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ADMINISTRATIVE NOTES

U. S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY AND STATUTORY DISTRIBUTION SERVICE

Vol. 2, No. 11 September 1381

LIBRARY AND STATUTORY DISTRIBUTION SERVICE TELEPHONE NUMBERS

(While the new GPO TELEPHONE DIRECTORY is being revised, we want to provide you with

a list of current phone numbers for GPO staff frequently contacted

by Depository Librarians. Keep in mind that for the very first time, in the

Fall of 1981, a new GPO TELEPHONE DIRECTORY will go out to all Depositories.)

Chief,- Library Division

Section Chief, Classification $ Cataloging Branch

Chief, Depository § Services Branch

Chief, Depository Distribution Division

Chief, Depository Mailing Branch

Depository and Service Branch

Secretary, Library Division

Chief, Classification §. Cataloging Branch

Micropublishing Specialist

Giief , Depository Receiving Branch

Depository and Service Branch

Administrative Librarian

Assistant to Chief, Library Di\r ision

Classification § Cataloging Branch

Depository and Service Branch

Section Chief, Classification $ Cataloging Branch

Chief, Depository Processing Branch

Chief, Consigned Stock Distribution Division

Depository and Service Branch

Secretary, Office of the Director

Micropublishing Section

Classification Specialist

Section Chief, Classification $ Cataloging Branch

Director, Library $ Statutory Distribution Service

Baily, Kay (703) 557- 2145

Baldwin, Gil (703) 557- 1688

Burgesser, Lou T703) 557- 9013

Covington, Parker (703) 557- 7670

Davis, Colleen (703) 557- 0233

Decker, Frances (703) 557- 9025

Gillaird, Pat (703) 557- 2145

Greenberg, Stuart (703) 557- 2135

Gulick, Ray (703) 557- 2025

Joy, Juan (703) 557- 0404

Lewter, Earl

MacGilvrary, Dan

Mahar, Joe

(703) 557- 9025

(703) 557- 3892

(703) 557- 2146

McLean, Loche T703) 557- 9014

Morelli, Jeahnette

Ott, Jean

(703) 557- 9025

(703) 557- 1409

Redd, Carl (703) 557- 3171

Roy, Patricia (703) 751- 4526

Saunders, Virginia (703) 557- 8229

Smith, Dianne (703) 557- 2050

Spence, Duke

Watts, Carol

(703) 557- 1100

(703) 557- 1642

White, Marion (703) 557- 1688

Young, Jay (703) 557- 2050

LIST OT DEPOSITORY LIBRARIES NOW IN UNITED STATES

DIRECTORY OF FEDERAL REGIONAL STRUCTURE

At. the request o

r m.nnv librarians who wanted a list of depository libraries

to apnea.

-'- in a major reference tool, such a list appears Tor the very first

t.j*»e in the new UNITED STATES DTTF.CTORY 0* FEDERAL REGIONAL STRUCT! IRE T°.°.l

l no-., on pares ir.1--7.n2. Similar in format to tlie UNT TED STATES GOVT.RN"E>T

MA*-!»TAL9 the publication was di.stri Luted August TP, 1P81, Shipping List. No.

7.6.747., Item No. S73-B, CG A.UOifVVI.-t0

.?. fiavc a Look at it!

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"LIST OF TTFMS"

A useful tool prepared hy GPO's Depository rind Services Branch went to

denositori.es with Shipping List 16.35° Dart 7 , August 25, 1°81 . 1st'

Shipment- It is the LIST OF TTEMS compiled "o provide a moans of cro;:< reference from Item Number to Classification Number. Wo hope to revise

the LIST on a qn-irtorly basis. Please retain "hi;; copy until a fntiwr" re- vision is sent.

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CLASSIFICATION £ CATALOGING REORGANIZATION CONTINUES

Tlie reorganization of the Classification' and Cataloging Branch, Library

Division, reported in AUMtni STFATTVTi NOTES for June' 1P81, moves ahead.

Selection has been made '.'r.~ the position oF CI ass i ^i cation Specialist, a pro Cession^ 1 librarian positien at the 0G-12 level. ("The Classification

Specialist is: Mi. Carol Watts - PHONE: ft'OSl 557-1642 .1 Pesponsibili t^cs

VP thin this position incl.ndo: planning. imnlomontipg, coordinating classification

and itom activities; rof^oprvilvi litv fo~ the overall Depository P-^oprpm item

scho^e, including item assignment and. survey decisions; assuring ?»<rir:ioand oomol etcness e r item : -" 'rn-mation in automated pad manual f; Vp; di rcy --g

prennrpf i on of "he LIST 0TJ CLASSES and related publ i

( "at ions ; approving irv classes and items: rondoring professional advi.ee 00 oLassifi cation to a"

staff; and reoommerjding changes in cataloging procedures and in the Cla^s

j. fxcation System. Ms. Watts vril] assume this position on October 1, IPS'.

