Federal Register / Vol. 80, No. 2 / Monday, January 5, 2015 / Notices 239 

branch agencies, Federal judicial and 

legislative branch entities, State, local, 

international, and other governmental 

agencies, private entities for Known 

Traveler program participants, and the 

individuals to whom the records in the 

system pertain. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

No exemption will be asserted with 

respect to identifying information, or 

flight information, obtained from 

passengers, non-travelers, and aircraft 

owners or operators. 

This system, however, may contain 

records or information recompiled or 

created from information contained in 

other systems of records, which are 

exempt from certain provisions of the 

Privacy Act. For these records of 

information only, in accordance with 5 

U.S.C. 552a(j)(2) and (k)(2), TSA claims 

the following exemptions for these 

records or information from subsections 

(c)(3) and (4); (d)(1), (2), (3), and (4); 

(e)(1), (2), (3), (4)(G) through (I), (5), and 

(8); (f); and (g) of the Privacy Act of 

1974, as amended, as necessary and 

appropriate to protect such information. 

Certain portions or all of these records 

may be exempt from disclosure 

pursuant to these exemptions. 

Dated: December 10, 2014. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–30856 Filed 1–2–15; 8:45 am] 

BILLING CODE 9110–05–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Office of the Secretary 

[Docket No. DHS–2014–0065] 

Privacy Act of 1974; Department of 

Homeland Security/U.S. Immigration 

and Customs Enforcement—013 Alien 

Health Records System of Records 

AGENCY: Privacy Office, Department of 

Homeland Security. 

ACTION: Notice of Privacy Act System of 

Records. 

SUMMARY: In accordance with the 

Privacy Act of 1974, the Department of 

Homeland Security proposes to update 

and rename a Department of Homeland 

Security/U.S. Immigration and Customs 

Enforcement system of records notice 

now titled, ‘‘Department of Homeland 

Security/U.S. Immigration and Customs 

Enforcement—013 Alien Health Records 

System of Records.’’ This system 

maintains records that document the 

health screening, examination, and 

treatment of aliens arrested by the 

Department of Homeland Security and 

detained by U.S. Immigration and 

Customs Enforcement for civil 

immigration purposes in facilities where 

care is provided by the ICE Health 

Service Corps. With the publication of 

this updated system of records, several 

changes are being made: (1) New 

categories of records have been added; 

(2) new routine uses have been added to 

allow the Department of Homeland 

Security to share information from the 

system; and (3) additional information 

has been added to clarify the process 

regarding notification of and access to 

records. This updated system will be 

included in the Department of 

Homeland Security’s inventory of 

record systems. 

DATES: Submit comments on or before 

February 4, 2015. This updated system 

will be effective February 4, 2015. 

ADDRESSES: You may submit comments, 

identified by docket number DHS– 

2014–0065 by one of the following 

methods: 

• Federal e-Rulemaking Portal: 

http://www.regulations.gov. Follow the 

instructions for submitting comments. 

• Fax: 202–343–4010. 

• Mail: Karen L. Neuman, Chief 

Privacy Officer, Privacy Office, 

Department of Homeland Security, 

Washington, DC 20528. 

Instructions: All submissions received 

must include the agency name and 

docket number for this notice. All 

comments received will be posted 

without change to http://

www.regulations.gov, including any 

personal information provided. 

Docket: For access to the docket to 

read background documents or 

comments received, please visit http:// 

www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: For 

general questions, please contact Lyn 

Rahilly (202–732–3300), Privacy Officer, 

U.S. Immigration and Customs 

Enforcement. For privacy questions, 

please contact Karen L. Neuman (202– 

343–1717), Chief Privacy Officer, 

Privacy Office, U.S. Department of 

Homeland Security, Washington, DC 

20528. 

SUPPLEMENTARY INFORMATION: 

I. Background 

In accordance with the Privacy Act of 

1974, 5 U.S.C. 552a, the Department of 

Homeland Security (DHS)/U.S. 

Immigration and Customs Enforcement 

(ICE) proposes to update and rename a 

current DHS system of records titled, 

‘‘DHS/ICE–013 Alien Health Records 

System of Records.’’ 

DHS is updating and renaming the 

DHS/ICE–013 Alien Health Records 

System of Records to add new categories 

of records and routine uses, to provide 

additional information regarding the 

retention of records about minors, and 

to clarify the process regarding 

individual notification of and access to 

records. This system of records was 

previously titled DHS/ICE–013 Alien 

Medical Records System of Records. 

