Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 19, no. 16 GP 3.16/3-2:19/16 December 15, 1998 

December 15, 1998 

Dear Library Director: 

These are dynamic times for the Federal Depository Library Program. We are in the midst of a 

multi-year transition to a more electronic program, working in tandem with Federal agencies that 

are using electronic formats to disseminate their information. Librarians are needed more than 

ever to provide assistance to users in accessing Government information. They need to keep upto-date on issues and take advantage of educational and training opportunities to expand their 

skills in dealing with rapid technological change. 

The 1999 Federal Depository Library Conference offers just such an opportunity. It presents an 

array of programs with sessions designed for the beginning depository librarian or technician as 

well as for experienced staff. A number of Federal agencies will discuss their electronic 

information initiatives and preview those still in the planning stages. Tours of the Library 

Programs Service at the U.S. Government Printing Office and other significant area libraries will 

be available. 

This is the largest meeting in the country designed specifically for depository library staff. The 

conference will be held April 12-15, 1999, in Bethesda, Maryland, in conjunction with the spring 

meeting of the Depository Library Council. A Regional librarians’ meeting is scheduled for 

April 11. As your library administers a Federal depository, I encourage you to send at least one 

library representative to this important conference. 

The conjunction of the Federal Depository Library Conference and the Depository Library 

Council meeting program provides a valuable opportunity for exchange of ideas among 

depository librarians and should lead to technical innovations in the management of your 

depository collection as well as improved service to your patrons. 

There is no registration fee for the Federal Depository Library Conference, Regional librarians’ 

meeting, or Depository Library Council meeting. 

Thank you for your cooperation and for your continuing role in supporting the public’s ability to 

be informed about their Government through the Federal Depository Library Program. 

Sincerely, 

FRANCIS J. BUCKLEY, JR. 

Superintendent of Documents 
AN-v19-#16-12/15/98 

Meeting Site Announced for Spring 1999 Council Meeting 

and 1999 Federal Depository Library Conference

The spring meeting of the Depository Library Council and the 8th annual Federal Depository 

Library Conference will be held jointly in Bethesda, Maryland, April 12-15, 1999. The Regional 

librarians’ meeting is being held April 11. The Holiday Inn-Bethesda has been selected as the 

meeting site. A block of 200 rooms at $126.00 per night (including applicable taxes) is being 

held for Council/Conference attendees. To receive this rate, you must register with the hotel no 

later than March 11. After the cut-off date, rooms will be subject to availability at the 

prevailing rate. Be sure to mention the GPO Conference when you register. 

To register, call the reservation desk at (301) 652-2000, or fax (301) 652-4525. For your 

convenience, a reservation form is on the following page. The hotel address is: 

Holiday Inn-Bethesda 

8120 Wisconsin Avenue 

Bethesda, MD 20814 

Nonsmoking rooms are available on request. Parking in the hotel garage, while limited, is 

discounted to Council/Conference participants at $5.00 per day. The hotel provides free shuttle 

transportation to and from the Medical Center Metro station (red line) at one-half hour intervals. 

The Medical Center subway station is a 10-minute walk from the hotel. 

The Ramada Inn-Bethesda, one block away on 8400 Wisconsin Avenue, is holding 65 rooms for 

overflow once the Holiday Inn-Bethesda is filled. The $126.00 room rate is available also at the 

Ramada Inn through March 11. After that date, rooms at this hotel will be subject to availability 

at the prevailing rate. 

To register, call the reservation desk at (301) 654-1000, or fax (301) 986-1715 and mention 

Group 6094. This hotel’s address is: 

Ramada Inn-Bethesda 

8400 Wisconsin Avenue 

Bethesda, MD 20814 

2 
AN-v19-#16-12/15/98 

3 

FEDERAL DEPOSITORY LIBRARY CONFERENCE & DEPOSITORY LIBRARY COUNCIL

APRIL 12-15, 1999 AND REGIONAL LIBRARIANS’ MEETING, APRIL 11, 1999 

Hotel Registration Form 

Holiday Inn-Bethesda • 8120 Wisconsin Avenue 

Bethesda, MD 20814 

Phone: (301) 652-2000 

Fax: (301) 652-4525 ______________________________________________________________________________ 

Deadline for negotiated hotel room rate of $126.00: March 11, 1999

Please reserve accommodations for: 

Name:___________________________________________________________ 

Address:_________________________________________________________ 

City/State/Zip:_____________________________________________________ 

Telephone:_______________________________________________________ 

Sharing room with:_________________________________________________ 

Arrival date/time:_______________________________(check-in after 4:00 p.m.) 

Departure date/time:_________________________________(check-out by noon) 

Select type room desired: ____Smoking ____Non-smoking

____Single (one person/one bed) ____Triple (three people/1-2 beds) 

____Double (two people/one bed) ____Quad (four people/two beds) 

____Double (two people/two beds) 

Requires handicap room (check one): ____mobility ____hearing impaired ____visually impaired 

To guarantee your reservation, please indicate your credit card information below: 

____American Express ____Visa ____MasterCard ____Discover ____Diners Club 

Card #: _____________________________________Expiration date: _____________________ 

Signature: __________________________________________________Date: ______________

For Hotel Use: 
AN-v19-#16-12/15/98 

FEDERAL DEPOSITORY LIBRARY CONFERENCE & DEPOSITORY LIBRARY COUNCIL

APRIL 12-15, 1999 AND REGIONAL LIBRARIANS’ MEETING, APRIL 11, 1999 

Conference Registration Form 

Register via the Web by March 26, 1999 

www.access.gpo.gov/su_docs/dpos/99conreg.html 

PLEASE TYPE: 

