EXECUTIVE SUMMARY 

EXECUTIVE SUMMARY 

Overview: 

The Council was hosted by the North Atlantic Area at the USDA Human 

Nutrition Research Center on Aging in Boston, Massachusetts during the 

week of June 13 – 17, 2005. 

The main focus of this meeting was to set an agenda for the 2006 

conference. We worked on choosing break-out and general sessions. Debra 

Duckworth brought 8 motivational tapes for the Council to review and 

decide on our speakers for the 2006 conference. The tapes were viewed by 

the entire Council, with each member making notes and once all were 

viewed, the Council voted on the top 3 speakers. 

Also discussed was a possible site for the 2006 conference. The site 

selection committee presented cost figures to the Council for 5 locations. 

Two working groups for the 2006 conference were established and 

committee chairs were chosen to lead each group. 

In order to document the history of NACOP, we discussed keeping a 

timeline. Louise Dalton devised spreadsheets for all members to review and 

provide comments. It was also decided that on the Charter, we would begin 

printing the term expiration date under the council member’s name. 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

The Committee set goals for 2006. Committees were chosen for 

each goal, with a chair for each committee, who will be responsible 

for setting up conference calls with their committee and ensuring the goal is 

met. The goals for 2006 were: sending out quarterly newsletters, 

maintaining a scrapbook and timeline for historical purposes, keeping our 

webpage up-to-date, designing and printing our brochure and planning and 

presenting our 2006 conference. 

Respectfully submitted, 

Debra Duckworth, Co-chair 

Veronica Cullum, Co-chair 

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EXECUTIVE SUMMARY 

Members of the 2005 

National Advisory Council were: 

Debra Duckworth, SAA, Co-Chair 

Veronica Cullum Laird, PWA, Co-Chair 

Rhonda Horton, OCIO, Technical Advisor 

Cathy Lonaberger, OA, Technical Advisor 

Sherri Buxton, Ex-Officio 

Stephanie Lively Sullivan, NAA 

Olivia Pedraza, SPA 

Rosetta Proctor, HQ 

 Louise Dalton, NPA 

Pat Berry, OA 

Madeline Hall, MSA 

Terry Henrichs, NAL 

Heather Lewandowski, MWA 

Sheila Messineo, BA 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

Former members of the 

NSAC/NACOSP/NACOP are: 

KATHY ARAGON, NPA 

MARIA ARCHER, NAL 

BRENDA AYSENNE, MSA 

PRUNELLA BRANISH, NAA 

KAY CARR, SAA 

CARMELA CARRICK, HQ 

JOYCE CRAIG, HQ 

PHYLLIS DAVIS, NAA 

TAMMY DURFEE BLAIR, PWA 

BRENDA ELSTON, HQ 

JANET FERST, HQ 

LIBBY FOUSE, PWA 

RHEA FRYAR-CALVERT, SPA 

NADINE HEIRS, BA 

BONNIE INGRAM, MWA 

MARCIA JENKINS, MWA 

OLGA LEE, NPA 

ANGIE MARCHETTI, HQ 

ELAINE, MCGUIRE, BA 

LINDA NEUENHAHN, HQ 

JANNETTE SHUFORD-REEVES, NAL 

BETTY SIGLER, NPA 

MARY SILVA, NAL 

FRANKEE SIMPSON, SAA 

JOYCE SMITH, NAA 

MICHELLE SNOWDEN, HQ 

KRISTEN SOTER, BA 

QUEEN SPRIGGS, HQ 

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EXECUTIVE SUMMARY 

ANNE STELLE, SPA 

CECELIA STORTZUM, TECHNICAL ADVISOR 

GENEVIEVE SWARTZBERG, MSA 

KATHY TOWNSON, BA 

SUE THORNBURG, NPA 

RUTH TREAT, SPA 

LORI WILSON-VOSS, MWA 

TONI WALLS, TECHNICAL ADVISOR 

SANDRA WARREN, MSA 

SABRINA WHITLEY-FERRELL, SAA 

CLARICE CARTER, TECHNICAL ADVISOR 

SUE HURD, NPA 

BARBIE BALLENGEE, PWA 

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NATIONAL ADISORY COUNCIL FOR OFFICE PROFESSIONALS 

TABLE OF CONTENTS 

NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

 

