1

 SUPPORTING STATEMENT

WIOA Annual State Performance Report Template, WIOA Annual Local Area Performance Report 

Template, WIOA Eligible Training Provider (ETP) Performance Report Template,

WIOA Joint Participant Individual Record Layout (PIRL), and 

WIOA Data Element Specifications

OMB CONTROL No. 1205-0NEW

A. JUSTIFICATION

1. Explain the circumstances that make the collection of information necessary.

The data collection proposed under 1205-0NEW provides, as required by section 116(d) of the 

Workforce Innovation and Opportunity Act (WIOA), separate report templates jointly developed by 

the Departments of Labor and Education for the: 1) State Performance Report, to be used for the 

reporting of data by entities that administer WIOA core programs; 2) Local Area Performance

Report for certain Title I, Subtitle B programs, and 3) Eligible Training Provider Performance 

Report for Title I programs.

Section 116 of WIOA requires States and Local Areas that operate core programs of the workforce 

development system to comply with common performance accountability requirements for the six 

core programs of the publicly-funded workforce system, which are: the Adult, Dislocated Worker, 

and Youth programs (title I); the Adult Education and Family Literacy Act program (title II); the 

Wagner-Peyser Act program (title III); and the Vocational Rehabilitation program (title IV). As 

such, States and Local Areas that operate core programs must submit common performance data to 

demonstrate that specified performance levels are achieved. The common performance data will be 

reported through OMB 1205-0NEW. 

In addition, OMB 1205-0NEW will collect information specific to eligible training providers who 

are eligible to receive funds from Adult and Dislocated Worker programs authorized under title I of 

WIOA. 

Section 116(d)(2) of WIOA mandates that the Secretaries of Labor and Education develop a 

template for performance reports to be used by States, local boards, and eligible providers of training 

services for reporting on outcomes achieved by participants in the six core programs. Corresponding 

proposed regulations for these data collection requirements, including which primary performance 

indicators apply for each core program, are contained in Notices of Proposed Rulemaking (NPRMs) 

related to: 20 CFR part 680 (Adult and Dislocated Workers); 20 CFR part 681 (Youth); 20 CFR part 

652 (Wagner-Peyser); 34 CFR parts 462 and 463 (Adult Education and Family Literacy Act); and 34 

CFR part 361 (Vocational Rehabilitation). The NPRMs were published on April 16, 2015, at 80 

Fed. Reg. 20573. The comment period for the proposed regulations closed on June 15, 2015.
2

Sec. 506(b)(1) of WIOA states that section 116 of WIOA will go into effect at the start of the second 

full program year after the date of enactment (July 22, 2014). Therefore, the performance 

accountability system required under section 116 will be effective on July 1, 2016. The Departments 

are seeking approval of these information collection requirements as soon as possible to allow states, 

locals, and other entities to begin enhancing systems that will enable them to collect the data 

necessary to implement the reporting requirements of section 116 by July 2016. 

If this information collection receives OMB approval, it may be finalized before the proposed 

regulations are finalized. If this occurs, the Departments will resubmit this ICR to OMB for its 

approval when the Final Rule is published, as required by 5 CFR 1320.11(h). However, the 

Departments plan to review and analyze any comments received on the NPRMs that are relevant to 

this ICR together with comments received on this ICR as we finalize this ICR. This is intended to 

enable the Departments to finalize this ICR before the proposed regulations, and to minimize the 

need to make substantive changes to the ICR when the Final Rule is published. These templates 

have been designed to maximize the value of the reports for workers, employers, local elected 

officials, State officials, Federal policymakers, and other key stakeholders. At the same time, all of 

the forms have been designed to reflect the specific requirements of the reports as described in 

sections 116(d)(2) through (4) of WIOA. 

The WIOA Participant Individual Record Layout (PIRL) provides a standardized set of data 

elements, definitions, and reporting instructions that will be used to describe the characteristics, 

activities, and outcomes of WIOA participants. States and local areas will be required to collect 

participant information that corresponds with the data elements and descriptions delineated within 

the PIRL. Once collected, this information will then be aggregated according to the conditions 

outlined in the WIOA Data Element Specifications. This document details the common data 

elements and technical specifications necessary for calculation of the State and Local Area 

performance report elements and will be used in reporting across all core programs. Once 

aggregated, the outcomes will then be displayed according to the framework that is the WIOA 

Annual State Performance Report Template/WIOA Annual Local Area Performance Report 

Template. 

WIOA ANNUAL STATE PERFORMANCE REPORT TEMPLATE

Required annual data for the core programs include those related to primary performance indicators, 

participant counts and costs, and barriers to employment as described below. 

