# MSHA HANDBOOK SERIES

U. S. Department of Labor Mine Safety and Health Administration Coal Mine Safety and Health

Febr uary 2013

Handbook Number: PH 13-V-1



## COAL MINE SAFETY AND

HEALTH

GENERAL INSPECTION

PROCEDURE S HANDBOOKPREFACE

This handbook sets forth genera l procedures for conducting inspection of coal mines

consistent with S ection 103(a) of the Mine Act. Previously issued procedural and administrative instructions for this subject material a re supersede d by this handbook

.

The following description of responsibilities sets forth the steps that a mine inspector takes when conducting mine inspections

. When the text describes an action that the

ins pector “ shall ” do or speci fies steps that the inspector “ sh all ” perform in some sequence, then the inspector is to do so consistent with the specific conditions at a mine

. A ny determination not to conduct such action is to be based on his or her sound

discretion

, and that of the inspector ’ s supervisors

. When the action is one which

“ should ” be followed, then the inspector who does it is engaging in the best practices for such inspection and should do it consistent with the specific conditions at a mine.

The Mine Postings and Records Documentation and Inspection P rocedure Header Documentation pages contained in the Inspector Tracking System (ITS) approved with this handbook should be printed by the inspector and used as inspection notes. These pages apply only to regular (E01) inspections and are not required to b e used on other

event codes. The pages are designed to provide a complete listing and documentation of the Mine Postings and Records and the Inspection Procedures that may or may not be applicable at a mine. The use of these pages will lessen the chance of inspection or documentation error by an inspector

.

The items identified in the paragraphs that are in bold lettering are areas identified that inspectors need to place additional emphasis to ensure inspection documentation and

enforcement levels are co mmensurate with the conditions found at the mine.

Any proposed future revisions to this handbook will be communicated to the National Council of Field Labor Locals (NCFLL) in accordance with the Collective Bargaining Agreement.

Approved:

Kevin G. Stricklin

Administrator for Coal Mine Safety and Healthi TABLE OF CONTENTS

Chapter 1

– INTRODUCTION

........................................................................................................ 1-1

A. Purpose

................................................................................................ ...................................... 1-1

B. Authority

................................................................................................ ................................... 1-1

C. Responsibility

............................................................................................................................ 1-1

D. Health and Safety Rules

........................................................................................................... 1-1

E. Danger Boards/Hazardous Areas

........................................................................................... 1-1

F. Supervisory Coal Mine Inspectors Accompanying an I nspector

......................................... 1-2

G. Inspectors

- in

- Training

.............................................................................................................. 1-2

H. Inspection Equipment and Supplies

....................................................................................... 1-2

I. MSHA Personnel

– Former Mine Employee

.......................................................................... 1-3

J. Mine Labor/Management Relations

....................................................................................... 1-3

K. Miners’ and Operators ’ Representatives

................................................................................. 1-4

L. Interagency Agreements (IA) and Memorandums of Understanding (MOU)

.................... 1-4

Chapter 2

- GENERAL PROCEDURES

.......................................................................................... 2-1

A. Weekly Activity Data Form (MSHA Form 7000 -36)

................................................................ 2-1

B. Uniform Mine File Review

......................................................................................................... 2-5

C. Arrival at the Mine

..................................................................................................................... 2-5

D. Conference Procedures

.............................................................................................................. 2-6

E. Advance Notice

......................................................................................................................... 2-7

F. Inspector Compliance with the Tracking Requirements of an Emergency Response Plan (ERP)

................................................................................................ .................................. 2-8

G. Denial of Entry, Assault, or Harassment of Inspector s

.......................................................... 2-8

H. Examination Records

................................................................................................................ 2-9

I. Inspecting Working Places and Surface Pits for Imminent Dangers

.................................. 2-10

J. Inspection of Working or Idle Sections

................................................................................. 2-10

K. Handling Orders

..................................................................................................................... 2-10

L. P roposed Modification to Safety Standards

......................................................................... 2-11

M. Section 108

- Injunctive Relief Procedures

............................................................................ 2-11

N. Use of Cameras

........................................................................................................................ 2-12ii O. Inspection Report

.................................................................................................................... 2-13

Chapter 3

- REGULAR SAFETY and HEALTH INSPECTION PROCEDURES

........................ 3-1

A. General

................................................................................................ ....................................... 3-3

1. First Day Arrival in Advance of Starting Time

............................................................... 3-3

2. Mine Map

........................................................................................................................... 3-3

3. Check In And Out System

................................................................................................ . 3-3

4. Cleanup Program

............................................................................................................... 3-3

5. Communication and Tracking Surface Facility

............................................................... 3-6

6. Refuge Alternatives

........................................................................................................... 3-6

7. Independent Contractors

.................................................................................................. 3-7

8. Travel with Mine Examiners

............................................................................................. 3-7

9. Inspection Shifts

................................................................................................................. 3-8

10. Part 47 Hazard Communication

....................................................................................... 3-9

11. Mantrip Operation

............................................................................................................. 3-9

12. Mine Rescue

....................................................................................................................... 3-9

13. Filter Self

- Rescuers (FSRs) and Self

- Contained S elf Rescuer (SCSRs)

......................... 3-10

14. Smoking Program

............................................................................................................ 3-17

15. Petitions for Modification

............................................................................................... 3-18

16. Review of Training Plans and Training Records

.......................................................... 3-18

17. Observation of Multi

- Gas Detector Calibration

............................................................ 3-19

B. Underground

........................................................................................................................... 3-19

C. Surface Facility, Surface Mine Records and Postings

.......................................................... 3-27

D. Surface Areas of Underground Mines, Surf ace Facilities, or Surface Mines

....................... 3-30

1. Aerial Tramways

............................................................................................................. 3-30

2. Auger Openings and Highwall Mining

......................................................................... 3-30

3. C oal Stock Pile

.................................................................................................................. 3-30

4. Communications Installations

........................................................................................ 3-30

5. Draw- Off Tunnels

............................................................................................................ 3-30

6. Drilling and Blasting

....................................................................................................... 3-30

7. Dumping Facilities

........................................................................................................... 3-30

8. Elect rical Installations

...................................................................................................... 3-31

9. Equipment (Other), Including Electrical Equipment

.................................................... 3-31

10. Equipment (Pit)

................................................................................................................ 3-32

11. Escapeway

........................................................................................................................ 3-32

12. Explosives Storage (Magazines)

..................................................................................... 3-32

13. Firefighting Equipmen t (Surface)

................................................................................... 3-33

14. Fuel Storage

...................................................................................................................... 3-33

15. Haulage Facilities (including belts)

................................................................................ 3-33

16. Health and Safety Discussions

....................................................................................... 3-34

17. Highwalls, Spoil Banks and Ground Control Plans

..................................................... 3-34

18. Hoistin g Equipment

........................................................................................................ 3-37iii 19. Illumination of Work Areas

............................................................................................ 3-38

20. Air Quality Tests in Required Locations (Surface)

....................................................... 3-38

21. Mine Map (Surface)

......................................................................................................... 3-38

22. Other Places Where Miners Work or Travel

................................................................ . 3-38

23. Potable Water (Surface)

................................................................................................... 3-39

24. Preparation Plant

............................................................................................................. 3-39

25. Refuse Piles and Impoundments

.................................................................................... 3-39

26. Sanitary Facilities (Bathhouse)

........................................................................................ 3-39

27. Shop and Other Structures

.............................................................................................. 3-39

28. Surface First –A id Equipment

......................................................................................... 3-40

29. Thermal Dryer

.................................................................................................................. 3-40

30. Travelways and Active Roadways

................................................................................. 3-40

31. Ventilating Fan Installations

........................................................................................... 3-40

32. Oil, Gas, and Coalbed Methane Wells

........................................................................... 3-40

E. Underground Outby Areas.

...................................................................................................... 3-41

1. Aircourses (including Escapeways)

............................................................................... 3-41

2. Atmospheric Monitoring Systems (AMS)

..................................................................... 3-42

3. Belts, Skip Shaft Facilities, Bunkers

................................................................................ 3-46

4. Blasting Practices

............................................................................................................. 3-48

5. Bleeders, Including Eac h Check Point

........................................................................... 3-48

6. Diesel Fuel Storage

.......................................................................................................... 3-48

7. Fire Protection

.................................................................................................................. 3-49

8. Haulage or Mobile Equipment

....................................................................................... 3-49

9. Longwall Tailgate Entry

.................................................................................................. 3-50

10. Non

- Pillared Worked Out Areas

.................................................................................... 3-50

11. O ther Places Where Miners Work or Travel (Underground)

...................................... 3-51

12. Outby Electrical Equipment

............................................................................................ 3-51

13. Seals

................................................................................................ .................................. 3-52

14. Track and Off

- Track Haulage Roads

............................................................................. 3-55

F. Underground Working Sections.

.............................................................................................. 3-56

1. Blasting Practices

............................................................................................................. 3-56

2. Boreholes in Advance of Mining

.................................................................................... 3-56

3. Commu nications

.............................................................................................................. 3-57

4. Dust Control Parameters

................................................................................................ . 3-57

5. Dates, Times, and Initials

................................................................................................ 3-57

6. Escapeway Map

............................................................................................................... 3-57

7. Fire Protection

.................................................................................................................. 3-57

8. First

- Aid Equipment

........................................................................................................ 3-58

9. Health and Safety Discussions

....................................................................................... 3-58

10. Location of Last Open Crosscut

...................................................................................... 3-60

11. Mining/ Work Cycle

....................................................................................................... 3-60

12. Operations Under Water

................................................................................................ . 3-61iv 13. Post

- Accident Communication and Tracking System

.................................................. 3-61

14. Potable Water (Working Section)

................................................................................... 3-61

15. Rock Dust Sampling

........................................................................................................ 3-61

16. Roof and Rib Conditions

................................................................................................ . 3-61

17. Sanitary Facilities

............................................................................................................. 3-64

18. Section Equipment

........................................................................................................... 3-64

G. Ventilation (General Tests and Measurements).

.................................................................... 3-65

H. Mine Gas Exposure Levels

...................................................................................................... 3-68

I. Underground Diesel Equipment.

............................................................................................ 3-68

J. Air Sample Locations.

............................................................................................................... 3-74

Chapter 4

– OTHER INSPECTION

- RELATED ACTIVITIES

....................................................... 4-1

A. New Mines, Coal Facilities, and Other Sites

........................................................................... 4-1

B. Shaft or Slope Construction Sites

............................................................................................. 4-1

C. Other Major Construction Sites

............................................................................................... 4-1

D. Interconnected Mines

............................................................................................................... 4-2

E. Non

- producing Mines

.............................................................................................................. 4-2

F. Abandoned Mines

..................................................................................................................... 4-2

G. Reopening Inspections

.............................................................................................................. 4-3

H. Spot Inspections

........................................................................................................................ 4-4

I. Accident Investigations

............................................................................................................ 4-7

J. Petitions for Modification Investigations

................................................................................ 4-8

K. Special Investigations

............................................................................................................... 4-8

L. Technical Investigations

........................................................................................................... 4-8

M. Electrical Inspections/Investigations

...................................................................................... 4-9

N. Health Inspections/Investigations

.......................................................................................... 4-9

O. P art 50 Audit Program

.............................................................................................................. 4-9

P. Hazardous Condition Complaint Inspect ions

...................................................................... 4-12

Q. Railroad Equipment

................................................................................................................ 4-14

R. Mining Sites, Milling Operations and Plants

........................................................................ 4-15

S. Explosives

................................................................................................ ................................ 4-15

T. Mine Emergency Procedures

.................................................................................................. 4-20

U. Use of 103 (j) and (k) orders

.................................................................................................... 4-22v V. Special Assessment

................................................................................................................. 4-27

W. Appearance as a Witness in Litigation Involving MSHA

................................................... 4-28

X. Appearance as a Witness or Other Participation in Private Litigation

.............................. 4-30

Y. Mine Information Form (MIF) MSHA Form 2000 -209

......................................................... 4-30

Z. General Mine Status Information (MMU/DA/DWP Data)

................................................ 4-31

AA. Citation Disposition

................................................................................................................ 4-32

Chapter 5

- SAMPLIN G PROCEDURES

....................................................................................... 5-1

A. Air Samples

............................................................................................................................... 5-1

B. Air Measurements.

.................................................................................................................... 5-3

C. Rock Dust Samples.

................................................................................................................ 5-12 Data Submittal and Mailing of Bagged Samples

................................................................ . 5-18

Chapter 6

- APPENDICES

.............................................................................................................. 6-1

A. Other Miscellaneous Forms and Related Information

........................................................... 6-2

B. First

- Line Supervisor E01 Certification

..................................................................................... 6-5

C. Inspection Equipment and Supplies

.......................................................................................... 6-6

D. Forms and Information Needed in an E01 Inspection Report.

................................................ 6-9

E. Ins pection Tracking System

..................................................................................................... 6-11

1. Inspection Tracking System (ITS)

– Surface Facilities

.................................................. 6-11

2. Inspection Tracking System (ITS)

– Surface Mines

....................................................... 6-28

3. Inspection Tracking System (ITS)

– Underground and Surface of U/G Mine

........... 6-50“BLANK PAGE”COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 1

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- 1 Chapter 1
– INTRODUCTION

The objective of MSHA mine inspection and investigation activities is to promote a safe and healthful working environment for miners. MSHA personnel work to achieve this objective in three ways: (1) by enforcing the Federal Mine Safety and Health Act of 1977 ( Mine Act ), as amend ed by the Mine Improvement and New Emergency Response Act of 2006 ( MINER Act ); (2) conducting education and training activities; and (3) providing technical assistance to the mining community.

A. Purpose

. This handbook s ets forth procedures for MSHA personnel to follow when conducting inspections and investigations of underground and surf ace coal mines and

facilities. The instructions in this handbook are primarily procedural and

administrative. The instructions contained in this handbook supersede previo usly issued procedural and administrative instructions on the subjects addressed in this

handbook.

B. Authority

. Section 103(a) of the Act provides authorized representatives (ARs) of the Secretary of Labor with the authority to conduct inspections and investigations of coal

and other mines. Additionally, Section 103(a) provides ARs with the right of entry to, upon, and t hrough any coal or other mine. Only persons who have been authorized by the Secretary and have had proper credentials issued to them shall conduct inspections and investigations under the Act. When requested, ARs shall present their credentials to interested parties before conducting an inspection or investigation.

C. Responsibility

. The Administrator for Coal Mine Safety and Health (CMS&H) has the primary responsibility for enforcing the Mine Act and implementing the standards and regu lations relating to coal mines. This responsibility ultimately rests with the ARs (inspectors, specialists and their supervisors). Inspectors are responsible for conducting thorough inspections and investigations. Inspectors should discuss safety and health practices with mine operators and the miners during every inspection. Stakeholder participation is essential to achieving an effective safety and health

p rogram at each mine.

D. Health and Safety Rules

. Inspector s must have thorough knowledge of the Mine Act and Title 30, Code of Federal Regulations ( 30 CFR ). MSHA employees sh ould comply

with applicable state and company health and safety rules and regulatio ns unless they conflict with Federal standards or interfere with the performance of their duties.

E. Danger Boards/Hazardous Areas

. Inspectors, and miners’ representatives accompanying an inspector, have the right of entry into “posted” or “dangered

- off”

are as in the performance of their duties, but should do so with caution. Inspectors

should not travel anywhere in a mine where the oxygen content is below the

acc eptable air quality standards. In case of an emergency that adversely affects theCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 1

Release 1 ( February 2013) 1

- 2 mine’s air qu ality, inspectors should protect themselves with use of a self

- contained

self

- rescuer.

F. Supervisory Coal Mine Inspectors Accompanying an Inspector

. When a supervisor accompanies an inspector, investigator, or specialist, the supervisor’s name should not

be cited as one of the inspection officials or authors of the resulting report except when the supervisor participa tes in the inspection event. Supervisor s must use care to correctly code their time and activity after accompanying an inspector during inspec tion activities.

G. Inspectors

- in

- Training

. When an inspector

- in

- training who has not been authorized to conduct inspections accompanies an inspector , include only the inspector ’s name in the report. The name of the inspector

- in

- training and his or her righ t of entry ( ROE )

number shall not be documented on the MSHA Form 2000

- 22 (Mine Activity Data Sheet), MSHA Form 2000

- 86 (Respirable Dust Sampling and Monitoring Data), MSHA

Form 2000

- 84 (CMS&H Noise Report), or other forms required to be submitted with

the inspection report. The inspector

– in

- training should remain in the presence of the inspector at all times and is not permitted to conduct any part of an inspection or investigation independently. The only exception is for inspectors

- in

- training who

have r eceived the entry level respirable dust and noise training at the MSHA Academy. Non

- ARs certified to sample respirable dust and noise may assist the inspector (who is responsible for the inspection with respirable dust or noise sampling

when the inspector is on the same mechanized mining unit ( MMU )

.

H. Inspection Equipment and Supplies

. Each inspector and inspector

- in

- training sh all have equipment and supplies sufficient to safely and effectively complete the projected type of inspection or investigation a nd be properly trained in the use of such equipment

. All underground inspectors should carry a device to detect and evaluate potentially adverse roof and rib conditions. Personal Protective Equipment (PPE) applicable to mine conditions and specified for use in MSHA directives shall be

worn. Inspectors should immediately notify their supervisor if equipment deemed essential for planned inspection activity (including that necessary to address anticipated health/safety exposures) is not available at their office location. Each Field Office or other offices designated to have inspector s and inspectors

- in

- training assigned on a regular basis should have equipment available and sufficient supplies to safely and effectively complete the projected type of inspection or investigation. The inspector should use the equipment that is owned and properly maintained by

MSHA. (Refer to the Inspector’s Equipment List and Field Office Equipment and Supplies List in the appendix section of this handbook

. )

MSHA

- provided m ulti

- gas d etectors must be checked periodically to verify that the gas sensors are responding appropriately and the detector is maintained according to the manufacturer's specifications. In order to maintain the performance and accuracyCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 1

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- 3 of multi

- gas instru ments used by CMS&H personnel, all CMS&H multi

- gas detectors must be tested according to the following schedule:

1. All multi

- gas detectors used by enforcement personnel will be calibrated according to the manufacturer’s specifications at least once every 31 days or more often if required by the manufacturer ; and

All multi

- gas detectors used by enforcement personnel will be performance ( “bump” ) tested according to the manufacturer’s specifications at the beginning of each day of

use.

Instruments that fail the “bump” test must be recalibrated prior to use in the field. Documentation of “bump” tests and the monthly calibration of each instrument will be maintained by the districts for a period of at least the previous fiscal year plus the current fiscal year. The documentation can consist of:

1. the computer data files that are pr oduced by the instrument and an automated
calibration unit; or

2. a copy of the printed test results that are stored in a central location; or

3. records developed and maintained by dist rict personnel.

To ensure these testing requirements do not interfere with the ability of Agency personnel to perform field inspection duties, each office sh all have sufficient calibration gas on hand at all times.

I. MSHA Personnel
– Former Mine Employe e

. At least two years shall elapse from the last date of employment at a mine until MSHA personnel may conduct inspections or investigations at such mine

. At least one year shall elapse from the last date of employment by the same operator of a mining co mpany until MSHA personnel may conduct inspections or investigations at such mining company. This one year waiting period applies to all official matters involving their former mining company employer (such as ABC Min ing Company , who owns more than one mi ne including XYZ Mine ), as opposed to being limited to the particular mine at which they were employed (such

as XYZ Mine ).

J. Mine Labor/Management Relations

. MSHA employees should remain impartial toward both labor and management. MSHA employees shall ref rain from offering opinions on labor management relations matters which are not covered under the Act, regulations, or standar ds. When a picket line is present at a mine site, inspectors should discuss the purpose of their presence on mine property with t he i ndividuals on the picket line. If access to mine property is delayed or denied, inspectors shall giveCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 1

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- 4 consideration to whether the mine is in production or just being maintained and the type of inspection activity to be performed in determining whethe r crossing t he picket line is appropriate. Under no circumstances should inspectors put anyone, including themselves, in danger while crossing a picket line. Inspectors should contact their supervisor when necessary in making this determination. In such situations, the supervisor may opt to contact labor representatives to attempt to resolve the problem, accompany the inspector, or send an additional inspector if the situation warrants.

K. Miners’ and Operators’ Representatives

. Section 103(f) of the Mine Act requires that representatives of the operator and miners be permitted to accompany inspectors in order to assist in conducting a ful l inspection. A representative of the operator and a representative authorized by miners shall be given an opportunity to accompany inspector s during the physical inspection of any coal or other mine, including areas where only contractors are working, for the purpose of aiding such inspection and participating in pre

- or post

- inspection conferences held at the mine. Wher e there is no authorized miner representative, i nspector s shall consult with a reasonable number of miners concerning matters of health and safety in such mine. (Refer to Representation of Miners Designation Form 2000 -238 and Section 103(f) of the PPM,

Vo lume I , for further guidance

. )

L. Interagency Agreements (IA) and Memorandums of Understanding (MOU )

. Several agreements and memoranda exist that facilitate the efficient use of government personnel and directly affect the conduct of business by MSHA person nel. These

include:

Interagency Agreement b etween t he Mine Safety and Health Administration (MSHA), U.S. Department of Labor, and the Occupational Safety and Health Administration ( OSHA )

, U.S. Department of Labor

.

Memorandum of Understanding between the U.S. Department of Labor, Mine Safety and Health Administration (MSHA), and the U.S. Department of th e Interior, Bureau of Land Management ( BLM ).

Memorandum of Understanding between the U.S. Department of La bor, Mine Safety and Health Administration (MSHA), and the Interstate Mining Compact Commission ( IMCC ).

Memor andum of Understanding between the U.S. Department of Labor, Mine Safety and Health Administration (MSHA), and the U.S. Department of Justice, Bureau of Alcohol, Tobacco, Firearms and Explosives ( ATF )

.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBO OK CHAPTER 2

Release 1 ( February 2013) 2

- 1 Chapter 2
- GENERAL PROCEDURES

This section covers the genera l procedures that should be addressed by inspector s during any inspection or investigation

. Depending on the type of inspection or investigation, procedures listed in other handbooks may also apply

. Inspectors must provide at least

the minimum documentat ion , as directed in the paragraphs labeled Documentation Required

. The documentation required for each procedur e listed in this chapter shall

include a statement in the inspection notes that the procedure was completed. A

statement that the required proc edure was completed, or an “NA” or “Not Applicable” may be used if the procedure does not apply. A short statement such as “No Violations

Observed” or “NVO” shall be included when no hazards or violations are observed.

Inspector s should report time pertinent to each event on their Weekly Activity Data Form (MSHA Form 7000

- 36) for all inspection

- related activity, including: inspection preparation, travel, on

- site inspection and/or investigation activities , office

- generated paperwork such as opening or closi ng out the event or report writing associated with the

event, and review of the U niform M ine F ile or E lectronic U niform M ine F ile ( UMF/EUMF )

.

A. Weekly Activity Data Form (MSHA Form 7000 -36 )

. The Weekly Activity Data Form is used to add or change data about an inspector’s work and is initiated by an AR or ROE personnel. The Weekly Activity Data Form is filled out by hand or using the Inspectors’ Portable Application for Laptops ( IPAL )

. It is subsequently entered into

the MSHA Standardized Information S ystem ( MSIS ) database. Completion of the form is required for all AR and ROE personnel assigned to District and Field Offices. Enforcement personnel, including Technicians performing inspection assistance duties, will complete all items on MSHA Form 7000

- 36 when applicable for ac tivity codes beginning with E Activities E01 through E32 and must be used in conjunction

with a mine ID number and an event number.

MSHA Form 7000

- 36 fields are listed below and the numbers on the list correspond to

the numberin g schema on the form. If this form is being completed using IPAL, numbers 1 through 3 will be filled in using your IPAL profile.

1. Item 1. N ame – Your last name , first name and middle initial.

2. Item 1a. AR Number

– Your Authorized Representative (AR) numb er, if applicable.

3. Item 1b. R OE Number

– Your Right of Entry number, if applicable.

4. Item 2. Org Code

– The Organization Code (Org) is your office code.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBO OK CHAPTER 2

Release 1 ( February 2013) 2

- 2 5. Item 3. Work Group Identifier

– Enter your 2

- digit work group code.

6. Item 4. Weekly Mileage

– Not applicable to Coal.

7. Item 5. Date

- Month, day, year (mm / dd / yyyy). Enter the appropriate date for the time worked. Multiple lines may be used for the same day/date.

8. Item 6. Activity Code

- Enter the Activity Code. A list of Activity Codes can be

found in the IPAL User’s Manual (Appendix E) o n the back of the printed form

or from the drop

- down list in IPAL.

9. Item 7. Event Number

– If an E activity code was entered for item 6, an event

n umber associated with the inspection activity for which these hours are being reported must be entered. If this is being completed in IPAL, event numbers will

be avail able through a drop

- down list. When the event number is selected first using the drop

- down list, the activity code and mine ID will be filled in with the corresponding information. If an event was initiated by another inspector and not available in the drop

- down list, a supplemental event will need to be added

in IPAL in order to enter time.

10. Item 8. Mine ID

– If applicable, enter the Mine ID where this a ctivity occurred.

11. Item 9. Contractor ID

– If the inspection is specific to a contractor at the mine, such as major construction or a shaft or slope sinking project, enter the MSHA

Contractor ID.

12. Item 10. Shift - R equired for events when site inspection time is entered. Shifts

are based on mine work schedules and the codes are 1

- Midn ight, 2

- Day and 3

- Evening. Two

- line entries are required when there are shift over

- laps, with one entry for each shift inspected or other activity conducted. This en try is designed to identify the shift that the employee was actually at the mine site. It is not designed to identify which shift he/she traveled on. For example, if an employee left the office at 6:00 a.m. to travel to the mine and ro de the man trip

und erground

, and spent 6 hours inspecting, all on the day shift, then the employee would have a one

- line entry on the number 2 shift. The only time that multiple entries would be required for an activity on any given day would be when the inspector or inspec tor

- in

- training was actually at the mine for more

than one shift.

13. Item 11. Task Code – E nter the appropriate Task Code to describe the role the employee was fu lfilling during the inspection. If no task code is entered

, the system will treat it as a Gene ral Inspection Activity. A list of Task Codes can be

found in the IPAL User’s Manual (Appendix E) on the back of the printed formCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBO OK CHAPTER 2

Release 1 ( February 2013) 2

- 3 or from the drop

- down list in IPAL. If a s upervisor accompanies an inspector

, the same Activity Code, Event Number, and Mine ID should be used with an “S” Task Code for Supervisory Duties (Field).

The following five items (Columns 12 through 16 on MSHA Form 7000 -36 ) contain two positions for recording full hours and one position to record quarter

hours. Full hours are entered to the left of the solid line and the quarter

- hour designation is entered t o the right of the solid line. If more than 9 hours are recorded on a line, the digits are separated by the dotted line of the column.
Quarter

- hours are calculated as follows: "0" for no minutes; "1" for one

- quarter of
an hour or 15 minutes; "2" for one

- half hour or 30 minutes; and "3" for three

quarte rs of an hour or 45 minutes. There can be no entr y for 4 or more quarter

hours. When you reach 4 quarter- hours, you hav e completed another full hour.

Totals for each column can be calculated and entered at the bottom of the

column.

Note: To properly record a time of 2 hours & 15 minutes, for example, enter 2 for the Hour in box to the left of the solid line and 1 (as in “1 Quarter

- Hour”) in the box to the right.

14. Item 12. Travel
- Required entry for all codes when travel is involved for inspection activities, which includes time to load the vehicle

. Enter travel time to the nearest quarter

- hour.

15. Item 13. Other
- Examples of o the r i nspection -r elated t ime include time spent reviewing documents (e.g., UMF) to prepare for an inspection

, multi

- gas detector

b ump ing or calibration , clean up, writing a report of an investigation

, ITS, completing rock dust sample submission forms, respira ble dust data cards, air sample forms and prepar ing respirable dust or noise sampling equipment

.

16. Item 14. Site Inspection Time

– Columns used to record time spent at a mine site by AR and ROE personnel when reporting events.

a. On

- Site Insp. Time (MNM) – N ot applicable to Coal.

b. MMUs/Pits (Coal)

– This section include s underground working sections, surface pits, and surface facilities with their own mine identification (ID)

numbers. Enter the number of hours and quarter

- hour identifier for the amount of time spent inspecting MMUs or Pits

. MMU time should include travel time from the surface to the MMU, time spent reviewing examination books, records and maps associated with the intent of inspectin g the MMU, time spent preparing to travel underground, and t ime spent distributing respirable dust or noise sampling equipment. Travel time shall be reportedCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBO OK CHAPTER 2

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- 4 as “Outby” time when citations or orders are issued while traveling to or from the section or when inspecting the travel route to meet E01 requirements.

c. Outby (UG mines Coal)

– Enter the number of hours and quarter

- hour

identifier for the amount of time spent inspecting O utby areas

. Outby time

include s travel time from the surface to the area being inspected, time spent reviewing examination b ooks, records and maps associated with the area inspected, and time spent preparing to travel underground.

d. Surface Areas (Coal)

– Enter the number of hours and quarter

- hour

identifier for the amount of time spent inspecting surface areas of an undergro und mine or surface areas of surface mines exclud ing time at the pits

. Surface a rea time include s time spent reviewing examination books, records, maps, (including records and posting for the underground only

when the inspector does not travel underground on that day’s inspection) and time spent preparing to inspect the area

.

e. C/O Writing On Site / Reviews (Coal)

– Enter the number of hours and

quarter- hour identifier for the amount of time spent on

- site writing issuances or conducting on

- site reviews of company records

. This would include time spent reviewing books, training records

, and other documents and postings not associated with an inspection of a physical area.

17. Item 15. C/O Writing Off Site

- Enter the number of hours and quarter

- hour

identifier for the amount of time spent writing

, researching, or supporting office generated enforcement actions. This include s time spent completing required forms which may accompany any enforcement actions such as Special
Assessment Review Forms, Possible Knowin g and Willful Forms, and Photo Mounting Worksheets. Office generated subsequent actions that are issued should be charged to the open event that the citation or order was originally issued under, if that event is still open.

18. Item 16. Total Inspection/Non

- Inspection Hours

- This column has a two

- fold purpose. It is used to record the total Inspection

- Related Time as entered in columns 12 through 15 or to enter any time for non

- inspection related activiti es (T codes). As with the other columns, the number of hours and quarter

- hour

identifier for the a mount of time spent is entered. E xample s of non

- inspection

related activities are time spent on conferences, plan approvals/reviews,

F reedom of Information Act (FOIA) requests , leave, jury duty

, etc. ( For

ad ditional instructions for entering time in IPAL, see the IPAL User’s Manual .)COAL MINE SAFETY AND HEALTH

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- 5 19. Item 17. Supervisor Initials and Date

- Supervisors will initial and date the inspector ’s completed and initialed copy of the form

.

20. Item 18. Key Entered By and Date

– Mine Saf ety and Health Assistants should certify with their initials and date that the data on this form was entered in

MSIS.

21. Item 19. Remarks
- Fill in additional information as appropriate. Information for this field can only be entered by hand either on a pr eprinted or IPAL generated copy of the form.

22. Item 20. Inspector Initials and Date

- When complete, initial and date the form.

B. Uniform Mine File Review

. Inspector s shall review and sign the Uniform Mine File (UMF)/Electronic Uniform Mine File (EUMF ) just prior to conducting an inspection or investigation. The type of event and the area to be inspected will dictate the extent of the review, in accordance with the Uniform Mine File

Procedures Handbook. The UMF/EUMF review shall be conducted as part of the inspection/investigation a nd coded as “other” time. Inspector s who are regularly assigned to a coal mine are not required to conduct additional reviews of the UMF/EUMF when conducting other types of inspections or investigations during

the same ins pection quarter, but are not precluded from doing so. There are instances when an inspector conducts a "limited inspection" which would not require

the UMF t o be reviewed in its entirety. A “limited inspection” is generally specific in

nature and short i n duration (one or two days on a certain event) (Example: ventilation specialists with the intent to inspect an area of their expertise such as bleeder entries)

. The inspectors and specialists must review for a "limited inspection"
at a minimum, the roof control and ventilation plans and any other plans pertinent to that inspection

. Immediate signature and review does not apply to mine emergencies.

Documentation Required : The inspector should document the date of the U MF review on the General Information Cover Sheet and complete the MSHA Form 2000 -137 ( Inspector Certification Form ) in the UMF/EUMF , per instructions in the Uniform Mine File

Procedures Handbook

. If additional reviews are conducted, no additional documentation is required.

C. Arrival at th e Mine

. Inspector s should arrive at the mine in time for pre

- inspection contacts, a preliminary review of examination records, and an overview of the mine map to determine which area of the mine to begin the inspection or investigation. While performing surface or underground inspection activity related to an open

event, t he mine map shall be thoroughly reviewed with special attention given to mining in close proximity to worked

- out areas , oil and gas wells, fuel transmission
lines, and bodies of water wh ich could present an underground flood hazard

, andCOAL MINE SAFETY AND HEALTH

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- 6 mines located adjacent to, above, and below active workings

. Also, where surface mines are present, any danger s surface mining may present to underground miners

shall be checked. The information obtained from these sources in addition to the

information reviewed at the MSHA office and mine examination records should aid the inspector in determining what area of a mine needs immediate attention. The

arrival time at the mine should be entered on the Daily Cover sheet and will be

considered the official time of arrival. The arrival time at the mine shall be independent from other A gency time reporting data (PeopleTime, Weekly Time and

Activ ity, Inspection Shifts, etc.). A departure time is not required. MS HA personnel should proceed to the area selected for inspection as quickly as possible after arriving

at the mine site

.

Documentation Required : If the inspector is unable to preliminarily review files, maps, and examination records before the underground portion of the inspection begins, this fact should be noted and a reason given. If possible, the inspector should review files, maps and record books before exiting mine property. The inspector shall document the arrival time, pre

inspection contacts, records books, and mine map review inspected on the daily cover sheet or in the narrative portion of the inspection notes for all inspection

- related events

. The arrival time at the mine shall be entered on the Daily Cover sheet and will be considered the of ficial time of arrival.

D. Conference Procedures

. Inspectors should prepare carefully for conferences as they will provide an opportunity to discuss safety and health issues and reinforce effective programs at the mine. The Mine Profile Report, located at MSHA Intranet Home Page

- MSHA Report Center

– Mine Profile (hyperlink only accessible when connected to the MSHA network)

, is a useful tool that has been developed to aid inspector s in pre

- and post

- inspection conference information.

1. Pre

- inspecti on Conference

. On the first day of the inspection, the inspector will notify the representatives of the operator and miners of the type of inspection to be conducted and schedule a time for the pre

- inspection conference. During the pre

inspection confere nce the inspector should inform the operator and the miner representatives (if designated) of the procedures for requesting a safety and health

conference under § 100.6(b). The inspector should notify the representatives of the operator and miners of the inspection and afford them the opportunity to exercise their rights under Section 103(f) of the Mine Act.

Documentation Required : The inspector should document on the General Information Cover Sheet or in the inspection notes the conference type, the date conducted, the name of the operator and/or miner representative in attendance and any comments or concerns voiced by the representatives

.

2. Post

- Inspection Conferences

. The inspector should schedule and conduct a post

-COAL MINE SAFETY AND HEALTH

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- 7 inspection conference with the mine operator and miners’ representative (if designated). The conference sh ould include a summary of all enforcement actions taken. Accidents at the mine and the available results of any samples or surveys taken during the inspection sh ould be discussed. A m eans to prevent recurrence of violations, hazards, and accidents should be formulated by the mine operator and fully discussed by all parties. The inspector’s immediate supervisor should be made aware of the post

- inspection conference date and briefed imm ediately regarding concerns voiced during any portion of an inspection or investigation.

Documentation Required : The inspector sh ould document on the General Information Cover Sheet or in the inspection notes the conference type, the date conducted, the name of the
operator ’ s and miners’ representatives in attendance, and any comments or concerns voiced by the representatives.

E. Advance Notice

. The Mine Act prohibits advance notice of MSHA inspection

activities. When an inspector learns that an operator, contractor, or any other person has given advance notice of an impending inspection, the inspector should issue a citation under Section 104(a) of the Mine Act, alleging a violation of Section 103(a) of

the Act

.

Advance notice includes subtle forms of communication (such as coded references, like “company is here,” or “visitors are on site”) intended to disguise

communications announ cing MSHA’s presence at a mine. Communications warning of inspection pending activity after a multi

- day inspection has beg un also constitute

advance notice. All persons need to be aware of their legal obligations, and an individual or an operator may violate the Mine Act’s advance notice provisions even if not warned explicitly against providing advance notice. Inspectors a re to consider all advance notice citations for a special assessment, which will be based upon the

circumstances involved with the violation.

Advance notice has an inherent tendency t o interfere with an inspection. Thus, an inspector need not demonstrate that mine conditions or practices were altered based

on advance notice to establish an advance notice violation. However, the physical conditions of a mine may indicate that mine personnel received advance notice an d

acted to conceal violations. For exa mple, rock dust applied over obvious

accumulations of loose coal and coal dust in limited or discrete areas near the inspection location, or new ventilation curtains installed where there are indications that no mining had occurred after the curtains were hung are conditions that may

indicate advance notice occurred. Enforcement personnel should document these

conditions when a citation for advance notice is issued.

In addition, inspectors are to immediately notify their supervisor following the

issuanc e of a citation for a violation of Section 10 3(a) for giving advance notice. TheCOAL MINE SAFETY AND HEALTH

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- 8 supervisor is to inform the District Manager of the issuance. District Managers, in consultation with the Technical Compliance and Investigation Office (TCIO) and the

Office of the Solicitor, as appropriate, will evaluate each advance notice violation to determine whether the circumstances and evidence warrant an investigation under Section 110(e) and/or injunctive action under Section 108(a)(1) of the Mine Act.

When prepari ng to conduct an inspection, MSHA enforcement personnel should take precautions not to disclose their intentions to conduct an inspection in a specific

location. Examples of such precautions include reviewing examination books for

several areas of the min e, rather than only the specific area that they intend to inspect that day, and making a general request for transportation, rather than requesting transportation to travel to a specific location. ( Additional guidance is available in

Volume I of MSHA ’ s Pr ogram Policy Manual .)

F. Inspector Compliance with the Tracking Requirements of an Emergency Response Plan (ERP )

. Normally, t he inspector sh ould comply with the mine operator ’ s tracking system. The District Manager (or his designee) may make the determinat ion that: (1) electronic tracking of an MSHA inspector could provide advance notice of an inspection; and (2) important inspection objectives could be undermined if the MSHA inspector was tracked. In those cases, the District Manager/designee may allow th e inspector to perform the portion of the inspection where the advance notice concern exists without the inspection party being tracked by the mine operator. In these situations, the inspector must provide the intended travel routes to an MSHA supervisor or to another MSHA representative who will be available at all times in the event of a mine emergency while the inspection party is underground. If the intended travel route changes, the MSHA inspector must notify the supervisor or the other MSHA represen tative.

Documentation Required : The inspector shall document in the notes the reason(s) why tracking devices were not worn. The notes should also reflect who was notified of the intended travel routes and any changes to these routes

. No documentation is required for this section if there is no problem with the tracking system.

G. Denial of Entry, Assault, or Harassment of Inspectors

. In the event an inspector is refused entry to a mine, or is threatened or harassed while making an inspection, the inspec tor should promptly notify his/her immediate supervisor and give the supervisor all the available information. The supervisor shall also alert his/her

M anager of any circumstances that have the potential to pl ace an inspector in harm’s

way. (Refer to S ec tion 103(a) of the PPM, Volume I, for further guidance.) Under

Section 111 of T itle 18 of the U

. S

. Code, it is a Federal crime to forcibly assault, intimidate, or impede MSHA employees performing investigative, inspection, law

enforcement or other offici al duties. (Refer to PPM Volume I , section I.103

- 1 for further guidance .)COAL MINE SAFETY AND HEALTH

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- 9

H. Examination Records

. Before physically inspecting an area of a mine, the inspector

sh ould conduct a limited review of the operator’s most recent examination records pertinent to t he planned inspection activity for that day. More than one record will often apply to an area, such as preshift , on

- shift, daily and weekly examination

records. When a record of examination lists a condition that may identify a serious hazard, the inspector should thoroughly document the hazards in the narrative portion of the inspection notes and proceed to this area immediately. If additional areas are inspected (other than those planned at the start of the shift), pertinent

examination records shall a lso be examined prior to leaving the mine property. In all cases, mine examination records pertinent to the issuance of a citation, order, or safeguard sh ould be reviewed prior to placing the enforcement action in writing , and

the review sh ould be documen ted

.