ANNUAL MEETING ................................................................................7 

ACCOMPLISHMENTS............................................................................7 

FY-06 GOALS........................................................................................ 8-9 

SECRETARIAL RECOGNITION PROGRAM ..................................10 

ORGANIZATIONAL SECRETARIAL ADVISORY COUNCILS 

 

 HEADQUARTERS.............................................................................11 

 Accomplishments ...........................................................................12 

 Goals................................................................................................12 

 MIDSOUTH AREA............................................................................13 

 Accomplishments ...........................................................................13 

 Goals................................................................................................14 

 MIDWEST AREA ..............................................................................15 

 Accomplishments ...................................................................... 15-16 

 Goals........................................................................................... 16-17 

 NORTH ATLANTIC AREA .............................................................17 

 Accomplishments .............................................................................17 

 Goals..................................................................................................18 

 NORTHERN PLAINS AREA ............................................................18 

 Accomplishments ........................................................................ 18-19 

 Goals............................................................................................. 19-20 

 PACIFIC WEST AREA......................................................................20 

 Accomplishments ..............................................................................21 

 Goals...................................................................................................21 

 SOUTH ATLANTIC AREA ...............................................................21 

 Accomplishments ..............................................................................22 

 Goals....................................................................................................23 

 SOUTHERN PLAINS AREA .............................................................23 

 Accomplishments ...............................................................................24 

 Goals....................................................................................................24 

6
2005 ANNUAL REPORT

NATIONAL ADVISORY COUNCIL FOR 

OFFICE PROFESSIONALS 

ANNUAL MEETING 

DATE: June 13 – 16, 2005 

Location: Boston, Massachusetts 

Host: North Atlantic Area 

FY-05 ACCOMPLISHMENTS 

• Planning 2006 Conference 

The main objective of the Council this year was to plan and prepare 

for the 2006 Conference. 

Objectives met in conference planning were: 

 *Conference name was decided – “Partnership for Success” 

 *Two working groups for ’06 conference were established 

 Publicity/Hospitality Committee 

 Program/Agenda Committee 

 *Speakers for ’06 conference were chosen by Council 

 *Conference Agendas were designed 

 *Break-out sessions and general session topics were decided 

 *Menus for meals/breaks were tentatively planned 

 *Site for conference was chosen 

 *Non-monetary awards were voted on and chosen 

• Webpage 

The webpage committee continued to update NACOP’s webpage 

to ensure the information shown was correct and the most current. 

• Charter 

Council members reviewed and discussed the Charter section by 

section with minor changes. 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

• Newsletter 

Continued publishing our quarterly newsletter. Our newsletter is 

distributed to each NACOP Council member who distributed to their 

area. 

 

• Resource List 

The resource list was updated and put on our webpage. 

FY-06 GOALS 

2006 Conference 

Our main goal was to finalize all plans and present the 2006 Conference “Partnership for 

Success” 

 * Negotiate with speakers 

 * Invite ARS speakers 

 *Set up registration for hotel and conference on-line 

 *Set number of break-out sessions needed, and assign attendees to their choices 

 *Negotiate with hotel for rooms and meals 

 *Obtain as much ITT equipment as possible from ARS sources to use at conference 

 *Finalize agendas and print 

 *Order all non-monetary awards 

 *Design and print nametags for staff/speakers and participants 

 *Design and compile evaluation forms for break-out sessions 

 *Send participant certificates to Dr. Knipling for signature 

 *Seating arrangements for meals 

Visibility for NACOP 

 *Display the NACOP exhibit at all area functions (The NACOP Chair will ship to 

 anyone upon request) 

 *Keep publishing and distributing our Newsletter 

 * Provide a bag/backpack to all participants at the 06 conference with the NACOP logo 

 * Provide coasters with the NACOP logo to all speakers and instructors at the 06 

 Conference 

 *Technical Advisors need to attend all local council meeting and teleconferences and 

 be proactive in getting NACOP’s name out to everyone. Try to get local council 

 members interested in becoming a NACOP member. 

 *Keep our webpage updated with the most current information. Ensure all 

 information is correct and all links work. 

