Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 27, no. 01-02 GP 3.16/3-2:27/01-02 January 15/February 15, 2006 

HIGHLIGHTS 

Davis Appointed 

Director, Library 

Service & 

Content 

Management 1 

Council 

Meeting 

Update 2 

Interagency 

Seminar 

Update 5 

Registry of 

Digitization 

Projects 5 

Biographical 

Directory of 

Congress 6 

Census 

Workshop 7 

U.S. Port Data 8 

Ben's Guide 8 

Additions to 

GPO Access 9 

GPO ALA 

Update 10 

Ric Davis Appointed Director, 

Library Service & Content 

Management 

Ric Davis has agreed to accept the position of 

Director, Library Service & Content 

Management, one of the positions in which he 

has been acting since October, 2005. He also 

recently served as Director of Program 

Development Service. The Program 

Development Service was responsible for 

managing and directing a state-of-the-art 

worldwide program that involved 

conceptualizing, evaluating, planning, 

designing, and implementing new GPO 

programs and projects in support of the Information Dissemination 

(Superintendent of Documents) mission and initiatives. 

Mr. Davis began his GPO career in 1992 as a Program Analyst in GPO’s 

Technical Support Group. In 1994, he joined the GPO Library Programs 

Service as a Management Analyst, and then went on to head the Electronic 

Transition Staff. In 1996, he joined Electronic Information Dissemination 

Services (EIDS) as the Product Services Manager and was named 

Assistant Director of EIDS in 2001. In April 2003, Mr. Davis was 

appointed the office’s Director, where he was responsible for GPO Access

(www.gpoaccess.gov), GPO’s award-winning Web site that is the leading 

source of free, official Government information. Its publicly available 

resources have grown to encompass more than 2,800 separate databases 

through more than 100 applications including the Congressional Record, 

the United States Code, GAO Reports, Congressional Bills and Reports, 

Public Laws, the Federal Register, and many more. 

Mr. Davis earned his Bachelor of Science degree in Political Science at 

James Madison University in 1988. He was awarded a Master of Arts 

degree in Government by the College of William and Mary in 1991. He 

has also completed additional graduate work at Virginia Polytechnic 

Institute and State University. Prior to joining GPO, Davis worked for 

RJR Nabisco. 
AN-v27-#01-02-2/15/06 

Spring 2006 Council Meeting Update 

The spring Depository Library Council 

meeting will be held in Seattle, Washington, 

Sunday, April 2, through 12:00 noon on 

Wednesday April 5, 2006. 

REGISTRATION

If you plan to attend the Spring Depository 

Library Council meeting in Seattle, WA, on 

April 2-5 and have not already registered, 

please do so now. Early registration allows 

GPO to plan appropriately for the correct 

number of attendees. Online registration is 

available at: 

http://www.access.gpo.gov/su_docs/fdlp/re

gistration/spring_reg.html

KEYNOTE SPEAKER

Joseph Janes, Associate Professor and 

Associate Dean for Academics at the 

Information School of the University of 

Washington, has been selected to address the 

attendees during the plenary session on 

Sunday, April 2, 2006, from 3:30–5:00 p.m. 

Dr. Janes will be discussing the future of 

librarians—from professional training 

through what the next cutting edge trends will 

be—with an emphasis on information 

dissemination services. 

Dr. Janes is a frequent speaker in the U.S. and 

abroad. He was the founding director of the 

Internet Public Library and the co-author of 

eight books on librarianship, technology, and 

their relationship, including Introduction to 

Reference Work in the Digital Age. He also 

writes the “Internet Librarian” column for 

American Libraries. He holds the M.L.S. and 

Ph.D. from Syracuse University, and has 

taught at the University of Michigan, the 

University of North Carolina at Chapel Hill, 

and the State University of New York at 

Albany, as well as at Syracuse and 

Washington. 

ACCOMMODATIONS 

The Council meeting will be held at the 

Renaissance Hotel, located at 515 Madison 

Street. To make your hotel reservation, call 1-

800-546-9184 and reference the Government 

Printing Office or the Federal Depository 

Library Council Meeting to get the prevailing 

government rate of $124.00 (plus applicable 

state and local taxes, currently 15.6%) a night 

for a single or double.RECEPTION/TOUR 

INFORMATION

A reception is planned for Sunday, April 2, 

2006 at the Seattle Public Library located at 

1000 4th Ave., Seattle, WA 98104. Tours of 

the facility will be provided during the 

reception. 

REGIONAL/SELECTIVE LUNCH

GPO is encouraging staff from each regional 

library to have lunch with their selectives’ 

staff on Monday, April 3, 2006 from 12:00 to 

1:30 p.m. Selectives should contact their 

Regional for details. 

SEATTLE VISITORS GUIDE

The Northwest Government Information 

Network (NGIN) has created an informative 

visitors guide for the attendees of the 2006 

Spring DLC meeting. NGIN hopes the guide 

will be helpful in preparing for your trip. To 

access this site, go to: 

http://www.evergreen.edu/library/govdocs/

ngin/visitorinfo-spring2006.html

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AN-v27-#01-02-2/15/06 

PRELIMINARY SCHEDULE

Sunday, April 2, 2006 

8:00 – 9:30 Registration 

9:00 – 11:30 Regional Depository Meeting 

9:30 – 11:30 New Attendees Orientation 

• Barbie Selby, Council Chair 

• Robin Haun-Mohamed, Director, Collection Management & Preservation, 

GPO 

11:30 – 1:00 Lunch Break (on your own) 

