[Federal Register Volume 76, Number 41 (Wednesday, March 2, 2011)]
[Notices]
[Pages 11465-11473]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2011-4624]


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FEDERAL HOUSING FINANCE AGENCY

[No. 2011-N-03]


Privacy Act of 1974; System of Records

AGENCY: Office of Inspector General, Federal Housing Finance Agency.

ACTION: Notice of the Revision and Establishment of Privacy Act Systems 
of Records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
Office of Inspector General of the Federal Housing Finance Agency 
(FHFA-OIG) gives notice of the revision of an existing system of 
records. FHFA-OIG is revising the legacy system of records entitled 
FHFB-6, ``Office of Inspector General Audit and Investigative 
Records,'' by dividing it into four separate systems of records: 
``FHFA-OIG Audit Files Database,'' ``FHFA-OIG Investigative & 
Evaluative Files Database,'' ``FHFA-OIG Investigative & Evaluative MIS 
Database,'' and ``FHFA-OIG Hotline Database.'' These four systems and 
the routine uses for each are described in detail below.
    FHFA-OIG also gives notice of the establishment of an additional 
Privacy Act system of records, for a total of five FHFA-OIG-specific 
systems of records. This new system of records is the following: 
``FHFA-OIG Correspondence Database.''

DATES: Comments must be received by April 1, 2011. The proposed new 
systems of records will become effective April 8, 2011, unless comments 
are received which would result in a contrary determination.

ADDRESSES: Submit comments to FHFA only once, identified by ``FHFA-OIG 
SORN,'' using any one of the following methods:
    <bullet> E-mail: <a href="/cdn-cgi/l/email-protection#084a7a716966265b696c6c646d7a486e606e69266f677e"><span class="__cf_email__" data-cfemail="f7b5858e9699d9a49693939b9285b7919f9196d9909881">[email protected]</span></a>. Comments may be sent by e-
mail to Bryan Saddler, FHFA-OIG Chief Counsel. Please include 
``Comments/FHFA-OIG SORN'' in the subject line of the message. Comments 
will be made available for inspection upon written request.
    <bullet> Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments. If you submit your 
comment to the Federal eRulemaking Portal, please also send it by e-
mail to FHFA at <a href="/cdn-cgi/l/email-protection#b1f3c3c8d0df9fe2d0d5d5ddd4c3f1d7d9d7d09fd6dec7"><span class="__cf_email__" data-cfemail="692b1b100807473a080d0d050c1b290f010f08470e061f">[email protected]</span></a> to ensure timely receipt by the 
agency. Please include ``Comments/FHFA-OIG SORN'' in the subject line 
of the message.
    <bullet> Courier/Hand Delivery: Bryan Saddler, Chief Counsel, 
Office of Inspector General, Federal Housing Finance Agency, 1625 Eye 
Street, NW., Washington, DC 20006. Log hand delivered packages at the 
Guard Desk, Fourth Floor, on business days between 9 a.m. and 5 p.m.
    <bullet> U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: Bryan Saddler, Chief Counsel, Office of Inspector 
General, Federal Housing Finance Agency, 1625 Eye Street, NW., 
Washington, DC 20006.

See SUPPLEMENTARY INFORMATION for additional information on posting of 
comments.

FOR FURTHER INFORMATION CONTACT: Bryan Saddler, Chief Counsel, Office 
of Inspector General, (202) 408-2577, Federal Housing Finance Agency, 
1625 Eye Street, NW., Washington, DC 20006.The telephone number for the 
Telecommunications Device for the Deaf is 800-877-8339.

SUPPLEMENTARY INFORMATION: 

I. Comments

    Posting and Public Availability of Comments: All comments received 
will be posted without change on the FHFA Web site at http://www.fhfa.gov, and will include any personal information provided.