This system of records is maintained by 

the ICE Health Service Corps (IHSC), a 

division within ICE’s Enforcement and 

Removal Operations (ERO) office. (Note: 

IHSC was previously named the 

Division of Immigration Health Services 

(DIHS).) This system of records 

maintains medical, mental health, and 

dental records that document the 

medical screening, examination, 

diagnosis, and treatment of aliens whom 

ICE detains for civil immigration 

purposes in facilities where medical 

care is provided by IHSC. It also 

maintains information about prisoners 

of the U.S. Marshals Service (USMS) 

who are housed in a detention facility 

operated by or on behalf of ICE pursuant 

to an agreement between the USMS and 

ICE, and where medical care is provided 

by IHSC. IHSC provides necessary and 

appropriate medical, mental health, and 

dental care to ICE detainees. IHSC 

medical staff may also procure 

consultation, diagnostic, treatment, or 

procedural services IHSC deems 

necessary and appropriate from external 

health care providers in facilities 

outside of IHSC. Medical information is 

typically shared with other health care 

providers to ensure a detainee’s 

continuity of care. For individuals with 

infectious diseases of public health 

significance, their information may be 

shared with public health officials in 

order to prevent exposure to or 

transmission of the disease. 

New categories of records have been 

added to the DHS/ICE–013 Alien Health 

Records System of Records to provide a 

more complete list of the types of 

records in the system. These include: 

payment authorizations for care 

provided to detainees by external 

healthcare providers and healthcare 

facilities; evaluation records, including 

records related to mental health 

evaluations; records related to medical 

grievances filed by detainees; and 

detainees’ medical or healthcare records 

received from external healthcare 

providers. Additionally, new routine 

uses have been added to allow ICE to 

share information from the system of 

records. Below is a summary of the new 

routine uses and their corresponding 

letter: 

U. To courts, magistrates, 

administrative tribunals, opposing 

counsel, parties, and witnesses, in the 

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240 Federal Register / Vol. 80, No. 2 / Monday, January 5, 2015 / Notices 

course of immigration, civil, or criminal 

proceedings (including discovery, 

presentation of evidence, and settlement 

negotiations) and when DHS determines 

that use of such records is relevant and 

necessary to the litigation before a court 

or adjudicative body; 

V. To an attorney or representative (as 

defined in 8 CFR 1.2, 292.1, 1001.1(f) or 

1292.1) who is acting on behalf of an 

individual covered by this system of 

records in connection with any 

proceeding before United States 

Citizenship and Immigration Services 

(USCIS), ICE, or U.S. Customs and 

Border Protection (CBP), or the 

Department of Justice’s Executive Office 

for Immigration Review; 

W. To international, foreign, 

intergovernmental, and multinational 

government agencies, authorities, and 

organizations in accordance with law 

and formal or informal international 

arrangements; 

X. To a coroner for purposes of 

identifying a deceased individual 

(whether or not such individual is 

deceased as a result of a crime), 

performance of an autopsy, or 

identifying cause of death; 

Y. To the Department of Health and 

Human Services (HHS), the Centers for 

Disease Control and Prevention (CDC), 

or to any state or local health 

authorities, to ensure that all health 

issues potentially affecting public health 

and safety in the United States are 

adequately addressed; 

Z. To a former employee of DHS for 

purposes of responding to an official 

inquiry or facilitating communications 

with a former employee that may be 

relevant for personnel-related or other 

official purposes; 

AA. To the Department of State when 

it seeks information to consider or 

provide an informed response to a 

foreign government inquiring about an 

alien or an enforcement operation with 

transnational implications; 

BB. To federal, state, local, tribal, 

territorial, or foreign government 

agencies or entities or multinational 

government agencies when DHS desires 

to exchange relevant data for the 

purpose of developing, testing, or 

implementing new software or 

technology related to this system of 

records; 

CC. To federal, state, local, tribal, 

territorial, or foreign government 

agencies, medical personnel, or other 

individuals when DHS desires to use 

de-identified data for training or other 

similar purposes; and 

DD. To medical and mental health 

professionals for the purpose of 

assessing an individual’s mental 

competency before the Department of 

Justice’s Executive Office for 

Immigration Review. 

Additionally, the section describing 

the retention of records has been 

updated to include the retention period 

for records about minors. Medical 

records about a minor will be retained 

until the minor has reached the age of 

27 years in order to comply with state 

laws regarding the retention of medical 

records related to minors. The records 

will then be destroyed. 

Information has also been added to 

clarify the process regarding notification 

of and access to records. In addition to 

submitting a request for records under 

the Freedom of Information Act (FOIA), 

individuals currently detained in IHSCstaffed facilities may request access to 

their records by submitting a written 

request to a staff member in the facility’s 

health care unit. Individuals may 

submit the request using a DHS Form 

G–639, Freedom of Information/Privacy 

Act Request or by otherwise requesting 

a copy of their medical records in 

writing. Although outside the scope of 

this SORN, there is no set procedure for 

how detainees access their medical 

records in a facility where IHSC does 

not provide care. Each facility has its 

own process and individuals seeking 

copies of their records should contact 

the chief administrative officer of the 

facility for guidance. 

