Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 26, no. 09-10 GP 3.16/3-2:26/09-10 September 15/October 15, 2005 

HIGHLIGHTS 

Depository 

Library of the 

Year Honored 1 

Future of FDLP 

Discussed at 

Council 

Meeting 2 

List of Classes 

Updated 3 

Council Meeting 

Update 4 

New Mexico State Library Named 

Federal Depository Library 

of the Year 

Bill Turri, Deputy Public Printer; Richard Akeroyd, Library Director; Laurie 

Canepa, Depository Coordinator; and New Mexico Senator Pete Domenici 

Customer-driven, on-demand, authentic -- just some of the words those who 

rely on the New Mexico State Library for their information needs use to 

describe the top-notch services the library provides. In addition, the library 

has been praised for addressing the culturally diverse needs of its citizenry 

while providing unparallel service to its patrons. 

It is because of these reasons that the U.S. Government Printing Office has 

named the New Mexico State Library the 2005 Federal Depository Library 

of the Year. 

“I commend New Mexico State Library for its pioneering work in managing 

public and federal information which is reflected by this prestigious award. 

The Library’s approach, to make data of particular relevance to New 

Mexico available, is unique and highly innovative. It is an exciting and 

precise educational tool that can empower citizens to participate even more 

fully in the public policy processes that impact all of our lives,” said U.S. 

Senator Pete Domenici. 
AN-v26-#09-10-10/15/05 

“The New Mexico State Library plays an 

important role in keeping New Mexicans 

informed about the workings of the Federal 

Government. Our state is very fortunate to 

have a library that is so highly equipped and 

professionally staffed. I congratulate the 

New Mexico State Library for winning this 

prestigious award,” U.S. Senator Jeff 

Bingaman said. 

New Mexico Governor Bill Richardson says 

the State Library is an example. “I am 

pleased that the New Mexico State Library 

and the library staff are being recognized for 

their exemplary service. Their work makes 

government information readily accessible 

and is an important resource for residents and 

state and Federal employees in New 

Mexico,” Governor Richardson said. 

The New Mexico State Library, located in 

Santa Fe, was designated as a selective 

federal depository library in 1960 and as a 

regional federal depository library in 1962. 

The library has more than two million items 

in its collection. 

"New Mexico State Library is a shining 

example of what can happen when 

conscientious dedication and technological 

advances meet. This combination has 

ensured that access to authentic Federal 

Government documents is among the top 

priorities at this now award-winning state 

library," said Bruce James, Public Printer of 

the United States. "The New Mexico 

community is served by some of the most 

resourceful, innovative, and knowledgeable 

librarians in the country and GPO salutes 

their achievements." 

GPO and the Depository Library Community 

Discuss Future of FDLP 

More than 550 members of the depository 

library community met with the Depository 

Library Council, the Public Printer and GPO 

staff during the Council meeting and Federal 

Depository Library Conference on October 

16 - 19. One of their goals was to discuss the 

future of the Federal Depository Library 

Program (FDLP) as called for in the Strategic 

Vision. While this vision was not finalized at 

this meeting, the Council used a draft vision 

statement that they had prepared to facilitate 

discussions on four key areas: 

• Library roles in the non-exclusive 

environment created by the shift from 

paper collections at the libraries to more 

electronic information available to 

anyone on the Internet. 

• The role of depository libraries in 

adding value to these paper and 

electronic collections of government 

information. 

• Managing Collections and Delivering 

Content. 

• Deploying the expertise of depository 

librarians to facilitate use of 

government information by citizens. 

The emerging model is one that combines the 

traditional management of existing 

collections and also provides far flung expert 

service to the public in the use of the growing 

electronic collection of government 

information. 

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It clearly delineated several areas in which 

GPO’s offerings to their depository partners 

need to change to most effectively fulfill our 

joint mission of keeping America informed, 

including: 

• More flexibility in the FDLP based on 

the understanding that each partner 

library’s needs are somewhat unique 

based on the constituencies they serve. 

