## Januar**y 15, 2013** 



# High School Longitudinal Study of **2009 (HSLS:09) 2013**  **Update and Transcript Main**  **Study**
**High School Transcript Component Data Elements**  **Appendix 3**

**Request for OMB Review OMB# 1850**  **- 0852 v.1**  **1**

Submitted by **National Center for Education Statistics** 

**U.S. Department of Education**Supporting Statement Request for OMB Review (SF83I) 3
. High School Trans cript Component Data Elements



### 1 **Course Catalog Data Elements**  Course catalogs from HSLS:09 base ye ar schools w ill be keyed and coded for the preparation of course offerings data to complement the transcript data files . The following in formation will be captured: **School -**  **level information** Catalog type and year Term system Grading system Credits equal to one Carnegie Unit

– The schools w ill be asked how many credits a student would earn for taking a course that meets every day , one period a day , and all school - ye ar long. Credits required for each type of diploma **Course -**  **level information** Course name, school
- assigned course number, course department name State/district
- assigned course number Credits offered Program ty

pe Term(s) course offered Restricted enrollment, if applicable Grade level(s) to which course is offered Classification of Secondary School Courses (CSSC ) **Transcript Data Elements** In formation about the transcripts to be supplied by schools and entered include s : **Student -**  **level information**3
. High School Transcript Component Data Elements Supporting Statement Request for OMB Review (SF83I)



### 2 Sample member address Participation in specialized programs Date sample member left school

– The graduation or final withdrawal date. Reason sample member left school (graduated, transferred, etc.) Type of diploma received Cumulative grade point average PSAT, SAT, ACT, AP, and/or SAT II test scores and date taken **Coursetaking histories** Course name and school
- assigned course number School year in which course was taken Grade level at time course ta ken School at which course taken Term in which course taken Number of c redits received as reported on transcript Raw course grade as reported on transcript Standardized letter grade received Classification of Secondary School Courses (CSSC) codeSupporting Statement Request for OMB Review (SF83I) 3
. High School Trans cript Component Data Elements



### 3 

## T **ransmittal Sheet Catalog Course**  **Catalog (Course Description)**  **Transmittal Sheet** School ID: «School_ID» Name of Sender: ____________________________________ Date: ___________________________ Telephone number: _____________________

_____________ In order to properly code the transcript data wewill receive f or your student s, we need to obtain a copy of your school ’s course catalogs, bulletins, or other materials that describe the course offerings for each academic year listed below . <cat_yr_needed> <level> <cat_yr_needed> <level> <cat_yr_needed> <level> <cat_yr_needed> <level> **Instructions:** If the catalog(s) exist electronically, pleas e send an e - mail to hsls@rti.org and either direct us to the catalog(s) online or send the catalog(s) as an attachment. If you need to send hard copy catalogs, please place check marks in the appropriate columns below to indicate the types of course catalogs you are sending for each year. Please do not send catalogs for which “n ot needed” appears. Please keep a copy of this completed sheet for your records and send the original to RTI with the catalogs using the FedEx materials provided .
Academic Year Ty pe of catalog provided (please place checks or comments as appropriate) G eneral Other ty pe /program (please specify) 2009 - 2010 20 10 - 2011 20 11 - 2012 20 12 - 20133
. High School Transcript Component Data Elements Supporting Statement Request for OMB Review (SF83I)



### 4 

## Disclosure Notice
**DISCLOSURE NOTICE** 

### A cop y of the transcript for this student has been provided to RTI International, a nonprofit research organi zation and agent for the U.S. Department of Education, National Center for Education Statistics. This disclosure statement fulfills the requirements of 34 CFR 99.32(a) pursuant to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. 1232g). The transcript was requested for the High School Longitudinal Study of 2009 (HSL S:09), a longitudinal study of fall 2009 ninth - grade students. NCES is authorized by federal law ( 20 U.S.C., § 9543 ) to conduct HSL S. RTI International is collecting data for this study for NCES. Responses and student record information may

be used only

for statistical purposes and will not be disclosed, or used, in identifiable form for any other purpose, except as required b y law (ESRA 2002, 20 U.S.C., § 9573) . Data will be combined to produce statistical reports for Congress and others. No individual data (e.g., names or addresses) will be reported. OMB # 1850 - 0852 Expiration Date: <insert date>Supporting Statement Request for OMB Review (SF83I) 3
. High School Trans cript Component Data Elements



### 5 

## Items Contained on the School Information Page **High School Longitud inal Study of 2009 (HSLS:09) Transcript Collection**  School ID: «School_ID» Preparer’s name ______________________________________ Preparer’s title ___________________________ Preparer’s e - mail address______________________________

____ Preparer’s telephone number ____________________________ Date prepared _____________________ Your answers to the items below will help us analyze the transcripts. We ask that you visit the study website https://surveys.nces.ed.gov/HSLS:09 login with the study ID and password provided on the letter you received with this document, and complete this form online. If you are not able to access the study website , please complete this hardcopy form and fax to RTI at 877 - 254 - 1952 or 877 - 653 - 1239. 