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*"'

policy s,TATr;Mr,::r-'viLL appear in uighligits

The official policv statement of tlie Superintendent of Documents on "Format of Publications Di.s.tributcd to Depositor- Libraries," will be

published in full in the October issue of PUBLIC DGHIMENTS HIGHLIGHTS.

Watch for it! Below are two hov paragraphs evcerpted from tlie policy

statement:

"Publications will lie sent to depositor^ libraries in cither

pnne^ or microfiche format. Distribution will be made in

microfiche rather than panor format, whenever possible, to

minimize the cost of pointing and binding and help alleviate

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space problems in depository libraries.

"Documents published by Federal agencies in microfiche will

. be distributed to depository libraries in that format. Documents

published in paper format will be reviewed for suitability for

conversion to microfiche. Primary considerations will be the

physical characteristics of a publication, the nature of its . content, and its relationship to other publications. Consistency

of format and maintenance of the usability of depository collections

will be continuing objectives."

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ATTENTION DEPOSITORY LIBRARIANS

Dates for the 1982 "GPO Orientation for Depository Librarians" are shown

below. Participation is limited to librarians employed with a Federal depository library.

1982 GPO ORIENTATION FOR DEPOSITORY LIBRARIANS

January - NO WORKSHOP

February - NO WORKSHOP

March 22, 23, and 24, 1982

April 14, 15, and 16, 1982

May 12, 13, ,and 14, 3 982

June 16, 17, and 18, 1982

July 21, 22, and 23, 1982

August 18, 19, and 20, 1982

^September IS, 16, and 17, 1982

October 20, 21, and 22, 1982

November 17, 18, and 19, 1982

December - NO WORKSHOP

* When the fall meeting dates of the Depository Library Council to the

Public Printing are announced, September's Workshop dates may be re-adjusted

,

if necessary, so as to fall the week immediately preceding Council. This will

enable librarians to better justify their travel requests.

Please submit your request for attendance in writing to the Director, Library

and Statutory Distribution Service, 5236 Eisenhower Avenue, Alexandria, Virginia

22304, ATTN: Dianne Smith. Provide your business mailing address, Fede7~al

Depositor)'- Library Number, telephone number with area code, and a second cbo- cc of dates. Selection will be on a first come request basis. We are limited

to 15 participants per session.

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STATEMENT ON CLASSIFICATION

(The following is a communication from the Classification Specialist

to the many Depository Librarians vitally concerned with that area.)

The Superintendent of Documents Classification System is a constantly

evolving scheme which by its very nature must respond to the structural

changes of the Federal Government and the increasing sophistication

its users. From inception, it has been molded and reworked to accommodate

the emergence, reorganization, and demise of agencies.

Depository Librarians have assisted the Government Printing Office in

efforts to build the System; and they have served as watchful guardians

in helping to preserve the integrity of the class scheme.

The Classification Specialist's role is to evaluate and coordinate the

overall system. Depository Librarian input, as always, will be invaluable to our understanding of inconsistencies and errors. Your fresh ideas

should enable us to further breakdown classes, as well as item numbers,

to better accommodate depository library needs.

In the past, it has proven difficult to answer all "Confirmation of Class

Numbers" sheets submitted by librarians, or the large quantities of

letters and specific requests. In the future, your letters concerning

details will be reviewed and acted upon. The same will be true for

suggested policy changes. Many of these decisions will be reflected in

shipping list notes, PUBLIC DOCUMENTS HIGHLIGHTS, ADMINISTRATIVE NOTES

,

and in the MONTHLY CATALOG . But it may still prove a bit difficult to

answer all correspondence individually while the forthcoming review and

revision of the system is taking place.

Please bear with us for the next few months while work is being performed

with the Classification and Cataloging Branch to prioritize needs, record

procedures, and examine the system in general.

Another function of the Classification Specialist will be to work with the

Depository and Services Branch to identify item number strengths and

' weaknesses. The present time is hiost appropriate to correlate class

numbers and item numbers: breaking down both into more categories. Refining this aspect of the operation will require librarian input and

continued patience.

Librarians will be kept abreast of developments by way of communications,

such as this one. Classification updates will appear in our publications

as policies evolve.

Please feel free to write to the Classification Specialist at any time,

and include a phone number. Your letters arc welcome. Ms. Carol Watts,

Classification Specialist, Library and Statutory' Distribution Sendee,

Government Printing Office, Library (SLL) , 5256 Eisenhower Avenue,

Alexandria, VA 22504, PHONE (705) 557-1642.

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COUNCIL MEMBER DOWN BUT NOT OUT

A very good friend of depository librarians, former Council member John

Henry Ri enter, will not be present at the Fall meeting. He is undergoing heart surgery on September 21st and has asked to be kept informed

on depository matters. We will do our very best, and also send a .getwell card to his mailing address, P.O. Box 7978, Ann Arbor, MT 48107,

where a faithful assistant picks up mail and delivers it to him. Wc look

forward to seeing John Henry at the Spring Council meeting!

