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[Federal Register: May 3, 2010 (Volume 75, Number 84)]
[Notices]               
[Page 23274-23279]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr03my10-78]                         

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DEPARTMENT OF HOMELAND SECURITY

Office of the Secretary

[Docket No. DHS-2010-0031]

 
Privacy Act of 1974; Department of Homeland Security United 
States Immigration Customs and Enforcement--011 Immigration and 
Enforcement Operational Records System of Records

AGENCY: Privacy Office, DHS.

ACTION: Notice of amendment of Privacy Act system of records.

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SUMMARY: In accordance with the Privacy Act of 1974 the Department of 
Homeland Security U.S. Immigration and Customs Enforcement is updating 
an existing system of records titled, Department of Homeland Security/
U.S. Immigration and Customs Enforcement--011 Immigration and 
Enforcement Operational Records System of Records (ENFORCE). With the 
publication of this updated system of records, a new routine use has 
been proposed. The routine use would support the deployment of the ICE 
Online Detainee Locator System, which provides a searchable online 
database to help members of the public locate detainees in ICE custody. 
This routine use would also support the sharing of information about 
ICE detainees for the purpose of allowing family members and other 
individuals to deposit money in detainee accounts for telephone and 
commissary services within a detention facility. A Privacy Impact 
Assessment that describes the Online Detainee Locator System is being 
published concurrently with this notice. It can be found on the DHS Web 
site at http://www.dhs.gov/privacy. This updated system will continue 
to be included in the Department of Homeland Security's inventory of 
record systems.

DATES: Submit comments on or before June 2, 2010. This amended system 
will be effective June 2, 2010.

ADDRESSES: You may submit comments, identified by docket number DHS-
2010-0031 by one of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Fax: 703-483-2999.
     Mail: Mary Ellen Callahan, Chief Privacy Officer, Privacy 
Office, Department of Homeland Security, Washington, DC 20528.
     Instructions: All submissions received must include the 
agency name and docket number for this rulemaking. All comments 
received will be posted without change to http://www.regulations.gov, 
including any personal information provided.
     Docket: For access to the docket to read background 
documents or comments received go to http://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Lyn Rahilly (703-732-3300), Privacy 
Officer, U.S. Immigration and Customs Enforcement, 500 12th Street, 
SW., Mail Stop 5004, Washington, DC 20536; or Mary Ellen Callahan (703-
235-0780), Chief Privacy Officer, Privacy Office, U.S. Department of 
Homeland Security, Washington, DC 20528.

SUPPLEMENTARY INFORMATION: 

I. Background

    ICE is proposing a new routine use to permit sharing of limited 
information about current and former persons in ICE custody through the 
Online Detainee Locator System (ODLS). ODLS is a publicly accessible, 
Web-based system owned by U.S. Immigration and Customs Enforcement 
(ICE) Office of Detention and Removal Operations (DRO).
    DRO is responsible for promoting public safety and national 
security by arresting, detaining, and removing persons from the United 
States in accordance with the Immigration and Nationality Act. ICE 
developed ODLS as a service to the public, especially family members 
and legal representatives, to help locate individuals arrested for 
administrative immigration violations and who are in or have recently 
left ICE custody (``detainees''). Currently, members of the public must 
contact a DRO field office by phone to determine the location of a 
detainee. With the deployment of this automated system, the public will 
be able to locate detainees more quickly and efficiently through an 
online query. The system will ultimately be available in several 
languages to help users whose native language is not English.
    ODLS is a Web-based system that is accessible from an Internet 
browser and may be used by any member of the public. ODLS is scheduled 
to deploy in June 2010, and will be accessible by visiting ICE's public 
Web site (http://www.ice.gov/locator). Persons using ODLS do not need 
to set up an account or get special permission to use the system. ODLS 
provides two ways to search for a detainee: (1) Perform a query using 
an Alien Registration Number (A-Number) and country of birth; or (2) 
perform a query using a full name and country of birth. After receiving 
the query entered by the user, ODLS searches for a match among current 
ICE detainees and detainees who have been booked out of ICE custody 
(regardless of the reason) within the last 60 days. All records that 
match the user's query are returned to the user in a list of one or 
more search results.
    ODLS only performs exact-match searches. This means that the search 
query entered by the user (specifically, the name or A-Number) must 
exactly match the information in a detention record in order for the 
record to be identified as a match and included in the ODLS search 
results. For example, a search for ``Robert Smith'' will not return a 
detention record for ``Robert Smyth'' or ``Bob Smith.'' When conducting 
an A-Number search, ODLS users will see a maximum of one record in the 
results because A-Numbers are assigned to individuals uniquely. When 
conducting a name-based search, however, ODLS users may see multiple 
records in the results if several detainees share the same name and 
country of birth. Users may use the year of birth provided in the 
results to distinguish among detainees with the same name.
    ODLS only contains information about individuals who are currently 
in ICE custody or were previously detained by ICE within the past 60 
days. If a search is performed for detainees who

[[Page 23275]]

have never been in ICE custody or were released from ICE custody more 
than 60 days ago, ODLS will return a result of ``no records found.'' If 
a matching detainee record is found, the ODLS results screen will 
display the detainee's custody status as either ``in custody'' or ``not 
in custody.'' An ``in custody'' status means the individual is 
currently in ICE custody, and ODLS will display the detention facility 
where the person is being held, the contact information for the 
facility, a link to the facility's Web site, and the contact 
information for the DRO office responsible for the detainee's 
immigration case. A status of ``not in custody'' means the individual 
was released from ICE custody within the last 60 days for any reason. 
The ``not in custody'' status will be displayed if the individual was 
removed from or voluntarily departed the United States, was released on 
bond or through an alternatives-to-detention program, was released into 
the United States due to the resolution of their immigration case 
(e.g., grant of an immigration benefit that permits them to remain in 
the country), or was transferred into the custody of another law 
enforcement or custodial agency. For individuals released from ICE 
custody within the last 60 days, ODLS displays contact information for 
the DRO office responsible for the detainee's immigration case.
    ODLS also provides resources to help users find or identify the 
detainee they are seeking. First, ODLS includes a frequently asked 
questions (FAQ) page to answer common questions about the system and to 
help troubleshoot problems. Second, for those who are unable to locate 
the detainee in ODLS, a link is provided to all DRO offices so the 
public can contact the office in the appropriate geographical area for 
assistance. Finally, for every detainee included in ODLS, the 
responsible DRO field office is identified and its contact information 
is provided so family members and attorneys can call to confirm the 
detainee's identity, arrange for bond, or ask for additional 
information. Concurrently with the publication of this amended SORN, 
ICE is publishing a PIA for ODLS on the Department's Privacy Office Web 
site (http://www.dhs.gov/privacy).
    In addition to supporting ODLS, the proposed routine use would also 
support the sharing of information about ICE detainees for the purpose 
of allowing family members and other individuals to deposit money in 
detainee accounts for telephone and commissary services within a 
detention facility. At detention facilities that house ICE detainees, 
detainees are able to pay to make telephone calls and to purchase items 
in the detention facility's commissary. Some detention facilities have 
on-site kiosks and Web site and telephone services that allow members 
of the public to deposit money in detainees' telephone and/or 
commissary accounts for that detention facility. This proposed routine 
use would support the operation of these kiosks, Web sites, and 
telephone systems that allow the public to search for a detainee at a 
particular facility and make a deposit into the detainee's account.
    In accordance with the Privacy Act of 1974 the Department of 
Homeland Security U.S. Immigration and Customs Enforcement is updating 
an existing system of records titled, Department of Homeland Security/
U.S. Immigration and Customs Enforcement--011 Immigration and 
Enforcement Operational Records System of Records (ENFORCE). With the 
publication of this updated system of records, a new routine use has 
been proposed. The routine use would support the deployment of the ICE 
Online Detainee Locator System, which provides a searchable online 
database to help members of the public locate detainees in ICE custody. 
This routine use would also support the sharing of information about 
ICE detainees for the purpose of allowing family members and other 
individuals to deposit money in detainee accounts for telephone and 
commissary services within a detention facility. A Privacy Impact 
Assessment that describes the Online Detainee Locator System is being 
published concurrently with this notice. It can be found on the DHS Web 
site at http://www.dhs.gov/privacy. This updated system will continue 
to be included in the Department of Homeland Security's inventory of 
record systems.