II. Background

    The Federal Housing Finance Regulatory Reform Act of 2008 (``Reform 
Act''), which was passed as Division A of the Housing and Economic 
Recovery Act of 2008 (``HERA''), Public Law 110-289, 122 Stat. 2654, 
2913, abolished both the Federal Housing Finance Board (``FHFB''), an 
independent agency that oversaw the Federal Home Loan Banks 
(``FHLBanks''), and the Office of Federal Housing Enterprise Oversight 
(``OFHEO''), an office within the Department of Housing and Urban 
Development (``HUD'') that oversaw the ``safety and soundness'' of the 
Federal Home Loan Mortgage Corporation (``Freddie Mac'') and the 
Federal National Mortgage Association (``Fannie Mae''). See 12 U.S.C. 
1422a, 4502(6), 4511, 4512, 4513, 4541, 4563 (2006); H.R. Rep. No. 110-
142, at 95. The Reform Act established in place of the FHFB and OFHEO a 
new entity, the Federal Housing Finance Agency (``FHFA''), which now 
regulates and supervises Fannie Mae, Freddie Mac, and the 12 FHLBanks. 
See Reform Act sections 1002, 1101, 1102 and 1311; 12 U.S.C. 4511 
(2009).
    Section 1105 of HERA also amended the Federal Housing Enterprises 
Financial Safety and Soundness Act of 1992 and the Inspector General 
Act of 1978 (the ``IG Act''), by specifying that there shall be 
established an Inspector General within FHFA (``FHFA-OIG''). See 12 
U.S.C. 4517(d). FHFA-OIG is responsible for, among other things, 
conducting audits, investigations, and inspections of FHFA's programs 
and operations; recommending polices that promote economy and 
efficiency in the administration of FHFA's programs and operations; and 
preventing and detecting fraud and abuse in FHFA's programs and 
operations.
    By Federal Register notice dated October 17, 2006, the FHFB revised 
an existing system of records to establish a system of records 
designated FHFB-6,

[[Page 11466]]

``Office of Inspector General Audit and Investigative Records.'' 71 FR 
61052 (2006). As noted above, FHFA-OIG plans to amend FHFB-6 to 
establish the following four systems of records:

FHFA-OIG-1: FHFA-OIG Audit Files Database.
FHFA-OIG-2: FHFA-OIG Investigative & Evaluative Files Database.
FHFA-OIG-3: FHFA-OIG Investigative & Evaluative MIS Database.
FHFA-OIG-4: FHFA-OIG Hotline Database.

    FHFA-OIG also plans to establish the following new system of 
records.

FHFA-OIG-5: FHFA-OIG Correspondence Database.

    Sections 552a(e)(4) and (11) of title 5, United States Code, 
require that an agency publish a notice of the establishment or 
revision of a record system which affords the public a 30-day period in 
which to submit comments. To meet this requirement, descriptions of the 
proposed systems of records follow. Further, a report of FHFA-OIG's 
intention to establish these systems of records has been submitted to 
the Committee on Oversight and Government Reform of the House of 
Representatives, the Committee on Homeland Security and Governmental 
Affairs of the Senate, and to the Office of Management and Budget 
(``OMB''), pursuant to paragraph 4c of Appendix I of OMB Circular A-
130, which is entitled ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,''dated February 8, 1996 
(February 20, 1996; 61 FR 6427, 6435). The proposed new systems of 
records described above are set forth in their entirety below.
FHFA-OIG-1

system name:
    FHFA-OIG Audit Files Database.

security classification:
    Sensitive but unclassified.

system location:
    This system of records is located on a computer system owned and 
administered by FHFA. FHFA-OIG may transfer this system of records to a 
stand-alone, physically secure FHFA-OIG computer system.

categories of individuals covered by the system:
    Auditors, certain administrative support staff, contractors of 
FHFA-OIG, and certain subjects and/or witnesses referenced in FHFA-
OIG's audit activities.

categories of records in the system:
    (1) Audit reports; and (2) working papers, which may include copies 
of correspondence, evidence, subpoenas, other documents collected and/
or generated by the Audit Division during the course of official 
duties.

authority for maintenance of the system:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.

purpose(s):
    This system is maintained in order to act as a management 
information system for FHFA-OIG audit projects and personnel and to 
assist in the accurate and timely conduct of audits.

routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, Tribal or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment or correction of records to be made in 
consultation with or by that agency, or (b) verify the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) Disclose information to the Department of Justice when seeking 
legal advice, or when (a) the agency or (b) any component thereof, or 
(c) any employee of the agency in his or her official capacity, or (d) 
any employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee, or (e) the 
United States, where the agency determines that litigation is likely to 
affect the agency or any of its components, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
Tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by FHFA-OIG or one of its components to provide products 
or services associated with FHFA-OIG's or component's responsibility 
arising under the Freedom of Information Act/Privacy Act (FOIA/PA);
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (9) Disclose information to appropriate agencies, entities, and 
persons when (1) FHFA-OIG suspects or has confirmed that the security 
or confidentiality of information in the system of records has been 
compromised; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by FHFA-OIG or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with FHFA-OIG's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm;
    (10) Disclose information to any source, either private or 
governmental, to the extent necessary to elicit information relevant to 
an FHFA-OIG audit, evaluation, or investigation;
    (11) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (12) In situations involving an imminent danger of death or 
physical

[[Page 11467]]

injury, disclose relevant information to an individual or individuals 
who are in danger; and
    (13) Disclose information to persons engaged in conducting and 
reviewing internal and external peer reviews of FHFA-OIG to ensure 
adequate internal safeguards and management procedures exist within any 
office that had received law enforcement authorization or to ensure 
auditing standards applicable to Government audits by the Comptroller 
General of the United States are applied and followed.

disclosure to consumer reporting agencies:
    None.

policies and practice for storing, retrieving, accessing, retaining and 
disposing of records in the system:
storage:
    Paper records and electronic media.

retrievability:
    By name of the auditor, support staff, contractors, or subject of 
the audit.

Safeguards:
    The records are accessible to FHFA-OIG personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

retention and disposal:
    Records in this system will be retained in accordance with approved 
retention schedules, including: (1) Audit Reports File (N1-485-08-2, 
item 17), which provides for annual cut-off and for destruction 10 
years after cut-off; and (2) Audit Workpapers (N1-485-08-2, item 2), 
which provides for annual cut-off and for destruction 6 years and 3 
months after cut-off. Additional approved schedules may apply. 
Destruction of records shall occur in the manner(s) appropriate to the 
type of record, such as shredding of paper records and/or deletion of 
computer records.

system manager(s) and address:
    Chief Counsel, Office of Inspector General, Federal Housing Finance 
Agency, 1625 Eye Street, NW., Washington, DC 20006.

notification procedures:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 12 CFR 
1202.5. This system of records may contain records that are exempt from 
the notification, access, and contesting records requirements pursuant 
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

record access procedures:
    See ``Notification Procedures'' above.

contesting record procedures:
    See ``Notification Procedures'' above.

record source categories:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) 
and (k)(2). FHFA is in the process of publishing an updated Privacy Act 
regulation at 12 CFR part 1204 that will implement (j)(2) and (k)(2) 
exemptions to cover FHFA-OIG records. Upon publication of this revised 
Privacy Act Regulation, these exemptions are hereby incorporated by 
reference and are an integral part of this SORN.
FHFA-OIG-2

system name:
    FHFA-OIG Investigative & Evaluative Files Database.

security classification:
    Sensitive but unclassified.

system location:
    This system of records will be maintained on a stand-alone, 
physically secure FHFA-OIG computer system.

categories of individuals covered by the system:
    Subjects or potential subjects of investigative or evaluative 
activities; witnesses involved in investigative or evaluative 
activities.

categories of records in the system:
    (1) Reports of investigations, which may include, but are not 
limited to, witness statements, affidavits, transcripts, police 
reports, photographs, documentation concerning requests and approval 
for consensual telephone and consensual non-telephone monitoring, the 
subject's prior criminal record, vehicle maintenance records, medical 
records, accident reports, insurance policies, police reports, and 
other exhibits and documents collected during an investigation; (2) 
status and disposition information concerning a complaint or 
investigation including prosecutive action and/or administrative 
action; (3) complaints or requests to investigate; (4) subpoenas and 
evidence obtained in response to a subpoena; (5) evidence logs; (6) pen 
registers; (7) correspondence; (8) records of seized money and/or 
property; (9) reports of laboratory examination, photographs, and 
evidentiary reports; (10) digital image files of physical evidence; 
(11) documents generated for purposes of FHFA-OIG's undercover 
activities; (12) documents pertaining to the identity of confidential 
informants; and, (13) other documents collected and/or generated by the 
Investigations Division and/or the Evaluations Division during the 
course of official duties.

authority for maintenance of the system:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.

