PesticideRegistrationManual: Chapter 14

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1of5 http:/ /www.epa.gov/opprd001/registrationmanual/chapter14.html Last updated on Wednesday, August 15, 2012 

## Pesticides: Regulating Pesticides You are here: EPA Home**~** Pesticides**~** Regulating Pesticides**~** pesticide Registration Manual**~** Chapter 14 - How to Obtain an EPA Establishment Number 

# Pesticide Registration Manual: Chapter 14 - Howto Obtain an EPA Company or Establishment Number and Change ofAddress of Contact Information You will need the free Adobe Reader to view some ofthe files on this page. See EPA's PDF page to learn more. Current as ofJuly 2010 In this Chapter:
• What is an EPA Company Number • Howto Obtain an EPA Company Number • How to Obtain an EPA Establishment Number • Definition ofan Establishment • Definition of Produce • Registering Pesticide-Producing and Device-Producing Establishments • Information Requirements • Reporting Requirements • How to Report Official Company Name. Address orAgent Changes • Contacts for Additional Information • References Cited in Chapter 14 1.
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17. 18. 19. 20. 21. Registration Manual Table of Contents Introduction Requirements for Pesticide Registration and Registrant Obligations Registering a Pesticide Product Additional Considerations for Blopesticide Products Additional Considerations forAntimicrobial Products Registration Fees Amending a Registered Pesticide Product Notifications and Minor Formulation Amendments InertIngredients Supplemental Distribution ofa Registered Pesticide Data Compensation Requirements Tolerance Petitions Applying for an Experimental Use Permit Devices How to Obtain an EPA Company or Establishment Numberand Change of Address ofContact Information Submitting Data and Confidential Business Information Transfer ofProduct Registrations and Data Rights State Regulatory Authority Other Federal orState Agency Requirements How to Obtain Publications Forms and How to Obtain Them Directions for Submitting Applications and Contacting EPA Appendices

• Appendix A: Guidance

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### What is an EPA Company Number Documents • Appendix B: Examples of Registrant Documents • Appendix C: Pesticide Forms Overview Table • Appendix D: Examples of Completed Forms

A "company number" is a unique identifier assigned to a company that wishes to register a pesticide (e.g., herbicide, rodenticide, or antimicrobial) with the U.S. Environmental Protection Agency (EPA). These companies are commonly called registrants. A "company number" is also necessary for a company that plans to "produce" pesticides or devices. Such production requires the company to obtain a "Pesticide-Producing or DeviceProducing Establishment Number."The company number is part ofthe establishment number.


### Howto Obtain an EPA Company Number Registrants must obtain a company number priorto registering their first product with the Agency. For subsequent products or amendment to existing registrations, the registrant must refer to this company number. (Note: registrants who plan to produce their own products will also need to obtain an "establishment number.") The registrant must submit a signed letter on company letterhead to request a company number and establish an official address with EPA as described in the Agency's guidance, "How to Obtain a Company Number and Register an Official Address (PDF) (4 pp, 118k)." EPA will directall future correspondence to the official address. The registrant must keep this official address record up to date. In their request for a company number, foreign companies must designate a U.S. agentto receive correspondence and represent them in mattersconcerning their application. 40 CFR 152.50(b). U.S. registrants may also designate an agent. The letter should include a statement authorizing the agentto act in all matters concerning the registration ofthe product with EPA. Itshould also include a statement acknowledging that all official correspondence from EPA will be directed to the agent.


### Howto Obtain an EPA Establishment Number When producing or formulating a pesticide, it is necessary to register the place(s) [or facility(ies)] where the pesticide or device is to be produced. This chapter describes how an applicant can obtain an establishment number for itsfacility. FIFRA section 7 (PDF) (109 pp, 288k) governs pesticide establishments and recordkeeping. Detailed information concerning definitions, registration procedures, labeling, and reporting requirements is provided in 40 CFR Part 

### 167. Registration of Pesticide and Active Ingredient Producing Establishments. Submission of Pesticide Reports, and 40 CFR Part 169, Books and Records of Pesticide Production and Distribution.