The following data must be included in the State Performance Report and will be reported on an 

individual or aggregate basis depending on the program to which they pertain as described later in 

this section. 
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Primary Performance Indicators for Core Programs

For WIOA core programs, States must report the results of primary performance indicators set forth 

at section 116(b)(2)(A) of WIOA:

1. the percentage of program participants who are in unsubsidized employment during the second 

quarter after exit from the program;1

2. the percentage of program participants who are in unsubsidized employment during the fourth 

quarter after exit from the program;2

3. the median earnings of program participants who are in unsubsidized employment during the 

second quarter after exit from the program; 

4. the percentage of program participants who obtained a recognized postsecondary credential, or a 

secondary school diploma or its recognized equivalent during participation in or within one year 

after exit from the program. For those participants who obtained a secondary school diploma or 

its recognized equivalent, the participant must also have obtained or retained employment or be 

in an education or training program leading to a recognized postsecondary credential within one 

year after exit from the program; 

5. the percentage of program participants who, during a program year, are in an education or 

training program that leads to a recognized postsecondary credential or employment and who 

are achieving measurable skill gains toward such a credential or employment; and

6. the indicator(s) of effectiveness in serving employers. 

Participant Counts and Cost Information

Under section 116(d)(2), the WIOA Annual State Performance Report must also include the 

following data:

7. The number of participants served by each of the core programs; 

8. The number of participants who received career services during the most recent program year 

and the three preceding program years;

9. The number of participants who received training services during the most recent program year 

and the three preceding program years;

10. The amount of funds spent on career services;

11. The amount of funds spent on training services; 

 

1 For the Title I Youth program, the percentage of WIOA youth participants includes those who are in education or training 

activities, or in unsubsidized employment, during the second quarter after exit from the program (WIOA Sec (b)(2)(ii)(I)). 

2 For the Title I Youth program, the percentage of WIOA youth participants includes those who are in education or training 

activities, or in unsubsidized employment, during the fourth quarter after exit from the program (WIOA Sec (b)(2)(ii)(II)). 
4

12. The number of participants who exited from career and training services, respectively, during 

the most recent program year and the three preceding program years; 

13. The average cost per participant of those participants who received career and training services, 

respectively, during the most recent program year and the three preceding program years;

14. The percentage of participants in a program authorized under WIOA title I programs who 

received training services and obtained unsubsidized employment in a field related to the 

training received;

15. The number of participants who are enrolled in more than one of the core programs; and

16. The number of participants with barriers to employment served by each of the core programs, 

disaggregated by each subpopulation of such participants. 

Barriers to Employment

Data must be collected in a manner so that the results may be disaggregated by the “Barriers to 

Employment,” as defined in section 3(24) of WIOA, for both number of participants served and 

performance on primary indicators, and then further disaggregated by age, race and ethnicity, and 

gender. Under section 3(24), an “individual with a barrier to employment” includes:

17. Displaced homemakers;

18. Low-income individuals;

19. American Indians, Alaska Natives, and Native Hawaiians, as such terms are defined in section 

166 of WIOA;

20. Individuals with disabilities, including youth who are individuals with disabilities;

21. Older individuals (55+);

22. Ex-offenders;

23. Homeless individuals (as defined in section 41403(6) of the Violence Against Women Act of 

1994 (42 U.S.C. 14043e–2(6)), homeless children and youths (as defined in section 725(2) of 

the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a(2)), or runaway youth;

24. Youth who are in or have aged out of the foster care system;

25. Individuals who are English language learners, individuals who have low levels of literacy, and 

individuals facing substantial cultural barriers;

26. Eligible migrant and seasonal farmworkers, as defined in section 167(i) of WIOA;

27. Individuals within two years of exhausting lifetime eligibility under TANF (part A of title IV of 

the Social Security Act (42 U.S.C. 601 et seq.));

28. Single parents (including single pregnant women);

29. Long-term unemployed individuals (27 or more consecutive weeks); and

30. Such other groups, as the Governor determines to have barriers to employment. 
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To collect this data:

1. The Rehabilitation Services Administration (RSA) has modified its currently-approved 

information collection instrument used to obtain data on participants served through the 

Vocational Rehabilitation (VR) program (case service report, RSA-911, OMB Control No. 

1820-0508) to collect participant-level WIOA core program data on a quarterly basis from 

the 80 VR agencies. This modified version of the RSA-911 was available for comment in 

the Federal Register (Docket ID ED-2015-OSERS-0001). RSA will analyze and aggregate 

these data for the purpose of computing the performance accountability measures and other 

figures required in the State performance report for each VR program that will be reported 

through OMB 1205-0NEW. 