Finally, it is important to note that 

ICE IHSC is not subject to the provisions 

of the Health Insurance Portability and 

Accountability Act of 1996 (HIPAA) 

regulation, ‘‘Standards for Privacy of 

Individually Identifiable Health 

Information’’ (Privacy Rule), 45 CFR 

parts 160 and 164. ICE IHSC does not 

meet the statutory definition of a 

covered plan under HIPAA, 42 U.S.C. 

1320d(5), and is specifically excluded 

from the application of HIPAA as a 

‘‘government funded program whose 

principal activity is the direct provision 

of healthcare to persons,’’ 45 CFR 

160.103 (definition of a health plan). 

Because ICE IHSC is not a covered 

entity, the restrictions proscribed by the 

HIPAA Privacy Rule are not applicable. 

II. Privacy Act 

The Privacy Act embodies fair 

information principles in a statutory 

framework governing the means by 

which the United States Government 

collects, maintains, uses, and 

disseminates individuals’ records. The 

Privacy Act applies to information that 

is maintained in a ‘‘system of records.’’ 

A ‘‘system of records’’ is a group of any 

records under the control of an agency 

for which information is retrieved by 

the name of an individual or by some 

identifying number, symbol, or other 

identifying particular assigned to the 

individual. In the Privacy Act, an 

individual is defined to encompass 

United States citizens and lawful 

permanent residents. As a matter of 

policy, DHS extends administrative 

Privacy Act protections to all 

individuals where systems of records 

maintain information on U.S. citizens, 

lawful permanent residents, and 

visitors. Individuals may request access 

to their own records that are maintained 

in a system of records in the possession 

or under the control of DHS by 

complying with DHS Privacy Act 

regulations, 6 CFR part 5. 

The Privacy Act requires each agency 

to publish in the Federal Register a 

description denoting the type and 

character of each system of records that 

the agency maintains, and the routine 

uses that are contained in each system 

in order to make agency record keeping 

practices transparent, to notify 

individuals regarding the uses to which 

their records are put, and to assist 

individuals to more easily find such 

files within the agency. Below is the 

description of the DHS/ICE—013 Alien 

Health Records System of Records. 

In accordance with 5 U.S.C. 552a(r), 

DHS has provided a report of this 

system of records to the Office of 

Management and Budget and to 

Congress. 

SYSTEM OF RECORDS 

Department of Homeland Security 

(DHS)/U.S. Immigration and Customs 

Enforcement (ICE)—013 

SYSTEM NAME: 

Alien Health Records System 

SECURITY CLASSIFICATION: 

Unclassified and for official use only. 

SYSTEM LOCATION: 

Records are maintained in the ICE 

electronic health records (eHR) system 

and at detention facilities where care is 

provided by the Enforcement and 

Removal Operations ICE Health Service 

Corps (IHSC). IHSC provides care to 

aliens in all Service Processing Centers, 

which are ICE-operated facilities; at 

most contract detention facilities, which 

are owned and operated by a private 

company with which ICE contracts for 

detention services; and in some 

Intergovernmental Service Agreement 

(IGSA) facilities. IGSAs are facilities 

operated by a city, county, or state 

government and ICE contracts with 

them for detention services, leases bed 

space, or both from them. Records are 

also maintained at ICE Headquarters in 

Washington, DC, and at ICE field offices. 

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Federal Register / Vol. 80, No. 2 / Monday, January 5, 2015 / Notices 241 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Two categories of individuals are 

covered by this system. The first 

category is aliens detained by ICE for 

civil immigration purposes. These 

aliens have been booked into a 

detention facility where medical care is 

provided by IHSC. The second category 

is prisoners in the custody of the U.S. 

Marshals Service (USMS) who are being 

detained in facilities operated by or on 

behalf of ICE pursuant to an agreement 

between the USMS and ICE and who 

also receive medical care from IHSC. 

Hereafter, the term ‘‘in ICE custody’’ 

will be used to refer to both the aliens 

detained by ICE who receive medical 

care from IHSC and the USMS prisoners 

being housed in IHSC-staffed detention 

facilities. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Categories of records in this system 

include: 

• Individual’s name and aliases; 

• Date of birth; 

• Alien Registration Number (ANumber); 

• USMS or Federal Bureau of Prisons 

Registration Number (if applicable); 

• Phone numbers; 

• Email addresses; 

• Addresses; 

• Country of Origin and Country of 

Citizenship; 

• Nationality; 

• Gender/Sex; 

• Languages spoken; 

• Medical history (self and family to 

establish medical history); 

• Current medical conditions and 

diagnoses; 

• Symptoms reported, including 

dates; 

• Medical examination records and 

medical notes; 

• Medical and mental health records 

and treatment plans; 

