Printing

U.S. Government

r^ii^ri Office December 1978

Number 31 GP 3.27:31

Depository

Library Council

Meets In

Alexandria, Virginia

Meeting in historic Old Town,

Alexandria, Virginia, on October 9-

11, 1978, were members of the Depository Library Council to the

Public Printer. Attending were documents librarians from points as dis- tant as the States of California and

Washington, along with John J. oyle (Public Printer), Carl A. La- arre (Superintendent of Documents), William J. Barrett (Deputy

Assistant Public Printer), John D. Livsey (Director, Library and Statutory Distribution Service), Government Printing Office staff members,

and representatives of the Joint

Committee on Printing.

Carl A. LaBarre reviewed events

occurring since the previous Council meeting in New Orleans. Among

those noted were recent media

publicity given the Depository Li- brary Program in its experimental use of shipments via the United Parcel Service. This step was prompted

by the necessity of reducing costs wherever possible. When a Maine

librarian puzzled over GPO's pre- vious postal shipments using 4th

class rates to libraries, rather than

the lower "library rate" that others

sending to libraries take advantage

of, Mr. LaBarre stated: "I want to make sure everyone in this audience ows that the library rate has been

denied us by the Post Office because we are a Government entity. If I were

a private mailer, I could use the li- brary rate." Another librarian, from

Wisconsin, was under the false impression that postage was free for the Government Printing Office. But, as Mr. LaBarre pointed out,

since Congress passed the Postal

Reorganization Act in 1972, all Government entities have had to pay full postage.

With regard to the problem of re- placing defective depository microfiche, anything getting by the Li- brary and Statutory Distribution

Service's quality control will be re- placed free of cost. Two such fiche were discovered out of the 3,000,-

000 distributed during the past

year. Both were replaced. As to those depository microfiche which

are damaged or lost, the Joint Committee on Printing, through its Chairperson, Senator Claiborne Pell,

Assistant Public Printer (Superintendent of Documents)

on June 28, 1978, authorized a re- placement policy. In the very near

future GPO will officially announce

such replacements at minimal cost ($2.00 per title, or per document).

Dr. Albert R. Materazzi (GPO's

Manager of Quality Control and

Technical Development) gave a detailed presentation on the durability

of diazo microfiche. Although additional work is in progress on the subject, his own research has led to some significant conclusions:

The first conclusion that we come

to is that under archival conditions as presently defined, diazo fiche may

not have the same degree of permanence as silver halide, but they will be usuable for 100 years or more. That is, the ones that we furnish.

Under conditions which actually

WELCOIVIE NEW COUNCIL MEMBERS! The Public Printer, John J. Boyle, and Chair- person, Francis Buckley, welcome incoming members of the Depository Library Council to the Public Printer. Left to right: Mr. Richard Hutchins, Mr. Boyle, Ms. Barbara Smith, Ms. Barbara Williams, Ms. Lois Mills, and Mr. Buckley.
Questions and Answers

r

exist in research libraries, both

diazo and vesicular films are superior, in resistance to wear and to

biological attack, to silver halide.

And, finally, the diazo microfiche

that GPO furnishes depository librar- ies is completely adequate for their

needs as we understand them.

Now, we do not see any set of conditions occurring which would ren- der fiche which we furnish completely unusable. In the unlikely

event that this should occur, provisions have been made to replace the

fiche. Committee reports were presented by Nancy Cline ("Micropublishing"), Candace Morgan ("Depository System"), Joan Kersciiner

("Bibliograpinic Control"), and Jaia

Heymann ("GPO Operations"). Each

report was followed by vigorous dis- cussion from Council members and

librarians in the audience.. Subsequently, resolutions making recom- mendations to the Public Printer were presented, discussed, and

voted upon.

These are only some of the "highlights" of a very busy and enjoyable

Council meeting. A more extensive

coverage is being sent to all depository libraries in the form of a sum- mary by Council Secretary, Laura

Rainey. Last action of the Council was confirmation of a site for the

Spring meeting. This will take place

in San Francisco, California, at the

Marine Memorial Hotel, with registration on Sunday, April 8th, and

meetings on the 9th, 10th, and 1 1th.

Q. A documents librarian at the

recent Depository Library Council

meeting asked what procedures are

called for in securing fugitive Government publications for the Depository Library Program.