2. The Office of Career, Technical, and Adult Education (OCTAE) will modify its currentlyapproved information collection instrument, which obtains aggregate data from States using a 

set of reporting tables developed by The Department of Education (ED) (Implementation 

Guidelines: Measures and Methods for the National Reporting System for Adult Education, 

OMB Control No. 1830-0027). For the purposes of the Adult Education and Family Literacy 

Act (AEFLA) program, States will be required to complete and submit the WIOA Annual 

State Performance Report template, in addition to the aggregate data tables that States are 

required to submit to OCTAE under OMB Control No. 1830-0027.

3. The Department of Labor (DOL) intends to propose an additional collection information 

request to collect and report on data elements not specified in this collection. This will be a 

new Information Collection Request (ICR) for the Department, and will take the place of 

several other currently existing ICRs, such as the: 1205-0420 Workforce Investment Act 

(WIA) Management Information and Reporting System, 1205-0240 Wagner-Peyser Labor 

Exchange Reporting System (LERS), 1205-0464 YouthBuild Reporting System, 1205-0422 

Reporting and Performance Standards for WIA Indian and Native American Programs, 1205-

0425 Reporting and Performance Standards System for Migrant and Seasonal Farmworker 

Programs Under Title I, Section 167 of the Workforce Investment Act, and the 1205-0392

Trade Act Participant Report. It is expected that this additional collection will eliminate the 

need for the aforementioned ICRs; DOL will request to remove those from active status once 

the separate reporting requirements are no longer needed.

WIOA ANNUAL LOCAL AREA PERFORMANCE REPORT TEMPLATE

The WIOA Annual Local Area Performance Report Template is a subset of the WIOA Annual State 

Performance Report Template, which, under section 116(d)(3) of WIOA, requires the collection of 

the same aforementioned counts and costs disaggregated by the above listed barriers to employment 

with respect to the primary indicators for Title I Youth, Adult, and Dislocated Worker programs.
6

WIOA ELIGIBLE TRAINING PROVIDER (ETP) PERFORMANCE REPORT TEMPLATE

Section 116(d)(4) of WIOA—“Contents of Eligible Training Provider Report” (in 20 CFR Part 677 

of the joint NPRM)—mandates the collection of specific information for each program of study for 

each eligible provider of training services under Title I Adult and Dislocated Worker programs. 

Required data for these two programs must include those related to primary performance indicators, 

participant counts and costs, and barriers to employment as described below. The data described 

below are required only for the Adult and Dislocated Worker programs (not the other four core 

programs). 

The Departments seek specific comments regarding the method of collecting and displaying the data 

for the Eligible Training Provider (ETP) Performance Report on a standardized template and how to 

maximize the value of the template for workers, job-seekers, employers, local elected officials, State 

officials, Federal policymakers, and other key stakeholders. As noted above, WIOA specifies that 

states must make ETP-related data publicly available on a template that maximizes value for these 

stakeholders. Two approaches are currently under consideration for accomplishing this objective: 

grantees could complete the ETP performance reports using the proposed template included in this 

ICR and provide DOL with the appropriate location of the report, or grantees can send the necessary 

aggregate data to DOL where the data could be compiled, formatted, and displayed in a standardized 

user-friendly template and made available as required by WIOA sec. 116(d)(6)(B). The 

Departments seek input on the relative merits of each approach, and attributes that would maximize 

the value of the template to stakeholders.

Primary Performance Indicators for the WIOA ETP Performance Report

The (ETP) Performance Report, applicable only to the title I Adult and Dislocated Worker programs, 

must report the below five indicators with respect to all individuals who exited a program of study

and all individuals who completed a program of study including individuals in the program of study 

who are not WIOA participants.

1. the percentage of individuals who are in unsubsidized employment during the second quarter 

after exit from the program of study; 

2. the percentage of individuals who are in unsubsidized employment during the fourth quarter 

after exit from the program of study; 

3. the median earnings of individuals in the program of study who are in unsubsidized 

employment during the second quarter after exit; 

4. the percentage of program participants who obtain a recognized postsecondary credential, or a 

secondary school diploma or its recognized equivalent during participation in or within one year 

after exit from the program. For those participants who obtained a secondary school diploma or 
7

its recognized equivalent, the participant must also have obtained or retained employment or be 

in an education or training program; 

5. the total number of individuals who exit from the program of study; 

The ETP Performance Report must report the below indicators with respect to all WIOA participants 

in the program of study.

