Date

Name School Address City, State Zip Subject: [INSERT STATE] Charter School Facilities Survey Dear [Principal/Administrator], Time and time again, charter school leaders have told us that one of the most important and challenging issues for their school is access to adequate facilities and funding

. We now have a chance to advance this issue for [INSERT STATE] Charter Schools. Because of [CSO’s] commitment to getting charter schools access to equitable facilities resources [INSERT STATE] has been selected to work with the National Alliance for Public Charter Schools and the Colorado League of Charter Schools to gather the most comprehensive and reliable data for charter facilities in our state. C harter schools across the county are spending a significant amount of operating dollars to cover facilities costs that could otherwise be spent on the students. Not only will the data you provide offer evidence of the enormity of the inequity in [INSERT STATE], it will also provide evidence of the magnitude of the problem nationally. The data from participating schools will be used to build a database of charter school facilities data; providing concrete evidence to all stakeholders and allowing research ers to study the potential impact that charter sc hool facilities have on student outcomes. **Please help us to collect data and research to drive solutions to this issue by completing an important charter school facilities survey.**  Participation is voluntary and confidential. Your school’s name will not be mentioned in any published materials without your express written consent. **Survey Access** Below is the link to the survey and the school's user name and password to access the survey. [INSERT LINK TO SURVEY] User name: [INSERT USER NAME] Password: [INSERT PASSWORD] We will follow

- up with you in the coming days to determine the support you need to complete this survey. In addition, a staff member or consultant from our office will be contacting you to set up an appointment so we can come to your sch ool to take measurements of your building, answer any questions you may have, and assist you with completing the survey. If you have any questions, or need additional information in order to get started on the survey, please contact: [INSERT NAME, TITLE, E MAIL ADDRESS AND PHONE OF CONTACT PERSON] Thank You for Helping us Make the Case for Charter School Facility Funding and equitable access to local facility resources ! Sincerely,CSO Executive Director



### If you have not already been contacted by the STATE CSO to make an appointment to come measure your school’s facility, please contact CSO CONTACT immediately. If you have been contacted and have not yet set a time, please do so immediately. In addition to the information you have provided, measurement information on every charter school in the state will provide the best evidence to STATE policy makers that charter schools lack equitable access to quality facilities and capital funding.
**Survey Tools & Tips**
In order to use your time efficiently, plea se gather the follow ing before beginning the survey. **Note: please provide this information for each indi**  **vidual school campus, not for an entire charter school**  **network (if applicable)**  **.** 1. Current enrollment information, including FTE count and total student count. 2. Actual utilities costs for [ insert applicable year ]

. 3. Ownership type and c urrent facility loan and/or rent payments. 4. Information , including any funds received, about participation in local or state capital fund programs. 5. Information about facility co ndition and school use of the facility. 6. Create a list of all rooms in your school, and obtain a building (floor) plan and an emergency exit plan. a. On the list please indicate the grade(s) served and maximum number of students served at one time for each room. b. If a room is used for more than one purpose, that should be indicated on the list as well. c. Administrative spaces (front office, principal’s office, etc) do NOT need to be included in the list, as they will not be measured.