Purpose(s):
    The purpose of this system of records is to maintain information 
relevant to complaints received by FHFA-OIG and collected as part of 
investigations conducted by FHFA-OIG's Investigations Division and/or 
evaluations conducted by FHFA-OIG's Evaluations Division.

routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, Tribal or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;

[[Page 11468]]

    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment or correction of records to be made in 
consultation with or by that agency, or (b) verify the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) Disclose information to the Department of Justice when seeking 
legal advice, or when (a) the agency or (b) any component thereof, or 
(c) any employee of the agency in his or her official capacity, or (d) 
any employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee, or (e) the 
United States, where the agency determines that litigation is likely to 
affect the agency or any of its components, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
Tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by FHFA-OIG or one of its components to provide products 
or services associated with FHFA-OIG's or component's responsibility 
arising under the FOIA/PA;
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (9) Disclose information to appropriate agencies, entities, and 
persons when (1) FHFA-OIG suspects or has confirmed that the security 
or confidentiality of information in the system of records has been 
compromised; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by FHFA-OIG or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with FHFA-OIG's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm;
    (10) Disclose information to any source, either private or 
governmental, to the extent necessary to elicit information relevant to 
an FHFA-OIG audit, evaluation, or investigation;
    (11) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (12) In situations involving an imminent danger of death or 
physical injury, disclose relevant information to an individual or 
individuals who are in danger; and
    (13) Disclose information to persons engaged in conducting and 
reviewing internal and external peer reviews of FHFA-OIG to ensure 
adequate internal safeguards and management procedures exist within any 
office that had received law enforcement authorization or to ensure 
auditing standards applicable to Government audits by the Comptroller 
General of the United States are applied and followed.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICE FOR STORING, RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and electronic media.

RETRIEVABILITY:
    By name, Social Security Number, and/or case number.

SAFEGUARDS:
    The records are accessible to FHFA-OIG personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

RETENTION AND DISPOSAL:
    Records in this system will be retained in accordance with approved 
retention schedules, including: (1) Chronological File (N1-485-08-2, 
Item 5), which provides for annual cut-off and for destruction 5 years 
after cut-off; (2) Inspector General Community Operational Guidance 
(N1-485-08-2, Item 16), which provides for annual cut-off and for 
destruction 3 years after cut-off; (3) Grand Jury (6e) Files (N1-485-
08-2, Item 14), which provides for cut-off when case is closed, then 
retention in a segregated, locked file for 20 years thereafter; (4) 
Investigation Case Files (N1-485-94-1, Item 3.8), which provides for 
cutting off inactive files at the end of the fiscal year, and for 
destruction 10 years after cut-off; (5) Non-FHFA Offices' 
Correspondence (GRS 23, item 1), which permits destruction after 2 
years; and (6) FHFA Offices' Correspondence (N1-485-94-1, Item 3.6), 
which provides for annual cut-off, and for destruction when no longer 
needed. Additional approved schedules may apply. Destruction of records 
shall occur in the manner(s) appropriate to the type of record, such as 
shredding of paper records and/or deletion of computer records.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Counsel, Office of Inspector General, Federal Housing Finance 
Agency, 1625 Eye Street NW., Washington, DC 20006.

NOTIFICATION PROCEDURES:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 12 CFR 
1202.5. This system of records may contain records that are exempt from 
the notification, access, and contesting records requirements pursuant 
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

RECORD ACCESS PROCEDURES:
    See ``Notification Procedures'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedures'' above.

