Public Documents

Highlights

17th Superintendent of Documents

United States Government Printing Office

March 1983

No. 57 (GP 3.27:57) DiMario Named

DiMario

Hawkins Chairs JCP

The Joint Congressional Committee on

Printing has reorganized for the 98th Congress. New chairman is Rep. Augustus F. Hawkins, D.-CaHf. Vice chairman is Sen. Charles McC. Mathias, R.-Md. Other members are: Sen. Howard H.

Baker, Jr., R.-Tenn.; Rep. Rod Chandler, R.- Wash.; Sen. Wendell H. Ford, D.-Ky.; Rep.

Joseph M. Gaydos, D.-Pa.; Sen. Mark O.

Hatfield, R.-Ore.; Rep. Ed Jones, D.-Tenn.; Rep. Lynn M. Martin, R.-Ill.; and Sen. Clai- borne Pell, D.-R.I. Staff director is Tom Kleis.

New Edition of Catalog Out

The second edition of the sales catalog

U.S. Government Books is out this month,

according to Marketing Director Donald E. Fossedal. This lists about 1,000 of the best

sellers in the Government Printing Office publications sales program.

Fossedal said there already is a 12.9 per- cent rate of return on the new marketing pro- gram, compared with the national average

of 2 percent.

Public Printer Danford L. Sawyer, Jr. appointed Michael F. DiMario as the 17th Superintendent of Documents effective March

6, 1983. He succeeds Raymond M.

Taylor, who had held the title since

May 10, 1982. Taylor has become

Special Assistant to the Public

Printer.

DiMario has had a varied executive career

at the Government Printing Office since joining the agency in 1971, and was Deputy

Superintendent of Documents from December 1981 to October 1982. Since that time, he has been Assistant Public Printer for Procurement. He has attended the Advanced Manage- ment Program at the Harvard University

Graduate School of Business Administration and the Federal Executive Seminar in Kingsport, N.Y. He also has a law degree.

His first position at the GPO was as a

personnel security specialist, advancing to

staff assistant to the Administrative Officer. In June 1972, he was named Assistant Administrative Officer, and in September 1973 was appointed Director of General Services

as well as Acting Security Officer. DiMario became a labor-management re- lations specialist in June 1974, leaving the

following January to enter private law practice in Bowie, Md. He returned to the GPO

labor-management staff in November 1977, and the following year was appointed Chief Wage Negotiator. In December 1978, he became Deputy

General Counsel, serving there for the next

three years before being named Deputy Su- perintendent of Documents. Last October, he was appointed head of the newly combined Printing Procurement DepartmentMaterials Management Service. DiMario received his bachelor's degree cum laude in 1960 from Davis and Elkins

College in Elkins, W. Va., and later attend- ed the University of Delaware Graduate

School. In September 1960, he became a commissioned officer with the Air Force Office of

Special Investigations, serving there until October 1967. He left the service to become

a civilian investigator for the Defense Intel- ligence Agency and later was a personnel

security specialist at Air Force Headquarters in Washington, D.C. In August 1969, he

became Executive Secretary of the Central

Civilian Personnel Security Board of the Navy Department Office of Civilian Manpower Management, serving there until joining the GPO.

He received his doctorate degree in law from Georgetown University Law School in 1971. He is a member of the District of Co- lumbia and Maryland Bar Associations, and

is admitted to practice before the Supreme

Court of the United States and the U.S. Court of Appeals.

DiMario and his wife, Priscilla, live in Bowie, Md., where he is a city councilman.

New Classification System

For Senate Documents

Senate hearings, committee prints and

miscellaneous publications now have the same classification numbering system previously confined to Senate documents and re- ports. Thus, the expanded method is consist- ent with the Superintendent of Documents

publications classification system.

The Superintendent of Documents classifi- cation system has been expanded to include Senate hearings, committee prints and mis- cellaneous publications.

Complete details were published in the January 1983 issue of Administrative notes

(Vol. 4, No. 1).

