UNITED STATES DEPARTMENT OF AGRICULTURE

Rural Utilities Service

BULLETIN 1717B-3 

RD-GD-2006-54

SUBJECT: Guide For Preparing Financial and Statistical Reports For Power Supply

Borrowers and Electric Distribution Borrowers with Generating Facilities 

TO: All Electric Power Supply Borrowers and Electric Distribution Borrowers with Generating 

Facilities

EFFECTIVE DATE: Date of approval. 

OFFICE OF PRIMARY INTEREST: Assistant Administrator - Electric Program

INSTRUCTIONS: This bulletin replaces Bulletin 1717B-3 dated December 22, 1993. 

Suggestion to borrowers: Distribute copies of this bulletin to all units responsible for elements of

the report.

AVAILABILITY: This Bulletin is available on the Rural Utilities Service Website at: 

http://www.usda.gov/rus/electric 

PURPOSE: To provide instructions to all borrowers required to submit operating reports to

RUS. These instructions implement reporting requirements in the borrower's mortgage

agreement with RUS; 7 CFR 1717, Subpart N; laws and regulations which authorize RUS to 

collect this information. 

05/17/06

James R. Newby Date

Assistant Administrator 

Electric Program

Disclaimer: The contents of this guidance document does not have the force and effect of law and is not meant 

to bind the public in any way. This document is intended only to provide clarity to the public regarding 

existing requirements under the law or agency policies.
Bulletin 1717B-3

Page 2

INSTRUCTIONS FOR THE PREPARATION OF THE

OPERATING REPORT

FOR

POWER SUPPLY BORROWERS

RUS Forms 12a-i

AND FOR

DISTRIBUTION BORROWERS WITH GENERATING FACILITIES

RUS Forms 12d-g

UNITED STATES DEPARTMENT OF AGRICULTURE

Rural Utilities Service

Issued Date: May 17, 2006
Bulletin 1717B-3

Page 3

TABLE OF CONTENTS

Page No.

General 4

RUS Form 12a, Operating Report - Financial 5

Section A, Statement of Operations 5

Section B, Balance Sheet 7

Section C, Notes to Financial Statements 12

RUS Form 12b SE, Operating Report - Sales of Electricity 13

RUS Form 12b PP, Operating Report – Purchased Power 14

RUS Form 12c, Operating Report - Sources and Distribution of Energy 16

RUS Forms 12d, 12e, 12f IC, 12f CC and 12g - Plant Operating Report General 18

Uniform Information Pertinent to Plant Operating Reports 19

Operating Report Steam Plant, RUS Form 12d 25

Operating Report Hydro Plant, RUS Form 12e 26

Operating Report – Internal Combustion Plant, RUS Form 12f IC 26

Operating Report – Combined Cycle Plant, RUS Form 12f CC 26

Operating Report - Nuclear Plant, RUS Form 12g 27

RUS Form 12h, Operating Report - Annual Supplement 27

Section A, Utility Plant 27

Section B, Accumulated Provision for Depreciation and Amortization - Utility Plant 28

Section C, Non-Utility Property 29

Section D, Demand and Energy at Power Sources 29

Section E, Demand and Energy at Delivery Points 30

Section F, Investments, Loan Guarantees and Loans - Power Supply 30

Section G, Materials and Supplies Inventory 37

Section H, Long-Term Debt and Debt Service Requirements 37

Section I, Annual Meeting and Board Data 38

Section J, Man-Hour and Payroll Statistics 38

Section K, Long-Term Leases 39

RUS Form 12i, Operating Report - Lines and Stations 39

Section A, Expenses and Costs 39

Section B, Facilities in Service 41

Section C, Labor and Material Summary 42

Section D, Outages 42

LIST OF EXHIBITS

Exhibit A Investments Under the 15 Percent Rule 43

Exhibit B Investment Descriptions 44
Bulletin 1717B-3

Page 4

1. GENERAL

1.1 Borrowers' operating reports furnish RUS information that it needs for analyses concerning 

the security of Government loans, for the preparation of estimates to be used in forecasting 

expenses for future loans and for RUS to fulfill its reporting obligations. RUS believes that these 

reports, when supplemented by such additional information as each borrower may choose, will 

also be of great assistance to the boards of directors and managers in successfully coping with a 

variety of management problems. The operating reports also provide RUS with the data it needs 

to prepare the Annual Statistical Report which encompasses all RUS borrowers' operations.

1.2 Borrowers should accurately report the financial data recorded in their accounting records, 

and should prepare their reports in accordance with the detailed instructions contained in this 

guide. Both the borrower and RUS receive the maximum benefits when these operating reports 

are prepared correctly.

1.2.1 Borrowers are urged to use these forms monthly; however, for the months of January 

through November such use is at the borrower's option, except for individual borrowers which 

have been instructed to submit reports on a monthly or quarterly basis. Unless otherwise 

instructed or required, monthly or quarterly reports shall include Forms 12a, 12b and 12c. All 

reports, whether monthly, quarterly or annual must be prepared on a year-to-date basis.

1.2.2 All annual reports are due in RUS on March 1 of the following year. Reports for all other 

months are due by the 20th of the following month.

1.3 Each item on the forms has been assigned a number. The instructions in this bulletin show 

the account numbers which comprise the items in the balance sheet and statement of operations. 

The trial balance may be arranged in sections to facilitate preparation of the report.

1.4 "Red" figures on the report should be indicated by enclosing the amounts in parentheses e.g., 

(123,456). Note: Only use parentheses to indicate a negative amount not a credit amount. For 

example, do not use parentheses for reporting "Accumulated Provision for Depreciation and 

Amortization" on RUS Form 12a, Section B, Line 4.

1.5 A column for "Budget" has been provided on RUS Form 12a, Section A, "Statement of 

Operations." When used, this should consist of the cumulative monthly figures taken from the 

previously prepared annual budget. If there is a substantial difference between the budgeted and 

actual amounts, it would be appropriate to make an analysis of operations to determine whether 

remedial action is needed.

1.6 Report all amounts, rounded to the nearest dollar, and eliminate the cents. All totals and 

subtotals should be the sums of the rounded figures used.

1.7 If the report is submitted electronically one original signed copy of the Certification page 

should be mailed to RUS. If the form is submitted on paper, submit the original of each report, 

executed by the office manager or accountant and by the borrower's general manager, and two 

copies.

1.8 Copies of the RUS Forms 12a through I are available on the agency website.
Bulletin 1717B-3

Page 5

2. INSTRUCTIONS

RUS FORM 12a, OPERATING REPORT - FINANCIAL

Section A, Statement of Operations

The "Year-to-Date" and "Budget" columns offer information to the management and the board of 

directors that is useful in appraising current operations. Budget information may be included on 

the forms submitted to RUS, at the borrower's option.

Each item of the current report in the "Year-to-Date," "This Year" column should be the sum of 

the figures shown (1) on the same item in the "This Month" column of the same report and (2) on 

the identical line in the "Year-to-Date," "This Year" column of the preceding month's report, 

except for January.

Item No.

1 Electric Energy Revenues

Accounts 440 through 447

Note: The Grand Total on RUS Form 12bSE, Column k, should equal Line 1, 

Column B, Section A of Form 12a.

2 Income from Leased Property

Account 412 minus 413

3 Other Operating Revenue and Income

Accounts 414 plus 449.1, 450, 451, 453 through 456

4 TOTAL OPERATING REVENUES AND PATRONAGE CAPITAL

Items 1 through 3

5 Operating Expense - Production - Excluding Fuel

Accounts 500, 502 through 507, 509, 517, 519 through 525, 535 through 540,

546, and 548 through 550

6 Operating Expense - Production - Fuel

Accounts 501, 518, and 547

7 Operating Expense - Other Power Supply

Accounts 555 through 557

8 Operating Expense - Transmission

Accounts 560 through 567

9 Operating Expense - Distribution

Accounts 580 through 589

10 Operating Expense - Customer Accounts

Accounts 901 through 905
Bulletin 1717B-3

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Item No.

11 Operating Expense – Customer Service & Information

Accounts 907 through 910

12 Operating Expense - Sales

Accounts 911 through 916

13 Operating Expense - Administrative & General

Accounts 920 through 931

14 TOTAL OPERATION EXPENSE

Sum of Items 5 through 13

15 Maintenance Expense - Production

Accounts 510 through 514, 528 through 532, 541 through 545,

and 551 through 554

16 Maintenance Expense - Transmission

Accounts 568 through 573

17 Maintenance Expense - Distribution

Accounts 590 through 598

18 Maintenance Expense - General Plant

Account 935

19 TOTAL MAINTENANCE EXPENSE

Sum of Items 15 through 18

20 Depreciation and Amortization Expense

Accounts 403.1 through 403.8 and 404 through 407, 407.3 and 407.4

21 Taxes

All subaccounts of Account 408, 409.1, 410.1, 411.1, 411.3,

411.4 and 420

22 Interest on Long-Term Debt

Account 427

23 Interest Charged to Construction - Credit

Account 427.3

24 Other Interest Expense

Account 431

25 Asset Retirement Obligations

Account 411.10

26 Other Deductions

Accounts 409.2, 410.2, 411.2, 411.5, 411.6, 411.7, 411.8, 411.9, 425, plus 426.1

through 426.5, and 428 through 430
Bulletin 1717B-3

Page 7

Item No.

27 TOTAL COST OF ELECTRIC SERVICE

Sum of Items 14 plus 19 through 25

28 OPERATING MARGINS

Item 4 minus Item 26

29 Interest Income

Account 419 and 432. Include interest earned on the Balance of Advance 

Payments, if any.

30 Allowance for Funds Used During Construction

Account 419.1

31 Income (Loss) From Equity Investments

Account 418.1 plus the amounts recorded in Account 421 relating to the income 

or loss from investments recorded on the equity method of accounting for 

investments.

32 Other Non-operating Income (Net)

Net sum of Accounts 415, 417, 418, 421, 421.1 less Accounts 416, 417.1, 421.2 

and 422. Note: the amount recorded in Account 421 relating to the income or loss 

from investments recorded on the equity method of accounting and amounts 

recorded in Account 418.1 should be reported on line 30.

33 Generation & Transmission Capital Credits

Account 423

34 Other Capital Credits and Patronage Dividends

Account 424

35 Extraordinary Items

Net sum of Accounts 409.3 plus 434 minus 435, plus or minus 435.1.

36 NET PATRONAGE CAPITAL ORMARGINS

Item 28 through 35 as appropriate.

Item No.

Section B, Balance Sheet

Assets and Other Debits

1 Total Utility Plant in Service

Accounts 101 (Plant Accounts 301 through 399), 101.1, 102 through 106, 114,

116, 118, and 120.1 through 120.4, and 120.6

2 Construction Work in Progress

All subaccounts of Account 107
Bulletin 1717B-3

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Item No.

3 TOTAL UTILITY PLANT

Item 1 plus Item 2

4 Accumulated Provision for Depreciation and Amortization

All subaccounts of Account 108 plus Accounts 109 through 113, 115, 119 and

120.5

5 NET UTILITY PLANT

Item 3 minus Item 4

6 Non-Utility Property (Net)

Accounts 121 minus 122

7 Investments in Subsidiary Companies

Account 123.11

8 Investments in Associated Organizations - Patronage Capital

Accounts 123.1

9 Investments in Associated Organizations - Other-General Funds

The amount of the investments recorded in Accounts 123.22 and 123.23 which 

are included in the general fund computation as provided for in 7 CFR Part 1717, 

Subpart N, "Investments, Loans and Guarantees by Electric Borrowers." (See 

Item 10 below for details on investments which are classified as nongeneral fund 

items.)