A. As most depository librarians are aware. Government agencies are

obligated by law to send two copies

of each new publication, and notice

thereof, to the Library and Statutory

Distribution Service. An evaluation

is then made as to possible inclusion

in the Depository Library Program.

Regrettably, some agencies overlook

their obligation and a document gets

published without being seen and

evaluated by us. However, many alert depository

librarians throughout America rec- ognize their shared responsibility

with us to try and secure such documents. They manage to obtain the

publication or information of its existence. Now, they wish to know

what is the best procedure to follow. Perhaps the easiest course exists

in states having a regional library.

The regional can be advised of the

discovery of such a document and a check made to verify that it is indeed

a fugitive publication. At that point

either the regional or the depository

gets in touch with the Library and

Statutory Distribution Service.

Ideally, we would like to receive

two copies, but one will suffice. We

would prefer not to have to return the publication, but will do so if necessary, and if told beforehand. If copies cannot be secured, but it is possible to photocopy the cover, title page, table of contents, and note the

number of pages, this will help.

Valuable information for us (sometimes found in the document)

is the name and address of the issu- ing agency, with a phone number,

and, if possible, the name of the

publications officer. If the document

has been seen by the librarian, but

not obtained, the agency informa^

tion alone can give us a fighting

chance to secure the document for

listing in the Monthly Catalog and

possible depository distribution in printed or microfiche versions.

We welcome your assistance in rounding up such fugitive publications. You can help the entire Depository Library Program by bringing them to our attention. Do not

hesitate to contact us.

John D. Livsey, Director

Library and Statutory

Distribution Service

Government Printing Office

Washington, D.C. 20401
3

Monthly

Catalog Corner

The Monthly Catalog will adopt

the revised Anglo-American Cataloging Rules when they are implemented in January, 1981. The Library

Division is currently involved in a number of projects and planning

sessions to prepare for AACR II. The new rules present the documents community with a rare opportunity to review the various cataloging approaches to documents, and

to decide upon a uniform scheme.

Together with the Library of Congress and a number of other libraries ?^ss the country, GPO is particif.^ng on the Cataloging Manual

Committee of the Government Documents Round Table (ALA). The Committee is reviewing AACR II as it pertains to documents cataloging,

and will hopefully produce a manual

designed to apply the new rules to documents at all levels of Government. GPO will incorporate the rule interpretations in their cataloging of

Federal documents.

On a more general level, GPO has

agreed to coordinate its implementation of AACR II with the Library of Congress. We will not be using any

of the rules in cataloging for the

Monttily Catalog without prior dis- cussion with LC. The Descriptive

Cataloging Division of LC will be

training all of GPO's catalogers in using the new rules simultaneously

as they train their own catalogers.

This will afford us the opportunity

to minimize any differences from

outset and create a framework

^^mutual understandings.

GPO intends to establish an authority file of headings for use under

the new rules. Again, this activity

will be co-sponsored by GPO and

LC; and the work will be generated

through our Name Authority Cooperative Project. For every name

heading we process under the pres- ent rules, we will also receive a card

reflecting the AACR II form of heading. The AACR II heading will then

be filed in a separate arrangement

and not used until the new rules are

in practice.

Your questions and comments re- garding AACR II are most welcome.

Just send them to:

Mr. Stuart Greenberg

Chief, Classification and

Cataloging Branch

Government Printing Office

5236 Elsenhower Avenue

Alexandria, Virginia 22304

Texas "Highlights"

Texans are really moving on the

documents front! Volume 1, number

1, of a very attractive quarterly

newsletter (with a familiar title!) has just been issued by the Texas

State Library. Undoubtedly, depository librarians, and others, in Texas

and nearby states, will want to get on

the mailing list. For a free subscription, just write to:

Public Documents Highlights

for Texas

Texas State Publications

Clearinghouse

Texas State Library

Box 12927, Capitol Station

Austin, Texas 787 11

Are You Delaying

Your Sales Orders

5 Days?

If your sales order is in an envelope with an address that uses the

phrase "Library Division" or "SLL,"

you are losing up to five days timewise. Such orders are automatically

routed to the Library Division in Alexandria, Virginia, where envelopes are opened, the sales orders

discovered and routed back to downtown Washington, D.C. Do inspect the address currently

being used for sales orders. The best

address to use forthis is:

Superintendent of Documents

Government Printing Office

Washington, D.C. 20402
Out-of-Print

Documents

From

Our Mail Bag

[The following letter sets forth a problem shared by most depository

librarians. If your depository has

had a particularly satisfactory solution, drop a line to your Editor. The

three best replies will be printed in an upcoming issue of HIGHLIGHTS.]