New Depositories Chosen

Two more libraries have been designated

depositories, bringing to 1,373 the total throughout the country. Receiving the latest certification are the Washington College of Law of The American University in Washington, D.C, and the

City University of New York Law School at Queens College in Flushing, N.Y.
Public Documents HIGHLIGHTS is circulat- ed monthly primarily for librarians of the Federal Depository Library Program and

mailed at first class postage rates. Material for use in this publication should

be sent to: The Editor, Public Documents HIGHLIGHTS, c/o Superintendent of Docu- ments (SD), Government Printing Office, Washington, DC 20401. The editor reserves the right to edit and

condense all submissions. Comments are most welcome and may be printed if the sender is clearly identified.

Danford L. Sawyer, Jr. Public Printer of the United States

Michael F. DiMario

Superintendent of Documents

Cataloging Guidelines Finally Published

The long-awaited Government

Printing Office Cataloging Guidelines will be in the hands of depository librarians by the time this article is being read.

They are in looseleaf form in a notebook

binder. Supplements will be issued from

time to time through a Bulletin. GUIDELINES contains material originat- ed by the Government Printing Office and

developed by the Classification and Cataloging Branch of the Library Programs Service as an internal working document. It does not include the Library of Congress rule in- terpretations as originally planned; the rule interpretations are available through the Li- brary of Congress Cataloging Service Bulletin.

The Census Is Right at Your Fingertips

By Julie M. Eddy

Wouldn't it be convenient to have the census 1790 to 1980 in chronological order

right before your eyes?

That is not the case if you arrange your Government documents collection only by

the SuDoc Classification number. If you use such an arrangement, several questions must be answered:

Q. What census materials are to be in- cluded?

A. We decided to include only those major

publications which were results of the 10 and 5-year census enumerations. This deci- sion leaves all of the many other publicaHELP!

HIGHLIGHTS is not only about you but

for you. Therefore, we need material from

you.Have you reviewed any publications

lately? Do you have new procedures that would

benefit your colleagues?

What are your views on your profession?

Your byline will be on these articles. In

fact, we also could use a photo of you for inclusion with the article. Photos always are welcome. Let us see what your collection looks like. You do not need to be an expert photographer. With all the new automatic cameras, you literally just aim and "shoot." We have developed a new production

system that will result in HIGHLIGHTS

reaching you in a more timely manner. So, help us help you. Thank you. The Editor.

tions of the Bureau of the Census in their respective SuDocs call number locations.

Q. Do you need an additional call number to arrange documents in this Special Census Section?

A. We devised a unique call number

system to make the arrangement more obvi- ous to the user and student shelver, as fol- lows:

10-year census, 1790-1940—C 3.X: Year

Population census, 1950—C 3.X: Year

Business and economic census, 1948—

3.x 2Ec; Year (Subdivided into Retail Trade, Wholesale Trade, Service Industries, Outlying Areas, Enterprise Statistics, Minorityowned Businesses, Women-owned Businesses, Other)

Manufacturers—C 3.X 2Man.: Year Minerals—C 3.X 2Min.: Year

Transportation—C 3.X 2Trans.: Year

Census of Governments, 1957—C 3.X 3: Year

Census of Agriculture, 1925—C 3.X 4: YearThe call number was marked on the spine

of each volume above the original SuDocs

call number (Shelved with C 3.X 1:940, for example). All of the volumes are arranged

by the original SuDocs call number. The new call number also must be added to all appropriate shelf list and public catalog

cards.

Q. Where is the Special Census Section

located?

A. This depends on the particular circumstances in each library. We chose the beginLPS catalogers use GUIDELINES in con- junction with a variety of other instructional materials when producing cataloging

records for Federal Government publications, the introduction explains.

GUIDELINES has been produced at the

request of the Depository Library Council to the Public Printer of the United States. Individual depository libraries are encour- aged to develop cataloging policies and pro- cedures tailored to their own needs.