10 Investments in Associated Organizations - Other-Nongeneral Funds

The amount of the investments in Accounts 123.22 and 123.23 which are not 

included in the general fund computation as provided for in 7 CFR Part 1717, 

Subpart N. The following are classified as such investments:

a. All CFC Capital Term Certificates except those purchased more than 24 

months in advance of their due date.

b. Investments made prior to March 13, 1969, in rural area development 

projects, when such investments were made in accordance with RUS policy 

then in effect.

c. Investments made prior to August 19, 1969, which cannot be liquidated 

without loss of principal, when such investments were made in accordance 

with RUS policy then in effect.

d. Investments which have been specifically excluded by the Administrator or 

his/her designated representative

(Note: The above investments are nongeneral fund items regardless of the 

account in which they are recorded. However, the only general funds excludable 

investments to be reported for Item 10 are those which are recorded in Accounts

123.22 or 123.23. The sum of the amounts reported for Items 9 and 10 should 

equal the sum of the balances in Accounts 123.22 and 123.23.)
Bulletin 1717B-3

Page 9

Item No.

11 Investments in Economic Development Projects

Report investments in economic development projects recorded in accounts: 123, 

Investments in Associated Organizations, and 124, Other Investments. (Note: 

Economic Development investment amounts should not be reported on any other 

line of the Balance Sheet.)

12 Other Investments

Account 124 less economic development investments.

13 Special Funds

Accounts 125 through 128

14 TOTAL OTHER PROPERTY AND INVESTMENTS

Items 6 through 13

15 Cash - General Funds

Accounts 131.1, 131.12 and 135. Item 49, "Accounts Payable," should be used 

for checks written and not paid as of the date of this report.

16 Cash - Construction Fund - Trustee

Account 131.2 and 131.3. Item 49, "Accounts Payable," should be used for 

checks written and not paid as of the date of this report.

17 Special Deposits

Accounts 132 through 134

18 Temporary Investments

Account 136

19 Notes Receivable (Net)

Accounts 141 plus 145 minus Account 141.1

20 Accounts Receivable - Sales of Energy (Net)

Accounts 142.1, less Accounts 144.1

21 Accounts Receivable - Other (Net)

Accounts 142.2, 143 and 146 less accounts 144.2 through 144.4

22 Fuel Stock

Accounts 151, 152, 153, 157, 158.1, and 158.2

23 Materials and Supplies - Other

Accounts 154 through 156, and 163

24 Prepayments

Accounts 165.1 and 165.2

25 Other Current and Accrued Assets

Accounts 171 through 174
Bulletin 1717B-3

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Item No.

26 TOTAL CURRENT AND ACCRUED ASSETS

Items 15 through 25

27 Unamortized Debt Discount & Extraordinary Property Losses

Accounts 181, and 182.1

28 Regulatory Assets

Accounts 182.2 and 182.3

29 Other Deferred Debits

Accounts 183 through 189

30 Accumulated Deferred Income Taxes

Account 190

31 TOTAL ASSETS AND OTHER DEBITS

Total of Items 5, 14, 26 thru 30

Liabilities and Other Credits

32 Memberships

Accounts 200.1 and 200.2

33 Patronage Capital

a. Assigned and Assignable

Sum of all patronage capital assigned or assignable from inception 

excluding current year's margins

b. Retired This Year

Sum of all patronage capital retired during current year

c. Retired Prior Years

Sum of all patronage capital retired from inception to beginning of current 

year

d. Net Patronage Capital

Item a minus Items b and c should equal sum of Accounts 201.1 and 201.2.

34 Operating Margins - Prior Years

Accounts 219.1 and Account 219.4, "Other Margins and Equities - Prior Periods," 

when it applies to operating margins.

35 Operating Margins - Current Year

Sum of Items 27, 32 and 33 - Section A - "Statement of Operations"

36 Non-Operating Margins

Account 219.2 and Account 219.4, "Other Margins and Equities - Prior Periods," 

when it applies to non-operating margins, plus Items 28, 29, 30, 31 and 34, 

Section A - "Statement of Operations."
Bulletin 1717B-3

Page 11

Item No.

37 Other Margins and Equities

Accounts 208, 211, 215, 216.1, 217, 218 and 219.3

38 TOTAL MARGINS AND EQUITIES

Sum of Items 32, 33d through 37

39 Long-Term Debt - RUS (Net)

Accounts 224.1 through 224.10. Report only the long-term portion of the debt 

under this item. The current portion of the debt (due within one year) should be 

reported on item 50.

40 Long-Term Debt - RUS - Economic Development (Net)

Report amounts in Accounts: 224.16, Long-Term Debt - RUS Economic 

Development Notes Executed, less: 224.17, RUS Notes Executed - Economic 

Development - Debit. Report only the long-term portion of the debt under this 

item. The current portion of the debt (due within one year) should be reported on 

item 51.

41 Long-Term Debt - FFB - RUS Guaranteed

Report amounts recorded in accounts 224.14 less 224.15 that relate to FFB loans. 

Report only the long-term portion of the debt under this item. The current portion 

of the debt (due within one year) should be reported on item 50.

42 Long-Term Debt - Other - RUS Guaranteed

Report amounts recorded in accounts 224.11, 224.12, 224.14, 225, 226 less 

Accounts 123.21, 224.13 and 224.15 pertaining to Non-FFB debt the repayment 

which is guaranteed by RUS. Report only the long-term portion of the debt under 

this item. The current portion of the debt (due within one year) should be 

reported on item 50.

43 Long-Term Debt - Other (Net)

Report amounts recorded in accounts 221, 222, 223, 224.11, 224.12, 224.14, 225,

226 less Accounts 123.21, 224.13 and 224.15 pertaining to debt the repayment of 

which is NOT guaranteed by RUS. Report only the long-term portion of the debt 

under this item. The current portion of the debt (due within one year) should be 

reported on item 50.

44 TOTAL LONG-TERM DEBT

Sum of items 39 through 43

45 Obligations Under Capital Leases - Noncurrent

Account 227. Report only the long term portion of the lease under the item. The 

current portion of the capital leases should be reported on item 52.

46 Accumulated Operating Provisions and Asset Retirement Obligations

Accounts 228.1 through 228.4, 229 and 230. Note: If the cumulative amount 

recorded in Account 228 is a debit balance, the amount should be reported on line 

12, Other Investments.

47 TOTAL OTHER NONCURRENT LIABILITIES

Sum of items 45 and 46
Bulletin 1717B-3

Page 12

Item No.

48 Notes Payable

Accounts 232.1, 232.2, 232.3 and 234

49 Accounts Payable

Accounts 232 and 234

50 Current Maturities Long-Term Debt

Report amounts due within one year of the obligations reported on lines 39, 41, 

42 and 43

51 Current Maturities Long-Term Debt_Rural Development

Report amounts due within one year of the obligations reported on line 40.

52 Current Maturities Capital Leases

Report amounts due within one year of the obligations reported on line 45

53 Taxes Accrued

Accounts 236.1 through 236.7

54 Interest Accrued

Account 237

55 Other Current and Accrued Liabilities

Accounts 235, 238.1, 238.2, 239, 240, 241, 242.1 through 242.5, and 243

56 TOTAL CURRENT AND ACCRUED LIABILITIES

Sum of Items 48 through 55

57 Deferred Credits

Accounts 251 through 254, 256, and 257

58 Accumulated Deferred Income Taxes

Accounts 255, and 281 through 283

59 Total Liabilities and Other Credits

Sum of Items 38, 44, 47 and 56 through 58

SECTION C, NOTES TO FINANCIAL STATEMENTS

Section C provides space for important disclosure notes to the financial statements not included 

in other parts of this form. A partial checklist of these disclosure notes is as follows:

_ Prepaid or deferred charges amortized for a period exceeding 12 months.

_ Capital leases for lessee; sales or financing leases for lessor.

_ Unbilled revenue - report the amount not billed to distribution cooperatives for which 

kWh has been consumed. Please state if this amount is or is not included in Section B, 

line 19, Accounts Receivable (Net).

_ Accounting changes.

_ Commitments and contingencies.

_ Margin Stabilization Plans
Bulletin 1717B-3

Page 13

_ Deferred compensation

_ Short-term obligations expected to be refinanced.

_ Deferred credits being amortized for a period exceeding 12 months.

_ Related party transactions.

_ Extraordinary items.

_ Pension plans - employers.

_ Deferred Taxes

RUS FORM 12b SE, OPERATING REPORT - SALES OF ELECTRICITY

This form is used to show sales of electric energy by purchaser classifications. RUS uses four

(4) purchaser classifications: sales to ultimate consumers, sales for resale to RUS distribution 

borrowers, sales to resale to RUS power supply borrowers and sales for resale to other. Only one 

sale to ultimate consumers should be listed. Sum the values for each column where applicable 

and put this on the first line. Next list all sales to RUS distribution borrowers. These will 

usually be listed on one line each. However, if you have multiple sales to the same borrower 

then these should be listed on separate lines. After the last sale for resale to RUS distribution 

borrowers subtotal all the sales for resale to RUS distribution borrowers. Next list all sales to 

RUS power supply borrowers. You may have several sales to the same power supply borrower. 

If you do then each should be on a separate line. After the last sale for resale to an RUS power 

supply borrower subtotal all the sales for resale to RUS power supply borrowers. No 

adjustments nor miscellaneous sales entries should be made for utilities that are RUS borrowers. 

This means that for all adjustments that are sales to RUS borrowers the adjustment should be 

spread not entered as a separate item. Next, list sales for resale to all other entities. List each 

sale separately even if they are to the same entity. After the last sale to other entities subtotal the 

sales for resale to other and on the next line put the grand total of all sales. Detailed instructions 

for this form are as follows:

Sale No. In the first and last columns, which are titled “Sale No.,” number from one to the 

total number of sales. Do not start over for each category and do not number the 

subtotal rows.

Column a Name of Company or Public Authority

Enter the name of the purchaser in this column. Do not abbreviate or truncate the 

name or use acronyms.

Column b Statistical Classification

Enter the statistical classification code based on the contractual terms and 

conditions of the service as follows:

RQ for Requirements service. Requirements service is service which the 

supplier plans to provide on an ongoing basis (e.g., the supplier includes 

projected load for this service in its system resource planning). In 

addition, the reliability of requirements service must be the same as, or 

second only to, the suppliers’s service to its ultimate consumers.

LF for Long-term Firm service. “Long-term” means five years or longer and 

“firm” means that service cannot be interrupted for economic reasons and 

is intended to remain reliable even under adverse conditions (e.g., the 

supplier must attempt to buy emergency energy from third parties to 

maintain deliveries of LF service). This category should not be used for 

long-term firm service, which meets the definition of RQ service. For all 

transactions identified as LF, provide in a footnote the termination date of 

the contract defined as the earliest date that either buyer or seller can 

unilaterally get out of the contract.
Bulletin 1717B-3

Page 14

IF for Intermediate-term Firm service. This classification is the same as LF 

service except that “intermediate-term” means longer than one year but 

less than five years.

SF for Short-term Firm service. Use this category for all firm services where 

the duration of each period of commitment for service is one year or less.

LU for Long-term service from a designated generating Unit. “Long-term” 

means five years or longer. The availability and reliability of service, 

aside from transmission constraints, must match the availability and 

reliability of designated unit.

IU for Intermediate-term service from a designated Unit. The same as LU 

service except that “intermediate-term” means longer than one year but 

less than five years.

OS for Other Service. Use this category only for those services which cannot 

be placed in the above-defined categories.

AD for out-of-period Adjustment. Use this code for any accounting 

adjustments or “true-ups” for service provided in prior reporting years. 

Provide an explanation in a footnote for each adjustment.

Column c RUS Borrower Designation

Enter the borrower designation for a purchaser who is an RUS borrower.

Column d Average Monthly Billing Demand

For all sales that involve a demand charge enter the average monthly billing 

demand, which is the amount on bills rendered to the purchaser.

Column e Average Monthly NonCoincident Peak (NCP) Demand

For all sales that involve a demand charge enter the average monthly non- coincident peak demand, which is the maximum metered hourly (60-minute 

integration) demand in a month.

Column f Average Monthly Coincident Peak (CP) Demand

For all sales that involve a demand charge enter the average monthly coincident 

peak demand, which is the metered demand during the hour (60-minute 

integraton) in which the suppliers system reaches its monthly peak.

