Quantity M R 1/15

Numeric value of quantity

Unit of Time Period or Interval M ID 2/2

Code indicating the time period or interval CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

Date O DT 6/6 Date (YYMMDD)

003050F843 1 77 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

QTY Quantity

395

LDT

Detail Optional

>1

To specify quantity infonnation

Ref. Pes. Must Use QTYOl

Must Use QTY02

QTY03

Data

Element

673

380

355

Data Element Summary

Name Attributes

Quantity Qualifier M ID 2/2

Code specifying the type of quantity

IJ Due

The amount due to the customer IK Time Units

The number of time units such as 8 (hours)

SA Shipments

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units m which a value is being expressed, or manner in which a measurement has been taken Refer to 003050 Data Element Dictionary for acceptable code values.

0()3050F843 1 78 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text

396

LDT

Detail Optional

1To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name

Free-Form Message Text

Free-form message text Printer Carriage Control Code

A field to be used for the control of

Attributes

M AN 1/264

O ID 2/2

line feed of the receiving printer

003050F843 1 79 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

LM Code Source Information

397

LM

Detail Optional

1To transmit standard code list identification information

1 LM02 identifies the applicable industry code list source information.

Ref.

Pes. Must Use LMOl

Not Used LM02

Data Element Summary

Data

Element Name

559 Agency Qualifier Code

Code identifying the agency assigning the code values DF Department of Defense (DoD)

822 Source Subqualifier

Attributes

M ID 2/2

O AN 1/15

A reference that indicates the table or text maintained by the Source Qualifier

003050F843 1 80 03 July 1997
843 - Response to Request for Quotation

Segment: Industry Code

Position: 398

Loop: LM

Level: Detail Usage: Mandatory

Max Use: >1

Purpose: Code to transmit standard industry codes

Syntax Notes: 1 If LQOl is present, then LQ02 is required.

Semantic Notes: Comments:

Data Element Summary

Ref. Pes. LQOlData

Element

1270

Name

Code List Qualifier Code

Code identifying a specific industry code list

Attributes

O ID 1/3

LQ02 1271

FX Frequency

Industry Code

Code indicating a code from a specific industry code list X AN 1/20

003050F843 1 81 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

N9 Reference Number

400

N9

Detail Optional

1To transmit identifying numbers and descriptive information as specified by the reference number qualifier

1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required.

1 N906 reflects the time zone which the time reflects.

Must Use

Ref. Pes. N901

Data

Element

128

N902

N903

127

369

Data Element Summary

Name

Reference Number Qualifier

Code qualifying the Reference Number.

Attributes

M ID 2/2

BB

CJ

DF

DX

EC

FA

GS

KR

Authorization Number

Proves that permission was obtained to provide a service Clause Number

Defense Federal Acquisition Regulations (DFAR)

Department/Agency Number

Circular Federal Acquisition Regulations (FAR)

General Services Administration Regulations (GSAR)

Response to a Request for Quotation Reference

A discrete number assigned for identification purpose to a response to a request for quotation

KT Request for Quotation Reference

A discrete number assigned for identification purposes

to a request for quotation

KY Site Specific Procedures, Terms, and Conditions

A set of procedures, terms, and conditions, applicable to a category of procurement emanating from a specific

location, which will be incorporated into all procurement actions in that category by referencing its unique number rather than by incorporating the lengthy

details it represents

KZ Master Solicitation Procedures, Terms, and Conditions

A set of standard procedures, terms, and conditions,

applicable to a category of procurement, which will be

incorporated into all procurement actions in that category by referencing its unique number rather than

by incorporating the lengthy details it represents LI Letters or Notes VB Department of Veterans Affairs Acquisition

Regulations (VAAR)

ZZ Mutually Defined

Reference Number X AN 1/30

Reference number or identification number as defined for a particular

Transaction Set, or as specified by the Reference Number Qualifier.

