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### Rehabilitation Services Administration **Vocational Rehabilitation Program Corrective Action Plan**  **Instructions for Completion of On**  **- Line Form** 

Pursuant to Section 107 of the Rehabilitation Act of 1973 , as amended, the Rehabilitation Services Administration ( RSA) is required to conduct periodic monitoring of the vocational rehabilitation (VR) programs in each state. VR agencies found to be out of compliance with federal requirements as a result of this monitoring must develop for RSA approval corrective actio n plans (CAP) using the on

- line form located on the RSA management information sy stem (MI S). In addition, the agencies must use the on

- line form to report progress toward resolution of the findings specified in the CAPs on a quarterly basis. The instructions for completion of each field contained in the CAP on

- line form are as follows: **Monitoring Report URL (MSWord)** Enter the Internet address link to the RSA published Monitoring Report in Microsoft Word document format located at http://rsa.ed.gov

. **Monitoring Report URL (PDF)** Enter the Internet address link to the RSA published Monitoring Report in Adobe PDF format located at http://rsa.ed.gov

. **Monitoring Report Publication Date** Enter th e publication date of the Monitoring Report found on the document cover page using two digit month/ two digit day / and four digit year . E xample : 12/01/2010. **Finding Headline** For each finding covered by the CAP , enter the Finding topical headline from the Mo nitoring Report

. For example, “Internal Controls.” For each f

inding , enter data by

selecting the “**Add a New Finding ”**  expansion menu and completing all information as identified below. **Finding** Enter a brief statement of the f inding narrative as containe d in the Monitoring Report into the text field provided. For example, “The agency is not in compliance with [citations of relevantOMB # 1820

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provisions], because...” Ty picall y, such statements can be copied directly from the Monitoring Report. **Mandated Corrective Action** Enter the m andated c orrective action associated with the f inding as contained in the Monitoring Report

. **RSA Focus Area** Determine from the dropdown menu whether the f inding relates to an RSA focus area and select the approp riate response

. **Corrective action 1.1: Action** Enter each corrective action separately that the agency

will implement to address the f inding and result in the agency

being in compliance with the federal requirement using the “**Add a Corrective Action”**  expans ion menu

. **Standard to be met and method of evaluation** Enter the i dentified compliance requirement or level of performance to be met to establish that the finding is resolved and enter the methods the agency will u s e to evaluate that it has resolved the fi nding. **Planned start date** Enter the projected start date f or implement ation of the corrective action using two digit month/ two digit day

/ and four digit year . E xample : 12/01/2010 **Actual start date** Enter the actual date of implementation of the corrective action using two digit month/ two digit day / and four digit year . E xample : 12/01/2010 **Projected completion date** Enter a projected date for each corrective action to be completed using two digit month/ two digit day / and four digit year . E xample : 12/01/20 10

. **Actual completion date** Id entify the actual date on which the corrective action was completed using two digit month/ two digit day / and four digit year . E xample : 12/01/2010 **Quarterly update**OMB # 1820

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- xx - xxxx Enter the quarterl y narrative update on the progress of the VR agency toward the implement ation of corrective actions to resolve compliance findings into the text field

. **RSA state team comments** RSA may enter narrative comment in the text field regarding the performance of the VR agency in the implement ation of correc tive actions taken toward the resolution of findings specified in the CAP and the effectiveness of those corrective actions in achieving compliance with the federal requirement. **Resolved** For use b y RSA onl y. RSA is to select this option when a f inding has been fully

resolved and the agency

has met the federal performance requirement

. **Public Burden Statement** According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection display s a valid OMB control number. Public reporting burden for this collection of information is estimated to average 50 hours (development of corrective action plan) and 5 hours (quarterl y reporting) per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The obligation to respond to this collection is required to obtain or retain benefit (Rehabilitation Act of 1973, section 107A) . Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Education, 400 Maryland Ave., SW, Washington, DC 20202

- 4536 or email ICDocketMgr@ ed.gov and reference the OMB Control Number 1820

-NEW. Note: Please do not return the completed Corrective Action Plan collection of information to this address.