Column g Electricity Sold (MWh)

Enter the amount in megawatt hours shown on bills rendered to the purchaser.

Column h Revenue – Demand Charges

Enter the amount of demand charges rounded to the nearest dollar.

Column i Revenue – Energy Charges

Enter the amount of energy charges rounded to the nearest dollar.

Column j Revenue – Other Charges

Enter the amount of any other types of charges, including out-of-period 

adjustments, to the nearest dollar. Explain in a footnote all components of 

amounts in this column.

Column k Revenue – Total

Enter the total of columns h, i and j.

RUS FORM 12b PP OPERATING REPORT – PURCHASED POWER

This form is used to show purchases of electric energy by purchaser classifications. RUS uses 

three (3) purchaser classifications: purchases from RUS distribution borrowers, purchases from 

RUS power supply borrowers and purchases from other. List all purchases from RUS 

distribution borrowers. These will usually be listed on one line each. However, if you have 

multiple purchases from the same borrower then these should be listed on separate lines. After 

the last purchase from an RUS distribution borrower subtotal all the purchases from RUS 

distribution borrowers. Next list all purchases from RUS power supply borrowers. You may
Bulletin 1717B-3

Page 15

have several purchases from the same power supply borrower. If you do then each should be on 

a separate line. After the last purchase from an RUS power supply borrower subtotal all the 

purchases from RUS power supply borrowers. No adjustments nor miscellaneous purchase 

entries should be made for utilities that are RUS borrowers. This means that for all adjustments 

that are to purchases from RUS borrowers the adjustment should be spread not entered as a 

separate item. Next list purchases from all other entities. List each purchase separately even if 

they are from the same entity. After the last purchase from other entities subtotal the purchases 

from other and on the next line put the grand total of all purchases. Detailed instructions for this 

form are as follows:

Purchase No. In the first and last columns, which are titled “Purchase No.”, number from one to 

the total number of purchases. Do not start over for each category and do not 

number the subtotal rows.

Column a Name of Company or Public Authority

Enter the name of the seller in this column. Do not abbreviate or truncate the 

name or use acronyms.

Column b Statistical Classification

Enter the statistical classification code based on the contractual terms and 

conditions of the service as follows:

RQ for Requirements service. Requirements service is service which the 

supplier plans to provide on an ongoing basis (ie’, the supplier includes 

projected load for this service in its system resource planning). In 

addition, the reliability of requirements service must be the same as, or 

second only to, the supplier’s service to its ultimate consumers.

LF for Long-term Firm service. “Long-term” means five years or longer and 

“firm” means that service cannot be interrupted for economic reasons and 

is intended to remain reliable even under adverse conditions (e.g., the 

supplier must attempt to buy emergency energy from third parties to 

maintain deliveries of LF service). This category should not be used for 

long-term firm service, which meets the definition of RQ service. For all 

transactions identified as LF, provide in a footnote the termination date of 

the contract defined as the earliest date that either buyer or seller can 

unilaterally get out of the contract.

IF for Intermediate-term Firm service. This classification is the same as LF 

service except that “intermediate-term” means longer than one year but 

less than five years.

SF for Short-term Firm service. Use this category for all firm services where 

the duration of each period of commitment for service is one year or less.

LU for Long-term service from a designated generating Unit. “Long-term” 

means five years or longer. The availability and reliability of service, 

aside from transmission constraints, must match the availability and 

reliability of designated unit.

IU for Intermediate-term service from a designated Unit. The same as LU 

service except that “intermediate-term” means longer than one year but 

less than five years.

OS for Other Service. Use this category only for those services which cannot 

be placed in the above-defined categories.

AD for out-of-period Adjustment. Use this code for any accounting 

adjustments or “true-ups” for service provided in prior reporting years. 

Provide an explanation in a footnote for each adjustment.

Column c RUS Borrower Designation

Enter the borrower designation for a seller who is an RUS borrower.

Column d Average Monthly Billing Demand (MW)
Bulletin 1717B-3

Page 16

For all purchases that involve a demand charge enter the average monthly billing 

demand, which is the amount on bills rendered to your company from the seller.

Column e Average Monthly NonCoincident Peak (NCP) Demand

For all purchases that involve a demand charge enter the average monthly noncoincident peak demand, which is the maximum metered hourly (60-minute 

integration) demand in a month.

Column f Average Monthly Coincident Peak (CP) Demand

For all purchases that involve a demand charge enter the average monthly 

coincident peak demand, which is the metered demand during the hour (60-

minute integration) in which the suppliers system reaches its monthly peak.

Column g Electricity Purchased

Enter the amount in megawatt hours shown on bills rendered to the purchaser.

Column h Revenue – Demand Charges

Enter the amount of demand charges rounded to the nearest dollar.

Column i Revenue – Energy Charges

Enter the amount of energy charges rounded to the nearest dollar.

Column j Revenue – Other Charges

Enter the amount of any other types of charges, including out-of-period 

adjustments, to the nearest dollar. Explain in a footnote all components of 

amounts in this column.

Column k Revenue – Total

Enter the total of columns h, i and j.

RUS FORM 12c, OPERATING REPORT - SOURCES AND DISTRIBUTION OF

ENERGY

This form is used to report the source of all energy used by the borrower. It is set up by 

classifications and shows maximum demands, net energy (MWh), and total cost of power for 

each source. All power and/or energy received or used, regardless of whether or not it was 

delivered to an isolated or to the integrated system, is to be reported on this form. Detailed 

instructions for its preparation are:

Lines 1 GENERATED IN OWN PLANTS

thru 6 Report totals of net generation by types of production rather than by individual 

plants. Amounts reported should reconcile with the individual plant reports, Form 

12d, 12e, 12f IC, 12f CC, and 12g. Line 5 is for plants that do not fall into the 

categories for which RUS has a specific plant form. These include wind plants, 

photovoltaic plants, etc. Line 6 is the total of lines 1 thru 5.

Line 7 PURCHASED POWER

This line is the Grand total from Form 12b PP.

Lines 8 Interchanged Power

thru 10 These items are to be used for reporting totals of all energy which is received 

from or delivered to other power suppliers on an exchange basis. Include energy 

banking activities as well as normal daily exchanges. All energy delivered by 

other power suppliers, including loss considerations, should be reported as 

"Received into System" in Line 8.

All energy delivered to other power suppliers, including loss considerations, 

should be reported as "Delivered Out of System" in Line 9. Line 10, "Net 

Interchange," equals Line 8 minus Line 9. When this is a negative figure, it 

should be so indicated by use of parentheses ().
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Lines 11 TRANSMISSION FOR/OR BY OTHERS - (WHEELING)

thru 14 Report all energy wheeled for other suppliers on these lines. Do not include 

energy delivered to others which is being wheeled for the borrower and is 

included in the borrower's energy sales data. Energy delivered by other suppliers 

(including loss allowances) for wheeling purposes should be reported on Line 11. 

Also, include any third party wheeling costs. Energy wheeled by the borrower 

and delivered to their other suppliers' customers should be reported on Line 12.

Line 13, Net, equals Line 11 minus Line 12.

Line 14 Total Energy Available for Sale

Sum of Lines 6, 7, 10 and 13.

Line 15 Total Sales

From the Grand total line of Form 12b SE, column k.

Line 16 Energy Furnished to others Without Charge

All energy furnished without charge should be reported on this line and not 

included as part of sales on Form 12b SE.

Line 17 Energy Used by Borrower

All energy used by borrower for headquarters, construction, etc., should be 

reported on this line. Do not include station use in this category.

Line 18 TOTAL ENERGY ACCOUNTED FOR

Sum of Items 15 through 17.

Line 19 Energy Losses - MWh

Line 14 minus Line 18.

Line 20 Energy Losses - Percentage

Line 19 divided by Line 14 x 100.

Column b Number of plants

This column should contain the total number of plants of each type which should 

be the same as the number of Forms 12d, 12g, 12e, 12f CC and 12f IC that are 

completed.

Column c Nameplate Capacity

This column should contain the total size of the plants of each type. This is 

calculated by adding the total size for each plant by type for all plants of a 

particular type. The total size is always found on line 6 of Section a of Form 12c. 

It is in column m of Form 12d and column b of Form 12e, 12f IC, 12f CC and 

column c of Form12g.

Column d Net Energy Received by System

The energy which has been delivered to the system (this includes both integrated 

and isolated systems) during the year is to be reported in this column. An 

explanation of any adjustment should be included as a footnote and included in 

the amount reported in column d.

Column e Cost

The cost of power and energy received by the system should be shown in this 

column. The amounts reported for generation should be equal to the power cost 

of the individual production plant reports (RUS Forms 12d thru 12g). The
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Page 18

amounts reported for purchased power and interchange should be the amounts 

which will be paid for these items. The sum of the amounts reported for these 

items should reconcile with the charges to the 555 account.

RUS FORMS 12d, 12e, 12f IC, 12f CC AND 12g, - PLANT OPERATING REPORT

General

Pertinent information relating to the operation and maintenance of generating facilities is 

prepared on RUS Forms for each:

12d fossil-fired steam generating plant; 

12e hydro generating plant;

12f IC internal combustion operating plant or gas turbine generating plants; 

12f CC combined cycle plant

12g nuclear plant.

Power supply borrowers will prepare and submit the forms applicable to their system. A 

separate plant operating report is to be submitted for each generating plant or for each type of 

generating plant, i.e., gas turbine and steam, when both types are in one plant.

If you have a type of plant that is not listed above such as a photovoltaic plant or a wind 

generating plant then you do not have to complete a plant form.

Distribution borrowers having generating facilities will prepare and submit the generating plant 

operating reports applicable to their system, Distribution borrowers will not submit any other 

Form 12.

Two reports should be completed for each plant in which the borrower is a partial owner. The 

first form should be completed as a total plant report. The second form should reflect only the 

borrower's involvement with the plant, including costs charged to the borrower, and output taken 

from the plant.

For all Forms 12d, e, f IC f CC and g Sections A, B & C should be completed for the total plant 

and Sections A and D should be completed for the borrower’s involvement.

The form reflecting only the borrower's involvement in the plant should be labeled at the top 

with the plant name, and the percentage owed by the borrower. For example, if borrower ZZ 

9999 owns 25.1 percent of the Jones plant the line marked plant should read: "Jones (ZZ 9999

25.1 percent share)."

The total plant report form should have the plant's name and should indicate that this is the total 

plant form. For the example above the plant line should read: "Jones (Total Plant)."

When generating plants are used as standby power sources, or are not in operation, a report for 

each of such plant is also to be prepared and submitted. There are certain continuing costs 

associated with these plants such as depreciation, taxes, interest, insurance, nominal 

maintenance, cleaning, inspection, etc., which should be considered when evaluating all costs 

associated with generating plant ownership.
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UNIFORM INFORMATION PERTINENT TO GENERATING PLANT OPERATING

REPORTS

RUS FORMS 12d, 12e, 12f IC, 12f CC AND 12g

Each Form 12d, 12e, 12f IC, 12f CC, and 12g has a space at the top where the plant name is to be 

inserted. In this space the official name of the plant should be supplied. Each of the generating 

plant operating report Forms 12d, 12e, 12f IC, 12f CC, and 12g is designed to provide 

information of a uniform nature that is pertinent to each type of generation as follows:

Unit Data

Each form has a place in Section A for the unit number, the gross generation, and the size or 

manufacturer's rating for each unit as shown in Table 1.

Table 1

Form Unit Number Gross Generation Size

12d Column a Column n Column m

12e Column a Column c Column b

12f IC and 12f CC Column a Column k Column b

12g Column a Column d Column c

Each unit should be listed separately. Space has been provided for five units on each form. If a 

plant has more than five units, attach a copy of the form and continue to list the units on it. The 

size should be listed in units of kW. Gross generation should be in units of MWh.