When conducting an inspection or investigation other than a Regular Safety and Health inspection, only the records or postings pertinent to that activity code and area of intended inspection need be reviewed. These reviews shall be sufficient to

pro vide a reasonable assurance that the operator is complying with MSHA recording and posting requirements.

The inspector’s review of the operators’ examination records is to assure that required pre

- shift, supplemental, on

- shift and weekly examinations ar e performed and properly recorded, and that any hazardous conditions and violations of nine specific mandatory safety and health standards are recorded as corrected in a timely

manner. The review should be used during inspections to assure all areas of th e mine site are being examined in accordance with the 30 CFR and any approved plans.

In addition to hazardous conditions, mine operators must examine for, record and correct violations of the following nine standards: § 75.202(a), § 75.220(a)(1), §

75.3 33(h), § 75.370(a)(1), § 75.400, § 75.403, § 75.1403, § 75.1722(a), and § 75.1731(a).

Inspectors should check operators’ examination records for the following:

a. Examinations have been conducted at required intervals;

b. examination records indicate violat ions of nine specific mandatory safety and
health standards;

c. hazardous conditions and violations of nine specific mandatory safety and health standards have been properly recorded;

d. records of violations or hazardous conditions indicate a need for inspector to follow up;

e. corrective actions have been recorded for reported hazardous conditions and
violations of the nine standards; and

f. ventilation of worked

- out and outby areas have been evaluated properly.COAL MINE SAFETY AND HEALTH

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- 10 Also, if examiners observe violations of other mandatory safety or health standards during their examinations, operators are required to correct those violations.

On a quarterly basis, mine operators must review with examiners all citations and orders issued in areas where pre

- shift, supplemental, on

- shift , and weekly examinations are required.

(Refer to Preshift 3 hrs: 62 Fed. Reg. 35085 (June 30, 1997); Preshift Examination Fixed: 64 Fed. Reg. 45165 (Aug. 19, 1999) ; Preshift: 77 Fed. Reg. 20700 (April 6, 2012) and
Q&As Mine Exam Final Rule 07 -23-2012 f or additional information. )

Documentation Required : The inspector sh ould document the records inspected on the daily cover sheet or in the narrative portion of the inspection notes.

I. Inspecting Working Pla ces and Surface Pits for Imminent Dangers

. When inspecting a working section or a surface pit

, the inspector shall check all working places for conditions or practices that may constitute an imminent danger. This check should be conducted as soon as prac tical after arrival at the section or pit b efore inspecting equipment or observing any cycle of operation. The imminent danger examination at an underground working section shall include all working places and the entire length of a longwall or shortwall face. However, if travel to the section or pit is of short duration and entirely incidental to inspecting other areas of the mine, an imminent danger examination is not required.

Documentation Required : The inspector shall document the examination(s) fo r imminent dangers conducted in the inspection notes to include a short statement such as “No imminent dangers observed” or “NIDO”. No other documentation is required unless an imminent danger or violation is observed.

J. Inspection of Working or Idle Secti ons

. When inspecting a working or idle section, the inspector shall observe the following general conditions: adequacy of rock dusting and clean up, adequacy of roof support, installation of temporary and permanent ventilation controls, and presence of da tes, times and initials. The inspector shall check for methane accumulations and oxygen deficien cy.

K. Handling Orders

. Closure Notice ( MSHA Form 7000

- 9 Red Tag ). When a closure or

withdraw order is issued under S ection 103(k), 104(b), 104(d)(1), 104(d)2 ), 104(e)

, or 107(a) of the Mine Act, the inspector shall conspicuously post mine or equipment “CLOSED” poster s (MSHA Form 7000

- 9) so that anyone approaching the area can see

them

. The posters should be p laced in a sufficient number of locations to preve nt unauthorized entry into the area or use of the equipment. Posters are normally

p laced :COAL MINE SAFETY AND HEALTH

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- 11 1. at the portal of the mine if the entire mine is closed;

2. at the entrance to the section if a section is closed; or

3. on the controls of equipment involved in the order.

The “CLOSED” poster shall be hung as soon as possible after informing the mine operator or contractor that an order is being issu ed. However, when issuing a Section

107 (a) Imminent Danger Order of Withdrawal, do not delay the removal of miners

fro m the affected area(s), or stopping the condition or practice before hanging the closure tag. Upon termination of the order

, the inspector shall remove the “CLOSED” poster(s).

L. Proposed Modification to Safety Standards

. A citation shall be issued when a mine operator has failed to comply with any safety standard, even though a petition for modification has been filed and a decision on the petition is pending before the

Administrator. (Refer to Section 108 in Volume I of the PPM for further guidance .)

M. Se ction 108
- Injunctive Relief Procedures

. An injunction is an order from a c ourt demanding that a person do something (e.g., allow entry) or refrain from doing something (e.g., working against an order of withdrawal). The failure or refusal to comply wit h any type of injunction can be punishable by a contempt

- of

- court charge. Inspector s should notify their supervisor when the mine operator or his or her representative :

1. V iolates, fails, or refuses to comply with any order or decision issued under the

M ine Act ;

2. Interferes with, hinders, or delays the inspector in performing any of his or her
official duties;

3. Denies entry onto mine property;

4. Refuses to permit inspection of the mine by the inspector or investigation of an accident or occupational disease o ccurring on mine property;

5. Refuse s to provide information or reports requested for the purpose of carrying out provisions of the Mine Act; or

6. Refuses to permit access to or copying of records requested for the purpose of carrying out provisions of the Mine Act.

When any of these circumstances arises and cannot be remedied by communication with the operator, discuss it with your supervisor immediately to determine if injunctive action may be appropriate. Additionally, if one of the above situations isCOAL MINE SAFETY AND HEALTH

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- 12 encountered, record the names of as many persons involved as possible, the date and
time of the denial or observance, and a detailed account of the circumstances. Then contact your supervisor as soon as possible. Your supervisor and the District Manager will contact the Regional Solicitor’s Office to determine the merits of the case, the sufficiency of the evidence, and whether injunctive relief is advisable or possible. (Refer to Section 108 in Volume I of the PPM for further guidance

. )

N. Use of Cameras . Cameras should be used whenever practical to obtain digital images to document violations, accident scenes, or other conditions during an inspection or investigation, subject to the following restrictions:

1. Only cameras approved as permissible for use i n return air by MSHA’s Approval and Certification Center (A&CC) shall be used or carried into areas where permissible equipment is required, unless otherwise approved by the District Manager.

2. Cameras are prohibited within 25 feet of explosives, other tha n Ammonium Nitrate Fuel Oil (ANFO) , including storage magazines, loaded explosives vehicles, and explosives loading areas.

3. Cameras are prohibited in areas where f lammable material s are stored or use d

and in areas of coal handling facilities that are Cla ss I or Class II Hazardous Locations (explosive dusts or gases) as outlined in National Fire Protection

Association ® NFPA 70 ® , National Electrical Code ®

.

Digital photographs must clearly and accurately depict the nature of the violation or

condition. Wh ere appropriate, photographs of abatement or termination measures should also be taken. Before photographs are taken, ensure that the camera is set to

t he correct date and time. If the camera has audio capability, it should be turned off so that voices are not recorded, unless all persons are explicitly notified that their statements are being recorded.

To be most effective, a violation or condition should be captured with both an “ up close ” shot and a distance shot to provide perspective and points of v iew. The photograph should depict a miner's potential for exposure to the hazard or violation

of the standard. As a rule of thumb, no more than two or three good photographs are necessary to illustrate a violation and its resolution. Too many photograph s can become an administrative burden.

When taking a video recording, begin at a distance and “ zoom in" to provide greater detail of particular features

. When panning an area, move the camera slowly enough to permit viewers to observe relevant details and attempt to minimize unintendedCOAL MINE SAFETY AND HEALTH

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- 13 camera movement. Additionally digital memory cards may be needed to en sure sufficient storage capacity if both videos and photographs are taken.

At no time should MSHA personnel put themselves or others at risk or ask miners to reenact practices to obtain photographs. MSHA personnel should not photograph conditions that pose an imminent danger before taking actions necessary to prevent miners from being exposed to the hazard.

Even when printed photographs are produced, the digital images should be stored on

a CD or DVD

, and the CD or DVD must be maintained in the mine inspection/investigation file or as part of the inspection report. When transferring the digital images and the associated information to support enforcement action, use

MSHA Form 4000-125. A copy of completed 4000

- 125 forms shall be attached to the

affected citation or order.

Documentation Required : If persons other than inspectors are taking photographs during an inspection or investigation

, inspecto r s should record in their notes the name and affiliation of those persons

. All images captured by inspectors during an inspection or investigation

must be retained in the mine inspection/investigation file or as part of the inspection report. Images from digital photographs should be saved to a CD or DVD in the same file format (normally JPEG with moderate compression) and at the same resolution as they were originally captured by the camera and must be maintained in the mine inspection/investigation file or as part of the inspection report . T he inspection/ investigation notes or the Photo Mounting Worksheet (MSHA Form 4000 -125) sh ould document: (a) the person who took the photograph when more than one inspector/investigator was involved in the inspection/ investigation; (b) the date and time the photograph was taken; (c) the location of the condition or object; (d) a brief description of image(s) captured; and (e) the person who transferred the digital image to the CD or DVD and to the Photo Mounting W orksheet

. Original digital images should not be modified or edited

. All enforcement actions, inspector notes, and digital images associated with an inspection or an investigation should be provided to the Office of the Solicitor or a Conference and Litigation Representative (CLR) once a matter has been referred to the Federal Mine Safety and Health Review Commission or any other judicial body. Once the digital images are effectively and reliably stored on a CD or DVD, the images may be deleted from the camera’ s digital memory card.

O. Inspection Report

.

Mine Activity Data Form (MSHA Forms 2000 -22)

. The Lead inspector shall complete and submit an MSHA Form 2000

- 22 as a cover page for all types of inspection or investigative activity reports. This electronic for m is maintained in the IPAL system and changes are to be made as needed until the event is closed. If an inspector revises the form after a close date has been entered and uploaded, the inspector shall report the changes to the Mine Safety and Health Assistant responsible for updating the revised information in the MSHA Standardized Information SystemCOAL MINE SAFETY AND HEALTH

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- 14 (MSIS). All items (boxes) must be filled out by entering either the appropriate information or by entering zeros (0). Any Form 2000

- 22 with documentation i n Item 17 (Remarks) concerning mine operator’s program or plan reviews sh ould be forwarded to the District Office by the Mine Safety and Health Assistant for the District Manager ’ s review.

Item

- by

- Item I nstructions for C ompleting MSHA Form 2000

- 22:

Item 1. Action

. Indicate if this report is new or if it is updating a previous original

report.

Item 2. Activity Code

. Enter one of the authorized in spec tion activity codes. A complete list of e vent code s can be found in the appendix of the IPAL Us er's

Manual.

Item 3. Event Number

. Th e event number is generated from a maintained event number bank assigned to the inspector opening the event as the L ead AR. This

number is used on T&As and Citation/Orders. Exercise care to use the correct

event numb er when issuing citations and orders.

Item 4. Date Event Started

. Enter the appropriate event starting date (month, day, year). The start date begins when any activity time is used on one or more of the following items: inspection preparation, travel, or on

- site inspection, office generated paperwork or report writing associated with the event, including the review of the UMF/EUMF.

Item 5. Date Event Finished

. T he date on which all physical, written, and verbal activities have been completed. This inc ludes report preparation and on

- site

closeout conferences.

Item 6. Mine ID

. The authorized 7

- digit mine identification number.

Item 7.a. Organization Code (Mine Assignment)

. Enter the last four digits of the Field Office organization code that is assigned the responsibility for inspecting the

mine.

Item 7.b. Work Group Identifier

. Enter the 2

- digit work group identifier that is assigned the responsibility for inspecting the mine.

Item 8.a. Organization Code (AR Assignment)

. Enter the last four digits of the organization code of the Lead AR who is performing the inspection when this organization is not the field office with the assigned responsibility.COAL MINE SAFETY AND HEALTH

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Release 1 ( February 2013) 2

- 15 Item 8.b. Work Group Identifier

. Enter the 2

- digits of the work group identifier of

the Lead AR who is performing the inspection when this work group is not the work group with the assigned responsibility.

Item 9. Company Name

. This entry must be identical to the company name

contained in the current mine status record.

Item 10. Mine Name

. This entry must be identical to the mine name contained in

the current mine status record.

Report Type

. This section identif ies segments of inspection reports.

1) Item 11.a. First

. Check this box if the report is the first partial submittal of a report for long

- term inspe ction activity.

2) Item 11.b. Interim

. Check this box to identify intermediate report segments for long

- term inspection activity

.

3) Item 11.c. Last

. Check this box to identify the final report segment for long

term events , which should be retained as the cov er page for the completed inspection report

.

4) Item 11.d. Not Applicable

. Check this box for all reports for one

- day event s, which should be retained as the cover page for the completed inspection

report

.

Item 12. Areas of Inspection

. Items 1 (Item 12.a .) through 12 (Item 12.l.) identify the area(s) inspected or visited during this activity. Each of these boxes must contain an entry

- positive (checkmark for area(s) inspected ) or negative (leave unchecked).

1) Item 12.a. Active Sections

. Sec tions that are producing coal. The number of producing sections inspected/visited must be entered.

2) Item 12.b. Idle Sections

. Sections that are not pro ducing coal. The number of nonproducing sections inspected/visited must be entered.

3) Item 12.c. Outby Areas

. All underg round areas excludin g sections. Enter positive (check mark) or negative (leave unchecked)

.

4) Item 12.d. Shafts/Slopes

. Existing shaft a nd slope openings. Enter positive (check mark) or negative (leave unchecked)

.

5) Item 12.e. Surface Areas (UG)

. All surfac e areas of an underground mine that are required to be inspected, such as preparation plants (associated withCOAL MINE SAFETY AND HEALTH

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Release 1 ( February 2013) 2

- 16 underground mine ID numbers)

, bath houses, fans, impoundments with no

identification numbers , etc. Enter positive (check mark) or negative (leave unchecked)

.

6) Item 12.f. Surface Workings

. Surface mines and surface facilities. Enter positive (check mark) or negative (leave unchecked) a nd identify under either

Item 12 m or Item 17 (Remarks) the type of surface working inspected.

7) Item 12.g

. Company Re cords

. All records and documents stipulated in Title

30 CF R. Enter positive (check mark) or negative (leave unchecked)

.

8) Item 12.h. ATF

. Surface explos ives storage facilities (inspected under MOU with the Bureau of Alcohol, Tobacco, Firearms and Explosiv es (ATF) for safety and security standards ). Enter positive (check mark) or negative (leave unchecked)

.

9) Item 12.i. Impoundments

. Impoundments with identification numbers. Enter positive (check mark) or negative (leave unchecked)

.

10) Item 12.j. Refuse Piles

. Numbered refuse piles with identification numbers.

Enter positive (check mark ) or negative (leave unchecked)

.

11) Item 12.k. Major Construction

. Enter positive (check mark) or negative (leave unchecked) in the first box after 12 k

. Items 1 through 5 will r eflect the number of the various major construction operations covered by the report.

Enter the number of each type inspected.

12) Item 12.l. Miscellaneous

. Complete this item for any area of inspection not

covered in Items a through k above. Enter positi ve (check mark) or negative (leave unchecked) and explain under Item 17 (Remarks).

13) Item 12.m. MMU/Pit Number

. List identifiers for all M MUs and Pit s that were inspected.

Item 13. Number of Samples Collected

. T his section summarizes the type(s) and

total number of samples taken during the period covered by the inspection report

.

1) Item 13.a. Air Samples

. Enter the total number of bottle samples collected.

2) Item 13.b. Rock Dust Spot

. Do not use this item due to rock dust spots no longer exist.

3) Item 13.c. Ro ck Dust Surveys. Enter the number of individual rock dust samples collected. Each bag collected and submitted counts as one sample.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBO OK CHAPTER 2

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- 17 4) Item 13.d. Respirable Dust

. Enter the total number of individual respirable dust samples collected, both valid and inval id.

5) Item 13.e. Noise

. Enter the number of individual noise samples.

6) Item 13.f. Other

. Include any other type of health sample collected individually. If this i tem contains a value, show specific types of samples

taken in Item 17

.

Item 14. Impoundments/R efuse Piles

. This section pertains to waste deposits that have identification numbers assigned. Should more than 10 waste deposits be inspected, additional entries can be made in Item 17.

1) Item 14.a. Number

. The complete waste deposit (refuse pile or imp oundment) number is 11 digits. T he first 4 digits of this number are made up of the State abbreviation (2 digits) and the District (2 digits). Since these items either do not change, or can be identified from the mine ID number or the organization code, they will not be entered on the form. Enter into the available positions the last seven digits of the waste deposit identification number that includes the site identification number (5 digits) and the number of the waste deposit at that site (2 digits). If the last two digits are less than nine, include a zero before the last digit (example

– 03).

2) Item 14. b

. Field Hazard Classification ( FHC )

. Leave this field blank.

3) Item 14. c

. Configuration

. Leave this field blank.

Item 15. Prime Independent Contractor Codes (Major Construction)

. Enter the 3

- or 4

- position alphanumeric identifier of the prime/leading independent contractor(s) who are inspected as major construction operations under Item 12 .k. only. Do not list minor subcontractors.

Item 16. Inspection Results

. Record the number of citations, orders, safeguards, and other actions taken during the period covered by the inspection report. Count only the actions that have the subject event number on them. Include

vacated issuances in the total number of citations issued.

Item 17

. Remarks

. This section sh ould be used to document de ficiencies

associated with the C leanup Plan , SCSR Storage P lan, Ground Control Plan, types of surface workings inspected, miscellaneous areas of inspection, special samples

c ollected or to provide any other information deemed appropriate.

Item 18. Signature and Card Number of AR(s) Responsible for Activity

. Enter AR number(s) of the person(s) participating in the event during the period covered byCOAL MINE SAFETY AND HEALTH

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- 18 the report. ROE numbers of i nspector s- in

- training shall not be documented on the Mine Activity Data form

. ARs are not required to sign the form

.

Item 19. Key Entered By

. Mine Safety and Health Assistants sh ould certify with

their initials and date that the data on this form was ent ered in to MSIS

.

Activity Calendar

. A calendar is provided on the reverse side of the form to track time spent on the event. The key code for shifts marked on the calendar are 1

- Owl or Midnight Shift, 2

- Day Shift, 3

- Evening or Afternoon Shift. Inspectors sh ould indicate in the appropriate box each shift that was worked at the mine site

. When a shift overlaps, the shift with the majority of the time must be checked. When more than one shift is spent at the mine site, the boxes for each shift actually spe nt

a t the mine site must be marked. Office time, including the review of the UMF, completion of notes, forms, correlating information from surveys and samples

, and time spent to compile the event report shall be charged to the event

. Only

the Mine Activi ty Data Form Calendar completed by the Lead AR is required to

be submitted

. The Lead AR shall assure notes, including a daily cover sheet, are provided for each box checked. Other generated time reports may be used in lieu of the activity calendar as lon g as all the required information is provided (e.g.,

identifies all ARs who charged time to the event and the day and shift worked ).

When other time

- generated reports are used for this purpose, they shall be dated and initialed by the lead AR to indicate the report has been compared with the inspection notes and report activities for the event.

2. Inspection Notes

. Inspector s sh ould submit notes, including a completed Daily Cover Sheet ( MSHA Form 7000 -10I ), for each day that time is reported on an inspection or investigation. In addition to required documentation for procedure s conducted, inspector s should document pertinent general observations in their inspection notes.

a. General Information Cover Sheet

. The General Information Cover Sheet ( MSHA Form 7000 -10H ) for each inspection or investigation sh ould be started on the first day of the inspection and comp leted when the event is closed.

Information for this sheet will be obtained from the UMF /EUMF , the Mine Activity Data Sheet, and from the mine site. Th e G eneral I nformationC over
S heet is to be used to document information common to any inspection or investigation activity and may be used in lieu of the daily activity sheet for single

- day events.

b. Daily Cover Sheet

. The inspector sh ould identify the members of the inspection party in the spaces provided on the Daily Cover Sheet. Inspector s shall also list a summary of the areas physically inspected in the “Areas of Inspection Activity” section of the Daily Cover Sheet (Example: #1 Belt, #2 Belt, etc.)

.COAL MINE SAFETY AND HEALTH

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Release 1 ( February 2013) 2

- 19 c. Continuation Pages

. Inspector s sh ould supplement Daily Cover Sheets using approved note keeping forms, check lists, listings or other preprinted forms to document inspection or investigation activities that require more than one page

of notes. Any leg ible written format may be used for continuation pages, unless otherwise specified by an inspection procedure. MSHA Form 7000 -10M (Air Readings) is available to document the location and results of air tests and

measurements. The inspector sh ould date

, in itial , and sequentially number the front of each page of the inspection notes, including nonstandard formats, starting with the D aily C over S heet as Page 1

. Original documentation of samples, tests, and measurements should be included in the inspection no tes. Preprinted sheets are also provided to assist in documentation of respirable dust ( MSHA Form 7000

- 10N ) and noise ( MSHA Form 7000 -10P ) inspections and may and included in the inspection notes when used

. On completion

, daily

notes sh ould be turned in to the immediate supervisor for review. Inspectors

sh ould not document required information on the backside of inspection notes.

d. Documentation of Enforcement Actions

. Section 104(a) of the Mine Act requires that each citation or order be in writing and describe with particularity the nature of the violation, including a reference to the provision of the Mine Act, standard, rule, regulation, or order alleged to have been violated. In addition, the citation is required to fix a reasonable time for the aba tement of

the violation.

Facts relevant to the condition or practice cited for each enforcement action and information regarding the negligence and gravity determinations sh ould be

documented. To en sure that quality citations and orders are issued, inspe ctors

sh ould document the following information :

1. The time (24 Hr. Clock) the inspector observed the violation

.

2. A description of the conditions and practices causing and constituting the violation of a specific regulation or section of the Mine Act. They must be accurately identified and described, including a means to quantify the size

and extent of the cited condition or practice (such as dimensions, periods of
time, and number of occurrences). The names of individuals shall not be

included in the condi tion or practice section of the citation.

3. The standard or section of Act violated.

4. The location or equipment where the violation or hazard exists.

5. The following gravity factors, when applicabl e :COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBO OK CHAPTER 2

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- 20 a. Mine characteristics, such as methane lib eration, geological conditions, accident history, and other physical factors that would affect the

likelihood of the occurrence

.

b. The number of persons exposed to the hazard and the duration and frequency of this exposure under continued normal mining prac tices.

c. The type of injury or illness resulting from the occurrence of the event, including how this was determined such as industry history, personal knowledge, or experience

.

d. The number of persons who were actually injured or became ill as a result of the hazard caused by the violation or the number of persons who could be affected if the anticipated event occurred, including how this was

determined.

6. The following negligence factors, when applicable :

a. The title of person(s) who knew, or had reason to know, that the violation

existed and how this was evidenced. Document the name of any person who knew or had reason to know that the violation existed in your inspection notes only, as the condition or practice section of citations

should not contain the name of any person

.

b. Mitigating circumstances including, but not limited to, actions taken by the operator to prevent or correct hazardous conditions or practices. The number of mitigating circumstances documented should be used in conju nction with the definitions for degrees of negligence listed in § 100.3(d). The failure of the operator to exercise a high standard of care for miners constitutes negligence.

c. Facts indicating the length of time that the violation existed.

7. For unwarrantable failures of the operator to comply with a mandatory safety or health standard, include the factors that explain how the operator engaged in aggravated conduct. The following factors, when applicable,

sh ould be documented to explain how the operator engaged in aggravated

conduct:

a. the o bvious ness or extensive ness of the cited condition or practice;

b. the length of time that the cited condition or practice existed and

whether it was excessive ;COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBO OK CHAPTER 2

Release 1 ( February 2013) 2

- 21 c. any similar violations that were issue d at the mine or to the contractor in the recent past;

d. the title of any agent of the operator or contractor who conducted an
examination or had been in the area, or was aware of the existence of the condition, including dates and times

. Document the name of any agent of the operator or contractor who conducted an examination or had been in the area, or was aware of the existence of the condition in your inspection notes only, as the condition or practice section of the citation/order

should not contain the name of any person;

e. facts related to whether the cited condition or practice had been reported to the operator or contractor who then allowed it to exist, without correcting or adequately addressing the problem, for a period of time;

f. the title of any supervisor or an agent of the operator or contractor who committed or allowed the condition or practice to exist

. Document the name of any supervisor or an agent of the operator or contractor who committed or allowed the condition or practice to exist in your inspection notes only, as the condition or practice section of citation/ order should not contain the name of any person;

g. whether the mine operator or contractor made reasonable efforts to

correct the cited condition or practice; and

h. oth er factors, not identified above, that resulted in a negligence evaluation by the inspector of “high” or “reckless ” disregard.

8

. The time the citation/order/safeguard was set for abatement and the time it

was terminated. Describe in detail the specific action(s) taken to correct the cited condition(s) or practice(s) that justifies termination or extension.

If an enforcement action results from failure to comply with an approved plan, permit, or petition, a copy of the related approval letter and pertine nt page(s) shall be included with the inspector’s notes. When enforcement or subsequent action(s) are taken based upon the results of analysis report(s), that report shall be included with the inspector notes.

(Refer to the Citation and Or der Writing Handbook for further guidance and

additional information .)COAL MINE SAFETY AND HEALTH

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- 22 “BLANK PAGE”COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 1 Chapter 3
- REGULAR SAFETY and HEALTH INSPECTION PROCEDURES

A Regular Safety and Health Inspection (E01) is one in which a mine is inspected in its entirety pursuant to Section s 103(a) (3) and (4) of the Act. This inspection is to determine if imminent dangers exist and to ascertain compliance with mandatory health and safety standards

, approved plans (including suitability to current mine conditions)

, citation s , order s , or decision s issued

, and other requirements of the Act

. If other types of inspections, excluding 103(i) inspections, are u sed to complete a Regular Safety and Health Inspection, comments sh ould be included on the regular inspection event sheet to clearly show the event numbers used

.

No portion of a 103(i) spot inspection (including inspection notes, reports, bottle samples, etc.) may be u sed to complete any other type of inspection, including a Regular Safety and Health Inspection. Subsequent actions on p reviously issued citations and orders are permitted as long as they are in the same general area and do not interfere with the requirements of the 103(i) inspection.

When conducting inspections while riding on mobile equipment, the mode of transportation sh ould allow a complete and effective inspection of the areas from a safe position

. When extremely low coal seams are inspected, it may not be possible to conduct an inspection from mobile equipment completely, effectively, or safely

. Conveyor belts shall be inspected from within the entry where the belt is located and the entire conveyor length must be traveled.

Problems encountered during inspection activities that could affect the health or safety of miners which are not covered by existing standards sh ould be promptly communicated to the inspector’s immediate supervisor

. It is especially important that this information is shared when other inspectors travel to the mine or mine assignments change.

Inspection Tracking System (ITS)

. The ITS is designed t o enhance MSHA’s ability to determine inspection progress

, fulfill established inspection procedures

, and plan and

coordinat e inspection activities. The ITS may be updated electronically or printed out and updated manually. When possible, documentation should be entered onto the Inspection Tracking System at the end of each inspection day to ensure that other inspection personnel can access inspection results and prevent loss of information

. If a printed report is u sed , it shall be maintained in an estab lished location in each office to assure that inspection personnel can access it. A specialist who is not located at the

field office where the printed ITS is maintained may call the field office supervisor or the inspector regularly assigned to the mine visited and provide inspection information so the ITS may be updated. Alternatively, the specialist may provide this information by fax or email.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 2 The completion of each procedure shall be documented in the ITS or on the inspection tracking map, as speci fied in the documentation required portion applicable to t he

header. Information contained in the ITS sh ould be maintained as required by the applicable inspection header. If a required inspection procedure cannot be fully completed by the end of the inspection, the inspector’s immediate supervisor shall be advised prior to closing the event. The documentation required for each procedural

h eader listed in this chapter sh ould include a statement in the inspection notes that the procedure was completed (ex ample: first day arrival in advance of starting time). An “NA” or “Not Applicable” may be used if the header does not apply. A short statement

such as “No Violations Observed” or “NVO” sh ould be included when no hazards or

violations are observed.

Where documentation is required in the ITS, the applicable section sh ould be completed in its entirety. The ITS, a checklist, or equivalent preprinted form may be used as part of the inspection notes which sh ould have on the front of each page the date

, inspec tor initials, and page number(s)

. This must be provided and attached to a daily cover sheet

. I nspectors should document pertinent general observations made during their inspections in the narrative portion of the inspection notes. If additional documenta tion is required, these requirements appear beneath procedural headers. No other documentation is required unless a violation is observed.

Note: Documentation requirements for this chapter shall be satisfied by: (1) recording the required information in the inspection notes and on the mine map, or; (2) recording the required information in the inspection notes and in the ITS.

Tracking Map

. A tracking map sh ould be used to record the location of MMU (s) or name of section (s) , approved evaluation/measu ring points, and each air course inspected. T he appropriate field or d istrict o ffice shall provide the inspector(s) with a map for the subject mine if the mine operator is unwilling to provide a copy

. Line diagrams will no longer be accepted for tracking purposes. Tracking maps received from the mine operator may not always show each location of measurement points or evaluation points where test and measurements are required to be performed by the mine ventilation plan. All required measurement points a nd evaluation points should be marked for identification on the tracking map at the beginning of each E01 inspection and as new measuring points or evaluation points become approved. This will help assure that the required points are not missed during the inspection. Each approved measurement point or evaluation point should be marked on the tracking

map and identified by the name and location of each measurement point or evaluation point, including each MMU number

. Should a new measurement point or eval uation point become approved after the affected air course has been traveled and inspected during the quarter’s inspection

, a go

- back would not be necessary just to document the air reading at that measurement point or evaluation point. Upon reviewing the UMF prior to the mine inspection, measurement points or evaluation points should beCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 3 reviewed on the mine map that accomp anies the approved ventilation plan and a comparison should be made to the official mine map posted at the mine site and the operators’ records of air readings.

A. General

.

1. First Day Arrival in Advance of Starting Time

. The inspector should arrive at the mine on the first day of the inspection in advance of the mine ’s starting time. Sufficient time should be allowed for pre

- inspection contacts, a preliminary review of record books pertaining to the area or equipment being inspected, and an overview of the mine map to determine which area of the mine to begin the inspection. When preparing to conduct an inspection, inspector should take precautions not to disclose their intentions to conduct an ins pection in a specific

location. Examples of such precautions include reviewing examination books for several areas of the mine, rather than only the specific area that they intend to inspect th at day, and making a general request for transportation, rather than requesting transportation to travel to a specific location. A physical inspection

of the mine sh ould begin immediately after the pre

- inspection contacts are

made

. The inspector should e nter the mine with the mantrip on the first inspection day. At surface coal mines, the surface pit and related mining operations should be inspected before any preparation facilities

. At underground coal mines, working sections should be inspected before the

surface facilities

. However, this does not preclude inspecting other areas (including surface areas) first where the inspector determines a serious problem

or condition needs immediate attention

. If a physical inspection of the mine cannot begin on the first day of a regular inspection, MSHA supervision or management sh ould be informed as soon as practicable.

2. Mine Map

. Prior to going underground on the first day of the inspection, the inspector sh ould review the mine map for consistency with approv ed mining methods and determine whether mining is being conducted in proximity to

worked

- out areas, oil and gas wells, fuel transmission lines, bodies of water that could present an underground flood hazard, mines located adjacent to, above, and below acti ve workings, and any danger that surface mining may present to underground miners. During the course of inspection activities, the mine map should be reinspected as needed to assure the maps are appropriately updated, changes documented, or noted as incom plete as compared to the actual mining activities.

3. Check In And Out System

. The inspector shall determine if the system being used at the mine complies with § 75.1715 (Identification check system)

.

4. Cleanup Program

. Inspectors shall evaluate the adequacy and effectiveness of the operator ’ s cleanup program continually by reviewing the enforcementCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 4 history for regular cleanup and removal of accumulations of coal and float coal
dust, loose coal, and other combustibles

.

§ 75.400- 2 (Cleanup program)

– Cleanup Program requires mine operators to establish and maintain a program for regular cleanup and removal of
accumulations of coal and float coal dust, loose coal, and other combustibles. Such program shall be available to the Secretary or authorized representat ive. Therefore, mine operators are required to have a written cleanup program.

The written program must include details regarding how the operator will regularly control the accumulation of float coal dust, loose coal and other

combustibles. These detail s could involve the quantity, schedule, and method for rock dust application in various locations. MSHA guidance to the mining industry interprets that mine operators should include the following elements in their written cleanup program:

a. The regular clean up methods for the removal of accumulations of coal and float coal dusts, loose coal, and other combustibles in all active workings or

on diesel

- powered and electrical equipment in these areas ;

b. The equipment and methods used for applying rock dust to maint ain 80% Total Incombustible Content (TIC) as required by § 75.403 and the methods to continuously apply rock dust to areas where coal dust is generated and
float coal dust accumulates; and

c. The means to evaluate the effectiveness of their cleanup program, such as review of preshift examination records, rock dust usage, rock dust sampling results, and compliance history. Mine operators should place emphasis on critical areas such as longwall tailgates, belt transfer points,
section returns, and bleeder ent ries.

There are various methods for applying rock dust, such as hand dusting, mechanical dusting and wet rock dust application. Mine operators should use mechanical rock dusters on the working sections, in the return entries of these sections, and on the longwall tailgate to neutralize float coal dust accumulations and to maintain compliance with the 80% TIC requirement. These areas often require continuous rock dusting with trickle dusters or high

- pressure rock dusting machines to maintain the required incombustible content levels and

inert float coal dust accumulations. Accumulations of coal and other

combustibles must be cleaned up and removed from the mine. Accumulations of oil, grease, coal dust and other combustible materials are not allowed on

di esel or electrical equipment.

To evaluate the mine operator’s cleanup program, inspectors should:

a. Review the current cleanup program each quarter for compliance with

§ 75.400 -2;COAL MINE SAFETY AND HEALTH

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Release 1 ( February 2013) 3

- 5 b. Maintain a copy of the current cleanup program in the uniform mine file (UMF) ;

c. Compare the UMF cleanup program with the current cleanup program. Changes should be justified, and

d. The mine operator should modify the cleanup program to address significant or persistent violations of Subpart E. The inspector should

include nece ssary modifications of the cleanup program in the actions to

terminate a citation or order.

When a violation of § § 75.400 (Accumulation of combustible materials) , 75.402 (Rock dusting) , or 75.403 (Maintenance of incombustible content of rock dusting), is f ound, abatement should be set at the shortest reasonable time after

careful evaluation of conditions on a mine

- by

- mine basis, including whether the mine liberates large volumes of methane gas or has a history of methane ignitions. If an operator fails to totally abate the citation within the specified time, a Section 104 (b) Order of Withdrawal should be issued.

If a mine operator has repeat violations of § § 75.400 (Accumulation of combustible materials) , 75.402 (Rock dusting) or 75.403 (Maintenance of

i ncombustible content of rock dusting) , inspection personnel should discuss the adequacy of the cleanup program with the mine operator and consider requiring the use of more effective methods for controlling and maintaining the
incombustible content of the combined coal dust, rock dust, and other dust along with elevated enforcement actions. Inspection personnel should also consider changes to the cleanup program which would require the use of bulk dusters, trickle dusters, or high

- pressure rock

- dusting mac hines to continuously
rock dust the areas downwind of belt transfers, the returns of active sections, the tailgates of longwalls, and the bleeder entries.

Rock dusting in non

- pillared worked out areas - p rior to abandoning sections or other underground are as, efforts should be made to assure that the incombustible content of mine dust is in full compliance with the regulations. Afterwards, rock

dust can be blown into inaccessible areas if accumulations of float coal dust are observed at the approaches to t he inaccessible areas.

(Refer to Maintenance of Incombustible Content of Rock Dust in Underground Coal

Mine s : 7 6 F ed

. Reg

. 35968 (June 21, 20 1 1) for additional information .)

Documentation Required : T he inspector sh ould document in the remarks section,

I tem 17 of the Mine Activity Data sheet (MSHA Form 2000 -22) that the Cleanup Program in e ffect at the mine is adequate or otherwise note the deficiencies in the

program

. Additionally, document a general statement in the notes of any discussions

held with t he mine operator in reference to changes in the Cleanup Program based on the evaluation of the adequacy and effectiveness of the program.COAL MINE SAFETY AND HEALTH

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- 6 5. Communication and Tracking Surface Facility

. The surface facility for the

post

- accident two

- way communica tion and el ectronic tracking systems sh all be inspected for compliance with applicable standards, and the Emergency Response Plan (ERP)

. This inspection sh ould include:

a. Observing the responsible person demonstrate the functionality of the post

accident tracking syst em to determine whether it uniquely identifies miners underground and their locations

.

b. Observing the responsible person: (1) conduct an emergency communication broadcast test and (2) confirm that messages were received

.

c. Determining whether the responsible person on the surface has a working knowledge of the communication and tracking system, is always on duty when miners are underground to prov ide communications, initiate s corrective actions for system failures and faults, and take s appropriate

actions dur ing emergencies. If the responsible person performs duties away
from the communications center, determine whether the responsible person

will remain in contact with the system and can immediately attend to alerts

. (Refer to Q&As Post

- Accident Two

- Way Communication Tracking 2011 for further guidance and additional information .)

6. Refuge Alternatives

. Inspect all refuge alternatives (RA s ) for compliance with applicable standards, including determining if the RAs are properly loc ated,
examined, and maintained

.

1. Assure RAs are examined as part of the preshift examination ;
2. properly identified on the mine map ;
3. within 1

, 000 feet of the nearest working face ;
4. conspicuously marked ;
5. connected to lifelines with branch lines ;
6. assure a clear space is available to fu lly deploy the RA ;
7. communications are provided ; and

8. the RA is adequate in size to accommodate the number of persons reasonably expected to use it.

(Refer to Q&As Mine Emergency Evacuation 2007; Q&As Breathable Air; Q&As Mine Emergencies §§ 75.1501 & 75. 1502 ; Q&As Refuge Alternatives; Q&As Post

Accident Two

- Way Communication Tracking 2011; Mine Emergency Evacuation:

7 1 F ed

. Reg

. 71430 (Dec. 8, 2006) ; Refuge Alternatives: 7 3 Fed. Reg. 80656 (Dec. 31, 2008) ; and 2000- 223 ERP Review Form for further guidance and additional

information .)COAL MINE SAFETY AND HEALTH

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- 7 7. Independent Contractors

. Independent contractors shall be inspected for compliance with applicable standards. T he inspector shall examine the

in dependent contractor register. T he inspector sh ould give consideration to the size of the contractor, the type of work being performed, and the length of time the contractor is projected to be present at the mine to determine what inspection activities are appropriate. With the exception of “major construction site inspections” all inspection efforts directed to independent contractors

should be co ntained within the report for the ongoing inspection or investigation being conducted.

MSHA Form 2000 -208 ( yellow contractor notes page) sh ould be completed and submitted as part of the inspection report. Form 2000

- 208 sh ould be filled out

each time a con tractor is inspected. If the number of contractor employees, the work location, and type of work being performed remain the sam e, inspectors may use a single page with multiple dates indicated. Each date will be entered separately by the appropriate Mi ne Safety and Health Assistant. When the independent contractor is inspected for the first time at each mining operation,

the Independent Contractor Information Form ( MSHA Form 2000 -207 ) sh ould

be completed and the information documented shall be entered into Contractor Database for the subject mine. The appropriate Mine Safety and Health

Assistant sh ould up date the Contractor Database. (Refer to Contractor Forms

and Contractor Database Training Booklet for further guidance .)

