RMA 2009 FOIA Annual Report 

RISK MANAGEMENT AGENCY IV. EXEMPTION 3 STATUTES 

Statute Type of Information Withheld Case Citation Number of Times Relied upon 

7 U.S.C § 1502(c) FCIC Crop Insurance Act Section 502 

Personal nformation provided by the producer (policy info., yield data, etc.) 

None

 6 

V. FOIA REQUESTS A. Received, Processed, and Pending FOIA Requests 

Number of 

Requests Pending 

as of Start of Fiscal 

Year 

Number of 

Requests Received 

in Fiscal Year 

Number of 

Requests 

Processed in 

Fiscal Year 

Number of 

Requests Pending 

as of End of 

Fiscal Year 

7 92 89 10 
B. (1) Disposition of FOIA Requests – All Processed Requests 

Number of Full Grants 

Number of Partial Grants/ Partial Denials 

Number of Full Denials Based on Exemptions 

No Records 

All Records Referred to Another Component or Agency 

Request Withdrawn 

FeeRelated Reason 

Records not Reasonably Described 

Improper FOIA Request for Other Reason 

Not Agency Record 

DuReq

37 17 7 3 10 11 0 0 2 2 0 TOTAL 89 B (2) Disposition of FOIA Requests – “Other” Reasons for Full Denials  Description of “Other” Reasons for Denials from Chart B (1) & Number of Times Those Reasons Were Relied upon

 TOTAL 0 0 
B. (3) Disposition of FOIA Requests – Number of Times Exemptions Applied 

Ex. 1 

Ex. 2 

Ex. 3 

Ex. 4 

Ex. 5 

Ex. 6 

Ex. 7(A) 

Ex. 7(B) 

Ex. 7(C) 

Ex. 7(D) 

Ex. 7(E) 

Ex. 7(F) 

Ex. 8 

Ex. 9 

0 3 6 5 2 12 9 0 5 0 1 0 0 0 VI. ADMINISTRATIVE APPEALS OF INITIAL DETERMINATIONS OF FOIA REQUESTS A. Received, Processed, and Pending Administrative Appeals 

Appeals Pending as 

of Start of Fiscal 

Year 

Number of Appeals 

Received in Fiscal 

Year 

Number of 

Appeals 

Processed in 

Fiscal Year 

Number of 

Appeals Pending 

as of End of 

Fiscal Year 

2 2 1 3 

B. Disposition of Administrative Appeals – All Processed Appeals Number Affirmed on Appeal 

Number Partially Affirmed & Partially Reversed/Remanded on Appeal 

Number Completely Reversed/Remanded on Appeal 

Number of Appeals Closed for Other Reasons 

TOTAL

 0 

1 0 0 1 
C. (1) Reasons for Denial on Appeal – Number of Times Exemptions Applied 

Ex. 1 

Ex. 2 

Ex. 3 

Ex. 4 

Ex. 5 

Ex. 6 

Ex. 7(A) 

Ex. 7(B) 

Ex. 7(C) 

Ex. 7(D) 

Ex. 7(E) 

Ex. 7(F) 

Ex. 8 

Ex. 9 

0 0 1 0 0 0 0 0 0 0 0 0 0 0 

C. (2) Reasons for Denial on Appeal – Reasons Other than Exemptions 

No Records Records 

Referred at Initial Request Level 

Request Withdrawn 

FeeRelated Reason 

Records not 

Reasonably 

Described 

Improper 

Request 

for Other 

Reasons 

Not Agency Record 

Duplicate 

Request 

or Appeal 

Reques

in 

Litigatio

N/A N/A N/A N/A N/A N/A N/A N/A N/A C. (3) Reasons for denial on Appeal – “Other” Reasons from Section VI, C(2) Chart Description of “Other” Reasons for Denial on Appeal from Chart C (2) & Number of Times Those Reasons Were Relied upon 

TOTAL 

0 0 
C. (4) Response time for Administrative Appeals 

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

Highest Number

887 of Days 

887 887 887 

0 

C. (5) Ten Oldest Pending Administrative Appeals 10

th 

Oldest

 9th 8th 7th 6th

 5

th

 4

th

 3

rd

 2

nd Oldest 

Date 5/7/09 1/21/09 12/28/06 

Number of Days Pending 130 206 638 VII. FOIA REQUESTS: RESPONSE TIME FOR PROCESSED AND PENDING 

REQUESTS 

A. Processed Requests – Response Time for All Processed Perfected Requests 

SIMPLE COMPLEX EXPEDITED PROCE

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

Highest Number of Days 

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

Highest Number of Days 

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

 8 

9 

558 

1 37

 28 32 

768 10 103 N/A 
B. Processed Requests – Response Time for Perfected Requests in Which Information Was Granted 

