Pension Benefit Guaranty Corporation's

FY 2003 FOIA Report to the

U.S. Department of Justice

 Pursuant to the Freedom of Information Act (FOIA), as amended by the “Electronic Freedom of 

Information Act Amendments of 1996”, and “Guidelines for Agency Preparation and Submission of 

Annual FOIA Reports” created by the Office of Information Policy, Department of Justice, the following 

information reflects the Pension Benefit Guaranty Corporation’s (PBGC) activity in administering the 

FOIA during fiscal year 2003. 

(Information in Italics has been added to this report as submitted to the Department of Justice to 

assist the reader.) 

 I. Basic Information Regarding Report 

A. Name, title, address, and telephone number of person(s) to be contacted with 

questions about the report. 

E. William FitzGerald, Disclosure Officer, Pension Benefit Guaranty 

Corporation, 1200 K Street, N.W., Washington, D.C. 20005-4026, (202) 326-

4040. 

B. Electronic address for report on the World Wide Web. 

www.pbgc.gov/laws/foia/annual.htm 

C. How to obtain a copy of the report in paper form. 

A paper copy of the report can be obtained by calling the Communications & 

Public Affairs Department, PBGC at (202) 326-4040 or by printing a copy at 

the Web address listed in “B” above. 

 II. How to Make a FOIA Request 

• Agencies may either include description here or provide them by cross-reference to their 

FOIA reference guides. 

A FOIA request may be filed by addressing a written request to E. William 

FitzGerald, Disclosure Officer, PBGC, 1200 K Street, N.W., Washington D.C. 

20005-4026. The request should include a description of the requested records, an 

assurance that the requester is willing to pay the fees, if any, associated with 

processing the request, and the complete address of the requester. In addition, it is 

helpful to provide a phone number where the requester can be reached during 

business hours so that any questions regarding the scope of the request can be 

resolved quickly. If the requester is unsure of how to describe the records they 
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desire or has specific questions relating to processing of a request, they should call 

the FOIA staff for advice at (202) 326-4040 prior to filing their request. 

A. Names, addresses, and telephone numbers of all individual agency components 

and offices that receive FOIA requests. 

PBGC, Communications & Public Affairs Department, Attention E. William 

FitzGerald, Disclosure Officer, Suite 2413, 1200 K Street N.W., Washington, 

D.C. 20005-4026. Phone (202) 326-4040 

B. Brief description of the agency’s response-time ranges. 

For fiscal year 2003 (October 1, 2002 - September 30, 2003), the PBGC’s 

median response time for responding to FOIA requests was 14 days. 

Typically, the requests that took more than 20 days to process involved the 

search and review of voluminous records, or required consultation with other 

agencies or third parties that submitted information to PBGC. For requests 

accorded expedited treatment, the PBGC’s median response time was 4 days. 

C. Brief description of why some requests are not granted. 

Some requests are not granted because one or more of the exemptions from 

FOIA’s disclosure requirement applied to the records requested. In the vast 

majority of cases, denial of access to records involved requests by third 

parties for information about individuals. Generally, information about an 

individual will not be disclosed by PBGC if it could result in an invasion of 

privacy. A substantial number of denials involved requests for confidential 

commercial or financial information that had been submitted to PBGC. In 

some instances, PBGC did not possess any of the records that were requested, 

or the request was referred to another agency for processing. 

 III Definition of Terms and Acronyms Used in the Report (to be included in each report) 

A. Agency-specific acronyms or other terms. 

 None 

B. Basic terms, expressed in common terminology. 

1. FOIA/PA request. A FOIA request is generally a request for access to 

records concerning a third party, an organization, or a particular topic of 

interest. A Privacy Act request is a request for records concerning oneself; 

such requests are also treated as FOIA requests. (All requests for access to 

records, regardless of which law is cited by the requester, are included in this 

report.) 
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2. Initial Request -- A request to a federal agency for access to records under 

the Freedom of Information Act. 

