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SAMHSA Fiscal Year 2018 –

New Cooperative Agreement Standard Terms and Reporting Requirements

Terms/ 

Reports

Name Language

1 Standard 

Remark 

New 

Cooperative 

Agreement

This Notice of Award (NoA) is issued to inform your organization that the application 

submitted through the (FULL PROGRAM NAME AND ACRONYM) funding opportunity 

(INSERT FOA #) has been selected for funding. The (INSERT ACRONYM) Program, as 

authorized by the (CITE ACT/STATUTE and PUBLIC LAW), included funds to (BRIEFLY 

CITE PROGRAM PURPOSE). 

This cooperative agreement notice of award sets out the terms and conditions 

governing a collaborative effort between the (Recipient Organization Name) and (select 

one: the Center for Substance Abuse Treatment (CSAT), Center for Substance Abuse 

Prevention (CSAP), Center for Mental Health Services (CMHS)), Substance Abuse and 

Mental Health Services Administration (SAMHSA).

While the responsibility for conducting these activities lies primarily with (Recipient 

Organization Name), the (select one: CSAT, CSAP, CMHS), SAMHSA, through its 

designated representatives shall provide continuing technical assistance, consultation, 

and coordination in the conduct of the project during the period of this agreement.
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2 Standard 

New 

Cooperative 

Agreement 

Term 

Cooperative 

Agreement 

Roles

ROLE OF RECIPIENT

The Recipient must: (1) Comply with terms and conditions of the cooperative 

agreement award, and (2) Collaborate with SAMHSA staff in project implementation 

and monitoring.

ROLE OF GOVERNMENT PROJECT OFFICIAL

The Government Project Official (GPO) will have overall responsibility for monitoring 

the conduct and progress of recipient sites, including conducting site visits. The GPO 

will provide substantial input, in collaboration with the Recipients, both in the planning 

and implementation of the program and in evaluation activities, and will make 

recommendations regarding program continuance. Likewise, GPOs will participate in 

the publication of results and packaging and dissemination of products and materials in 

order to make the findings available to the field. (Select CSAT/CSAP/CMHS)/SAMHSA 

staff will receive authorship/co-authorship credit on all publications to which they have 

made substantial contributions.

ROLE OF THE GRANTS MANAGEMENT OFFICER

The Grants Management Officer (GMO) is responsible for all business management 

aspects of negotiation, award, and financial and administrative aspects of the 

cooperative agreement. The GMO utilizes information from site visits, reviews of 

expenditure and audit reports, and other appropriate means to assure that the project 

is operated in compliance with all applicable Federal laws, regulations, guidelines, and 

the terms and conditions of award. 

Required approvals must be provided in writing and the GMO is the only person, except 

for the SAMHSA Administrator, who may grant such required approvals. Written 

approvals granted by other officials are not binding on the government. All changes in 

the terms of the cooperative agreement award must be issued in writing by the GMO.

3 Standard 

Reporting 

Requirement 

Annual 

Federal

Financial 

Report (FFR)

The Federal Financial Report (FFR) (SF-425) is required on an annual basis and must be 

submitted no later than 90 days after the end of the budget period. The annual FFR 

should reflect only cumulative actual Federal funds authorized and disbursed, any nonFederal matching funds (if identified in the FOA), unliquidated obligations incurred, the 

unobligated balance of the Federal funds for the award, as well as program income 

generated during the timeframe covered by the report. Additional guidance to 

complete the FFR can be found: http://www.samhsa.gov/grants/grantsmanagement/reporting-requirements.

FFR reporting must be entered directly into the eRA Commons system. Instructions on 

how to submit a Federal Financial Report (FFR) via the eRA Commons is available at 

https://www.samhsa.gov/sites/default/files/samhsa-grantee-submit-ffr-10-22-17.pptx.

4 Standard 

Reporting 

Requirement

Performance 

Progress 

Reports

Submission of a Programmatic Report is due no later than the dates as follows:

1st Report - 

2nd Report - 

3rd Report - 

4th Report - 

Note: Recipients must also comply with the GPRA requirements that include the 

collection and periodic reporting of performance data as specified in the FOA or by the 

Grant Program Official )GPO. This information is needed in order to comply with PL 

102-62, which requires that SAMHSA report evaluation data to ensure the effectiveness 

and efficiency of its programs. 

Progress reports must be must be submitted through the eRA Commons system. 
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Please contact your Government Program Official (GPO) for program specific 

submission information. Additional information on reporting requirements is available 

at https://www.samhsa.gov/grants/grants-management/reporting-requirements. 

5 Standard 

Terms

Reference 

Award 

Standard 

Terms

Reference Grants Awarded in Fiscal Year 2018 Standard Terms and Conditions at 

https://www.samhsa.gov/grants/grants-management/notice-award-noa/standardterms-conditions.