1:00 – 3:00 Plenary Session: Welcome and Remarks 

• Bruce R. James, Public Printer 

3:00 - 3:30 Break 

3:30 –5:00 Keynote Speaker: The Future of Librarianship 

• Joseph Janes, Associate Professor and Associate Dean for Academics, 

Information School, University of Washington 

5:00 Adjourn 

6:30 – 9:30 Reception and Tour, Seattle Public Library 

Monday, April 3, 2006 

8:00 – 8:30 Coffee with Council & GPO staff 

8:30 – 10:00 Plenary Session: Vision 

• Judith C. Russell, Superintendent of Documents 

• Mike Wash, Chief Technical Officer, GPO 

10:00 –10:30 Break 

10:30 – 12:00 Break-out by Library Type 

12:00 – 1:30 Lunch Break (on your own) 

1:30 – 3:00 Break-out by Library Type 

3:00 – 3:30 Break 

3:30 – 5:00 Digital Content Forum 

3:30 – 5:00 Ins and Outs of AskGPO 

5:00 Adjourn 

6:30 – 9:30 GODORT Meeting (optional) 

Tuesday, April 4, 2006 

8:00 – 8:30 Coffee with Council & GPO Staff 

8:30 – 10:00 Plenary Session: Digital Content Forum 

• Mike Wash Team, GPO 

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AN-v27-#01-02-2/15/06 

10:00 – 10:30 Break 

10:30 – 12:00 Plenary Session: What It Means To Be All Electronic 

12:00 – 1:30 Lunch Break (on your own) 

1:30 – 3:00 Metrics and Measurements 

• Denise Davis, Office for Research & Statistics, American Library 

Association 

1:30 – 3:00 Introductory Grant Writing 

• Peter Kraus, University of Utah 

3:00 – 3:30 Break 

3:30 – 5:00 Catalog of Government Publications (CGP) - OPAC 

3:30 – 5:00 GPO Operational Open Forum 

5:00 Adjourn 

5:30 – 8:30 Northwest Government Information Network (NGIN) Meeting (optional) 

Reception: 5:30 – 6:30 

Meeting: 6:45 – 8:30 

Wednesday, April 5, 2006 

8:00 – 8:30 Coffee with Council & GPO Staff 

8:30 – 10:00 Plenary Session: Item Selection 

• Judith C. Russell, Superintendent of Documents 

10:00 – 10:30 Break 

10:30 – 12:00 Council Vision Document Discussion 

12:00 Meeting Adjourns 

For updates to the meeting schedule, go to: 

http://www.access.gpo.gov/su_docs/fdlp/events/spring_council.html

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19th Annual Interagency Depository Seminar for 

2006: Updated Agenda Available 

The 19th Annual Interagency Depository 

Seminar will be held in Washington, DC 

from July 31, 2006 through August 4, 2006. 

During the weeklong seminar representatives 

from various Federal agencies will present an 

overview of their information products and 

activities as they relate to Federal depository 

libraries. 

A preliminary schedule of events and 

additional event information is available at: 

http://www.access.gpo.gov/su_docs/fdlp/ev

ents/interagency.html

Registry of U.S. Government Publication 

Digitization Projects Launched 

GPO is pleased to announce the launch of its 

Registry of U.S. Government Publication 

Digitization Projects at 

http://www.gpoaccess.gov/legacy/registry/. 

GPO encourages you or the colleagues at 

your institution performing digitization to 

contribute information about your planned, in 

process, and completed digitization projects 

including U.S. Government publications to 

the Registry. You may update information 

about the projects as they progress. 

The Registry's goal is to provide 

comprehensive coverage of all appropriate 

digitization projects that include U.S. 

Government publications. The Registry is 

designed to: 

• Serve as a locator tool for publicly 

accessible collections of digitized U.S. 

Government publications; 

• Increase awareness of U.S. 

Government publication digitization 

projects that are planned, in progress, 

or completed; 

• Foster collaboration for digitization 

projects; and 

• Provide models for future digitization 

projects. 

Projects represented in the Registry must be 

freely accessible and entirely composed of 

digitized U.S. Government publications or 

include a substantial number of them. 

GPO has seeded the Registry with entries 

describing our initial plans for FDLP legacy 

publication digitization, as outlined in 

Information Dissemination Implementation 

Plan: Priorities for Digitization of Legacy 

Collection 

(http://www.gpoaccess.gov/about/reports/p

rioritydigitization_plan.pdf). As GPO's 

digitization activities progress, we will add 

additional information about our projects to 

the Registry. 

5 
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GPO Releases 21st Century Edition of 

Biographical Directory of the U.S. Congress 

It has been years in the making, but now two 

centuries worth of history can be found in one 

place. The 16th edition of the classic 

reference tool the Biographical Directory of 

the United States Congress, 1774-2005 is 

now available online and in print from the 

U.S. Government Printing Office. 

Last published in 1989, the comprehensive 

2,236 page directory provides the biographies 

of thousands of Members of the Senate and 

House who have served from the first through 

the 108th Congress. The most recent edition 

of the Biographical Directory details the 

changing face of Congress and lists Members 

by their full name, and for the first time 

nicknames or initials. Also listed are 

territorial delegates, resident commissioners, 

and vice presidents. 

"This significant historical reference tool is 

an example of how the digital age of printing 

and information gathering works hand in 

hand to provide the American public essential 

access to government information," said 

Bruce James, Public Printer of the United 

States. "With nearly all of the records from 

the Senate and House compiled 

electronically, this allows for the constant and 

timely updating of some of our nation's most 

important information." 

