RMA 2008 FOIA Annual Report 

RISK MANAGEMENT AGENCY IV. EXEMPTION 3 STATUTES 

Statute Type of Information Withheld Case Citation Number o

7 U.S.C § 1502(c) FCIC Crop 

Insurance Act Section 502 

Personal information provided by the producer 

(policy info., yield data, etc.) None 

V. FOIA REQUESTS 

A. Received, Processed, and Pending FOIA Requests 

Number of Requests Pending as of 

Start of Fiscal Year 

Number of Requests 

Received in Fiscal Year 

Number of Requests Processed in 

Fiscal Year 

Number of 

of End 

1 114 108 

B. (1) Disposition of FOIA Requests – All Processed Requests 

Number of 

Full Grants 

Number 

of Partial 

Grants/ 

Partial 

Denials 

Number of 

Full Denials 

Based on 

Exemptions 

No 

Records 

All Records 

Referred to 

Another 

Component 

or Agency 

Request 

Withdrawn 

FeeRelated 

Reason 

Records 

not 

Reasonably 

Described 

Improper 

FOIA 

Request 

for Other 

Reason 

Not 

Agency 

Record 

Dupl

Req

35 35 8 7 12 6 0 0 0 5 0 

TOTAL 108 B (2) Disposition of FOIA Requests – “Other” Reasons for Full Denials 

Description of “Other” Reasons for Denials from Chart B (1) & Number of Times Those Reasons Were Relied 
B. (3) Disposition of FOIA Requests – Number of Times Exemptions Applied 

Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(

0 2 8 14 9 30 9 0 5 0 0 0 

VI. ADMINISTRATIVE APPEALS OF INITIAL DETERMINATIONS OF FOIA REQUESTS 

A. Received, Processed, and Pending Administrative Appeals 

Appeals Pending as of Start of 

Fiscal Year 

Number of Appeals Received 

in Fiscal Year 

Number of Appeals Processed 

in Fiscal Year 

Number of Ap

of En

*5 

*Reported incorrect number 

pending in OGC 

1 4 

B. Disposition of Administrative Appeals – All Processed Appeals 

Number Affirmed 

on Appeal 

Number Partially Affirmed & Partially 

Reversed/Remanded on Appeal 

Number Completely 

Reversed/Remanded on Appeal 

Number of 

Closed for Oth

0 0 2 2 

C. (1) Reasons for Denial on Appeal – Number of Times Exemptions Applied 

Ex. 1 Ex. 2 Ex. 3 Ex. 4 Ex. 5 Ex. 6 Ex. 7(A) Ex. 7(B) Ex. 7(C) Ex. 7(D) Ex. 7(E) Ex. 7(

0 0 0 0 0 0 0 0 0 0 0 0 
C. (2) Reasons for Denial on Appeal – Reasons Other than Exemptions 

No 

Records 

Records 

Referred at 

Initial 

Request 

Level 

Request 

Withdrawn 

FeeRelated 

Reason 

Records not 

Reasonably 

Described 

Improper 

Request for 

Other 

Reasons 

Not 

Agency 

Record 

Duplicate 

Request or 

Appeal 

Request in 

Litigation 

0 0 2 0 0 0 0 0 0 

C. (3) Reasons for denial on Appeal – “Other” Reasons from Section VI, C(2) Chart 

Description of “Other” Reasons for Denial on Appeal from Chart C (2) & Number of Times Those Reasons Were Relied Upon TOTAL 

0 0 

C. (4) Response time for Administrative Appeals 

*Median Number of Days #Average Number of Days Lowest Number of Days Highest Nu

1,001 841 3,364 170 1,190 

C. (5) Ten Oldest Pending Administrative Appeals 

10

th Oldest 9th

 8

th

 7

th

 6

th

 5

th

 4

th

 3

rd

 2

nd Oldest 

Date 11/02/07 8/13/02 

Number of Days Pending 475 1,582 
VII. FOIA REQUESTS: RESPONSE TIME FOR PROCESSED AND PENDING REQUESTS 

A. Processed Requests – Response Time for All Processed Perfected Requests 

SIMPLE COMPLEX EXPEDITED PR

*Median #Average Lowest Highest *Median #Average Lowest Highest *Median #Average L

Number Number Number Number Number Number Number Number Number Number N

of Days of Days of Days of Days of Days of Days of Days of Days of Days of Days o

