# EUR-Lex - 52012PC0456 - EN

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# 52012PC0456

**Proposal for a COUNCIL REGULATION amending Regulation (EEC/Euratom) No 354/83, as regards the deposit of the historical archives of the institutions at the European University Institute in Florence /* COM/2012/0456 final - 2012/0221 (APP) */**

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EXPLANATORY MEMORANDUM

1.           CONTEXT OF THE PROPOSAL

1.1.        General context

A Council Regulation[1] adopted in February 1983
requires the institutions, as defined in article 1 of that Regulation, to
establish historical archives and to open them to the public once they are 30
years old. It enables each institution to hold its historical archives in
whatever place it considers most appropriate.

In 1984, the European Parliament, the
Council and the Commission agreed to deposit their historical archives at the
European University Institute in Florence (EUI) where they are made available
to the public. Since then, the European Court of Auditors, the European
Economic and Social Committee and the European Investment Bank have also
decided to deposit their archives at the EUI. The
terms of the deposit are covered by a contract dated 17 December 1984 between
the European Communities, represented by the Commission, and the EUI.

The Italian government makes available to the EUI, permanently and
free of charge, suitable premises to house the archives. This ensures that the
archives deposited are preserved and protected in accordance with recognised
international standards.

The purpose of depositing the historical
archives of the institutions at the EUI is to provide access to the archives
from a single location, to promote their consultation and to stimulate research
into the history of European integration and the European institutions.

1.2         Objective of the proposal

The proposal aims to confirm the role of
the EUI in managing the historical archives of the institutions. It will create
a sound legal and financial basis for the partnership between the EU and the
EUI.

1.3         Main elements of the proposal

The proposal provides for the deposit of the historical archives of the institutions at the EUI. All
the institutions with the exception of the European Court of Justice and the
European Central Bank will in future deposit their historical archives at the
EUI once these archives have been opened to the public under the existing Regulation.

The proposal will not affect the ownership
of the historical archives, which will remain with the depositing institutions,
nor will it affect the existing rules under which the institutions decide which
documents to open to the public after 30 years.

The operational and
staff costs incurred by the EUI to manage the historical archives will be
funded from the general budget of the EU, excluding any costs related to the
provision and equipping of the building(s) and repositories to house the
archives and its staff. The EUI will provide public
access to the EU historical archives. This will,
however, not exclude the institutions also giving public access to their own
historical archives.

The proposal distinguishes between the
deposit of paper and digital archives. Paper archives will continue to be
physically deposited at, and preserved by, the EUI. However, the EUI will not
need to preserve the digital archives for the purpose of providing access to
these archives. The long-term preservation of digital archives will remain the
responsibility of the originating institutions.

The proposal clarifies the responsibilities
of the EUI for the protection of personal data contained in the historical
archives of the institutions. It also provides that each institution shall
adopt implementing rules for the application of Regulation 354/83 that include
rules for the preservation, opening to the public and protection of personal
data in the historical archives.

2.           RESULTS OF CONSULTATIONS WITH THE
INTERESTED PARTIES

This proposal does not require an impact
assessment.

The interested parties have been consulted.
The EUI and Italy, as host institution and host government, have both given their
support for the proposal. The administrative services of the EU institutions and
the EU Agencies Network also support
the aim of the proposal.

The European Court of Justice and the
European Central Bank have asked to be excluded from the obligation to deposit
their historical archives at the EUI. However, they do not rule out doing so in
future on a voluntary basis. This is due to the nature of their activities and
reflects current practice in many Member States for the historical archives of
similar bodies.

3.           LEGAL
ELEMENTS OF THE PROPOSAL

3.1 Main provision of the proposal

The proposal provides for the deposit of
the historical archives by the institutions at the European University
Institute in Florence, Italy, where they will be made available to the public
by the EUI.

3.2 Legal Basis

The legal basis of the proposal is article 352 of the
Treaty on the functioning of the European Union.