First published in 1859, the new 10-pound 

hardbound volume was compiled and edited 

under the direction of the Joint Committee on 

Printing, the Senate Historical Office and the 

House Office of History and Preservation. 

The GPO is making the publication available 

at no cost online thru GPO Access at 

http://www.gpoaccess.gov/serialset/cdocume

nts/hd108-222/index.html. 

Copies of the Biographical Directory of the 

United States Congress, 1774-2005 are 

available for purchase from the U.S. 

Government Online Bookstore at 

http://bookstore.gpo.gov/collections/biograph

ical_directory.html. 

In addition, the Biographical Directory of the 

United States Congress, 1774-2005 will be 

distributed to all Federal depository libraries 

under: 

Title: Biographical Directory of the United 

States Congress, 1774-2005 

Class Number: Y 1.1/2:SERIAL 14902 

Item Number: 1004 E 

Shipping List Number: 2006-0008-S 

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[Information from Economics and Statistics Administration, U.S. Census Bureau] 

U.S. Census Bureau Presents 

Understanding Federal Statistics Workshop 

Overview: 

Understanding Federal Statistics provides a 

comprehensive look at the entire spectrum of 

Census Bureau programs and services and 

includes hands-on experience in a series of 

practical exercises. Included are sessions on 

data programs of other major statisticsproducing Federal agencies. 

Where: Graduate School, USDA 

600 Maryland Avenue, SW 

Room 228 

Washington, DC 20224-2520 

Site directions and more information

When: March 6-9, 2006

June 19-22, 2006

September 11-14, 2006

December 4-7, 2006

9:00 a.m. to 4:30 p.m. each day 

View the Schedule for Class Dates and Registration Deadlines 

 

Workshop Price: 

$449.00 per person 

REGISTER

This seminar: 

• Introduces key geographic concepts, 

geographic areas, map products, and 

the Census Bureau's Topologically 

Integrated Geographic Encoding and 

Referencing (TIGER) system. 

(Digital map database) 

• Describes key demographic concepts 

and data products from the Census of 

Population and Housing and related 

current demographics programs. 

• Provides extensive discussions about 

concepts and data related to various 

Census Bureau economic programs, 

such as business and manufacturing. 

• Demonstrates the breadth of Census 

Bureau data on the Internet. 

• Explores health, transportation, labor, 

education and economic data products 

available from several other Federal 

Statistical agencies. 

• Day 1 & 2 Agenda

• Day 3 & 4 Agenda

Is this course for you?

This workshop is highly recommended for 

new and seasoned data users such as 

librarians, media specialists, planners, 

researchers and others who need the big 

picture. No special skills are required. 

Class Size: 

There is a maximum of 23 students per class. 

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AN-v27-#01-02-2/15/06 

STAT-USA Announces New Port Data 

Availability 

In February, statistics for over 450 U.S. ports 

will be added to the current USATradeOnline 

Web site. The port data will include imports 

by port of unlading and exports by port of 

export. Data will be available on a detailed 

product level by country and will include 

values and shipping weights by method of 

transportation-air and vessel. Port statistics 

will be available from 2003 through the 

present on a monthly, year-to-date, and 

annual basis. The expected launch date of the 

port addition to USA Trade Online is 

February 10, 2006. 

This significant database will be available to 

all FDLS through the accounts issued by 

STAT-USA/GPO and available to all paid 

subscriptions at current prices. 

Ben's Guide Celebrates Franklin's 300th 

Birthday 

In order to commemorate Benjamin 

Franklin's 300th birthday, the Government 

Printing Office (GPO) has enhanced Ben's 

Guide to U.S. Government 

(http://bensguide.gpo.gov). Help Ben blow 

out his birthday candles and then enter the 

new mini site, Learn About Ben. Read the 

expanded biography of Ben the statesman, 

Ben the inventor, and learn about his 

childhood. Link off to other Ben Franklin 

Web sites, play a few games, or peruse the 

list of books about Franklin. 

Ben's Guide to U.S. Government for Kids is 

brought to the World Wide Web as a service 

of the Superintendent of Documents, U.S. 

Government Printing Office (GPO). Ben's 

Guide serves as the educational component of 

GPO Access, GPO's service to provide the 

official online version of legislative and 

regulatory information. 

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AN-v27-#01-02-2/15/06 

Recent Additions to GPO Access 

Department of Justice White Paper on 

NSA Intercepts 

The Department of Justice white paper 

entitled "Legal Authorities Supporting the 

Activities of the National Security Agency 

Described by the President" is classified J 

1.2:L 52; OCLC number 63148461. 

http://purl.access.gpo.gov/GPO/lps66493

House Report on Border Protection, 

Antiterrorism, and Illegal Immigration 

Control Act of 2005 

Published by the House Committee on the 

Judiciary. 

http://www.gpoaccess.gov/house_report_10

9-345.html. 

House Rules and Manual for the 109th 

Congress 

This House Parliamentarian's Office 

document entitled “Constitution, Jefferson's 

Manual, and Rules of the House of 

Representatives,” contains the fundamental 

source material for parliamentary procedure 

used in the House of Representatives, 

including: 

• the Constitution of the United States; 

• applicable provisions of Jefferson's 

Manual; 

• rules of the House; 

• provisions of law and resolutions 

having the force of rules of the House; 

and 

• pertinent decisions of the Speakers and 

other presiding officers of the House 

and Committee of the Whole 

interpreting the rules and other 

procedural authority used in the House 

of Representatives. 

http://www.gpoaccess.gov/hrm/index.html. 