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### Definition ofan Establishment The Code of Federal Regulations (40 CFR 167.3 (PDF) (2 pp, 146.46 kAbout PDF) ) defines an establishment as any site where a pesticide product, active ingredient, or device is produced, regardless ofwhether:
• the site is independently owned or operated; • site is domestic (i.e., located in the United States) and is producing the pesticide or device only for export; or • the site is located in a foreign country and is producing the pesticide or device for importation into the United States. 

### Definition of Produce The term "produce," as defined in 40 CFR 167.3 (PDF) (2 pp, 146.46 k About PDF), means "to manufacture, prepare, propagate, compound, or process any pesticide, including any pesticide produced pursuantto [an Experimental Use Permit], any active ingredient or device, orto package, repackage, label, relabel, or otherwise change the container ofany pesticide or device." 

### Registering Pesticide-Producing and Device-Producing Establishments To register an establishment, EPA Form 3540-8 (PDF) (2 pp, 760k), Application for Registration of Pesticide-Producing Establishments must be completed and submitted to the Agency. The corresponding instructions provide information on how to properly complete the form and where to send it (PDF) (7 pp, 132k). Domestic Establishments - The completed application should be sentto the EPA Regional Office havingjurisdiction over the state in which the company headquarters is located. EPA has 10 regional offices throughout the United States, which in turn oversee implementation and compliance with EPA programs and environmental standards in the SO states and in the U.S. Territories. The instructions for Form 3540-8 list the Regional Offices' mailing addresses and telephone contacts. Foreign Establishments - Foreign companies should submit their applications to EPA headquarters at the address listed in the instructions on how to properly complete Form 3540-8. To request termination ofa pesticide-producing or device-producing establishment, domestic establishments should notify the EPA Regional Office havingjurisdiction over the state in which the company headquarters is located. Foreign establishments should notify the EPA Headquarters Office listed in the instructionsfor Registering Establishments on the EPA Web page. 

### Information Requirements Applications for the registration ofan establishment require the following information:
• name and address ofthe company; • EPA company number; • type ofownership (individual, partnership, cooperative association, corporation, or any
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### Reporting Requirements All active establishments are required to submit an annual production report on EPA Form 3540-16 (PDF) (2 pp, 760k), Pesticide Report for Pesticide-Producing Establishments by March 1 ofeach year to the appropriate EPA Regional Office listed in the "Instructions for Completing EPA Form 3540-16". Refer to 40 CFR 167.85(PDF) (2 pp, 143.24 k About PDF) ; 40 CFR 167.90(PDF) (1 pp, 143.44 k About PDF) • For new establishments, an initial report must be submitted no laterthan 30 days after the first registration ofeach establishment. Refer to 40 CFR 167.85(d)(PDF) (2 pp, 143.24 k About PDF) • The records that must be maintained and the retention period are described in 40 CFR 169.


### Howto Report Official Company Name, Address orAgent Changesto 

## EPA Any changes to the official company name, address, withdrawal ofan existing agent, appointment ofa new agent or changes to any ofthe contact information listed above should be reported to EPA as a separate transaction to ensure proper handling. Instructionsfor notifying the Agency ofthese changes are found in Agency's guidance "Howto Obtain a Company Number and Register an Official Address (PDF)" (2 pp, 760k). (Note: A sale, merger or spin-offofan EPA Company Numberto another entity usually involves a Company NumberTransfer [ratherthen justa Company Name Change]. See Chapter 16 regarding transfers.


### Contactsfor Additional Information For Company Numbers: Adrienne Turner (turner.adrienne@epa.gov), 703-308-4983 

### For Official Address Changes: Kathleen O'Malley (omalley.kathleen@epa.gov), 703-305-5411 

### For Establishments: Information on registering an establishment and annual production reports may be obtained from the Pesticide Establishment Registration and Reporting Contacts. EPA's Office of Enforcement and Compliance Assurance provides additional information on its Web oage. 

### References Cited in Chapter 14 Refer to Chapter 19 for information on the source ofthese documents. Refer to Chapter 16 for information on transfer of product registrations and data rights Code of Federal Regulation. Title 40
• Part 167 - Registration of pesticide-producing establishments, submission of pesticide reports, and labeling

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5of5 • Part 169 -Books and records of pesticide production and distribution Federal Insecticide, Fungicide, and Rodenticide Act (PDF), as amended by the Food Quality Protection Act ofAugust 3, 1996
• Section 7- Registration ofestablishments

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