• More training for depository staff to 

facilitate the growth and maintenance of 

the expertise that will be so vital to the 

future of the FDLP. 

• Growing the collaborative environment 

between GPO and our depository 

partners to facilitate the best possible 

tools and free public access to the 

government information offered 

through the FDLP. 

• Help from GPO in finding the best 

contacts at other federal agencies when 

needed. 

• More events such as the recent GPOsponsored conference to facilitate the 

proactive and forward looking 

development of the FDLP necessary to 

ensure its continued success in the 

future. 

Public Printer James asked the Council to 

take what they learned here and continue 

developing their vision with the depository 

community and GPO, with the aim of nearing 

completion by their next meeting in April 

2006.

GPO Completes Major Update on List of Classes 

Earlier this year, GPO announced a major 

cleanup of the List of Classes (see 

Administrative Notes, v. 26, no. 2-3, 

http://www.access.gpo.gov/su_docs/fdlp/pubs

/adnotes/ad02_031505.html#3). This project 

is now complete. GPO staff reviewed 

approximately 2665 SuDoc stems that have 

not distributed in at least five years to 

determine if they were still active, and 581 

were determined to have ceased. Those 

classes have been inactivated. The cataloging 

records are currently being edited, and 

appropriate entries will appear in future 

issues of Administrative Notes Technical 

Supplement. Additionally, fugitive 

documents identified through this process 

have been requested from the originating 

agencies and will be distributed to 

depositories as they are received. 

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[HANDOUT] 

Depository Library Council 

Meeting Update October 2005 

DEPOSITORY LIBRARY OF THE YEAR 

AWARD

GPO has selected the recipient of the 2005 

Federal Depository Library of the Year 

Award. The chosen library will be announced 

at an awards ceremony, which will take place 

on Sunday, October 16 from 7:30 to 9:00 

p.m. in Regency A at the Hyatt Regency 

during the fall 2005 Depository Library 

Conference and meeting of the Depository 

Library Council. The award provides special 

recognition for a library that furthers the goal 

of the Federal Depository Library Program by 

ensuring that the American public has free 

access to its Government's information 

through: 

• Outstanding service to meet the 

Federal government information 

needs in the library's service area; 

• Creativity and innovation in 

developing specific community 

programs for use of Federal 

government information or a dramatic 

increase in their community's usage of 

Federal government information; 

• Leadership in creating public service 

programs that can be emulated by 

other Federal Depository Libraries. 

AUTHENTICATION 

As part of its ongoing planning efforts, GPO's 

Information Dissemination (ID) organization 

released an Authentication White Paper on 

June 23, 2005 and requested that comments 

be submitted by August 8, 2005. In response 

to requests, GPO extended the deadline for 

comments to September 16, 2005 and these 

comments have been incorporated into the 

final version that will be posted shortly at: 

http://www.gpoaccess.gov/authentication/i

ndex.html

The samples include three digitally signed 

and certified ID internal operating policy 

documents. The documents were signed and 

certified using one of the applications that 

GPO is currently testing. The documents 

contain GPO's Seal of Authenticity, which is 

used to notify users that a document has not 

been altered since it was authenticated and 

disseminated by GPO. GPO plans to use 

Public Key Infrastructure (PKI) and Digital 

Signature technologies to verify the 

authenticity of the electronic U.S. 

Government documents that it disseminates 

through the Federal Depository Library 

Program (FDLP). 

In addition, GPO intends to procure the 

necessary tools and capabilities to automate 

the application of digital signatures on Adobe 

Acrobat Portable Document Format (PDF) 

files. This will enable application of digital 

signatures in a more timely, efficient and 

cost-effective manner than can be achieved 

through manual signing methods. As part of 

the same procurement, GPO intends to 

procure a validation mechanism that will 

enable users to easily view authentication 

information for digitally signed PDF 

documents. 