President's Budget of the United States 

Government, Fiscal Year 2007

http://www.gpoaccess.gov/usbudget/fy07/in

dex.html. 

For sale from the U.S. Government Online 

Bookstore at 

http://bookstore.gpo.gov/collections/budget

.html

Distributed to Federal depository libraries on 

CD-ROM, under: SuDocs class: PREX 

2.8/1:2007, item number 0853-C. Shipping 

list 2006-0117-P, dated February 7, 2006 

President's State of the Union Address 

The President's State of the Union Address 

was printed in the Congressional Record 

dated Tuesday, January 31, 2006, on pages 

H15-19. 

http://www.gpoaccess.gov/sou/index.html. 

USA Patriot Improvement and 

Reauthorization Act of 2005 

Conference report on H.R. 3199, USA Patriot 

Improvement and Reauthorization Act of 

2005 (House Report 109-333) 

http://www.gpoaccess.gov/house_report_10

9-333.html. 

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GPO Update for ALA 

January 2006 

INTEGRATED LIBRARY SYSTEM

Franklin (franklin.gpo.gov), the new online 

catalog for the National Bibliography of U.S. 

Government Publications, [since renamed 

Catalog of Government Publications, or 

CGP] is being prepared for its official launch. 

The National Bibliography is a 

comprehensive index of public documents 

from all three branches of the Federal 

Government. In the online information 

environment, [the CGP] will be essential to 

GPO’s core mission to ensure that the 

American public has access to Government 

information. [The CGP] is a component of a 

modernization plan to replace older legacy 

systems with GPO’s recently acquired stateof-the-art integrated library system. 

[The CGP] will provide more records and 

data than previous applications. It will 

contain more than 500,000 records dating 

from July 1976 to the present and will 

become more far reaching in the future. [The 

CGP] will replace older versions of the 

Catalog for U.S. Government Publications 

(CGP), the New Electronic Titles (NET), and 

the “Locate Libraries”. The “Other Catalogs 

to Search” feature will provide access to the 

Congressional Serial Set, periodicals, and 

Internet publications. 

In addition to more extensive information, 

[the CGP] will be a robust search and 

retrieval tool that offers fielded searches and 

indexing to help with depository 

administrative functions. Direct links to 

online publications and to related records will 

be provided within the bibliographic record. 

GPO processing information and holdings 

will also be available. 

RETROSPECTIVE CONVERSION PROJECT

A Statement of Work (SOW) for cataloging 

services to convert the historic shelflist and to 

catalog a small backlog of materials is being 

prepared for posting to Fedbiz Opps. A 

separate SOW is being drafted for cataloging 

services for materials acquired through web 

harvesting efforts. ID hopes to begin formal 

procurement activities early in calendar year 

2006. 

AUTHENTICATION

The primary objective of GPO's 

authentication initiative is to assure users that 

the information made available by GPO is 

official and authentic and that trust 

relationships exist between all participants in 

electronic transactions. GPO's authentication 

initiatives will allow users to determine that 

the files are unchanged since GPO 

authenticated them. 

A GPO Source Selection Evaluation Board is 

currently reviewing offers from companies 

that are bidding on a Statement of Work 

crafted by the Authentication Team to assist 

GPO in procuring the necessary tools and 

capabilities to automate the application of 

digital signatures on Adobe Acrobat Portable 

Document Format (PDF) files. This will 

enable application of digital signatures in a 

more timely, efficient and cost-effective 

manner than can be achieved manually. As 

part of the same procurement, GPO intends to 

procure a validation mechanism that will 

enable users to easily view authentication 

information for digitally signed PDF 

documents. GPO hopes to make a contract 

award in January of 2006. 

GPO has also begun applying its "Seal of 

Authenticity" to various print publications. 

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AN-v27-#01-02-2/15/06 

This seal helps give the user assurance that 

their publication is coming from an official 

source and re-enforces the integrity of the 

publications. Additionally, GPO has 

developed an extensive Marketing plan for 

the release of the new program. Teams have 

been assembled, and plans are in place to 

spread the word about this innovative new 

GPO service to the widest audience possible. 

FUTURE DIGITAL SYSTEM

One of the critical pieces of GPO's 

transformation from a 19th-century printing 

press operation to a 21st-century electronic 

information agency is GPO’s Future Digital 

System (FDsys), which will manage, 

preserve, version, provide access to, and 

disseminate authentic digital content. GPO 

intends to procure the services of a contractor 

that will serve as the Master Integrator (MI) 

for building FDsys. The MI will work 

collaboratively with GPO to identify 

solutions for the FDsys functions and to 

integrate the various components, technology 

and applications into a world-class 

information life cycle management system. 

On December 20, 2005, GPO released a draft 

Request for Proposal (RFP) soliciting 

comments on the MI process and tasks. 

Comments are due by January 19, 2006. GPO 

expects that the final RFP reflecting these 

comments will be released in March. More 

information on FDsys is available at: 

http://www.gpo.gov/projects/fdsys.htm 

DISASTER RECOVERY

As GPO works towards the completion of the 

GPO Access Distributed Computing/Data 

Disaster Recovery (DR) site, representatives 

from GITCO, AALL, and the Federal 

Depository Library Council will be 

conducting an evaluation of the site in its 

current state. This evaluation will allow 

library community representatives to compile 

and share a list of observations to address any 

desired improvements. The evaluation period 

is expected to run through the end of 

February 2006, at which time GPO 

anticipates initiating completion of the WAIS 

data clean up for the DR solution. 

