Federal Register / Vol. 76, No. 97 / Thursday, May 19, 2011 / Notices 28961 

Dated: May 15, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

[FR Doc. 2011–12318 Filed 5–18–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Office of the Secretary 

[Docket ID DOD–2011–OS–0057] 

Privacy Act of 1974; System of 

Records 

AGENCY: Office of the Secretary, DoD. 

ACTION: Notice to add a system of 

records. 

SUMMARY: The Office of the Secretary of 

Defense proposes to add a system of 

records to its inventory of record 

systems subject to the Privacy Act of 

1974 (5 U.S.C. 552a), as amended. 

DATES: This proposed action would be 

effective without further notice on June 

20, 2011 unless comments are received 

which result in a contrary 

determination. 

ADDRESSES: You may submit comments, 

identified by docket number and/ 

Regulatory Information Number (RIN) 

and title, by any of the following 

methods: 

• Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

• Mail: Federal Docket Management 

System Office, 1160 Defense Pentagon, 

Washington, DC 20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number or Regulatory 

Information Number (RIN) for this 

Federal Register document. The general 

policy for comments and other 

submissions from members of the public 

is to make these submissions available 

for public viewing on the Internet at 

http://www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Ms. 

Cindy Allard, Chief, OSD/JS Privacy 

Office, Freedom of Information 

Directorate, Washington Headquarters 

Services, 1155 Defense Pentagon, 

Washington, DC 20301–1155 or call 

(703) 588–6830. 

SUPPLEMENTARY INFORMATION: The Office 

of the Secretary of Defense notices for 

systems of records subject to the Privacy 

Act of 1974 (5 U.S.C. 552a), as amended, 

have been published in the Federal 

Register and are available from the FOR

FURTHER INFORMATION CONTACT address. 

The proposed system report, as 

required by 5 U.S.C. 552a(r) of the 

Privacy Act of 1974, as amended, was 

submitted on May 11, 2011, to the 

House Committee on Oversight and 

Government Reform, the Senate 

Committee on Governmental Affairs, 

and the Office of Management and 

Budget (OMB) pursuant to paragraph 4c 

of Appendix I to OMB Circular No. A– 

130, ‘‘Federal Agency Responsibilities 

for Maintaining Records About 

Individuals,’’ dated February 8, 1996 

(February 20, 1996, 61 FR 6427). 

Dated: May 15, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

DoDEA 30 

SYSTEM NAME: 

DoDEA Travel Orders Processing 

System (TOPS). 

SYSTEM LOCATION: 

Department of Defense Education 

Activity (DoDEA), Human Resources 

Regional Service Center, Functional 

Automation & Information Management 

Section, 4040 North Fairfax Drive, 

Arlington, VA 22203–1365. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

DoDEA civilian personnel and/or 

family members necessary for the 

completion of travel documentation for 

employment or relocation as required. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Traveler’s name, Social Security 

Number (SSN), title/grade, home 

address, mailing address, retirement 

code, district name, releasing official 

station and location, new official duty 

station and location. Specific trip 

information to include travel order 

number, reporting date at new duty 

station, travel purpose (to include round 

trip travel for house-hunting), 

transportation mode, names of 

dependents traveling, trip cost estimates 

and supporting documentation. 

Financial information to include 

government code/budget information, 

fund citation, temporary quarters/ 

subsistence expense, household goods 

shipment commuted rate/government 

bill of lading, commitment of travel 

funds, travel related receipts, travel 

document status information, records of 

actual payment of travel funds, and 

other authorized expenses. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 5701–5702, Travel, 

Transportation, and Subsistence; Joint 

Travel Regulation, Volume 2, Chapter 5, 

Permanent Duty Travel; and E.O. 9307 

(SSN), as amended. 

PURPOSE(S): 

The Travel Order Processing System 

will enable DoDEA employees to create 

travel orders and transportation 

agreement forms, track the status of 

their travel orders, and view their 

completed travel orders. 

Routine uses of records maintained in 

the system, including categories of users 

and the purposes of such uses: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act of 1974, these 

records may specifically be disclosed 

outside the DoD as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

To Federal and private entities 

providing travel services for purposes of 

arranging transportation and lodging for 

those individuals authorized to travel at 

government expense on official 

business. 

To banking establishments for the 

purpose of confirming billing or 

expense data. 

The DoD ‘‘Blanket Routine Uses’’ set 

forth at the beginning of the Office of 

the Secretary of Defense (OSD) 

compilation of systems of records 

notices also apply to this system. 

Policies and practices for storing, 

retrieving, accessing, retaining, and 

disposing of records in the system: 

STORAGE: 

Electronic storage media. 

RETRIEVABILITY: 

Records may be retrieved by name, 

SSN, district name, fund citation, and 

travel order number. 

SAFEGUARDS: 

Records are stored in office buildings 

protected by controlled screening, use of 

visitor registers, electronic access, and/ 

or locks. Access to records is limited to 

individuals who are properly screened 

and cleared on a need-to-know basis in 

the performance of their official duties. 

Logon and passwords are used to 

control access to the systems date, and 

procedures are in place to deter and 

detect browsing and unauthorized 

access. Physical and electronic access 

are limited to persons responsible for 

servicing and authorized to use the 

record system. 

RETENTION AND DISPOSAL: 

Records are maintained for six years 

and then destroyed. 

SYSTEM MANAGER(S) AND ADDRESS: 

Program Director, Department of 

Defense Education Activity, Human 


jlentini on DSK4TPTVN1PROD with NOTICES
28962 Federal Register / Vol. 76, No. 97 / Thursday, May 19, 2011 / Notices 

Resources Regional Service Center, 4040 

North Fairfax Drive, Arlington, VA 

22203–1365. 