Dear Editor:

Until the new format came out, we used to bind all the Monthly

Catalogs of a given year with index

number under one cover. Now, with

its increased size, it is impossible to do this. However, since the new

Monthly Catalogs are also printed in a non-durable format (when heavily

used, the pages may fall out and the

paperback bindings may tear or break easily) some more permanent

binding is needed. We are at a loss as how to handle this problem. Does

any library have a suggestion?

Mrs. Barbara Italie Documents Librarian

Mount Vernon Public Library

Mount Vernon, New York

Are out-of-print depository documents a problem for your library?

Special assistance in this area is available through the National Ar- chives and Records Service.

It provides positive and negative

microfilm, electrostatic and special

photographic copy. Deposit ac- counts are accepted and telephone

orders taken. For full information on

current costs of documents older

than one year, contact:

Dr. Carmelita S. Ryan, Chief

Printed Archives Branch

National Archives & Records

Service

415 8th Street, N.W.

Washington, D.C. 20408

(202)-523-3371

For more recent out-of-print documents, contact:

Ms. Maryellen Trautman

U.S. Govrnment Publications

Librarian

National Archives Library,

Room 301

8th and Pennsylvania

Avenue, N.W.

Washington, D.C. 20408

(202)-523-3287

For Teaching Materials

Don't

Overlook

the

Government

Depositories

[The above title with the attractive De- pository logo is actually the heading of

a top-notch article aimed at teachers bm^^

Carol S. LaHurd. It appears in the Na^BK

tionai Education Association magazine,

Today's Education (November-December, volume 67, number 4, pages 66-67).

Don't miss it!]
Tips

on Claims

When a complete shipment is being claimed, or all items selected on a shipping list, just circle items on the shipping list and staple it to a claim form. Remember to fill in your depository library number, address information, and signature. Do

not bother to make out an individual

claim form for each item.

Some libraries are spending more

on postage than is necessary. They

are sending us three or four claims

at a time, each in a separate

stamped envelope! We have absolutely no objection to libraries sav-

, postage by placing two or more

claims in a single stamped envelope.

You Don't

Have

To

Regional libraries no longer need

to send lists of duplicates being dis- posed of to the Government Printing

Office. Libraries acquiring purchased

microforms of depository items held

in hard copy versions can, if they

wish, go through the regular discard

procedure for the printed material.

They do not have to send lists of the

material being discarded, or of the new microforms, to GPO.

Law Library

Workshop

Well Received!

[The following letter to the Director of the Library and Statutory Distribution Service will give some

indication of response to a recent workshop conducted for law librar- ians. Our emphasis in workshops is very much "what happens and why"

rather than "how to do."]

Dear Mr. Livsey: Last week's depository workshop was probably one of the best meetings for librarians that I have at- tended. The program was comprehensive and well organized, and you

and your staff were extremely helpful. My work as a Government Documents Librarian will be simplified

knowing the procedures of your divi- sion and whom to call if I have a problem.

Many thanks for a job well done.

Sincerely,

Patricia M. Aldrich

Assistant Law Librarian

Freund Law Library

Washington University in St. Louis, IViissouri

Federal

Register

Workshops

Are Now

Regularly

Available

The Office of the Federal Register

is presently scheduling workshops

on the most effective ways of securing information from the Code of Federal Regulations and Federal

Register. These are being presented

in each of the ten Federal Regions

on a regular basis, and on request to groups as staff time permits.

To be placed on the mailing list for workshop dates, or to inquire

how a workshop may be sponsored,

just drop a line to:

Mr. Robert E. Lewis

Director of the Presidential

and Legislative Division

Office of the Federal Register

(NFP)

Washington, D.C. 20408
If your depository library has some special needs of a general or

specific nature, let us know. If you

can offer discards, write the requesting depository a letter (sending a copy to your regional). The library

accepting the material agrees to pay

any postage and packing costs that

may be necessary.