DISASTER RECOVERY

In early 2005, Akamai began implementing a 

Disaster Recovery (DR) solution for GPO 

static content and WAIS databases. Akamai 

has been working with Fast Search & 

Transfer (FAST) for the DR search 

component to replicate the look and feel of 

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GPO’s web sites while improving search 

accuracy. 

The five most popular GPO Access

applications (Federal Register, Code of 

Federal Regulations, Congressional Record,

Congressional Bills, and Congressional 

Hearings) were developed as a proof of 

concept and delivered in June 2005. Once 

the workflow for automated content delivery 

to the DR storage location is completed in 

late December, the DR service will be 

activated for these five applications. 

The static content delivery for the DR site 

was activated for gpo.gov and 

bookstore.gpo.gov in September 2005. The 

CIO staff anticipates completing the 

integration of the remaining GPO Access

applications into the DR search environment 

by the end of the calendar year. While 

implementing the fully redundant off-site DR 

solution, GPO also will assess the use of the 

Akamai and FAST solution as an interim 

replacement for WAIS until the Future 

Digital System (FDsys) provides a new 

search platform. There will be a 

demonstration of the DR databases at the 

Council session that begins at 3:30 p.m. on 

Sunday, October 16. 

FUTURE DIGITAL SYSTEM

In August 2005 GPO surveyed all depository 

libraries to obtain their input on the most and 

least important Future Digital System (Fdsys) 

features and functions. Three of the “most 

wanted” features are access to authentic and 

official Government publications, migration 

of digital media to prevent technological 

obsolescence, and access to digitized 

publications with full search capability. A 

fuller summary of the responses is posted on 

the FDsys blog site at: 

http://fdsys.blogspot.com

In early October, GPO conducted an 

informational meeting; known as Industry 

Day, open to any interested vendor who has 

products or services that are in direct support 

of the requirements identified for the FDsys. 

GPO has requested industry assessment of the 

FDsys documentation as well as information 

to determine the capabilities of vendors to 

provide some or all of the services required 

for the FDsys. This information will be used 

to revise, if necessary, the FDsys 

requirements and concept documentation, the 

implementation plan, and the acquisition 

strategy. 

The GPO Concept of Operations for the 

Future Digital System (ConOps v2.0), Final, 

May 16, 2005, and the Requirements 

Document for the Future Digital System (RD 

v1.0), Final, May 16, 2005, may be found at: 

http://www.gpo.gov/projects/fdsys.htm

DIGITIZATION OF THE LEGACY 

COLLECTION

GPO is continuing to implement its plan for 

digitizing a complete legacy collection of 

tangible U.S. Government documents to 

ensure that these materials will available, in 

the public domain, for permanent public 

access. 

GPO has posted a white paper, Priorities for

Digitization of Legacy Collection that

addresses GPO’s planned approach to 

digitizing the tangible collections of historical 

documents in Federal depository libraries. 

The paper focuses on beginning the process 

by digitizing legislative and regulatory 

material that expand the coverage of the most 

popular GPO Access databases. 

Priorities for Digitization of Legacy 

Collection and other information on the 

digitization initiative are located at: 

http://www.gpoaccess.gov/legacy/index.ht

ml

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Once GPO’s new Digital Conversion Service 

is approved and staffed, the digitization of 

print publications will begin. Microfiche, 

maps and other tangible formats will be 

digitized at a later stage. 

GPO also continues the development of the 

Registry of U.S. Government Publication 

Digitization Projects, a new service on GPO 

Access. The Registry is being developed in 

collaboration with the library community as a 

primary locator tool for publicly accessible 

collections of digitized U.S. Government 

publications. GPO plans to launch this 

service, in coordination with the digitization 

of the legacy collection, in fall 2005. 

