Fuels Programs Registration User Guide

Version 1.0
EPA-420-B-11-035

October 2011

Compliance and Innovative Strategies Division

Office of Transportation and Air Quality

U.S. Environmental Protection Agency

Fuels Programs Registration User Guide

Version 1.0
Office of Transportation and Air Quality Fuels Program Registration User Guide October 6, 2011

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Table of Contents

1 Introduction ........................................................................................................................1

2 Registration........................................................................................................................2

2.1 CDX Registration..........................................................................................................2

2.2 OTAQReg Registration for New CDX Users ................................................................. 2

2.2.1 Print and Sign CDX Electronic Signature Agreement..............................................4

2.2.2 eSignature PIN Verification.....................................................................................6

2.3 OTAQReg Registration for Existing CDX Users............................................................8

2.3.1 Print & Sign CDX Electronic Signature Agreement ...............................................11

2.3.2 eSignature PIN Verification...................................................................................13

3 Electronic Signature Agreement.......................................................................................16

3.1 Enter OTAQReg .........................................................................................................16

3.1.1 Signing Electronically............................................................................................16

3.1.2 Print, Sign and Mail...............................................................................................19

4 User Profiles.....................................................................................................................22

4.1 Create a New User Profile (New OTAQReg Users)....................................................22

4.2 Edit Existing User Profile ............................................................................................24

5 Company Associations.....................................................................................................26

5.1 Add Company Association..........................................................................................26

5.2 Update Company Roles..............................................................................................31

5.3 Remove Existing Company Association .....................................................................35

5.4 Pending Company Association Requests ...................................................................38

6 Create New Company ......................................................................................................40

6.1 Verify Company Does Not Exist in OTAQReg ............................................................41

6.2 Create Company Details.............................................................................................42

6.2.1 Select Company Roles .........................................................................................44

6.3 Adding Company Facilities .........................................................................................45

6.4 Verify Facility Does Not Exist in OTAQReg................................................................. 46

6.5 Review and Submit New Company Information..........................................................53

6.6 Pending New Company Requests ..............................................................................54

7 View Company Details .....................................................................................................58

8 Edit Company Details.......................................................................................................60

8.1 Edit Company Details ................................................................................................. 60

8.2 Review Company Details Changes.............................................................................64
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8.3 Pending Company Update Request............................................................................66

8.4 Edit Facility Details .....................................................................................................68

8.5 Remove Facility..........................................................................................................72

8.6 Initiate RCO Update Request .....................................................................................74

8.7 Pending RCO Update Request...................................................................................77

9 Appendix A: OTAQ Registration Roles .............................................................................79

9.1 OTAQ Registration Roles ...........................................................................................79

9.2 OTAQ Program Roles:................................................................................................79

10 Appendix B: Using the eSignature Widget........................................................................80

11 Appendix C: System Java Requirements .........................................................................82

12 Appendix D: OTAQ Registration Lists...............................................................................85

13 Appendix E: Support Information......................................................................................86
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List of Figures

Figure 2-1 Add Program..............................................................................................................3

Figure 2-2 New User CDX Registration Add Program ID ............................................................4

Figure 2-3 CDX ESA Prompt.......................................................................................................4

Figure 2-4 Sign Paper ESA.........................................................................................................5

Figure 2-5 New User Registration Confirmation ..........................................................................6

Figure 2-6 eSignature PIN Verification Questions and Answers..................................................7

Figure 2-7 eSignature PIN Confirmation......................................................................................8

Figure 2-8 MyCDX Home Page...................................................................................................8

Figure 2-9 MYCDX Home Page ..................................................................................................9

Figure 2-10 Edit Organization Profiles.........................................................................................9

Figure 2-11 Add Program..........................................................................................................10

Figure 2-12 Existing User CDX Registration Add Program ID ...................................................11

Figure 2-13 CDX ESA Prompt...................................................................................................11

Figure 2-14 Sign Paper ESA.....................................................................................................12

Figure 2-15 Added OTAQReg Role...........................................................................................13

Figure 2-16 eSignature PIN Verification Questions and Answers..............................................14

Figure 2-17 eSignature PIN Confirmation..................................................................................15

Figure 2-18 MyCDX Home Page...............................................................................................15

Figure 3-1 MyCDX Home Page................................................................................................. 16

Figure 3-2 Sign ESA Prompt.....................................................................................................17

Figure 3-3 Sign Electronically....................................................................................................17

Figure 3-4 Authentication ..........................................................................................................18

Figure 3-6 Answer Secret Question ..........................................................................................18

Figure 3-7 Sign File...................................................................................................................19

Figure 3-8 Sign Paper ESA.......................................................................................................19

Figure 3-9 Example CDX ESA ..................................................................................................20

Figure 4-1 MyCDX Home Page................................................................................................. 22

Figure 4-2 Edit User Profile Page..............................................................................................23

Figure 4-3 OTAQ Registration Home Page...............................................................................23

Figure 4-4 OTAQ Registration Home Page...............................................................................24

Figure 4-5 Edit User Page.........................................................................................................24

Figure 5-1 OTAQ Registration Home Page...............................................................................26

Figure 5-2 Associate to Company Search Page........................................................................26

Figure 5-3 Associate to Company Search Results ....................................................................27

Figure 5-4 Associate to Company Page....................................................................................27

Figure 5-5 Company Roles Pop-Up ..........................................................................................28

Figure 5-6 Associate to Company Page with Roles...................................................................28
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Figure 5-7 Associate to Company Review Page .......................................................................29

Figure 5-8 Associate to Company Signature Page....................................................................29

Figure 5-9 OTAQ Registration Home Page...............................................................................31

Figure 5-10 Update Company Associations Page.....................................................................32

Figure 5-11 Update Roles .........................................................................................................32

Figure 5-12 Updated Company Associations ............................................................................33

Figure 5-13 Confirm Updated Company Association................................................................. 33

Figure 5-14 Update Company Association Signature Page.......................................................34

Figure 5-15 Remove Company Association ..............................................................................35

Figure 5-16 Remove Company Pop-Up ....................................................................................35

Figure 5-17 Removed Company Association ............................................................................36

Figure 5-18 Remove Company Association Confirmation .........................................................36

Figure 5-19 Remove Company Association Signature Page.....................................................37

Figure 5-20 Pending Company Association Requests...............................................................38

Figure 5-21 Company Association Request ..............................................................................39

Figure 6-1 OTAQ Registration Home Page...............................................................................40

Figure 6-2 Associate to Company Search Page........................................................................41

Figure 6-3 Associate to Company Search Results ....................................................................41

Figure 6-4 Create New Company: Company Details Page........................................................42

Figure 6-5 Program Types and Business Activities ...................................................................43

Figure 6-6 Company Contacts ..................................................................................................43

Figure 6-7 Create New Company: Company Roles...................................................................44

Figure 6-8 Company Roles Pop-Up ..........................................................................................44

Figure 6-9 Selected Company Roles.........................................................................................45