Specific needs

Congressional Record, vol. 78, pts.

2&9.

Federal Register, vol. 36, no. 214;

vol. 37, no. 6; vol. 39, nos. 93 &

251.

FDA Drug Bulletin, vol. 1, nos. 1-3;

vol. 2, no. 4; vol. 3, nos. 2-4.

HEW Annual Report, 1960 & 1971.

Monthly Catalog, 1977, July, Aug.

Sept.

Serial Set, vols. 11219, 12996,

13149, 13149-2, 13149-3.

Weekly Compilation of Presidential

Documents, vol. 8, nos. 12 & 35;

vol. 9, no. 44; vol. 13, no. 12;

vol. 14, no. 25.

Ms. Mary Lynn Hyde

Documents Librarian

Marvin Kratter Law Library

University of San Diego

Alcala Park

San Diego, California 92110

HE 5.220: 20103-69, Pacesetters

in Education: Cumulative Issue of

All Projects in Operation as of Feb.

1969.

Sr. Miguel M. Menendez

Reference Librarian

Florida International University

North Miami Campus Library

North Miami, Florida 33181

Monthly Catalog, any pre-1930;

1930, Jan.; 1952, Jan.; 1959, June.

Mr. Karl Rusa

Documents Librarian

Irwin Library

Butler University

4600 Sunset Avenue

Indianapolis, Indiana 46208

Budget of the U.S. Government

1976

Ms. Kate Brower Documents Librarian

Hackensack Area Reference Library

Johnson Free Library

Hackensack, New Jersey 07601

Monthly Catalog, 1932, Julythroug..

1933, June.

Ms. Mary Fetzer Documents Librarian

Rutgers University Library

New Brunswick, New Jersey 08901

Earthquake Information Bulletin,

vol. 4, no. 5.

ICC, Accident Bulletin, nos. 136,

138, 142, 143, 144.

Social Security Bulletin, vol. 37, nos.

1 &2.

Survey of Current Business, vol. 55,

no. 1; vol. 57, nos. 1 & 4.

Mr. John R. Cocke

Documents Librarian

College of Insurance

123 William Street New York, New York 10038

Census of Population 1950: vol. 2,

pt. 32, Characteristics of the

Population, New York.
Ms. Edith Fried

Documents Librarian

E. S. Bird Library

Syracuse University

Syracuse, New York 13210

Court Martial Reports, Holdings and

Decisions of Military Review and

U.S. Court of Military Appeals, vols. 33-50.

Mrs. Josephine Ansley

Documents Librarian

Ohio Northern University Library

Ada, Ohio 45810

''"^hite House Conference on Chil- >^ren, Profiles of Children, 1970.

White House Conference on Chil- dren, Report to the President, 1970.

Ms. Essie L. Bruce

Documents Librarian

University of Dayton Library

University of Dayton

Dayton, Ohio 45469

ERIC, "Resources in Education,"

vol. 10, no. 3.

Ms. Maribeth Petercsak

Government Documents Librarian

Otterbein College Library

Westerville, Ohio 43081

Carcinogenesis Abstracts, vol. 14,

no. 10.

Ms. Bang Kim

Documents Librarian

Hilton M. Briggs Library

^-^outh Dakota State University

^rookings. South Dakota 57007

U.S. Court of Claims Reports, nos. 144, 191, 193, 194, & 196.

Mrs. Elaine Woodward

Assistant Librarian U.S. Court of Appeals Library

10th & Main Streets Richmond, Virginia 23219

Official Gazette, Patents, vol. 921,

no. 2; vol. 938, no. 4; vol. 962, nos.

1 &4.

Official Gazette, Trademarks, vol. 884, no. 5; vol. 891, no. 1; vol. 936,

no. 2; vol. 938, no. 5; vol. 964, no.

5; vol. 972, no. 1.

Ms. Mary Lou Nordstrom

Documents Librarian

Racine Public Library

75 Seventh Street Racine, Wisconsin 53403

Specific offers

Contact should be made with the

library making the offer, not with

your Editor! Libraries not having

Regionals may only offer depository

material when they have replaced it with microform or reprint, and have

inquired from depositories within

their state if it is wanted there. Duplicate copies, gifts, purchases,

and other Government documents

not received through the depository

program may also be offered by such

depositories.

