65048 Federal Register / Vol. 77, No. 206 / Wednesday, October 24, 2012 / Notices 

payments under title XVI of the Act, and 

(2) document their requests for EXR. We 

require this application for 

reinstatement of benefits for 

respondents to obtain SSI disability 

payments for EXR. When an SSA claims 

representative learns of individuals 

whose medical conditions no longer 

permit them to perform substantial 

gainful activity as defined in the Act, 

the claims representative gives or mails 

the form to the previously entitled 

individuals if they request EXR over the 

phone. SSA employees collect this 

information whenever an individual 

files for EXR benefits. The respondents 

are applicants for EXR of SSI disability 

payments. 

TYPE OF REQUEST—REVISION OF AN OMB APPROVED INFORMATION COLLECTION

Modality of completion Number of 

responses 

Frequency of 

response 

Average 

burden per 

response 

(minutes) 

Estimated total 

annual burden 

(hours) 

SSA–372 .......................................................................................................... 2,000 1 2 67 

Dated: October 19, 2012. 

Faye Lipsky, 

Reports Clearance Director, Social Security 

Administration. 

[FR Doc. 2012–26152 Filed 10–23–12; 8:45 am] 

BILLING CODE 4191–02–P 

DEPARTMENT OF STATE 

[Public Notice 8067] 

Privacy Act; System of Records: 

Personal Property Claims, State-27 

SUMMARY: Notice is hereby given that 

the Department of State proposes to 

amend an existing system of records, 

Personal Property Claims, State-27, 

pursuant to the provisions of the 

Privacy Act of 1974, as amended (5 

U.S.C. 552a) and Office of Management 

and Budget Circular No. A–130, 

Appendix I. 

DATES: This system of records will be 

effective on December 3, 2012, unless 

we receive comments that will result in 

a contrary determination. 

ADDRESSES: Any persons interested in 

commenting on the amended system of 

records may do so by writing to the 

Director; Office of Information Programs 

and Services, A/GIS/IPS; Department of 

State, SA–2; 515 22nd Street NW.; 

Washington, DC 20522–8001. 

FOR FURTHER INFORMATION CONTACT: 

Director; Office of Information Programs 

and Services, A/GIS/IPS; Department of 

State, SA–2; 515 22nd Street NW.; 

Washington, DC 20522–8001. 

SUPPLEMENTARY INFORMATION: The 

Department of State proposes that the 

current system will retain the name 

‘‘Personal Property Claims’’ (42 FR 

49715). The system settles claims for 

loss, damage, or destruction of personal 

property. As part of the biennial review, 

we have updated all of the sections of 

the notice for the system to ensure 

Privacy Act of 1974 compliance. 

The Department’s report was filed 

with the Office of Management and 

Budget. The amended system 

description, ‘‘Personal Property Claims, 

State-27,’’ will read as set forth below. 

Joyce A. Barr, 

Assistant Secretary for Administration, U.S. 

Department of State. 

STATE–27 

SYSTEM NAME: 

Personal Property Claims. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Department of State, SA–3, Suite 

5100, 2121 Virginia Ave., Washington, 

DC 20037. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Employees of the Department of State 

and the Agency for International 

Development who have filed claims for 

loss of personal property. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

Claims and determinations of claims 

which can include information such as 

names, birthdates, social security 

numbers (SSNs), employee IDs, 

addresses, phone numbers, and email 

addresses. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

31 U.S.C. 3701 et seq. 

PURPOSE: 

This information is used to settle 

claims for loss, damage, or destruction 

of personal property. 

ROUTINE USES OF RECORDS MAINTAINED IN THE

SYSTEM, INCLUDING CATEGORIES OF USERS AND

THE PURPOSES OF SUCH USES: 

The information may be shared 

outside the Department of State with the 

Agency for International Development 

per the request of the individual making 

a claim employed by said agency. 

This information may also be released 

to other government agencies having 

statutory or other lawful authority to 

maintain such information. 

The Department of State periodically 

publishes in the Federal Register its 

standard routine uses which apply to all 

of its Privacy Act systems of records. 

These notices appear in the form of a 

Prefatory Statement. These standard 

routine uses apply to Personal Property 

Claims, State-27. 

DISCLOSURE TO CONSUMER REPORTING

AGENCIES: 

None. 

POLICIES AND PRACTICES FOR STORING, 

RETRIEVING, ACCESSING, RETAINING, AND

DISPOSING OF RECORDS IN THE SYSTEM: 

STORAGE: 

Hard copy documents stored in 

physical files and electronic records 

stored in a database storage system. 

RETRIEVABILITY: 

Hard copy files are usually retrieved 

by individual name. Electronic records 

can be retrieved by search parameters 

such as claim number, claimant 

number, claim type, incident place, first 

name, and last name. 

SAFEGUARDS: 

All users are given cyber security 

awareness training which covers the 

procedures for handling Sensitive but 

Unclassified information, including 

personally identifiable information (PII). 

Annual refresher training is mandatory. 

In addition, all Foreign Service and 

Civil Service employees and those 

Locally Engaged Staff who handle PII 

are required to take the Foreign Service 

Institute distance learning course 

instructing employees on privacy and 

security requirements, including the 

rules of behavior for handling PII and 

the potential consequences if it is 

handled improperly. Before being 

granted access to Personal Property 

Claims, a user must first be granted 

access to the Department of State 

computer system. Remote access to the 

Department of State network from nonDepartment owned systems is 

authorized only through a Department 


wreier-aviles on DSK5TPTVN1PROD with 
Federal Register / Vol. 77, No. 206 / Wednesday, October 24, 2012 / Notices 65049 

approved access program. Remote 

access to the network is configured with 

the Office of Management and Budget 

Memorandum M–07–16 security 

requirements which include but are not 

limited to two-factor authentication and 

time out function. 