Additional evaluation opportunities will be 

made available as new phases of the DR 

implementation are completed. The feedback 

received will be instrumental as GPO moves 

toward the completion of the DR and 

explores the possibility of switching the site 

to the publicly accessible interim search 

solution until FDsys provides a new search 

platform. 

DIGITIZATION OF THE LEGACY 

COLLECTION

GPO is working on a MOU involving GPO, 

the Library of Congress, and the National 

Archives and Records Administration that 

will outline roles and responsibilities in the 

provision of public access to digitized legacy 

Federal Government documents. This MOU 

is a prerequisite for obtaining approval for 

GPO participation in this project from our 

oversight committee, the Joint Committee on 

Printing (JCP). Once JCP approval is 

received, GPO will begin implementation of 

the plan for the digitization of Federal 

publications. Priorities for Digitization of 

Legacy Collection, GPO’s planned approach 

to digitizing the tangible collections of 

historical documents in Federal depository 

libraries, is located at: 

http://www.gpoaccess.gov/legacy/index.ht

ml

GPO will first focus on digitizing legislative 

and regulatory material that expands the 

coverage of the most popular GPO Access

databases. 

GPO is finalizing development of the 

Registry of U.S. Government Publication 

Digitization Projects. The Registry will be a 

locator tool for publicly accessible collections 

11 11
AN-v27-#01-02-2/15/06 

of digitized U.S. Government publications. 

When it is available via GPO Access, 

volunteer contributors will be able to input 

records about their institution’s projects that 

include digitized copies of publications 

originating from the U.S. Government. 

GPO’s Digitization Specification 3.2 is in the 

process of being reviewed by participants in 

GPO’s Meeting of Experts on Preservation. 

This specification when released will be used 

to support GPO’s plan to convert legacy 

documents into preservation masters that will 

subsequently be used to creative derivative 

“access” files that support user requirements. 

Version 3.2 is a result of multiple internal 

reviews and two focused external reviews by 

Federal agencies and universities involved in 

preservation quality digitization. Additional 

information about the legacy digitization 

project, including a link to Specification 3.0, 

is available at: 

http://www.gpoaccess.gov/legacy

The specification will continue to evolve as 

technological advancements and digitization 

requirements occur in the digital imaging 

industry. 

ESSENTIAL TITLES

GPO is waiting for recommendations from 

the Depository Library Council for additional 

titles to be considered for inclusion in the 

Essential Titles for Public Use in Paper 

Format list. GPO and the Council are 

working together to develop and refine the 

methodology for a new survey for these titles. 

BIENNIAL SURVEY

The 2005 Biennial Survey of Depository 

Libraries ran from December 2, 2005 through 

the end of December. A total of 987 libraries 

responded during this period. GPO staff are 

now in the process of contacting the libraries 

that have not yet responded to the survey and 

the survey form will be available until the end 

of January. Libraries that have not submitted 

their responses will then be contacted directly 

to obtain their survey response. 

Questions 65 and 66 dealing with digital 

publications files generated a healthy 

exchange of ideas for the discussion lists. 

While the final figures are not yet available, 

data from survey results received through 

January 12, 2006 included the following 

information: 

65: My library systematically downloads, 

stores online publications identified from 

GPO Access or through GPO-created 

PURLS, and makes them accessible to the 

general public from local servers. This past 

year my library downloaded the following 

number of digital publication files (this does 

not include shipping lists, Web pages, or 

datasets): 

 0 = 823 libraries 

 1-25 = 90 

 26-100 = 25 

 101-500 = 26 

 501-1000 = 7 

 1001-5000 = 11 

More than 5000 = 4 

66. My library is willing to receive Federal 

digital publication files on deposit from GPO, 

store them, and make the accessible to the 

general public from local servers. My library 

is willing to receive the following number of 

digital publication files per year (this does not 

include shipping lists, Web pages, or 

databases): 

 0 = 652 libraries 

 1-25 = 176 

 26-100 = 56 

 101-500 = 41 

 501-1000 = 26 

 1001-5000 = 14 

More than 5000 = 21 

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AN-v27-#01-02-2/15/06 

Libraries were also queried about their 

training needs. The mostly highly requested 

training was for Census, GPO OPAC, STATUSA, GIS, and GPO Access services. 

Another area of high interest in recent council 

meeting discussions, virtual reference, the 

survey showed that 494 libraries provide 

virtual reference service, but that a slightly 

higher number of libraries (547) were not 

interested in participating in a virtual 

reference service if it was administered by or 

through GPO. 

The Federal Depository Library Program 

continues to be well known in the library 

community as an active, vital program, but it 

may not be so well known in local 

communities and service areas. According to 

the survey responses, 134 libraries are doing 

active promotion of the depository program 

to the general public, 626 libraries promote 

the depository program infrequently, and 226 

libraries reported no depository promotion. 

The final survey results will be summarized 

and made available in the near future. The 

raw survey responses will also be available 

for libraries to use in comparison with their 

information needs to do comparisons against 

past survey results. Previous biennial surveys 

in electronic formats are located at: 

http://access.gpo.gov/su_docs/fdlp/bisurvey

/index.html 

GPO-FDLP-L AND ADMINSTRATIVE NOTES

GPO-FDLP-L is now GPO’s primary vehicle 

for communicating with depository library 

staff. As such, all depository libraries should 

have at least one staff member subscribed to 

this announcement service. To join the list, 

point your browser to: 

http://listserv.access.gpo.gov/archives/gpofdlp-l.html

Click on “Join or leave the list” and follow 

the on-screen instructions. 

