DEPARTMENT OF ENVIRONMENTAL 

CONSERVATION

Standard Operating Permit Condition VII – Operating

Reports

Permit Condition for Air Quality Permits

Adopted by Reference in 18 AAC 50.346

August 25, 2004

Revised September 27, 2010
Standard Operating Permit Condition VII – Operating Reports August 20, 2008

Revised September 27, 2010 2

Standard Operating Permit Condition VII – Operating Reports

Stationary Source Categories This Condition Applies to: All stationary source types.

The department will use standard permit condition VII in any operating permit unless the 

department determines that emission unit or stationary source specific conditions more 

adequately meet the requirements of 18 AAC 50.

Circumstances where emission unit or stationary source specific conditions 

more adequately meet 18 AAC 50 include:

1. reports are needed more frequently than twice a year;

2. activity of the emission unit is seasonal, and different semi-annual periods 

better fit the facility’s operation.

Permit Wording:

1. Operating Reports. During the life of this permit1, the permittee shall submit an 

original and one copy of an operating report by August 1 for the period January 1 

to June 30 of the current year and by February 1 for the period July 1 to December 

31 of the previous year <or a revised (e.g. quarterly) schedule may be implemented 

at the request of the applicant>.

1.1 The operating report must include all information required to be in operating 

reports by other conditions of this permit, for the period covered by the 

report. 

1.2 When excess emissions or permit deviations that occurred during the 

reporting period are not included with the operating report under condition 

VII.1.1, the permittee shall identify

a. the date of the deviation;

b. the equipment involved;

c. the permit condition affected;

d. a description of the excess emissions or permit deviation; and

e. any corrective action or preventive measures taken and the date(s) of

such actions; or

1.3 when excess emissions or permit deviations have already been reported under 

condition <insert standard permit condition concerning excess emissions and 

permit deviation reports number>, the permittee shall cite the date or dates of 

those reports.

 

1

“Life of this permit” is defined as the permit effective dates, including any periods of reporting 

obligations that extend beyond the permit effective dates. For example if a permit expires prior to the 

end of a calendar year, there is still a reporting obligation to provide operating reports for the periods 

when the permit was in effect.
Standard Operating Permit Condition VII – Operating Reports August 20, 2008

Revised September 27, 2010 3

1.4 The operating report must include, for the period covered by the report, a 

listing of emissions monitored under condition(s) <insert applicable 

condition number(s) from this permit> which trigger additional testing or 

monitoring, whether or not the emissions monitored exceed an emission 

standard. The permittee shall include in the report

a. the date of the emissions;

b. the equipment involved;

c. the permit condition affected; and

d. the monitoring result which triggered the additional monitoring.

1.5 Transition from expired to renewed permit. For the first period of this 

renewed operating permit, also provide the previous permit’s [FACILITY] 

operating report elements covering that partial period immediately preceding 

the effective date of this renewed permit.

The following applies to this standard permit condition:

1. The permit will include condition VII.1.4 only if there are monitoring requirements 

that could trigger additional monitoring or testing.

2. The reporting schedule may be modified to allow for quarterly reporting as a 

permittee-specific condition.

3. Condition VII.1.5 should not be used for initial Title V permits.
Standard Operating Permit Condition VII – Operating Reports August 20, 2008

Revised September 27, 2010 4

STATEMENT OF BASIS FOR THE PERMIT CONDITIONS

The state and federal regulations for each Condition are cited in Operating Permit 

No. <Insert Operating Permit Number>.

Condition <insert Condition reference>, Operating Reports

Applicability: Applies to all permits.

Factual Basis: The condition restates the requirements for reports listed in 

regulation. The condition supplements the specific reporting requirements elsewhere 

in the permit. The reports themselves provide monitoring for compliance with this 

condition.

<Include the following paragraph in the Statement of Basis for renewal Title V 

permits only.> For renewal permits, the condition specifies that for the transition 

periods between an expiring permit and a renewal permit the permittee shall ensure 

that there is date-to-date continuity between the expired permit and the renewal 

permit such that the permittee reports against the permit terms and conditions of the 

permit that was in effect during those partial date periods of the transition. No format 

is specified. The permittee may provide one report accounting for each permit term 

or condition and the effective permit at that time. Alternatively, the permittee may 

chose to provide two reports – one accounting for reporting elements of permit terms 

and conditions from the end date of the previous operating report until the date of 

expiration of the old permit, and a second operating report accounting for reporting 

elements of terms and conditions in effect from the effective date of the renewal 

permit until the end of the reporting period.