Council Regulation 354/83 and its amendment in 2003 were
adopted under article 308 TEC, the predecessor to article 352 TFEU. The current
proposal will not affect the purpose of Regulation 354/83, i.e. the opening of
the archives of the institutions after 30 years. It simply determines that they
will be deposited at the EUI once the institutions concerned have opened them
to the public in accordance with the existing Regulation. This formally recognises
the existing situation, as most institutions that have opened their archives
already deposit these at the EUI.

Article 3(3) TUE provides that the EU shall respect, inter
alia, its rich cultural diversity and that it shall ensure that Europe's
cultural heritage is safeguarded and enhanced. The Historical Archives of the institutions
form part of the Europe's cultural heritage and their opening to the public
thus serves primarily academic, educational and cultural objectives. The Union
has been granted powers to adopt measures to support, coordinate or supplement
the actions of Member States in these areas, but the Treaties do not provide
for the necessary powers with regard to the historical archives of the
institutions.

The use of another legal basis would lead to a proposal for
a new Regulation and as a consequence all the provisions of Council Regulation
354/83, including its fundamental principles, would be open to debate. This
would go far beyond the objective of the proposal as described above.

The possibility of basing the proposal on article 15(3)
TFEU was examined, but rejected for the following reasons:

The primary objective of establishing the historical
archives is to select documents on the basis of their
enduring administrative, historical or evidentiary value to preserve and share the historical legacy of the institutions.
Each institution pro-actively opens its historical archives to the public after
30 years and provides supplementary information that helps to place these
archives in their organisational and functional context. That goes well beyond
the public right of access to documents under article 15(3) TFEU, whose purpose
is primarily to promote good governance and ensure the participation of members
of the public in the decision-making process of the institutions.

The use of article 15(3) TFEU would reduce the scope of
application of the rules governing the opening of historical archives since the
European Central Bank, the European Investment Bank and the European Court of
Justice, which are today governed by Regulation 354/83, would only be subject
to a Regulation adopted on this basis when exercising their administrative
tasks.

3.3 Proportionality principle

The proposal is limited to the deposit of
the historical archives at the EUI by the institutions and the conditions under
which the deposit will take place.

3.4 Choice of instruments

A Regulation is the only appropriate
instrument for creating a sound legal and financial basis for the partnership
between the EU and the EUI. The proposal concerns a limited amendment to an
existing Regulation.

4.           BUDGETARY IMPLICATION

The proposal to make the deposit of the
historical archives at the EUI obligatory will have no new budgetary
implications in the short and medium term. The long-term budgetary implications
are not expected to be significant.

The three largest institutions, the
European Parliament, the Council and the Commission, as well as the European Economic
and Social Committee, the European Court of Auditors and the European Investment
Bank, already deposit their historical archives at the EUI. The management of
these archives in Florence has been funded from the EU budget since the archives
were first deposited at the EUI more than a quarter of a century ago. The
Legislative Financial Statement provides for continuation of this funding. The
costs shall be shared by the depositing institutions in relation to the work
done by the EUI for their respective archives.

The housing for the archives and the offices
of the staff managing the archives at the EUI are provided by the Italian
government.

As a consequence of this amendment, the
number of depositing institutions will increase. However, because the deposit
concerns historical archives that have been opened to the public once they are 30
years old, it will be a considerable time before institutions other than those
that already deposit their archives at the EUI will be affected by this proposal.
Furthermore, the archives will increasingly become digital, which will provide
opportunities to realise economies of scale in their processing and dissemination
by the EUI.

2012/0221 (APP)

Proposal for a

COUNCIL REGULATION

amending Regulation (EEC/Euratom) No
354/83, as regards the deposit of the historical archives of the institutions
at the European University Institute in Florence

THE
COUNCIL OF THE EUROPEAN UNION,

Having regard to the Treaty on the
Functioning of the European Union, and in particular Article 352 thereof,

Having regard to the proposal from the European
Commission,

After transmission of the draft legislative
act to the national Parliaments,

Having regard to the consent of the
European Parliament,

After consulting the European Data Protection
Supervisor,

Acting in accordance with a special
legislative procedure,

Whereas:

(1)
In accordance with Council Regulation (EEC,
Euratom) No 354/83 of 1 February 1983 concerning the
opening to the public of the historical archives of the European Economic
Community and the European Atomic Energy Community,[2] the
historical archives of the institutions and bodies are preserved and made
available to the public wherever possible after the expiry of a period of 30
years.

