U.S. Department of Education

OFFICE OF POSTSECONDARY EDUCATION 

Washington, DC 20006

www.ed.gov/about/offices/list/ope/trio/index.html

Fiscal Year 2013

APPLICATION FOR GRANTS

THE 

CHILD CARE ACCESS MEANS PARENTS IN SCHOOL PROGRAM 

CFDA NUMBER: 84.335A

FORM APPROVED

OMB No. XXXX-XXXX, Expiration Date: XX/XX/XXXX

DATED MATERIAL – OPEN IMMEDIATELY

CLOSING DATE: XXXX XX, 2013
TABLE OF CONTENTS

Dear Applicant Letter ....................................................................................................................2

Competition Highlights ..................................................................................................................4

Introduction...................................................................................................................................7

Grants.gov Submission Procedures and Tips for Applicants .........................................................8

Application Transmittal Instructions...............................................................................................12

Absolute and Competitive Priorities...............................................................................................15

Notice Inviting Applications for New Awards .................................................................................16

Authorizing Legislation..................................................................................................................43

Expectations of Successful Applicants ..........................................................................................47

Intergovernmental Review of Federal Programs ...........................................................................48

Supplemental Information .............................................................................................................49

CCAMPIS Program Profile Form...................................................................................................53

CCAMPIS Program Assurances ...................................................................................................55

INSTRUCTIONS

Instructions for Completing the Application Package.....................................................................56

Instructions for Project Narrative – Selection Criteria ....................................................................58

Competitive Preference and Competitive Priorities .......................................................................62

Instructions for Standard Forms ....................................................................................................64

Instructions for the SF- 424...........................................................................................................65

Instructions for Department of Education Suppemental Information for SF-424 ............................68

Definitions for Department of Education Supplemental Information For SF 424 ............................70

Instructions for ED 524..................................................................................................................74

Instructions for Budget Summary Form & Itemized Budget ...........................................................77
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Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities.......................................81

Survey Instructions on Ensuring Equal Opportunity for Applicants ................................................83

General Education Provisions Act (GEPA)....................................................................................84

Government Performance And Results Act (GPRA) .....................................................................86

Application Checklist.....................................................................................................................87

Paperwork Burden Statement .......................................................................................................88
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Dear Applicant:

Thank you for your interest in applying for a grant under the fiscal year (FY) 2013 Child Care 

Access Means Parents In School (CCAMPIS) Program competition. The CCAMPIS Program 

provides grants to institutions of higher education to assist the institutions in providing campusbased child care services to low-income students. 

This letter highlights a few items in the FY 2013 application package that will be important to

you in applying for a grant under this program. The “Competition Highlights” section notes 

some of the requirements for applying for a grant under the FY 2013 CCAMPIS Program 

competition. You should review the entire application package carefully before preparing and 

submitting your application. Information on the CCAMPIS Program is accessible at the U.S. 

Department of Education (Department) Web site at:

http://www2.ed.gov/programs/campisp/index.html

In the FY 2013 competition, there are two absolute priorities and two competitive priorities. The 

two absolute preference priorities: 1. Leverage significant local or institutional resources, 

including in-kind contributions, to support the activities assisted; and 2. Utilize a sliding fee scale 

for child care services provided in order to support a high number of low-income parents 

pursuing postsecondary education at the institution.

Also, in the FY 2013 competition, there are two competitive priorities: 1. Support for Military 

Families; and 2. Improving Productivity. Please note that applicants addressing these two 

priorities may earn up to three competitive preference points for each priority. However, no more 

than (maximum) three competitive preference points will be awarded to any application for

addressing these priorities. Further, the points awarded under each priority by the non-Federal 

reviewers (reviewers) will be based on the degree to which the applicant proposes to meet the 

priorities. For additional information about the absolute and competitive priorities, refer to the 

Federal Register Notice Inviting Applications for New Awards (Notice) for FY 2013. The Notice 

is included in this application package.

Applications for FY 2013 grants under the CCAMPIS Program must be submitted electronically 

using the Grants.gov system. An applicant who is unable to submit an application through the 

Grants.gov system must submit a written request for a waiver of the electronic submission 

requirement at least two weeks before the deadline date. Additional information about 

Grants.gov submission requirements can be found in the Competition Highlights, the Notice 

published in the Federal Register, and in the transmittal instructions, which are included in this 

package. Grants.gov is accessible through its portal page at http://www.Grants.gov.

Also, it is imperative that your application includes a strong evaluation plan. The reviewers are 

instructed to look closely at the potential of CCAMPIS Program applicants to successfully reach 

their individual project goals, which are driven by the performance measures for the CCAMPIS

Program (see the Notice for information on the performance measures). The evaluation plan 

should not only include formative and summative measures, but also address the use of 

appropriate controls and techniques that provide for independent evaluation. The evaluation 

plan should shape the development of the project from the beginning of the grant period and 

provide benchmarks for the monitoring of progress and measurement of that progress 

throughout the grant award period. You should pay close attention to the information provided 

in the Instructions for the Project Narrative section of this application regarding the development 

of your evaluation activity. 
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For information (including dates and times) about how to submit your application electronically, 

please refer to the official Notice published in the Federal Register, and included in this 

application booklet. 

You are reminded that the Notice published in the Federal Register is the official document, and 

that you should not rely upon any information that is inconsistent with the guidance contained 

within the official document. 

Thank you for your interest in the CCAMPIS Program. We look forward to receiving your 

application.

Sincerely,

/signed/

Dr. Debra Saunders-White

Deputy Assistant Secretary

Higher Education Programs
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COMPETITION HIGHLIGHTS

1. CCAMPIS Program applications for FY 2013 must be submitted 

electronically using Grants.gov. You are urged to acquaint yourself with the 

requirements of Grants.gov early as the registration procedures may require 5 or 

more days to complete. A more thorough discussion is included later in this 

application package. Grants.gov is accessible through its portal page at:

http://www.Grants.gov. The requirements for obtaining an exception to the 

electronic submission have changed and are included in the Notice Inviting 

Applications for New Awards (Notice) for FY 2013. If you think you may need an 

exception, you are urged to review the requirements promptly. 

2. Please note that you must submit your application by 4:30:00 p.m. (Washington, 

D.C. time) on or before the application deadline date. Late applications will not 

be accepted. We suggest that you submit your application several days 

before the deadline. The Department is required to enforce the established 

deadline to ensure fairness to all applicants. No changes or additions to an 

application will be accepted after the deadline date and time.

3. Electronic submission of applications is required; therefore, you must submit an 

electronic application unless you follow the procedures outlined in the Notice for 

FY 2013 and qualify for one of the exceptions to the electronic submission 

requirement.

4. Applicants are required to adhere to the page limit specified in the 

ProjectNarrative Instruction portion of the application. The Notice contains 

specific information governing page limits and formatting instructions. The total 

page limit for the project narrative portion of the application for the FY 2013

CCAMPIS Program competition is 50 pages. Absolute and competitive 

priorities must be addressed at the end of the project narrative. 

5. All attachments must be in .PDF format. Other types of files will not be accepted. 

Please note, once you download an application from Grants.gov, you will be 

working offline and saving data on your computer. It is important to note where 

you are saving the Grants.gov file on your computer. You will need to log on to 

Grants.gov to upload and submit the application. You must provide the DUNS 

number that was used when your organization registered with the Central 

Contractor Registry (CCR).

For Grants.gov related questions and assistance, please contact:

Support Desk e-Mail:support@Grants.gov 

Support Desk Telephone:(800) 518-4726

Contact Telephone Hours: 24 hours, 7 days a week, except Federal holidays

Online Web Site: http://www.Grants.gov
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Also, refer to the “Submission Procedures and Tips for Applicants” section found 

in this application booklet. 

You are reminded that the Notice published in the Federal Register is the official 

document, and that you should not rely upon any information that is inconsistent 

with the guidelines contained within the official document.

6. In the FY 2013 competition, the Department has established two absolute and 

two competitive preference priorities. They are:

Absolute Priority 1: Leverage significant local or institutional resources, including in-kind 

contributions, to support the activities assisted; and 

Absolute Priority 2: Utilize a sliding fee scale for child care services provided in order to 

support a high number of low-income parents pursuing postsecondary education at the 

institution.

Competitive Preference Priority (CPP) 1: Support for Military Families: Projects that 

are designed to address the needs of military-connected students (as defined in the 

notice).

Competitive Preference Priority (CPP) 2: Improving Productivity 

The competitive preference priorities are explained in detail in the Notice of final 

supplemental priorities and definitions for discretionary grant programs published in the 

Federal Register on December 15, 2010 (75 FR 78486) and corrected on May 12, 

2011(76 FR 27637), as well as in this application package. You are urged to carefully 

review this information.

7. Applicants must address the absolute priorities. Responses to the absolute and

competitive preference priorities should be placed at the end of the Project Narrative

section of the application. Please note that applicants addressing these two priorities 

may earn up to three competitive preference points for each priority. However, no more 

than (maximum) three competitive preference points will be awarded to any application 

based on the extent to which the application contains substantive information regarding 

the priorities.

8. As you develop your application, we ask you to consider carefully the specific 

activities that you will provide through the CCAMPIS Program. We will look for high 

quality programs that include opportunities for the participants to enroll, persist and 

graduate from institutions of higher education. As appropriate, applicants should have 

specific activities to be engaged in that will assist students with child care and thereby 

allowing program eligible students to enroll in and persist and graduate from institution 

of higher education. You will find more information on the selection criteria and 

application review process in this application and in the Notice. 
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9. In accordance with the Higher Education Act (HEA), as amended by the Higher

Education Opportunity Act (HEOA) of 2008, all successful applicants funded under the 

FY 2013 CCAMPIS competition will receive four-year (48-month) grant awards.

10. All applicants must complete the Part III-A CCAMPIS Program Profile form.

Applicants may not modify, amend or delete any of these objectives. Instructions for 

submitting the form are included in the Instructions for Completing the Application 

Package.

11. All applicants must provide a one-page abstract. The abstract should briefly 

describe the institutional demographics, the absolute and competitive preference 

priorities addressed, the services and activities that will be provided during the 

performance period. Complete instructions for submitting the abstract are included in 

the “Instructions for Completing the Application Package” of this application. The 

abstract must be uploaded into the ED Abstract Form section in Grants.gov.

Information on the CCAMPIS Program is accessible at the Department’s website at: 

http://www2.ed.gov/programs/campisp/index.html.
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INTRODUCTION 

 CCAMPIS PROGRAM 

AUTHORIZATION

Title IV, Part A, Subpart 7, Sec. 419N; § e(1) (A) of the Higher Education Act (HEA), as 

amended by the Higher Education Opportunity Act (HEOA) of 2008. 

PROGRAM REGULATIONS

The CCAMPIS Program does not have program specific regulations.

PURPOSE

Provides support for the participation of low-income parents in postsecondary 

education through the provision of campus-based child care services. 

ELIGIBLE APPLICANTS

 The following are eligible to apply for a grant to carry out a CCAMPIS Program project:

(a) An institution of higher education shall be eligible to receive a grant under 

this section for a fiscal year if the total amount of all Federal Pell Grant 

funds awarded to students enrolled at the institution of higher education for 

the preceding fiscal year equals or exceeds $350,000, except that for any 

fiscal year for which the amount appropriated to carry out this section is 

equal to or greater than $20,000,000, this sentence shall be applied by 

substituting $250,000 for $350,000 

ACTIVITIES FUNDED UNDER THIS PROGRAM

(a) Grant funds under this section shall be used by an institution of higher 

education to support or establish a campus-based child care program 

primarily serving the needs of low-income students enrolled at the institution 

of higher education. Grant funds under this section may be used to provide 

before and after school services to the extent necessary to enable lowincome students enrolled at the institution of higher education to pursue 

postsecondary education.
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IMPORTANT – PLEASE READ FIRST

U.S. Department of Education

Grants.gov Submission Procedures and Tips for Applicants

To facilitate your use of Grants.gov, this document includes important submission procedures 

you need to be aware of to ensure your application is received in a timely manner and accepted 

by the Department of Education.

ATTENTION – Adobe Forms and PDF Files Required

Applications submitted to Grants.gov for the Department of Education will be posted using Adobe forms. 

Therefore, applicants will need to download a newer version of Adobe reader (Grants.gov recommends Adobe 

Reader 10.1.4). Information on computer and operating system compatibility with Adobe, links to download a 

newer version, and warnings about using Adobe Reader XI are all available on Grants.gov. We strongly 

recommend that you review these details on www.Grants.gov before completing and submitting your application. 

In addition, applicants should submit their application a day or two in advance of the closing date as detailed below. 

Also, applicants are required to upload their attachments in .pdf format only. (See details below under “Attaching 

Files – Additional Tips.”). 

Please be aware that Grants.gov has discovered an issue with the newest version of Adobe Reader XI.

Applicants may encounter the following error that will prevent them from submitting their application:

"At least one required Field was empty. Please fill in the required field (highlighted) before continuing."

Grants.gov recommends that if applicants encounter this issue, they submit their application using any 

version below Adobe Reader XI. Please refer to the compatibility table for additional information about 

supported versions of Adobe Reader. If you have any questions regarding this matter please email the 

Grants.gov Contact Center at support@grants.gov or call 1-800-518-4726.

1) REGISTER EARLY – Grants.gov registration may take five or more business days to complete. You may begin 

working on your application while completing the registration process, but you cannot submit an application until all of 

the Registration steps are complete. For detailed information on the Registration Steps, please go to: 

http://www.grants.gov/applicants/get_registered.jsp [Note: Your organization will need to update its SAM registration 

annually (formerly Central Contractor Registry (CCR)*.]

2) SUBMIT EARLY – We strongly recommend that you do not wait until the last day to submit your 

application. Grants.gov will put a date/time stamp on your application and then process it after it is fully 

uploaded. The time it takes to upload an application will vary depending on a number of factors including the size of 

the application and the speed of your Internet connection, and the time it takes Grants.gov to process the application 

will vary as well. If Grants.gov rejects your application (see step three below), you will need to resubmit successfully 

to Grants.gov before 4:30:00 p.m. Washington, DC time on the deadline date. 

Note: To submit successfully, you must provide the DUNS number on your application that was used when you 

registered as an Authorized Organization Representative (AOR) on Grants.gov. This DUNS number is typically 

the same number used when your organization registered with the SAM (formerly CCR -Central Contractor 

Registry). If you do not enter the same DUNS number on your application as the DUNS you registered with, 

Grants.gov will reject your application.
9

3) VERIFY SUBMISSION IS OK – You will want to verify that Grants.gov received your application submission 

on time and that it was validated successfully. To see the date/time your application was received, login to Grants.gov 

and click on the Track My Application link. For a successful submission, the date/time received should be earlier than 

4:30:00 p.m. Washington, DC time, on the deadline date, AND the application status should be: Validated, Received by 

Agency, or Agency Tracking Number Assigned. Once the Department of Education receives your application from 

Grants.gov, an Agency Tracking Number (PR/award number) will be assigned to your application and will be available 

for viewing on Grants.gov’s Track My Application link.

If the date/time received is later than 4:30:00 p.m. Washington, D.C. time, on the deadline date, your application is late. 

If your application has a status of “Received” it is still awaiting validation by Grants.gov. Once validation is complete, 

the status will either change to “Validated” or “Rejected with Errors.” If the status is “Rejected with Errors,” your 

application has not been received successfully. Some of the reasons Grants.gov may reject an application can be found 

on the Grants.gov site: http://www.grants.gov/applicants/applicant_faqs.jsp#54. For more detailed information on 

troubleshooting Adobe errors, you can review the Adobe Reader Error Messages document at 

http://www.grants.gov/assets/AdobeReaderErrorMessages.pdf. If you discover your application is late or has been 

rejected, please see the instructions below. Note: You will receive a series of confirmations both online and via e-mail 

about the status of your application. Please do not rely solely on e-mail to confirm whether your application has been 

received timely and validated successfully. 

Submission Problems – What should you do?

If you have problems submitting to Grants.gov before the closing date, please contact Grants.gov Customer Support 

at 1-800-518-4726 or http://www.grants.gov/contactus/contactus.jsp, or access the Grants.gov Self-Service web 

portal at: https://grants-portal.psc.gov/Welcome.aspx?pt=Grants

If electronic submission is optional and you have problems that you are unable to resolve before the deadline date 

and time for electronic applications, please follow the transmittal instructions for hard copy applications in the 

Federal Register notice and get a hard copy application postmarked by midnight on the deadline date.

