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~ Chapter 14 - How to Obtain an EPA Establishment Number 

Pesticide Registration Manual: 

Chapter 14 - How to Obtain an EPA Company or 

Establishment Number and Change of Address of 

Contact Information 

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Current as of July 2010 

In this Chapter: 

• What is an EPA Company Number 

• How to Obtain an EPA Company Number 

• How to Obtain an EPA Establishment Number 

• Definition of an Establishment 

• Definition of Produce 

• Registering Pesticide-Producing and Device-Producing 

Establishments 

• Information Requirements 

• Reporting Requirements 

• How to Report Official Company Name. Address or Agent 

Changes 

• Contacts for Additional Information 

• References Cited in Chapter 14 

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Registration Manual 

Table of Contents 

Introduction 

Requirements for Pesticide 

Registration and Registrant 

Obligations 

Registering a Pesticide 

Product 

Additional Considerations 

for Blopesticide Products 

Additional Considerations 

for Antimicrobial Products 

Registration Fees 

Amending a Registered 

Pesticide Product 

Notifications and Minor 

Formulation Amendments 

Inert Ingredients 

Supplemental Distribution 

of a Registered Pesticide 

Data Compensation 

Requirements 

Tolerance Petitions 

Applying for an 

Experimental Use Permit 

Devices 

How to Obtain an EPA 

Company or Establishment 

Number and Change of 

Address of Contact 

Information 

Submitting Data and 

Confidential Business 

Information 

Transfer of Product 

Registrations and Data 

Rights 

State Regulatory Authority 

Other Federal or State 

Agency Requirements 

How to Obtain Publications 

Forms and How to Obtain 

Them 

Directions for Submitting 

Applications and Contacting 

EPA 

Appendices 

• Appendix A: Guidance 

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What is an EPA Company Number 

Documents 

• Appendix B: Examples of 

Registrant Documents 

• Appendix C: Pesticide 

Forms Overview Table 

• Appendix D: Examples of 

Completed Forms 

A "company number" is a unique identifier assigned to a company that wishes to register a 

pesticide (e.g., herbicide, rodenticide, or antimicrobial) with the U.S. Environmental Protection 

Agency (EPA). These companies are commonly called registrants. 

A "company number" is also necessary for a company that plans to "produce" pesticides or 

devices. Such production requires the company to obtain a "Pesticide-Producing or DeviceProducing Establishment Number." The company number is part of the establishment number. 

How to Obtain an EPA Company Number 

Registrants must obtain a company number prior to registering their first product with the 

Agency. For subsequent products or amendment to existing registrations, the registrant must 

refer to this company number. (Note: registrants who plan to produce their own products will 

also need to obtain an "establishment number.") 

The registrant must submit a signed letter on company letterhead to request a company number 

and establish an official address with EPA as described in the Agency's guidance, "How to Obtain 

a Company Number and Register an Official Address (PDF) (4 pp, 118k)." EPA will direct all future 

correspondence to the official address. The registrant must keep this official address record up 

to date. 

In their request for a company number, foreign companies must designate a U.S. agent to 

receive correspondence and represent them in matters concerning their application. 40 CFR 

152.50(b). U.S. registrants may also designate an agent. The letter should include a statement 

authorizing the agent to act in all matters concerning the registration of the product with EPA. 

It should also include a statement acknowledging that all official correspondence from EPA will 

be directed to the agent. 

How to Obtain an EPA Establishment Number 

When producing or formulating a pesticide, it is necessary to register the place(s) [or 

facility(ies)] where the pesticide or device is to be produced. This chapter describes how an 

applicant can obtain an establishment number for its facility. 

FIFRA section 7 (PDF) (109 pp, 288k) governs pesticide establishments and recordkeeping. 

Detailed information concerning definitions, registration procedures, labeling, and reporting 

requirements is provided in 40 CFR Part 167. Registration of Pesticide and Active Ingredient 

Producing Establishments. Submission of Pesticide Reports, and 40 CFR Part 169, Books and 

Records of Pesticide Production and Distribution. 

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Definition of an Establishment 

The Code of Federal Regulations ( 40 CFR 167.3 (PDF) (2 pp, 146.46 k About PDF) ) defines an 

establishment as any site where a pesticide product, active ingredient, or device is produced, 

regardless of whether: 

• the site is independently owned or operated; 

• site is domestic (i.e., located in the United States) and is producing the pesticide or 

device only for export; or 

• the site is located in a foreign country and is producing the pesticide or device for 

importation into the United States. 

