[Federal Register Volume 76, Number 12 (Wednesday, January 19, 2011)]
[Notices]
[Pages 3113-3115]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-966]


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DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2011-0002]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice To Alter a System of Records.

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SUMMARY: The Department of the Air Force proposing to alter a system of 
records notice in its existing inventory of records systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The proposed action will be effective on February 18, 2011 
unless comments are received that would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by dock number and/RIN 
number and title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Federal Docket Management System Office, Room 3C843, 1160 
Defense Pentagon, Washington, DC 20301-1160.
    Instructions: All submissions received must include the agency name 
and docket number or Regulatory Information Number (RIN) for this 
Federal Register document. The general policy for comments and other 
submissions from members of the public is to make these submissions 
available for public viewing on the Internet at http://www.regulations.gov as they are received without change, including any 
personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. Charles J. Shedrick, 703-696-6488, 
or Department of the Air Force Privacy Office, Air Force Privacy Act 
Office, Office of Warfighting Integration and Chief Information 
officer, ATTN: SAF/XCPPI, 1800 Air Force Pentagon, Washington, DC 
20330-1800.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the FOR FURTHER INFORMATION CONTACT address above. The 
proposed systems reports, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, were submitted on January 6, 2011 to the House Committee 
on Oversight and Government Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996, (February 20, 1996, 61 FR 6427).

    Dated: January 11, 2011.
Morgan F. Park,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F033 AF PC A

System Name:
    Congressional and Other High Level Inquiries (June 11, 1997, 62 FR 
31793).

Changes:
* * * * *

System Location:
    Delete entry and replace with ``Headquarters Air Force Personnel 
Center; major commands; field operating agencies; Military Personnel 
Sections at Air Force installations, and headquarters of unified and 
specified commands for which Air Force is Executive Agent. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of systems of records notices.''

[[Page 3114]]

Categories of individuals covered by the system:
    Delete entry and replace with ``Air Force active duty, Reserve, Air 
National Guard and personnel retired or discharged from the Air Force, 
current or former Air Force DoD civilian personnel; personnel attending 
Air Force training institutions or courses; other component personnel 
assigned to an Air Force installation where Air Force is the Executive 
Agent.''

Categories of records in the system:
    Delete entry and replace with ``Individuals name, background 
information and information reflecting Air Force personnel policies and 
procedures; Members of Congress requesting information on behalf of a 
constituent; copies of replies to such inquiries including transmittal 
media used en route from and to the Secretary of the Air Force, Office 
of Legislative Liaison (SAF/LL).''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; 10 U.S.C. 8032, The Air Staff, general duties; implemented 
by Air Force Instruction 90-401, Air Force Relations with Congress.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
these records contained therein may specifically be disclosed outside 
the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of record system notices apply to this 
system.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media.''
* * * * *

Safeguards:
    Delete entry and replace with ``Records are accessed by the 
custodian of the record system and by persons responsible for servicing 
the records in performance of their official duties who are properly 
cleared for need-to-know. Records are stored on electronic media and 
accessed by use of the Common Access Card (CAC).''

Retention and disposal:
    Delete entry and replace with ``Destroyed after one year for 
Congressional communication at Office of the Secretary of the Air Force 
and all activities below and destroyed two years after calendar year 
case is closed for administrative reviews, inquiries and 
investigations. Records are deleted from electronic media.''

System manager(s) and address:
    Delete entry and replace with ``Headquarters Air Force Personnel 
Center; major commands; field operating agencies; Military Personnel 
Sections at Air Force installations, and headquarters of unified and 
specified commands. Official mailing addresses are published as an 
appendix to the Air Force's compilation of record systems notices.''

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Headquarters Air Force 
Personnel Center, Inspector General (HQ AFPC/IG) or visit the system 
manager or respective local system manager. Official mailing addresses 
are published as an appendix to the Air Force's compilation of systems 
of records notices. Official mailing address for the Air Force 
Personnel Center Inspector General's office is Headquarters Air Force 
Personnel Center, Inspector General Office (HQ AFPC/IG), 550 C Street 
West, Suite 37, Randolph Air Force Base, TX 78150-4703.
    For verification purposes, individual should provide their full 
name, any details which may assist in locating records, and their 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking to access 
records about themselves contained in this system of records should 
address written inquiries to the system manger or respective local 
system manger. Official mailing addresses are published as an appendix 
to the Air Force's compilation of systems of records notices.
    For verification purposes, individual should provide their full 
name, any details which may assist in locating records, and their 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.''

