Escrow Agreement With Reinsured Company 

Plan of Operation

Section IV. Exhibit h.1.A 

The Federal Crop Insurance Corporation ("FCIC") and 

("Company") hereby agree that an interest-bearing escrow account ("Escrow Account") may be 

established at a bank selected by the Company ("Bank") for the purpose of facilitating the 

payment of loss indemnities to insureds under a policy of insurance issued by the Company and 

reinsured by FCIC under the Standard Reinsurance Agreement ("SRA").

The Bank must: 

1. enter into an Escrow Agreement with FCIC;

2. post collateral as required by 31 C.F.R. § 202 in the amount directed by FCIC; and 

3. be a member of the Fed Wire System.

The Company is responsible for the payment of all Bank charges and fees related to or 

arising from the Escrow Account.

The Company hereby agrees that it will separately establish and maintain with the Bank 

an operating account ("Loss Account") to be used exclusively for clearing the payment to 

policyholders of loss indemnities subject to reinsurance under the SRA. The Company 

specifically acknowledges and agrees that it is prohibited from paying any other amount from the 

Loss Account. If the Company pays any amount other than as permitted hereunder from the 

Loss Account, FCIC may, in its sole discretion, immediately terminate this Agreement and the 

Escrow Account in addition to exercising any other remedy available at law or in equity. The 

Company must otherwise maintain the Loss Account upon such terms and conditions as the 

Bank and the Company may agree.

The Company will make indemnity payments as permitted hereunder from the Loss 

Account in accordance with the SRA. The Company will submit to FCIC such information, and 

documentation that FCIC may request for certification both to the accuracy of the claim and 

assurance that payments will be issued to producers within three business days of submission of 

the funding request. FCIC will, within three business days of receipt of said evidence (if said 

evidence is in order) initiate the procedure to cause to be deposited into the Escrow Account an 

amount not to exceed the net amount of the indemnity payments reflected by the evidence 

submitted by the Company. Evidence submitted by the Company will consist of at least a 

certified list of payments issued or to be issued showing check/payment number, date of 

issuance, payee, amount, and policy number. 

To the extent sufficient amounts have been deposited into the Escrow Account and are 

not subsequently withheld by FCIC, upon presentation to the Bank for payment of permitted 

indemnity payments, FCIC will, in accordance with the terms and conditions of the Escrow 

Agreement, cause the Bank to affect a transfer of funds from the Escrow Account to the Loss
Escrow Agreement With Reinsured Company (Cont’d)

Account in an amount not to exceed the amount of such payments. If there is a shortfall of funds 

in the escrow account, it is the Company’s responsibility to deposit funds to cover any shortages. 

The Bank will submit to the Company, at least each month, a copy of the Escrow Account bank 

statement for the Company to utilize in reconciliation of the Escrow Account. The cut off dates 

for the Escrow Account and the Loss Account will be identical.

On a monthly basis, the Company agrees to furnish FCIC an electronically certified accurate 

report of reconciliation ("reconciliation") of the Loss Account and the Escrow Account as 

required in Appendix III. Copies of the Loss Account monthly payment register and other such 

documentation to support the reconciliation will be maintained by the Company at all times at its 

financial headquarters for review and audit by FCIC. The reconciliation must be submitted to 

FCIC within 20 business days of the cut off date of the Bank Statements and is in addition to the 

Monthly Settlement Reports required by the SRA.

FCIC may subsequently deposit to or withhold payments from the Escrow Account in a 

manner consistent with such reconciliations, but such deposits or withholdings will in no event 

be construed as a waiver of any other rights or remedies that FCIC may otherwise possess.

On a monthly basis the escrow funded amount will be reconciled with the escrow loss 

data accepted on the Monthly or Annual Settlement Report. Any difference in the escrow funded 

amount and the losses validated by FCIC will be refunded monthly by the Company to FCIC via 

electronic fund transfer.

It is expressly agreed that funding of the Escrow Account by FCIC is in keeping with its 

primary responsibility of payment to the insured and is not a waiver of any right of FCIC of 

offset or any other method of collection or contract enforcement under the SRA.

This agreement may be terminated at any time after pending indemnity payments 

(payments, which have been issued by the Company prior to the time notification of 

termination has been received by the Company) clear, by either party by written notice to the 

other party, but no such termination by the Company will be effective until FCIC receives 

written acknowledgment of such termination together with a remittance of all principal and 

accrued interest in the Escrow Account from the Bank.

Representatives of the United States General Accounting Office and United States 

Department of Agriculture, including, without limitation, FCIC, Office of Inspector General, and 

Office of General Counsel, may inspect, review, and make copies of any and all records 

regarding the Loss Account and any and all transactions related thereto. The Bank is hereby 

authorized to afford any such personnel full access to all such records in the possession of the 

Bank.
Escrow Agreement With Reinsured Company (Cont’d)

Federal Crop Insurance Corporation Company

Signature Signature

Name Name

Title Title

Date Date