 *Keep the Resource List up-to-date and on the webpage for easy access from all areas 

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2005 ANNUAL REPORT 

Scholarship Training Program 

 *Encourage all areas to implement a scholarship program so everyone has the 

 opportunity to receive training 

Scrapbook 

 *Keep a history of NACOP by using pictures with brief descriptions of all events/ 

 meetings and conferences 

Timeline 

 *Another means of keeping an accurate history of NACOP is by maintaining a 

 timeline. The timeline will be updated at each annual meeting to ensure accuracy. 

Quick Reference Guide will be updated 

 *A committee was formed to work on updating our Quick Reference Guide 

Brochure 

 *A committee was formed to work on redesigning and updating our trifold brochure 

 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

SECRETARIAL RECOGNITION PROGRAM 

ARS Secretary of the Year winners for 2005 were: 

Marlene Coley (GS-06 and above) 

Area: Midsouth Area 

Lucienne B. Savell (GS-05 and below) 

Area: Midsouth Area 

Melissa (Missy) Stiefel 

Midwest Area 

Stefani Morgan 

Pacific West Area 

Lynn Henderson and 

Deborah Osborne 

South Atlantic Area 

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2005 ANNUAL REPORT 

ORGANIZATIONAL SECRETARIAL 

ADVISORY COUNCILS 

National Advisory Council for Office Professionals 

2005 Annual Report 

Headquarters Advisory Council for Office 

Support Professionals (HACOSP) 

 

Members of the 2005 Council included: 

Kathleen Townson -Chairperson 

Charlene Brown – Co-Chairperson 

Everyone in the GS- 318, GS-326, and GS-303 series are members of HACOSP from the 

following areas: Office of the Administrator; National Program Staff (NPS); Office of 

International Research Programs; Office of Technology Transfer; Budget and Program 

Management Staff; Homeland Security; Civil Rights; Information Staff; Office of the 

Chief Information Officer; Office of Scientific Quality Review; Recruitment Office; 

Legislative Office, and the Administrative and Financial Management (AFM). 

All HACOSP members are invited and encouraged to attend all meeting and events 

sponsored by HACOSP. 

HACOSP’s 2005 Representatives to NACOSP: Pat Berry, AFM and Rosetta Proctor, 

NPS. 

In accordance to HACOSP by laws HACOSP has two representatives on the National 

Advisory Council for Office Support Professionals (NACOP): one from AFM and the 

other from one of the above organizations previously listed. 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

Accomplishments 

HACOSP held its annual meeting on Thursday, August 4, 2005, at the GWCC, Room 4-

2223, with a Presentation by Melissa Goodloe from OCIO on the new Microsoft Outlook 

the new ARS email system. 

HACOSP members continue to receive information via e-mail which is continually 

updated to include all eligible personnel, i.e. correspondence training, HACOSP meeting, 

NACOP Newsletter. 

Goals 

$ Continue to provide training and information to all of HACOSP members. 

$ Update Charter to match the NACOP and be more defining of roles and 

responsibilities of board members. 

$ Continue updating Web Page 

$ Get more people involved in HACOSP 

$ Try to find out “How HACOSP members can help other HACOSP members.” 

$ Start a new orientation program for new Office Support personnel joining the 

HACOSP Areas i.e., NPS, AFM, etc. 

HACOSP will continue its objectives to serve the Office of the Administrator in an 

advisory capacity on new initiatives that impact Headquarters office support personnel. 

Encourage ongoing communication among office support personnel, NACOP, HACOSP, 

and the administration, and to advise the Office of the Administrator on matters relating 

to development, advancement, and recognition of Headquarters office support personnel. 

Secretary of the Year 

HACOSP does not have a Secretary of the Year Program 

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2005 ANNUAL REPORT 

Mid South Area (MSA) 

Members of the 2005 Council included: 

Telecia Burton, Senior Chair, Oxford, MS 

Linda Fulton, Junior Chair, Mississippi State, MS 

Janice Boyd, Recorder, New Orleans, LA 

Janell Becker, Ex-Officio, New Orleans, LA 

Kay Bolen, Bowling Green, KY 

Marlene Coley, Stoneville, MS 

Tammy Dorman, Auburn, AL 

Drusilla Fratesi, Stoneville, MS 

Alice Redditt, Stoneville, MS 

Jennifer Roberson, Ex-Officio, Stoneville, MS 

Lucienne Savell, Webmaster, Oxford, MS 

Emily Willis, Lexington, KY 

Deborah Brennan, Associate Area Director/MSACOP Sponsor, Stoneville, MS 

Madeline Hall, Technical Advisor, Baton Rouge, LA 

Accomplishments

The Mid South Area Council of Office Professionals (MSACOP) held their annual 

meeting May 3-4, 2005, at the National Soil Dynamics Laboratory, Auburn, AL. 