If electronic submission is required, you must submit an electronic application before 4:30:00 p.m., unless you 

follow the procedures in the Federal Register notice and qualify for one of the exceptions to the electronic 

submission requirement and submit, no later than two weeks before the application deadline date, a written 

statement to the Department that you qualify for one of these exceptions. (See the Federal Register notice for 

detailed instructions.)

Helpful Hints When Working with Grants.gov

Please note, once you download an application from Grants.gov, you will be working offline and saving data on 

your computer. Please be sure to note where you are saving the Grants.gov file on your computer. You will need to 

logon to Grants.gov to upload and submit the application. You must provide the DUNS number on your application 

that was used when you registered as an Authorized Organization Representative (AOR) on Grants.gov.

Please go to http://www.grants.gov/contactus/contactus.jsp for help with Grants.gov. For additional tips related to 

submitting grant applications, please refer to the Grants.gov Submit Application FAQs found on the Grants.gov 

http://www.grants.gov/applicants/submit_application_faqs.jsp. 

Dial-Up Internet Connections

When using a dial up connection to upload and submit your application, it can take significantly longer than when 

you are connected to the Internet with a high-speed connection, e.g. cable modem/DSL/T1. While times will vary 

depending upon the size of your application, it can take a few minutes to a few hours to complete your grant 

submission using a dial up connection. If you do not have access to a high-speed connection and electronic 

submission is required, you may want to consider following the instructions in the Federal Register notice to 

obtain an exception to the electronic submission requirement no later than two weeks before the application 

deadline date. (See the Federal Register notice for detailed instructions.) 

MAC Users

For MAC compatibility information, review the Operating System Platform Compatibility Table at the following 

Grants.gov link: http://www.grants.gov/help/download_software.jsp. If electronic submission is required and you 

are concerned about your ability to submit electronically as a non-windows user, please follow instructions in 
10

the Federal Register notice to obtain an exception to the electronic submission requirement no later than two 

weeks before the application deadline date. (See the Federal Register notice for detailed instructions.)

Attaching Files – Additional Tips

Please note the following tips related to attaching files to your application, especially the requirement that applicants 

only include read-only, non-modifiable .PDF files in their application:

1. Ensure that you attach .PDF files only for any attachments to your application, and they must be in a 

read-only, non-modifiable format. PDF files are the only Education approved file type accepted as 

detailed in the Federal Register application notice. Applicants must submit individual .PDF files only 

when attaching files to their application. Specifically, the Department will not accept any attachments 

that contain files within a file, such as PDF Portfolio files, or an interactive or fillable .PDF file. Any 

attachments uploaded that are not .PDF files or are password protected files will not be read. If you 

need assistance converting your files to a .pdf format, please refer to the following Grants.gov 

webpage with links to conversion programs under the heading of additional resources: 

http://www.grants.gov/applicants/app_help_reso.jsp

2. Grants.gov cannot process an application that includes two or more files that have the same name 

within a grant submission. Therefore, each file uploaded to your application package should have a 

unique file name.

3. When attaching files, applicants should follow the guidelines established by Grants.gov on the size and 

content of file names. Uploaded files must be less than 50 characters, contain no spaces, no special 

characters (example: -, &, *, %, /, #, \) including periods (.), blank spaces and accent marks. 

Applications submitted that do not comply with the Grants.gov guidelines will be rejected at 

Grants.gov and not forwarded to the Department. 

4. Applicants should limit the size of their file attachments. Documents submitted that contain graphics 

and/or scanned material often greatly increase the size of the file attachments and can result in 

difficulties opening the files. For reference, the average discretionary grant application package totals 

1 to 2 MB. Therefore, you may want to check the total size of your package before submission.

*Please note that the Central Contractor Registry (CCR) was replaced by the System for Award 

Management (SAM) effective July 30, 2012. For more information on the migration of CCR data to SAM, 

grant applicants should read this information located on Grants.gov: 

http://grants-gov.blogspot.com/2012/07/information-about-pending-migration.html#!/2012/07/informationabout-pending-migration.html

2/2013
11

APPLICATION TRANSMITTAL INSTRUCTIONS

ATTENTION ELECTRONIC APPLICANTS: Please note that you must follow the 

Application Procedures as described in the Federal Register Notice announcing the 

grant competition.

This program requires the electronic submission of applications; specific 

requirements and waiver instructions can be found in the Federal Register Notice.

According to the instructions found in the Federal Register Notice, those requesting and 

qualifying for an exception to the electronic submission requirement may submit an 

application by mail, commercial carrier or by hand delivery.

If you want to apply for a grant and be considered for funding, you must meet the 

following deadline requirements:

Applications Submitted Electronically

You must submit your grant application through the Internet using the software 

provided on the Grants.gov Web site (http://www.grants.gov) by 4:30:00 p.m. 

(Washington, D.C. time) on or before the deadline date.

If you submit your application through the Internet via the Grants.gov Web site, you will 

receive an automatic acknowledgement when we receive your application.

For more information on using Grants.gov, please refer to the “Notice Inviting 

Applications” that was published in the Federal Register or visit http://www.grants.gov.

Submission of Paper Applications by Mail:

If you submit your application in paper format by mail (through the U.S. Postal Service 

or a commercial carrier), you must mail the original and two copies of your application, 

on or before the application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention: CFDA Number 84.335A

LBJ Basement Level 1

400 Maryland Avenue, SW

Washington, DC 20202-4260

You must show proof of mailing consisting of one of the following:

(1) A legibly dated U.S. Postal Service postmark.

(2) A legible mail receipt with the date of mailing stamped by the U.S. Postal Service.

(3) A dated shipping label, invoice, or receipt from a commercial carrier. 
12

(4) Any other proof of mailing acceptable to the Secretary of the U.S. Department of 

Education.

If you mail your application through the U.S. Postal Service, we do not accept either of 

the following as proof of mailing:

1. A private metered postmark.

2. A mail receipt that is not dated by the U.S. Postal Service.

An applicant should note that the U.S. Postal Service does not uniformly provide a 

dated postmark. Before relying on this method, an applicant should check with its local 

post office.

Special Note: Due to potential disruption to normal mail delivery, the Department 

encourages you to consider using an alternative delivery method (for example, a 

commercial carrier, such as Federal Express or United Postal Service; U.S. Postal 

Service Express Mail; or a courier service to transmit your application for this 

competition to the Department. If you use an alternative delivery method, please obtain 

the appropriate proof of mailing under “Applications Delivered by Mail”, and then follow 

the instructions for “Applications Delivered by Hand”. 

Submission of Paper Applications by Hand Delivery:

If you qualify for an exception to the electronic submission requirement, you (or a 

courier service) may deliver your paper application to the Department by hand. You 

must deliver the original and two copies of your application by hand, on or before the 

application deadline date, to the Department at the following address:

U.S. Department of Education

Application Control Center

Attention: CFDA Number 84.335A

550 12th Street, SW.

Room 7041, Potomac Center Plaza

Washington, DC 20202-4260 

Note for Mail or Hand Delivery of Paper Applications: If you mail or hand deliver 

your application to the Department—

1. You must indicate on the envelope and--if not provided by the Department--in 

Item 11 of the SF 424 the CFDA number, including suffix letter, if any, of the 

competition under which you are submitting your application; and

2. The Application Control Center will mail to you a notification of receipt of your 

grant application. If you do not receive this notification within 15 business days 

from the application deadline date, you should call the U.S. Department of 

Education Application Control Center at (202) 245-6288.
13

Application Control Center Hours of Operation

The Application Control Center accepts application deliveries daily between 8:00 a.m. 

and 4:30 p.m. (Washington, D.C. time) except Saturdays, Sundays, and Federal 

holidays. 

Grant Application Receipt from the Application Control Center

If you send your application by mail or if you or your courier delivers it by hand, the 

Application Control Center will mail a Grant Application Receipt Acknowledgement to 

you.

If you do not receive the notification of application receipt within 15 days from the 

mailing of the application, you should call the U.S. Department of Education Application 

Control Center at (202) 245-6288.

Late Applications

If your application is late, we will notify you that we will not consider the application.
14

Absolute and Competitive Priorities FY 2013

The Department will fund projects under the CCAMPIS Program that provides support 

for the participation of low-income parents in postsecondary education through the 

provision of campus-based child care services. Applicants are required to address the 

absolute priorities. 

Applicants are required to address the absolute priorities. Applicants are not required to 

address the competitive preference priorities (CPPs). However if an applicant chooses 

to address the priorities, applicants should indicate the priority number(s) being 

addressed in the Program Abstract and in Number 9 on the CCAMPIS Profile. This will 

ensure that the reviewers clearly know under which priority an application should be 

considered.

Absolute Priority #1

Leverage significant local or institutional resources, including in-kind 

contributions, to support the activities assisted; and

Absolute Priority #2

Utilize a sliding fee scale for child care services provided in order to support a 

high number of low-income parents pursuing postsecondary education at the 

institution; and / or

Applicants may elect to respond to one, both, or neither of the CPPs. Applicants 

electing to respond to one (either CPP1 or CPP2) can earn up to three (3) additional 

points. No more than three (3) points will be awarded to applicants electing to respond 

to both CPPs. 

CPP #1

Support for Military Families: Projects that are designed to address the needs of 

military-connected students 

Military-connected student means (a) a child participating in an early learning program, 

a student in preschool through grade 12, or a student enrolled in postsecondary 

education or training who has a parent or guardian on active duty in the uniformed 

services (as defined by 37 U.S.C. 101, in the Army, Navy, Air Force, Marine Corps, 

Coast Guard, National Guard, or the reserve component of any of the aforementioned 

services) or (b) a student who is a veteran of the uniformed services, who is on active 

duty, or who is the spouse of an active-duty service member.
15

CPP #2

Improving Productivity: Projects that are designed to significantly increase 

efficiency in the use of time, staff, money, or other resources while improving 

student learning or other educational outcomes (i.e., outcome per unit of 

resource). Such projects may include innovative and sustainable uses of 

technology, modification of school schedules and teacher compensation 

systems, use of open educational resources, or other strategies. 
16

Notice Inviting Applications for New Awards

4000-01-U

DEPARTMENT OF EDUCATION

Applications for New Awards; Child Care Access Means Parents in 

School Program 

AGENCY: Office of Postsecondary Education, Department of 

Education

ACTION: Notice.

Overview Information:

Child Care Access Means Parents in School (CCAMPIS) Program 

Notice inviting applications for new awards for fiscal year (FY) 

2013.

Catalog of Federal Domestic Assistance (CFDA) Number: 84.335A 

Dates: 

Applications Available: XXXXX XX, 2013. 

Deadline for Transmittal of Applications: XXXXX XX, 2013. 

Deadline for Intergovernmental Review: XXXXX XX, 2013.

Full Text of Announcement

I. Funding Opportunity Description

Purpose of Program: The CCAMPIS Program supports the 

participation of low-income parents in postsecondary education 

through provision of campus-based child care services. 

Priorities: This notice contains two absolute priorities and 

two competitive preference priorities. In accordance with 34 
17

CFR 75.105(b)(2)(iv), the absolute priorities are from section 

419N(d) of the Higher Education Act of 1965, as amended (HEA), 

20 U.S.C. 1070e(d). The competitive preference priorities are 

from the notice of final supplemental priorities and definitions 

for discretionary grant programs, published in the Federal 

Register on December 15, 2010 (75 FR 78486), and corrected on 

May 12, 2011 (76 FR 27637). 

Absolute Priorities: For FY 2013 and any subsequent year in 

which we make awards from the list of unfunded applicants from 

this competition, these priorities are absolute priorities. 

Under 34 CFR 75.105 (c)(3), we consider only applications that 

meet both these priorities. Each application must address these 

priorities. 

These priorities are:

Absolute Priority 1: Projects that are designed to leverage 

significant local or institutional resources, including in-kind 

contributions, to support the activities assisted under §419N of 

the HEA. 

Absolute Priority 2: Projects that are designed to utilize a 

sliding fee scale for child care services provided under section 

419N of the HEA in order to support a high number of low-income 

parents pursuing postsecondary education at the institution.
18

Competitive Preference Priorities (CPP): For FY 2013 and any 

subsequent year in which we make awards from the list of 

unfunded applicants from this competition, these priorities are 

competitive preference priorities. Under 34 CFR 75.105 

(c)(2)(i), we award up to an additional 3 points to an 

application that meets CPP1 and up to an additional 3 point to 

an application that meets CPP2, depending on how well the 

application meets these priorities. However, the maximum 

competitive preference points an application can receive under 

this competition is 3. These priorities are from the 

Department’s notice of final supplemental priorities and 

definitions for discretionary grant programs, published in the 

Federal Register on December 15, 2010 (75 FR 78486), and 

corrected on May 12, 2011 (76 FR 27637). 

These priorities are:

Competitive Preference Priority 1: Support for Military 

Families: Projects that are designed to address the needs of 

military-connected students (up to 3 additional points).

Competitive Preference Priority 2: Improving Productivity (Up to 

3 additional points).

Projects that are designed to significantly increase efficiency 

in the use of time, staff, money, or other resources while 

improving student learning or other educational outcomes (i.e., 

outcome per unit of resource). Such projects may include 
19

innovative and sustainable uses of technology, modification of 

school schedules and teacher compensation systems, use of open 

educational resources (as defined in this notice), or other 

strategies. 

Note: The types of projects identified above are suggestions 

for ways to improve productivity. The Department recognizes 

that some of these examples, such as modification of teacher 

compensation systems, may not be relevant within the context of 

this competition. 

Definitions: 

 These definitions are from the notice of final supplemental 

priorities and definitions for discretionary grant programs, 

published in the Federal Register on December 15, 2010 (75 FR 

78486), and corrected on May 12, 2011 (76 FR 27637), and they 

apply to the competitive preference priorities in this 

competition.

Military-connected student means (a) A child participating 

in an early learning program, a student in preschool through 

grade 12, or a student enrolled in postsecondary education or 

training who has a parent or guardian on active duty in the 

uniformed services (as defined by 37 U.S.C. 101, in the Army, 

Navy, Air Force, Marine Corps, Coast Guard, National Guard, or 

the reserve component of any of the aforementioned services) or 

(b) a student who is a veteran of the uniformed services, who is 
20

on active duty, or who is the spouse of an active-duty service 

member.

Open educational resources means teaching, learning, and 

research resources that reside in the public domain or have been 

released under an intellectual property license that permits 

their free use or repurposing by others.

Program Authority: 20 U.S.C. 1070e.

Applicable Regulations: (a) The Education Department General 

Administrative Regulations (EDGAR) in 34 CFR parts 74, 75, 77, 

79, 80, 82, 84, 86, 97, 98, and 99. 

(b) The Education Department suspension and debarment 

regulations in 2 CFR 3485. (c) The notice of final supplemental 

priorities and definitions for discretionary grant programs, 

published in the Federal Register on December 15, 2010 (75 FR 

78486), and corrected on May 12, 2011 (76 FR 27637).

Note: Because there are no program specific regulations for the 

CCAMPIS Program, applicants are encouraged to carefully read the 

authorizing statute, Title IV, Part A, Subpart 7, Sec. 419N of 

the HEA. 

Note: The regulations in 34 CFR part 79 apply to all applicants 

except federally recognized Indian tribes.

Note: The regulations in 34 CFR part 86 apply to institutions 

of higher education only.
21

II. Award Information

Type of Award: Discretionary grants.

Estimated Available Funds: The Administration has requested 

$15,969,760 for the CCAMPIS Program for FY 2013, of which we 

intend to use $10,293,422 for this competition. The actual 

level of funding, if any, depends on final congressional action.

Contingent upon the availability of funds and the quality of 

applications, we may make additional awards in FY 2014 from the 

list of unfunded applicants from this competition.

Estimated Range of Awards: $10,000 to $375,000.

Estimated Average Size of Awards: $102,680.

Maximum Award: In accordance with section 419N(b)(2)(A) of the 

HEA, the maximum amount an applicant may receive under this 

program is one percent of the applicant's total amount of all 

Federal Pell Grant funds awarded to students enrolled at the 

institution for FY 2012. A grant will not be less than $10,000 

for a single budget period of 12 months (see section 

419N(b)(2)(B) of the HEA).

Estimated Number of Awards: 100. 

Note: The Department is not bound by any estimates in this 

notice.

Project Period: Up to 48 months.