In the columns for gross generation and for size, space has been provided on line 6 for total gross 

generation and total size. These items are simply the total for all units (including those listed on 

separate pages) of the indicated items.

Operating Hours

Operating hours are divided into four categories, and should be reported in units of hours 

rounded to the nearest hour. Each form has a portion of Section A devoted to operating hours as 

shown in Table 2.

Table 2 

Operating Hours

Form In Service On Standby Out Of Service

Scheduled Unscheduled

12d Column h Column i Column j Column k

12e Column d Column e Column f Column g

12f IC & 12f CC Column g Column h Column i Column j

12g Column e Column f Column g Column h

The sum of the hours reported for each unit should equal the number of hours in the year. Each 

column of each form should be filled out in accordance with the following instructions:
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Item

In Service

All hours in which the facilities are in operation for the production of energy or connected 

and operating as spinning reserve should be reported in this column. This includes all hours 

connected to the load in case of prime movers, or all hours with steam pressure available for 

immediate service in case of boilers.

On Standby

All hours for facilities ready for service, but not producing energy should be reported in this 

column. This should include those hours when the unit is ready to carry load and start-up 

time when the unit has cooled. This is the same for boilers whether maintained filled or 

empty so long as these are normal standby procedures.

Out of Service - Scheduled

All hours of outages due to planned maintenance, regardless of whether the unit would 

otherwise have been operating or on standby, should be reported in this column. In case of 

an unscheduled outage, in which additional time is utilized for scheduled maintenance, only 

the hours by which the unscheduled outage was extended by the scheduled maintenance 

should be in this column.

Out of Service – Unscheduled

All hours of outages not due to planned maintenance.

Please note that scheduled and unscheduled outages exceeding a 24-hour duration period 

should be listed in the remarks section of form 12e or 12f, or on the back, or on an 

attachment thereto: This listing should show, (1) the cause of the outage, (2) the period of 

the outage, and (3) the cost of repair with a breakdown of the labor and material cost 

involved.

Totals

The "In-Service," "On Standby," "Out of Service - Scheduled" and "Out of Service -

Unscheduled" should be individually totaled and the total entered in the sixth row of each 

column.

Station Service, Net Generation, and Station Service % of Gross

Forms 12d, 12e, 12f IC, 12f CC, and 12g each have space provided for "Station Service," 

"Net Generation," and "Station Service % of Gross" in Section A as shown in Table 3.

Table 3

Form Station Service Net Generation Station Service

% of Gross

12d Column n Line 7 Column n Line 8 Column n Line 9

12e Column c Line 7 Column c Line 8 Column c Line 9

12f IC & 12f CC Column k Line 7 Column k Line 8 Column k Line 9

12g Column d Line 7 Column d Line 8 Column d Line 9

Each item on each form should be filled out in accordance with the following instructions:

1. Station Service

This is the energy used for auxiliaries, lighting and heating of the generating plant. 

Energy used in lighting and heating general office, meeting rooms, etc., is not included in 

station service, if such office is not an integral part of the power plant building.
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2. Net Generation

This is the amount of energy delivered to the transmission system and is obtained by 

deducting the station service from the total of the gross generation column.

3. Station Service % of Gross

The % of Gross figure is obtained by dividing the amount of energy used for station 

service by the total gross generation X 100.

Labor Report

Section B of each form is devoted to the labor report. Each item of each form should be filled in 

according to the following instructions. (Note: Those borrowers involved in plants which are 

only partially owned should note that this section should be completed for these plants even 

though the employees at the plant are not borrower employees. See the discussion on reports for 

partially owned plants and non-owner operated plants above.)

Item

Number of Employees Full-Time

Indicate the total number of full-time employees of the operations and maintenance staff 

including superintendents. Full-time employees are those employees which put in a full 

year's work even though they may be employed on a temporary basis. When two or more 

part-time employees are used during the year to perform one employee's work, they 

should be reported as one employee.

Number of Employees Part-Time

Indicate the number of employees regularly employed on a part-time basis. Exclude 

employees hired for short periods of time to complete special jobs.

Total Employee Hours Worked

Indicate the total employee-hours worked by all employees. Do not include employee- hours for labor charged to other accounts or any labor not on the cooperative's or lead 

owner's payroll, such as contract labor or specialists from manufacturers or suppliers 

which may have been utilized in operation or maintenance work.

Plant Payroll

Indicate the total annual payroll of the plant for the above staff and the breakdown 

between operation, maintenance, and other accounts. Operation or maintenance 

personnel often are engaged in work other than operating or maintaining the plant 

covered by the report, such as construction or retirement activities associated with the 

plant or a generating plant employee working in the step-up substation which is a 

transmission facility rather than a generation facility. All labor not classified as operation 

or maintenance of the plant involved should be reported in the space entitled "Other 

Accounts, Plant Payroll." The sum of the amounts charged, respectively, to operation, 

maintenance, and other accounts should equal the amount reported for total payroll or 

total labor. This breakdown should be obtainable directly from the accounting 

distribution of the payroll. The amount reported for payroll should include any 

administrative and general salaries which may have been distributed to production or 

transmission expense by the general office.
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Factors and Maximum Demand

Section C provides space for information on the factors and the maximum demand for a plant. 

These items should be filled out in accordance with the following instructions:

Item

Load Factor (%)

Load Factor is defined as the ratio of the average load on the plant over a designated 

period of time to the peak load occurring in that period. Divide gross kWh generated by 

the actual hours in the period to obtain the average load. The average load is divided by 

the peak load in that period to obtain the load factor.

Load Factor = Gross kWh Generated

Hours in period x Maximum Demand in kW x 100

Example:

For a plant that had a gross generation of 1,019,280 kWh during a period of one 

year and had a maximum demand of 270 kW during that period the calculation 

would be as follows:

Annual Load Factor 1,019,280 kWh x 100 = 43.09%

= 8,760 Hours x 270 kW

Plant Factor (%)

Plant factor is defined as the ratio of the average load on the plant over a designated 

period of time, to the aggregate rating of all of the generating equipment installed in the 

plant. Divide gross kWh generated by the actual hours in the period multiplied by total 

plant capacity.

Plant Factor =

Example:

Gross kWh Generated

Hours in period x Plant Capacity in kW x 100

For a plant that had a gross generation of 1,019,280 kWh during a period of one 

year and has a capacity of 320 kW the calculation would be as follows:

Annual Plant 

Factor

1,019,280 kWh x 100 = 36.36%

= 8,760 Hours x 320 kW

Running Plant Capacity Factor (%)

Running Plant Capacity Factor (RPCF) is defined as the ratio of the actual energy output 

to the energy output that would have resulted if each unit had been operated at its full 

rated capacity throughout its actual hours of operation.

RPCF = Gross kWh Generated

(∑Unit Capacity in kW x Unit Hours Operated for all units) x 100
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Page 23

Example:

For a plant that had a gross generation of 1,019,280 kWh during a period of one 

year and had the unit capacities and hours operated during that period as listed in 

Table 4:

Table 4

Unit Capacity (kW) Hours Operated

1 40 3960

2 40 3420

3 40 3010

4 200 4790

the calculation would be as follows:

Annual RPCF = 1,019,280 kWh

(40x3960)+(40x3420)+(40x3010)+(200x4790) x 100 = 74.53%

Maximum Demand

If the 15-minute integrated maximum demand is obtained from a watt-hour demand 

meter or a recording type demand meter, enter it in the space marked "15-Minute Gross 

Maximum Demand." If the maximum demand is obtained from an instrument which 

records or indicates the instantaneous demand, enter it under "Indicated Gross Maximum 

Demand" and leave the space for the 15-minute demand blank.

Cost of Net Energy Generated

Forms 12d, 12e, 12f IC, 12f CC, and 12g each contain a section designated to report the costs of 

the different means of power production. The annual balances of the various costs are to be 

reported in the appropriate columns. All accounting by plant crews for time and material should 

be reported in accordance with RUS Bulletin 181-1, "Uniform System of Accounts." A copy of 

Bulletin 181-1, or appropriate excerpts thereof, should be furnished to plant personnel.

Explanation and training should be provided so that expenditures are properly classified.

Item

Fixed Costs

Items under this classification include direct charges to specific generating plants or 

prorated charges to individual plants when the borrower has more than one of the same 

type of generating plant. Table 5 shows where in Section D each of the items that make 

up the fixed costs are located on the forms:
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Table 5

Form Column Depreciation Interest Total Fixed 

Costs

12d a Line 21 Line 22 Line 23

12e a Line 16 Line 17 Line 18

12f IC a Line 18 Line 19 Line 20

12f CC a Line 22 Line 23 Line 24

12g a Line 20 Line 21 Line 22

Each item should be filled out in units of dollars rounded to the nearest dollar.

Depreciation

This is charged against each type of generation as indicated by the balance in Account

403.1 for steam, Account 403.2 for nuclear, Account 403.3 for hydro, and Account 403.4 

for other production. Also included in this line is the accretion expense account 411.10. 

If these balances represent charges on more than one plant, they should be prorated to 

each plant on the basis established by the depreciation register.

Interest

These are charges for interest on long-term debt only. They represent the balance after 

deducting Account 432, "Interest Charges to Construction," from the sum of Accounts 

427, "Interest on RUS Construction Loans" and "Interest on Other Long-Term Debt," 

respectively. The amount thus determined is prorated to each generating plant, to 

transmission lines and stations, and to distribution lines and stations on the basis of 

investment.

Total Fixed Costs

This is the total of the two items discussed above, depreciation and interest, as indicated 

on the forms.

Mills/Net kWh

For the purpose of analysis and evaluation, it is important to know the cost in mills per 

net kilowatt-hour generated for certain items reported in the "Cost of Net Energy 

Generated" section. The items for which this information is needed have been indicated 

by the open spaces in the “Mills/Net kWh” column. These unit costs are obtained by 

dividing the total cost reported for the item by the net generation reported in the gross 

generation columns.

Remarks

Any remarks, including an explanation of unscheduled outages, should be made in the 

space provided at the end of the Form 12e or 12f IC, 12f CC, or on the back.

Information Pertinent to Plant Operating Reports for Specific Types of Plants

Certain specific information pertinent to the type of generation for which each generating plant 

report is prepared is required in addition to the uniform information which has previously been 

referred to. Spaces have been provided on the individual type of generation report forms for 

submitting this specific information as follows:
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Page 25

Item

Operating Report Steam Plant, RUS Form 12d

Times Started

Column b of Section A of Form 12d has space for the number of times during the year 

which each unit was started and a total number of times all units were started.

Fuel Consumption

Columns c, d, e, and f of Section A of Form 12d are for the fuel consumption (coal, oil, 

gas, and other, respectively) of each unit for the year. The units for the items in each 

column are indicated on the form except for column f units, which are to be specified. 

Figures reported in column f should be expressed in thousands also. On line 6 of each 

column you should enter the total of lines 1 through 5. On line 7 the average BTU per 

the indicated unit (i.e., BTU/lb. for coal) should be entered, In column f insert the units 

after the slash. Line 8 should be line 6 times line 7 divided by 1000. On line 9 should be 

entered the delivered cost of each fuel in dollars rounded to the nearest dollar. This 

figure should not include handling charges once the fuel has been delivered and therefore 

may be different from the figures entered on lines 2 through 5 of Section D. The grand 

total of all BTUs consumed by the plant should be entered in Column g on line 8 and is 

the sum of line 8 Columns c through f.

BTU Per kWh

In column o of Section A of Form 12d space has been provided for the BTUs/kWh for 

both gross generation (Line 6) and net generation (Line 8). The BTU per gross kWh 

should be calculated and dividing line 8 column g of Section A by line 6 column n of 

Section A and multiply by 1000. The BTU per net kWh should be calculated by dividing 

line 8 column g of Section A by line 8 column n of Section A and multiplying by 1000.