The following individuals were chosen for leadership positions for the Council: Telecia 

Burton, Senior Chair; Linda Fulton, Junior Chair; and Janice Boyd, Reporter. 

The Charter was revised and approved by all Council members. The major revision for 

the charter was the composition of the Council which states there will be nine (9) rotating 

members, two (2) permanent voting members (Webmaster and Area Director’s 

Assistant), four (4) non-voting members (past Senior Chair, National Technical Advisor, 

Sponsor, and Sponsor’s Assistant). As members rotate off after a 3-year term, an 

advertisement for a vacancy on the Council will be utilized to replace the individual. The 

vacancy notice has been developed and approved. 

Council teleconferences were held bi-monthly. 

MSACOP information posters were designed and distributed to each Location for 

display. A CD presentation stating the Council’s goals, accomplishments, and function 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

was developed and distributed to Locations for sharing with local office professionals. 

Additionally information packets including the (1) Council brochure, (2) Council roster, 

(3) Website information, (4) Council Charter, (5) Mentoring information, (6) 2005-2006 

goals; and (7) Minutes of the most recent Council meeting were put together for 

distribution to all office professionals by the respective Location Representative. 

An Operating Budget was requested from the Mid South Area Director’s office and was 

approved in the amount of $3,000 annually. 

The MSACOP website has been improved and updated (http://msa.ars.usda.gov/osp). 

A MSACOP newsletter has been distributed semi-annually with required input from all 

Council members. 

Congratulatory retirement and promotion letters have been sent to appropriate 

individuals. 

A successful mentoring program for new office professionals is continuing in the Area. 

Goals

The MSACOP annual meeting will be held at the 2006 National Conference for ARS 

Office Professionals meeting in San Antonio, TX, May 8-11, 2006. A date and time will 

be determined once the National agenda is set. 

Upon approval the Council will plan/organize an Office Professionals conference for the 

Mid South Area in early 2007. 

The Website (http://msa.ars.usda.gov.osp) will continue to be updated as needed. 

The Newsletter will be published semi-annually. 

Bi-monthly conference calls will continue. 

Provide a resource for the Area Director‘s Office and all levels of management for 

matters relating to office professionals such as orientation and training. 

Continue the Mentoring Program for new hire office professionals as well as local 

information meetings at respective Locations that will keep the Council activities in the 

forefront.

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2005 ANNUAL REPORT 

Office Professionals of the Year

Marlene Coley (GS-06 and above) 

Program Assistant 

Application and Production Technology Research Unit 

Stoneville, MS 

Lucienne B. Savell (GS-05 and below) 

Office Automation Assistant 

National Sedimentation Laboratory 

Oxford, MS 

Midwest Area (MWA) 

Members of the 2005 Council included: 

Sherri Buxton, Co-Chair and National Council Representative 

Melissa Stiefel, Co-Chair 

Jaci Weese, Recorder/Information Coordinator 

Ginger Walker 

Brittney Mernick 

Karen Burianek 

Stephanie Brennan, Web Master 

Heather Lewandowski, Ex-Officio, National Council Representative 

Accomplishments 

• The PASTG has taken a leadership role in creating and maintaining an on-line 

Standard Operating Procedures (SOP) manual, a compendium of approved Agency 

procedures with examples, to assist the Midwest Area secretarial and administrative 

support staff. The manual is an excellent training tool for recently hired and seasoned 

support staff, as well as an invaluable resource for new, revised, and current 

procedures. Other ARS areas regularly use the MWA SOP as a reference tool and 

have also used it to assist them in developing their own manuals. 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

• The MWA Mentoring Program: The PASTG composed a guide for mentors and 

appointed experienced mentors for new secretaries in the Area. All new MWA 

secretaries are assigned a mentor for a minimum of one year although the 

relationships usually continue beyond that time creating lasting support networks 

among MWA secretaries. All new support staff are brought into Peoria for training 

which is organized and led by the PASTG. This training was conducted in August of 

2005. Key Area personnel also meet with the group to provide additional specialized 

training. Three mentees were trained this year.