III. Eligibility Information
22

1. Eligible Applicants: Any institution of higher 

education that during FY 2012 awarded a total of $350,000 or 

more of Federal Pell Grant funds to students enrolled at the 

institution. Institutions that currently have a CCAMPIS Program 

grant with a project period ending in 2013 and 2014 are eligible 

to apply in accordance with section III.3 of this notice.

2. Cost Sharing or Matching: This program does not require 

cost sharing or matching.

3. Other: At this time, we do not anticipate conducting a 

competition for new awards in FY 2014. Institutions that 

currently have a CCAMPIS Program grant with a project ending in 

2014 should apply for a new grant during the FY 2013 

competition. 

IV. Application and Submission Information

1. Address to Request Application Package: Josephine Alexander 

Hamilton, CCAMPIS Program, U.S. Department of Education, 1990 K 

Street, NW., room 7000, Washington, DC 20006-8510. Telephone: 

(202) 502-7600 or by e-mail: TRIO@ed.gov. If you use a 

telecommunications device for the deaf (TDD) or a text telephone 

(TTY), call the Federal Relay Service (FRS), toll free, at 1-

800-877-8339.

Individuals with disabilities can obtain a copy of the 

application package in an accessible format (e.g., braille, 
23

large print, audiotape, or compact disc) by contacting the 

program contact person listed in this section. 

2. Content and Form of Application Submission: 

Requirements concerning the content of an application, together 

with the forms you must submit, are in the application package 

for this program.

Page Limit: The application narrative is where you, the 

applicant, address the selection criteria that reviewers use to 

evaluate your application, the absolute priorities and CCPs. 

You must limit the application narrative (Part III) to no more 

than 50 pages. Responses to the absolute and CPPS should follow 

responses to the selection criteria. Partial pages will count 

as a full page toward the page limit. For purposes of 

determining compliance with the page limit, each page on which 

there are words will be counted as one full page. Applicants 

must use the following standards:

A “page” is 8.5" x 11", on one side only, with 1" margins at the 

top, bottom, and both sides. Page numbers and an identifier may 

be within the 1" margin.

Double space (no more than three lines per vertical inch) all 

text in the project narrative, including titles, headings, 

footnotes, quotations, references, and captions, as well as all 

text in figures and graphs. Text in charts and tables may be 

single-spaced. You should also include a table of contents in 
24

the project narrative, which will not be counted against the 50-

page limit. 

Use a font that is either 12 point or larger, or no smaller than 

10 pitch (characters per inch).

Use one of the following fonts: Times New Roman, Courier, 

Courier New, or Arial. An application submitted in any other 

font (including Times Roman and Arial Narrow) will not be 

accepted.

The page limit does not apply to Part I--the Application for 

Federal Assistance face sheet (SF 424); Part II--the Budget 

Information Summary form (ED Form 524); Part III-A--the Program 

Profile form; Part III-B--the one-page Project Abstract form; 

and Part IV--the Assurances and Certifications. If you include 

any attachments or appendices, these items will be counted as 

part of Part III--the Application Narrative for purposes of the 

page limit requirement. You must include your complete response 

to the selection criteria and priorities in Part III--The 

Application Narrative.

We will reject your application if you exceed the page limit. 

3. Submission Dates and Times:

Applications Available: xxxx xx, 2013. 

Deadline for Transmittal of Applications: xxxx xx, 2013. 

Applications for grants under this program must be submitted 

electronically using the Grants.gov Apply site (Grants.gov). 
25

For information (including dates and times) about how to submit 

your application electronically, or in paper format by mail or 

hand delivery if you qualify for an exception to the electronic 

submission requirement, please refer to section IV. 7. Other 

Submission Requirements of this notice. 

We do not consider an application that does not comply with the 

deadline requirements.

Individuals with disabilities who need an accommodation or 

auxiliary aid in connection with the application process should 

contact the person listed under For Further Information Contact 

in section VII of this notice. If the Department provides an 

accommodation or auxiliary aid to an individual with a 

disability in connection with the application process, the 

individual’s application remains subject to all other 

requirements and limitations in this notice.

Deadline for Intergovernmental Review: xxxxx xx, 2013. 

4. Intergovernmental Review: This program is subject to 

Executive Order 12372 and the regulations in 34 CFR part 79. 

Information about Intergovernmental Review of Federal Programs 

under Executive Order 12372 is in the application package for 

this program. 

5. Funding Restrictions: We specify funding restrictions 

as outlined in section 419N(b)(2)(B) of the HEA. We reference 
26

additional regulations outlining funding restrictions in the 

Applicable Regulations section of this notice.

6. Data Universal Numbering System Number, Taxpayer 

Identification Number, Central Contractor Registry, and System 

for Award Management: To do business with the Department of 

Education, you must--

 a. Have a Data Universal Numbering System (DUNS) number 

and a Taxpayer Identification Number (TIN);

 b. Register both your DUNS number and TIN with the Central 

Contractor Registry (CCR)--and, after July 24, 2012, with the 

System for Award Management (SAM), the Government’s primary 

registrant database;

 c. Provide your DUNS number and TIN on your application; 

and

 d. Maintain an active CCR or SAM registration with current 

information while your application is under review by the 

Department and, if you are awarded a grant, during the project 

period.

You can obtain a DUNS number from Dun and Bradstreet. A 

DUNS number can be created within one business day.

If you are a corporate entity, agency, institution, or 

organization, you can obtain a TIN from the Internal Revenue 

Service. If you are an individual, you can obtain a TIN from 

the Internal Revenue Service or the Social Security 
27

Administration. If you need a new TIN, please allow 2-5 weeks 

for your TIN to become active. 

The CCR or SAM registration process may take five or more 

business days to complete. If you are currently registered with 

the CCR, you may not need to make any changes. However, please 

make certain that the TIN associated with your DUNS number is 

correct. Also note that you will need to update your 

registration annually. This may take three or more business 

days to complete. Information about SAM is available at 

SAM.gov.

In addition, if you are submitting your application via 

Grants.gov, you must (1) be designated by your organization as 

an Authorized Organization Representative (AOR); and (2) 

register yourself with Grants.gov as an AOR. Details on these 

steps are outlined at the following Grants.gov Web page: 

www.grants.gov/applicants/get_registered.jsp.

7. Other Submission Requirements: Applications for grants 

under this program must be submitted electronically unless you 

qualify for an exception to this requirement in accordance with 

the instructions in this section.

a. Electronic Submission of Applications.

Applications for grants under the CCAMPIS Program, CFDA 

number 84.335A, must be submitted electronically using the 

Governmentwide Grants.gov Apply site at www.Grants.gov. Through 
28

this site, you will be able to download a copy of the 

application package, complete it offline, and then upload and 

submit your application. You may not e-mail an electronic copy 

of a grant application to us.

We will reject your application if you submit it in paper 

format unless, as described elsewhere in this section, you 

qualify for one of the exceptions to the electronic submission 

requirement and submit, no later than two weeks before the 

application deadline date, a written statement to the Department 

that you qualify for one of these exceptions. Further 

information regarding calculation of the date that is two weeks 

before the application deadline date is provided later in this 

section under Exception to Electronic Submission Requirement.

You may access the electronic grant application for the CCAMPIS 

Program at www.Grants.gov. You must search for the downloadable 

application package for this program by the CFDA number. Do not 

include the CFDA number’s alpha suffix in your search (e.g., 

search for 84.335, not 84.335A).

Please note the following:

• When you enter the Grants.gov site, you will find information 

about submitting an application electronically through the site, 

as well as the hours of operation.

• Applications received by Grants.gov are date and time 

stamped. Your application must be fully uploaded and submitted 
29

and must be date and time stamped by the Grants.gov system no 

later than 4:30:00 p.m., Washington, DC time, on the application 

deadline date. Except as otherwise noted in this section, we 

will not accept your application if it is received--that is, 

date and time stamped by the Grants.gov system--after 4:30:00 

p.m., Washington, DC time, on the application deadline date. We 

do not consider an application that does not comply with the 

deadline requirements. When we retrieve your application from 

Grants.gov, we will notify you if we are rejecting your 

application because it was date and time stamped by the 

Grants.gov system after 4:30:00 p.m., Washington, DC time, on 

the application deadline date.

• The amount of time it can take to upload an application will 

vary depending on a variety of factors, including the size of 

the application and the speed of your Internet connection. 

Therefore, we strongly recommend that you do not wait until the 

application deadline date to begin the submission process 

through Grants.gov. 

• You should review and follow the Education Submission 

Procedures for submitting an application through Grants.gov that 

are included in the application package for this program to 

ensure that you submit your application in a timely manner to 

the Grants.gov system. You can also find the Education 
30

Submission Procedures pertaining to Grants.gov under News and 

Events on the Department’s G5 system home page at www.G5.gov. 

• You will not receive additional point value because you 

submit your application in electronic format, nor will we 

penalize you if you qualify for an exception to the electronic 

submission requirement, as described elsewhere in this section, 

and submit your application in paper format.

• You must submit all documents electronically, including all 

information you typically provide on the following forms: the 

Application for Federal Assistance (SF 424), the Department of 

Education Supplemental Information for SF 424, Budget 

Information--Non-Construction Programs (ED 524), and all 

necessary assurances and certifications. 

• You must upload any narrative sections and all other 

attachments to your application as files in a PDF (Portable 

Document Format) read-only, non-modifiable format. Do not 

upload an interactive or fillable PDF file. If you upload a 

file type other than a read-only, non-modifiable PDF or submit a 

password-protected file, we will not review that material.

• Your electronic application must comply with any page-limit 

requirements described in this notice.

• After you electronically submit your application, you will 

receive from Grants.gov an automatic notification of receipt 

that contains a Grants.gov tracking number. (This notification 
31

indicates receipt by Grants.gov only, not receipt by the 

Department.) The Department then will retrieve your application 

from Grants.gov and send a second notification to you by e-mail. 

This second notification indicates that the Department has 

received your application and has assigned your application a 

PR/Award number (an ED-specified identifying number unique to 

your application).

• We may request that you provide us original signatures on 

forms at a later date.

Application Deadline Date Extension in Case of Technical Issues 

with the Grants.gov System: If you are experiencing problems 

submitting your application through Grants.gov, please contact 

the Grants.gov Support Desk, toll free, at 1-800-518-4726. You 

must obtain a Grants.gov Support Desk Case Number and must keep 

a record of it.

If you are prevented from electronically submitting your 

application on the application deadline date because of 

technical problems with the Grants.gov system, we will grant you 

an extension until 4:30:00 p.m., Washington, DC time, the 

following business day to enable you to transmit your 

application electronically or by hand delivery. You also may 

mail your application by following the mailing instructions 

described elsewhere in this notice.
32

If you submit an application after 4:30:00 p.m., Washington, DC 

time, on the application deadline date, please contact the 

person listed under For Further Information Contact in section 

VII of this notice and provide an explanation of the technical 

problem you experienced with Grants.gov, along with the 

Grants.gov Support Desk Case Number. We will accept your 

application if we can confirm that a technical problem occurred 

with the Grants.gov system and that that problem affected your 

ability to submit your application by 4:30:00 p.m., Washington, 

DC time, on the application deadline date. The Department will 

contact you after a determination is made on whether your 

application will be accepted. 

Note: The extensions to which we refer in this section apply 

only to the unavailability of, or technical problems with, the 

Grants.gov system. We will not grant you an extension if you 

failed to fully register to submit your application to 

Grants.gov before the application deadline date and time, or if 

the technical problem you experienced is unrelated to the 

Grants.gov system.

Exception to Electronic Submission Requirement: You qualify for 

an exception to the electronic submission requirement, and may 

submit your application in paper format, if you are unable to 

submit an application through the Grants.gov system because––

• You do not have access to the Internet; or 
33

• You do not have the capacity to upload large documents to the 

Grants.gov system;

and 

No later than two weeks before the application

deadline date (14 calendar days; or, if the fourteenth calendar 

day before the application deadline date falls on a Federal 

holiday, the next business day following the Federal holiday), 

you mail or fax a written statement to the Department, 

explaining which of the two grounds for an exception prevent you 

from using the Internet to submit your application. 

If you mail your written statement to the Department, it 

must be postmarked no later than two weeks before the 

application deadline date. If you fax your written statement to 

the Department, we must receive the faxed statement no later 

than two weeks before the application deadline date.

Address and mail or fax your statement to: Eileen Bland, U.S. 

Department of Education, 1990 K Street, NW., room 7000, 

Washington, DC 20006–8510. FAX: (202) 502-7857.

Your paper application must be submitted in accordance with the 

mail or hand delivery instructions described in this notice.

b. Submission of Paper Applications by Mail.

If you qualify for an exception to the electronic 

submission requirement, you may mail (through the U.S. Postal 

Service or a commercial carrier) your application to the 
34

Department. You must mail the original and two copies of your 

application, on or before the application deadline date, to the 

Department at the following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.335A)

LBJ Basement Level 1

400 Maryland Avenue, SW.

Washington, DC 20202-4260

You must show proof of mailing consisting of one of the 

following:

(1) A legibly dated U.S. Postal Service postmark.

(2) A legible mail receipt with the date of mailing 

stamped by the U.S. Postal Service.

(3) A dated shipping label, invoice, or receipt from a 

commercial carrier.

(4) Any other proof of mailing acceptable to the 

Secretary of the U.S. Department of Education.

If you mail your application through the U.S. Postal 

Service, we do not accept either of the following as proof of 

mailing:

(1) A private metered postmark.
35

(2) A mail receipt that is not dated by the U.S. Postal 

Service.

If your application is postmarked after the application 

deadline date, we will not consider your application.

Note: The U.S. Postal Service does not uniformly provide a 

dated postmark. Before relying on this method, you should check 

with your local post office.

c. Submission of Paper Applications by Hand Delivery.

If you qualify for an exception to the electronic 

submission requirement, you (or a courier service) may deliver 

your paper application to the Department by hand. You must 

deliver the original and two copies of your application by hand, 

on or before the application deadline date, to the Department at 

the following address:

U.S. Department of Education

Application Control Center

Attention: (CFDA Number 84.335A)

550 12th Street, SW.

Room 7041, Potomac Center Plaza

Washington, DC 20202-4260

The Application Control Center accepts hand deliveries daily 

between 8:00 a.m. and 4:30:00 p.m., Washington, DC time, except 

Saturdays, Sundays, and Federal holidays.
36

Note for Mail or Hand Delivery of Paper Applications: If you 

mail or hand deliver your application to the 

Department--

(1) You must indicate on the envelope and--if not 

provided by the Department--in Item 11 of the SF 424 the CFDA 

number, including suffix letter, if any, of the competition 

under which you are submitting your application; and

(2) The Application Control Center will mail to you a 

notification of receipt of your grant application. If you do 

not receive this notification within 15 business days from the

application deadline date, you should call the U.S. Department 

of Education Application Control Center at (202) 245-6288.

Note: Applicants must include in the one-page abstract 

submitted with the application a statement indicating which 

competitive preference priorities they have addressed. The 

priorities addressed in the application must also be listed on 

the CCAMPIS Program Profile Sheet.

V. Application Review Information

1. Selection Criteria: The selection criteria for this 

program are from §419N of the HEA and are as follows:

The maximum score for the total of these criteria is 100 points. 

The maximum score for each criterion is indicated in parentheses 

and the maximum score for each subcriterion is in the 

application package for this competition. 
37

A. Need for the Project (Maximum 35 Points)

The applicant must demonstrate the need for campus-based child 

care services for low-income students at the institution by 

including the following:

1. Information regarding student demographics;

2. An assessment of child care capacity on or near 

campus;

3. Information regarding the existence of waiting lists 

for existing child care;

4. Information regarding additional needs created by 

concentrations of poverty or by geographic isolation; and

5. Other relevant data. 

B. Plan of Operation. (Maximum 25 Points)

The applicant must describe the activities to be assisted, and 

must specify whether the grant funds will support an existing 

child care program or a new child care program. A new child care 

program is defined as an applicant or child care program that 

has never been funded under the CCAMPIS Program. 

1. All applicants must address the following:

(a) The plan to identify and select students with 

the greatest need of child care services;

(b) The type of child care services to be provided 

and the likely impact of the services on the intended recipients 

of those services;
38

(c) 1. If the institution has an early childhood 

education curriculum, the extent to which the child care program 

will coordinate with the curriculum to meet the needs of the 

students in the early childhood education program at the 

institution, and the needs of the parents and children 

participating in the child care program; or

2. If the institution does not have an early 

childhood education curriculum, the extent to which the 

project will coordinate with the institution’s other 

programs for economically disadvantaged students to meet

the needs of the parents and children participating in the

child care program; and

(d) The plan to encourage parental involvement.