RECORD SOURCE CATEGORIES:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2). FHFA

[[Page 11469]]

is in the process of publishing an updated Privacy Act regulation at 12 
CFR Part 1204 that will implement (j)(2) and (k)(2) exemptions to cover 
FHFA-OIG records. Upon publication of this revised Privacy Act 
Regulation, these exemptions are hereby incorporated by reference and 
are an integral part of this SORN.
FHFA-OIG-3

SYSTEM NAME:
    FHFA-OIG Investigative & Evaluative MIS Database.

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    This system of records will be maintained on a stand-alone, 
physically secure FHFA-OIG computer system.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects or potential subjects of investigative or evaluative 
activities; witnesses involved in investigative or evaluative 
activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Reports of investigations, which may include, but are not 
limited to, witness statements, affidavits, transcripts, police 
reports, photographs, documentation concerning requests and approval 
for consensual telephone and consensual non-telephone monitoring, the 
subject's prior criminal record, vehicle maintenance records, medical 
records, accident reports, insurance policies, police reports, and 
other exhibits and documents collected during an investigation; (2) 
status and disposition information concerning a complaint or 
investigation including prosecutive action and/or administrative 
action; (3) complaints or requests to investigate; (4) subpoenas and 
evidence obtained in response to a subpoena; (5) evidence logs; (6) pen 
registers; (7) correspondence; (8) records of seized money and/or 
property; (9) reports of laboratory examination, photographs, and 
evidentiary reports; (10) digital image files of physical evidence; 
(11) documents generated for purposes of FHFA-OIG's undercover 
activities; (12) documents pertaining to the identity of confidential 
informants; and, (13) other documents collected and/or generated by the 
InvestigationsDivision and/or the Evaluations Division during the 
course of official duties.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 
U.S.C.4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.

PURPOSE(S):
    The purpose of this system of records is to maintain information 
relevant to complaints received by FHFA-OIG and collected as part of 
investigations conducted by FHFA-OIG's Investigations Division and/or 
evaluations conducted by FHFA-OIG's Evaluations Division.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, Tribal or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment or correction of records to be made in 
consultation with or by that agency, or (b) verify the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) Disclose information to the Department of Justice when seeking 
legal advice, or when (a) the agency or (b) any component thereof, or 
(c) any employee of the agency in his or her official capacity, or (d) 
any employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee, or (e) the 
United States, where the agency determines that litigation is likely to 
affect the agency or any of its components, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
Tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by FHFA-OIG or one of its components to provide products 
or services associated with FHFA-OIG's or component's responsibility 
arising under the FOIA/PA;
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (9) Disclose information to appropriate agencies, entities, and 
persons when (1) FHFA-OIG suspects or has confirmed that the security 
or confidentiality of information in the system of records has been 
compromised; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by FHFA-OIG or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with FHFA-OIG's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm;
    (10) Disclose information to any source, either private or 
governmental, to the extent necessary to elicit information relevant to 
an FHFA-OIG audit, evaluation, or investigation;
    (11) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (12) In situations involving an imminent danger of death or 
physical injury, disclose relevant information to an individual or 
individuals who are in danger; and
    (13) Disclose information to persons engaged in conducting and 
reviewing internal and external peer reviews of FHFA-OIG to ensure 
adequate internal safeguards and management procedures exist within any 
office that had received

[[Page 11470]]

law enforcement authorization or to ensure auditing standards 
applicable to Government audits by the Comptroller General of the 
United States are applied and followed.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICE FOR STORING, RETRIEVING, ACCESSING, RETAINING AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records and electronic media.

RETRIEVABILITY:
    By name, Social Security Number, and/or case number.

SAFEGUARDS:
    The records are accessible to FHFA-OIG personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