$/106 BTU

In column c of Section D space has been provided for the cost of fuel in $/106BTU. This 

item is calculated by dividing the corresponding 106 BTU figure from row 8 of Section

A. The following five formulas should be used:

Line 2 Column c Section D = (Line 2 Column a Section D) divided by 

(Line 8 Column c Section A)

Line 3 Column c Section D = (Line 3 Column a Section D) divided by 

(Line 8 Column d Section A)

Line 4 Column c Section D = (Line 4 Column a Section D) divided by 

(Line 8 Column e Section A)

Line 5 Column c Section D = (Line 5 Column a Section D) divided by 

(Line 8 Column f Section A)

Line 6 Column c Section D = (Line 6 Column a Section D) divided by 

(Line 8 Column g Section A)
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Operating Report - Hydro Plant, RUS Form 12e

The specific information required on this form in addition to the uniform information for a 

generating plant report is the "Hydraulic Data" section and at the bottom of Section A.

In the space provided, show the maximum and minimum elevations in feet that occurred during 

the year, of the pool behind the dam and the tail race below the dam. Also indicate whether or 

not water was spilled over the spillway of the dam during the year.

Item

Operating Report - Internal Combustion Plant, RUS Form 12f IC

Operating Report - Combined Cycle Plant, RUS Form 12f CC

Fuel Consumption

Columns c, d, and e of Section A of Form 12f IC and 12f CC are for the fuel 

consumption (oil, gas, and other, respectively) of each unit for the year. The units for the 

items in each column are indicated on the form except for column e units which are to be 

specified. Figures reported in column e should be expressed in thousands also. On line 6 

of each column you should enter the total lines 1 through 5. On line 7 the average BTU 

per the indicated unit (i.e., BTU/gal for oil) should be entered. In column e insert the

units after the slash. Line 8, the total 106 BTU for the plant should be line 6 times line 7

divided by 1000. On line 9 the delivered cost of each fuel in dollars rounded to the 

nearest dollar should be entered. This figure should not include handling charges once 

the fuel has been delivered and therefore may be different from the figures entered on 

lines 2 through 4 of Section D. The grand total of all BTUs consumed by the plant 

should be entered in column f on line 8 and is the sum of line 8 columns c through e.

BTUs/kWh

In column 1 of Section A of Form 12f IC and 12f CC, space has been provided for the 

BTUs/kWh for both gross generation (Line 6) and net generation (Line 8). The BTU per 

gross kWh should be calculated by dividing line 8 column f by line 8 column k both of 

Section A and multiplying A by 1000.

$/106 BTU

In column c of Section D, space has been provided for the cost of fuel in $/106 BTU.

This item is calculated by dividing the corresponding dollar figure from column a of 

Section E by the corresponding 106 BTU figure from row 8 of Section A. Use the following four formulas:

Line 2 Column c Section D = (Line 2 Column a Section D) divided by

(Line 8 Column c Section A)

Line 3 Column c Section D = (Line 3 Column a Section D) divided by

(Line 8 Column d Section A)

Line 4 Column c Section D = (Line 4 Column a Section D) divided by

(Line 8 Column e Section A)

Line 6 Column c Section D = (Line 6 Column a Section D) divided by

(Line 8 Column f Section A)
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Operating Report - Nuclear Plant, RUS Form 12g

Item

Times Started

Column b of Section A of Form 12g has space for the number of times during the year 

which each unit was started and a total number of times all units were started.

RUS Form 12h, Operating Report - Annual Supplement

Section A, Utility Plant

As reflected in the column headings, each line of this section, as appropriate, should show:

Column

a Balance Beginning of Year

These balances should be the same as shown in "Balance End of Year" column of the 

previous year's report.

b Additions

This column should show the additions to plant during the year including any corrections 

for additions for the current or preceding year. Include in this column transfers involving 

Account 103, "Experimental Electric Plant Unclassified," Account 106, "Completed 

Construction Not Classified - Electric," and Account 107, "Construction Work in 

Progress - Electric," made to close the records for items in these accounts. A credit 

amount will be shown in this column on lines 22 or 27 if the "Balance End of Year" in 

either Account 106 or Account 107 is less than "Balance Beginning of Year." Any 

amount paid for electric plant purchased during the year should be shown in Item 19 in 

this column.

Column

c Retirements

This column should show the physical retirements of plant made during the year 

including any corrections for retirements for the current or preceding year. Any amount 

received during the year for electric plant sold should be shown in Item 19 in this 

column.

d Adjustments and Transfers

Include in this column:

1. Transfers between electric plant purchased or sold and the electric plant in service 

accounts.

2. Transfer between electric plants in service accounts and electric plant leased to 

others.
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Page 28

3. Transfer between electric plant in service accounts and electric plant held for future 

use.

4. Reclassifications or transfers within the electric plant service accounts.

Do not include in this column corrections of additions and retirements for the current or

preceding year. (These should be shown in the "Additions and Retirements" columns, 

respectively.)

Do not include transfers from Account 107 to 103 or 106, or from 103 or 106 to the 

electric plant in service accounts. (These are to be shown in the Additions column.)

Ordinarily, column d should add to zero. However, when electric plant purchased is 

transferred to the electric plant in service accounts, a difference will occur because of the 

accumulated provision for depreciation. When the electric plant in service accounts are 

credited with electric plant sold, a difference will develop. This is because of the 

adjustment to the accumulated provision for depreciation and the gain or loss.

e Balance End of Year

These balances should be determined at year-end directly from the accounts. Each line 

and column total should be verified to see that "Balance Beginning of Year" plus 

"Additions" minus "Retirements" and plus or minus "Adjustments and Transfers" equal 

"Balance End of Year." The amount for Item 27 should agree with Form 12a, Section B, 

Item 2. The total of this column should agree with Form 12a, Section B, Item 3.

Section B, Accumulated Provision for Depreciation and Amortization -

Utility Plant

This section is used to report the beginning balances, changes during the year, and the closing 

balance of the Accumulated Provision Accounts listed. The annual rate of depreciation or 

amortization in effect at the end of the year for each type of plant should be reported as a 

percentage figure in column a. If more than one rate is used for one type of plant, determine and 

report the composite rate for the plant. The amount of the annual provision for each account is to 

be reported in column c. The sum of the original cost of property retired plus cost of removal, 

less salvage is to be reported in column d for each type of plant as appropriate. Column e is to be 

used for adjusting the reserves for reclassifications or transfers within the utility plant accounts 

reflected in Section A, column d. (Note: The amount for Item 18, column f should equal the 

amount reported in the monthly operating report, RUS Form 12a, Section B, Item 4.)

The amount of depreciation and amortization of electric plant charged to expense during the year 

plus any corrections of accruals for previous years which are charged to expense should be 

reported in Item 19. This should agree with the amount reported on Form 12a, Section A, Item 

20, This Year.

The amount of depreciation and amortization of electric plant charged to clearing and other 

accounts plus any corrections of accruals charged to clearing and other accounts should be 

reported in Item 20. The sum of the amounts in Items 19 plus 20 should equal the total accruals 

reported in column c, Item 18.

The amount of charges to the accumulated provision for amortization and depreciation accounts 

representing original cost of plant retired should be reported in Item 21.
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Page 29

The amount of charges to the accumulated provision for depreciation accounts for cost of 

removal of plant retired should be reported in Item 22.

The amount of credits to the accumulated provision for depreciation accounts for material 

salvaged from retirements should be reported in Item 23. Note: The sum of the amounts 

reported in Item 21 plus 22 minus 23 should equal the amount reported in column d, Item 18.

The amount to be reported in Item 24 is the sum of the cost of improvements or replacements of 

physical plant for which there were associated retirements less net salvage. This definition 

applies to both force account and contract construction.

Section C, Non-Utility Property

As reflected in the column headings, report activities within Accounts 121 and 122. See 

instructions under Sections A and B for additional information on details to be reported.

Note: The difference between the amounts reported in column e (Item 1 minus Item 2) 

should agree with the amount reported on Form 12a, Section B, line 6 for the month of 

December.

Section D, Demand and Energy at Power Sources

This section is to be used for reporting the simultaneous peaks established monthly (in 

megawatts) and monthly output (in megawatt-hours) for the combined sources of electric energy 

of the respondent. Specific instructions for the various columns are:

Column

a. Peak Demand (MW) - Enter the sum of the monthly maximum coincidental demands 

measured at generation or purchased power sources, plus or minus net interchange, minus 

temporary deliveries (not interchange) of emergency power to another system. Enter the 

highest monthly peak in the annual peak space. All entries should be made in megawatts.

When coincidental demand data is not available, enter the sum of the noncoincidental 

demands in accordance with the instructions for coincidental demands.

Note: The entries for this column are to be expressed in megawatts rounded to the 

nearest tenth. When deductions are made for emergency deliveries, the entry should be 

footnoted and a brief explanation of the transaction should be furnished in the remarks 

space of this section.

b. Date - Enter the date when the peak occurred.

c. Time - Enter the time of day when the monthly peak occurred using military time as 

illustrated below:

12:30 AM = 0030

9:30 AM = 0930

6:40 PM = 1840

9:45 PM = 2145
Bulletin 1717B-3

Page 30

d. . Type of Reading - Enter a C if the demand data is coincidental and an N 

if it is noncoincidental.

e . Energy Output (MWh) - Enter by months the sum of net generation and purchases, plus 

or minus net interchange and plus or minus net transmission or wheeling. Enter the sum 

of the monthly amounts in the annual total space. This amount should agree with that on 

Item 14, Column d of RUS Form 12c.

Note: The entries for this column are to be expressed in megawatt-hours rounded to the 

nearest tenth.

Section E, Demand and Energy at Delivery Points

This section is to be used for reporting the monthly power deliveries under two classes as 

indicated in the format. Specific instructions for the various columns are:

Column

a. Delivered to RUS Borrowers Demand (MW) - Enter the sum of the noncoincidental 

maximum demand (in megawatts) delivered to RUS Borrowers. Include sales to RUS 

distribution borrowers and sales to RUS generation and transmission borrowers.

b. Delivered to RUS Borrowers Energy (MWh) - Enter the sum of the energy delivered (in 

megawatt-hours) to RUS borrowers.

c. Delivered to Others Demand (MW) - Enter the sum of the on-peak maximum demand (in 

megawatts) delivered to ultimate consumers and sales to other than RUS borrowers.

d. . Delivered to Others Energy (MWh) - Enter the sum of the energy delivered (in 

megawatt- hours) to ultimate consumers and sales to other than RUS borrowers.

e. Total Delivered Demand (MW) – Sum of column a + c.

f. Total Delivered energy (MWH) - Sum of column b + d.

Section F, Investments, Loan Guarantees and Loans - Power Supply

This section is used to implement the reporting requirements placed on RUS borrowers in 7 CFR 

1717.658 Records, reports and audits.

1. Before completing this section, borrowers should review 7 CFR 1717, SubpartN, 

Investments, Loans and Guarantees by Electric Borrowers.

2. RUS Form 12h, Section F, has been revised so that its items correspond to those reported 

in the Balance Sheet (RUS Form 12a, Section B, Balance Sheet.) Now, all investment 

items summarized on the Balance Sheet are now also reported individually on Form 12h 

and classified as either Included, that is subject to the 15% Rule*, or Excluded. Separate 

reporting on individual investments is required so that RUS can test the completeness of

General Instructions:
Bulletin 1717B-3

Page 31

the items reported and the accuracy with which they were classified as Included or

Excluded.

* The 15 percent Rule states: (a) A borrower in compliance with all provisions of its RUS 

mortgage, RUS loan contract, and any other agreements with RUS may, without prior written 

approval of the Administrator, invest its own funds or make loans or guarantees not in excess of 

15 percent of its total utility plant without regard to any provision contained in any RUS 

mortgage or RUS loan contract to the effect that the borrower must obtain prior approval from 

RUS, provided, however, that the borrower may not, without the prior written approval of the 

Administrator, make such investments, loans, and guarantees to extend, add to, or modify its 

electric system. Moreover, funds necessary to make timely payments of principal and interest on 

loans secured by the RUS mortgage remain subject to RUS controls on borrower investments, 

loans and guarantees.