Participant Counts and Cost Information

6. The number of participants exiting from the program of study (or the equivalent); 

7. The total number of participants who received training services through each of the adult 

program and the dislocated worker program authorized under chapter 3 of subtitle B, 

disaggregated by the type of entity that provided the training, during the most recent program 

year and the three preceding program years;

8. The total number of participants who exited from training services, disaggregated by the type of 

entity that provided the training, during the most recent program year and the 3 preceding 

program years;

9. The average cost per participant for the participants who received training services, 

disaggregated by the type of entity that provided the training, during the most recent program 

year and the three preceding program years; and 

10. The number of individuals with barriers to employment served by each of the adult program and 

the dislocated worker program authorized under chapter 3 of subtitle B, disaggregated by each 

subpopulation of such individuals, and by race and ethnicity, sex, and age.

Barriers to Employment

Data on the WIOA Eligible Training Provider (ETP) Performance Report must be collected in a 

manner so that the results for WIOA participants may be disaggregated by “Individuals with Barriers 

to Employment,” as defined in section 3(24) of WIOA, for WIOA participants served as well as 

disaggregated by age, race and ethnicity, and gender. See complete list of individuals with barriers 

to employment outlined in the previous section (WIOA Annual State Performance Report Template).

2. Explain how, by whom, how frequently, and for what purpose the information will be used. If 

the information collected will be disseminated to the public or used to support information that 

will be disseminated to the public, then explain how the collection complies with all applicable 

Information Quality Guidelines.

WIOA requires States, Local Areas, and eligible training providers to submit the required data 

collected by these proposed ICRs. (WIOA Sec. 116(d)(1)). 
8

The Departments will use the data collected to assess the effectiveness of WIOA’s core programs 

and to monitor and analyze the performance of their grantees. 

This data collection permits the Departments to evaluate program effectiveness, monitor compliance 

with statutory requirements, and analyze participant activity, while complying with OMB efforts to 

streamline Federal performance reporting.

Data collected in the WIOA Annual State Performance Report, WIOA Annual Local Area 

Performance Report, and WIOA Eligible Training Provider (ETP) Performance Reports (or the data 

associated) will be made accessible to the public through an annual report published on: 

www.doleta.gov/performance (the Adult, Dislocated Worker, and Youth programs under Title I and 

the Wagner-Peyser Act program under Title III); https://rsa.ed.gov/ (the Vocational Rehabilitation 

Services program under Title IV); and http://www.ed.gov/about/offices/list/ovae/resource/index.html

(the Adult Education and Family Literacy Act program under Title II). This performance 

information will also be distributed to workers and job seekers throughout the WIOA system, 

including through online formats as are consistent with statute. All reports will comply with the 

requirements of section 508 of the Rehabilitation Act, which requires electronic and information 

technology to be accessible to people with disabilities. 

3. Describe whether, and to what extent, the collection of information involves the use of 

automated, electronic, mechanical, or other technological techniques or other forms of 

information technology.

States are encouraged to collect participant data through electronic means; however some States may 

still submit via paper. The majority of State reports and/or individual record data will be submitted 

electronically through portals established by the Departments. 

4. Describe efforts to identify duplication.

This proposed information collection would be in addition to existing program-specific collections 

under approved OMB Control Numbers/Report titles described in more detail below. The existing 

collections will be either phased out or modified so that ongoing duplication is minimized. The 

proposed information collection would incorporate only those data elements that are common to all 

core programs and required by section 116 of WIOA. The Departments are collaborating to develop 

common definitions across programs in order to further reduce the chances of duplicative reporting. 

The WIOA Eligible Training Provider Report is a new collection and, therefore, is not duplicative of 

any existing information collection. 

Information collection burdens associated with this proposed information collection represent only 

the burden associated with reporting the new common performance data elements by the core 

programs and information collections that will be continued and are currently approved under 
9

control number 1205-0NEW. This ICR does not reflect any burden associated with existing data 

collections that will continue separate and distinct and are currently approved under other control 

numbers. 

The currently-approved program-specific data reporting that will continue, as applicable, in addition 

to the common data ICR discussed herein, for the core programs include:

● Control Number 1205-0420, Workforce Investment Act Management Information and 

Reporting System, with annual burden of 508,589 hours;

● Control Number 1205-0240, Labor Exchange Reporting System, with annual burden of 

568,192 hours;

● Control Number 1830-0027, Measures and Methods for the National Reporting System for 

Adult Education, with annual burden of 5,700 hours; and

● Control Number 1820-0508, RSA-911 Case Service Report, with annual burden of 6,500 

hours. 

