U.S. Gov· rnm~nt Printjng Offi~ 

North Caritol P H Streets, NW., 

Washing,on ' . 20401 
United States 

Government 

Printing Office 

Washington, D.C. 20401 

President of the Senate 

Speaker of the House of Representatives 

Dear Sirs: 

OFFICE OF THE PUBLIC PRINTER 

February 9, 1981 

I respectfully submit the annual report on activities of the United States 

Government Printing Office during the fiscal year ended September 30, 1980. 

Fiscal year 1980 was the 119th year of operation of GPO and many changes were 

successfully implemented in our operations due to our dedicated employees and 

management personnel in handling an increased volume of business which was 

approximately 11 percent higher than fiscal year 1979. 

The products and services provided by the Government Printing Office for 

fiscal year 1980 amounted to $778 million which consisted of $475 million for 

printing and binding services purchased commercially, $198 million for 

printing and binding service produced in-house, $25 million for the sale of 

blank paper, $32 million for services associated with the distribution of 

publications to depository libraries and other services, and $48 million for 

sale of publications to the general public. 

The Office continued to produce more work with less employees. As of 

September 30, 1980, there were 6,891 employees as compared to 7,226 employees 

on September 30, 1979. This is the lowest number of people employed by GPO 

since 1962. The workload was accomplished with fewer employees by additional 

conversion from hot metal type to photocomposition; continuing automation of 

functions; and the modernization of the plant and equipment. 

In accordance with our long range plans, more congressional and departmental 

typesetting work was converted to electronic processing. The first step in 

the transition of the Congressional Record to electronic text processing and 

photocomposition began in January 1980 when the Extensions of Remarks section 

of the Record was photocomposed. Photocomposition of the House of 

Representatives proceedings began with the first issue of the Congressional 

Record for the 97th Congress and the Senate proceedings will be photocomposed 

starting in January 1982. 

Many improvements were made to our data processing systems and programs 

resulting in economies and faster processing. The computer system was 

upgraded to allow for more automation and the addition of new systems. The 

development of the Procurement Information and Control System and Materials 

Management Procurement and Control System was completed along with 

improvements to the Infonet service. 
Approximately 35,000 square feet of space throughout the GPO Central Office 

was renovated to provide adequate space for consolidating 

Procurement, and Management and Administration functions. 

new 35u x 50" offset presses is in progress and 

letterpresses were removed. Various Composing Division 

was removed from service or relocated to implement 

photocomposition. 

Production, Printing 

Installation of two 

fourteen obsolete 

hot-metal equipment 

the transition to 

A new warehouse facility was obtained for paper and materials which should 

result in reduced equipment requirements, optimum utilization of storage 

space, and improved inventory control. 

Substantial improvements were made to data processing systems in the Documents 

operations which will provide better service to the public in developing 

customer information, credit sales usage, and faster order processing. 

Publications mailed under the Depository Library Distribution Program reached 

an all time high due in part to the increased use of microfiche. Bookstore 

sales increased 15.5 percent over fiscal year 1979 and a new Documents 

Bookstore was opened in Pittsburgh, Pennsylvania in November 1979. 

An increase in the volume of work in GPO is foreseen during the next fiscal 

year and management efforts will continue towards providing a cost-effective, 

efficient and competitive GPO operation. The Office will continue to 

implement its long range plans to convert hot-metal composition to electronic 

photocomposition. Cross-training will continue to be emphasized for displaced 

employees to provide an efficient and balanced work force. 

Modernization of plant equipment, work flow methods and material handling 

operations will continue as high priority efforts to maintain a modern and 

cost efficient Government Printing Office which utilizes the latest 

technologies. Additional automation of systems will be implemented to reduce 

labor intensive operations, improve productivity, and fulfill our mission to 

Congress and Executive agencies. 

The workload of the Superintendent of Documents is projected to increase in 

several programs and major emphasis will be directed towards improving 

systems, facilities, productivity and services to the public through greater 

automation and mechanization. 

I would like to express my appreciation to all employees of GPO and the 

Congressional staffs for their contributions during the past fiscal year. 

Sincerely, 
CONTENTS 

P~E 

ORGANIZATION CHART 1 

STAFF ACTIVITIES 

Assistant Public Printer (Planning) 3 

General Counsel 3 

DEPUTY PUBLIC PRINTER (Operations) 5 

Customer Service Department 5 

Printing Procurement Department 6 

Production Department 7 

Graphic Systems Development Division 8 

Electronic Photocomposition Division 8 

Composing Division 10 

Press Division 11 

Binding Division 11 

Production Support Division 12 

Quality Control and Technical Department 13 

ASSISTANT PUBLIC PRINTER for Management and Administration 15 

Data Systems Service 15 

Engineering Service 16 

Financial Management Service 17 

General Services 18 

Labor-Management Relations Service 19 

Materials Management Service 20 

Office of Equal Employment Opportunity 21 

Personnel Service 22 

Security and Internal Review Service 23 

ASSISTANT PUBLIC PRINTER (Superintendent of Documents) 25 

Documents Sales Service 25 

Library and Statutory Distribution Service 26 

Documents Support Service 26 

FINANCIAL AND GENERAL INFORMATION 

Statement of Assets, Liabilities, and Investment (Table 1) 31 

Consolidated Statement of Revenue and Expense (Table 2) 32 

Other Funds - Status of Appropriations and Other 

Fund Balances (Table 3) 33 

Other Funds - Statement of Payments From Appropriations to the Revolving Fund (Table 4) 34 

Revolving Fund - Amounts Due U.S. Treasury From Sales 

of Publications (Table 5) 35 

Statement of Changes in Financial Position (Table 6) 36 

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PAGE 

Footnotes to Financial Statements 37 

Significant Accounting Policies 38 

General Information: 

Deputy Public Printer (Operations) (Table 7) 39 

Assistant Public Printer 

for Management and Administration (Table 8) 41 

Assistant Public Printer (Superintendent o'f Documents) 

(Table 9) 43 

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UNITED STATES GOVERNMENT PRINTING OFFICE 

General Counsel PU!lUC PRINTER Assistant Public Printer ~ 1-- (Planning) V. T. McCarthy S. l. Saylor, Acting W. H. lewis 

DEPUTY PUBLIC PRINTER ASSISTANT PUBLIC PRINTER ASSI

(Operations) (Mgmt. & Admin.) (Super

S. L. Saylor W. C. DeVaughn 

Customer Service Production Financial Management Materials Management Documents 

Deportment Department Service Service 

Soles Service 

R. J. McKendry, Manager J. W. McRorie, Manager A. R. Voss, Comptroller T. R. Cullen, Director E. G. Clement, Director 

Printing Procurement Quality Control and Engineering Data Systems 

Deportment Technical Deportment Service Service 

S. B. Scaggs, Manager V. M. Corrado, Manager J. A. Polank, Director R. J. Pluto, Director 

C. W

General Personnel 

Services Service 

W. G. Tonner, Jr., Director l. Schutte, Director 

Labor-Management Office of Equal Employment Relations Service Opp_ortunity J. Amann, Director W. C. DeVaughn, Director 

Security 

and Internal Review 

Service 

M. M. Brito, Inspector General 

STAFF ACTIVITIES 

ASSISTANT PUBLIC PRINTER (PLANNING) 

Function 

The Assistant Public Printer (Planning) is responsible for identifying 

and analyzing the environmental forces which impact on the operations 

of the Government Printing Office, and advising the Public Printer and 

his subordinate managers of the future implications of these forces 

for their mission performance. The primary thrust of this effort lies 

in the continued examination and reporting of mission-related 

technological, social, economic, legal, and governmental issues, and 

the development of policy options to ensure that the Public Printer's 

mission is accomplished in the most responsible and economical way. 

Additionally, the Assistant Public Printer (Planning) conducts special 

projects as directed by the Public Printer. 

Significant Achievements 

The staff provided specialized analytic and operations research 

support to the Public Printer and his subordinate managers during the 

fiscal year. This includes development and distribution of recurring 

reports on an ad hoc (e.g., Technology for the 1980's abstracts) or 

schedule (e.g., consumer and producer price index changes) basis, as 

well as directing or participating in one-time special management 

projects addressing modernization, technological transition, and 

make-buy alternatives. 

Future Plans 

Efforts will be continued to identify managers' specific requirements 

for information on which to base planning. Increasing familiarity of 

the staff with managers' needs and improved routines for surveying 

those needs should result in improved services and products. 

GENERAL COUNSEL 

Function 

The General Counsel is the chief legal officer of the Government 

Printing Office and is responsible for providing legal advic.e and 

services in all areas of law affecting the Government Printing Office. 

Significant Achievements 

Court cases and opinions given increased 24 percent in 1980 as 

compared to the number in 1979. A decreased staff managed the 

increased workload by furnishing more informal opinions in lieu of 

written opinions resulting in greater productivity. 

Court cases were more complex and time consuming than they were in the 

past due to a number of Federal Court decisions in the Title VII area, 

which required developing new methods of refuting plaintiffs' 

evidence. In addition, the new policy of the Department of Justice of 

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merely monitoring court papers resulted in the GPO attorneys being 

required to research and prepare practically all the submitted papers 

in litigation involving GPO. 

Many important and significant opl.m.ons were furnished to the Public 

Printer, the Joint Committee on Printing, and the Committee on House 

Administration. Among these were opinions concerning the proposed 

revisions of Title 44 of the United States Code, and interpretations 

of Title 44 and other statutes with respect to the general operation 

and overall direction of the Government Printing Office. 