(b) RUS will not consider requests from borrowers to exclude investments, loans, or 

guarantees made below the 15 percent level. (Categorical exclusions are set forth in 7 CFR 

1717.655.)

3. Form 12h, Section F report totals (e.g. Non-Utility Plant (Net)) should match balance sheet 

items in amount. Please ensure that they match. RUS's data processing system reports all 

items that do not match.

4. Exhibit A of this Bulletin is a one page guide that classifies most investments as either 

Included or Excluded.

Exhibit B of this Bulletin describes each type of investment in greater detail and classifies 

it as included or excluded. Guidelines were developed in accordance with 7 CFR 

1717.655, Exclusion of certain investments, loans, and guarantees. If you need further 

clarification, contact the RUS Power Supply Division office for assistance.

5. All investments must be reported separately, except: Energy Resource Conservation (ERC) 

loans; Loans to Employees, Officers, and Directors; and small balance accounts receivable 

items should be reported as totals. A full description of each individually reported 

investment is needed by RUS to verify its proper classification as Included or Excluded.

6. Loan guarantees that an RUS borrower makes (e.g. member guarantees of its power 

supplier's loan from RUS) in conformance with the terms of a formal agreement withRUS 

are excludable.

7. If you need more space than the printed forms provide, please show the remainder of your 

investments, separately, on the continuation form provided which has column headings 

like the Form 12h, Section F. Insert the report item name and number. A continuation 

form is enclosed.
Bulletin 1717B-3

Page 32

Please review the following material carefully.

All items properly reported on RUS Form 12a, Section B, Balance Sheet, items 6 through 13, 15, 

17 through 19, and 21 must be reported as Included or Excluded items, as defined below. The 

sum of the Included items, plus the sum of the borrower's commitments to invest during the next 

12 months following the reporting period, plus the sum of loan guarantees (the balances of loans 

outstanding which the borrower has guaranteed) except those amounts Excluded, added 

together, may not exceed 15% of Total Utility Plant to comply with the 15% Rule.

[Reference: 7 CFR 1717.655, Exclusions of certain investments, loans, and guarantees.].

New: Balance Sheet item 20 is now Accounts Receivable - Sales of Energy (Net). It is NOT

included in the 15% Rule calculation.

The following information is derived from 7 CFR 1717.655:

(a) In calculating the amount of investments, loans and guarantees permitted, there is excluded 

from the computation any investment, loan or guarantee of the type which by the terms of the 

borrower's RUS mortgage or RUS loan contract the borrower may make in unlimited amounts 

without RUS approval.

(b) Furthermore, the borrower may make unlimited investments, without prior approval of the 

Administrator, in:

• Securities or deposits issued, guaranteed or fully insured as to payment by the United 

States Government or any agency thereof;

• Capital term certificates, bank stock, or other similar securities of the supplemental lender 

which have been purchased as a condition of membership in the supplemental lender, or 

as a condition of receiving financial assistance from such lender, as well as any other 

investment made in, or loans made to, the National Rural Utilities Cooperative Finance 

Corporation, the Saint Paul Bank for Cooperatives, and CoBank, ACB;

• Patronage capital allocated from an electric power supply cooperative of which the 

borrower is a member; and

• Patronage capital allocated from an electric distribution cooperative to a powersupply 

borrower.

(c) Without prior approval of the Administrator, the borrower may 

also:

• Invest or lend funds derived directly from:

• Grants which the borrower in not obligated to repay, regardless of the source or 

purpose of the grant; and

ITEMS INCLUDED IN 15% RULE 

CALCULATION:

EXCLUDED INVESTMENTS:
Bulletin 1717B-3

Page 33

• Loans received from or guaranteed by any Federal, State or local government 

program designed to promote rural economic development, provided that the 

borrower uses the loan proceeds for such purpose;

• Make loans guaranteed by an agency of USDA, up to the amount of principal whose 

repayment, with interest, is fully guaranteed; and

• Make unlimited investments in and unlimited loans to finance the following 

community infrastructure that serves primarily consumers located in rural areas as 

defined in 7 CFR 1710.2, and guarantee debt issued for the construction or 

acquisition of such infrastructure, up to an aggregate amount of such guarantees not 

to exceed 20 percent of the borrower's equity:

Water and waste disposal systems; 

Solid waste disposal systems;

Telecommunication and other electronic communication systems; and 

Natural gas distribution systems.

Note: If the system is a component of a larger organization other than the borrower itself (e.g., if 

it is a component of a subsidiary of the borrower or a corporation independent of the borrower), 

to be eligible for the exemption the borrower must certify annually that a majority of the gross 

revenues of the larger organization during the most recent fiscal year came from customers of 

said system who were located in a rural area.

(d) Also excluded from the calculation of investments, loans and 

guarantees made by the borrower are:

• Amounts properly recordable in Account 142 Customer Accounts Receivable, and 

Account 143 Other Accounts Receivable;

• Any investment, loan, or guarantee that the borrower is required to make by an 

agency of USDA, for example, as a condition of obtaining financial assistance for 

itself or any other person or organization;

• Investments included in an irrevocable trust for the purpose of funding postretirement benefits of the borrower's employees;

• Reserves required by a reserve bond agreement or other agreement legally binding 

on the borrower, that are dedicated to making required payments on debt secured 

under the RUS mortgage, not to exceed the amount of reserves specifically required 

by such agreements; and

• Investments included in an irrevocable trust approved by RUS and dedicated to the 

payment of decommissioning costs of nuclear facilities of the borrower.
Bulletin 1717B-3

Page 34

(e) Grandfathered exclusions. All amounts of individual investments, loans, and guarantees 

excluded by RUS as of February 16, 1995, shall remain excluded. Such exclusions must have 

been based on the RUS mortgage, RUS loan contract, regulations, bulletins, memoranda, or other 

written notice from RUS. Profits, interest, and other returns earned (regardless of whether or not 

they are reinvested) on such investments, loans and guarantees after February 16, 1995, shall be 

excluded only if they are eligible for exclusion. Any new commitments of money to such 

investments, loans and guarantees shall likewise be excluded only if they are eligible. See 7 CFR 

1717.655 for complete eligibility.

(f) Any investment, loan or guarantee made by a borrower that is not excluded under 7 CFR 

1717.655 or under 7 CFR 1717.657 shall be included in the aggregate amount of investments, 

loans and guarantees made by the borrower, regardless of whether RUS has specifically 

approved the investment, loan or guarantee under 7 CFR. 1717.657, or has approved a related 

transaction (e.g., a lien accommodation).

PART I. INVESTMENTS

Report all individual items that are summarized in the following Balance Sheet categories:

1. Non-Utility Property (Net):

Report items summarized as Balance sheet item 6.

2. Investments in Associated Organizations:

Report items summarized as Balance sheet items 7, 8, 9 and 10.

3. Investments in Economic Development Projects:

Report items summarized as Balance sheet item 11.

4. Other Investments:

Report items summarized as Balance sheet item 12.

5. Special Funds:

Report items summarized as Balance sheet item 13.

6. Cash-General:

Report items summarized as Balance sheet item 15.

7. Special Deposits:

Report items summarized as Balance sheet item 17.

8. Temporary Investments

Report items summarized as Balance sheet item 18.

9. Accounts Receivable and Notes Receivable (Net)

Report items summarized as Balance sheet item 19 and 21.
Bulletin 1717B-3

Page 35

10. Commitments To Invest Within 12 Months But Not Actually Purchased

These items do not appear on the RUS Form 12a, Part B, Balance 

Sheet. Report any legally binding commitments to invest within 

the 12 months following the reporting period.

Column headings:

Column (a), Investment Description, giving issuer's name e.g. C.D. 1st National Bank, Omaha 

NE, or US Treasury Certificates, other investments, giving the name, the city and state of their 

address, type of investment. The description must be sufficiently detailed so that RUS can 

verify that the investment is properly classified as included or excluded under the 15% 

rule.

Column (b), Included Amount: See Exhibit A or Exhibit B of this bulletin. 

Column (c), Excluded Amount: See Exhibit A or Exhibit B of this bulletin.

Column (d), Income or Loss: For each investment that is accounted for under the equity 

method of accounting and reported in Item 2. Investments in Associated Organizations,

Item 3. Investments in Economic Development Projects, and Item 4. Other Investments, indicate 

the amount of income or loss recognized during the reporting period. If there were no 

investments to account for under the equity method of accounting, please enter zero. For each 

receivable reported in Item 9, Accounts & Notes Receivable (Net), indicate the amounts, if any, 

charged to the provision for uncollectible notes receivable. If there were no charges for 

uncollectible notes receivable, please enter zero.

Column (e), Rural Development: Identify investments in rural economic development by 

placing an X in column e. Include investments in any/all types of projects or products that were 

made to improve the economy and/or quality of life in your area.

Examples of Rural Economic Development Investments include (but are not limited to): energy 

resources and conservation loans, rural development loans/grants, water/wastewater, 

satellite/cable TV, natural/propane gas, telephone/Internet, power quality, load management, 

agricultural services, housing, industrial parks/organizations, incubator buildings, public 

health/safety, financing/revolving loan funds, security services, etc.

PART II. LOAN GUARANTEES

In this part, reporting RUS borrowers should list each loan guarantee they have given. They 

should not report those they have received from RUS or any other source. For example, a 

reporting power supply system's guarantee of a bank's loan to a local rural development project 

should be reported here. By contrast, the guarantee by RUS of a Federal Financing Bank loan to 

the reporting power supply system, should not be reported here.

List all loans your system has guaranteed. This includes but is not limited to: your guarantees of 

loans to rural economic development projects, guarantees of loans to your subsidiary 

organizations, or to associated/nonassociated organizations, other power supply organizations.

Excluded Guarantees: Guarantees are Excludable when they were made by the reporting 

system, as required by the terms of a formal agreement with RUS in connection with a loan or 

loan guarantee from RUS. Guarantees are not excludable when they were made by the reporting
Bulletin 1717B-3

Page 36

system without the formal approval of RUS. For example, a guarantee is Includable when a 

reporting power supply borrower system guarantees the repayment of a loan made to a subsidiary 

of the power supply system by a bank, but the terms of that loan were not specifically agreed to 

by RUS. By contrast, the "member guarantees" provided by distribution or power supply system 

supporting an RUS Insured, FFB or other loan to its power supplier are Excludable when that 

"member guarantee" was required by terms of a formal agreement with RUS.

Column (a), Organization: Identify the legal person, or entity whose loan is guaranteed, the city 

and state of their address.

Column (b), Maturity Date: This is the date when the final payment on the loan guarantee by 

your organization is payable. If the final date has been extended, the new final date payment 

should be furnished here.

Column (c), Original Amount: The original loan amount owed upon execution of the note, 

usually the face amount, or a portion thereof, if it is a partial guarantee.

Column (d), Loan Balance: The remaining balance of the original loan amount that is 

outstanding, or portion thereof if it is a partial guarantee.

Column (e), Rural Development: Insert the code "X" if the investment was made primarily for 

rural economic development purposes.

Line 4, Totals, report the totals of Original Amounts and Loan Balances for all guarantees.

Line 5, Totals (Include Loan Guarantees Only), report the sums of the Original Amounts and 

remaining Loan Balances or portion of the loan balances (shown in column d) that your 

organization guaranteed, which are not Excludable, that is, those which are subject to the 15% 

Rule limitation.

PART III, RATIO OF INVESTMENTS AND LOAN GUARANTEES TO TOTAL

UTILITY PLANT.

Divide the sum of the Included Investments (Part I, item 11, Total, column (b)) plus Included

Loan Guarantees (Part II, Totals, Column (c)) by the Total Utility Plant (Form 7, Part C. Balance 

Sheet, item 3).