GPO's Digitization Specification 3.0 will be 

used to support the digitization plan to 

convert tangible U.S. government 

publications into preservation masters that 

can then be used to creative derivative 

"access" files to meet user requirements. The 

Specification will be updated as needed. It is 

available at: 

http://www.gpoaccess.gov/legacy/Digitizati

onSpecification3.0.pdf

ILS AND RETROSPECTIVE CATALOGING 

PROJECT 

Implementation of the Integrated Library 

System (ILS) at GPO continues to progress 

towards the public go-live date, currently 

projected for the end of October. GPO staff 

continues to work on the system’s 

functionality, focusing on serials control 

issues, on matching the functionality of the 

printed Monthly Catalog, and on transferring 

the Locate Libraries application from the 

Catalog of Government Publications, along 

with data cleanup. 

The ILS database now includes bibliographic 

records from the initial load of July 1976 to 

October 2004 and two subsequent record 

loads inclusive through May 2005. Since 

then, GPO cataloging staff has imported 

OCLC records as cataloging is completed. 

Automation staff is working to set up the 

Acquisitions module as GPO proceeds with 

plans to move functions from existing legacy 

systems to the ILS. 

Usability testing of the Web-accessible 

Online Public Access Catalog (OPAC) was 

conducted during the first week of August. 

GPO recruited 228 volunteers from the 

library community for the testing, resulting in 

205 suggestions, many of which have already 

been implemented. Work continues to resolve 

errors, and to implement enhancement 

suggestions from the OPAC testers covering 

both look and feel and functionality. The 

domain name for the Web-accessible OPAC 

will be Franklin.gpo.gov. 

GPO has developed a retrospective 

conversion plan for pre-1976 publications. 

Conversion record samples of shelf list cards, 

as well as print and microfiche issues of The 

Monthly Catalog, were produced and used to 

help determine the strategic directions for the 

project. A Statement of Work has been 

completed and funds are allocated in the 

Fiscal Year 2006 budget to procure r a 

cataloging services contract for the first phase 

of this multi-year project. 

LOCKSS 

The GPO LOCKSS Pilot Project was 

launched in June 2005. To date, GPO has 

made the current volumes of three 

Government e-journals available to the 19 

libraries that are participating in the twelvemonth pilot. The three e-journals are the 

Treasury Bulletin, the Social Security 

Bulletin, and the Journal of Research of the 

National Institute of Standards and 

Technology. LOCKSS (Lots of Copies Keep 

Stuff Safe) is open source software that 

provides institutions with a way to collect, 

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store, and preserve access to their own local 

copies of e-journal content. LOCKSS was 

developed by Stanford University, and is 

currently maintained by the Stanford 

University LOCKSS Program Management 

Office with support from the LOCKSS 

Alliance. The purpose of the GPO LOCKSS 

Pilot Project is to investigate whether 

LOCKSS, or similar software, can be used to 

manage, disseminate, and preserve access to 

Federal Government e-journals that are 

within the scope of the FDLP and the 

International Exchange Service (IES). 

Information collected from the GPO 

LOCKSS Pilot Project will be made available 

to the program management office 

responsible for planning and implementing 

GPO's Future Digital System. 

Measures of success for LOCKSS include 

harvesting 10 e-journals from Federal 

Government Web sites, providing access to 

those e-journals via LOCKSS, and collecting 

information from pilot partners about their 

experiences with LOCKSS. 

Additional information and news about the 

GPO LOCKSS Pilot Project is available at: 

http://www.access.gpo.gov/su_docs/fdlp/loc

kss/index.html 

BIENNIAL SURVEY 

The Biennial Survey provides GPO with 

important information for administering the 

FDLP. The 2005 Biennial Survey will be 

accessible from the FDLP Desktop in early 

November and conclude in early December. 

All depository libraries are legally required to 

complete this survey. 