Depository Library Number (if applicable): ________________________________

Name: ____________________________________________________________ 

Institution: _________________________________________________________ 

Library Name: ______________________________________________________ 

Address: __________________________________________________________ 

City: State: Zip ______________ 

Phone: ____________________________________________________________ 

Internet Address:____________________________________________________ 

Special Needs: (list) ____ I am new to U.S. Government documents (3 years or less) 

____ I am a first-time attendee 

____ I am a former Depository Library Council member 

____ I am from a Regional library 

Library Type: ___ Academic ___ Public ___ Law ___ Other 

If you are unable to use the Web registration form, mail, fax, or e-mail this form to: 

Chief, Depository Services Fax: 202-512-1432 

Library Programs Service (SLLD) smcgarr@gpo.gov 

U.S. Government Printing Office 

Washington, DC 20401 

4 
AN-v19-#16-12/15/98 

Transportation Tips from Washington Area Airports 

Reagan Washington National Airport 

15 miles to Holiday Inn-Bethesda

VIA FARE DIRECTIONS 

SuperShuttle 

(800) 258-3826, 

press 2 

$17, 1 person 

$8, each additional 

person going to the 

same location 

Walk to the south end of the main terminal near 

Northwest Airlines. Follow the Washington 

Flyer/Super Shuttle signs to the ticket counter. 

Metro $2.10 

Sunday one-way 

fare 

Walk through main terminal to National Airport 

Metro station. Take Yellow line train marked MT. 

VERNON SQ-UDC to Gallery Place station. 

Change to Red line train marked SHADY GROVE 

or GROSVENOR and exit at the Medical Center 

station (travel time: 40 minutes). The hotel is a 10-

minute walk south on Wisconsin Avenue from the 

subway. 

Holiday Inn-Bethesda van: Cross over to the “Kiss 

and Ride” parking lot. Look for either a green or 

white hotel van marked Holiday Inn-Bethesda 

(leaves the hotel on the hour and half-hour). 

Car Take George Washington Parkway North to the 

Capitol Beltway I-495 to Maryland. Take Exit 34 

(Wisconsin Avenue) Route 355. Follow Route 355 

past Bethesda Naval Hospital on the left and the 

National Institutes of Health on the right. Hotel is 2 

miles south of I-495, on the right-hand side across 

from an Amoco gas station, between Battery Lane 

and Cordell Avenue. 

5 
AN-v19-#16-12/15/98 

Washington Dulles International Airport 

25 miles to Holiday Inn-Bethesda

VIA FARE DIRECTIONS 

SuperShuttle 

(800) 258-3826, 

press 2 

$20, 1 person 

$10, each additional 

person going to the 

same location 

After exiting the main terminal, pick up is at curbs 

1C and 1F. 

Washington 

Flyer van & 

Metro

$8.00, 1 person 

one-way van fare 

$2.10 

Sunday one-way 

Metro fare 

Take the Washington Flyer van from Dulles to the 

West Falls Church Metro station (travel time: 20 

minutes). 

Take the Orange line train marked NEW 

CARROLLTON to the Metro Center station. 

Change to Red line train marked SHADY GROVE 

or GROSVENOR and exit at the Medical Center 

station (travel time: 50 minutes). The hotel is a 10-

minute walk south on Wisconsin Avenue from the 

subway. 

Holiday Inn-Bethesda van: Cross over to the “Kiss 

and Ride” parking lot. Look for either a green or 

white hotel van marked Holiday Inn-Bethesda 

(leaves the hotel on the hour and half-hour). 

Car Take Dulles Access road to I-495 North 

(Baltimore/Bethesda, Exit 18) toward Maryland. 

Take Exit 34 (Wisconsin Avenue) Route 355. 

Follow Route 355 past Bethesda Naval Hospital on 

the left and the National Institutes of Health on the 

right. Hotel is 2 miles south of I-495, on the righthand side across from an Amoco gas station, 

between Battery Lane and Cordell Avenue. 

6 
AN-v19-#16-12/15/98 

Baltimore-Washington International Airport (BWI) 

35 miles to Holiday Inn-Bethesda

VIA FARE DIRECTIONS 

SuperShuttle 

(800) 258-3826, 

press 2 

$24, 1 person 

$5, each additional 

person going to the 

same location 

Pick-up is on the lower level, Ground 

Transportation, between baggage claim carousels 3 

& 4. 

Shuttle, 

Amtrak, & 

Metro 

$16 

one-way Amtrak 

fare 

$1.60 

Sunday one-way 

Metro fare 

Take the free shuttle bus to the BWI rail station. 

Pick up an Amtrak train to Union Station (travel 

time: 30 minutes). At Union Station, take the down 

escalators to the Metro. Enter the Red line train 

marked SHADY GROVE or GROSVENOR and 

exit at the Medical Center station (travel time: 20 

minutes). The hotel is a 10-minute walk south on 

Wisconsin Avenue from the subway. 

Holiday Inn-Bethesda van: Cross over to the “Kiss 

and Ride” parking lot. Look for either a green or 

white hotel van marked Holiday Inn-Bethesda 

(leaves the hotel on the hour and half-hour). 