• Temporary Assistance Program: The PASTG temporary support program was 

organized to provide support to units with secretarial vacancies. This program ensures 

that management unit offices operate smoothly when a permanent support position is 

vacated. The PASTG recruits volunteers from the secretarial team in the Area to serve 

in administrative assistance roles in the interim. This service has been recognized 

within the Area as essential to maintaining administrative workflow and research 

progress. This program was not utilized in 2005. 

• We continue to disseminate quarterly newsletters to all the secretaries in MWA. 

• 2004 marked the ninth year of the MWA Secretary of the Year program. Melissa 

Stiefel of the Sugarbeet and Bean Research Unit, East Lansing, Michigan was 

selected as the 2004 MWA Secretary of the Year and was recognized at the MWA 

Leadership Conference held in November 2005 in St. Louis, Missouri. 

• The training scholarship program is continuing to be utilized to a great extent within 

the Midwest Area. This program provides funding for training from the Area Office 

allowing employees to benefit from training that may not be possible due to financial 

constraints within their units. The scholarship application and information is available 

on the PASTG homepage. 

• Provided insight as to the revision of the ARMP manual for the Agency. Prepared a 

rough draft of the manual for editing by Headquarters. 

Goals 

• Continue to update the Midwest Area PASTG Home Page and SOP Manual. 

• Continue quarterly newsletter. 

• Continue Training Scholarship Program. 

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2005 ANNUAL REPORT 

• Continue Temporary Assistance Program. 

• Continue to offer training to new MWA office support personnel. 

• Address initiatives as directed by the MWA Senior Management Team. 

Secretary of the Year 

Melissa (Missy) Stiefel – 

Midwest Area Secretary of the Year 

North Atlantic Area (NAA) 

Members of the 2005 Council included: 

Denise Madden 

Diane Koch 

Joyce Smith 

Linda Hopp 

Phyllis Davis 

Stephanie Lively Sullivan (NACOP Representative) 

Accomplishments 

Utilizing a new Position Description available from Human Resources Division, and 

reviewed by the local NAACOP, several NAA secretaries were upgraded in their position 

as secretaries to Program Support Assistants (PSA). 

New office support staff continues to be included in an orientation, shadowing and 

mentoring program which includes a visit to the Area Office in Wyndmoor, PA. Many 

topics are covered in the 1-week visit with reference material and contact points to e 

perused/used after the visit. 

Outside of formal COP meetings, members are in frequent contact regarding changes in 

many areas of work, supporting those in field sites, as well as locally. 

After developing a new streamlines electronic performance appraisal process, this has 

been successfully refined to result in a very efficient evaluation method. 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

The revised criteria for the Office Staff Recognition Award is in place. 

Goals 

Please a Secretarial handbook and checklist on the web. 

Prepare an agenda for office support staff at the forthcoming NAA Leadership meeting. 

Restructure the NAA COP because of loss of membership (retirement), and to better 

address the current needs for a fresh perspective. 

Secretary of the Year 

Northern Plains Area 

Members of the 2005 Council included: 

Jackie Byrkit, Clay Center, Nebraska 

Louise Dalton, Fort Collins, Colorado 

Lori Dimmer, Fargo, North Dakota 

Cody Jensen, Grand Forks, North Dakota 

Olga Lee, Fort Collins, Colorado 

 Jill Miller, Sidney, Montana 

 Audrey Myers, Mandan, North Dakota 

Accomplishments 

• The NPASAC developed an informational brochure about the Council. 

• Resource book, Action Grammar, Microsoft Word Version XP Step by Step 

Handbook, and a NPASAC mouse pad were distributed to all NPA secretaries. 

• A contest was held to design a logo for the NPASAC. 

• A representative from the Council served on the NPA Leadership Planning 

Committee and assisted with coordination of the secretarial session. 

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2005 ANNUAL REPORT 

• The NPASAC website was restructured and moved to the ARSNET website. 

