Federal Register / Vol. 79, No. 68 / Wednesday, April 9, 2014 / Notices 19583 

Child Nutrition; 7 CFR Part 246, Special 

Supplemental Nutrition Program for 

Women, Infants and Children; 32 CFR 

199.23, Special Supplemental Food 

Program; HA Policy 09–004, Policy 

Memorandum for Women, Infants, and 

Children Overseas Program; and E.O. 

9397 (SSN), as amended.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘To 

determine whether applicants are 

eligible for enrollment in the WIC 

Overseas Program, provide benefits to 

participants, and evaluate the 

effectiveness of those benefits.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with ‘‘In 

addition to those disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, as amended, these 

records may be specifically disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

The DoD Blanket Routine Uses may 

apply to this system of records.’’ 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Delete entry and replace with ‘‘Paper 

files and/or electronic storage media.’’ 

RETRIEVABILITY: 

Delete entry and replace with 

‘‘Individual’s name, truncated SSN and/ 

or DoD ID Number.’’ 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Records are maintained in access 

controlled facilities. Physical entry is 

restricted by the use of locks, guards, or 

administrative procedures to officials 

who require access to perform their 

official duties. Computer terminals are 

located in supervised areas with access 

control. Electronic system access 

requires either a Common Access Card 

and personal identification number or a 

unique logon identification and 

password that must be frequently 

changed. Access to the electronic 

system is further restricted based on 

user responsibility. Proper data 

protection training is required for all 

personnel whose official duties require 

access to the records.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Records maintained in electronic 

format are considered a duplicate copy 

of the hard copy record and will be 

destroyed when no longer needed for 

business purposes/functions. Electronic 

files stored at the Choctaw Contracting 

Services system location (consolidated 

files) will be destroyed three years after 

termination (no longer active) and 

electronic files stored at DoD 

installations located outside the United 

States will be deleted one year after 

termination.’’ 

SYSTEM MANAGER(S) AND ADDRESS: 

Delete entry and replace with 

‘‘Program Manager, WIC Overseas 

Program, TRICARE Overseas Program 

Office, Defense Health Agency, Defense 

Health Headquarters, 7700 Arlington 

Boulevard, Suite 5101, Falls Church, VA 

22042–5101.’’ 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Chief, Freedom of Information Act 

(FOIA) Service Center, Defense Health 

Agency Privacy and Civil Liberties 

Office, Defense Health Headquarters, 

7700 Arlington Boulevard, Suite 5101, 

Falls Church, VA 22042–5101. 

Requests should contain the 

individual’s full name, truncated SSN or 

DoD ID Number, current address, and 

telephone number.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to records 

about themselves contained in this 

system of records should address 

written inquiries to the Chief, FOIA 

Service Center, Defense Health Agency 

Privacy and Civil Liberties Office, 

Defense Health Headquarters, 7700 

Arlington Boulevard, Suite 5101, Falls 

Church, VA 22042–5101. 

Requests should contain the 

individual’s full name, truncated SSN or 

DoD ID Number, current address, 

telephone number, and signature. 

Records should also include the name 

and number of this system of records 

notice.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

Office of the Secretary of Defense (OSD) 

rules for accessing records, contesting 

contents, and appealing initial agency 

determinations are published in OSD 

Administrative Instruction 81; 32 CFR 

Part 311; or may be obtained from the 

system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with ‘‘WIC 

Overseas Program applicants, 

participants, and sponsors.’’ 

* * * * * 

[FR Doc. 2014–07870 Filed 4–8–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2014–OS–0044] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records, DWHS E06 DoD, entitled 

‘‘Correspondence and Task Management 

System (CATMS)’’, in its inventory of 

record systems subject to the Privacy 

Act of 1974, as amended. This system is 

comprised of the Correspondence 

Management Division module (CMD 

module) and the Task Management 

Tracker tool (TMT) which support the 

functions of the Department of Defense 

by maintaining a record of actions taken 

and responses to the President, White 

House staff, other Cabinet officials, 

Congress, state and local officials, 

corporate officials, members of the 

Department of Defense and the public. 

The CMD module supports the 

Secretary of Defense for the control and 

tracking of actions taken and responses 

from the Secretary to the President, 

White House staff, other Cabinet 

officials, Congress, state and local 

officials, corporate officials, members of 

the Department of Defense and the 

public. This includes full life-cycle 

management from receipt, control of 

metadata and image, tasking the OSD 

Components, Joint Staff, Services and 

other DoD agencies for action and 

records management. The TMT is used 

by component Offices of the Secretary of 

Defense to process and manage the 

staffing and coordination of actions to, 

from, and within components in the 

conduct of official daily business. 