When an enforcement action is issued to a contractor who has not previously
been issued a MSHA Contractor I.D. Number, the inspector shall gather the

information required to complete MSHA Form 7000

- 52 Contractor ID

. This information will be provided to the appropriate Mine Safety and Health

Assistant, a contractor I.D. number will be assigned, and the enforcement action

shall be served. Before obtaining a new contractor I.D. number, the Mine Safety and Health Assistant should check that the contractor does not already have an

I.D. nu mber that it is using on other mine sites.

Documentation Required : The inspector sh ould document inspections of independent contractors in the inspection notes utilizing MSHA Form 2000

- 208. When the independent contractor is inspected for the first tim e at the mining operation and any new data or updates to MSHA’s Contractor

Database

, MSHA Form 2000

- 207 sh ould be filled out and the documented information sh ould be submitted for entry into the Contractor Database for the subject mine.

8. Travel with Mine E xaminers

. The inspector sh ould travel with and evaluate at least one preshift, at least one on

- shift, and at least one weekly mine examiner to determine if adequate examinations are being conducted. Observations should be made of the examiner’s equipment to determine that it is appropriateCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 8 for the measurements and tests required on these examinations and that calibrations are current when such calibration is required. It should be noted that a mine examiner may satisfy more than one examination requireme nt during their travel through an area. If an inspector observes a hazard or violation of a mandatory health or safety standard while accompanying a mine examiner, appropriate enforcement action shall be taken, regardless of whether

the examiner records a nd/or corrects the hazard.

While conducting inspections of aircourses and approaches to sealed areas, inspectors must issue appropriate citations when deteriorating roof and rib

conditions are observed. Inspectors sh ould accompany the mine’s weekly

exam iners and discuss the importance of noting hazardous roof conditions in the

examination records and conduct follow

- up inspections to observe corrective

actions taken.

(Refer to Preshift 3 hrs: 62 Fed. Reg. 35085 (June 30, 1997) and Preshift

Examination Fix ed: 64 F ed. Reg. 45165 (Aug. 19, 1999) ; Preshift: 77 Fed. Reg. 20700 (April 6, 2012) ; Q&As Mine Exam Final Rule 07 -23-2012 for additional

information .)

Documentation Required : The inspector sh ould document the examination type, the examiner by name, and the area examined in the inspection notes; if the examiner is satisfying the requirements of more than one examination (a combination of preshift,

on

- shift, or weekly) it sh ould be documented in the inspection notes and the inspector may also consider the procedure complete for those examinations

.

9. I nspection Shifts

. A portion of each E01 inspection sh ou ld be conducted on each working shift to the extent necessary to gauge the general attitude of supervisors and miners toward health and safety. Any shift during which work is conducted, such as belt moves, mine clean up, rock dusting, power moves, and work during vacation shut downs, is considered a working shift. Normal mine examinations and water pumping are not considered working

shifts.

Inspection of mines or facilities on idle shifts should focus on activities specific
to that shift, such as maintenance work

. Otherwise, inspections on idle shifts should be limited to places where conditions during idle shifts are similar to the conditions that normally exist on working shifts ( e.g., escapeways, t ravelways, explosives and material storage areas for which conditions would be similar for both working and idle shifts ).

In mines where regular weekend production occurs, a representative number of regular E01 inspection days should be allocated for wee kend inspections. Accordingly, at mines which regularly (more than two weekends per month)COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 9 produce coal on Saturday and/or Sunday, at least one Saturday or one Sunday

sh ould be included in each regular inspection. This step is intended to ensure that prod uction shifts and crews are observed and inspected by the regular inspector during E01 inspections. Application of this procedure is mandatory only to the extent that resources are available within the district for the resulting

overtime costs.

Documenta tion Required : The inspector sh ould document the mine shift(s) (day or

1 st shift, afternoon or 2 nd shift, midnight or 3 rd shift, and/or weekend production shift) inspected each day on the cover sheet of inspection notes to identify the mine shift and shif t type (production, maintenance, or idle ). When an operation works only two consecutive shifts, only two shifts are required to be documented in the ITS. The documentation requirements of this section are independent of any other documentation requirements.

10. Part 47 Hazard Communication

. Inspectors shall evaluate the mine operator’s compliance with Part 47 Hazard Communication (HazCom). The inspector will assure containers are properly labeled and Material Safety Data Sheets are

available. The operator’ s written program shall be reviewed.

(Refer to Q&As Hazard Communication 2002 ; HazCom Inspection Procedures ; HazCom Tool Kit 2002; and HazCom: 67 F ed

. Reg . 42314 (June 21, 2002) ; for further guidance and additional information .)

11. Mantrip Operation

. The inspector shall evaluate mantrip operating practices for safety by observing at least one mantrip enter or exit the mine.

12. Mine Rescue

. An inspector shall inspect mine rescue team stations for capabilities and compliance with regulations quarterly

, exce pt for state

maintained mine rescue s tations, which shall be inspected biannually. If an E01 inspection is not open, the inspection may be conducted during a spot (E16) inspection. For mine rescue stations that cover more than one mine, the inspection ca n be conducted during an E01 or E16 inspection of any of the

covered mines. Under these circumstances, to avoid duplication of mine rescue station inspections and to minimize confusion, the inspector must notify the field office supervisor (s) assigned to the mines and provide the event number, mine identification number, and the date of the inspection. If violations of 30 CFR Part 49 Subpart B are found during the inspection, duplicate citations must be issued to each mine covered by the mine rescue stati on.

Where inspection of mine rescue stations serving mines in different MSHA Districts are performed, the mine rescue station sh ould be inspected by personnel from either MSHA Districts, but not by personnel from both districts. To avoid duplication of M SHA inspections and minimize confusion as to whichCOAL MINE SAFETY AND HEALTH

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- 10 district should inspect mine rescue stations, the procedures below sh ould be

followed:

1. Mine rescue stations located on mine property shall be inspected by the district having jurisdiction ov er the mine.

2. Mine rescue stations located off mine property sh ould be inspected by the

district where the mine rescue station is located.

In addition to the annual statement submitted to the District Manager by the mine operator certifying that each team meets the requirements of 30 C FR Part 49 Subpart B , i nspection personnel may use the Mine Rescue Check Sheet (I11

- V-10) during an inspection pertaining to mine rescue teams and mine rescue stations to assist in verifying compliance

.

(Refer to P art 49 Mine Rescue Station Inspection Check Sheet ; MSHA Form

2000- 224 Mine Rescue Team (MRT)

- Certification Form ; Mine Rescue: 73 F ed

. Reg . 7636 (Feb. 8, 2008) ; Mine Rescue Equipment: 73 F ed

. Reg . 53116 ( Sept. 15, 2008) ; Mine Rescue Teams: 74 F ed

. Reg . 28 606 (June 17, 2009) ; and Q&As Mine

Rescue Teams 03 -08-2008 for further guidance and addi tional information .)

13. Filter Self- Rescuer s (FSRs) and Self

- Contained Self Rescuer (SCSRs)

. The inspector shall inspect and evaluate FSRs and SCSRs. MSHA inspectors sh ould inspect 5 0% of SCSR s worn or carried each E01 regular inspection alternating as

cl ose as practicable the other 50% on the following E01 regular inspection and 100% of the SCSRs stored on the section and/or on the mantrip for sections. A representative number but no less than 10% of outby SCSRs sh ould be inspected. If defects are found, additional SCSRs sh ould be inspected

. All locations where SCSRs are required to be stored outby and /or stored on underground mobile equipment shall be inspected for compliance with applicable standards and approved plans.

Inspectors shall evaluate: th e adequacy of the approved SCSR storage plans (if applicable), compliance with annual testing requirements specified in the approved ERP, accuracy of SCSR storage locations shown on mine maps as required by § 75.1714-5 (Map locations of SCSRs) , and company records for compliance with applicable standards. The evaluation sh ould also include comparing data from operator FSR and SCSR inspection and testing record s with observations made during physical inspection s

. Data from SCSR inspection and testing recor ds and observation s made during physical inspection s sh ould be compared to MSHA’s SCSR Inventory Report to assure

the mine operator ’ s SCSR inventory is being updated and problems are reported as required by § 75.1714-8 (Reporting of SCSR inventory andCOAL MINE SAFETY AND HEALTH

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- 11 malf unctions; retention of SCSRs)

. Inventory changes are to be reported within the quarter that any change occurs by utilizing MSHA Form 2000 -222 (2000-222

Instructions ). An up

- to

- date copy of MSHA’s SCSR Inventory Report shall be provided to the inspector at the start of each E01 inspection for the subject mine

. This report shall be included in the inspection report and initialed by the inspector(s ) conducting the inspections

. This will ind icate that the operators’ records, physical inspection, and MSHA’s S CSR Inventory comparison was

made

. MSHA Form 2000

- 220 is to be discontinued.

Investigating and Reporting Problems with Self

- Rescue Devices

– Each CMS&H District is required to assure each reported incident involving the use

of a self

- rescue devi ce is tho roughly investigated. Incidents involving the following events are considered significant and should be reported to the inspector’s immediate supervisor

, who will in turn report the incident to Division of Safety at (202) 693

- 9527, or Technical Support at (202) 693

- 9473, as soon as practicable:

a. an injury to a miner while using a self

- rescue device;

b. failure of a self

- rescue device to perform as designed; and /or

c. an incident that resulted in a need for a miner(s) to don a self

- rescue device

to escape to a s afe location. Item c applies even if there were no reported injuries and the self

- rescue devices performed as designed.

Operator’s Inspection Procedures
- § 75.1714-3(a) (SCSRs; inspection, testing, maintenance, repair and recordkeeping) requires, in part , that mine operators provide for proper inspection of self

- rescue devices by a person trained to perform such inspection. P roper inspection and testing instructions are conducted in a ccordance with manufacturer’s conditions

- of

- use requirements approved b y MSHA and NIOSH for SCSRs, approved plans, and the testing as required under § 75.1714- 3(c) (SCSRs; inspection, testing, maintenance, repair and recordkeeping) for FSRs

.

As a part of this inspection, the inspector should review the mine operator ’ s record s to determine if the mine operator:

a. conducted required inspection s on each self

- rescue device in use at the

mine; and

b. documented the date of each inspection. If possible, the inspector should also determine who conducted the inspection and if this p erson knew, understood,

and followed the applicable instructions and procedures.COAL MINE SAFETY AND HEALTH

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- 12 Inspection of Devices Being Worn or Carried By Miners
- When inspecting a

self

- rescue device that is being worn or carried by a miner, the inspector shall :

a. i nterview the mi ner, explaining the purpose of the inspection, and determine

if the device has been inspected by the person trained to perform the inspection after each time the self

- rescue device is worn as required by
§ 75 .1714-3 (b) ;

b. assure effective do nning and usage training ha s been provided;

c. a cquire the device from the miner; inspect the device by following the

manufacturer ’ s approved daily inspection procedures for the device being
examined; and, if not previously established, determine the date the mine

operator last tested the device in accordance with the app roved MSHA and NIOSH procedures; and

d. issue citations for s elf

- rescue devices with broken seals or damage s uch that the device will not function properly as per § 75.1714- 3(b) (SCSRs; insp ection, testing, maintenance, repair and recordkeeping)

. A citation under § 75.1714- 3(b) is appropriate if, on an end of shift inspection, the damaged self

- rescue device is not removed from service.

Inspection of stored SCSR devices
- When inspecting stored SCSR device s , the inspector shall:

a. conduct a visual examination of SCSRs using the appropriate approved procedures f or conducting daily inspections;

b. look for any obvious sign that may indicate a device i s not being properly
maintained; and

c. determine the last date the unit was tested as per procedures in accordance

with manufacturer’s conditions

- of

- use requirements approved by MSHA

and NIOSH

.

MSHA inspectors should verify that in

- service MSA Life

- Saver 60 SCSRs have

not exceeded their service life and verify that mine operators follow the

manufacturer ’ s revised storage instructions for in

- service units. (Refer to MSA

NIOSH User Notice for further guidance .)

CSE Corporation SR

- 100 Self

- Contained Self

- Rescuer: Mining companiesCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 13 u sing these units may need to make adjustments to provide miners with the required number of SCSRs to comply with 30 CFR Part 75. Purchasing units from a different manufacturer to meet the required number of SCSRs is acceptable provided all miners have received required training on the new

units.

Inspection personnel are to ensure that mine operators currently using CSE Corporation’s SR

- 100 SCSRs are informed of the May 10, 2010, user notice that states if an oxygen cylinder fails to deploy, users should o btain another SCSR. If another SCSR is not available, the manual start procedure should be used.

MSHA is requiring action to assure that miners have adequate SCSR protection

while SR

- 100 SCSRs are being phased out in coa l mines. These actions are outlin ed in PIB No. P12 -09 issued April 26, 20 12, are a continuation of practices required in earlier MSHA and NIOSH notices, and MSHA’s directions to the agency’s enforcement staff, including PIL NO. I10 -V-15

.

Actions to protect coal miners who do not have a fixed work location and who wear/carry SR

- 100s with additional SCSRs provided in accordance with
§ 75.1714

- 4(a)(2):

a. For miners without fixed work locations (examiners, pumpers, etc.), a mine operator must either replace the SR

- 100 SCSR w ith any other approved 1

- hour SCSR or provide an additional SR

- 100 SCSR so that these miners wear or carry a total of two SR -100s in accordance with PIB No

. P12 -09

.

Enforcement: A coal mine operator should be cited for a violation of § 75.1714(a) if the miners described above are not provided with either an additional SR

- 100 or a different approved 1

- hour SCSR.

b. If necessary, the mine operator may temporarily borrow SR

- 100s starting

from the farthest outby caches. SR

- 100s can be borrowed from both primary and alternate escapeway caches; however, othe r outby caches can

also be used in a manner that maintains maximum protection for miners. Units borrowed from outby caches must be replaced as soon as possible.

Enforcement: SCSRs borrowed from an escapeway cache must be replaced as soon as possible if the cache does not contain at least one SCSR, which provides protection for a period of one hour or longer, for every person who will be inby that location as p er § 75.1714

- 4(c)(1). Mine operators should act expeditiously and in good fait h to replenish affected caches. If a mine operator has a sufficient supply of SCSRs available, then it is expected that any affected cache will be replenished without delay, or affected miners could be furnished with the required SCSR fromCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 14 inventory. If a mine operator doe s not have a sufficient supply of SCSRs available, then the operator is expected to order SCSRs without delay. If SR

- 100s are borrowed from outby caches, then a mine operator sh all b e cited for a violation of § 75.1714

- 4(c)(1) if the operator does not provide the appropriate number of SCSRs in the

caches as described above.

c. A pproved plans affected by implementing the measures described above, need necessary revisions

. Plans that may be affected include the Emergency Response Plan (ERP), the Mine Eme rgency Evacuation and Firefighti ng Program of Instruction ( § 75.1502) , SCSR Storage Plans under §§ 75.1714

- 2(e)

and 75.1714

- 2(g)(2), and Training Plan revisions pursuant to § 48.3(p).

Actions for phase

- out of all CSE SR

- 100s used in mining applications :

a. No later than April 27, 201 3, operators must:

1) Replace SR

- 100s with any other approved 1

- hour SCSR in the following order of priority:

a) SCSRs for miners who wear/carry SR

- 100 SCSRs and do not have a

fixe work location, and along travel route s used by these miners as per
§ 75.1714

- 4(a)(2).

b ) SCSRs for miners who wear/carry SR

- 100s and have fixed work locations, and SCSRs on mantrips.

2) Begin replacement in caches beginning with those for work ing sections.

b. No later than December 31, 2013, operators must:

1) Finish phase

- out of SR -100s. No SR

- 100s should remain in any mine after
December 31, 2013.

Enforcement: At coal mines, if the timelines described above are not met then

the operator should be cited for a violation of the applicable standard related to wearing, carrying, and/or storing an approved SCSR device.

Actions to protect all miners using SR

- 100 SCSRs:

a. Consistent with existing requirements and PIB No. P12 -09 , a ll coal miners should always have immediate access to a spare SCSR in case the first SR

100 SCSR they try to activate fails for any reason.COAL MINE SAFETY AND HEALTH

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- 15 b. When possible, all miners should immediately obtain another NIOSH/MSHA approved SCSR if they encounter any difficulty with the operation of any SR

- 100 SCSR.

c. NIOSH has determined that the manual start procedure for the SR

- 100 SCSR should only be used as a last resort. The manufacturer's manual start procedure (a.k.a. the Cold Start procedure) is more difficult to activate and it may take more time for the SR

- 100 SCSR to generate sufficient oxygen to allow for a rapid escape. In the event that the starter oxygen fails to deploy or oxygen escapes through the mouthpiece due to improper donning, a

miner’s firs t recourse should be to use another available NIOSH/MSHA approved SCSR. The limitations of the manual start and the proper procedures for manually starting the SR

- 100 SCSR must be emphasized to all miners, as soon as practicable, and in the quarterly trai ning

. If the manual start procedure is used, the manufacturer’s procedure must be followed explicitly.

d. MSHA inspectors will check to make sure all miners are trained in the use of the manual start and to only manually start the SR

- 100 SCSR as a last resort if there are no other NIOSH/ MSHA approved SCSRs available. If this procedure is used, the manufacturer’s procedure must be followed explicitly.

Enforcement: Enforcement personnel should observe a portion of training, where practicable, and question miners to assure the training described above has been

conducted and that it is effective. If it is determined that the training described above has not been conducted, or that the training is inadequate or ineffective, the operator sh all be cited for a violation § 75.1504(b)(2)(i).

Other Inspection Actions at Coal Mines:

a. Inspection personnel must assure that SCSRs are being inspected and tested as required under § 75.1714

- 3. Appropriate enforcement action must be

taken if it is found that the r equired inspections and tests are not being

conducted.

b. A mine operator must submit to MSHA a complete inventory of all SCSRs at
each of its mines under § 1714 -8(a). In the event that a change in a mine operator’s SCSR inventory occurs, a mine operator must report the change to MSHA within the quarter that the change occurs under § 75.1714

- 8(a)(2). Appropriate enforcement action must be taken if it is found during an inspection that the inventory has not been appropriately updated.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 16 c. Section 2 of the MINER Act of 2006 amended section 316 of the Federal Mine Safety and Health Act of 1977 at section 316(b)(2)(E)(iii)(III) to require that a maintenance schedule for checking the reliability of SCSRs be included in a

mine’s Emergency Response Plan ( ERP). Program Policy Letter (PPL) No.

P10 -V-01 , which was a reissue of PPL No. P06 -V- 10, provides guidance that ERPs should address SCSR performance by specifying a schedule for opening, initiating the breathing cycle, and establishing operational

reliabi lity for a representative number of SCSR units on an annual basis. Inspection personnel must assure this testing is being conducted in compliance with each mine’s approved ERP and that any defects are bei ng reported as required by § 75.1714

- 8(b). Mine op erators reporting SCSR defects to MSHA are required to preserve and retain the reporte d units in

accordance with § 75.1714

- 8(c). Appropriate enforcement action must be taken if the tests and/or reporting and retention requirements are not being

met.

d. § 75.1504(b)(2) requires, in part, that quarterly mine emergency evacuation training and drills emphasize the importance of recognizing when an SCSR is not functioning properly, demonstrating how to initiate and reinitiate the starting sequence, and the proper use of the SCSR by controlling breathing and physical exertio n. Inspection personnel must determine if miners are being trained in how to recognize an SCSR is not functioning properly; the proper manufacturer’s procedures for manually starting the SCSRs in use at the mine; to understand that starting the SCSR manually is a last resort to be used only when no other SCSRs are available; and that physical exertion and breathing must be controlled as per the manufacturer’s procedures. Inspection personnel should talk to miners about these requirements to

determine if effectiv e training is being conducted. Appropriate enforcement action must be taken if it is determined that the training is not effective

.

Actions to Dispose of SR

- 100 SCSRs

SR

- 100 SCSR s that are removed from service may not be reintroduced into any other industry. The SR

- 100 owners must follow the manufacturer’s instructions for disposal of SCSRs that are removed from service.

Refer to Q&As Emergency Mine Evacuation 5 -3-07 ; CSE User N otice 2 -25-2010 ;
CSE User Notice 5 -10- 2010; CSE User Notice 1 -14- 2011; NIOSH CSE User Notice

2-26- 2010; NIOSH CSE User Notice 6 -23- 2010; NIOSH CSE User Notice 9 -29-
2010; NIOSH CSE User Notice 10 -20-2010; Q&As on Pha se- out of the CSE SR

100; and SCSR: 71 F ed. Reg

. 71430 (Dec. 8, 2006 for further guidance and

additional information

.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 17 Documentation Required : Each SCSR storage cache shall be inspected and

documented in the inspector ’s notes including the physical location. Each SCSR required to be inspected sh ould be documented in the inspection notes by including the SCSR manufacturer, model, serial number and physical locatio n. A general statement, for example: the approved SCSR storage plan parameters were evaluated (if applicable)

, would serve as documentation that the inspector evaluated the approved SCSR storage plan for the area covered by the inspection notes for that day. If the operator maintains

an SCSR cache listing, the i nspector may use that listing as inspection notes if the SCSR manufacturer , m odel number, serial number, and physical location are listed. The printed MSHA SCSR Inventory Report submitted with each E01 inspection shall

be initialed on the front page by the inspector(s) conducting the inspection

. The inspector sh ould document in t he remarks section, Item 17 of the Mine Activity Data sheet (MSHA Form 2000

- 22) that the storage plan (if applicable) is adequate or

otherwise note the deficiencies in the approved plan (f or example

, the approved storage plan parameters were evaluated at each of the designated storage caches identified in the approved plan and the plan is adequate). This would serve as documentation that the storage plan parameters were evaluated at each of the designated storage caches during this inspection as identified in the approved plan. A general statement that a discussion

with a representative number of miners to en sure effecti ve donning and usage training

was provided will be sufficient.

14. Smoking Program

. During the course of the regular Safety and Health Insp ection (E01) at underground mines, MSHA i nspectors shall evaluate the mine operator’s compliance with the approved smoking articles search program and should determine whether an adequate search program exists and is being complied with. MSHA inspectors s hall not search anyone for matches, lighters, or smoking materials. However, the inspector should:

a. Observe searches for smoking materials to ensure searches are done as prescribed in the mine’s search program;

b. Determine whether an adequate search program exists by reviewing the
records;

c. Interview a number of miners concerning the search program; and

d. Be alert for evidence of smoking underground.

The operator’s written program shall be reviewed. If a citation is issued to an individual for smoking o r for carrying smokers ’ articles in areas prohibited by

Section 317 (c) of the Mine Act or § 75.1702 (Smoking prohibition)

, the violation

shall be served to the miner. An original shall be retained by the inspector

. ACOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 18 copy shall be given to the miner viola ting the statutory provi sion. A copy shall

also be provided to the operator

.

Special assessmen t under Section 110(g) of the Mine Act is mandatory for the violations cited to miners related to smoking or the carrying of smoking

materials.

15. Petitions for Modification

. Inspectors sh ould identify all granted petitions for modification when reviewing the UMF and evaluate them during the regular inspection to determine if they are still warranted. If the final order requires revisions to be implemented int o the operator ’ s training plan, a review of the training plan(s) should be conducted to assure those provisions have been implemented and appr oved. The inspector(s), through their supervisor, should

no tify the District Manager if a granted modification is no longer appropriate or
is not in use, in which case it should be considered for revocation. Mines which are permanently abandoned and sealed should initiate the revocation process. (Refer to the Petitions for Modification Handbook for further guidance .)

Documentation Required : If the inspector determines that granted modifications are no longer appropriate or not in use, inspectors shall indicate on the inspector’s certification form that the modification should be considered for revocation

. Otherwise, the inspectors’ documentation that the UMF was reviewed will suffice.

16. Review of Training Plans and Training Records

. The inspector shall review a representative number of training records (at least 10%) of all persons working

at the mine. If the rev iew indicates 25% of the records reviewed have
deficiencies, then additio nal records shall be reviewed. If a 104(g) order is issued, an Educational Field Services Specialist should conduct a follow

- up, and review each applicable approved training record for compliance with applicable standards and approved plans. This inspection shall include all applicable Part 48 Subpart A, Part 48 Subpart B, Part 75, and Part 77 approved plans to reasonably assure that proper training was given to the miners in accordan ce with the operator’s approved plans. A thorough review of the training plans in the UMF should be conducted before going to the mine.

The inspector shall:

a. Try to obtain a list of employees from the mine operator and contractor (if applicable) containi ng n ame s of employees

, their hire date and classification;

b. Review the required number of MSHA Form 5000 -23 s or equivalent approved form for completeness, including date, type of training, signature of company representative, mine ID, address , etc., for a two

- year period;COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 19 c. Assure the annual refresher trainin g has been conducted for each employee

on or b efore the annual requirements with the exception of new employees hired as a New Miner or Experienced Miner

. (Example: An employee ’ s
train ing was conducte d on July 1, 2011; was the annual refresher training

cond ucted on or before July 31, 2012 );

d. Assure New Miner Training, Experienced Miner Training, Hazard Training

, New Task Training, and Annual Refresher Training have been provided as required; and

e. Assu re all applicable training courses required ( New Miner Training, Experienced Miner Training, and Annual Refresher Training) have been conducted by an MSHA approved instructor qualified for the subject course

. New Task Training of miners and Hazard Training do not have to be performed by MSHA

- approved instructors.

Specific training requirements and types for miners and independent contractors may be found in Volume III of MSHA’s PPM

. (Refer to the Education and Training Procedures Handbook for additional g uidance.)

Documentation Required : T he inspector sh ould document the specific type of training record reviewed (annual refresher, hazard, new ly employed inexperienced

miner

, etc.) and the approximate number of training records reviewed.

17. Observation of M ulti

- Gas Detector Calibration

. Observation of detector gas calibrations shall be conducted to assure the proper calibration of gas detectors or otherwise determine that calibrations are being properly performed as recommended by the detector manufacturer.

B. Underground and Surface of Underground Mine Records and Postings

. All

records and postings listed in this section shall be reviewed during a Regular Safety and Health inspection. Before the inspection is completed, all records required to be

created and/or retained since the ending date of the previous Regular Safety and Health inspection shall be reviewed.

The purpose of an inspector’s review of the operator ’ s examination records is to assure that required examinations are performed at required int ervals, properly recorded, and violations and/or hazardous conditions are recorded and corrected in a timely manner. The review should be used during inspections to assure all areas of the mine site are being examined in accordance with 30 CFR and any app roved plans

, and the venti lation of worked

- out and outby areas ha s been properly

evaluated.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 20 During all onsite enforcement activities, inspectors sh ould compare the results of their record and posting reviews to actual observations in or at the mine. The appropriate citation or order shall be issued when non

- compliance has been determined during these reviews or observations.

Underground and Surface of Underground Mine Records

.

1. AMS Alert/Alarm Signals, Malfunctions, Tests, Calibrations, and

Maintenanc e– § 75.351(o).

2. Annual AMS Operator Training - § 75.351 (q) (i)

– (iv)

.

3. Annual Expectations Training for Donning and Transferring SCSRs

- § 75.1504 (c)

.

4. Annual Tests of Fire Hydrants and Fire Hoses

- § 75.1103-11.

5. Annual Training for Certified and Qualified Persons – § 75.161(a) - (b).

6. Annual Mine Rescue Physical

– § 49. 17 (c)

.

7. ATRS Certification

- § 75.209(f).

8. Audiometric Test Records - § 62.171 (c)

.

9. Bi

- Monthly Tests of Hoist Safety Catches

- § 75.1400-2.

10. 14- Day Hoist Rope Examination s - § 75.1433(d).

11. 14- Day Hoist Rope Examinations

- § 77.1433(d).

12. Certification of Canopies or Cabs - § 75.1710- 1(e).

13. Certification of ROPS & FOPS

- § 77.403- 1(d).

14. Certification of Certified Person Sampling – § 71.202.

15. Certification of Certified Person Maint enance and Calibration – § 71.203.

16. Check

- In/Check

- Out System and Belt Identification – § 75.1715.

17. Cleanup Program - § 75.400- 2.

18. Contractor Register - § 45.4(a) - (b).COAL MINE SAFETY AND HEALTH

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Release 1 ( February 2013) 3

- 21 19. Daily and Monthly Main Mine Fan Examinations - § 75.312(g)(1) and (h).

20. Daily Hoisting E quipment Examinations - § 77.1404.

21. Daily Hoisting Equipment Examinations - § 75.1400-4.

22. Daily Inspection of Active Surface Working Areas

- § 77.1713(c).

23. Daily Examination of Slope and Shaft Projects – § 77.1901(f)

.

24. Daily Inspection of Man

- Hoists for Slope and Shaft Sinking

- § 77.1906 (c)

.

25. Diesel Exhaust Gas Samples Exceeding TLV ® Action Levels for CO & NO 2 (including hazards as per §§ 75.321, 75.322 and required to be recorded as per

§§ 75.363 (c) and 70.1900(d)).

26. Diesel Equipment Inventory (updated within 7 days of changes)

– § 72.520(a) - (b)

.

27. Diesel Fuel Evidence – § 75.1901(a).

28. Diesel Training and Qualifications

– § 75.1915 (c)

.

29. Diesel

- Powered Equipment, Weekly Tests and Examinations

– § 75.1914(h) (1).

30. Diesel

- Powered Generators (Moving Equipment)

– § 75.901(b)(12).

31. Examinations of Trolley Systems for Off

- Track Equipment Moves

– § 75.1003- 2(b).

32. First

- Aid Training of Surface Supervisory Employees - § 77.1703.

33. First

- Aid Training of Underground Supervisors (Initial Training )

– § 75.1713- 3.

34. First

- Aid Training of Underground Supervisors (Retraining) – § 75.1713- 5.

35. HazCom Program

– § 47.31.

36. Hearing Conservation Program Training

– § 62.180(b).

37. High

- Voltage Power Centers and Transf ormers; Record of exami nations as

per §§ 75.812 and 75.812- 2.

38. High

- Voltage Continuous Mining Machines – § 75.832(g).COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 22 39. Impoundment Examinations

– § 77.216-3 (c)

.

40. Initial Hoist Rope Stretch Measurements – § 75.1432.

41. Initial Hoist Rope Stretch Measurements

- § 77 .1432.

42. Inspectio ns and Tests of Fire Suppression for Diesel

- Powered Equipment

– § 75.1911(j).

43. Inspections and Tests of Fire Suppression for UG Permanent Diesel Storage

– § 75.1912(i).

44. Legal Identity Changes Within 30 Days

– § 41.12.

45. List of Certified and Qualified Pe rson for Part 75 Duties – § 75.159.

46. List of Certified and Qualified Person for Part 77 Duties – § 77.106.

47. Main Mine Fan Pressure Recordings

– § 75.310(a)(4).

48. Map of Electrical System

– § 75.508.

49. Map of Electrical System (Change Made by End of Next Work day)

– § 75.508-2.

50. Map of Roof Falls – § 75.223(b) - (c).

51. Material Safety Data Sheets

– § 47.51.

52. Measurements of Tensioned Roof Bolt Torque

– § 75.204(f)(6).

53. Methane Monitor Calibration – § 75.342(a)(4)(ii).

54. Mine Accident, Injury, and Il lness Reports (Form 7000

- 1)

– § 50.20(a).

55. Mine Accident Maintenance of Records – § 50.40(a) - (b).

56. Mine Emergency Evacuation Responsible Person Mine Emergency Evacuation Training and Drills – § 75.1504(d)(3).

57. Mine Emergency

- Training and Records for Examina tion, Maintenance, and Repairs of Refuge Alternatives and Components – § 75.1508(b).COAL MINE SAFETY AND HEALTH

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- 23 58. Emergency Evacuation Training – § 75.1501(a)(3).

59. Mine Map

– § 75.1203.

60. Miner Notification of Noise Exposure – § 62.110(e).

61. Monthly Calibration of Fire Sensors and Warning Device Systems

– § 75.1103-

8 (c)

.

62. Monthly Examinations of Surface Electrical Equipment – § 77.502.

63. Monthly Fire Doors Tests (when non

- fireproof structures are within 100’ of mine openings)

– § 75.1708.

64. Monthly Tests, Exams, & Maintenance of Surface High Voltage Circuit

Breakers

– § 77.800- 2.

65. Monthly Tests, Exams, & Maintenance of Surface Low & Medium Voltage

Circuit Breakers – § 77.900- 2.

66. Monthly Tests, Exams, & Maintenance of UG High Voltage Circuit Breakers

– § 75.800- 4(a).

67. Monthly Tests, Exams, & Maintenan ce of UG Low and Medium Voltage

Circuit Breakers – § 75.900- 4.

68. Movement of Energized High Voltage Power Centers and Transformers

– §§ 75.812 and 75.812

- 2.

69. Noise Records ( Access to all Part 62 Records ) – § 62.190.

70. Post

- Accident Communication and Tracking Component and System Failure

and Corrective Action Records

– Section 316(b)(2)(a) of the MINER Act

. (Refer to ERP for specific requirements .)

71. Post

- Accident Communication and Tracking System Examination Records

- Section 316(b)(2)(a) of the MINER Act

. (R efer to ERP for specific requirements .)

72. Post

- Accident Tracking Miner Location Record

– Section 316(b)(2)(a) of the

MINER Act

. (Refer to ERP for specific requirements

– this may be maintained

as a data record .)

73. Pre s hift by Pumpers of Hazards Found

– § 75.360(a)(2).

74. Preshift/On

- shift Examinations

– § 75.360(g).COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 24 75. Quarterly Employment and Coal Production Reports (Form 7000 -2)
– § 50.30(a).

76. Quarterly Inspection and Calibration of Thermal Dryer Control Instruments

– § 77.314 (c)

.

77. Quarterly Mine Emerg ency Evacuation Training and Drills

– § 75.1504(a).

78. Qualified Persons to Test for Methane – § 75.151.

79. Record of Explosive Materials

– 27 CFR § 555.125(b) and 555.127 (surface area).

80. Record of Work on High Voltage

– § 75.705– 3.

81. Recording of Hazardous Condi tions

– § 75.363(b).

82. Refuge Alternatives (Maintenance and Repair)

– § 75.1508(b).

83. Roof Bolt Manufacturer’s Certification

– § 75.204(a)(2).

84. Roof Control Plan Availability – § 75.220(e).

85. Seal

- Approved Seal Design

- § 75.335(c)(1).

86. Seal Sampling and Monitori ng – § 75.333(e).

87. Seal Construction and Repair – § 75.337 (c) (5).

88. Seal

- Certification of Provision of Approved Seal Design is Addressed

– § 75.335(c)(2).

89. Seal

- Certification of Seal Construction, Installation, and Materials

- § 75.3 37(d).

90. Seal

- Certified Person Sampling Training (records maintained 2 years)

- § 75.338(a).

91. Seal

- Certification of Training for Persons that Perform Seal Construction and Repairs

– § 75.338(b).

92. Seal

- Gas Sampling Records

- § 75.336(e)(2)

.

93. Seal R ecordkeeping Requirements (See Table)

– § 75.339(a).

94. Self

- Rescuer Device Tests – § 75.1714- 3(e).COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 25 95. Self

- Rescuer Inventory Update - § 75.1714- 8(a), (b).

96. Semi

- Annual Hoist Rope Measurements and Nondestructive Tests

– § 75.1433(e).

97. Semi

- Annual Hoist Rope M easurements and Nondestructive Tests

– § 77.1433(e).

98. Smoking Program – § 75.1702.

99. Testing, Examination, and Maintenance of High Voltage Longwall Equipment – § 75.821(d).

100. Training & Retraining of Surface Miners (Form 5000 -23) – § 48.29.

101. Tr aining & Retraining of Underground Miners (Form 5000 -23) – § 48.9

.

102. Training of Mine Rescue Team Members – § 49. 1 8(g).

103. Trolley Overcurrent Tests and Calibrations – § 75.1001-1 (c)

.

104. Weekly Examination for Hazardous Conditions

– § 7 5.364(h).

105. Weekly Examina tion of Fire Sensors and Warning Device Systems

– § 75.1103- 8(b)

– (c).

106. Weekly Examination of Underground Electric Equipment – § 75.512.

107. Weekly Inspection of Fire Suppression Devices

– § 75.1107

- 16(c).

Underground Mine Postings

.

1. Administrative Noise Control Procedures

– § 62.130(a).

2. AMS Map or Schematic – § 75.351(a)(3).

3. Approved Respirable Dust Control Plan (Surface)

– § 71.301(d).

4. Approved Ventilation Plan and Revisions – § 75.370(f)(3).

5. Bathhouse Waiver

– § 71.403 (c) . 2000- 87 Bathhouse Waiver Form

.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 26 6. Citations and Orders

- Section 109(a).

7. Contact Information for AMS Operators and Designated Responsible Persons – § 75.351(a)(4).

8. Copy of Mine Rescue Availability - § 49.12(h).

9. Copy of Mine Rescue (Alternative Capability Small and Remote Mines)

- § 49.13(d).

10. Copy of Mine Rescue Notification Plan - § 49.19(b).

11. Emergency Medical Assistance Arrangement s Underground Mine as per
§ 75.1713- 1(a ).

12. Escapeway Map Posted at a Surface Location Wh ere Miners Congregate

– § 75.1505(a)(4).

13. Granted Petitions for Modification

– § 44.5(b).

14. Non

- Final Petitions for Modification – § 44.9 (at mines with no representative of miners).

15. Pattern of Violation Notice – § 104.4(d).

16. Proposed Ventilation Plan and Revisions

– § 75.370(a)(3)(iii).

17. Proposed Health and Safety Standards or Regulations Posted

– Section 101(e).

18. Representative of Miners – § 40.4. MSHA Form 2000

- 238 Miners Rep

.

19. Respirable Dust Sample Results (Surface) – § 71.210(b).

20. Respirable Dust Sample Results (Underground) § 70.210(b).

21. Roof Control Plan Available – § 75.220(e).

22. X- Ray Plan

– Mine Act 203(a), 42 CFR § § 37.4(e) and 37.6(c)

.

Note: This provision can only be enforced at underground mines and preparation plants or surface operations that have the same mine

identification n umber as the underground mine. As per 42 CFR § 37.2(g),

Miner means any individual including any coal mine construction workerCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 27 who is working in or at any underground coal mine, but does not include any

sur face worker who does not have direct contact with underground coal mining or with coal processing operations. (Refer to 42 CFR Part 37 for further guidance .)

C. Surface Facility, Surface Mine Records and Postings

.

All records and postings listed in this se ction pertinent to the mine being inspected shall be reviewed during a Regular Safety and Health inspection

. Before the inspection is complete, all records required to be created and/or retained since the ending date of the previous Regular Safety and Hea lth inspection shall be

reviewed

.

T he purpose of an inspector’s review of the operator ’ s examination records is to assure that required examinations are performed at required intervals, properly recorded, and violations and/or hazardous conditions are recorded and corrected in a timely manner. T he review should be used during inspections to assure all areas of the mine site are being examined in accordance with 30 CFR and any approved plans

.

During all onsite enforcement activities, inspectors sh ould com pare the results of their record and posting reviews to actual observations in or at the mine

. The appropriate citation or order shall be issued when non

- compliance has been determined during these reviews or observations.

Surface Facility and Surface Mine Records

.

1. Audiometric Test Records

– § 62.171(c).

2. Auger Mining Inspections

– § 77.1501(a) - (b).

3. Certification for ROPS – § 77.403- 1(d).

4. Contract or Register – § 45.4(a) - (b).

5. Daily Examination of Active Areas of Mine – § 77.1713 (c)

.

6. Daily Ex amination of Hoist for Slope and Shaft Sinking

- § 77.1906 (c)

.

7. P reshift and On

- shift Examination of Slope and Shaft Areas

– § 77.1901(f).

8. Daily Hoist Examination

– § 77.1404.

9. First Aid Training for Supervisors – § 77.1703.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 28 10. First Aid Retraining for Supervi sors – § 48.29(a)

.

11. Hazard Training Records – § 48.31(d).

12. HazCom Program – § 47.31(a).

13. Hearing Conservation Program Training – § 62.180(b).

14. Hoist Rope Examination and Tests – § 77.1433 (d )

- (e).