Scanning the new CATALOGING GUIDELINES are,

left to right, Library Programs Service Cataloging Section Chiefs Gilbert Baldwin, Jean Ott and Marian White at the Eisenhower facility in Alexandria, Va.

ning of the C 3's in the Documents Collection. We placed yellow signs at the beginning and at the end of the Special Census

Section. In addition, we labeled each shelf with yellow tape and the appropriate C 3.X

call number. Information explaining the

Special Census Section is framed in yellow

and attached to the end of the range which

holds that section.

Q. How is the user directed from the SuDocs call number found in the Monthly

Catalog to the Special Census Section?

A. We placed book blocks at the appropriate locations in the Documents Collection which direct the user to the section (for ex- ample: C 3.223/9:970 see C 3.X 1:970). We have completed the marking and are developing a brochure to explain the extent and arrangement of our census materials. (Eddy is documents librarian at Tutt Li- brary, Colorado College, Colorado Springs,

Colo. 80907.)

2
Geographic Subject Headings Present Problems

for Documents Catalogers

A little known, and less understood, re- sponsibility falling on the shoulders of Su- perintendent of Documents catalogers in- volves the establishment of geographic subject headings.

These headings result after a determination is made whether the heading is jurisdic- tional or nonjurisdictional. Should the subject heading prove jurisdictional, the estab- lished heading must meet the guidelines

prescribed in chapter 23 of "Anglo-Ameri- can Cataloging Rules," 2d edition, and in the Library of Congress rule interpretations

for chapter 23. But if the subject heading should prove

nonjurisdictional (i.e.: a river, mountain, his- torical fort, park, forest, road, building, et

cetera), SuDocs catalogers follow the guidelines of the Library of Congress Subject

Cataloging Division. Each prosp)ective heading must be

searched in "Library of Congress Subject

Headings," 9th edition, and its supplements,

to determine if a heading has been estab- lished under the "Anglo-American Cataloging Rules," 1st edition. The AACR-I heading

then serves as a base upon which the AACR-II heading is formulated. Next, the Board on Geographic Names

gazetteers, or their reference division, is consulted to verify the exact location of the geographic feature in question. Other specialized reference works which may be consulted are: "Visitor Guide to the National

Wildlife Refuges," "Index of the National Park System," "Land Areas of the National

Forest System," and the "National Register

of Historic Places." After the feature's location is determined,

the heading is converted to comply with the AACR-II form. Any abbreviations used must be found in the appendix of AACR-II. A SuDocs cataloger may encounter a heading such as, "Medicine Lake, Washington," which is both jurisdictional and nonjurisdictional. Normal procedure calls for the publication to be carefully examined to determine whether the lake or the jurisdic- tion is to be established:

If the heading is a jurisdiction, the Li- brary of Congress authority file is checked.

If the heading does not appear, the Li- brary of Congress Multiple Use MARC

System (MUMS) data base is searched.

If the heading still does not appear, the

current edition of "Rand McNally Commercial Atlas Eind Marketing Guide" is checked,

and a name authority form is typed for the Library of Congress.

If the heading is not a jurisdiction, the Library of Congress MUMS data base is

searched. The Board on Geographic Names

gazetteers are then checked and an authority card submitted to the subject cataloging

specialist for verification. In the example just cited, the AACR-II

jurisdictional heading is "Medicine Lake

(Wash.), n 81-18590," and the nonjurisdictional heading is "Medicine Lake (Wash.:

Lake)."

Major Improvements Noted

for Depository Libraries

A number of major improvements were made during Fiscal Year 1982 in the service

to depository libraries, according to the annual Superintendent of Documents report

submitted to Public Printer Danford L. Sawyer, Jr. One improvement cited concerned the continued conversion of traditionally print- ed publication to microfiche. There was a 20

percent growth in this area, from 46 percent

in FY 1981 to 66 percent in FY 1982. Another improvement involves the Monthly Catalog. The report noted that at the beginning of FY 1982 the catalog was

five months outdated, but by the end of the

fiscal year the delay had been reduced to

less than a month.

The backlog of uncataloged documents

dropped to 8,560 from 15,555 with the assist- ance of an outside contractor, according to the report. In addition. Federal agencies were encouraged to include the Superin- tendent of Documents classification number

in their reference publications.