RETENTION AND DISPOSAL:
    Records in this system will be retained in accordance with approved 
retention schedules, including: (1) Chronological File (N1-485-08-2, 
Item 5), which provides for annual cut-off and for destruction 5 years 
after cut-off; (2) Inspector General Community Operational Guidance 
(N1-485-08-2, Item 16), which provides for annual cut-off and for 
destruction 3 years after cut-off; (3) Grand Jury (6e) Files (N1-485-
08-2, Item 14), which provides for cut-off when case is closed, then 
retention in a segregated, locked file for 20 years thereafter; (4) 
Investigation Case Files (N1-485-94-1, Item 3.8), which provides for 
cutting off inactive files at the end of the fiscal year, and for 
destruction 10 years after cut-off; (5) Non-FHFA Offices' 
Correspondence (GRS 23, item 1), which permits destruction after 2 
years; and (6) FHFA Offices' Correspondence (N1-485-94-1, Item 3.6), 
which provides for annual cut-off, and for destruction when no longer 
needed. Additional approved schedules may apply. Destruction of records 
shall occur in the manner(s) appropriate to the type of record, such as 
shredding of paper records and/or deletion of computer records.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief Counsel, Office of Inspector General, Federal Housing Finance 
Agency, 1625 Eye Street NW., Washington, DC 20006.

NOTIFICATION PROCEDURES:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 12 CFR 
1202.5. This system of records may contain records that are exempt from 
the notification, access, and contesting records requirements pursuant 
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

RECORD ACCESS PROCEDURES:
    See ``Notification Procedures'' above.

CONTESTING RECORD PROCEDURES:
    See ``Notification Procedures'' above.

RECORD SOURCE CATEGORIES:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) 
and (k)(2). FHFA is in the process of publishing an updated Privacy Act 
regulation at 12 CFR Part 1204 that will implement (j)(2) and (k)(2) 
exemptions to cover FHFA-OIG records. Upon publication of this revised 
Privacy Act Regulation, these exemptions are hereby incorporated by 
reference and are an integral part of this SORN.
FHFA-OIG-4

SYSTEM NAME:
    FHFA-OIG Hotline Database.

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    This system of records will be maintained on a stand-alone, 
physically secure FHFA-OIG computer system.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Complainants who contact the FHFA-OIG Hotline.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Correspondence received from Hotline complainants; (2) records 
created of verbal communications with Hotline complainants; and (3) 
records used to process Hotline complaints, including information 
included in FHFA-OIG's other systems of records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The system is established and maintained pursuant to 12 U.S.C. 
4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.

PURPOSE(S):
    This system consists of complaints received by FHFA-OIG from 
individuals and their representatives, oversight committees, and others 
who conduct business with FHFA-OIG, and information concerning efforts 
to resolve these complaints; it serves as a record of the complaints 
and the steps taken to resolve them.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, Tribal or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment or correction of records to be made in 
consultation with or by that agency, or (b) verify the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) Disclose information to the Department of Justice when seeking 
legal advice, or when (a) the agency or (b) any component thereof, or 
(c) any employee of the agency in his or her official capacity, or (d) 
any employee of the agency in his or her individual capacity where the 
Department of

[[Page 11471]]

Justice has agreed to represent the employee, or (e) the United States, 
where the agency determines that litigation is likely to affect the 
agency or any of its components, is a party to litigation or has an 
interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
Tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by FHFA-OIG or one of its components to provide products 
or services associated with FHFA-OIG's or component's responsibility 
arising under the FOIA/PA;
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (9) Disclose information to appropriate agencies, entities, and 
persons when (1) FHFA-OIG suspects or has confirmed that the security 
or confidentiality of information in the system of records has been 
compromised; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by FHFA-OIG or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with FHFA-OIG's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm;
    (10) Disclose information to any source, either private or 
governmental, to the extent necessary to elicit information relevant to 
an FHFA-OIG audit, evaluation, or investigation;
    (11) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (12) In situations involving an imminent danger of death or 
physical injury, disclose relevant information to an individual or 
individuals who are in danger; and
    (13) Disclose information to persons engaged in conducting and 
reviewing internal and external peer reviews of FHFA-OIG to ensure 
adequate internal safeguards and management procedures exist within any 
office that had received law enforcement authorization or to ensure 
auditing standards applicable to Government audits by the Comptroller 
General of the United States are applied and followed.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practice for Storing, Retrieving, Accessing, Retaining and 
Disposing of Records in the System:
storage:
    Paper records and electronic media.

Retrievability:
    By name of the correspondent and/or name of the individual to whom 
the record applies.