Contesting record procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records, and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332; 32 CFR 
part 806b; or may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``Information provided by major 
command or Military Personnel Section personnel, Air Force policies and 
procedures, copies of inquiries, congressional/high level officials'/
constituents' comments or requests and Air Force replies thereto.''
* * * * *
F036 AF PC A

System name:
    Congressional and Other High Level Inquiries.

System location:
    Headquarters Air Force Personnel Center; major commands; field 
operating agencies; Military Personnel Sections at Air Force 
installations, and headquarters of unified and specified commands for 
which Air Force is Executive Agent. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.

[[Page 3115]]

Categories of individuals covered by the system:
    Air Force active duty, Reserve, Air National Guard and personnel 
retired or discharged from the Air Force, current or former Air Force 
DoD civilian personnel; personnel attending Air Force training 
institutions or courses; other component personnel assigned to an Air 
Force installation where Air Force is the Executive Agent.

Categories of records in the system:
    Individuals name, background information and information reflecting 
Air Force personnel policies and procedures; Members of Congress 
requesting information on behalf of a constituent; copies of replies to 
such inquiries including transmittal media used en route from and to 
the Secretary of the Air Force, Office of Legislative Liaison (SAF/LL).

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8032, The Air 
Staff, general duties; implemented by Air Force Instruction 90-401, Air 
Force Relations with Congress.

Purpose(s):
    Information pertinent to an inquiry forwarded to SAF/LL for 
preparation of the reply to the high level requester. In some instances 
response may be direct to the requester without referral through SAF/
LL. However, when required by directives, copies of such responses are 
furnished SAF/LL. The records may be used in responding to subsequent 
inquiries concerning the same individual. The record system is audited 
periodically to determine trends on the nature of complaints and 
questions and for statistical purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, these records contained therein may 
specifically be disclosed outside the DoD as a routine use pursuant to 
5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' published at the beginning of the 
Air Force's compilation of record system notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Retrieved by name.

Safeguards:
    Records are accessed by the custodian of the record system and by 
persons responsible for servicing the records in performance of their 
official duties who are properly cleared for need-to-know. Records are 
stored on electronic media and accessed by use of the Common Access 
Card (CAC).

Retention and disposal:
    Destroyed after one year for Congressional communication at Office 
of the Secretary of the Air Force and all activities below and 
destroyed two years after calendar year case is closed for 
administrative reviews, inquiries and investigations. Records are 
deleted from electronic media.

System managers(s) and address:
    Headquarters Air Force Personnel Center; major commands; field 
operating agencies; Military Personnel Sections at Air Force 
installations, and headquarters of unified and specified commands. 
Official mailing addresses are published as an appendix to the Air 
Force's compilation of record systems notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to Headquarters Air Force Personnel Center, Inspector 
General (HQ AFPC/IG) or visit the system manager or respective local 
system manager. Official mailing addresses are published as an appendix 
to the Air Force's compilation of systems of records notices. Official 
mailing address for the Air Force Personnel Center Inspector General's 
office is Headquarters Air Force Personnel Center, Inspector General 
Office (HQ AFPC/IG), 550 C Street West, Suite 37, Randolph Air Force 
Base, TX 78150-4703.
    For verification purposes, individual should provide their full 
name, any details, which may assist in locating records, and their 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the system 
manager or respective local system manager. Official mailing addresses 
are published as an appendix to the Air Force's compilation of systems 
of records notices.
    For verification purposes, individual should provide their full 
name, any details which may assist in locating records, and their 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths:
    `I declare (or certify, verify, or state) under penalty of perjury 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 33-332; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information provided by major command or Military Personnel Section 
personnel, Air Force policies and procedures, copies of inquiries, 
congressional/high level officials'/constituents' comments or requests 
and Air Force replies thereto.

Exemptions claimed for the system:
    None.
[FR Doc. 2011-966 Filed 1-18-11; 8:45 am]
BILLING CODE 5001-06-P