Monthly Catalog, 1977, Cumulative

Index, vols. 1 & 2.

Ms. Harriet Day

Head, Reference Department

Magale Library

Southern Arkansas University

Magnolia, Arkansas 71753

Economic Opportunity Office, Opportunity, 1971-72.

Environmental Protection Agency,

Water Quality Control Training

Grants, no. 2003.

Environmental Services Administration, Collected Reprints, 1966-69.

Federal Radiation Council, Report,

nos. 1-7.

Foreign Scholarship Board, Report,

1968-70.

U.S. Commerce Dept., Country Marketing Survey: Australia, 1964; Bel- gium, 1963; Central America, 1965;

Chile, 1967; Germany, 1964; Iran, 1966; Ivory Coast, 1966; Mexico,

1966; Morocco, 1964; New Zealand,

1964; Philippines 1965; Saudi Arabia 1963; Sudan, 1963.
c

U.S. Education Office: Current Ex- penditures by Local Education Agencies for Free Public Elementary and

Secondary Education, 1967-69;

Pamphlets, nos. 74-121 (incomplete); Projects, Contracts, Model

Teacher Programs, nos. OE 58016-

20, 58022-25; Title II, Elementary

and Secondary Education Act of 1965, Fiscal 1966-68.

U.S. Employment Security Bureau,

Employment for Veterans: Annual

Report, 1958, 1964-66.

U.S. Engineer Corps, Transportation

Series, 1964, no. 5.

U.S. Office of Defense, Defense

Management Journal, 1969-73.

U.S. Office of Economic Opportunity,

Directory CAP Grantees, 1966.

Ms. Kathy L. Fueston

Documents Librarian

Pasadena Public Library

285 East Walnut Street Pasadena, California 91101

Congressional Globe, vol. 23 (31st

Congress, 2nd Session, 1851)

through Congressional Record, vol. 59 (66th Congress, 2nd Session,

1920).

Ms. Carolyn McFarland

Head Reference Librarian

Mills Memorial Library

Rollins College

Winter Park, Florida 32789

HEW, National Institute of Arthritis

and Metabolic Diseases, Diabetes

Literature Index (monthly & annual),

1965-70; National Institute of Child

Health and Human Development,

Reproduction and Population Re- search Abstracts, nos. 2-5; National

Institutes of Health: Adult Development and Aging Abstracts, nos. 3-7;

Epilepsy Abstracts, 1947-67 (cumulative).

Ms. Sandra Groleau

Documents Librarian

Bates College Library

Lewiston, Maine 04240

Bibliography of Agriculture, 1951-

69 (some gaps).

Ms. Betty L. Moore

Librarian

Cranbrook Institute of Science

500 Lone Pine Road

Post Office Box 807

Bloomfield Hills, Michigan 48013

Congressional Record, vol. 75, pts.

1, 3, 4, 6, 8, 9, 11-15 (index); vol. 84 pts. 5, 11; vol. 86, pt. 7; vol. 91,

pts. 2-4, 7-10, 12-14 (index); vol. 92, pts. 1-13 (index); vol. 93, pts.

2, 3; vol. 94, pts. 8-13 (index); vol. 95, pts. 5, 6.

Index Medicus, 965, vol. 6, pts. 1-4;

966, vol. 7, pt. 1, nos. 1-3, pt^-^-

967, vol. 8, pt. 1, nos. 1-3, L

1-3.

Report of Immigration Commission,

vols. 1-41 (1907-1910)

Mrs. Corrine Shields

Reference Librarian

Walker Memorial Library

Howard Payne University

Brownv/ood, Texas 76801

n

Public Documents Highlights is circulated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at

first class postage rates. Public

Documents Highlights is intended

primarily for librarians of the Federal Depository Library Program

Material proposed for circulation

may be submitted to the Editor,

Public Documents Highlights, Li- brary and Statutory Distribution

Service, Government Printing Office, Washington, D.C. 20401. The

Superintendent of Documents,

however, retains the right to accept

such material, to edit it, and to assign priorities of circulation

GPO 936-947