ll,S. GOVERNTCNT PRINTING OFFICE

SuPERINTHrr;ENT OF ^bcUMF^^^S

Library and >TATirroRY riis-mipirrinM f^ERvicE

Vol- 2. No. 5 ^ARCH mi

HELPFUL MINTS ON MICROFTCI-H; M/VNACEMENT

(We have received some letters asking about proper care of microfiche.

In particular, concern has been crprcsrrd aliout possible problems

arising from mixing different t)T'OS of firbe fnote nimiber 4 below). Reducing mLich technical advice to a laA-perser's level is the intent of the

following. V.'e have in mind a nev; college freshnan student libraiy vjorkcr,

assigned to work part-tim-e in vou-^ deposi tor)''. Maybe one day he/she v:ill

opt to be a Documents Librarian!!

(1) l\lLen your latest shipment arrives, loosen the fiche and allow them

to air for a week. Tliis disperses anv lingering fum.es.

(2) Avoid placing rublier bands or adhesive innterial in contact with richc

as they contribute to fiche deterioi-ation.

(3) Keep fiche in non-sulphite envelopes w-itli non-sulphite dividers.

Don't mix in other Dane products, such as cardboard, mailing

envelopes, etc.

(4) Don't mix different t\T)es of fiche. Especially avoid bringing anv silver halide fiche into contact with diazo or A'esicular fiche. llie

silver halide will suffer. To be coTpletoly safe, keep each tynne

in a totally separate file.

(5) A normal storage and use will provide adequate I'ontilation. A^'^oid rooms near photocopiers, chemical duplicators, fresh paint, gasoline, etc.

(6) Avoid dast and dirt which \>:ill scratch -^ilm surfaces.

(7) Normal tenmeratures under 750F work l^est; PO'^F and wn spells

trouble, ffumidity of 20o/n - 400/^ is l')cst ; 6noP nucl irp causes

damage

(8) Loose filing is best that allov/s for easA' removal of fiche. If tbey

are so tight as to curl and buckle, you have trouble.

(9) Sample your fiche files occasional Iv to roe if fiche are in reason- ably good condition. If you fi"d detc^ior^^tion, ask whv, and take

action. Remember, v/e will replace any ridie when it is clear that

the problem was HPO's.

(10) Lastly, just exercise good coinr.on sense ard don't wo^n'-. T}ie ciazo

fiche that CPO sends you is iipni< nlar'^y dnmble. If you I'a^-o a problem, drop us a note.

2

COUNCIL MEETING FLASH!

You can still register for the Council meeting in San Antonio, Texas,

and get the special rate ($28.00 single; $38.00 double) by specif>dng

attendance at the Council meeting. But this is just so long as rooms

are still available. I£ you haven't registered, do so now!. Again, the

dates are April 13-15, 1981, The place is:

El Tropicano Hotel on the River

110 Lexington Avenue at North St. Mary's Street

San Antonio, Texas 78 70S

PHONE: (512) 223-9461

One of the high points of the meeting will occur Monday morning, April

13th, when a panel of experts will tell librarians where they see Government documents going in the 1980's. Speaking will be: Ms. Patricia

Andrews (Director, Printed Documents Division, National Archives and

Record Service); Ms. Toni Bearman (Executive Director, National Commission

on Libraries and Information Science); Mr. Robert A. Davis (Assistant

to the Director, Office of Acquisitions and Overseas Operations, Library

of Congress); Mr. Kenyon C. Rosenberg (Chief, Policy and Planning Office,

National Technical Information Service); and Mr. J. D. YoLmg (Director,

Library and Statutory Distribution Service). Don't miss it! *******************A* A*** A**********ftft^c A A A**-^:*:':* A Aft Aft

DON'T PANIC! YOU HAVEN'T MISSED AN INDEX!

We are in the process of preparing for depository distribution conies

of the CONGRESSIONAL RT.CORD (bound), volume 124, parts 1 and 2, of the

95th Congress, 2nd Session. The Index, part 31 of volume 123 for the

95th Congress, 1st Session, has not been made available as yet for

depository distribution. We will make distribution upon its receipt.

Please do not send us a claim thinking you missed the Index! *************************************************************************

MONTHLY CATALOG DELAY

Printing of the January 1981 MONTHLY CATAJ£lG has been delayed due to

production problems. The errors have been corrected and distribution

is expected to occur in mid-April. The issues for February and March

are almost ready and will follow very closely behind the January issue.