Definition of Produce 

The term "produce," as defined in 40 CFR 167.3 (PDF) (2 pp, 146.46 k About PDF), means "to 

manufacture, prepare, propagate, compound, or process any pesticide, including any pesticide 

produced pursuant to [an Experimental Use Permit], any active ingredient or device, or to 

package, repackage, label, relabel, or otherwise change the container of any pesticide or 

device." 

Registering Pesticide-Producing and Device-Producing Establishments 

To register an establishment, EPA Form 3540-8 (PDF) (2 pp, 760k), Application for Registration of 

Pesticide-Producing Establishments must be completed and submitted to the Agency. The 

corresponding instructions provide information on how to properly complete the form and where 

to send it (PDF) (7 pp, 132k). 

Domestic Establishments - The completed application should be sent to the EPA Regional Office 

having jurisdiction over the state in which the company headquarters is located. EPA has 10 

regional offices throughout the United States, which in turn oversee implementation and 

compliance with EPA programs and environmental standards in the SO states and in the U.S. 

Territories. The instructions for Form 3540-8 list the Regional Offices' mailing addresses and 

telephone contacts. 

Foreign Establishments - Foreign companies should submit their applications to EPA 

headquarters at the address listed in the instructions on how to properly complete Form 

3540-8. 

To request termination of a pesticide-producing or device-producing establishment, domestic 

establishments should notify the EPA Regional Office having jurisdiction over the state in which 

the company headquarters is located. Foreign establishments should notify the EPA 

Headquarters Office listed in the instructions for Registering Establishments on the EPA Web 

page. 

Information Requirements 

Applications for the registration of an establishment require the following information: 

• name and address of the company; 

• EPA company number; 

• type of ownership (individual, partnership, cooperative association, corporation, or any 

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organized group of people whether incorporated or not); 

• name(s) of new producing establishment(s); 

• site address and the mailing address of the new producing establishments; and 

• name of the company official or authorized agent, a signature, date of signature, and 

phone number. 

Reporting Requirements 

All active establishments are required to submit an annual production report on EPA Form 

3540-16 (PDF) (2 pp, 760k), Pesticide Report for Pesticide-Producing Establishments by March 1 

of each year to the appropriate EPA Regional Office listed in the "Instructions for Completing 

EPA Form 3540-16". Refer to 40 CFR 167 .85(PDF) (2 pp, 143.24 k About PDF) ; 40 CFR 

167 .90(PDF) (1 pp, 143.44 k About PDF) • For new establishments, an initial report must be 

submitted no later than 30 days after the first registration of each establishment. Refer to 40 

CFR 167.85(d)(PDF) (2 pp, 143.24 k About PDF) • The records that must be maintained and the 

retention period are described in 40 CFR 169. 

How to Report Official Company Name, Address or Agent Changes to 

EPA 

Any changes to the official company name, address, withdrawal of an existing agent, 

appointment of a new agent or changes to any of the contact information listed above should be 

reported to EPA as a separate transaction to ensure proper handling. Instructions for notifying 

the Agency of these changes are found in Agency's guidance "How to Obtain a Company Number 

and Register an Official Address (PDF)" (2 pp, 760k). (Note: A sale, merger or spin-off of an EPA 

Company Number to another entity usually involves a Company Number Transfer [rather then 

just a Company Name Change]. See Chapter 16 regarding transfers. 

Contacts for Additional Information 

For Company Numbers: Adrienne Turner (turner.adrienne@epa.gov), 703-308-4983 

For Official Address Changes: Kathleen O'Malley (omalley.kathleen@epa.gov), 703-305-5411 

For Establishments: Information on registering an establishment and annual production 

reports may be obtained from the Pesticide Establishment Registration and Reporting Contacts. 

EPA's Office of Enforcement and Compliance Assurance provides additional information on its 

Web oage. 

References Cited in Chapter 14 

Refer to Chapter 19 for information on the source of these documents. 

Refer to Chapter 16 for information on transfer of product registrations and data rights 

Code of Federal Regulation. Title 40 

• Part 167 - Registration of pesticide-producing establishments, submission of pesticide 

reports, and labeling 

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• Part 169 -Books and records of pesticide production and distribution 

Federal Insecticide, Fungicide, and Rodenticide Act (PDF), as amended by the Food Quality 

Protection Act of August 3, 1996 

• Section 7- Registration of establishments 

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