Free-form Description X AN 1/45

0()3050F843 I 82 03 July 1997
843 - Response to Request for Quotation

Free-form descriptive text N904 373 Date O DT 6/6 Date (YYMMDD)

Not Used N905 337 Time X TM 4/8

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Not Used N906 623 Time Code O ID 2/2

Code identifying the time. In accordance with International Standards

Organization standard 8601, time can be specified by a + or - and an indication

in hours in relation to Universal Time Coordinate (UTC) time; since + is a

restricted character, + and - are substituted by P and M in the codes that follow

003050F843 1 83 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text 410

N9

Detail Optional

1000

To provide a free form format that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Data

Pes. Element

Must Use MSGOl 933

Not Used MSG02 934

Data Element Summary

Name Attributes

Free-Form Message Text M AN 1/264

Free-form message text Printer Carriage Control Code O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F843 1 84 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

Nl Name

420

Nl

Detail Optional

1To identify a party by type of organization, name, and code

1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required.

1 This segment, used alone, provides the most efficient method of providing

organizational identification. To obtain this efficiency the "ID Code" (N104) must

provide a key to the table maintained by the transaction processing party. 2 N1 05 and N1 06 further define the type of entity in N1 0 1

Must Use

Ref. Pes. NlOlData

Element

98

Data Element Summary

Name Attributes

Entity Identifier Code M ID 2/2

Code identifying an organizational entity, a physical location, or an individual 28

31

61

7M

AE

DL

DS

IC

ISKF

KG

KH

KX

KY

KZ

LI

MF

ST

SV

X2

N102 93 Name

Subcontractor

Postal Mailing Address

Performed At

The facility where work was performed

Inspection and Acceptance Location

Additional Delivery Address

Dealer

Distributor Intermediate Consignee

Party to Receive Certified Inspection Report

Audit Office

The office performing the audit Project Manager

The address of the person responsible for the management of a designated project

Organization Having Source Control

Organization controlling the design and manufacturing

process of a product

Free on Board Point

Technical Office

Acceptance Location

Inspection Location

Place where the item was viewed or inspected

Manufacturer of Goods

Ship To

Service Performance Site When services are contracted for, this describes the organization for whom or location address at which

those services will be performed

Party to Perform Packaging

A party responsible for packaging an item after it has

been produced

X AN 1/35

003050F843 85 03 July 1997
843 - Response to Request for Quotation

N103

N104

Not Used N105

Not Used N106

Free-form name

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

1 D-U-N-S Number, Dun & Bradstreet 9 D-U-N-S+4, D-U-N-S Number with Four Character

Suffix

10 Department of Defense Activity Address Code

(DODAAC)

33 Commercial and Government Entity (CAGE)

A2 Mihtary Assistance Program Address Code (MAPAC)

Contained in the Mihtary Assistance Program Address

Directory (MAPAD); represents the location of an

entity

67 Identification Code X AN 2/20

Code identifying a party or other code

706 Entity Relationship Code O ID 2/2

Code describing entity relationship

98 Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual

003050F843 1 86 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N2 Additional Name Information

430

Nl

Detail Optional

2To specify additional names or those longer than 35 characters in length

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N201 93 Name M AN 1/35

Free-form name N202 93 Name O AN 1/35

Free-form name

003050F843 1 87 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

N3 Address Information

440

Nl

Detail Optional

2To specify the location of the named party

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use N301 166 Address Information M AN 1/35

Address information

N302 166 Address Information O AN 1/35

Address information

003050F843 1 88 03 July 1997
843 - Response to Request for Quotation

N4 Geographic Location

450

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

Nl

Detail Optional

1To specify the geographic place of the named party

1 If N406 is present, then N405 is required.

1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the USA or Canada.