2. Applicants requesting grant assistance for new child 

care programs (applicants not previously funded under this 

program) must also:

 (a) Provide a timeline, covering the 

period from receipt of the grant through the provision of the 

child care services, delineating the specific steps the 

institution will take to achieve the goal of providing lowincome students with child care services;

 (b) Specify any measures the institution 

will take to assist the low-income student with child care 
39

during the period before the institution provided child care 

services; and

 (c) Include a plan for identifying 

resources needed for the child care services, including space in 

which to provide child care services and technical assistance if 

necessary.

All applications must 

(3) contain an assurance that any child care facility assisted 

will meet the applicable State or local government licensing, 

certification, approval, or registration requirements; and 

(4) contain a plan for any child care facility assisted to 

become accredited within 3 years of the date the institution 

first receives assistance.

C. Management of the Project. (Maximum 20 Points)

All applicants must describe the management plan for the 

proposed project, and include the following:

1. The resources, including technical expertise and 

financial support, the institution will draw upon to support the 

child care program and the participation of low-income students 

in the program, such as accessing social services funding, using 

student activity fees to help pay for the costs of child care, 

using resources obtained by meeting the needs of parents who are 

not low-income students, and accessing foundation, corporate or 
40

other institutional support, and demonstrate that the use of the 

resources will not result in increases in student tuition;

2. The qualifications, including relevant training, 

experience, and time commitment of key project personnel;

3. The organizational placement of the project; and 

4. Specific plans for financial management, student 

records management, and personnel management. 

D. Evaluation. (Maximum 15 Points)

All applicants must describe the evaluation plan for the project 

and must:

1. Demonstrate that the evaluation plan is:

(a) Appropriate to the project; and

(b) Includes both quantitative and 

qualitative evaluation measures; and

2. Describe the specific and measureable ways by 

which the plan will evaluate the success of the project on the 

retention and graduation of students whose children are served 

by the project. 

E. Budget. (Maximum 5 Points)

The extent to which the budget is adequate to support the 

proposed project.

2. Review and Selection Process. We remind 

potential applicants that in reviewing applications in any 

discretionary grant competition, the Secretary may consider, 
41

under 34 CFR 75.217(d)(3), the past performance of the applicant 

in carrying out a previous award, such as the applicant’s use of 

funds, achievement of project objectives, and compliance with 

grant conditions. The Secretary may also consider whether the 

applicant failed to submit a timely performance report or 

submitted a report of unacceptable quality. 

In addition, in making a competitive grant award, the 

Secretary also requires various assurances including those 

applicable to Federal civil rights laws that prohibit 

discrimination in programs or activities receiving Federal 

financial assistance from the Department of Education (34 CFR 

100.4, 104.5, 106.4, 108.8, and 110.23). 

A panel of non-Federal readers will review each application in 

accordance with the selection criteria, pursuant to 34 CFR 

75.217. For each application, the individual scores of the 

readers, which include any points awarded for the competitive 

priorities, will be added and the sum divided by the number of 

readers to determine the reader score received in the review 

process. If there are insufficient funds for all applications 

with the same score, the Secretary will choose among the tied 

applications so as to serve geographical areas that have been 

underserved by the CCAMPIS Program. 

 3. Special Conditions: Under 34 CFR 74.14 and 80.12, the 

Secretary may impose special conditions on a grant if the
42

applicant or grantee is not financially stable; has a history of 

unsatisfactory performance; has a financial or other management 

system that does not meet the standards in 34 CFR parts 74 or 

80, as applicable; has not fulfilled the conditions of a prior 

grant; or is otherwise not responsible.

VI. Award Administration Information

1. Award Notices: If your application is successful, we 

notify your U.S. Representative and U.S. Senators and send you a 

Grant Award Notification (GAN); or we may send you an email 

containing a link to access an electronic version of your GAN. 

We may notify you informally, also.

If your application is not evaluated or not selected for 

funding, we notify you.

2. Administrative and National Policy Requirements: We 

identify administrative and national policy requirements in the 

application package and reference these and other requirements 

in the Applicable Regulations section of this notice.

We reference the regulations outlining the terms and conditions 

of an award in the Applicable Regulations section of this notice 

and include these and other specific conditions in the GAN. The 

GAN also incorporates your approved application as part of your 

binding commitments under the grant.

3. Reporting: (a) If you apply for a grant under this 

competition, you must ensure that you have in place the 
43

necessary processes and systems to comply with the reporting 

requirements in 2 CFR part 170 should you receive funding under 

the competition. This does not apply if you have an exception 

under 2 CFR 170.110(b).

(b) At the end of your project period, you must submit a final 

performance report, including financial information, as directed 

by the Secretary. If you receive a multi-year award, you must 

submit an annual performance report that provides the most 

current performance and financial expenditure information as 

directed by the Secretary under 34 CFR 75.118. The Secretary 

may also require more frequent performance reports under 34 CFR 

75.720(c). For specific requirements on reporting, please go to 

www.ed.gov/fund/grant/apply/appforms/appforms.html.

4. Performance Measures: The success of the CCAMPIS Program 

will be measured by the postsecondary persistence and degree of 

completion rates of the CCAMPIS Program participants that remain 

at the grantee institution. All CCAMPIS Program grantees will 

be required to submit an annual performance report documenting 

the persistence and degree attainment of their participants. 

Since students may take different lengths of time to complete 

their degrees, multiple years of performance reports data are 

needed to determine the degree completions rates of CCAMPIS 

Program participants. The Department will aggregate the data 
44

provided in the annual performance reports from all grantees to 

determine the accomplishment level. 

5. Continuation Awards: In making a continuation award, 

the Secretary may consider, under 34 CFR 75.253, the extent to 

which a grantee has made “substantial progress toward meeting 

the objectives in its approved application.” This consideration 

includes the review of a grantee’s progress in meeting the 

targets and projected outcomes in its approved application, and 

whether the grantee has expended funds in a manner that is 

consistent with its approved application and budget. In making 

a continuation grant, the Secretary also considers whether the 

grantee is operating in compliance with the assurances in its 

approved application, including those applicable to Federal 

civil rights laws that prohibit discrimination in programs or 

activities receiving Federal financial assistance from the 

Department (34 CFR 100.4, 104.5, 106.4, 108.8, and 110.23).

VII. Agency Contact 

For Further Information Contact: Eileen S. Bland, U.S. 

Department of Education, 1990 K Street, NW., room 7000, 

Washington, DC 20006-8510. Telephone: (202) 502-7600 or by email: TRIO@ed.gov.

If you use a TDD or a TTY, call the FRS, toll free, at 1-800-

877-8339. 
45

VIII. Other Information

Accessible Format: Individuals with disabilities can obtain 

this document and a copy of the application package in an 

accessible format (e.g., braille, large print, audiotape, or 

compact disc) on request to the program contact persons listed 

under For Further Information Contact in section VII of this 

notice.

Electronic Access to This Document: The official version of 

this document is the document published in the Federal Register. 

Free Internet access to the official edition of the Federal 

Register and the Code of Federal Regulations is available via 

the Federal Digital System at: www.gpo.gov/fdsys. At this site 

you can view this document, as well as all other documents of 

this Department published in the Federal Register, in text or 

Adobe Portable Document Format (PDF). To use PDF you must have 

Adobe Acrobat Reader, which is available free at the site. 
46

You may also access documents of the Department published in the 

Federal Register by using the article search feature at: 

www.federalregister.gov. Specifically, through the advanced 

search feature at this site, you can limit your search to 

documents published by the Department. 

Dated:

 ____________________________

David A. Bergeron,

 Acting Assistant Secretary 

for Postsecondary Education.
47

AUTHORIZING LEGISLATION 

The CCAMPIS Program is authorized by the Higher Education Act (HEA) of 1965, as amended 

by the Higher Education Opportunity Act (HEOA) of 2008. An electronic version of the 

HEOA’s amendments to the HEA may be found at the Department’s website at the following 

address: http://www2.ed.gov/about/offices/list/ope/trio/statute-trio-gu.pdf

Please note that the official compilation of Federal law is the United States Code which is 

available from the Government Printing Office. 

The Higher Education Act of 1965 as amended by the Higher 

Education Opportunity Act of 2008

USC › Title 20 › Chapter 28 › Subchapter IV › Part A › Subpart 7 › § 1070

20 USC § 1070e - Child Care Access Means Parents in School

(a) PURPOSE - The purpose of this section is to support the participation of low-income parents 

in postsecondary education through the provision of campus-based child care services. 

(b) PROGRAM AUTHORIZED-

(1) Authority - The Secretary may award grants to institutions of higher education to assist 

the institutions in providing campus-based child care services to low-income students. 

(2) AMOUNT OF GRANTS-

(A) IN GENERAL - The amount of a grant awarded to an institution of higher 

education under this section for a fiscal year shall not exceed 1 percent of the total 

amount of all Federal Pell Grant funds awarded to students enrolled at the institution 

of higher education for the preceding fiscal year. 

(B) MINIMUM - (i) In general Except as provided in clause (ii), a grant under this 

section shall be awarded in an amount that is not less than $10,000. (ii) Increase 

trigger For any fiscal year for which the amount appropriated under the authority of 

subsection (g) is equal to or greater than $20,000,000, a grant under this section shall 

be awarded in an amount that is not less than $30,000. 

(3) DURATION; RENEWAL; AND PAYMENTS-

(A) DURATION - The Secretary shall award a grant under this section for a period 

of 4 years. 

(B) PAYMENTS - Subject to subsection (e)(2) of this section, the Secretary shall 

make annual grant payments under this section. 

(4) ELIGIBLE INSTITUTIONS - An institution of higher education shall be eligible to 

receive a grant under this section for a fiscal year if the total amount of all Federal Pell 

Grant funds awarded to students enrolled at the institution of higher education for the 

preceding fiscal year equals or exceeds $350,000, except that for any fiscal year for which 

the amount appropriated to carry out this section is equal to or greater than $20,000,000, this 

sentence shall be applied by substituting “$250,000” for “$350,000”. 
48

(5) USE OF FUNDS - Grant funds under this section shall be used by an institution of higher 

education to support or establish a campus-based child care program primarily serving the 

needs of low-income students enrolled at the institution of higher education. Grant funds 

under this section may be used to provide before and after school services to the extent 

necessary to enable low-income students enrolled at the institution of higher education to 

pursue postsecondary education. 

(6) CONSTRUCTION - Nothing in this section shall be construed to prohibit an institution 

of higher education that receives grant funds under this section from serving the child care 

needs of the community served by the institution. 

(7) DEFINITION OF LOW-INCOME STUDENT - For the purpose of this section, the term 

“low-income student” means a student—

(A) who is eligible to receive a Federal Pell Grant for the award year for which the 

determination is made; or 

(B) who would otherwise be eligible to receive a Federal Pell Grant for the award 

year for which the determination is made, except that the student fails to meet the 

requirements of—

(i) section 1070a (c)(1) of this title because the student is enrolled in a 

graduate or first professional course of study; or 

(ii) section 1091 (a)(5) of this title because the student is in the United States 

for a temporary purpose. 

(8) PUBLICITY - The Secretary shall publicize the availability of grants under this section in 

appropriate periodicals, in addition to publication in the Federal Register, and shall inform 

appropriate educational organizations of such availability. 

(c) APPLICATIONS - An institution of higher education desiring a grant under this section shall 

submit an application to the Secretary at such time, in such manner, and accompanied by such 

information as the Secretary may require. Each application shall—

(1) demonstrate that the institution is an eligible institution described in subsection (b)(4) of 

this section; 

(2) specify the amount of funds requested; 

(3) demonstrate the need of low-income students at the institution for campus-based child 

care services by including in the application—

(A) information regarding student demographics; 

(B) an assessment of child care capacity on or near campus; 

(C) information regarding the existence of waiting lists for existing child care; 

(D) information regarding additional needs created by concentrations of poverty or 

by geographic isolation; and 

(E) other relevant data; 

(4) contain a description of the activities to be assisted, including whether the grant funds will 

support an existing child care program or a new child care program; 

(5) identify the resources, including technical expertise and financial support, the institution 

will draw upon to support the child care program and the participation of low-income students 

in the program, such as accessing social services funding, using student activity fees to help 

pay the costs of child care, using resources obtained by meeting the needs of parents who are 

not low-income students, and accessing foundation, corporate or other institutional support, 

and demonstrate that the use of the resources will not result in increases in student tuition; 
49

(6) contain an assurance that the institution will meet the child care needs of low-income 

students through the provision of services, or through a contract for the provision of services; 

(7) describe the extent to which the child care program will coordinate with the institution’s 

early childhood education curriculum, to the extent the curriculum is available, to meet the 

needs of the students in the early childhood education program at the institution, and the 

needs of the parents and children participating in the child care program assisted under this 

section; 

(8) in the case of an institution seeking assistance for a new child care program—

(A) provide a timeline, covering the period from receipt of the grant through the 

provision of the child care services, delineating the specific steps the institution will 

take to achieve the goal of providing low-income students with child care services; 

(B) specify any measures the institution will take to assist low-income students with 

child care during the period before the institution provides child care services; and 

(C) include a plan for identifying resources needed for the child care services, 

including space in which to provide child care services, and technical assistance if 

necessary; 

(9) contain an assurance that any child care facility assisted under this section will meet the 

applicable State or local government licensing, certification, approval, or registration 

requirements; and 

(10) contain a plan for any child care facility assisted under this section to become accredited 

within 3 years of the date the institution first receives assistance under this section. 

(d) PRIORITY - The Secretary shall give priority in awarding grants under this section to 

institutions of higher education that submit applications describing programs that—

(1) leverage significant local or institutional resources, including in-kind contributions, to 

support the activities assisted under this section; and 

(2) utilize a sliding fee scale for child care services provided under this section in order to 

support a high number of low-income parents pursuing postsecondary education at the 

institution. 

(e) REPORTING REQUIREMENTS; CONTINUING ELIGIBILITY-

(1) REPORTING REQUIREMENTS-

(A) REPORTS - Each institution of higher education receiving a grant under this 

section shall report to the Secretary annually. 

(B) CONTENTS - The report shall include—

(i) data on the population served under this section; 

(ii) information on campus and community resources and funding used to help 

low-income students access child care services; 

(iii) information on progress made toward accreditation of any child care 

facility; and 

(iv) information on the impact of the grant on the quality, availability, and 

affordability of campus-based child care services. 

(2) CONTINUING ELIGIBILITY - The Secretary shall make continuation awards under 

this section to an institution of higher education only if the Secretary determines, on the 

basis of the reports submitted under paragraph (1), that the institution is making a good faith 

effort to ensure that low-income students at the institution have access to affordable, quality 

child care services. 
50

(f) CONSTRUCTION - No funds provided under this section shall be used for construction, 

except for minor renovation or repair to meet applicable State or local health or safety 

requirements. 

(g) Authorization of appropriations - There are authorized to be appropriated to carry out this 

section such sums as may be necessary for fiscal year 2009 and each of the five succeeding fiscal 

years.
51

Expectations of Successful Applicants

 Reporting Requirements

Each successful applicant must agree to collect data and maintain records over the 

course of the grant period. As part of the annual performance report, grantees must 

report the number of participants they served as well as the number of children served 

for each participant and specific data related to enrollment. The Department will collect 

this and other grant information annually during the grant period of CCAMPIS Program 

grantees. 

Additionally, EDGAR, 34 CFR section 74.25, requires grantees to communicate with 

and obtain approval from the Lead CCAMPIS Program Specialist when they seek a 

change in key personnel, the objectives of the project, or the scope of the project, 

including changes in locations of the CCAMPIS program. In general, when uncertain, it 

is always best to communicate with the CCAMPIS Program Specialist to verify 

compliance and appropriate grant management.
52

INTERGOVERNMENTAL REVIEW OF FEDERAL PROGRAMS 

EXECUTIVE ORDER 12372

This program falls under the rubric of Executive Order 12372 (Intergovernmental 

Review of Federal Programs) and the regulations in 34 CFR Part 79. One of the 

objectives of the Executive order is to strengthen federalism--or the distribution of 

responsibility between localities, States, and the Federal government--by fostering 

intergovernmental partnerships. This idea includes supporting processes that State or 

local governments have devised for coordinating and reviewing proposed Federal 

financial grant applications.

The process for doing this requires grant applicants to contact State Single Points of 

Contact for information on how this works. Multi-state applicants should follow 

procedures specific to each state. 

