Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 26, no. 02-03 GP 3.16/3-2:26/02-03 February 15/March 15, 2005 

HIGHLIGHTS 

Tribute to 

Saunders 1 

Spring Council 

Updates 3

List of Classes 

Update 5 

GPO Position 

On FDLP 

Distribution 5 

Virtual Reference 

Service Pilot 

Project 6 

New Bound 

Congressional 

Record

Application on

GPO Access 6 

New Classes & 

Items for 

Ephemera 7 

OCLC Holdings 

Symbol for 

Regional 8 

1 

Tribute To Virginia R. Saunders’ 

60 Years Of Federal Service 

Virginia Saunders and Deputy Public Printer William Turri 

Hon. Steny H. Hoyer 

Of Maryland 

In The House Of Representatives 

Thursday, March 3, 2005

Congressional Record—Extensions of Remarks E347 March 3, 2005

Mr. Hoyer. Mr. Speaker, I rise in tribute to Virginia Saunders, Program

Operations and Evaluation Specialist for Congressional Documents, in the 

Office of Congressional Publishing Services at the Government Printing 

Office, as she approaches her 60th anniversary of dedicated Federal 

service, May 26, 2005. 
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Mr. Speaker, this is becoming a habit: Ten 

years ago, on the occasion of Ms. Saunders’ 

50th anniversary of Federal service, I rose to 

recognize Ms. Saunders’ achievements, and I 

expect to do so again ten years from now. 

Born Virginia R. Frisbie in Darlington, 

Maryland, on October 11, 1926, Ms. 

Saunders spent her entire career in service to 

her fellow Americans. After working briefly 

at the Federal Bureau of Investigation, she 

came to the Government Printing Office on 

February 4, 1946, as a war service junior 

clerk-typist in the division of public 

documents, stock section. Two years later, 

she was promoted to the division of public 

documents reference section. In February 

1951, Ms. Saunders was promoted to 

indexing clerk and earned subsequent 

promotions in the same classification. In July 

1958, she was promoted to library technician. 

Becoming a congressional documents 

specialist in April 1970, she was then 

promoted to supervisor of the congressional 

documents section in July 1974. In October 

1983, Ms. Saunders assumed the position of 

congressional documents specialist in the 

congressional printing management division, 

customer services, and in September 2004 

she was promoted to her current position. 

As I pointed out ten years ago, although one 

may not yet recognize the name of this 

outstanding GPO employee, the end product 

of her dedicated efforts is certainly familiar. 

Ms. Saunders has primary responsibility for 

the Congressional Serial Set, which is a 

compilation of all the House and Senate 

documents and reports issued for each session 

of Congress. Dummy volumes establishing 

the format for each edition are prepared and 

assigned a serial number following each 

session of Congress. The actual books are 

produced by GPO’s binding division, often as 

many as 100 volumes per set for each session 

of Congress. As a chronicle of work of the 

Congress over the years, the Congressional 

Serial Set is rivaled only by the 

Congressional Record. While the Serial Set 

records behind-the- scenes legislative 

activities for the United States, the 

Congressional Record reflects the ‘‘insession’’ proceedings. Distributed to the 

House and Senate libraries, the Archives, the 

Library of Congress, and depository libraries, 

the Congressional Serial Set joins the 

Congressional Record in offering students 

and historians a rich insight into the 

American system of government. Virginia 

Saunders makes all that possible. 

In late 1989, Ms. Saunders recognized the 

importance of the depository library program

in informing the Nation, and drew upon her 

then- 43 years of GPO experience to submit 

an employee suggestion regarding the 

appendix to the Iran-Contra Report to

Congress. She suggested that this 40-volume 

publication, which was printed as both a 

Senate and House report, be bound only once 

for the serial set volumes of House and 

Senate reports that are sent to depository 

libraries. She further suggested that the 

Schedule of Volumes, a listing of the bound 

volumes, contain a notation explaining the 

missing serial number volumes. The

implementation of this suggestion resulted in 

a reduction of 13,740 book volumes to be 

bound, saving the Federal Government over 

$600,000. In recognition of these efforts, she 

received GPO’s top monetary Suggestion 

Award for that year. In ceremonies held on 

January 9, 1991, Ms. Saunders received a 

Presidential letter of commendation under the 

Quality and Management Improvement 

Award Program. In his letter to Ms. Saunders, 

President George H.W. Bush noted, “You 

have demonstrated to an exceptional degree 

my belief that Federal employees have the 

knowledge, ability, and desire to make a 

difference.” As one with the privilege of 

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AN-v26-#02-03-3/15/05 

representing tens of thousands of 

Marylanders in Federal service, I know this to 

be true. 