All Department of State employees 

and contractors with authorized access 

have undergone a thorough background 

security investigation. Access to the 

Department of State, its annexes and 

posts abroad is controlled by security 

guards and admission is limited to those 

individuals possessing a valid 

identification card or individuals under 

proper escort. All paper records 

containing personal information are 

maintained in secured file cabinets in 

restricted areas, access to which is 

limited to authorized personnel only. 

Access to computerized files is 

password-protected and under the 

direct supervision of the system 

manager. The system manager has the 

capability of printing audit trails of 

access from the computer media, 

thereby permitting regular and ad hoc 

monitoring of computer usage. When it 

is determined that a user no longer 

needs access, the user account is 

disabled. 

RETENTION AND DISPOSAL: 

Records are retired and destroyed in 

accordance with published Department 

of State Records Disposition Schedules 

as approved by the National Archives 

and Records Administration (NARA). 

More specific information may be 

obtained by writing to the Director; 

Office of Information Programs and 

Services, A/GIS/IPS; SA–2, Department 

of State; 515 22nd Street NW.; 

Washington, DC 20522–8100. 

SYSTEM MANAGER(S) AND ADDRESS: 

Transportation and Travel 

Management Division (A/LM/OPS/ 

TTM), Department of State, SA–3, Suite 

5100, 2121 Virginia Ave., Washington, 

DC 20037. 

NOTIFICATION PROCEDURE: 

Individuals who have cause to believe 

that the Office of Personal Property 

Claims might have records pertaining to 

him or her should write to the Director; 

Office of Information Programs and 

Services, A/GIS/IPS; SA–2, Department 

of State; 515 22nd Street NW.; 

Washington, DC 20522–8100. The 

individual must specify that he or she 

wishes the records of the Office of 

Personal Property Claims to be checked. 

At a minimum, the individual must 

include: Name; date and place of birth; 

current mailing address and zip code; 

signature; and other information helpful 

in identifying the record. 

RECORD ACCESS PROCEDURES: 

Individuals who wish to gain access 

to or amend records pertaining to 

themselves should write to the Director; 

Office of Information Programs and 

Services (address above.) 

CONTESTING RECORD PROCEDURES: 

(See above). 

RECORD SOURCE CATEGORIES: 

The individual; personnel of the 

Department of State; insurance 

companies. 

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS

OF THE ACT: 

None. 

[FR Doc. 2012–26232 Filed 10–23–12; 8:45 am] 

BILLING CODE 4710–24–P 

DEPARTMENT OF STATE 

[Public Notice 8066] 

Privacy Act; System of Records: 

Translator and Interpreter Records, 

State-37 

SUMMARY: Notice is hereby given that 

the Department of State proposes to 

amend an existing system of records, 

Translator and Interpreter Records, 

State-37, pursuant to the provisions of 

the Privacy Act of 1974, as amended (5 

U.S.C. 552a) and Office of Management 

and Budget Circular No. A–130, 

Appendix I. 

DATES: This system of records will be 

effective on December 3, 2012, unless 

we receive comments that will result in 

a contrary determination. 

ADDRESSES: Any persons interested in 

commenting on the amended system of 

records may do so by writing to the 

Director; Office of Information Programs 

and Services, A/GIS/IPS; Department of 

State, SA–2; 515 22nd Street NW.; 

Washington, DC 20522–8001. 

FOR FURTHER INFORMATION CONTACT: 

Director; Office of Information Programs 

and Services, A/GIS/IPS; Department of 

State, SA–2; 515 22nd Street NW.; 

Washington, DC 20522–8001. 

SUPPLEMENTARY INFORMATION: The 

Department of State proposes that the 

current system will retain the name 

‘‘Translator and Interpreter Records’’ (42 

FR 49719). The system will facilitate the 

procurement and effective performance 

of translators and interpreters who serve 

a vital function in accomplishing the 

Department’s foreign policy mission. As 

part of the biennial review, we have 

updated all of the sections of the notice 

for the system to ensure Privacy Act of 

1974 compliance. 

The Department’s report was filed 

with the Office of Management and 

Budget. The amended system 

description, ‘‘Translator and Interpreter 

Records, State-37,’’ will read as set forth 

below. 

Joyce A. Barr, 

Assistant Secretary for Administration, U.S. 

Department of State. 

STATE–37 

SYSTEM NAME: 

Translator and Interpreter Records. 

SECURITY CLASSIFICATION: 

Unclassified. 

SYSTEM LOCATION: 

Department of State, 2401 E Street 

NW., SA–1, 14th Floor, Washington, DC 

20522. 

CATEGORIES OF INDIVIDUALS COVERED BY THE

SYSTEM: 

Individuals who have contracted with 

the Department of State to provide 

various translation and interpretation 

services. 

CATEGORIES OF RECORDS IN THE SYSTEM: 

The records are collected in the 

following groups: Biographical 

information, contractual information, 

and professional proficiency 

information. The biographical 

information includes but is not limited 

to: Name, social security number; date 

and place of birth, citizenship, visa 

information; contact information; 

education information; languages 

spoken; and data universal numbering 

system. The contractual information 

includes, but is not limited to: The Basic 

Ordering Agreement (contract or 

contract award) and work order. The 

professional proficiency information 

includes, but is not limited to: Test and 

interview results (both performance and 

evaluation) on language proficiency; 

and performance and evaluation 

records. 

AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 

22 U.S.C. 3921 (Management of the 

Foreign Service), 22 U.S.C. 2651a 

(Organization of the Department of 

State). 

PURPOSE: 

To facilitate the procurement and 

effective performance of translators and 

interpreters who serve a vital function 

in accomplishing the Department’s 

foreign policy mission. 


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