15. Hoist Rope Initial Measurement – § 77.1432.

16. Impoundment Inspection – § 77.216-3 (c)

.

17. Investigation and Accident Reports (5 Years) – § 50.40(a) - (b).

18. Material Safety Data Sheets – § 47.51.

19. Mine Accident, Injury and Illness Reports (Form 7000

- 1)

– § 50.20(a).

20. Miner Notification of Noise Exposure

– § 62.110(e).

21. Monthly Examination of Electrical Equipment – § 77.502.

22. Monthly Examination of High Voltage Circuit Breakers - § 77.800- 2.

23. Monthly Examination of Low & Medium Voltage Circuit Breakers

– § 77.900- 2.

24. Qualified & Certified Persons – § 77.106.

25. Quarterly Employment and Coal Production Reports (Form 7000 -2)
– § 50.30(a).

26. Record of Equipment Pre

- Operational Check – § 77.1606(a).

27. Record of Explosive Materials

– 27 CFR §§ 555.125(b) and 555.127

.

28. Thermal Dryer Examination

– § 77.314 (c)

.

29. Training & Retraining of Surface Miners (Form 5000 -23) – § 48.29(a).

30. Work on Energized High Voltage Lines

– § 77.704-3.

31. Ventilation of Slopes and Shafts – § 77.1911(a).COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 29 Surface Facility and Surface Mine Postings

.

1. Administrative Noise Control Procedures – § 62.130(a).

2. Approved Respirable Dust Control Plan (Surface)

– § 71.301(d).

3. Bathhouse Waiver – § 71.403 (c)

. 2000- 87 Bathhouse Waiver Form

.

4. Bathhouse Waiver Application – § 71.404(b).

5. Citations and Orders

- Section 109 (c)

.

6. Emergency Med ical Assistance Arrangements (Surface Mine) – § 77.1702(e).

7. Granted Petitions for Modification

- § 44.5(b).

8. Mine Map (Posted or Available)

– § 77.1202.

9. Non

- Final Petitions for Modification – § 44.9 (at mines with no representative of miners).

10. Pattern of Violation Notice – § 104.4(d).

11. Proposed Health and Safety Standards or Regulations Posted

– Section 101(e).

12. Representative of Miners

– § 40.4.

13. Respirable Dust Sample Results (Surface)

– § 71.210(b).

14. Safety Program Instructions – § 77.1708.

15. Trainin g Plans (with no miners’ representative)

– § 48.23(d).

16. Training Plans – § 48.23(n).COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 30

D. Surface Areas of Underground Mines, Surface Facilities, or Surface Mines

.

1. Aerial Tramways

. An inspection shall be conducted of all aerial tramway s for existing an d potential hazards, including structure condition, guarding, accumulations, lighting, electrical installation, and fire protection.

2. Auger Openings and Highwall Mining

. Auger openings and highwall mining

shall be inspected for compliance with applicable s tandards.

3. Coal Stock Pile

. Coal stockpiles shall be inspected for compliance with applicable standards including inspection for potential hazards such as fires

, slope instability, or persons working in close proximity to active underground

feeders.

4. Co mmunications Installations

. An inspection shall be conducted of all communication installations for compliance with applicable standards, including attention to the knowledge level of responsible persons when such persons are required by regulation or app roved mine plans. The inspection

sh ould include attention to grounding, insulation, lightning protection, proper operation, compliance with the ERP and safe access.

5. Draw

- Off Tunnels

. An inspection shall be conducted of draw

- off tunnels (including fire ha zards, combustible accumulations, inadequate escapeways, air quality, guarding, and ventilation) for compliance with applicable standards.

6. Drilling and Blasting

. An inspection sh all be conducted of any and all drilling or blasting operations on mine prop erty for compliance with applicable standards and approved plans

. The inspector sh ould observe a complete drilling and blasting cycle to evaluate work practices if drilling or blasting is being conducted during the inspection. Attention should be given

t o maintenance of equipment, dust control practices, handling and use of explosives, and examinations.

Documentation Required : Locations of inspections and observations of drilling and blasting practices shall be inspected and documented including the are a(s) inspected

.

7. Dumping Facilities

. An inspection shall be conducted of conditions and practices at all dumping facilities including the adequacy of illumination, safe

access, stop blocks, berms, access road grades, warning signs, posted speed
limits, and the presence of surface stress cracks for compliance with applicable standards and in accordance with guidance provided in th e Dump Point Inspection Handbook

.COAL MINE SAFETY AND HEALTH

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Release 1 ( February 2013) 3

- 31 Documentation Required : Each dumping facility shall be inspected per the procedural requiremen t and documented , including the area(s) inspected.

8. Electrical Installations

. The inspector shall compare the mine operator’s record of monthly examination to electrical installations that are in use and available

for use

. All electrical installations that are in use and available for use sh ould be

li sted and maintained in the ITS. An inspection sha ll be conducted of all surface electrical installations for compliance including existing and potential hazards, such as structure condition, guarding, combus tible accumulations, lighting, fire protection, sa fety devices, examinations, circuit breaker identification and capacity, danger signs, and safe access. If an inspector finds that wiring of electric equipment is in a rundown condition, with many violatio ns existing on one unit of equipment and if there is evidence that thorough and complete examinations are not being made or that the required tests are not being made,

a citation should be issued under § 77.502 (Electric equipment; examination, testing, an d maintenance)

. Please refer to the Coal Electrical Inspection

Handbook , Chapter 2, for more information. A regular inspector shall not attempt to perform inspections or tests that require the expertise of an electrical specialist.

Documentation Required : Each electrical installation shall be inspected and documented including th e area(s) inspected.

9. Equipment (Other ) , Including Electrical Equipment

. The inspector sh ould compare the mine operator’s record of monthly examination to electrical equipment in use and available for use. All electrical equipment in use and

available fo r use at the mine sh ould be listed and maintained in the ITS. The inspector shall review the operator ’s examination records and inspect aerial

tramways, and in use and available for use haulage, mobile, and portable equipment . A reas where these types of equipment are used, such as custom coal preparation facilities, shall be inspected for compliance with applicable standards and to determine if hazardous or potentially hazardous conditions

exist

. A ttention should be given to safe access, guards, equipmen t condition, braking systems, audible warning device s , back

- up alarm s , cab windows,

examinations, fire detection systems, combustible materials, fire protection, condition of electrical cables, wiring, and circuit protection

. This procedure also appl ies t o independent contractor equipment in service at the mine

. Spare surface equipment as defined under this section only and not routinely used, such as those maintained on a ready line, tagged out of service and disabled (such as the battery being removed), do not have to be inspected.

Documentation Required : Each piece of equipment inspected sh ould be identified by equipment manufacturer, equipment type, an identifying number (serial number, company number, etc.), and the location(s) of the equipmentCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 32 when inspected

. All equipment inspected, regardless of whether the operator or an independent contractor owns it sh ould be documented in the inspection notes

. E quipment owned by the contractor is not required to be documented in the ITS (except for when the contractor is the operator as defined by Section 3(d) of the Mine Act

. Small pieces of handheld electrical equipment are not required to be recorded or maintained in the ITS.

10. Equipment (Pit)

. The inspector shall review the examination records for all pit equipment in use and available for use at the mine. A ll pit equipment in use and available for use at the mine and all portable equipment shall be inspected

for compliance with applicable standards and to determine if hazardous or potentially hazardous c onditions exist

. A ttention will be given to safe access, guards, equipment condition, braking systems, audible warning device, back

up alarm, cab windows, examinations, fire detection systems, combustible materials, fire protection, condition of electrica l cables, wiring, and circuit protection

. This procedure will also apply to independent contractor equipment in service at the mine

.

Documentation Required : Each piece of pit equipment inspected shall be identified by the equipment manufacturer, equipment type, an identifying number (serial number, company number, etc.), and the location of the equipment when inspected

. All equipment inspected, regardless of whether the operator or an independent contractor

owns it sh ould be documented in the inspection notes

. Equipment owned by the contractor is not required to be documented in the ITS, except for when the contractor is the operator as defined by Section 3(d) of the Mine Act

.

11. Escapeways

. An inspection shall be conducted of all work areas to determine if escapeways are adequate

. A ttention will be given to safe access, lighting, and escapeway maintenance

. Inspections should include discussion s with miners working in each area to determine compliance with applicable standards.

Documentation Required : Each escapeway shall be inspected per the procedural requirement and documented and include the location description

.

12. Explosives St orage (Magazines)

. An inspection shall be conducted of all areas where explosives are stored on mine property. An inspecti on should include observing storage security, the presence of combustible materials, the han dling of explosives, and record keeping for compliance with applicable standards. The inspector shall complete the appropriate listed ATF forms when explosives

are present on the mine property. The inspector shall issue to the mine operator a copy of the ATF form to be posted upon completion of inspection. (Refer to the ATF Federal Explosives Law and Regul ations, ATF Publication 5400.7, 27

CFR Part 555 ; List of exp losive Materials ; ( ATF E

- Form 5030.5 or ATF Form 5030.5 (revised April 2005) ) ; ( ATF E

- Form 5400.5 Report of Theft or Loss

-COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 33 Explosive Materials (revised March 2008) ) and ATF Form 5400.5 for further guidance .)

Documentation Required : Each explosives storage area shall be inspected per the procedural requirement and documented and include the location description. The appropriate ATF form(s) sh ould be completed and included in the inspection report.

13. Firef ighting Equipment (Surface )

. An inspection shall be c onducted on a ll specialty or standalone firefighting equipment or apparatuses in use and

available f or use. Also refer to the National Fire Protection Association ® (NFPA) Nos

. NFPA 11A 1970

– High Expansion Foam Systems

, NFPA 13 1969

– Installation of Spr inkler Systems, NFPA 13A 1971

– Care and Maintenance of Sprinkler Systems, NFPA 15 1969

– Water Spray Fixed Systems for Fire

Protection, NFPA 17 1969

– Dry Chemical Extinguishing Systems, NFPA 72A

1967

– Local Protective Signaling Systems or NFPA 198 1969

– Care,

Maintenance and Use of Fire Hose for further guidance.

The electronic NFPA documents hyperlinked are being provided to serve as an

additional resource to the electronic and hard copies you received previously. Do not distribute copies of these codes to non

- MSHA persons, mines, and companies, because they are copyrighted by the NFPA.

Again, it is being stressed that these are copyrighted documents and we have acquired them for only MSHA. Any further distribution outside of MSHA is

a violation of MS HA’s license

.

Documentation Required : Inspectio n of specialty or standalone fire protection equip ment sh ould be documented and identify the location and type of fire protection provided (e.g., water line systems, 125

- pound or greater multipurpose dry pow d er extinguishers, etc .). For the purpose of documentation for all handheld portable fire extinguishers associated with protection of a designated piece of equipment or a designated location shall be considered inspected with that piece of equipment or

de signated location and does not require separate documentation.

14. Fuel Storage

. An inspection shall be conducted of all areas where fuel is being

stored including safe access, no smoking signs, combustible materials, handling, and fire protection for complia nce with applicable standards.

Documentation Required : T he location(s) of fuel storage sh ould be documented

.

15. Haulage Facilities (including belts )

. An inspection shall be conducted of each haulage facility , including attention to safe access, handrails, guards, equipmentCOAL MINE SAFETY AND HEALTH

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- 34 condition, fire hazards, combustible materials, fire protection, and electrical

installations for compliance with applicable standards.

As per § 77.1607(cc) (Loading and haulage equipment; operation) , unguarded conveyors with walkways sha ll be equipped with emergency stop devices or cords along their full length. Emergency stop devices or cords are electrical equipment under § 77.502 (Electric equipment; examination, testing, and maintenance) , and must be examined, tested, and maintained by a qualified person to assure safe operating condition. § 77.502 -2 (Electric equipment; frequency of examination and testing) requires that such examination and testing be conducted at least monthly. The Program Policy Manual (PPM)

states that MSHA cons iders control switches or devices to be electric equipment covered by § 77.502. An emergency stop device includes a pull cord switch and its activating mechanical arm which controls the operation of a conveyer belt.

Emergency pull cord switches and their mechanical arms must be visually examined for physical damage during the monthly examinations. Although examination of the emergency pull cord switches and mechanical arms does not have to be recorded during the monthly examinations of electric equipment, a record of defective switches and arms must be kept.

Documentation Required : Documentation sh ould include the location description.

16. Health and Safety Discussions

. The inspector shall discuss matters concerning health and safety and work practices wit h miners including recent accidents, accident history, mine

- specific hazards, and occupation

- specific health and safety concerns.

Documentation Required : D ocument ation sh ould incl ude the general location of

discussions and number of miners present.

17. Highwalls

, Spoil Banks and Ground Control Plans

. An inspection shall be conducted of all highwalls and spoil banks for compliance with applicable

standards such as loose material, overhanging rock, or unstable spoil banks. The inspector shall also evaluate compliance with the current ground control plan

. The inspector shall evaluate the adequacy of the plan with observed conditions and poll the operator and a representative number of miners as to their knowledge of the plan. Enforcement action shall be taken for all noncompliance with the ground control plan.

Highwall Inspection Preparation Prior to beginning an inspection, the inspector sh ould :

a. Carefully review the UMF, including the ground control plan, and carry aCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 35 copy of the ground contr ol plan for reference during the inspection ; and

b. Review the accident and violation histories and consider them when issuing

enforcement actions

.

Discussions with the Mine Operator and Foremen/Examiners

T he inspector sh ould discuss the following with the appropriate mine officials during an inspection:

a. Examination requirements of §§ 77.1713 (Daily inspection of surface coal mine; certified person; reports of inspection) , 77.1004(a) (Ground control; inspection and maintenance; general) , and, if applicable, 77.1501 (Auger mining; inspections) , and recordkeeping ;

b. Ground control plan requirements to evaluate their knowledge and implementation of its provisions ;

c. Old underground workings that are depicted on the map required by
§ 7 7.1200 (Mine maps) to determine how an operator determined their presence and extent, and any other condition shown on the map that is or may need to be addressed in the ground control plan ;

d. Reportable accidents at the mine and the methods used to pre vent similar

occurrences ;

e. Known near

- miss accidents at the mine and similar occurrences at other mines and prevention methods ;

f. Rock falls, unstable and potentially hazardous conditions the mine is experiencing

, and any changes that were made to the ground control plan or work practices ;

g. Hazard abatement and mitigation methods ;

h. Safety precautions specified in the ground control plan for working near highwalls and for compliance with § 77.1006(c) (Highwalls; men working) ;

i. Barricading me thods used at the mine ;

j. Communication of hazards to all miners ;

k. Methods used to monitor ground movement ; andCOAL MINE SAFETY AND HEALTH

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- 36 l. Methods used for stripping loose material and for sloping loose unconsolidated material as required by § 77.1001 (Filing of ground c ontrol plan)

.

Highwall and Pit Area Inspection During an inspection of a highwall and pit area, the inspector shall inspect for

and consider the items below. Appropriate enforcement action must be taken for any violative condition or practice or any cond ition posing an imminent danger.

a. Inspect for fallen material and fresh rubble in the pit as this may indicate highwall movement and instability.

b. Inspect for evidence of flyrock as this may be indicative of poor blasting practices.

c. Inspect highwalls and work activities for violative and potentially unstable and hazardous conditions that may be related to the following:

1) Excessive fracturing ; 2) O verhangs ; 3) Loose rocks ; 4) Discontinuities such as joints, faults, and bedding planes ; 5) Cracks on th e highwall face and on tops of highwalls and benches

, when safely accessible ; 6) Old underground mine workings ; 7) Inadequate webs for auger/highwall mining ; 8) Water from the highwall ; 9) Highwall points and corners ; 10) Scaling methods ; and Undercutting

.

d. Inspec t benches for stability and compliance with ground plan control provisions from a safe location

.

e. Measure heights and slopes of highwalls, benches, and spoil piles, where

safe to do so , for compliance with the ground control plan. Electronic measuring devices may be used to accomplish this.

f. Inspect for the safe operation of equipment in the pit area.

g. Inspect for safety of any person working near a highwall or bench

.

h. Inspect for safe drilling and blasting work practices and coordination and communication prior to blasting.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 37 i. Talk with miners about the following: 1) Knowledge and awareness of potential rock falls ; 2) Scaling issues and safety ; 3) Effects of water and of freezing and thawing cycles on the highwall ; 4) Recent accidents and near misses ; 5) Unstable and potentially hazardous conditions ; 6) Hazards of working near a highwall ; 7) Limiting exposure to the highwall ; 8) Ground control plan provisions and training ; 9) Hazards they have observed ; 10) Barricading techniques at the mine ; 11) Using personal prot ective equipment ; 12) Maintaining equipment in safe operating condition ; and 13) Remaining focused on the task being performed and limiting

distractions

.

j. Inspect for the effectiveness of water management

.

k. Inspect for loose material on the top of the high wall.

l. Inspect any monitoring equipment and instrumentation that is required by the ground control plan to ensure it is in proper working condition.

m. Inspect spoil piles to ensure safety of persons exposed and for compliance with ground control plan provisions.

n. Inspect dump points for compliance with regulations and ground control plan provisions.

Documentation Required : Documentation sh ould include the location description. In addition, t he inspector sh ould document in the remarks section, Item 17 of the Mine Activity Data sheet (MSHA Form 2000

- 22) that the Ground Control Plan in e ffect at

the mine is adequate or otherw ise note the deficiencies in the plan. This would serve as

documentation that the Ground Control Plan was evaluated during this inspection.

18. Hoisting Equipment

. An inspection shall be conducted of all hoisting equipment , including structure condition, guarding, accumulations, lighting, electrical installations, rope condition, fire protection, safety devices, and safe

access for compliance with applicable standards. The inspector should observe at least one complete cycle of operation of all hoisting equipment including emergency hoists.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 38 Documentation Required : Hoisting equipment shall be inspected per the procedural requireme nt. Documentation sh ould include the equipment description and the company number, serial number, approval number, or other identifying method.

19. Illumination of Work Areas

. An inspection shall be conducted of all work areas to determine that they are suf ficiently illuminated to provide safe working conditions including auger operations and highwall mining operations. The

evaluation sh ould include observation of lighting and information obtained

from miners.

20. Air Quality Tests in Required Locations (Surfac e)

. The inspector shall test for methane in all structures and areas where there is a potential for a hazardous

accumulation of methane. Test for c arbon monoxide ( CO)

, methane ( CH 4 )

, and

oxygen (O 2 ) deficiency shall be conducted for compliance with appli cable

standards.

Documentation Required : Documentation sh ould include the time the tes ts were conducted; the concentrations of carbon monoxide (CO) in parts

- per

- million, methane (CH 4 ) percentage, and oxygen (O 2 ) percentage ; and the location of each test.

21. Mine Map (Surface )

. An inspection shall be conducted of all mine maps for compliance with applicable standards. The inspector shall review the mine map for consistency with approved mining methods, mining in proximity to underground mines, electrical power lines, oil and gas wells, fuel transmission lines, mines located adjacent to or below active workings, and any danger that surface mining may present to underground miners.

22. Other Places Where Miners Work or Travel

. Other work areas and travelways

sh all be inspected , including observations of work practices, illumination, safe
access, combustible material accumulations, examinations, workplace maintenance, and air quality for compliance with applicable standards. (Refer

to Q & As Tree Cutting on Mine Property for further guidance

. )

Fall Protection

Back guards required by § 77.206 (c) (Ladders; construction; installation and maintenance) for use with steep or vertical ladders may provide adequate fall protection if the backguard does not interfere with safe work methods of

construction. T he use of backguards may hinder safe work methods (such as the need to continually adjust scaff olding surrounding the ladders).

Safety belts and lines shall be provided and are required to be worn where there

is a danger of falling , including during construct ion activities. If backguards on ladders hinder safe work methods in constructing concrete storage silos, inspectors should determine if safety belts and lines provide adequate fallCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 39 protection without the use of suc h backguards and apply § 7 7.1710(g) (Protective clothing) , rather than § 77.206 (c) , at such construction sites. The use

of full

- body safety harnesses and lines will allow for greater freedom of

movement.

T raining in accordance with the applicable portion(s) of 30 CFR Part 48 shall be provided by the mine operator and specifically address the use and maintenance of safety harnesses and lines

.

23. Potable Water (Surface )

. The inspector shall determine if potable water is provided and available as requ ired by §§ 71.600 (Drinking water; general) and

71.601 (Drinking water; quality)

. This evaluation sh ould include information obtained from the miners and the operator.

24. Preparation Plant

. All preparation plants , including structure condition, guarding, ac cumulations of combustible materials , lighting, electrical

installation s , air quality, fire protection, examinations (where required)

, and

safe access shall be inspected for compliance with applicable standards.

25. Refuse Piles and Impoundments

. Refuse piles and impoundments shall be inspected in accordance with the MSHA Coal Mine Impoundment Inspection

and Plan Review Handbook to determine compliance with applicable standards and approved plans , including safe access, berms, proximity to underground
mines, d rainage, combustible materials around site, equipment condition, and fire protection

. A comparison sh ould be made between the operator’s examination records and the inspector’s observations. (Refer to MSHA Form

2000-34 and Impoundment Checklist for form information.)

Documentation Required : Each refuse pile or impoundment shall be inspected per the procedural requirement

. Documentation shall include the location description

. The inspector shall also complete th e info rmation required by MSHA F orm 2000

- 22, Items

12 I and 12 J.

26. Sanitary Facilities (Bathhouse )

. An inspection shall be conducted of all sanitary facilities for compliance with §§ 71. 400 (Bathing facilities; change rooms; sanitary flush toilet facilities) ; 71.401 (Location of facilities) ; and 71.402 (Minimum requirements for bathing facilities, change rooms, and sanitary flush facilities)

. Special attention sh ould be given to location, structure, cleanliness

, safe access, and compliance with a bathing facilit ies waiver

. (Refer to MSHA

Form 2000

- 87 Bathhouse Waiver for form information .)

27. Shop and Other Structures

. All shops and other structures shall be inspected for compliance with applicable standards

. Special attention sh ould be given toCOAL MINE SAFETY AND HEALTH

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- 40 structure condit ion, guarding, accumulations of combustible materials , lighting, electrical installation, air quality, fire protection, safety devices, and safe access

.

Documentation Required : Each shop and other structure shall be inspected per the procedural requireme nt and identified by name and location

.

28. Surface First

– Aid Equipment

. The surface first

- aid equipment shall be inspected for compliance with § 77.1707 (First aid equipment; location; minimum requirements)

.

Documentation Required : Inspections of first

- aid eq uipment conducted per the procedural requirement and the general location of the equipment sh ould be

documented

.

29. Thermal Dryer

. An inspection shall be conducted of all thermal dryers f or compliance with §§ 77.307 (a) to 77.315

. Special attention sh ould be given to structure condition, guarding, accumulations of combustible materials , lighting

, electrical installation, air quality, fire protection, safety devices, and safe access

.

30. Travelways and Active Roadways

. An inspection shall be conducted of all

tr avelways and active roadways for compliance with §§ 77.404(a), 77.807

- 1, 77.1000 to 77.1006(a), and 77.1600 to 77.1608(a)

. Special attention shall be given to berms, road grades and design, visibility, and traffic control

. ( Refer to the Haul Road Inspect ion Handbook for further guidance .)

Documentation Required : Each travelway and active roadway shall be inspected per the procedural requirement and identified by name and general location.

31. Ventilating Fan Installations

. An inspection shall be conducte d of all ventilating fan installations for compliance with applicable standards. Special

attention sh ould be given to airway heaters, safe access, guards, equipment condition, fire detection systems, combustible material presence within 100 feet

of the ma in mine fan installation , fire protection, condition of electrical cables, wiring and circuit capacity, pressure recording device, fan chart, and other monitoring devices install ed in the fan house.

Documentation Required : Each ventilation fan installatio n shall be inspected per the procedural requirement and the location shall be documented.

32. Oil, Gas

, and Coalbed Methane Wells

. Many oil and gas well activities are not directly connected to mining, do not occur on mine property

, and are not subject to MSH A jurisdiction. Longwall gob wells are specifically developed to assist with methane extraction from active longwall panels and are typically under MSHA jurisdiction. Well plugging activities that occur near active mining may be under MSHA jurisdictio n. Contact your supervisor if there isCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 41 any question about jurisdiction and inspection requirements for the surface facilities and activities for oil, gas

, and coalbed me thane wells on or near mine
property. The § 75.1200 (Mine map) map should show all oil a nd gas wells

within 500 feet of active mining areas. A petition for modification of § 75.1700 (Oil and gas wells) is needed to plug an oil, gas

, or surface directionally drilled horizontal coalbed methane well that will be intersected by a coal mine.

Insp ect the surface facilities and operation of wells under MSHA jurisdiction. This inspection should include a general sa fety inspection under Part 77. Inspect hoisting operations, personal prote ctive equipment and machinery. Maintenance of wellhead equipme nt is inherently dangerous because explosive levels of methane may be pr esent in piping and equipment. Before starting any maintenance activity that could result in an ignition, the well should be shut in and all piping and equipment that will be affected should be purged with inert

gas. Tests for methane (CH 4 ) leakage conducted by a qualified person should be made prior to any work on the well head and associated equipment. Verify that wellhead equipment (valves, blowers, stacks, etc.) corresponds to

spe cifications in the mine ventilation plan.

(Refer to Informational Report 1346

– Consideration for Underground Coal Mines That Operate Near Coalbed Methane Wells for further guidance .)

Documentation Required : Gas and oil well maintenance and plugging ins pections

sh ould be documented in the inspection notes, including the location description.

E. Underground Outby Areas

.

1. Airc ourses (including Escapeways)

. During each regular inspection, the inspector sh ould compare the mine operator ’ s weekly examination records of aircourses to the mine map to assure that the mine operator is examining the

mine in its entir ety. The inspector will assure that all air courses required to be examined are maintained in the ITS by name and identified with an intake or

return designation. If the aircourse is also an escapeway, it sh ould be so

identified with the aircourse name.

When aircourses cannot be examined weekly in their entirety, appropriate

enf orcement action shall be taken under § 75.364(b) ( 7 day examination)

. Rehab ilitation or clean

- up of the affected portion of the airway should be the primary focus in regard to termination of the citation with appropriate

abatement time given considering the scope of the work involved. When

rehabilitation or clean

- up of the affected area is determined to be impracticable, the mine must submit a petition for modification and propose an alternate method that provides at least the same degree of safety as conducting an

examination of the entire aircourse. The inspector shall give pr imaryCOAL MINE SAFETY AND HEALTH

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- 42 consideration to the health and safety of miners in establishing abatement times. If a 104(b) order is issued, the affected portion of the mine must be closed , which

may result in the closure of a working section or possibly the entire mine

.

At lea st one entry in each intake and return aircourse shall be inspected in its entirety for compliance with applicable standards and approved plans

. Special

attention sh ould be given to ventilation controls, personnel door condition s and spacing

, personnel do or static pressures (r efer to Mandoor Static Force

and Calculation of Static Forc e: 73 Fed. Reg. 80580 (Dec. 31, 2008) for further guidance)

, mine roof conditions, rock dust application, examination certifications, escape facilities, and any equipment oper ated in the aircourses. Additional entries and/or crosscuts within a multiple entry aircourse may need to be traveled to fully evaluate operator compliance with applicable standards and approved ventilation plans.

When inspecting escapeways, conduct a f unction test of the post

- accident communication and tracking system by contacting the responsible person using the post

- accident untethered communication device and requesting that the responsible person identify the location of a miner in the escapeway , w ho is at a location known to the inspector

.

Inspector s shall evaluate the carrying capacity of escape capsules to determine if all miners underground could be evacuated in a swift and timely manner, including disabled miners. Inspectors shall also deter mine if each escapeway is maintained in a safe condition to always assure passage of miners and disabled miners using an escape capsule to evacuate to the surface.

Documentation Required : The inspector sh ould record in the inspection notes each

aircours e that is inspected. The aircourse sh ould be identified in the inspection n otes as it appears in the ITS. The inspector is not required to document the inspection of

air courses by date and initials in the ITS

. If an aircourse is not inspected in its

ent irety, the starting and stopping points, as correlated to a permanent reference point such as a crosscut number or spad number on the mine map sh ould be i ncluded in the inspection notes. The inspector sh ould clearly mark the extent of daily travels that

c ontribute to the E01 inspection by date and initials on the mine tracking map

, including any approved evaluation or measurement point locations associated with the

aircourse and the beginning and ending point of each day’s travel until each intake or

retur n aircourse is fully inspected (this does not apply to routine travel of or incidental travel through an aircourse).

2. A tmospheric Monitoring Systems (AMS)

. The inspector shall examine AMS

components and observe the operator making a required calibration of

system sensors. Data and times obtained during the inspection sh ould beCOAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

Release 1 ( February 2013) 3

- 43 compared with information recorded by the system on the surface

. Additionally, an evaluation sh ould be made concerning the knowledge of the responsible person(s) about the system display, the actions required for any alert and alarm, and appropriate notification of miners and mine management

when an alert or alarm occurs

. The most recent records sh ould also be reviewed to determine if proper notifications and corrective actions ha ve been taken to address previous alerts, alarms, or system failures.

AMS Inspection Check Sheet An AMS is a network consisting of hardware and software meeting the requirements of §§ 75.351 (Atmospheric monitoring systems) and 75.1103 -2 (Automatic fire sensors; approved components; installation) that are capable of measuring atmospheric parameters; transmitting the measurements to a designated surface location; providing alert, alarm, or warning signals; processing and cataloging atmospheric data; and pro viding reports.

Enforcement authority depends on the purpose of the installation

. An AMS may be required : under § 75.323(d) (1)(ii) (Actions for excessive methane) to

monitor for methane (CH 4 ) in the return split alternative; under § 75.340(a)(1)(ii) and (a)(2)(ii) (Underground electrical installations)

, to monitor
intake air used to ventilate electrical installations; under § 75.35 0(b) (Belt air course ventilation) to use air from the belt entry to ventilate working secti ons or areas where mechanized mining equipment is being installed or removed ; under § 75.350(d) (Belt air course ventilation)

, to monitor point

- feed regulators ; or § 75.362(f) (On

- shift examination)

, to continuously monitor for

methane (CH 4 ) in return spl its

. Where an AMS is used to meet the above requirements, the AMS must meet the requirements contained in § 75.351 (Atmospheric monitoring systems)

.

An AMS can also be used as an automatic fire sensor and warning device system that us es carbon monoxide (CO) sensors to provide identification of fire along belt conveyors. Where an AMS system is used as an automatic fire sensor and warning device system, the AMS must meet the requirements in
§§ 75.1103- 1 through 75.1103 -8 (regarding au tomatic fire sensors)

.

Additional details of the AMS are contained in the approved mine v entilation plans . Failure to follow requirements set forth in that plan should be cited
under § 75.371 (Mine ventilation plan; contents)

.

The A pproval and Certification Center (A&CC) evaluates AMS systems to

ensure that the electric circuit feeding the sensors will not ignite methane (CH 4 )

. Components installed in areas where permissible equipment is required must be intrinsically safe or in expl osion

- proof enclosures

. Systems evaluated andCOAL MINE SAFETY AND HEALTH

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- 44 accepted by A&CC must be installed and maintained as evaluated and must have an MSHA acceptance label attached to the blue outstations, classified
sensors, and classified barriers. The failure to use systems maintained in permissible condition should be cited under §§ 75.503 (Permissible electric face equipment; maintenance) , 75.507 (Power connection points)

, or 75.1002 (Installation of electric equipment and conductors; permissibility) as

appro priate.

The fo llowing check list details the salient parts of an inspection of an AMS

network. (Refer to Carbon Monoxide and Atmospheric Monitoring Systems Inspection Procedure Handbook for further guidance .)

a. Surface Inspection

1. Review records of sensor calibra tions and records of alert, alarm and malfunction signals ;
2. Review records of weekly functional test ; and

3. Verify the names of designated AMS operators and other appropriate personnel.

Review the map or schemat ic

1

. Determine if the schematic and other maps are properly displayed and are properly updated.

Observe operation of system

1. Determine the operational status of CO sensors ;
2. Review the AMS printout to determine any unusual history of sensors’ malfunctions, alert and alarm signals, and abnormal readings ; and

3

. Determine the means of disconnecting the data line.

Visual and audible alarms on the surface

1. Verify that the AMS signals can be seen or heard by the AMS operator ;
2. Determine if the visual and audible alarm signals are distinguishable from

the alert signals ; and

3

. Observe the operation of the manual reset for automat ic warning devices.

Communications

1. Determine if the designated system operator has means of two -way communication with all working sections.

b. Underground Inspection

Air currents

1. Check the velocity (minimum and maximum) and direction of the air.COAL MINE SAFETY AND HEALTH

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- 45 Air velocities

1. Verify that sensor spacing does not exceed allowable limits specified in the applicable regulation, plans

, or petition for modification.

Installations of sensors

1. Verify that sensors are installed near the center of the entry, at a location where miners are not exposed to unnecessary hazards when maintaining, testing

, or calibrating the sensor

.

Locations of sensors

1. Determine if sensors are installed at the locations identified on the mine

maps ; and

2. Assure belt drives are properly monitored in belt entries ( primary escapeway, and return ai r splits if applicable)

.

Inspection/Calibration of sensors

1

. Visually check sensors for damage and assure air flow patterns are not

blocked ;
2. Compare sensor readings with handheld detector readings , if applicable ;
3. Have the agent of the operator simulate a malfunction at a sensor unit. Verify that malfunctions are recorded at the designated surface location ;
4

. Check permissibility of AMS sensors and alarm units , where applicable

. Each barrier classification must match associated component

classification ; and

5

. Ensure that the manufacturer calibration procedures are used. Check calibration of at least 10 percent, but no less than five CO sensors.

Outstations

1

. Verif y that all outstations are located in intake air ;
2. Verify that outstations are identified as "red" or "blue" ;
3

. Verify s ensors located in an area where permissible equipment is required are connected to a blue outstation ;
4

. Verify compliance wit h the requirements of § 75.313 (Main mine fan stoppage with persons underground) ; and

5. Verify compliance with the requirements of § 75.1103-7 (Electrical components; permissibility requirements)

.

Alarm units

1

. Verify that un derground alarm units are installed at locations where they can be seen or heard by miners working in those areas.

c. Response to alerts, alarms, warnings

, and malfunctionsCOAL MINE SAFETY AND HEALTH

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- 46 1. Verify the actions taken by the system operator when an alert, alarm, warnin g, or malfunction signal is received ; and

2. Verify that proper procedures are followed during a malfunction when the belts are running.

d. Training

1. Verify that system operators have been adequately trained in accordance with their duties and respon sibilities ;
2. Verify that persons responsible for maintaining and installing components of the monitoring systems are trained in the requirements of these duties ;
3. Verify that miners are trained in the evacuation requirements when an alarm

is activat ed ;
4

. Verify that appropriate personnel required to be identified by § 75.351 (Atmospheric monitoring systems) are trained ; and

5. Verify that persons monitoring for CO or smoke in the affected areas during a

malfunction are trained.

Documenta tion Required : Compliance with this procedure sh ould be recorded in the inspection notes, including the AMS manufacturer and model.

3. Belts, Skip Shaft Facilities, Bunkers

. During each regular inspection, the inspector sh ould compare the mine operator’s examination of conveyor belt flights to the mine map to assure the mine operator is examining all conveyor

belts. The inspector will assure all conveyor belt flights required to be

examined are maintained and identified in the ITS. Each conveyor belt fli ght, skip shaft, or bunker and all associated equipment of each system shall be inspected for compliance with applicable standards , with attention to safe access, guards, fire detection systems, combustible materials, fire protection (determining whether o r not the 50 psi/50 gpm of water is available in water lines at or near the working section and other locations as deemed necessary by the inspector), condition of electrical cables and wiring, power source capacity, and general operating condition

. Inspe ctor s shall inspect all belt

take

- up storage units to assure that adequate fire protection is afforded. Also

refer to the National Fire Protection Association ® (NFPA) Nos

. NFPA 11A 1970

- High Expansion Foam Systems, NFPA 13 1969

- Installation of Sprinkle r Systems, NFPA 13A 1971

- Care and Maintenance of Sprinkler Systems, NFPA

15 1969

- Water Spray Fixed Systems for Fire Protection, NFPA 17 1969

- Dry Chemical Extinguishing Systems NFPA 72A 1967

- Local Protective Signaling Systems or NFPA 198 1969

- Car e, Maintenance and Use of F ire Hose

. The weekly examination should conform to the checklist provided in MSHA Forms (not all inclusive) 2000-222, 2000-225, or 2000-234

.COAL MINE SAFETY AND HEALTH

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Release 1 ( February 2013) 3

- 47 Inspector s should be mindful of any limitations included in the regulatory text

of th e following standards, which incorporate NFPA consensus codes:
§§ 75.1101-7 (Installation of water sprinkler systems; requirements); 75.1101-8 (Water sprinkler systems; arrangement of sprinklers); 75.1107- 3(b) (Fire suppression devices; approve d components; installation requirements);

75.1107- 4(b) (Automatic fire sensors and manual actuators; installation; minimum requirements); 75.1107- 13(b) (Approval of other fire suppression devices); 75.1107-16(b) (Inspection of fire suppression devices); an d 75.1107 -17 (Incorporation by reference; availability of publications)

. F or example , i n accordance with § 75.1101- 7(a), each sprinkler system must be installed, as far

as practicable , in accordance with NFPA 13, “Inst allation of Sprinkler Systems.” NFPA 13 is the NFPA consensus standard for installation of fire protection sprinkler systems. Among other things, this consensus standard provides guidance on locating sprinklers, dealing with horizontal or vertical obstructions to sprinkler discharge water, specifying allowable types of pipes and fittings, and presenting methods for determining minimum pipes sizes.

The electronic NFPA documents hyperlinked are provided as an additional resource to the hard copies you received previously

. Do not distribute copies

of these codes to non

- MSHA persons, mines, and companies, because they are copyrighted by the NFPA.

Again, it is being stressed that these are copyrighted documents and we have acquired them for only MSHA

. Any further distribution outsi de of

MSHA is a violation of MSHA’s license

.

The following check sheets may be used for inspector notes Form 2000 -222 Deluge ; Form 2000

- 225 Dry Powder ; Form 2000

- 234 Water Sprinkler

. (Refer to

Belt Air: 69 F ed

. Reg . 17480 (April 2, 2004) ; and F lame

- Resi stant Belts 73 F ed

. Reg

. 80580 (Dec. 31, 2008) for additional information .)

Documentation Required : The inspector sh ould record in the inspection notes each belt flight, skip shaft facility and bunker that is inspected. The belt flight sh ould be

iden tified in the inspection notes as it appears in the ITS. The inspector is not required to document the inspection of conveyor belt flights by date and initials in the ITS. If a belt flight is not inspected in its entirety, the starting and stopping points, as correlated to a permanent reference point on the mine map such as a crosscut number or spad location sh ould be included in the inspection notes. The inspector sh ould clearly mark the extent of daily travels that contribute to the E01 inspection by d ate

and initials on the mine tracking map and the beginning and ending point of each day’s travel, until the belt flight is fully inspected (this does not apply to routine travel of or incidental travel into the belt flight). The inspector shall record th e completion of

the 50 psi/50 gpm of water availability check in water lines at or near the workingCOAL MINE SAFETY AND HEALTH

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- 48 section in each ITS, MMU log. For the purpose of documentation

, for a ll handheld portable firefighting extinguishers associated with protection for a designated piece of equipment or a designated location shall be inspected with that piece of equipment or designated location and does not require separate documentation.

4. Blasting Practices

. An inspection for compliance with applicable standards and approved plans shall be conducted of all areas where explosives are observed being used in the mine

. Observation of work practices and blasting cycle shall be conducted. Special attention shall be given to record keeping

, the presence of combustible materials, and fire protection

.

Documentation Required : The inspector ’s evaluation of blasting practices sh ould be

documented in the inspection notes to show the location where explosives being used

were observed

.

5. Bleeders, Including Each Check Point

. At the beginn ing of each regular inspection, the inspector sh ould compare the mine operator’s examination of bleeder entries to the mine map to assure the mine opera tor is examining all

bleeders. The inspector will assure all locations of bleeder entries required to

b e examined are maintained and identified in the ITS. At least one entry in

each set of bleeder entries shall be inspected in its entirety

, including any required check points specified in the currently approved mine ventilation plan. At mines that are in 103(i) status, bleeder entries should be inspected during coal producing shifts. Special attention sh ould be given to ventilation controls, roof conditions, rock dust application, examination certifications, and equipment being operated in the bleeder en tries

.