3. Appeal -- a request to a federal agency asking that it review at a higher 

administrative level a full denial or partial denial of access to records under 

the Freedom of Information Act, or any other FOIA determination such as a 

matter pertaining to fees. 

4. Processed Request or Appeal -- a request or appeal for which an agency 

has taken a final action on the request or the appeal in all aspects. 

5. Multi-track processing -- a system in which simple requests requiring 

minimal review are placed in one processing track and more voluminous and 

complex requests are placed in one or more other tracks. Requests in each 

track are processed on a first-in/first out basis. A requester who has an 

urgent need for records may request expedited processing (see below). 

6. Expedited processing -- an agency will process a FOIA request on an 

expedited basis when a requester has shown an exceptional need or urgency 

for the records which warrants prioritization of his or her request over other 

requests that were made earlier. 

7. Simple request -- a FOIA request that an agency using multi-track 

processing places in its fastest (nonexpedited) track based on the volume 

and/or simplicity of records requested. 

8. Complex request -- a FOIA request that an agency using multi-track 

processing places in a slower track based on the volume and/or complexity of 

records requested. 

9. Grant -- an agency decision to disclose all records in full in response to a 

FOIA request. 

10. Partial grant -- an agency decision to disclose a record in part in response 

to a FOIA request, deleting information determined to be exempt under one 

or more of the FOIA’s exemptions; or a decision to disclose some records in 

their entireties, but to withhold others in whole or part. 

11. Denial -- an agency decision not to release any part of a record or records 

in response to a FOIA request because all the information in the requested 

records is determined by the agency to be exempt under one or more of the 

FOIA’s exemptions, or for some procedural reason (such as because no 

record is located in response to a FOIA request. 

12. Time limits -- the time period in the Freedom of Information Act for an 

agency to respond to a FOIA request (ordinarily 20 working days from 

proper receipt of a “perfected” FOIA request). 
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13. “Perfected” request -- a FOIA request for records which adequately 

describes the records sought, which has been received by the FOIA office of 

the agency or agency component in possession of the records, and for which 

there is no remaining question about the payment of applicable fees. 

14. Exemption 3 statute -- a separate federal statute prohibiting the disclosure 

of a certain type of information and authorizing its withholding under FOIA 

subsection (b)(3). 

15. Median number -- the middle, not average, number. For example, of 3, 7, 

and 14, the median number is 7. 

16. Average number -- the number obtained by dividing the sum of a group 

of numbers by the quantity of numbers in the group. For example, of 3, 7, 

and 14, the average number is 8. 

 IV. Exemption 3 Statutes 

A. List of exemption 3 statutes relied on by agency during the current fiscal year. 

(These are laws that authorize an agency to withhold information from disclosure 

under FOIA.) 

41 U.S.C. § 253b(m) 

 1. Brief description of types of information withheld under each statute. 

Information from proposals submitted by contractors seeking to do business 

with PBGC. 

2. Statement of whether a court has upheld the use of each statute. If so, then 

cite example. 

We are unaware of any court case regarding PBGC’s use of 41 U.S.C. § 

253b(m) as an exemption 3 statute. 

 V. Initial FOIA/PA Access Requests 

• This should include all access requests whether first-party (request for records 

pertaining to the requester) or third-party (request for records that do not 

pertain to the requester).

 A. Number of initial requests. 

• Total of the numbers in Lines 1 and 2, minus the number in line 3, should equal 

the number in line 4. 

1. Number requests pending as of the end of the preceding fiscal year 90
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2. Number of requests received during current fiscal year 1,493

3. Number of requests processed during current fiscal year 1,345

4. Number of requests pending as of the end of current fiscal year 238

 B. Disposition of initial requests. 

1. Number of total grants (all information requested was released) 785

2. Number of partial grants (some information disclosed, some not) 173

3. Number of denials (no requested information disclosed) 10

a. number of times each FOIA exemption used (counting each exemption 

once per request) (An agency may withhold information from disclosure if 

the information requested is the kind described in an exemption to FOIA.)