Ref. Pes. N401

N402

N403

N404

N405

N406

Data

Element

19

156

116

26

309

310

Data Element Summary

Name • Attributes

City Name O AN 2/30

Free-form text for city name

State or Province Code O ID 2/2

Code (Standard State/Province) as defined by appropriate government agency

Postal Code O ID 3/11

Code defining international postal zone code excluding punctuation and blanks

(zip code for United States) Country Code O ID 2/3

Code identifying the country

Location Qualifier X ID 1/2

Code identifying type of location AR Armed Services Location Designation

Location Identifier O AN 1/30

Code which identifies a specific location

003050F843 1 89 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

PER Administrative Communications Contact

470

Nl

Detail Optional

3To identify a person or office to whom administrative communications should be directed

1 If either PER03 or PER04 is present, then the other is required. 2 If either PER05 or PER06 is present, then the other is required.

3 If either PER07 or PER08 is present, then the other is required.

Ref. Pes. Must Use PEROl

PER02

PER03

PER04

PER05

PER06

PER07

Data

Element

366

93

365

364

365

364

365

Data Element Summary

Name Attributes

Contact Function Code M ID 2/2

Code identifying the major duty or responsibility of the person or group named

IC Information Contact ME Manufacturing

PP Program Manager

SU Supplier Contact Name O AN 1/35

Free-form name Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

FX Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

Code identifying the type of communication number

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX Facsimile IT International Telephone

TE Telephone

Communication Number X AN 1/80

Complete communications number including country or area code when

applicable

Communication Number Qualifier X ID 2/2

003050F843 90 03 July 1997
843 - Response to Request for Quotation

Code identifying the type of communication nimiber

AU Defense Switched Network

Department of Defense telecommunications system and

successor of the Automatic Voice Network

(AUTOVON)

EM Electronic Mail

EX Telephone Extension

FX Facsimile IT International Telephone

TE Telephone

PER08 364 Communication Number X AN 1/80

Complete commimications number mcluding country or area code when

applicable

PER09 443 Contact Inquiry Reference O AN 1/20

Additional reference number or description to clarify a contact number

003050F843 1 91 03 July 1997
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Segment:

Position:

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SCH Line Item Schedule

485

Nl

Detail Optional

200

To specify the data for scheduling a specific line-item

1 If SCH03 is present, then SCH04 is required. 2 If SCH08 is present, then at least one of SCH09 or SCH 1 0 is required.

3 If SCH09 is present, then SCH08 is required.

4 If SCH 1 0 IS present, then SCH08 is required.

1 SCH 12 is the schedule identification.

1 SCH05 specifies the interpretation to be used for SCH06 and SCH07.

Ref. Pes. Must Use SCHOl

Must Use SCH02

Not Used SCH03

Not Used SCH04

Must Use SCH05

Must Use SCH06

SCH07

Data

Element

380

355

98

93

374

373

337

SCH08 374

Data Element Summary

Name Attributes

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code M ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values. Entity Identifier Code O ID 2/2

Code identifying an organizational entity, a physical location, or an individual Name X AN 1/35

Free-form name

Date/Time Qualifier M ID 3/3

Code specifying type of date or time, or both date and time

Estimated Delivery

Do Not Deliver After Do Not Deliver Before

Promised for Delivery

Promised for Delivery (Prior to and Including)

Promised for Delivery (Week of) Month Ending

Cycle Begin

Date on which the cycle begins

Delivery Start The date that deliveries will begin

017

063

064

069

075

078

174

358

375

Date

Date (YYMMDD)

Time

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

Date/Time Qualifier X ID 3/3

Code specifying type of date or time, or both date and time

017 Estimated Delivery

063 Do Not Deliver After

064 Do Not Deliver Before

069 Promised for Delivery

M DT 6/6

O TM 4/8

003050F843 1 92 03 July 1997
843 - Response to Request for Quotation

SCH09

SCHIO

Not Used SCHll

Not Used SCH12

Promised for Delivery (Prior to and Including)

Promised for Delivery (Week of)

Month Ending

Cycle End

Date on which the cycle ends

Delivery End

The date that deliveries will end

075

078

174

359

376

373 Date

Date (YYMMDD)

337 Time

Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = mmutes (00-

59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds

are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99)

326 Request Reference Number O AN 1/45

Reference number or RFQ number to use to identify a particular transaction set and query (additional reference number or description which can be used with

contract number)

