Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 28, no. 03-04 GP 3.16/3-2:28/03-04 Mar. 15/April 15, 2007 

HIGHLIGHTS 

Annual Item 

Selection 1 

CALEA 4 

LOCKSS 

Report 5 

Requesting GPO 

Participation 5 

Promotional 

Material 6 

Digital WWII 

Documents 6 

Women in 

Congress 6 

Council 

Meeting Reports 

 Turri 7 

 Davis 12 

 Priebe 17 

 Hall 21 

 Mauldin 24 

Annual Item Selection Update Cycle 

Begins June 1, 2007 

An opportunity to add item numbers to depository library selection 

profiles will take place in June and July 2007. From June 1 through July 

31, depositories may make additions, which will take effect on October 1, 

2007. The Annual Item Selection Update Cycle will follow existing 

procedures used for previous update cycles. 

GPO recommends that libraries review their current selections in terms of 

their communities’ government information needs and change their 

selections accordingly. 

GPO strongly encourages libraries to select electronic information 

products whenever they are available, when they fit the library’s collection 

plan for Federal Government information. 

The Annual Item Selection Update Cycle period is the only time that items 

may be added. Items may be dropped at any time. Adds will not take 

effect until October 1. 

Complete information and instructions on the Annual Item Selection 

Update Cycle appears on the FDLP Desktop, News and Updates, at 

http://www.access.gpo.gov/su_docs/fdlp/index.html. 

SCHEDULE

June 1, 2007 Selection Update Cycle 2007 begins. 

June-July Depository libraries evaluate selections. 

July 31, 2007 Deadline for submission of all additions. 

October 1, 2007 New selection profiles become effective. (Drops 

will be recorded and activated as soon as they are 

entered.) 
AN-v28-#03-04-04/15/07 

INSTRUCTIONS 

Making Amendments to Selections 

Libraries enter their amendments to 

selections using the Web site Amendment to 

Item Selections on the FDLP Desktop Web 

site at: 

http://www.access.gpo.gov/su_docs/fdlp/to

ols/amendment.html

On this Web site, you will control the input, 

and the changes will be sent to GPO 

immediately, upon submission, for processing 

by GPO. 

You will need your depository library number 

and internal password to submit your 

additions or deletions. 

Contact Information 

To report inputting errors, request your 

password, get help with access, or to ask any 

other question about the update cycle, please 

contact the GPO online help service at: 

http://gpo.custhelp.com/cgibin/gpo.cfg/php/enduser/ask.php 

To ensure that your question is routed to the 

correct area, please choose the category 

Federal Depository Libraries and then, under 

the subcategory DEPOSITORY 

MANAGEMENT, choose Annual Item 

Selection Update Cycle. 

NOTE: If you mistakenly delete an item 

number or select an item number that you 

really wanted to delete, you must contact 

GPO. Do not try to re-input the correct 

selection by entering another transaction on 

the Web Amendment to Item Selections 

form. 

Suggestions for Changing Formats 

If you want to change from paper to 

microfiche for dual distribution items, GPO 

suggests the following procedure to reduce 

gaps in holdings: 

1. Add the microfiche item during the 

update cycle. 

2. Once the new selection is distributed 

in April, delete the paper item. 

For example, to change the Federal Register 

selection from paper to microfiche, add item 

0573-D in December or January, for 

implementation in April. Then use the Web 

Amendment to Item Selections form to delete 

item 0573-C after you begin receiving 

microfiche copies. 

Items Distributed to All Libraries 

Titles distributed under item numbers 0154-

B, 0556-C, and 1004-E are distributed to all 

depository libraries whether your library 

selects these items or not. GPO will 

distribute other titles under these item 

numbers throughout the year if the 

informational content is deemed relevant to 

all depository libraries. Please do not drop 

these item numbers from your selection 

profile. 

Regionals Only 

Reminder: Item 0993-A-01, Congressional 

Record (bound) 1985 and forward, SuDocs 

Class X 1.1:, and Item 1008-F, Serial Set 

(bound) 105th Congress and forward, SuDocs 

Class Y 1.1/2:, can be selected by regionals 

only.

Automatic Confirmation of Selections 

Automatic confirmation of the changes you 

input is a function of the Web application. If 

you enter your e-mail address along with 

your depository library number and internal 

password when filling out the online selection 

update form, an e-mail confirmation of your 

transactions should be sent to you. However, 

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AN-v28-#03-04-04/15/07 

for your records you may want to print out 

and/or save the Web page confirmation that 

appears as soon as you hit the Submit button. 

When you save the file, change the file name 

extension from .cgi to .html to view the page 

in a Web browser. 

Tools to Help Evaluate Your Selection 

Options 

Tools to help evaluate your selection options 

are listed on the FDLP Desktop at: 

http://www.access.gpo.gov/su_docs/fdlp/to

ols/index.html. 

Tools include: 

List of Classes 

http://www.access.gpo.gov/su_docs/fdlp

/pubs/loc/2006dec.pdf

Administrative Notes Technical 

Supplement, Update to the List of 

Classes, New Item Numbers 

http://www.access.gpo.gov/su_docs/fdlp

/pubs/techsup/index.html 

WEBTech Notes database 

http://www.access.gpo.gov/su_docs/fdlp

/tools/webtech.html

Documents Data Miner 

http://govdoc.wichita.edu/ddm/GdocFr

ames.asp 

Documents Data Miner 2 (DDM2) 

http://govdoc.wichita.edu/ddm2/gdocfr

ames.asp

EFFECTIVE DATES 

Deletions 

If you have deleted item numbers for paper 

and electronic titles, GPO will stop shipping 

the publications within 1-2 weeks of your 

Web transaction. You should not claim 

publications listed under these items on 

shipping lists dated after the date you 

submitted the deletion. 

Deletion of microfiche item numbers will 

take effect beginning the week after the 

amendment was submitted. 

Deletions can be submitted to GPO 

throughout the year. 

Additions 

Libraries will be able to make additions to 

their selection profile only during the Annual 

Item Selection Update Cycle (June 1 through 

July 31, 2007). 

All additions must be posted to the Web site 

by July 31, 2007. 

All additions remain pending until they are 

activated on October 1, 2007. Libraries will 

begin to receive new publications with 

shipping lists dated October 2, 2007 and 

after. 

Claims 

Do not base your claims for missing 

depository publications on additions made 

during this update cycle period until the first 

shipping list is distributed after October 1, 

2007. If you do, the claims will not be 

honored. 

GPO will always indicate on the shipping 

list which selection update period governs 

the item distributions. Continue to claim 

from your 2006 selection profile during the 

update cycle period.

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Federal Depository Libraries and CALEA 

Recently GPO has received questions 

regarding depository libraries, public access 

workstations, and the Communications 

Assistance for Law Enforcement Act 

(CALEA). 

What Is CALEA? 

CALEA was passed in 1994 and required 

telecommunications carriers upgrade their 

equipment to allow for compliance with 

surveillance requests from law enforcement. 

September 2005 and May 2006 Orders from 

the Federal Communications Commission 

(FCC) extended coverage to broadband 

Internet service and interconnected voice over 

Internet protocol (VOIP) providers. Whether 

an institution must comply with CALEA 

depends upon how it connects to the Internet. 

Among the results of the FCC Orders, by May 

2007, providers must be able to intercept 

communications and provide communications 

identifying information (CII) to law 

enforcement. 

This legal requirement raises the question of 

user authentication for Internet access at those 

institutions with CALEA obligations. At 

present, the FCC provides a CALEA 

exemption for libraries that are not Internet 

service providers. In the First Order 

http://hraunfoss.fcc.gov/edocs_public/attac

hmatch/FCC-05-153A1.pdf (p. 19), the FCC 

stated: 

"... establishments that acquire broadband 

Internet access service from a facilitiesbased provider to enable their patrons or 

customers to access the Internet from their 

respective establishments are not 

considered facilities-based broadband 

Internet access service providers subject to 

CALEA ..." 

Footnote 99 of the First Order lists hotels, 

coffee shops, schools, libraries, or book stores 

as examples of the types of exempt 

establishments. In this same footnote, the FCC 

concludes, "that the public interest at this time 

does not weigh in favor of subjecting such 

establishments to CALEA." 

Federal Depository Libraries and User 

Authentications 

Federal depository libraries are obligated to 

provide Internet access. Required log-ins or 

sign-up sheets may be used by libraries to 

authenticate users. The confidentiality of 

these records must be assured and consistent 

with applicable privacy statutes. More 

information can be found in the FDLP Internet 

Use Policy Guidelines and the Depository 

Library Public Service Guidelines for 

Government Information in Electronic 

Formats. These guidelines are on the FDLP 

Desktop at: 

http://www.access.gpo.gov/su_docs/fdlp/mg

t/iupolicy.html

http://www.access.gpo.gov/su_docs/fdlp/mg

t/pseguide.html

More Information 

This is for informational purposes only and 

should not be viewed as legal advice. 