Documentation Required : The inspector sh ould record in the inspection notes the beginning and ending point of travel in bleeder entries (as correlated to a permanent reference on the mine map ), results of the direction of air flow test

, air quanti ty,

the percentage of methane (CH 4 ) and the percentage of oxygen (O 2 ). The inspector is not required to document the inspection of b leeder entries by date

and initials in the ITS

. The inspector sh ould clear ly mark the extent of daily

travels that contribute to the E01 inspection event by date and initials on a mine tracking map, including any approved check points, evaluation points, or measurement point locations associated with the bleeder entries and the beginning and ending point of each day’s travel until each bleeder is fully inspected

.

6. Diesel Fuel Storage

. All areas where fuel is being stored underground shall be inspected , with attention to safe access, combustible materials, handling

fuel

, fire protection, safety alarms, and record keeping for c ompliance with applicable standards.COAL MINE SAFETY AND HEALTH

GENERAL INSPECTION PROCEDURES HANDBOOK CHAPTER 3

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- 49 Documentation Required: The location of each diesel fuel storage area(s) inspected

sh ould be recorded in the inspection notes.

7. Fire Protection

. All specialty or standalone fire fighting equipment in use or available f or use outby the working section shall be inspected for compliance with approved programs, approved plan s, and applicable standards (e.g., portable water cars, portable chemical cars, portable foam

- generating machines, additional firefighting materials for conveyor belt flights exceeding

2, 000 feet in length, and emergency materials within 2 miles of each working section)

. A fire extinguisher with a 2 -A:10- B:C designation that contains approximately 4.25 pounds of dry powder meets the intent of the standar d and provides an acceptable level of protection. Also refer to the National Fire

Protection Association ® (NFPA) Nos

. NFPA 11A 1970

- High Expansion Foam Systems, NFPA 13 1969

- Installation of Sprinkler Systems, NFPA 13A 1971

- Care and Maintenance of Sp rinkler Systems, NFPA 15 1969

- Water Spray Fixed Systems for Fire Protection, NFPA 17 1969

- Dry Chemical Extinguishing Systems, NFPA 72A 1967

- Local Protective Signaling Systems or NFPA 198

1969

- Care, Maintenanc e and Use of Fire Hose

.

The electronic NFPA documents hyperlinked are being provided to serve as an

additional resource to the hard copies you received previously. Do not distribute copies of these codes to non

- MSHA persons, mines, and companies, because they are copyrighted by the NFPA.

Again, it is being stressed that these are copyrighted documents and we have acquired them for only MSHA

. Any further distribution outside of

MSHA is a violation of MSHA’s license

.

Documentation Required : Inspectio n of specialty or standalone fire protectio n equipment sh ould be documented in the inspection notes to show the location and type of fire protection provided. For purpose of documentation

, for all handheld portable fire extinguishers associated with protection for a designated piece of equipment or a designated location shall be considered inspected with that piece of equipment or designated location and does not require separate documentation.

8. Haulage or Mobile Equipment

. The inspector shall review the operator examination records and inspect eac h piece of in use and available for use haulage, mobile, and portable equipment to determine if hazardous or potential ly hazardous conditions exist, with attention to braking mechanisms, batteries, audible warning devices, reflective devices, lights, tires

, safe access, guards, equipment condition, fire suppression systems, combustible materials, fire protection, condition of trailing or inter

- machine electrical cables, cable conduit, safety devices, and compliance with applicable standards. TheCOAL MINE SAFETY AND HEALTH

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- 50 inspector sh ould assure that all in use and available for use haulage, mobile and portable equipment is documented and maintained in the ITS.

The inspector should evaluate the operator’s policy on towing methods and

conditions that assure equipment being towed is p rope rly coupled to the tow

vehicle. When hazardous conditions are identified the inspector shall issue safeguard notices under § 75.1403 (Other safeguards)

. This procedure will also apply to independent contractor equipment encountered in service at the

mine.

Documentation Required : Each piece of equipment inspected sh ould be entered in the inspection notes , including the equipment manufacturer, equipment type, an identifying number (e.g., serial number, company number, etc.), and the general

location o f the equipment when inspected. Inspection of equipment operated and maintained by independent contractors is not required to be documented in the ITS.

9. Longwall Tailgate Entry

. The inspector shall evaluate the mine operator’s

examination o f the longwall tailgate entry. The inspector will assure the longwall tailgate entry is maintai ned and identified in the ITS. Longwall tailgate travelways shall be inspected in their entirety , for compliance with applicable standards and approved plans

, including att ention to ventilation controls, man door location and placement, approaches to worked

- out areas, mine roof conditions, rock dust application, examination certifications, and any equipment being operated in the tailgate travelway

.

Documentation Required : Th e inspector sh ould record in the inspection notes the beginning and ending point of travel in each longwall tailgate entry (as correlated to a permanent reference on the mine map). The inspector is not required to document the inspection of the longwall tailgate entry by date and initials in the ITS. The inspector

sh ould clearly mark the extent of daily travels that contribute to the E01 inspection by date and initials on a mine tracking map and the beginning and ending point of each day’s travel in the tailgate entry until each tailgate entry is fully inspected.

10. Non

- Pillared Worked Out Area s

. The inspector shall evaluate the mine operator’s examination of n on

- pillared worked

- out areas. The inspector will

assure all non

- pillared locations of worked

- ou t areas required to be examined

are maintained and identified in the ITS. Non

- pillared worked

- out areas shall be inspected to the point of deepest penetration or to alternative evaluation locations approved in the mine ventilation plan

, to determine compl iance with applicable standards and approved plans, including attention to ventilation controls, mine roof conditions, rock dust application, examination certifications, and any equipment being operated in the worked

- out area

.COAL MINE SAFETY AND HEALTH

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- 51 Documentation Required : Th e inspector sh ould record in the inspection notes the beginning and ending point of travel in non

- pillared worked

- out areas (as correlated to a permanent reference on the mine map), the air quantity, the percentage of methane

and the percentage of oxygen

. The inspector is not required to document the inspection of non

- pillared worked out areas by date and initials in the ITS

. The inspector sh ould clearly mark the extent of daily travels that contribu te to the E01 inspection by date and initials on a mine tracking ma p and the beginning and ending point of each day’s travel for worked

- out area s until each non

pillared worked

- out area is fully inspected.

11. Other Places Where Miners Work or Travel (Underground)

. The inspector shall evaluate the mine operator’s examination of other areas where miners

work or travel. The inspector will assure all areas where miners are required to work or travel are examined in accordance with applicable standards.

Locations of other areas where miners work or travel shall be ma intained and

identified in the ITS. Other work areas and travelways sh ould be inspected for compliance with applicable standards (example: high

- voltage cable entries that are not located in regular travelways and other areas normally traveled by the

mine personnel on a daily or weekly basis ). The inspector shall look for evidence of examinations in the outby areas traveled and determine if the mine examiner had certified with dates, times, and initials (DTIs) that the required examinations were conducted for each area of travel. At least one test for oxygen (O 2 ) deficiency and methane (CH 4 ) content shall be conducted in each outby area inspected.

Documentation Required : The inspector sh ould record in the inspection notes the beginning and ending point of travel in other places where miners work or travel (as correlated to a permanent reference on the mine map ), inspection of the mine

examiner’s dates, times, and initials

, the percentage of methane (CH 4 ), and the percentage of oxygen (O 2 ) ( recorded in the inspection notes as a percentage ). The inspector is not required to document the inspection of other areas where miners

work or travel by date and initials in the ITS

. The inspector s h ould clearly mark the extent of daily travels that contribute to the E01 inspection on a mine tracking map and the beginning and ending point of each day’s travel for other places where miners work or trave l , including the inspector’s initials, and date of inspection until each other place where miners work or travel is fully inspected

.

12. Outby Electrical Equipment

. The inspector shall compare the mine operator’s record of weekly examination of electrical equipment to all electrical equipment in use and available for use at the mine. The inspector shall also

ensure that perman ent electrical installations are identified on the electrical map required to be maintained by § 75.508. A list of a ll electrical equipment in

use and available for use sh ould be maintained in the ITS. An inspection shallCOAL MINE SAFETY AND HEALTH

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- 52 be conducted of each piece of in u se and available for use permanent electrical equipment as listed in the operator examination records or observed in use by the inspector to determine compliance with applicable standards and to determine if hazardous or potential ly hazardous conditions exist, with attention to safe access, guards, equipment condition, fire suppression systems, combustible materials, fire protection, condition of trailing or power cables, circuit breaker settings, cable conduit, braking mechanisms, reflective
materials, a nd safety devices

. If an inspector finds that wiring of electric equipment is in a rundown condition, with many violations existing on one unit of equipment

, and if there is evidence that thorough and complete examinations are not being made or that the r equired tests are not being made,

a citation should be issued under § 75.512 (Electric equipment; examination, maintenance and testing)

. Please refer to the Electrical Inspection Handbook

, Chapter 2, for more information

. Inspector s shall not attempt to perform inspections or tests that require the expertise of an electrical specialist.

Documentation Required : Each piece of in use and available for use outby permanent or portable electrical equipmen t , including the equipment description and company number, serial number, approval number, or other positive identification, inspected under this procedure sh ould be listed in the inspection notes. Small pieces of

handheld electrical equipment are not required to be listed in the ITS.

13. Seals

. All se als must be inspected each quarter

, including new seals and seals being constructed

, except seals determined by MSHA to be gob isolation seals in an approved spontaneous combustion plan (§ 75.334(f) (Worked

- out areas and areas where pillars are bein g recovered) ). Seals that are constructed as part of an approved spontaneous combustion plan that are accessible, such as those outby the face on the tailgate or inby the face on the headgate, also need to be inspected. It may also be necessary to inspec t seals during spot inspections under Section 103(i) of the Mine Act

. All mine seals shall be inspected for compliance with applicable standards and approved plans, including their condition and seals under construction , water traps, test pipes,

examinati on certifications, and seal ventilation

. MSHA seal sampling procedures shall be followed during inspection of mine seals. (Refer to MSHA

Form 7000

- 10U; Q & A’s Sealing Abandoned Areas 12 -2008; Seals: 73 F ed

. Reg

. 21182 (April 18, 2008); and Seal Correction Notice: 73 F ed

. Reg . 27729 (May 14, 2008) for additional information .)

During the inspections, the following evaluations must be conducted :

1. R eview examination record books co ncerning seals and adjacent air courses before going undergro und, including the sam pling records under § 75.336(e) (Sampling and monitoring requirements)

. Any hazardousCOAL MINE SAFETY AND HEALTH

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- 53 conditions noted by the seal examiners recorded in the weekly or preshift exam books should be investigated. Review seal construct i on records

under §§ 75.335 (c) (1) and (2) (Seal strengths, design applications, and installations); and 75.337 (c) (5), (d), and (e) (Construction and repair of seals)

.

2. Inspect safe access for the examiner’s route of travel to and from seals. Roof

suppor t must be maintained to pro vide safe access to the seals. Check for
hazardous conditions, test for methane (CH 4 ) and oxygen (O 2 ) deficienc y, and determine if the air is moving in the proper directio n under §§ 75.360(b)(5) (Preshift examin ation at fixed intervals); and 75.364(b)(4) and 75.364(c)(3) (Weekly examinatio n)

.

3. Verify the required operators’ examinations by checking initials, dates, and

time s.

4. Inspect seals for deterioration and for damage such as c racking, spalling, or bulging

. Inspect the base of the seal for deterioration due to mine water

and floor heave. Although some spalling of ribs and sloughing from the roof may accumulate near the seal, enough of the seal must be kept clear to

facilitate a reasonable visual examinati on.

5. Inspect the strata surrounding seals for rib sloughing, roof falls or floor deterioration that may affect the integrity of the seal. Ensure that the seal’s convergence is being measured and that the threshold as per design has not

been exceede d.

6. E valuate rock dust around the seals and in ad jacent air course s.

7. Inspect sampling pipes and sample th e atmosphere behind the seals. At a minimum, inspectors should sample at one location at each set of seals. Seals that have reached a design strength of a t least 120 psi overpressure or

grea ter do not have to be sampled. The determination of seal strength is based on the quality control test results specified in the seal design under § 75.335(b)(1)(i) (Seal strengths, design applications, and installati ons) and reported to the District Manager under § 75.337(e)(3) (Construction and repair of seals)

.

Sample the sealed atmosphere whether seals are outgassing or ingassing for seals with design strength less than 120 psi

. Additional sampling locations

ma y be specified in the approved ventilation plan

.COAL MINE SAFETY AND HEALTH

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- 54 Equipment that may be needed includes :
1. Permissible vacuum pump with sufficient power to pull a sample through a sampling pipe in seals that are ingassing ;
2. Tubing, adapters, connectors, etc .;
3. High rang e methane detector ;
4. Standard range methane detector (less than 5%) ;
5. Oxygen ( O 2 ) detector ;
6. Carbon dioxide ( CO 2 ) d etecto r, if an alternative met hod is approved under § 75.336(d) to determine the inert status of the sealed atmosphere ;
7. Bags to collect samp les ;
8. Double pointed needle syringe ; and

9. Gas sample tubes

.

Multi

- gas detectors should be used during regular inspections and bag samples should only be used to verify compliance if a detector indicates the atmosphere b ehind a seal may be non

- inert. If the handheld detector indicates

oxygen (O 2 ) levels of 8.5% or greater and methane (CH 4 ) levels between 2.5%
and 23%, a bag sample should be taken. It is not necessary to collect bag samples at each set of seals during quarterly inspections.

Pumping must continue long enough to purge the sampling tube and line with six times the volume of the sample system prior to extracting the sample.

Note: The typical handheld gas detector uses catalytic heat

- of

- combustion sensing technology. These sens ors require o xygen to operate. The IEC standard for selection, installation, use, and maintenance of combustible gas detectors indicates that the minimum oxygen concentration for use of this type

of sensor is 10%. The ATX 620 or its equivalent is typical ly used for s ampling areas with suspected oxygen content below normal ranges

. This device ha s an infrared sensor that enables th e instrument to properly measure methane content when oxygen levels are at or below 10%

.

Inspect the water drainage system and check for lack of air excha nge (test with chemical smoke). Examine the drainage pipe system and verify that seals d o not impound water or slurry. If a drainage system includes a valve, it must be opened as part of the inspection

.

Confirm that the certified persons conducting sampling have been trained in the use of the sampling equi pment and sampling procedures. Check the required training records an d certifications under § 75.33 8.

New seal installations must be inspecte d by MSHA during construction. Inspectors should examine both side s of seals during construction. SectionCOAL MINE SAFETY AND HEALTH

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- 55 75.337(e)(1) (Construction and repair of seals) requires the mine operator to notify the District Manager between 2 and 14 days prior to commencement of

seal constr uction. An inspection, wh ich may coincide with a quarterly inspection

, a Section 103(i) spot inspection, or other inspection type events must be conducted during construction of each set of seals. This construction inspection will assist in determi ning the mine operator’s complia nce with MSHA’s existing seals standard and the mine’s ventilation plan including:

1. Proper site preparation ;
2. Sealed area preparation ;
3. Seal construction ;
4. Training ;
5. Examinations ;
6. Record keeping including certifications ; and

7. Any other requirements specifie d in the approved ventilation plan

.

§ 75.337(e)(2) (Construction and repair of seals) includes a requirement for the mine operator to notify the District Manager in writing within five days of completion of a set of seals. After construction is completed , seals must be inspected by MSHA durin g the next regular inspection. The focus of the inspection of newly completed seals should be to determine the mine operator’s compliance with the requirements of MSHA’s existing seals

standard and the mine’s ventila tion plan, including:

1. Seal construction ;
2. Quality control tests ;
3. Certifications ;
4. Examinations ;
5. Post

- sealing ventilation ;
6. Rock

- dusting ;
7. Sampling pipes and water drainage system ;
8. Roof support ; and

9. Any other requirements specified in the approved ventilat ion plan

.

Documentation Required : Each set of seals inspected under this procedure sh ould be listed in the inspection notes and include the name, location, and the number of seals

in the set.

14. Track and Off

- Track Haulage Roads

. The inspector shall re view the mine operator’s examination of track and off

- track haulage roads to assure the mine operator i s examining all haulage roads. The inspector will assure all haulage roads required to be examined are maintained and identified in the IT S. Each

haula ge road shall be inspected

, for compliance with applicable standards, andCOAL MINE SAFETY AND HEALTH

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- 56 to determine if hazardous or potentially hazardous conditions exist, including roadway conditions, clearance, switches, bonding, trolley guards, equipment,
combustible materials, fir e protection, and condition of electrical cables and wiring

. The inspector shall compare information from examination records with observations made during the examination. Refer to the Electrical Inspection Handbook for additional track haulage and trol ley wire

information

. A regular inspector shall not attempt to perform inspections or tests that require the expertise of an electrical specialist.

Documentation Required : The inspector sh ould record in the inspection notes each track and off

- track hau lage road inspected. The haulage road sh ould be identified in the inspection notes as it appears in the ITS. The inspector is not required to docume nt the inspection of haulage roads by date and initials in the IT S. If a haulage road is not inspected in its entirety, the starting and stopping points, as correlated to a permanent reference point on the mine map such as a crosscut number or spad location sh ould be

in cluded in the inspection notes. The inspector sh ould clearly mark the extent of daily

trav els that contribute to the E01 inspection by date and initials on the mine tracking

map , and the beginning and ending point of each day’s travel until the haulage road is fully inspected . (T his does not apply to routine travel of or incidental travel into the haulage entry .)

F. Underground Working Sections

.

1. Blasting Practices

. An inspection shall be conducted of all areas where explosives are being used on the section for compliance with applicabl e standards and approved plans. Observation of work p ractices and blasting cycle shall be conducted. Special att ention shall be given to record keeping the presence of explosive storage practices, combustible materials, and fire protection

.

Documentation Required : The inspector s e valuation of blasting pra ctices sh ould be documented in the inspection notes to show the location where explosives being used

were observed

.

2. Boreholes i n Advance of Mining

. The operator’s compliance with plans approved under §§ 75.388 (Boreholes in advance of mining) and 75.389 ( Mining into in accessible areas) shall be evaluated by the inspector. Boreholes in advance of mining shall be inspected for compliance with applicable standards and approved plans. Approved plans shall be evaluated by the inspector. Discussions shall be conducted with affected miners and mine supervisors to evaluate their familiarity with plan requirements.COAL MINE SAFETY AND HEALTH

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- 57 3. Communications

. An evaluation for compliance with applicable standards

shall be conducted of all communication methods, including attention to ground ing, insulation, proper operation, and safe access

.

4. Dust Control Parameters

. Dust controls used on the section shall be inspected to determine compliance with applicable standards and the approved mine ventilation plan

. A representative number of miners shall be polled to determine if conditions observed represent normal mining conditions. The inspector shall not travel to the mine for the sole purpose of conducting a dust control parameter inspection with plans to return on the next inspection day

with the intent to conduct respirable dust sampling (dust control parameters shall be conducted on the same day respirable dust sampling is conducted). At least once during each inspection, t he inspector will determine if the mine operator performed an adequat e on

- shift examination of the dust controls (§ 75.362(a)(2) (On

- shift examination) )

. Respirable coal mine dust samples shall be collected pursuant to the Coal Mine Health Inspection Procedures

Handbook ; and Chapter 1 Revision

. To assure dust data cards ar e properly completed, s pecial attention needs to be given when documenting the assigned occupational code, DAs, and MMU assigned numbers. (Refer to Coal Mine Occupations Form 2000 -169 for further occupation information.)

W hen inspectors are present on working sections evaluating dust control

parameters, they should take air quantity measurements and assure that the

face ventilation control devices are installed and maintained in accordance with the approved ventilation plan under § 75. 370(a)(1) (Mine venti lation plan; submission and approval)

. They should also discuss with section personnel the importance of maintaining face ventilation controls in accordance with the approved ventilation plan.

5. Dates, Times, and Initials

. The inspector shall examine all w orking places on each working section and determine if the mine examiner had certified with dates, times, and initials that the required examinations were conducted.

6. Escapeway Map

. The inspector shall determine if an up

- to

- date escapeway map is maintained on each working section and that the RA location and escapeway map coincide

. D iscussions shall be conducted with the miners to determine if they are familiar with the map location, the designated escape routes, and evacuation procedures.

7. Fire Protection

. All fire fighting equipmen t shall be inspected for compliance with applicable standards , including attention to equipment maintenance, placement for safe access, inspection record, and adequate capacity available

for use on the section. Inspectors shall determine if the requirements of §

75.1100- 1(a) (Type and quality of firefighting equipment) are being compliedCOAL MINE SAFETY AND HEALTH

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- 58 with. A fire extinguisher with a 2

- A:10

- B:C designation that contains approximately 4.25 pounds of dry powder meets the intent of the standard and provides an acceptable level of protection. Also refer to the National Fire

Protection Association ® (NFPA) Nos

. NFPA 11A 1970

- High Expansion Foam Systems, NFPA 13 1969

- Installation of Sprinkler Systems, NFPA 13A 1971

- Care and Maintenance of Spri nkler Systems, NFPA 15 1969

- Water Spray Fixed Systems for Fire Protection, NFPA 17 1969

- Dry Chemical Extinguishing Systems, NFPA 72A 1967

- Local Protective Signaling Systems or NFPA 198

1969

- Care, Maintenance and Use of Fire Hose

.

The electronic NFPA documents hyperlinked are being provided to serve as an additional resource to the hard copies you received previously. Do not distribute copies of these codes to non

- MSHA persons, mines, and companies, because they are copyrighted by the NFPA.

Again, it is being stressed that these are copyrighted documents and we have acquired them for only MSHA

. Any further distribution outside of

MSHA is a violation of MSHA’s license

. (Refer to F ire Extinguishers: 73 F ed

. Reg

. 53124 (Sept. 15, 2008) for additiona l information

. )

Documentation Required : Inspectio n of specialty or standalone fire protection equipment sh ould be documented in the inspection notes to show the location and type of fire protection provided. For the purpose of documentation for all han dheld portable fire extinguishers associated with protection for a designated piece of equipment or a designated location shall be considered inspected with that piece of equipment or designated location and does not require separate documentation.

8. First

- Aid Equipment

. An inspection shall be conducted of all underground working sections first

- aid equipment for compliance with applicable

standards.

9. Health and Safety Discussions

. The inspector shall discuss matters concerning health and safety and work pra ctices with the miners during inspection activities on a working section , including recent accidents, accident history, mine

- specific hazards, and occupation

- specific health and safety

concerns

.

To reinforce inspection and documentation elements related to ventilation plans, enforcement personnel should conduct the specific activities below. These activities are in addition to any other activities that are deemed necessary as part of their E01 Regular Safety and Health Inspections or during

E21 Ventilati on Technical Investigations by ventilation specialists.COAL MINE SAFETY AND HEALTH

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- 59 a. Discuss and question miners on current mining activities and conditions

. Q uestion the miners to determine whether their training with respect to the

ventilation plans is complete and adequate for the mining activities. Ten example questions are listed below. These or other questions may be asked

to determine the miners’ level of knowledge. These discussions should be

documented.

1) Were you trained on the contents of the ventilation pl an?

2) Do you know how far the ventilation control device set back should

be?

3) What is the required air quantity at the end of the ventilation control

device ?
4) What is the scrubber quantity (if applicable)?

5) What is required quantity at the last open cr oss cut?
6) What are the required quantity and/or velocity at the headgate?

7) What are the required quantity and/or velocity at the tailgate?

8) How often are you required to take gas checks?

9) Do you know what to do if the machine mounted methane monitor

rea ches 1%, 1.5%, or 2%?

10) Is belt air allowed to be used at the face?

b. All ventilation plans are to be reviewed on a six month basis, and necessary documentation of the plan reviews and evaluations, including

MSHA Form 2000

- 204, is to be included with the E01 inspection report or

the E21 investigation report.

c. Assistance may be requested from MSHA’s Educational Field Services (EFS) to evaluate training on retreat mining.

These measures should serve to strengthen our inspection efforts to ascertain the adequacy of ventilation plans and to determine the effectiveness of miner training concerning ventilation plans.

(Refer to Accident Rep: 74 F ed

. Reg . 68918 (Dec. 29, 2009) and Part 50: 75 F ed

. Reg . 21990 (April 27, 2010) for addi tional information .)

Documentation Required : Health and safety discussions by the inspector sh ould be documented in the inspection not es to show the mechanized mining unit number. Also a general statement about the discussion held with a representative number of miners for each MMU inspected about current mining activities and conditions, and training with respect to the ventilation plans is adequate will suffice.COAL MINE SAFETY AND HEALTH

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- 60 10. Location of Last Open Crosscut

. The inspector shall determine the location of

the last open crosscut on each working section identified by a permanent

reference correlated to the mine map (e.g., survey spad number, crosscut number, etc.).

Installation of Permanent Stoppings on Working Sections Inspectors shall determine if t he requirements of § § 75.333(b)(1)

, and (b)(3)

, 75.350(c), and 75.380(g) regarding the installation of these permanent

ventilation controls and each standard states a specific location where they

shall be built and maintained. Unless th e mine operator can provide a valid justification for the District Manager to approve a greater number of open

cros scuts in the mine’s ventilation plan, permanent stoppings installed to separate intake and return air courses must be completed in the third c rosscut outby the face by the time the face crosscut is cleaned, bolted, and ready for

travel. Permanent stoppings installed to separate an intake air course or the primary escapeway from the belt haulage way are to be completed as part of the belt move and prior to the resumption of mining.

Documentation Required : The location of the last open crosscut of a MMU sh ould be determined and documented in the inspection note s

. The inspector sh ould clearly

mark only once the location of each MMU that contri bute s to the E01 inspection by

date and initials on the mine tracking map. The documentation sh ould be by MMU number and permanent reference to a location that will be included in the operator ’ s mine map submitted to the District Manager.

11. Mining / Work Cy cle

. The inspector shall observe the complete mining cycle on each active producing working section. The physical condition of the working section (roof and rib conditions, cleanup/rock dusting, ventilation

controls , haulage practices, approved plan comp liance, etc.) shall be carefully evaluated during these inspection activities.

The inspector shall measure the air quantity in the last open crosscut in each set of entries or rooms on each working section, the quantity of air reaching the

intake end of a pillar line, at the end of the face ventilating device (if required) where equipment is being operated, the air velocity at each end of the longwall face and the quantities approved in the ventilation plan. The inspector wil l

assure that the face ventila tion control devices are installed and maintained in accordance with the approved ventilation plan and visually check that water sprays used for respirable dust suppression are properly maintained and functioning each time the mining/work cycle is observed

. This evaluation is in addition to Item 4 of this chapter (Dust Control Parameters).

Documentation Required : Inspector observation of the complete mining/work cycle

sh ould be documented in the inspection notes to show the MMU number , the methodCOAL MINE SAFETY AND HEALTH

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- 61 of mi ning (continuous mining advance, continuous mining retreat, conventional mining advance, blasting from the solid advance, etc.) the date observation of the mining/work cycle was started, and the date this procedure was fully completed for

that MMU. The inspector sh ould document the results of air readings in the narrative portion of the inspection notes.

12. Operations Under Water

. The operator’s compliance with plans approved

under §§ 75.388(f) (Boreholes in advance of mining) or 75.1716 (Operations

under w ater) shall be evaluated by the inspector for compliance with applicable standards and approved plans. Discussions shall be conducted with affected miners and mine supervisors to evaluate their familiarity with plan requirements

. (Refer to Information Ci rcular 8741 for further guidance .)

13. Post

- Accident Communication and Tracking System

. Conduct a functio nal test of the post

- accident communication and tracking system by contacting the responsible person using the post

- accident untethered communication devi ce and requesting that the responsible person identify the location of a miner, who is at a location known to the inspector.

14. Potable Water (Working Section )

. The inspector shall determine if potable water is available and in compliance with §§ 75.1718 (Dr inking water) and

75.1718-1 (Drinking water; quality)

. This evaluation shall include information obtained from the miners and the operator.

15. Rock Dust S ampling

. The inspector should c ollect rock dust s ampl es on each advancing and retreating active working section in the mine. Most rock dust sample s will be collected between 40 feet outby the working faces and 1,000 feet outby the working faces. Rock dust s ampl es should also be collected conducted in previously mined active areas

. From 1,000 feet outby t he working faces to the mouth of the section, inspectors will collect at least two band samples per air course.

Note: Refer to chapter 5, Rock Dust Sampling section of this handbook for additional required procedures.

Documentation Required : The MMU num be r (Sampling Location Area)

, a description of the sampling area (Location In Mine)

, each sample collected identified by a permanent reference correlated to the mine map, e.g., survey spad number, crosscut
number, etc. ), and the percentage of methane detec ted on a handheld detecto r shall be documented in the inspection notes for each s ample collected

.

16. Roof and Rib Conditions

. The inspector shall observe roof and rib conditions on each active working section to determine compliance with applicable

standard s and approved plans. Special attention shall be given to roof controlCOAL MINE SAFETY AND HEALTH

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- 62 failures, roof control plan requirements, and information obtained from the miners installing the roof supports and the mine operator. A pproved roof control plans for the first panel in a longwall district are often unique. Inspectors should review the roof control plans carefully and focus on compliance with the plan requirements during inspection of longwalls.

Supplemental roof support materials and the tools and equipment necessary to install them should be regularly examined during mandatory inspections to assure that supplies have not been used, lost, or misplaced. These materials must be available in sufficient quantity and in a readily accessible location to support the roof if adverse roof conditions are encountered or a roof fall

accident occurs.

Inspection and Investigation Activities Related to Roof Control Plans and Related Miner Training: To reinforce inspection and documentation elements related to roof control plans e nforcement personnel shall conduct the specific activities below. These activities are in addition to any other activities that are deemed necessary, as part of their E01 Regular Safety and Health Inspections or during E20 Roof Control Technical Investigations by roof control specialists.



### 1. All sections where retreat mining is occurring must be inspected at least monthly. The inspection will be conducted by a roof control specialist, as resources permit, or by a regular inspector at a minimum. This requi rement does not apply to longwall mining sections unless the mine has a history of bounce conditions or deep cover related issues.



### 2. Discuss and question miners on current mining activities and conditions. Ask them questions to determine their level of know ledge of the roof control plan . Q uestion the miners to determine whether their level of knowledge and training with respect to the roof control plans is adequate, focusing especially on training with respect to retreat mining activities.

These discussion s sh ould be documented.



### 3. All roof control plans are to be reviewed on a six month basis, and necessary documentation of the plan reviews and evaluations, including MSHA Form

2000

- 204 (if applicable) , must be included with the E01 inspection report or the

E 20 investigation report.COAL MINE SAFETY AND HEALTH

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- 63 

### 4. Assistance may be requested from MSHA’s Educational Field Services (EFS) to evaluate training on retreat mining.

These measures should serve to strengthen our inspection efforts to ascertain the adequacy of roof control plan s and to determine the effectiveness of miner training concerning roof control plans.

Roof Bolt Spacing When evaluating roof support spacing to determine compliance with an approved roof control plan

, inspector s should measure the lengthwise a nd

crosswise distances between roof bolts. Inspector s should use reasonable judgment in determining from these measurements whether enforcement action is appropriate.

The Agency recognizes that roof bolt spacing specified in a plan represents

nominal di mensions and that reasonable tolerances for installation are permitted. To require roof bolt operators to reach inby and make exact measurements may introduce hazards. Therefore, an occasional inadvertent deviation that slightly increases the spacing of roof bolts but does not detrimentally affect support performance may not constitute a violation. Typically, roof bolt spacing that occasionally exceeds the approved spacing pattern by less tha n 6 inches at intermittent locations and does not create a speci fic hazard should not be cited.

Roof Support No person shall proceed beyond the last full row of permanent supports

except to:

1. install roof supports;

2. repair equipment according to procedures outlined in the roof

- control plan;

or

3. extend ven tilation controls when these controls must be extended to repair equipment. In this cas e, the procedures outlined in the roof control plan

must have been implemented. When ventilation controls are extended as part of the normal mining cycle, they should be extended remotely from under permanently supported roof.

Whenever a citation or order is written for violating § 75.202(b) (Protection from falls of roof, face and ribs) , the issuing inspector sh ould notify the roof control supervisor an d the field of fice supervisor. A copy of the citation/orderCOAL MINE SAFETY AND HEALTH

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- 64 sh ould be provided to the roof control supervisor as soon as practicable

. (Refer to Methane Test Ext Cuts: 68 F ed

. Reg . 40132 (July 7, 2003) for additional

information .)

Documentation Required : Roof and Rib observations sh ould be documented in the inspection notes to show the MMU number , and that the roof and ribs appe ar adequately supported. If geological conditions that are abnormal to regular mining conditions (faults, interfaces, e tc .) are observed, they sh ould be noted. A general

statement about the discussion held with miners for each MMU inspected about current mining activities and conditions, and training with respect to the roof control plans is adequate; focusing especially on training with respect to retreat mining activities will suffice.

17. Sanitary Facilities

. Sanitary facilities located on a working section shall be inspected for compliance with §§ 75. 1712 -6 (Underground sanitary facilities; installation and maintenance) and 75. 1712 -10 (Und erground sanitary facilities; maintenance)

. Special attention shall be given to the location and cleanness of

these facilities. (Refer to Sanitary Toilets: 68 F ed . Reg. 37082 (June 23, 2003) for

additional information .)

18. Section Equipment

. The inspector shall compare the mine operator’s record of weekly examination of electrical equipment to electrical equipment in use and available for use. All electrical equipment in use and available for use sh ould be maintained and listed in the ITS. An inspection shall be conducted of each piece of in use and available for use electrical equipment as listed in the operator examination records or observed in use by the inspector to determine compliance with applicable standards and to determine if hazardous or potential ly hazardous conditions exist, with attention to permissibility, safe access, guards, equipment condition, fire suppression systems, combustible materials, fire protection, condition of trailing or inter

- machine electrical
cables, cable conduit, circui t breaker capacity and identification, methane

monitor, and safety devices . Eac h piece of in use and available for use portable electrical equipment should be inspected

. The inspector shall assure the circuit breaker, receptacle

, and plug is labeled to b e the same. On at lea st an annual basis

e lectrical specialist s or inspectors who hold a current MSHA electrical qualification

card should conduct a complete permissibility inspection of each lon gwall syst em

. If an inspector finds that wiring of electric equipment is in a rundown condition, with many violations existing on one unit of equipment and if there is evidence that thorough and complete examinations are not being made or that the required tests are not being made, a citation should be issued unde r § 75.512( Electric equipment; examination, testing and maintenance)

. Please refer to the Coal Electrical Inspection Procedures Handbook , Chapter 2, for

more information. Inspector s shall not attempt to perform inspections or testsCOAL MINE SAFETY AND HEALTH

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- 65 that requi re the expertise of an electrical specialist. (Refer to Q&As High

Voltage Longwall ; Q&A s High

- Voltage Longwall Addendum 2002 ; Emerg. Parking Brake: 54 F ed

. Reg . 12406 (March 24, 1989) ; HV Longwall: 67 F ed

. Reg

. 18822 (April 17, 2002) ; Part 18 Battery Pow ered Plugs: 68 F ed

. Reg . 37077 ( June 23, 2003) ; Elect. Motor

- Drive Equip: 69 F ed

. Reg . 68078 (Nov. 23, 2004) ; Explosion

- Proof Encl: 71 F ed

. Reg . 28581 (May 17, 2006) ; and High

- Voltage

Continuous Miners: 75 F ed

. Reg . 17529 (April 6, 2010) for further guidan ce and

additional information .)

Maintaining Methane Monitors in Proper Operating Condition for Mining Equipment

. Under § 75.342 (Methane monitors) , methane monitors on mining equipment must be maintained in permissible a nd proper operating condition. To eliminate potential hazards associated with methane liberation in the working places, it is imperative that equipment with methane monitors be operated only when the methane monitor is functioning properly.

At least once during each regular inspectio n, the inspector shall conduct a

visual examination and functional test of mining equipment provided with a methane monitor to ensure that the monitors are operating properly, are not “bridged out,” and do not have mate rial covering the sensor head. The

f unctional test may consist of activating a test circuit on the monitor or application of calibration gas. Inspectors shall test methane monitors with a known methane air test mixture when it is suspected that the monitor is defective or improperly calibra ted. Enforcement action shall be taken for

violation of § 75.342 (a)(4) (Methane monitors) when a methane monitoring

sy stem gives a reading below 2.3% o r above 2.7% when the typical 2.5%

methane

- in

- air calibration gas is applied to the sensor head

. Inspec tors should also check the examination records to ensure the required calibration tests are being performed at least once every 31 days or as approved in the Mine

Ventilation Plan

.

Documentation Required : Inspection of each piece of in use and available for use section equipment sh ould be documented in the inspector ’ s notes and the ITS, including t he MMU numbers, the company number, serial number, approval number, or other positive identifier. Documentation that the methane monitor was observed as being tested during the E01 inspection sh ould be included in the inspection n otes. Small pieces of hand held electrical equipment are not required to be recorded in the

ITS.

G. Ventilation (General Tests and Measurements )

. During each E01 regular inspection , the inspector shall compare the mine

operator ’s preshift and weekly examination records to assure the mine operator is properly evaluating the mine ventilation system. The inspector will assureCOAL MINE SAFETY AND HEALTH

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- 66 the mine operator is obtaining air quality and quantity readings at all locations required by the standards and any approved plans. Additionally, the inspector

shall determine t he direction and quantity of airflow, and test for the presence

of methane (CH 4 ) and oxygen (O 2 ) deficiency, a t the following locations :

1. In the last open crosscut of each set of entries or rooms on each section;

2. Areas where mechanized mining equipment is being installed or removed ;

3. On a longwall or shortwall, including areas where longwall or shortwall equipment is being installed or re moved, in the intake entry or entries at the intake end of the longwall or shortwall. Approved ventilation plans for the first panel in a longwall district and the start up of each successive panel are often unique. Inspectors should review the ventilation plans carefully and focus on compliance with the plan requirements during inspection of longwalls ;

4. At each end of the longwall or shortwall face at the locations specified in the approved ventilation plan;

5. At the intake end of any pillar line;

6. Where air enters the mine at each main intake;

7. In each intake split that ventilates a working section;

8. In the return of each split of air that ventilates a working section, immediately before it enters the main returns;

9. Where the air leaves the main returns;

10. The po int immediately before the bleeder air enters a return;

11. In belt entries, air for each belt flight, belt air dumps, belt point feed s ( for compliance with applicable standards and approved plans);

12. A t least once on every E01 inspection of mines approved to u se belt air to ventilate a working section at least 200 feet outby the tailpiece, but outby the point at which point feeding of air into the belt entry occurs ;

13. At the measurement points specified in the mine ventilation plan for evaluating bleeders system s and worked

- out areas, including where air

enters and leaves the worked

- out areas;

14. In the entry nearest each set of seals, immediately after the air passes the

seals (airflow measurement not required);

15. In at least one location in each outby aircourse tra veled during an inspection day (tests for presence of oxygen and methane only); andCOAL MINE SAFETY AND HEALTH

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- 67 16. In e ach face

, the presence of oxygen and of methane only

.

It should be noted that carbon dioxide (CO 2 ) and nitric oxide (NO) are produced during the combustion of diesel fu el

. These gases may pose a hazard to anyone receiving short

- term exposure to harmful quantities

. See char t located in section H of this chapter for additional information.

In some cases, the air quantities or velocities specified in the mine ventilation plan or regulations may be inadequate to continuously dilute, render harmless, and carry away flammable, explosive, noxious, and harmful gases, dusts,
smoke, and fumes. In those instances, or if the inspector determines the mine ventilation plan is not s uitable to address mining conditions, the inspector

should submit an MSHA Form 2000

- 204 (Plan Review Form) through their supervisor immediately.