350 Assigned Identification O AN 1/11

Alphanumeric characters assigned for differentiation within a transaction set

DT 6/6

TM 4/8

003050F843 1 93 03 July 1997
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TD5 Carrier Details (Routing Sequence/Transit Time)

500

Nl

Detail Optional

12 To specify the carrier and sequence of routing and provide transit time information

1 At least one of TD502 TD504 TD505 TD506 or TD512 is required. 2 If TD502 is present, then TD503 is required.

3 If TD507 is present, then TD508 is required. 4 If TD5 10 is present, then TD5 1 1 is required.

1 When specifying a routing sequence to be used for the shipment movement in lieu of

specifying each carrier within the movement, use TD502 to identify the party

responsible for defining the routing sequence, and use TD503 to identify the actual routing sequence, specified by the party identified in TD502.

Ref. Pes. Not Used TD501

Not Used TD502

Not Used TD503

TD504

Not Used TD505

Not Used TD506

Not Used TD507

Not Used TD508

Not Used TD509

Not Used TD510

Not Used TD511

TD512

Data Element Summary

Data

Element Name Attributes

133 Routing Sequence Code O ID 1/2

Code describing the relationship of a carrier to a specific shipment movement

66 Identification Code Qualifier X ID 1/2

Code designating the system/method of code structure used for Identification Code (67)

67 Identification Code X AN 2/20

Code identifying a party or other code

91 Transportation Method/Type Code X ID 1/2

Code specifying the method or type of transportation for the shipment

Refer to 003050 Data Element Dictionary for acceptable code values. 387 Routing X AN 1/35

Free-form description of the routing or requested routing for shipment, or the originating carrier's identity

368 Shipment/Order Status Code X ID 2/2

Code indicating the status of an order or shipment or the disposition of any

difference between the quantity ordered and the quantity shipped for a line item or transaction 309 Location Qualifier O ID 1/2

Code identifying type of location 310 Location Identifier X AN 1/30

Code which identifies a specific location 731 Transit Direction Code O ID 2/2

The point of origin and point of direction 732 Transit Time Direction Qualifier O ID 2/2

Code specifying the value of time used to measure the transit time

733 Transit Time X R 1/4

The numeric amount of transit time

284 Service Level Code X ID 2/2

Code defining service Refer to 003050 Data Element Dictionary for acceptable code values.

003050F843 1 94 03 July 1997
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TD4 Carrier Details (Special Handling, or Hazardous Materials, or Both)

520

Nl

Detail Optional

5To specify transportation special handling requirements, or hazardous materials

information, or both

1 At least one of TD401 TD402 or TD404 is required. 2 If TD402 is present, then TD403 is required.

Ref. Pes. TD401

TD402

TD403

TD404

Data

Element

152

208

209

352

Data Element Summary

Name Attributes

Special Handling Code X ID 2/3

Code specifying special transportation handling instructions Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Code Qualifier X ID 1/1 Code which qualifies the Hazardous Material Class Code (209)

Refer to 003050 Data Element Dictionary for acceptable code values. Hazardous Material Class Code X AN 2/4

Code specifying the kind of hazard for a material

Description X AN 1/80

A free-form description to clarify the related data elements and their content

003050F843 1 95 03 July 1997
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PKG Marking, Packaging, Loading

530

Nl

Detail Optional

25

To describe marking, packaging, loading, and unloading requirements

At least one of PKG04 PKG05 or PKG06 is requu-ed.

If PKG04 is present, then PKG03 is required.

If PKG05 is present, then PKGO 1 is required.

PKG04 should be used for industry-specific packaging description codes. Use the MEA (Measurements) Segment to define dimensions, tolerances, weights,

counts, physical restrictions, etc. If PKGO 1 = "F", then PKG05 is used. If PKGO 1 = ~ "S", then PKG04 is used. If PKGOl = "X", then both PKG04 and PKG05 are used. Use PKG03 to indicate the organization that publishes the code list being referred to. Special marking or tagging data can be given in PKG05 (description).