13 57 

11 962 1 30 30 1,938 1 200 N/A 

B. Processed Requests – Response Time for Perfected Requests in Which Information Was Granted ** 

SIMPLE COMPLEX EXPEDITED PR

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

Highest Number of Days 

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

Highest Number of Days 

*Median Number of Days 

#Average Number of Days 

LNo

16 59 

13 624 1 31 30 1,829 11 200 N/A 

**Information reported for the entire year. 

C. Processed Requests – Response Time in Day Increments 

Simple Requests 

1-20 

Days 

21- 40 

Days 

41-60 

Days 

61-80 

Days 

81-100 

Days 

101-120 

Days 

121-140 

Days 

141-160 

Days 

161-180 

Days 

181-200 

Days 

201-300 

Days 

3

55 19 0 0 0 0 0 0 0 0 0 

Complex Requests 

1-20 

Days 

21- 40 

Days 

41-60 

Days 

61-80 

Days 

81-100 

Days 

101-120 

Days 

121-140 

Days 

141-160 

Days 

161-180 

Days 

181-200 

Days 

201-300 

Days 

3

7 19 2 0 0 0 0 1 0 5 0 
Requests Granted Expedited Service 

1-20 

Days 

21- 40 

Days 

41-60 

Days 

61-80 

Days 

81-100 

Days 

101-120 

Days 

121-140 

Days 

141-160 

Days 

161-180 

Days 

181-200 

Days 

201-300 

Days 

3

0 0 0 0 0 0 0 0 0 0 0 

D. Pending Requests – All Pending Perfected Requests 

SIMPLE COMPLEX EXPEDITED PRO

Number *Median #Average Number *Median #Average Number *Media

Pending Number of Number of Pending Number of Number of Pending Number o

Days Days Days Days Days 

1 25 25 6 27 27 N/A 

25 162 

E. Pending requests – Ten Oldest Pending Perfected Requests 

10

th Oldest 9th

 8

th

 7

th

 6

th

 5

th

 4

th

 3

rd

 2

nd Oldest 

Date 11/02/07 8/13/02 

Number of Days Pending 0 0 0 0 0 0 0 0 475 1,582 

VIII. REQUESTS FOR EXPEDITED PROCESSING AND REQUESTS FOR FEE WAIVER 

A. Requests for Expedited Processing 

Number Granted Number Denied *Median Number of Days to Adjudicate #Average Number of Days to Adjudicate Number Ad

Ten Ca

0 
B. Requests for Fee Waiver 

Number Granted Number Denied *Median Number of Days to Adjudicate #Average Number of D

3 0 14 22 66 

IX. FOIA PERSONNEL AND COSTS

PERSONNEL COSTS 

Number of “FullTime FOIA 

Employees” 

Number of “Equivalent 

Full-Time FOIA 

Employees” 

Total Number of “FullTime FOIA Staff” (The 

sum of Columns 1 & 2) 

Processing Costs (At 

initial request and appeal 

levels) 

Litigatio

Related 

Costs 

1 .31 1.31 $144,840.31 0 

X. FEES COLLECTED FOR PROCESSING 

Total Amount of Fees Collected Percentage of Total Costs 

$1,598.68 0.011 

XI Nothing Here XII. BACKLOGS, CONSULTATIONS, AND COMPARISONS 

A. Backlogs of FOIA Requests and Administrative Appeals 

Number of Backlogged Requests as of End of Fiscal Year Number of Backlogged Appeals as of End 

0 2 
B. Consultations on FOIA Requests – Received, Processed, and Pending Consultations 

Number of Consultations 

Received from Other Agencies 

that Were Pending at Your 

Agency as of Start of the Fiscal 

Year 

Number of Consultations 

Received from Other Agencies 

During the Fiscal Year 

Number of Consultations 

Received from Other Agencies 

that Were Processed by Your 

Agency During the Fiscal Year 

Number o

Received fro

that Were P

Agency as of 

0 0 0 

C. Consultations on FOIA Requests – Ten Oldest Consultations Received from Other Agencies

 10th 

Oldest 

9th

 8

th

 7

th

 6

th

 5

th

 4

th

 3

rd

 2

nd Oldest 

Date Number of Days Pending 

D. Comparison of Number of Requests from Previous and Current Annual Report – Requests Received, Pro

NUMBER OF REQUESTS RECEIVED NUMBER OF REQUESTS PROCE

Number Received During 

Fiscal Year from Last Year’s 

Annual Report 

Number Received During 

Fiscal Year from 

Current Annual Report 

Number Processed During 

Fiscal Year from Last Year’s 

Annual Report 

Number Pr

Fiscal Yea

Annu

100 114 99 

Number of Backlogged Requests as of End of the Fiscal Year 

from Previous Annual Report 

Number of Backlogged Requests as of End of 

from Current Annual Rep

N/A 0 
E. Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report – Appeals 

Backlogged 

NUMBER OF APPEALS RECEIVED NUMBER OF APPEALS PROCES

Number Received During 

Fiscal Year from Last Year’s 

Annual Report 

Number Received During 

Fiscal Year from Current 

Annual Report 

Number Processed During 

Fiscal Year from Last Year’s 

Annual Report 

Number Pr

Fiscal Yea

Annu

3 1 2 

Number of Backlogged Appeals as of End of the Fiscal Year 

from Previous Annual Report 

Number of Backlogged Appeals as of End of 

from Current Annual Rep

0 2 

F. Discussion of Other FOIA Activities (Optional) * = 1) enter the median number; 2) provide a separate electronic spreadsheet with the relevant numbers entercalculated electronically # = 1) provide the average in the top portion of the box; 2) multiply the average days by the number of requethe bottom portion of the box.