CD-ROM DATA MIGRATION STRATEGY

GPO continues work on a comprehensive 

data migration strategy to ensure that 

information on the CD-ROMs distributed to 

depository libraries remains accessible. After 

an initial review, we have selected three 

agencies to use as case studies: The 

Department of Education, the Department of 

Justice, and the United States Geological 

Survey. These agencies were selected 

because the number of discs produced 

appeared to be a manageable sample and 

varied enough to cover a good cross section 

of considerations for migration. The sample 

will include: 

• Serials and monographic discs 

• A variety of file formats and system 

requirements 

• Databases and discs containing static 

documents 

Within a few weeks, GPO will release a list 

of the discs it reviewed, identifying the ones 

that are considered migration candidates. CDROM content that is also available online will 

be considered for migration at a later date. 

GPO is placing a higher priority on the titles 

not found online because there is a greater 

risk of content loss. Migration processes will 

be tested using the sample, and the results 

will be used to devise an overall migration 

strategy. 

GPO is working with representatives from the 

Government Information Preservation 

Working Group (GIPWoG) and the National 

Institute of Standards and Technology (NIST) 

on migration strategies and techniques for 

extracting content from CD-ROMs published 

using proprietary files formats. 

ELECTRONIC FEDERAL DEPOSITORY 

LIBRARY MANUAL 

GPO has been working with teams of 

volunteers from the Federal depository 

library community to develop the next 

generation Federal Depository Library 

Manual and Instructions to Depository 

Libraries. The resulting new publication will 

combine the Manual, its supplements, and the 

Instructions into a single online publication 

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that will be updated as necessary. The 

electronic depository manual will be a living 

policy document containing best practices, 

tips, and hot links to additional information of 

interest to depository library personnel. Each 

chapter will include requirements and 

performance examples with an emphasis on 

the electronic FDLP. 

The teams have submitted thirteen of the 

fifteen chapters. Nine chapters have been 

reviewed and returned by the editors. GPO 

staff and other subject matter consultants are 

now reviewing those chapters. Team leaders 

will present highlights of each revised chapter 

on Tuesday, October 18, 2005 in back-toback sessions beginning at 8:30 a.m. GPO 

expects to begin posting chapters on the 

FDLP Desktop during November 2005. 

Public comments will be received until 

January 1, 2006. The final chapters should be 

posted by the end of January 2006. 

The manual update Web site provides an 

outline for the chapters, timelines for the 

revision and other related information. It is 

available at: 

http://www.access.gpo.gov/su_docs/fdlp/pu

bs/e-manual.html 

WEB DISCOVERY AND HARVESTING

GPO is continuing its efforts to discover and 

retrieve publications from Federal agency 

web sites that fall within the scope of the 

FDLP and the National Bibliography 

Program. GPO is preparing to award a 

contract for the discovery, harvesting, and 

assessment of documents and publications 

from web sites utilizing web crawler and data 

mining technologies. 

As a first step in learning about available 

methodologies and technologies, GPO will be 

working with the Environmental Protection 

Agency (EPA) on a pilot project for web 

discovery and harvesting of all EPA web 

sites. In addition to locating electronic 

content for the FDLP, the information gained 

through this pilot will be utilized in 

developing a set of long-term requirements 

for web discovery and harvesting in 

conjunction with the implementation of 

GPO's Future Digital System. 

GPO has selected two vendors to conduct the 

pilot concurrently so as to compare 

technologies, approaches, and results. 

Approvals of these contracts are currently 

pending. Once approved, the selected 

vendor(s) will conduct three separate crawls 

of the EPA web site during a six-month 

period. The results from each will be 

compared to develop criteria for targeting inscope materials other agency web sites for 

inclusion in GPO’s information dissemination 

programs. 

In addition, GPO has drafted a White Paper 

that presents a high-level view and policy 

statement of GPO's current plans for Web 

Harvesting, including an overview of the 

current state, key definitions, and key issues. 

The document is currently under review 

internally within GPO and will be released 

for public comment when those reviews have 

been completed. 

ESSENTIAL TITLES SURVEY

GPO is working with the Depository Library 

Council and others to develop a more specific 

survey to identify essential titles that should 

continue to be distributed to depository 

libraries in a tangible format. The survey 

conducted in March 2005 had a total of 794 

libraries participating in the survey. Although 

the information collected was useful, GPO 

and the Council agreed at the meeting in 

Albuquerque to look into the development of 

another survey to be conducted later this year. 