The Departments anticipate that some, but not all, of the above collections may be phased out or 

modified, as appropriate, as the WIOA performance measures are fully implemented. 

Note that WIOA requirements that are addressed in this new proposed package may also overlap 

with currently approved information collections under program-specific information collection 

requests mentioned directly above. However, it is the intent of all aforementioned agencies to revise 

existing requests or create new requests to supplement this joint collection request as appropriate to 

reduce duplication for the States. For example, as described in response to No. 1, RSA has modified 

its existing RSA-911 case service report for the purpose of collecting individual-level WIOA core 

program data from the 80 VR program grantees on a quarterly basis. RSA uses no other method for 

collecting the data required under section 116 of WIOA and there exists no overlap with any other 

data collection instrument used by RSA. 

Performance requirements of the Workforce Investment Act of 1998 (WIA) will continue to apply to 

the title I Adult, Dislocated Worker, and Youth programs and the title III Wagner-Peyser program 

for many months after the performance requirements of WIOA take effect. For this reason, the 

separate packages that address the requirements of WIA and WIOA must be simultaneously active 

for several months to collect the required data. 

5. If the collection of information involves small businesses or other small entities, describe the 

methods used to minimize burden.

This data collection does not have a significant impact on small entities. However, Grantees must 

secure the necessary data from all sub recipients, as applicable, to incorporate into grantee-required 

reporting formats.
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6. Describe the consequences to the Federal program or policy activities if the collection is not 

conducted or is conducted less frequently.

Failure to collect the required performance data, and/or report it less frequently than annually, would 

violate WIOA. Such failure could impact a State’s receipt of Federal funds under WIOA, and/or be 

a determining factor for a financial sanction on the State (WIOA Sec. 116(f)). Moreover, such 

failure could impede the Departments’ efforts to ensure compliance with Federal performance 

requirements, thereby affecting the Departments’ ability to safeguard the Federal interest. 

7. Explain any special circumstances that require the collection to be conducted in a manner 

inconsistent with OMB guidelines.

The Departments are collecting information in a manner consistent with OMB guidelines; therefore, 

there are no special circumstances. 

8. Provide information on the PRA Federal Register Notice that solicited public comments on the 

information collection prior to this submission. Summarize the public comments received in 

response to that notice and describe the actions taken by the agency in response to those 

comments. 

The Departments engaged the public through a Notice of Proposed Rulemaking (NPRM) Federal 

Register Notice, published on April 16, 2015 at 80 20573; the regulatory comment period closed on 

June 15, 2015. The Departments solicited public comments on this information collection prior to 

submission by publishing a 60-day Federal Register Notice.

9. Explain any decisions to provide payments or gifts to respondents, other than remuneration of 

contractors or grantees.

There are no payments or gifts to respondents other than remuneration of contractors or grantees.

10. Describe any assurance of confidentiality provided to respondents and the basis for assurance 

in statute, regulation, or agency policy.

This collection of information proposes to collect personally identifiable information (PII) such as 

birthdates and social security numbers. PII such as Social Security Numbers are requested in the 

RSA-911, this PII is used for record control purposes (i.e., to cull out duplicates) and for the 

RSA-SSA Data Exchange required by section 131 of the Act. 
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The System of Records Notice for the RSA-911 (18-16-02) was published in the Federal Register April 8, 

2004. The System of Records Notice for the Department of Labor’s data collection is DOL/ETA31. 

11. Provide additional justification for any questions of a sensitive nature, such as sexual behavior 

and attitudes, religious beliefs, and other matters that are commonly considered private.

There are no questions of a sensitive nature.

12. Provide an estimate in hours of the burden of the collection of information.

The annual national burden for the information collection of the common performance 

accountability data is calculated across core programs based on the number of participants, the time 

it takes each respondent to complete and submit its report, and the costs incurred by each program to 

complete the data collection and report submission process. The States that administer the WIOA 

core programs and that will collect standardized data elements using this common control number

include WIOA adult and dislocated workers, youth, Wagner-Peyser, Adult Education and Family 

Literacy Act, and Vocational Rehabilitation programs. The burden for the Eligible Training 

Provider data collection and reporting is also included as a separate set of tables within this burden 

estimate. The WIOA Annual Local Area Performance Reports for Title I programs are populated 

based on the information provided within a given state’s WIOA Annual State Performance Report 

Template, using the exact same data elements and reporting format, and filtered by the local area in 

question. As such, the local area report incurs no additional collection burden.
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Table 1: WIOA Annual State Performance Report Burden Estimate (Hours)

PROGRAM

Number of 

Respondents 

Annually 

Total Estimated 

Number of 

Annual 

Responses 

(Program 

Completers)