Ref. Pes. PKGOl

PKG02

PKG03

PKG04

Data

Element

349

753

559

754

Data Element Summary

Name Attributes

Item Description Type X ID 1/1 Code indicating the format of a description

F Free-form

S Structured (From Industry Code List)

X Semi-structured (Code and Text)

Packaging Characteristic Code O ID 1/5

Code specifying the marking, packaging, loading and related characteristics being described

CD Cleaning or Drying Procedure

CT Cushioning Thickness

CUD Cushioning and Dunnage

HM Hazardous Material

IC Intermediate Container

LP Level Of Preservation

OPI Optional Procedure Indicator PK Packing

PM Preservation Method

PML Preservation Material

SMK Special Marking

UC Unit Container

UCL Unit Container Level

WM Wrapping Material

Agency Qualifier Code X ID 2/2

Code identifying the agency assigning the code values DF Department of Defense (DoD)

GS General Services Administration (GSA)

Responsible for Federal Specification

ZZ Mutually Defined

Packaging Description Code X AN 1/7

A code from an industry code list which provides specific data about the marking, packaging or loading and unloading of a product

003050F843 1 96 03 July 1997
843 - Response to Request for Quotation

PKG05 352 Description X AN 1/80

A free-forai description to clarify the related data elements and their content Not Used PKG06 400 Unit Load Option Code X ID 2/2

Code identifying loading or unloading a shipment

003050F843 1 97 03 July 1997
843 - Response to Request for Quotation

Segment: LDT

Position:

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Syntax Notes: Semantic Notes: Comments:

Lead Time

550

LDT

Detail Optional

1To specify lead time for availability of products and services

1 LDT04 is the effective date of lead time information.

1 LDT02 is the quantity of unit of time periods.

Ref. Pes. Must Use LDTOl

Must Use LDT02

Must Use LDT03

LDT04

Data

Element

345

380

344

373

Data Element Summary

Name

Lead Time Code

Code indicating the time range

Attributes

M ID 2/2

AD

AH

AI

AJ

AK

AM

AP

AV

AW

AX

AY

AZ

From date of sample approval to first product shipment

From Date of Receipt of First Article to First Article Approval

From Date of a Specified Event to Delivery

From Date of First Delivery to Date of Subsequent

Delivery(ies)

From Date Of Latest Delivery To Final Delivery

From Date Of Previous Delivery To Date Of

SubsequentDelivery

From Date of Award to Midpoint of Effort From Date of Award to Date of Latest Delivery

From Date of Award to Date of Earliest Delivery

From Date of Award to Date of Completion

From Date of Award to Date of Delivery

From Date of Receipt of Item to Date of Approval of

Item Quantity

Numeric value of quantity

Unit of Time Period or Interval Code indicating the time period or interval

M R 1/15

M ID 2/2

CY Calendar Year

DA Calendar Days

KK Maximum Calendar Days

MO Month

QY Quarter of a Year

SA Semiannual

WK Weeks

Date

Date (YYMMDD)

O DT 6/6

003050F843 1 98 03 July 1997
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Semantic Notes:

MAN Marks and Numbers

560

LDT

Detail

Optional

10

To indicate identifying marks and numbers for shipping containers

1 If either MAN04 or MAN05 is present, then the other is required. 2 If MAN06 is present, then MAN05 is required.

1 MAN01/MAN02 and MAN04/MAN05 may be used to identify two different marks

and numbers assigned to the same physical container. 2 When both MAN02 and MAN03 are used, MAN02 is the startmg number of a sequential range and MAN03 is the ending number of that range. 3 When both MAN05 and MAN06 are used, MAN05 is the starting number of a sequential range, and MAN06 is the ending number of that range. Comments: 1 When MANOl contains code UC (U.P.C. Shipping Container Code) and

MAN05/MAN06 contain a range of ID numbers, MAN03 is not used. The reason for

this is that the U.P.C. Shippping Container code is the same on every carton that is represented in the range in MAN05/MAN06.