A working group has been formed that is 

already moving forward with the first task of 

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reviewing the more than 7,000 active item 

numbers. The goal of this task is to provide a 

list of item numbers that are more reasonable 

for any follow-up survey that is developed. 

The group is also working on a methodology 

for any future survey, including development 

of relative success factors and ways to ensure 

that all the different types of libraries are well 

represented in the survey. 

http://www.gpoaccess.gov/essential/statistic

s.html

ANNUAL ITEM SELECTION UPDATE CYCLE 

The 2005 annual update cycle will be offered 

to libraries, beginning on December 1, 2005 

and closing on February 1, 2006. Libraries 

will be able to make additions and deletions 

to their item selection profiles during this 

period. The amendments to a libraries profile 

made during the January-February 2006 

update cycle will become effective on April 

1, 2006. The next Annual Update Cycle is 

scheduled to begin in June 2006. Details will 

be announced via FDLP-L. 

BRIEFING PAPERS ON SELECTION 

MECHANISMS 

As part of its ongoing planning efforts, 

GPO’s Information Dissemination 

(Superintendent of Documents) organization 

has undertaken a review of the item number 

system used by libraries in the Federal 

Depository Library Program (FDLP) to select 

tangible and electronic titles. As the number 

of electronic publications disseminated 

continues to grow, GPO raised questions 

about the continued utility of item numbers in 

its initial planning statement on the National 

Bibliography. In response to a request from 

the Depository Library Council, GPO 

conducted a review of the current item 

number system and examined possible 

alternatives. 

As a result of this review, GPO is releasing 

three briefing papers and soliciting comments 

from the depository library community. 

“Depository Selection: History and Current 

Practice” is provided as background 

information for the other two papers. It 

provides an overview of the item number 

process in its current form. “Depository 

Selection Mechanisms: New Model for the 

Selection of Online Titles” proposes new 

mechanisms for the selection of online titles. 

“Depository Selection Mechanisms: New 

Model for the Selection of Tangible 

Publications” proposes new mechanisms to 

support a more flexible model for selection 

and distribution of tangible publications. All 

three papers are available for review at: 

http://www.access.gpo.gov/su_docs/fdlp/sel

ection/index.html

New Model for the Selection of Tangible 

Publications 

Most respondents liked the idea of selecting 

some publications for automatic shipment 

and having others available for review 

through the use of an electronic file before 

committing to receive a tangible copy. Since 

additional time may be needed to review 

titles not selected for automatic shipment, a 

14 to 30 day review period was suggested. 

Some respondents incorrectly assumed that 

the 5-year requirement would apply only to 

tangible items selected for automatic 

shipment. All tangible titles selected by a 

depository library will continue to be subject 

to the statutory five-year retention rule. 

GPO was encouraged to continue pursuing 

the capability to push bibliographic records 

for both online and tangible titles selected by 

Federal Depository libraries. 

New Model for the Selection of Online 

Titles 

GPO also received a number of comments 

regarding the proposed model for selection of 

online titles based on a single item number 

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for all online publications of an agency or 

subagency. While this was generally well 

received, there was some speculation about 

the number of bibliographic records libraries 

would need to download from GPO (or 

purchase from a vendor) if their libraries 

want to catalog electronic items. 

The selection mechanisms web page is at: 

http://www.access.gpo.gov/su_docs/fdlp/sel

ection/index.html

The comments will be summarized and thee 

documents updated after the close of the 

comment period. All comments should be 

directed to: 

jrussell@gpo.gov 

The deadline for comments is Monday, 

October 31, 2005. 

MARC 300 FIELD FOR REMOTE 

ELECTRONIC RESOURCES

At the request of the GODORT Cataloging 

Committee, GPO ID staff has evaluated the 

current GPO cataloging practice for entering 

information for electronic resources in the 

MARC 300 field. GPO provided a proposal 

to the cataloging committee for review on 

June 22, 2005 and allowed a comment period 

that extended to September 1, 2005. 