Minutes Per 

Record

Annual Burden 

Hours

Adult & 

Dislocated 

Worker

57

1,733,096 15 433,274

Youth 102,723 15 25,681

Wagner-Peyser 14,667,612 5 1,222,301

Adult Education 57 1,598,756 15 399,689

Vocational 

Rehabilitation 80 589,402 15 147,351

TOTAL 194 18,691,589 Not Applicable 2,228,295

The total number of unique respondents (194) in Table 1 is based on the sum of the following 

numbers:

● 52 States (as defined in WIOA Sec. 3(56)) (each for ETA and Adult Education programs)

● 5 outlying areas (as defined in WIOA Sec. 3(45)(A)) (each for ETA and Adult Education 

programs)

● 80 State agencies (specific to Vocational Rehabilitation)

Total – 194 respondents annually

The annual burden hours were determined based on the estimated number of annual participant 

responses per program (the total estimated number of annual responses) and the average number of 

minutes necessary to collect the required data for each person’s individual record (minutes per 

record). For example, by multiplying the Wagner-Peyser program’s total estimated number of 
13

annual responses (14,667,612) by their minutes per record (5) and dividing the product by the 60 

minutes that make up an hour, an annual burden of 1,222,301 hours is calculated. 

Table 2: WIOA Annual State Performance Report Burden Estimate (Costs)

PROGRAM

Number of 

Respondents 

Annually 

Annual 

Burden 

Hours

Applicable 

Hourly 

Rate

Total Burden 

Cost

Adult & Dislocated 

Worker

57

433,274 $25.50 $11,048,487 

Youth 25,681 $25.50 $654,859 

Wagner-Peyser 1,222,301 $25.50 $31,168,676 

Adult Education 57 399,689 $25.50 $10,192,070 

Vocational 

Rehabilitation 80 147,351 $33.63 $4,955,397 

TOTAL 194 2,228,295 $58,019,488 

The annual burden cost provided in Table 2 has been calculated based on each program’s total 

burden hours and the applicable hourly cost for States’ staff services. The WIOA adult and 

dislocated workers, youth, Wagner-Peyser, and Adult Education and Family Literacy Act programs 

calculate their hourly rate as $25.50, the estimated average hourly earnings for state-run programs 

according to the State Government, North American Industry Classification System (NAICS) code 

926110 ‘Administration of general economic programs, All States and US’ 2013 Annual Averages, 

Quarterly Census of Employment and Wages - Bureau of Labor Statistics 

(http://www.bls.gov/cew/apps/table_maker/v3/table_maker.htm#type=0&year=2013&qtr=A&own=

2&ind=926110&supp=0). 

The Vocational Rehabilitation Services program uses the hourly wage for Database Administrators 

(15-1141) who fall under NAICS code 999200 - State Government, excluding schools and hospitals 

(OES Designation http://www.bls.gov/oes/current/naics4_999200.htm#15-0000), which is $33.63, to 

account for the IT-related responsibilities necessary to support their reporting process. By 
14

multiplying the annual burden hours of a given program by its applicable hourly rate, the total 

burden cost for States can be calculated. For example, the annual burden hours of the Vocational 

Rehabilitation program (147,351) times its applicable hourly rate ($33.63) determines its total 

burden cost of $4,955,397. 

Table 3: WIOA Eligible Training Provider (ETP) Performance Report Burden Estimate (Hours)

PROGRAM Number of 

Respondents 

Annually

Total Estimated 

Number of Annual 

Responses

Minutes per 

Record

Annual Burden 

Hours

Eligible Training 

Providers 57 11,400 180 34,200

The annual burden hours for Eligible Training Providers Reporting were determined based on the 

estimated number of training providers (the total estimated number of annual responses) and the 

average number of minutes necessary to collect the required data from each service provider and 

report it (minutes per record). The total estimated number of annual responses was determined 

based on an estimated 200 training providers per state across 57 states and outlying areas. The 

annual hour burden is determined by multiplying the Eligible Training Providers annual participant 

responses (11,400) by 3 hours per record for an estimated annual burden of 34,200 hours. 

Table 4: WIOA Eligible Training Provider (ETP) Performance Report Burden Estimate (Costs)

Number of 

Respondents

Total 

Burden 

Hours

Applicable 

Hourly Rate

Total Burden Cost

Eligible Training 

Providers 57 34,200 $33.63 $1,150,146

The annual burden cost for Eligible Training Providers reporting is calculated by multiplying the 

total burden hours (34,200) by the applicable hourly rate of $33.63. The total burden hours of 

34,200 times the hourly rate of $33.63 produces a total burden cost of $1,150,146. 

