Administrative Notes

Newsletter of the Federal Depository Library Program

Vol. 23, no. 04 GP 3.16/3-2:23/ 04 March 15, 2002

HIGHLIGHTS

LPS Personnel 1

Interagency 

Seminar 1

Council

Meeting 4

Access Issues 6

Council

Agenda 8

Council

Members 11

Item Selection 

Rates Chart 12

Guidelines for 

Determining 

Superseded 

Materials 14

Upcoming LPS 

Events 16

Library

Directory 17

New Chief of Receiving and 

Verification Section Chosen:

James Brevard

James M. Brevard has been selected as supervisor of the Receiving and 

Verification Section. Mr. Brevard has been with the Library Programs 

Service since 1980. He has worked in the stock control section, and 

most recently in the mailing area, where he assisted with the mailing of 

depository shipments to libraries.

Registration Open for Interagency 

Depository Seminar

There are still openings available for the Interagency Depository 

Seminar! New documents librarians and librarians returning to 

documents from another area of the library may wish to consider 

attending the 15th Annual Interagency Depository Seminar, which is 

being held in Washington, DC from May 29 through June 5, 2002. The 

weeklong seminar will consist of an overview of Federal information 

products and activities as they relate to Federal depository libraries. For 

the first time, registrants will participate in hands-on training for GPO 

Access. The seminar is being presented by many Federal agencies, 

including:

Bureau of the Census STAT-USA

Copyright Office Library of Congress

Office of the Federal Register Patent and Trademark Office

National Library of Medicine National Library of Education

National Transportation Library National Agricultural Library

Consumer Product Safety 

Commission

U.S. Department of Housing and 

Urban Development
AN-v23-#04-3/15/02

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The Interagency Depository Seminar is the 

most comprehensive introduction to U.S. 

Government information now offered. It is 

aimed at documents staff with basic working 

experience in a depository. In the 14 years 

that it has been offered, the seminar has 

been very popular with the Federal 

documents community. As attendance is 

limited to 60, preference will be given to 

those who have not previously attended the 

seminar and whose libraries are located 

outside the Washington, DC metropolitan 

area.

Costs for the seminar are being kept as low 

as possible. A $22.00 registration fee is the 

only charge; it covers continental breakfast 

and other refreshments. Librarians attending 

the seminar must cover their own travel and 

subsistence expenses, as no government 

funds are available for that purpose.

Participants are responsible for their 

transportation, food, and lodging expenses. 

A block of rooms at a rate of $150 per night 

(plus tax) has been reserved at the St. 

Gregory Hotel and Suites in Washington, 

DC. Reservations should be made no later 

than April 24, 2002, by calling 202-530-

3600 and mentioning the GPO Interagency 

Depository Seminar.

Please note: this is a change in the room 

rate as the Government Per Diem rate for 

Washington, DC has increased from $119 

per night to $150 per night.

Please contact the St. Gregory to confirm 

your room rate if you have already 

registered with them for the seminar.

Prospective attendees should complete the 

registration form and mail it, along with a 

check for $22.00 made out to "GPO 

Cafeteria Service" to the Library Programs 

Service as soon as possible. Because LPS 

has been experiencing mail delivery delays, 

please fax your registration to 202-512-

1432, as well as mailing it with your check. 

If you do not receive an email response after 

2 weeks, please email an inquiry to: 

<rhaun-mohamed@gpo.gov>. Librarians 

who are officially registered for the seminar 

will be notified first by e-mail immediately 

and then receive a packet by mail in midApril 2002.
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Registration Form

15th Annual Interagency Depository Seminar

Mail to: Chief, Depository Services Fax: 202-512-1432

Library Programs Service (SLLD)

U.S. Government Printing Office

Washington, DC 20401

I would like to attend the May 29-June 5, 2002 Interagency Depository Seminar.

I need lodging and will contact the hotel directly.

I have not previously attended this GPO-sponsored seminar.

Enclosed is my check for $22.00 payable to "GPO Cafeteria Service."