### 2. **Please s pecify below your school’s grade scale (the percentage equivalent of each letter**  **grade). Select Grade Scale 1, Grade Scale 2, or Other Grade Scale and then fill in the percentages your school uses.**  Grade Scale 1 Grade Scale 2 Other Grade Scale A= __ __% to ____% A+= ____% to ____% B= ____% to ____% A = ____% to ____% C= ____% to ____% A - = ____% to ____% D= ____% to ____% B+= ____% to ____% F= ____% to ____% B = ____% to ____% pass/satisfactory = ____% to 

### ____% B - = __ __% to ____% fail/unsatisfactory = ____% to ____% 

### C+= ____% to ____% C = ____% to ____% C - = ____% to ____% D+= ____% to ____% D = ____% to ____% D - = ____% to ____% F = ____% to ____% pass/satisfact ory = ____% to 

### ____% fail/unsatisfactory = ____% to ____% 

### 2. **If your school weights certain courses or programs (such as Advanced Placement or honors), please specify the system you use below.** 

3. **Is any of the information below unavailable**  **at your school and consequently not included on or**  **with the transcripts you are providing**  **? Check off each piece of information that is unavailable.** Please attempt to retrieve any information not routinely included on transcripts at your school from3
. High School Transcript Component Data Elements Supporting Statement Request for OMB Review (SF83I)



### 6 other s ources, such as student records, and provide only the requested information by writing it on each student’s transcript photocopy or printout or by send ing copies of additional documents.
Student - level information: _____ Student address _____ Particip ation in specialized programs _____ Date student left school (graduation date or final withdrawal date) _____ Reason student left school (graduated, transferred, etc.) _____ Type of diploma awarded (standard diploma, GED, certificate of attendance, e tc.) _____Cumulative GPA _____ Standardized test scores for the PSAT, SAT/ACT, AP, and/or SAT subject tests _____ Date taken for the PSAT, SAT/ACT, AP, and/or SAT subject tests Coursetaking histories for grades 9 through 12* including: _____ C ourse title _____ Course number _____ School name where course was taken _____ School year course was taken _____ Grade level course was taken _____ Term course was taken _____ Number of credits earned for each course taken _____ Raw

course grade/Standardized letter grade received _____ Classification of Secondary School Courses (CSSC) code *I f coursetaking histories prior to 9 th grade are available, we would be grateful for their inclusion as well. There is keen interest, in particular, in identifying students who have taken algebra or geometry prior to 9 th grade. 4. **Please specify below how your school calculates Grade Point Average (GPA), including whether all courses are included in the calculation or only academ** **ic courses.**

5. **F or 201**  **2 -**  **201 3**  **, how m any credits did a student in this school earn for a course that meets every day for a**  **single class period throughout the school year (or is equivalent to such a course)?** _______ credits. If this changed during the past four years, plea se also answer the question for each of the school years below : 2009 - 2010 : _______ credits 2010 - 2011 : _______ credits 2011 - 2012 : _______ credits 6. **Please specify below what term system your school uses (e.g., year, sem**  **esters, quarters, trim esters,**  **etc.).**

7. 

### Please send course catalogs, course descriptions, or equivalent documents for the school years **listed below.** Place a checkmark next to the school year(s) for which you are sending a course catalog. If you are unable to provide a course ca talog, please provide a reason (such as “call Jane Doe in district office at (919) 555 - 1111”). If these catalogs are not available, please send masterSupporting Statement Request for OMB Review (SF83I) 3
. High School Trans cript Component Data Elements



### 7 teaching schedules, a catalog for the 2011
- 2012 school year, and/or course listings or similar documents . (If there are no catalogs listed below, please skip to item 8.) «M_09 10 Catalog» «M_10 11 Catalog» «M_11 12 Catalog» «M_12 13 Catalog » 8. Have there been substantial changes in your course offerings between 2009 - 2010 and the 2012 - 2013 school years? Please indicate yes or no, and, if yes, please explain.
9 . **Please indicate whether or not courses are available to your students in any of the ways listed below. If**  **offered/available, also indicate whether your school’s course catalogs and transcripts include this inform**  **ation:** If available to your students

Available to your students? (Y/N) Do your course

catalogs include informati on identifying these courses? (Y/N) Do your transcripts

include information identifying these courses? (Y/N) Notes/Comments

Are there special symbols or abbreviations used to identify these courses in your course catalogs and on transcripts? If so, please list them below . Courses taught off

site at career/technical or vocational center 1 Courses provided at or by a postsecondary institution - for high school credit only Courses provided at or by a postsecondary institution - for dual credit2 Courses that are part of a tech -prep program 3 Courses that are part of a career academy 4 Courses taught on line or via distance education

1 Ty pically provides career/technical instruction only; students attend part - time and receive their academic instruction at a home high school. 2 A course taken which enables a student to earn both high school and college credit. 3 A course that can be taken as part of a program of integrated academic and vocational high school study linked to a related postseco ndary program (e.g., 2+2 program). 4 A course taken as part of a school - within - a school program in which a curriculum that integrates academic and vocational courses is organized around broad career areas (e.g., health, transportation, information technolo gy).3
. High School Transcript Component Data Elements Supporting Statement Request for OMB Review (SF83I)



### 8 If these courses are not included in your school’s standard course catalog, please send us course catalogs or lists (if available) that contain the courses (including the vocational center or other facility’s catalog if it has its own, as applicable). Please record how many of these catalogs (or lists) you are sending: __________. 10 . **Please place a checkm**  **ark next to the types of high school diplomas offered at your school (check all that apply) and indicate the total number of credits required for graduation for the different types.**  If this information is in the course catalogs, please indicate whic h page the information is on: page_______. Diploma Type Offered? # of Credits Standard Regents (NY State only) Honors Certificate of Merit Vocational Special Education Certificate of Attendance International Baccalaureate Other (specify) 1 1 . **Please provide below (or on additional pages) any information about the transcripts or course catalogs you are providing that would be helpful in processing them**  **, including keys to abbreviations on the transcripts.**  Please call RTI toll - free at 1 - 866 - 253 - 1063 or e - mail us at hsls@rti.org if you have any questions/concerns. Thank yo u for your help. We appreciate your cooperation.