Public Documents

April 1980 Number 39 6P 3.27:39 Assistant Public Printer (Superintendent of Documents) U.S. Government Printing Office

Samuel L Saylor

Assumes

Position

of Acting

Public Printer

Public Printer John J. Boyle has an- nounced his retirement, effective February 29, following more than 28 years of service to the Government Printing

Office.

In a letter to President Carter, Boyle

cited "personal reasons" for his deci- sion to retire as 17th Public Printer of the United States, the position he has

held since November 1, 1977.

Boyle and his wife, Jeanne plan to re- main in the Washington area following

his retirement. By law, Deputy Public Printer Samuel

L. Saylor will serve as Acting Public

Printer until a permanent successor is nominated by the President and con- firmed by the Senate. With over 30 years of service to the Government Printing Office, Samuel L. Saylor brings to his role as Acting

Public Printer broad graphic arts experience.

He was named to the Office's second

highest position February 19, 1978, by

Public Printer Boyle. In that capacity he

has overseen the Production, Printing

Procurement, Customer Service and

Quality Control and Technical Departments, an area directly involving more

than 60 percent of the GPO workforce. A native of Washington, D.C., Saylor

began his printing career in 1942. After serving a 3-year tour of combat duty

with the Navy during World War II, he

returned to the commercial sector. In 1949, he came to GPO as a cylinder

pressmen. Within a year, he was re- called to Navy duty during the Korean

Conflict, returning to GPO in 1952.

During the next 21 years, Saylor

worked on the night shift in the Offset

Division, receiving a steady series of promotions. He became Deputy Night

Production Manager in June 1971 and was named Deputy Production Manager

in September 1973. In 1975, he was

promoted to Production Manager, the

position he held until his appointment

as Deputy Public Printer. As a part of the Printing Industries of

America Executive Development Pro- gram, Saylor attended Wayne State University in 1971. The following year he

completed his work at Airlie House in Warrenton, Virginia.

He was selected by GPO to attend the

Federal Executive Institute at Charlottesville, Virginia in 1975, and serves as class representative to the FEI Alumni Association. Saylor and his wife LaVerne reside in Silver Spring, Maryland.

1
Highlights

on the

Move!

We know many of you are pleased

with the new format of HIGHLIGHTS,

because you took the time to write on

receipt of the February issue. Until the

last moment, we expected to have

enough copy for eight pages, and

planned to use staples. But, such was

not the case; and our very creative people at GPO's Typography & Design

Division solved the problem of six pages

as you witnessed. The promised page

numbers slipped through a crack to

boot. However, this time we shall tighten the screws and produce page

numbers. You may even see staples

when enough librarians send mountains

of material to your Editor. Please bear

with us as we lope into the 1980's!

What are documents librarians saying these days about the Monthly

Catalog? Fortunately, each time a de- pository library inspector goes into the

field, your written comments on the

Monthly Catalog are brought back to us. We thought you might like to sample a cross section for 1980, so here they

are. Do keep making comments and

suggestions to the inspectors. We are

listening and want Monthly Catalog to serve you even better.

"Erratic receipt of MC in Oklahoma."

"Want to see all fiche in MC."

"New changes are liked."

"A genuine index is needed for MC."

"Better exposition of use of MC should

be included."

"Vastly improved! Marvelous!"

"January issue is late in coming."

"Please include list of depositories in September issue."

"We like the new format!"

MC is cumbersome to use.'

Cite all bibliographies in one place.

'Index makes MC better for public to use."

'It still can be hard to find documents

in the index."

"Key-word index would be invaluable.

"Like SuDocs number at top of entry."

"Time-lag is a problem."

"Cross references would be helpful."

"Great improvement in MC over the last two years."

"Don't use it."

"Would like to find LC numbers all the

time."

2
[Dealing with tlie 1977 Monthly Catalog

Errata slieet was a problem for many

depository libraries. One of the very best

solutions was devised by librarians with the University of Nevada/ Reno Library.]

"When we received the Errata sheet, our 1977 Monthly Catalog was already

bound: two volumes of indexes, two vol- umes of entries. Although the follow- ing explanation may sound complicated

because of the necessity of explaining the actual physical steps, our student

assistant accomplished them in a very reasonable amount of time, once we had

the procedure worl<ed out. We now have

permanent 'corrections made,' and do

not have to worry about the June entries or consulting a separate 'reference guide' when using the 1977 Monthly

Catalog.

"Basically, we 'corrected' the 93

entry numbers by 'tipping in,' between

each of the affected facing pages, the corresponding sets of numbers on the

Errata, and included the Errata ex- planation. There are seven sets of numbers affecting fourteen consecutive

pages in the June entries."

Procedure

A. Made two photocopies of the

Errata: one as a guide, one for cutting and taping.

B. Determined which numbers

fell on each two facing pages, and marked them off on the guide sheet. The seven re- sulting sets of numbers are as follows, using the Errata "Index Number" column:

1. 77-8356 through 8359

affects pp. 144-45 in the

June entry issue.

2. 8360-8374/ pp. 146-47.

3. 8375-8389/ pp. 148-49.

4. 8390-8405/pp. 150-51.

5. 8406-8420/ pp. 152-53.

6. 8421-8434/pp. 154-55.

7. 8435-8448/pp. 156-57.