Please type or print clearly:

_____________

Depository #

________________________________________________________________________________________

Name

________________________________________________________________________________________

Institution Name

________________________________________________________________________________________

Library Name

________________________________________________________________________________________

Street Address

________________________________________________________________________________________

City, State, Zip Code + 4

________________________________________________________________________________________

Telephone (include area code)

________________________________________________________________________________________

E-mail Address
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Register Now for the Spring 2002 Depository 

Library Council Meeting!

Come to the Depository Library Council 

meeting, April 21 through April 24 in 

Mobile, Alabama, to:

ÿ Find out if there will be a Virtual 

Depository Library in the future.

ÿ See whether GPO will acquire an 

Integrated Library System (ILS).

ÿ Determine whether future library 

inspections provide a more positive 

learning and training experience.

ÿ Discover whether the self-study 

process will be a thing of the past.

ÿ Ascertain whether there will there be a 

geographically separate backup for 

GPO Access.

Hands-on training classes will be given in 

conjunction with the Council meeting. The 

Census training class will take place on 

Tuesday, April 23, from 10-30-12:30. The 

all-day hands-on GPO Access class is 

scheduled for Wednesday, April 24, from 

9:00-4:00.

Most important, you will be updated on 

other issues and find out what changes have 

been made since the Federal Depository 

Library Conference last October.

Council meetings are free and open to the 

public, but pre-registration is requested. 

Online registration is available at <http://

www.access.gpo.gov/su_docs/fdlp/tools/

counreg.html>, or you may fax or mail the 

form on the next page to Willie Thompson, 

as shown. Those registering by April 12, 

2002, will have name badges prepared in 

advance and their names will appear on the 

list of attendees.
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REGISTRATION FORM

SPRING 2002 DEPOSITORY LIBRARY COUNCIL MEETING

E-Mail , FAX or Mail to:

Mr. William Thompson

Library Programs Service (SL)

U.S. Government Printing Office

Washington, DC 20401

Fax: (202) 512-1432

Email: wthompson@gpo.gov

[ ] Yes, I plan to attend the spring 2002 meeting of the Depository Library Council in Mobile, Alabama.

___________________ Preferred “nickname” for your name badge.

Please type or print clearly:

Name_________________________________________________________________________

Institution ______________________________________________________________________

Library/Office___________________________________________________________________

Address_______________________________________________________________________

City/State/Zip Code______________________________________________________________

Telephone (include area code) _____________________________________________________

E-mail Address _________________________________________________________________

FAX__________________________________________________________________________

Special Needs __________________________________________________________________

Emergency Contact Name ________________________________________________________

Emergency Contact Phone ________________________________________________________

DLC will seek to make accommodations for attendees with disabilities. Please specify needs 

when returning this registration. Further, if you have a medical condition, you may want to list 

someone to contact in case of an emergency.
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Access and Federal Depository Libraries

[The following talking points were drawn up to 

facilitate discussion at the Council session 

scheduled for 3:30 p.m. on Tuesday, April 23.]

Recent events have had a dramatic impact on 

information dissemination policies at the 

Federal, state, and local government levels. 

Withdrawal of Federally published 

information has received a great deal of 

attention recently in the depository library 

community. However, free public access to 

information may also be adversely affected 

by policies implemented by depository 

libraries themselves. These policies also 

merit close scrutiny and discussion.

Free public access to Federal Government 

information is of paramount importance to 

the Library Programs Service. It is at the 

core of the Federal Depository Library 

Program, as mandated by Title 44, U.S. 

Code, Chapter 19. According to the 

Instructions to Depository Libraries, July 

2000,

Free access as defined by GPO means 

that any member of the general public 

can use Government information 

products in all media at the library 

without impediments. Providing free 

access by the general public to the 

resources of the documents collection, 

including electronic resources, is a 

fundamental obligation of all Federal 

depository libraries....

Access policies, posting of signs, World 

Wide Web pages, and public service 

hours for depository patrons must 

conform to this requirement. Depository 

libraries must ensure that their security 

or access policies, or those of their 

parent bodies, do not hinder public 

access to depository materials.

Recent instances of impediments to patron 

access in depository libraries include:

• Service hours are limited, i.e., 9:00 

a.m. – 5:00 p.m. weekdays only. 