DATES: Comments will be accepted on or 

before May 9, 2014. This proposed 

action will be effective the date 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 


TKELLEY on DSK3SPTVN1PROD with NOTICES
19584 Federal Register / Vol. 79, No. 68 / Wednesday, April 9, 2014 / Notices 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at the Defense Privacy and 

Civil Liberties Office Web site at 

http://dpclo.defense.gov/. The proposed 

system report, as required by U.S.C. 

552a(r) of the Privacy Act of 1974, as 

amended, was submitted on March 18, 

2014, to the House Committee on 

Oversight and Government Reform, the 

Senate Committee on Governmental 

Affairs, and the Office of Management 

and Budget (OMB) pursuant to 

paragraph 4c of Appendix I to OMB 

Circular No. A–130, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996 (February 20, 1996, 61 

FR 6427). 

Dated: April 3, 2014. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DWHS E06 

SYSTEM NAME: 

Enterprise Correspondence Control 

System (ECCS) (September 13, 2012, 77 

FR 56629). 

CHANGES: 

SYSTEM NAME: 

Delete entry and replace with 

‘‘Correspondence and Task Management 

System (CATMS).’’ 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Correspondence Management Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155.’’ 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with 

‘‘Individuals who either initiated, or are 

the subject of communications with the 

Office of the Secretary of Defense and 

individuals who are the subject of 

personnel and staffing packages 

coordinated in CATMS.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘The 

Correspondence Management Division 

module (CMD module) may contain the 

name (last name and first initial) and 

contact information (mailing address, 

telephone number, fax number, email 

address) of individuals writing to the 

Secretary of Defense. Types of 

correspondence typically include 

inquiries and other communications 

pertaining to any matter under the 

cognizance of the Secretary of Defense 

such as complaints, appeals, grievances, 

requests for investigations, alleged 

improprieties, personnel actions, 

medical reports, intelligence, and 

related matters associated with the 

mission and business activities of the 

department. They may be either specific 

or general in nature and include such 

personal information as an individual’s 

name, Social Security Number (SSN), 

date and place of birth, description of 

events or incidents of a sensitive or 

privileged nature, commendatory or 

unfavorable data. 

The Task Management Tracker tool 

(TMT) tracks the tasking and 

coordination of responses for CMD 

module as well as staff packages 

pertaining to members of the military, 

civilian DoD employees and contractors. 

Examples of such packages include 

assignment requests, awards, 

nominations, promotions, and 

presidential support letters; condolence 

letters, retirement letters and letters of 

appreciation; Senior Executive Service 

letters and pay adjustments, 

appointment letters, certificates, 

Secretary of Defense letters of 

appreciation, travel requests, military 

airlift requests, and similar staff 

actions.’’ 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

Delete entry and replace with ‘‘10 

U.S.C. 113, Secretary of Defense; DoD 

Directive 5105.53, Director of 

Administration and Management 

(DA&M); DoDD 5110.04, Washington 

Headquarters Services (WHS); and E.O. 

9397 (SSN), as amended.’’ 

PURPOSE(S): 

Delete entry and replace with ‘‘The 

CATMS is comprised of the CMD and 

the TMT which support the functions of 

the Department of Defense by 

maintaining a record of actions taken 

and responses to the President, White 

House staff, other Cabinet officials, 

Congress, state and local officials, 

corporate officials, members of the 

Department of Defense and the public. 

The CMD module supports the 

Secretary of Defense for the control and 

tracking of actions taken and responses 

from the Secretary to the President, 

White House staff, other Cabinet 

officials, Congress, state and local 

officials, corporate officials, members of 

the Department of Defense and the 

public. This includes full life-cycle 

management from receipt, control of 

metadata and image, tasking the OSD 

Components, Joint Staff, Services and 

other DoD agencies for action and 

records management. 

The TMT is used by component 

Offices of the Secretary of Defense to 

process and manage the staffing and 

coordination of actions to, from, and 

within components in the conduct of 

official daily business.’’ 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

Delete entry and replace with ‘‘In 

addition to the disclosures generally 

permitted under 5 U.S.C. 552a(b) of the 

Privacy Act of 1974, as amended, the 

records contained herein may 

specifically be disclosed outside the 

DoD as a routine use pursuant to 5 

U.S.C. 552a(b)(3) as follows: 

The DoD Blanket Routine Uses set 

forth at the beginning of the Office of 

the Secretary of Defense (OSD) 

compilation of systems of records 

notices may apply to this system.’’ 

Policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system: 

STORAGE: 

Delete entry and replace with 

‘‘Electronic storage media.’’ 

* * * * * 

SAFEGUARDS: 

Delete entry and replace with 

‘‘Records are maintained in a controlled 


TKELLEY on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 79, No. 68 / Wednesday, April 9, 2014 / Notices 19585 

facility. Physical entry is restricted by 

the use of multiple locks, guards, 

intrusion detection system, and is 

accessible only to authorized personnel. 