Questions about your library's obligations 

under CALEA should be addressed to your 

institution's legal counsel. 

For more information about CALEA and 

libraries see the following Web sites: 

http://www.ala.org/ala/washoff/WOissues/t

echinttele/technologyinternet.htm 

http://www.arl.org/search/searchresults.sht

ml?cx=010838847903982444204%3Ah0iuju

_wvse&q=calea&cof=FORID%3A11&sa.x

=6&sa.y=5#990

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AN-v28-#03-04-04/15/07 

http://www.fcc.gov/calea http://www.askcalea.net

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GPO LOCKSS Pilot Project Report 

Now on GPO Access 

The final analysis report of the GPO 

LOCKSS Pilot Project is now available on 

GPO Access at 

http://www.access.gpo.gov/su_docs/fdlp/loc

kss/index.html. 

GPO launched the GPO LOCKSS Pilot 

Project in June 2005 to investigate how 

LOCKSS might be used for digital 

distribution. LOCKSS (for "Lots of Copies 

Keep Stuff Safe") is open source software 

that provides institutions with a way to 

collect, store, and maintain access to their 

own local copy of e-journal content. 

LOCKSS was developed by Stanford 

University, and it is currently maintained by 

the Stanford University LOCKSS Program 

Management Office with support from the 

LOCKSS Alliance. LOCKSS runs on 

standard desktop hardware and requires 

minimal technical administration. Once 

installed, the LOCKSS software converts a 

personal computer into a digital preservation 

box that creates low-cost, persistent, 

accessible copies of e-journal content as it is 

published. The accuracy and completeness of 

content stored in a LOCKSS box is assured 

through a robust and secure, peer-to-peer 

polling and reputation system. 

GPO wishes to thank the following 

institutions for their participation in the GPO 

LOCKSS pilot project: Alaska State Library, 

Arizona State University, Brigham Young 

University, Columbia University, Dartmouth 

College, Georgetown University, Indiana 

University, the Library of Congress, the 

National Agricultural Library, North Carolina 

State University, Portland State University, 

Rice University, Stanford University, the 

University of Connecticut, the University of 

Kentucky, the University of Tennessee, the 

University of Utah, the University of 

Wisconsin-Madison, and Yale University. 

To Request GPO Participation in Library 

Functions, Submit Form 

To handle an increase in requests for GPO 

staff participation at library functions, we 

have created a submission form. If you would 

like a GPO representative to attend a function 

at your library, please complete the form 

located at 

http://www.access.gpo.gov/su_docs/fdlp/gp

orequest.html. 

While we will make every effort to honor all 

requests, time and budget constraints may 

limit the number of requests we can accept. 

Library functions that GPO managers have 

participated in include workshops, local 

depository meetings, and anniversary 

celebrations. 

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Promotional Material Available 

for Depository Libraries 

Public service begins with public awareness, 

so any activity that increases the visibility of 

the depository, its resources and its services is 

encouraged. Depository promotion needs to 

extend to all potential user groups. The 

resources located on the link below provide 

ideas for publicizing your collections and 

services and will assist you in this effort. For 

promotional information please go to 

http://www.access.gpo.gov/su_docs/fdlp/pr/

index.html. 

To request promotional items, go to 

http://www.access.gpo.gov/su_docs/fdlp/pr/

order.html. 

Digital Access to WWII Documents Provided 

through GPO-SMU Partnership 

Digitized copies of more than 300 World War 

II documents are now available to the public 

thanks to a partnership between the U.S. 

Government Printing Office and Southern 

Methodist University Central University 

Libraries. The collection, accessible at 

http://worldwar2.smu.edu/, includes 

informational pamphlets, government reports, 

regulations, and instructions. GPO distributed 

the material during the course of the war to 

depository libraries, including SMU, through 

the Federal Depository Library Program. 

For the full news release, go to 

http://www.gpo.gov/news/press.htm. 

Women in Congress, 1917-2006 

Recently Released 

Women in Congress was released in March 

2007 to tie in with Women's History Month. 

Women in Congress is a substantial reference 

volume that will be distributed soon to all 

depository libraries. It is classed as part of the 

Serial Set, under SuDocs Y 1.1/2:SERIAL 

14903, Item 1004E. It is also available for 

sale through the GPO Online Bookstore at 

http://bookstore.gpo.gov/collections/wome

n-in-congress.jsp. 

Women in Congress is the first reference 

work published in the Minorities in Congress 

series. Additional volumes in the series are 

expected to include other minority groups, 

such as African American leaders, Hispanic 

leaders, etc. 

7 
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William H. Turri 

Acting Public Printer 

Remarks Before Spring Depository Library Council Meeting 

Denver, CO 

Monday, April 16, 2007 

Good morning and thank you for inviting me. 

I’ve been serving at GPO since 2003, when 

former Public Printer Bruce James appointed 

me as Deputy Public Printer. My primary 

responsibility was to manage GPO’s day-today operations, including the functions of the 

FDLP. 

With Bruce’s departure from office this past 

January, I became Acting Public Printer. I 

will continue serving this capacity until a new 

Public Printer is appointed following 

confirmation by the Senate. Although I 

believe the White House is searching for a 

suitable candidate, at this date there has been 

no announcement of intention to nominate 

anyone, and I am not a candidate for the 

nomination. The staff we assembled is largely 

still in place, so I’m getting plenty of help in 

running the GPO. 

As you know, Judy Russell ended her duties 

as Superintendent of Documents at the end of 

February and we appreciate the outstanding 

job she did. My view is that it’s appropriate 

for the next Superintendent to be appointed 

by the next Public Printer. I’ve named Ric 

Davis, whom all of you know, as Acting 

Superintendent. Ric is an outstanding 

manager with a depth of experience in the 

Documents area, especially electronic 

dissemination. I have full confidence in his 

abilities to carry out the FDLP and other 

Documents programs. 

Support for FDLP 

Like Bruce, I strongly support the 

longstanding partnership between GPO and 

the depository library community. This 

partnership is the keystone for providing 

comprehensive and equitable public access to 

Government information. GPO’s foundations 

and its future lie in working with the library 

community to make Government information 

available to the public, in the forms and 

formats most useful to the people the libraries 

serve. Working with the libraries, GPO has a 

strong record of achievement and 

commitment and I expect to see that record 

continue. 

What I would like to do this morning is 

review for you where we are today and 

what’s going on with our budget request 

that’s currently pending before Congress, 

which contains a number of items of interest 

to the depository community. I’d also like to 

go over the status of our oversight committee, 

the Joint Committee on Printing – and other 

issues of interest. 

GPO Annual Report 2006 

I hope you have seen our annual report for 

2006. In it we reported that our six new 

business lines are in place, as described in our 

Strategic Vision for the 21st Century: Security 

and Intelligent Documents, Digital Media 

Services, Customer Services, Library 

Services and Content Management, 

Publication and Information Sales, and 

Official Journals of Government. 

8 
AN-v28-#03-04-04/15/07 

We reported that over the past 4 years GPO 

has become a more efficient operation, our 

organizational structure has been streamlined 

for faster decision-making. We have 

implemented enterprise-wide planning for our 

information technology systems, and 

redundant facilities across the country have 

been consolidated or closed. 

Most importantly, our finances have been 

restored to a positive basis, reversing a 

pattern of financial losses resulting from 

operational losses as well as adjustments to 

GPO’s long-term liability for Federal 

workers’ compensation in previous years. For 

the year we reported a net income of $9.8 

million from operations, compared with a 

$6.1 million gain the year before. This was 

the third straight year of positive financial 

results for GPO. 

Restoring our finances was achieved 

principally through 3 early retirement 

incentive programs in 2003, 2004, and 2005, 

using authority provided through various 

Legislative Branch Appropriations Acts. 

These programs reduced staffing at GPO by 

more than 600 positions, for an annual 

savings of approximately $40 million. Using 

those savings, we were able to carry out 

necessary investments in technology and 

services and reshape our workforce to 

provide the skills and capabilities GPO needs 

today and in coming years. I’d like to thank 

all of you in the depository community who 

have worked with us to help achieve these 

significant results. 

110th Congress 

The change in political leadership in both 

houses of Congress has led to major changes 

in the personnel who oversee and work with 

GPO on Capitol Hill. 