In tribute to her work on the Congressional 

Serial Set, in 1999 Ms. Saunders received the 

James Bennett Childs Award from the 

Government Documents Roundtable of the 

American Library Association. The ALA 

honored Ms. Saunders’ “distinguished 

contribution to documents librarianship,” and 

paid “grateful recognition” of a lifetime of

exceptional achievements in this important 

field of endeavor. 

I know my colleagues and Ms. Saunders’ 

family, friends, and co-workers join me in 

congratulating her on 60 years of exemplary 

Federal service. See you in 10 years, 

Virginia! 

Spring 2005 Federal Depository Library Council 

Agenda, Hotel, & Transportation Updates 

Updates to the Council meeting agenda, 

information on a walking tour, and 

conference dates and times, are available at: 

http://www.access.gpo.gov/su_docs/fdlp/even

ts/dlc_agenda_spring_05.pdf 

Registration 

If you are planning to attend the Spring 

Depository Library Council meeting in 

Albuquerque, NM on April 17-20 and have 

not already registered, please do so now, to 

allow GPO to plan appropriately for the 

correct number of attendees. Online 

registration is available at: 

http://www.gpoaccess.gov/spring_reg.html. 

Walking Tour 

GPO is now accepting registration for an 

optional walking tour of the University of 

New Mexico Library System to be held on 

Wednesday, April 20, 2005, from 1:30-4:00 

p.m. Please register in advance at: 

http://www.access.gpo.gov/su_docs/fdlp/regi

stration/spring_tour.html. 

Advance registration is necessary to allow 

transportation arrangements to be made; 

registration at the meeting will not be

possible unless there are open seats 

remaining. 

Regional/Selective Lunch 

GPO is encouraging staff from each regional 

library to have lunch with their selectives'

staff on Monday, April 18, 2005, from 12:00 

to 1:30 p.m. Selectives should contact their 

Regional for details. 

Hotels 

The Council meeting hotel is the Sheraton 

Old Town Hotel, 800 Rio Grande Blvd., NW, 

Albuquerque, NM 87104 (phone: 505-843-

6300; Toll-Free: 877-901-7666). 

While the Sheraton is fully booked, the 

additional hotels listed below are offering 

Council meeting participants rooms at the 

government rate of $68.00 per night. 

NOTE: Mention the U.S. Government 

Printing Office or the Depository Library 

Council meeting in order to receive the 

Government rate. 

Additional Hotels 

Listed in order of distance from the 

Sheraton Old Town: 

Best Western

1015 Rio Grande Blvd., NW

Albuquerque, NM 87104 

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AN-v26-#02-03-3/15/05 

Local: 505-217-1630 

Toll-Free: 800-959-4726 

Government Rate: $68.00

Non-Government Rate: $73.00

Distance from Sheraton: 0.15 miles 

Quality Inn & Suites Hotel 

411 McKnight Ave., NW 

Albuquerque, NM 

Local: 505-242-5228 

Toll-Free: 866-257-4070 

Government Rate: $47.95

Non-Government Rate: $53.96

Distance from Sheraton: 1.79 miles 

La Posada de Albuquerque

125 2nd St NW 

Albuquerque, NM 87102 

Local: 505-242-9090 

Toll-Free: 800-777-5732 

Government Rate: $68.00

Non-Government Rate: $119.00 

Distance from Sheraton: 1.96 miles 

Radisson Hotel 

2500 Carlisle NE 

Albuquerque, NM 87110 

Local: 505-888-3311 ext. 515 (ask for Amy)