II. Privacy Act

    The Privacy Act embodies fair information principles in a statutory 
framework governing the means by which the U.S. Government collects, 
maintains, uses, and disseminates individuals' records. The Privacy Act 
applies to information that is maintained in a ``system of records.'' A 
``system of records'' is a group of any records under the control of an 
agency from which information is retrieved by the name of an individual 
or by some identifying number, symbol, or other identifying particular 
assigned to the individual. In the Privacy Act, an individual is 
defined to encompass U.S. citizens and lawful permanent residents. As a 
matter of policy, DHS extends administrative Privacy Act protections to 
all individuals where systems of records maintain information on U.S. 
citizens, lawful permanent residents, and visitors. Individuals may 
request access to their own records that are maintained in a system of 
records in the possession or under the control of DHS by complying with 
DHS Privacy Act regulations, 6 CFR part 5.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the type and character of each system 
of records that the agency maintains, and the routine uses that are 
contained in each system in order to make agency recordkeeping 
practices transparent, to notify individuals regarding the uses to 
which their records are put, and to assist individuals to more easily 
find such files within the agency. Below is the description of the DHS/
ICE--011 Immigration and Enforcement Operational Records (ENFORCE) 
System of Records.
    In accordance with 5 U.S.C. 552a(r), DHS has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
System of Records
    DHS/ICE-011.

System name:
    Immigration and Enforcement Operational Records (ENFORCE).

Security classification:
    Unclassified; Controlled Unclassified Information (CUI).

System location:
    Records are maintained at the U.S. Immigration Customs and 
Enforcement (ICE) Headquarters in Washington, DC, ICE field and 
attach[eacute] offices, and detention facilities operated by or on 
behalf of ICE, or that otherwise house individuals detained by ICE.

Categories of individuals covered by the system:
    Categories of individuals covered by this system include:
    1. Individuals arrested, detained, and/or removed for criminal and/
or administrative violations of the Immigration and Nationality Act, or 
individuals who are the subject of an ICE immigration detainer issued 
to another custodial agency;
    2. Individuals arrested by ICE law enforcement personnel for 
violations of Federal criminal laws enforced by ICE or DHS;
    3. Individuals who fail to leave the United States after receiving 
a final order of removal, deportation, or exclusion, or who fail to 
report to ICE

[[Page 23276]]

for removal after receiving notice to do so (fugitive aliens);
    4. Individuals who are granted parole into the United States under 
section 212(d)(5) of the Immigration and Nationality Act (parolees);
    5. Other individuals whose information may be collected or obtained 
during the course of an immigration enforcement or criminal matter, 
such as witnesses, associates, and relatives;
    6. Attorneys or representatives who represent individuals listed in 
categories (a)-(d) above;
    7. Persons who post or arrange bond for the release of an 
individual from ICE detention, or receive custodial property of a 
detained alien;
    8. Personnel of other agencies who assisted or participated in the 
arrest or investigation of an alien, or who are maintaining custody of 
an alien; and
    9. Prisoners of the U.S. Marshals Service held in ICE detention 
facilities.

Categories of records in the system:
    Categories of records in this system include:
    1. Biographic, descriptive, historical and other identifying data, 
including but not limited to: Names; fingerprint identification number 
(FIN); date and place of birth; passport and other travel document 
information; nationality; aliases; Alien Registration Number (A-
Number); Social Security Number; contact or location information (e.g., 
known or possible addresses, phone numbers); visa information; 
employment, educational, immigration, and criminal history; height, 
weight, eye color, hair color and other unique physical characteristics 
(e.g., scars and tattoos).
    2. Biometric data: Fingerprints and photographs. DNA samples 
required by DOJ regulation (see 28 CFR part 28) to be collected and 
sent to the Federal Bureau of Investigation (FBI). DNA samples are not 
retained or analyzed by DHS.
    3. Information pertaining to ICE's collection of DNA samples, 
limited to the date and time of a successful collection and 
confirmation from the FBI that the sample was able to be sequenced. ICE 
does not receive or maintain the results of the FBI's DNA analysis 
(i.e., DNA sequences).
    4. Case-related data, including: Case number, record number, and 
other data describing an event involving alleged violations of criminal 
or immigration law (location, date, time, event category, types of 
criminal or immigration law violations alleged, types of property 
involved, use of violence, weapons, or assault against DHS personnel or 
third parties, attempted escape and other related information; event 
categories describe broad categories of criminal law enforcement, such 
as immigration worksite enforcement, contraband smuggling, and human 
trafficking). ICE case management information, including: Case 
category, case agent, date initiated, and date completed.
    5. Birth, marriage, education, employment, travel, and other 
information derived from affidavits, certificates, manifests, and other 
documents presented to or collected by ICE during immigration and law 
enforcement proceedings or activities. This data typically pertains to 
subjects, relatives, and witnesses.
    6. Detention data on aliens, including immigration detainers 
issued; transportation information; detention-related identification 
numbers; custodial property; information about an alien's release from 
custody on bond, recognizance, or supervision; detention facility; 
security classification; book-in/book-out date and time; mandatory 
detention and criminal flags; aggravated felon status; and other 
alerts.
    7. Detention data for U.S. Marshals Service prisoners, including: 
Prisoner's name, date of birth, country of birth, detainee 
identification number, FBI identification number, state identification 
number, book-in date, book-out date, and security classification;
    8. Limited health information relevant to an individual's placement 
in an ICE detention facility or transportation requirements (e.g., 
general information on physical disabilities or other special needs to 
ensure that an individual is placed in a facility or bed that can 
accommodate their requirements). Medical records about individuals in 
ICE custody (i.e., records relating to the diagnosis or treatment of 
individuals) are maintained in DHS/ICE--013 Alien Medical Records 
System of Records;
    9. Progress, status and final result of removal, prosecution, and 
other DHS processes and related appeals, including: Information 
relating to criminal convictions, incarceration, travel documents and 
other information pertaining to the actual removal of aliens from the 
United States.
    10. Contact, biographical and identifying data of relatives, 
attorneys or representatives, associates or witnesses of an alien in 
proceedings initiated and/or conducted by DHS including, but not 
limited to: Name, date of birth, place of birth, telephone number, and 
business or agency name.
    11. Data concerning personnel of other agencies that arrested, or 
assisted or participated in the arrest or investigation of, or are 
maintaining custody of an individual whose arrest record is contained 
in this system of records. This can include: Name, title, agency name, 
address, telephone number and other information.
    12. Data about persons who post or arrange an immigration bond for 
the release of an individual from ICE custody, or receive custodial 
property of an individual in ICE custody. This data may include: Name, 
address, telephone number, Social Security Number and other 
information.

Authority for maintenance of the system:
    8 U.S.C. 1103, 1225, 1226, 1324, 1357, 1360, and 1365(a)(b); 
Justice for All Act of 2004 (Pub. L. 108-405); DNA Fingerprint Act of 
2005 (Pub. L. 109-162); Adam Walsh Child Protection and Safety Act of 
2006 (Pub. L. 109-248); and 28 CFR part 28, ``DNA-Sample Collection and 
Biological Evidence Preservation in the Federal Jurisdiction.''

Purpose(s):
    The purposes of this system are:
    1. To support the identification, apprehension, and removal of 
individuals unlawfully entering or present in the United States in 
violation of the Immigration and Nationality Act, including fugitive 
aliens.
    2. To support the identification and arrest of individuals (both 
citizens and non-citizens) who commit violations of Federal criminal 
laws enforced by DHS.
    3. To track the process and results of administrative and criminal 
proceedings against individuals who are alleged to have violated the 
Immigration and Nationality Act or other laws enforced by DHS.
    4. To support the grant, denial, and tracking of individuals who 
seek or receive parole into the United States.
    5. To provide criminal and immigration history information during 
DHS enforcement encounters, and background checks on applicants for DHS 
immigration benefits (e.g., employment authorization and petitions).
    6. To identify potential criminal activity, immigration violations, 
and threats to homeland security; to uphold and enforce the law; and to 
ensure public safety.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be

[[Page 23277]]

disclosed outside DHS as a routine use pursuant to 5 U.S.C. 552a(b)(3) 
as follows:
    A. To the Department of Justice (DOJ) or other Federal agency 
conducting litigation or in proceedings before any court, adjudicative 
or administrative body, or to a court, magistrate, administrative 
tribunal, opposing counsel, parties, and witnesses, in the course of a 
civil or criminal proceeding before a court or adjudicative body when 
it is necessary to the litigation and one of the following is a party 
to the litigation or has an interest in such litigation:
    1. DHS or any component thereof;
    2. Any employee of DHS in his/her official capacity;
    3. Any employee of DHS in his/her individual capacity where DOJ or 
DHS has agreed to represent the employee; or
    4. The U.S. or any agency thereof, is a party to the litigation or 
has an interest in such litigation, and DHS determines that the records 
are both relevant and necessary to the litigation and the use of such 
records is compatible with the purpose for which DHS collected the 
records.
    B. To a congressional office from the record of an individual in 
response to an inquiry from that congressional office made at the 
request of the individual to whom the record pertains.
    C. To the National Archives and Records Administration or other 
Federal government agencies pursuant to records management inspections 
being conducted under the authority of 44 U.S.C. 2904 and 2906.
    D. To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is necessary and relevant to such audit or 
oversight function.
    E. To appropriate agencies, entities, and persons when:
    1. DHS suspects or has confirmed that the security or 
confidentiality of information in the system of records has been 
compromised;
    2. DHS has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by DHS or another agency or entity) or harm to the 
individual who relies upon the compromised information; and
    3. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DHS's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.
    F. To contractors and their agents, grantees, experts, consultants, 
and others performing or working on a contract, service, grant, 
cooperative agreement, or other assignment for DHS, when necessary to 
accomplish an agency function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to DHS officers and employees.
    G. To an appropriate Federal, State, tribal, local, international, 
or foreign law enforcement agency or other appropriate authority 
charged with investigating or prosecuting a violation or enforcing or 
implementing a law, rule, regulation, or order, where a record, either 
on its face or in conjunction with other information, indicates a 
violation or potential violation of law, which includes criminal, 
civil, or regulatory violations and such disclosure is proper and 
consistent with the official duties of the person making the 
disclosure.
    H. To a court, magistrate, or administrative tribunal in the course 
of presenting evidence, including disclosures to opposing counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations, including to an actual or potential party or his or her 
attorney, or in connection with criminal law proceedings.
    I. To other Federal, State, local, or foreign government agencies, 
individuals, and organizations during the course of an investigation, 
proceeding, or activity within the purview of immigration and 
nationality laws to elicit information required by DHS/ICE to carry out 
its functions and statutory mandates.
    J. To the appropriate foreign government agency charged with 
enforcing or implementing laws where there is an indication of a 
violation or potential violation of the law of another nation (whether 
civil or criminal), and to international organizations engaged in the 
collection and dissemination of intelligence concerning criminal 
activity.
    K. To other Federal agencies for the purpose of conducting national 
intelligence and security investigations.
    L. To any Federal agency, where appropriate, to enable such agency 
to make determinations regarding the payment of Federal benefits to the 
record subject in accordance with that agency's statutory 
responsibilities.
    M. To foreign governments for the purpose of coordinating and 
conducting the removal of aliens to other nations; and to 
international, foreign, and intergovernmental agencies, authorities, 
and organizations in accordance with law and formal or informal 
international arrangements.
    N. To family members and attorneys or other agents acting on behalf 
of an alien, to assist those individuals in determining whether: (1) 
The alien has been arrested by DHS for immigration violations; (2) the 
location of the alien if in DHS custody; or (3) the alien has been 
removed from the United States, provided however, that the requesting 
individuals are able to verify the alien's date of birth or Alien 
Registration Number (A-Number), or can otherwise present adequate 
verification of a familial or agency relationship with the alien.
    O. To the DOJ Executive Office of Immigration Review (EOIR) or 
their contractors, consultants, or others performing or working on a 
contract for EOIR, for the purpose of providing information about 
aliens who are or may be placed in removal proceedings so that EOIR may 
arrange for the provision of educational services to those aliens under 
EOIR's Legal Orientation Program.
    P. To attorneys or legal representatives for the purpose of 
facilitating group presentations to aliens in detention that will 
provide the aliens with information about their rights under U.S. 
immigration law and procedures.
    Q. To a Federal, State, tribal or local government agency to assist 
such agencies in collecting the repayment of recovery of loans, 
benefits, grants, fines, bonds, civil penalties, judgments or other 
debts owed to them or to the U.S. Government, and/or to obtain 
information that may assist DHS in collecting debts owed to the U.S. 
Government.
    R. To the State Department in the processing of petitions or 
applications for immigration benefits and non-immigrant visas under the 
Immigration and Nationality Act, and all other immigration and 
nationality laws including treaties and reciprocal agreements; or when 
the State Department requires information to consider and/or provide an 
informed response to a request for information from a foreign, 
international, or intergovernmental agency, authority, or organization 
about an alien or an enforcement operation with transnational 
implications.
    S. To the Office of Management and Budget (OMB) in connection with 
the review of private relief legislation as set forth in OMB Circular 
No. A-19 at any

[[Page 23278]]

stage of the legislative coordination and clearance process as set 
forth in the Circular.
    T. To the U.S. Senate Committee on the Judiciary or the U.S. House 
of Representatives Committee on the Judiciary when necessary to inform 
members of Congress about an alien who is being considered for private 
immigration relief.
    U. To a criminal, civil, or regulatory law enforcement authority 
(whether Federal, State, local, territorial, tribal, international or 
foreign) where the information is necessary for collaboration, 
coordination and de-confliction of investigative matters, to avoid 
duplicative or disruptive efforts and for the safety of law enforcement 
officers who may be working on related investigations.
    V. To the U.S. Marshals Service concerning Marshals Service 
prisoners that are or will be held in detention facilities operated by 
or on behalf of ICE in order to coordinate the transportation, custody, 
and care of these individuals.
    W. To third parties to facilitate placement or release of an alien 
(e.g., at a group home, homeless shelter, etc.) who has been or is 
about to be released from ICE custody but only such information that is 
relevant and necessary to arrange housing or continuing medical care 
for the alien.
    X. To an appropriate domestic government agency or other 
appropriate authority for the purpose of providing information about an 
alien who has been or is about to be released from ICE custody who, due 
to a condition such as mental illness, may pose a health or safety risk 
to himself/herself or to the community. ICE will only disclose 
information about the individual that is relevant to the health or 
safety risk they may pose and/or the means to mitigate that risk (e.g., 
the alien's need to remain on certain medication for a serious mental 
health condition).
    Y. To the DOJ Federal Bureau of Prisons (BOP) and other Federal, 
State, local, territorial, tribal and foreign law enforcement or 
custodial agencies for the purpose of placing an immigration detainer 
on an individual in that agency's custody, or to facilitate the 
transfer of custody of an individual from ICE to the other agency. This 
will include the transfer of information about unaccompanied minor 
children to the U.S. Department of Health and Human Services (HHS) to 
facilitate the custodial transfer of such children from ICE to HHS.
    Z. To DOJ, disclosure of DNA samples and related information as 
required by 28 CFR part 28.
    AA. To DOJ, disclosure of arrest and removal information for 
inclusion in relevant DOJ law enforcement databases and for use in the 
enforcement Federal firearms laws (e.g., Brady Act).
    BB. To Federal, State, local, tribal, territorial, or foreign 
governmental or quasi-governmental agencies or courts to confirm the 
location, custodial status, removal or voluntary departure of an alien 
from the United States, in order to facilitate the recipient agencies' 
exercise of responsibilities pertaining to the custody, care, or legal 
rights (including issuance of a U.S. passport) of the removed 
individual's minor children, or the adjudication or collection of child 
support payments or other debts owed by the removed individual.
    CC. Disclosure to victims regarding custodial information, such as 
release on bond, order of supervision, removal from the United States, 
or death in custody, about an individual who is the subject of a 
criminal or immigration investigation, proceeding, or prosecution.
    DD. To any person or entity to the extent necessary to prevent 
immediate loss of life or serious bodily injury, (e.g., disclosure of 
custodial release information to witnesses who have received threats 
from individuals in custody.)
    EE. To an individual or entity seeking to post or arrange, or who 
has already posted or arranged, an immigration bond for an alien to aid 
the individual or entity in (1) identifying the location of the alien, 
or (2) posting the bond, obtaining payments related to the bond, or 