Based on responses to the November 2005 

communications survey, Administrative 

Notes will be available in electronic format 

only, and paper distribution will be 

discontinued in 2006. Each issue will be 

available online, in HTML and PDF formats, 

at: 

http://www.access.gpo.gov/su_docs/fdlp/pu

bs/adnotes/index.html

The Administrative Notes Technical 

Supplement (ANTS) will continue to be 

published in paper as well as in electronic 

format through 2006, pending development 

of alternative products. The availability of 

each issue of Administrative Notes and 

ANTS will be announced via the GPOFDLP-L listserv. The Information 

Dissemination communication policy 

currently under development will determine 

the long-term continuance of these two titles. 

SPRING 2006 DEPOSITORY LIBRARY 

COUNCIL MEETING

The spring Depository Library Council 

meeting will be held in Seattle, WA, at the 

Renaissance Hotel. The meeting is open to 

the depository library community, other 

information professionals, and the general 

public at no charge. Pre-registration is 

available at: 

http://www.gpoaccess.gov/spring_reg.html

For reservations at the Renaissance Hotel, 

contact the hotel directly at 1-800-546-9184 

and reference the Government Printing Office 

or the Federal Depository Library Council 

Meeting to get the prevailing government rate 

of $124.00 (plus applicable state and local 

taxes, currently 15.6%) a night for a single or 

double. 

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The meeting will begin Sunday, April 2, 

2006, starting with registration from 8:00 

a.m. - noon, and the first session, New 

Attendees Orientation, will run from 10:00 

a.m. - noon. The regular schedule will 

commence that afternoon at 1:30 p.m. - 5:00 

p.m. The meeting will conclude at 12:00 p.m. 

on Wednesday, April 5, 2006. 

For more information on the 2006 Spring 

Depository Library Council Meeting, go to: 

http://www.access.gpo.gov/su_docs/fdlp/ev

ents/spring_council.html

ANNUAL INTERAGENCY SEMINAR

The 19th Annual Interagency Depository 

Seminar will be held in Washington, DC 

from July 31, 2006 through August 4, 2006. 

During the weeklong seminar representatives 

from various Federal agencies will present an 

overview of their information products and 

activities as they relate to Federal depository 

libraries. The seminar, open to all depository 

library staff who would like to attend, but 

limited to 60 participants, will provide an 

opportunity for both new and experienced 

documents staff to review basic materials and 

learn about new products. Scheduling details, 

including participating agencies and tours, 

will be announced during the coming months. 

Prospective attendees should complete the 

online registration form by May 31, 2006 at: 

http://www.gpoaccess.gov/interagency_reg.

html

Questions about the seminar should be 

directed to the Education and Outreach Staff 

by telephone on (202) 512-1119; by fax on 

(202) 512-0016; or by e-mail at 

ylouden@gpo.gov. 

A block of 40 rooms has been set aside for 

seminar participants at the Red Roof Inn, 

located at 500 H St., NW, Washington DC 

20001. Reservations should be made by 

calling the hotel at 202-289-5959 and 

providing the block code of B254AIDLS to 

receive the rate of $104.99 per night plus 

14.5% tax. Reservations must be made by 

July 17, 2006 to insure the quoted rate and 

will be on a first come, first served basis. 

ELECTRONIC FEDERAL DEPOSITORY 

LIBRARY MANUAL

GPO has been working with teams of 

volunteers from the Federal depository 

library community to develop the next 

generation Federal Depository Library 

Manual and Instructions to Depository 

Libraries. The resulting new publication will 

combine the Manual, its supplements, and the 

Instructions into a single online publication 

that will be updated as necessary. Each 

chapter will include requirements and 

performance examples with an emphasis on 

the electronic FDLP. The teams have now 

submitted most of the draft chapters to GPO 

and GPO staff is reviewing them. 

The manual update Web site provides an 

outline for the chapters, timelines for the 

revision and other related information. It is 

available at: 

http://www.access.gpo.gov/su_docs/fdlp/pu

bs/e-manual.html 

LOCKSS 

The GPO LOCKSS Pilot Project was 

launched in June 2005. To date, GPO has 

made the current volumes of five 

Government e-journals available to the 19 

libraries that are participating in the twelvemonth pilot. The Treasury Bulletin, the 

Social Security Bulletin, Journal of 

Research of the National Institute of 

Standards and Technology, Humanities

and Survey of Current Business are already 

available, and Monthly Labor Review and 

Monthly Energy Review will be released in 

January 2006. LOCKSS (Lots of Copies 

Keep Stuff Safe) is open source software that 

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AN-v27-#01-02-2/15/06 

provides institutions with a way to collect, 

store, and preserve access to their own local 

copies of e-journal content. LOCKSS was 

developed by Stanford University, and is 

currently maintained by the Stanford 

University LOCKSS Program Management 

Office with support from the LOCKSS 

Alliance. The purpose of the GPO LOCKSS 

Pilot Project is to investigate whether 

LOCKSS, or similar software, can be used to 

manage, disseminate, and preserve access to 

Federal Government e-journals that are 

within the scope of the FDLP and the 

International Exchange Service (IES). 

Measures of success for LOCKSS include 

harvesting 10 e-journals from Federal 

Government Web sites, providing access to 

those e-journals via LOCKSS, and collecting 

information from pilot partners about their 

experiences with LOCKSS. 

Additional information and news about the 

GPO LOCKSS Pilot Project is available at: 

http://www.access.gpo.gov/su_docs/fdlp/loc

kss/index.html

CD-ROM DATA MIGRATION STRATEGY

GPO is working to devise a data migration 

strategy to ensure that information on the 

CD-ROMs that have been distributed to 

depository libraries remains accessible. After 

an initial review of CD-ROMs that have been 

distributed to depositories, we have selected 

three agencies to use as case studies: The 

Department of Education, the Department of 

Justice, and the United States Geological 

Survey. These agencies were selected 

because the number of discs produced 

appeared to be a manageable sample, yet 

varied enough to cover a good cross section 

of considerations for migration. We wanted a 

sample that would include: 

• Serials and monographic discs 

• A variety of file formats and system 

requirements 

• Databases and discs containing static 

documents 

Additionally, we want to see how much of 

the information on these discs is already 

available via the Internet. 

A list of depository CD-ROMs from these 

agencies was prepared and reviewed to see 

which ones were available via the Internet. 

GPO will soon release a list of the discs 

reviewed, indicating which are available 

online and which are considered migration 

candidates. Titles available online will be 

considered for migration at a later date, but 

GPO is placing a higher priority on the titles 

not found online because those titles are at 

greater risk of loss of content. Discs 

considered to be migration candidates will be 

tested, and the results will be used to devise a 

migration strategy for other depository discs. 

GPO also met with representatives from the 

Government Information Preservation 

Working Group (GIPWoG) and the National 

Institute of Standards and Technology (NIST) 

to discuss issues related to this project. These 

organizations are working with GPO on 

migration and possible reverse engineering of 

older discs to make the information on them 

available. 

WEB DISCOVERY AND HARVESTING

GPO is continuing its efforts to discover and 

retrieve publications from Federal agency 

web sites that fall within the scope of the 

FDLP and the National Bibliography 

Program. GPO is currently exploring a 

solution for the discovery, harvesting, and 

assessment of documents and publications 

from web sites utilizing web crawler and data 

mining technologies. 

15 15
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As a first step in learning about available 

methodologies and technologies, GPO will be 

working with the Environmental Protection 

Agency (EPA) on a pilot project for web 

discovery and harvesting of all EPA web 

sites. In addition to locating electronic 

content for the FDLP, the information gained 

through this pilot will be utilized in 

developing a set of long-term requirements 

and specifications for web discovery and 

harvesting in conjunction with the 

implementation of GPO's FDsys. 

GPO has received all appropriate internal and 

external approvals to move ahead with the 

pilot project. GPO received vendor proposals 

on December 6, 2005 and will award the 

contract in mid-February 2006. The intent is 

to select two vendors to conduct the pilot 

concurrently so as to compare technologies, 

approaches, and results. Once awarded, the 

selected vendor(s) will conduct three separate 

crawls of the EPA web site during a sixmonth period. The results from each will be 

compared to develop criteria for targeting inscope materials other agency web sites for 

inclusion in GPO's information dissemination 

programs. 

ANNUAL ITEM SELECTION UPDATE

The annual item selection update is currently 

underway for participants in the FDLP. The 

update began on December 1, 2005 and will 

continue through January 31, 2006. The 

annual update cycle affords depository 

libraries the opportunity to add items to their 

selection profile. Added item numbers will go 

into effect on April 1, 2006. Items can also be 

dropped during the update cycle, or at any 

time during the year. The drops are effective 

immediately. 

REVIEW OF ITEM NUMBER SYSTEM/

DEPOSITORY SELECTION MECHANISMS

As part of its ongoing planning efforts, GPO 

undertook a review of the item number 

system used by libraries in the Federal 

Depository Library Program (FDLP) to select 

tangible and electronic titles. As a result of 

this review, GPO released three briefing 

papers and solicited comments from the 

depository library community. All three 

papers are available at 

http://www.access.gpo.gov/su_docs/fdlp/sel

ection/index.html. 

GPO received more than 90 comments on the 

briefing papers. GPO received a mix of 

comments on the proposed model for 

selection of online titles. The majority of 

comments GPO received found the proposed 

model for tangible selection to be a workable 

solution. All questions, comments, and 

suggestions received will be considered as we 

move forward with this process. The 

comments have been summarized and are 

available for review at

http://www.access.gpo.gov/su_docs/fdlp/sel

ection/index.html. 

GPO is currently revising the briefing papers 

and will release new versions that will 

incorporate feedback received during the 

comment period in the near future 

NEW AND ON THE HORIZON

GPOExpress 

Effective February 1, GPOExpress, based on 

a contractual agreement between GPO and 

FedEx Kinko’s, will begin supplying printing 

services to Federal agencies. Under this 

agreement, agencies will be issued with a 

credit card that allows them to purchase 

printing at their local FedEx Kinko’s store. 

Part of the agreement includes the delivery of 

a PDF version of documents printed through 

this service to an FTP site that so that GPO 

can review/acquire titles for the National 

Bibliography of U.S. Government 

Publications. 

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Sales of GPO Cataloging Records 

GPO has begun selling the GPO Cataloging 

Records previously available as a monthly 

subscription service from the Library of 

Congress. The cataloging records are 

available in MARC format via ftp. The cost 

for the monthly service is $1,920. For more 

information, contact the GPO Contact Center: 

contactcenter@gpo.gov 

GPO Access “What’s New” RSS Feed 

A new RSS Feed (Rich Site Summary/Really 

Simple Syndication) for “What’s New” on 

GPO Access is available at: 

http://www.gpoaccess.gov 

RSS is a small XML file that notifies users 

when a Web site has been updated. Users 

subscribe to an RSS feed and receive 

notification message that alerts them to 

additions to the “What’s New” feature. 