Safeguards:
    The records are accessible to FHFA-OIG personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Records in this system will be retained in accordance with approved 
retention schedules, including: (1) Chronological File (N1-485-08-2, 
Item 5), which provides for annual cut-off and for destruction 5 years 
after cut-off; (2) Inspector General Community Operational Guidance 
(N1-485-08-2, Item 16), which provides for annual cut-off and for 
destruction 3 years after cut-off; (3) Non-FHFA Offices' Correspondence 
(GRS 23, item 1), which permits destruction after 2 years; and (4) FHFA 
Offices' Correspondence (N1-485-94-1, Item 3.6), which provides for 
annual cut-off, and for destruction when no longer needed. Additional 
approved schedules may apply. Destruction of records shall occur in the 
manner(s) appropriate to the type of record, such as shredding of paper 
records and/or deletion of computer records.

System manager(s) and address:
    Chief Counsel, Office of Inspector General, Federal Housing Finance 
Agency, 1625 Eye Street NW., Washington, DC 20006.

Notification procedures:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 12 CFR 
1202.5. This system of records may contain records that are exempt from 
the notification, access, and contesting records requirements pursuant 
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a 
(j)(2) and (k)(2). FHFA is in the process of publishing an updated 
Privacy Act regulation at 12 CFR Part 1204 that will implement (j)(2) 
and (k)(2) exemptions to cover FHFA-OIG records. Upon publication of 
this revised Privacy Act Regulation, these exemptions are hereby 
incorporated by reference and are an integral part of this SORN.
FHFA-OIG-5

System name:
    FHFA-OIG Correspondence Database.

Security classification:
    Sensitive but unclassified.

System location:
    This system of records will be maintained on a stand-alone, 
physically secure FHFA-OIG computer system.

Categories of individuals covered by the system:
    (1) Correspondents; and (2) persons upon whose behalf 
correspondence was initiated.

[[Page 11472]]

Categories of records in the system:
    (1) Correspondence received by FHFA-OIG and responses generated 
thereto; and (2) records used to respond to incoming correspondence, 
including information included in FHFA-OIG's other systems of records.

Authority for maintenance of the system:
    The system is established and maintained pursuant to12 U.S.C. 
4517(d), 5 U.S.C. App. 3, and 5 U.S.C. 301.

Purpose(s):
    This system consists of correspondence received by FHFA-OIG from 
individuals and their representatives, oversight committees, and others 
who conduct business with FHFA-OIG and the responses thereto; it serves 
as a record of in-coming correspondence and the steps taken to respond 
thereto.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, foreign, 
State, local, Tribal or other public authorities or self-regulatory 
organizations responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license, where the disclosing agency becomes 
aware of an indication of a violation or potential violation of civil 
or criminal law or regulation;
    (2) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations, in response to a subpoena, or 
in connection with criminal law proceedings;
    (3) Provide information to a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains;
    (4) Disclose information to another Federal agency to (a) permit a 
decision as to access, amendment or correction of records to be made in 
consultation with or by that agency, or (b) verify the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment or correction of records;
    (5) Disclose information to the Department of Justice when seeking 
legal advice, or when (a) the agency or (b) any component thereof, or 
(c) any employee of the agency in his or her official capacity, or (d) 
any employee of the agency in his or her individual capacity where the 
Department of Justice has agreed to represent the employee, or (e) the 
United States, where the agency determines that litigation is likely to 
affect the agency or any of its components, is a party to litigation or 
has an interest in such litigation, and the use of such records by the 
Department of Justice is deemed by the agency to be relevant and 
necessary to the litigation;
    (6) Disclose information to the appropriate foreign, State, local, 
Tribal, or other public authority or self-regulatory organization for 
the purpose of (a) consulting as to the propriety of access to or 
amendment or correction of information obtained from that authority or 
organization, or (b) verifying the identity of an individual who has 
requested access to or amendment or correction of records;
    (7) Disclose information to contractors and other agents who have 
been engaged by FHFA-OIG or one of its components to provide products 
or services associated with FHFA-OIG's or component's responsibility 
arising under the FOIA/PA;
    (8) Disclose information to the National Archives and Records 
Administration for use in records management inspections;
    (9) Disclose information to appropriate agencies, entities, and 
persons when (1) FHFA-OIG suspects or has confirmed that the security 
or confidentiality of information in the system of records has been 
compromised; (2) FHFA-OIG has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by FHFA-OIG or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with FHFA-OIG's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm;
    (10) Disclose information to any source, either private or 
governmental, to the extent necessary to elicit information relevant to 
an FHFA-OIG audit, evaluation, or investigation;
    (11) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, and other 
parties responsible for processing personnel actions or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (12) In situations involving an imminent danger of death or 
physical injury, disclose relevant information to an individual or 
individuals who are in danger; and
    (13) Disclose information to persons engaged in conducting and 
reviewing internal and external peer reviews of FHFA-OIG to ensure 
adequate internal safeguards and management procedures exist within any 
office that had received law enforcement authorization or to ensure 
auditing standards applicable to Government audits by the Comptroller 
General of the United States are applied and followed.