When an inspector observes gas detectors in use at the mine, (s)he should physically examine a representativ e number of the instruments to determine whether the detector(s) is turned on and function s properly, and assess the

worker ’ s knowledge concerning their use. (Refer to Q&As 1992 Ventilation

Handbook ; 1996 Vent. Final Rule: 61 F ed

. Reg . 9764 (March 11, 199 6) ; and

Corrections Notice 1996 Final Rule: 61 Fed. Reg . 29287 (June 10, 1996) for

additional information

. )

Documentation Required : The results of Ventilation General Tests and Measurements (items 1 through 14 above) sh ould be documented in the inspection notes

to i nclude the test location and the test and measurement results, until each area of the ventilation general tests and measurements is fully inspected. Methane (CH 4 ) and oxygen (O 2 ) tests shall be taken at each required location and recorded as a percentage. The air velocity and area (height and width of location where the required measurement was taken) shall be recorded with the air quantity calculated. In addition to completing this procedure for all outby areas, the inspector sh ould only once clearly mark each working section air readings that contribute to the E01 inspection by date and initials on the mine tracking map, including the locations of any approved evaluation or measurement points associated with the aircourse.COAL MINE SAFETY AND HEALTH

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- 68 H. Min e Gas Exposure Levels

Gas TLV ® Excursion Limit Explosive Range Oxygen (O 2 ) 19.5% min. Not Applicable Not Applicable

Carbon Dioxide (CO 2 ) 0.5% 0.5%

- statutory limit* Not Applicable

Carbon Monoxide (CO) 50 ppm 400 ppm for 15 min. 1 2%

- 75%

Nitric Ox ide (NO) 25 ppm 37.5 ppm for 15 min. Not Applicable Nitrogen Dioxide (NO 2 ) 5 ppm

- ceiling

limit 5 ppm

- ceiling limit Not Applicable

Methane (CH 4 ) Not Applicable Not Applicable 5%

- 15%

*Persons who work or travel in bleeders or worked

- out areas may be ex posed to up to 3.0% carbon dioxide ( CO 2 ) for a time period not to exceed 15 minutes. Oxygen ( O 2 ) and carbon dioxide ( CO 2 ) limits are from § 75.321 (Air quality)

. Other limits are from ACGIH TLVs ® , 1972 ( § 75.322 (Harmful quantities of noxious gases) ).

I. Underground Diesel Equipment

. The inspector shall inspect all in use and available for use diesel equipment to determine compliance with applicable standards and the approved ventilation plan, including attention to: exhaust gas temperatures (for out by heavy

- duty diesel equipment using non

- ceramic paper/synthetic diesel particulate filters), diesel emissions compliance (in accordance with Chapter 5 Diesel Exhaust Gas Monitoring of the Coal Mine Health Inspection Procedures Handbook , § 75.322 harmful quantities of no xious gases, and § 70.1900 Exhaust Gas Monitoring when used on the working sections )

, and compare the data from inspection records with observations made during the physical inspection of diesel equipment. Items such as permissibility, safe access, guards , equipment condition, fire suppression systems, combustible materials, fire protection, brakes, lighting, reflective devices, intake air systems, fuel system, electrical system, safety systems, hydraulic systems, audible warning devices, and other safety devices shall be evaluated as part of the inspection of diesel equipment. The data from the Diesel Inventory maintained by the mine operator on the MSHA Homepage, Online Tools, Online filing/forms Homepage/Diesel Inventory (provided by the supervisors at t he beginning of each E01 regular inspection)

, sh ould be compared to the equipment and records located at the mine site to determine if changes to the diesel inventory have been provided toCOAL MINE SAFETY AND HEALTH

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- 69 MSHA within 7 calendar days after changes are made (§ 72.520(b) ( Di esel equipment inventory ) ). A copy of the current MSHA Diesel Inventory Report for the subject mine sh ould be included with each E01 completed inspection report and initialed by the inspector(s), indicating that the operator ’ s records, physical inspection , and MSHA Diesel Inventory comparison was made. (Refer

to Diesel Equipment Inventory Q&As ; Diesel Compliance Guide Q&As ; Q&As Diesel Regs 1999 Utah ; Diesel 1996: 61 F ed

. Reg . 55412 (Oct. 25, 1996) ; Diesel

Exhaust: 63 F ed

. Reg . 12647 (Mar

. 16, 1998) ; and Diesel Part Generators: 70 F ed

. Reg

. 77728 (Dec. 30, 2005) for further guidance and additional information .)

The District Diesel Coordinator shall be made aware of any discrepancies found prior to issuance of any inventory

- related citation and to ensure that the diesel inventory database is updated to maintain its accuracy.

E valuation of Non

- Permissible Heavy

- Duty Diesel- Powered Equipment

, Compressors

, and Generators Using an Adequate Diesel Particulate Matter (DPM) After

- treatment Device:

Inspector s will perform two specific evaluations to determine if an adequate

DPM a fter

- treatment device is being used . First, the operator’s diesel inventory

will be reviewed. This review will determine if the listed DPM after

- treatment

control for each piece of diesel equipment will provide sufficient collection efficiency to reduce the DPM emissions to the level of 2.5 grams per hour. If the diesel inventory indicates the use of an inadequate DPM after

- treatment device, the affected machine must be inspected to confirm the use of the stated device prior to taking enforcement action for violation of § 72.501(c) (Emission limits for nonpermissible heavy

- duty diesel

- powered equipment, generators and compressors)

.

Second, inspector s , with adequate traini ng and testing equipment, will measure the exhaust gas temperature of diesel

- powered machines equipped with a n on

ceramic particulate filter. This evaluation is to verify that the DPM after

treatment device is maintained in accordance with the manufacture r’s specifi cations as required by § 72.503(d) (Determination of emissions; filter maintenance)

. These specifications include conditions of use that are necessary to maintain the established collection efficiencies and are required to gain MSHA acceptance as a DPM after

- treatment device.

Currently accepted high

- temperature disposable particulate filters (HTDPFs) must be operated in a diesel exhaust stream that is 650 degrees Fahrenheit (°F) or less to provide the established collection efficiency (80 or 8 3 percent depending on the model of t he DPM after

- treatment device). Specification

sheets are hyperlinked for the two currently accepted HTDPFs ( High TempCOAL MINE SAFETY AND HEALTH

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- 70 Exhaust Filter Information )

. Paper/Synthetic diesel particulate filters are accepted with a collect ion efficiency of 95 percent at a maximum exh aust gas temperature of 302°F. Specifications for accepted non

- ceramic filters may be found on MSHA’s web page as additional information with the acceptance list

of filters.

MSHA will determine the exhaust gas temperature of diesel

- powered equipment using the following test procedure:

1. Conduct the test when the engine is producing the m aximum exhaust gas

temperature. This test condition should be the same as that established by the mine operator to conduct the undiluted exhaust emissions week ly test required under § 75.1914(g) (Maintenance of diesel

- powered equipment)

. This test condition is normally produced using torque converter stall or hydrostatic transmission load.

2. Ensure that you are not exposed to und iluted exhaust gases or hot surfaces

and t hat all persons participating in the test are aware of your location.

3. Measure the peak exhaust gas temperature in the undiluted exhaust using

an electronic handheld thermocouple instrument with a maximum 6 inch,
J- type thermocouple attached.

4. Place the thermocouple into the undiluted exhaust stream using an exhaust port near the inlet of the DPM exhaust filter and after any exhaust cooling

device. The exhaust port must be located to permit measurement of the

exhaust gas temperature before entering the DPM after

- treatment device

but aft er any exhaust cooling device. This may be the same port that the mine operator uses to determine the exhaust gas emissions concentrations
for § 75.1914(g) (Maintenance of diesel

- power ed equipment)

. (Note: the thermocouple must not touch the wall of the exhaust pipe and should be as close as possible to the center of the exhaust pipe.) Run the test for a

minimum of 60 seconds to a maximum of 120 seconds or until the exhaust

gas tempe rature is reasonably stable, whichever is less.

5. Record the identification of the machine being tested, the engine ’ s serial number and the peak exhaust gas temperature measured.

6. The following Exhaust Temperature Action Table summarizes the actions an inspe ctor must take in response to peak temperature determinations and when additional testing is necessary.COAL MINE SAFETY AND HEALTH

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- 7 1 Exhaust Temperature Action Table

Test

No. Peak Temperature Determination

Action To Be Taken

HTDPF Type (°F) Paper/Synthetic Type (°F)

1 ≤ 650 ≤ 302 DPM Control is Adequate

≥ 700 ≥ 325 DPM Control is Not Adequate,

Citation under § 72.503(d)

> 650 ≤ 699 > 302 ≤ 324 Retest according to items 1)

– 6)

2 ≥ 700 ≥ 325 Control is Not Adequate, Citation

under § 72.503(d) using Test 2 Peak Temp

. as basis

> 650 ≤ 699 > 302 ≤ 324 Average Test 1 + Test 2 Peak Temp

. , use as basis of Citation under § 72.503(d)

≤ 650 ≤ 302 Retest according to items 1)

– 6)

3 ≥ 700 ≥ 325 Control is Not Adequate, Citation

under § 70.50 3(d) using Test 3 Peak Temp

. as basis

> 650 ≤ 699 > 302 ≤ 324 Average Test 1 + Test 3 Peak Temp

. , use as basis of Citation under § 72.503(d)

≤ 650 ≤ 302 Average Test 2 + Test 3 Peak Temp

. , use as basis to determine control is adequateCOAL MINE SAFETY AND HEALTH

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- 72 The following paragraphs detail the enforcement actions and additional testing summarized in the Exhaust Temperature Action Table above:

Scenario 1 The DPM control is adequate if the exhaust gas temperature measured is less than or equal to 650°F for a n HTDPF or less than or equal to 302°F for a Paper/Synthetic filter.

A citation shall be issued for violation of § 72.503(d) (Determination of emissions; filter maintenance) if the exhaust gas temp erature measured is greater than or equal to 700°F for a HTDPF or greater than or equal to 325°F for a Pape r/Synthetic filter. The violation of § 72.503(d) should state that the DPM control being relied on to remove DPM from the diesel emissions was not

m aintained in accordance with the manufacturer ’ s specifications in that the filter was being operated at an exhaust gas temperature of XXX°F.

Scenario 2 If the exhaust gas temperature measured is 651°F to 699°F for a n HTDPF or 303°F to 324°F for a Paper/Sy nthetic filter, the inspector will re

- test the machine in accordance with exhaust gas temperature test procedures ( 1

– 6) above.

If the second temperature determination is greater than or equal to 700°F for HTDPF or greater than or equal to 325°F for a Paper/Synthetic filter, then this single determination shall be used as the basis of a citation for a violation of
§ 72.503(d) as stated above.

If the second temperature determination is 651°F to 699°F for HTDPF or 303°F to 324°F for a Paper/Synthetic filter, the inspector shall average the two peak temperature determinations and use this average as the basis of a citation for a

violation of § 72.503(d) as stated above.

If the second temperature determination is less than or equal to 650°F for

HTD PF or less than or equal to 302°F for a Paper/Synthetic filter, then the inspector shall conduct a third test of the machine in accordance with exhaust gas temperature test procedures (1 – 6) above.

Scenario 3 If the third temperature determination is g reater than or equal to 700°F for HTDPF or greater than or equal to 325°F for a Paper/Synthetic filter, then this single determination shall be used as the basis of a citation for a violation of
§ 72.503(d) as stated above.COAL MINE SAFETY AND HEALTH

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- 73 If the third temperatur e determination is 651°F to 699°F for HTDPF or 303°F to 324°F for a Paper/Synthetic filter, the inspector shall average the two peak temperature determinations in this temperature range and use this average as

the basis of a citation for a violation of § 7 2.503(d) as stated above.

If the third temperature determination is less than or equal to 650°F for HTDPF or less than or equal to 302°F for a Paper/Synthetic filter, the inspector shall average the two peak temperature determinations in this temperature range and use this average as the basis for determining that the DPM control is adequate. (Refer to High Temp Exhaust Filter Information for further guidance .)

Determination of Diesel Fuel Sulfur Content § 75.1901(a) (Diesel fuel requirement s) specifies o nly diesel fuel having a sulfur content no greater than 0.05 p ercent and a flash point of 100 o F or greater be used in equipment oper ated in underground coal mines. The rule further requires that, on request, the mine operator shall provide to a n inspector evidence that the diesel fuel purchased for use in diesel

- powered equipment underg round meets these requirements. The color of diesel fuel cannot be used

as evidence that the fuel meets the sulfur content limitation.

A mine operator may provide documentation from the fuel supplier to demonstrate that the fuel’s sulfur content complies with the standard. However, in cases where there may be a reason to question this documentation offered by the mine operator, MSHA may elect to have the di esel fuel analyzed by a laboratory to confirm the actual sulfur concentration in a sample of the

diesel fuel. If a diesel fuel sulfur content question arises, inspector s should

request that their supervisor contact the Mechanical and Engineering Safety

Di vision, A &CC , for assistance in locating a laboratory to perform a fuel sulfur analysis.

Ventilation (Diesel Equipment) At underground mines where diesel equipment is being operated, tests for the presence of carbon monoxide (CO) and nitrogen dioxide (NO 2 ) shall be made at the following locations to determine compliance with applicable standards:

1. In the return of each working section where diesel equipment is used, at a location which represents the contribution of all diesel equipment on such

secti on ; In the area of the section loading point if diesel haulage equipment is operated on the working section;

2. At a point inby the last piece of diesel equipment on the longwall or shortwall face when mining equipment is being installed or removed;COAL MINE SAFETY AND HEALTH

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- 74 3. In an y other area designated by the District Manager as specified in the mine operator’s approved ventilation plan where diesel equipment is operated in

a manner that can result in significant concentrations of diesel exhaust; and

4. Other areas where the diesel equipment is being operated.

(Refer to Diesel: 61 F ed

. Reg . 55412 ( Oct. 25, 1996) ; and Diesel -P owered

G enerators: 70 F ed

. Reg

. 77728 (Dec. 30 , 2005) for additional information .)

Documentation Required : The locations and results of Ventilation (D iesel Equipment) test for the presence of carbon monoxide (CO) and nitrogen dioxide (NO 2) shall be documented in the inspection notes. Each piece of in use or available for use diesel equipment inspected sh ould be entered in the inspection notes and ITS t o include the equipment manufacturer, equipment type, a positive identifying number (e.g., serial number, company number, and etc.), and the location o f the equipment when inspected along with t he results of the diesel emissions test conducted ( carbon mono xide (CO) and nitrogen dioxide (NO 2 )) and gas temperature readings (where requir ed for outby non

permissible heavy

- duty diesel equipment using non

- ceramic paper/synthetic diesel particulate filters)

. The printed MSHA Diesel Inventory Report ( provided by t he supervisor at the beginning of each E01 regular inspection) submitted with each E01 inspection needs only to be initialed on the front page by the inspector(s) who conducted the inspection. The inspection notes must document that the inventory was revi ewed and describe any discrepancy.

J. A ir Sample Locations

. The quantity of airflow shall be measured and samples of mine air collected for analysis to determine the quality of the air at the following locations:

1. In each of the working section immed iate return entries, outby

, and as close as practical to the last permanent stopping (to determine section face liberation); and

2. At all locations where air leaves the mine (to determine total mine methane liberation). On blowing ventilation systems this m ay include roadways, belt conveyor entries, and/or other areas where air leaves the mine.

Samples may also be collected at other locations deemed necessary to evaluate air quality.

Documentation Required : The quantity of airflow measured (including vel ocity and area), the date and time collected, the handheld methane (CH 4 ) and oxygen (O 2 ) readings

in percentage

, the bottle number of samples collected, and the location of the measurement or collection, the type of sample (total liberation or other) and a ny specialCOAL MINE SAFETY AND HEALTH

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- 75 remarks concerning sample collected, sh ould be documented in the inspection notes and entered into the applicable areas of the ITS

.COAL MINE SAFETY AND HEALTH

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- 76 “BLANK PAGE”GENERAL COAL MINE INSPECTION PROCEDURES AND

INSPECTION TRACKING SYSTEM HANDBOOK CHAPTER 4

Release 1 ( February 2013) 4

- 1 Chapter 4
– OTHER INSPECTION

- RELATED ACTIVITIES

A. New Mines, Coal Facilities, and Other Sites

. On the first visit to a new mining operation, the inspector should make the mine operator aware that the Act

, the MINER Act of 2006, 30 CFR, and MSHA policy govern inspector actions at thei r mine.

The operator should be informed that these documents are available for viewing on MSHA’s website ( www.msha.gov )

. Some of these documents are available in hard copy from MSHA’s National Mine Health and Safety Academy located at Beaver, WV.

Addit ionally, a discussion should be conducted and the operator made aware of MSHA’s role concerning enforcement, education and training, and technical

assistance.

Key MSHA contact names, positions, and phone numbers within the field office and

district office having inspection jurisdiction over the mine should also be made available to the mine operator should questions arise regarding health, safety, compliance, or other concerns at a later date.

B. Shaft or Slope Construction Sites

. Shaft and slope constructi on operations shall be inspected monthly for compliance with applicable standards §§ 77.1900(a) to 77.1916(d) and approved plans. The inspection activity (normally conducted on an E18 inspection code) shall, to the extent possible, include an observation of all critical phases of the operation such as drilling and shooting, installation of water rings, operation of the hoisting rig lowering and raising materials and employees, etc. The inspector shall determine if adequate training has been given to all w orkers at these sites and that records of training are available (refer to Shaft and Slope Const: 70 F ed

. Reg

. 77716 (Dec

. 30, 2005) for additional information)

. The provisions of Section 103(f) of the Mine Act apply, in that the representative of the min ers shall be afforded the opportunity to participate in the inspection of shaft or slope construction sites.

Until all work regarding the project outlined in the approved shaft and/or slope sinking plan is completed, 30 CFR Part 77 standards shall apply t o the shaft

construction site

. The shaft sinking plan required by 30 CFR Part 77 should indicate when the applicable provisions of 30 CFR Part 75 shall be met by the responsible organization that commences the mining cycle.

C. Other Major Construction Sites

. Regular s afety and h ealth i nspections of major construction sites at existing underground mines shall be conducted at least four timesGENERAL COAL MINE INSPECTION PROCEDURES AND

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Release 1 ( February 2013) 4

- 2 per fiscal year, and at surface mines and facilities at least two times per fiscal year to determine compliance wit h applicable standards and approved plans

. At the discretion of the District Manager, inspections may be conducted more often to

address unusual hazards. The provisions of Section 103(f) of the Mine Act apply, in

that a representative of the miners shal l be afforded the opportunity to participate in the inspection of shaft or slope construction sites.

D. Interconnected Mines

. Where adjacent mines are connected underground but are considered separate mines, the inspector shall issue an order to each mine i f any imminent dangers are found in one mine that may affect the safety of the miners in the

connected mine

. The inspector shall implement this procedure regardless of whether these mines are controlled by the same or different operators.

E. Non

- producing Mi nes

. Regular s afety and h ealth i nspections shall be conducted at

non

- producing mines at which persons are working and at mines where persons do not regularly work that are placed in a non

- producing status due to the presence of an impoundment on mine property to determine compliance with standards applicable to

the activities at the mine

. At underground mines that are declared inactive by the operator, permanently closed, or abandoned for more than 90 days, inspections of

surface areas should be scheduled and conducted to determine compliance with
§ 75.1711 (Sealing of mines)

.

F. Abandoned Mines

. As long as there is an active impoundment associated with a mine, an abandoned or abandoned and sealed status should not be applied to the

operator. In order for a mine operator to close and abandon a mine, the operator must submit appropriate documentation to M SHA (e.g.

, status change reports for dust sampling and underground mine abandonment and closure map). Once the
notification has been submitted, the D istrict M anager shall ensure that all impacted branches in the district (impoundment, roof control or ventilation departments) are notified that the mine is either being closed or abandoned. The D istrict Manager shall also ensure that the underground mine openin gs are sealed in accordance

with § 75.1711 (Sealing of mines) . I nspections should not be conducted at abandoned mines with no coal production and no persons are working at the site. Enforcement personnel should work closely with supervisors when:

1. A mine’ s status is change d to “abandoned.” Event reports for activities at

mines found to be abandoned should be amended or revised ;

2. Dates entered for mine status change, including abandonment. The status is determined by MSHA and not dictated solely by operator information. A mine isGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 3 abandoned for inspection purposes when MSHA determines the entity is no longer a mine, preparation plant, or facility; and

3. A mine, preparation plant, or facility with an active impoundment submits a request to abandon the mine

. An impoundment not abandoned in conformance with an approved plan as specified in § 77.216-5 (Water, sediment, or slurry impoundments and impounding structures) is an active impoundment and its associated entity is an active mine. The mine status code

m ust be maintained as active or the impoundment should be transferred to an active mine identity.

G. Reopening Inspections

. A safety and health reopening inspection of the entire mine

shall be conducted in accordance with § 75.373 (Reopening mines) before m ining operations are resumed at mines that have been abandoned or declared inactive by the

operator

. The intent is to ensure the safety of miners at mines that have not been routinely examined during periods of inactivity

. An exception is where there has only been a change of mine name or ownership and the mine has not actually been physically closed or abandoned

. At underground mines, a safety and health inspection of the entire mine shall be conducted as soon as practical after notification from the operator that the mine is to be reopened.

The reopening inspector shall determine whether the provisions of §§ 75.1721 (Opening of new underground coal mines, or reopening of abandoned coal mines; notification by operator) or 77.1712 (Reopening mines; notification; inspection prior to mining) have been complied with in full

. Any citation or order of withdrawal issued during the course of a reopening inspection should reflect that this inspection was made prior to reopening the mine

. Any violations caused b y or attributed to the negligence of the current operator shall be issued on a separate spot inspection event

code. Any citations or orders issued under this separate spot inspection are to be processed under normal routing for penalty assessment.

Only rehabilitation work may be performed on the surface areas of underground mines by an operator prior to notifying MSHA

. Surface rehabilitation work may occur prior to or during a reopening inspection, but production of coal shall not begin until the reopeni ng inspection has been completed

. This affords MSHA the opportunity to accurately assess the proposed mining systems and also to identify any potential problems that may present hazards to miners before mining operations commence

. If the inspection can b e performed safely inby the point where a new section is to be started, the area may be released

. Areas that cannot be inspected will be sealed or ventilated in a manner that will not affect working sections

. At underground mines, aGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 4 Regular s afety and he alth i nspection of the entire mine shall be started within 30 days after the mine begins production.

H. Spot Inspections

. Spot inspections can be conduc ted for a variety of purposes. They

include

, but are not limited to

, determining the status of citations, notices to provide safeguards, or other MSHA enforcement documents issued during a previous inspection; collecting additional samples; and monitoring potentially hazardous

conditions not covered by Section 103(i). Section 103(i) of the Act defines the

co nditions in mines under which spot inspections are to be conducted at various time

intervals. Section 103(i) inspections shall not constitute a part of any other category of inspections and shall be directed specifically to the problems, hazards, or condi tions under which the mine was classified as a Section 103(i) mine.

Designations for 103(i) spot inspection status shall not be delayed until the start of a new underground mine inspection quarter. New spot inspection status designations

shall be made as soon as it has been determined that any coal mine liberates more than the required limits of methane within 24 hours in accordance with the 1977 Mine Act with regards to 103(i) spot inspection designations.

The intervals of the 103(i) spot inspections are to be conducted in accordance with the Act that requires spot inspections at 5

- , 10

- , and 15

- working -day intervals for mines liberating methane at certain rates. Using the 5

- day language as an example with mines producing over 1,000,000 cfd of methane, t he Act requires “...a minimum of one spot inspection by [an] authorized representative of all or part of such mine during

every 5 working days at irregular intervals

. ” (Mines working a 7 day

- per

- week

schedule must have an inspection frequency of one day fo r each 5

- day spot block maintained on the spot calendar

– holidays will be considered as a working day). A 103(i) spot inspection should occur somewhere within each consecutive 5

- day block of

time. M ore than 5 days could pass between consecutive inspections so long as an inspection occurs within each block. This assures the required irregularity as well as meeting the frequency requirement. Over a 1

- year period at the example mine , 73 103( i) spot inspections would be conducted. The same principle govern s mines in 10

- and 15

- day status.

Mines with standard 5-day weeks and which are idle on weekends may adjust their spot calendars to exclude weekend s

. H olidays will be considered as a working day. Any type of work in any mine other than normal mine examina tions and water pumping shall be considered a working day (e.g., belt moves, mine clean up, rock dusting, power moves, work during vacation shut downs, etc., shall be considered working days). Mines working more than 5 days per week must receive theGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 5 appr opriate 103(i) spot inspection at intervals determined by the mine’s actual working days. District M anagers are to review the working status of mines subject to 103(i) inspections and ensure that spot inspections are conducted at the appropriate

interval of mine working days.

When the mine is placed into a 103(i) status due to one (or more) of the conditions described below the information concerning the change shall be entered and submitted

on a MSHA Form 2000 -209 (2000- 209 Instruction Sheet and 2000-209 Union Codes ) immediately.

1. Ignition

– The mine is in 103(i) status due to an ignition or explosion. (Having had an ignition or explosion that resulted in death or serious injury within the past 5 years.)

2. Hazard

- The mine is in 103(i) status due to especially hazardous conditions.

3. 5 Day

- The mine is in 103(i) status due to methane liberation. (Liberates more than

1,000,000 cubic feet of methane or other explosive gases during a 24

- hour period.)

4. 10 Day

- The mine is in 103(i) status due to methane li beration. (Liberates more
than 500,000 cubic feet, but less than one million cubic feet of methane or other explosive gases during a 24

- hour period.)

5. 15 Day

- The mine is in 103(i) status due to methane liberation. (Liberates more
than 200,000 cubic fee t, but less than 500,000 cubic feet of methane or other explosive gases during a 24

- hour period.)

A limited on

- site review of mine examination and/or ventilation records is considered

essential t o 103(i) inspection activities. The inspection shall pertain to the specific

reason the mine was sel ected for a 103(i) inspection. For example, if a mine is included because it liberates excessive quantities of methane, 103(i) inspections should focus on working section ventilation, general mine ventilation, minin g activities related to methane liberation, bleeder systems, seals (including new seal construction) , or other

areas where m ethane is likely to accumulate. T his does not prevent another category of inspection or investigation from being conducted during t he same visit to the mine. Subsequent actions on previously issued citations and orders are permitted as long as they are in the same general area and they do not interfere with the requirements of the 103(i) inspection. The original inspector notes shoul d be distinct and separate for each type of inspection and subsequently filed with the respective inspection report.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 6 The following guidelines shall be implemented for 103(i) spot mines :

1. Supervisors shall set up calendars to track mines that are include d in

the 103(i) inspection requirements

. Section 103(i) spot inspections shall be conducted at irregular intervals, including off shifts and weekends, as resources and the budget permits.

2. An inspection shift shall be dedicated to 103(i) spot inspectio ns. This means

that a “normal” or standard inspection shift ( a minimum of 8- hour shift )

which includ es travel and related inspection activities , will suffice to meet a full day’s requirement. Thereafter, other inspection duties, primarily E01 activity, m ay be conducted at the same mine or another mine.

3. While conducting the 103(i) spot inspection , activities shall pertain to the specific reason the mine was selected for a 103(i) inspection. For example, if a

mine is included because it liberates excessiv e quantities of methane, 103(i) inspections should focus on mining activities, bleeders, and seals. If an evaluation of the active section takes less than a standard day, the remainder of that day should be spent in the bleeder entries, returns, or evalua ting seals. It may also be necessary to inspect seals during spot inspections under Section 103(i) of the Mine Act (including new seals and seals being constructed). Seals that are constructed as part of an approved spontaneous combustion plan that are ac cessible, such as those outby the face on the tailgate or inby the face on the headgate, also may be inspected.

When present on a working section

, during 103(i) inspection (regarding liberation of excessive methane), the inspector should measure the air q uantity in the last open crosscut in each set of entries or rooms on each working section, the quantity of air reaching the intake end of a pillar line, at the end of the face ventilating device (if required) where equipment is being operated, the air velo city at each end of the longwall face, and the quantities approved in the ventilation plan. The inspector will

assure that the face ventilation control devices are installed and maintained in accordance with the approved ventilation plan and visually chec k that water sprays used for respirable dust suppression are properly maintained and functioning each time the producing working section is inspected.

Randomly

, while conducting 103(i) inspections , the inspector sh ould observe the mine operator calibrat ing the methane monitor of face equipment

.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 7 C hecks may be randomly conducted for compliance with §§ 75.400 (A ccumulation of

combustible materials ) and 75.403 ( Maintenance of incombustible content of rock dust) during S ection 103(i) spot inspections at mi nes selected for such inspections due to excessive methane liberation, methane hazards, or ignitions if the inspector decides such samples are necessary.

Documentation Required : The inspector shall document the location and results of air readings in the narrative portion of the inspection notes.

I. Accident Investigations

. Procedures for formal reports of accident investigations are

covered in the Accident/ Illness Investigation s Procedures Handbook

. Reports required in addition to the formal report will contain the citations and orders issued during the accident investigation for violations that contributed to the cause of the

accident. Also, Sec tion 103(j) or 103(k) orders issued during the investigation are to be included in the accident report. All o ther citations and orders issued that are not perti

nent to the cause of the accident shall be included in a separate report, usually a spot inspec tion report. (Refer to Part 50 Direct Final Rule: 74 F ed

. Reg

. 68918 (Dec

. 29, 2009)

for additional informa tion .)

Issuance of Citations for Failure to Immediately Notify MSHA of an Accident

Under § 50.10:

Violations for failure to immediately notify MSHA of accidents, as defined in § 50.2(h), may no t be cited under § 50.10 alone. Instead, violations of § 50.10 must be cited using one of the following paragraphs:

1. § 50.10(a) for accidents involving death of an individual at the mine;

2. § 50.10(b) for accidents involving injury of an ind ividual at th e mine which has a reasonable potential to cause death;

3. § 50.10 (c) for accidents involving entrapment of an individual at the mine which has a reasonable potential to cause death; or

4. § 50.10(d) for any other accident [which would include an entrapment o f an

individual at a mine for more than 30 minutes and accidents defined in
§ 50.2(h)(4) through (12)].GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 8 J. Petitions for Modification Investigations

. The procedures for investigating and processing Section 101(c) petitions for modification are found in the Petitions for

Modification Handbook

.

K. Special Investigations

. Procedures for special investigations are found in the Special Investigations Procedures Handbook

. Instruction on fi l ling out Possible Knowing/Willful Violation Review form, MSH A Form 7000

- 20, can be found in this

handbook. (Refer to 7000- 20 Possible Know ing /Willful Instructions for furth er guidance on fi l ling out the form .)

Note: Only a violation of a mandatory health or safety standard or order issued under
the Mine Act, or M INER Act of 2006 shall be reviewed for possible further action. This includes violations of 30 CFR Parts 47, 48, 49

, 50 (for 50.10 only), 62, 70, 71, 72, 75, 77,

and 90. The inspector and their supervisor shall first review each citation or order to

ensu re that the violation has been properly cited.

L. Technical Investigations

. Technical investigations are similar to spot inspections because the investiga tions are directed to a specific purpose or subject. Detailed reports of tests, observations, and con ditions must also be maintained in the U MF

, Special Attention Areas, for as long as they are applicable.

Transmittal of Technical Support Reports with Recommendations for Mine

Operators:

1. Immediately following a Technical Support investigation at a mine site resulting in recommendations for the mine operator, a close

- out meeting will be held with mine management and the miners’ representative to discuss the preliminary results.

2. Technical Support on

- site investigation reports containing recommendations to the mine operator will be sent to the District Manager and the Chief of Safet y, Coal

. The District Manager will transmit the report to the mine operat or and miners’ representative. Delivery will be documented.

3. Requests for Technical Support investigations will come from the District Manager or the Chief of Safety, Coal to the appropriate Technical Support Center Chief. The District Manager will notify the Chief of Safety when Technical Support assistance has been requested.

4. A copy of the repo rt will be placed in the mine file.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 9 M. Electrical Inspections/Investigations

. Electrical inspection and investigation procedures are found in the Coal Electrical Inspection Procedures Handbook

. A regular inspector shall not attempt to perform inspections or tests that require the expertise of an electrical specialist.

N. Health Inspections/Investigations

. Health inspection and investigation procedures

are found in the Coal Mine Health Inspection Procedures Handbook , Chapter 1 Revision, Chapter 3 Revision , Chapter 5 Revision, Chapter 6 Revision, and Chapter 9

Revision

. The inspector/specialist is not required to sign the dust sampling result on computer generated MSN 014 after the results are analyzed (only that there must be some type of identifier of who conducted the survey). A copy of MSN 014 sh ould be maintained with the event inspection report on which it was conducted. The inspector /specialist sh ould assure that all Respirable Dust Sampling and Monitoring Data

MSHA F orm 2000

- 86s are inserted in t he event inspection report. MSHA Form 2000

- 146 is no longer to be used. (Refer to MSHA Form 2000

- 86 Respirable Dust Sampling and Monitoring Data ; MSHA Form 2000

- 84 Noise; 2000

- 96 Designated Occupation Change Notice; Q&As Noise Exposure 2000; Coal Mine Occ upations Form 2000 -169 ;
Noise: 64 F ed

. Reg . 49548 (Sept. 13, 1999) ; Asbestos: 73 F ed

. Reg . 11284 (Feb. 29, 2008) ; and Dust Sampling: 75 F ed

. Reg

. 17512 (April 6, 2010) for additional information and

available forms .)

High Levels of Quartz : Each respirab le dust sample that indicates quartz exposures that are determined to be greater than 100 μgm3 based on MSHA and/or operator collected samples shall be investigated. For underground mines and surface sampling

entities with a dust

- control plan, these actio ns will be addressed by notifying the mine operator of MSHA’s concerns about miners’ exposure to high quartz levels and the need to address these concerns by modifying the dust

- control parameters to reduce the quartz in the miners ’ work environment as meas ured by respirable dust samples.

O. Part 50 Audit Program

. The District Manager shall be resp onsible for the audit

program. Audits will be conducted under the inspection and investigation authority of

Section 103 of th e Mine Act and 30 CFR Part 50. Audits shall be conducted when necessary as deter mined by the District Manager. To accomplish these audits, auditors shall review and document information related to accidents, injuries, and occupational

illnesses. They will also review the quarterly employment and coal production reports, which MSHA considers relevant and necessary to determine compliance w ith the reporting requirements. The auditors will be inspector s selected by the District Manager, and they should have a thorough understanding of Part 50 a nd audit procedures.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 10 Responsibilities

. 1

. District Manager

. The District Manager will: a) Direct the audit program and provide the Administrator with a report on the audit results;

b) Initiate a Part 50 a udit whenever circumstances indicate that it is appropriate. In all instances, however, a Part 50 audit will be required at mines at

which a chargeable fatality occurred;

c) Ensure that appropriate enforcement action is taken when req uired by audit
results;

d) Provide applicable da ta and guidance to the auditors; and

e) Furnish to the auditors documentation that establishes MSHA policy or procedures con cerning 30 CFR Part 50 and the audit program.

Auditors . Part 50 auditors will:

a) Request an audit package for the min e. There are two alternate methods for this:

1. The audit package can be obtained from the MSHA intranet website http://mshanet.msha.gov/ ( hyper link onl y accessible when connected to the MSHA network) b y clicking on: 1) MSHA Report Center ; 2) DW Production Reports ; 3) Part 50 Reports ; and 4) Part 50 Audit Checklist. Questions should be directed to the Office of Program Evaluation and Information Resources (PEIR), Information Technology Center (ITC), (303) 231

- 5475; or

2. T he computer

- generated audit forms can be obtained from ITC. The forms that cover the preced ing 3 years must be requested at least 2 weeks prior to conducting the audit.

b) Coordinate the audit with the inspector con ducting the regular inspe ction at the mine being audited;

c ) Keep the District Manager informed of all changes in plans, s chedules, problems

that arise duri ng each audit, and any other factors that could affect the progress

of the audit; and

d) Have some latitude in determining how the audit will be conducted (e.g., number of days and scope of review).GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 11 Structuring and Conducting the Audit

.

a

. Consistency

. Data collection, data analysis, and audit review sh ould be as consistent as possible so that a National analysis can be based on the same type of data.

Data Collection and Verification

. Th e purpose of data collection in these audits is to allow auditors to check, to the extent possible, all data necessary to determine ope rator compliance with Part 50. The auditors will review records and conduct interviews, as

well as observe mine operator procedures and practices.

In all instances, MSHA Form 7000 -1

, MSHA Form 7000 -2 , and the mine operator accident investiga tion report (where applicable) must be compared against the employment, hours worked, and injury and occupation al illness data obtained from Office of Injury and Employment Information (OIEI). Operators who refuse access to

such records will be cited.

In addition, auditors should verify compliance by using other data sources. Such sources may in clude miners’ re presentative and employee inter views and examination of other available records including state workers’ compensation records. (Also see § 50.11.) If discrepancies are found, amended copies of forms shall be immediately submitted by the operator/contractor to OIEI.

Protection of Personal Information

. P ersonal information collected in an audit shall be pro tected from public disclosure under the Freedom of Information Act, 5 U.S.C. §

552 , and the Privacy Act, 5 U.S.C. § 552a , as applicable.

Proced ures for Safeguarding Personally Identifiable Medical or Other Sensitive

Information:

In conducting audits, it is often necessary for MSHA to collect personally identifiable

medical information about miners

- injuries or illnesses. Because

, in general, acc ess to personally identifiable medical or other sensitive information raises privacy concerns, the following procedures are being issued to protect the information

collected. A copy of these procedures ( HQ Memo dated Dec 13, 2010 ) shall be

included in Part 50 audit files.

1. Filing of information. Part 50 audit information shall be kept in a file (electronic or manual) separate from the uniform mine file or any other inspection records, andGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 12 shall be identified by the mine name and mine identification number

. The cover of the file shall have a label stating: "May contain personally identifiable medical or

other sensitive information

-- Authorized Users Only."

2. Storage of information. Information shall be stored in a locked file cabinet, safe, or

secure room when not being reviewed.

3. Authorized users. Access to the information shall be limited to persons whose official duties require them to work with such information, but may include persons who have a need to know the information to perform related duties.

4. Access control system. A log or other method shall be used to identify persons

who have access to the information and to account for removal of information from

the stored area.

5. Safeguarding during transport. Persons shall maintain control of the infor mation during transport and shall protect the information from unauthorized or
unintentional access, disclosure, modification, or destruction.

Preparation and Distribution of Audit Results

. The preparation of audit results and findings will include input and coope ration from all audit members. The auditors will furnish a copy of audit results to the District Manager. A review and discussion will be held if necessary. A copy of the audit results will be filed with background data

and relevant documentation on the audit.

The District Manager will send a copy of the completed audit to the Chief, OIEI. (Refer

to the PC

- 7014 Yellow Jacket Pt 50 Q&As; Part 50 Accident Rep.: 74 F ed

. Reg . 68918 (Dec. 29, 2009) ; and Part 50: 75 F ed

. Reg . 21990 (April 27, 201 0) for further guidance

and additional information. )

P. Hazardous Condition Complaint Inspections

. H azardous conditions complaints (HCC) whether classified as Section 103(g) or “Other” hazardous condition complaints are a necessary part of the safety and h ealth effort and must be ad dressed in a manner

consistent with the seriousness of the com plaint. The Hazard Complaint Procedures Handbook establishes procedures for addressing haz ardous condition complaints. Inspectors and specialist s must follow the pr ocedures established by the Hazard Complaint Procedures Handbook when investigating hazardous condition complaints.

The Mine Act and 30 CFR Part 43 require MSHA to perform an immediate inspection of a mine when any communication from a miner, representat ive of the miners, or other party alleging an imminent danger, a violation of a mandatory safety or healthGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 13 standard, or a violation of the Mine Act or the MINER Act of 2006 at a mine is

received

. Activity codes E03 (for Section 103(g) complaints) and E04 (for complaints other than complaints made by a miner or representative of the miners) are designated for hazardous condition complaint investigations. The Act re quires MSHA to initiate a separate investigation to determine whether the alleged violation or danger ex ists.