Depository materials are located in 

locked rooms without access except 

during these hours.

• Government publications are located in 

closed stacks, and access is not 

provided because of limited public 

service hours, limited cataloging, and 

limited indexes.

• Government publications are placed in 

reserve areas, and identification is 

required for using the material, even in 

the library.

• Government publications are located in 

offsite storage facilities, but the 

material is not cataloged or available 

for browsing, or retrieval time is 

longer than 24 hours.

• Age limitations are imposed for library 

patrons. Most commonly, children 

under the age of 16 cannot use the 

library unless accompanied by an adult 

or other responsible individual.

• Age limitations are imposed for 

computer terminal use. Again, these 

limitations are most commonly applied 

to children under the age of 16.

• Internet access is limited. Filtering 

software is employed, or access is 

restricted to .mil or .gov sites, with 

other sites added at the discretion of 

the library.
AN-v23-#4-3/15/02

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• Identification is required for computer 

users.

New policies are not needed to address these 

issues, which are covered under existing 

policies:

Guidelines for the Federal Depository 

Library Program

<http://www.access.gpo.gov/su_docs/

fdlp/pubs/fdlm/guidelin.html>

Instructions to Depository Libraries, 

July 2000

<http://www.access.gpo.gov/su_docs/

fdlp/pubs/instructions/index.html>

FDLP Internet Use Policy Guidelines

<http://www.access.gpo.gov/su_docs/

fdlp/mgt/iupolicy.html>

Depository Library Public Service 

Guidelines for Government Information 

in Electronic Formats

<http://www.access.gpo.gov/su_docs/

fdlp/mgt/pseguide.html>

Managing the FDLP Electronic 

Collection: A Policy and Planning 

Document

<http://www.access.gpo.gov/su_docs/

fdlp/pubs/ecplan.html>

Steps that libraries can take to check their 

own “Access Issues” include:

• Checking the library for signs that may 

have a “chilling” effect on public 

patrons, i.e., “Private,” “Not open to 

the general public,” “Open only to 

authorized persons,” “College ID 

required for admittance.”

• Reviewing the library’s policies and 

procedures, especially those dealing 

with age, material placed on reserve, 

and computer access.

• Searching the library’s or parent 

institution’s web pages for limiting 

policies that depository staff may not 

know have been developed, 

implemented, and posted for users to 

see.

• Taking a fresh look at where the 

depository operation is situated: is it 

visible or is it hidden away in a 

basement?

• For integrated collections, reviewing 

the cross-training of staff in other 

departments. Is the reference staff 

trained to identify depository resources 

that are relevant to patron requests, 

even if the patron has not specifically 

requested U.S. Government 

information? 

• Reviewing hours of operation and 

service for adverse impact on public 

access. Have there been reference and 

support staff hour cuts, essentially 

preventing anyone with a traditional 

working schedule from accessing the 

depository material?

• Verifying whether identification is 

required to use depository resources, in 

either tangible or online formats.
AN-v23-#04-3/15/02

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Preliminary Agenda

Spring Council Meeting

April 20-24, 2002

Mobile, Alabama

Sunday, April 21

4:00 -

5:00

New Attendees Orientation

6:00 Informal pre-dinner get-together to network by food preference

7:00 -

10:00

Council Working Session (open to all)

Monday, April 22

8:00 Coffee with Council & GPO staff

8:30 Welcome and Remarks

• Spencer Watts, Library Director, Mobile Public Library

• Robin Haun-Mohamed, Chief, Depository Services, LPS

• Andrea Sevetson, Council Chair

• Honorable Michael F. DiMario, Public Printer

9:30 GPO Update

• Francis J. Buckley, Jr., Superintendent of Documents

10:00 Break

10:20 GPO Update Continued

• Gil Baldwin, Director, Library Programs Service (LPS)

• T.C. Evans, Director, Office of Electronic Information Dissemination Services 

(EIDS)

11:00 GPO Information Exchange

• Council and Audience, Q&A

11:45 Depository Library Council Working Session (open to all)