• The November 2004 version of the updated NPASAC Quick Reference Guide 

was distributed at the 2005 NPA Leadership Conference and posted on the 

NPASAC’s website. 

• In September 2005, a new secretary orientation was held in conjunction with the 

new scientist orientation. 

• The NPASAC met in November 2005. One council member, Diona Austill, 

rotated off the Council and Sue Hurd resigned due to separation from ARS. The 

two vacancies were filled with Lori Dimmer, Fargo, North Dakota, and Jackie 

Byrkit, Clay Center, Nebraska. Audrey Myers replaced Cody Jensen as Chair and 

Lori Dimmer will serve as recorder. Cody Jensen will replace Sue Hurd as 

NACOP representative. 

• The NPASAC charter was revised and signed by council members. 

• The NPASAC website was updated to the new ARS format by Diona Austill and 

Jill Miller will assume this responsibility. 

• NPASAC goals and action items were reviewed and revised. 

• Audrey Myers continued to update/revise the New Secretary Packet and 

distributed it to new NPA secretaries. Jackie Byrkit will assume this 

responsibility. On behalf of our Council, Jackie will telephone new secretaries to 

welcome them prior to sending them a New Secretary Packet and Audrey Myers, 

Chair, will follow-up with a welcome from the Council. 

• Cody Jensen will take on the Media Public Relations responsibilities. 

Goals 

• The Resource Assistant List will be updated. This listing of secretaries, who 

voluntarily serve as mentors to other secretaries in specialized areas, is included 

in the New Secretary Packet and is available to everyone on our Webpage. 

• Increase awareness of NPASAC activities by making personal contact with all 

new NPA secretaries. 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

• Maintain/update secretarial resources (i.e., the Quick Reference Guide, brochure, 

and webpage) provided by the NPASAC and send a New Secretary Packet to each 

new NPA secretary. 

• Address requirements and requests from NACOP. 

• Provide NACOP with information for their quarterly newsletter. 

• Provide Council input into the Secretarial Session of the 2007 NPA Leadership 

Conference. 

• New secretary orientation will be conducted in spring 2007. 

• Cody Jensen will periodically submit items on NPASAC activities for inclusion in 

the Northern Highlights (NPA weekly briefing). 

• Identify and provide Adobe Acrobat resources to secretaries. 

• Host NACOP’s annual meeting at Fort Collins, Colorado. 

• Participate in pilot testing of Share Point software. 

• Develop a display for the NACOP National Conference promoting the NPA. 

Secretary of the Year 

• This award is presented biannually. The next Secretary of the Year will be 

selected in 2006. 

Pacific West Area (PWA) 

Members of the 2005 Council included: 

Patsy Wood – Sr. Chair 

Deborah Penick – Jr. Chair 

20
2005 ANNUAL REPORT 

Melanie Wilson – Website Coordinator 

Patricia Frank – Handbook Coordinator 

Mary Edwards – Newsletter 

Kathy Wudyka - Recorder 

Veronica Cullum – NACOP Technical Advisor

Accomplishments 

1) Information packet – was revised and disseminated to new employees 

2) Newsletter – issued quarterly 

3) Website – was redesigned and made active 

4) PWA OSAC Office Support Handbook – was updated and posted on website 

5) Revised PWA OSAC information booklet for dissemination to RLs and LAOs 

6) New employee welcome was established - Co-Chairs personally call new 

employees to welcome them to ARS and advise them that they will be receiving 

an information packet and handbook 

Goals 

1) Information packet: revise/disseminate to new employees 

2) Newsletter – issue quarterly, Dec/Mar/Jun/Sept 

3) Website – redesign and update 

4) PWA OSAC handbook – revise and post on website 

5) PWA OSAC information booklet – revise and disseminate to RLs and LAOs 

Secretary of the Year 

 

Stefani Morgan, Corvallis, Oregon 

SOUTH ATLANTIC AREA (SAA) 

Members of the 2005 Council included: 

Debra Duckworth - Athens, GA - National Technical Advisor (07/03) 

Shelia Jackson - Athens, GA - Chair (02/05) 2 Year 

Penny Wilms, - Ft Pierce, FL - Co- Chair (01/06) 2 Year 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