(2)
The obligation to establish its historical
archives and make them available to the public wherever possible is applicable
to each institution referred to in article 1 of Regulation 354/83.

(3)
Regulation No 354/83 determines that each
institution may hold its historical archives in whatever place it considers
most appropriate.

(4)
In 1984 the European Parliament, the Council and the Commission decided to deposit their historical archives at the European
University Institute (EUI) in Florence where they are made available to the
public. A contract between the European Communities, represented by the
Commission, and the European University Institute in Florence was signed for
this purpose on 17 December 1984.

(5)
The Economic and Social Committee and the
European Court of Auditors have since agreed to adhere to the terms of the
deposit contract of 17 December 1984. The European Investment Bank deposits its
historical archives at the EUI under a separate Convention with the EUI signed
on 1 July 2005 and the ‘Rules on historical archives’ adopted by the Bank’s
management committee on 7 October 2005[3].

(6)
The Italian government has made suitable
premises permanently and freely available to the EUI to ensure that the
deposited archives are preserved and protected in accordance with recognised
international standards and to provide the possibility for onsite consultation.

(7)
The purpose of the deposit of the historical archives
of the institutions at the EUI is to provide access to these archives from a
single location, to promote their consultation and to stimulate research into
the history of European integration and the European institutions. The EUI is a
renowned centre of academic research and learning with a focus on Europe and
European integration. It has almost 30 years of experience in managing the
historical archives of the institutions, provides state of the art repository
and research facilities built expressly for their preservation and consultation,
and has an international reputation as the centre for these archives.

(8)
The continued deposit of the historical archives
of the institutions at the EUI requires a solid legal basis that reflects the
role of the EUI as a partner of the institutions in the management of their
historical archives.

(9)
The specific nature of the activities of the
European Court of Justice and the European Central Bank justifies their
exclusion from the obligation to deposit their historical archives at the EUI
in accordance with this Regulation. The European Court of Justice and the
European Central Bank may deposit their historical archives at the EUI on a
voluntary basis.

(10)
This Regulation should apply to all other institutions.
It alters neither the responsibility of each institution to open its historical
archives to the public, nor the ownership by each institution of its historical
archives.

(11)
Personal data contained in the historical
archives deposited at the EUI should be processed in accordance with Regulation
No 45/2001.[4]

(12)
Grants may be awarded to support the management
of the archives of the institutions by the EUI.

(13)
Regulation No 354/83 should therefore be amended
accordingly.

HAS ADOPTED THIS REGULATION:

Article 1

Regulation (EEC, Euratom) No 354/83 is
amended as follows:

1. Article 8 paragraph 1 is replaced by the
following:

"1. Each institution, other than the
European Court of Justice and the European Central Bank, shall deposit at the
European University Institute (EUI) in Florence the
documents which are a part of its historical archives and which they have
opened to the public in accordance with this Regulation. The deposit shall take
place in accordance with the annex."

2. In Article 8 the following paragraphs are added:

"3. The European
Court of Justice and the European Central Bank may deposit
their historical archives at the EUI on a voluntary basis.

4. The deposit of the
historical archives of the institutions at the EUI does not affect the
ownership or protection of the archives as provided for in Article 2 of the
Protocol on the Privileges and Immunities of the European Union annexed to the
treaty.

5. The EUI shall ensure the preservation and protection of deposited
archives. This preservation and protection must comply with recognised
international standards for the physical protection of archives and must at
least respect the technical and security rules that correspond with those used
for the preservation and management of public archives in Italy. To this end
the deposited documents shall be preserved in a purpose-built repository.