NOTIFICATION PROCEDURE: 

Individuals seeking to determine 

whether information about themselves 

is contained in this system of records 

should address written inquiries to the 

Privacy Act Officer, Department of 

Defense Education Activity, 4040 North 

Fairfax Drive, Arlington, VA 22203– 

1365. 

Requests must include individual’s 

full name, SSN, office or organization 

where assigned when trip was taken, 

date(s) of travel, and the address to 

which a response should be mailed. 

RECORD ACCESS PROCEDURES: 

Individuals seeking access to 

information about themselves contained 

in this system of records should address 

written requests to the DoDEA Freedom 

of Information Act Requester Service 

Center, 4040 North Fairfax Drive, 

Arlington, VA 22203–1365. 

Requests must include individual’s 

full name, SSN, office or organization 

where assigned when trip was taken, 

dates of travel, the address to which a 

response or record should be mailed, 

and the name and number of this system 

of records notice. The requestor must 

sign the request letter or a document 

authorizing another person to access his 

or her information. 

CONTESTING RECORD PROCEDURES: 

The OSD rules for accessing records, 

contesting contents, and appealing 

initial agency determinations are 

contained in Office of the Secretary of 

Defense Administrative Instruction 81; 

32 CFR part 311; or may be obtained 

from the system manager. 

RECORD SOURCE CATEGORIES: 

The individual traveler or other 

authorized DoD personnel engaged in 

processing travel orders. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

[FR Doc. 2011–12323 Filed 5–18–11; 8:45 am] 

BILLING CODE 5001–06–P 

DEPARTMENT OF DEFENSE 

Department of the Air Force 

[Docket ID USAF–2011–0015] 

Privacy Act of 1974; System of 

Records 

AGENCY: Department of the Air Force, 

DoD. 

ACTION: Notice to Alter a System of 

Records. 

SUMMARY: The Department of the Air 

Force is proposing to alter a system of 

records notice in its existing inventory 

of records systems subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as altered. 

DATES: The proposed action will be 

effective on June 20, 2011 unless 

comments are received that would 

result in a contrary determination. 

ADDRESSES: You may submit comments, 

identified by docket number and/ 

Regulatory Information Number (RIN) 

and title, by any of the following 

methods: 

* Federal Rulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments. 

* Mail: Federal Docket Management 

System Office, 1160 Defense Pentagon, 

Washington, DC 20301–1160. 

Instructions: All submissions received 

must include the agency name and 

docket number or Regulatory 

Information Number (RIN) for this 

Federal Register document. The general 

policy for comments and other 

submissions from members of the public 

is to make these submissions available 

for public viewing on the Internet at 

http://www.regulations.gov as they are 

received without change, including any 

personal identifiers or contact 

information. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Charles J. Shedrick, Department of the 

Air Force Privacy Office, Air Force 

Privacy Act Office, Office of Warfighting 

Integration and Chief Information 

officer, Attn: SAF/A6PPF, 1800 Air 

Force Pentagon, Washington DC 20330– 

1800, or call 703–696–6488. 

SUPPLEMENTARY INFORMATION: The 

Department of the Air Force systems of 

records notices subject to the Privacy 

Act of 1974, (5 U.S.C. 552a), as 

amended, have been published in the 

Federal Register and are available from 

the FOR FURTHER INFORMATION CONTACT

address. The proposed systems reports, 

as required by 5 United States Code 

552a(r) of the Privacy Act of 1974, were 

submitted on May 13, 2011 to the House 

Committee on Oversight and 

Government Reform, the Senate 

Committee on Homeland Security and 

Governmental Affairs, and the Office of 

Management and Budget pursuant to 

paragraph 4c of Appendix I to Office of 

Management and Budget Circular No. 

A–130, ‘‘Federal Agency 

Responsibilities for Maintaining 

Records About Individuals,’’ dated 

February 8, 1996, (February 20, 1996, 61 

FR 6427). 

Dated: May 15, 2011. 

Aaron Siegel, 

Alternate OSD Federal Register Liaison 

Officer, Department of Defense. 

F033 AF A 

SYSTEM NAME: 

Information requests—Freedom of 

Information Act (April 7, 2003, 68 FR 

16787) 

* * * * * 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Delete entry and replace with ‘‘All 

persons who have requested records 

from the Air Force under the provisions 

of the Freedom of Information Act 

(FOIA); all persons whose requests for 

records have been referred to the Air 

Force by other Federal agencies; and all 

persons who have submitted appeals to 

the Secretary of the Air Force under the 

provisions of the FOIA.’’ 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Delete entry and replace with ‘‘Name, 

home address, telephone number, email address, FOIA case numbers 

assigned to individual cases, and 

appeals, FOIA requests and appeals, 

responses to requests, determinations of 

appeals, correspondence with requesters 

and with other persons who have 

contacted the Air Force in connection 

with requests or appeals other than 

requesters or other correspondence in 

connection with requests or appeals.’’ 

* * * * * 

STORAGE: 

Delete entry and replace with 

‘‘Maintained in hard copy file folders 

and/or on electronic storage media.’’ 

RETRIEVABILITY: 

Delete entry and replace with 

‘‘Retrieved by name or by unique FOIA 

case number assigned to each request or 

appeal.’’ 

* * * * * 

RETENTION AND DISPOSAL: 

Delete entry and replace with 

‘‘Records relating to requests that 

resulted in a full release of responsive 

records are retained in Requester 

Service Center files for two years 

following response to the requester. 

Records that resulted in a full or 

partial denial (including ‘‘no records’’ 

responses) are retained in Requester 

Service Center files for six years 

following response to the requester. 

Records for which an appeal is filed 

are retained in the Requester Service 

Center and in General Litigation 

Division office files for six years 

following determination of the appeal. 


jlentini on DSK4TPTVN1PROD with NOTICES