Debbie Roland – Dawson, GA – Recorder (01/06) 2 Year 

Wanda Rohrer – Miami, FL – Historian (01/06) 2 Year 

Connie Bryant – Raleigh, NC - Information/Training/Webpage Coordinator (01/06)2 Year 

George Lee - Brooksville, FL - Member (01/06) 3 Year 

Vacant –2 Year Member (06) 2 Year 

Vacant – Alternate Member (06) 2 Year 

Accomplishments 

• Reimplemented the Mentoring/Orientation Program: 

• Presented the “2005 Office Professional of the Year Award” – Lynn Henderson 

and Deborah Osborne, Tifton, GA 

• Revised “Welcome letter” for all new office support professionals 

• Revised and updated the SAA Advisory Council for Office Professionals webpage 

• Reviewed and signed 2006 Charter 

• Implemented the Office Professional Scholarship Program 

• Participated in planning of the 2005 SAA Leadership Program 

• Revised welcome letter and added contract to submit to new members of SAA 

ACOP Members. 

• Revised existing agenda for training & informational meeting for all office 

professionals this fiscal year. 

• Redesigned and renamed the “It’s Your Turn” newsletter 

• Redesigned and printed the SAA-ACOP pamphlet for distribution to the South 

Atlantic area employees 

• Designed a logo for the Council 

• Submitted nominations to Dr. Cole to fill SAA-ACOP vacancies 

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2005 ANNUAL REPORT 

Goals 

• Receive approval from the SAA Director to hold training for all office 

professionals in the Area in 2006. The format for the training and agenda has 

been developed by the Council for approval with the Area. 

• Request for purchase and distribution of SAA ACOP pins to be prepared to all 

SAA Office Professionals 

 

• Recommend approval of a two day SAA agreements training 

• Using SAA ACOP to create a poster board to be used at future meetings and 

conferences. 

• Develop Presentation Board for Council 

• Strengthen bond with all SAA Office Professionals by implementing training and 

distributing ACOP logo on Lapel Pin. 

• Participate in planning of the 2007 SAA Leadership Program 

Southern Plains Area (SPA) 

Members of the 2005 Council included: 

Barbara Hodges – Chair 

Beverly Tucker – Co-Chair 

Justine Flowers--Recorder 

Dave Crowell – Training Coordinator 

Noelia Martinez – Information Coordinator 

Karen Wilcox – Webmaster 

Wanda Paradowski – Permanent Member 

Olivia Pedraza – NACOP Representative 

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NATIONAL ADVISORY COUNCIL FOR OFFICE PROFESSIONALS 

Accomplishments

• SPA ACOP Scholarship Program was promoted and made available. 

• SPA ACOP Shadowing Program was promoted. 

• Networking with other office professionals throughout the Area was promoted. 

• Teleconferences for all Council members were held quarterly. 

• Annual meeting held in San Antonio, TX, in July 2005. Two new members were 

welcomed – Justine Flowers and Dave Crowell. 

• New display board was utilized at the 2005 SPA Leadership conference in 

College Station. It was recognized by Dr. Dan R. Upchurch and Wanda 

Paradowski was given the opportunity to explain the mission and purpose of the 

SPA Council to the attendees. 

• A newsletter has been published with good reviews from all. An “Employee 

Spotlight” column was added and received a very positive response. 

• Updated handbook and new copies were made. 

• Grammar book entitled: “Action Grammar; fast, no-hassle answers on everyday 

usage and punctuation” was given to all Office Professionals for Office 

Professional Day. 

Goals • Continue to promote SPA ACOP! 

• Update website. 

• Continue distribution of Newsletter 

• Provide all SPA office professionals with a CD containing useful travel 

information and forms. 

Secretary of the Year 

24
25

NATIONAL ADVISORY COUNCIL 

FOR OFFICE 

PROFESSIONALS 

AND 

ORGANIZATIONAL SECRETARIAL 

ADVISORY COUNCILS 

ANNUAL REPORT – 2005 

Prepared by 

NATIONAL ADVISORY COUNCIL FOR 

OFFICE PROFESSIONALS 

AGARICULTURAL RESEARCH SERVICE 

U.S. DEPARTMENT OF AGARICULTURE