SIMPLE COMPLEX EXPEDITED PROCE

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

Highest Number of Days 

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

Highest Number of Days 

*Median Number of Days 

#Average Number of Days 

Lowest Number of Days 

 12 32 

10

 216 

2 25 27

 576 

10 103 N/A C. Processed Requests – Response Time in Day Increments 

Simple Requests 

1-20 Days 21- 40 

Days 

41-60 Days 

61-80 Days 

81-100 Days 

101-120 Days 

121-140 Days 

141-160 Days 

161-180 Days 

181-200 Days 

201-300 Days 

301-400 Days 

60 1 0 0 0 0 0 0 0 0 0 0 

Complex Requests 

1-20 Days 21- 40 

Days 

41-60 Days 

61-80 Days 

81-100 Days 

101-120 Days 

121-140 Days 

141-160 Days 

161-180 Days 

181-200 Days 

201-300 Days 

301-400 Days 

2 18 1 0 0 1 0 0 0 0 0 0 

Requests Granted Expedited Service 

1-20 Days 21- 40 

Days 

41-60 Days 

61-80 Days 

81-100 Days 

101-120 Days 

121-140 Days 

141-160 Days 

161-180 Days 

181-200 Days 

201-300 Days 

301-400 Days 

N/A 
D. Pending Requests – All Pending Perfected Requests 

SIMPLE COMPLEX EXPEDITED 

PROCESSING 

Number *Median #Average Number *Median #Average Number *Median #Average 

Pending Number Number Pending Number Number Pending Number Number 

of Days of Days of Days of Days of Days of Days 

4 15 16 

256 

6 32 35 

210

 N/A 

E. Pending requests – Ten Oldest Pending Perfected Requests 10

th 

Oldest

 9th 8th 7th 6th

 5

th

 4

th

 3

rd

 2

nd Oldest 

Date 9/21 9/28 9/29 9/29 9/17 9/22 9/01 9/22 8/15 8/17 

Number of Days Pending 

12 15 16 16 16 20 30 34 51 62 

VIII. REQUESTS FOR EXPEDITED PROCESSING AND REQUESTS FOR FEE

 WAIVER 

A. Requests for Expedited Processing 

Number Granted 

Number Denied 

*Median 

Number of 

Days to 

Adjudicate 

#Average 

Number of 

Days to 

Adjudicate 

Number 

Adjudicated 

Within Ten 

Calendar Days 

N/A 
B. Requests for Fee Waiver 

Number Granted 

Number Denied 

*Median 

Number of 

Days to 

Adjudicate 

#Average 

Number of 

Days to 

Adjudicate 

1 0 15 15 15 

IX. FOIA PERSONNEL AND COSTS 

PERSONNEL COSTS 

Number of “FullTime FOIA Employees” 

Number of “Equivalent FullTime FOIA Employees” 

Total Number of “Full-Time FOIA Staff” (The sum of 

Columns 1 & 2) 

Processing Costs (At initial request and appeal levels) 

Litigation-Related Costs 

1 .5 1.5 $146,645.48 

0 

X. FEES COLLECTED FOR PROCESSING 

Total Amount of Fees 

Collected 

Percentage of Total 

Costs 

$2,060.61 .014051 
XI – Nothing Here 

XII. BACKLOGS, CONSULTATIONS, AND COMPARISONS A. Backlogs of FOIA Requests and Administrative Appeals 

Number of Backlogged 

Requests as of End of 

Fiscal Year 

Number of Backlogged 

Appeals as of End of 

Fiscal Year

 0 

3 

B. Consultations on FOIA Requests – Received, Processed, and Pending Consultations Number of Consultations Received from Other Agencies that Were Pending at Your Agency as of Start of the Fiscal Year 

Number of Consultations Received from Other Agencies During the Fiscal Year 

Number of Consultations Received from Other Agencies that Were Processed by Your Agency During the Fiscal Year 

Number oReceived fthat Were Agency as Year

 0 0 0 

0 

C. Consultations on FOIA Requests – Ten Oldest Consultations Received from Other Agencies

 10th 

Oldest

 9th 8th 7th 6th

 5

th

 4

th

 3

rd

 2

nd Oldest 

Date Number of Days Pending 

0 0 0 0 0 0 0 0 0 0 
D. Comparison of Number of Requests from Previous and Current Annual Report – Requests Received, P

Backlogged NUMBER OF REQUESTS RECEIVED NUMBER OF REQUESTS PROCESSED 

Number Received 

During Fiscal Year 

from Last Year’s 

Annual Report 

Number Received 

During Fiscal Year 

from 

Current 

Annual Report 

Number Processed 

During Fiscal Year 

from Last Year’s 

Annual Report 

Number Processed 

During Fiscal Year 

from Current 

Annual Report

 114 92 108 

89 

Number of Backlogged Requests  as of End of the Fiscal Year from Previous Annual Report 

Number of Backlogged Requests  as of End of the Fiscal Year from  Current Annual Report 

0 

0 

E. Comparison of Numbers of Administrative Appeals from Previous and Current Annual Report – Appeals ReceiBacklogged NUMBER OF APPEALS RECEIVED NUMBER OF APPEALS PROCESSED 

Number Received 

During Fiscal Year 

from Last Year’s 

Annual Report 

Number Received 

During Fiscal Year 

from 

Current 

Annual Report 

Number Processed 

During Fiscal Year 

from Last Year’s 

Annual Report 

Number Processed 

During Fiscal Year 

from Current 

Annual Report 

1 2 

4 

1 
Number of Backlogged Appeals as 

of End of the Fiscal Year from 

Previous Annual Report 

Number of Backlogged Appeals as of 

End of the Fiscal Year from Current 

Annual Report 

2 3 

F. Discussion of Other FOIA Activities (Optional) The disposition of partial grants reflected in chart B. (1) are due to denial of third party information pertaining tinvestigative requests. RMA processes more privacy information regarding individual agricultural producers co

program information. Fraudulent farm practices in the program require complex compliance investigations and arequests pertaining to compliance cases which often have third party information needing redacting. 

* = 1) enter the median number; 2) provide a separate electronic spreadsheet with the relevant nuthe median calculated electronically # = 1) provide the average in the top portion of the box; 2) multiply the average days by the numenter the result in the bottom portion of the box.