conducting other administrative or financial management activities 
related to the bond.
    FF. To appropriate Federal, State, local, tribal, or foreign 
governmental agencies or multilateral governmental organizations where 
DHS is aware of a need to utilize relevant data for purposes of testing 
new technology and systems designed to enhance national security or 
identify other violations of law.
    GG. To members of the public, disclosure of limited detainee 
biographical information for the purpose of (1) identifying whether the 
detainee is in ICE custody and the custodial location, and (2) 
facilitating the deposit of monies into detainees' accounts for 
telephone or commissary services in a detention facility.
    HH. To the news media and the public, with the approval of the 
Chief Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information or when 
disclosure is necessary to preserve confidence in the integrity of DHS 
or is necessary to demonstrate the accountability of DHS's officers, 
employees, or individuals covered by the system, except to the extent 
it is determined that release of the specific information in the 
context of a particular case would constitute an unwarranted invasion 
of personal privacy.

Disclosure to consumer reporting agencies:
    None.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information can be stored in case file folders, cabinets, safes, or 
a variety of electronic or computer databases and storage media.

Retrievability:
    Records may be retrieved by name, identification numbers including, 
but not limited to, alien registration number (A-Number), fingerprint 
identification number, Social Security Number, case or record number if 
applicable, case related data and/or combination of other personal 
identifiers including, but not limited to, date of birth and 
nationality.

Safeguards:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable DHS automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the information that is being 
stored. Access to the computer system containing the records in this 
system is limited to those individuals who have a need to know the 
information for the performance of their official duties and who have 
appropriate clearances or permissions.

Retention and disposal:
    ICE is in the process of drafting a proposed record retention 
schedule for the information maintained in the Enforcement Integrated 
Database (EID). ICE anticipates retaining records of arrests, 
detentions and removals in EID for one-hundred (100) years; records 
concerning U.S. Marshals Service prisoners for ten (10) years; 
fingerprints and photographs collected using Mobile IDENT for up to 
seven (7) days in the cache of an encrypted government laptop; 
Enforcement Integrated Database Data Mart (EID-DM), ENFORCE Alien 
Removal Module Data Mart (EARM-DM), and ICE Integrated Decision Support 
(IIDS) records for seventy-five (75) years; user account management 
records (UAM) for ten (10) years

[[Page 23279]]

following an individual's separation of employment from Federal 
service; statistical records for ten (10) years; audit files for 
fifteen (15) years; and backup files for up to one (1) month.
    ICE anticipates retaining records from the Fugitive Case Management 
System (FCMS) for ten (10) years after a fugitive alien has been 
arrested and removed from the United States; 75 years from the creation 
of the record for a criminal fugitive alien that has not been arrested 
and removed; ten (10) years after a fugitive alien reaches 70 years of 
age, provided the alien has not been arrested and removed and does not 
have a criminal history in the United States; ten (10) years after a 
fugitive alien has obtained legal status; ten (10) years after arrest 
and/or removal from the United States for a non-fugitive alien's 
information, whichever is later; audit files for 90 days; backup files 
for 30 days; and reports for ten (10) years or when no longer needed 
for administrative, legal, audit, or other operations purposes.

System Manager and address:
    Unit Chief, Law Enforcement Systems/Data Management, U.S. 
Immigration and Customs Enforcement, Office of Investigations Law 
Enforcement Support and Information Management Division, Potomac Center 
North, 500 12th Street, SW., Washington, DC 20536.

Notification procedure:
    The Secretary of Homeland Security has exempted this system from 
the notification, access, and amendment procedures of the Privacy Act 
because it is a law enforcement system. However, ICE will consider 
individual requests to determine whether or not information may be 
released. Thus, individuals seeking notification of and access to any 
record contained in this system of records, or seeking to contest its 
content, may submit a request in writing to ICE's FOIA Officer, whose 
contact information can be found at http://www.dhs.gov/foia under 
``contacts.''
    When seeking records about yourself from this system of records or 
any other Departmental system of records your request must conform with 
the Privacy Act regulations set forth in 6 CFR part 5. You must first 
verify your identity, meaning that you must provide your full name, 
current address and date and place of birth. You must sign your 
request, and your signature must either be notarized or submitted under 
28 U.S.C. 1746, a law that permits statements to be made under penalty 
of perjury as a substitute for notarization. While no specific form is 
required, you may obtain forms for this purpose from the Chief Privacy 
Officer and Chief Freedom of Information Act Officer, http://www.dhs.gov or 1-866-431-0486. In addition you should provide the 
following:
     An explanation of why you believe the Department would 
have information on you;
     Identify which component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created;
     Provide any other information that will help the FOIA 
staff determine which DHS component agency may have responsive records; 
and
     If your request is seeking records pertaining to another 
living individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records.
    Without this bulleted information the component(s) may not be able 
to conduct an effective search, and your request may be denied due to 
lack of specificity or lack of compliance with applicable regulations.

Record access procedures:
    See ``Notification procedure'' above.

Contesting record procedures:
    See ``Notification procedure'' above.

Record source categories:
    Records in the system are supplied by several sources. In general, 
information is obtained from individuals covered by this system, and 
other Federal, State, local, tribal, or foreign governments. More 
specifically, DHS/ICE-011 records derive from the following sources:
    (a) Individuals covered by the system and other individuals (e.g., 
witnesses, family members);
    (b) Other Federal, State, local, tribal, or foreign governments and 
government information systems;
    (c) Business records;
    (d) Evidence, contraband, and other seized material; and
    (e) Public and commercial sources.

Exemptions claimed for the system:
    The Secretary of Homeland Security has exempted portions of this 
system of records from subsections (c)(3) and (4); (d); (e)(1), (e)(2), 
(e)(3), (e)(4)(G), (e)(4)(H), (e)(5), and (e)(8); and (g) of the 
Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the Secretary 
of Homeland Security has exempted portions of this system of records 
from subsections (c)(3); (d); (e)(1), (e)(4)(G), and (e)(4)(H) of the 
Privacy Act pursuant to 5 U.S.C. 552a(k)(2). These exemptions apply 
only to the extent that records in the system are subject to exemption 
pursuant to 5 U.S.C. 552a(j)(2) and (k)(2).
    In addition, to the extent a record contains information from other 
exempt systems of records, DHS will rely on the exemptions claimed for 
those systems.

Mary Ellen Callahan,
Chief Privacy Officer, Department of Homeland Security.
[FR Doc. 2010-10286 Filed 4-30-10; 8:45 am]
BILLING CODE 9111-28-P
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