 Get senior management buy-in to support a flu 

vaccination clinic at the workplace. 

 Frame getting employees vaccinated against flu 

as a business priority and create a goal aligned with 

this effort.

 Identify a flu vaccination coordinator and/or team 

with defined roles and responsibilities. Occupational 

health personnel or workplace safety staff may lead 

these efforts for employers. Determine if you will need 

to contract with an experienced outside provider of flu 

vaccination services (such as a pharmacy or community 

immunizer). The planning process should also include input 

from employees, and labor representatives, if needed.

 Schedule the flu vaccination clinic to maximize 

employee participation. Flu season usually begins in 

the Fall each year.

 Gauge need and demand among employees for flu 

vaccination. Provide sufficient and accessible flu 

vaccination in as many business locations as possible.

 Ask managers and supervisors to allow employees to 

attend onsite flu vaccination clinic as part of their work day 

and without having to “go off of the clock.”

 Consider offering flu vaccination to employees’ families.

 Set a goal and help show employees how their 

participation matters. Each year, try to improve upon 

the percentage of employees vaccinated. 

 Use incentives for flu vaccination to increase 

participation, such as offering vaccine at no or 

low cost, providing refreshments at the clinic, 

or holding a contest for the department with 

the highest percentage of vaccinated employees. 

 Promote the flu vaccination clinic with 

the following:

 Posters about the importance of flu 

vaccination can be posted in break rooms, 

cafeterias, and other high traffic areas. 

 An article in company communications 

(i.e., newsletters, intranet, emails, portals, 

etc.) about the clinic and flu prevention.

 Promotional posters/flyers to advertise 

the date and time of the clinic should be 

posted in high traffic areas.

 Communication from business leadership 

directly to employees promoting vaccination.

 Use Social Media channels for promotion!

 Provide a comfortable and convenient 

location for flu vaccination clinics. Consider the 

demands of space and need for privacy.

 Set an example by encouraging managers 

and business leaders to get vaccinated first. 

Be a partner in good health. Consider offering onsite flu vaccination (flu shot, nasal spray, 

or both) at your business locations(s) and encourage employees to seek flu vaccination 

in the community. Review flu vaccination prevention and rationale 

with senior managers, employees, and labor representatives. 

 Be flexible in your HR policies. Establish policies that allow for 

employees to take an hour or two to seek flu vaccinations in the 

community. 

 Partner with nearby pharmacies or clinics to arrange for 

employees to get vaccinated. If the business shares a building, 

shopping center, or office park with other employers, see if the 

property manager will host a flu vaccination clinic for all of the 

tenants’ employees.

 Use promotional posters/flyers to advertise locations in the 

community that offer seasonal flu vaccinations. Display posters 

about the flu vaccination in break rooms, cafeterias, and other 

high traffic areas. 

 Post articles in company communications 

(i.e., newsletters, intranet, emails, portals, etc.) 

about the importance of flu vaccination and where 

to get the vaccine in the community.

 Encourage flu vaccination for employees’ 

families by distributing information for 

employees to take home.

Promoting Seasonal Flu Vaccination 

A Checklist for Businesses and Employers

IF YOU CHOOSE TO PROMOTE FLU VACCINATION IN THE COMMUNITY

IF YOU CHOOSE TO HOST A FLU VACCINATION CLINIC Planning Hosting and Promotion Logistics