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Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 26, no. 01 GP 3.16/3-2:26/01 January 15, 2005 

HIGHLIGHTS

GPO Contributes 

to LC’s PCC 1 

Schizophrenia 

Bulletin 

Privatized 2 

GPO Update 2 

Digital 

Information 

Proposal 10 

GPO 

Turnaround 11 

Security 

Documents 

Head

Selected 12 

Inspector General 

Selected 13 

Readers 

Exchange: 

Docs Use 14 

Library of Congress Acknowledges 

GPO Contributions to Program for 

Cooperative Cataloging 

The Program for Cooperative Cataloging (PCC) at the Library of Congress 

recently thanked PCC participants who have been contributing authority 

records for 20 years or more, including the St. Louis University School of 

Law, Cornell, Stanford, Indiana, UCLA, UC Berkeley, UT Austin, the 

National Library of Agriculture, the National Library of Medicine, U. of 

Chicago, Northwestern, Harvard, Princeton, and the Government Printing 

Office. GPO has contributed records to the national name authority 

database since 1977. 

In FY 2004 GPO librarians contributed 1046 new name authority records, 

72 new series, 208 changed names, 9472 monographic bibliographic 

records, 2385 CONSER (Cooperative Online Serials) authenticated 

records, 3001 CONSER maintenance records, 242 new subject headings, 

and 9 changed subject headings to the PCC. 

The Program for Cooperative Cataloging is an international cooperative 

effort aimed at expanding access to library collections by providing useful, 

timely, and cost-effective cataloging that meets mutually-accepted 

standards of libraries around the world. 

For more information on the PCC, see the Library of Congress website at: 

http://www.loc.gov/catdir/pcc/2001pcc.html. 
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Schizophrenia Bulletin Privatized 

After being published by Health and Human 

Services' National Institute of Mental Health 

(NIMH) since 1969, the Schizophrenia 

Bulletin is being privatized. NIMH has 

selected a collaborative proposal by Oxford 

University Press (OUP) and the Maryland 

Psychiatric Research Center to assume

publishing responsibilities, beginning with 

the 2005 issues (vol. 31). 

Oxford University Press has agreed with 

NIMH to provide GPO with the 2005 print 

subscription for the FDLP. A similar OUP 

and National Institutes of Health arrangement 

was made when the Journal of the National 

Cancer Institute was privatized in 2002. 

FDLP libraries receiving Schizophrenia 

Bulletin (HE 20.8115:; item no. 0507-B-07) 

will continue to receive this title through the 

2005 subscription year (vol. 31). Libraries 

wishing to continue receiving the 

Schizophrenia Bulletin must subscribe 

directly to OUP starting with the 2006 issues 

(vol. 32). 

GPO Update 

January 2005 

[Handout at the ALA Midwinter Meeting, Jan. 14-19, 2005, Boston, MA]

GPO NEWS

Strategic Vision

In A Strategic Vision for the 21st Century, GPO 

sets forth the agency’s plans to transform itself 

from a printing operation into an operation 

focused on the management and preservation of 

digital information. In today’s environment, in 

which 50% of all Government documents are 

born digital and may never be printed by the 

Government, the GPO remains committed to its 

mandate to gather and catalog these electronic 

documents, distributing them electronically, and 

ensuring their perpetual availability to the public. 

The content management system and other 

infrastructure required to carry out these tasks 

has been called the “digital information factory.” 

The Strategic Vision is available at: 

http://www.gpo.gov/congressional/pdfs/04strateg

icplan.pdf

Future Systems 

GPO has completed the Concept of 

Operations for the Future Digital System, 

which will serve as the roadmap for 

development activities on this system over 

the next few years 

http://www.gpo.gov/news/2004/ConOps_100

4.pdf. The system will support version 

control, authentication, and preservation of 

content as well as access to and delivery of 

the information. The Concept of Operations 

is predicated upon a rules-based, policy 

neutral infrastructure, exhibiting modularity, 

scalability, extensibility, comprehensiveness 

and flexibility, optimally incorporating 

technology as required. Detailed 

requirements for the system are now being 

developed and are targeted for completion in 

late March. The requirements will serve to 

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develop the detailed implementation plans for 

the system. 