Access to records is limited to person(s) 

responsible for servicing the record in 

performance of their official duties and 

who are properly screened and cleared 

for need-to-know. Multi-factor 

authentication is required to access 

CATMS. Role-based security is in place 

to allow only the person(s) associated 

with the specific staff action access to 

the data. Records are protected with 

strong Secure Socket Layer encryption 

and backups are encrypted and stored 

off-site. Periodic security audits are 

conducted. All users are required to 

complete Information Assurance and 

Privacy training annually.’’ 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Routine Personnel Staff Actions: 1–7 

years and destroyed. 

Mission Related Significant 

Correspondence Actions: 7 yearsPermanent. Permanent records are 

generally retained for a minimum of 25 

years before being transferred to 

NARA.’’ 

* * * * * 

NOTIFICATION PROCEDURE: 

Delete entry and replace with 

‘‘Individuals seeking to determine 

whether information about themselves 

is contained in this system should 

address written inquiries to the Chief, 

Correspondence Management Division, 

Executive Services Directorate, 

Washington Headquarters Services, 

1155 Defense Pentagon, Washington, DC 

20301–1155. 

The requests should contain the 

individual’s last name and first initial, 

subject, and document date.’’ 

RECORD ACCESS PROCEDURES: 

Delete entry and replace with 

‘‘Individuals seeking access to records 

about themselves contained in this 

system of records should address 

written inquiries to the Office of the 

Secretary of Defense/Joint Staff Freedom 

of Information Act, Requester Service 

Center, Office of Freedom of 

Information, 1155 Defense Pentagon, 

Washington, DC 20301–1155. 

Signed, written requests should 

include the individuals last name and 

first initial, subject, date of document 

(date of correspondence) and the name 

and number of this system of records 

notice.’’ 

CONTESTING RECORD PROCEDURES: 

Delete entry and replace with ‘‘The 

OSD rules for accessing records, for 

contesting contents and appealing 

initial agency determinations are 

published in OSD Administrative 

Instruction 81; 32 CFR part 311; or may 

be obtained from the system manager.’’ 

RECORD SOURCE CATEGORIES: 

Delete entry and replace with 

‘‘Individuals sending correspondence to 

the Secretary of Defense and other high 

level DoD officials and official records 

used in developing responses or staff 

packages.’’ 

* * * * * 

[FR Doc. 2014–07846 Filed 4–8–14; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID: DoD–2014–OS–0043] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary of 

Defense, DoD. 

ACTION: Notice to alter a System of 

Records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to alter a system of 

records, DHRA 09, entitled ‘‘National 

Security Education Program Records’’, 

in its inventory of record systems 

subject to the Privacy Act of 1974, as 

amended. This system will provide U.S. 

citizens with the resources and 

encouragement needed to acquire skills 

and experiences in areas of the world 

critical to the future security of nations 

in exchange for a commitment to seek 

work in the Federal Government. This 

will enable the National Security 

Education Program (NSEP) to select 

qualified applicants to be awarded 

Boren Scholarships, Boren Fellowships, 

and English for Heritage Language 

Speakers program Scholarships. 

DATES: Comments will be accepted on or 

before May 9, 2014. This proposed 

action will be effective on the day 

following the end of the comment 

period unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and title, 

by any of the following methods: 

* Federal Rulemaking Portal: http://

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 4800 Mark Center Drive, 

East Tower, 2nd Floor, Suite 02G09, 

Alexandria, VA 22350–3100. 

Instructions: All submissions received 

must include the agency name and 

docket number for this Federal Register 

document. The general policy for 

comments and other submissions from 

members of the public is to make these 

submissions available for public 

viewing on the Internet at http://

www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Service, 1155 Defense Pentagon, 

Washington, DC 20301–1155, or by 

phone at (571) 372–0461. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the 

address in FOR FURTHER INFORMATION

CONTACT or at the Defense Privacy and 

Civil Liberties Office Web site 

http://dpclo.defense.gov/. http://

dpclo.defense.gov/privacy/SORNs/

component/osd/index.html. 

The proposed system report, as 

required by U.S.C. 552a(r) of the Privacy 

Act of 1974, as amended, was submitted 

on February 20, 2014, to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: April 3, 2014. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DHRA 09 

SYSTEM NAME: 

National Security Education Program 

Records (June 17, 2011, 76 FR 35421). 

CHANGES: 

* * * * * 

SYSTEM LOCATION: 

Delete entry and replace with 

‘‘Defense Language and National 

Security Education Office, National 

Security Education Program, 1101 

Wilson Blvd., Suite 1210, Arlington, VA 

22209–2248. 

Institute of International Education, 

1400 K Street NW., Suite 650 

Washington, DC 20005–2403. 


TKELLEY on DSK3SPTVN1PROD with NOTICES