12:00 Lunch

2:00 Depository Library Council Working Session (open to all)

2:00 New Documents Librarians (Informal Q & A session on depository issues with LPS 

staff)

• Thomas A. Downing, Chief, Cataloging Branch, LPS

• Betty M. Jones, Chief, Depository Administration Branch, LPS

• James Mauldin, Chief, Depository Distribution Division, LPS

• Robin Haun-Mohamed, Chief, Depository Services Staff, LPS
AN-v23-#4-3/15/02

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2:00 GPO Access Open Forum

3:15 Break

3:15 Depository Library Council Working Session (open to all)

3:30 Effective Searching Strategies for the Catalog of Government Publications (CGP)

• Thomas A. Downing, LPS

3:30 GPO Access Open Forum

5:00 Adjourn

Tuesday, April 23

8:00 Coffee with Council & GPO staff

8:30 Council Plenary Session:

Value of Participating in the FDLP: How Depository Coordinators Can Effectively 

Convey this Message to Library Administration (a response to Recommendation #5, 

Fall 2001)

• Barbara Ford, Assistant Commissioner, Chicago Public Library

• Speaker TBA

9:15 Web Documents Digital Archive Pilot Project

• George Barnum, Manager, Electronic Collection, LPS

10:00 Break

10:30 Depository Library Council Working Session (open to all)

10:30 USGS and Nuclear Regulatory Commission (Information dissemination policies in light 

of changes since September 11, 2001)

• Tom Smith, Nuclear Regulatory Commission

• Hedy Rossmeissl, U.S. Geological Survey

10:30 TBA

12:00 Lunch

2:00 Depository Library Council Working Session (open to all)

2:00 Discussion Session: Inspections & Addition of Peer Experts to Accompany Inspectors 

for On-Site Library Inspections (response to Council Recommendation #6, Fall 2001)

• Robin Haun-Mohamed, LPS

2:00 Electronic Competencies: Education and GODORT Standards 

• Richard Gause, University of Central Florida

• Jan Swanbeck, University of Florida

• Amy West, University of Minnesota

3:15 Break

3:30 Depository Library Council Working Session (open to all)
AN-v23-#04-3/15/02

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3:30 Discussion Session: Access & Issues in Federal Depository Libraries: Current Trends & 

Problems

• Bonnie Trivizas, Chief, Library Division, LPS

• Robin Haun-Mohamed, LPS

3:30 Bibliographic Instruction, Government Documents & You: How to Incorporate 

Documents Into Your Library Instruction

• Kirsten Clark, St. John’s University

• Mary Sue Lovett, St. Olaf College

5:00 Adjourn

7:00 Council Working Session (open to all)

Wednesday, April 24

8:00 Coffee with Council & GPO staff

8:30 Depository Library Council Working Session (open to all)

8:30 Regional Librarians Meeting

• Speakers TBA

8:30 URLS and PURLs in Online Public Access Catalogs & Web Pages

• Christopher Brown, University of Denver

• Larry Romans, Vanderbilt University

10:00 Break

10:30 Depository Library Council Working Session (open to all)

10:30 Regional Librarians Meeting

10:30 Using Online Processing Tools

• John Stevenson, University of Delaware

12:00 Lunch

1:00 Council Plenary Session

Wrap-Up & Recommendations

2:30 Council Adjourns
AN-v23-#4-3/15/02

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Members

Depository Library Council to the Public Printer

TERM EXPIRES SEPT. 30, 2002:

Linda Fredericks

Government and Legal Librarian

King County Library System

1111 – 110th Avenue NE

Bellevue, WA 98004-4508

425-450-1782 425-450-2469 (fax)

lindaf@kcls.org

Robert A. Hinton

Associate Librarian

Reference Team/University College Team

Government Documents

Indiana University-Purdue University Indianapolis

University Library, 2102A

755 West Michigan Street

Indianapolis, IN 46202-5195

317-278-2317 317-274-0492 (fax)

rhinton@iupui.edu

Sharon A. Hogan

University Librarian

The University Library (m/c 234)