2 MAN03 and/or MAN06 are only used when sending a range(s) of ID numbers.

When both MAN02/MAN03 and MAN05/MAN06 are used to send ranges of ID

numbers, the integrity of the tw o ID numbers must be maintained.

Ref. Des. Must Use i\L^01

Must Use MAN02

MAN03

MAN04

MAN05

MAN06

Data

Element

88

87

87

88

87

87

Data Element Summary

Name

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers Qualifier

Code specifying the application or source of Marks and

L Line Item Only

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Marks and Numbers

Marks and numbers used to identify a shipment or parts

Attributes

M ID 1/2

Numbers (87)

M AN 1/45

of a shipment

O AN 1/45

of a shipment

X ID 1/2

Numbers (87)

X AN 1/45

of a shipment

O AN 1/45

of a shipment

003050F843 1 99 03 July 1997
843 - Response to Request for Quotation

Segment:

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Syntax Notes: Semantic Notes: Comments:

QTY Quantity

570

LDT

Detail Optional

5To specify quantity information

Ref. Pes. Must Use QTYOl

Must Use QTYOl

QTY03

Data

Element

673

380

355

Data Element Summary

Name Attributes

Quantity Qualifier M ID 2/2

Code specifying the type of quantity

IJ Due

The amount due to the customer IK Time Units

The number of time units such as 8 (hours)

SA Shipments

Quantity M R 1/15

Numeric value of quantity

Unit or Basis for Measurement Code O ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Refer to 003050 Data Element Dictionary for acceptable code values.

003050F843 1 100 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

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Level:

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Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

MSG Message Text

580

LDT

Detail Optional

1To provide a free form foriiiat that would allow the transmission of text information.

1 MSG02 is not related to the specific characteristics of a printer, but identifies top of

page, advance a line, etc.

Ref. Pes. Must Use MSGOl

Not Used MSGOl

Data Element Summary

Data

Element Name

933 Free-Form Message Text

Free-form message text 934 Printer Carriage Control Code

Attributes

M AN 1/264

O ID 2/2

A field to be used for the control of the line feed of the receiving printer

003050F843 1 101 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

Usage:

Max Use: Purpose:

Syntax Notes:

Semantic Notes: Comments:

CTT Transaction Totals

010

Summary

Mandatory

1To transmit a hash total for a specific element in the transaction set

1 If either CTT03 or CTT04 is present, then the other is required.

2 If either CTT05 or CTT06 is present, then the other is required.

1 This segment is intended to provide hash totals to validate transaction completeness

and correctness.

Ref. Pes. Must Use CTTOl

CTT02

Not Used CTT03

Not Used CTT04

Not Used CTT05

Not Used CTT06

Not Used CTT07

Data

Element

354

347

81

355

183

355

352

Data Element Summary

Name Attributes

Number of Line Items M NO 1/6 Total number of line items in the transaction set Hash Total O R 1/10

Sum of values of the specified data element. All values in the data element will be summed without regard to decimal points (explicit or implicit) or signs.

Truncation will occur on the left most digits if the sum is greater than the maximum size of the hash total of the data element.

Example:

-.0018 First occurrence of value being hashed. .18 Second occurrence of value

being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth

occurrence of value being hashed. 1855 Hash total prior to truncation. 855 Hash total after truncation to three-digit field. Weight X R 1/10

Numeric value of weight

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken

Volume X R 1/8

Value of volumetric measure

Unit or Basis for Measurement Code X ID 2/2

Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Description O AN 1/80

A free-form description to clarify the related data elements and their content

()03050F843 1 102 03 July 1997
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Syntax Notes: Semantic Notes: Comments:

AMT Monetary Amount

015

Summary

Optional

1To indicate the total monetary amount

Data Element Summary

Ref. Pes. Must Use AMTOl

Must Use AMT02

Not Used AMT03

Data

Element Name

522 Amount Qualifier Code

Code to qualify amount

TT Total Transaction Amount

782 Monetary Amount

Monetary amount

478 Credit/Debit Flag Code

Code indicating whether amount is a credit or debit

Attributes

M ID 1/2

M R 1/15

O ID 1/1

003050F843 I 103 03 July 1997
843 - Response to Request for Quotation

Segment:

Position:

Loop:

Level:

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Max Use: Purpose:

Syntax Notes: Semantic Notes: Comments:

SE Transaction Set Trailer

020

Summary

Mandatory

1To indicate the end of the transaction set and provide the count of the transmitted

segments (including the beginning (ST) and ending (SE) segments).