Toll-Free: 800-333-3333 

Government Rate: $65.00

Non-Government Rate: $129.00 

Distance from Sheraton: 4.53 miles 

Sheraton Albuquerque Uptown Hotel 

2600 Louisiana Blvd. NE 

Albuquerque, NM 87110 

Local: 505-881-0000 

Toll-Free: 800-252-7772 

Government Rate: $68.00

Non-Government Rate: $139.00 

Distance from Sheraton: 6.43 miles 

Courtyard in Albuquerque Journal Center 

5151 Journal Center Blvd. 

Albuquerque, NM 87109 

Local: 505-823-1919 ext. 7502 (ask for Judy) 

Toll-Free: 800-321-2211 

Government Rate: $68.00

Non-Government Rate: $129.00 

Distance from Sheraton: 8.18 miles

Transportation 

Shuttle service is available from

Albuquerque International Sunport Airport to 

area hotels, including the Sheraton Old Town 

Hotel. Sunport Shuttle is located directly 

across from Southwest baggage claim #3 at 

the airport. One-way fare is $12.00 for the 

first person and $5.00 for each additional 

person. Sunport Shuttle is the least expensive 

shuttle service, and they will also be able to 

transport from the hotel back to the airport on 

Wednesday or Thursday, April 20-21. For 

reservations, call (505) 883-4966 or (866) 

505-4966, or see their website at 

http://www.sunportshuttle.com/. 

Taxi service from the airport to the Sheraton 

Old Town Hotel is approximately $25 one 

way. 

Car Rental 

For Council attendees wishing to rent a car 

during the meeting, Avis is also providing 

discounted rates from April 10 through April 

27. Rates for a compact car are $41.99 daily, 

$175.99 weekly, and $26.99 weekend. 

Reservations can be made by calling (800) 

331-1600 or via online at: www.avis.com, 

and using AWD number J947660. 

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AN-v26-#02-03-3/15/05 

Major List of Classes Update Underway 

Information Dissemination has undertaken a 

project to update the List of Classes, 

identifying items that have not been 

distributed in 5 years. Staff are researching 

titles to see if they are still being published. 

Classes that are no longer active will be 

eliminated from the list. Libraries using the 

online List of Classes or viewing their 

selection profiles online may notice a 

reduction in the number of items over the 

next few months. Entries for the classes that 

are eliminated will appear in WEBTechNotes 

subsequent to their publication in 

Administrative Notes Technical Supplement. 

GPO Position on FDLP Distribution 

Through the Federal Depository Library 

Program (FDLP), and in partnership with 

more than 1,250 libraries nationwide, the 

U.S. Government Printing office has an 

abiding commitment to providing public 

access to the most comprehensive body of 

official Federal Government information 

possible. 

Since 1996, GPO has been transitioning the 

FDLP to a predominately electronic basis in 

full cooperation and consultation with the 

library community. This initiative has 

resulted in an exponential expansion of 

effective public access to Government 

information without substantial increases in 

funding, and today more than 1 million 

documents a day are retrieved from GPO 

Access (www.gpoaccess.gov). At the same

time, GPO has continued to provide public 

access to information in tangible formats in 

accordance with policy established by GPO's 

Superintendent of Documents. 

GPO will continue to expand electronic 

information offerings through the FDLP and 

will continue to provide for dissemination of

tangible products to depository libraries in 

accordance with existing policy, in full 

consultation with the library community. 

GPO will ensure that the necessary resources 

are applied to these tasks for FY 2005 and 

2006 without requiring additional resources 

beyond those that have been approved and 

requested. 

All ongoing work on improvements to GPO's 

electronic information dissemination 

systems‒including those projects associated 

with the authentication, preservation, and 

establishment of standards for electronic 

information products‒will continue. GPO's 

Superintendent of Documents will actively 

seek the guidance and input of the library 

community in planning for and implementing 

changes in the dissemination of Government 

information products in either electronic or 

tangible formats. 