Future Plans 

GPO attorneys will be expected to do the vast majority of work in 

litigating cases, including discovery and trial work, with much less 

work being done by the u.s. Attorney Offices. 

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DEPUTY PUBLIC PRINTER (OPERATIONS) 

The Deputy Public Printer performs such duties as are assigned by the 

Public Printer and acts as Public Printer in the absence of the Public 

Printer in accordance with Title 44 of the United States Code and 

other applicable laws. He is responsible for the direction of 

planning and production of printing and binding through in-house 

facilities and contractors and, in this capacity, supervises and 

coordinates the activities of the managers of the Customer Service, 

Printing Procurement, Production, and Quality Control and Technical 

Departments. 

CUSTOMER SERVICE DEPARTMENT 

Function 

The Customer Service Department, under the direction of the Customer 

Service Manager, is responsible for liaison with the Congress and 

customer agencies; planning, estimating, and preparing plant 

production schedules; developing sales prices for publications sold; 

processing requisitions for blank paper and miscellaneous supplies; 

controlling inventory levels for paper and envelopes; providing 

design, illustration, consultation, and quality control services; 

coordinating the development of schedules for printing and binding 

services; and maintaining pickup and delivery of copy and proofs; and 

informational and communicative services. 

Significant Achievements 

The Planning Service and Congressional Information Divisions processed 

52,000 requisitions during fiscal year 1980, a decrease of five 

percent compared to fiscal year 1979. Print orders processed were 

48,000, an increase of about 13 percent compared to the previous year. 

The Plant Planning Division prepared 24,000 jackets during fiscal year 

1980, a decrease of 17 percent compared to fiscal year 1979. This 

decrease reflects a 30 percent decrease in print orders received. In 

concert with this trend, the number of employees decreased by almost 

18 percent during fiscal year 1980. 

The Typography and Design Division processed 4,700 jackets, a decrease 

of 11 percent compared to fiscal year 1979. Layout sketches averaged 

17 5 per month, an increase of 99 percent, and finished art work 

averaged 690 per month, an increase of 52 percent. 

Employees 

jobs. As 

savings of 

year 1979. 

additional 

recommended many changes to decrease costs of individual 

a result of these changes, customer agencies realized 

$600,000, an increase of over 35 percent compared to fiscal 

In addition, review procedures saved customer agencies an 

$46,000 in material and labor costs. 

Personnel participated in nearly 400 meetings with customer agencies 

and commercial contractors concerning all phases of planning. 

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Future Plans 

The Planning Service and Congressional Information Divisions will 

continue to provide customer satisfaction through timely response, 

accurate information, and maximum service. Timely response will 

improve through greater reliance on automated systems, particularly 

the newly-installed Printing Procurement Progress Control System. 

The demand for color work and quality control is expected to continue 

during fiscal year 1981. Implementation of design standards is 

anticipated as various publications are reprinted. 

PRINTING PROCUREMENT DEPARTMENT 

Function 

The Printing Procurement Department, under the direction of the 

Printing Procurement Manager, is responsible for procuring printing, 

binding, and related products and services from commercial sources and 

for managing and operating the Field Printing Offices. 

Significant Achievements 

The total number of orders procured commercially by the Department 

during fiscal year 1980 was 7 percent higher than fiscal year 1979. 

Although the Central Office decreased 3 percent, or 2,000 orders, 

Regional Printing Procurement increased 10 percent, or 18,000 orders. 

Jobs produced by the Field Printing Division were 3.4 percent higher 

in fiscal year 1980 over 1979 and JCP-defined production units 

increased 1 percent. The value of printing procured commercially oy 

the Department increased from $427 million in fiscal year 1979 to $475 

million in fiscal year 1980, an increase of ll.2 percent. The value 

of printing and binding produced by the Field Printing Division 

increased 9.3 percent in fiscal year 1980 to $14.2 million. 

A new internal management appraisal program, known as the Procurement 

Management Assistance Review, was initiated during the year. The 

first review was conducted in the New York Regional Printing 

Procurement Office in December 1979. Subsequent reviews were made in 

the Atlanta and Seattle Regional Printing Procurement Offices and at 

the Central Office which included the Specifications Division. These 

reviews provided beneficial assistance in evaluating and improving the 

quality, efficiency, and effectiveness of our operating activities. 

The program will be continued in fiscal year 1981. 

Substantial progress has been made in the design and implementation of 

the first phase of an automated procurement system. The Procurement 

Information and Control System, formerly known as the Printing 

Procurement Progress Control System, began phased-in implementation in 

the Central Office in June and is scheduled to be fully operational in 

a parallel test mode in November. Parallel operations are expected to 

be concluded in the second quarter of fiscal year 1981. Once the 

system is operational and includes award and contractor compliance 

data, procurement information will be centrally available in an 

immediate time frame. 

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The effort to standardize contract language is progressing on 

schedule. Central Office term contracts and most one-time bid 

contracts have been largely converted and their specifications can be 

generated by our word processing system. Also, substantial progress 

has been made in generating specifications for Regional Printing 

Procurement Office term contracts. This system will not be applied to 

contracts for marginally punched continuous forms or other highly 

specialized items in the foreseeable future. The standard contract 

clauses and other language being developed for use in this system will 

ultimately provide the basis for computerized generation of our 

specifications. 

Composition capability has been significantly altered in the Field 

Printing Division. Hot metal composition has been phased out in the 

New York, Chicago, and Seattle offices, and the equipment has been 

disposed of through surplus property procedures. A photocomposition 

unit, including equipment and personnel, has been established in the 

Chicago office, but no composition capability exists at this time in 

New York and Seattle. 

The Quality Assurance Through Attributes Program was expanded as 

planned to the Regional Printing Procurement and Field Printing 

Offices during fiscal year 1980 and necessary training of all 

personnel involved in the implementation was provided. The Quality 

Assurance Section of the Central Office became fully manned during the 

year; and, in addition to inspecting samples of the full planned range 

of printed material, they now have the capability of inspecting 

microfilm/microfiche. 

Future Plans 

Effective October 1, 1980, all direct-deal term contracts for national 

level requirements being handled by the Washington, D. C. Regional 

Procurement Office, are being transferred to the Central Office. 

Those contracts emanating from agency regional activities within GPO 

Region 3-I will remain in that office. This transfer encompasses 126 

contracts representing approximately 20,000 print orders. The 

Commercial Printing Specifications Division in the Central Office will 

prepare specifications for these contracts as they are renewed. 

Work has begun on expansion of the 

System to the Regional Offices. 

scheduled for fiscal year 1983. 

PRODUCTION DEPARTMENT 

Procurement Information and Control 

Completion of this expansion is 

The Production Department, under the direction of the Production 

Manager, is responsible for all in-plant printing production. This 

Department has direct responsibility for the Composing, Binding, 

Press, Electronic Photocomposition, Graphic Systems, and the 

Production Support Divisions, which includes the Library of Congress 

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Branch and a small installation at the Interior Department. The 

Delivery Section, Congressional Record Indexers, and Congressional 

Details are also responsibilities of this Department. 

Graphic Systems Development Division 

Function 

The Graphic Systems Development Division designs, develops, and 

integr~tes the use of automated graphic systems into the production of 

publications. Design and development include determining systems 

concepts, specification preparation, computer program writing and 

debugging, and analyses of equipment requirements. The Division is 

also responsible for applying the systems developed to the specific 

processing requirements of individual jobs by developing page formats 

and specifications for input to the system. The Division provides 

consulting services to customer agencies, through the Customer Service 

Department, to assist in identifying and developing suitable 

applications for automation. 

Significant Achievements 

The development of GPO's Automated Composition System continued during 

the year. One of the most significant additions was the 

sectionalization feature, which provides for the embedding of tables 

and graphics which span more than one column in a basic format of two 

or three text columns. The feature also allows for the storing of 

certain specified tables or graphics that will not fit in the 

remaining space in the column or page and placing them at the top of 

the next column or page. 

A system was developed for the updating of the Code of Federal 

Regulations. The entire full text data base containing approximately 

400 million characters is now on-line and available for immediate 

processing. 

Future Plans 

A system which will automate the process for producing changes to 

looseleaf pages in a publication from the computer data base on a 

periodic basis is under development and will become operational during 

the spring of 1981. 

A project to develop a composition subsystem to produce mathematical 

equations and chemical expressions will be started during the coming 

year. 

Electronic Photocomposition Division 

Function 

The Electronic Photocomposition Division is comprised of those 

prepress production operations which precede the production of plates 

for the press, with the exception of metal-type composition and 

graphic systems design. 

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The Division's major functions are the keyboarding, proofreading, and 

electronic processing of text matter to capture it in machine-readable 

form for printing, electronic search-and-retrieval, and other 

purposes; the maintenance (continuous updating) of previously captured 

standing text data bases; the photocomposition of the captured data 

for printing; the manual sorting, s1z1ng, and stripping of the 

photocomposed text and other graphic material to prepare copy for the 

camera; and the camera work and processing required to produce a film 

negative for the platemaker. 

Significant Achievements 

The Division's responsibilities were increased substantially with the 

reorganization of the Production Department early in the fiscal year 

when the copy preparation and camera functions were transferred from 

the Press Division. 

The workload of the Division has also increased as more Congressional 

and Departmental work was converted to electronic processing. Major 

publications converted include the Extension of Remarks portions of 

the Congressional Record, Economic Report of the President, and the 

Statistical Abstract of the United States. Data bases are also 

currently being created for the Congressional Directory and "The 

Capitol" magazine. 

The first step in the transition of the Congressional Record to 

electronic text processing and photocomposition began at the start of 

the second session of the 96th Congress in January 1980. This 

occurred when the. Division began to output the Extension of Remarks 

portion of the Congre&sional Record. The text matter photocomposed in 

the last three quarters of fiscal year 1980 totaled 4, 600 printed 

pages. Over 27,000 pieces of manuscript were submitted for text 

processing. 

The total number of bill pages produced this fiscal year was 117,000. 

This total represents 10,600 introduced bills and 9,500 passed bills. 

The utilization of the Electronic Photocomposition Division's Bill 

Drafting System has resulted in a 19.5 percent reduction in the cost 

of composing a bill page. 

Photocomposition of the daily Federal Register for fiscal year 1980 

showed an increase of 7.5 percent over the previous year. The total 

number of printed pages was about 80,000. Almost 345,000 folios of 

manuscript was submitted by independent agencies through the Office of 

the Federal Register. The copy markup, keyboarding, photocomposing, 

and proofreading of this huge amount of manuscript was accomplished 

under extremely short production deadlines. An additional 6,400 

finding aids pages were photocomposed. Those include the Monthly and 

Cumulative Indexes and the List of CFR Sections Affected. 

A high-speed communications link has been installed between the text 

processing systems at the Office of the Federal Register and this 

Division. Acceptance testing is underway; once completed, the new 

interface will allow for the high-speed transmission of data directly 

between the two systems. 

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Future Plans 

In response to its expanded responsibilities, the Division has begun a 

large-scale relocation and consolidation of some of its operations. 

Phase I of this project is well underway and site preparation for the 

consolidation of the Production Department's proofing operations is on 

schedule. This consolidated prepress proofroom will contribute to a 

more efficient workflow, especially in relationship with the overnight 

production of the Congressional Record. This new facility was 

completed in January 1981. The consolidation of all prepress control 

and scheduling operations, renovation of the Night Production 

Manager's office, and renovation of an area for the newly formed 

Graphic Systems Development Division's Support Section is also part of 

Phase I. 

Phase II will entail renovation of the existing Photohand area for use 

as a Congressional Record and Bill Processing Unit. This unit will 

house two complete text editing systems with 38 video display 

terminals. 

Phase III of the project encompasses the consolidation of the Copy 

Preparation Section and the Photohand Unit. The central location and 

consolidation of these areas is an important step when considering the 

overall Division's production obligations. 

The Division is in the process of implementing m~n~mum production 

standards for video keyboard operators. These standards are a result 

of a comprehensive study by GPO Industrial Engineers. 

Composing Division 

Function 

The function of the Composing Division is to provide type or 

reproduction proofs to other divisions for completion. This function 

is performed by using the hot metal process to supply galley and page 

proofs to Congress and Federal agencies. A primary function is the 

production of the Congressional Record each day that Congress is in 

session. 

Significant Achievements 

The Composing Division continued to effectively deal with the problem 

of meeting production requirements with a declining work force. 

Employees on the roll declined 17 percent and measurable type set 

declined 15 percent. 

Future Plans 

The Composing Division will continue to provide cross training 

opportunities for its employees to ease the transition from hot metal 

to photocomposition. This will provide a balanced work force for the 

Division, in addition to supplying craftsmen for the other Divisions. 

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Additional plans are being formulated for 

sections and improved work flow methods 

workload. 

Press Division 

Function 

further consolidation of 

based on the declining 

The primary mission of the Press Division 

printing requirements. The secondary 

departmental work produced in-house. 

is to meet the Congressional 

mission is to print all 

The Division has five sections: Offset Plate, Photopolymer, Offset 

Press, Letterpress, and Postal Card. They make negatives and plates 

for producing printed sheets on a variety of Offset and Letterpress 

equipment. They inspect, store and reissue commercially procured, as 

well as in-house prepared negatives. 

Significant Achievements 

The orderly merger of the Offset and Letterpress Divisions resulted in 

an increase in the total number of pages printed with a reduction in 

press hours worked. The eight page forms previously printed on 

Letterpress equipment are now produced in multiples of up to 32 pages 

on Offset presses. The result has been an increase in printed pages 

with a reduction in makereadies, impressions, and manpower. 

With the elimination of the Emergency Unit, the Letterpress Section of 

the Press Division was reduced to the Job and Web Units. 

The Reproducible Inventory Control System is in the process of 

converting from Time Sharing Option to Customer Information Control 

System. The new Four Phase system will provide 25 percent more 

information with a 50 percent increase in response time. It will 

eliminate the need for a duplicate manual file, resulting in a labor 

savings. 

Future Plans 

Two new Group 88 Web Offset Presses are in the process of being 

installed and are planned to be in operation early in calendar year 

1981. This equipment will provide more flexibility and economy in 

producing Congressional work in the Press Division. 

Binding Division 

Function 

The Binding Division is responsible for all finishing operations on 

work produced in the Government Printing Office. These operations 

include folding, gathering, inserting, sewing, stitching, casemaking, 

cutting, drilling, padding, and packaging. The Division also repairs 

and restores old bindings for Congress and Executive agencies. 

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Significant Achievements 

Books gathered increased in volume by 2.25 million while adhesive 

bound books remained stable with 5.6 million produced. 

The 1981 Budget Appendix exceeded the binder thickness capability by 

5/16 of an inch. By redesigning the infeed and exit points of the 

binder the entire volume of the Appendix was adhesive bound at a 

savings in excess of $30,000. 

Future Plans 

Modernization of the Record Room to install equipment to adhesive bind 

and mail the Congressional Record and Federal Register has been 

approved by the Acting Public Printer. The first binding system is 

scheduled to be installed by the latter part of 1981. 

Two Rapid Trimmers were requested and approved. Both machines will be 

in place and operating by April 1981. All of the trimming equipment 

will be replaced in the near future to improve efficiency and safety. 

Production Support Division 

Function 

The Production Support Division is responsible for the 

administration of the Department's branch operations, 

assurance, distribution, production security program, and 

details to the Congress and other Government agencies. 

Significant Achievements 

effective 

quality 

employee 

The Quality Assurance Section has made significant progress in 

developing controls for improving the quality of GPO products. As of 

June 2, 1980, all six-digit jacket jobs produced in-plant are assigned 

a quality level relating to specific criteria regarding its 

processing. Written guidelines have been issued to assist in 

interpreting these quality attributes. A report on plate remakes qas 

been instituted which will assist in reducing downtime and waste 

attributable to faulty plates. 

The security program continues to provide administrative support to 

the production divisions through daily processing of incoming 

classified work. The Security Specialist initiated a study of waste 

destruction of paper in both the Press and Binding Divisions resulting 

in recommendations for improvements in efficiency and cost. A system 

of passport accountability is currently under study. This will lead 

to a more accurate method of determining the number of in-process and 

completed units at any given time. 

In fiscal year 1980, complaints regarding late delivery of 

Congressional material by the Delivery Section were reduced to zero 

and overtime hours were reduced 35 percent as compared to the previous 

year's overtime hours. 

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Future Plans 

The Delivery Section is scheduled for a detailed workload analysis to 

include the determination of a workload indicator which more 

accurately reflects the volume of work performed during a given time 

in this area. This will permit management to more closely align 

personnel requirements with workload. 

The Library of Congress Branch will relocate to the Central Office and 

become a section of the existing Composing Division. 

QUALITY CONTROL AND TECHNICAL DEPARTMENT 

Function 

The Quality Control and Technical Department develops and coordinates 

the GPO Quality Program. It is responsible for the laboratory testing 

of items utilized in the printing and binding operations, and the 

manufacture of select supply items such as inks, type metals, and 

adhesives. Technical support is provided to the various quality 

control elements in the Office and the environmental and personnel 

protection programs of GPO. Ancillary functions include the 

maintaining of adequate inventories of press rollers and printing 

inks, the development of procurement specifications, monitoring 

materials, and work environments. The Department also maintains 

liaison with regulatory agencies and the various technical 

organizations engaged in related work, and provides technical service 

and support to the plant, the Joint Committee on Printing, and other 

Government agencies. 

Significant Achievements 

The total number of samples tested during the fiscal year amounted to 

11,000, an increase of 9 percent. Printing inks manufactured totaled 

151,000 pounds and purchased printing inks totaled 175,000 pounds, a 

decrease of 2 percent and 5 percent, respectively. The overall 

quantity of ink decreased about 4 percent. Type metal produced 

decreased about 7 percent and continues to reflect the decrease of hot 

metal composition. 

GPO, now, has the capability to manufacture about 82 percent of its 

inks from dispersed pastes instead of from dry pigments. Thus, 

manufacturing costs can be reduced because pre-dispersed pastes do not 

require the grinding that is necessary for inks made with dry 

pigments. At least 50 percent less milling time will be required for 

these paste formulated inks. 

The study on measuring print quality and paper permanence was 

completed. Technical papers describing this work were presented at 

the Technical Association of the Graphic Arts and the National 

American Chemical Society meetings. 

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Future Plans 

The Office will stay abreast of new Federal and D.C. laws and changing 

regulations on the environment, safety and health, waste disposal, and 

consumer protection to insure that GPO is a model of compliance for 

the graphic arts industry. As requested, GPO will continue to advise 

regulatory agencies and trade associations in the development of rules 

and regulations pertaining to the graphic arts industry. 

The efficiency of the testing program will be increased and needless 

testing will be reduced by updating specifications. This part of the 

workload is governed to a large extent by the flow of deliveries of 

paper, metals, inks, inkmaking materials, bookbinding materials, 

platemaking materials, and other miscellaneous supplies purchased by 

the Office. It includes troubleshooting and investigation of 

immediate and long range production programs. 

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ASSISTANT PUBLIC PRINTER FOR MANAGEMENT AND ADMINISTRATION 

The Assistant Public Printer for Management and Administration is 

responsible to the Public Printer for providing support services 

essential for the effective functioning of all units of the Government 

Printing Office. The Assistant Public Printer for Management and 

Administration advises the Public Printer on policy matters, and 

supervises and coordinates the operations of the Office of Equal 

Employment Opportunity, the Comptroller, the Inspector General and the 

Directors of Data Systems, Engineering, General Services, Materials 

Management, Personnel, and Labor-Management Relations. 

DATA SYSTEMS SERVICE 

Function 

The Data Systems Service provides a full range of data processing 

services. This includes feasibility studies; design, development or 

procurement of computer systems and programs; and implementation and 

processing of approved systems. The Service also develops related 

policies, procedures, and controls. 

Significant Achievements 

In order to meet the increased storage and processing capability 

demanded by the continued implementation of on-line systems, major 

improvements in hardware and software architecture were implemented. 

On April 1, 1980, a contract was awarded to the International Business 

Machines, Inc. for a 3033-U08 central processing unit. The unit was 

installed in late May 1980. 

To assure maximum operating efficiency for users of the mainframe 

computer, various software packages were purchased and installed 

during the year. These packages included the Multiple Virtual Storage 

operating system and two diagnostic software packages, one to analyze 

on-line performance and the other to govern hardware failure through a 

statistical reporting system. 

Security and privacy were given top consideration during the year. 

Nine post-implementation reviews were conducted on released computer 

systems, each emphasizing internal controls and ADP security. Risk 

assessments on both physical facilities and sensitive application 

systems were performed. Security improvements were identified and 

appropriate action taken in several areas. 

Detailed functional systems requirements were completed for the 

Employee Data Base System, Procurement Information and Control 

Systems, and the Materials Management Procurement and Control System. 

Future Plans 

The goals for the coming year are to meet the priorities of the 

Automated Data Services Steering Committee. These requirements will 

-15-
be met by implementation of improved programing techniques, the 

implementation of data base technology, and the upgrading of hardware 

and software. All equipment systems and resources will be evaluated 

for their reliability, security and privacy. Also, the continued use 

of analyst and programers services through the GSA Huntsville 

contract is expected to enable the development of priority projects on 

schedule. 

The installation of the Data Base Management System will be a major 

effort in fiscal year 1981. The software will provide the ability to 

have a common set of operating information. Users will be able to 

satisfy some informational requirements without programing support. 

The continued extension of on-line systems and installation of 

mini-computers will continue to reduce requirements for transcribing 

source documents into machine readable format. This will decrease the 

need for data transcribers. 

ENGINEERING SERVICE 

Function 

The Engineering Service is responsible for providing disciplines of 

professional assistance, including engineering, safety, fire and 

environmental protection; for studies establishing work standards, 

systems development, purchases, and planning services. Services 

provided also include inspection and maintenance of all GPO 

facilities, machinery, and equipment in consonance with an effective 

and safe working environment for employees in order to meet 

operational, economic, and regulatory requirements. 

Significant Achievements 

Renovation of 35,000 square feet of space throughout GPO was completed 

for use by Engineering Service, Data Systems Service, Materials 

Management Service, Regional Printing Procurement Division, and 

various organizations of the Production Department. 

Two new economizer heat exchangers were placed into service to utilize 

steam condensate for hot water production. 

Specifications for rebuilding three elevators were prepared and a 

contract awarded. Rehabilitation of other elevators are in var:·ious 

stages of completion. 

Production standards were established for proofreaders, data entry 

operators in Data Systems Service, and keyboard operators for the 

Electronic Photocomposition Division. 

Future Plans 

Engineering Service will continue to work closely with the various 

departments and services of GPO to expedite their realignment and 

renovation plans, equipment purchases, and installation requirements 

in present and/or future locations within the present complex. The 

-16-
Service will continue to provide necessary technical support and labor 

for procurement and installation of machinery and equipment and to 

maintain existing equipment and facilities. 

Maintenance provided 

particularly in the 

better service can 

engineering forces. 

by outside vendors will continue to be 

areas of electronics, to determine if 

be provided at a lower cost by 

reviewed, 

equal or 

utilizing 

Throughout fiscal year 1981, Engineering Service will continue to 

cooperate with and support other governmental agencies in various 

areas of engineering, safety, and environmental protection. 

FINANCIAL l1ANAGEMENT SERVICE 

Function 

The Financial Management Service provides a complete and integrated 

financial management program to support the Government Printing Office 

in carrying out its mission. This program includes a full range of 

services to all organizational entities to meet Office-wide managerial 

and operating requirements both internal and external. The program is 

carried out utilizing modern management techniques, and in accordance 

with pertinent laws, rules, regulations and Office policies. 

Significant Achievements 

Services provided by Financial Management Service to top management 

and operating managers were improved during the year despite a 

reduction of 13 employees, from 282 to 269, and an increase in the 

workload. 

The improvement of services resulted from the expansion and 

development of several automated systems. Six systems were modified 

to generate monthly general ledger journal entries automatically. The 

modification of these systems was done to interface current systems 

with the new automated General Ledger System. Regular maintenance 

projects to other automated accounting systems were completed to 

upgrade the operational performance of various existing systems. 

The number 

in 1980. 

three less 

of invoices paid increased from 302,000 in 1979 to 331,000 

By initiating simplification and streamlining techniques 

employees were required to handle the increased workload. 

Staff hours in the jacket billing operations were reduced from 129,000 

hours in fiscal year 1979 to 117,000 hours in fiscal year 1980 (a 9 

percent reduction), although the workload increased 3 percent. This 

improvement resulted from steamlining operating procedures, better 

training of employees, and a greater emphasis on employee involvement 

and understanding of procedures and workload indicators. 

Future Plans 

The automation of the general ledger including its interface with 

various subsystems and the incorporation of budgetary data from the 

-17-
Budget Reporting System will become operational. Implementation of 

the new system should be completed by the third quarter of fiscal year 

1981. 

of the Accounts Payable Information 

replace the current manual and 

totally integrated processing and 

The design and implementation 

System will be initiated to 

semi-automated operations with a 

reporting system. 

Improvements will be made in the billing processes by automating the 

Finished Work System, upgrading the jacket billing process from a 

batch. mode to an on-line data entry processing mode, and interfacing 

the Billing System with other automated systems. Further improvements 

in the billing area will be the enhancement of the Federal Register 

Billing System to include the automatic generation of billing records. 

GENERAL SERVICES 

Function 

General Services provides a comprehensive range of administrative 

services, management and systems analyses, and a responsive management 

information system in support of Office-wide managerial and operating 

requirements. These services are achieved through the administration 

of the following major activities: paperwork/records management, word 

processing program, copier program, tele-communications, management 

and systems analyses, management information program, directives 

issuance system, and administrative services, including pay parking, 

subscription control, bulletin boards, conference rooms, and 

administrative postage. 

Significant Achievements 

An experiment with reusable one-part continuous tabulating paper 

resulted in an estimated yearly savings of $30,000. The experiment 

started when General Services obtained a sample carton from a 

commercial firm to explore the feasibility of using it in GPO. 

Subsequent testing proved satisfactory and the item was ordered for 

stocking as a General Stores item. GSA is exploring the possibility 

of making it available to all agencies. 

The Ink Inventory and Control System, proposed and designed as part of 

a study conducted in 1978, has been undergoing successful testing; and 

is scheduled to go on-line in November 1980. The system is an 

integral part of the Materials Management Procurement and Control 

System, and should result in improved efficiency and control in the 

inventory of inks and related materials. In addition, the system 

should simplify paperwork and reduce the number of forms used in the 

Quality Control and Technical Department and the Financial Management 

Service. 

The GPO Records Management Program was approved, liaison personnel 

were designated to implement the program Office-wide, and all current 

records schedules updated. 

-18-
GPO mail usage was analyzed and procedures developed to implement 

changes in postal regulations affecting business reply mail. New 

postal regulations required the Office to obtain permits to distribute 

business reply mail to contractors for mailing back contract 

compliance information and product samples for testing under the 

Quality Assurance Through Attributes Program. 

Future Plans 

Plans for the future include preliminary studies to determine the 

feasibility and benefits of establishing a GPO Management Information 

System. Word processing studies are planned to identify additional 

areas where word processing equipment would be beneficial. Lease 

versus purchase analyses of copier, word processing, and 

te·lecommunications equipment will be continued. A Central Printing 

and Publications Organization will be formally established and an 

Office-wide survey will be conducted to schedule all GPO records for 

retention/disposal. 

LABOR-MANAGEMENT RELATIONS SERVICE 

Function 

The Labor-Management Relations Service coordinates and administers the 

labor relations program for GPO. This is accomplished by providing an 

efficient and effective representation of management's positions in 

third party proceedings, and engaging in timely negotiations and 

grievance processing. These and other forms of labor relations 

representations are undertaken in accordance with applicable laws and 

regulations. 

Significant Achievements 

GPO, with 20 separate unions representing 23 units, has historically 

negotiated with each union individually. In an effort to develop 

uniform contract prov1s1ons, eliminate duplicate negotiations and 

reduce negotiating costs, combined negotiations are being conducted 

with the GPO Joint Council of Unions, which represents 14 Central 

Office unions, on many subjects of Office-wide concern. The outcome 

of these negotiations will be included in a so-called master 

agreement. Negotiations on subjects peculiar to individual unions and 

units will continue to be held separately the result of these will 

be included in supplemental agreements. 

The Government Printing Office's first labor-management 

negotiated under Title VII of the Civil Service Reform 

concluded with AFGE Local 3392 (Pueblo, Colorado). 

agreement 

Act, was 

GPO successfully concluded 

bargaining units covered by 

The resulting wage increases 

industry. 

a two-year wage agreement with those 

the Kiess Act Wage Conference provision. 

will be competitive with the rest of the 

-19-
Future Plans 

Efforts will continue on reaching a master agreement with Central 

Office unions. The processing of grievances and unfair labor practice 

charges will be streamlined. Supplemental training of all supervisors 

in the new requirements of Title VII of the Civil Service Reform Act 

will continue. 

MATERIALS MANAGEMENT SERVICE 

Function 

The Materials Management Service is responsible for the acquisition of 

materials, equipment, supplies, commercial services, and 

transportation services; receiving, shipping, and maintaining current 

inventory records of paper, envelopes, materials and supplies; 

initiating and accounting for the shipment of Government postal cards; 

and providing authorized support to Government Printing Office 

operations and other Federal agencies. 

Significant Achievements 

The Materials Management Procurement and Control System has been 

implemented. Approximately 90 percent of all purchase orders are 

processed through the system, which automatically produces stock 

purchase requests and orders, receiving tickets, and tracks the status 

of all orders for materials, supplies, machinery and equipment. 

Partial occupancy of the 250,000 sq. ft. Spring belt Warehouse 

permitted deactivation of the Farrington facility in September 1980. 

The warehouse at Franconia is scheduled to be completely deactivated 

by January 31, 1981. Benefits to be realized include reduced 

equipment requirements, optimum utilization of storage space, and 

concentrated control of the entire bulk inventory. 

The total inventory portion of the Materials Management Procurement 

and Control System was implemented during fiscal year 1980. Extended 

descriptions, reorder quantities and minimum levels for over 26,000 

line items were entered into the system. The system provides instant 

update of the inventory records and automatic reorder of stock. 

Future Plans 

A microfilm system will be used to record the thousands of inventory 

documents and other records now filed manually. This ensures the 

security of the documents, eliminates re-filing, and reduces misfiling 

of documents. Space requirements will be greatly reduced. 

The Motor Carrier Act and the Railroad Transportation Act of 1980 

prohibit rate bureaus from publishing rates on single-line traffic. 

Each motor carrier and each railroad will be required to file 

individual tariffs for the movement of freight over its own line. The 

increased volume of information that will be required to be maintained 

necessitates automation. Otherwise, personnel will be doubled in 

order to keep up with the volume of information. 

-20-
The Materials Management Procurement and Control System will be 

refined and expanded in the next 2 years to include paper inventory. 

The Field Printing Offices 1 inventories, which have been maintained 

separately and are semi-automated, will be fully automated, so that, 

ultimately, all GPO inventory records will be maintained in this 

system. 

OFFICE OF EQUAL EMPLOYMENT OPPORTUNITY 

Function 

The Office of Equal Employment Opportunity is responsible for the 

implementation of affirmative programs designed to promote equal 

opportunity in employment and personnel practices within the 

Government Printing Office. The programs are conducted in accordance 

with pertinent laws and regulations issued by the Equal Employment 

Opportunity Commission and the Office of Personnel Management. The 

Office also provides equal employment opportunity counseling to 

employees and processes formal complaints of discrimination. 

Significant Achievements 

A training seminar was held for the EEO Counselors. Discussions 

centered around allegations of physical and mental handicap 

discrimination and the Equal Employment Opportunity Commission's newly 

published interim guidelines on sexual harassment. Additionally, one 

full-time counselor and two part-time counselors received advanced EEO 

counseling training. In addition to local field installations, visits 

were made to four Regional Printing Procurement Offices (two of which 

included Field Printing plants) to discuss EEO programs with managers 

and employees. 

The counselors continue to be effective in referring to the proper 

sources those complaints which do not fall in the purview of EEO 

regulations. This effectiveness was reflected in the low number of 

employees seeking counseling on EEO matters. Six formal complaints 

were informally adjusted, with two complaints withdrawn. 

Future Plans 

As a result of continuing staff planning sessions directed towards 

more clearly defined responsibilities, missions, goals and objectives, 

it is anticipated that every aspect of the EEO program will undergo 

modifications in program improvement. 

The Affirmative Programs Division will intensify briefings and 

consultations with department/service heads regarding affirmative 

action goals and objectives with respect to organizational 

underrepresentation. 

Proposed plans of the Hispanic Employment Program call for appointment 

of Hispanic Employment Program coordinators in installations where 

there is a high population of Hispanic employees. 

-21-
The Equal Employment Opportunity Commission has proposed regulations 

whereby it will assume the complaints processing function during 

fiscal year 1981. The counseling function will remain at the agency. 

At least one training session· will be conducted for the local and 

field part-time counselors with greater emphasis placed on report 

writing. 

PERSONNEL SERVICE 

Function 

Personnel Service is responsible for administering personnel programs 

in accordance with pertinent laws, Office of Personnel Management and 

Merit Systems Protection Board rules and regulations, and the policies 

of the Public Printer. 

Significant Achievements 

Several important steps were taken toward an automated personnel 

processing and reporting system. The Detailed Functional System 

Requirements for an on-line computer terminal system were completed 

and approved, and Data Systems Service began the generation of 

partially automated personnel actions. 

Staff members devoted a considerable amount of time in designing a new 

performance appraisal system, as mandated by the Civil Service Reform 

Act, and in providing assistance in the development of performance 

standards. 

A course offering basic training in supervision and leadership was 

developed and given to 36 work leaders. 

Future Plans 

The Perf9rmance Appraisal Program mandated for all Federal agencies by 

the Civil Service Reform Act must be established and implemented by 

October 1981. Approval has been received from the Office of Personnel 

Management for the GPO system. During the coming fiscal year staff 

members will assist in developing performance standards in operating 

areas, and will participate in negotiating the implementation of the 

program with the unions representing GPO employees, pilot testing, and 

training supervisors and managers who will make the actual appraisals. 

Personnel Service and the Production Department are developing several 

training programs for Journeyman Bindery Workers. These programs are 

part of the court-ordered relief granted to these employees as a 

result of their discrimination suit. 

The Management Development Training Program, which is given to new 

supervisors upon their promotion to that status, will be substantially 

revised, with a new manual for students to be developed and 

published. A videotape-based training program for keyboard operators 

in the Electronic Photocomposition Division will be prepared and 

implemented. 

-22-
SECURITY AND INTERNAL REVIEW SERVICE 

The Security and Internal Review Service provides security to protect 

GPO facilities and conducts investigations and audits. These services 

include law enforcement, conflict of interest reporting and 

monitoring, criminal and discrimination investigations, appraisals of 

GPO activities and operations, and contract audits. 

Significant Achievements 

During the fiscal year, the Acting Public Printer approved a 

consolidation of the Security, Investigations, and Inspection Service 

and the.Office of Audits into the Security and Internal Review Service 

headed by an Inspector General. This realignment shall improve 

efficiency by reducing duplication of effort in the investigation and 

audit areas and provide for greater coordination of activities and 

improved utilization of resources. 

Investigations into possible fraudulent activities by printing 

contractors resulted in the recovery of about $129,000 for defective 

paper products and another pending case is expected to recover 

approximately $90,000. A contractor in another investigation was 

indicted for submitting false documents and approximately $38,000 was 

recovered in liquidated damages. 

Approximately $65,000 has been recovered as the result of several 

other investigations involving fraudulent activities, embezzlement, 

unauthorized personal use of Government telephones, theft of 

Government property, and accident claims involving GPO and private 

vehicles. 

Aggressive patrolling by uniformed GPO Special Policemen in areas 

adjacent to the GPO has been very effective in reducing the number of 

robberies and/or assaults. During the past year, 18 assaults and/or 

robberies have been reported compared to 60 for the previous year. 

Only one involved a GPO employee. 

Phase II of GPO's Automated Data Processing Security Inspection 

Program was completed. The program identified control weaknesses and 

areas vulnerable to computer fraud and misuse. Recommendations to 

improve safeguard controls and to prevent or deter the loss of public 

assets were provided and adopted. 

Reviews of operating practices resulted in the issuance of 28 audit 

reports with recommendations to enhance the economy, efficiency, and 

effectiveness of GPO operations. 

Future Plans 

Continued emphasis and effort through the joint utilization of 

auditors and investigators will be placed on the prevention and 

detection of possible fraudulent activities within procurement 

programs to insure their integrity. Concerted investigative efforts 

-23-
will also be made to reduce the high costs of claims 

work-related injuries. Significant efforts during audits 

shall be devoted to improving internal and managerial 

assist management in meeting its goals of improving 

economy and efficiency of the office. 

-24-

for alleged 

and reviews 

controls to 

the overall 
ASSISTANT PUBLIC PRINTER (SUPERINTENDENT OF DOCUMENTS) 

The major responsibilities of the Assistant Public Printer 

(Superintendent of Documents) are the sale of Government publications, 

the compilation of catalogs and indexes of Government publications, 

the distribution of Government publications to depository libraries, 

and the mailing of publications for Members of Congress and Government 

agencies. The Documents Area is comprised of three major services: 

Documents Sales Service, Library and Statutory Distribution Service, 

and Documents Support Service. 

DOCUMENTS SALES SERVICE 

Function 

The Documents Sales Service is responsible for the sale of documents 

in accordance with Title 44, United States Code, and other laws and 

regulations. This mission is performed through the General Sales and 

the Consumer Information Free Distribution Programs. These programs 

are conducted through management of the resources at the Central 

Office and field activity locations which include the bookstores and 

the Pueblo Branch in Pueblo, Colorado. 

Significant Achievements 

The Documents Sales Service made improvements in existing systems and 

continued to work on the requirements for major additions to the mail 

list, inventory, and order processing systems. For example, the 

interface of the mail list and depository accounts has been effective 

in reducing overdrawn deposit accounts; the mail list, deposit 

account, credit card, and retail order processing systems were 

modified to handle standing orders; and the addition of subject 

bibliography numbers to the Publication Reference File permit the use 

of electronic photocomposition to create updated Subject 

Bibliographies. 

Advertising 

additional 

cooperation 

was obtained in Government agencies newsletters and 

promotional flyers were generated through closer 

with representatives of the publishing agencies. 

The postal facilities at Laurel, Maryland were expanded and a new 

postal facility was installed at the Pueblo Branch to realize postage 

savings inherent in the Third Class Bulk sort rates. 

Future Plans 

Future plans include a variety of projects to reduce unit costs, 

improve service, and increase sales. Some of these projects include: 

relocating bookstores in Los Angeles, Chicago, Kansas City, and 

Minneapolis to better facilities; link GPO terminals with the Maryland 

Bank computer for credit card transactions; replace the present Mail 

List System with a subscription fulfillment system having one record 

for each subscriber; and install a system that provides for automatic 

scheduling of orders and that produces better management reports. 

-25-
LIBRARY AND STATUTORY DISTRIBUTION SERVICE 

Function 

The Library and Statutory Distribution Service manages the 

Library Program, Classification and Cataloging of u.s. 

Publications, GPO Micropublishing Program, and all 

distribution of Government publications. 

Significant Achievements 

Depository 

Government 

statutory 

Of the 322 depository libraries inspected during the year, 319 were in 

compliance with the law and were providing service to the community 

and the public. Those libraries that failed to comply with the law 

were placed on probation and will be reinspected within 6 months. 

Access to the Monthly Catalog information was enhanced significantly 

by including a key word index. 

A total of 1,054 new titles were surveyed and made available to the 

depository libraries. Most of the new titles are for the publications 

on the 1980 Census of Housing and Population. 

Production in the Depository Library Distribution Program reached an 

all time high. This was due in part to the increased distribution of 

microfiche. 

Future Plans 

Due to significant workload increases in the past two years, major 

changes are required in the Cataloging and Indexing Program. The 

cataloging staff will be doubled. The Anglo-American Cataloging Rules 

will be used in compiling bibliographic information. The 

responsibility for cataloging Federal documents will be transferred 

from the Library of Congress to GPO. 

Future efforts in Cataloging and Indexing will be directed primarily 

at improving overall bibliographic control of Government publications, 

providing timely and efficient products, and developing cooperative 

cataloging programs with other Federal activities. 

Plans are underway to make available to depository libraries copies of 

all House and Senate Hearings and Committee Prints in microform 

beginning with the 97th Congress, 1st Session. 

DOCUMENTS SUPPORT SERVICE 

Function 

The Documents Support Service is responsible for directing 

work-support and management services necessary to the operation of the 

Office of the Assistant Pubiic Printer, Superintendent of Documents. 

Significant Achievements 

The Forms Management Program was expanded and a systematic review of 

all the forms was begun. This review will reduce the number of 

-26-
duplicate forms and eliminate the use of obsolete or misleading forms 

which confuse employees and/or customers. As part of the project the 

number of subscription renewal forms was reduced and the forms were 

redesigned to speed subscription renewal processing. 

A Quality Assurance Program was established and office procedures were 

written to provide guidance to managers on the establishment of 

quality control points. Regular sampling of subscription and 

publication order processing has been done. Reports of the findings 

were published including recommendations for changes in processing 

activities to reduce errors or delays. 

A major system enhancement package was developed which provides better 

accountability of the data managed by the Special Accounts Reporting 

and Billing Control System. The Mail List/Deposit Account Interface 

was implemented in April 1980. The interface permits the charge for 

each subscription to be posted against the account from a data entry 

transaction for the Mail List System. This has reduced the need for 

additional data entry for the Deposit Account System and also 

eliminated one source of overdrawn accounts. 

Detailed requirements were documented for modification to the Retail 

Order Processing System. The changes will provide for tl: e automatic 

scheduling of multiple line item orders, automate the control of 

backorders, and adapt the system to changes in status and price data 

carried by the Publication Reference File. 

Future Plans 

Several existing projects/programs will be expanded. The Policies and 

Procedures Program will continue to grow as more functions related to 

the Sales Program are documented via policies and procedures. 

Policies and procedures for the programs managed by the Library and 

Statutory Distribution Service will receive greater attention. 

The existing application used to store and retrieve correspondence in 

the Microdisc System will be refined. The Documents Workload 

Information and Statistical History System will be reviewed to 

determine what needs to be done to produce more comprehensive, timely, 

and useful management information. 

-27-

FINANCIAL AND GENERAL INFORMATION 

I 

w 

...... 

I 

ASSETS 

FUND BALANCES WITH U.S. TREASURY 

& CASH: 

Fund balances in U.S. Treasury Cash on hand and in transit 

ACCOUNTS RECEIVABLE AND ADVANCES: 

Accounts receivable: 

Government agencies (NOTE 2) 

Other 

Advances to employees 

INVENTORIES: (NOTE 3) 

Publications for sale, net 

Printing work in process, at standard value 

Paper, envelopes, and other 

supplies at cost 

PROPERTY, PLANT AND EQUIPMENT: 

Land and buildings, at cost 

Equipment and building appurtenances Construction work in progress (NOTE 4) 

Less: Allowance for depreciation 

TOTAL ASSETS 

Revolving 

Fund 

$ 13,648 

~ 

15,615 

$191,885 

736 

32 

192,653 

$ 26,538 

24,731 

23,377 

74,646 

72,795 

2,052 

35,109) 

39,738 

$322,652 

U.S. GOVERNMENT PRINTING OFFICE 

STATEMENT OF ASSETS, LIABILITIES AND INVESTMENT 

AS OF SEPTEMBER 30, 1980 

(NOTE 1) 

Other Funds 

$46,181 

---

---

46,181 

2,580 

2,580 

$ ---

---

---

---

---

9,085 

~) 

1,309 

$50,070 

(IN THOUSANDS) 

Combined 

Funds 

$ 59,829 

~ 

61,796 

$194,465 

736 

32 

195,233 

$ 26,538 

24,731 

23,377 

74,646 

9,085 

72,795 

2,052 

42,885) 

41,047 

$372,722 

LIABILITIES AND INVESTMENT 

LIABILITIES: 

Accounts payable 

Accrued salaries and wages 

Savings bonds and taxes withheld 

Employees accrued annual leave 

Customers deposits, prepaid 

subscriptions and unearned revenue 

INVESTMENT OF U.S. GOVERNMENT: 

Capital 

Retained earnings Appropriations and other fund balances 

Income from sales of publication payable to u.s. Treasury 

TOTAL LIABILITIES AND INVESTMENT 

Revolving 

Fund 

79,483 

4,454 

801 

6,872 

22,747 

114,357 

$106,762 

101,509 

---

24 

208,295 

$322,652 

Other F

$ 1,67

1,67

$ --

--

48,394 

---

---

48,394 

$50,070 
U.S. GOVERNMENT PRINTING OFFICE 

CONSOLIDATED STATEMENT OF REVENUE AND EXPENSE 

FISCAL YEAR ENDED SEPTEMBER 30, 1980 

(IN THOUSANDS) 

REVENUE 

Printing and binding services performed for 

Government agencies and Congress (NOTE 5) 

Document sales to the public 

Services associated with Document sales: Reimbursements by 

appropriations to the Superintendent of Documents 

Services associated with depository libraries, 

cataloging and indexing, and distribution 

for other agencies: Reimbursements by appropriations 

to the Superintendent of Documents 

Blank paper sales to Government agencies 

Other 

TOTAL REVENUE 

DIRECT EXPENSES 

Labor 

Material 

Purchases of printing 

Cost of publications sold 

Cost of publications destroyed 

TOTAL DIRECT EXPENSES 

GENERAL AND ADMINISTRATIVE EXPENSES 

TOTAL EXPENSES 

NET INCOME TO THE REVOLVING FUND 

Add: Loss on Sale of Publications 

NET OPERATING INCOME-PRINTING AND BINDING 

Less: Loss on sale of equipment 

NET INCOME RETAINED BY THE REVOLVING FUND 

CHANGE IN RETAINED EARNINGS: 

Balance -October 1, 1979 

Add: Net income retained by revolving fund 

Less: Prior period adjustment 

Balance - September 30, 1980 

-32-

TABLE 2 

$672,570 

47,594 

437 

30,096 

25,189 

2,073 

$777,959 

$108,785 

48,743 

449,022 

16,461 

3,847 

$626,858 

133,085 

$759,943 

$ 18,016 

3,209 

21,225 

(607) 

$ 20,618 

$ 81,517 

20,618 

(626) 

$101,509 
I 

w 

w 

I 

BALANCES- October 1, 1979 

SOURCE OF FUNDS: 

Appropriations 

Reimbursements 

Decrease in liability for employees 

annual leave, Superintendent of Documents 

TOTAL FUNDS 

USE OF FUNDS: 

Amounts paid to the revolving fund 

in payment for: 

Printing and Binding 

Congressional Record Handling 

Decrease in investment of fund 

Federal Register 

Distribution for other agencies 

Depository library distribution 

Cataloging and indexing 

Depreciation ~n buildings, furniture 

and fixtures 

TOTAL DEDUCTIONS 

BALANCES AVAILABLE - September 30, 1980 

Less: Funds returned to U.S. Treasury 

Funds Available - September 30, 1980 

Obligations 

UNFUNDED OBLIGATIONS 

U.S. GOVERNMENT PRINTING OFFICE 

OTHER FUNDS 

STATUS OF APPROPRIATIONS AND OTHER FUND BALANCES 

AS OF SEPTEMBER 30, 1980 

(IN THOUSANDS) 

Appropriation 

Superintendent 

Printing & Binding of Documents 

$ 30,960 

98,019 

$128,979 

$ 95,809 

$~809 

$ 33,170 

$ 33,170 

33,620 

$ 450 

$ 8,292 

23,219 

8,526 

$40,037 

$ 

437 

1,745 

9,176 

16,614 

2,124 

$30,096 

$ 9,941 

625 

$ 9,316 

9,316 

$_ 

(NOTE 6) 

Other 

$7,645 

626 

$8,271 

$ 

2,241 

122 

$2,363 

$5,908 

$5,908 
U.S. GOVERNMENT PRINTING OFFICE 

OTHER FUNDS 

STATEMENT OF PAYMENTS 

FROM APPROPRIATIONS TO THE REVOLVING FUND 

FISCAL YEAR ENDED SEPTEMBER 30, 1980 

(IN THOUSANDS) 

PRINTING AND BINDING 

Hearings 

Miscellaneous printing and binding 

Bills, resolutions and amendments 

Miscellaneous publications 

Committee prints 

House and Senate calenders 

Documents 

Supplements to the Code of Federal Regulations 

Committee reports 

Franked envelopes 

Publications for International Exchange 

Document franks 

Automation of Federal Register 

Details to Congress 

Government Manual 

Weekly Compilation of Presidential Documents 

Public Papers of the President 

Congressional Record Daily 

Congressional Record Index 

Congressional Record Bi-Weekly 

Congressional Record Bound 

TOTAL PAYMENTS 

SUPERINTENDENT OF DOCUMENTS 

Congressional Record Handling 

Federal Register 

Distribution for other agencies 

Depository library distribution 

Cataloging and indexing 

TOTAL PAYMENTS 

-34-

TABLE 4 

$26,005 

7,945 

8,206 

6,930 

6,035 

2,321 

2,970 

4 

4,895 

983 

1,206 

112 

129 

5,327 

104 

869 

615 

13,073 

582 

231 

7,267 

$95,809 

$ 437 

1,745 

9,176 

16,614 

2,124 

$30,096 
REVENUE 

U.S. GOVERNMENT PRINTING OFFICE 

REVOLVING FUND 

AMOUNTS DUE U.S. TREASURY 

FROM SALE OF PUBLICATIONS 

FISCAL YEAR ENDED SEPTEMBER 30, 1980 

(IN THOUSANDS) 

Sales of publications to the public 

Reimbursements by appropriations to 

the Superintendent of Documents 

Other revenue 

TOTAL REVENUE 

EXPENSES 

Cost of publications sold 

Cost of publications destroyed 

General and administrative expenses 

Postage expense 

TOTAL EXPENSES 

LOSS ON SALE OF PUBLICATIONS 

STATUS OF AMOUNT DUE U.S. TREASURY 

Balance payable -October I, 1979 

Less: Loss on Sale of Publications 

for Fiscal Year 1980 

Balance payable - September 30, 1980 

-35-

TABLE 5 

$47,594 

437 

380 

$48,411 

$16,461 

3,847 

24,789 

6,523 

$51,620 

($ 3,209) 

$ 3,233 

3,209 

$====2=4 
U.S. GOVERNMENT PRINTING OFFICE 

STATEMENT OF CHANGES IN FINANCIAL POSITION 

FISCAL YEAR ENDED SEPTEMBER 30, 1980 

(IN THOUSANDS) 

FUNDS PROVIDED: 

Printing and binding services performed 

Document sales to the public 

Sales of paper 

Appropriations: 

For Printing and Binding 

For Superintendent of Doyuments 

Other revenue 

Miscellaneous: 

Disposal of fixed assets 

Reimbursements to the Superintendent of 

Documents 

TOTAL FUNDS AVAILABLE 

FUNDS APPLIED: 

Operating expenses, less depreciation and 

net change in accrued annual leave 

For printing and binding 

Purchases of equipment 

Funds returned to Treasury 

Prior period adjustment 

TOTAL FUNDS APPLIED 

INCREASE IN WORKING CAPITAL 

ANALYSIS OF WORKING CAPITAL 

Fund balances with u.s. Treasury 

Accounts receivable and advances 

Inventories 

Less: Liabilities excluding 

employees' accrued annual leave 

TOTAL WORKING CAPITAL 

-36-

9-30-80 

$ 61,796 

195,233 

74,646 

$331,675 

109,161 

$222,514 

$ 98,019 

23,219 

$ 690 

8,963 

9-30-79 

$ 56,931 

182,835 

75,176 

$314,942 

110,199 

$204,743 

TABLE 6 

$672,570 

47,594 

25,189 

121,238 

1,466 

9,653 

$877,710 

$755,017 

95,809 

7,862 

625 

626 

$859,939 

$ 17,771 

Increase 

(Decrease) 

$ 4,865 

12,398 

( 530) 

$ 16,733 

(1,038) 

$ 17,771 
FOOTNOTES TO FINANCIAL STATEMENTS 

11 Other funds consist of account balances of the Congressional 

Printing and Binding Appropriation, the Printing and Binding 

Appropriation, Office of the Superintendent of Documents Salaries 

and Expenses Appropriation, Site Acquisition Appropriation, and 

the value of building structures and land which is specifically 

excluded from the Government Printing Office Revolving Fund by law 

(44 u.s.c. 309). Other funds do not include a $41,449 

appropriation for environmental impact study which was transferred 

to GSA. 

]:/ Accounts Receivable-Government is net of $277,727 allowance for 

doubtful accounts. 

lf Publications for sale inventory is net of $3,570,934, allowance 

for unsalable publications, and is computed using average cost. 

Printing work-in-process represents in-plant work at s~andard 

cost. Paper, envelopes and other supplies are composed of 

$16,506,283 for paper and envelopes using the first-in, first-out 

(FIFO) method of valuation and $6,870,962 for materials and 

supplies computed on a moving average cost basis. 

4/ Construction work in progress represents an accumulation of 

engineering charges for material, labor and overhead that will be 

amortized upon completion. 

2_/ Printing and Binding services performed for Government Agencies 

and Congress include intra-office sales of $19,805,246 and related 

profit for Printing and Binding ·work performed for the 

Superintendent of Documents Sales Program. 

§../ Other funds represent $4.6 million for the acquisition of a new 

site for the Government Printing Office, and the book value of 

$1,308,419 for the Government Printing Office buildings and land. 

-37-
SIGNIFICANT ACCOUNTING POLICIES 

Assets, liabilities, revenue, and expenses are recognized on an 

accrual basis of accounting. 

Land, buildings and equipment are stated at cost. Major remodeling 

costs, improvements and betterments to existing facilities and 

equipment are capitalized. Expenditures for maintenance and repairs 

which do not extend the life of the applicable assets are charged to 

expense as incurred. 

Depreciation of the plant equipment and machinery is provided on a 

basis estimated by the Government Printing Office to be sufficient to 

write off the cost of the assets over their useful lives, using the 

straight-line method. 

When properties are retired or otherwise disposed of, the asset and 

accumulated depreciation accounts are adjusted accordingly. Any 

resulting profit or loss is charged or credited to current earnings. 

Revenue generated by the Printing and Binding Operations is recognized 

when entered into work-in-process. 

Revenue generated by the Sales of Publications Operations is 

recognized when publications have been shipped or when services have 

been performed. 

Publications for sale inventory is computed using a stratified average 

cost that includes supplements; printing work-in-process is recorded 

at standard value; paper inventory is recorded at a standard cost 

using the first-in, first-out (FIFO) method of valuation; and the 

materials and supplies inventory is computed on a moving average cost 

basis. 