Still another major change that was point- ed out was the acceptance by the Library of Congress' Geography and Map Division of

all of the Government Printing Office's Anglo-American Cataloging Rules. Also, the GPO joined with the National Audiovisual Center and the Library of Congress in an

effort to catalog Federal audiovisual material.The report cited two major changes in the

International Exchange Service Program in which the Library of Congress administers

it and the GPO distributes the publications

to foreign libraries. The Congress amended Title 44 of the

U.S. Code to require that publishing agencies fund the printing and binding costs for

all lES publications, and that these agencies

reimburse the Superintendent of Documents

for distribution charges.

About 90 percent of all lES publications were converted to microfiche, resulting in a

significant reduction in program costs, ac- cording to the report.

House Member Lauds

Depository Library System

A member of the House Subcommittee on

Legislative Appropriations complimented

the depository library program during hearings last month.

Rep. Corrine C. (Lindy) Boggs (D-La.) noted

substantial cost savings in microfiching publi- cations offered to depositories. William F. Klugh, Comptroller of the Government Print- ing Office, told the subcommittee ". . . I think we are talking something around $900,000 a year savings in a combination of printing, postage, et cetera, when you use microfiche." Mrs. Boggs also lauded the GPO for ". . . your outreach program to have the brochures and the public service announcements, and

informing the public of the privilege they

have of really having access to some of the

public documents that they don't seem to know about." She asked Public Printer Danford L. Sawyer, Jr. if it would be helpful for members of Congress to use their newsletters to

tell their constituents about depository li- braries. He responded, "Yes, very." Subcommittee Chairman Vic Fazio,

(D-Calif.), suggested that a memo be sent from GPO's marketing director, Donald E. Fossedal, and the Superintendent of Docu- ments to all members of Congress "outlining

(the documents) program and reminding

members ... of what (depository) libraries they have (in their districts)." Pointing out that "information dissemination is one of our three primary missions," Public Printer Sawyer told the subcommittee that in the future he would like the dissemination of all government information

consolidated in the Government Printing

Office. He said this would result in econo- mies as well as better service. 937

Bestsellers

The U.S. Government Printing

Office has put together a new

catalog of the Government's

bestselling books. Find out what

Government books are all about. Send for your free catalog.

New Catalog

Superintendent of Documents

Washington, D.C. 20402

3
To Catalog or Not to Catalog—That is the Question

(The University of AI(ron Law Library Experience)

By Andre Martin

In 1974, during the summer doldrums

(that strange time which happens many

summers between the "special projects" and

the opening of school), the documents librar- ian and the cataloger at The University of Akron School of Law Library were especially bored. The documents librarian said, "Let's catalog the documents." And the cataloger re- plied, "Let's." It may sound peculiar, but

that is exactly how the cataloging of the government documents was begun at Akron. At that time, the documents collection consisted of complete sets of all the administrative decisions, a complete set of the Offi- cial Gazette, a set of the Federal Register

since the first issue (May, 1936), plus all the

other legally-oriented publications of the government prior to 1974. The University Library had gained deposi- tory status in 1964 and had thoughtfully

and generously offered the administrative material to the Law Library to house and

use, obviating the necessity for the Law Li- brary to purchase its own. In the meantime,

the law librarian had purchased back-runs

prior to depository designation.

By the time Public Law 95-261 (1978) was

passed, providing for law libraries to become

depositories, our documents collection was

virtually completely cataloged.

The subject, author, and title cards were

neatly interfiled with all the rest in the card catalog (much to the chagrin of the

filer, who came to hate U.S. Congress,

Senate, etc.). The documents are shelved in SuDocs order and have their own shelflist.