This is perhaps the first time in GPO’s history 

where, with a few exceptions, most of the 

primary congressional leadership positions 

affecting GPO are held by women. Starting 

with Speaker of the House Nancy Pelosi, we 

have Rep. Juanita Millender-McDonald (CA) 

as Chairwoman of the House Administration 

Committee, Rep. Debbie Wasserman Schultz 

(FL) as Chair of the newly reconstituted 

House Legislative Branch Appropriations 

Subcommittee, and Lorraine Miller as Clerk 

of the House of Representatives. 

On the Senate-side, we have Senator Dianne 

Feinstein (CA) as Chairman of the Rules and 

Administration Committee, Senator Mary 

Landrieu (LA) as Chair of the Senate 

Subcommittee on Legislative Branch 

Appropriations, with Nancy Erickson as 

Secretary of the Senate. We are looking 

forward to working with all of them, and to 

date have either met with or appeared before 

a number of them. 

Both the House and the Senate have named 

their Members to the Joint Committee on 

Printing. These include Senators Feinstein, 

Inouye (HI), Murray (WA), Bennett (UT), 

and Chambliss (GA). From the House, 

Representatives Millender-McDonald, Brady 

(PA), Capuano (MA), Ehlers (MI), and 

McCarthy (CA). The JCP is planning an 

organizational meeting for this week to elect 

a Chairman and Vice Chairman, adopt 

committee rules, and approve a pending GPO 

wage contract. In the 110th Congress, the 

leadership of the JCP will be on the House 

side. Some of the staff of the House 

Administration Committee and the Senate 

Rules and Administration Committee who 

have worked with JCP issues in the past will 

continue to be on hand for the 110th

Congress. These include Mike Harrison and 

Bryan Dorsey on the House Administration 

Committee and Matt McGowan on the Senate 

Rules and Administration Committee. 

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While it’s still early in the 110th Congress – it 

is clear that issues involving improving 

public access to congressional and other 

Government information—whether as part of 

lobby reform measures to expand the use of 

online information, or for other reasons—are 

getting increased attention. We’re hopeful 

that this will translate into increased support 

for a number of our initiatives, including our 

Future Digital System, electronic projects for 

the depository program, and technology 

improvements to our information production 

systems. 

Whether that support translates into dollars 

remains to be seen. From our standpoint, the 

overall budget outlook, at least for legislative 

branch agencies, is very tight. 

GPO, along with the rest of the Government, 

is operating under a continuing resolution for 

2007 that essentially flat funds us at 2006 

levels, with an incremental increase for 

mandatory wage and salary costs plus some 

retraining funds. As a result, we now have a 

large gap to cover as we try to restore our 

funding to the levels we need for 2008. With 

other agencies competing for the same 

dollars, and in a budget environment with a 

range of other costly national priorities, it’s 

going to be an uphill climb to close that gap. 

This makes us appreciate even more the 

support we’ve already gotten from the library 

community for our request. 

FY 2008 Budget Request 

For 2008, we’ve submitted a sizeable budget 

package – about $182 million, representing 

an increase of nearly 50% over our current 

level of funding ($122 million). Our request 

breaks down this way: 

For Congressional Printing and Binding, 

we’re asking for $109.5 million, up from $87 

million this year, primarily to recover a 

projected shortfall of several million dollars 

this year under the current continuing 

resolution, and to pay for essential 

publications like the new edition of the U.S. 

Code and other products Congress is 

projected to order. 

For the Salaries and Expenses Appropriation 

of the Superintendent of Documents, we’re 

requesting $45.6 million, up from the current 

level of about $33 million, to cover 

mandatory pay increases and pay for 

upcoming projects, including the distribution 

of the U.S. Code as well as electronic projects 

to expand public access. Of the total request, 

$33 million is for the depository program, 

$11 million is for cataloging and indexing, 

and the rest is for international exchange and 

statutory distribution. 

The money we’re seeking for Documents is a 

big increase – $12.5 million or nearly 40%. 

Of that amount, we’ve included $7.4 million 

for new projects and initiatives, many of 

which will benefit the depository library 

program, including data migration and 

processing new digitized and harvested 

content for access, FDLP outreach and 

assessments, expanding cataloging and 

indexing for web harvesting, data storage, 

capital expenses associated with 

authentication, modernization of our tangible 

products distribution system as well as our 

international exchange program, and CDROM data migration. Many of these projects 

are the same as those we presented last year, 

when they won approval from the Senate 

Appropriations Committee. Regrettably, that 

approval didn’t last as the original FY 2007 

bill was replaced with the continuing 

resolution we’re now operating under. 

The rest of the overall appropriations increase 

we’re seeking is for our revolving fund, 

where we’re requesting about $27 million. Of 

that, $10.5 million is to complete our Future 

Digital System project, which the library 

10 
AN-v28-#03-04-04/15/07 

community has been so supportive of. We’ve 

already spent about 2/3 of the system 

development cost and Release 1 of the system 

will be ready to go public later this year. The 

money we’re seeking in our request is for 

Releases 2 and 3, which are enhancements to 

the system that Mike Wash will be discussing 

later in this conference. 

The rest of our revolving fund request is for 

various IT projects, including funds to begin 

replacing our automated composition system 

and provide for Web content management, 

continue with our Oracle enterprise project, 

and carry out a variety of IT needs supporting 

our agency infrastructure. We’re also seeking 

funds for various needed building repairs 

including a new roof, and to complete 

workforce retraining. As you may know, one 

of our workforce training projects over the 

past year was a pilot demonstration of 

digitizing legacy content. We’re going to be 

discussing the results of that project with the 

JCP and seeking a continuation of legacy 

digitization to support improved public 

access to Government information. 

New Building 

We’ve been keeping you informed on the 

status of our plan for a new building. This 

plan essentially involved moving out of the 

current structure on North Capitol Street in 

Washington, relocating to a smaller, more 

efficient, and better designed and equipped 

facility in the DC area, and leasing out the 

current structure for development. We 

envisioned using the proceeds of that lease to 

fund the new facility and contribute to GPO’s 

revolving fund, where it could help offset the 

need for increases in future appropriations. 

We drafted legislation to accomplish this 

plan, since it would be necessary to authorize 

GPO to dispose of the current facilities and 

retain the redevelopment proceeds, and we 

fully briefed our authorizing and 

appropriations committees. 

Unfortunately, the Congressional Budget 

Office is not enthusiastic about this kind of 

real estate transaction for Federal building, 

known as third party financing. Under 

Congressional Budget Office’s scoring rules, 

the resulting score was significant – by that I 

mean it was so expensive, around $320 

million – that it essentially ended the 

legislative prospects for this plan. 

However, there remains significant interest in 

determining the future of our building in both 

our appropriations and oversight committees, 

and there are conceivably other building 

options we could take. We plan to present the 

situation to the incoming Joint Committee on 

Printing and seek guidance on the direction 

we should now take. 

Passports 

We’ve also been keeping you informed on 

our passport production efforts. As you know, 

today we’re in an environment that requires 

incorporating computer chips into the new 

generation of passports. 

Public demand for passports is skyrocketing 

as the documents are now required for North 

American and Caribbean travel. The State 

Department is issuing 44% more passports 

this year compared to last, and a week ago 

reported issuing more than 400,000 passports 

in just one week. 

This demand is affecting GPO. Not too long 

ago GPO produced in the neighborhood of 8 

million blank passports annually. Last month 

we produced more than 1.1 million of the 

new Electronic Passports, and this month 

we’re being asked to provide a target of 1.2 

million – while continuing to produce the 

Legacy, Non-Electronic Passport version. At 

11 
AN-v28-#03-04-04/15/07 

the current rate they are being issued by 

State, annual production levels at GPO may 

have to climb to 20 million and beyond. 

To accomplish this feat we have assigned 

more staff, expanded production shifts, and 

are acquiring more equipment. Passports, 

once a simple blank book product of GPO 

operations, are rapidly becoming one of 

GPO’s largest products, in terms of 

production volume, costs, and revenues. 

GPRA 

We’ve also been reporting to you on our 

performance measurement efforts. These 

stem from an interest expressed to us a couple 

of years ago by the former Chairman of the 

Senate Legislative Branch Appropriations 

Subcommittee, Senator Allard, in the use of 

the Government Performance and Results Act 

to measure GPO operations and outcomes. 

Although GPO is not covered by the Act, 

which applies only to the executive branch, 

we pledged at the time to review it for 

opportunities to set up comparable 

performance management systems for our 

functions. 

Where the depository program is concerned, 

Ric’s group has developed the following 

initiatives, and will be working on indicators 

to measure progress: 

• Implement training modules to expand 

training coverage for the Federal 

Depository Library Program 

• Expand content and service partnerships 

with Federal depository libraries 

• Expand collaboration and outreach to 

Federal depository libraries 

Ric and his staff will be discussing these 

initiatives during the conference. 