The Eligible Training Provider hourly rate was determined based on the hourly wage for Database 

Administrators (15-1141) who fall under NAICS code 999200 - State Government, excluding 

schools and hospitals (OES Designation http://www.bls.gov/oes/current/naics4_999200.htm#15-
15

0000), which is $33.63, to account for the IT-related duties necessary to collect and maintain 

reporting data. 

Table 5: Total Burden Hours and Cost for OMB 1205-0NEW

Row Report Total 

Respondents

Total Burden 

Hours

Total Burden 

Cost

1 WIOA Annual State Performance 

Report 194 2,228,295 $58,019,488

2 WIOA Eligible Training Provider 

(ETP) Performance Report 57 34,200 $1,150,146

3

TOTAL 194 2,262,495 $59,169,634

Total Unique Respondents

The total number of unique respondents provided in Row 3 directly above reflects the sum of:

● Row 1 - the number of unique respondents for the WIOA Annual State Performance Report 

represented in Table 1: WIOA Annual State Performance Report Burden Estimate (Hours). 

● Row 2 – the number of unique respondents represented in Table 3: WIOA Eligible Training 

Provider (ETP) Performance Report (Hours).

Total Burden Hours

When adding burden hours from rows 1 and 2 above, include:

● 2,228,295 hours - Total hours from Table 1: WIOA Annual State Performance Report 

Burden Estimate (Hours)

● 34,200 hours – Total hours from Table 3: WIOA Eligible Training Provider (ETP) 

Performance Report Burden Estimate (Hours) 

The resulting sum of 2,262,495 hours represents the total hour burden for proposed 1205-0NEW.

Total Burden Costs

When adding burden costs from rows 1 and 2, including:

● $58,019,488 - Total costs from Table 2: WIOA Annual State Performance Report Burden 

Estimate (Costs)

● $1,150,146 - Total costs from Table 4: WIOA Eligible Training Provider (ETP) 

Performance Report Burden Estimate (Costs) total 
16

● The resulting sum is $59,169,634.

13. Provide an estimate of the total annual cost burden to the respondents or record-keepers 

resulting from the collection (excluding the value of the burden hours in #12 above).

There will also be an associated start-up cost for each respondent to implement WIOA. These costs 

include: enhancements to data collection systems to adhere to WIOA requirements, training staff on 

data collection rules, and for ETA there is an associated IT cost for transitioning data intake systems 

to collect exit information in a new method (e.g., data systems must be able to re-open closed cases 

if a participant re-enters the program within a given program year). A breakdown of these costs is

listed below; it should be noted that the costs included here are one-time only.

*RSA will reconsider the issue of start-up costs as part of its review of the comments on the RSA-911 Case 

Records Report (OMB 1820-0508).

14. Provide estimates of annualized cost to the Federal government.

Based on previously estimated software development costs for the programs listed below, and 

considering the changes required by WIOA and the proposed regulations, a preliminary estimate of 

the cost for the development of the software needed to accept these reports for the Departments is 

$1,768,925, including:

● $750,000 for the Adult and Dislocated Worker programs under Title I and Wagner-Peyser 

programs under Title III (Employment and Training Administration of the Department of 

Labor). The federal IT costs will increase if DOL decides to utilize a common reporting portal 

to obtain ETP data; 

● $750,000 for the Adult Education and Family Literacy Act program under Title II (Office of 

Career, Technical, and Adult Education of the Department of Education); and

● $68,925 for Vocational Rehabilitation under Title IV (Rehabilitation Services Administration of 

the Department of Education). 

Based on previous estimates for Federal oversight, it is estimated that, on average, 5 GS-13s and 4 

GS-14s will spend a total of 160 hours annually on oversight of each of the three core programs 

specified above. Assuming pay at the GS-13 Step 4 level for the Washington D.C. Metro Area for 

2015 is $47.87 and $56.57, respectively, per hour and increasing this by a factor of 1.69 to reflect 

Department - Agency Respondents Start-up Costs Total Cost

DOL - ETA 57 $300,000 $17,100,000

ED - OCTAE 57 $250,000 $14,250,000

ED - RSA 80 * $0

TOTAL 194 $550,000 $31,350,000
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total compensation costs, including insurance contributions (total $80.90 for GS-13s and $95.60 for 

GS-14s), the Federal oversight costs are estimated to result in a preliminary annualized cost of (5 

staff x 3 programs x 160 hours x $80.90 compensation/hour) + (4 staff x 3 programs x 160 hours x 

$95.60 compensation/hour) = $377,712. 