Decisions

When the time came, in 1978, for us to apply for depository status, there were a number of decisions to be made, not the

least of which was: Shall we continue to catalog? The answer was an overwhelming

"yes." In spite of the Depository Library Council's Guidelines which suggest that 25 per- cent or more of the items available be se- lected, we decided that we would be much

more selective than that. The AkronSummit County Public Library and the University Library both had excellent deposi- tory collections, as did Kent State University Library, which was only 20 minutes away

by expressway. Therefore, the items which

were selected were mainly those which the Law Library had been receiving all along.

The major additions were certain annual

reports (not all, by any means), reference

materials, which already had been pur- chased {Congressional Directory, Statistical Abstract, Occupational Outlook Handbook,

etc.); some periodical material such as the Montly Labor Review, which had been deemed too expensive and non-essential to purchase; and hearings of specific interest to faculty members.

(The documents librarian would have

loved to get all the hearings, but there were

space limitations and the University Library

did get them all.) With these specific selections in mind, it was also decided to treat every document

just like every other publication which is received. This means that those of a serial nature are cataloged once as an open entry

and then checked in through the Kardex. What remained to be cataloged separately

would consist almost entirely of individual

hearings.

Problems

Until the Law Library began cataloging on OCLC, this decision created a back-log (of about six shelves at any given time) because

the documents librarian cataloged them all from the copy in the Monthly Catalog,

which is always far behind. After the OCLC

terminal was installed in August, 1980, all cataloging was done via the terminal. Since

then, the backlog is never over half a shelf and those are very recent material. There have been occasional problems, such as how to enter a multi-volume set of hearings each part of which has an entirely

different number. However, the decision to continue cataloging the documents has never been regretted.

The problems and costs involved (OCLC

charges, operator time, occasionally the

cataloger's or documents librarian's time)

have been more than compensated for by

increased usage. Although there are no statistics on use, someone always is asking

where documents are located and frequently

there are piles of them scattered all over

the library to be shelved. Had it not been for the "summer dol- drums," the depository material in our col- lection would still be separate and apart, a mysterious oddity understood only by the documents librarian—as it is in many li- braries—rather than being an integral part

of its holdings accessible and usable by ev- eryone.

(Martin is Documents Librarian, The University of Akron, School of Law Library,

Akron, Ohio 44325.)

Review: World Food Crisis

(HIGHLIGHTS encourages reviews by de- pository librarians of significant recent documents. Please type them double-spaced and

send to The Editor. Submissions may be con- densed to fit space constraints.)

Will There Be Enough Food? The 1981 Year- book of Agriculture. Edited by Jack Hayes.

(Washington, D.C.: U.S. Government Print- ing Office, 1981.) xlii, 302p. Cloth. $7. A

1.10:981. Item No. 17. (Available through

GPO, Stock Number 001-000-04257-2.)

A realistic view of food now engenders

concern for world shortages, signified by the annual World Food Conferences in Rome

and numerous scholarly works published.

We find world population continuing to grow, stagnant production in the developing

economies, and a diminishing agricultural

base. The optimists among us point to a fall- ing population growth rate, large potential

in developing nations for food production,

and the promise of scientific and technological advances. Several of the Yearbook's contributions

clearly leave no doubt that agriculture is a

critical issue; and, although the United

States remains well-fed, we can neither supply the world nor transfer our technol- ogy intact. We do acknowledge the leader- ship role as expressed in this Yearbook's second section. Section 3 poses many questions regarding

farm production and proffers solutions which include water conservation, scientific techniques for keeping poultry and animals

healthy, genetic engineering, and methods

for maintaining high-quality soil resources. Perhaps the most important issue is whether the people will continue to allow unrestrained conversion of approximately

three million acres of land to other use each

year. Suburban sprawl is infringing on prime farmlands, while much urban land remains unused. The brevity of some of the many contributions belies their superb content; and the accompanying photos provide graphic evi- dence for the text. This volume should be

included in all libraries regardless of size or

clientele. The editor. Jack Hayes, is to be commended for implementing a highly readable, informative, and important addition to depository library collections.

Sandra M. Mohl

Business/Law Librarian

Florida Atlantic University Boca Raton, Fla.

U.S. GOVERNMENT PRINTING OFFICE: 1983 O - 400-191