University of Illinois at Chicago

Box 8198

Chicago, IL 60680

312-996-2716 312-413-0424 (fax)

sahogan@uic.edu

Mary Redmond

Principal Librarian, Collection Acquisition

 and Processing

New York State Library

Cultural Education Center

Empire State Plaza

Albany, NY 12230

518-474-5946 518-4740-5786 (fax)

mredmond@mail.nysed.gov

Andrea Sevetson

P.O. Box 11437

Takoma Park, MD 20913-1437

asevetson@hotmail.com

301/495-0320

TERM EXPIRES SEPT. 30, 2003:

Charlene C. Cain

Associate Librarian/Government Documents

 Librarian

Paul M. Hebert Law Center

Louisiana State University

Baton Rouge, LA 70803-1010

225-388-4957 225-388-5773 (fax)

llcain@lsu.edu

Cathy Nelson Hartman

Head, Government Documents Department

University of North Texas Libraries

P.O. Box 305190

Denton, TX 76203-5190

940-565-3269 940-565-2599 (fax)

chartman@library.unt.edu

Dena Hutto

Documents/Social Science Librarian

Reed College

3203 SE Woodstock Boulevard

Portland, OR 97202

503-777-7572 503-777-7786 (fax)

dena.hutto@reed.edu

Greta E. Marlatt

Head, Information Services

Dudley Knox Library

Naval Postgraduate School

411 Dyer Road

Monterey, CA 93943

831-656-3500 831-656-2842 (fax)

gmarlatt@nps.navy.mil

John A. Stevenson

Coordinator, Government Documents and Maps

 Processing Unit

University of Delaware Library

181 South College Avenue

Newark, DE 19717-5267

302-831-8671 302-831-1046 (fax)

varken@udel.edu
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TERM EXPIRES SEPT. 30, 2004:

Paul A. Arrigo

Head Librarian

Lartz Memorial Library

Penn State Shenango

177 Vine Ave.

Sharon, PA 16146

724-983-2880 fax 724-983-2881

paa11@psu.edu

Daniel C. Barkley

Interim Director

Government Information, Microforms and

 Reference

Zimmerman Library

University of New Mexico

Albuquerque, NM 87131-1466

505-277-7180 505-277-4097 (fax)

barkley@unm.edu

Barbara J. Ford

Assistant Commissioner

Chicago Public Library

400 South State Street

Chicago, IL 60605

312-747-4070 312-747-4077 (fax)

bford@chipublib.org

John C. Kavaliunas

Chief, Marketing Services Division

Marketing Services Office

Room 3021, Bldg. 3

U.S. Census Bureau

Washington, DC 20233

301-457-4090 301-457-2778 (fax)

john.c.kavaliunas@census.gov

Roberta I. Shaffer

3206 Winnett Rd.

Chevy Chase, MD 20815-3204

301-654-4535

suzy5noandro@aol.com

Item Selection Rate Averages by Size and Type 

of Library, January 2002

LIBRARY AVERAGE ITEM SELECTION % BY LIBRARY SIZE

TYPE

TOTAL

<100K

# %

100K250K

# %

250K500K

# %

500K1M

# %

1M-3M

# %

3M-5M

# %

5M-10M

# %

>10M

# %

Comm. 

College

63 29 14 26 15 5 23 1 27 0 0 0 0 2 12 0 0

Academic 660 24 19 101 19 124 27 142 36 182 56 45 70 33 73 10 81

Law 154 6 13 15 10 86 12 38 15 6 16 2 28 1 12 0 0

Fed. Agency 43 12 8 9 13 10 22 5 12 4 19 1 30 1 16 1 94

Fed. Court 14 3 4 7 5 2 8 1 5 1 5 0 0 0 0 0 0

Public 252 16 11 60 15 56 18 40 26 48 40 14 50 6 48 12 56

Serv. Acad. 4 0 0 1 17 0 0 2 28 1 26 0 0 0 0 0 0

State Court 36 11 4 14 6 8 13 2 5 0 0 0 0 0 0 1 15

State Lib. 44 6 18 6 23 5 16 5 24 15 72 4 84 2 100 1 100

Special 23 5 4 8 10 5 14 2 5 2 6 1 100 0 0 0 0

TOTAL 1293
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Figures under the pound sign (#) represent 

the number of libraries of the designated size 

and type responding to the 2001 Biennial 

Survey. Figures under the percentage sign 

(%) denote the average percentage of items 

available for selection that are actually 

selected by the libraries. Size designations 

are based on the number of cataloged and 

uncataloged materials in the library system. 