Authentication of Government Documents 

There are some developments of note in 

regard to GPO's authentication initiative. As 

most of you know, the primary objective of 

GPO's authentication initiative is to assure 

users that the electronic information made 

available by GPO to the FDLP is authentic. 

GPO's authentication initiative will allow 

users to determine that the files we make 

available are unchanged once GPO has 

authenticated them. 

I am pleased to say that we plan a beta test of 

an authenticated GPO Access application in 

May, and where we are right now 

technologically is a precursor to more 

advanced offerings that will be made 

available through the Future Digital System. 

Ric and Mike will be touching on the specific 

details with you. 

Changes to Title 44 

One final thought: regarding any possible 

changes in Title 44, my sense is that we need 

to have discussions with the new JCP before 

making any proposals. 

Thank you and this concludes the information 

I wanted to share with you today. 

12 
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Remarks by Richard G. (Ric) Davis 

Director, Library Services and Content 

Management 

Acting Superintendent of Documents 

Spring Depository Library Council Meeting 

Denver, CO 

Monday, April 16, 2007 

Good morning. I am pleased to join Bill 

Turri, Bill Sudduth, and the Depository 

Library Council in welcoming you to Denver 

for the Spring Depository Library Council 

meeting. 

I am very happy that so many of you were 

able to join us here. There are over 200 

people registered for this meeting. As always, 

in knowing that many of our colleagues 

aren’t able to be with us today, I want to 

encourage you to share all of the information 

gathered at the conference with those in your 

institution and in your community. The GPO 

Update will be posted on the FDLP Desktop, 

as well as the other presentations you will 

see, and we are also recording the sessions 

and making them available as podcasts. I 

welcome and value your feedback and 

viewpoints, and I will be accessible 

throughout the conference. I also want to 

encourage you to attend the Council Session: 

Open Forum tomorrow from 3:30pm – 

5:00pm, where Council members and GPO 

staff will be present for a Q&A session. 

On March 1st, I began serving as Acting 

Superintendent of Documents, in addition to 

my permanent full-time position at GPO as 

Director of the Library Services and Content 

Management business unit. As Bill Turri 

mentioned, I will continue to serve in this 

Acting capacity of Superintendent as well, 

until a permanent replacement is named. I am 

confident that the Federal Depository Library 

Program can only strengthen as we work 

together to fulfill our shared mission of 

"Keeping America Informed". Both the GPO 

staff and I look forward to continuing our 

efforts with you to modernize and improve 

permanent public access to Government 

information. I also want to emphasize that 

GPO’s commitment to provide the public 

with no-fee access to government information 

through the FDLP, including GPO Access, 

remains the same. GPO will not allow access 

to content available through GPO Access to 

be restricted or diminished for the FDLP. The 

public will be able to print and download this 

information through the FDLP without 

restriction. 

The theme of this conference is partnerships. 

Many of the activities that we are now 

engaged in at GPO and the sessions you will 

be able to attend during this conference build 

upon what we are doing together in relation 

to partnerships. I want to talk to you first 

about partnership activities and 

measurements related to the Government 

Performance and Results Act (GPRA) and the 

FDLP. Following this, I would like to give 

you updates on specific project activities, all 

of which build upon the partnership theme. 

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This includes 1) Authentication; 2) 

Harvesting; 3) Legacy Digitization; 4) 

Catalog of Government Publications; 5) 

FDLP Desktop; 6) PURLs; 7) askGPO; 8) 

Assessments; 9) Metrics; 10) NTIS and 

PACER. You will also be hearing more 

details about each of these from our staff who 

are here today. 

GPRA (including OPAL and Partnerships) 

Tying back to the GPRA initiatives Mr. Turri 

described, we will be focusing our efforts in 

five main areas during FY07 to achieve the 

GPRA goals. 

Three of the GPRA initiatives deal with 

education and outreach. First, we are 

developing a plan for FDLP educational 

opportunities and outreach in order to expand 

outreach to Federal depository librarians and 

staff. Currently, we are in the process of 

identifying points to incorporate in the plan, 

and our team is beginning consultations with 

the FDLP community to ensure that all 

important aspects are captured. 

Secondly, we are implementing an online 

educational and outreach program for Federal 

depository librarians and staff. In efforts 

toward this objective and to improve service 

to our library partners, GPO has procured 

OPAL (Online Programming for All 

Libraries), an interactive Web-based meeting 

and conferencing service, for FDLP training 

with Federal Depository Library participants. 

Some of you in the audience took part in our 

beta testing of this before we procured it. 

With OPAL, GPO can now provide training 

that users can access in their own facilities. 

GPO’s first online educational presentation, 

on the functionality of the Catalog of U.S. 

Government Publications, was produced and 

is now archived on the OPAL website. The 

GPO OPAL project team recently 

participated in a Library of Congress/FLICC 

live OPAL presentation to learn about 

practical aspects of hosting a live event. 

Additional plans are being developed to 

present several live educational sessions this 

spring and summer. 

The third GPRA initiative dealing with 

education and outreach involves developing a 

plan for educational opportunities through 

collaboration with FDLP stakeholders for 

depository librarians. We’ve set a target for 

completion by August 2007 for this plan, and 

we are currently in the researching and 

consulting phase. We are consulting with 

internal GPO experts, as well as members of 

Council, GODORT, and other library groups 

in order to develop the best plan of action for 

future collaboration in regard to educational 

opportunities. 

Our fourth and fifth GPRA initiatives deal 

with partnerships. Specifically, we are 

working on increasing the number of new 

content and service partnerships. In 

December, GPO signed an agreement with 

the U.S. Commission on Civil Rights and the 

University of Maryland Thurgood Marshall 

Law Library to provide access to electronic 

copies of Commission publications. 

Hundreds of historical Civil Rights 

publications have been scanned to make this 

digital collection possible. We are also in the 

final stages of completing a partnership 

agreement with Southern Methodist 

University for permanent public access to the 

library's World War II digital library. SMU 

has digitized over 300 U.S. Government 

publications distributed by the FDLP. 

Our second goal for partnerships is 

documenting and formalizing the partnership 

process, working toward implementing 

standard operating procedures for all 

partnerships, which will standardize and 

streamline how partnerships are developed 

and maintained with the community. We 

have a target of July 2007 for implementation 

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of these procedures. A draft of these 

procedures has been written, and comments 

have been collected. Currently, the draft is 

being revised and reviewed by our 

management. 

I would now like to talk to you about some of 

our specific initiatives that you will hear 

more about during this conference. 

Authentication 

As you just heard from Mr. Turri, our 

authentication initiative is making progress. 

Starting in May, GPO will begin 

authenticating PDF files for the 110th Public 

and Private Laws in a testing capacity. The 

authenticated files will be accessible to the 

public through a separate, beta application on 

GPO Access. This has been closely 

coordinated with the Office of the Federal 

Register. Releasing a beta authenticated 110th

Public and Private Laws application will 

enable GPO to collect valuable input and 

comments from all audiences (i.e., agencies, 

Congress, libraries, and general public). This 

is particularly important as we plan for more 

enhanced authentication functionalities 

through the Future Digital System. 

Harvesting 

In working toward this goal of building a 

comprehensive collection of content available 

through its dissemination programs, GPO 

recently completed its first automated 

publication harvesting pilot project. The goal 

of the pilot was to test and develop automated 

and accurate tools and technologies to 

discover, assess for scope determination, and 

harvest online publications from the 

Environmental Protection Agency (EPA). 

GPO will continue to develop more fully 

automated publication harvesting tools and 

methodologies as part of the Future Digital 

System. With the completion of GPO’s initial 

harvesting pilot and the ongoing harvesting 

efforts, GPO is in the process of developing 

an overall plan to manage the acquisition, 

classification, cataloging, and storage of all 

Web-harvested content, including 

publications acquired through the pilot and 

providing access to them. I encourage you to 

attend the Council session on Web 

Harvesting, to hear more about what we are 

doing and how you may be able to help us. 

Legacy Digitization 

In regard to Legacy Digitization, GPO has 

embarked on several activities in conjunction 

with the FDLP Digitization plan. Priorities 

for digitization included legislative and 

regulatory material that expands the coverage 

of the most popular GPO Access databases. 

Library Services staff have been working 

with GPO’s Chief Technical Office to 

develop specifications for converted content 

for the Future Digital System and testing 

those specifications by conducting a 

demonstration that was presented to a library 

focus group. GPO staff are currently 

finalizing a briefing for our oversight 

committee on a proposed role for GPO and 

other partners in continuation of this effort 

based upon our demonstration project. 