To begin this consultation, the Superintendent 

will convene multiple sessions on the future 

of tangible information products in the FDLP 

at the Spring 2005 meeting of the Depository 

Library Council to the Public Printer, in 

Albuquerque, NM (April 17-20). The 

Superintendent will also conduct a survey of 

Federal depository libraries nationwide on the 

same subject. No changes in existing policy 

or program practice regarding the 

dissemination of tangible products will be 

implemented until the results of these efforts 

have been fully reviewed in consultation with 

the library community and GPO's oversight 

committees in Congress. 

5 
AN-v26-#02-03-3/15/05 

Government Information Online Pilot Project 

To Test Virtual Reference Service 

Government Information Online (GIO) is a 

national pilot project sponsored by the Illinois 

State Library, OCLC, and the University of 

Illinois at Chicago. Launched on November 

15, 2004, this pilot aims to establish a model 

cooperative virtual reference service for 

answering government information questions. 

The service utilizes OCLC’s QuestionPoint 

software and currently offers chat reference 

57 hours a week, as well as email reference. 

GPO is participating in the pilot along with 

more than 30 federal depository libraries 

from across the United States. 

The pilot is scheduled to run through 

November 14, 2005. There may be an 

opportunity for additional libraries to 

participate in the pilot in April. For more 

information on Government Information 

Online, see the project’s website at 

http://govtinfo.org/. 

New Bound Congressional Record Application on 

GPO Access

The 1999 Bound Congressional Record 

(Volume 145, 106th Congress, 1st Session) is 

now available online from the U.S. 

Government Printing Office at 

http://www.gpoaccess.gov/crecordbound/inde

x.html, with future volumes to follow as they 

become available. 

The online Bound Record is fully searchable 

and browseable, making it a comprehensive 

guide to the contents and an enhanced aid in 

tracking legislation. The daily edition of the 

Congressional Record has been available on 

GPO Access since 1994. Because the page 

numbers and indices in the daily and bound 

Congressional Record are not the same, the 

addition of the Online Bound Record to GPO 

Access provides users with “one-stop 

shopping” when researching the work of 

Congress. 

The Congressional Record is the official 

record of the proceedings and debates of the 

United States Congress, published daily when 

Congress is in session. At the end of each 

session of Congress, all of the daily editions

are collected, re-paginated, and re-indexed 

into a permanent, bound edition. This

permanent edition, commonly referred to as 

the Bound Congressional Record, is made up 

of one volume per session of Congress, with 

each volume containing multiple parts. 

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New Classes and Item Numbers Established for 

“Ephemera” 

Bookmarks are distributed to depository 

libraries because they are within the scope of

the program as defined by Title 44, Section 

1902. As many bookmarks advertise 

government programs or services, they are of 

public interest or educational value and some

depository libraries want to receive such 

items. 

GPO recognizes that many libraries do not 

routinely collect bookmarks and ephemeral 

material. To assist depositories in managing 

these resources, GPO created "Ephemera" 

classes and item numbers for all Cabinetlevel agencies, as well as National 

Aeronautics and Space Administration, 

Environmental Protection Agency, Library of 

Congress, Consumer Product Safety 

Commission, Federal Trade Commission, 

National Endowment for the Arts, and 

National Endowment for the Humanities. 

Item numbers for additional agencies will be 

created as needed. 

Libraries selecting the general publications 

item number for these agencies will have the 

ephemera item number added to their item

selection profile. If your library does not 

wish to receive ephemera, you should 

deselect the relevant item numbers. 

Publications in the ephemera classes are 

items issued for a specific, limited use, and 

are usually intended to be discarded 

thereafter. Including: 

- Bookmarks that are not part of a kit 

- Event programs

 - Calendars 

 

If a specific item number and class exists for 

a title sometimes considered ephemeral, it 

will be distributed under the original item

number, not the ephemeral item. Examples 

of this include: 

- Grants to Organizations, Application 

Guidelines (NF 2.15: , Item 0831-B-16) 

- Summer Seminars for Secondary 

School Teachers, Flyers (NF 3.13/3: , Item

0831-B-05) 

In the past GPO distributed folders and 

notebooks without content, stickers, and 

certificates. GPO is no longer riding for 

distribution copies for these materials. 