The Hazard Complaint Procedures Handbook instructs investigators to provide mine operators and miners representatives with a sanitized copy of the hazardous condition complai nt allegations (version where all personal identifiable inform ation has been removed), when investigating a Section 103(g) hazardous condition complaint. As

described in the Hazard Complaint Procedures Handbook , the sanitized allegations must be written in a way that keeps the identity of complainants confidential

. This

sanitized notice shall be provided no later than at the time the investigator arrives at

the site where the hazardous condition s allegedly exist

. For example, i f the hazard was alleged on No. 4 Belt the complaint notice sh ould be given at the time t he investigator arrives at the No. 4 Belt. If the hazardous condition complaint addresses

more than one location or area of the mine

, the written notice can be broken down in parts and each part issued to the operator at the time the investigator travels to the alleged site(s). For “Other” hazardous condition complaints, a copy of the complainant’s allegations is not provided to the mine operator or any other party.

W hen an imminent danger is alleged, the mine operator shall be informed of the allegation and directed to investigate the hazard imme diately. See Hazard Complaint

Procedures Handbook for further discussion of allegations of imminent danger and the actions to be taken by MSHA.

For Section 103(g) complaints, when no violations are found or a special investigation

is not war ranted, the miner or representa tive of the miners shall be notified in writing

of MSHA’ s negative findings. A copy of the notice shall also be given to the operator prior to leaving the mine premises on a MSHA Form 7000 -3a (Mine Citation/Order Continuation Form) or MSHA Form 7000 -35 ( Complaint Allegations and Findings Form)

. Should the special investigation continue for more than one inspection day, the parties sh ould be notified in writing that MSHA’s investigation is o ngoing and has not

reached a conclusion. A copy of the notice shall be provided prior to leaving the mine premises on a MSHA Form 7000-3a or MSHA Form 7000 -35. These requirements for notification relate only to hazardous condition complaints categorized as Section 103(g) complaints.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 14 If the inspector observes violations, the inspector shall take appropriate enforcement

action. When violations are observed during the investigation, they shall be cited on a

separate event.

Filing Hazard Condition Compl aints in the U MF On completion of all hazard condition complaint investigations, the sanitized version of the hazardous condition complaint shall be filed under the title “Miscellaneous” under subtitle “Hazard Complaints” in the appropriate mine file. A ll complaints received, with either a positive or negative finding, shall be filed in the UMF. The complaints are to be removed quarterly so that only one year of history is retained. Reports from the HCC application in MSIS should be used to meet this r equirement. The HCC system is the official record of hazardous condition complaints received by MSHA. See the Hazard Complaint Procedures Handbook for more information on the HCC application. (Refer to 7000

- 33 Verbal Complaint Information; 7000

- 34 Notif ication of Hazard
Conditions; 7000

- 35 Complaint Allegations and Findings ; and One Call Does it All 1

800 Number for available forms and additional information. )

Q. Railroad Equipment

. If an inspector encounters unsafe conditions involving railroad equipment owned by a railroad company (including trackbed, railroad cars, or other equipment) he/she should report the conditions to his or her immediate supervisor

. The supervisor is to inform the D istrict M anager of the unsafe conditions. If the issue

involves a rail carrier and the carrier has responsibility over the track and/or equipment involved, then the D istrict Manager shall contact the Federal Railroad Administration (FRA). This does not preclude appropriate actions taken by inspectors to protect the health and safety of miners exposed to the conditions in areas under MSHA jurisdiction

. The inspector should gather the appropriate mine information, name of railroad company, the conditions or circumstances which are deemed unsafe, and any other relevant in formation.

If the unsafe trackbed, railroad cars, or equipment owned by the railroad company presents an imminent danger, a Section 107(a) imminent danger withdrawal order, with no underlying violation, shall also be issued to the mine operator, requiring that the mine operator’s employees be removed from the unsafe area

. If the above procedures have been followed and the hazard continues to exist, an appropriate citation or order may be issued to the railroad company requiring that the unsafe

condition b e corrected

. The inspector should ensure that MSHA has jurisdiction over the unsafe equipment ( i.e., the equipment is located on mine property ).

When the mining company owns the railroad trackbed, railroad cars, or other equipment and any of these are fo und to be in violation of the Act or standards, anGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 15 appropriate citation or order shall be issued to the mine operator

. If warranted, a Section 107(a) imminent danger withdrawal order shall also be issued to the mining

company.

R. Mining Sites, Milling Opera tions and Plants

. An MSHA/OSHA ( O ccupational Safety and Health Administration) Interagency Agreement regarding jurisdiction over milling is currently in e ffect. Inspection personnel should b e familiar with the

agreement. Should a question on juris dicti on develop, refer to MSHA’s Program Policy Manual, PPM Volume 1, Section 4. I f additional guidance is needed, the matter should be documented and brought to the attention of the immediate supervisor or District Manager.

S. Explosives

. Compliance inspection s of explosives storage facilities on mine property shall be conducted to determine if the facilities meet the requirements of the Commerce in Explosives standards (27 CFR Part 555, Subpart K

– Storage). (Refer to

the ATF Federal Explosives Law and Regula tions Title 27 Part 555 ATF Publication

5400.7, List of explosive Materials

, and ATF Telephone List for additional information. )

§§ 77.2(e)(4) (Definitions) and 77.1304(a) (Blasting agents; special provisions) reference

the former Bureau of Mines Informati on Circular IC 8179 and IC 8746 (revision to IC 8179) “Safety Recommendations for Sensitized Ammonium Nitrate Blasting Agents .”

Where surface mines are close to underground operations , a n inspection shall be conducted for any danger surface mining may pre sent to underground miners. This includes shaft and slope sinking operations connected to underground mines and surface blasting directly over or adjacent to underground mine workings.

The inspector shall :

1. Inspect records of licensees and permittees und er MSHA jurisdiction;

2. Inspect storage facilities where explosive materials are stored;

3. Document noncompliance or compliance on ATF E

- ATF Form 5030.5 or ATF 5030.5 (revised 2005) and (ATF E

- ATF Form 5400.5 or ATF Form 5400.5 Report of

Theft o r Loss

- Explosive Materials (revised March 2008)) ; and

4. Promptly notify a mine supervisor or manager of any noncompliance.

As a precaution against the use of deteriorated or damaged explosives, the inspector should check with mine operators concernin g explosive materials they have purchased. If there is any indication that explosives recently purchased were in aGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 16 deteriorated or damaged condition, obtain the name of the explosives supplier. In addition, determine that any deteriorated or damaged expl osives encountered are being handled and disposed of properly by the mine operator

.

Consider degraded explosives as non

- permissible, as they can be unstable and unexpectedly deto nate if mishandled. If degraded explosives are used, a misfire, hang

- fire, o r fire can occur. Therefore, special precautions shall be taken in their

removal and disposal. They shall be transported in limited quantities and in proper containers, preferably with a sawdust bed for insulation and absorption qualities. Carefully consider and evaluate the following factors when dealing with degraded explosives: the amount of explosives, the location, the condition, the knowledge/capability of personnel, and mode of transportation. Whenever possible, allow the explosives supplier to r emove degraded explosives.

ANFO -b ased Explosives

– Ammonium Nitrate Fuel Oil ( ANFO ) is hygroscopic ( readily absorbing and retaining moisture) due to a high percentage of ammonium

nitrate as a constituent

. F or this reason , it is typically wrapped in plast ic membrane.

When deterioration occurs due to moisture , it is indicated by the wet o r pasty condition of the powder us ually at the machine

- pack end. This condition renders the explosive useless for blasting and r equires disposing the explosives following the

manufacturer’s instructions.

Nitroglycerin -b ased Explosives

– Nitroglycerin ( NG ) leaks from explosives. Leakage is shown by the discoloration of the shell paper or by the presence of drops of nitroglycerin on the case liner and pos sible discoloratio n of the box. Leakage occurs over time when NG explosives are not rotated and gravity separates the NG from the inert stabilizing material that makes up the bulk of the explosive. The operator should

consult the manufacturer if NG from degraded explosive s has leaked onto the floor of the magazine. The floor should be washed thoroughly with an agent approved by the

manufacturer for the purpose of desensitizing NG. If experienced personnel are not available for removal or disposal, or if there is any ques tion about the safety of the undertaking, the handling and destruction of the explosives should not be attempted until a representative of the explosives manufacturer has been consulted.

The Memorandum of Understanding between M SHA and the Bureau of Alcoh ol, Tobacco, Firearms and Explosives (ATF MOU ) currently in effect states that MSHA agrees to inspect explosive storage magazines for the ATF as part of n ormal E01

events

. Specifically, MSHA has agreed to inspect explosives storage facilities (Subpart

K, orange book) and explosives records and reports (Subpart G).GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 17 Violations of ATF regulations should be entered on ATF Form 5400.5 and distributed to the mine operator. All inspection results and all accidental or unintended detonations investigated by either MSHA or the mine operator must be reported to the appropriate ATF Regional Regulatory Administrator. Any theft of explosives or suspicious activities concerning explosives must be immediately reported to the ATF

on ATF Form 5400.5.

MSHA inspector s should use standard procedures when citing violations of
§§ 75.1301(a) to 75.1328(c) or 77.1300(a) to 77.1304(d) (Explosives and blasting) pertaining to explosives. The ATF standards only apply to surface explosives storage and usage. All underground storage and usage is only covered by § 75.1300. For

v iolation s falling under 27 CFR (Subparts K and G), the inspector will document this

violation on ATF Form 5030.5

. Please note that the ATF storage and record regulations

include items that are not included in 30 CF R. In those cases, the ATF violations will only be entered on ATF F orm 5030.5 and no MSHA citation will be issued.

The Surface Mining Control and Reclamation Act of 1977 requires approval of an operator’s blasting plan by MSHA an d the Department of the Interior’s Office of Surface Mining ( OSM ) , or the appropriate state agency, when surface blasting activities are planned in close proximity to an active underground coal mine. Therefore, MSHA shall evaluate such plans when they are received from the operator, from the state regulatory authority, or from OSM. Joint approval with MSHA is also required when a coal mine operator proposes to discharge slurry, water, or other coal mining waste into active, inactive, or abandoned undergrou nd mine workings.

If the plans adequately address the health and safety of both surface and underground coal miners, MSHA must provide written notification to the originator of the plans and copies of the decisions must be mailed t o the other concerned pa rties. Notification of disapprovals will be served in the same manner.

Document a violation or noncompliance on ATF E

- Form 5030.5 or ATF Form 5030.5 (revised 2005), Report of Violations, and give the original to the l icensee, permitte e, or operator. The inspector shall make a recall inspection on a scheduled date, when necessary, and complete Part II of ATF E

- Form 5030.5 or ATF Form 5030.5 at that time

. If a second recall inspection is necessary, the inspector will complete Part III of ATF E

Form 5030.5 or ATF Form 5030.5.

If a conditio n is a violation of both 30 C FR and 27 CFR, issue a citation/order and

document the action on the ATF E

- Form 5030.5 or ATF Form 5030.5 (revised 2005)

.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 18 For further reference, consult ATF P 5400.7 (11/07 ), “ATF: Explosives Law and Regulations” and 27 CFR Part 555 , “Commerce in Explosives.”

Report each compliance inspection to the ATF Regional Regulatory Administrator and all copies of ATF Forms shall be forwarded to the District Manager who will retain a copy and forward copies to the appropriate ATF regional office. A report showing no violations may be submitted on any appropriate form (A TF E

- Form 5030.5 or ATF

Form 5030.5 ), provided the name, address, and license or permit number, if any, of the proprietor and the date of inspection are shown.

Submit a copy of th e applicable form (s) with all E01 inspection reports for mines that use explosives and with any other inspection report where an ATF standard is cited. A contractor working on mine property may have their own licenses and permits thus requiring MSHA to conduct inspections of explosive use and storage under the

contractor’s identification number

.

If the mine operator or contractor on mine property do es not use or store explosives

and ha s no licenses and permit s for explosives

, the ATF Forms do not need to be filled

out.

Below are three examples of completed report s of noncompliance with ATF standards :

ATF Form 5030.5 Example 1 : Notice of noncompliance shall be issued even though the

condition was corrected w hile the inspection was being made. This is a history of the total operation and could possibly be important in the future i f the same condition is

found. No recall is needed if the condition is corrected and future voluntary compliance is indicated.

ATF Form 5030.5 Example 2 : Notice o f noncompliance issued since the condition was

not corrected while the inspection wa s being made. Recall date set and indicated when the operator would be in compliance. A r ecal l inspection is similar to an inspection made by an MSHA inspector following the expiration of the abatement time granted when a citation is first issued.

ATF Form 5030.5 Example 3 : Recall has been made and all violations apparent on August 22, 2011, have not been corrected and future voluntary compliance is not

indicated. When a r ecall investigation is necessary a judgment must be made at this

time to determine if the noncom pli ance is willful or non

- willful. If some circumstanc es have prevented the compliance and the explanation is satisf ac tory, an addition al r ecall

can be made with out further action. If the continuing violations are considered willful,GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 19 the investiga tion should be re ferred to ATF for further investigation. If the in spector cannot get the form signed by the owner or his or her agent, then the inspector will

write in the name of the individual involved and so state that this is not a signature. A copy of the completed form should still be given to the owner or his or her agent. Where the inspector is required to sign any of the ATF forms

, the inspector should also print his or her name in the same block as has been done in the past to determine the name of the person who signed the form.

Evaluating Applications to Become Qualified to Perform Blasting in Underground

Coal Mines
- Persons performing blasting in underground coal mines shall be either certified to perform blasting by the state in which the mine is located or be qualified by MSHA to perform blasting

. To be qualified by MSHA, underground coal miners shall successfully demonstrate to an inspector their ability to safely use permissible explosives

. In states lacking programs for certifying blasting personnel, MSHA is the qualifying agency and the District Managers have been delegated this responsibility.

Th e procedures listed below are to be used when evaluating applicants to become qualified to perform blasting in underground coal mines under provision of
§ 75.1301 (Qualified person)

. The basic approach is for each potential qualified blaster to answer a series of questions on the use of explosives and demonstrate critical tasks associated with the blasting operation

. The demonstration may either be held underground at the coal face or on the surface using a simulated coal face

. Either way, knowledge of the same critical tasks shall be demonstrated

. General instructions for inspector s to conduct the evaluations are given below

. Demonstration questions and answers, an answer sheet, and drawings of an acceptable simulated coal face are

available in the Di strict Office.

1. When the demonstration is held at a mine, the inspector should inform both mine management and the representative of the miners that he or she is there for a qualified blaster demonstration.

2. The inspector should briefly explain that the pu rpose of the demonstration is for the candidate to show the ability to use explosives under the provisions of 30 CFR

Part 75, Subpart N, by answering questions and performing certain tasks.

3. To successful ly demonstrate this ability, the candidate for qualif ied blaster needs

to answer at least 80 percent of the questions correctly and demonstrate the ability to perform the critical tasks. Demonstration of the critical tasks should be permitted only after the required percentage of questions is correctly answ ered.

4. All questions or tasks not answered or performed properly should be thoroughly discussed with the candidate on completion of the demonstration to assureGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 20 understanding of procedures necessary to safel y perform blasting activities.
Questions should be repeated as necessary.

Successful demonstrations will be documented on MSHA Form 5000 -17 following

Form 5000

- 17 Instructions ( Certification/Qualification Examination Report ), and
submitted to the Qualification and Certification Unit, P.O. Box 25367, Denv er, Colorado 80225 -0367. A “Qualified Person: Blasting” card will be issued by the Q & C

Unit and mailed to the qualified person.

T. Mine Emergency Procedures

.

Dispatching MSHA Personnel and Emergency Equipment to Mine Site - O n notification of an emergency, the District Manager or other designated district official shall immediately dispatch inspector s to the mine site.

Initial On

- Site Procedures - T he first MSHA personnel arriving at a mine after

noti fication of a mine emer gency shall initiate the following actions:

1. Issue the appropriate Orders of Withdrawal necessary to ensure the health and safety of the min ers.

2. Obtain the following information (i.e., the answers to these following questions)

and promptly report it to the District Office: a) Are miners entrapped? Have they been commu ni cated with?

b) What is the nature and location of the emer gen cy?

c) Have mine rescue teams been alerted?

d) Have firefighting or rescue and recovery opera tions started?

e) Are the surface mine fans still operating?

f) Is mine emergency assistance needed from the Office of Technical Support ?

g) Are MSHA’s Mine Emergency Units needed?

3. Advise company officials that persons in contact with miners underground should determine if the miners are familiar with the emergency escapeway routes and the emergency evacuation pro cedures in effect at the mine. If theGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 21 miners are not famil iar with the routes and procedures, instructions or directions to the nearest escape route should be given.

4. Advise company officials to have the surface fans examine d to determine their

condition. If a fan is not operating, it should remain off until examinations are

made and it is determined that the fan should be restarted. All responsible agencies and company officials should be consulted before re starting a fan.

5. Advise company officials to have an attendant assigned to each operating surface fan to ensure continued operation.

6. Advise company officials to have qualified persons make carbon monoxide

and methane tests at each exhausting surface fan and keep a log of the re sults

obt ained.

7. Notify officials at interconnected mines of the emergency and inform them that you are issuing them a verbal order of withdrawal.

8. Advise company officials to establish police lin es to restrict entrance to mine

prope rty except to authorized personnel and to assign guards for the e ntranc es to each mine opening.

9. Determine whether power is on in the mine and in what areas. Mine power

available outside of the affected area should be use d for transporting mine personnel to the surface and for transporting fire fighting and rescue/ recovery personnel and supplies to the affected area.

10. Advise company officials to have power disconnect ed from the affected are a, unless the power is needed to transport personnel to safety or for res cue/

re covery operations. If power is needed to transport personnel to safety, power

should be removed up on evacuation or retreat, unless it is needed for re s cue and

recovery op erations. Also, advise company officials to have power switches locked out or attended by a qualified person.

11. Advise company officials to have a positive check

- in and check

- out system in

addition to th e one estab lished at the mine. Each person going in and out of the mine shall sign in and out.

12. Advise company officials to implement a sear ch program, in conjunction with the

check

- in and check

- out system, to ensure that any person entering theGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 22 underground area of the mine does not carry smoking materials, matches, or lighters.

13. Advise company officials to alert mine rescue teams, doctors, and hospitals, if

n eeded.

14. Advise company officials that current mine maps or prints will be needed.

15. If an other MSHA employee is not present at the mine, request tha t company officials assign someone on the surface to maintain a log of all rescue and recovery activities. As soon as another MSHA em ployee is available, he or she shall be assigned to maintain a separate log for MSHA.

16. After the above surface tasks have been completed, proceed underground if this can be done safely, to monitor the firefighting and rescue/ recovery operations

and look for additional information and causes. If two MSHA personnel are dispat ched to the emer gency site, one may proceed directly underground, if this can be done safely.

17. Relay all pertinent information to an MSHA person on the surface who shall relay this information to the District Office.

18. Up o n arriva l underground, check returns for methane, carbon monoxide, and other gases if this can be done safely and advise company officials to assign persons to continuously sample the returns and report the results.

19. All MSHA personnel shall keep complete notes on all activities performed in their work assign ments. All such notes shall be submitted to the District Manag er or other designated District official.

20. Report all gas readings and mine conditions to the MSHA person in charge of the log, and keep a record of time, location, and gas readings in a notebook. Make

sure that the gas detecting devic es are accu rate.

(Refer to MSHA Form 7000 -10A fo r pocket card information and Headquarters Mine Emergency Response Guidelines Handbook .)

U. Use of 103 (j) and (k) orders

. As specified in Item T. 1 above, on learning of a mine emergency, as soon as possible, MSHA sh all issue a 103 (j) or (k) order (dep ending on

whether or not an inspector is present at the mine site) to the operator along withGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 23 initial instructions. The order should be reduced to writing and served to the operator as quickly as practical. The order should be written so as to protect al l persons engaged in the rescue and recovery operation as well as any other persons on site , and reduce the potential for miscommunication

. Parties on site should be informed that any activities will be permitted through subsequent modifications of the 10 3(k) order. The 103(k) order is intended to protect all persons involved in the emergency operation. As such, all parties on site are subject to the 103(k) order and its subsequent

modifications. Each proposed action should be reviewed by the designated senior MSHA person on site before the 103(k) order is modified and before the action is

commenced. Even though the 103(k) order is controlling, consistent with federal primacy, every effort should be made to gain consensus among the parties present in

the command center to obtain the safest most effective outcome. (Refer to Accident/ Illness Investigation Procedures Handbook for further guidance .)

First Response Air Sampling Units : In addition to following the above guidance, the first MSHA personnel arriving on site should establish baseline air quality readings at the main return or exhaust fan after a mine fire or explosion has occurred

. The following items for the units will be maintained in each district and field office, except where field offices a re located within the same building as the district office:

a. 115 volt AC Vacuum Pump
b. Flame arrester

c. Two 500 ft. Rolls of 1⁄4 -i nch inside diameter vinyl tubing

d. ATX

- 620 Multi

- gas Detector with IR Sensor or equivalent

e. Tubing connectors

These air sampling uni ts will permi t MSHA to set up a system to monitor the atmosphere from a safe location at specific mine locations such as a mine fan or an exhaust entry. As a first response system for monitoring air, it is envisioned that MSHA personnel will place the vin yl tubing at a mine fan or inside an exhaust entry and then run the tubing to a location that will not subject personnel to potentially high

concentrations of carbon monoxide (CO) or methane (CH 4 )

. The vacuum pump will be attached to the tubing and operated by connecting to a 110 volt electrical source at the

mine site. Connecting the vacuum pump, tubing, flame arrester and the ATX -620 detector or equivalent detector in the manner shown on the attached sketch will permit MSHA personnel to monitor the mine atmosphere until additional mine emergency equipment is available. In addition, it will be necessary to collect a bag sample for documentation of the mine air for analysis by Technical Support or

MSHA’s Air Lab. At least on an hourly basis, a bag sample will be collected andGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 24 labeled with the date, time, person collecting the sample

, and the mine location. T he bag should be filled two times and emptied after each filling by rolling the bag to expel any air. This process ensures that the gas sample bag h as been purged of any contaminate atmosphere. The gas sample bag should the n be filled to approximately

3⁄4 full or 1⁄2 full if the sample is to be shipped by air

.

F irst response air sampling equipment is being placed in CMS&H offices so that a unit

is withi n approximately 1 hour of any underground coal mine. This results in a complete set of the above equipment being located in each Coal office. The vacuum pump, flame arrester and tubing should be maintained for mine emergency use only.

The ATX

- 620 detecto r or equivalent detector should be used for inspection activities such as evaluating the atmosphere behind seals. Each D istrict M anager will designate one person (supervisor, if available) in the office where these units are located to be responsible for maintaining the readiness of the equipment, including the

ATX

- 620 detector. Each set of equipment should be checked at least quarterly to determine that it is ready for use if a mine emergency were to occur. The quarterly

checks should be documented and the records maintained for 3 years. This check should note when the monthly calibrations of the ATX -620 or equivalent detector were performed and who performed these checks.

Since the ATX

- 620 detector or equivalent detector will be used in inspection wor k, the use of this instrument must be tracked by a log maintained in the office. Tracking who is using the detector will permit the responsible person to make the necessary contacts to arrange for the detector to be moved to the site of the mine emergency in a timely

manner. Using this detector for inspection activities will help ensure the unit is always checked for proper operation and the required “bump checks” and calibration checks

are conducted. ( Refer to Air Sample Schematic for further guidance .)

MSHA should ensure that only necessary and appropriate parties are granted access to

the mine site and surf ace areas. Persons permitted on site may include mine employees, necessary contractors or consultants, labor representatives, mine rescue

teams an d support personnel, state and local government officials who hav e some responsibility at the operation, law enforcement, ambulances and medical personnel, fire department personnel, vendors delivering necessary supplies, food suppliers, and others deemed necessary to the emergency operation. Other persons such as elected officials, clergy, etc., who have no direct role in the rescue and recovery may be permitted access on a case

- by

- case basis following consultation with MSHA Headquarters. High

- level elec ted officials, such as a Governor or U.S. Congressiona l
members, should be allowed on site with immediate notification to Headquarters. Family members may be permitted in designated areas unless nea rby facilities areGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 25 provided off

- site. Persons not allowed at the mine site should include: reporters, photographers, spectators, friends, curiosity seekers, and others not necessary to a safe and orderly emergency operation.

Access to underground areas of the mine is further restricted. Underground access

should be restricted to only mine employees and contractors, state and federal mining officials, labor representatives, mine rescue teams, necessary consultants, and any others, only if approved on a case

- by

- case basis following consultation with Headquarters. No person should be allowed underground unless necessary to the safe and timely rescue or recovery efforts.

Section 103(j) and 103(k)

The term “accident” is defined in Section 3 (k) of the Mine Act. Gene rally, the District Manager or District Acc ident Inv estigation Coordinator will determine which

a ccidents will be investigated. O n learning of an accident, unless MSHA is already present, enforcement personnel should verbally issue a S ection 103(j) order to the operator, including initial instructions, as soon as possible. The order, including any
instructions, should then be reduced to writing and transmitted to the operator as soon as practicable.

The order should also require the operator to prevent the destruction of evidence at

the accident site. In the event that a mine accident is not a mine emergency (i.e., there are no ongoing rescue and recovery efforts), MSHA may issue a 103(j) order prohibiting activity at the accident site to prevent the destruction of evidence which

would assist in inves tigating the cause or causes of the accident.

O n MSHA’s arrival on site and following assessment of conditions, MSHA may modify the Section 103(j) order, including all instructions, to reflect that MSHA is now proceeding under the authority of Section 103(k) of the Mine Act

. MSHA should inform parties on site that any activities that are rescue or recovery related will be permitted through subsequent modifications of the Section 103(k) order. The Section 103(k) order is intended to protect all persons involved in the emergency operation or accident investig ation. As such, all parties on site are subject to the Section 103(k)

order an d any subsequent modifications. Each proposed action should be reviewed by the designated MSHA person onsite before the Se ction 103(k) order is modified and

before the action is commenced. MSHA has the authority to issue a Sect ion 103(k) order unilaterally. However, every effort should be made to gain consensus among the parties involved to obtain the safest and most effective outcome. (Refer to 103(j) Sample Language for further guidance .)GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 26 In the event of a mine accident where rescue and recovery work is necessary, Section 103(j) of the Act grants the inspector broad authority to take whatever action, including the issuan ce of orders, that the repre sen tative deems appropriate to protect the life of any person. Where appropriate, the inspector may super vise and direct the rescue and recovery activity.

Immediately on arrival at the mine accident scene, or later as mine rescue operations develop, the inspector may determine that direct control is necessary , either entirely or partially, particularly in situa tions where a less hazardous rescue procedure is

desirable. Because of this broad authority, discretion and good judgment on the part

of the inspector are imperative.

Under Section 103(k) of the Act, the inspector can issue any such order as deemed appropriate to ensure the safety of any person, including a Section 107(a) order if an imminent danger is found

. Again, it is important to emphasize that the inspector must exercise discretion and good judgment when issuing a 103(k) order

. T he following instructions are provided to assist in exercising this discretion:

1. T he Section 103(k) order is issued to e nsure the safety of any person at the mine,

and should apply to relevant areas of the mine to accomplish this. In some cases, the order will only apply to the accident site itself. In some accidents (for example, a fire, explosion, or inundation), the extent of t he hazard may not immediately be known, and the order may apply to the entire underground mine until the extent of

the hazard is clarified. Additionally, the inspector may apply the order to the entire underground portion of the mine if evidence reasonabl y indicates the same safety risks are present throughout the mine.

2. The Section 103(k) order should remain in effect until a systematic evaluation of the conditions and safety practices is conducted, and MSHA reasonably determines that

hazards similar to t hose that caused or contributed to the accident have been

eliminated. The evaluation can be made prior to the accident investigation or

concurrent with it. After this evaluation and determination have been made, the Section 103(k) order may be modified t o permit an area of the mine to resume operations, or terminated if appropriate, provided that such action will not pose a

hazard to the miners.

3. In addition, Section 103(k) requires the operator to obtain the inspector ’s approval of any plan to recover any person in a mine, to recover the mine, or to return affected

areas of the mine to normal.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 27 Notwithstanding the instructions above, during rescue and recovery work , when it is determined by the inspector that an order is appropriate to protect the life of any person, or that supervision and direction of rescue and recovery activities is appropriate, a Section 103(j) order shall be issued to the operator. When possible, the inspector should contact the District Manager or Assistant District Manager prior to issuing a Section 103(j) order.

An inspector, when present at the mine following an acci dent, may immediately

determine that rescue and recovery work is necessary. In such a situation, the Section 103(k) order issued under this section will general ly be appropri ate. Section 103(k) orders are not to be terminated without approval of the District Manager or his or her designee.

V. Special Assessment

. Special assessment is mandatory for the following violations: those for which the daily penalty has be en invoked under Section 110(b) of the Mine

Act , those cited to miners related to smoking or the carrying of smoking materials under Section 110(g) of the Mine Act, flagrant violations as defined in the MINER Act

, violations involving personal liability un der Section 110(c) of the Mine Act, and violations involving discrimination under Section 105(c) of the Mine Act.

Special assessment review is required for all violations that contribute to a fatality or serious injury

. However, special assessment is not mandatory for those violations as they may involve circumstances for which MSHA determines, in its discretion, special

assessment is not warranted.

An inspector may recommend any enforcement action for special as sessment if unique and/ or aggravating circ u mstances exist. After the issuing inspector and the inspector’s supervisor review a violation, the District Manager shall make the final

determination as to whether or not a special assessment is warranted

.

Completion of a Special Assessment Review (SAR) Form, MSHA 7000

- 32 Special

Assessment Review , is mandatory for any violation submitted for special assessment. SARs must describe the facts and circumstances justifying the recommend ation for a special assessment. An SAR package (copies of inspecto r notes, conference worksheets, sketches or photographs, relevant portions of required plans, accident reports or memoranda and other information that would assist the Office of Assessments in determining an appropriate civil penalty) will be included with each

citation or order of withdrawal. In fatal accident cases, the MSHA Legal Identity Form must also be included with the SAR package.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 28 For review of special assessments of Rules to Live By (RTLB) I (March 15, 2010), Rules to Live By II (Jan. 1, 2011), or Rules to Live By III (Jan. 31, 2012) standards, the AR should properly evaluate each violation and keep in mind that the RTLB standards are

the standards that have and continue to contribute to serious accidents and fatalities.

Ho wever, the pop

- ups lo cated in IPAL for the RTLB standards are merely reminders

and should not dictate how the inspector evaluates the violation. Not every RTLB violation is significant and substantial or has high negligence associated with it.

When a RTLB standard is violate d, the issuing inspector should continue to evaluate

the violation for a special assessment review. If the inspector ’s evaluation of the

condition is high negligence or higher, an SAR form should be filled out. If the inspector determined that the violat ion was moderate or below, a SAR form should only be completed when a special assessment is warranted.

Special Assessment Review of Violations for Requirements for Personal Protective Equipment (PPE).

T he failure to provide, maintain, and use personal p rotection equipment (PPE), and train miners in its use continues to be a significant factor in injuries, illnesses, and

fatalities in the mining industry. MSHA enforcement personnel are to take the following actions when PPE citations or orders of withdra w al are issued:

1. If negligence is elevated as at least “high” due to mine operator’s failure to provide or maintain PPE, or train miners in its use, special assessment review is required;

2. If negligence is evaluated less than “high” because evidence indic ates that a mine operator provided or maintained PPE, or trained miners in its use, special

assessment review is not required except where required under other Agency criteria such as investigations and imminent danger situations.

(For additional inform ation on special assessment matrix and guidance, refer to Part

100.5, Volume III of MSHAs Program Policy Manual and the Citation and Order Writing Handbook .)

W. Appearance as a Witness in Litigation Involving MSHA

. MSHA personnel who have been asked to par ticipate in or expect to be called as a witness in litigation to which MSHA is a party should:GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 29 1. Thoroughly review all citations, orders, documents, investigative reports, and notes involved in the case, and provide legible copies to the attorney or

Confere nce/Litigation Representative (CLR) handling the litigation;

2. Inform supervisory personnel of the litigation and their involvement therein, supervisory personnel will ensure that the affected employee is available to the attorney or CLR prior to deposition or trial to discuss the circumstances of the case and details of testimony;

3. Make necessary arrangements to attend any deposition or hearing and meet with the attorney or CLR prior to the deposition or hearing; and

4. Immediately inform the attorney or CL R handling the case of any changes in circumstances regarding the enforcement action, his or her availability to appear, and contacts with, or requests from, the opposing party or the opposing party’s representative, or subpoenas requiring attendance at an y meetings or proceedings

. U nder no circumstances communicate with an opposing party’s representative without the knowledge and participation of the Solicitor’s Office or the CLR assigned to the case

. MSHA personnel sh ould not divulge communications between SOL attorneys or the CLR assigned to a case to opposing parties or third parties

. Also, MSHA personnel shall not provide any written materials to opposing parties or third parties without the knowledge and permission of SOL or the CLR assigned to the case.
During litigation, including deposition and trial, MSHA personnel called as witnesses

should:

1. Dress neatly and conduct themselves in a professional manner;

2. Be cooperative, respectful, and attentive to the judge, participating attorneys,

and oth er interested parties;

3. When testifying, truthfully answer q uestions asked and, if you do not know the answer, acknowledge that you do not know the answer;

4. Answer questions directly without volunteering extraneous information;

5. Be prepared to describe the facts and circumstances that support the finding of a
violation for each citation or order;

6. Be able to define each level of negligence (none, low, moderate, high, and reckless disregard) and be prepared to describe the facts and circumstances tha t support the negligence level assigned for each citation and/or order;

7. With respect to citations/orders that are designated “significant and substantial” (S&S) and/or “unwarrantable,” be able to define the elements of each designationGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 30 and to describ e the facts that support the S&S and/or unwarrantable finding for each citation and/or order; and

8. Promptly correct misstatements in testimony or clarify a point that has clearly

been misunderstood.

X. Appearance as a Witness or Other Participation in Pri vate Litigation

. MSHA follows the guidelines for Department of Labor employee testimony found in 29 CFR § 2.20

. Specifically, this policy relates to:

1. Subpoenas served on MSHA employees requiring them to either (1) produce

documents or other written m aterials, or (2) appear and testify in administrative or judicial proceedings (including labor arbitrations and actions brought by

individuals under Section 105 (c) (3) of the Mine Act) to which MSHA is not a party;

and

2. Written or oral requests to informally interview MSHA employees or to produce official MSHA documents or other material that may be used in administrative or judicial proceedings (including labor arbitrations and actions brought by

individuals under Section 105 (c) (3) of the Mine Act) to which MSHA is not a party.

When subpoenas and requests outlined above are received by an MSHA employee, the employee’s supervisor shall be informed immediately

. Field supervisors shall promptly refer the matter to the appropriate Regional Solicitor’s office or the MSH
Division, Office of the Solicitor

. No further action shall be taken until authorized by

the Office of the Solicitor

. In particular, the substance of the case should not be discussed with the party’s representative who issued the subpoena or m ade the informal request until the MSHA employee receives permission to do so

. There should be no discussions with any outside parties about the substance of the requests

. A copy of the subpoena or request, along with all available pertinent information, shall be forwarded to the appropriate Regional Solicitor’s office or the MSH Division, Office of the Solicitor immediately upon receipt.

Note that requests for MSHA documents should be handled under the normal FOIA processing procedures, regardless of the identity of the requester or the purposes for which the documents may be used.

These procedures are not applicable when the matter is initiated by MSHA or at the request of the U.S. Attorney’s office in an MSHA

- related case

. In these instances, the provi sions of Section W above apply.

Y. Mine Information Form (MIF) MSHA Form 2000 -209

. The Mine Information Form,GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 31 MSHA Form 2000 -209 and 2000- 209 Instruction Sheet , must be used whenever a change or update in the mine status occurs

. (Refer to the Union A bbreviation Codes for further gu idance if filling out line 26.) Th e form is completed when a mine opens

or closes, or whenever it is necessary to enter or delete a mine from the system; to change the status of a mine; or to provide or change descriptive i nfor mation about a

mine.

All other items on this form shall be reviewed for completeness and accuracy during each E01 inspection of the mine. However, it is not necessary to fill out the form completely during these reviews. Any time the information is being updated, it is

neces sary to complete the first four items plus the information that is being changed

.

M ine operators are required by regula tion to notify MSHA of certain changes to the operation al status of each mine. However, it is the responsibility of MSHA personnel to determine the correct operational and auxiliary status of each mine and ensure that this status is updated. The mine status sh ould be changed as often as necessary, either on notification from mine operators or from personal o bservation

. If the operational and/or auxiliary status of a mine clearly differs from the status provided by the mine operator, MSHA personnel shall determine the correct status and update MSHA Form 2000

- 209 to reflect the actual mine status. At a minimum

, both the operational status and the auxiliary status of each mine must be reviewed and, if necessary, changed by updating MSHA Form 2000

- 209 at the start of every inspection event (for mines with multipliable air samples to be conducted to calculate

tota l methane liberation the form should be completed as soon as the analyse s are received to determine such liberation). Total mine employees on line 15 and

methane liberation on line 2 2a often change each quarter and an updated MIF needs to reflect any chan ges. A copy of the completed Form 2000

- 209 should be immediately submitted to the immediate supervisor for review so the information can be entered in the MSIS system by the appropriate Mine Safety and Health

Assistant. A copy shall be maintained with th e inspection report. The information

from Form 2000

- 209 should be entered in the MSIS system within 3 working days after it has been received by the Mine Safety and Health Assistant.

Z. General Mine Status Information (MMU/DA/DWP Data )

. The status codes on

MSHA Form 2000 -142 are changed only when there are changes in t he status of the complete mine. If there is a change in the status of a portion of a mine (MMU, DWP, DA) that does not apply to the complete mine, that change should be report e d on the MMU/DA/ DWP Data Form. The sampling requirements for the operator are based on the status of the individual sampling entities and not the mine itself. The general definition of a producing underground mine, as given in §§ 70.220 and 71.220, is oneGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 32 that has at least one producing MMU. Quality control reports will be generated to

sho w those mines in AA and AB s tatus that do not meet this requirement.

AA. Citation Disposition

. Inspectors sh ould track violation numbers issued to them from the MSIS terminal operator or person responsible for forms control on the Citation Disposition Form used to track the u se of violation numbers. O n receipt of a bank of

violation numbers

, the numbers sh ould be documented on the Mine Citation/Order Form Receipt and Disposition Record (MSHA Form 7000

- 3b located in IPAL), Part I completed, and a signed copy sh ould be given to the Mine Safety and Health Assistant

or person responsible for forms control

. O n use of the bank of violations numbers,

Part II of the 7000

- 3b form shall be compl eted, and a signed copy sh ould be given to

the Mine Safety and Health Assistant or person responsible for forms control

.

Part I

– The inspector will complete this part at the time he/she receives the forms listed in Part II. The original signed copies of all voided citations should be attached to

7000- 3b when filed and will be retained by the person respo nsible for forms control

.

Part II

– As the inspector uses the Mine Citation/Order forms, he/she will indicate the appropriate disposition of each form opposite the control number. When all forms
have been used or otherwise accounted for, the inspector sh ould authenticate and date the duplicate copy of the form at the bottom and return it to the person responsible for

forms control.

( Refer to the IPAL Us er's Manual for further instructions guidance.)GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 1

Chapter 5
- SAMPLING PROCEDURES

A. Air Samples

. The location of samples collected shall be no less than 12 inches from
the roof, face, floor and ribs. Special collection media may be required to sample for the presence of dusts, fumes, mists, and vapors

. The Pittsburgh Safety and Health Technology Center (PSHTC) should be contacted for guidance on special collection

media. (Refer to the IPAL User’s Manual for instructions on filling out MSHA For m 2000-43, Mine Atmosphere Sample Record.)