 (1) Exemption 1 0

(pertains to national security information) 

 (2) Exemption 2 0

(information pertaining too purely internal matters and law enforcement 

manuals) 

 (3) Exemption 3 2 

(information prohibited from disclosure by statute) 

 (4) Exemption 4 36

(trade secrets and confidential commercial or financial information) 

 (5) Exemption 5 7

(inter or intra agency memoranda or letters that would not be disclosed in 

litigation) 

 

 (6) Exemption 6 150

(information pertaining to an individual where release would clearly 

invade the individual’s privacy) 

 (7) Exemption 7(A) 0

(law enforcement information – release would interfere with on going 

proceedings)

 (8) Exemption 7(B) 0

(law enforcement information – release would jeopardize a fair trial) 

 (9) Exemption 7(C) 1

(law enforcement information – release could reasonably invade an 

individual’s privacy) 

 (10) Exemption 7(D) 0 

(law enforcement information – release would expose confidential sources) 

(11) Exemption 7(E) 0 

(law enforcement information – release would expose law enforcement 

techniques or procedures) 
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(12) Exemption 7(F) 0 

(law enforcement information – release would jeopardize personal safety) 

 (13) Exemption 8 0 

(bank examiner information) 

(14) Exemption 9 0 

(oil well information) 

4. Other reasons for nondisclosure (total) 377 

a. no records 24 

(PBGC did not have any records responsive to the request) 

b. referrals 4 

(The request pertained to another agency and was referred to that agency 

for a response.) 

c. request withdrawn 12 

d. fee-related reason 0 

(The requester declined to pay applicable search & copying fees.) 

e. records not reasonably described 1 

 f. not a proper FOIA request for some other reason 62 

(The request did not seek access to records but instead asked general 

questions. The requests were referred within the agency for response) 

 g. not an agency record 17 

(The record requested is not collected or created by PBGC) 

h. duplicate request 80 

 

i. other (specify) 177

The requester did not submit proper authorization to receive access to another 

individual’s records and did not respond to PBGC’s request for proper 

authorization or other identifying information. 

 VI. Appeals of Initial Denials of FOIA/PA Requests 

(An appeal of an initial denial of a FOIA/Privacy Act request should be 

made to the Office of the General Counsel within 30 days from the date of 

the initial denial) 

• This should include all access requests, whether first-party or third-party. 

(First-party requests involve records pertaining to the requester, while 

third-party requests do not involve records pertaining to the requester.) 

 A. Number of appeals. 

 1. Number of appeals received during fiscal year 3

We attribute this low number of appeals in part to sound and easy to 

understand written and oral communications with requesters 
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providing adequate explanations of basis of any full or partial denials 

of access to records. 

 2. Number of appeals processed during the fiscal year 3

 B. Disposition of appeals. 

 1. Number completely upheld 2

 2. Number partially reversed 1

 3. Number completely reversed 0

a. number of times each FOIA exemption used (counting each 

exemption once per appeal) 

 1 Exemption 1 0

 2. Exemption 2 0

 3. Exemption 3 1

 4. Exemption 4 0

 5. Exemption 5 0

(inter or intra agency memoranda or letters that would not be 

disclosed in litigation) 

 6. Exemption 6 2

(information pertaining to an individual where release would 

clearly invade the individual’s privacy) 

 7. Exemption 7(A) 0

 8. Exemption 7(B) 0

 9. Exemption 7(C) 0

 10. Exemption 7(D) 0

 11. Exemption 7(E) 0

 12. Exemption 7(F) 0

 13. Exemption 8 0
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 14. Exemption 9 0

 4. Other reasons for nondisclosure (total) 0

 

 a. no records 0

 

 b. referrals 0

 c. request withdrawn 0

 d. fee-related reason 0

 e. records not reasonably described 0

 f. not a proper FOIA request for some other reason 0 

 g. not an agency record 0

 h. duplicate request 0 

 I. other (specify) 0

 VII. Compliance with Time Limits/Status of pending requests 

(The FOIA generally requires the agency to respond to a FOIA request 

within 20 workdays after receipt.) 

• Agencies should count days from the time at which a request is “perfected.” 