The following new classes and item numbers 

will be included in an upcoming issue of

Administrative Notes Technical Supplement: 

CLASS ITEM #: 

A 1.146: 0010-C 

C 1.97: 0128-A-03

D 1.111: 0306-A-38

E 1.152: 0429-A-50

ED 1.98: 0455-B-36

EP 1.129: 0431-J-35

FT 1.38: 0535-A-09

HE 1.67: 0445-A-02

HS 1.9: 0520-B-12

I 1.119: 0603-B-04

J 1.114: 0717-A-38

L 1.98: 0745-A-08

LC 1.58: 0768-A-16

NAS 1.100: 0830-C-21

NF 2.19: 0831-B-31

NF 3.29: 0831-B-32

S 1.157: 0876-A-22

T 1.70: 0925-E-02 

TD 1.64: 0982-C-40

VA 1.105: 0985-A-01

Y 3.C 76/3:30 1062-C-25

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GPO Adds OCLC Holdings Symbol for Regional 

Depository Libraries 

Beginning February 1, 2005, the OCLC 

holdings symbol of 30 Regional depository 

libraries are being added to the bibliographic 

records GPO contributes to OCLC WorldCat. 

Working with GPO, OCLC has developed an 

automated batch loading process to set the 

holdings, which will be run daily. 

This project will bring improved public and 

library community awareness of resources 

available in Federal depository library 

collections through an increased number of 

bibliographic access points and facilitated 

interlibrary loan of tangible U.S. Government 

publications. 

Adding OCLC symbols to GPO-produced 

cataloging originated as a suggestion from

Regional depository librarians. GPO would 

like to thank the depository libraries at the 

following institutions for participating in this 

project: 

Auburn University at Montgomery (AAM) 

Arizona State Library (AZP) 

California State Library (CAX) 

University of Colorado (COD) 

Connecticut State Library (CZL) 

University of Florida (FUG) 

University of Georgia (GUA) 

University of Idaho (NTD) 

University of Iowa (NUI) 

University of Kentucky (KUK) 

Louisiana State University (LUU) 

Louisiana Tech University (LRT) 

University of Minnesota (MNU) 

University of Mississippi (MUM) 

University of Montana (MTG) 

University of Nevada, Reno (NNY) 

University of New Mexico (IQU) 

New Mexico State Library (NMS) 

New York State Library (NYG) 

University of North Carolina, Chapel Hill (NOC) 

University of North Dakota (UND) 

State Library of Ohio (OHI) 

Oklahoma State University (OKS) 

State Library of Pennsylvania (PHA) 

University of South Carolina (SUC) 

University of Memphis (TMA) 

Texas State Library & Archives Commission 

(IKM) 

University of Virginia (VA@) 

Washington State Library (WRJ) 

West Virginia University (WVU) 

8 
AN-v26-#02-03-3/15/05 

Subscribe to official FDLP news on GPO-FDLP-L 

at 

http://listserv.access.gpo.gov/

For past postings, see the Archives. 

Update your Library Directory entry 

Please check your library’s entry and input any changes online 

at 

http://www.access.gpo.gov/su_docs/fdlp/tools/ldirect.html#2 

9 
AN-v26-#02-03-3/15/05 

Table of Contents 

Tribute to Virginia R. Saunders’ 60 Years of Federal Service ..................................................... 1 

Spring 2005 Federal Depository Library Council Agenda, Hotel, & Transportation Updates .... 3 

Major List of Classes Update Underway...................................................................................... 5 

GPO Position on FDLP Distribution ............................................................................................ 5 

Government Information Online Pilot Project to Test Virtual Reference Service ....................... 6 

New Bound Congressional Record Application on GPO Access................................................. 6 

New Classes and Item Numbers Established for “Ephemera” ..................................................... 7 

GPO Adds OCLC Holdings Symbol for Regional Depository Libraries..................................... 8 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: Administrative Notes 

U.S. Government Printing Office

 Stop IDED 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

10