6. Each depositing institution has the right
to request information with respect to the management of its archives by the
EUI and to carry out an inspection of the archives that it has deposited there.

7. The EUI shall make
available to the public the historical archives that it receives in accordance
with paragraphs 1 and 3. The institutions may make available to the public a
version of the same historical archives.

8. Grants
may be awarded to the EUI to support the management of the historical archives in
accordance with this Regulation, in compliance with Council Regulation No
1605/2002 and provided that the budgetary authority makes available the
necessary appropriations on the relevant budget line. The costs of managing the
archives shall be shared among the depositing institutions on a proportional
basis. Costs related to the provision and equipping of the building(s) and
repositories to house the archives and its staff shall not be eligible.

9. The EUI shall process personal data
contained in the historical archives of the institutions in accordance with
Regulation 45/2001. The EUI shall act as processor in accordance with article 2
of that Regulation, under instructions from the depositing institutions.

10. The European Data
Protection Supervisor shall have supervisory powers over the EUI with respect
to the processing of personal data contained in the historical archives deposited
by the institutions."

3. Article 9 paragraph 1 shall be replaced
by the following:

"Each institution shall adopt internal
rules for the application of this Regulation. These shall include rules for the
preservation, opening to the public and protection of personal data contained in
the historical archives. Wherever possible, the institutions shall make their
archives available to the public by electronic means. They shall also conserve
documents which are available in forms meeting special needs (Braille, large
text or recordings)."

4. An Annex is added in accordance with the
Annex to this Regulation.

Article 2

This Regulation shall enter into force on
the day following that of its publication in the Official Journal of the
European Union.

This Regulation shall be binding
in its entirety and directly applicable in all Member States.

Done at Brussels,

For
the Council

The
President

ANNEX

The following annex is added:

"Annex

Provisions for the deposit of the historical archives of
the institutions at the European University Institute in Florence

1.   In the case of non-digital archives, the original documents shall be
deposited at the EUI for permanent preservation, together with a microform and/or
digital copy.

In the case of digital archives, the EUI shall
have permanent access to the documents in such a way as to allow it to fulfil
its obligation to make the historical archives
accessible to the public from a single location and to promote their
consultation. The originating institutions will remain responsible for
the permanent preservation of their digital archives.

2. The deposit shall
take place in annual instalments and, to the extent possible, under the normal
archival processing procedures of the institutions.

3.   The depositing institutions
may, for legal or administrative reasons, exclude the deposit of certain
original documents at the EUI. In that case, they shall deposit a microform or
digital copy.

4.   The
depositing institutions shall retain the ownership of their archives, as well
as exclusive responsibility for the composition of the documents and files that
are deposited at or otherwise made available to the EUI. The EUI shall not
modify the archival classification established by the depositing institutions,
eliminate or alter either documents or files.

5.   The EUI shall return to the depositing institutions
the originals of any deposited documents and files if requested by these
institutions. The depositing institutions shall return the originals to the EUI
as soon as they no longer need them.

6.   The EUI shall immediately
inform depositing institutions about any circumstances that could put at risk
the inviolability of the archives that they have deposited.