TOTAL: $1,768,925 initial development costs + initial $377,712 federal oversight costs = 

$2,146,637 

15. Explain the reasons for any program changes or adjustments.

The proposed changes from the existing reporting requirements to the new reporting requirements 

are further explained in the joint NPRM related to: 20 CFR part 680 (Adult and Dislocated 

Workers); 20 CFR part 681 (Youth); 20 CFR parts 651 and 652 (Wagner-Peyser); 34 CFR parts 462 

and 463 (Adult Education and Family Literacy Act); and 34 CFR part 361 (Vocational 

Rehabilitation). There is a program change increase of 2,262,495 annual burden hours.

16. For collections whose results will be published, outline the plans for tabulation and 

publication.

WIOA ANNUAL STATE PERFORMANCE REPORT

The Annual Report to be provided to Congress and the public via the Departments’ websites will be 

tabulated in a manner that corresponds to section 116(d)(2)(A)-(J) of WIOA:

A. Information specifying the levels of performance achieved with respect to primary indicators of 

performance for WIOA Youth, WIOA Adult, WIOA Dislocated Worker, Wagner-Peyser, Adult 

Education and Family Literacy Act, and the Vocational Rehabilitation programs, and the state 

adjusted levels of performance with respect to such indicators for each program.

B. Information specifying the levels of performance achieved with respect to the primary indicators 

of performance for WIOA Youth, WIOA Adult, WIOA Dislocated Worker, Wagner-Peyser, 

Adult Education and Family Literacy Act, and the Vocational Rehabilitation programs with 

respect to individuals with barriers to employment, disaggregated by the following 

subpopulations: displaced homemakers, low-income individuals, Indians, Alaska Natives, and 

Native Hawaiians as such terms are defined in section 166, older individuals, low levels of 

literacy or English proficiency, disability status, homelessness, youth who are in or have aged 

out of the foster care system, migrant and seasonal farmworkers, single parents (including single 

pregnant women), ex-offender status, and welfare dependency of such individuals, and by race, 

ethnicity, sex and age.

C. The total number of participants served by each core program. 
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D. Number of participants who received career and training services, respectively, during the most 

recent program year and the three preceding program years and the amount of funds spent on 

each type of service.

E. The number of participants who exited from career and training services, respectively, during the 

most recent program year and the three preceding program years.

F. The average cost per participant of those participants who received career and training services, 

respectively, during the most recent program year and the three preceding program years. 

G. The percentage of participants in a program who received training services and obtained 

unsubsidized employment in a field related to the training received.

H. The number of individuals with barriers to employment served by each program disaggregated 

by each subpopulation.

I. The number of participants enrolled in more than one core program. 

J. The percentage of the state’s annual allotment that the state spent on administrative costs.

WIOA ELIGIBLE TRAINING PROVIDER (ETP) PERFORMANCE REPORT

States will provide web addresses to DOL that will in turn be made available in DOL’s Annual 

Report to Congress. These web addresses shall lead to data reported by each eligible provider of 

training services under section 122 of WIOA, with respect to each program of study, in a manner 

that is tabulated as described in section 116(d)(4)(A)-(F) of WIOA, summarized below:

A. Information specifying the levels of performance achieved with respect to the primary indicators 

at section 116(b)(2)((A)(i)(I)-(IV) and 116(b)(2)((A)(ii)(I)-(III);

B. The total number of individuals exiting from the program of study (or the equivalent);

C. The total number of participants who received training services through each of the adult 

program and the dislocated worker program authorized under chapter 3 of subtitle B, 

disaggregated by the type of entity that provided the training, during the most recent program 

year and the three preceding program years;
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D. The total number of participants who exited from training services, disaggregated by the type of 

entity that provided the training, during the most recent program year and the three preceding 

program years;

E. The average cost per participant for the participants who received training services, 

disaggregated by the type of entity that provided the training, during the most recent program 

year and the three preceding program years; and

F. The number of individuals with barriers to employment served by each of the adult program and 

the dislocated worker program authorized under chapter 3 of subtitle B, disaggregated by race

and ethnicity, sex, age, and each subpopulation of individuals with barriers to employment.

17. If seeking approval to not display the expiration date for OMB approval of the information 

collection, explain the reasons why display would be inappropriate.

The expiration date will be included on the forms associated with this ICR.

18. Explain each exception to the certification statement identified in Item 19 of the OMB 83-I.

There are no exceptions.

B. COLLECTIONS OF INFORMATION EMPLOYING STATISTICAL METHODS

The collection does not employ statistical methods.