Additionally, GPO staff is now participating 

with the National Digital Strategy Advisory 

Board, with the focus of developing Federal 

digitization standards. There will be a 

Council session on Digitization that I also 

encourage you to attend. 

While working on new initiatives, GPO 

continues to improve and enhance existing 

services. 

CGP 

The Catalog of U.S. Government 

Publications (CGP), using the OPAC module 

of the integrated library system, has been live 

for just more than a year. We went live 

March 6, 2006. In the first thirteen months 

the CGP has had 17,427,481 successful 

requests, a daily average of 44,345. The 

15 
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Z39.50 implementation will be facilitated by 

a new automation librarian who joined the 

GPO staff earlier this month. Testers of the 

Z39.50 gateway received their instructions 

last week. You can hear about the new library 

directory at the Electronic Services session 

this afternoon. 

FDLP Desktop 

Last fall, we unveiled our preliminary beta of 

the FDLP Desktop redesign, and based on 

your valuable feedback, we now have a new 

version to present to you this week. This 

innovative design offers the use of the latest 

Web tools to enhance your interaction with 

GPO and your colleagues. The redesign of 

course will have all your favorite content 

from the old desktop, but in a friendly and 

reorganized manner with customization 

options, a site search, and more. We invite 

you to come and view the new FDLP 

Desktop Beta 2.0 at the Electronic Services 

session being held today, from 1:30 p.m. – 

3:00 p.m. Other features that will be shown at 

the session include Browse Topics and 

OPAL. 

PURLs 

A working group within the library unit was 

established to develop a plan to address a 

number of issues related to persistent 

identifiers. The plan will include a strategy 

for migrating from PURLs to handles. 

Handles was identified as the persistent 

identifier of choice for the Future Digital 

System and scheduled as part of the public 

release in December. Beta testing will begin 

soon. 

askGPO 

GPO recognizes the importance of 

responding quickly to the depository 

community. The best, and most visible, way 

we can be responsive is to answer the 

questions you submit to askGPO in a timely 

manner. We are working on a redesign of the 

backend workflows of the current system, 

providing additional training for staff, and 

receiving more comprehensive system 

administration training. I am confident that 

after completing these measures you will see 

an improvement in the askGPO service. Staff 

have heard me say that this is the most 

important thing we must do well. In addition 

to the Contact Center staff in GPO’s Sales 

operation responsible for routing these 

questions, I have appointed a full-time staff 

member in the Library unit to monitor this 

service more closely, and to resolve issues 

and problems. If, of course, you ever feel you 

are not getting the assistance you need, you 

may contact me directly at rdavis@gpo.gov 

Assessments 

At the conference last fall there was a 

Council session on Library Assessments. 

GPO took away from that session a priority to 

revitalize ongoing library assessments to 

determine conditions in libraries, as mandated 

by Title 44 mandates. A project plan for 

doing this has been developed and we want to 

share information. There will be a Council 

plenary session on public access assessment 

activities and plans on Wednesday morning. 

Metrics 

Last fall I mentioned that the Library unit has 

taken a project management approach to our 

work so that we can better monitor the 

progress of each initiative. Performance 

metrics are an integral part of this, as they are 

to our day-to-day operations. Since December 

monthly statistical summaries of the activities 

of the Federal Depository Library and the 

Cataloging and Indexing programs have been 

posted to the FDLP Desktop. Look for 

announcements on FDLP-L for new postings. 

We hope you find this data useful. 

I’ve talked about new initiatives and 

improved services. We also have new content 

for your library users. 

16 
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NTIS 

Last fall at the last Depository Library 

Council meeting, Ellen Herbst, Director of 

the National Technical Information Service 

(NTIS), announced that NTIS wished to 

provide access to its electronic content to the 

Federal Depository Library Program. As most 

of you probably know, at the end of February 

after beta testing, we successfully launched 

depository access to DARTS: Depository 

Access to Reports, Technical and Scientific, 

which provides access to bibliographic 

records and links to online versions of 

approximately 240,000 publications from 

1964-2000. At present there are more than 

200 libraries registered for access to DARTS, 

and more depositories are signing up every 

day. More information about the NTIS 

project will be included in the digitization 

presentation on Wednesday morning at 8:30. 

PACER 

GPO has been working for a long time to 

gain depository access to Public Access to 

Court Electronic Records, commonly known 

as PACER. Last October GPO made a 

presentation to the working group requesting 

that it reconsider GPO’s request for access. 

As a result, the working group recommended 

that the Judiciary initiate a one year pilot 

project to assess the effect of free public 

access through the FDLP. The pilot proposal 

must be approved by the Committee on Court 

Administration and Case Management at its 

June 2007 meeting. If approved, it will be 

recommended to the Judicial Conference in 

September 2007. Meanwhile, GPO and the 

staff of the Administrative Office are working 

together to define the scope of the project and 

the procedures for its implementation, so it 

can begin quickly once the necessary 

approvals are hopefully received. GPO will 

be surveying libraries to determine item 

selection figures to share with the Court 

Administration and Case Management 

Committee before its June meeting. 

There are a couple of final housekeeping 

items of note to mention before I wrap up. 

The Doubletree Hotel in Arlington, Virginia 

will be the site of the next Fall DLC Meeting, 

and those dates have changed from October 

21st – 24th to October 14th – 17th. 

I would also like to remind you that we are 

now accepting nominations for the 2007 

Depository Library of the Year Award. The 

chosen library will be announced at an award 

ceremony during the Fall 2007 Federal 

Depository Library Conference and meeting 

of the Depository Library Council. 

Information and instructions for submitting a 

nomination are on the FDLP Desktop News 

& Updates Archive for January 2007. 

Additionally, I would like to remind everyone 

that all depository libraries should have at 

least one staff member subscribed to GPOFDLP-L, since this is currently our primary 

vehicle for communicating with the 

depository community. 

In closing, GPO staff will be available 

throughout the meeting. Lance Cummins, 

Nick Ellis, Yvonne Lounden, and Marian 

MacGilvray have done an incredible job 

putting this together for us. Feel free to 

engage all of us in conversation or ask 

questions about the activities and projects on 

which we are working. I am fortunate every 

day to be working with such a dedicated 

group of professionals on our team, and the 

way we think about and approach our work 

revolves around the partnership theme I have 

been discussing today. 

Joining me this morning and giving you more 

specific updates on the work activities in each 

of their areas are Ted Priebe, Director of 

Library Planning and Development; Laurie 

Hall, Director of Library Technical 

Information Services, and James Mauldin, 

Archival Manager in Collection Management 

17 
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and Preservation. James has graciously 

agreed to stand-in for Robin Haun-Mohamed, 

the Director of that division, who cannot be 

with us. Thank you very much for your 

attention this morning, for your participation 

during the next few days, and especially for 

your continued support of the Federal 

Depository Library Program. 

Remarks by Ted Priebe 

Director of Library Planning and Development, 

Library Services and Content Management 

Spring Depository Library Council Meeting 

Denver, CO 

Monday, April 16, 2007 

Good morning and welcome. I am Ted 

Priebe, and I serve as the Director of Library 

Planning and Development. I have been at 

GPO for over sixteen years now, and have 

been fortunate enough to be involved with 

projects associated with LS&CM over the 

past several years, and I have been in my 

position within Library Planning and 

Development since last March. I am excited 

to be here today to talk with you about our 

organization, as well as some exciting 

initiatives going on right now. Our work in 

Library Planning and Development is focused 

on conceptualizing, planning, and 

implementing new initiatives for tangible, 

electronic, and Web collections, along with 

strategically planning and coordinating the 

execution of GPO responsibilities under Title 

44 for the FDLP, the Cataloging and Indexing 

Program, the International Exchange Service 

Program (IES), and the By-Law Distribution 

Program. Additionally, we are responsible for 

managing and developing many of the online 

services provided by GPO, including the 

FDLP Desktop, GPO Access, Ben’s Guide to 

US Government, and the US Government 

Bookstore. 

Library Planning and Development takes a 

disciplined approach to the principles of 

project management, and we focus much of 

our time on applying those principles to 

support the operational units within LS&CM, 

as well as other units within GPO. 

Our unit is divided into three groups: 

• Library Services, led by Janet Scheitle 

• Content Management, led by Lisa Russell 

• and Web Content Management, led by 

Karen Sieger 

The functions of Library Services include: 

working with operational areas to develop 

policies and achieve strategic goals, 

performing work to modernize and develop 

new models for LS&CM programs, 

developing partnerships, and revising 

depository administration publications and 

policies. 