Car From BWI, take I-95 South to I-495 West (Silver 

Spring-Northern VA). Take Exit 33 (Connecticut 

Avenue). At the end of the ramp, make a left turn 

towards Chevy Chase. At the first light, turn right 

onto Jones Bridge Road. Drive approximately 1 

mile to Rockville Pike (Wisconsin Avenue), turning 

left onto Rockville Pike and driving for 1⁄4 mile. 

Hotel is on the right-hand side across the street from 

an Amoco gas station between Battery Lane and 

Cordell Avenue. 

7 
AN-v19-#16-12/15/98 

8 
AN-v19-#16-12/15/98 

Preliminary Agenda 

Depository Library Council & 

Federal Depository Conference 

April 12 - 15, 1999 

Holiday Inn-Bethesda 

Bethesda, MD

Sunday, April 11

Morning All day meeting of regional librarians Location

8:45 Welcome 

 Sheila M. McGarr, Chief, Depository Services, LPS, GPO 

 Francis J. Buckley, Jr., Superintendent of Documents 

Versailles IV 

9:00 Developing Regional Web Pages for Selectives 

 Steve Beleu, Director, U.S. Government Information, 

Oklahoma Department of Libraries 

 Suzanne Holcombe, Assistant Documents Librarian, Oklahoma 

State University 

 Jan Swanbeck, Head, Documents Department, University of 

Florida 

10:00 Break 

10:30 Incorporating the NRC Legacy Collection Into the FDLP 

 Elizabeth J. Yeates, Chief, Public Documents Program Section, 

U.S. Nuclear Regulatory Commission 

 LPS Staff 

11:15 Regional Manuals/Superseded Electronic Publications 

 Daniel C. Barkley, Interim Director, Government Documents 

Department, University of New Mexico 

12:00 Lunch 

Afternoon 

1:30 Videoconferences: For Training and Communication 

 Sandra Fritz, Federal Documents Coordinator, Illinois State 

Library 

 Speaker TBA 

Versailles IV 

2:45 Wrap Up 

 Sheila M. McGarr, LPS, GPO 

3:00 Adjourn 

9 
AN-v19-#16-12/15/98 

4:00-5:00 Orientation to the Depository Library Council and Federal Depository 

Library Conference 

This session is designed to acquaint first-time attendees with how 

Council works and to preview Conference activities over the next 3 

1⁄2 days. 

 Cynthia L. Etkin, Library Inspector, LPS, GPO, Facilitator 

 Gail Snider, Library Inspector, LPS, GPO, Facilitator 

Versailles 

IV 

6:00 Informal pre-dinner get-together to network by food preference Hotel 

Lobby 

Monday, April 12 

Morning 

8:00 Registration and Coffee with Council and GPO Staff 2nd floor 

8:30 Welcome & Remarks 

 Thomas K. Andersen, Council Chair 

 Michael F. DiMario, Public Printer 

Versailles 

I-IV 

9:00 GPO Update 

 Francis J. Buckley, Jr., Superintendent of Documents 

 Gil Baldwin, Director, Library Programs Service, GPO 

 T.C. Evans, Assistant Director, Office of Electronic 

Information Dissemination Services (EIDS), GPO 

10:00 Break 

10:30 GPO Update (continued) 

 Robin Haun-Mohamed, Chief, Depository Administration 

Branch, LPS, GPO 

 Thomas A. Downing, Chief, Cataloging Branch, LPS, GPO 

 George D. Barnum, Electronic Transition Specialist, LPS, GPO 

12:00 Lunch 

Afternoon 

1:30-4:00 Depository Library Promotional Materials, Order Forms, and Upcoming 

Marketing Efforts 

 Staff, Promotion & Advertising, GPO 

Registration 

Table 

2:00-3:15 Depository Library Council 

 Committee Reports and Recommendations for Council Action 

Versailles I 

2:00-5:00 New Documents Librarians 

Informal session to answer questions from mundane to complex 

about depository operational issues. For new documents librarians 

or those who feel “new” to any aspect of depository librarianship. 

Veteran documents librarians from a variety of backgrounds plus 

LPS staff will be available. 

 Vicki A. Barber, Chief, Depository Distribution Division, LPS, 

GPO, Facilitator 

 Sheila M. McGarr, Chief, Depository Services, LPS, GPO, 

Facilitator 

Versailles II 

10 
AN-v19-#16-12/15/98 

2:00-3:15 Introduction to DVD 

 Carol F. Cini, Assistant Director, Institute for Federal Printing 

and Electronic Publishing, GPO 

PTO and DVD Technology 

 Bruce B. Cox, Manager, Optical Disc Publishing Program, U.S. 

Patent and Trademark Office 

Versailles III 

2:00-3:15 GPO Access (demonstration): All Databases 

Part I: Introduction and Overview 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karie T. Lew, Analyst, EIDS, GPO 

Versailles IV 

2:00-3:00 LPS Tour GPO 

2:00-3:00 NOAA Central Library Tour NOAA 

2:00-3:00 U.S. Senate Library Tour Russell Bldg. 