All formats and all collections, depository 

and non-depository, under the purview of 

the depository’s library director are 

included. Data for library size and item 

selection percentage were derived from 

Questions 2 and 3 respectively of the 2001 

Biennial Survey of Depository Libraries, 

from 1293 responding depository libraries.

Library Size

(cataloged and uncataloged library items)

(In column headings, K = thousand;

M = million

< 100,000

100,000 - 250,000

250,001 - 500,000

500,001 - 1,000,000

1,000,001 - 3,000,000

3,000,001 - 5,000,000

5,000,001 - 10,000,000

> 10,000,000

Library Type

Comm. Coll. Academic - Community/2 

Year College Library

Academic Academic General Library - 4 

year institution of higher 

learning (not law library)

Law Academic Law Library

Fed. Agen. Federal Agency Library

Fed. Court Federal Court Library

Public Public Library

Serv. Acad. Service Academy Library

State Court State Court Library

State Lib. State Library 

Special Special Library
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FDLP Guidelines for Determining

Superseded Materials

[Revision of preliminary pages of the 1996 

Superseded List]

Background

Once part of the Superseded List, these 

criteria for determining superseded materials 

were established to assist librarians at 

Federal depository libraries with decisions 

regarding the disposition of superseded 

materials under provisions of Title 44, 

United States Code, §1911 and in 

accordance with the Instructions to 

Depository Libraries. The criteria are useful 

in identifying obsolete, dated or ephemeral 

documents for removal from shelves, map 

cases, and microfiche and CD-ROM storage 

cabinets. Materials that meet these criteria 

may be discarded prior to the normal 5-year 

statutory retention period, without 

submitting them on a weeding list for 

Regional depository approval.

Discussion

All depository librarians should note that 

these guidelines do not require that materials 

be discarded. Do not dispose of any material 

that might be vital to the collection or of use 

to library patrons. In fact, practices or 

services that have evolved in your library 

may require that you retain, rather than 

remove, material from the collection. 

Depository librarians should carefully 

consider the particular needs and collection 

development policies at their libraries before 

discarding any material. When keeping 

superseded materials, it is important to 

permanently mark them as "superseded" or 

"not current" because misinformation can be 

transmitted with outdated publications. 

Regional Depository Libraries

Regional depository librarians agree that 

some superseded materials should be 

retained for long term public access. These 

items are identified by an "R." These items 

were designated by a consensus agreement 

of the Regionals, not by legal requirement of 

44 U.S.C. §1911 and therefore they may 

change over time.

Supersession Criteria

The following may be considered superseded 

and disposed of by all libraries according to 

Chapter 4, Maintenance, in the Instructions 

to Depository Libraries:

1. Separates, slip opinions, slip laws, 

advance or preliminary reports only upon 

receipt of the bound volumes or 

cumulated issues or products 

2. Reprints, provided the library has 

received the original edition

3. Publications upon receipt of a revised 

edition or an edition that states it 

supersedes. If a later edition is 

distributed through the Federal 

Depository Library Program or is 

otherwise available to the library, the 

superseded edition can be discarded by 

the library, even though that library has 

since deselected the item number and 

does not possess the new edition.

4. Pages from loose-leaf publications that 

are replaced by new pages
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15

5. Transmittals, corrections, changes, 

errata, etc., to a basic text or manual that 

the depository has yet to receive, are 

considered superseded and can be 

discarded after being retained for one 

year

6. Lists and indexes of publications of 

various agencies upon receipt of 

complete new editions. Small spot-lists, 

such as publication announcements, may 

be discarded 90 days after receipt

7. Annual or biennial publications that 

merely revise information and bring it up 

to date, such as Index of Specifications 

and Standards, Light Lists, etc., upon 

receipt of a new issue. This permission 

does not apply to annual publications 

such as annual reports of departments 

and agencies, which cover the activities 

of the organization for a specific period 

of time

8. Materials that have an effective 

expiration date, unless otherwise 

covered, may be discarded after 

expiration of the event. These items 

include, but are not limited to, press 

releases; dated posters; calendars; 

announcements of seminars, workshops, 

meetings, or events; announcements of 

products or publications; and grant 

applications

9. Materials that have been superseded by 

online versions

A Note About EL Only Materials

Publications in a given item number that 

have migrated to electronic format only (EL) 

status are guaranteed permanent public 

access. Therefore, if a library has a tangible 

title that is superseded by an online 

publication, the tangible version in the 

collection may be withdrawn according to 

established practice.

A Note About CD-ROMs (or DVDs)

Some agencies make CD-ROMs available to 

depository libraries that are compilations of 

publications. While some titles on the CD 

may be superseded, this may not be true for 

all the titles contained on the disc. 

Additionally the disc may contain 

monographs that are not superseded. 

Librarians should exercise caution when 

determining the retention status of these 

CDs.

Corrected Copies

When a library receives a corrected copy of 

a document, it replaces a publication 

previously distributed through the FDLP. 

The publication that was initially distributed 

should be removed from the collection and 

disposed of accordingly. This is done in 

order to prevent misinformation from being 

disseminated to the public. These copies are 

identifiable by the /CORR at the end of the 

Superintendent of Documents classification 

number.

Related Resources

• Documents Data Miner

http://govdoc.wichita.edu/ddm

• FDLP Guidelines on Substituting 

Electronic for Tangible Versions of 

Depository Publications

http://www.access.gpo.gov/su_docs/fdlp

/coll-dev/subguide.html

• Instructions to Depository Libraries

http://www.access.gpo.gov/su_docs/fdlp

/pubs/instructions/index.html
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16

• WEBTech Notes

http://www.access.gpo.gov/su_docs/fdlp

/tools/webtech.html

[These Guidelines are on GPO Access at 

<http://www.access.gpo.gov/su_docs/fdlp/

coll-dev/supersede.html>.

Upcoming LPS Events

2002

Spring Council Meeting

April 21–24 Mobile, AL

Interagency Depository Seminar

May 29-June 5 Washington, DC

Federal Depository Conference/

Fall Council Meeting

Oct. 20–23 Arlington, VA
AN-v23-#4-3/15/02

17

Checklist for Updating Your Depository Library 

Directory Entry

To keep your library’s entry in the online 

Depository Library Directory current, it’s 

important to review it periodically, and easy 

to make changes online, at <http://www.

gpo.gov/su_docs/fdlp/tools/ldirect.html>.

The online directory is updated monthly. 

Changes received by mid-February are 

incorporated in the annual printed edition. 

LPS expects to distribute the 2002 paper 

edition in April.

Checklist

- Library address

- Director’s name

- Depository librarian’s name

- Phone numbers

- Fax number

- Email address

- URL for Documents

- Congressional district
AN-v23-#04-3/15/02

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Table of Contents

New Chief of Receiving and Verification Section Chosen: James Brevard ........................1

Registration Open for Interagency Depository Seminar.................................................1

Register Now for the Spring 2002 Depository Library Council Meeting! ..........................4

Access and Federal Depository Libraries...................................................................6

Depository Library Council Meeting, 2002, Spring, Preliminary Agenda .........................8

Members, Depository Library Council to the Public Printer ........................................ 11

Item Selection Rate Averages by Size and Type of Library, January 2002 ...................... 12

FDLP Guidelines for Determining Superseded Materials ............................................ 14

Upcoming LPS Events 2002 ................................................................................. 16

Checklist for Updating Your Depository Library Directory Entry ................................. 17

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Library Programs Service, Government Printing Office, for the staffs of U.S. Federal 

Depository Libraries.

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: The Editor, Administrative Notes

U.S. Government Printing Office

Library Programs Service, SLLD

Washington, DC 20401

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov