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Scope of Work

Development and Implementation of a Safety Management System

Background

Austin Bergstrom International Airport (ABIA) has been selected by the FAA to

participate in a pilot program to evaluate the implementation of a tailored Safety

Management System (SMS). The information developed will be helpful as the FAA

considers development of a Notice of Proposed Rulemaking to incorporate SMS into

14 C.F.R. Part 139, Certification of Airports.

Expected Accomplishments

The Consultant is expected to deliver a systematic and well documented safety program

as is inherent in SMS that will allow the airport to anticipate risks and measure

mitigating actions taken to improve safety in the face of continued growth in air traffic

activity.

Objectives

1. Develop Outline. The outline should detail the Consultants methodology for

development of the SMS program and SMS Manual.

2. Gap Analysis. Compare existing safety components with SMS program

requirements and identify all elements that require development.

3. Draft Plan. Draft should address the gap analysis and describe safety risk

management, risk mitigation strategies, and documentation processes.

4. Final Plan. Final SMS plan should be delivered in the form of a Safety

Program Manual (SPM). The SPM should address the gap analysis and

describe safety risk management, risk mitigation strategies, and

documentation processes. Further, the final plan should describe how ABIA

will incorporate the SPM into the Airport Certification Manual (ACM).
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Tasks, Responsibilities, and Schedule

General. The Consultant will be responsible for the planning, analysis, creation or

revision of processes involved in the development of the SMS. The Consultant may

perform all work on the project, or may lead an on-site SMS development project team.

Task/Milestone 1

st Mo. 2nd Mo. 3rd Mo. 4th Mo. 5th Mo. 6th Mo.

1. Develop an organizational

chart identifying positions and

safety responsibilities of all key

personnel.

2. Develop draft safety policy

statement and describe how it

is communicated to airport

employees.

3. Identify, describe, and

recommend airport safety

goals.

4. Perform Gap Analysis using

“The Five Phases of SRM” as

discussed in FAA Circular

150/5200-37.

5. Provide guidance on use of

SRM and develop trend

analysis models.

6. Identify, document, and further

develop self-inspection

findings, reviews, analysis,

corrective actions, and

preventative actions taken.

7. Prepare recommendations for

developing the databases,

models, and analytical tools to

be used for risk management.

8. Document process to identify

training requirements for

systems safety.

9. Identify or develop plan to

validate training effectiveness

and the process to gain

training feedback, including

useable metrics.

10. Identify or develop defined

processes to communicate

safety policies and objective

throughout the organization.

11. Identify, develop, and describe

employee non-punitive

reporting systems.

12. Develop process for

documenting and storing

results of SRM.
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13. Describe how existing airport

quality and risk management

activities will be integrated into

the SMS.

14. Develop plan to integrate

apron safety management into

the SMS.

15. Develop plan for training and

education, safety

communication, competency,

and continuous improvement

processes.

16. Develop plan for employee

SMS orientation and training

with outline of proposed

curriculum and resources.

17. Describe how top management

will follow-up on SRM to

ensure risk mitigation

strategies are appropriate.

18. Identify, document, and further

develop detailed self-auditing

processes and their findings.

19. Identify or develop process to

review lessons learned from

within the organization.

20. Develop plan to integrate the

tailored SMS program into the

overall operation of the airport.

21. Develop Draft Final Plan and

schedule for implementation

along with anticipated costs.

22. Develop Final Plan and

schedule for implementation

along with anticipated costs.

Deliverables

Within six months of award of contract, Consultant shall:

 Provide ABIA a safety risk gap analysis performed using “The Five Phases of

SRM” as discussed in FAA Circular 150/5200-37. Gap analysis should identify

procedures, policies, documentation, and actions that ABIA needs to implement

as part of its SMS that go beyond the current Part 139 requirements addressed

in the ACM.

 Provide ABIA a Safety Management System Manual in accordance with FAA

Advisory Circular 150/5200-37. Manual should address gap analysis, and

describe the safety risk management, risk mitigation strategies, and

documentation processes.