2:00-4:00 STAT-USA/Internet Demonstration BEA 

3:15-3:45 Break 

3:45-5:00 Partners in GIS: Establishing Partner ships to Provide Access to 

Government Data and Metadata to Citizens 

 Maurie C. Kelly, Project Coordinator, Pennsylvania Spatial 

Data Access, Environmental Resources Research Institute 

 Todd Bacastow, GIS Coordinator, Pennsylvania State 

University 

 Christopher Pfeiffer, PASDA Metadata Specialist, 

Pennsylvania State University 

Versailles I 

3:45-5:00 Topic TBA Versailles III 

3:45-5:00 GPO Access (demonstration) 

Part II: New Products and Q & A 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karie T. Lew, Analyst, EIDS, GPO 

Versailles IV 

3:45-5:00 Depository Library Council Working Session Maryland 

Tuesday, April 13

Morning 

8:00 Coffee with Council & GPO Staff 2nd floor 

8:30 Depository Library Council: Plenary Session 

Assessment of Electronic Government Information Products: Final 

Report 

 Woody Horton, Consultant, National Commission on Libraries 

and Information Science 

Versailles I-IV 

9:30 Depository Library Council: Plenary Session 

 Speaker and Topic TBA 

10:30 Break 

11 
AN-v19-#16-12/15/98 

11:00 Building the FDLP Electronic Collection 

 LPS Staff 

12:00 Lunch 

Afternoon 

1:30-4:00 Depository Library Promotional Materials, Order Forms, and Upcoming 

Marketing Efforts 

 Staff, Promotion & Advertising, GPO 

Registration 

Table 

2:00-5:00 Depository Library Council Working Session Maryland 

2:00-3:15 Federal Agency Update Session, Part I 

1997 Economic Census and Decennial Census 

 John C. Kavaliunas, Assistant Chief, Marketing Services 

Office, Bureau of the Census, U.S. Department of Commerce 

STAT-USA Products 

 Ken Rogers, Director, STAT-USA, Economics and Statistics 

Administration, U.S. Department of Commerce 

Versailles I-II 

2:00-3:15 Digitizing Collections of Government Information: Options, Process, 

Costs 

 Cathy N. Hartman, Documents Librarian, University of North 

Texas 

Electronic Resource Library of Plutonium Information: Vision and 

Reality (demonstration) 

 Karen Ruddy, Director, Electronic Resource Library Project, 

Amarillo College 

Versailles III 

2:00-3:15 GPO Access (demonstration): Advanced Search Techniques 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karen E. Sieger, Analyst, EIDS, GPO 

Versailles IV 

2:00-3:15 Spreading the Riches Around: Administering Selective Housing 

Arrangements from the Law Library Perspective 

 Robert C. Richards, Jr., Technical Services and Documents 

Librarian, University of Colorado Law Library 

 Sharon Blackburn, Government Documents Librarian, Texas 

Tech University School of Law Library 

 Susan Tomlinson, Director, Reading Room, Department of 

Geosciences, Texas Tech University 

 Ann Harrington, Assistant Law Librarian, Supreme Court of 

Wyoming 

Montgomery 

2:00-3:00 LPS Tour GPO 

2:00-3:00 Library of Congress Serial & Government Publications Division Tour LC 

2:00-3:00 U.S. Senate Library Tour Russell Bldg. 

3:15-3:45 Break 

12 
AN-v19-#16-12/15/98 

3:45-5:00 Federal Agency Update Session, Part II 

Envirofacts Warehouse (demonstration) 

 Brand L. Niemann, Digital Librarian and Computer Specialist, 

U.S. Environmental Protection Agency 

 Speaker TBA 

 Speaker TBA 

Versailles I-II 

3:45-5:00 PURLS: What Do I Need to Know? Working With PURLS in Your 

Local Catalog 

 Nan L. Myers, Government Documents Librarian, Wichita 

State University 

 Arlene Weible, Government Documents Librarian, Willamette 

University 

Versailles III 

3:45-5:00 GPO Access (demonstration): Advanced Search Techniques (continued) 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karen E. Sieger, Analyst, EIDS, GPO 

Versailles IV 

3:45-5:00 American FactFinder (DADS) (demonstration) 

 Speaker TBA, Bureau of the Census, U.S. Department of 

Commerce 

Montgomery 

Wednesday, April 14 

Morning 

8:00 Coffee with Council & GPO Staff 2nd floor 

8:30-12:00 Depository Library Council Working Session 

Draft Recommendations and Action Items 

Maryland 

8:30-10:00 Federal Agency Update Session, Part III 

U.S. Nuclear Regulatory Commission (demonstration) 

 Teresa D. Linton, Reference Librarian, U.S. Nuclear 

Regulatory Commission 

National Partnership for Reinventing Government (demonstration) 

 Patricia B. Wood, Web Manager, National Partnership for 

Reinventing Government 

O*Net (demonstration) 

 Donna Dye, O*Net Project Manager, Employment and Training 

Administration, U.S. Department of Labor 

Versailles I 

8:30-10:00 Disasters: Plans, Clean-up, and Recovery 

 Mary M. Finley, U.S. Documents Librarian, California State 

University, Northridge 

 Betsey Anderson, Reference Librarian, Boston Public Library 

 Fred C. Schmidt, Government Documents Specialist, Colorado 

State University 

 Joan Loftus, U.S. Government Documents Bibliographer, 

Stanford University 

Versailles II 

13 
AN-v19-#16-12/15/98 

8:30-10:00 Improving Quality of Documents Reference Service 

 John W. Graham, Head, Public Documents and Patents, Public 

Library of Cincinnati and Hamilton County 

 Lillie J. Dyson, Public Libraries and State Networking Branch 

Chief, Maryland State Department of Education 

 Speaker TBA 

Versailles III 

8:30-10:00 Speaker and Topic TBA Versailles IV 

8:30-12:00 Depository Library Promotional Materials, Order Forms, and Upcoming 

Marketing Efforts 

 Staff, Promotion & Advertising, GPO 

Registration 

Table 

10:00 Break 

10:00-11:00 LPS Tour GPO 

10:00-11:00 Library of Congress Serial and Government Publications Division Tour LC 

10:00-11:00 National Library of Medicine Tour NLM 

10:00-11:00 NOAA Central Library Tour NOAA 

10:30-12:00 USDA Digital Publications Preservation Framework 

 Speakers TBA 

Versailles I 

10:30-12:00 How to Manipulate Federal Bulletin Board Files 

 Margaret J. Boeringer, Documents Librarian, Pace University 

Law Library 

 James M. Mauldin, Publications Management Specialist, LPS, 

GPO 

 David J. Nuzzo, Acquisitions Librarian, State University of 

New York at Buffalo 

Versailles II 

10:30-12:00 Hints on Writing the GPO Self-Study 

 Stephen Henson, Documents Librarian, Louisiana Tech 

University 

 Gail Snider, Library Inspector, LPS, GPO 

Versailles III 

10:30-12:00 GPO Access Open Forum 

 T.C. Evans, Assistant Director, EIDS, GPO, Facilitator 

Versailles IV 

10:30-12:00 FDLP Administration Web Pages (demonstration) 

 Joseph P. Paskoski, Analyst, LPS, GPO 

Montgomery 

12:00 Lunch 

Afternoon 

2:00-5:00 Depository Library Council Working Session Maryland 

14 
AN-v19-#16-12/15/98 

2:00-3:15 Federal Agency Update Session, Part IV 

Department of Veterans Affairs (demonstration) 

 Walter R. Houser, Webmaster, U.S. Department of Veterans 

Affairs 

National Climatic Data Center (demonstration) 

 Kenneth Davidson, Deputy Director, National Climatic Data 

Center, National Oceanic and Atmospheric Administration 

National Cancer Institute 

 Nancy Brun, Chief, Information Resources Branch, National 

Cancer Institute 

Versailles I 

2:00-3:15 CD-ROMs in a Webbed World 

 Cynthia L. Etkin, Library Inspector, LPS, GPO 

Versailles II 

2:00-3:15 How Are Government Documents Being Taught in Library Schools 

 Judith S. Robinson, Associate Professor, School of Information 

and Library Studies, State University of New York at Buffalo 

 Speaker TBA 

Versailles III 

2:00-3:15 GPO Access (demonstration): All Databases 

Part I: Introduction and Overview 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karie T. Lew, Analyst, EIDS, GPO 

Versailles IV 

2:00-3:00 LPS Tour GPO 

2:00-3:00 National Library of Medicine Tour NLM 

2:00-3:00 U.S. Senate Library Tour Russell Bldg. 

3:15-3:45 Break 

3:45-5:00 Federal Agency Update Session, Part V 

Bureau of Labor Statistics (demonstration) 

 Deborah P. Klein, Assistant Commissioner for Publications, 

Bureau of Labor Statistics, U.S. Department of Labor 

Bureau of Justice Statistics (demonstration)

 Kathy Quinn, Project Supervisor, Bureau of Justice Statistics 

Clearinghouse 

National Center for Education Statistics (demonstration) 

 Gerald Malitz, Webmaster, National Center for Education 

Statistics, U.S. Department of Education 

Versailles I 

3:45-5:00 Speaker and Topic TBA Versailles II 

3:45-5:00 Speaker and Topic TBA Versailles III 

3:45-5:00 GPO Access (demonstration) 

Part II: New Products and Q & A 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karie T. Lew, Analyst, EIDS, GPO 

Versailles IV 

15 
AN-v19-#16-12/15/98 

Thursday, April 15

Morning 

8:00 Coffee with Council & GPO Staff 2nd floor 

8:30 Speaker and Topic TBA Versailles I-III 

9:15 Speaker and Topic TBA 

10:00 Break 

10:30 Depository Library Council: Plenary Session 

Report of Draft Recommendations and Action Items (including 

audience response and comments) 

11:30 Closing Remarks 

 Michael F. DiMario, Public Printer 

12:00 Adjourn 

STAT-USA/Internet Demonstration 

One STAT-USA demonstration session will be held for depository librarians attending the April 

1999 Federal Depository Conference. STAT-USA focuses on economic, financial, trade, 

demographic, and statistical data. This session is an introductory demonstration on how to use 

the online STAT-USA. The Bureau of Economic Analysis (BEA) also will have a booth on-site 

and have staff available to answer questions on BEA products. 

Date: Monday, April 12, 1999 

Sponsor: STAT-USA, U.S. Dept. of Commerce 

Location: Ronald Reagan Building and International Trade Center 

 1300 Pennsylvania Avenue, NW 

 Washington, DC 

Time: 2:00 p.m. - 4:00 p.m. 

Seating is limited to 50. Registration must be received by March 31, 1999. To reserve a seat, 

contact Ken Rogers by 

1. Fax: (202) 482-2164 

-or2. e-mail: krogers@doc.gov 

STAT-USA will contact you to verify your reservation. 

16 
AN-v19-#16-12/15/98 

Change in Frequency for List of Classes 

The List of Classes (item 0556-C, GP 3.24:) will change from quarterly to a twice yearly 

publication effective with the March 1999 issue. At that time libraries will also notice a 

reduction in the number of copies distributed to each library, from two copies to one copy. 

These changes are being made in accordance with discussion with the Depository Library 

Council and a subsequent recommendation at the Fall 1998 Council meeting to proceed with the 

changes. 

There are two reasons for these changes: 1) an estimated cost savings of $19,000 associated with 

the reduced number of copies and printing frequency, and 2) availability of the information 

contained in the List of Classes in a more timely manner from a file located on the Federal 

Bulletin Board (FBB). The List of Classes is available on the FBB at <http://fedbbs.access. 

gpo.gov/libs/class.htm>. This file is updated on the first Friday of each month. 

In addition to the List of Classes file, libraries may wish to use the online WEBTech Notes to 

find additional information about new item numbers and classification numbers. WEBTech 

Notes is uploaded every one to two weeks, thus providing far more timely information about 

item numbers than the printed List of Classes has ever provided. The WEBTech Notes database 

is located at <www.access.gpo.gov/su_docs/dpos/webtech.html> or in .dbf format on the FBB at 

<http://fedbbs.access.gpo.gov/libs/webtechn.htm>. 

DFARS Still a Depository Item 

A memorandum that was recently circulated in the Department of Defense erroneously states 

that GPO will discontinue the printed version of the Defense Acquisition Regulation Supplement 

(DFARS) effective immediately. Though the Department of Defense has ceased its publication 

of the DFARS in paper, GPO will continue to produce and disseminate the DFARS. The Office 

of the Director, Defense Acquisition, has informed GPO that it will publish DFARS only on its 

Web site, <www.acq.osd.mil/dp/dars/dfars/dfars.htm>. However, GPO will use materials from 

the Office of Defense Procurement to issue a new consolidated reprint of the DFARS in paper 

and will update that document with quarterly compilations of change pages. If you are currently 

receiving the DFARS paper edition through the GPO Sales Program you need take no action --

The new consolidated DFARS reprint will be produced and sent to you soon. 

The libraries currently receiving this title through the Federal Depository Library Program will 

also continue to receive it in the regular shipment boxes. GPO Access will add a link to the 

DFARS web site from the Browse Topics area of Pathway services. 

17 
AN-v19-#16-12/15/98 

18 

Change of Address, Phone Number for Council Members 

Council Chair Tom Andersen has a new phone number: (916) 653-7391 

The following address change is effective December 31, 1998: 

Margaret S. Walker 

3130 Millwood terrace, #M109 

Boca Raton, FL 33431 

Superseded List To Be a Searchable Web Database 

Superseded List Update Committee Members Needed 

LPS is converting the Superseded List to a Web searchable database. A downloadable DBF file 

will also be offered via the Federal Bulletin Board. 

For this effort, LPS is recruiting a Superseded List Update Committee. This group will be 

similar to the groups of librarians that helped update the 1992 and 1996 print editions of the 

Superseded List. Each committee member will monitor and update publications listings for one 

or more agencies or subagencies. Members will also continue as a standing committee to receive 

comments from the FDLP community and submit updates to LPS on their portion of the 

Superseded List database as needed. Members can be assigned agencies or subagencies to 

monitor by LPS, or prospective members can volunteer to monitor specific agencies or 

subagencies. 

Most of the committee’s work with LPS will be conducted by e-mail, and perhaps also with LPS 

Web forms. 

The project will begin by examining tangible electronic products (i.e. CD-ROMs, floppy 

diskettes, etc.). If you are interested in participating in this project, please contact: 

Joe Paskoski 202-512-1698 

Electronic Transition Staff Fax: 202-512-1432 

Library Programs Service (SL) jpaskoski@gpo.gov 

U.S. Government Printing Office 

Washington, DC 20401 
AN-v19-#16-12/15/98 

Monthly Catalog Now on the Federal Bulletin Board 

By popular demand, the most recent month’s Monthly Catalog records now have a home on the 

Federal Bulletin Board. If you are among those who would like to download an FTP file of 

every record created, produced, or updated during that month on OCLC by GPO catalogers, visit 

the Federal Bulletin Board at <http://fedbbs.access.gpo.gov>. The MOCAT file is available in 

the SPCMOCAT directory, with the continuous stream of unedited USMARC records arranged 

by OCLC number. It corresponds with the tape now being sent on a monthly basis from the 

Government Printing Office to the Library of Congress Cataloging Distribution Service. The 

purpose of the file is to provide the data necessary for those who wish to download and 

manipulate the information so that it works within their own unique system. To search for 

individual records, it is recommended that you continue to use the MOCAT product in one of its 

other mediums: paper, CD-ROM, or the World Wide Web. 

Help documents that describe the data in the FTP file are available at the Federal Bulletin Board 

site in text and PDF format. For questions that concern downloading and other technical matters, 

the GPO Access User Support Team will be available to assist you from 7:00 a.m. to 5:30 p.m., 

Eastern Standard Time, Monday through Friday (except Federal holidays). You can reach the 

User Support Team via e-mail at <gpoaccess@gpo.gov>, or by phone at (888)293-6498. 

Issues in Cataloging Electronic Titles 

Remarks by Thomas A. Downing 

Chief, Cataloging Branch 

Before the Depository Library Council 

Monday, October 19, 1998 

San Diego, California 

Good morning! It is a pleasure to be here with you today and to provide comments that supplement 

information presented in our two handouts. In addition to the Cataloging Branch update handout, 

we have included, for the first time, a handout that describes our CONSER related activities. Given 

the significant percentage (approximately 50% or more) of Federal Internet related electronic works 

that are serials, our participation in CONSER, or the Cooperative ONline SERials program, has 

become very noticeable in recent years. People are welcome to help themselves to these handouts. 

[See Administrative Notes, v. 19, no. 13 (11/5/98).] 

During this morning's presentation I will focus on five subjects: our ongoing review of cataloging 

and locator related services, an announcement concerning a new temporary workteam within the 

Cataloging Branch, plans to augment an impending user friendly display of our Web edition of the 

19 
AN-v19-#16-12/15/98 

Monthly Catalog with a "current awareness" application, a summary of Internet cataloging related 

policies, and some comments concerning our PURLs services. 

Review of Cataloging and Locator Services 

Reviewing and evaluating the scope and level of cataloging and locator services is an intermittent 

but worthwhile process. With agency Web services still evolving, we should look for opportunities 

to reduce redundancy between our applications and to improve those services that we do best. Our 

efforts to try new ventures and to take the initiative in providing electronic services is an essential 

and intrinsic element of this process. 

During the course of several months, a group of librarians from the Cataloging Branch, the 

Depository Administration Branch, and our Electronic Transition Staff were informally organized to 

work towards the objective of establishing a one-to-one correspondence between each Browse 

Electronic Title (BET) entry and a Monthly Catalog record; and to achieve an identical 

correspondence between the PURL assigned to a BET entry and a related Monthly Catalog record. 

Our librarians worked hard to meet these objectives and, in the course of their efforts, they and our 

management team learned from the experience. 

One thing we have learned from this experience is that achieving a one-to-one correspondence 

between a Browse Electronic Title entry and a Monthly Catalog record and that assigning a PURL 

to both a BET entry and a related Monthly Catalog record can be difficult tasks. We have also 

learned, for want of a better word, that not all Internet works are as "catalogable" as other works. In 

a technical sense, everything is "catalogable," even objects that do not contain information. 

However, having at this stage cataloged thousands of Internet related titles, we would like to begin a 

process of better defining the scope of our services. Here are some of the questions and issues 

which we have identified, and we welcome your thoughts and comments as we work through them. 

1. Should we catalog works at Web sites when we know that particular Web sites frequently 

remove works soon after they have been posted? This question is asked because we are not, 

at present, routinely archiving electronic products that we point to but which are housed at 

other agencies' sites. 

2. Should works at Web sites be cataloged when we know that the practice at a particular site 

is to replace one title with another title at the same address? This situation differs from the 

first example because in this instance, our record, which contains a link for one title, may 

soon take the user to an entirely different title which the agency has placed at the same URL. 

PURL checker software checks only links, and does not compare titles at Web sites with 

titles represented by cataloging records. 

3. Should we catalog a title that is accessible at a URL that works only "on the fly"? In this 

instance, should we provide users with an address that goes to a main page, which 

sometimes is the only page with a stable URL, and then expect users to browse through 

many related electronic pages or to search for the title that is represented by our record? 

20 
AN-v19-#16-12/15/98 

4. Are users better served by being able to choose applications that primarily complement, but 

do not significantly duplicate, one another? 

5. What overall organization of our cataloging and locator services best serves users and 

depository librarians while optimizing our use of personnel? 

We believe that we need to begin a process of critically analyzing work, looking at information 

related life cycle issues, experimenting with various workflows, and recommending a more refined 

set of applications that meet the needs of users and that create an environment in which applications 

are used with an improved expectation of consistently finding resources that are appropriately 

associated with each application. 

New Temporary Internet Workteam in the Cataloging Branch 

To begin this process and to learn more about issues that must carefully be considered, and 

procedures that seem to work best, we have created a temporary Internet Cataloging Workteam in 

the Cataloging Branch. As with the earlier workgroup that I described near the beginning of my 

remarks, this is an unofficial organization that will be used to collect information, test concepts, 

document proposed procedures, and streamline our processing of electronic resources. 

We expect that our project team, led by Laurie Hall and staffed by Mike Clark, who maintains our 

PURLs, by Steve Uthoff, our administrative librarian for cataloging policy, and by two of our 

catalogers, Mike Levinson and Bob Luoma, will examine various issues associated with electronic 

services. Some of the issues they will investigate include: 

1. Procedures to provide front end review of potential Internet resources to determine, first, if 

works are in the scope of the Federal Depository Library Program and secondly, if works 

are catalogable. 

2. Policies that may be applied in selecting works to be cataloged and in providing the most 

reliable electronic access. 

3. Procedures to assure that, if works fall within the program, but are not cataloged, such works 

will be accessible via other applications, as appropriate. 

4. Review the current range of notes that are applied to Internet works to see if additional 

options should be added that would provide people with as much information as possible. 

Because of the changes to electronic texts that may occur at Web sites after a cataloging 

record has been produced, we must not be overly precise in what our notes indicate. 

5. Potential procedures, including archiving, for assuring continued access to cataloged 

electronic works. At present, our ability to assure continued access to many works is limited 

because we have not, as yet, incorporated archival services into the LPS workflow of 

Internet resource discovery and cataloging. 

21 
AN-v19-#16-12/15/98 

This team will also contribute to our efforts to catalog Internet related works as soon as possible. As 

our group digs in to perform this work, other challenges may be identified. As work progresses to a 

stage when it may benefit from widespread review, we will certainly seek your advice. 

