#### § 41.25 How does a Tribal college or university apply for a grant?

(a) If the Tribal college or university receives a positive determination of the eligibility study under § 41.19(d), it is entitled to apply for financial assistance under this subpart.

(b) To be considered for assistance, a Tribal college or university must submit an application by or before June 1st of the year preceding the academic year for which the Tribal college or university is requesting assistance. The application must contain the following:

| Required information | Required details |
| --- | --- |
| (1) Identifying information | (i) Name and address of the Tribal college or university.
(ii) Names of the governing board members, and the number of its members who are Indian.
(iii) Name and address of the Tribe or Tribes that control or have sanctioned or chartered the Tribal college or university. |
| (2) Eligibility verification | The date on which an eligibility determination was received. |
| (3) Curriculum materials | (i) A statement of goals, philosophy, or plan of operation demonstrating how the education program is designed to meet the needs of Indians.
(ii) A curriculum, which may be in the form of a college catalog or similar publication, or information located on the Tribal college or university Web site. |
| (4) Financial information | (i) A proposed budget showing total expected education program operating expenses and expected revenues from all sources for the academic year to which the information applies.
(ii) A description of record-keeping procedures used to track fund expenditures and to audit and monitor funded programs. |
| (5) Enrollment information | (i) If the Tribal college or university has been in operation for more than one year, a statement of the total number of ISC (FTE Indian students) and the total number of all FTE students. Grantees may exclude high school students for the purpose of calculating the total number of FTE students.
(ii) If the Tribal college or university has not yet begun operations, or has been in operation for less than one year, a statement of expected enrollment, including the total number of FTE students and the ISC (FTE Indian students) and may also require verification of the number of registered students after operations have started. |
| (6) Assurances and requests | (i) Assurance that the Tribal college or university will not deny admission to any Indian student because that student is, or is not, a member of a specific Tribe.
(ii) Assurance that the Tribal college or university will comply with the requirements in § 41.39 of this subpart.
(iii) A request and justification for a specific waiver of any requirement of 25 CFR part 276 which a Tribal college or university believe to be inappropriate. |
| (7) Certification | Certification by the chief executive that the information on the application is complete and correct. |

(c) Material submitted in a Tribal college's or university's initial successful grant application will be retained by the BIE. A Tribal college or university submitting a subsequent application for a grant, must either confirm the information previously submitted remains accurate or submit updated information, as necessary.