• Dental history and records, 

including x-rays, treatment, and 

procedure records; 

• Diagnostic data, such as tests 

ordered and test results; 

• Problem list which contains the 

diagnoses and medical symptoms or 

problems as determined by a medical 

practitioner or reported by the person; 

• Records concerning the diagnosis 

and treatment of diseases or conditions 

that present a public health threat, 

including information about exposure of 

other individuals and reports to public 

health authorities; 

• Correspondence related to an 

individual’s medical, dental, and mental 

health care; 

• External healthcare provider 

records (emergency room, 

hospitalizations, specialized care, 

records of previous medical care or 

testing) including medical or healthcare 

records received from other correctional 

systems or ICE detention facilities not 

staffed by IHSC; 

• Payment authorizations for care 

provided by external healthcare 

providers and healthcare facilities; 

• Evaluation records, including 

records related to mental competency 

evaluations; 

• Prescription and over-the-counter 

drug records; 

• Records related to medical 

grievances filed by individuals in ICE 

custody; 

• Information about medical devices 

used by individuals such as hearing aids 

and pacemakers; 

• Information about special needs 

and accommodations for an individual 

with disabilities, such as requiring a 

cane, wheelchair, special shoes, or 

needing to sleep on a bottom bunk; 

• Physician or other medical/dental 

provider’s name and credentials such as 

medical doctor, registered nurse, and 

Doctor of Dental Science; 

• Refusal forms; 

• Informed consent forms; and 

• Legal documents, such as death 

certificates, do-not-resuscitate orders, or 

advance directives (e.g., living wills). 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

5 U.S.C. 301; 44 U.S.C. 3101; 8 U.S.C. 

1103, 1222 and 1231; 42 U.S.C. 249. 

PURPOSE(S): 

The purpose of this system is to 

document and facilitate the provision of 

medical, dental, and mental health care 

to individuals in ICE custody in 

facilities where care is provided by 

IHSC. The system also supports the 

collection, maintenance, and sharing of 

medical information for these 

individuals in the interest of public 

health especially in the event of a public 

health emergency, such as an epidemic 

or pandemic. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

In addition to those disclosures 

generally permitted under 5 U.S.C. 

552a(b) of the Privacy Act, all or a 

portion of the records or information 

contained in this system may be 

disclosed outside DHS as a routine use 

pursuant to 5 U.S.C. 552a(b)(3) as 

follows: 

A. To the Department of Justice (DOJ), 

including U.S. Attorney Offices, or other 

federal agency conducting litigation or 

in proceedings before any court, 

adjudicative or administrative body, 

when it is relevant or necessary to the 

litigation and one of the following is a 

party to the litigation or has an interest 

in such litigation: 

1. DHS or any component thereof; 

2. Any employee or former employee 

of DHS in his/her official capacity; 

3. Any employee or former employee 

of DHS in his/her individual capacity 

where DOJ or DHS has agreed to 

represent the employee; or 

4. The United States or any agency 

thereof. 

B. To a congressional office in 

response to an inquiry made at the 

request of the individual to whom the 

record pertains. 

C. To the National Archives and 

Records Administration (NARA) or 

General Services Administration 

pursuant to records management 

inspections being conducted under the 

authority of 44 U.S.C. 2904 and 2906. 

D. To an agency or organization for 

the purpose of performing audit or 

oversight operations as authorized by 

law, but only such information as is 

necessary and relevant to such audit or 

oversight function. 

E. To appropriate agencies, entities, 

and persons when: 

1. DHS suspects or has confirmed that 

the security or confidentiality of 

information in the system of records has 

been compromised; 

2. DHS has determined that as a result 

of the suspected or confirmed 

compromise, there is a risk of identity 

theft or fraud, harm to economic or 

property interests, harm to an 

individual, or harm to the security or 

integrity of this system or other systems 

or programs (whether maintained by 

DHS or another agency or entity) that 

rely upon the compromised 

information; and 

3. The disclosure made to such 

agencies, entities, and persons is 

reasonably necessary to assist in 

connection with DHS’ efforts to respond 

to the suspected or confirmed 

compromise and prevent, minimize, or 

remedy such harm. 

F. To contractors and their agents, 

grantees, experts, consultants, and 

others performing or working on a 

contract, service, grant, cooperative 

agreement, or other assignment for DHS, 

when necessary to accomplish an 

agency function related to this system of 

records. Individuals provided 

information under this routine use are 

subject to the same Privacy Act 

requirements and limitations on 

disclosure as are applicable to DHS 

officers and employees. 

G. Where a record, either on its face 

or in conjunction with other 

information, indicates a violation or 

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242 Federal Register / Vol. 80, No. 2 / Monday, January 5, 2015 / Notices 

potential violation of law, rule, 

regulation, or order, which includes 

criminal, civil, or regulatory violations, 

and such disclosure is proper and 

consistent with the official duties of the 

person making the disclosure, a 

disclosure may be made to the 

appropriate federal, state, local, tribal, 

territorial, international, or foreign law 

enforcement agencies or other 

appropriate authorities charged with 

investigating or prosecuting a violation 

or enforcing or implementing such law, 

rule, regulation, or order. 

H. To hospitals, physicians, medical 

laboratories and testing facilities, and 

other medical service providers, for the 

purpose of diagnosing and treating 

medical conditions or arranging the care 

of individuals in ICE custody and of 

individuals released or about to be 

released from ICE custody including, 

but not limited to, released under an 

order of supervision, on their own 

recognizance, on bond, on parole, or in 

an alternative to detention program. 

I. To prospective claimants and their 

attorneys for the purpose of negotiating 

the settlement of an actual or 

prospective claim against DHS or its 

current or former employees, in advance 

of the initiation of formal litigation or 

proceedings. 

J. To immediate family members and 

attorneys or other agents acting on 

behalf of an alien to assist those 

individuals in determining the current 

medical condition of an alien in ICE 

custody provided they can present 

adequate verification of a familial or 

agency relationship with the alien. 

K. To federal, state, local, tribal, 

territorial, or foreign governmental 

agencies; multilateral governmental 

organizations; or other public health 

entities, for the purposes of protecting 

the vital interests of a record subject or 

other persons, including to assist such 

agencies or organizations during an 

epidemiological investigation, in 

facilitating continuity of care, 

preventing exposure to or transmission 

of a communicable or quarantinable 

disease of public health significance, or 

to combat other significant public health 

threats. 

L. To hospitals, physicians, and other 

healthcare providers for the purpose of 

protecting the health and safety of 

individuals who may have been 

exposed to a contagion or biohazard, or 

to assist such persons or organizations 

in preventing exposure to or 

transmission of a communicable or 

quarantinable disease or to combat other 

significant public health threats. 

M. To individuals for the purpose of 

determining if they have had contact in 

a custodial setting with a person known 

or suspected to have a communicable or 

quarantinable disease and to identify 

and protect the health and safety of 

others who may have been exposed. 

N. To the U.S. Marshals Service 

(USMS) concerning USMS prisoners 

that are or will be held in detention 

facilities operated by or on behalf of 

ICE, and to federal, state, local, tribal, or 

territorial law enforcement or 

correctional agencies concerning an 

individual in ICE custody that is to be 

transferred to such agency’s custody, in 

order to coordinate the transportation, 

custody, and care of these individuals. 

O. To third parties to facilitate 

placement, or release of an individual 

(e.g., at a group home, homeless shelter, 

with a family member, etc.) who has 

been released from DHS custody or 

whose case is being considered or 

prepared for release from DHS custody, 

but only such information that is 

relevant and necessary to arrange 

housing, continuing medical care, or 

other social services for the individual. 

P. To a domestic government agency 

or other appropriate healthcare 

authority for the purpose of providing 

information about an individual who 

has been released from DHS custody or 

whose case is being considered or 

prepared for release from DHS custody 

who, due to a condition such as mental 

illness, may pose a health or safety risk 

to himself/herself or to the community. 

DHS will only disclose health 

information about the individual that is 

relevant to the health or safety risk they 

may pose or the means to mitigate that 

risk (e.g., the alien’s need to remain on 

certain medication for a serious mental 

health condition). 

Q. To foreign governments for the 

purpose of coordinating and conducting 

the removal or return of aliens from the 

United States to other nations when 

disclosure of information about the 

alien’s health is necessary or advisable 

to safeguard the public health, to 

facilitate transportation of the alien, to 

obtain travel documents for the alien, to 

ensure continuity of medical care for the 

alien, or is otherwise required by 

international agreement or law. 

Disclosure of medical information may 

occur after the alien’s removal when it 

is necessary or advisable to assist the 

foreign government with the alien’s 

ongoing medical care. 

R. To the Federal Bureau of Prisons 

and other government agencies for the 

purpose of providing health information 

about an alien when custody of the alien 

is being transferred from DHS to the 

other agency. This will include the 

transfer of information about 

unaccompanied minor children to the 

U.S. Department of Health and Human 

Services. 

S. To state, local, tribal or territorial 

agencies or other appropriate authority 

for the purpose of reporting vital 

statistics (e.g., births, deaths). 

T. To a public or professional 

licensing organization when such 

information indicates, either by itself or 

in combination with other information, 

a violation or potential violation of 

professional standards, or reflects on the 

moral, educational, or professional 

qualifications of a healthcare provider 

who is licensed or is seeking to become 

licensed. 

U. To courts, magistrates, 

administrative tribunals, opposing 

counsel, parties, and witnesses, in the 

course of immigration, civil, or criminal 

proceedings (including discovery, 

presentation of evidence, and settlement 

negotiations) and when DHS determines 

that use of such records is relevant and 

necessary to the litigation before a court 

or adjudicative body when any of the 

following is a party to or have an 

interest in the litigation: 

1. DHS or any component thereof; 

2. Any employee of DHS in his/her 

official capacity; 

3. Any employee of DHS in his/her 

individual capacity where the 

government has agreed to represent the 

employee; or 

4. The United States, where DHS 

determines that litigation is likely to 

affect DHS or any of its components. 

V. To an attorney or representative (as 

defined in 8 CFR 1.2, 292.1, 1001.1(f), 

or 1292.1) who is acting on behalf of an 

individual covered by this system of 

records in connection with any 

proceeding before USCIS, ICE, or CBP or 

the Department of Justice’s Executive 

Office for Immigration Review. 

W. To international, foreign, 

intergovernmental, and multinational 

government agencies, authorities, and 

organizations in accordance with law 

and formal or informal international 

arrangements. 

X. To a coroner for purposes of 

identifying a deceased individual 

(whether or not such individual is 

deceased as a result of a crime) 

performance of an autopsy, or 

identifying cause of death. 

Y. Consistent with the requirements 

of the Immigration and Nationality Act, 

to the Department of Health and Human 

Services (HHS), the Centers for Disease 

Control and Prevention (CDC), or to any 

state or local health authorities, to 

ensure that all health issues potentially 

affecting public health and safety in the 

United States are being or have been, 

adequately addressed. 

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Federal Register / Vol. 80, No. 2 / Monday, January 5, 2015 / Notices 243 

Z. To a former employee of DHS for 

purposes of responding to an official 

inquiry by federal, state, local, tribal, or 

territorial government agencies or 

professional licensing authorities; or 

facilitating communications with a 

former employee that may be relevant 

and necessary for personnel-related or 

other official purposes when DHS 

requires information or consultation 

assistance from the former employee 

regarding a matter within that person’s 

former area of responsibility. 

AA. To the Department of State when 

it seeks information to consider or 

provide an informed response to a 

request for information from a foreign, 

international, or intergovernmental 

agency, authority, or organization about 

an alien or an enforcement operation 

with transnational implications. 

BB. To federal, state, local, tribal, 

territorial, or foreign government 

agencies or entities or multinational 

government agencies when DHS desires 

to exchange relevant data for the 

purpose of developing, testing, or 

implementing new software or 

technology whose purpose is related to 

this system of records. 

CC. To federal, state, local, tribal, 

territorial, or foreign government 

agencies, medical personnel, or other 

individuals when DHS desires to use 

de-identified data for illustrative or 

informative purposes in training, in 

presentations, or for other similar 

purposes. 

DD. To medical and mental health 

professionals for the purpose of 

assessing an individual’s mental 

competency before the Department of 

Justice’s Executive Office for 

Immigration Review. 

EE. To the news media and the 

public, with the approval of the Chief 

Privacy Officer in consultation with 

counsel, when there exists a legitimate 

public interest in the disclosure of the 

information or when disclosure is 

necessary to preserve confidence in the 

integrity of DHS or is necessary to 

demonstrate the accountability of DHS’s 

officers, employees, or individuals 

covered by the system, except to the 

extent it is determined that release of 

the specific information in the context 

of a particular case would constitute an 

unwarranted invasion of personal 

privacy. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Records in this system are stored 

electronically or on paper in secure 

facilities behind a locked door. 

Electronic records are stored on 

magnetic disc, tape, digital media, and 

CD–ROM. 

RETRIEVABILITY: 

Records may be retrieved by name, 

Alien Registration Number (A-Number), 

Subject ID, or USMS/Federal Bureau of 

Prisons Registration Number. 

SAFEGUARDS: 

Records in this system are 

safeguarded in accordance with 

applicable rules and policies, including 

all applicable DHS automated systems 

security and access policies. Strict 

controls have been imposed to minimize 

the risk of compromising the 

information that is being stored. Access 

to the computer systems containing the 

records in this system is limited to those 

individuals who have a need to know 

the information for the performance of 

their official duties and who have 

appropriate clearances or permissions. 

RETENTION AND DISPOSAL: 

ICE is in the process of developing a 

records retention schedule for the 

various records associated with the 

records described in this notice. ICE 

anticipates that: 

(1) Medical records for an adult will 

be retained for ten (10) years after an 

individual has been released from ICE 

custody and then shall be destroyed; 

(2) annual data on detainees who have 

died in ICE custody that has been 

transferred to the Bureau of Justice 

Statistics (BJS) and annual reports 

regarding infectious diseases will be 

retained for ten (10) years and then 

destroyed; 

(3) various statistical reports will be 

retained permanently by NARA; and 

(4) monthly and annual statistical 

reports, including those regarding 

workload operations, will be destroyed 

when no longer needed for business 

purposes. 

SYSTEM MANAGER AND ADDRESS: 

Assistant Director, ICE Health Service 

Corps, Enforcement and Removal 

Operations, U.S. Immigration and 

Customs Enforcement, 500 12th Street 

SW., Washington, DC 20536. 

NOTIFICATION PROCEDURE: 

Individuals seeking notification of 

and access to any record contained in 

this system of records, or seeking to 

contest its content, may submit a 

request in writing to the U.S. 

Immigration and Customs Enforcement 

Freedom of Information Act (FOIA) 

Officer, whose contact information can 

be found at http://www.dhs.gov/foia 

under ‘‘FOIA Contact Information.’’ If 

an individual believes more than one 

component maintains Privacy Act 

records concerning him or her, the 

individual may submit the request to 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

Department of Homeland Security, 245 

Murray Drive SW., Building 410, STOP– 

0655, Washington, DC 20528–0655. 

When seeking records about yourself 

from this system of records or any other 

Departmental system of records, your 

request must conform with the Privacy 

Act regulations set forth in 6 CFR part 

5. You must first verify your identity, 

meaning that you must provide your full 

name, current address, and date and 

place of birth. You must sign your 

request, and your signature must either 

be notarized or submitted under 28 

U.S.C. 1746, a law that permits 

statements to be made under penalty of 

perjury as a substitute for notarization. 

While no specific form is required, you 

may obtain forms for this purpose from 

the Chief Privacy Officer and Chief 

Freedom of Information Act Officer, 

http://www.dhs.gov or 1–866–431–0486. 

In addition you should provide the 

following: 

• An explanation of why you believe 

the Department would have information 

on you; 

• Identify which component(s) of the 

Department you believe may have the 

information about you; 

• Specify when you believe the 

records would have been created; 

• Provide any other information that 

will help the FOIA staff determine 

which DHS component agency may 

have responsive records; and 

• If your request is seeking records 

pertaining to another living individual, 

you must include a statement from that 

individual certifying his/her agreement 

for you to access his/her records. 

Without this bulleted information, the 

component(s) may not be able to 

conduct an effective search, and your 

request may be denied due to lack of 

specificity or lack of compliance with 

applicable regulations. 

In addition to submitting a request to 

the ICE or DHS FOIA Officer, 

individuals currently detained in IHSCstaffed facilities may request access to 

their records by submitting a written 

request to a staff member in the facility’s 

health care unit. Individuals may 

submit the request using a Form G–639, 

Freedom of Information/Privacy Act 

mstockstill on DSK4VPTVN1PROD with NOTICES

244 Federal Register / Vol. 80, No. 2 / Monday, January 5, 2015 / Notices 

Request form or otherwise requesting a 

copy of their medical records in writing. 

Although outside the scope of this 

SORN, the following has been inserted 

for clarification purposes only. There is 

no set procedure for how individuals 

detained in a facility where IHSC does 

not provide care request access to their 

records. Each facility has its own 

process and individuals seeking copies 

of their records should contact the chief 

administrative officer of the facility for 

guidance. 

RECORD ACCESS PROCEDURES: 

See ‘‘Notification procedure’’ above. 

CONTESTING RECORD PROCEDURES: 

See ‘‘Notification procedure’’ above. 

RECORD SOURCE CATEGORIES: 

Information may be obtained from the 

individual, immediate family members, 

physicians, nurses, dentists, medical 

laboratories and testing facilities, 

hospitals, other medical and dental care 

providers, other law enforcement or 

custodial agencies, other detention 

facilities, and public health agencies. 

EXEMPTIONS CLAIMED FOR THE SYSTEM: 

None. 

Dated: December 11, 2014. 

Karen L. Neuman, 

Chief Privacy Officer, Department of 

Homeland Security. 

[FR Doc. 2014–30854 Filed 1–2–15; 8:45 am] 

BILLING CODE 9111–28–P 

DEPARTMENT OF HOMELAND 

SECURITY 

Coast Guard 

[Docket No. USCG–2014–1061] 

Merchant Marine Personnel Advisory 

Committee 

AGENCY: Coast Guard, DHS. 

ACTION: Notice of Federal Advisory 

Committee Working Group Meeting. 

SUMMARY: A working group of the 

Merchant Marine Personnel Advisory 

Committee will meet to work on and 

review Task Statement 30, concerning 

evaluating military education, training, 

and assessment for the International 

Convention on Standards of Training, 

Certification and Watchkeeping for 

Seafarers, 1978 and U.S. Coast Guard 

Certifications. This meeting will be 

open to the public. 

DATES: The Merchant Marine Personnel 

Advisory Committee working group will 

meet on January 28 and 29, 2015, from 

8 a.m. until 4 p.m. Please note that these 

meetings may adjourn early if all 

business is finished. Written comments 

for distribution to working group 

members and inclusion on the Merchant 

Marine Personnel Advisory Committee’s 

Web site must be submitted by January 

14, 2015. 

ADDRESSES: The working group will 

meet in Room A129 of the Maritime 

Institute of Technology and Graduate 

Studies, 692 Maritime Boulevard, 

Linthicum Heights, MD 21090. For 

further information on the location of 

the Maritime Institute of Technology 

and Graduate Studies or services for 

individuals with disabilities or to 

request special assistance, please 

contact Mr. Brian Senft at (410)859– 

5700 or by email at bsenft@CCMIT.org. 

To facilitate public participation, we 

are inviting public comment on the 

issues to be considered by the working 

group, as listed in the ‘‘Agenda’’ section 

below. Written comments must be 

identified by Docket No. USCG–2014– 

1061, and submitted by one of the 

following methods: 

• Federal eRulemaking Portal: http:// 

www.regulations.gov. Follow the 

instructions for submitting comments 

(preferred method to avoid delays in 

processing). 

• Fax: 202–493–2251. 

• Mail: Docket Management Facility 

(M–30), U.S. Department of 

Transportation, West Building Ground 

Floor, Room W12–140, 1200 New Jersey 

Avenue SE., Washington, DC 20590– 

0001. 

• Hand Delivery: Same as mail 

address above, between 9 a.m. and 5 

p.m., Monday through Friday, except 

Federal Holidays. The telephone 

number for the Docket Management 

Facility is 202–366–9329. 

Instructions: All submissions received 

must include the words ‘‘Department of 

Homeland Security’’ and the docket 

number for this action. Comments 

received will be posted without 

alteration at http://www.regulations.gov, 

including any personal information 

provided. You may review a Privacy Act 

notice regarding our public dockets in 

the January 17, 2008, issue of the 

Federal Register (73 FR 3316). 

Docket: For access to the docket to 

read documents or comments related to 

this notice, go to http://

www.regulations.gov, enter the docket 

number in the ‘‘Search’’ field and follow 

instructions on the Web site. 

A public oral comment period will be 

held each day during the working group 

meeting and speakers are requested to 

limit their comments to 3 minutes. 

Please note that the public oral 

comment periods may end before the 

prescribed ending times following the 

last call for comments. Contact Mr. 

Davis Breyer as indicated below no later 

than January 21, 2015 to register as a 

speaker. 

This notice may be viewed in our 

online docket, USCG–2014–1061, at 

http://www.regulations.gov. 

FOR FURTHER INFORMATION CONTACT: Mr. 

Davis Breyer, Alternate Designated 

Federal Officer of the Merchant Marine 

Personnel Advisory Committee, 

telephone 202–372–1445 or at 

davis.j.breyer@uscg.mil. If you have any 

questions on viewing or submitting 

material to the docket, call Cheryl 

Collins, Program Manager, Docket 

Operations, telephone 202–366–9826 or 

1–800–647–5527. 

SUPPLEMENTARY INFORMATION: Notice of 

this meeting is given under the Federal 

Advisory Committee Act, title 5 United 

States Code Appendix. 

The Merchant Marine Personnel 

Advisory Committee was established 

under the Secretary’s authority under 

section 871 of the Homeland Security 

Act of 2002, title 6, United States Code, 

section 451, and chartered under the 

provisions of the Federal Advisory 

Committee Act. The Committee acts 

solely in an advisory capacity to the 

Secretary of the Department of 

Homeland Security through the 

Commandant of the Coast Guard and the 

Director of Commercial Regulations and 

Standards on matters relating to 

personnel in the U.S. merchant marine, 

including but not limited to training, 

qualifications, certification, 

documentation, and fitness standards. 

The Committee will advise, consult 

with, and make recommendations 

reflecting its independent judgment to 

the Secretary. 

A copy of all meeting documentation, 

including the Task Statement, is 

available at https://homeport.uscg.mil/ 

by using these key strokes: Missions; 

Port and Waterways; Safety Advisory 

Committees; MERPAC; and then use the 

announcements key. Alternatively, you 

may contact Mr. Breyer as noted in the 

FOR FURTHER INFORMATION CONTACT

section above. 

Agenda 

The agenda for the January 28, 2015, 

working group meeting is as follows: 

(1) Comment period for all attendees 

to discuss information they have that 

might assist the working group and the 

Merchant Marine Personnel Advisory 

Committee in meeting its objectives for 

Task Statement 30, concerning 

evaluating military education, training, 

and assessment for the International 

Convention on Standards of Training, 

Certification and Watchkeeping for 

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