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3

OPEN FILE REPORT USERS TAKE NOTE

There has been a dramatic development concerning Item No. 0624-H

(I 19.76:-), Open File Reports of the U. S. Geological Surx^ey. At

present, only a limited nimiber of OFP are available for distribution

to depository libraries. However, as of October 1, 1980, the USGS

began placing almost all current OFR on microfiche, at last making

them readily available. These reports include manuscript or map copy,

basic data, field notes, and other data. Because of the varying quality

of some of the original material (hand dra^vn maps, pencilled notes,

etc.), the USGS disclaims reproduction qualitv of the contents.

GPO intends to begin distributing these OFP microfiche to the 530 depositories currently selecting Item No. 0624-H by the end of I^Iarch.

The volume to expect over a one-year period is about 1,200 reports

(January 1981, for example, sav; 127 OFR ranging from 1 to 5 fiche, but

averaging 2 fiche per report) . The nature of the material does not

lend itself to a state by state breakdom, as is done v/ith Census. Riverbasin studies can involve a dozen states, while earthquake zones mav

extend from the United States to Mexico and beyond. But all the

available material on the microfiche appears monthly in "New Publications

of the Geological Survey" (currently distributed under Item No. 0622

to 0669 depositories)

The initial microfiche distribution will encompass all fiche listed in

NPGS for October 1980. With this first compreliensive OFR distribution

in fiche, the limited hardcopy distribution v/ill cease. Accompanying

each monthly seginent will be a gratis copy of NPGS to be used as a "Shipping List." There will not be an individual title itemization on

the regular LSDS Shipping List, but rather a notation of the shipment

and the NPGS issue enclosed. Should libraries desire individual hardcopy titles, or any microfiche issued prior to their selection, they

may purchase them from the Open-File Services Section of the USGS

(address and order information given in NPGS) . Reports in foreign

languages, presently nmning about 14 per year, will be distributed

in microfiche. The only items to be excluded from distribution will be

those relatively incompatible idth Fiicrofiche conversion (i.e.: slides,

rolls of 35mm film, etc.), which are very fexv' in number.

Libraries wishing to discontinue the Item No. 0624-H currently selected,

or those which may wish to select it for the first time, will have the

opportunity to do so by altering their next computer printout.

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GOVT^RNMEW PJ:PORTS AJ'JNOlJNCeCNT COMING!

Thanks to a letter from Documents Librarian Jean ^foore, at Tennessee Tech

University, we were alerted that GO\T.RNTtENT REPORTS ANTs'OUNCBeTrS AND INDEX,

volume 81, number 2 (C 51.9/3:81/2), had not been distributed. Checking

into the matter, we discovered that the pul)lication had been held up

because of insufficient quantity. A request has gone out for the missing

copies; and a hardcopy distribution v/ill bo made in Anril.

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96-2 BILL SHIPMENT

The Micropublishing Staff is in the process of preparing for distribution in microform the 13th and final Hoiise and Senate Bill shipment

for the 96th Congress, 2nd Session

„

The Final Cumulative Finding Aid, House and Senate Bills, 96th Congress,

which will cover both sessions, is in the production stage and distribution will be made to selecting depositories in both hard copy and microfiche during the period of March - April 1981.

For your information, a set of 1,923 fiche house 20,685 House and

Senate Bills (Tublic and Private) for the entire 96th Congress.

EL SALVADOR "WHITE PAPER"

Documents Librarians at Haverford College and the University of Baltimore

contacted the LSDS to inquire if the 'n\Tiite Paper" of the State Department

being mentioned in the news media would be going to depositories. Immediate

investigation elicited from the State Department that a limited internal

reproduction had been done with distribution to Capitol Hill and members of

the press. There are no plans, said the State Department, to order a printing whicli GPO could ride and obtain depository copies. LSDS, however,

has managed to obtain two copies and microfiche publication is planned for

April. Libraries selecting Item No. 876 will automatically receii^e the

fiche version of COMMUNIST INTERFERENCE IN EL S/ViyADOR: DOQiMENTS

DENDNSTRATING COMMUNIST SUPPORT OF THE SAI.VADOrv\N INSURGENCY (S 1.2:C 73/9)

issued by the U. S. Department of State, Fehruaiy 23, 1981.

KEEP 1980 r, 1981 EPRF

The 1981 EXH/UJSTED GPO SAlFS I UBLICATION REFERENCE FILE (EPRF)

,

GP 3.22/3-3:981, was sent to depositories March 16, 1981 on Shipping List

Number 15,741. This latest issue is not a cimiulation and should be used in

conjunction with the 1980 EPI^, GP 3.22/3-3:980, sent out to depositories

March 7, 1980 on Shipping List Number 13,987. If you have any questions

regarding EPRF and its uses, contact GPO's Sales Management Division,

Records Branch (STOP:SSMR), or call: (202) 275-3299.