SE is the last segment of each transaction set.

Data Element Summary

Ref. Data

Des. Element Name Attributes

Must Use SEOl 96 Number of Included Segments M NO 1/10

Total number of segments included in a transaction set including ST and SE

segments

Must Use SE02 329 Transaction Set Control Number M AN 4/9

Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

003050F843 1 104 03 July 1997

iiV.S. GOVERNMENT PRINTING OFFICE: 1998 -433-23S/82668


Technical Publications

Periodical

Journal of Research of the National Institute of Standards and Technology—Reports NIST research and development in those disciplines of the physical and engineering sciences in which the Institute is active. These include physics, chemistry, engineering, mathematics, and computer sciences. Papers cover a broad range of subjects, with major emphasis on measurement methodology and the basic technology

underlying standardization. Also included from time to time are survey articles on topics closely related to the Institute's technical and scientific programs. Issued six times a year.

Nonperiodicals

Monographs—Major contributions to the technical literature on various subjects related to the

Institute's scientific and technical activities. Handbooks—Recommended codes of engineering and industrial practice (including safety codes) devel- oped in cooperation with interested industries, professional organizations, and regulatory bodies. Special Publications—Include proceedings of conferences sponsored by NIST, NIST annual reports, and

other special publications appropriate to this grouping such as wall charts, pocket cards, and bibliographies.

National Standard Reference Data Series—Provides quantitative data on the physical and chemical

properties of materials, compiled from the world's literature and critically evaluated. Developed under a worldwide program coordinated by NIST under the authority of the National Standard Data Act (Public

Law 90-396). NOTE: The Journal of Physical and Chemical Reference Data (JPCRD) is published

bimonthly for NIST by the American Chemical Society (ACS) and the American Institute of Physics (AIP).

Subscriptions, reprints, and supplements are available from ACS, 1 155 Sixteenth St., NW, Washington, DC

20056.

Building Science Series—Disseminates technical information developed at the Institute on building

materials, components, systems, and whole structures. The series presents research results, test methods, and

performance criteria related to the structural and environmental functions and the durability and safety

characteristics of building elements and systems.

Technical Notes—Studies or reports which are complete in themselves but restrictive in their treatment of

a subject. Analogous to monographs but not so comprehensive in scope or definitive in treatment of the subject area. Often serve as a vehicle for final reports of work performed at NIST under the sponsorship of

other government agencies.

Voluntary Product Standards—Developed under procedures published by the Department of Commerce

in Part 10, Title 15, of the Code of Federal Regulations. The standards establish nationally recognized

requirements for products, and provide all concerned interests with a basis for common understanding of

the characteristics of the products. NIST administers this program in support of the efforts of private-sector

standardizing organizations.

Order the following NIST publications—FIPS and NlSTIRs—from the National Technical Information

Service, Springfield, VA 22161.

Federal Information Processing Standards Publications (FIPS PUB)—Publications in diis series

collectively constitute the Federal Information Processing Standards Register. The Register serves as the

official source of information in the Federal Government regarding standards issued by NIST pursuant to the Federal Property and Administrative Services Act of 1949 as amended. Public Law 89-306 (79 Stat. 1127), and as implemented by Executive Order 11717 (38 FR 12315, dated May 11, 1973) and Part 6 of

Title 15 CFR (Code of Federal Regulations).

NIST Interagency Reports (NISTIR)—A special series of interim or final reports on work performed by

NIST for outside sponsors (both government and nongovernment). In general, initial distribution is handled

by the sponsor; public distribution is by the National Technical Information Service, Springfield, VA 22161,

in paper copy or microfiche form.
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