Further information about the State Single Point of Contact process and a list of names 

by State can be found at: 

http://www.whitehouse.gov/omb/grants_spoc

Absent specific State review programs, applicants may submit comments directly to the 

Department. All recommendations and comments must be mailed or hand-delivered by 

the date indicated in the actual application Notice to the following address: The 

Secretary, EO 12372--CFDA# [commenter must insert number--including suffix letter, if 

any], U.S. Department of Education, room 7E200, 400 Maryland Avenue, SW., 

Washington, DC 20202.

Proof of mailing will be determined on the same basis as applications (see 34 CFR 

§75.102). Recommendations or comments may be hand-delivered until 4:30 p.m. 

(Eastern Time) on the closing date indicated in this Notice.

Important note: The above address is not the same address as the one to which the 

applicant submits its completed applications. Do not send applications to the above 

address.
53

SUPPLEMENTAL INFORMATION

1. Estimated Funding

 Estimated Available Funds for New Awards: Pending

 Estimated Range of Awards: $10,000 to $300,000.

 Estimated Average Size of Awards: Pending

 Estimated Number of New Awards: 100

2. Intergovernmental Review of Federal Programs

Intergovernmental Review of Federal Programs was issued to foster an 

intergovernmental partnership and to strengthen federalism by relying on state 

and local processes for the coordination and review of proposed Federal financial 

assistance.

Applicants must contact the appropriate State Single Point of Contact to find out 

about, and to comply with, the State’s process under Executive Order 12372. A 

listing of the Single Point of Contact for each State may be viewed at: 

http://www.whitehouse.gov/OMB/grants/spoc.html.

3. Length of New Award

Applicants for new awards may apply for four years (48 months) of funding.

4. CCAMPIS Program Assurances

All applications must comply with the CCAMPIS Program legislative

requirements. The assurances are included in the application package and 

must be signed by a certifying official and uploaded into the Other Attachments 

Form in Grants.gov. By submitting a CCAMPIS Program application, an applicant 

certifies that it has read the assurances and will fully comply with the 

requirements.

5. CCAMPIS Program Profile 

All applicants must provide the information requested on this form. You may not 

modify, amend or delete this form. 

Applicants must copy and paste the CCAMPIS Program Profile form into a 

separate document, or otherwise recreate the page exactly as it appears. 

Complete the form, save it to your computer and attach it to the Other 

Attachments Form as a .pdf document only. Do not modify or amend the 

language on the form in any way. 
54

6. Evaluation of Applications for Awards

A panel of two non-federal reviewers will review each application in accordance 

with the selection criteria and competitive preference priorities. Each reviewer 

will prepare a written evaluation of the information presented in the Project 

Narrative section of the application. Each reviewer will also prepare a written 

evaluation of the information presented and assign points for any or all of the 

competitive preference priorities addressed in a separate section of the 

application submission.

All applications for grants under the CCAMPIS Program will be evaluated as new 

submissions according to the selection criteria listed in the program legislation.

(USC › Title 20 › Chapter 28 › Subchapter IV › Part A › Subpart 7 › § 1070

20 USC § 1070e - Child care access means parents in school)

7. Selection Criteria

The selection criteria in 20 USC § 1070e, as amended by the final regulations 

published on October 26, 2010, are used to evaluate applications. 

8. Applicant Funding

Applicants should pay close attention funding stipulations provided in USC › Title 

20 › Chapter 28 › Subchapter IV › Part A › Subpart 7 › § 1070

20 USC § 1070e - Child Care Access Means Parents in School - § 4 (Eligible 

Institutions). The Department will reject any application that proposes a budget 

exceeding the parameters specified in the Notice. 

9. Selection of Grantees

The Secretary will select applications for funding in rank order, based on the 

applications’ total score for the selection criteria and competitive preference 

priorities plus. If there are insufficient funds for all applications with the same 

total scores, the Secretary will choose among the tied applications so as to serve 

geographical areas that have been underserved by the CCAMPIS Program.

The Department’s Office of Legislation and Congressional Affairs will inform the 

Congress regarding applications approved for new CCAMPIS Program grants. 

Successful applicants will receive award notices by mail shortly after the 

Congress is notified. No funding information will be released before the 

Congress is notified.
55

10. Expectations of Successful Applicants

Please see the section titled Expectations of Successful Applicants in this 

application package.

11. Notice to Unsuccessful Applicants

Unsuccessful applicants will be notified in writing following the notice to 

successful applicants.

12. Annual Performance Report Requirements 

If you receive a FY 2013 new grant award, you will be required to submit annual 

performance reports (APR) during the four-year funding cycle. This APR collects 

data about funded projects to enable program specialists to determine if a 

grantee is making substantial progress toward meeting approved project 

objectives. 

13. Contact Information

For CCAMPIS Program-related questions and assistance, please contact:

Program Specialist: Josephine A. Hamilton

Address: Student Support Services/CCAMPIS Programs

U.S. Department of Education

1990 K Street, N.W., Room 7000

Washington, D.C. 20006-8510

Telephone: (202) 502-7583

Fax: (202) 502-7857

E-mail Address: josephine.hamilton@ed.gov

or

Division Director: Eileen Bland

Address: Federal TRIO Programs

U.S. Department of Education

1990 K Street, N.W., Suite 7000

Washington, D.C. 20006-8510

Telephone: (202) 502-7730

Fax: (202) 502-7857

E-mail Address: eileen.bland@ed.gov
56

For Grants.gov-related questions and assistance, please contact:

Support Desk:Grants.gov Support Desk

Telephone:(800) 518-4726

Hours: 24 hours, 7 days a week, except Federal holidays

Email: support@grants.gov
57

CCAMPIS Program Profile

Instructions: All applicants must complete this form and attach it to the Other 

Attachments Form in the application package in Grants.gov (as a .pdf document). 

DO NOT MODIFY THE CONTENTS OF THIS FORM.

Absolute Priorities (Absolute must be addressed)

_____ Absolute Priority 1: Leverage significant local or institutional resources, including 

in-kind contributions, to support the activities assisted; and 

_____ Absolute Priority 2: Utilize a sliding fee scale for child care services provided in 

order to support a high number of low-income parents pursuing postsecondary 

education at the institution.

Competitive Preference Priority (CPP) (check the priority(ies)) written to in the 

application):

_____CPP 1: Support for Military Families: Projects that are designed to address the 

needs of military-connected students 

_____CPP 2: Improving Productivity

__________________________________________________________________

1. Name of Applicant Institution/Campus and Institution/Campus OPE ID#: (Use your 

Institution’s complete name. If your Institution is a branch campus, use the parent 

institution’s name but follow with the name of the branch campus. For example, you 

would cite the State University of U.S.A., Happy Campus)

Name: __________________________________________________________

OPE ID#: _________________________________

2. Applicant Address: (Indicate the address where the program will be located)

Street: __________________________________________________________

City: ___________________________________________________________

State: _________ Zip Code: __________ 

3. Is the Applicant currently funded under the CCAMPIS Program:

Yes____ PR-Award Number: P335A09________________ or P335A10___________

No_____
58

4. The total amount of Federal Pell Grant funds disbursed by the applicant institution for 

the preceding fiscal year, FY 2012 (Pell amount must be specific to the applicant 

institution and not an aggregate College/University District or System amount): 

$____________

5. Is the Applicant Institution child care center(s) or outsources child care center(s) 

nationally accredited (list all): 

No____ Yes____ (If so, by what national accrediting agency and date of expiration)

__________________________________________________________________ 

6. If not currently funded, has the Applicant Institution ever received funds under 

CCAMPIS: 

No____ Yes____ (if so) when: (year)______to (year)_____

7. Does the applicant institution offer an early childhood education curriculum: 

Yes____ No_____

8. The intended types of child care services to be provided (Please mark all 

appropriate):

Infant_____Toddler_____ Before and After School_____ Summer_____

Other_____

9. Will child care services be conducted by center(s):

owned by the institution____

contracted to outsourced accredited centers_____

contracted to outsources accredited homes_____
59

CCAMPIS Program Assurances

Assurances, Certifications, and Survey Form -- Applicants must complete the 

following assurances and certifications included in the application package:

 ED GEPA 427 Form

 Assurances for Non-Construction Programs (SF 424B)

 Certifications Regarding Lobbying (ED Form 80-0013)

 Disclosure of Lobbying Activities (SF-LLL)

 Survey on Ensuring Equal Opportunity for Applicants
60

INSTRUCTIONS FOR COMPLETING THE APPLICATION PACKAGE

The CCAMPIS Program application consists of the following four parts: 

Part I: SF 424 Form -- Application for Federal Assistance and Department of 

Education Supplemental Information for SF 424

Note: Please do not attach any narratives, supporting files, or application components 

to the SF 424 Form. Although the form accepts attachments, the Department only will 

review the SF 424 and the specific items listed below.

Part II: ED Form 524

Department of Education Budget Information Non-Construction Programs 

Part III: Other Forms

Program Profile Form

One-page Project Abstract

Part III: Project Narrative

Selection Criteria

Absolute Priorities

Competitive Preference Priorities

* All attachments must be in .PDF format. Other types of files will not be 

accepted.

The Project Narrative Attachment Form is where you will attach your Part III – Project

Narrative response to the selection criteria that will be used to evaluate your 

submission for this competition. This section has a strict page limit of 50 pages, 

excluding a Table of Contents and Abstract. Absolute and competitive preference 

priorities must be addressed at the end of the projectnarrative section, Part III. Please 

see the Notice for detailed information on page limits. You should include a Table of 

Contents for your application as the first page of this section. The Table of Contents will 

not count against the 50 pages you are allowed for your response to the selection 

criteria. You will also include your budget narrative in this section as a part of the 

selection criteria, which does count as part of the 50-page limit.

The Part III CCAMPIS Program Profile Form should be attached to the Other 

Attachments Form in the application package in Grants.gov (as a .pdf document). You 

may not modify the content of the Profile Form.
61

The Part III Project Abstract should be a one-page abstract. You will attach this 

abstract to the ED Abstract Form. This one-page abstract, which may be singlespaced, will not count against the 50 pages you are allowed for your response to the 

selection criteria. 

Part IV: Assurances, Certifications, and Survey Form -- Applicants must 

complete the following assurances and certifications included in 

the application package:

 ED GEPA 427 Form

 Assurances for Non-Construction Programs (SF 424B)

 Certifications Regarding Lobbying (ED Form 80-0013)

 Disclosure of Lobbying Activities (SF-LLL)

 Survey on Ensuring Equal Opportunity for Applicants
62

INSTRUCTIONS FOR PROJECT NARRATIVE – SELECTION CRITERIA

Applications will be evaluated according to the specific selection criteria specified in the 

Notice and this package. Applicants must address the selection criteria in the Project 

Narrative, which is limited to 50 pages – as detailed in the Notice. 

The Secretary evaluates an application on the basis of the broad criteria in 20 USC 

section 1070e of the CCAMPIS program public law. The Project Narrative should 

provide, in detail, the information that addresses each selection criterion. To facilitate 

the review of the application, you should provide responses to each of the following 

selection criteria in the order shown below.

Note: The maximum possible score for each category of the selection criteria is 

indicated in parenthesis. 

1. Need for the Project (35 points)

2. Plan of Operation (25 points)

3. Management Plan (20 points)

4. Evaluation (15 points)

5. Budget (5 points)

TOTAL MAXIMUM SCORE FOR SELECTION CRITERIAIS 100 POINTS

ALL APPLICANTS MUST RESPOND TO :

Absolute Priority #1 

and

Absolute Priority #2 

ALL APPLICANTS MAY RESPOND TO :

Competitive Preference Priority #1 (up to 3 points)

or

Competitive Preference Priority #2 (up to 3 points)

**Please note that applicants addressing these two priorities may earn up to three

competitive preference points for each priority. However, no more than (maximum) 
63

three competitive preference points will be awarded to any application based on the 

extent to which the application contains substantive information regarding the priorities.

TOTAL MAXIMUM SCORE FOR SELECTION CRITERIA103 POINTS

The following guidance may assist you in addressing each of the selection 

criteria:

Need for the Project: The applicant should provide and describe clear evidence of 

students enrolled at the institution who meet the eligibility requirements and emphasize, 

in general, admission policies and current statistics on eligible student populations. Data 

or statistics relating to eligible students may include: total undergraduate and graduate 

population; the number of nontraditional students served at the institution; the total 

number of Pell students, graduate students or foreign students; the number of 

potentially eligible Pell students, graduate students or foreign students; percentage of 

students working and attending class; gender, diversity and low-income data and the 

number of low-income student-parent households. Applicants may include information 

or data derived from surveys or other evaluative processes that ascertained the need 

for the project. Applicants should describe available campus or community programs. 

Historical data assessing need, availability of child care, and trend data should be 

reported. Applicants are encouraged to discuss the additional information affecting the 

need for the project such as contributors to students’ poverty and isolations and impacts 

of geographical isolation, if any. Applicants are encouraged to discuss other relevant 

data such as the: average cost of care (by age grouping); child care age group most in 

demand for care; student income comparisons to those that do not attend/graduate from 

college in the area; project impact on student enrollment, persistence, and graduation; 

and the effects of educational interventions attained from quality child 

care/development.

Plan of Operation: This part of the application should provide information on who, 

what, when and how the project will provide services to meet the applicants’ goals and 

objectives. Applicants are encouraged to provide information that: details the program 

reporting chain; identifies the campus-partners and/ or community agencies and how 

relationships will be established; and defines and describes assessments or procedures 

for identifying and selecting student with the greatest need and methods or media used 

to publicize the program. Further, applicants are encouraged to define the types of child 

care services to be provided (infant, toddler, school age, before and/or after school, 

summer programs); detail how services will be provided (i.e. on campus or outsourced); 

the locations of services and contractual agreement; how payment for services will be 

made. Previously funded applicant institution that have an Early Childhood Education 

(ECE) program, are encouraged to address how the on campus projects will coordinate 

with the ECE curriculum to meet the needs of students in the ECE program and the 

needs of parents and children participating in the project. Such curriculum activities 

include: defining the academic rigor of students pursing teaching/ECE degrees, lab 
64

training goals and placements of ECE students; and developmental appropriateness of 

all child care programs.

Previously funded applicant institutions without ECE program are encouraged to 

describe how projects will coordinate with institutions’ other programs for economically 

disadvantage students to meet the needs of the parents and children participating in the 

project. Coordination with other programs may include: collaborative partnership and 

integration with agencies such as Early Head Start; identification of no-cost or low-cost 

child care; or the identification of and referral to other social support and or health care 

services. 

Applicants should include assurances that child care facilities will meet applicable State 

or local government licensing, certification, approval or registration requirements. 

Additionally, applicants are encouraged to describe a plan to become accredited within 

three (3) years of the dated the institution first receives assistance under the CCAMPIS 

grant.

Further, all applicants are encouraged to describe plans to encourage parent 

involvement; i.e., plans for parent volunteerism, parent advisor board participation, 

student-parent peer support, field trip attendance, participation in parent education 

opportunities, or the intended outcomes of parent involvement.

New Applicants (those applicants not previously funded under this program) 

Only:

New applicants are encouraged to provide a timeline covering the period from the 

receipt of the grant through the provision of the child care services, delineating the 

specific steps the institution will take to achieve the goals of providing low-income 

students with child care services. Applicants may include (but are not limited to) further 

explanation of the identification of students with the most need; identification of child 

care programs; and wait list management. Applicants are encouraged to detail efforts 

taken to assist low-income students with child care during the period before the 

institution provides child care services. Such effort may include (but are not limited to): 

referral services; identification of other financial support resources; assistance with 

completing paperwork to obtain other services. 

New applicants are encouraged to include a plan for identifying resources needed for 

the child care services (institution owned or outsourced) including space in which to 

provide child care services and technical assistance or location of services and facility 

layouts and specifications. 

Management Plan: All applicants must describe the management plan for the 

proposed project that includes technical expertise and financial support the institution 

will draw upon to support the child care project and the participation of low-income 

students in the project, such as accessing social service funding, using student activity 

fees to help pay the costs of child care, using resources obtained by meeting the needs 
65

of parents who are not low-income students, an access foundations, corporate or other 

institutional support; and must demonstrate the use of the resources will not result in 

increases in student tuition.

The minimum qualifications must be identified for all project personnel positions. The 

minimum educational qualifications should include the type of degree required and the 

acceptable field(s) of study for each key position. The type and minimum amount of 

work-related experience should also be described for each position. Applicants should 

not give the qualifications of or name specific people that they plan to employ, but 

should give the qualifications required for the positions.

Evaluation Plan: A strong evaluation plan should be included and should be used, as 

appropriate, to shape the development of the project from the beginning of the grant 

period. The plan should describe the evaluation design, indicating: (1) what types of 

data will be collected; (2) when various types of data will be collected; (3) what methods 

will be used; (4) what instruments will be developed and when; (5) how the data will be 

analyzed; (6) when reports and outcomes will be available; and (7) how the applicant 

will use the information collected through evaluation to monitor progress of the funded 

project. Applicants are encouraged to devote an appropriate level of resources to 

project evaluation. The use of an outside evaluator is not required.

Adequacy of Resources and Budget: 

Budget - This section should provide information that shows that the proposed budget 

will provide the resources necessary to successfully carry out the proposed project. 

Applicants should demonstrate here how the proposed resources would enable them to 

carry out the planned project in the most cost-effective manner possible. In response to 

this criterion, applicants must provide a detailed, itemized budget (ED Form 524) and a 

detailed budget narrative only for the first-year budget period. Although only the firstyear’s budget period is required, any financial commitment made by the institution (as 

indicated on SECTION B - BUDGET SUMMARY NON-FEDERAL FUNDS) will be for 

the duration of the grant 4-year cycle. The budget narrative is to be included in the 

Project Narrative. Additional budget instructions are cited in the instructions entitled 

“First Year Budget and Budget Summary Form (ED Form 524) Instructions” on the 

following pages.
66

COMPETITIVE PREFERENCE PRIORITIES FOR FY 2013

The President has set a clear goal for our education system: By 2020, the United 

States will once again have the highest proportion of college graduates in the world. 

The Department views the CCAMPIS Program as a critical component in the effort to 

improve the quality of student outcomes, by providing access to child care services, so 

that more student-parents enroll, persist, and graduate from college. In order to more 

strategically align CCAMPIS with overarching reform strategies for postsecondary 

completion, the Department is announcing two competitive preference priorities (CPP)

for this competition. The two priorities are from the Department’s Notice of final 

supplemental priorities and definitions for discretionary grant programs, published in the 

Federal Register on December 15, 2010 (75 FR 78486) and corrected on May 12, 2011

(76 FR 27637). 

CPP 1: Support for Military Families: Projects that are designed to address the needs 

of military-connected students (as defined in the notice). The Secretary shall give 

priority in awarding grants under this section to institutions of higher education that 

submit application describing this priority.

CPP 2: Improving Productivity (as defined in the notice). The Secretary shall give 

priority in awarding grants under this section to institutions of higher education that 

submit application describing this priority.

Under 34 CFR 75.105(c)(2)(i), Applicants addressing these two priorities may earn up to 

three competitive preference points for each priority. However, no more than 

(maximum) three competitive preference points will be awarded to any application 

based on the extent to which the application contains substantive information regarding 

the priorities.
67

INSTRUCTIONS FOR STANDARD FORMS

● Application for Federal Assistance (SF 424)

● Department of Education Supplemental Form for the SF 424

● Department of Education Budget Summary Form (ED 524)

● Disclosure of Lobbying Activities (SF-LLL)

● Survey Instructions on Ensuring Equal Opportunity for Applicants
68

INSTRUCTIONS FOR THE SF-424

This is a standard form required for use as a cover sheet for submission of pre-applications and applications and 

related information under discretionary programs. Some of the items are required and some are optional at the 

discretion of the applicant or the federal agency (agency). Required fields on the form are identified with an asterisk 

(*) and are also specified as “Required” in the instructions below. In addition to these instructions, applicants must 

consult agency instructions to determine other specific requirements.

Item Entry: Item: Entry:

1. Type of Submission: (Required) Select one type 

of submission in accordance with agency 

instructions.

• Pre-application

• Application

• Changed/Corrected Application – Check if this 

submission is to change or correct a previously 

submitted application. Unless requested by the 

agency, applicants may not use this form to 

submit changes after the closing date.

10. Name Of Federal Agency: (Required) Enter the 

name of the federal agency from which assistance 

is being requested with this application.

11. Catalog Of Federal Domestic Assistance 

Number/Title:

Enter the Catalog of Federal Domestic Assistance 

number and title of the program under which 

assistance is requested, as found in the program 

announcement, if applicable.

2. Type of Application: (Required) Select one type 

of application in accordance with agency 

instructions.

• New – An application that is being submitted to 

an agency for the first time.

• Continuation - An extension for an additional 

funding/budget period for a project with a 

projected completion date. This can include 

renewals.

• Revision - Any change in the federal 

government’s financial obligation or contingent 

liability from an existing obligation. If a revision, 

enter the appropriate letter(s). More than one 

may be selected. If "Other" is selected, please 

specify in text box provided.

A. Increase Award D. Decrease 

Duration

B. Decrease Award E. Other 

(specify)

C. Increase Duration

12. Funding Opportunity Number/Title: (Required) 

Enter the Funding Opportunity Number (FON) and 

title of the opportunity under which assistance is 

requested, as found in the program 

announcement. 

13. Competition Identification Number/Title: Enter the 

competition identification number and title of the 

competition under which assistance is requested, 

if applicable.

14. Areas Affected By Project: This data element is 

intended for use only by programs for which the 

area(s) affected are likely to be different than the 

place(s) of performance reported on the SF-424 

Project/Performance Site Location(s) Form. Add 

attachment to enter additional areas, if needed.

3. Date Received: Leave this field blank. This date 

will be assigned by the Federal agency.

15. Descriptive Title of Applicant’s Project: (Required) 

Enter a brief descriptive title of the project. If 

appropriate, attach a map showing project location 

(e.g., construction or real property projects). For 

pre-applications, attach a summary description of 

the project. 

4. Applicant Identifier: Enter the entity identifier 

assigned buy the Federal agency, if any, or the 

applicant’s control number if applicable.

5a. Federal Entity Identifier: Enter the number 

assigned to your organization by the federal 

agency, if any.

16. Congressional Districts Of: 16a. (Required) Enter 

the applicant’s congressional district. 16b. Enter 

all district(s) affected by the program or project. 

Enter in the format: 2 characters state abbreviation 

– 3 characters district number, e.g., CA-005 for 

California 5th district, CA-012 for California 12 

district, NC-103 for North Carolina’s 103 district. If 

all congressional districts in a state are affected, 

enter “all” for the district number, e.g., MD-all for 

all congressional districts in Maryland. If 

nationwide, i.e. all districts within all states are 

5b. Federal Award Identifier: For new applications, 

enter NA. For a continuation or revision to an 

existing award, enter the previously assigned 

federal award identifier number. If a 

changed/corrected application, enter the federal 

identifier in accordance with agency instructions.

6. Date Received by State: Leave this field blank. 

This date will be assigned by the state, if 
69

applicable. affected, enter US-all. If the program/project is 

outside the US, enter 00-000. This optional data 

element is intended for use only by programs for 

which the area(s) affected are likely to be different 

than place(s) of performance reported on the SF424 Project/Performance Site Location(s) Form. 

Attach an additional list of program/project 

congressional districts, if needed.

7. State Application Identifier: Leave this field 

blank. This identifier will be assigned by the 

state, if applicable.

8. Applicant Information: Enter the following in 

accordance with agency instructions: 

a. Legal Name: (Required) Enter the legal name 

of applicant that will undertake the assistance 

activity. This is the organization that has 

registered with the Central Contractor Registry 

(CCR). Information on registering with CCR may 

be obtained by visiting www.Grants.gov. 

17. Proposed Project Start and End Dates: (Required) 

Enter the proposed start date and end date of the 

project.

b. Employer/Taxpayer Number (EIN/TIN): 

(Required) Enter the employer or taxpayer 

identification number (EIN or TIN) as assigned 

by the Internal Revenue Service. If your 

organization is not in the US, enter 44-4444444.

18. Estimated Funding: (Required) Enter the amount 

requested, or to be contributed during the first 

funding/budget period by each contributor. Value 

of in-kind contributions should be included on 

appropriate lines, as applicable. If the action will 

result in a dollar change to an existing award, 

indicate only the amount of the change. For 

decreases, enclose the amounts in parentheses.

c. Organizational DUNS: (Required) Enter the 

organization’s DUNS or DUNS+4 number 

received from Dun and Bradstreet. Information 

on obtaining a DUNS number may be obtained 

by visiting www.Grants.gov. 

19. Is Application Subject to Review by State Under 

Executive Order 12372 Process? (Required) 

Applicants should contact the State Single Point of 

Contact (SPOC) for Federal Executive Order 

12372 to determine whether the application is 

subject to the State intergovernmental review 

process. Select the appropriate box. If “a.” is 

selected, enter the date the application was 

submitted to the State. 

d. Address: Enter address: Street 1 (Required); 

city (Required); County/Parish, State (Required 

if country is US), Province, Country (Required), 

9-digit zip/postal code (Required if country US). 

20. Is the Applicant Delinquent on any Federal Debt?

(Required) Select the appropriate box. This 

question applies to the applicant organization, not 

the person who signs as the authorized 

representative. Categories of federal debt include; 

but, may not be limited to: delinquent audit 

disallowances, loans and taxes. If yes, include an 

explanation in an attachment. 

e. Organizational Unit: Enter the name of the 

primary organizational unit, department or 

division that will undertake the assistance 

activity. 

21. Authorized Representative: To be signed and dated 

by the authorized representative of the applicant 

organization. Enter the first and last name 

(Required); prefix, middle name, suffix. Enter title, 

telephone number, email (Required); and fax 

number. A copy of the governing body’s 

authorization for you to sign this application as the 

official representative must be on file in the 

applicant’s office. (Certain federal agencies may 

require that this authorization be submitted as part 

of the application.)

f. Name and contact information of person to be 

contacted on matters involving this application: 

Enter the first and last name (Required); prefix, 

middle name, suffix, title. Enter organizational 

affiliation if affiliated with an organization other 

than that in 7.a. Telephone number and email 

(Required); fax number. 

9. Type of Applicant: (Required) Select up to three 

applicant type(s) in accordance with agency 

instructions. 

A. State Government

B. County Government

C. City or Township Government

D. Special District Government

E. Regional Organization

F. U.S. Territory or Possession

G. Independent School District

H. Public/State Controlled Institution of 

Higher Education
70

I. Indian/Native American Tribal 

Government (Federally Recognized)

J. Indian/Native American Tribal Government 

(Other than Federally Recognized)

K. Indian/Native American Tribally 

Designated Organization

L. Public/Indian Housing Authority

M. Nonprofit

N. Private Institution of Higher Education

O. Individual

P. For-Profit Organization (Other than Small 

Business)

Q. Small Business

R. Hispanic-serving Institution

S. Historically Black Colleges and 

Universities (HBCUs)

T. Tribally Controlled Colleges and 

Universities (TCCUs)

U. Alaska Native and Native Hawaiian 

Serving Institutions

V. Non-US Entity

W. Other (specify)

[U.S Department of Education note: As of spring, 2010, the FON discussed in Block 12 of the instructions 

can be found via the following URL: http://www.grants.gov/applicants/find_grant_opportunities.jsp.]
INSTRUCTIONS FOR

DEPARTMENT OF EDUCATION SUPPLEMENTAL INFORMATION FOR SF 424

1. Project Director. Name, address, telephone and fax numbers, and e-mail address of the person to be contacted on 

matters involving this application. Items marked with an asterisk (*) are mandatory.

2. Novice Applicant. Check “Yes” if you meet the definition for novice applicants specified in the regulations in 34 

CFR 75.225 and included on the attached page entitled “Definitions for U.S. Department of Education Supplemental 

Information for the SF-424”). By checking “Yes” the applicant certifies that it meets these novice applicant 

requirements. Check “No” if you do not meet the definition for novice applicants.

This novice applicant information will be used by ED to: 1) determine the amount and type of technical assistance 

that a novice might need, if funded, and 2) determine novice applicant eligibility in discretionary grant competitions 

that give special consideration to novice applications. Certain ED discretionary grant programs give special 

consideration to novice applications, either by establishing a special competition for novice applicants or by giving 

competitive preference to novice applicants under the procedures in 34 CFR 75.105(c)(2). If special consideration is 

being given to novice applications under a particular discretionary grant competition, the application Notice for the 

competition published in the Federal Register will specify this information

3. Human Subjects Research. (See I. A. “Definitions” in attached page entitled “Definitions for U.S. Department of 

Education Supplemental Information for the SF-424.”)

3a. If Not Human Subjects Research. Check “No” if research activities involving human subjects are not planned at 

any time during the proposed project period. The remaining parts of Item 3 are then not applicable.

3a. If Human Subjects Research. Check “Yes” if research activities involving human subjects are planned at any 

time during the proposed project period, either at the applicant organization or at any other performance site or 

collaborating institution. Check “Yes” even if the research is exempt from the regulations for the protection of human 

subjects. (See I. B. “Exemptions” in attached page entitled “Definitions for U.S. Department of Education 

Supplemental Information for SF-424.”) 

3b. If Human Subjects Research is Exempt from the Human Subjects Regulations. Check “Yes” if all the 

research activities proposed are designated to be exempt from the regulations. Check the exemption number(s) 

corresponding to one or more of the six exemption categories listed in I. B. “Exemptions.” In addition, follow the 

instructions in II. A. “Exempt Research Narrative” in the attached page entitled “Definitions for U.S. Department of 

Education Supplemental Information for the SF-424.” 

3b. If Human Subjects Research is Not Exempt from Human Subjects Regulations. Check “No” if some or all of 

the planned research activities are covered (not exempt). In addition, follow the instructions in II. B. “Nonexempt 

Research Narrative” in the attached page entitled “Definitions for U.S. Department of Education Supplemental 

Information for the SF-424.”

3b. Human Subjects Assurance Number. If the applicant has an approved Federal Wide Assurance (FWA) on file 

with the Office for Human Research Protections (OHRP), U.S. Department of Health and Human Services, that covers 

the specific activity, insert the number in the space provided. (A list of current FWAs is available 

at: http://ohrp.cit.nih.gov/search/asearch.asp#ASUR) If the applicant does not have an approved assurance 

on file with OHRP, enter “None.” In this case, the applicant, by signature on the SF-424, is declaring that it will 

comply with 34 CFR 97 and proceed to obtain the human subjects assurance upon request by the designated ED 

official. If the application is recommended/selected for funding, the designated ED official will request that the 

applicant obtain the assurance within 30 days after the specific formal request.

3c. If applicable, please attach your “Exempt Research” or “Nonexempt Research” narrative to your submission of the 

U.S Department of Education Supplemental Information for the SF-424 form as instructed in item II, “Instructions for 
1

Exempt and Nonexempt Human Subjects Research Narratives” in the attached page entitled “Definitions for U.S. 

Department of Education Supplemental Information for the SF-424.” 

Note about Institutional Review Board Approval. ED does not require certification of Institutional Review Board 

approval with the application. However, if an application that involves non-exempt human subjects research is 

recommended/selected for funding, the designated ED official will request that the applicant obtain and send the 

certification to ED within 30 days after the formal request.

No covered human subjects research can be conducted until the study has ED clearance for 

protection of human subjects in research.

Paperwork Burden Statement. According to the Paperwork Reduction Act of 1995, no persons are required to 

respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB 

control number for this information collection is 1894-0007. The time required to complete this information collection 

is estimated to average between 15 and 45 minutes per response, including the time to review instructions, search 

existing data resources, gather the data needed and complete and review the information collection. If you have any 

comments concerning the accuracy of the estimate(s) or suggestions for improving this form, please write to: U.S. 

Department of Education, Washington, D.C. 20202-0170. If you have comments or concerns regarding the status of 

your individual submission of this form write directly to: (insert program office), U.S. Department of Education, 400 

Maryland Avenue, S.W., Washington, D.C. 20202.
2

DEFINITIONS FOR DEPARTMENT OF EDUCATION SUPPLEMENTAL INFORMATION FOR SF 424

(Attachment to Instructions for Supplemental Information for SF 424)

Definitions:

Novice Applicant (See 34 CFR 75.225). For discretionary 

grant programs under which the Secretary gives special 

consideration to novice applications, a novice applicant means 

any applicant for a grant from ED that—

 Has never received a grant or subgrant under the 

program from which it seeks funding;

 Has never been a member of a group application, 

submitted in accordance with 34 CFR 75.127-75.129, 

that received a grant under the program from which it 

seeks funding; and

 Has not had an active discretionary grant from the 

Federal government in the five years before the 

deadline date for applications under the program. For 

the purposes of this requirement, a grant is active until 

the end of the grant’s project or funding period, 

including any extensions of those periods that extend 

the grantee’s authority to obligate funds.

In the case of a group application submitted in accordance with 

34 CFR 75.127-75.129, a group includes only parties that meet 

the requirements listed above.

PROTECTION OF HUMAN SUBJECTS IN RESEARCH

I. Definitions and Exemptions

A. Definitions.

A research activity involves human subjects if the activity is 

research, as defined in the Department’s regulations, and the 

research activity will involve use of human subjects, as defined 

in the regulations.

—Research

The ED Regulations for the Protection of Human Subjects, Title 

34, Code of Federal Regulations, Part 97, define research as “a 

systematic investigation, including research development, 

testing and evaluation, designed to develop or contribute to 

generalizable knowledge.” If an activity follows a deliberate 

plan whose purpose is to develop or contribute to generalizable 

knowledge it is research. Activities which meet this definition 

constitute research whether or not they are conducted or 

supported under a program that is considered research for other 

purposes. For example, some demonstration and service 

programs may include research activities.

—Human Subject

The regulations define human subject as “a living individual 

about whom an investigator (whether professional or student) 

conducting research obtains (1) data through intervention or 

interaction with the individual, or (2) identifiable private 

information.” (1) If an activity involves obtaining information

about a living person by manipulating that person or that 

person’s environment, as might occur when a new instructional 

technique is tested, or by communicating or interacting with the 

individual, as occurs with surveys and interviews, the definition 

of human subject is met. (2) If an activity involves obtaining 

private information about a living person in such a way that the 

information can be linked to that individual (the identity of the 

subject is or may be readily determined by the investigator or 

associated with the information), the definition of human subject 

is met. [Private information includes information about 

behavior that occurs in a context in which an individual can 

reasonably expect that no observation or recording is taking 

place, and information which has been provided for specific 

purposes by an individual and which the individual can 

reasonably expect will not be made public (for example, a 

school health record).]

B. Exemptions.

Research activities in which the only involvement of human 

subjects will be in one or more of the following six categories of 

exemptions are not covered by the regulations:

(1) Research conducted in established or commonly accepted 

educational settings, involving normal educational practices, 

such as (a) research on regular and special education 

instructional strategies, or (b) research on the effectiveness of or 

the comparison among instructional techniques, curricula, or 

classroom management methods.

(2) Research involving the use of educational tests (cognitive, 

diagnostic, aptitude, achievement), survey procedures, interview

procedures or observation of public behavior, unless: (a) 

information obtained is recorded in such a manner that human 

subjects can be identified, directly or through identifiers linked 

to the subjects; and (b) any disclosure of the human subjects’ 

responses outside the research could reasonably place the 

subjects at risk of criminal or civil liability or be damaging to 

the subjects’ financial standing, employability, or reputation. If 

the subjects are children, exemption 2 applies only to research 

involving educational tests and observations of public behavior 

when the investigator(s) do not participate in the activities 

being observed. 

Exemption 2 does not apply if children are surveyed or 

interviewed or if the research involves observation of public 

behavior and the investigator(s) participate in the activities 

being observed. [Children are defined as persons who have not 

attained the legal age for consent to treatments or procedures 
3

involved in the research, under the applicable law or jurisdiction 

in which the research will be conducted.]

(3) Research involving the use of educational tests (cognitive, 

diagnostic, aptitude, achievement), survey procedures, interview

procedures or observation of public behavior that is not exempt 

under section (2) above, if the human subjects are elected or 

appointed public officials or candidates for public office; or 

federal statute(s) require(s) without exception that the 

confidentiality of the personally identifiable information will be 

maintained throughout the research and thereafter.

(4) Research involving the collection or study of existing data, 

documents, records, pathological specimens, or diagnostic 

specimens, if these sources are publicly available or if the 

information is recorded by the investigator in a manner that 

subjects cannot be identified, directly or through identifiers 

linked to the subjects.

(5) Research and demonstration projects which are conducted 

by or subject to the approval of department or agency heads, and 

which are designed to study, evaluate, or otherwise examine: 

(a) public benefit or service programs; (b) procedures for 

obtaining benefits or services under those programs; (c) possible 

changes in or alternatives to those programs or procedures; or 

(d) possible changes in methods or levels of payment for 

benefits or services under those programs.

(6) Taste and food quality evaluation and consumer acceptance 

studies, (a) if wholesome foods without additives are consumed 

or (b) if a food is consumed that contains a food ingredient at or 

below the level and for a use found to be safe, or agricultural 

chemical or environmental contaminant at or below the level 

found to be safe, by the Food and Drug Administration or

approved by the Environmental Protection Agency or the Food 

Safety and Inspection Service of the U.S. Department of 

Agriculture.

II. Instructions for Exempt and Nonexempt Human 

Subjects Research Narratives

If the applicant marked “Yes” for Item 3 of Department of 

Education Supplemental Information for SF 424, the applicant 

must provide a human subjects “exempt research” or 

“nonexempt research” narrative. Insert the narrative(s) in the 

space provided. If you have multiple projects and need to 

provide more than one narrative, be sure to label each set of 

responses as to the project they address.

A. Exempt Research Narrative.

If you marked “Yes” for item 3 a. and designated exemption 

numbers(s), provide the “exempt research” narrative. The 

narrative must contain sufficient information about the 

involvement of human subjects in the proposed research to 

allow a determination by ED that the designated exemption(s) 

are appropriate. The narrative must be succinct.

B. Nonexempt Research Narrative.

If you marked “No” for item 3 a. you must provide the 

“nonexempt research” narrative. The narrative must address the 

following seven points. Although no specific page limitation 

applies to this section of the application, be succinct.

(1) Human Subjects Involvement and Characteristics: 

Provide a detailed description of the proposed involvement of 

human subjects. Describe the characteristics of the subject 

population, including their anticipated number, age range, and 

health status. Identify the criteria for inclusion or exclusion of 

any subpopulation. Explain the rationale for the involvement of 

special classes of subjects, such as children, children with 

disabilities, adults with disabilities, persons with mental 

disabilities, pregnant women, prisoners, institutionalized 

individuals, or others who are likely to be vulnerable

(2) Sources of Materials: Identify the sources of research 

material obtained from individually identifiable living human 

subjects in the form of specimens, records, or data. Indicate 

whether the material or data will be obtained specifically for 

research purposes or whether use will be made of existing 

specimens, records, or data.

(3) Recruitment and Informed Consent: Describe plans for 

the recruitment of subjects and the consent procedures to be 

followed. Include the circumstances under which consent will 

be sought and obtained, who will seek it, the nature of the 

information to be provided to prospective subjects, and the 

method of documenting consent. State if the Institutional 

Review Board (IRB) has authorized a modification or waiver of 

the elements of consent or the requirement for documentation of 

consent.

(4) Potential Risks: Describe potential risks (physical, 

psychological, social, legal, or other) and assess their likelihood 

and seriousness. Where appropriate, describe alternative 

treatments and procedures that might be advantageous to the 

subjects.

(5) Protection Against Risk: Describe the procedures for 

protecting against or minimizing potential risks, including risks 

to confidentiality, and assess their likely effectiveness. Where 

appropriate, discuss provisions for ensuring necessary medical 

or professional intervention in the event of adverse effects to the 

subjects. Also, where appropriate, describe the provisions for 

monitoring the data collected to ensure the safety of the 

subjects.

(6) Importance of the Knowledge to be Gained: Discuss the 

importance of the knowledge gained or to be gained as a result 

of the proposed research. Discuss why the risks to subjects are 

reasonable in relation to the anticipated benefits to subjects and 

in relation to the importance of the knowledge that may 

reasonably be expected to result.

(7) Collaborating Site(s): If research involving human subjects 

will take place at collaborating site(s) or other performance 
4

site(s), name the sites and briefly describe their involvement or 

role in the research.

Copies of the Department of Education’s Regulations for the 

Protection of Human Subjects, 34 CFR Part 97 and other 

pertinent materials on the protection of human subjects in 

research are available from the U.S. Department of Education, 

Protection of Human Subjects Coordinator, Office of the 

Chief Financial Officer, LBJ Building, 400 Maryland Avenue, 

SW, Washington, D.C. 20202-4250, telephone: (202) 260-

3353, and on the U.S. Department of Education’s Protection 

of Human Subjects in Research Web Site: 

http://www.ed.gov/about/offices/list/ocfo/humansub.html

NOTE: The State Applicant Identifier on the SF 424 is for 

State Use only. Please complete it on the OMB Standard 424 in 

the upper right corner of the form (if applicable).
5

Instructions for ED 524

General Instructions

This form is used to apply to individual U.S. Department of Education (ED) discretionary grant programs. 

Unless directed otherwise, provide the same budget information for each year of the multi-year funding 

request. Pay attention to applicable program specific instructions, if attached. You may access the 

Education Department General Administrative Regulations, 34 CFR 74 – 86 and 97-99, on ED’s website 

at:

http://www.ed.gov/policy/fund/reg/edgarReg/edgar.html

You must consult with your Business Office prior to submitting this form.

Section A - Budget Summary

U.S. Department of Education Funds

All applicants must complete Section A and provide a break-down by the applicable budget categories 

shown in lines 1-11.

Lines 1-11, columns (a)-(e): For each project year for which funding is requested, show the total amount 

requested for each applicable budget category.

Lines 1-11, column (f): Show the multi-year total for each budget category. If funding is requested for 

only one project year, leave this column blank.

Line 12, columns (a)-(e): Show the total budget request for each project year for which funding is 

requested.

Line 12, column (f): Show the total amount requested for all project years. If funding is requested for only 

one year, leave this space blank.

Indirect Cost Information: If you are requesting reimbursement for indirect costs on line 10, this 

information is to be completed by your Business Office. (1): Indicate whether or not your organization has 

an Indirect Cost Rate Agreement that was approved by the Federal government. 

If you checked “no,” ED generally will authorize grantees to use a temporary rate of 10 percent of 

budgeted salaries and wages subject to the following limitations: 

(a) The grantee must submit an indirect cost proposal to its cognizant agency within 90 days after 

ED issues a grant award notification; and 

(b) If after the 90-day period, the grantee has not submitted an indirect cost proposal to its 

cognizant agency, the grantee may not charge its grant for indirect costs until it has negotiated an indirect 

cost rate agreement with its cognizant agency. 

(2): If you checked “yes” in (1), indicate in (2) the beginning and ending dates covered by the 

Indirect Cost Rate Agreement. In addition, indicate whether ED, another Federal agency (Other) or State 

agency issued the approved agreement. If you check “Other,” specify the name of the Federal or other 

agency that issued the approved agreement. 

(3): If you are applying for a grant under a Restricted Rate Program (34 CFR 75.563 or 76.563), 

indicate whether you are using a restricted indirect cost rate that is included on your approved Indirect 
6

Cost Rate Agreement or whether you are using a restricted indirect cost rate that complies with 34 CFR 

76.564(c)(2). Note: State or Local government agencies may not use the provision for a restricted 

indirect cost rate specified in 34 CFR 76.564(c)(2). Check only one response. Leave blank, if this item is 

not applicable.

Section B - Budget Summary

Non-Federal Funds

If you are required to provide or volunteer to provide cost-sharing or matching funds or other non-Federal 

resources to the project, these should be shown for each applicable budget category on lines 1-11 of 

Section B.

Lines 1-11, columns (a)-(e): For each project year, for which matching funds or other contributions are 

provided, show the total contribution for each applicable budget category.

Lines 1-11, column (f): Show the multi-year total for each budget category. If non-Federal contributions 

are provided for only one year, leave this column blank.

Line 12, columns (a)-(e): Show the total matching or other contribution for each project year.

Line 12, column (f): Show the total amount to be contributed for all years of the multi-year project. If nonFederal contributions are provided for only one year, leave this space blank.

Section C - Budget Narrative [Attach separate sheet(s)]

Pay attention to applicable program specific instructions, 

if attached.

9. Provide an itemized budget breakdown, and justification by project year, for each budget category 

listed in Sections A and B. For grant projects that will be divided into two or more separately 

budgeted major activities or sub-projects, show for each budget category of a project year the 

breakdown of the specific expenses attributable to each sub-project or activity.

10. For non-Federal funds or resources listed in Section B that are used to meet a cost-sharing or 

matching requirement or provided as a voluntary cost-sharing or matching commitment, you must 

include: 

a. The specific costs or contributions by budget category; 

b. The source of the costs or contributions; and

c. In the case of third-party in-kind contributions, a description of how the value was determined for 

the donated or contributed goods or services.

[Please review ED’s general cost sharing and matching regulations, which include specific limitations, 

in 34 CFR 74.23, applicable to non-governmental entities, and 80.24, applicable to governments, and 

the applicable Office of Management and Budget (OMB) cost principles for your entity type regarding 

donations, capital assets, depreciation and use allowances. OMB cost principle circulars are available 

on OMB’s website at: http://www.whitehouse.gov/omb/circulars/index.html.

11. If applicable to this program, provide the rate and base on which fringe benefits are calculated.
7

12. If you are requesting reimbursement for indirect costs on line 10, this information is to be completed 

by your Business Office. Specify the estimated amount of the base to which the indirect cost rate is 

applied and the total indirect expense. Depending on the grant program to which you are applying 

and/or your approved Indirect Cost Rate Agreement, some direct cost budget categories in your grant 

application budget may not be included in the base and multiplied by your indirect cost rate. For 

example, you must multiply the indirect cost rates of “ CCAMPIS grants" (34 CFR 75.562) and 

grants under programs with “Supplement not Supplant” requirements ("Restricted Rate" programs) by

a “modified total direct cost” (MTDC) base (34 CFR 75.563 or 76.563). Please indicate which costs 

are included and which costs are excluded from the base to which the indirect cost rate is applied. 

When calculating indirect costs (line 10) for " CCAMPIS grants" or grants under "Restricted Rate" 

programs, you must refer to the information and examples on ED’s website at: 

http://www.ed.gov/fund/grant/apply/appforms/appforms.html. 

You may also contact (202) 377-3838 for additional information regarding calculating indirect cost 

rates or general indirect cost rate information.

13. Provide other explanations or comments you deem necessary.

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of 

information unless such collection displays a valid OMB control number. The valid OMB control number 

for this information collection is 1894-0008. The time required to complete this information collection is 

estimated to vary from 13 to 22 hours per response, with an average of 17.5 hours per response, 

including the time to review instructions, search existing data sources, gather the data needed, and 

complete and review the information collection. If you have any comments concerning the accuracy of 

the time estimate(s) or suggestions for improving this form, please write to: U.S. Department of 

Education, Washington, D.C. 20202-4537. If you have comments or concerns regarding the status of 

your individual submission of this form, write directly to (insert program office), U.S. Department of 

Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202. 
88

INSTRUCTIONS FOR THE BUDGET SUMMARY 

AND ITEMIZED LINE ITEM BUDGET

NOTE: Applicants must submit: (1) budget information that categorizes the requested 

funds (ED Form 524), AND (2) a detailed budget narrative for the first 12-month budget 

period. 

The budget summary is to be included on the Budget Information – Non-Construction 

Programs (ED Form 524). 

The budget narrative, for the first 12-month budget period only, is to be included in 

the Project Narrative (limited to 50 pages and attached to the Project Narrative 

Attachment Form) as part of the Budget selection criterion.

This section requests information on the applicant’s financial plan for carrying out the 

project. 

The federal and any non-federal shares are to be included on the Budget Information –

Non-Construction Programs (ED Form 524), and in the Budget selection criterion 

discussion in the Project Narrative.

The Department is requesting that you complete the Budget Information – NonConstruction Programs (ED Form 524) for ONLY the 2013-2014 year. Please provide a 

comprehensive and detailed budget narrative for the first 12-month budget 

period, only. Applicants should place an asterisk next to all budget items that 

relate to the costs associated with the announced Competitive Preference 

Priorities for FY 2013.

It is not necessary to provide a budget summary for the total grant period requested. 

Applicants should pay close attention funding stipulations provided in USC › Title 20 › 

Chapter 28 › Subchapter IV › Part A › Subpart 7 › § 1070

20 USC § 1070e - Child Care Access Means Parents in School - § 4 (Eligible

Institutions). 

The Budget Information-Section A – Budget Summary – Non-Construction Programs 

(ED Form 524) and the Budget Narrative must include all costs that are allowable, 

reasonable and necessary for carrying out the objectives of the CCAMPIS Program. 

Among the costs that may be supported with grant funds are:

1. Personnel: On line 1 (ED Form 524), enter only the project personnel 

salaries and wages. [Fees and expenses for consultants should be included 

on line 8.] The budget should include the total commitment of time and the 

total salary to be charged to the project for each key staff member. You 

should provide a breakdown of project personnel that includes: the position 

titles; the percent of time and number of months committed to the project for 
88

each key staff member; the salary for each key staff member; and the total 

salary costs to be charged to the grant.

2. Fringe Benefits: On line 2 (ED Form 524), enter the amount of fringe 

benefits. The institution or agency’s normal fringe benefit contribution may be 

charged to the program. Leave this blank if fringe benefits applicable to direct 

salaries and wages are treated as part of the indirect costs. In the budget, 

include an explanation and appropriate justification if the institution or 

agency’s normal fringe benefit contribution exceeds 20 percent of salaries.

3. Travel: On line 3 (ED Form 524), provide the costs for project personnel. 

[Consultants’ travel should be included on line 8.] In the budget, you should 

detail the proposed travel costs -- for each trip explain the purpose and 

objective of the travel and provide the number of persons traveling. 

Transportation costs should not exceed tourist class airfare. For automobile 

mileage, the established institution or agency rate should be used. 

Reimbursement is allowed for taxicab, bus, train, or limousine transportation. 

Per diem at the established institution or agency rate is permitted when an 

individual is away from home overnight on official project business (see OMB 

Circular A-21, J.48.c - Commercial Air Travel). No foreign travel will be 

authorized under the grant.

All travel must be related to the project’s overall purpose and proposed 

activities.

Project Director’s Travel – Per Year

One National Conference; 

One Regional Meeting; 

One State Meeting; and

Travel for participation in one professional staff development training 

opportunity.

Full-time Professional Staff Travel – Per Year

One National, Regional, or State Meeting; and

Travel for participation in one professional staff development training 

opportunity.

4. Equipment: On line 4 (ED Form 524), indicate the cost of equipment -- nonexpendable personal property, which has a usefulness of greater than one 

year and an acquisition cost of $5,000 or more per unit. [Consistent with an 

applicant’s policy, a lower dollar amount may be used to define equipment.] 

In the budget, explain why the requested equipment is necessary to carry out 

project activities, and include a list of all equipment in the following format: 

item, quantity, cost per unit, and total cost.
88

5. Supplies: On line 5 (ED Form 524), include the costs of all tangible personal 

property that was not included as “equipment” on line 4. In the budget, 

provide an itemized list of the supplies.

6. Contractual: Costs related specifically child care costs.

7. Construction: Not applicable. Leave blank.

8. Other: On line 8 (ED Form 524), indicate all direct costs not covered on lines 

1 through 5. The costs/fees for consultants and consultants’ travel should be 

included here. Examples of “other” costs are: equipment rental, required 

fees, communication costs, rental of space, utilities, custodial services, and 

printing costs. In the budget, provide a breakdown of all direct costs not 

clearly covered by other budget categories. 

9. Total Direct Costs: On line 9 (ED Form 524), provide the total direct costs 

requested – the sum of lines 1 through 8.

10. Indirect Costs: On line 10 (ED Form 524), provide the amount of indirect 

costs that you propose to charge against the grant. 

Grantees charging indirect costs to a Department grant are required to have a 

negotiated rate with their cognizant agency (i.e., either the Federal agency 

from which it has received the most direct funding that is subject to indirect 

cost support, or a particular agency specifically assigned cognizance by the 

Office of Management and Budget). Although applicants are not required to 

submit with their application a copy of their indirect cost agreement to claim 

the 8 percent rate for funding received in this program, they are required to 

have documentation available for audit that shows that their negotiated 

indirect cost rate is at least 8 percent [§75.563(d)]. In the event that they 

receive an award under this program, applicants without a negotiated indirect 

cost rate with its cognizant agency should seek to identify that agency and 

contact it to obtain an approved rate as soon as possible after award 

notification.

Applicants should be aware that amounts representing the difference 

between the 8 percent rate and a greater indirect cost rate negotiated with a 

cognizant agency may not be charged to direct cost categories, used to 

satisfy matching or cost-sharing requirements, or charged to another Federal 

award. [§75.563(c) (3)]

11. Total Costs: On line 12 (ED Form 524), provide the total amount that you are 

requesting – the sum of lines 9 and 10. Note: This amount should also be 

the same as that shown in 18g on the application face sheet (SF 424) and on 

the detailed budget narrative in Part III.
88

INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES

This disclosure form shall be completed by the reporting entity, whether subawardee or prime 

Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a 

previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each 

payment or agreement to make payment to any lobbying entity for influencing or attempting to 

influence an officer or employee of any agency, a Member of Congress, an officer or employee 

of Congress, or an employee of a Member of Congress in connection with a covered Federal 

action. Complete all items that apply for both the initial filing and material change report. Refer 

to the implementing guidance published by the Office of Management and Budget for additional 

information.

1.Identify the type of covered Federal action for which lobbying activity is and/or has been 

secured to influence the outcome of a covered Federal action.

2.Identify the status of the covered Federal action.

3.Identify the appropriate classification of this report. If this is a followup report caused by a 

material change to the information previously reported, enter the year and quarter in which 

the change occurred. Enter the date of the last previously submitted report by this reporting 

entity for this covered Federal action.

4.Enter the full name, address, city, State and zip code of the reporting entity. Include 

Congressional District, if known. Check the appropriate classification of the reporting entity 

that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the 

subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are 

not limited to subcontracts, subgrants and contract awards under grants.

5.If the organization filing the report in item 4 checks “Subawardee,” then enter the full 

name, address, city, State and zip code of the prime Federal recipient. Include Congressional 

District, if known.

6.Enter the name of the federal agency making the award or loan commitment. Include at 

least one organizational level below agency name, if known. For example, Department of 

Transportation, United States Coast Guard.

7.Enter the Federal program name or description for the covered Federal action (item 1). If

known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, 

cooperative agreements, loans, and loan commitments.
88

8.Enter the most appropriate Federal identifying number available for the Federal action 

identified in item 1 (e.g., Request for Proposal (RFP) number; Invitations for Bid (IFB) 

number; grant announcement number; the contract, grant, or loan award number; the 

application/proposal control number assigned by the Federal agency). Included prefixes, 

e.g., “RFP-DE-90-001.”

9.For a covered Federal action where there has been an award or loan commitment by the 

Federal agency, enter the Federal amount of the award/loan commitment for the prime entity 

identified in item 4 or 5.

10.(a) Enter the full name, address, city, State and zip code of the lobbying registrant under 

the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to 

influence the covered Federal action.

(b) Enter the full names of the individual(s) performing services, and include full address 

if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI).

11.The certifying official shall sign and date the form, print his/her name, title, and telephone 

number.

According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless 

it displays a valid OMB control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. 

Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for 

reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing 

the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, 

including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-

0046), Washington, DC 20503

 
88

Survey Instructions on Ensuring Equal Opportunity for Applicants

Provide the applicant’s (organization) name and DUNS number and the grant name and CFDA 

number. 

1.Self-explanatory.

2.Self-identify.

3.Self-identify.

4.501(c)(3) status is a legal designation provided on application to the Internal Revenue Service 

by eligible organizations. Some grant programs may require nonprofit applicants to have 

501(c)(3) status. Other grant programs do not.

5.Self-explanatory.

6.For example, two part-time employees who each work half-time equal one full-time equivalent 

employee. If the applicant is a local affiliate of a national organization, the responses to survey

questions 2 and 3 should reflect the staff and budget size of the local affiliate. 

7.Annual budget means the amount of money your organization spends each year on all of its 

activities.

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a 

collection of information unless such collection displays a valid OMB control number. The valid 

OMB control number for this information collection is 1890-0014. The time required to 

complete this information collection is estimated to average five (5) minutes per response, 

including the time to review instructions, search existing data resources, gather the data needed, 

and complete and review the information collection. If you have any comments concerning the 

accuracy of the time estimate(s) or suggestions for improving this form, please write to: The 

Agency Contact listed in this grant application package.

OMB No. 1894-0010 Exp. 05/31/2012

OMB Control No. 1894-0005 (Exp. 01/31/2011)
88

GENERAL EDUCATION PROVISIONS ACT (GEPA)

The purpose of this enclosure is to inform you about a new provision in the Department of 

Education's General Education Provisions Act (GEPA) that applies to applicants for new grant 

awards under Department programs. This provision is Section 427 of GEPA, enacted as part of 

the Improving America's Schools Act of 1994 (Public Law (P.L.) 103-382).

To Whom Does This Provision Apply?

Section 427 of GEPA affects applicants for new grant awards under this program. ALL 

APPLICANTS FOR NEW AWARDS MUST INCLUDE INFORMATION IN THEIR 

APPLICATIONS TO ADDRESS THIS NEW PROVISION IN ORDER TO RECEIVE 

FUNDING UNDER THIS PROGRAM.

(If this program is a State-formula grant program, a State needs to provide this description only

for projects or activities that it carries out with funds reserved for State-level uses. In addition, 

local school districts or other eligible applicants that apply to the State for funding need to 

provide this description in their applications to the State for funding. The State would be 

responsible for ensuring that the school district or other local entity has submitted a sufficient 

section 427 statement as described below.)

What Does This Provision Require?

Section 427 requires each applicant for funds (other than an individual person) to include in its 

application a description of the steps the applicant proposes to take to ensure equitable access to, 

and participation in, its Federally-assisted program for students, teachers, and other program 

beneficiaries with special needs. This provision allows applicants discretion in developing the 

required description. The statute highlights six types of barriers that can impede equitable access 

or participation: gender, race, national origin, color, disability, or age. Based on local 

circumstances, you should determine whether these or other barriers may prevent your students, 

teachers, etc. from such access or participation in, the Federally-funded project or activity. The 

description in your application of steps to be taken to overcome these barriers need not be 

lengthy; you may provide a clear and succinct description of how you plan to address those 

barriers that are applicable to your circumstances. In addition, the information may be provided 

in a single narrative, or, if appropriate, may be discussed in connection with related topics in the 

application.

Section 427 is not intended to duplicate the requirements of civil rights statutes, but rather to 

ensure that, in designing their projects, applicants for Federal funds address equity concerns that 

may affect the ability of certain potential beneficiaries to fully participate in the project and to 

achieve to high standards. Consistent with program requirements and its approved application, 

an applicant may use the Federal funds awarded to it to eliminate barriers it identifies.

What are Examples of How an Applicant Might Satisfy the Requirement of This Provision?

The following examples may help illustrate how an applicant may comply with Section 427.
88

(1) An applicant that proposes to carry out an adult literacy project serving, among others, adults 

with limited English proficiency, might describe in its application how it intends to distribute a 

brochure about the proposed project to such potential participants in their native language.

(2) An applicant that proposes to develop instructional materials for classroom use might 

describe how it will make the materials available on audio tape or in braille for students who are 

blind.

(3) An applicant that proposes to carry out a model science program for secondary students and 

is concerned that girls may be less likely than boys to enroll in the course, might indicate how it 

intends to conduct "outreach" efforts to girls, to encourage their enrollment.

We recognize that many applicants may already be implementing effective steps to ensure equity 

of access and participation in their grant programs, and we appreciate your cooperation in 

responding to the requirements of this provision.

Estimated Burden Statement for GEPA Requirements

According to the Paperwork Reduction Act of 1995, no persons are required to respond to a 

collection of information unless such collection displays a valid OMB control number. The valid 

OMB control number for this information collection is 1894-0005. The time required to 

complete this information collection is estimated to average 1.5 hours per response, including the 

time to review instructions, search existing data resources, gather the data needed, and complete 

and review the information collection. If you have any comments concerning the accuracy of the 

time estimate(s) or suggestions for improving this form, please write to: U.S. Department of 

Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202-4537.
88

GOVERNMENT PERFORMANCE AND RESULTS ACT (GPRA)

What is GPRA?

The Government Performance and Results Act of 1993 (GPRA) is a straightforward statute that 

requires all federal agencies to manage their activities with attention to the consequences of 

those activities. Each agency is to clearly state what it intends to accomplish, identify the 

resources required, and periodically report their progress to the Congress. In so doing, it is 

expected that the GPRA will contribute to improvements in accountability for the expenditures of 

public funds, improve Congressional decision-making through more objective information on the 

effectiveness of federal programs, and promote a new government focus on results, service 

delivery, and customer satisfaction.

How has the Department of Education Responded to the GPRA Requirements?

As required by GPRA, the Department of Education has prepared a strategic plan for 2007-

2012. This plan reflects the Department’s priorities and integrates them with its mission and 

program authorities and describes how the Department will work to improve education for all 

children and adults in the U.S. The Department’s goals, as listed in the plan, are:

Goal 1: Improve student achievement with a focus on bringing all students to grade level in 

reading and mathematics by 2014, as called for by the No Child Left Behind Act.

Goal 2: Increase the academic achievement of all high school students. 

Goal 3: Ensure the accessibility, affordability, and accountability of higher education, and better 

prepare students and adults for employment and future learning. 

What are the performance indicators for the CCAMPIS Program?

The performance indicators for the CCAMPIS Program are part of the Department’s plan for 

meeting Goal 3. The overarching goal is “to increase the percentage of Pell eligible and lowincome students-parents who successfully pursue postsecondary education opportunities. 

The performance indicators for the CCAMPIS Programs are: 1) the cost-effectiveness, based 

on the number of CCAMPIS eligible student-parents served each year; and (2) the percentage 

of CCAMPIS participants that, each year, evaluate the CCAMPIS program as benefiting them in 

increasing their abilities to enroll, persist and graduate. 

How does the Department of Education determine whether performance goals have been 

met?

An applicant that receives a grant award will be required to submit annual performance reports 

as a condition of the award. The reports will document the extent to which project goals and 

objectives are met. 
88

APPLICATION CHECKLIST

Use This Checklist While Preparing Your Application Package: All items listed on this checklist 

are required.

 Part I - Application for Federal Assistance (SF 424) 

 Part I - Department of Education Supplemental Information for SF 424

 Part II - Department of Education Budget Summary Information – Non-Construction 

Programs (ED Form 524) – Sections A & B

 Part III - Project Narrative -The total page limit for the project narrative portion of the 

application for the FY 2013 CCAMPIS Program competition is 50 pages. Responses to 

the absolute and competitive preference priorities should be placed at the end of the Part 

III- Project Narrative. Attach the Project Narrative document to the Project Narrative 

Attachment Form in the Grants.gov application.

 Part III - Other Attachments –Attach the following documents to the Other Attachments 

Form in the Grants.gov application.

CCAMPIS Program Profile 

 Part III - ED Abstract - one-page limit - Attach this document to the ED Abstract Form in 

the Grants.gov application. This one-page abstract, which may be single-spaced, will not 

count against the 50 pages you are allowed for your response to the selection criteria. 

 Part IV - Assurances, Certifications, and Survey

GEPA Section 427 Requirement 

Assurances – Non-Construction Programs (SF 424B)

Lobbying Form (Formerly ED Form 80-0013)

Disclosure of Lobbying Activities (SF LLL)

Survey on Ensuring Equal Opportunity for Applicants

NOTE: Please do not attach any narratives, supporting files, or application 

components to the Standard Form (SF 424). Although this form accepts 

attachments, the Department of Education will only review materials/files attached 

to the Grants.gov Attachment Forms listed above.
88

Paperwork Burden Statement

According to the Paperwork Reduction Act of 1995, no persons are required to respond 

to a collection of information unless such collection displays a valid OMB control 

number. Public reporting burden for this collection of information is estimated to average 

25 hours per response, including time for reviewing instructions, searching existing data 

sources, gathering and maintaining the data needed, and completing and reviewing the 

collection of information. The obligation to respond to this collection is required to obtain 

or retain benefit as authorized by Title IV, Part A, Section 402A, and C of the Higher 

Education Act of 1965, as amended by the HEOA; and governed by the program 

regulations in 34 CFR Part 642; and the Education Department General Administrative 

Regulations (EDGAR), Parts 74, 75 (except for §§ 75.215-75.221), 77, 79, 80, 82, 84, 

85, 86, 97, 98 and 99. Send comments regarding the burden estimate or any other 

aspect of this collection of information, including suggestions for reducing this burden, to 

the U.S. Department of Education, 400 Maryland Ave., SW, Washington, D.C. 20210-

4537 or email ICDocketMgr@ed.gov and reference the OMB Control Number 1840-

0737. Note: Please do not return the completed CCAMPIS application to this address.