Note: the balance of the "Loans" in Part IV is not a part of this calculation. This percentage 

should be expressed as a whole number and one decimal digit, e.g. 15.1%. Values of 15.1% or 

more are in non-compliance and must be explained.
Bulletin 1717B-3

Page 37

PART IV, LOANS

List each note receivable, draft, demand loan, time loan, and similar evidence of indebtedness for 

each loan made by your organization. However, loans to your Employees, Officers, and 

Directors and ERC Loans (both items printed on the form) should be reported as totals.

Column (a) Organization - Name of the debtor organization; 

Column (b) Maturity Date - Final maturity date;

Column (c) Original Amount - Original loan amount;

Column (d) Loan Balance - Outstanding loan balance, or carrying value; and

Column (e) Rural Development - "X" for loans made primarily for Rural Development purposes.

Section G, Materials and Supplies Inventory

This section is used to report activities in the inventory accounts by six categories as listed in the 

format. The beginning balance, additions, deductions, and closing balance for each category are 

to be reported. This information should be ascertained from the inventory records. The sum of 

the amounts for Items 1 and 2 for column d should equal the amount reported on RUS Form 12a, 

Section B, Item 22, "Fuel Stock." The sum of the amounts reported for Items 3 through 6 in 

column d should equal the amount reported on form 12a, Section B, Item 23, "Materials and 

Supplies - Other." The amounts reported in column d for each item should be the sum of column 

a plus column b minus column c.

Section H, Long-Term Debt and Debt Service Requirements

List the name of each party holding the indebtedness and:

Column

a Enter book balance for each indebtedness and the total thereof. (Note: The total should 

reconcile with the amount reported in RUS Form 12a, Section B, item 44, Total Long- Term Debt plus the amounts recorded in item 50, Current Maturities Long-Term Debt- Rural Development.)

b Enter the amount of interest billed during the year for each indebtedness and the total 

thereof. The amount includes interest charged to construction as well as interest charged 

to expense. When other than four quarterly billings are due in any one calendar year (as 

may be the case with FFB billings), the amount reported here should be normalized to 

reflect four quarterly billings.

c Enter the amount of principal paid, billed during the year, for each indebtedness and the 

total thereof. If a portion of the principal amount is being refinanced (e.g., the proceeds 

from an RUS-guaranteed loan are used to pay off a CFC intermediate-term construction 

loan), that amount should not be included in this column as part of the principal billed. 

The amount shown, however, should be asterisked and the refinanced portion should be 

explained in an attached footnote.

d Enter sum of entries in Columns b plus c.
Bulletin 1717B-3

Page 38

Section I, Annual Meeting and Board Data

Item No.

1 Date of Last Annual Meeting

Use date scheduled even if no legal meeting was held. If no meeting was held, so state.

2 Total Number of Members

The number of members in the cooperative which are eligible to vote is to be reported in 

this block.

3. Number of Members Present at Meeting

Report number of members present in person as determined by registration or votes cast. 

Only report persons eligible to vote. Do not report total number of persons in attendance.

4. Was Quorum Present?

A "yes" or "no" answer is sufficient.

5. Number of Members Voting by Proxy or Mail

Report the number of absentee ballots cast. Include both proxy votes and absentee votes. 

If none, so state.

6 Total Number of Board Members

List number of board members when all vacancies are filled.

7 Annual Cost of Directors Fees and Expenses

Include all fees, expenses, and per diem paid to board members for all purposes during 

the current year, including attendance at board meetings, training seminars, delegated 

board business, association meetings, amounts paid for insurance and other expenses 

directly associated with individual board members.

8 Does Manager Have Written Contract? 

A "yes" or "no" answer is requested.

Section J, Man-Hour and Payroll Statistics

Item No.

1 Number of Full Time Employees

The number reported should be the number of employees hired full-time for normal 

operations of the system. It should not include employees added to do emergency work, 

employees added for seasonal employment, or for special assignments. If an employee 

works for the first 6 months of the year, quits in July, and is replaced immediately or later 

by another employee, these two men should be reported as one full-time employee.

2 Man-Hours Worked - Regular Time

Report the total number of employee-hours worked for which the employee received a 

regular rate of pay. Include both salaries and hourly rate employees. All leave with pay 

is to be counted as hours worked. All leave without pay is not to be counted.
Bulletin 1717B-3

Page 39

Item No.

3 Man-Hours Worked - Overtime

Report the total number of employee-hours worked for which premium rates of pay were 

paid to employees.

4 Payroll - Expensed

Enter the amount of payroll which was charged to the operation and maintenance expense 

accounts (Accounts 500 through 598 and 901 through 931, and 935) during the year.

5 Payroll - Capitalized

Enter the amount of payroll which was used in construction and retirement work. (All 

payroll charged to Accounts 107.1 through 107.3, 108.8, plus all payroll directly charged 

to the plant Accounts 301 through 399.)

6 Payroll - Other

Enter the amount of payroll which was not included in Items 4 and 5.

Section K, Long Term Leases

Report in this section by lessor, type of property, and amount of rental for the year (accrued or 

paid) on all "restricted property" which is held under "long-term" lease from other parties. 

"Restricted Property" means all properties other than automobiles, trucks, trailers tractors, other 

vehicles (including without limitation aircraft and ships), office garage and warehouse space and 

office equipment (including without limitation computers). "Long-Term" means leases having 

unexpired terms (taking into accounts terms of renewal at the option of the lessor whether or not 

such leases have theretofore been renewed) of more than 12 months. General plant is not to be 

included in the data to be reported in this section. Leases accounted for as capital leases, the cost 

of which is included in utility (or non-utility) plant should also be disclosed here with proper 

additional information included in Form 12a, Section C, “ Notes to Financial Statements", and 

Section H, "Long-Term Debt - Other and Debt Service Requirements." Identify these leases by 

placing "(CL)" following the name of the lessor.

RUS Form 12i, Operating Report - Lines and Stations

Form 12i is designed to report the transmission and distribution plant expense of the entire 

system of the borrower under the heading of "Lines" and "Stations." All accounting by plant 

crews for time and material should be reported in accordance with 7 CFR 1767 , Subpart B, 

Uniform System of Accounts. A copy of part 1767 or appropriate excerpts thereof, should be 

furnished to plant personnel. Explanation and training should be provided so that all 

expenditures are properly classified.

Section A, Expense and Costs

Item No.

1 Supervision and Engineering

Account 560

2 Load Dispatching

Account 561
Bulletin 1717B-3

Page 40

Item No.

3 Station Expenses

Account 562

4 Overhead Line Expenses

Account 563

5 Underground Line Expenses

Account 564

6 Miscellaneous Expenses

Account 566

7 SUBTOTAL

Sum Items 1 through 6

8 Transmission of Electricity by Others

Account 565

9 Rents

Accounts 567

10 TOTAL TRANSMISSION OPERATION

Sum Items 7 through 9

11 Supervision and Engineering

Account 568

12 Structures

Account 569

13 Station Equipment

Account 570

14 Overhead Lines

Account 571

15 Underground Lines

Account 572

16 Miscellaneous Transmission Plant

Account 573

17 TOTAL TRANSMISSION MAINTENANCE

Sum Items 11 through 16

18 TOTAL TRANSMISSION EXPENSE

Items 10 plus 17

19 Distribution Expense - Operation

Accounts 580 through 589
Bulletin 1717B-3

Page 41

Item No.

20 Distribution Expense - Maintenance

Accounts 590 through 598

21 TOTAL DISTRIBUTION EXPENSE

Item 19 plus 20

22 TOTAL OPERATION AND MAINTENANCE

Item 18 plus 21

Fixed Costs

Under this classification include direct charges to transmission and distribution plant or prorated 

charges on some items between generating, transmission, and distribution plant. The basis for 

calculating or prorating these costs is given below for each item.

Depreciation

These charges for transmission and distribution are indicated by the balances in Account 403.5 

and 403.6, respectively. The charges should be prorated to "lines" and "stations" on the basis 

established in the depreciation register.

Interest charges

These are reported as described on page 20.

Item No.

23 Depreciation - Transmission

Account 403.5

24 Depreciation - Distribution

Account 403.6

25 Interest - Transmission

Account 427

26 Interest - Distribution

Account 427

27 TOTAL TRANSMISSION

Sum Items 18, 23, and 25

28 TOTAL DISTRIBUTION

Sum Items 21, 24, and 26

29 TOTAL LINES AND STATIONS

Sum Items 27 an 28

Section B, Facilities in Service

Miles of line and substation capacity in service are to be reported in Section B of Form 12i. 

Transmission lines are to be subdivided and reported by voltage. Distribution lines are to be 

reported in total only. Substations are to be grouped and reported in three categories as shown 

on the form.
Bulletin 1717B-3

Page 42

Section C, Labor and Material Summary

Labor and material costs used in operation and maintenance of lines and stations are to be 

reported in this summary. Include work performed by contractors as well as work performed by 

payroll employees. Work performed by payroll employees should be reported on the basis of 

payroll or inventory records. Work performed by contractors should be added to that to be 

reported for payroll employees.. Estimates should be used for the contractor work when 

contractor invoices do not furnish the required detail. Part-time or temporary employees should 

be included in the number of employees, When one or more employees work less than a month 

the hours worked by such employees should be totaled and divided by 8 to convert into 

employee-days. These employee-days should be divided by the number of work days in the 

month to obtain the number of employees. This number should be rounded off to the nearest 

whole number and added to the number of full-time employees, the sum of which is the number 

to be reported.

Item No.

1 Total

Section D, Outages

Show the total hours all delivery points were out due to both scheduled and unscheduled 

outages. Hours out should be expressed in hours and tenths of an hour. One hour and 6 

minutes equal 1.1 hours.

2 Average Number Distribution Consumers Served

Show the average number of distribution consumers served. This should be obtained 

from the distribution member or system and reported by the power supply borrower.

3 Average Number of Hours Out Per Consumer

Item 1 divided by item 2.
Bulletin 1717B-3

EXHIBIT A

INVESTMENTS UNDER THE 15 PERCENT RULE

Investments to be INCLUDED in the 15 Percent Calculation

Annuity-type investments Money market mutual funds

Asset management accounts Mortgage-backed securities (unless

Brokerage Accounts (non-FDIC) backed by full faith and credit

Cash and CD's* (uninsured part) of a U.S. Government Agency)

Commercial paper (except NRUCFC) Municipal bonds

Common stock Mutual funds

Convertible certificates (bonds, Options (stock)

debentures, preference stock) Patronage capital, other than that

Corporate bonds from power supplier, or

Energy resource conservation loans supplemental lender(s)

Futures contracts Preferred stock

Lines of credit (to others, Real Estate Investment Trusts

including G&T's) Repurchase agreements

Loan guarantees NOT required by RUS Unit investment trusts

Loans - Personal Warrants

Membership certificates Zero coupon bonds

Exhibit A

Page 43

Investments to be EXCLUDED from 15 Percent Calculation

Capital term certificates, bank Patronage capital,

stocks, etc., purchases as from power supply cooperative

condition of supplemental from supplemental lender(s)

lender membership Post Retirement Benefits - Funded

or financing Revenue Bond(Debt Service) Reserves

CoBank cash investment services Surplus Funds Program (St. Paul

certificates Bank for Cooperatives)

Commercial paper issued by NRUCFC U.S. Savings Bonds

Deferred compensation (including U.S. Treasury bills

MINT) U.S. Treasury bonds

Loan guarantees required by RUS U.S. Treasury notes

Mortgage backed securities backed U.S. Governments backed by full

by full faith and credit of a faith and credit, U.S. Treasury:

U.S. Government agency Ginnies, Maritime Administration

(e.g., Ginnies FCSFAC, Guaranteed Ship FinancingBonds

FmHA CBO's, Frannies, FFB, (issued after 1972)

GSA, and TVA) Farm Credit System Financial

NRUCFC membership certificates Assistance Corporation

NRUCFC securities (debt) FmHA, SBA, and WMATA

Investments Which May Be EXCLUDED Within Certain Limits

* Several forms of investment may be excluded from the 15 percent calculation to the 

extent that they are insured by U.S. Government agencies, such as FDIC, etc.