Air samples sent to the lab are routinely analyzed for five gases: carbon dioxide (CO 2 ) , oxygen (O 2 ), methane (CH 4 ), ethane (C 2 H 6 ), and nitrogen (N 2 ) (note: the results of nitrogen are not reported on the analysis of air sample report). The 10

- milliliter (ml) air sample bottles or ‘vac -u- tainers ® ’ shall be used to collect this type of sample. Additionally, w hen collecting air samples in vac -u- tainers ® , a plunger (needle) shall

be used to prevent contamination. Wh en transferring air samples from gas sampling bags to air sample bottles , a double

- sided plunger (needle) shall be used to prevent

contamination. Air samples sent to the lab for fire gas analysis /calculations are routinely acetylene (C 2 H 2 ), argon (Ar), ca rbon dioxide (CO 2 ), carbon monoxide (CO), ethane (C 2 H 6 ), ethylene (C 2 H 4 ), hydrogen (H 2 ), methane (CH 4 ), nitrogen (N 2 ), and oxygen (O 2 )

. For these gases and particularly for carbon monoxide (CO) and hydrogen (H 2 ) analysis, 50

- ml air sample bottles o r bag c ontainers shall be used.
When collected, bag sample s will be labeled with the date, time, person collecting

th e sample and the mine location. The bag should be filled two times and emptied after each filling by rolling the bag to expel any air. This pro cess ensures that the gas sample bag has been purged of any contaminate atmosphere. The gas sample bag

should the n be filled to approximately 3⁄4 full or 1⁄2 full if the sample is to be shipped by air

. If analysis for carbon monoxide (CO), hydrogen (H 2 ), or other constituents is needed, indicate the chemical by symbol in the remarks section of MSHA Form 2000

- 43. Do not use ordinary 10

- ml or 50

- ml bottles to sample for sulfur dioxide (SO 2 ), hydrogen sulfide (H 2 S ), oxides of nitrogen, or aldehydes; special tes ting tubes or

vessels are needed. Contact Tech Support for appropriate sample media and techniques.

Air samples shall be collected to substantiate violations citing excessive methane (CH 4 ), carbon monoxide (CO), carbon dioxide (CO 2 ), and low oxygen (O 2 ). When special samples are collected in connection with a problem arising at a mine or to substantiate a violation (e.g., less than 19.5 volume per centum of oxygen (O 2 ) , more than 0.5 volume per centum of carbon dioxide (CO 2 ) , harmful quantities of other

n oxious or poisonous gases), inform laboratory personnel of the problem involved

. Mark the Mine Atmosphere Sample Record for special samples with a conspicuousGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 2 red “S” on the front of the MSHA Form 2000

- 43, IPAL printout in the upper left

corner and on t he outside shipment holder/mailer

. Such samples are given preference over other samples and the analytical results will be promptly reported to the appropriate office.

Procedures for Processing Air Samples taken to substantiate violations :

a. Describe in th e citation or order the location where the air samples were taken to

substantiate the violation.

b. Make a notation on the Mine Atmosphere Sample Record , in the “Remarks”

section, stating the number of the citation or order, the initials of the inspector,

a nd the date and time of issuance.

De termine the number of samples necessary to calculate total methane liberation (TL) for a mine

- All total methane liberation bottle samples should be collected and submitted for analysis the first month

, or at the beginn ing of a newly opened event of the inspection quarter at mines that are on mandated 103(i) spot inspections. If possible, all air samples collected to satisfy the mine TL calculations should be

collected on the E01 event ; this helps the laboratory with th e data retrieval and tracking process. If duplicate samples are collected at any location for any reason during a Regular Safety and Health Inspection, both sample s shall be sent to the lab immediately but only one sample should be marked for use in the calculation of total

methane liberation for the mine if taken in a TL sample (d o not hold duplicate samples). To the extent possible, TL samples should be collected during normal production times so an accurate TL calculation can be conducted. If major ai r changes are planned in the early part of the inspection that may seriously affect the TL calculation the inspector may wait until those changes are made as long as the TL samples can be collected in a timely fashion.

Where possible, mail the maximum n umber of samples that a holder/mailer will

accommodate at one time

. Send all air samples to the Gas Laboratory Dust Analysis

Section within 3 working days (postmarked) of collection. Samples collected from more than one mine may be mailed in the same hol der/mailer

. A copy of the completed MSHA Form 2000

- 43 shall be included in the shipment holder/mailer, a copy submitted to the Mine Safety and Health Assistant, and a copy retained by the inspector until the analysis report is received. Mail all air samp les (in accordance with postal regulations) to MSHA’s Gas Laboratory Dust Analysis Section at 100
Bluestone Road, Mount Hope, WV 25880-1000. The results of all air samples sent to the MSHA laboratory for analysis will be emailed to the appropriate field a nd district

office supervisor and assistant. Th e results sh ould be included with the inspectionGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 3 report. If the analysis of an air sample discloses a violation not determined with testing instruments during the inspection, the inspector shall issue the appropriate

enforcement action.

B. Air Measurements

.

Anemometer - Use a properly calibrated anemometer to measure the velocity when calculating the volume of air for com pliance with the Act and for calculating the
liberation of methane in, but not li mited to, a return air course. When determining air velocities, take a traverse reading of the c ross section that is measured. Use correc

tion factors for the individual anemometers to deter mine the actual air velocity.

When measuring air velocities less th an 100 feet

- per

- minute, the use of chem ical

smoke may be necessary. However, if the instru ment is cali brated for a lower velocity, it is accept able.

Pitot Tube
- The pitot tube is a primary standard instrument for determining

ve locities of 750 to 10,000 fpm. Veloci ties in excess of 2,000 fpm may crack the bearings of ordinary vane anemometers and thus prohibit their use in high velocities. High airflow velocity measurements are often required in auxiliar y fan tubing or

main fan ducts. For such mea surements the pitot tube is often the most practical

instrument. Commercial

- type pitot tubes generally are accurate to within 1.0 percent and specially made types can be accurate to within .01 percent.

Use the pitot tube in conjunction wit h a differential pressure gauge, such as a manometer or water gauge, to determine the velocity pressure of the airflow. The

pressure gauge most commonly used by MSHA is the “Magnehelic”

, which provides

a readin g in inches of water (in. wg.). Using the in ches of water reading, determine the velocity and air quantity by calculation or by using conversion tables. Further information about the techniques for using anemometers/chemical smoke and pitot

tubes is available in the 1960 Bureau of Mines Bulletin 589, “Introduction to Mine Ventilation Principles and Prac tic es.”

To convert inches of water to velocity, use the follow ing formula:

V = 400 5 √ VP Where V = velocity in feet

- per

- minute (fpm)

VP = velocit y pressure in inches of water (in wg.)

NOTE: To correct centerline measurements, multiply velocity (V) by a method factor

of 0.9. The true velocity is then multiplied by area (A) to obtain air quantity (Q).GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 4 Smoke Clouds
- Do not use anemometers to mea sure velocity if the indicated velocity falls below the minimum shown on the anemometer’s correction chart. Timed smoke clouds are commonly used to determine air velocities that are too low

to b e mea sured with anemom e ters. The proper procedures for m aking timed smoke

cloud measurements follow.

Location and Calculation of the Measurement
- Select a smooth, straight, unobstructed section of the airway so that the air current will not be dis turbed. (Refer to Figure 5-1 .)

Measure distance (d) from th e selected beginning point to the end point. This measured distance will be determined by the degree to which the smoke cloud
remains intact, how well it can be seen, and the airflo w rate over the measured area. Greater distances increase accuracy if the smoke cloud can be seen clear ly. Ten (10) feet is usually adequate. At low flow rates, the distance may be reduced to 5 feet.

Calculate the airway area. When calculating air quantity for shorter times and distances, the airway area is usually measure d at two points

– one near the release point and one near the timing point. Three area measurements are recommended for

distances of 10 ft. or more. Use the average value of the measured area s to compute the air quantity. More than three area measuremen ts may be used to obtain a more accurate measurement when required or when the cross

- sectional area is very irregu

lar.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 5 Figure 5-1: Taking Timed Smoke Cloud Readings

Taking Readings

- For best results, two people should work togethe r (one at each end of the measured distance).

a. The upstream person breaks off both ends of the chemical smoke tube and inserts

one end into the rubber tubing of the aspirator bulb. Wear gloves when breaking off the tube ends and using smoke tubes to p revent seriou s cuts. Also wear eye protection when breaking off the ends of the smoke tube. Provisions are usual ly provided in the box or contain er to break tube ends cleanly. Do not dispose of used tubes in travelways.

b. The upstream person holds the aspirator bulb and smoke tube away from his/her body. Squeeze the aspirator bulb to force air through the glass tube

which contains the smoke

- generating chemical (only a small puff of smoke is

neces sary).

c. Release the smoke perpendicular to the air stream (f acing the mine rib). When the upstream person signals release of the smoke cloud, the downstream personGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 6 starts timing, with a stopwatch, how long the smoke cloud takes to travel over the specified distance.

d. If a stopwatch is not avai lable, use a wa tch with a sweep second hand. In this case, the downstream person should signal for release of the smoke cloud when the second hand reaches a reference point.

e. Record the time interval from the release of the smoke until the leading ed ge (front) of the smoke cloud r eaches the downstream per son. The leading edge is used because the first part of the smoke should just be leav ing the tube and starting to travel down stream in the air current when the timing begins.

f. Divide the airw ay cross section into four quadrants and time smoke clouds in

each of the fou r quadrants. (Refer to Figure 5-2 .) Make at least one measurement

at the center point of each quadrant. Make several mea surements in each quadrant for greater accu racy.

Figure 5- 2: Section Showing Quadrants (below)GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 7 Calculating Air Quantities from Timed Smoke Cloud Measurements

. Use the four steps covered in this section to calculate air quantity from timed smoke cloud measure ments.

STEP 1 – AVERAGING READINGS Assume that the following data were recorded dur ing smoke cloud measurements:

Smoke Travel Time In Seconds

Quadrant Trial 1 Trial 2 Trial 3 Trial 4 Trial 5 Average Upper Right 5 6 6 5 6 5.6 Lower Right 7 7 8 14* 8 7 .5 Upper Left 7 7 6 7 6 6.6

Lower Left 6 6 7 8 6 6.6

* Throw this value out.

Times that are considerably longer or shorter than the others in a quadrant should not be used in figuring the av erage smoke cloud travel time. They probably result from a momentary fluctuation in velocity ( e.g., someone opening a door, etc.). Such irregular times should be discarded (thrown out).

When calculating average times for each quadrant, do not use a zero for values that are “thrown out.” Base the average only on the number of trials “kept in.”

Example:

Average time (t avg ) for the lower right quadrant = 7 + 7 + 8 + 8 = 7.5 seconds

4

t avg (upper right) = 5 + 6 + 6 + 5 + 6

5

t avg (upper right) = 5.6 secondsGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 8 After calculating the average travel time (t avg ) in each quadrant, the final average for the

entire airway is determined. Using the data from the table above, the final average travel

time would be:

t avg (final) = total of average quadrant times number of quadrants

t avg (final) = 5.6 + 7.5 + 6.6 + 6.6

4

t avg (final) = 6.6 seconds

STEP 2: CALCULATING AIR VELOCITY

Now use the average smoke cloud travel time and the measured distance to compute the air velocity by using the formula:

V = d x 60 sec

t min

Where V = calculated air velocity in feet per minute (fpm)

d = measured distance i n feet (ft) t = final average travel time over d in seconds (sec)

Example:

If the measured distance used to determine veloci ty is 10 feet, then

V = 10 ft

. x 60 sec
6.6 sec min

V = 90.0 fpmGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 9 The average velocity obtained by the timed smoke cloud technique is about 10 percent higher than the true velocity when readings are taken at the cen terline of four quadrants.
Therefore, a cor rection called “method factor” should be applied. The method factor for

smoke cloud measurements in four quadrants is equal to 0.9. This factor, when multiplied by the calculated velocity, yields the true velocity.

True Velocity = Calculated Velocity x Method Factor True Velocity = 90.0 fpm x 0. 9 = 81.0 fpm

STEP 3: CALCULATING AVERAGE AREA

The next step in determining air quantity is to calculate the average (A vg ) of the air way over the measured distance

.

Example:GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 10 STEP 4: CALCULATING AIR QUANTITY

Air quantity can now be determi ned by using the formula Q = VA

Where: Q = air quantity in cfm V = air velocity in fpm A = airway cross

- sectional area in sq uare f ee t. (height x width (in feet) = area in square feet.

Therefore: V = 81.0 fpm A = 74 sq. ft.
Q = 6053 cfm

Using Air Veloc ity Table

- The Air Velocity Table ( Figure 5-3

, MSHA Form 7000 -10F ) can

be used as an alternative for calculating air velocity. When the final average time has been calculated (6.6 seconds in Step 1 above), locate the air velocity on the table.

Example:

Find 6.6 seconds in the “TIME SEC” column. For a measured distance of 10 ft

., the air velocity equals 82 fpm.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 11 Figure 5-3: Velocity Table for Smoke Cloud MeasurementsGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 12 C. Rock Dust Samples

.

M ine D ust S ampling Mine operators are responsible for maintaining the minimum incombustible content specified in § 75.403 ( Maintenance of incombustible content of rock dust) for mine dust (mixtures of coal dust, float coal dust an d rock dust). This incombustible content must be maintained throughout all accessible areas of the coal mine except for within 40 feet of working faces or where the dust is too wet or too high in incombustible content to propagate an explosion as specifie d in § 75.402. Completed crosscuts that are less than 40 feet from a working face must also be rock dusted. Accessible areas encompass travelable portions of the coal mine including bleeders and worked

- out areas where pillars have not been removed

. Areas that are unsafe to enter include areas with unsupported roof, subsiding areas, pillared areas and any other area that poses an identifiable risk to the examiner that cannot be reasonably mitigated (such as by deenergizing and locking out a belt drive). A ccessible areas also include areas that are merely hard to access such as the area between a conveyor belt and an adjacent rib.

The incombustible content of rock dust will be evaluated during regular inspections and spot inspections. This evaluation will include the collection and analysis of mine dust samples. Samples will be sent to the National Air and Dust Laboratory (NADL).

MSHA’s collection of mine dust samples and analysis of incombustible content is only for oversight and enforcement of the mi ne operators compliance with § 75.403. To evaluate compliance, mine dust samples should be collected from various

locations within the coal mine. Sample locations should be chosen by the mine inspector based on visual identification of potentially non

- com pliant conditions and other factors such as the proximity to float coal dust sources. Band samples

, which are comprised of mine dust from the roof, ribs, and floor

, may be collected from

crosscuts or entries. All significant accessible air courses in the mine should be periodically sampled. A significant air course is of sufficient length to justify separate sampling. For example: near a return shaft bottom, several aircourses typically merge within a relatively short distance. Although each separate s plit that combines with another split starts a new air course, for mine dust sampling purposes, these short sections that merge should be treated as extension of the main aircourses.

Likewise, a short split of air used to ventilate seals and is then dire cted to the return is not a significant air course. When evaluating the significance of an air course, the inspector should weigh the area involved and the potential for coal dustGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 13 accumulation. Sampling near advancing mining sections, retreat mining sections, belt transfers, and any other locations where coal dust is generated, or accumulates should be emphasized. Inspectors should collect enough samples to define problem

areas. When collecting rock dust samples, inspectors should document in their notes the facts needed to evaluate negligence and gravity of potential § 75.403 violations. Visual confirmation that rock dust has been applied to the non

- compliant area(s) may

be used to terminate a violation. However, if fresh rock dust is not evident, inspectors should resample non

- compliant locations before terminating any

enforcement actions. A green reading by MSHAs coal dust explosibility meter (CDEM) may be used for termination of a citation or order.

Guidelines for sample areas, the minimum num ber of samples and the frequency of sampling are:

Q uarterly S ampling

W orking S ections Continuous Miner and Conventional Working Sections Mining coal generates an average of 0.1 pounds of float coal dust per ton of coal mined according to research publ ished by the U.S. Bureau of Mines. Most of this float coal dust is deposited at or near the working sections. The likelihood of a methane ignition is greatest at the working faces due to the confluence of methane liberation during mining, frictional spar king from the mining process and potential permissibility problems. The effective control of coal dust on the working section is critical to prevent small methane ignitions at or near the working face from transitioning to a large coal dust explosion.

I nspectors should collect at least four band samples per air course between 40 feet outby the working faces and 1,000 feet outby the working faces. Samples may be collected from completed (and roof

- bolted) crosscuts within 40 feet of working

faces. If the section has advanced less than 1,000 feet from the mouth of the

section (where the section has broken off from a main or submain) , samples may be collected from the portion of the main or submain aircourses within 1,000 feet of the working faces. At leas t one sample per air course should be collected inby the section loading point including, air courses separated by temporary ventilation controls similar to the sampling process of those separated by permanent ventilation controls

. The inspector has the authority to close the necessary entries to mobile haulage equipment in order to collect the rock dust samples on a working section.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 14 Within the panel , advancing or retreating section, and gate road development

, f rom 1,000 feet outby the working faces to the mouth of the section, inspectors

should collect at least two band samples per air course.

Longwalls Inspectors should collect at least two band samples per air course within 1,000 feet of the longwall face. Inspectors should collect at least four band samples from the immediate longwall return within 1,000 feet of the longwall face. From 1,000 feet of the longwall face to the mouth of the panel, inspectors should collect at least two band samples per air course , on both headgate and tailgate sides

.

Bleeders Inspectors should collect at least one band sample per significant accessible

bleeder aircourse that is used as a return for a working section.

O utby (not including the area from the faces to the mouth of the section)

Returns Inspectors shoul d collect at least one band sample per significant return

aircourse.

Haulageways (main track or rubber tired haulageways) Inspectors should collect at least one band sample per haulageway aircourse.

Conveyor Belts/Conveyor Slopes Inspectors should collec t at least one band sample per belt flight.

Return Regulators from Belt Entries Inspectors should collect at least one band sample downwind of each significant regulator.

Stageloader /Crusher , Glory Hole , Production Shafts, Inter Seam Shaft, Bunker

, or Co al Storage Facility Inspectors should collect at least one band sample per unit.

A nnual S ampling Inspectors should collect at least one band sample from each significant accessible air course and bleeder that is not sampled quarterly.

These sampling par ameters are basic recommendations and should be re -evaluatedGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 15 each quarter by the field office supervisor and coal mine inspector(s) considering

mine

- specific conditions, the sources of float coal dust, the use of trickle dusters and high pressure duster s, and the mine’s compliance history. Potentially problematic areas of the mine identified in the quarterly review should be listed in

the E01 inspection report and samples should be collected based on the re

evaluation

. The Subpart E violation history for the mine, float coal dust sources, the cleanup program and other pertinent information should considered in this

review. This review should include an examination of the effectiveness of the mine operator’s cleanup program, identification of weaknesses in this program and formulation of a strategy to eliminate identified hazards and improve compliance. This quarterly review and any changes to sampling strategy, deficiencies in the cleanup program or Subpart E compliance issues should be documented in th e E01 inspection report

. The District Manager and staff should periodically review mines with persistent or unusual combustible dust issues.

At each sample location, collect mine dust from a band approximately six inches wide around the perimeter of the mine entry or crosscut. The results of large

- scale dust explosion testing by NIOSH indicate that only the uppermost 1⁄8 th to 1⁄4

- inch layer of mine dust contributes to an explosion. To get a representative sample of this potentially explosive mine dust, inspe ctors will collect the uppermost 1⁄8 th inch (approximate depth) of mine dust from the surface of the band. By targeting a 1⁄8 th inch depth, the 1⁄4 inch limit should not be exceeded. The limited depth sample will be collected by gently brushing the surface of the floor mine dust into the pan. See Figure 5-4 below.

Dust Lightly

Brush

Surface Pan Sits on Top of Dust 

## Floor Mine Dust

Sample Collection

Floor

Dust **1/8 inch approximate**  **depth**

Figure 5

- 4GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 16 A dust explosion can propagate in an entry with a layer of pure rock dust on th e floor if non

- compliant mine dust is present on the roof, ribs, timbers, and suspended items.

W here float coal dust has accumulated or near sources of float coal dust , i nspectors will collect two samples from each band location, one sample from the mine floor and one sample with dust from both ribs and the mine roof

.

Split Samples Based on inspectors evaluation b and samples may be split at any location where coal dust is visible on the roof, ribs, structures or suspended items. Issue a citation if either of these samples from a band are non

- compliant with the incombustible content requirements in § 75.403. In areas where the roof/rib s /and mine floor are uniformly rock dusted only a single band sample is needed.

Collect the mine dust sample fro m the dust pan and/or scoop. The mine dust sample should be shaken through the 10 mesh sieve. Any oversize material should

be discarded. If the amount of the

- 10 mesh sample is greater than one

- half of a sample bag, reduce the sample volume by the conin g and quartering method. To cone and quarter a sample, place all of the

- 10 mesh dust on a piece of brattice cloth and mix thoroughly by successively lifting opposite corners of the cloth. After thoroughly mixing the dust sample, gather the dust in a con e- shaped pile in the

center of the brattice cloth. Using the dust pan, divide the cone into 4 quarters. Remove the dust from two diagonally opposite quarters. If the quantity of dust that remains on the brattice cloth is the volume required to fill a sample bag about

one

- half full, carefully transfer this dust to a plastic sample bag. If too much dust still remains further reduce the volume by mixing, coning and quartering until an acceptable sample volume is obtained. The minimum quantity of mine dust that can be analyzed by the NADL is approximately 3 ounces or a depth o f 2 1⁄2 inches. If the mine dust collected from the roof, ribs and suspended items is insufficient in quantity , a second 6

- inch wide sample should be taken adjacent to the first strip. I f the band sample is split between the floor and the roof/ribs, only the roof/ribs and suspended items portion of the band should be doubled.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 17 A specialized tool may be required to collect dust samples from the roof, ribs and suspended items in high areas. An example of such a tool is shown in Figure 5-5

.

Wet locations will be bypassed with samples collected at bands from an adjacent dry area. In large areas with wet conditions, a dust sample from the roof, ribs and

s uspended items will be collected if possible

. When wet areas dry out, band samples may be taken as a part of the periodic outby sampling protocol.

Tests for methane must be made at each rock dust sample location with a properly

calibrated hand

- held methan e detector. The methane percentage measured will be used to determine compliance with § 75.403 (concerning additional incombustible content when methane is present in the ventilating current).

MSHA’s policy for the issuance of citations and orders where there are multiple violations of the same standard which are observed in the course of an inspection and which are all related to the same piece of equipment or to the same area of the mine, such multiple violations should be treated as one violation, and one citation

should be issued. Separate citations shall be issued for: violations of separate standards on one piece of equipment; violations of separate standards in a distinct area of a mine; identical violations on separate pieces of equipment; and, i dentical violations in distinct areas of a mine ( MSHA Program Policy Manual, Vol. I).

Combine non

- compliant mine dust samples on a single citation for each separate
aircourse, bleeder or worked

- out area of the mine. The extent of the non

- compliant

area sa mpled should be considered in a ss essing the gravity and the negligence of

the citation. Extensive or persistent § 75.403 violations indicate potential violations Figure 5

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- 18 of examination standards that should be probed by the inspector.

Sample bags are long eno ugh to permit tying a knot in the open ends. Securely tie the string of the identifying tag within the formed knot of the sample bag. Each tag is pre

- printed with a unique alphanumeric code that will be used to identify the sample. Inspectors may includ e additional handwritten information on the tag, provided it does not obscure the pre

- printed identifier. In order to process the sample, the laboratory needs the pre

- printed tag attached firmly to the sample.

It is the responsibility of the NADL supervisor to ensure that rock dust analysis reports and accompanying analysis data are promptly made available for use by

the districts. Software tools allow supervisors and others to monitor for prompt issuance of citations/orders for non

- compliance and to generate oversight reports.

The responsible supervisor must assure that all rock dust analysis reports returned from the NADL are included within the appropriate inspection report. A citation or order must be promptly issued for non

- compliant rock dust sampl es.

Data Submittal and Mailing of Bagged Samples Rock dust sampling data must be input into and submitted using t he Inspectors Portable Application for Laptops (IPAL). Rock dust samples should be mailed to the NADL in accordance with postal regulations within 3 working days from when the samples were collected. Securely seal the shipping boxes to prevent loss of samples in transit. Include the return address on the shipping label. Place the return address of the office on the outside of the shipment box from which the samples are being mailed. Use a regular corrugated pasteboard carton, but fill voids around the bags with packing to keep the bags from breaking open from rough handling. Do not use crumpled manila envelopes, excelsior, paper towels,

sh redded paper, packing peanuts or tissues as packing. Dust Sampling Lab Report (MSHA Form 2000 -156 – Rock Dust Sample Submission Form) mus t be prepared and uploaded to the NADL

Server using the IPAL

. A copy of MSHA Form 2000 -156 must be printed and ship ped with the bagged sample(s). Compliance/noncompliance concerning rock dust samples will be determined at the NADL and the results returned electronically

.

The NADL supervisor will notify the appropriate District Manager should boxed samples arrive at the lab and no accompanying MSHA Form 2000

- 156 data is

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- 156 will not beGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 19 accepted for submittal of rock dust samples to determine compliance with § 75.403.

When rock dust samples are collected, sufficient information to complete MSHA

Form 2000 -156 must be included in the inspection notes. For citations issued, sample results should be attached to the citation. A rock dust sample is not required to be submitted and MSHA Form 2000

- 156 is not requ ired to be filled out
if a citation is issued for violation of § 75.400 based on visual observation.

Map A map of each mine will be maintained at the field office showing ventilation air courses, float coal dust sources, sample locations, sample collectio n dates, dust violations and other pertinent information. This map will be used in the E01 regular inspection rock dust review and may be used in discussions with the mine

operator. Th e previous E01 rock dust map(s) should be maintained with the

affected E01 inspection report.

Review of Compliance H istory Each E01 regular inspection, field office supervisors are to review each mine’s compliance with Subpart E, Combustible Materials and Rock Dusting , including locations sampled, sources of float coal dus t, trickle dusters, rock dust application methods and the mine’s cleanup program. Sample frequencies and locations are to be adjusted as necessary

. Non

- producing mines will be sampled up to date. Further sampling will not be necessary until production r esumes or mine conditions warrant further sampling

. For example, when the entire mine is idle for two consecutive quarters no sampling will be necessary

. Deficiencies of the cleanup program are to be noted and targeted enforcement methods are to be used, if necessary, to achieve compliance.

Float Coal D ust Float coal dust consists of extremely fine coal particles that will pass through a No. 200 sieve (§ 75.400

- 1(b)). The generation of float coal dust occurs whenever coal is

cut or crushed. Float coal dust is generated in underground coal mines by continuous miners, longwall shearers, feeder breakers, stage loaders and the tires or wheels of mine equipment rolling over loose coal. The liberation of float coal
dust occurs wherever coal is transferred, d umped or loaded. Float coal dust becomes airborne and may be transported long distances by ventilation air

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- 20 Float coal dust is one of the greatest potential hazards to underground coal miners today. Most reports of historic coal mine explosions list float coal dust as a contributing factor.

The following are proven techniques to reduce float coal dust accumulations and

hazards:

1. Minimize the production of float coal dust by maintaining sharp cutting bits on continuous miners and longwall shearers and by using and maintaining dust suppression sprays and scrubbers whenever coal is mined.

2. Use a hand

- held wash down hose or jet

- type water sprays on the continuous miner that is directed at the roof and ribs to clean the fine coal dust generate d by mining prior to leaving the working face. The fine coal dust washed to the mine floor is easily diluted and rendered harmless with rock dust. The wet roof and ribs helps rock dust adhere to these surfaces. Shields, hoses and

other areas where float coal dust accumulates on a longwall should be washed off at least once per shift or more often as necessary

.

3. Minimize the liberation of float coal dust at belt transfers, where coal is crushed and where coal is dumped through the use of water sprays, enc losed transfers and dust collection systems. Use belt scrapers and water sprays to prevent float dust liberation from the return side of conveyor belts.

4. Use trickle dusters or high

- pressure rock dusters in the returns from working sections, the tailgate return of longwalls, in pillaring areas and down wind of

belt transfers to dilute float coal dust. Areas where large quantities of float coal dust is generated or liberated may require that a trickle duster run continuously and other areas may only need t rickle dusting a few hours per

shift.

Periodically apply rock dust to areas where float coal dust may accumulate.

Note: Refer to chapter 3 of this handbook for additional information and required documentation on the evaluation of the mine operator’s Cl eanup Program.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 1 Chapter 6
- APPENDICES

A. Other Miscellaneous Forms and Related Information

. Other miscellaneous forms and related information not found in this H andbook are hyperlinked on the next 2 pages of this chapter

.

B. Supervisor Certification

. The first

- line supervisor responsible for E01 inspections at the mine shall review each Inspection Mine Postings and Records and Inspection Procedure Documentation page

contained within the ITS an d certify their review by dating and initialing in the bottom margin area of the front page. Additionally, the First L ine Supervisor E01 Certification (included in these appendices) shall be completed by the supervisor. This certification

shall be filed and maintained with the inspection report.

C. Inspection Equipment and Supplies

. A list of inspection equipment and supplies has been generated to help indicate what equipment and supplies are needed for inspectors to conduct their duties. All of the

e quipment and supplies may or may not be applicable to all inspectors and the type of mines they inspect.

1. Inspector’s Equipment and Supplies

. 2. Field Office Equipment and Supplies

.

D. Forms and Information Needed in an E01 Inspection Report

. A list of forms has been generated to help indicate what forms may be needed to complete an E01 inspection report. All of the forms may or may not be applicable to all E01 inspection reports.

E. Inspector Tracking System

. The documentation pages contained in the ITS as illustrated in the appendices of this

H andbook should be printed by the inspector and used as inspection notes. These pages apply only to regular (E01) inspections and are not required to be used on other

event codes. The pages are designe d to provide a complete listing and documentation of the Mine Postings and Records and the Inspection Procedures that may or may not be applicable at a mine. The use of these pages will lessen the chance of inspection or documentation error by an inspecto r.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 2 A. Ot her Miscellaneous Forms and Related Information

.

1. 1 MSHA Form 7000 and 2000 series note pages to assist inspector s with their notetaking during inspections and investigations are provided as follows:

Form 2000 -169 Coal Mining Occupations

Form 2000 -208 (revised 2010)

Form 2000 -222 Deluge

- Type Water Spray Systems

Form 2000 -225 Dry Powder Chemical Systems

Form 2000 -234 Water Sprinkler Systems

Form 7000 -9 Closure Notice

Form 7000 -10A Guidelines in the Event of a Mine Disaster

Form 7000

- 10B Documentation Required in Inspector’s Notes

Form 7000 -10C Record and Training List (Partial)

Form 7000

- 10D Electrical Breaker Settings

Form 7000

- 10E Electrical Magnetic Trip Range

Form 7000

- 10F Smoke Tube Data Converted to Velocity

Form 7000 -10G Ventilation Qavg for Tubing Size

Form 7000

- 10H

, 7000-10HH General Information Cover Sheet

Form 7000- 10I ; 7000- 10II Daily Cover Sheet

Form 7000- 10J ; 7000-10JJ Pre

- printed Grid Pages

Form 7000-10K ; 7000-10KK Pre

- printed Line Pages

Form 7000- 10L ; 7000-10LL Line Diagram

Form 7000-10M ; 7000-10MM Air Reading

Form 7000- 10N ; 7000-10NN Respirable Dust

Form 7000-10P ; 7000-10PP NoiseGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 3 Form 7000-10R Glossary for Electrical Equipment

Form 7000-10S Glossary for Diesel Equipment

Form 7000- 10T Roof Bolt Head Mks

- ASTM F432

- 95 ( two pages)

Form 7000- 10U Seal Recordkeeping Requireme nts 75.339(a)

Form 7000-10V Static Force Req to Open a Mandoor ( two pages)

Form 7000-10W Area of Circular Ducts

Form 7000- 59 Pitot Card ( two p ages)

2. Other Miscellaneous Forms and Related Information

2000- 7 Legal Identity R eport; 2000

- 7 Legal Identity Report Instructions

2000- 222 SCSR Operators' Inventory Form; 2000- 222 SCSR Operators' Inventory

Form Instructions

5000- 1 Certificate of Electrical Training

5000- 23 Certificate of Training

5000- 13 Instructor’s File Upd ate

5000- 41 Certificate of Hoisting Engineer Request

5000- 46 MSHA MIIN

7000- 51 Mine Operator ID Request

MESA

- MSHA Informational Report Index

Experienced Miners and Supervisors Training: 63 F ed

. Reg . 53750 (Oct. 6, 1998)

Education & Training H andbook Procedures

Miners Rights

Rules to Live By IGENERAL COAL MINE INSPECTION PROCEDURES AND

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- 4 Rules to Live By II

Rules to Live By III

18 U.S .C. § 111

MSHA Form 2000

- 238 Miners Rep

Notice on 103(f) of the Act: 43 F ed

. Reg

. 17546 (April 25, 1978)GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 5 B

. First

- Line Supervisor E01 Certification

.

I certify that to the best of my knowledge and belief this inspection is thor ough , based on a review of the information provided for Event No.__________________ and through discussions with inspector(s). If it is determined that there are inspection deficiencies, the event will be reopened and corrective actions taken prior to cou nting this inspection event complete for the official count of completed statutory E01 inspections at the end of the fiscal year.

Supervisor's Signature: ___________________________ Date:_______________

Note: This certification sh ould be filed and mainta ined with the inspection report

.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 6 C. Inspection Equipment and Supplies

.

1. THE FOLLOWING EQUIPMENT AND SUPPLIES SHOULD BE PROVIDED TO

EACH UNDERGROUND INSPECTOR AND E ACH SURFACE INSPECTOR AS NEEDED ( INCL U DING INSPECTORS

- IN

- TRAINING ).

Credentials and i dentification check tag

Self

- contained self

- rescuer (SCSR) Permissible electric cap lamp Lamp belt with attached iden tification check Light meter (photometer) Portable water pressure gauge (to measure spray nozzle pressure )

Protective hat

K nee pads Eye protection Hearing protection - e ar plugs or ear muffs (whichever provides the need ed protection)

Gloves Leg bands

Footwear ( sa fety shoes or boots )

Coveralls Clothes bag Respirator with appropriate cartridge (fit test required) Carrying case for equipment Copies of the Act, 30 CFR, Inspection Procedures Hand books, and Program Po licy

Manual Citation/order and continuation forms (7000- 3 & 7000 -3a) Appropriate notebook (with informational inserts as needed) , pencil, and ballpoint

pen Laptop computer/printer Digital camera/memory card (in unrestricted areas) Field equipment bag

Permissible multi

- gas detector Dust collecting equipment and sample containers

- incombustible (Bituminous Coal

a nd Lignite Mine s) Magnehelic gage (s) and pit ot tube

A nemometer, a watch with a second hand or a stop watch, measuring tape,

mea suring rule, smoke tubes, and aspirator bulb

6- foot wooden rule

Ha mmer Air sample bottles

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- 7 Feeler gauges – flat/radial (appropriate sizes) 1/8

- inch Precision Key Stock for Packing Gland Roof testing device (required for undergroun d inspections)

2. THE FOLLOWING EQUIPMENT SHOULD BE AVAILABLE TO

EACH INSPECTOR AS NEEDED IN EACH FIELD OFFICE

Noise d osimeters and calibrator Approved respirable dust sampling pumps, battery chargers, volt meter, sampling head assemblies, and filter cassettes Calibrators for respirable dust pumps Cap lamp chargers

Forms

Mechanical in

- line flow meter Belt speed indicator (rpm indicator) (as needed) Roof bolt torque wrench and r oof bolt finishing bit gauge

Permissible multi

- gas detector for air quality of seals (and pump as needed) High speed anemometer

10- inch magn e helic gage Fire Hydrants 50/50 gauge and appropriate adapters

National Fire Protection Association ® (NFPA) Nos . 11A, 13, 13A, 15, 17,
72A, and 198 Air sample bottles (10cc & 50cc) (and proper plunger needle assemblies) Air sample bags

Pin gauges ( appropriate size s for measuring diametrical clearances of cylindrical joints)

Extenda ble probes for permissible multi -gas detector ( as needed )

Electronic handheld thermocouple instrument (measure diesel exhaust temperatures)

Emergency R esponse Box: 10cc and 50cc air sample bottles, List of Emergency

Phone Numbers

, Up

- to

- date Inspection Procedures, Citation and Order Writing, Program Policy, Electrical Inspection Manuals, 30 CFR, and Pocket U nderground

and Surface CFRs

, Smoke Tubes and an Aspirator Bulb

, Large High

- Powered Hand Spot Light

, Magn eh elic Gage with Pitot Tube (Size appropriate to need)

, Supply of Inspection Note Blanks and Notebooks (Pocket and Letter Size), Measuring Tapes

, 100-

, 50- , 25

- ft. and Wooden 6

- Foot Rule

, Numbered Master Log Book

, Evidence Tags, Chain

- of Custody

- Tags, and Itemized Receipt Tags

, Pad Locks

, Ziplock ® Bags

, Complete Copies of all Form 50 Accident Reports and Preliminary Forms

, Mechanical Pencils, Pens, and L egal Pads , Hand

- issued Form 7000

- 3 and Form 7000

- 3a, MSHA Form 7000

- 9 Closure Notices, Glowsticks and Reflective Tape

, Chalk and Spray Paint , and Set of Feeler Gauges

– flat and radial

.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 8 First R esponse Kit/Air Sampling U nit: 115VAC vacuum pump, flame arrester, two

500- ft

. rolls of 1⁄4

- inch ID vinyl tubing, 1⁄4

- inch tubing connectors (straight and tees), Plastic ties on clamps and tie tools, 24 AR sample bags and stick on labels, Pinch cock clamp or hose clamp, 1 extension cord, GFCI electrical switch, wa ter trap,

reducer bushin g (as required to connect multi

- gas detector), and ATX

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### E01 Inspection Report and Requested Or der of Filing
(all of the below forms may not be applicable for all inspection reports

, which do not have to be maintained in any particular order in the files)

_____ 2000

- 22 Mine Activity Data (if applicable with SCSR Plan, Cleanup Program, and
Ground Control Plan statements, documented on line No. 17

- Remarks).

_____ Citations, Orders, and Safeguards (7000

- 3) with any photo mounting worksheets (4000- 125), with all subsequent actions (7000

- 3a) including a ny vacated issuances

a nd vacate memorandums if applicable, elevated enforcement actions paperwork (7000- 32 SAR). Citations and orders organized by date with the last issuance being up front in the report

. Previous issu ed citations, orders, and safeguard subsequent

actions shall be maintained in the event that the original enforcement action was generated from.

_____ General Inspection Cover Sheet (7000

- 10H), Daily Cover Sheets (7000

- 10I) if applicable with all notes including any preprinted listings documented as notes

taken on the event.

_____ 2000

- 204 Roof & Vent Plan Evaluation.

_____ 2000

- 209 Mine Information Form (one copy must be submitted to health clerk or supervisor immediately upon completion and one copy maintained in report).

_____ 2000

- 223 ERP Plan Review Form.

_____ Air Bottle Results for Each Sample Taken (Analytical Report).

_____ 2000

- 43 Mine Atmosphere Sampling Print Out (only if result not yet received, then a

c opy of the submitted form showing that analytical report not yet received).

_____ 2000

- 156 Rock Dust Sample Submission Form(s), sample forms with analysis results (if results not yet received by close date of inspec tion a copy of the submitted 2000

- 156 showing that analysis results not yet received.

_____ 2000

- 86 Respirable Dust Form.GENERAL COAL MINE INSPECTION PROCEDURES AND

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- 10 _____ MSN 014 Respirable Dust Results with Blue Cards Attached (not mandatory that they be signed, but must have a positive identifier of who conducted the sample).

_____ 2000

- 84 Noise Survey Results.

_____ Results of other samples taken (asbestos, etc.).

_____ 2000

- 207 Independent Contractor Form (only if new or updated).

_____ 2000

- 208 Independent Contractor Form (for contractors on mine site).

_____ Impoundment Inspection Forms. (MSHA form number is currently being assigned)

_____ 2000

- 34 Coal Refuse Pile Periodic Inspection Form.

_____ ATF 5030.5 and/or ATF 5400.5 ATF Inspection Form.

_____ Diesel Equipme nt Inventory Records (print out).

_____ SCSRs Inventory Records (print out). Note: 2000

- 220 form is discontinued.

_____ Part 49 Checklist (Mine Rescue Station).

_____ ITS Tracking (print out).

_____ Mine Tracking Map(s).

_____First- Line Supervisors E01 Certification SheetGENERAL COAL MINE INSPECTION PROCEDURES AND

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.

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