-38-
U.S. GOVERNMENT PRINING OFFICE 

DEPUTY PUBLIC PRINTER (OPERATIONS) 

General Information For Fiscal Year 1980 

Customer Service Department 

Customer orders received •••••••••••••••••••••••••• 

Spoilage reports processed •••••••••••••••••••••••• 

Waivers issued •••••••••••••••••••••••••••••••••••• 

Production schedules established •••••••••••••••••• 

Production plans developed •••••••••••••••••••••••• 

Printing and binding estimates developed •••••••••• 

Documents sale prices developed ••••••••••••••••••: 

Jobs processed for typography and design •••••••••• 

Finished art pieces ••••••••••••••••••••••••••••••• 

Layout sketches ••••••••••••••••••••••••••••••••••• 

Finished photographic pieces •••••••••••••••••••••• 

Printing Procurement Department 

Revenue from printing and binding procured 

commercially: 

Central Office (thousands) •••••••••••••••••• 

Regional Offices (thousands) •••••••••••••••• 

Revenue from printing and binding produced 

by Field Printing Offices (thousands) ....... Number of jobs processed: 

Central Office ••••••••••••••••••••••••••••••• 

Regional Offices ••••••••••••••••••••••••••••• 

Field Printing Division Offices •••••••••••••• 

Production Department 

Congressional Record: 

Number of issues 

Number of pages 

Federal Register: 

............................. 

.............................. 

Number of issues ••••••••••••••••••••••••••••• 

Number of pages •••••••••••••••••••••••••••••• 

Ems set (thousands) ••••••••••••••••••••••••••••••• 

Photocomposition input (folios) ••••••••••••••••••• 

Photocomposition output (frames) •••••••••••••••••• 

Proofs .•••••••••••.•••••••••.••.•••••••.•••.•••••• 

Official Gazette and Trademark pages •••••••••••••• 

Negatives and positives ••••••••••••••••••••••••••• 

Square inches of film (thousands) ••••••••••••••••• 

Square inches of plates (thousands) •••••••••••••• 

Press machine hours •••••••••••••••••••••••••••••• 

-39-

TABLE 7 

(Page 1 of 2) 

$ 

$ 

$ 

168,256 

950 

145 

27,831 

10,511 

11 ,238 

8,745 

4,681 

8,271 

2,100 

12,500 

255,708 

218,991 

14,230 

60,990 

194,643 

30,165 

238 

42,338 

299 

79,787 

722,269 

1,819,244 

2,756,404 

1,072,998 

39,610 

1,989,076 

117,624 

163,505 

167,110 
Press impressions (thousands) •••••••••••••••••••• 

Sheets folded (thousands) •••••••••••••••••••••••• 

Books inserted (thousands) ••••••••••••••••••••••• 

Books machine gathered (thousands) ••••••••••••••• 

Passports produced (thousands) ••••••••••••••••••• 

Sheets hand gathered (thousands) ••••••••••••••••• 

Sheets drilled (thousands) ••••••••••••••••••••••• 

Sheets punched (thousands) ••••••••••••••••••••••• 

Sheets cut (thousands) ••••••••••••••••••••••••••• 

Adhesive bound books (thousands) ••••••••••••••••• 

Signatures machine sewed (thousands) ••••••••••••• 

Books cased-in (thousands) ••••••••••••••••••••••• 

Cases made (thousands) ••••••••••••••••••••••••••• 

Quality Control and Technical Department 

Samples tested ••••••••••••••••••••••••••••••••••• 

Printing ink manufactured (lbs.) ••••••••••••••••• 

Printing ink purchased (lbs.) •••••••••••••••••••• 

Press rollers purchased •••••••••••••••••••••••••• 

Adhesives produced (lbs.) •••••••••••••••••••••••• 

Type metal produced (lbs.) ••••••••••••••••••••••• 

Recovered silver (troy ozs.) ••••••••••••••••••••• 

-40-

TABLE 7 

(Page 2 of 2) 

552,418 

159,391 

47,749 

22,777 

3,524 

11,705 

476,135 

6,398 

164,356 

5,628 

30,619 

346 

335 

10,684 

150,649 

175,402 

335 

233,430 

5,815,385 

14,036 
U.S. GOVERNMENT PRINTING OFFICE 

TABLE 8 

(Page 1 of 2) 

ASSISTANT PUBLIC PRINTER FOR MANAGEMENT AND ADMINISTRATION 

General Information For Fiscal Year 1980 

Data Systems Service 

Jobs processed ••••••••••••••••••••••••••••••••••• 

Computer systems surveys completed ••••••••••••••• 

Computer programs completed •••••••••••••••••••••• 

Computer systems surveys in process •••••••••••••• 

Computer programs in process ••••••••••••••••••••• 

Engineering Service 

Maintenance service calls and job orders ••••••••• 

Specifications prepared for machinery and equipment 

Machines installed, removed, and relocated ••••••• 

Lumber used (board feet) ••••••••••••••••••••••••• 

Building material used (square feet) ••••••••••••• 

Paint used (gallons) ••••••••••••••••••••••••••••• 

Electrical power used (kw-hrs.) •••••••••••••••••• 

Gas used (cu. ft.) ••••••••••••••••••••••••••••••• 

Water used (gallons) ••••••••••••••••••••••••••••• 

Steam used (lbs.) •••••••••••••••••••••••••••••••• 

Financial Management Service 

Financial briefings prepared and given ••••••••••• 

Capital investment proposals evaluated ••••••••••• 

Checks issued •••••••••••••••••••••••••••••••••••• 

Savings bonds issued ••••••••••••••••••••••••••••• 

Procurement and receiving documents processed •••• 

Invoices paid •••••••••••••••••••••••••••••••••••• 

Personnel, pay and leave transactions processed •• 

Invoices rendered •••••••••••••••••••••••••••••••• 

Units processed for billing •••••••••••••••••••••• 

Labor and production transactions processed •••••• 

General Services 

GPO directives processed ......................... Parking permits in effect 

Teletype messages processed 

........................ ...................... 'Labor-Management Relations Service 

Meetings with union representatives ••••••••••••••• 

Grievances resolved ••••••••••••••••••••••••••••••• 

Unfair labor practice charges: 

Received •••••.•••••••••••••••••••••••.••••••• 

Dismissed 

Pending 

.................................... 

...................................... 

-41-

102,715 

74 

904 

26 

394 

26,259 

85 

187 

167,000 

476,000 

6,500 

45,995,000 

13,423,400 

21,309,000 

154,642,500 

1,080 

207 

384,436 

41,686 

227,696 

330,604 

112,849 

66,590 

446' 160 

1,137,449 

142 

2,205 

34,553 

1,700 

61 

6 

2 

4 
Materials Management Service 

Purchase orders issued •••••••••••••••••••••••••••• 

Paper purchased (thousands pounds) •••••••••••••••• 

Paper purchased (thousands sheets) •••••••••••••••••• 

Envelopes purchased (thousands) •••••••••••••••••• 

Containers purchased (thousands) ••••••••••••••••• 

Bills of lading issued •••••••••••••••••••••••••••• 

Receiving reports issued •••••••••••••••••••••••••• 

Inventory transactions processed •••••••••••••••••• 

Shipment of material (thousands pounds) ••••••••••• 

Office of Equal Employment Opportunity 

Persons counseled ••••••••••••••••••••••••••••••••• 

Formal complaints processed ••••••••••••••••••••••• 

Formal complaints filed ••••••••••••••••••••••••••• 

Complaints resolved at the counseling stage ••••••• 

Personnel Service 

Employees trained ••••••••••••••••••••••••••••••••• 

Treatments in health facilities ••••••••••••••••••• 

Personnel actions ••••••••••••••••••••••••••••••••• 

Classification actions •••••••••••••••••••••••••••• 

Special achievement 

and outstanding performance awards ••••••••••• 

Corrective actions •••••••••••••••••••••••••••••••• 

Security and Internal Review Service 

Full field investigations requested ••••••••••••••• 

National agency checks requested •••••••••••••••••• 

Investigations and inquiries •••••••••••••••••••••• 

EEO investigations •••••••••••••••••••••••••••••••• 

Incident reports' •••••••••••••••••••••••••••••••••• 

-42-

TABLE 8 

(Page 2 of 2) 

9,336 

98,611 

139,030 

110,198 

2,412 

54,754 

14,911 

206,596 

51,842 

80 

51 

39 

22 

1,969 

37 ,5.1 1 

16,352 

4,989 

278 

208 

44 

506 

142 

14 

389 
U.S. GOVERNMENT PRINTING OFFICE 

ASSISTANT PUBLIC PRINTER (SUPERINTENDENT OF DOCUMENTS) 

General Information For Fiscal Year 1980 

Number of sales orders (thousands) •••••••••••••••••••••• 

Letters of inquiry (thousands) •••••••••••••••••••••••••• 

Publications distributed free (thousands) ••••••••••••••• 

Publications distributed to depository libraries 

{thousands) •...••..•.••.•.•••.•...•.•.•......•••.•... 

Total publications distributed (thousands) •••••••••••••• 

Customers served by GPO bookstores (thousands) •••••••••• 

Total copies of available sales publications (thousands) 

Documents cataloged (thousands) ••••••••••••••••••••••••• 

Orders for free Consumer Information publication 

(thousands) •..•...•••.•..•.•...•..............•....•• 

Invalid orders returned to customer (thousands) ••••••••• 

Pieces of mail handled (thousands) •••••••••••••••••••••• 

-43-

TABLE 9 

2,388 

444 

71,218 

20,047 

135,819 

485 

34,366 

52 

3,962 

192 

9,708