GPO 2004 Annual Report 

The GPO, which produces and distributes 

most of the printed and electronic documents 

for Congress, the courts and the Federal 

Government, reported an operating profit of 

$1.3 million in Fiscal Year 2004 before other 

expenses as compared to an operating loss of 

$34.67 million in the prior Fiscal Year. More 

information is available in the 2004 GPO 

Annual Report, which is available in two 

formats: PDF version at: 

http://www.gpo.gov/congressional/annualrep

orts/04annrep/GPO_2004_ANNUAL_REPO

RT_web.pdf or the interactive version by 

Zinio software, which is free but requires 

registration, at: 

http://www.zinio.com/get?issn=gpoannu&of

=PH01&bd=1&ns=gpo. 

INFORMATION 

DISSEMINATION NEWS

Information Dissemination 

Implementation Plan 

The Office of Information Dissemination 

(Superintendent of Documents) is compiling 

the Information Dissemination 

Implementation Plan, FY 2005-2006. This 

document reflects ID’s plans for the full 

scope of programs and operations. Its 

chapters include the latest versions of three 

plans previously issued separately, the 

National Bibliography, the National 

Collection (formerly Collection of Last 

Resort), and the FDLP Electronic Collection. 

These three chapters have been extensively 

revised based on public comments received 

during 2004, including discussions at the fall 

2004 Depository Library Council and 

Regional Librarians meetings. New next new 

chapter will be Version Control. Other new 

chapters will be added when available. The 

plan also includes a consolidated glossary, 

references, and list of acronyms. This 

document will be available on GPO Access in 

the near future for review and comment. 

Center for Research Libraries Decision 

Framework 

GPO contracted with the Center for Research 

Libraries to develop a decision framework for 

creating shared Federal document 

repositories. Council commented on the draft 

version of the framework and found it a 

reasonable initial draft for developing 

regional repositories for tangible Federal 

government documents. Three related 

decision framework documents were 

developed for accessible light and dark 

archives. These documents provided criteria 

for establishing accessible, light and dark 

archives for the National Collection of U.S. 

Government Publications. The three 

documents were merged into a single 

document and released for public comment 

on September 20, 2004. The Decision 

Framework for Federal Document 

Repositories, prepared for GPO by the Center 

for Research Libraries, is available at: 

http://www.access.gpo.gov/su_docs/fdlp/pubs

/matrix_repository_type.pdf. 

The National Collection of U.S. 

Government Publications 

The title of the Collection of Last Resort has 

been changed to the National Collection of 

U.S. Government Publications, to make it 

consistent with the National Bibliography of 

U.S. Government Publications. The three 

plans (National Collection, National 

Bibliography and Electronic Collection) have 

been merged into one overarching document 

that weaves the three together into one 

coherent plan. Key assumptions concerning 

the National Collection of U.S. Publications 

are as follows: the National Collection of 

U.S. Government Publications would provide 

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permanent public access to U.S. Government 

publications in all formats past, present, and 

future; it would consist of multiple 

collections of tangible and digital 

publications, located in multiple sites and 

operated with various partners within and 

beyond the U.S. Government; and, it would 

include publications of the Federal 

government of public interest and educational 

value regardless of format. Although 

publications produced solely for 

administrative or operational use are 

excluded by law from depository distribution, 

GPO, where possible, will acquire such 

publications for the National Bibliography of 

U.S. Government Publications and retain 

copies in the National Collection of U.S. 

Government Publications. The National 

Collection of U.S. Government Publications 

will also serve as a repository for products 

from future GPO initiatives. The merged 

planning document will be available for 

public comment on GPO Access when it 

becomes available. 

In 2004, the National Collection continued to 

receive one copy of every tangible 

publication distributed through the FDLP. In 

addition, there were a number of important 

acquisitions from depository and Federal 

libraries during the year. GPO was able to 

acquire many long runs of series and serials 

from the Free Public Library and Cultural 

Center of Bayonne, including the Foreign 

Relations of the United States 1907-1957, the 

annual report of the American Historical 

Association 1906-1984, annual reports from

the Departments of Labor, Transportation, 

Treasury, the Library of Congress, NASA, 

SBA, and the Smithsonian, as well as a 

number of Bulletins from the Bureau of 

American Ethnology. Other acquisition 

highlights include: 

• 82 folios of the Geologic Atlas of the 

United States 

• Volumes of the Monthly Catalog for 

1959-1999 

• Federal Reserve Bulletin 1918-2002 

• Over 50 years of reports from the U.S. 

Tax Court 

• Social Security Bulletin 1939-1989 

• Numerous U.S.G.S. Circulars 

Digitization of the Legacy Collection 

The GPO is committed to creating a Digital 

Media Services business unit as outlined in 

“A Strategic Vision for the 21st Century,” 

submitted to Congress on December 1, 2004. 

A cross-functional team consisting of 

members from the different business areas of 

GPO is developing the Digital Media 

Services plan. The plan focuses on converting 

printed legacy documents into digital content 

that meets FDLP standards. Digital Media 

Services will allow content to be added to the 

future digital content system as addressed in 

the Concept of Operations for the Future 

Digital System. The complete ConOps 

document for the Future Digital System is 

located at 

http://www.main.gpo.gov/pub_print/int/appi/

ConOps_1004.pdf. 

A three page summary is located at

http://www.access.gpo.gov/su_docs/fdlp/tool

s/Conops_Summary.pdf. 

 

The goal to digitize a complete legacy 

collection of tangible U.S. Government 

publications held in libraries participating in 

the FDLP will be one of the first areas to 

focus on for the new Digital Media Services

unit. To this end, GPO has been working on 

developing specifications for scanning and 

metadata that can be used not only for the 

conversion of the historical collection, but 

also for inclusion of other content in the 

Future Digital System. 

 

Scanning specifications have been developed, 

and the report from the Meeting of Experts on 

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Digital Preservation: Preservation Masters is 

located at: 

http://www.gpoaccess.gov/about/reports/pres

ervation.html. The draft report on the 

Meeting of Experts on Digital Preservation: 

Metadata Specifications has been prepared 

and is being reviewed by the GPO. 

Authentication/PKI 

Since the completion of the operational 

“stand-up” of a Public Key Infrastructure 

(PKI), a key generation ceremony and an 

external audit of operations, staff in the Chief 

Information Officer's organization are 

working on testing and evaluating several 

digital signing tools using GPO's PKI. The 

purpose of these tests is to lead to the future 

application of digital signatures on GPO 

Access files, beginning with Congressional 

Bills. In parallel with this testing, steps are 

being taken to cross-certify GPO's PKI 

operations with the Federal Bridge 

Certification Authority (FBCA). GPO has 

been working closely with FBCA 

representatives to ensure that business; 

administrative and technical processes related 

to GPO's PKI match those of the Bridge. The 

FBCA is a fundamental element of the trust 

infrastructure that provides the basis for 

intergovernmental and cross-governmental 

secure communications. Once certification 

and testing have been completed early this 

year, live signatures will be made available 

on GPO Access files. 

Print On Demand 

A Print on Demand (POD) needs survey was 

issued in August/September last year to 

assess the applicability for utilizing POD 

technology to improve the FDLP. The most 

recent results from the survey can be viewed 

online at: 

http://www.gpoaccess.gov/pod/pod_stats.html.

The survey showed considerable interest in a 

POD program and based on this positive 

response, GPO is working on a plan to 

implement a POD Allowance Program that 

would place $500 into an account per library, 

and $1,500 per Regional library. We will 

discuss this plan further with Council at the 

spring meeting in Albuquerque, and we hope 

to have a complete plan ready to implement 

by the 4th quarter of FY2005. 

LOCKSS 

GPO plans to use LOCKSS technology and 

GPO’s harvesting capabilities to develop a 

pilot that focuses on collecting, managing, 

disseminating, and preserving access to 

Federal Government e-journals. All ejournals selected for this pilot will be within 

the scope of the FDLP and the International 

Exchange Service (IES). The pilot will be 

divided into two phases. For Phase 1, GPO 

will establish and test a LOCKSS cache at 

GPO. For Phase 2, GPO will make e-journal 

content available to pilot Federal depository 

libraries, the IES library, and LOCKSS 

partners. 

ILS and Retrospective Conversion Projects 

Update 

Implementation of the integrated library 

system at GPO has progressed since the 

award of the contract to PTFS in the fall of 

2004. Systems librarians and key GPO 

personnel have completed training. 

The data set of GPO-cataloged records dating 

from July 1976 to October 2004 has been 

loaded and is being tested and reviewed by 

GPO staff. Additional testing of the initial 

load is scheduled, and planning for a gap load 

for records from October 2004 to “go-live” is 

being evaluated. 

In preparation for a projected “go-live” date 

of April 11, GPO staff are working on many 

projects, including the customization of the 

out-of-the-box public interface, the 

development of training sessions for staff 

who will be using the system, on-going 

authority control services and the migration 
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of the locate libraries function to the new 

OPAC. 

The Office of Bibliographic Services has 

completed a statement of work for 

retrospective conversion services for the pre1976 GPO historic shelflist. Internal review is 

currently underway, and GPO hopes to begin 

formal procurement activities in the coming 

weeks. 

Withdrawal of Federal Information 

Products from Information Dissemination 

Collection and Distribution Programs - 

SOD 72 

A new revision of SOD 72 is complete. This 

revision updates the 2002 policy for 

withdrawing, recalling, or restricting access 

to Government documents available through 

GPO’s information dissemination programs. 

The revision establishes conditions under 

which a document may be withdrawn, 

recalled, or restricted in access; it outlines 

GPO and publishing agency responsibilities. 

This new policy requires notification of the 

professional library associations whenever a 

document is withdrawn, recalled, or restricted 

in access. The SOD 72 Policy Statement is 

available at: 

http://www.access.gpo.gov/su_docs/fdlp/pubs

/sod72_policy_rev.pdf

FDLP Training and Consultant Initiative 

The transformation of GPO’s mandate to 

monitor the performance of depository 

libraries from the traditional inspection 

process to a proactive model of regional 

consultation and education is gaining 

momentum. Draft agreements with various 

depository partners to place consultants at 

host institutions are nearing completion. 

Consultants will be located at the host 

institutions, close to the depository libraries 

they will be working with. This work will be 

focused on close consultation with the 

depository libraries to improve the quality 

and effectiveness of library services through 

sharing best practice, collaborative 

discussion, and local educational 

opportunities. The first agreement has been 

signed with the Library of Michigan, and five 

others are in various stages of approval. GPO 

hopes that the demonstrated benefits resulting 

from the successful implementation of these 

initial plans will give impetus to the funding 

of additional proposals. 

Recent Developments for Federal 

Depository Library Program Partnerships 

GPO, the U.S. Census Bureau, and the 

University Library of Case Western Reserve 

University have agreed to extend the current

partnership, for making electronic 

Government information products from the 

2000 Census of Population and Housing 

accessible under the auspices of the FDLP, 

for an additional two years. 

GPO and the Institute of Education Sciences 

(IES) of the U.S. Department of Education 

are working together to modify the existing 

partnership agreement to provide permanent 

public access to in-scope Federal publications 

from the Education Resources Information 

Center (ERIC) Program, for the benefit of the 

FDLP and its participants. 

GPO and the Federal Reserve Bank of St. 

Louis are finalizing details for a partnership 

agreement to provide depository access to 

Federal government information in the 

Federal Reserve Archival System for 

Economic Research (FRASER) service. 

GPO is also working on developing FDLP 

partnership agreements for permanent public 

access of the following digitization projects: 

• University of Michigan, Harlan Hatcher 

Graduate Library, Public Papers of the 

President digital collection 

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• University of Wisconsin-Madison 

Libraries, Foreign Relations of the United 

States digital collection 

• University of Maryland School of Law, 

Thurgood Marshall Law Library, 

Historical Publications of the United 

States Commission on Civil Rights 

• Southern Methodist University, Central 

University Libraries, Historic 

Government Publications from WWII 

Digital Library collection 

GPO Customer Contact Center 

GPO’s new Customer Contact Center is 

working to provide depository library staff 

and the public with the highest quality 

service. The mission of the Contact Center is 

to deliver highly effective and quality 

customer relationship management services 

designed to answer questions and service 

needs relating to the Information 

Dissemination Program. We welcome 

comments and suggestions, and to that end 

Lisa Williams, Director of the GPO Customer 

Contact Center, will be available at the GPO 

booth during this meeting. 

Since its inception on August 2nd, 2004, the 

Contact Center has processed over 79,000 

calls, and 30,000 emails, and generated over 

2,500 new Frequently Asked Questions 

(FAQs). This new organization replaces the 

Office of Electronic Information 

Dissemination Services (EIDS) and the 

former Order Division, serving as the 

agency’s “voice to the customer and library 

communities” wherein all incoming email 

and written correspondence are now 

centralized for processing. 

To provide accurate solutions, the GPO 

Customer Contact Center uses a state-of-theart Customer Relationship Management 

(CRM) knowledgebase, which is populated 

daily with answers to frequently asked 

questions (FAQs). Users can search or 

browse this knowledgebase as a whole or by 

category/subcategory. Questions that cannot 

be answered by the knowledgebase can be 

sent to GPO using the “Ask a Question” tab, 

and questions will be routed to the 

appropriate subject specialists within GPO. 

The GPO Customer Contact Center is 

available through the Web at 

http://www.gpoaccess.gov/help/index.html, 

by e-mail at ContactCenter@gpo.gov, or by 

phone (Toll-free) 866-512-1800, 

(Washington Metropolitan Area) at 202-512-

1800, 7:00 a.m. - 9:00 p.m., EST, Monday 

through Friday, except Federal holidays. 

Bound Congressional Record Now on GPO 

Access

The most requested title in the GPO 

digitization survey was the Bound

Congressional Record, which has never been 

available as a GPO Access application--until 

now. 

A full-text, searchable and browseable online 

1999 Bound Congressional Record is now 

complete and currently being tested by GPO 

staff. GPO expects to release this new 

application later this month. It will be

updated as additional volumes are published. 

GPO also plans to release for the first time a 

U.S. Reports application this year, followed 

by a Statutes At Large application. 

GPO Access Statistics

June 2004 marked the 10th Anniversary of 

GPO Access Keeping America Informed. 

Since its inception, users have retrieved more 

than two billion documents from GPO 

Access. Usage has increased from an average 

of about 20,000 monthly retrievals in 1994 to 

an average of about 34 million a month in 

2004. Users have also downloaded a total of 

195 terabytes of information from GPO 

Access, which is equivalent to more than 98 

billion typewritten pages. 

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OTHER TOPICS OF NOTE Thus far for Fiscal Year 2005, GPO has 

disseminated a total of 10,080 online and 

tangible titles in various formats. When 

multiple formats of the same title are

removed, approximately 94% of the new 

titles were electronic and about 6% were 

tangible distributions. 

eGovernment Act 2002 

GPO has worked on several committees for 

the implementation of the eGovernment Act 

2002. Section 207 deals with the 

categorization of government information. 

The Interagency Committee on Government 

Information (IGCI), Categorization of 

Government Information (CGI) prepared 

report with recommendations to OMB on 

definitions, search interoperability, 

searchable identifiers and categorization. The 

report was submitted to OMB in December 

2004. 

Spring 2005 Depository Library Council 

Meeting Scheduled for Albuquerque 

April 17 – 20, 2005 

The spring 2005 Depository Library Council 

meeting will be held in Albuquerque, NM, at 

the Sheraton Old Town Hotel, located at 800 

Rio Grande Blvd., NW, in the historic Old 

Town area. The meeting will begin Sunday, 

April 17, starting with registration from 8:00 

a.m. until noon. The meeting will conclude at 

12:00 p.m., on Wednesday April 20. 

GPO has also been co-chair with GSA on a 

committee for the implementation of Sections 

213 and 215 of the eGovernment Act that 

have to do with the Community Technology 

Centers and issues around the Digital Divide. 

The first phase of the effort was completed in 

December 2004, with a follow-on phase 

beginning in January 2005, scheduled for 

completion in April 2005. The work product 

for this effort is a survey of the current state 

of the “digital divide” and the CTCs, with 

follow-on recommendations. 

A preliminary agenda is available at: 

http://www.access.gpo.gov/su_docs/fdlp/even

ts/spring_council_agenda.html

Advance registration is important to provide 

us the information necessary to ensure 

effective planning for a productive and 

enjoyable meeting. Pre-registration is now 

available at: 

http://www.gpoaccess.gov/spring_reg.html. Web Harvesting The Council meeting is open to everyone, and 

there is no registration fee. On December 30, 2004, GPO posted a 

Solicitation and Statement of Work for Web 

Harvesting on FedBizOpps for review and 

response by interested potential vendors. The 

entire solicitation is available at: 

A block of 150 hotel rooms is available at the 

meeting hotel for attendees at the government 

rate of $68.00 per night (plus tax) single or 

double occupancy. This rate will be honored 

Wednesday, April 13, through Saturday, 

April 23, 2005. Reservations must be made 

by calling the hotel directly at 505-843-6300 

or toll free at 877-901-7666. Mention the 

U.S. Government Printing Office or the 

Depository Library Council meeting in order 

to receive the Government rate. 

http://www2.eps.gov/spg/GPO/PSPSD/Washi

ngtonDC/5119304/listing.html. 

The Statement of Work says, in part: “GPO 

requires the services of a vendor that can 

provide a number of different products and/or 

services related to the discovery, harvesting, 

and assessment of documents and 

publications from Web sites using Web 

crawler and data mining technologies. GPO is 

involved in a project that is attempting to 

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discover and retrieve publications from 

Federal agency Web sites in order to identify 

publications that have not been cataloged by 

GPO but fall within the scope of the FDLP 

and the Cataloging and Indexing Program.” 

As a first step in learning about available 

services and technologies, GPO will be 

working with the EPA Web site as a pilot 

project for Web harvesting. While this pilot is 

being implemented, a set of long-term 

requirements for Web discovery and 

harvesting is being developed in conjunction 

with work on the implementation of GPO's 

Future Digital System. 

GPO Booth Information 

The U.S. Government Printing Office will be 

exhibiting in booth #130 at the ALA 

Midwinter Meeting in Boston from January 

14th through 17th. The booth will be open on 

Friday evening, January 14, from 5:30 p.m. to 

7:30 p.m., on Saturday and Sunday, January 

15-16, from 9:00 a.m. through 5:00 p.m., and 

on Monday, January 17, from 9:00 a.m. to 

2:00 p.m. GPO staff will be available to 

answer questions and take comments about 

GPO Access and the Federal Depository 

Library Program (FDLP). 

Future Exhibitions in 2005 

VENUE LOCATION DATE

Special 

Libraries 

Association

Toronto, 

Canada

June 4-9

American 

Library 

Association 

Annual 

Chicago, IL June 23-29 

National 

Education 

Association 

Los Angeles, 

CA 

July 1-6 

American 

Association of

Law Libraries 

San Antonio, 

TX 

July 16-20 

American 

Political 

Science 

Association 

Washington, 

DC 

September 1-4 

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GPO Proposes 21st Century 

Digital Information Factory 

The Government Printing Office, which 

recently reported strong operating results for 

its last fiscal year, today announced the 

publication of A Strategic Vision for the 21st 

Century, which sets forth the agency’s plans 

to transform itself from a 19th century, 

heavy-metal printing operation into a nimble 

21st century digital information factory. 

“We had to wake up. Last month 50% of all 

Government documents were born digital and 

will never be printed by the Government. But 

the GPO is still required by law to gather and 

catalog these electronic documents, to 

distribute them electronically, and to ensure 

their perpetual availability to the public,” said 

Bruce James, Public Printer of the United 

States. “This task calls for a whole new set of 

skills and tools; what we call a digital 

information factory.” 

Central to GPO’s plans is trading its existing 

building complex for new facilities, sized and 

equipped for its digital future. “Rather than 

burden taxpayers with the enormous costs of 

building and equipping our operations for the 

future, we believe that we can use the 

proceeds from the private redevelopment of 

our current obsolete plant to completely pay 

the costs of new facilities and still have 

money left over to return to the U.S. 

Treasury,” James said. 

The GPO’s strategic vision also calls for the 

reorganization of the agency around six core 

lines of business ranging from Digital Media 

Services to Security and Intelligent 

Documents. Each business line is to be 

supervised by a general manager who will 

have complete responsibility for the 

operations and financial success of their unit. 

As it has since 1861, the GPO will continue 

to manage the content creation of the official 

journals of Government, such as the 

Congressional Record and Federal Register, 

and will print these and other documents for 

Congress in its new facilities. But, the 

majority of the Federal Government’s 

printing requirements will continue to be 

purchased in the private sector through a 

competitive bidding process. Last year, the 

GPO, which buys 600 to 1,000 printing jobs a 

day, awarded contracts to 2,568 vendors, that 

were located in every state in the country. 

“We see the Government’s printing 

requirements changing dramatically in the 

next few years. Not only will fewer titles be

printed, but the quantities will drop as more 

Government information is accessed through 

the internet. Within a few years we will no 

longer order copies for warehouse storage 

and later fulfillment, instead relying on 

demand printing, where our vendors print one 

copy for each individual customer’s order,” 

said Jim Bradley, GPO’s Managing Director 

of Customer Services. 

Judy Russell, Superintendent of Documents 

at GPO, is responsible for the dissemination 

of both printed and electronic documents to 

the public. “To fully serve the needs of our 

library partners and the public for finding and 

using Government information on the 

Internet, we will need to go back in time. We

are proposing to begin with the Federalist 

Papers and digitize all significant federal 

documents following a set of standards that 

will allow users to search the Web for 

authentic Federal information,” said Russell. 

For more information or to view GPO’s A 

Strategic Vision for the 21st Century or the 

2004 Annual Report, please visit: 

http://www.gpo.gov/congressional/index.html

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GPO Reports Strong Turnaround 

The Government Printing Office, which 

produces and distributes most of the printed 

and electronic documents for Congress, the 

courts and the Federal Government, reported 

today a nearly complete turnaround in its 

fortunes. 

The GPO, which receives about 15% of its 

annual revenue in Congressional 

appropriations, earns the rest from providing 

services to other Government entities. After 

losing more than $100 million over the last 

five years, GPO reported an operating surplus 

of $11.2 million in its fiscal year ending 

September 30, 2004. 

“We refocused our efforts on the changing 

needs of our government customers as well as 

taking appropriate steps to better manage our 

labor and overhead costs,” said Bruce R. 

James, Public Printer of the United States and 

GPO’s chief executive officer. James, 

appointed by President George W. Bush and 

confirmed to the position by the Senate in 

November 2002, has reduced GPO’s overall 

employment by 20% in his first two years as 

head of the 143 year old agency. “This has 

been accomplished almost completely 

through a program of managed attrition 

which did not involve layoffs,” James said. 

“The accomplishments of the GPO under the 

leadership of Bruce James have been nothing 

short of remarkable. He has built a first-rate 

team of professionals who will lead the 

Federal Government into the digital 

information world of the 21st century,” said 

Rep. Bob Ney, Chairman of the Joint 

Committee on Printing.

Judy Russell, who serves under James as the 

Superintendent of Documents, responsible for 

meeting the Federal information needs of 

libraries and the public, attributes much of the 

success to the strong support of Congress and 

the library community. “Congress wants to 

make certain the printed and electronic 

documents created by all three branches of 

the Federal Government are made freely 

available for current and permanent public 

access. That is what drives GPO every day,” 

said Russell.

More information is available in the just 

released 2004 GPO Annual Report. Please 

visit GPO's Web site at http://www.gpo.gov/ 

congressional/index.html. This year's Annual 

Report is available in two formats: PDF 

version or the innovative and interactive 

version by Zinio software. 

GPO is responsible for the production and 

distribution of information products and 

services for all three branches of the Federal 

Government. More than 268,000 Federal 

Government document titles are available to 

the public via www.gpoaccess.gov. Printed 

copies of many of those documents may also 

be ordered through the GPO's Web site. The 

GPO, through partnership with more than 

1,250 libraries participating in the Federal 

Depository Library Program, provides 

personal assistance in locating and using 

Government information. For more 

information about the GPO, please visit: 

http://www.gpo.gov.

11 
AN-v26-#01-1/15/05

Veteran Executive of Time Life Books, IBM, 

Sears To Lead GPO’s 

New Security Documents Unit: Jellen

The U.S. Government Printing Office, which 

recently announced it would reorganize its 

operations around six strategic business lines, 

said today the newly formed Security and 

Intelligent Documents operation would be 

headed by seasoned executive Clarence 

Jellen. 

“In the post 9/11 era the GPO is working 

closely with Congress and other Federal 

agencies to develop and implement smart 

documents such as passports, travel 

documents, and immigration forms that will 

incorporate electronic security for fraud and 

counterfeit protocols,” said Bruce James, 

Public Printer of the United States. 

Jellen will build the newly formed GPO unit, 

while working on specific programs such as 

passports, Smart Cards, RFID, supply chain 

management and printed visitor badging 

systems. “For more than a century, the GPO 

has provided a wide range of security 

products to Federal agencies as part of its 

mission,” said Jellen. “I am honored to be 

leading this effort at the GPO for the safety of

our citizens.” 

Jellen received his undergraduate degree in 

Marketing and International Economics and 

MBA in Finance and Marketing from the 

University of Wisconsin, Madison. He began 

his career at IBM where he became 

International Programs Manager at Satellite 

Business Systems and later served as Vice 

President of Marketing for Sears 

Communications Company, Chicago, IL and 

as President of both Time Life Books and 

Time Life Direct in Alexandria, VA. He 

joined the GPO in September 2003 as a 

Consultant in the Office of New Business 

Development. 

The Security and Intelligent Documents unit 

is one of six business lines to be newly 

created at the GPO in order to better serve the 

needs of GPO’s customers in Congress, 

Federal agencies and the public. The other 

five include: Digital Media Services, Library 

Services and Content Management, 

Publication and Information Products, 

Official Journals of Government, and 

Customer and Printing Services. 

For more information on the new business 

lines or about other areas of the GPO, please 

visit http://www.gpo.gov and review the 

GPO’s 2004 Annual Report and Strategic 

Vision.

12 
AN-v26-#01-1/15/05

13 

Public Printer Names Former Justice 

Department Attorney 

To Inspector General Post: Brower 

With a solid background in government 

affairs, administrative law and civil litigation, 

Greg Brower joins the U.S. Government 

Printing Office as Inspector General. 

“Greg has what it takes to lead the GPO’s 

Office of the Inspector General with 

independence, tenacity and energy. I will rely 

on Greg to keep Congress and me fully 

informed about the agency’s administration 

and operations,” said Bruce James, Public 

Printer of the United States. “I wholeheartedly support Greg and the office he will 

head here at the GPO.” 

As GPO’s Inspector General, Brower will be 

responsible for conducting and supervising 

all audits and investigations relating to GPO, 

and recommending policies to promote 

economy, efficiency, and effectiveness in 

GPO operations. As part of his duties, he will 

also serve on President Bush’s Executive 

Council on Integrity and Efficiency. 

“I am honored to be entrusted with a position 

of such significant responsibility and look 

forward to working with Bruce James as he 

continues to transform the GPO,” said 

Brower. 

Most recently, Brower served in the U.S. 

Department of Justice where he was 

Legislative Counsel in the Executive Office 

for U.S. Attorneys, managing Congressional 

affairs for the 93 U.S. Attorneys Offices 

around the country. Prior to his work in 

Washington, D.C., Brower was a partner in 

Jones Vargas, a prominent Nevada law firm, 

and was twice elected to the Nevada State 

Assembly. He is a graduate of the University 

of California, Berkeley and The George 

Washington University Law School. He 

previously served in the U.S. Navy as a 

Surface Warfare Officer. 
AN-v26-#01-1/15/05

Readers Exchange 

Illinois State University Performs Government 

Documents Use Study 

Angela Bonnell 

Government Documents Librarian

Milner Library, Illinois State University 

Since July of 2000, the Government

Documents Unit at Milner Library at Illinois 

State University has undertaken a study of 

circulation and in-house use of its documents 

collection. Every government document 

checked out of the library, taken from the 

stacks through in-house use, or signed out at 

the reference desk is included in the study. 

The ten most used monographs are: 

1. Questions and Answers About Organ Donation 

(1997) 

21 uses 

2. Respiratory Health Effects of Passive Smoking: 

Lung Cancer and Other Disorders (1993) 

21 uses 

3. Ethical Issues in Human Stem Cell Research: 

Report and Recommendations (1999) -- PURL 

available 

17 uses 

4. Breast Implants: An Information Update (1998) 17 uses 

5. Understanding Sleep (1998) 16 uses 

6. Organ Transplantation: Issues and 

Recommendations (1996) 

16 uses 

7. Preventing Tobacco Use Among Young People 

(1994) 

16 uses 

8. Ethical Issues in Human Stem Cell Research: 

Commissioned Reports (1999) -- PURL

available 

15 uses 

9. Health Effects of Exposure to Environmental 

Tobacco Smoke: The Report of the California 

Environmental Protection Agency (1999) -- 

PURL available 

15 uses 

10. Social Norms Approach To Preventing Binge 

Drinking at Colleges and Universities (1999) 

15 uses 

It is interesting to note that only three of the 

titles have PURLs. (This could be the reason 

the titles are used with greater frequency.) 

The average age of the most used 

monographs is 1996. Seven of ten are from

the Department of Health and Human 

Services. 

The subject areas of the books are typical of 

the undergraduate speech and paper topics 

written for the General Education courses.

14 
AN-v26-#01-1/15/05

15 

GPO-FDLP-L 

for 

Official Federal Depository Library

Program Announcements 

Free! 

Fast! 

Timely! 

Official! 

< To subscribe, go to 

http://listserv.access.gpo.gov/. 

< Click on Online Mailing List Archives. 

< Click on GPO-FDLP-L. 

< Click on Join or leave the list and follow the 

instructions. 

O For past postings, see the Archives. O
AN-v26-#01-1/15/05

16 

Table of Contents 

Library of Congress Acknowledges GPO Contributions to Program for 

 Cooperative Cataloging .............................................................................................................. 1 

Schizophrenia Bulletin Privatized................................................................................................. 2 

GPO Update, January 2005 (ALA Midwinter)............................................................................. 2 

GPO Proposes 21st Century Digital Information Factory .......................................................... 10 

GPO Reports Strong Turnaround................................................................................................ 11

Veteran Executive of Time Life Books, IBM, Sears To Lead GPO’s 

 New Security Documents Unit: Jellen...................................................................................... 12 

Public Printer Names Former Justice Department Attorney To Inspector 

 General Post: Brower................................................................................................................ 13 

Readers Exchange: Illinois State University Performs Government Documents 

 Use Study / Bonnell .................................................................................................................. 14 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: Administrative Notes 

U.S. Government Printing Office

 Stop IDED 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html