Figure 6-10 Create New Company: Facility List ........................................................................45

Figure 6-11 Create New Company: Facility List Requires Facility .............................................45

Figure 6-12 Create New Company: Facility Type......................................................................46

Figure 6-13 Create New Company: Facility Activities................................................................46

Figure 6-14 Create New Company: Search for Existing Facility ................................................46

Figure 6-15 Facility Search Results...........................................................................................47

Figure 6-16 Create New Company: Basic Facility Details .........................................................48

Figure 6-17 Create New Company: Facility Details ...................................................................49

Figure 6-18 Create New Company: Facility List ........................................................................50

Figure 6-19 Select Existing Facility ...........................................................................................50

Figure 6-20 Existing Facility Details ..........................................................................................51

Figure 6-21 Create Facility Details ............................................................................................52

Figure 6-22 Review Facility List ................................................................................................53

Figure 6-23 Create New Company: Review ..............................................................................53
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Figure 6-24 Create New Company: Print and Sign....................................................................54

Figure 6-25 OTAQ Registration Home page: Pending Requests...............................................55

Figure 6-26 New Company Request .........................................................................................56

Figure 7-1 OTAQ Registration Home Page...............................................................................58

Figure 7-2 Company Information: Company Details..................................................................59

Figure 8-1 OTAQ Registration Home Page...............................................................................60

Figure 8-2 Company Information: Company Details..................................................................61

Figure 8-3 Company Details Edit Page .....................................................................................62

Figure 8-4 Company Information: Review .................................................................................64

Figure 8-5 Company Information: Print and Sign.......................................................................65

Figure 8-6 Updated Company Pending Request.......................................................................66

Figure 8-7 Company Update Request.......................................................................................67

Figure 8-8 Facility Details Tab...................................................................................................69

Figure 8-9 Company Information: Facility List ...........................................................................70

Figure 8-10 Company Information: Facility Type.......................................................................70

Figure 8-11 Company Information: Facility Activities................................................................. 70

Figure 8-12 Company Information: Basic Facility Details ..........................................................71

Figure 8-13 Company Information: Facility Details ....................................................................72

Figure 8-14 Facility List: Updated Facility..................................................................................72

Figure 8-15 Company Information: Facility List .........................................................................73

Figure 8-16 Remove Facility Confirmation ................................................................................73

Figure 8-17 Facility List: Removed Facility ................................................................................73

Figure 8-18 Initiate RCO Update Request.................................................................................75

Figure 8-19 RCO Update ..........................................................................................................76

Figure 8-20 RCO Update Confirmation Page ............................................................................76

Figure 8-21 Pending RCO Update ............................................................................................77

Figure 8-22 RCO Update Request ............................................................................................78

Figure 10-1 Certification Statement...........................................................................................80

Figure 10-2 Authentication ........................................................................................................80

Figure 10-3 Answer Secret Question ........................................................................................81

Figure 10-4 Sign File.................................................................................................................81

Figure 11-1 JRE Installation......................................................................................................82

Figure 11-2 Mozilla Firefox Security Warnings ..........................................................................82

Figure 11-3 Internet Explorer Security Warnings.......................................................................83

Figure 11-4 Safari Security Warnings........................................................................................83

Figure 11-5 Google Chrome Security Warnings........................................................................83

Figure 12-1 Registration Lists ...................................................................................................85

Office of Transportation and Air Quality Fuels Program Registration User Guide October 6, 2011

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1 Introduction

This document is the User Guide for the OTAQ Fuels Program Registration (OTAQReg) online 

application. It describes the processes a user must follow to register; update their user profile; 

associate to companies as well as create, view, and edit companies.

If you have any questions about the content, formats, or policies for the Office of Transportation 

and Air Quality (OTAQ) please reference the Fuels Program website at 

http://www.epa.gov/otaq/fuels/fuelssupport.htm.. 

If you have any general or technical questions related to the Central Data Exchange (CDX) you 

may contact any of the following:

• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00 

am to 6:00 pm EST. Call our toll-free line at 888-890-1995. 

• Email - Send e-mail to Technical Support at helpdesk@epacdx.net with “Technical Support” 

in the Subject line.
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2 Registration

The following sections describe how to register for the Fuels Registration (OTAQReg)

application. 

2.1 CDX Registration

The OTAQReg application is hosted by the Central Data Exchange (CDX). CDX is the system 

that EPA has provided to all programs to standardize and centralize the reporting functions and 

data submissions that are required of the various EPA regulated communities. In order to access 

OTAQReg, users must first be registered users of CDX.

Registration for the OTAQReg application is open to all CDX users. If you are an existing CDX 

user please refer to Section 2.3. 

2.2 OTAQReg Registration for New CDX Users

If you do not have an existing CDX user account please go to the following URL and complete 

your CDX Registration: http://epacdx.net/regwarning.asp?Referer=registration. 

After entering your user specific information you will see to the “CDX Registration Add 

Program” page. Make sure to select “Office of Transportation and Air Quality Fuels Registration 

(OTAQREG)” as seen in Figure 2-1. 

If you are an existing CDX user please refer to Section 2.3. 

Note: Existing OTAQReg users will be automatically migrated to the new application and will not be 

required to re-register.
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Figure 2-1 Add Program

Select the “Office of Transportation and Air Quality Fuels Registration (OTAQREG)” radio 

button and click the “Next” button. Figure 2-2 will display.
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Figure 2-2 New User CDX Registration Add Program ID

The “New User CDX Registration Add Program ID” page acts as the OTAQReg registration 

page. You must provide data for all required fields (required fields are marked with a red star). 

“A SUBMITTER” is the only available Role and “Registration” is the only available Program ID 

type you can have for the OTAQReg application. 

Click the “Finished” button. Figure 2-3 will display.

2.2.1 Print and Sign CDX Electronic Signature Agreement

In order to electronically sign submissions and letters within the OTAQReg application, it is 

required that you have a CDX Electronic Signature Agreement (ESA) on file.

Figure 2-3 CDX ESA Prompt

Click the “Sign Paper Form” button. Figure 2-4 will display.
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Figure 2-4 Sign Paper ESA

The Sign Paper ESA prompt pre-populates your CDX User information onto the form and also 

displays the terms and agreement for electronically signing within CDX. To print and sign the 

complete form, click the “Sign Paper Form” button. A printable version of the complete CDX 

ESA will be displayed in a separate window and Figure 2-5 will display.

Print, sign and mail the CDX ESA to the Fuels Program Helpdesk at the following mailing 

address:

U.S. Environmental Protection Agency 

Fuels Programs Registration (6406J) 

1200 Pennsylvania Avenue, NW 

Washington, DC 20460 

You will not be able to electronically sign within the OTAQReg application until your CDX 

ESA is received by the Fuels Program. If you have any questions regarding the status of your 

ESA, please contact the EPA Fuels Program Support line at 202-343-9755 or by sending an 

email to EPAFuelsPrograms@epa.gov.
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Figure 2-5 New User Registration Confirmation

Congratulations on the completion of your online portion of CDX registration for the OTAQReg 

application. You will receive an e-mail notification confirming that you have registered for the 

OTAQ program at CDX.