C. Made a "master working

copy" on plain paper, retyped

Errata explanation paragraph so that it was approximately

the size of one column (each

column containing two sets of numbers) and our paragraph

having 7 -i- lines. We left a gen- erous left-hand margin to al- low for tipping in.

D. Under the new paragraph,

typed the headings "Index

Number" and "Catalog Number" with the same spacing as on the Errata.

E. On the second copy of Errata, student assistant cut out each

block of numbers (block No. 4

has to be taped carefully

together), so that we had

seven number-blocks.

F. With a small cylinder of tape

attached to the back of a

number-block, press the block onto the "master," lining up

the numbers under the two

typed headings. To make re- moval of each block easier, apply a strip or strips of tape to area to be covered by the block

of numbers; the tape on the

back of each block will then

easily peel off these strips.

G. Photocopy the "master" with

each number block In turn.

H. We now had seven pages, each with the same explanation but each with a separate

set of numbers.

I. We trimmed each page to less than Monthly Catalog size and

"tipped in" each copy between

its corresponding facing pages

in the June issue.

3
New Depository Decal

Sent to Libraries

The long awaited new edition of the

depository decal was sent out on April 8th. Now included is wording which

stresses the right of public access to depository documents, under Title 44

of the United States Code. "Access" means that patrons will be helped, if necessary, to locate and use U.S. Gov- ernment documents in a depository

library.

DEPOSITORY LIBRARY

THIS LIBRARY IS A CONGRESSIONALLY DESIGNATED

DEPOSITORY FOR U S. GOVERNMENT DOCUMENTS

PUBLIC ACCESS TO THE GOVERNMENT DOCUMENTS

COLLECTION IS GUARANTEED BY PUBLIC LAW

(TITLE 44 UNITED STATES CODE)

Can You Help?

[The following call for assistance has come to HIGHLIGHTS. Perhaps some of our good documents folk can provide aid

for this worthy undertaking.]

"During the 1980 ALA mid-Winter

conference, interest was expressed for investigating collection development

and evaluation policies for U.S. Gov- ernment depositories. Given the pres- ent growth rate of depository collec- tions, and the much slower growth rate of library budgets, it is important for many depositories to have policies

which may facilitate better allocation

of the limited resources available. "A group of depository librarians is presently investigating the current

situation among depositories concerning development and evaluation poli- cies. The literature in the field is being

reviewed. But in order to come to a rea- sonable understanding of the situation, we are requesting some information

from the depositories.

"Do you presently have a written

selection or evaluation policy? If you

do not, what are you using for col- lection development or evaluation?

What criteria are you presently using

to evaluate documents which will be re- tained and those which will be elimi- nated from the collection? The results of this investigation will be made available to the depository

library community to assist in policy

writing. Therefore, if you have a collec- tion development and evaluation policy, are currently writing a policy, or have

any opinions concerning collection de- velopment and evaluation, take some

time to send your policy and comments

to me."

Mr. Stephen M. Hayes

Documents Center Memorial Library

University of Notre Dame

Notre Dame, Indiana 46556

4
I

Document Review

[HIGHLIGHTS welcomes short reviews by

depository librarians of significant recent documents. Just send them typed double- spaced to the Editor. Our fourth such contribution is by Mr. Tom Reynolds, Gov

ernment Publications Librarian/Bibliographer, University of Rhode Island

Library.]

Soviet Diolomatic and Negotiating Behav/or; Ennerging New Context for U.S. Diplomacy. By Dr. Joseph G. Whelan.

(Washington, D.C.: House Committee

on Foreign Affairs, 1979.) Pp. Ixv, 573.

$7.50. X96-l:H.doc.238. (Available

through GPO Bookstore, Stock

Number 052-071-00607-9.)

This study, volume one of the House

Committee on Foreign Relations' special studies series on foreign affairs, re- views the tactics and motivations be- hind Soviet diplomatic behavior. Viewing his subject from the his- torical perspective. Dr. Joseph G. Whelan examines briefly the role of pre-Bolshevik Russia in the evolution

of European diplomacy. He then dis- cusses in detail the evolution of Soviet

diplomacy and negotiating behavior

from the revolution to the present. Each

chapter examines the important diplomatic figures and incidents of a partic- ular period and their impact on Soviet

diplomatic thought. After outlining what

he sees as the important determinants

and permanent aspects of Soviet diplomacy, Whalen concludes by suggesting

the implications of Soviet behavior for U.S. foreign policy. A selective bibliography of important related sources is included, as are the comments of several additional Soviet specialists. A CIA

report on approaches utilized by the

Soviets in economic and commercial

negotiations with the United States is included as an appendix.

This timely, exhaustive study is a must for scholars and for basic aca- demic library collections in Soviet for- eign policy and diplomatic history.
SEPARATING the pages.

COLLATING and packaging fiche.

Public Documents Highlights is cir- culated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at first class post- age rates. Public Documents Highlights

is intended primarily for librarians of the Federal Depository Library Program.

Material proposed for circulation may

be submitted to the Editor, Public

Documents Highlights, Library and

Statutory Distribution Service, U.S. Government Printing Office, Washington, D.C. 20401. The Superintendent of Documents, however, retains the right to accept such material, to edit it, and

to assign priorities of circulaton. 6