LEGISLATIVE FINANCIAL STATEMENT

1.           FRAMEWORK OF THE PROPOSAL/INITIATIVE

1.1.    Title of the proposal/initiative

1.2.    Policy
area(s) concerned in the ABM/ABB structure

1.3.    Nature
of the proposal/initiative

1.4.    Objective(s)

1.5.    Grounds
for the proposal/initiative

1.6.    Duration
and financial impact

1.7.    Management
method(s) envisaged

2.           MANAGEMENT MEASURES

2.1.    Monitoring
and reporting rules

2.2.    Management
and control system

2.3.    Measures
to prevent fraud and irregularities

3.           ESTIMATED FINANCIAL IMPACT OF THE
PROPOSAL/INITIATIVE

3.1.    Heading(s)
of the multiannual financial framework and expenditure budget line(s) affected

3.2.    Estimated
impact on expenditure

3.2.1. Summary of
estimated impact on expenditure

3.2.2. Estimated impact
on operational appropriations

3.2.3. Estimated impact
on appropriations of an administrative nature

3.2.4. Compatibility
with the current multiannual financial framework

3.2.5. Third-party
participation in financing

3.3.    Estimated impact on revenue

LEGISLATIVE FINANCIAL STATEMENT

1.           FRAMEWORK OF THE PROPOSAL/INITIATIVE

1.1.        Title of the
proposal/initiative

Council Regulation
amending Regulation (EEC/Euratom) No 354/83, as regards the deposit of the
historical archives of the institutions at the European University Institute in
Florence

1.2.        Policy area(s) concerned
in the ABM/ABB structure[5]

Relations with civil society, openness and
information

1.3.        Nature of the
proposal/initiative

The proposal relates to the extension of an
existing action

1.4.        Objectives

1.4.1.     The Commission’s
multiannual strategic objective(s) targeted by the proposal/initiative

The objective of the proposal is to regularise
and establish a sound basis for the existing partnership with the EUI in the
management and dissemination of the historical archives of the institutions. The purpose of the deposit at the EUI is to provide access
to those archives from a single location, to promote their consultation and to
stimulate research into the history of European integration and the European
institutions.

1.4.2.     Specific objective(s) and
ABM/ABB activity(ies) concerned

Specific objective No 25.02.01.01

ABM/ABB activity(ies) concerned:

Relations with civil society, openness and
information

Institutions of European interest / Historical
archives of the European Union

1.4.3.     Expected result(s) and
impact

The partnership with the EUI provides
added value to the historical archives of the institutions and serves to
promote the dissemination and public consultation of those archives.

1.4.4.     Indicators of results and
impact

(1)
Archives deposited at the EUI in Florence by the
institutions

(2)
Collection and description by the EUI of private
archives and personal papers of individuals, public and private organisations
that have contributed to the construction of Europe

(3)
Production and publication of holding guides,
inventories, source publications and other research tools

(4)
Reading room and reading room facilities
provided by the EUI

(5)
Inventories and archives made available online

(6)
Visitors to the reading room

(7)
Actions to promote the consultation of the
historical archives of the institutions

1.5.        Grounds for the
proposal/initiative

1.5.1.     Requirements to be met in
the short or long term

Managing and making available to the public the
historical archives deposited by the institutions at the European University
Institute in Florence.

1.5.2.     Added value of EU
involvement

The partnership with the EUI serves to promote
the dissemination and public consultation of the historical archives of the
institutions.

Bringing the archives of the institutions
together in one location of itself enhances their value. It also allows the EUI
to provide added value by creating cross links between the different archives,
where necessary producing finding aids and other research tools and providing
both on-site access and online public access to the archives.

1.5.3.     Lessons learned from
similar experiences in the past

Six institutions deposit their historical
archives at the European University Institute in Florence (EUI) under the terms of a contract dated 17 December 1984 between the
European Communities and the EUI. The 1984 deposit contract has, however,
become outdated and needs to be replaced by a more solid legal and financial
basis for the partnership with the EUI.

1.5.4.     Coherence and possible
synergy with other relevant instruments

n.a.

1.6.        Duration and financial
impact

Proposal of unlimited duration.

1.7.        Management mode(s)
envisaged[6]

Centralised direct management by the Commission

2.           MANAGEMENT MEASURES

2.1.        Monitoring and reporting
rules

The EUI will submit a draft work programme for
each calendar year for discussion with the Commission, including an
establishment plan for the staff in place on 31 December of the year concerned,
the previous and the next year. This submission will take place in February of
the preceding year.

After consultation with the other depositing
institutions, the work programme will be agreed between the Commission and the
EUI and annexed to the annual grant agreement.

The Commission will monitor the implementation
of the work programme.

The EUI will submit an annual activity report
for the Historical Archives after the end of each calendar year.

2.2.        Management and control
system

2.2.1.     Risks identified

The potential risks for the preservation of the
deposited paper archives of the institutions are minimal. The Italian
government has provided a purpose-built archival repository that complies with
the highest international standards for the long-term preservation of archives.

2.2.2.     Control methods envisaged

Partnership agreements with the EUI will
provide a framework for ongoing discussion, examination and evaluation of the
budget and work programme. Each depositing institution has the right to request
information with respect to the management of its archives by the EUI and to
carry out an inspection of the archives that it has deposited there.

2.3.        Measures to prevent fraud
and irregularities

Article 287(3) TFEU provides the Court of
Auditors with the power to audit any natural or legal person that receives a
payment from the EU budget. The powers of the Commission and OLAF to fight
against fraud to the EU financial interests are regulated by specific provisions
concerning this matter (i.e. Council Regulation No 2185/96 and Regulation No
1073/1999 of the Council and the European Parliament) and Council Regulation No
1605/2002 on the Financial Regulation applicable to the general budget of the
European Communities. Pursuant to article 120(3) of the latter, each grant
decision or agreement shall provide expressly for the Commission and the Court
of Auditors to exercise their powers of control, on documents and on the
premises, over all contractors and subcontractors who have received EU funds.

3.           ESTIMATED FINANCIAL IMPACT OF THE
PROPOSAL/INITIATIVE

3.1.        Heading(s) of the
multiannual financial framework and expenditure budget line(s) affected

· Existing expenditure budget lines

In order of
multiannual financial framework headings and budget lines.

Heading of multiannual financial framework || Budget line || Type of expenditure || Contribution

Historical archives of the European Union || Diff./non-diff. ([7]) || from EFTA[8] countries || from candidate countries[9] || from third countries || within the meaning of Article 18(1)(a) of the Financial Regulation

5 Administration || 25.02.01.01 || Diff. || NO || NO || NO || NO

3.2.        Estimated impact on
expenditure

3.2.1.     Summary of estimated impact
on expenditure

EUR million (to 3 decimal places)

Heading of multiannual financial framework: || 5 || " Administrative expenditure "

|| || 2013 || 2014 || 2015 || 2016 || 2017 || 2018 || 2019[10] || TOTAL 2013-2019

DG: SG ||

 Human resources || 0.038 || 0.038 || 0.038 || 0.038 || 0.038 || 0.038 || 0.038 || 0.266

Missions || 0.004 || 0.004 || 0.004 || 0.004 || 0.004 || 0.004 || 0.004 || 0.028

 25.020101 Historical archives || 2.268 || 2.268 || 2.268 || 2.268 || 2.268 || 2.268 || 2.268 || 15.876

TOTAL SG || || 2.310 || 2.310 || 2.310 || 2.310 || 2.310 || 2.310 || 2.310 || 16.170

TOTAL appropriations under HEADING 5 of the multiannual financial framework || (Total commitments = Total payments) || || || || || || || ||

TOTAL appropriations under HEADINGS 1 to 5 of the multiannual financial framework || Commitments || || || || || || || ||

Payments || || || || || || || ||

3.2.2.     Estimated impact on
operational appropriations

The proposal does not require the use of
operational appropriations

3.2.3.     Estimated impact on
appropriations of an administrative nature

3.2.3.1.  Summary

The proposal requires the use of administrative
appropriations, as explained below:

EUR million (to 3
decimal places)

|| 2013 || 2014 || 2015 || 2016 || 2017 || 2018 || 2019 - || TOTAL

HEADING 5 of the multiannual financial framework || || || || || || || ||

Human resources || || || || || || || ||

Other administrative expenditure || || || || || || || ||

Subtotal HEADING 5 of the multiannual financial framework || || || || || || || ||

Outside HEADING 5[11] of the multiannual financial framework || || || || || || || ||

Human resources || || || || || || || ||

Other expenditure of an administrative nature || || || || || || || ||

Subtotal outside HEADING 5 of the multiannual financial framework || || || || || || || ||

TOTAL || 2.310 || 2.310 || 2.310 || 2.310 || 2.310 || 2.310 || 2.310 || 16.170

The
administrative resources required will be covered by the allocation that may be
granted to the managing DG under the annual allocation procedure in the light
of existing budgetary constraints.