The staff in Content Management focuses on: 

planning new GPO Access products and 

initiatives and expanding existing GPO 

Access content and services, analyzing 

existing and potential search technologies and 

capabilities for GPO, developing strategic 

and operational plans pertaining to LS&CM, 

18 
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and performing analyses on costs and benefits 

of potential and existing initiatives. 

Last but not least, the Web Content 

Management staff is responsible for the 

maintenance and future design and 

architecture of GPO Access, the FDLP 

Desktop, U.S. Government Online Bookstore, 

and Ben's Guide to U.S. Government, based 

on Web standards, agency goals, and the 

living Web. Web Content Management is 

working toward the goal of having subject 

matter experts update content on a real-time 

basis, based on clearly defined workflows 

and content submission guidelines, in order to 

ensure consistency, an appropriate public 

face, and adherence to Web standards. 

Now I’d like to take a few minutes to talk 

about some key initiatives that are being 

addressed and worked on in Library Planning 

and Development. 

There are a couple of technology-based, 

behind-the scenes, initiatives of note that 

directly impact the online services that 

LS&CM provides. 

First off, in immediate efforts toward a GPO 

Access upgrade, we are finalizing a server 

consolidation as an interim resolution as we 

are working to replace Wide Area 

Information Server (WAIS) data. This is not 

an ultimate solution, but it should provide 

improved search functionality and a bridge 

for development of the Future Digital System 

(FDsys). This work will also aid efforts to 

migrate content into FDsys. During this 

process, we certainly value your input, 

thoughts, and opinions. Each day, we are 

actively engaged in testing the GPO Access 

Web site, so that we may identify current 

issues and resolve them promptly. If you 

come across problems, either with search 

functionality or with the data that is retrieved, 

we ask that you submit an inquiry to us via 

AskGPO from the following web link: 

http://www.gpoaccess.gov/help/. 

Moving on, as many of you know, GPO has 

awarded a disaster recovery contract that will 

result in the migration of all WAIS data, 

consisting of over 2,800 databases across 

more than 40 applications. Objectives of the 

contract will include providing a complete 

backup system to assure availability to all of 

GPO's web services. GPO has completed the 

first phase of its DR project, which includes 

initial high availability and distributed 

content delivery for portions of GPO Access

applications. 

The next phase of the contract has just 

recently been awarded, and will migrate the 

remaining applications to a consistent dataset 

using customer parsers that will enable 

indexed searchable data in a non-proprietary 

format, as well as enhanced components and 

features for GPO Access applications. This 

also will assist GPO in developing a 

streamlined workflow using current search 

engine technology for its online data 

dissemination and deliver the content to 

FDsys in the required format / structure. 

There are also many initiatives underway that 

relate to our direct communication and 

collaboration with the community. 

As Ric mentioned, one LS&CM area of focus 

is partnerships, which Library Planning and 

Development has the lead in developing. 

Partnerships are agreements between GPO 

and a depository library or a Federal agency 

for joint projects that benefit the FDLP. We 

currently have 13 partnerships, and to date, 

most partnerships have fallen into two 

categories, content and service. 

Content partners, such as the University of 

North Texas CyberCemetery, assist GPO 

with providing permanent public access to 

19 
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electronic U.S. Government information. 

Partners agree to provide storage capacity and 

free, public access to the material covered by 

the partnership. In the event the partner is no 

longer able to do this, the partnership 

agreement requires the agency or library to 

transfer a copy of the content to GPO, which 

then makes the content available either 

through GPO Access or in cooperation with 

another partner. Service partners assist GPO 

by providing enhanced services to depository 

libraries. These partnerships can focus on 

repurposing GPO provided information, as 

with the Enhanced Shipping List Service, or 

on providing other services to depository 

libraries and the public, such as Browse 

Topics. With the redesigned Browse Topics, 

we have already received over 80 new 

submissions. 

Partnerships are not, however, limited to 

these categories, and we will always consider 

partnership proposals that fall outside of these 

categories. We are always interested in 

developing new FDLP partnerships, so I 

encourage anyone with a project that they 

think may make a good candidate to contact 

us. 

Next, I’d like to touch on the new Federal 

Depository Library Handbook, as work on 

that is steadily progressing. As you may 

recall, the FDL Handbook combines and 

updates the existing Federal Depository 

Library Manual and Instructions to 

Depository Libraries into one online 

document. Seven chapters have been through 

the complete review process, and five 

additional chapters were posted for public 

comment earlier this month. These are: 

• the Introduction 

• Chapter 3 on Depository Status 

• Chapter 12 on Regional Services 

• Chapter 15 on Federal Libraries 

• and Appendix D, in reference to Selective 

Housing Agreement 

Monday, May 7, 2007, is the last day to 

submit comment on these chapters. 

A few chapters remain to be completed. 

Among these is a chapter on Assessments 

that will be drafted based on input from this 

conference. There is a Council session 

scheduled for Wednesday at 10:30am to 

assist us in defining the future for 

Assessments of depository libraries. I 

encourage you to attend, and provide us with 

all of the feedback you can. For more 

information on the Handbook, please visit the 

Federal Depository Library Handbook page, 

accessible from the FDLP Desktop. 

GPO plans to post final versions of the 

majority of chapters by this summer. At the 

time of final publication, the existing manual 

and instructions will be superseded by the 

complete FDL Handbook. We will certainly 

notify you in advance with the final 

completion date related to having the 

previous material superseded, so depository 

coordinators can begin to follow the FDL 

Handbook as policy and guidance for the 

FDLP. 

Next, I’d like to talk a little bit about metrics 

reporting. LS&CM has answered a critical 

need by developing performance metrics 

reporting, as Ric mentioned. Internally, the 

performance metrics provide GPO 

management with a tool to evaluate key 

relevant indicators of success in accordance 

with our strategic goals. Library Planning and 

Development is coordinating a crossfunctional team with a goal of enhancing the 

performance metrics Executive Summary that 

is currently being provided to the community. 

As we continue to release the monthly 

Executive Summary, we are working on other 

ways to utilize these metrics in the future. In 

the coming months we plan to release up to 

two years' worth of legacy metrics that we 

20 
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collected prior to our official launch of 

summary releases this past December. 

Next, I’d like to talk about policies. As 

mentioned, we know there are many policies 

that require updating and others that need to 

be developed to support future and on-going 

operations. A group of LSCM managers met 

before this conference to discuss polices and 

procedures needed to support operations. 

These will be prioritized for development. 

Policies and procedures are being considered 

in some of the following areas: 

• Administration of the programs under the 

Superintendent of Documents; 

• Cataloging and Acquisitions; 

• Collection Management; 

• Education and Outreach 

• Digitization; 

• Distribution Modernization; and 

• Authentication. 

These encompass critical issues such as 

defining “Within Scope” and procedures such 

as web harvesting. We will also be working 

on policies such as persistent identifiers for 

web content, separate bibliographic records, 

and maintenance of the web-based Federal 

Depository Library Program Handbook. 

Throughout the conference, Lisa, Karen, and 

I will all be accessible. Please feel free to 

engage us about the exciting initiatives going 

on right now in Library Planning and 

Development, and to express any suggestions 

or questions that you may have. 

I want to thank you for your time today, and I 

certainly look forward to continuing to work 

with you in the future. 

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Update on Activities and Projects of the Library 

Technical Information Services 

Remarks by Laurie Hall 

Director of Library Technical Information Services 

Spring Depository Library Council Meeting 

Denver, CO 

Monday, April 16, 2007 

Good morning, I’m Laurie Hall, Director of 

Library Technical Information Services 

(LTIS). This business unit in Library Services 

and Content Management is closely aligned 

with traditional library services performed by 

a Technical Services unit in a ‘real’ library. 

LTIS is responsible for acquisitions, 

classification, cataloging, authority control, 

purl creation, shipping list creation, item 

number maintenance, microfiche contracts 

and the Catalog of U.S. Government 

Publications and other ILS applications and 

services, plus a whole range of tasks and 

projects associated with these major 

functions. In my brief remarks this morning, I 

will be highlighting many of the projects 

currently underway in my area. 

Let me first update you on the LTIS 

organization itself. Currently, LTIS has 54 

staff members handling the operational 

workload. Additionally, many LTIS staff 

serve on library planning teams working on a 

wide-range of projects including web 

harvesting, PURL migration, FDSys 

integration and other projects headed by Ted 

Priebe and Robin Haun-Mohammed’s units. 

There really is never a dull moment in LTIS. 

We recently welcomed a new senior 

automation librarian to our staff, Mr. An Lui, 

who joined us from Virginia Commonwealth 

University in Richmond, Virginia. He has 

extensive hands-on experience with Aleph 

500 Integrated Library System and we are 

very glad to have him on board to help us 

move forward with many of our planned ILS 

projects. 

