ADMINISTRATIVE NOTES

U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

VOL. 4, NO. 5 MAY 1983

NEW EDITOR FOR NEEDS AND OFFERS LIST

The Needs and Offers List, produced from time to time by the Library Programs Service

over the past six years, has a new Editor. He is Clyde Hordusky, Regional Depository

Librarian for the State of Ohio. All future listings of "Needs" and "Offers" should

be neatly typed and sent to him. He will organize the copy which LPS will reproduce

and mail to all depository libraries.

In regard to the "Offers," do keep in mind that only worthwhile publications should

be listed. This includes long runs and bound sets. It does not include odd issues

of periodicals or dilapidated volumes. Contact with an offering library should be

direct and in writing (a phone call can be made first, if desired). A receiving library

must agree to pay postage and packing costs to the offering library (unless they

agree to waive that)

.

In order to expedite the preparation of lists, please adhere to the following format:

(1) Type all lists, using a dark ribbon.

(2) Single space all lists.

(3) Include SuDocs numbers, title, year, volume, and issues, if known.

(4) Keep the column width to 3h inches.

(5) Do not mix "Needs" with "Offers".

Do all you can to help the Editor in his effort to help you. Send your lists to:

State Library of Ohio

ATTENTION: Clyde Hordusky

65 South Front Street

Columbus, OHIO 43215 ****************************************************

FALL WORKSHOP ANNOUNCEMENT

The Workshops conducted by the Library Programs Service are currently undergoing an extensive revision. Plans call for expanded four-day Workshops to be held during the

months of September, October, and November. Dates for the Fall LPS Workshops are

as follows:

September 12-15, 1983

October 17-20, 1983

November 14-17, 1983

Please submit requests for attendance in writing to the Chief, Library Division, GPO,

5236 Eisenhower Avenue, Alexandria, Virginia 22304, ATTENTION: Jane Brungart. Please

provide your business mailing address, Federal Depository Library Number, telephone

number with area code, and second choice of dates. Selection is on a first come request

basis and is limited to 30 participants per session. We do maintain a waiting list for

those workshops which become full; if you would like your name placed on it, please so
indicate on your request. For further information, call the Chief's office at (703)

557-0295 and ask for Jane Brungart. ***********************************************************

SENATE NUMBERING SCHEME

GPO has found that the use of the Senate's numbering system in classifying documents

is advantageous to GPO's internal classification operations. In addition, GPO has been

given to understand that the House intends to implement a similar system soon. Because

of these two factors, GPO will continue to use the Senate numbering in classifying

Senate publications.

GPO appreciates that changes in Su/Docs classes may necessitate changes in shelving

patterns in depository libraries. May we suggest that Senate documents classified accordingly to the new scheme be placed at the end of each class. This arrangement is working

most satisfactorily in the Classification and Cataolging Branch's shelf list. ******************************************************************************************

SUDOCS CLASSIFICATION NUMBERS ON NASA MICROFICHE

In July 1984, the SuDocs classification number will begin appearing on the NASA microfiche

as a routine matter. You may notice some appearing before then as well, but by that date

all the NASA microfiche should include the classification number and it will in turn

begin appearing in NASA's STAR and in the NTIS GR&I. ******************************************************************************************

PRF DISTRIBUTION TO DEPOSITORY LIBRARIES

In response to your requests, PRF will now be provided on a bimonthly basis as in the past,

but you will also receive up-dated microfiche on a biweekly basis. The updates will include new titles added, but will not include price changes or the titles which have gone out of

print. Hopefully these last two features can be added in the near future.

To speed up receipt of the PRF microfiche, LPS will no longer add them to a shipping list;

they will simply be thrown into the next shipment going out. You should not claim what

appears to be a missing issue because the next mailing would be out before we could

process the claim. ******************************************************************************************

SHIPPING LIST CHANGES

Documents Highlights and Administrative Notes will no longer be added to shipping lists, nor

be classified as they are printed. The will simply be added to the next shipment leaving LPS ******************************************************************************************

DISTRIBUTION OF USGS MAPS

We have received the initial map survey from the JCP and are processing this together with

USGS. You will receive a final item selection survey in the near future and we will begin

processing these for distribution as soon as responses are received. The survey will

include both USGS and DMA items. *****************************************************************************************

MAP DISTRIBUTION PROBLEMS

i We recently had an error in classification of several maps going through the system. This error resulted in maps being distributed incorrectly under item number 619-G-l on shipping

list numbers 17,988, 17,966, and 17,948. The correct SuDoc class is A 13.28: ;and the

corresponding item number is 80-G. You no doubt received a number of maps you did not select

Please destroy these rather than return them to GPO.