• Agencies should separately report each track of a multi-track system, as well as 

an “expedited processing” track, and may report any other type of request at their 

option. 

• Example for calculation of median: Given the requests completed during the 

fiscal year, aged 10, 25, 35, 65, 75, 80, and 400 days from the date of perfection 

to date of completion, the total number of requests completed during the fiscal 

year would be 7 and the median age of the completed requests would be 65 days. 

• Example for calculation of median: If there were 6 pending cases aged 10, 20, 

30, 50, 120, and 200 days from the date of perfection to date of completion, the 

total number of requests completed would be 6 and the median age would be 40 

days (the average of the 2 Middle numbers). 

A. Median processing time for requests processed during the year. 

 1. Simple requests (if multiple tracks used). 

N/A
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 a. number of requests processed 

 b. median number of days to process 

 2. Complex requests (specify for any and all tracks used). 

 a. number of requests processed 

 

We do not have a multiple track system; however, we did process 

a total of 1,325 requests during FY 2003. 

 b. median number of days to process 

The median number of days to process all types of requests in FY 

2003 was 14. 

 3. Requests accorded expedited processing. 

(Requests from the media which are on deadline, requests involving 

the health or safety of an individual, and request involving an issue 

that is being appealed before the agency are given expedited 

treatment.) 

 a. number of requests processed 20

 b. median number of days to process 4

 B. Status of pending requests. 

• Agencies using multiple tracks may provide numbers for each track, as 

well as totals. 

 1. Number of requests pending as of end of current fiscal year 238

 

 2. Median number of days that such requests were pending as of that 

 date 16

 VIII. Comparisons with Previous Year(s) (Optional) 

The number of requests processed increased to 1,345 in FY 2003 an increase from 

FY 2002 (921). This was in part due to the increased number of participants coming 

into PBGC in large terminations that took place in FY 2003 as well as greater use of 

our “FOIA Guide” on PBGC’s web site which explains how to file a FOIA request. 

In addition we are becoming more efficient in using electronic processing of FOIA 

requests. 

The median number of days required to process a request increased from 12 in FY 02 

to 14 in FY 03 due to much larger volume of requests. In FY 2002 we received 935, 

in FY 2003 we received a total of 1,493 requests. This represents over a 60 % 

increase in the number of requests received in the prior year. 
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We received 0 requests for expedited processing but granted 20 requests expedited 

treatment based on descriptive information contained in each request. 

 IX. Costs/FOIA Staffing 

• Both large and small agencies should provide information in the format 

presented below. 

A. Staffing levels. 

 1. Number of full-time FOIA personnel 5.5

2. Number of personnel with part-time or occasional FOIA duties (in total 

work-years) .5

3. Total number of personnel (in work-years) 6.0 

B. Total costs (including staff and all resources). 

 1. FOIA processing (including appeals) $417,200

(Salaries and other estimated personnel-related costs of processing FOIA 

requests and appeals are included.) 

 2. Litigation-related activities (estimated) None, no litigation 

 3. Total costs $417,200

4. Comparison with previous year(s) (including percentage of change) 

(optional) 

Between FY 2002 ($369,000) and FY 03 ($417,200) a 13% increase in 

processing costs occurred. This increase can be largely attributable to the 

4.27% general salary increase for federal employees and 8.7% increase in 

non-personnel costs. 

C. Statement of additional resources needed for FOIA compliance (optional) 

X. Fees 

• This includes charges for search, review, document duplication, and any other 

direct costs permitted under agency regulations. 

A. Total amount of fees collected by agency for processing requests $4,832.00. The 

majority of fees associated with participants requesting their own records as well as records 

relating to their pension plan were waived. 

B. Percentage of total costs 1.2%
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 XI. FOIA Regulations (Including Fee Schedule) 

• Agencies should provide electronic link for availability in electronic form and 

attach copy in paper form. 

www.pbgc.gov/laws/foia/annual.htm 

(This is a link to PBGC’s home page on the world wide web where you will find 

information about FOIA, including this report.)