Current Awareness Application for the Monthly Catalog Web Edition 

Another thing that we have learned from our work during the past few months is that users of the 

Web edition of the Monthly Catalog should be well served by an Internet related current awareness 

application. Such an application could resemble Browse Electronic Titles in that users could choose 

to review all Monthly Catalog records with PURLs that were produced during the most recent week 

or in other weeks during the most recent thirty day period. We expect to work with GPO 

Production to make this happen as soon as possible and are confident that it will be a useful 

application. 

Summary of Internet Cataloging Related Policies 

In recent years, we have devoted quite some time to communicating our Internet related cataloging 

policies. Our policies are available in their entirety at our Web site. For now, given some recent 

discussions on GOVDOC-L, I would like to take several minutes to provide a brief summary of our 

approach to cataloging and providing access to Internet related titles. 

When electronic works have already been cataloged as such physical forms as paper, microfiche, 

CD-ROM, etc., and then become available as an electronic version, we upgrade existing records. 

These records are updated by adding an electronic related note in the 530 field and by adding a hotlinked PURL to the 856 field. These practices are consistent with CONSER guidelines and reflect 

the approval of the ALA GODORT Cataloging Committee. 

When electronic works have not initially been published in physical form or if no suitable record for 

a physical form version exists, we produce an "electronic only" record. The term "electronic only" 

can be misleading because, in quite a number of instances, agencies rush to publish a work first on 

the Internet and then issue a physical version. In many instances, we have produced an electronic 

version record and then, using our option to use a single record to reflect all versions (this is what 

we have always done with paper and microfiche, etc.) we upgrade the electronic record to reflect the 

physical description of the physical form version, shipping list information, price, if applicable, and 

other information as appropriate. 

Although some people may prefer a single record for each and very format of a title, we have never 

had and, most particularly at present, do not possess adequate personnel resources to follow such a 

practice. Our single record option is authorized by CONSER and the ALA GODORT Cataloging 

Committee and is an essential component of our efforts to keep pace with very significant 

workloads of titles in all versions. 

We also apply a policy of producing a "collection level" record of related works that appear at an 

agency Web site. Collection level records have been approved by the ALA GODORT Cataloging 

Committee and point users to related resources that are rapidly evolving as to titles, content, and 

addresses. Collection level records provide a basic and not too specific sense of the related 

22 
AN-v19-#16-12/15/98 

resources that are available at Web sites. To date, we have produced approximately seventy such 

records and find that they are consistent with the realities that people face when they access a site. 

PURLs Services and Electronic Access 

I would like to conclude my presentation by thanking Council for its commendation of our efforts to 

establish persistent names for Internet resources. Our use of PURLs, or Persistent Uniform 

Resource Locators, is an effective means of attempting to assure continued access to electronic 

resources and we appreciate Council's appreciation for these efforts. Although the use of other 

persistent naming conventions may, at some point, become advisable, PURLs are a recognized way 

of helping to assure continued access to electronic works. 

In this regard, a recent article in the membership news section of the July/August OCLC Newsletter 

describes our large scale use of OCLC's PURLs software. In addition, Norman Oder's article, 

"Cataloging the Internet: Can We Do It?", which appeared in the October 1, 1998, issue of Library 

Journal, also recognizes GPO as a notable user of PURLs software. 

Some of you may have noticed another article which appeared in the July/August 1998 OCLC 

Newsletter, entitled: “Top 100 computer files in WorldCAT.” Yes, a casual glance at the files 

suggests that many of these works are United States Government publications. We reviewed these 

titles and concluded that seventy-three of the top 100 computer files represented in WorldCAT are 

Government publications. As of the date of this article, seventy-one of these seventy-three files had 

been represented in Monthly Catalog records. 

To answer the question, "Can we catalog the Internet?" we can say, yes, we at GPO can and do 

catalog an increasingly important segment of it and that we look forward to the continued 

challenges that the Internet presents. In dedicating ourselves to Internet related tasks we recognize 

that we have much work to do in the years ahead to maintain good Internet related cataloging and 

locator services and to work towards providing continued access to works in archives and at 

publishing sites. Council's advice in all these matters is a key component of our efforts and is much 

appreciated. 

I thank you for this opportunity to provide information and look forward to working with all of you 

during Council. Thank you. 

23 
AN-v19-#16-12/15/98 

24 

Table of Contents

SuDocs Letter: 1999 Federal Depository Library Conference ..................................................... 1 

Meeting Site Announced for Spring 1999 Council Meeting and 1999 Federal Depository 

 Library Conference .................................................................................................................... 2 

Registration Form (Hotel): 1999 Spring Council and Conference ............................................... 3 

Registration Form: 1999 Spring Council and Conference............................................................ 4 

Transportation Tips from Washington Area Airports................................................................... 5 

1999 Federal Depository Conference and Spring Council Meeting: Preliminary Agenda .......... 9 

STAT-USA/Internet Demonstration........................................................................................... 16 

Change in Frequency for List of Classes .................................................................................... 17 

DFARS Still a Depository Item .................................................................................................. 17 

Change of Address, Phone Number for Council Members ........................................................ 18 

Superseded List To Be a Searchable Web Database .................................................................. 18 

Monthly Catalog Now on the Federal Bulletin Board................................................................ 19 

Issues in Cataloging Electronic Titles / Downing, Council Meeting, 10/98 .............................. 19 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, Library 

Programs Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster send 

address changes to: The Editor, Administrative Notes 

 U.S. Government Printing Office 

 Library Programs Service, SLLD 

 Washington, DC 20401 

Internet access via World Wide Web at URL: http://www.access.gpo.gov/su_docs/dpos/adnotes.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov