[Federal Register Volume 76, Number 49 (Monday, March 14, 2011)]
[Notices]
[Pages 13671-13672]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-5986]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Privacy Act of 1974, as Amended; System of Records Notices

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of the establishment of new privacy system of record, 
NARA 41.

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SUMMARY: The National Archives and Records Administration (NARA) 
proposes to add a system of records to its existing inventory of 
systems subject to the Privacy Act of 1974, as amended (5 U.S.C. 
552(a)) (``Privacy Act''). In this notice, NARA publishes NARA 41, the 
Use of Space in Presidential Libraries and Grounds Case Files.

DATES: This new system of records, NARA 41, will become effective April 
13, 2011 without further notice unless comments are received that 
result in further revision. NARA will publish a new notice if the 
effective date is delayed to review comments or if changes are made 
based on comments received. To be assured of consideration, comments 
should be received on or before the date above.

ADDRESSES: You may submit comments, identified by SORN number NARA 41, 
by one of the following methods:
    <bullet> Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
    <bullet> Fax: 301-837-0293.
    <bullet> Mail: Kimberly Keravuori, Office of Policy and Planning 
(NPOL), Room 4100, National Archives and Records Administration, 8601 
Adelphi Road, College Park, MD 20740-6001.

FOR FURTHER INFORMATION CONTACT: Martin McGann, Office of Presidential 
Libraries (NL), Room 2200, National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-1962. Fax: 301-837-3199.

SUPPLEMENTARY INFORMATION: Section 2112 of title 44 of the United 
States Code permits the Archivist of the United States to maintain, 
operate, and protect land, facilities and equipment as Presidential 
archival depositories within the national archives system and to make 
such land, facilities and equipment available for occasional, non-
official uses.
    The notice for this system of records states the name and the 
location of the record system, the authority for and manner of its 
operation, the categories of individuals that it covers, the types of 
records that it contains, the sources of information in the records, 
and the proposed ``routine uses'' of the system of records. The notice 
also includes the business address of the NARA official who will inform 
interested persons of the procedures whereby they may gain access to, 
and correct, records pertaining to themselves.
    One of the purposes of the Privacy Act, as stated in section 
2(b)(4) of the Act, is to provide certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to disseminate any record of identifiable personal information in a 
manner that assures that such action is for a necessary and lawful 
purpose, that the information is current and accurate for its intended 
use, and that adequate safeguards are provided to prevent misuse of 
such information. NARA intends to follow these principles in 
transferring information to another agency or individual as a ``routine 
use'' including assurance that the information is relevant for the 
purposes for which it is transferred.

    Dated: March 10, 2011.
David S. Ferriero,
Archivist of the United States.
NARA Privacy Act Systems: NARA 41

SYSTEM NAME:
    The Use of Space in Presidential Libraries and Grounds Case Files.

SYSTEM LOCATION:
    The Case Files are maintained at the Presidential Library that 
received the request for use. Presidential Library addresses are 
located at http://www.archives.gov/locations/.

 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include persons who request 
permission to use Presidential Libraries and Grounds and persons 
sponsoring, promoting, conducting or having supervision over activities 
associated with such requested uses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The Case Files include: applications, correspondence, supporting 
documents,

[[Page 13672]]

research, and other administrative forms used in the process. Case 
files may contain some or all of the following information: names, 
addresses, telephone numbers, e-mail addresses, credit card 
information, copies of documents furnished to the requester, and any 
additional information provided by the requester.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a(a)(3), as amended.
    44 U.S.C. 2104(a), as amended.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains the application forms and related information 
concerning applicants and other persons of record, actions taken on 
requests, and schedules and status information concerning approved 
events.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in these case files may be retrieved by the name or 
date of the event.

SAFEGUARDS:
    The case files are at all times maintained in buildings with 
secured doors. During business hours records are accessible only by 
authorized NARA personnel. Electronic records are accessible via 
passwords from terminals located in attended offices. After business 
hours, or when NARA personnel are not present in the offices, the paper 
records are secured in locked filing cabinets.

RETENTION AND DISPOSAL:
    NARA case files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA Records 
Schedule supplement to FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    For these case files, the system manager is Martin F. McGann, 
Office of Presidential Libraries (NL), Room 2200, National Archives and 
Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-1962. Fax: 301-837-3199.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer, Office of General Counsel (NGC), 
Room 3110, National Archives and Records Administration, 8601 Adelphi 
Road, College Park, MD 20740-6001.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed above.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in these case files is obtained from persons who 
request use of the Presidential Libraries and Grounds and persons 
sponsoring, promoting, conducting or having supervision over activities 
associated with such requested uses.

[FR Doc. 2011-5986 Filed 3-11-11; 8:45 am]
BILLING CODE 7515-01-P