Click the “Finished” button. Figure 2-6 will display.

2.2.2 eSignature PIN Verification

You will be prompted to complete your eSignature PIN Verification as seen in Figure 2-6. 
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Figure 2-6 eSignature PIN Verification Questions and Answers

You are required to select five of the displayed questions. The questions and answers you select 

here will be used later to verify your identity when electronically signing submissions in CDX. 

Select your questions by clicking the check box next to each question. Enter your answers into 

the corresponding text boxes. Once you have provided answers for five questions click the “Save 

Answers” button. Figure 2-7 will display.

Reminder: The questions that you select should be questions that you can easily remember however should be 

difficult for anyone else to guess. 
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Figure 2-7 eSignature PIN Confirmation

You have now successfully completed your eSignature PIN Verification. You will receive an 

email notification stating that you have provided answers to five eSIG-PIN questions. A MyCDX 

Inbox message will also be created containing the questions that you selected. However, for your 

protection, your answers will not be provided. If you ever forget your questions or answers, you 

may contact the CDX Help Desk to receive an eSIG-PIN Reset Authorization Code. 

Click the “Continue” button. Figure 2-8 will display.

Figure 2-8 MyCDX Home Page

You will be given the “OTAQREG: Fuels Programs Registration” dataflow link. 

Existing CDX users should refer to Section 2.3 for further details.

2.3 OTAQReg Registration for Existing CDX Users

This section is only for existing CDX users who do not have OTAQReg access. New CDX users 

should refer to Section 2.2 for further details.
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After logging into CDX, Figure 2-9 will be displayed. To register for OTAQReg you must first 

add the dataflow to your account. 

Figure 2-9 MYCDX Home Page

Click the “Edit Current Account Profiles” link. Figure 2-10 will display.

Figure 2-10 Edit Organization Profiles

Click the “Add New Program” link. This link will take you to the Add Program Page as seen in 

Figure 2-11. 

Note: Existing OTAQReg users will be automatically migrated to the new application and will not be required 

to re-register.
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Figure 2-11 Add Program

The “Add Program” page lists all of the available data flows available for registration. Select the 

“Office of Transportation and Air Quality Fuels Registration (OTAQREG)” radio button and 

then click the “Add” button. Figure 2-12 will display.
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Figure 2-12 Existing User CDX Registration Add Program ID

The “Existing User CDX Registration Add Program ID” page acts as the OTAQReg registration 

page. You must provide data for all required fields (required fields are marked with a red star). 

“A SUBMITTER” is the only available Role and “Registration” is the only available Program ID 

type you can have for the OTAQReg application. 

Click the “Finished” button. 

2.3.1 Print & Sign CDX Electronic Signature Agreement

If your CDX user account currently does not have a CDX ESA on file then you will be prompted 

to Print and Sign the CDX ESA as seen in Figure 2-13. 

Figure 2-13 CDX ESA Prompt

Click the “Sign Paper Form” button. Figure 2-14 will display.
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Figure 2-14 Sign Paper ESA

The Sign Paper ESA prompt pre-populates your CDX User information onto the form and also 

displays the terms and agreement for electronically signing within CDX. To print and sign the 

complete form, click the “Sign Paper Form” button. A printable version of the complete CDX 

ESA will be displayed in a separate window and Figure 2-15 will display.

Print, sign and mail the CDX ESA to the Fuels Program Helpdesk at the following mailing 

address:

U.S. Environmental Protection Agency 

Fuels Programs Registration (6406J) 

1200 Pennsylvania Avenue, NW 

Washington, DC 20460 

You will not be able to electronically sign within the OTAQReg application until your CDX 

ESA is received by the Fuels Program. If you have any questions regarding the status of your 

ESA, please contact the EPA Fuels Program Support line at 202-343-9755 or by sending an 

email to EPAFuelsPrograms@epa.gov.
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Figure 2-15 Added OTAQReg Role

OTAQReg will be listed under your Programs. Click the “MyCDX” link in the left side toolbar. 

Figure 2-16 will display. 

2.3.2 eSignature PIN Verification

If your CDX user account currently does not have the eSignature PIN Verification then you will 

be prompted to complete your eSignature PIN Verification as seen in Figure 2-16. 
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Figure 2-16 eSignature PIN Verification Questions and Answers

You are required to select five of the displayed questions. The questions and answers you select 

here will be used later to verify your identity when electronically signing submissions in CDX. 

Select your questions by clicking the check box next to each question. Enter your answers into 

the corresponding text boxes. Once you have provided answers for five questions click the “Save 

Answers” button. Figure 2-17 will display.

Reminder: The questions that you select should be questions that you can easily remember however should be 

difficult for anyone else to guess. 
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Figure 2-17 eSignature PIN Confirmation

You have now successfully completed your eSignature PIN Verification. You will receive an 

email notification stating that you have provided answers to five eSIG-PIN questions. A MyCDX 

Inbox message will also be created containing the questions that you selected. However, for your 

protection, your answers will not be provided. If you ever forget your questions or answers, you 

may contact the CDX Help Desk to receive an eSIG-PIN Reset Authorization Code. 

Click the “Continue” button. Figure 2-18 will display.

Figure 2-18 MyCDX Home Page

As seen in Figure 2-18, you will automatically be given the “OTAQREG: Fuels Programs 

Registration” dataflow.
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3 Electronic Signature Agreement

As previously stated in Section 2, you must have a CDX ESA on file in order to electronically 

sign submissions and letters within the OTAQReg application. You will be prompted to sign and 

submit your CDX ESA upon accessing the OTAQReg application until your ESA has been 

received by the Fuels Program. The following section describes the ESA submission process. 

If you are a CDX User that has previously submitted a CDX ESA then you are not required to resend a CDX ESA thus please proceed to Section 4. 

3.1 Enter OTAQReg

Figure 3-1 MyCDX Home Page

Click the “OTAQREG: Fuels Programs Registration” link on your MyCDX Home Page. If you 

are an existing Submitter within the OTAQDCFUEL: OTAQDCFUEL Application, follow the 

steps outlined in section 3.1.1. 

All other OTAQReg users refer to section 3.1.2. 

3.1.1 Signing Electronically

If you are an existing Submitter within the OTAQDCFUEL: OTAQDCFUEL Application, then 

you will be prompted with the option to either Electronically Sign the CDX ESA or Print and 

Mail the CDX ESA as seen in Figure 3-2. 
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Figure 3-2 Sign ESA Prompt

For convenience and timeliness, it is recommended that you electronically sign the CDX ESA. 

Click the “Sign Electronically” button. Figure 3-3 will display.

Figure 3-3 Sign Electronically
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The CDX ESA Prompt pre-populates your CDX User information onto the form and also 

displays the terms and agreement for electronically signing within CDX. To view a complete 

example of the content for the CDX ESA, please refer to Figure 3-8. 

Upon reading the full agreement, click the “Sign Electronically” button. Figure 3-4 will display.

Figure 3-4 Authentication

This page requires you to verify your CDX identity. The page displays your CDX User ID and a 

field to provide your CDX password. If you enter an incorrect password, you will be prompted 

with an error message. After three failed attempts, your CDX account will be locked. To unlock 

your account, contact the CDX Help Desk at 888-890-1995 or heldesk@cdx.net. 

Enter your CDX user account password and click the “Login” button. Figure 3-5 will display.

Figure 3-5 Answer Secret Question

The next step is to provide the answer to your secret question. The page will display one of the 

five secret questions you chose during your eSignature PIN verification. 

If you fail to respond or enter an incorrect answer, you will be prompted with an error message. 

Please note that the secret question will not change should you answer incorrectly. After three 

failed attempts, your CDX account will be locked. To unlock your account, contact the CDX 

Help Desk at 888-890-1995 or heldesk@cdx.net. 

Enter the answer you provided during your eSignature PIN verification and click the “Answer” 

button. Figure 3-6 will display.
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Figure 3-6 Sign File

Click the “Sign” button. 

Congratulations! You have successfully electronically signed your CDX ESA. You are now able 

to perform electronic signatures within the OTAQReg application. 

3.1.2 Print, Sign and Mail

If you are not an existing Submitter within the OTAQDCFUEL: OTAQDCFUEL Application, 

then you will be prompted to print, sign and mail the paper CDX ESA.

Figure 3-7 Sign Paper ESA

The Sign Paper ESA prompt pre-populates your CDX User information onto the form and also 

displays the terms and agreement for electronically signing within CDX. To print and sign the 

complete form, click the “Sign Paper Form” button. Figure 3-8 will display.
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Figure 3-8 Example CDX ESA

Click the “Print & Close” button and mail the printed CDX ESA to the Fuels Program Helpdesk 

at the following mailing address:

U.S. Environmental Protection Agency 

Fuels Programs Registration (6406J) 
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1200 Pennsylvania Avenue, NW 

Washington, DC 20460 

You will not be able to electronically sign within the OTAQReg application until your CDX 

ESA is received by the Fuels Program. If you have any questions regarding the status of your 

ESA, please contact the EPA Fuels Program Support line at 202-343-9755 or by sending an 

email to EPAFuelsPrograms@epa.gov.
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4 User Profiles

The following sections describe how to navigate within the OTAQReg application to create and 

edit a User Profile. 

If you are an existing OTAQReg user please proceed to section 4.2. 

4.1 Create a New User Profile (New OTAQReg Users)

Figure 4-1 MyCDX Home Page

Click the “OTAQREG: Fuels Programs Registration” link on your MyCDX Home Page. Upon 

your initial login to OTAQReg, Figure 4-2 will display.
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Figure 4-2 Edit User Profile Page

The page will pre-populate the contact information associated to your CDX account. To edit the 

pre-populated information, click the “Edit Current Account Profiles” link to be taken to the CDX 

Edit Organization Profiles page. 

If no changes to the pre-populated information are needed, enter data into any of the applicable 

textboxes. You must provide data for the “Position or Job Title” field. Click the “Save” button. 

Your user profile will be saved and Figure 4-3 will display.

Figure 4-3 OTAQ Registration Home Page
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4.2 Edit Existing User Profile

The following section describes how to edit your OTAQReg User Profile information. 

Figure 4-4 OTAQ Registration Home Page

Click the “Edit User Profile” link in the left side toolbar of your OTAQ Registration Home Page 

as shown in Figure 4-4. Figure 4-5 will display.

Figure 4-5 Edit User Page
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The page will pre-populate with your current OTAQReg User Profile information. To update the 

un-editable CDX user information, click the “Edit Current Account Profiles” link to be taken to 

the CDX Edit Organization Profiles page. 

Edit any of the additional user profile data by updating the data in the textboxes and clicking the 

“Save” button. 
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5 Company Associations

The following sections describe how to add and update company associations within the 

OTAQReg application. 

5.1 Add Company Association

Figure 5-1 OTAQ Registration Home Page

Click the “Associate to Company” link in the left side toolbar of your OTAQ Registration Home 

Page. Figure 5-2 will display.

Figure 5-2 Associate to Company Search Page

Enter your company specific search criteria into the textboxes and click the “Search” button. A 

list of all companies matching your search criteria will display as shown in Figure 5-3. 

Note: .Search for the company in the Associate to Company Screen that you navigated to. Be broad in your 

search and understand that the more fields you use in your search, the fewer results you will receive. 

Duplicated companies will not be processed and the user will need to restart the process
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Figure 5-3 Associate to Company Search Results

Select the checkbox next to the company with which you wish to associate (if you do not see 

your company listed in the results, click the “Create New Company” button to create your 

company; see Section 6 for further details). Click the “Add Selected” button. Figure 5-4 will 

display. 

Figure 5-4 Associate to Company Page

You must select at least one role per company prior to submitting your user association request. 

Click the “Select Roles” link to display a pop-up of available roles for the company. Figure 5-5

will display.

Note: You may select multiple check boxes if you wish to associate to more than one company.
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Figure 5-5 Company Roles Pop-Up

Choose the appropriate OTAQ Registration and OTAQ Program Roles by selecting the

corresponding radio button and checkboxes (reference Appendix A: OTAQ Registration Roles if 

you are unsure which roles to select). You may select only one OTAQ Registration role, 

however multiple OTAQ Program roles are allowed. Click the “Select All” link to select all 

OTAQ Program Roles.

Click the “Select” button once you have made your selections. Figure 5-6 will display.

Figure 5-6 Associate to Company Page with Roles

Your selected roles will now display beside the selected company. Click the “Review” button to 

continue. Figure 5-7 will display.
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Figure 5-7 Associate to Company Review Page

The Associate to Company Review page displays a read-only version of your company 

association details. If the company and role information are correct, click the “Submit” button. 

Figure 5-8 will display.

Figure 5-8 Associate to Company Signature Page

Note: Upon landing on the Signature Page you will be prompted with a Java Security Warning. Please refer to 

Appendix C: System Java Requirements for further details.
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Click the “Click here to save copies of your registration forms” link to save a hard copy of your 

registration forms in PDF form. It is required that you save a copy of your registration forms 

before submitting your request. 

If you wish to electronically sign your User Responsibility Letter for the Company Association 

request, click the “Sign Electronically” button. Figure 10-1 will display. Please reference 

Appendix B: Using the eSignature Widget for instructions on signing electronically. 

If you wish to submit hard copies of your registration forms to the Fuels Program, click the 

“Print and Sign” button. 

Once you have submitted your Company Association Request, you will receive an email 

notification stating that your Company Association Request is awaiting RCO signature along 

with a hard copy of your company association registration forms. Additionally, a MyCDX Inbox 

message will also be created confirming your submission. The Company Association request 

will appear in the Pending Requests section of your OTAQ Registration Home Page as shown in 

Figure 5-20. 

Note: All Company Association requests require a signed RCO Delegation Letter by your Company Responsible 

Corporate Officer. The RCO Delegation Letter is included in the hard copy of your company association 

registration forms.

Note: The “Sign Electronically” button will only be displayed if the Fuels Program has received your CDX 

Electronic Signature Agreement. Please refer to Section 3 for further details.
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5.2 Update Company Roles

Figure 5-9 OTAQ Registration Home Page

Click the “Update Existing Company Association” link in the left side toolbar of your OTAQ 

Registration Home Page. Figure 5-10 will display.
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Figure 5-10 Update Company Associations Page

Select the Roles link for the company you wish to update. Figure 5-11 will display.

Figure 5-11 Update Roles

Your existing roles will be pre-selected on the page. Update your OTAQ Registration and OTAQ 

Program Roles by selecting a new radio button and/or checkboxes (reference Appendix A: 

OTAQ Registration Roles if you are unsure which roles to select). You may select only one 

OTAQ Registration role however multiple OTAQ Program Roles are allowed.

Click the “Select” button once you have made your selections. Figure 5-12 will display.
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Figure 5-12 Updated Company Associations 

The Update Company Associations Page will now display your updated roles. Click the 

“Review” button. Figure 5-13 will display.

Figure 5-13 Confirm Updated Company Association

The page will display the updated icon for the updated company association. If the updated 

company association is correct, click the “Submit” button. Figure 5-14 will display.

Note: Upon landing on the Signature Page you will be prompted with a Security Warning. Please refer to 

Appendix C: System Java Requirements for further details.
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Figure 5-14 Update Company Association Signature Page

Click the “Click here to save copies of your registration forms” link to save a hard copy of your 

registration forms in PDF form. It is required that you save a copy of your registration forms

before submitting your request. 

If you wish to electronically sign your User Responsibility Letter for the Company Association 

update request, click the “Sign Electronically” button. Figure 10-1 will display. Please reference 

Appendix B: Using the eSignature Widget for instructions on signing electronically. 

If you wish to submit hard copies of your registration forms to the Fuels Program, click the 

“Print and Sign” button. 

Once you have submitted your Updated Company Association, you will receive an email 

notification stating your request is awaiting RCO signature along with a hard copy of your 

company association registration forms and. The updated company association request will 

appear in the pending requests section of your OTAQ Registration Home Page. Please reference 

section 5.4 for information on viewing pending association requests. 

Note: All Company Association Update Requests require a signed RCO Delegation Letter by your Company 

Responsible Corporate Officer. The RCO Delegation Letter is included in the hard copy of your company 

association registration forms.
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5.3 Remove Existing Company Association

To remove an existing company association, navigate to the Update Company Associations page 

(see Figure 5-10). 

Figure 5-15 Remove Company Association

Select the checkbox next to the company association you wish to remove and click the “Remove 

Selected” button. Figure 5-16 will display.

Figure 5-16 Remove Company Pop-Up

Click the “Yes” button to confirm that you would like to remove the selected company 

association. Figure 5-17 will display.
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Figure 5-17 Removed Company Association

The removed icon will now display next to the company association you have removed. 

Click the “Review” button. Figure 5-18 will display.

Figure 5-18 Remove Company Association Confirmation

If the removed company association is correct, click the “Submit” button. Figure 5-19 will 

display. 

Note: Upon landing on the Signature Page you will be prompted with a Security Warning. Please refer to 

Appendix C: System Java Requirements for further details.
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Figure 5-19 Remove Company Association Signature Page

Click the “Click here to save copies of your registration forms” link to save a hard copy of your 

registration forms in PDF form. It is required that you print and save a copy of your registration 

forms before submitting your request. 

If you wish to electronically sign your User Association Termination Letter for the Company 

Association update request, click the “Sign Electronically” button. Figure 10-1 will display. 

Please reference Appendix B: Using the eSignature Widget for instructions on signing 

electronically.

If you wish to submit hard copies of your registration forms to the Fuels Program, click the 

“Print and Sign” button. 

Once you have submitted your Remove Company Association request, you will receive an email 

notification stating your request is awaiting RCO signature along with a hard copy of your 

company association registration forms. The updated company association request will appear in 

the pending requests section of your OTAQ Registration Home Page. Please refer to section 5.4

for information on viewing pending association requests. 

Note: All Company Association Removal Requests require a signed User Association Termination Letter by your 

Company Responsible Corporate Officer. The User Association Termination Letter is included in the hard copy 

of your company association registration forms.
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5.4 Pending Company Association Requests

Congratulations! You have successfully submitted your Company Association Request in the 

OTAQReg application. As shown in Figure 5-20, your request will be displayed in your Pending 

Requests queue on your OTAQ Registration Home Page along with its current status.

Figure 5-20 Pending Company Association Requests

To view a pending Company Association Request, click the Company Name link for a request in 

the Pending Requests Queue with the Company Association icon . Figure 5-21 will display.
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Figure 5-21 Company Association Request

The Company Association Request page displays all request information. To return to the 

OTAQReg Home Page click the “Return” button. 

To cancel the Company Association Request, click the “Cancel Request” button. The request 

will be canceled immediately and will no longer display in the Pending Requests queue. 
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6 Create New Company

The following sections describe how to create a new company in the OTAQReg application.

Figure 6-1 OTAQ Registration Home Page

Click the “Associate to Company” link in the left side toolbar of your OTAQ Registration Home 

Page. Figure 6-2 will display.
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6.1 Verify Company Does Not Exist in OTAQReg

Figure 6-2 Associate to Company Search Page

Before you can create a new company, you must first confirm that the company you intend to 

create does not already exist in OTAQReg. Enter search criteria pertinent to your company and 

click the “Search” button. Figure 6-3 will display.

Figure 6-3 Associate to Company Search Results

The page will return a list of companies matching the provided search criteria. If your company 

is displayed in the search results then please refer to Section 5.1 for instructions on how to 

associate to an existing company.

If it is determined that your company does not currently exist in OTAQReg, click the “Create 

New Company” button. Figure 6-4 will display.

Note: .Search for the company in the Associate to Company Screen that you navigated to. Be broad in your 

search and understand that the more fields you use in your search, the fewer results you will receive. 

Duplicated companies will not be processed and the user will need to restart the process
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6.2 Create Company Details

Figure 6-4 Create New Company: Company Details Page

The Create New Company: Company Details page displays fields for you to provide the 

Company Name, Location, Responsible Corporate Officer information, Program Types, 

Business Activities, Company Contacts, and other required company details. 
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Enter information for all required fields. Required fields are marked with a red star. 

The Business Activities associated to each Program Type are displayed once a Program Type is 

selected as seen in Figure 6-5. 

Figure 6-5 Program Types and Business Activities

To add a company contact, click the “Add New Contact” button. Figure 6-6 will display.

Figure 6-6 Company Contacts
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Enter information in all required fields by typing in the textboxes. Click the “Save Contact” 

button. The contact will now be listed in the company details. 

After you have provided your complete company details, click the “Next” button. Figure 6-7 will 

display. 

6.2.1 Select Company Roles

Figure 6-7 Create New Company: Company Roles

As the creator of a company, the Company Editor role is pre-selected for you. Click the 

“Company Editor” link to add additional roles. Figure 6-8 will display.

Figure 6-8 Company Roles Pop-Up

Choose the appropriate OTAQ Registration and OTAQ Program roles by selecting the 

corresponding radio button and checkboxes (reference Appendix A: OTAQ Registration Roles if 

you are unsure which roles to select). You may select only one OTAQ Registration role however 

multiple OTAQ Program roles are allowed. Click the “Select All” link to select all OTAQ 

Program Roles. Figure 6-9 will display.
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Figure 6-9 Selected Company Roles 

Click the “Next” button. Figure 6-10 will display.

6.3 Adding Company Facilities

Your company may or may not require that you add a Facility depending on the Program Types 

and Business Activities selected for your company. 

Figure 6-10 Create New Company: Facility List

Click the “Review” button. Figure 6-11 will display if your company is required to have at least 

one facility. If your company is not required to have at least one facility then you will be directed 

to the Create New Company Signature page as seen in Figure 6-24 (continue to Section 6.5).

Figure 6-11 Create New Company: Facility List Requires Facility

To add a facility to your company click the “Add Facility” button. Figure 6-12 will display.
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Figure 6-12 Create New Company: Facility Type

The Facility Types are pre-populated on the page based on the Program Type(s) and Business 

Activity(s) you selected for your company. Select the radio button next to the appropriate facility 

type you wish to add and click the “Next” button. Figure 6-13 will display.

Figure 6-13 Create New Company: Facility Activities

The Facility Activities are pre-populated onto the page based on the Program Type(s), Business 

Activity(s), and Facility Type you selected. Click the checkbox next to all applicable facility 

activities and click the “Next” button. Figure 6-14 will display.

6.4 Verify Facility Does Not Exist in OTAQReg

Figure 6-14 Create New Company: Search for Existing Facility

Note: You may cancel adding a facility at any time by selecting the “Cancel Facility” button.
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Before you can create a new facility, you must first confirm the facility you intend to create does 

not already exist in the OTAQReg application. To confirm whether or not your facility already 

exists in OTAQReg, search for your facility by providing search criteria into the facility search 

fields. Click the “Search” button. Figure 6-15 will display.

Figure 6-15 Facility Search Results

The page will return a list of facilities matching the provided search criteria. If your facility is 

displayed in the search results then please refer to Section 6.4.2 for instructions on how to add an 

existing facility. 

If it is determined that your facility does not currently exist in OTAQReg, click the “Create New 

Facility” button. Figure 6-16 will display.

Note: .Search for the facility in the Create New Company: Search for Existing Facility Screen that you 

navigated to. Be broad in your search and understand that the more fields you use in your search, the fewer 

results you will receive. Duplicated facilities will not be processed and the user will need to restart the process
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6.4.1 Create New Facility

Figure 6-16 Create New Company: Basic Facility Details

Enter information for all required fields. Required fields are identified with a red star. Click the 

“Next” button when finished. Figure 6-17 will display.

Note: Address 1 may not be a P.O. Box address. If you are entering an international address that has no postal 

code, enter “00000.”
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Figure 6-17 Create New Company: Facility Details

Enter information in all required fields by typing in the textboxes and selecting from available 

drop-down menus. The sections and required fields displayed on the Facility Details page will 

vary depending on the Facility Types and Facility Activities you previously selected for the 

facility. 

Click the “Save Facility” button when finished. Figure 6-18 will display.
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Figure 6-18 Create New Company: Facility List

If the displayed facility information is correct, click the “Review” button. Figure 6-23 will 

display (continue to Section 6.5). 

6.4.2 Add Existing Facility

Figure 6-19 Select Existing Facility

If it is determined that your Facility exists in OTAQReg, choose the desired facility by selecting 

the corresponding radio button and clicking the “Use Selected Facility” button. Figure 6-20 will 

display. 
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Figure 6-20 Existing Facility Details

The existing Facility Name and Location will be pre-populated on the page. The Facility Name 

field is editable however you are not able to edit the facility location for an existing facility. 

Provide information for all required fields and click the “Next” button. Figure 6-21 will display.
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Figure 6-21 Create Facility Details

Enter information in all required fields by typing in the textboxes and selecting from available 

drop-down menus. The sections and required fields displayed on the Facility Details page will 

vary depending on the Facility Types and Facility Activities you previously selected for the 

facility. 

Click the “Save Facility” button when finished. Figure 6-22 will display.
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Figure 6-22 Review Facility List

If the displayed facility information is correct, click the “Review” button. Figure 6-23 will 

display. 

6.5 Review and Submit New Company Information

Figure 6-23 Create New Company: Review

The Create New Company: Review page displays a read-only version of the company and 

facility details provided. If the new company information on the page is correct click the 

“Submit” button. Figure 6-24 will display.

Note: Upon landing on the Signature Page you will be prompted with a Security Warning. Please refer to 

Appendix C: System Java Requirements for further details.
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Figure 6-24 Create New Company: Print and Sign

Click the “Click here to save copies of your registration forms” link to save a hard copy of your 

registration forms in PDF form. It is required that you save a copy of your registration forms 

before submitting your request. 

If you wish to electronically sign your New Company request, click the “Sign Electronically” 

button to finalize your submission. Follow the steps outlined in Section 3 to complete the 

eSignature Verification process. 

If you wish to submit hard copies of your registration forms to the Fuels Program, click the 

“Print and Sign” button. 

Once you have submitted your New Company Request, you will receive an email notification 

stating your new company is awaiting EPA review. The company request will appear in the 

pending requests section of your OTAQ Registration Home Page as shown in Figure 6-25. 

6.6 Pending New Company Requests

Congratulations! You have successfully submitted your New Company Request in the 

OTAQReg application. As shown in Figure 6-25, your request will be displayed in your Pending 

Requests queue on your OTAQ Registration Home Page along with its current status.

Note: The “Sign Electronically” button will only be displayed if the Fuels Program has received your CDX 

Electronic Signature Agreement. Refer to Section 3 for further details.
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Figure 6-25 OTAQ Registration Home page: Pending Requests

To view a pending New Company Request, click the Company Name link in the Pending 

Requests Queue for a request identified with the company association icon . Figure 6-26 will 

display. 
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Figure 6-26 New Company Request
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The New Company Request page displays all of the company’s information. To return to the 

OTAQReg Home Page click the “Return” button. 

To cancel the New Company Request, click the “Cancel Request” button. The request will be 

canceled immediately and will no longer display in the Pending Requests queue. 
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7 View Company Details

The following section describes how to view company details in the OTAQReg application. 

Figure 7-1 OTAQ Registration Home Page

To view a company’s details, navigate to your OTAQ Registration Home Page and click the 

Company Name link for a company with which you have an active role. The company details 

will display as shown in Figure 7-2. 
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Figure 7-2 Company Information: Company Details

The level of company information displayed depends on your OTAQ Registration role for the 

company. Please reference Appendix A: OTAQ Registration Roles for further information on the 

OTAQ Registration Roles and their designated rights. 
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8 Edit Company Details

The following sections describe how to edit company details in the OTAQReg application. 

8.1 Edit Company Details

Figure 8-1 OTAQ Registration Home Page

To edit a company’s details, navigate to your OTAQ Registration Home Page and click the 

Company Name link for a company with which you have an active Company Editor role. Figure 

8-2 will display.

Note: You MUST have the Company Editor role for your company to edit company details.
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Figure 8-2 Company Information: Company Details
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The top of the page states, “You are currently in VIEW mode.” Click the “Edit” button located 

on the top right side of the page. Figure 8-3 will display.

Figure 8-3 Company Details Edit Page

The page will now state, “You are currently in EDIT mode.” 
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Edit the company information by typing in the textboxes, selecting new checkboxes, and/or 

selecting new radio buttons. The company’s facility details and RCO information may also be 

updated. Information on how to edit these pieces of information can be found in Sections 8.4 and

8.6 respectively.

When all updates have been made, click the “Review” button. Figure 8-4 will display.

Note: If the company edits contain changes to the company’s Program Types and Business Activities that have 

specific facility requirements, you will be prompted with an error message to edit the Facility Information 

accordingly.
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8.2 Review Company Details Changes

Figure 8-4 Company Information: Review
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The Company Information Review page displays a read-only version of the updated company 

record. If the information displayed on the review screen is correct, click the “Submit” button. 

Figure 8-5 will display. 

Figure 8-5 Company Information: Print and Sign

Click the “Click here to save copies of your registration forms” link to save a hard copy of your 

registration forms in PDF form. It is required that you save a copy of your registration forms 

before submitting your request. 

Click the “Continue” button to submit the company changes. Once you have submitted your 

Company Update request, you will receive an email notification stating your company update 

request is awaiting RCO signature along with a hard copy of your company update registration 

forms.

The request will also be listed in the pending requests section of your OTAQ Registration Home 

Page as shown in Figure 8-6. Company Updates must be signed by the Company RCO and 

approved by the EPA. 

Note: All Company Update requests require a signed RCO statement by your Company’s Responsible Corporate 

Officer. The RCO signature statement is included in the hard copy of your company update registration forms.

Note: Upon landing on the Signature Page you will be prompted with a Security Warning. Please refer to 

Appendix C: System Java Requirements for further details.
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8.3 Pending Company Update Request

Congratulations! You have successfully submitted your Company Update Request in the 

OTAQReg application. As shown in Figure 8-6, your request will be displayed in your Pending 

Requests queue on your OTAQ Registration Home Page along with its current status.

Figure 8-6 Updated Company Pending Request

To view a pending Company Update Request, click the Company Name link in the Pending 

Requests Queue for a request identified with the company update icon . Figure 8-7 will 

display. 
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Figure 8-7 Company Update Request
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The Company Update Request page displays the current company information as well as a list of 

changes made by the request. To view the active version of the company record, click the “View 

Active Version” button. 

To return to the OTAQReg Home Page, click the “Return” button. 

To cancel the Company Update Request, click the “Cancel Request” button. The request will be 

canceled immediately and will no longer display in the Pending Requests queue. 

8.4 Edit Facility Details

To edit Facility Details for a company, click the Facility Details tab shown in Figure 8-8 while in 

EDIT mode. Figure 8-9 will display.
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Figure 8-8 Facility Details Tab
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Figure 8-9 Company Information: Facility List

Click the facility name link. Figure 8-10 will display.

Figure 8-10 Company Information: Facility Type

The Facility Type page displays the facility’s current facility type. This information is not 

editable for any existing facilities. Click the “Next” button. Figure 8-11 will display.

Figure 8-11 Company Information: Facility Activities
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The Facility Activities page displays all possible facility activities. Select the appropriate facility 

activities and click the “Next” button. Figure 8-12 will display.

Figure 8-12 Company Information: Basic Facility Details

The Basic Facility Details page is pre-populated with the current facility detail information. 

Update the information by typing in the textboxes. When finished click the “Next” button. Figure 

8-13 will display.
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Figure 8-13 Company Information: Facility Details

The Facility Details page is pre-populated with the current facility information. Make any 

required updates to the facility specific information and click the “Save Facility” button to apply 

the changes. Figure 8-14 will display.

Figure 8-14 Facility List: Updated Facility

The facility will display with the updated icon . Click the “Review” button and follow the 

steps in Section 8.2 to complete your Company Update submission. 

8.5 Remove Facility 

To remove a Facility from a company, click the Facility Details tab shown in Figure 8-3 while in 

EDIT mode. Figure 8-15 will display.
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Figure 8-15 Company Information: Facility List

Select the checkbox for the corresponding facility and click the “Remove Selected” button. 

Figure 8-16 will display. 

Figure 8-16 Remove Facility Confirmation

Click the “Yes” button to remove the facility. Figure 8-17 will display.

Figure 8-17 Facility List: Removed Facility

The facility will display with the removed icon . Click the “review” button and follow the 

steps in Section 8.2 to complete your Company Update submission. 
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8.6 Initiate RCO Update Request

To update the RCO information for your company, click the “Initiate RCO Update Request” 

button shown in while in EDIT mode as seen in Figure 8-18. Figure 8-19 will display.

Note: Clicking the “Initiate RCO Update Request” button will initiate a RCO Update request which is processed 

separately from any company edits.
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Figure 8-18 Initiate RCO Update Request
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Figure 8-19 RCO Update

The RCO Update page is pre-populated with the current RCO information. Update the RCO 

information by typing in the displayed textboxes. Please note you must enter a reason for the 

RCO update. Once you have completed your RCO updates, click the “Submit” button. Figure 

8-20 will display.

Figure 8-20 RCO Update Confirmation Page
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Click the “Click here to save copies of your registration forms” link to save a hard copy of your 

registration forms in PDF form. It is required that you save a copy of your registration forms 

before submitting your request. 

Click the “Continue” button to finalize your RCO update request. An email will be sent to you, 

the current company RCO, and the new company RCO (if applicable) containing a hardcopy of 

the request and confirming your RCO update request. The request will also be listed in the 

pending requests section of your OTAQ Registration Home Page as shown in Figure 8-21. 

8.7 Pending RCO Update Request

Congratulations! You have successfully submitted your RCO Update Request in the OTAQReg 

application. As shown in Figure 8-21, your request will be displayed in your Pending Requests 

queue on your OTAQ Registration Home Page along with its current status.

Figure 8-21 Pending RCO Update

To view a pending RCO Update Request, click the Company Name link in the Pending Requests 

Queue for a request identified with the RCO update icon . Figure 8-22 will display.

Note: All RCO Updates must be hand-signed by the existing company RCO and the new company RCO (if the 

RCO is changing) and mailed to the Fuels Program. The signature letter is included in the hard copy of the 

request. In addition the RCO must submit the RCO Change Letters located at 

http://www.epa.gov/otaq/fuels/reporting/registration-letters.htm#letter1
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Figure 8-22 RCO Update Request

The RCO Update Request page displays the current RCO information as well as a list of changes 

made by the request. To return to the OTAQReg Home Page click the “Return” button. 

To cancel the RCO Update Request, click the “Cancel Request” button. The request will be 

canceled immediately and will no longer display in the Pending Requests queue. 
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9 Appendix A: OTAQ Registration Roles

9.1 OTAQ Registration Roles

• Limited Company Viewer: This role has limited read-only access to associated company and 

facility information

• Company Viewer: This role has full read-only access to associated company and facility 

information

• Company Editor: This role has full viewing and editing rights to associated company and 

facility information

9.2 OTAQ Program Roles: 

• Cellulosic Biofuel Waiver Credits (Pay.gov) Submitter: Users should select this role if they 

are registering for the Cellulosic Biofuel Waiver Credits Pay.gov application to purchase 

cellulosic biofuel waiver credits on behalf of the company (This role should only be selected 

if the company registered as a gasoline or diesel refiner, or a non-renewable fuels importer)

• DC Fuels Submitter, Title 40 CFR Part 80 Subparts A,B,C,D, and F: Users should select this 

role if they are registering for the DC Fuels data flow and Title 40 CFR Part 80 Regulation of 

Fuels and Fuel Additives 

• DC Fuels Submitter, Title 40 CFR Part 80 Subparts D, E, F, H, J, and L: Users should select 

this role if they are registering for the DC Fuels data flow and Title 40 CFR Part 80 

Reformulated Gasoline / Anti-Dumping / Gasoline Toxics / Gasoline Sulfur / Gasoline 

Benzene 

• DC Fuels Submitter, Title 40 CFR Part 80 Subpart I: Users should select this role if they are 

registering for the DC Fuels data flow and Title 40 CFR Part 80 Motor Vehicle, Nonroad, 

Locomotive, and Marine Diesel Fuel 

• DC Fuels Submitter, Title 40 CFR Part 80 Subparts K and M: Users should select this role if 

they are registering for the DC Fuels data flow and Title 40 CFR Part 80 Renewable Fuel 

Standard 

• DC Fuels Submitter ,Title 40 CFR Part 98 Subpart LL: Users should select this role if they 

are registering for the DC Fuels data flow and Title 40 CFR Part 98 Suppliers of Coal-based 

Liquids 

• DC Fuels Submitter ,Title 40 CFR Part 98 Subpart MM: Users should select this role if they 

are registering for the DC Fuels data flow and Title 40 CFR Part 98 Suppliers of Petroleum 

Products 

• EMTS Viewer: User should select this role if they are requesting view-only access to the 

EMTS data flow

• EMTS Submitter: Users should select this role if they are requesting both editing and 

submitting rights to EMTS

• Agent: Users should select this role if they are an agent for a company (The definition of an 

agent is a person who is not a direct employee of the company)
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10 Appendix B: Using the eSignature Widget

Users should refer to the steps outlined in this section to successfully sign submissions within the 

OTAQReg application. 

Upon selecting the “Submit” button for an OTAQReg submission, you will be prompted with the 

certification statement displayed in Figure 10-1. 

Figure 10-1 Certification Statement

Upon reading the full agreement, click the “Accept” button. Figure 10-2 will display.

Figure 10-2 Authentication

This page requires you to verify your CDX identity. The page displays your CDX User ID and a 

field to provide your CDX password. If you enter an incorrect password, you will be prompted 

with an error message. After three failed attempts, your CDX account will be locked. To unlock 

your account, contact the CDX Help Desk at 888-890-1995 or heldesk@cdx.net. 

Enter your CDX user account password and click the “Login” button. Figure 10-3 will display.
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Figure 10-3 Answer Secret Question

The next step is to provide the answer to your secret question. The page will display one of the 

five secret questions you chose during your eSignature PIN verification. 

If you fail to respond or enter an incorrect answer, you will be prompted with an error message. 

Please note that the secret question will not change should you answer incorrectly. After three 

failed attempts, your CDX account will be locked. To unlock your account, contact the CDX 

Help Desk at 888-890-1995 or heldesk@cdx.net. 

Enter the answer you provided during your eSignature PIN verification and click the “Answer” 

button. Figure 10-4 will display.

Figure 10-4 Sign File

Click the “Sign” button. 

Congratulations! You have successfully electronically signed and submitted your OTAQReg 

submission. 
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11 Appendix C: System Java Requirements

In order to electronically sign submissions in OTAQReg, the system requires that you have Java 

Runtime Environment (JRE) 1.6.0_11+ installed on your device. During your first submission 

attempt in OTAQReg, you will be prompted with the message seen in Figure 11-1 if you do not 

have JRE installed.

Figure 11-1 JRE Installation 

Click the “OK” button to download Java Runtime Environment. 

If your device already has JRE installed, then you will be prompted with a security warning on 

the Print and Sign page of your requests. This security warning will vary depending on the web 

browser you are using as seen in Figures Figure 11-2 thru Figure 11-5. 

Figure 11-2 Mozilla Firefox Security Warnings

Note: Certain configurations require administrator rights to install and update JRE. Please check your corporate 

IT policy before installing and using this software.
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Figure 11-3 Internet Explorer Security Warnings

Figure 11-4 Safari Security Warnings

Figure 11-5 Google Chrome Security Warnings
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Select the “Run”, “Trust”, or “Allow” button (depending on your web browser). You may be 

prompted with two Security Warnings, continue to select the “Run”, “Trust” or “Allow” button. 
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12 Appendix D: OTAQ Registration Lists

Users can view and download the OTAQ Registration Lists by clicking any of the hyperlinks 

provided in the Registration Lists section of their OTAQ Registration Home Page as seen in 

Figure 12-1. 

Figure 12-1 Registration Lists
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13 Appendix E: Support Information

For frequently asked questions about the content, formats, or policies for the Office of 

Transportation and Air Quality (OTAQ) please reference the Fuels Program website at 

http://www.epa.gov/otaq/fuels.htm. 

You may also contact the EPA Fuels Program Support Line at 202-343-9755 or by sending an 

email to EPAFuelsPrograms@epa.gov. 

For any general or technical questions related to the Central Data Exchange you may contact any 

of the following: 

• Telephone - Person-to-person telephone support is available from the CDX Help Desk 8:00 

am to 6:00 pm EST. Call our toll-free line at 888-890-1995. 

• Email - Send e-mail to Technical Support at helpdesk@epacdx.net with “Technical Support” 

in the Subject line.