However, any such investments in excess of the insured amount (typically $100,000) 

are Included in the 15 percent calculation.
Bulletin 1717B-3

Exhibit B

Page 44

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

Annuity Provides regular,

guaranteed income payments 

for life or set time period.

Includable

Asset Management 

Account

One-stop financial plan 

that included brokerage 

account, checking, debit 

and credit card, money 

market fund.

Includable

Brokerage Accounts 

(Accounts not FDIC insured)

Stock Brokers, Banks, other 

agents providing investment 

services

Includable

Capital term 

certificates, 

bank stock, or 

similarsecurities

Securities of the 

supplemental lender which 

have been purchased as a 

condition of membership 

in the supplemental lender, 

or as a condition of 

receiving financial

assistance from such lender.

Excludable

Cash, if it is not 

FDIC Insured

See U.S. Government issued, 

guaranteed, or fully insured 

securities or deposits.

Includable

Certificate of 

Deposit (CD)

(Less than $100,000) 

In FDIC Bank

Receipt for set sum of 

money left in bank for 

set period of time at an 

agreed-upon interest; at 

end of period, bank pays 

deposit plus interest.

Excludable

CoBank Cash 

Investment Services

Short-term unsecured 

notes sold by the CoBank.

Excludable

Commercial Paper Short-term unsecured 

notes sold by large 

corporations.

Includable

Commercial Paper, 

NRUCFC

Short-term unsecured 

notes sold by NRUCFC.

Excludable
Bulletin 1717B-3

Exhibit B

Page 45

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

Common Stock Security that represents 

ownership in a company.

Includable

Convertible: Bond, debenture, or 

preferred share of stock. 

which may be exchanged

by owner for common stock, 

usually of same company.

Includable

Corporate Bond Debt obligation of 

corporation.

Includable

Debt Service Reserves Cash set aside to ensure 

prompt payment of

Revenue Bonds or RUS Loans, 

Guarantees, or Loans that are 

secured by liens accommodated 

by RUS.

Excludable: 

Limited to 

req. by Bond 

Agreement 

or/ amount 

due in 3 

mos. after 

Report Date

Deferred 

Compensation

Periodic payments made to 

an employee after retire- ment, either for the 

employee's life or for

a specified number of 

years, for specific duties 

performed during periods 

of active employment.

Excludable

Energy Resource 

Conservation (ERC) 

Loans

Loans made by RUS borrower 

to its consumers for the

cost of labor and materials 

for the following energy 

conservation measures:

1. Caulking

2. Weather-stripping

3. Ceiling insulation

4. Wall insulation

5. Floor insulation

6. Duct insulation

7. Pipe insulation

8. Water heater insulation

9. Storm windows

10. Thermal windows

11. Storm or thermal doors

Includable
Bulletin 1717B-3

Exhibit B

Page 46

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

Energy Resource 

Conservation (ERC) 

Loans (Continued)

12. Clock thermostats

13. Attic ventilation fans

Futures contracts Contracts covering sale 

of financial instruments 

or physical commodities 

for future delivery; 

includes agricultural

products, metals, Treasury 

bills, foreign currencies, 

and stock index futures

(i.e., Standard and Poor's 500).

Includable

Line of Credit Bank's moral commitment to 

make loans to a company for 

a specific maximum amount 

for a given period of time, 

typically 1 year. There is 

usually no commitment fee 

charged on the unused line.

However, a compensating 

balance requirement often exists.

Includable

Loan Guarantee Guarantees for the payment 

of debt obligations of 

others; i.e., including

Includable

Excludable

but not limited to rural 

development projects, 

subsidiary organizations, 

associated/nonassociated 

organizations, power supply 

organizations, etc.

if required 

by RUS to 

support an 

RUS loan or 

RUS loan 

guarantee.

Loans - Employees, 

Directors, Officers, 

and Others

Agreement by which an owner 

of property (the lender)

allows another party (the 

borrower) to use the property 

for a specified time period, 

and in return the borrower 

will pay the lender a payment 

(usually interest), and

return the property (usually 

cash) at the end of the time 

period. A loan is usually 

evidenced by a Promissory 

Note. Loans to a power supply

Includable
Bulletin 1717B-3

Exhibit B

Page 47

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

Loans - Employees, 

Directors, Officers, 

and Others 

(Continued)

cooperative, G&T, of which 

the cooperative is a member, 

are excludable, if these loans 

have been given specific RUS 

approval for exclusion or are 

required by RUS.

Membership 

Certificates 

NRUCFC, CoBank

Membership required 

to become eligible

to obtain loans.

financing.

Excludable

Other Membership Certificates

Membership fee. Includable

Money market A type of money market Excludable

deposit account fund at a bank or savings 

and loan association with 

limited checking privileges

if FDIC 

& Under

$100,000

Money market 

mutual fund

An investment company 

which buys short-term 

money market instruments.

Includable

Mortgage-backed 

securities

Securities representing a 

share ownership of mortgages 

guaranteed as to payment by 

a Agency of the Federal 

governments; includes

Ginnie Maes, Fannie Maes, 

Freddie Macs, etc.

Excludable

Mortgage-Backed 

securities

Not guaranteed as to payment 

by an agency of the Federal 

Government.

Includable

Municipal bond Debt obligation of state, 

city, town or their agencies.

Includable

Municipal bond 

Public Utility 

Cooperative 

(Municipalities)

Debt obligation of public 

utility cooperative that is 

required by law to obtain 

financing through bonds.

Includable
Bulletin 1717B-3

Exhibit B

Page 48

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

Mutual fund Investment trust in which 

your dollars are pooled 

with those of hundreds of 

others and invested by 

professional managers in 

stocks or bonds.

Includable

National Rural 

Utilities Coopera- tive Finance

Corporation (NRUCFC) 

membership

certificate

Security that represents 

ownership in NRUCFC.

Excludable

NRUCFC

Patronage Capital

The amounts paid or payable 

by the NRUCFC in connection 

with the furnishing of credit

services to member cooperatives 

etc., i.e., which were in excess 

of the cost of service.

Excludable

NRUCFC

Securities, Other

All securities issued

by NRUCFC, including 

patronage capital,

are excludable 

investments.

Excludable

Negotiable order NOW interest-bearing Excludable

of withdrawal 

(NOW) account

checking account. if FDIC & 

under

$100,000

Options The right to buy (call) or 

sell (put) a stock at a 

given price (strike price) 

for a given period of time.

Includable

Patronage Capital, 

G&T Power Suppliers

Amounts paid or payable 

by the cooperative in 

connection with the 

furnishing of electric 

energy and all other 

amounts which the G&T 

power supplier is obligated to credit to the

cooperative as patronage capital.

Excludable
Bulletin 1717B-3

Exhibit B

Page 49

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

Patronage Capital, 

Other than

Power Suppliers

& supplemental lenders

Amounts paid or payable 

by the other associated 

companies in connection 

with the furnishing of 

supplies, etc., which are 

in excess of the cost of 

service and all other

amounts which the associated 

companies are obligated to 

credit to the cooperative

as patronage capital.

Includable

Preferred stock Stock sold with a fixed 

dividend; if company is 

liquidated, has priority 

over common stock.

Includable

Real estate 

investment trusts 

(REIT)

Corporation or trust

that invests in or finances 

real estate: offices,

shopping centers, apartments, 

hotels, etc.; sold as

securities.

Includable

Repurchase 

Agreement

Short-term buy/sell deal 

involving any money market 

instruments (but usually 

Treasury bills, notes, and 

bonds) in which there is an 

agreement that securities 

will be resold to the seller

on an agreed-upon date, often 

the next day. The money 

market fund holds the 

securities as collateral and 

charges interest for the loan.

Includable

Savings account Account in which money 

deposited earns interest.

Excludable 

if FDIC 

insured & 

less than

$100,000
Bulletin 1717B-3

Exhibit B

Page 50

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

SuperNOW account Interest-bearing bank 

account.

Excludable 

if FDIC 

insured & 

less than

$100,000

Surplus Funds 

Program, (St. Paul 

Bank for Cooperatives)

Short-term unsecured 

notes sold by the Banks of 

Cooperatives. (St. Paul, 

Springfield, and CoBank).

Excludable

Treasury bills Short-term U.S. Treasury 

securities; maturities:

13, 26, 52 weeks.

Excludable

Treasury bonds Long-term U.S. Treasury 

securities; maturities:

10 years or more.

Excludable

Treasury notes Medium-term securities 

of U.S. Treasury, 

maturities: not less than 

1 year and not more 

than 10 years.

Excludable

Unit investment 

trust

Fixed portfolio of 

securities deposited with a 

trustee; offered to public 

in units; categories include

municipal bonds, corporate 

bonds, public utility 

common stocks, etc.

Includable

U.S. Savings Bonds Debt obligations of U.S. 

Treasury designed for small 

investor.

Excludable

U.S. Government 

issued, guaranteed, 

or fully insured, 

securities or 

deposits

Securities or deposits 

issued, guaranteed, or 

fully insured, as to 

payment by the U.S.

Government, or any agency 

thereof.

Excludable
Bulletin 1717B-3

Exhibit B

Page 51

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

U.S. Government Deposits are fully insured, Excludable

issued, guaranteed, up to a $100,000 limit,

or fully insured, by the following agencies:

securities or 1. Federal Deposit Insurance

deposits, Corporation (FDIC)

(continued) 2. National Credit Union Share 

Insurance Fund

Securities fully backed Excludable 

with the full faith and

credit of the U.S. Government 

are as follows:

1.Farm Credit System 

Financial Assistance 

Corporation (FCSFAC)

2.Farmers Home Administration 

(FmHA) Certificates of 

Beneficial Ownership (CBO)

3. Federal Financing Bank (FFB)

4.General Services 

Administration (GSA)

5.Government National 

Mortgage Association 

(GNMA), also known 

as Ginnie Mae

6.Maritime Administration 

Guaranteed Ship Financing 

Bonds, issued after 1972

7.Small Business 

Administration (SBA)

8.Washington Metropolitan 

Area Transit Authority 

(WMATA) Bonds

The following investments Excludable 

are securities backed by the

full faith and credit of

U.S. Government agencies 

are Excludable Investments:

1. Farm Credit System

2.Federal Home Loan Banks 

(FHLB)

3.Federal Home Loan 

Mortgage Corporation 

(FHLMC) (Freddie Mac)
Bulletin 1717B-3

Exhibit B

Page 52

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

U.S. Government 4. Federal National Mortgage

issued, guaranteed, Association (FNMA)

or fully insured, (Fannie Mae)

securities or 5. Financing Corporation

deposits, (FICO)

(continued) 6. Resolution Funding 

Corporation (REFCORP)

7.Student Loan Marketing 

Association (Sallie Mae)

8.Tennessee Valley Authority 

(TVA)

9.United States Postal 

Service

Warrant Gives holder right to 

purchase a given stock at 

a stipulated price over

a fixed number of years.

Includable

Zero coupon bond Debt instruments; sold at 

discount from face value 

with no annual interest

paid out; capital appreciation 

realized upon maturity; 

includes Training Investment 

Growth Receipts (TIGERS), 

and Certificates of Accrual

on Treasury Securities (CATS).

Includable

Decommissioning The fund set aside to pay the Excludable

Costs of Nuclear costs of removing or otherwise if RUS has

Generating Plants disposing of a nuclear 

generating facility.

formally 

approved 

funding 

plan.

Debt Service Pollution Control Excludable

Reserve Funds 

for Pollution 

Control Bonds

Bond Fund. if RUS has 

formally 

approved 

the plan.
Bulletin 1717B-3

Exhibit B

Page 53

INVESTEMENT DESCRIPTIONS

Includable 

or

Type of Investment Description Excludable

Debt Service Cash set aside to ensure Excludable

Reserves: for timely payment of

Revenue Bonds or principal and interest

RUS Loans, Guarantees, payments, limited to amount

Loans Lien Accommodated due within 3 months after report

By RUS date unless revenue bond agreement

requires a larger fund.

##