Federal Register / Vol. 78, No. 18 / Monday, January 28, 2013 / Notices 5787 

the capacity of the requester may be 

required.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

OSD rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81, 32 CFR Part 311, or may 

be obtained from the system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with 

‘‘Selected electronic data elements 

extracted from the Defense Enrollment 

Eligibility Reporting System (DEERS), 

DoD and Service-level accountability 

systems, as well as industrial hygienists, 

bioenvironmental engineers, public 

health officers, environmental science 

officers, and other professionals 

supporting the authorities cited.’’ 

* * * * * 

[FR Doc. 2013–01694 Filed 1–25–13; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2012–OS–0131] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to add a new System of 

Records; response to comments. 

SUMMARY: The Office of the Secretary of 

Defense established a new Privacy Act 

System of Records entitled ‘‘Public 

Affairs Management Information 

System.’’ This notice responds to 

comments received on the Privacy Act 

Systems of Records Notice. 

DATES: Effective Date: November 26, 

2012. 

FOR FURTHER INFORMATION CONTACT: Mrs. 

Cindy Allard at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The 

Privacy Act Systems of Records Notice 

was published on October 26, 2012, in 

the Federal Register (77 FR 65370). 

During the comment period, one public 

comment was received. 

Comment: The commenter noted 

there was ‘‘no mention on how the 

records will be destroyed’’ and that it 

‘‘should be spelled out in writing.’’ 

DoD Response: A specific method of 

records destruction was not addressed 

because the scope of many of the OSD/ 

JS systems of records notices is global 

and specific destruction methodology is 

frequently not able to be implemented 

globally (i.e., ‘‘burning’’ is prevalent 

within the National Capital Region; 

however, there are many DoD locations 

that do not have the capability). DoD 

Manual 5200.01 Volume 4, DoD 

Information Security Program, 

Controlled Unclassified Information 

(CUI) requires that ‘‘record copies of 

FOUO documents shall be disposed of 

according to provisions of chapter 33 of 

title 44 U.S.C. and the DoD Component 

records management directives. Nonrecord FOUO documents may be 

destroyed by any of the means approved 

for the destruction of classified 

information or by any other means that 

would make it difficult to recognize or 

reconstruct the information.’’ 

Dated: January 23, 2013. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

[FR Doc. 2013–01684 Filed 1–25–13; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2013–OS–0003] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Intelligence Agency, 

DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Defense Intelligence 

Agency is proposing to alter a system to 

its existing inventory of records systems 

subject to the Privacy Act of 1974 (5 

U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective on February 28, 2013 unless 

comments are received which result in 

a contrary determination. Comments 

will be accepted on or before February 

27, 2013. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive; 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Theresa Lowery at Defense Intelligence 

Agency, DAN 1–C, 600 MacDill Blvd., 

Washington, DC 20340–0001 or by 

phone at (202) 231–1193. 

SUPPLEMENTARY INFORMATION: The 

Defense Intelligence Agency system of 

records notices subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT. 

The proposed system report, as 

required by 5 U.S.C. 552a of the Privacy 

Act of 1974, as amended, was submitted 

on January 4, 2013, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: January 7, 2013. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

LDIA 0450 

SYSTEM NAME: 

Drug-Free Workplace Files 

(September 9, 2009, 74 FR 46418). 

CHANGES: 

* * * * * 

SYSTEM NAME: 

Delete entry and replace with ‘‘Drug 

Testing Program Files.’’ 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Defense Intelligence Agency, 200 

MacDill Blvd., Washington, DC 20340– 

0001.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Civilian employees and applicants for 

employment with the Defense 

Intelligence Agency.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

specimen identification number, 

truncated Social Security Number (SSN) 

and records relating to testing plans, 

procedures, selection/scheduling 

records, records relating to the 

collection and handling of specimens, 


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5788 Federal Register / Vol. 78, No. 18 / Monday, January 28, 2013 / Notices 

chain of custody records and test 

results.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘E.O. 

12564, Federal Drug Free Workplace; 

DoD Directive 1010.9 Civilian Employee 

Drug Abuse Testing Program; DIA 

Instruction 1015.001, Drug Free 

Workplace Program and E.O. 9397 

(SSN), as amended.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘The 

system is used to maintain records 

relating to the implementation of the 

Drug Testing Program; administration, 

selection, notification and testing of DIA 

employees and applicants for 

employment.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with ‘‘In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, as amended, these 

records contained therein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD Blanket Routine Uses set 

forth at the beginning of the DIA’s 

compilation of systems of records 

notices may apply to this system.’’ 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Delete entry and replace with ‘‘Paper 

records and electronic storage media.’’ 

* * * * * 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Records relating to specific cases are 

destroyed two years after close of case. 

Records relating to selection, 

scheduling, unaccepted applicants, 

negative results, and other supporting 

data are maintained for three years after 

end of event, or end of employment. 

Records related to administration or 

program planning are destroyed after 

three years or when superseded or 

obsolete. Paper records are shredded or 

burned, electronic records are deleted 

from the system.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with ‘‘Chief, 

Office of Employee Assistance, Defense 

Intelligence Agency 200 MacDill Blvd., 

Washington, DC 20340–0001.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

DIA Freedom of Information Office 

(DAN–1A), Defense Intelligence Agency, 

200 MacDill Blvd., Washington, DC 

20340–5100. 

Request should contain the 

individual’s full name, current address, 

and telephone number.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written inquiries to the DIA Freedom of 

Information Office (DAN–1A), 200 

MacDill Blvd., Washington, DC 20340– 

5100. 

Request should contain the 

individual’s full name, current address, 

and telephone number.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘DIA’s 

rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in DIA Instruction 5400.001, 

Defense Intelligence Agency Privacy 

Program; or may be obtained from the 

system manager.’’ 

* * * * * 

[FR Doc. 2013–01686 Filed 1–25–13; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2013–OS–0005] 

Privacy Act of 1974; System of 

Records 

AGENCY: Defense Security Service, DoD. 

ACTION: Notice to amend a System of 

Records. 

SUMMARY: The Defense Security Service 

is amending a system of records notice 

from its existing inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action will be 

effective on February 28, 2013 unless 

comments are received which result in 

a contrary determination. Comments 

will be accepted on or before February 

27, 2013. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http:// 

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Leslie Blake, Defense Security Service, 

Office of FOIA/PA, 27130 Telegraph 

Road, Quantico, VA 22314 or at (571) 

305–6740. 

SUPPLEMENTARY INFORMATION: The 

Defense Security Service systems of 

records notices subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT. 

The proposed amendment is not 

within the purview of subsection (r) of 

the Privacy Act of 1974 (5 U.S.C. 552a), 

as amended, which requires the 

submission of a new or altered system 

report. 

Dated: January 23, 2013. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

V1–01 

SYSTEM NAME: 

Privacy and Freedom of Information 

Request Records (July 14, 1999, 64 FR 

37935). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Freedom of Information (FOI) records 

are located at the Defense Security 

Service, Office of FOI and Privacy, 1340 

Braddock Place, Alexandria, VA 22314– 

1651.’’ 

* * * * * 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘5 

U.S.C. 301, Departmental Regulations; 5 

U.S.C. 552, Public information; agency 

rules, opinions, orders, records and 

proceedings; 5 U.S.C. 552 as amended 

by Pub. L. 93–502, Freedom of 

Information Act; 5 U.S.C. 552a, Pub. L. 

93–579, the Privacy Act of 1974, as 

amended; DoD 5400.7–R, DoD Freedom 

of Information Act Program; and DoD 


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