The Senate Committee on the Judiciary: 

Supreme Court Nomination Hearings 

Supreme Court Nomination Hearing

transcripts (1971 - forward), in their entirety, 

are now available on GPO Access at: 

http://www.gpoaccess.gov/congress/senate/

judiciary/scourt.html

U.S. Code 

The United States Code: 2000 Edition, 

Supplement 2, is now available on GPO 

Access at: 

http://www.gpoaccess.gov/uscode/search.ht

ml

The United States Code is the codification 

by subject matter of the general and 

permanent laws of the United States, based 

on what is printed in the Statutes at Large. It 

is divided by broad subjects into 50 titles and 

published by the Office of the Law Revision 

Counsel of the U.S. House of 

Representatives. 

Statutes at Large 

GPO plans to release a United States 

Statutes at Large (Volume 117, 108th

Congress) application this spring, with future 

volumes to follow, after final review and 

approval by the Office of the Federal 

Register. 

Partnerships 

GPO currently has 15 partnerships with 

depository libraries and Federal agencies. A 

complete list is available at: 

http://www.access.gpo.gov/su_docs/fdlp/pa

rtners/index.html

Any depository interested in exploring the 

possibility of a partnership is encouraged to 

contact GPO. 

GPO formed two new partnerships in 2005. 

• GPO and the Federal Reserve Bank of 

St. Louis implemented a partnership 

in April 2005 to provide depository 

access to Federal Government 

information in the Federal Reserve 

Archival System for Economic 

Research (FRASER) service. 

• GPO and the Robert Muldrow Cooper 

Library of Clemson University 

formed a partnership in June 2005 to 

facilitate the migration of tangible 

publications distribution to electronic 

(EL) dissemination for Federal 

depository libraries while assessing 

the operational and service 

implications of a regional Federal 

depository library with a primarily 

electronic collection. 

DISTRIBUTION AND OTHER STATISTICS

While more than 92 percent of the new titles 

made available through the FDLP are 

available in electronic form, whether or not 

they are also available in tangible form, GPO 

17 17
AN-v27-#01-02-2/15/06 

continues to distribute a large volume of 

tangible publications to Federal depository 

libraries. In FY 2005, GPO distributed a total 

of 5,285,169 tangible copies (including maps) 

of 10,301 titles (paper, CD-ROM, microfiche, 

maps), to depository libraries.). Of the total, 

7,714 titles were in paper (including maps). 

Titles available through GPO Access are up 

substantially. In FY 2005, GPO added 18,834 

titles, an increase in titles of 6,902 (58%) 

compared to FY 2004. 

In addition, 6,432 publications were acquired 

for the electronic archive in FY 2005 via 

harvest from agency Web sites. ID is 

pursuing its web discovery and harvesting 

project as an alternative to manual harvesting, 

and anticipates a substantial increase in the 

number of harvested titles in FY 2006. 

GPO produced 15,194 bibliographic records 

(including 2,094 ONIX records) in FY 2005. 

There is currently a backlog of 2,886 items to 

be cataloged. GPO is addressing the backlog 

by awarding a supplemental cataloging 

contract for which a Statement of Work will 

be published in FedBizOpps in February 

2006. 

GPO ACCESS STATISTICS

Since its inception in 1994, GPO Access 

retrievals have exceeded 2.45 billion. June 

2005 was the busiest month ever, with more 

than 39 million retrievals. The total number 

of retrievals in FY2005 was 431 million. 

Through November, more than 52.67 million 

additional documents have been retrieved in 

FY2006. 

PUBLIC-PRIVATE PARTNERSHIP 

OPPORTUNITY IN PUBLISHING SERVICES 

(SALES PROGRAM) 

GPO is exploring opportunities to outsource 

all or parts of its sales and agency distribution 

programs. GPO is looking for vendors to 

recommend an entirely new "model" for 

publications sales and distribution operation. 

Rather than paying the vendor, GPO wants to 

find an arrangement where the vendor will 

share the revenue with GPO, improve service 

to our customers, and continue to fulfill our 

mission to keep America informed through 

the sale of public documents. GPO expects to 

release its RFP in January 2006 and receive 

return by the end of March 2006 for review. 

Improved Online Government Bookstore 

GPO has launched an improved U.S. 

Government Online Bookstore that adds 

additional services for sales customers. The 

Online Bookstore now uses Pay.gov, a secure 

Government-wide financial management 

transaction portal available 24 hours a day, 

seven days a week, for more timely and 

efficient processing of GPO credit card and 

deposit account orders. The improved Online 

Bookstore also provides customers with the 

option of expedited shipping via USPS 

Priority and Express Mail, new and improved 

shopping cart and order confirmation emails, 

expanded ordering options for international 

customers, and allows customers to save their 

shopping carts. 

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Table of Contents 

Davis Appointed Director, Library Service & Content Management .......................................... 1 

Spring 2006 Council Meeting Update .......................................................................................... 2 

19th Annual Interagency Depository Seminar for 2006: Updated Agenda Available ................. 5 

Registry of U.S. Government Publication Digitization Projects Launched.................................. 5 

GPO Releases 21st Century Edition of Biographical Directory of the U.S. Congress................. 6 

U.S. Census Bureau Presents Understanding Federal Statistics Workshop ................................. 7 

STAT-USA Announces New Port Data Availability ................................................................... 8 

Ben's Guide Celebrates Franklin's 300th Birthday ....................................................................... 8 

Recent Additions to GPO Access ................................................................................................. 9 

GPO Update for ALA, January 2006.......................................................................................... 10 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster 

send address changes to: Administrative Notes 

U.S. Government Printing Office 

 Stop IDED 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

19 19