Disclosure to consumer reporting agencies:
    None.

Policies and practice for storing, retrieving, accessing, retaining and 
disposing of records in the system:
storage:
    Paper records and electronic media.

Retrievability:
    By name of the correspondent and/or name of the individual to whom 
the record applies.

Safeguards:
    The records are accessible to FHFA-OIG personnel, all of whom have 
been the subject of background investigations, on a need-to-know basis. 
Disclosure of information through remote terminals is restricted 
through the use of passwords and sign-on protocols, which are 
periodically changed; these terminals are accessible only to authorized 
persons. Paper records are maintained in locked facilities and/or 
cabinets with restricted access.

Retention and disposal:
    Records in this system will be retained in accordance with approved 
retention schedules, including: (1) Chronological File (N1-485-08-2, 
Item 5), which provides for annual cut-off and for destruction 5 years 
after cut-off; (2) Non-FHFA Offices' Correspondence (GRS 23, item 1), 
which permits destruction after 2 years; (3) FHFA Offices' 
Correspondence (N1-485-94-1, Item 3.6), which provides for annual cut-
off, and for destruction when no longer needed; and (4) Freedom of 
Information Act Request Files (GRS 14, Item 11a(1)): If access is 
granted to all requested records, destroy 2 years after reply; if 
access is denied for technical reasons (failure to pay fee, nonexistent 
records, etc.), destroy 2 years after reply; if access is denied on 
substantive

[[Page 11473]]

grounds at least in part but no appeal, destroy 6 years after reply; if 
denial is appealed, destroy in accordance with GRS 14, Item 12 for FOIA 
Request Appeals. Additional approved schedules may apply. Destruction 
of records shall occur in the manner(s) appropriate to the type of 
record, such as shredding of paper records and/or deletion of computer 
records.

System manager(s) and address:
    Chief Counsel, Office of Inspector General, Federal Housing Finance 
Agency, 1625 Eye Street, NW., Washington, DC 20006.

Notification procedures:
    Individuals seeking notification and access to any record contained 
in this system of records, or seeking to contest its content, may 
inquire in writing in accordance with instructions appearing at 12 CFR 
1202.5. This system of records may contain records that are exempt from 
the notification, access, and contesting records requirements pursuant 
to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

Record access procedures:
    See ``Notification Procedures'' above.

Contesting record procedures:
    See ``Notification Procedures'' above.

Record source categories:
    Some records contained within this system of records are exempt 
from the requirement that the record source categories be disclosed 
pursuant to the provisions of 5 U.S.C. 552a(j)(2) and (k)(2).

Exemptions claimed for the system:
    Some records contained within this system of records are exempt 
from 5 U.S.C. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), 
(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), 
(e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) 
and (k)(2). FHFA is in the process of publishing an updated Privacy Act 
regulation at 12 CFR part 1204 that will implement (j)(2) and (k)(2) 
exemptions to cover FHFA-OIG records. Upon publication of this revised 
Privacy Act Regulation, these exemptions are hereby incorporated by 
reference and are an integral part of this SORN.

    Dated: February 15, 2011.
Steven A. Linick,
Inspector General.
[FR Doc. 2011-4624 Filed 3-1-11; 8:45 am]
BILLING CODE 8070-01-P


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