GODORT responded with a formal letter 

discussing the proposal and highlighting 

specific questions and concerns and GPO has 

responded formally. The new policy is 

optional and libraries can choose to delete the 

300 field information provided from their 

records if they so wish. The policy is 

available at: 

http://www.access.gpo.gov/su_docs/fdlp/cip

/marc300_ala62605.pdf

ADMINISTRATIVE NOTES/ADMINISTRATIVE 

NOTES TECHNICAL SUPPLEMENT

For many years, GPO’s monthly newsletters, 

Administrative Notes and Administrative 

Notes Technical Supplement, served as the 

primary vehicle for the dissemination of GPO 

news and information to the Federal 

depository library community. As a result of 

the growing use of the FDLP-L listserv and 

the FDLP Desktop to make more timely 

distribution of information, the volume of 

material for these publications has declined 

significantly. Consequently, Administrative 

Notes and Administrative Notes Technical 

Supplement will continue in print at least 

through December 2005. By that time, all of 

the information they contain will be available 

via GPO’s CRM knowledgebase, the new 

Integrated Library System, and the FDLP 

Desktop. It is the consensus of both GPO 

staff and the Depository Library Council that 

the community is better served by timely 

electronic postings versus the current print 

publications. To validate this, GPO will be 

conducting a survey of the depository library 

community in November to explore the best 

means to communicate this information in the 

future. 

NEW AND ON THE HORIZON

GPO Access “What’s New” RSS Feed 

A new RSS Feed (Rich Site Summary/Really 

Simple Syndication) for “What’s New” on 

GPO Access is available at: 

http://www.gpoaccess.gov

RSS is a small XML file that notifies users 

when a Web site has been updated. Users can 

subscribe to an RSS feed using a stand-alone 

program, also known as an aggregator or 

news-reader. They will then receive a type of 

notification message that alerts them to 

additions to the “What’s New” feature of 

GPO Access. 

The first RSS feed launched by GPO was 

introduced in July 2005. That feed offers 

FDLP Desktop News and Updates and is 

available at: 

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http://www.access.gpo.gov/su_docs/fdlp/in

dex.html

The Senate Committee on the Judiciary: 

Supreme Court Nomination Hearings 

Supreme Court Nomination Hearing 

transcripts (1971 - forward), in their entirety, 

are now available on GPO Access at: 

http://www.gpoaccess.gov/congress/senate/

judiciary/scourt.html

U.S. Code 

The United States Code: 2000 Edition, 

Supplement 2, is now available on GPO 

Access at: 

http://www.gpoaccess.gov/uscode/search.ht

ml

The United States Code is the codification by 

subject matter of the general and permanent 

laws of the United States, based on what is 

printed in the Statutes at Large. It is divided 

by broad subjects into 50 titles and published 

by the Office of the Law Revision Counsel of 

the U.S. House of Representatives. 

Statutes at Large

GPO plans to release a United States Statutes 

at Large (Volume 117, 108th Congress) 

application this fall, with future volumes to 

follow. 

GPO ACCESS STATISTICS

More than 300,000 titles are now available on 

GPO Access! Since its inception in 1994, 

GPO Access retrievals have exceeded 2.3 

billion. June 2005 was the busiest month 

ever, with more than 39 million retrievals. 

Through August, more than 392 million 

documents have been retrieved in FY2005. 

PUBLIC-PRIVATE PARTNERSHIP 

OPPORTUNITY IN PUBLISHING SERVICES 

(SALES PROGRAM) 

In April 2005, GPO issued a Request for 

Information (RFI) about the capabilities of 

vendors to provide some or all of the services 

involved in the transformation of its current 

sales and distribution operations. GPO's goal 

is to increase public awareness of its 

products, enhance customer access to and 

achieve broader dissemination of 

Government information, expand distribution 

channels, create new and useful derivative 

products, utilize the latest technology for the 

sale, production, and distribution of tangible 

and electronic products to the public, and 

modernize the selection and distribution 

processes for tangible information products 

provided to Federal depository libraries. GPO 

hopes to achieve these goals using mutually 

beneficial performance-based revenue 

sharing models and some fee-based service 

offerings. 