3.2.3.2.  Estimated requirements of
human resources

The proposal requires the use of human resources,
as explained below:

Estimate to be expressed in full amounts
(or at most to one decimal place)

|| 2012 || 2013 || 2014 || 2015 || 2016 || 2017 || 2018

 Establishment plan posts (officials and temporary agents)

25 01 01 01 (Headquarters and Commission’s Representation Offices) || 0.3 || 0.3 || 0.3 || 0.3 || 0.3 || 0.3 || 0.3

XX 01 01 02 (Delegations) || || || || || || ||

XX 01 05 01 (Indirect research) || || || || || || ||

10 01 05 01 (Direct research) || || || || || || ||

 External personnel (in Full Time Equivalent unit: FTE)[12]

XX 01 02 01 (CA, INT, SNE from the ‘global envelope’) || || || || || || ||

XX 01 02 02 (CA, INT, JED, LA and SNE in the delegations) || || || || || || ||

XX 01 04 yy [13] || - at Headquarters[14] || || || || || || ||

- in delegations || || || || || || ||

XX 01 05 02 (CA, INT, SNE — Indirect research) || || || || || || ||

10 01 05 02 (CA, INT, SNE — Direct research) || || || || || || ||

Other budget lines (specify) || || || || || || ||

TOTAL || 0.3 || 0.3 || 0.3 || 0.3 || 0.3 || 0.3 || 0.3

XX is the
policy area or budget title concerned.

The human resources required will be covered
by staff from the DG who are already assigned to management of the action
and/or have been redeployed within the DG, together if necessary with any
additional allocation that may be granted to the managing DG under the annual
allocation procedure and in the light of budgetary constraints.

Description of tasks to be carried out:

Officials and temporary agents || Preparation of partnership and grant agreements. Preparation of the budget request. Monitoring of the work programme and expenditure. Possible ex post evaluations.

External personnel || ------

3.2.4.     Compatibility with the
current multiannual financial framework

The proposal is compatible with the current
multiannual financial framework.

3.2.5.     Third-party contributions

The proposal does not provide for co-financing
by third parties

3.3.        Estimated impact on
revenue

The proposal has no financial impact on
revenue.

[1]               Council Regulation (EEC, Euratom) No 354/83 as
amended by Council Regulation (EC, Euratom) No 1700/2003 of 22 September
2003. See: OJ L 43, 15.2.1983, p. 1; OJ L 243, 27.9.2003, p. 1.

[2]               OJ L 43, 15.2.1983, p. 1.

[3]               OJ C289, 22.11.2005, pp. 12-13.

[4]               OJ L 8, 12.1.2001, p. 1.

[5]               ABM: Activity-Based Management; ABB: Activity-Based
Budgeting.

[6]               Details of management modes and references to the
Financial Regulation may be found on the BudgWeb site: http://www.cc.cec/budg/man/budgmanag/budgmanag_en.html.

[7]               Diff. = Differentiated appropriations / Non-diff. =
Non-Differentiated Appropriations.

[8]               EFTA: European Free Trade Association.

[9]               Candidate countries and, where applicable, potential
candidate countries from the Western Balkans.

[10]             It is expected that the impact on expenditure will
continue to evolve at the same rate after 2019.

[11]             Technical and/or administrative assistance and
expenditure in support of the implementation of EU programmes and/or actions
(former ‘BA’ lines), indirect research, direct research.

[12]             CA= Contract Agent; INT= agency staff (‘Intérimaire’);
JED= ‘Jeune Expert en Délégation’ (Young Experts in Delegations); LA=
Local Agent; SNE= Seconded National Expert; .

[13]             Under
the ceiling for external personnel from operational
appropriations (former ‘BA’ lines).

[14]             Essentially for Structural Funds, European Agricultural
Fund for Rural Development (EAFRD) and European Fisheries Fund (EFF).