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CAB UPDATE

Currently we are distributing in microfiche the CIVIL AERONAUTICS BOARD

REPORTS, ECONOMIC GASES (see Shipping List 16 ,192 -M, July 13, 1981.

Item Number 170, SuDocs DVB 1.21:76). Libraries familiar with the publication know that as a cost saving measure it went from a buckram binding

to a paperbound format in recent vears. The paperbound format is no

longer available through depository distribution and will be discontinued

altogether after the publication of volume 81. Until that time CAB will

provide some paperbound copies to GPO Sales. Depositories will continue

to receive the microfiche format even after paperbound format is discontinued altogether.

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"SUPERSEDED LIST"

Bv this time your library should have received the LIST OF SUPERSEDED

DEPOSITORY rXXITMENTS, listed on Shipping List 16,343 - Part 1 (August 19,

1981, 3rd Shipment). The purpose of this LIST is to help depository

librarians in weeding superseded documents from their collections. It wes comniled by five Regional librarians: Anne Diamond (Michigan State Lib. vy'

:

Clyde Hordusky (State Library of Ohio); John Phillips (Oklahoma State

University Library); Pat Sloan (Nebraska Library Commission); and Janis^

P5vamik (Univcrsitv of Kentucky Library). Please put this LIST with the

INSTRUCTION'S TO DEPOSITORY LIBRARIES. Any comments or updatings for the LIST

should be mailed to: Ms. Pat Sloan, Nebraska Library Commission,

1420 P Street, Lincoln. Nebraska 68SD8.

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NEW EDITION OF THE LIST OF CLASSES

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A new edition of the LIST OF CLASSES is being printed and will be distributed

in the near future. Many existing classes, as well as some new material,

have been converted to microfiche for depository distribution. In the updated LIST, those classes which from now on will be distributed only in

microfiche will bear "MF" to the right of the item number. This will reolacc

all existing microfiche notation, and will represent those publications which

were originally issued in microfiche, as well as conversions. All new- decisions will be undated at GPO and will appear in subsequent issues of the

LIST OF CLASSES.

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WHEN YOU WRITE US A LETTER OF INQUIRY 6

Sometimes it takes a little while to obtain a response from GPO's Library

and Statutory Distribution Service. We do write letters, but often com- municate to libraries through other means. Perhaps the easiest way to insure a prompt reply is to be sin-e and include an up-to-date telephone number

on your letter so that we may call you directly. Occasionally, when the

same question comes from a number of depository librarians, we may choose to

answer through the ADMINISTRATIVE NOTES, a Shipping List announcement, or PUBLIC DOCUMENTS HIGHLIGHTS. Whatever the method, a reply will be forthcoming.

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BOUND CONGRESSIONAL RECORD, VOL. 124, Part 6

A limited number of copies of Vol. 124, Pt. 6 of the BOUND CONGRESSIONAL

RECORD (hardcopy) were printed for distribution on Capitol Hill. We were

able to obtain a copy for conversion to microfiche for those libraries

selecting that format. The PRF lists Vol. 124, Pt. 6 as NEW REQUISITION

(PRICED) . Sales and Depository copies have not yet been printed. As

soon as they are made available, distribution will be made. In the meantime,

please do not claim hardcopy version of Pt. 6.

^ ^ ^ ^ A ^ ^ ^ ^ * A ^ J- « J. ^ .Jr J. % J* J. J- i JSTATEMENT ON PUBLIC AWARENESS CAMPAIGN AVAILABLE

Documents Librarians who may be interested in participating in a nationwide

pilot project designed to heighten awareness of Federal documents should write

for the STATEMENT ON NELINET GOVERNMENT DOCUMENTS TASK GROUP'S PUBLIC

AWARENESS CAMPAIGN IN NEW ENGLAND. It 'is available from: Mr. David C.

Heisscr, Documents Librarian, Tufts University Library, Medford, Massachusetts

02155, PHONE: (617) 628-5000 extension 588.

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CHANGES IN GPO MICROFICHE HEADER INFORMATION

In order to comply with the American National Standards Institute (ANSI)

Standard Z-39, microfiche header information has changed for some Congressional titles. The affected titles are listed below with a sample

of a report, before and after the changes were made.

1. Congressional Senate Executive Reports

2. Congressional Senate Treaty Documents

3. Congressional House and Senate Reports

4. Congressional House and Senate Documents

5. Congressional House and Senate Hearings

SAMPLE BEFORE CHA!7 ",K

PROVIDING FOR THE CONSIDERATION OF H.R.3982

H.RP.160

Y 1.1/8:97-160 '

SAMPLE AFTER CHANGE

PROVIDING FOR THE CONSIDERATION OF H.R.3982,

HOUSE REPORT NO. 97-160. - . HOUSE OF