In June a meeting was held at GPO with all of 

the vendors who responded to the RFI. The 

purpose of the meeting was to convey GPO’s 

current thinking on this opportunity and get 

feedback from the private sector prior to the 

release of a formal Request for Proposal 

(RFP). 

Currently, GPO is finalizing a draft RFP. 

Instead of the traditional approach using a 

statement of work (SOW), GPO has written 

and incorporated a Statement of Objective 

(SOO) into its RFP. This emerging 

methodology, an alternative to the usual 

government SOW, requires that the 

competing companies develop their own 

statements of work, performance metrics and 

measurement plans, and quality assurance 

plans. This approach allows the offerors 

freedom within the structure and definition of 

SOW tasks to carry out the stated objectives 

through the use of innovative approaches. 

Once the draft RFP is released, GPO will host 

another meeting with the original RFI 

respondents. This meeting will allow vendors 

to provide feedback on the vision, scope, 

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AN-v26-#09-10-10/15/05 

objectives, and requirements that GPO puts 

forth in the draft prior to the release of the 

final version.

More information about this initiative is 

available at: http://www.gpo.gov/bidopps/

majorqcquisitions.html

ORGANIZATIONAL CHANGES

Effective October 1, the ID organization was 

reorganized to conform to the GPO Strategic 

Vision’s concept of six major business lines 

for the GPO of the future. The Strategic 

Vision calls for new units to be organized 

around these business lines, each headed by a 

general manager accountable for the business 

line's products (beginning to end) and 

financial performance. The new organization 

is intended to assist GPO's transformation 

into a more efficient and customer-driven 

agency, implement a more integrated 

approach to printing, publishing, and 

information dissemination requirements, 

employ more advanced business systems, and 

improve management control and decision 

making. 

ID functions fall under two of the six 

business lines: Library Services and Content 

Management, which includes management of 

the FDLP; and Publication and Information 

Sales, which includes the ID Sales Program. 

Although Ric Davis has been selected for the 

position of Director, Program Management 

Office, on the staff of GPO’s Chief Technical 

Officer, where he will work on GPO’s Future 

Digital System, for the next three months, he 

will manage the Library Services and Content 

management portion of ID in an acting 

capacity. Meanwhile, GPO will conduct a 

nationwide search for a permanent head for 

this area. Kevin O’Toole will manage the 

Publication and Information Sales area. A 

copy of the new ID organization chart is in 

each registration packet. 

Deputy Superintendent of Documents T.C. 

Evans has been selected for new position as 

GPO’s Assistant Chief of Staff for Strategic 

initiatives. In this new role, he will oversee 

the implementation of GPO’s Strategic 

Vision. 

For the news release on this appointment, go 

to: http://www.gpo.gov/news/2005/

05news24.pdf

For more about GPO’s Strategic Vision, go 

to: http://www.gpo.gov/congressional/

pdfs/04strategicplan.pdf

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AN-v26-#09-10-10/15/05 

GPO-FDLP-L 

for 

Official Federal Depository Library

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Fast! 

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< To subscribe, go to 

<http://listserv.access.gpo.gov/>. 

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13 
AN-v26-#09-10-10/15/05 

Table of Contents 

New Mexico State Library Named Federal Depository Library of the Year ............................... 1 

GPO and the Depository Library Community Discuss Future of FDLP...................................... 2 

GPO Completes Major Update on List of Classes ....................................................................... 3 

Depository Library Council Meeting Update October 2005 ........................................................ 4 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: Administrative Notes 

U.S. Government Printing Office 

 Stop IDED 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

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