We also welcomed back, Joe McClane. Joe is 

now working in LTIS as the FDLP Services 

Operations manager and will be handling 

products and services developed and created 

for the FDL’s. Joe’s major project is the 

migration of our legacy system DDIS, that’s 

the system that handles your item selection 

profiles, the creation of item numbers and 

new SuDoc numbers and feeds your selection 

information to the “Lighted Bin” for 

shipment. This is a significant project and 

undertaking as DDIS is the foundation for 

FDLP administration and management. 

ILS projects: Linda Resler, who is here at 

the Conference, is the Manager of the 

Automation Librarian staff and responsible 

for the ILS projects. We are making progress 

on loading the Citrix client on LTIS 

workstations to enable desktop access to 

Aleph for all staff in LTIS. Access to the 

Aleph client has been a IT security issue for 

several years which has delayed the 

implementation of many features and 

functions of Aleph. Staff in LTIS is moving 

forward on deployment of the Acquisitions 

module and other planned workflow 

enhancements. The Z39.50 gateway, which 

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will enable libraries to download cataloging 

records, has passed the GPO IT security scan 

and the instructions for library volunteers 

have just gone out. Testing is expected to be 

conducted through the middle of May. 

LTIS automation staff (including An Lui, 

Patricia Duplantis and Violet Lee) is also 

planning for the deployment of MetaLib 

version 4. Ex Libris has just announced that 

version 4 will be available shortly after 

testing by initial volunteers is completed. We 

have just begun the planning to upgrade our 

Aleph software from version 16.02 to version 

18 during the course of this year, as well. 

Automation librarians are also testing a 

URL/PURL checker enhancement product 

that was developed by our ILS contractor, to 

help us better manage the PURLs in the CGP. 

CGP Enhancements: Several enhancements 

are coming soon to the Catalog of U.S. 

Government Publications (CGP) 

(http://catalog.gpo.gov) which will enable 

users to email themselves records from the 

CGP in the additional formats of .mrc 

(MARC) and Aleph sequential. This 

enhancement and the testing of the Z39.50 

gateway are our first steps for making GPO 

cataloging records available to FDL’s 

through the CGP. 

The automation staff is also involved in the 

planning and implementation of the new 

Federal Depository Library Directory

assessable through the CGP. This new 

application will be released in phases and will 

replace existing functionality on the FDLP 

Desktop and the Federal Bulletin Board. 

There is a detailed information brief handout 

available that outlines the phases. This 

handout will also be posted on the FDLP 

Desktop. Basically, we have created a new 

database of information for each depository 

library in the FDLP. This new database is 

being used to create a suite of services 

including the Locate in a Federal Depository 

Library, an administrative module that will 

enable libraries to edit their own FDLP 

information in realtime, a new public 

interface that replaces the old directory 

database application and the PDF version 

currently on the FDLP Desktop. As well, this 

database will enable libraries to directly 

export data in several formats. This feature 

will replace the directory files currently on 

the Federal Bulletin Board. 

We will be asking libraries in early May to 

edit their library information in the new 

administrative module and there will be 

forthcoming information about how to do 

this. There are some general instructions 

available as a handout to give you an idea of 

how this will work. Linda Resler and I will be 

on hand at the Electronic Services session at 

1:30 today to discuss the new Library 

directory product in greater detail and there 

will be additional FDLP list serv messages 

posted after the conference. 

Our Cataloging and Acquisitions units are 

also working diligently on many projects 

acquiring and cataloging documents. The 

LTIS, Acquisitions Section, headed by Jeff 

Horbinski, keeps very busy identifying new 

titles for the FDLP. The acquisitions staff 

played a key role in the EPA web harvesting 

pilot project and will be working on the web 

harvesting team as we move forward with the 

next steps to include that material in our 

acquisitions and cataloging workflow. 

Acquisitions staff members work with other 

GPO staff members from Customer Services 

and Sales to meet with Federal agency 

publishing staff agencies about their new 

products and publications and to discuss the 

requirements of the Title 44. We routinely 

work with agencies when documents are 

migrated from printed products to online to 

ensure that content is permanently accessible 

to the FDL’s. 

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GPO Express and LostDocs continue to be 

a great source for identifying fugitive 

documents. LTIS averages between 50-75 in 

scope titles each month from GPO Express 

and we continue to rely on your submissions 

through LostDocs to ensure that we don’t 

miss acquiring and cataloging critical federal 

documents. 

Our cataloging staff, managed by Jennifer K. 

Davis, and Team supervisors Valerie Martens 

and Steve Uthoff, continues to increase the 

number of documents cataloged per month, 

while actively participating in major 

workflow changes resulting from the ILS 

implementation. FY 2007 Mid-year totals 

(since Oct. 2006) indicate that we have 

cataloged over 8,565 titles, created over 

5,565 PURLS and created over 502 authority 

headings. 

We recently expanded the number of 

documents receiving abridged cataloging and 

modified our Abridged Cataloging 

Guidelines. This effort began with 

discussions at the October 2006 Fall 

Depository Conference/Council meeting. 

Comments were received from the 

community and incorporated into the new 

Guidelines. The Cataloging Staff begins 

using the new guidelines today, April 16. 

These new guidelines are posted on the 

National Bibliography web page. The 

Cataloging Section, as a member of 

CONSER (Cooperative Online Serials) will 

be implementing the CONSER standard level 

record for serials when CONSER determines 

an implementation deadline, which looks to 

be sometime after the May 2007 CONSER 

meeting. 

We are conducting a test project to create 

brief bibs in the ILS. We will be posting 

more information about this project shortly 

and hope to have a few sample records for 

your review in the coming weeks. This is a 

major project for LTIS as we are testing the 

use of the Acquisitions module, testing our 

workflow using the ILS only, and examining 

migration issues for several existing legacy 

systems that the ILS will replace. 

Additionally, we are also testing batch record 

loading to OCLC. 

We are also finalizing our practices for 

including Congressional Serial Set 

information in the CGP. We are now 

checking-in serial set volumes and updating 

cataloging records with serial set information 

and are now tackling serials in the serial set. 

We will be updating the Congressional Serial 

Set information brief that outlines our 

practices sometime in May. This revision will 

be posted on the National Bibliography 

section of the FDLP Desktop. 

We are also developing our strategy to begin 

checking in and managing all active serial 

titles. This is a major undertaking as it will 

involve a total revamping of our existing 

workflow, deployment of the 

acquisitions/serial modules in the ILS, 

signficant time and training to handle the 

approximately 5000 active serials that we 

manage. 

LTIS staff are playing an active role in the 

integration of the ILS with FDsys. We are 

active participants in discussions with FDsys 

staff about metadata exchange, developing 

FDsys workflows that exchange data in realtime between the FDsys and ILS. We are also 

ensuring that the decisions we make as we 

deploy the ILS in LTIS and LSCM operations 

work in our operations and enable a smooth 

integration for future releases of the FDsys. 

Secondly, GPO and Defense Technical 

Information Center (DTIC) have been 

working on a draft interagency agreement for 

automated metadata extraction that was 

briefly previewed at the October 2006 Fall 

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Depository Conference/Council meeting. We 

are nearing the final review process and hope 

to have a signed document by the end of 

April early May. When finalized, we intend 

to use a sample set of documents from the 

EPA pilot project to develop the automated 

metadata extraction process. 

Finally, additional information about the 

conversion of the GPO historic shelflist. 

After careful evaluation, GPO determined 

that there was a vast difference in strategies 

for managing the conversion of the one 

million card shelflist. GPO has decided that a 

new Statement of Work was justified and we 

expect to have the new solicitation for work 

on the shelflist out by the end of April. 

Thank you for your time. Linda Resler and I 

will be available throughout the conference if 

you would like to discuss any LTIS issues in 

depth. Linda and I would be more than 

willing to take specific questions back to the 

staff at GPO. Just a reminder, we always post 

information about upcoming projects, new 

policies and procedures and anticipated 

changes that require your input through 

FDLP Listserv announcements. So stay 

tuned. 

