Charbroiler Incentive Program Guidelines 

San Joaquin Valley Air Pollution Control District

Charbroiler Incentive Program (ChIP) Guidelines 

I. Pilot Program 

A charbroiler incentive pilot program will be initiated to advance development of underfired charbroiler emissions control technology and to gauge interest for funding. This 

program will install up to ten (10) particulate control devices on existing under-fired 

charbroilers. Up to five-hundred thousand dollars ($500,000) will be initially allocated by 

the San Joaquin Valley Air Pollution Control SJVAPCD (SJVAPCD) to fund the pilot 

program. 

II. Technology 

The following control technologies may be suitable for under-fired charbroilers: 

• High efficiency particulate-arresting (HEPA) filtration systems 

• Electrostatic precipitators (ESPs) 

• Wet scrubbers 

• Other technologies approved by the SJVAPCD 

III. Outreach 

Promotion of ChIP will begin by informing potentially eligible applicants of the funds 

available through ChIP. Direct contact with individual restaurant owners and outreach 

through the California Restaurant Association (CRA) will be used to promote the 

program. The marketing plan will consist of the following components: 

1. Media: 

• Periodic press releases while funding is available. 

• Distribution of ChIP information through restaurant associations. 

2. Emails: An email notice will be sent to all parties signed-up on the SJVAPCD's 

list-serv. 

3. Internet: Applications and guidance material will be posted on the SJVAPCD's 

website. 

4. Meeting Announcements: Staff will announce the availability of funding through 

public meetings for parties that would likely be interested in the program. 

5. Telephone Contact: Staff will be available to advise applicants that may be 

eligible for participation by telephone during the regular course of business. 
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IV. Competitive Application Process 

A competitive application process will be opened to gather potential applicants. The 

SJVAPCD will accept applications for a set period of time. All applications received 

during this time will be ranked so that the SJVAPCD may determine which projects to 

fund. Ranking will be based on project emission reductions and cost-effectiveness. 

Consideration may be given to the size of the restaurant to ensure that technologies are 

implemented across multiple sizes of restaurants. SJVAPCD will begin funding the 

highest ranked project and continue down the list until approved funding is expended. If 

a project is determined to be ineligible, the applicant is formally notified in writing of the 

project’s ineligibility status. Reasons are provided in the letter for clarification, 

explaining the ineligibility. 

V. Program Funding 

The District anticipates using Indirect Source Review (ISR) fees as funding for the ChIP 

program. The funding level and cost-effectiveness of ChIP projects will be capped to 

ensure that ISR funds are used in a manner that meets ISR cost-effectiveness 

requirements. 

VI. Cost Effectiveness Analysis 

Each ChIP project will be calculated prior to funding to determine cost effectiveness and 

the maximum amount of funding the project qualifies for. Table 2 shows potential 

funding levels for projects. This value varies depending on the amount of meat being 

cooked and the project life. Calculations were made using an emission factor of 63.8 lb 

PM2.5/ton hamburger cooked and the assumption that a particulate control device 

achieves a 90% reduction. 

Table 2. Incentive Values 
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VII. Contract 

Applicants accepting funding will be required to enter into a legally binding contract with 

the SJVAPCD. Contracts will contain at a minimum the following provisions: 

1. Party names and date. 

2. Contact information for both parties to send and receive notices. 

3. Disclosure of funds statement to ensure the applicant has not submitted another 

application or signed another contract for the same project. The disclosure 

statement must also indicate whether the owner or designee has received prior 

incentive funding for the same project. 

4. Contract term, which includes the project completion and project implementation 

time frames. 

5. Project specifications, which include detailed information on the new equipment 

in the project. 

6. Maintenance clause, which requires the applicant to maintain the new equipment 

according to the manufacturer’s specifications for the life of the project. 

7. Purchasing requirements, which specify that applicants must receive an 

executed contract before new equipment may be purchased or installed. 

8. Payment requirements, which specify that applicants must receive an executed 

contract before payment can be made, eligible invoices must be submitted, and 

the project post-inspection must be completed to ensure the work performed in 

the project is specific to the invoice, executed contract, and project requirements. 

9. Maximum contract amount clearly identified. 

10. Reporting requirements, which includes the date the Annual Report is due, and 

information, for District purposes, needed to assess the new technologies 

reliability, effectiveness, etc. 

11. Record retention, including what to record and for how long. 

12. Insurance requirement, including what type of insurance it required and how long 

it must be held for. 

13. On-site inspections and audits measure, which allows the SJVAPCD to conduct 

a fiscal audit of the project and/or to inspect the project equipment and 

associated records during the contract term. 

14. Repercussions for nonperformance, which specifies the repercussions 

associated with non-compliance to the obligation of the contract terms. 

VIII. Inspections, Annual Reports and Audits 

SJVAPCD will perform all inspections necessary to determine funding eligibility. Upon 

receipt of an application, SJVAPCD staff will contact the applicant to arrange a preinspection at the restaurant. Once the new particulate control device is installed and 

operating SJVAPCD staff will arrange for a post-inspection at the restaurant. At the 

time of inspection SJVAPCD staff will take photos as documentation. 
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Applicants shall submit annual reports on new equipment operation, hours of operation, 

maintenance, and any other pertinent information requested by District on a form to be 

provided to Participant by District. The first year annual report shall commence no later 

than eighteen (18) months after the project post-inspection and continue for the life of 

the project. Noncompliance with the reporting requirements shall require on-site 

monitoring by the District. 

SJVAPCD reserves the right to conduct a fiscal audit of the project and/or to inspect the 

equipment and associated records at any time during the agreement term. Applicants 

will be notified prior to an audit.