Update on Collection Management and 

Preservation 

Remarks presented by James Mauldin 

Manager, Office of Archival Management 

for 

Robin Haun-Mohamed 

Director, Collection Management and Preservation

Spring Depository Library Council Meeting 

Denver, CO 

Monday, April 16, 2007 

Digitization of the Legacy Collection

The Library Services and Content 

Management (LSCM) business unit has 

embarked on several activities in conjunction 

with the GPO’s vision and strategic focus for 

a digitized collection of legacy government 

publications held in Federal Depository 

Libraries. GPO continues to work with the 

library community to acquire and convert 

legacy publications into searchable digital 

files to ensure permanent public access to 

these important materials. Important steps 

that have been taken include: 

1. Developing specifications for converted 

content and quality control in conjunction 

with the FDsys archival information 

package (AIP). The specifications have 

been developed through internal and 

external reviews by Federal agencies and 

universities involved in preservationquality digitization. The specifications 

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reflect proposed standards that were 

discussed at GPO's Meetings of Experts 

on Preservation, as well as the Digital 

Library Federation (DLF) and the 

National Archives and Records 

Administration (NARA) recommended 

standards. 

2. Testing the specifications for converted 

content by conducting a pilot 

demonstration that was presented to a 

library focus group. The six month 

demonstration project concluded in 

December 2006. 

3. Acquiring FDLP publications for 

conversion based on the digitization 

priorities survey. 

4. Developing a project plan for the legacy 

digitization. 

5. Cooperating with the NDSAB (National 

Digital Strategy Advisory Board) in 

developing Federal digitization standards. 

Online Education with Opal 

LCSM’s first online educational presentation, 

on the functionality of the Catalog of U.S. 

Government Publications, was produced and 

is now archived on the OPAL website. Plans 

are being developed to present several more 

educational sessions this spring and summer. 

Among the first will be a demonstration of 

the new online depository library directory, 

including instruction on how each library can 

update its information in real time. We also 

expect to present a session on balancing 

security needs in a library with FDLP access 

requirements, i.e., dealing with problem 

patrons. There are many topics to cover, and 

we welcome suggestions. 

Fall Conference 

The 2007 Fall Depository Library Council 

Meeting and Federal Depository Library 

Conference will be held from Sunday, 

October 14 through Wednesday, October 17, 

2007, at the Doubletree Hotel Crystal City 

located in Arlington, VA. Due to increased 

conference activity in the DC metro area, it 

was necessary to move the meeting up a week 

from the original date, and to look outside the 

downtown DC area. A call for presentations 

and a preliminary agenda will be made in the 

near future. 

Spring 2008 Depository Library Council 

Meeting 

Education & Outreach staff are finalizing 

arrangements for the spring 2008 DCL 

meeting. Location and dates will be 

announced shortly. For those of you not 

familiar with our meetings, the spring 

meetings are usually held outside the greater 

Washington, DC area. The spring 2005 

meeting was held in Albuquerque, NM and 

2006 was held in Seattle, Washington. 

Interagency Seminar 

The 2007 Interagency Depository Seminar 

will be held in Washington, DC during the 

week of July 30 through August 3. This 

valuable seminar is absolutely free (except 

for your travel and lodging expenses), and 

brings participants face-to-face with Federal 

agency speakers who present news about 

developments in their information products 

and training in how to use them. The sessions 

are geared for new depository coordinators 

and those who would benefit from a refresher 

in government publications issues and 

services. 

Requests for GPO Speakers 

LSCM is happy to provide speakers for 

depository library events and promotions, as 

resources and schedules permit. If you would 

like a GPO representative to attend a function 

at your library, please complete the 

submission form linked to from the FDLP 

Desktop 

(http://www.access.gpo.gov/su_docs/fdlp/g

porequest.html). Events can range from 

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AN-v28-#03-04-04/15/07 

training workshops, to local area depository 

meetings, anniversary celebrations, and even 

informal assessments of your library's 

adherence to the FDLP. With current budget 

limitations, we are focusing on attendance at 

events in which we have a large number of 

projected attendees, areas that have not had 

GPO visitations in recent years, and those 

that are coordinated with regional or 

statewide library events. 

Depository Distribution 

Depository Distribution has been focusing on 

decreasing the amount of time necessary to 

process materials for shipment to the 

libraries. Despite staff shortages, the claims 

processing backlog has been down for the last 

three months. On average we are processing 

claims within three days of receipt. If your 

library is having problems with distribution 

of boxes or receipts of claims, please use the 

askGPO service to notify the Depository 

Distribution of the problem. Recently GPO 

has been working with FEDEX on problems 

associated with the master library address 

file. If you have made an address change but 

continue to receive material at the old 

address, please let us know. 

The Depository Distribution Services 

organization is under review. This review 

includes determining what staff skills are 

needed and the number of FTEs required to 

meet these needs. The end result should be 

better service to the libraries. The 

organization review also includes an 

assessment of our aging equipment and the 

need for replacements. As has been discussed 

previously, the continuing resolution does 

have an impact on our ability to move 

forward on all of the many actions we have 

identified as necessary for the FDLP. 

Public Access Assessments 

A renewed focus is being put forward for 

GPO’s responsibilities under Title 44 to 

ascertain the materials distributed under the 

FDLP are accessible being maintained to 

ensure continued access by the general 

public. Working with staff throughout LSCM 

and our library partners, GPO seeks to 

reestablish and reaffirm the assessment 

program. Many of you may know of this 

effort as it was done under the inspection 

program. Onsite visitations, conference calls, 

website reviews and review of self-study 

evaluations will provide opportunities for 

library and GPO staff to work together to 

ensure an accessible and usable depository 

operation. Please attend the council session 

Wednesday morning at 10:30 for a discussion 

of our efforts to re-establish library 

assessments. We look forward to your input 

into this important process. 

Communication with Depository Libraries 

LSCM continues to review its 

communications effort to identify new and 

improved methods of keeping the depository 

community informed of events associated 

with the FDLP. One area of review is the way 

Administrative Notes is presently used to 

convey information that is shared via one of 

the other mechanisms—the discussion lists, 

fdlp-l, rss feeds, and special announcements. 

Another area being reviewed is new ideas—

for example, the postcard format sent out via 

FDLP-L reminding libraries of this council 

meeting. Look for more information on this 

project as we continue to coordinate our 

efforts associated with our communication 

policy and the FDLP Desktop update. 

Federal Depository Library of the Year 

Finally, I would like to remind you of the 

upcoming deadline for Federal Depository 

Library of the Year. The process for applying 

for this award is simple and can be found at 

http://www.access.gpo.gov/su_docs/fdlp/fdl

ofyear/index.html. The Federal Depository 

Library of the Year award provides special 

recognition for a library that furthers the goal 

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AN-v28-#03-04-04/15/07 

of the Federal Depository Library Program by 

ensuring that the American public has free 

access to its Government's information 

through: 

• Outstanding service to meet the Federal 

government information needs in the 

library's service area; 

• Creativity and innovation in developing 

specific community programs for use of 

Federal government information or a 

dramatic increase in their community's 

usage of Federal government information; 

and 

• Leadership in creating public service 

programs that can be emulated by other 

Federal Depository Libraries. 

This may be the opportunity for your library, 

or a deserving depository library that does not 

attend library council meetings for 

conferences to be recognized for your effort 

in your local community or service area. GPO 

provides travel and lodging for the library 

director and depository coordinator from the 

winning library. All different types of 

libraries are encouraged to apply and the 

nomination deadline is June 2, 2007. Look 

for the handout on this important award in 

your information packets. Recent winners 

have included a public library, a state library, 

and an academic library from a state 

university. 

Questions? 

If you have questions or comments on any of the content in Administrative Notes, please send them to askGPO, the 

online help service at: 

http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/ask.php

To ensure that your question is routed to the correct area, please choose the category "Federal Depository Libraries" 

and the appropriate subcategory, if any. 

You may also contact the GPO Customer Contact Center at 866-512-1800 (Toll-free), or at 202-512-1800 (DC 

Metropolitan Area), Monday through Friday, 7:00 a.m. - 8:00 p.m., EST. 

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Table of Contents 

Annual Item Selection Update Cycle Begins June 1, 2007 .......................................................... 1 

Federal Depository Libraries and CALEA ................................................................................... 4 

GPO LOCKSS Pilot Project Report Now on GPO Access .......................................................... 5 

To Request GPO Participation in Library Functions, Submit Form............................................. 5 

Promotional Material Available for Depository Libraries............................................................ 6 

Digital Access to WWII Documents Provided through GPO-SMU Partnership ......................... 6 

Women in Congress, 1917-2006 Recently Released.................................................................... 6 

Remarks Before Spring 2007 Depository Library Council Meeting 

 William H. Turri ........................................................................................................................ 7 

 Richard G. (Ric) Davis ............................................................................................................ 12 

 Ted Priebe ................................................................................................................................ 17 

 Laurie Hall ............................................................................................................................... 21 

 James Mauldin ......................................................................................................................... 24 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster 

send address changes to: Administrative Notes 

U.S. Government Printing Office 

 Stop IDED 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

29