ADMINISTRATIVE NOTES 

 Newsletter of the Federal Depository Library Program

Vol. 17, no. 13 GP 3.16/3-2:17/13 September 15, 1996 

 FDLP Administration World Wide Web Page 

 Now Available

 The Library Programs Service is pleased to announce announce the release of the Federal 

Depository Library Program (FDLP) Administration Web page, available on the Internet via the 

GPO Access World Wide Web site at the following URL: 

 <http://www.access.gpo.gov/su_docs/dpos/fdlppro.html> 

 The purpose of this page is to provide "News, Information, and Communication for and about 

the Federal Depository Library Program." Users can link to online electronic versions of 

Administrative Notes, Administrative Notes Technical Supplement, LPS Contacts, and various 

FDLP instructions, manuals, and guides. 

 If you need assistance using this service, contact the GPO Access user support team: 

 E-mail: gpoaccess@gpo.gov 

 Phone: (202) 512-1530 

 Fax: (202) 512-1262 

 We will be continuing development of this page, so if you have any comments or suggestions as 

to how to improve its usefulness, please contact GPO's Electronic Transition Staff: 

 E-mail: ets@gpo.gov 

 Phone: (202) 512-1698 

 Fax: (202) 512-1432 

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 Energy Microfiche Distribution to Cease Sept. 30

 Electronic Format Will Replace Microfiche

 The Library Programs Service (LPS) has been advised by the U.S. Department of Energy 

(DOE), Office of Scientific and Technical Information (OSTI) that funding is no longer available 

to OSTI to support the microfiche program, which has also served depository libraries under an 

interagency agreement with GPO. OSTI is converting its information management system to 

receive, process, and manage information electronically. 

 Effective October 1, 1996, DOE information will be made available to GPO for the Federal 

Depository Library Program (FDLP) in electronic format. Distribution of the DOE reports and 

publications on microfiche (class E 1.99:nos.; item numbers 0430-M-01 through 0430-M-46) will 

cease effective September 30, 1996. 

 LPS has been provided with a test tape containing sample image files of DOE reports and their 

associated bibliographic records. LPS' Electronic Transition Staff is investigating how this 

electronic information can most effectively be used and incorporated into the FDLP. OSTI has 

assured us that no lapse in coverage will occur as a result of this transition. 

 Sandy Morton-Schwalb Joins Electronic Transition 

Staff

 Sandy Morton-Schwalb joined the GPO's Electronic Transition Staff (ETS) on August 19, 1996. 

 Serving as an Electronic Transition Specialist for one year, she will be working closely with 

Duncan Aldrich (see August 15 Administrative Notes, v. 17, #11) to assist the Library Programs 

Service in making the transition to a more electronically based Federal Depository Library 

Program (FDLP). In order to ensure that the FDLP can provide permanent access to 

Government electronic information products, Sandy will work on forging partnerships between 

GPO and Federal agencies. 

 Sandy has been active in the public policy arena. She worked for 10 years on Capitol Hill and 

was most recently Director of Government Relations for the Special Libraries Association. From 

1990-93 she served on the Depository Library Council. 

 To contact Sandy, send e-mail to sschwalb@gpo.gov or call (202) 512-1698. 
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 Needs and Offers List Has New Editor and Format

 Beginning on November 1, 1996, the Needs & Offers List will begin a transition from paper to 

electronic format. The list will ultimately be available via the World Wide Web only. This will 

result in savings to GPO of duplicating, handling and shipping costs, and will get your lists into the 

hands of the eager scavengers much sooner. The current editor will accept your printed lists only 

until October 30. The new editor has equipment to scan printed lists, but this results in more 

processing and editing time, so we urge you to send your lists electronically in the future. Send 

your lists, on diskettes or by e-mail, to the new editor: 

 Kevin Reynolds e-mail: kreynold@sewanee.edu 

 Government Documents Dept. phone: 615/ 598-1727 

 Jessie Ball duPont Library 

 The University of the South 

 Sewanee, TN 37383-1000 

 The Web address of the new service is not yet active, but will be announced soon in 

Administrative Notes and on GOVDOC-L. If you have any questions, feel free to contact the 

current editor, George Carlson, at: <gcarlson@mailer.scu.edu>. 

 Many thanks to George for his long and tireless service! 
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 Request for Comments on Alternate Format Web 

Publications

 The Depository Library Council to the Public Printer has requested that GPO investigate 

alternate file formats for graphically intensive publications. In order to permit librarians to review 

these alternatives locally, LPS has provided links to seven sample documents from the GPO 

Browse Electronic Titles Web page, 

 <http://www.access.gpo.gov/su_docs/dpos/btitles.html>, 

one of the component Web pages under Pathway Services 

 <http://www.access.gpo.gov/su_docs/aces/aces760.html>. 

 The seven sample titles are: 

 Marijuana: Facts Parents Need to Know 

 TC-7 Steam Catapult and MK-7 Arresting Gear 

 The MOBILE Model and Transportation Planning 

 Fun in the Sun at Ocean Pond 

 YOU and the Army 

 TFHRC Researcher's Directory 

 An Integrated Intelligent Transportation Infrastructure for Your Area 

 Each is presented in three formats, JPEG graphics, PDF graphics, and ASCII text file. 

 The FDLP community is requested and strongly encouraged to review these Web publications 

and comment to GPO as to their usefulness. Please comment by e-mail to ets@gpo.gov, or FAX 

to 202-512-1636, attn: Robin Haun-Mohamed, DAB. 
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 1996 GILS Conference Scheduled for November

 The 1996 GILS Conference will be held at the National Archives and Records Administration 

facilities on November 13 and 14, 1996. The address is 8001 Adelphi Road, College Park, MD 

20740. 

 The purpose of the conference is to bring together the diverse communities that have an interest 

in the Government Information Locator Service (GILS), and provide a convenient forum for 

discussing its strengths, weaknesses, and future directions. The conference will highlight various 

GILS applications, such as the U.S. Federal GILS, and the lessons learned in their development 

and maintenance. 

 The conference is designed to interest a large audience, including: users of GILS, intermediaries 

for GILS, implementors of GILS applications (whether state, local, regional, national, or 

international), implementors of GILS software, information advocacy organizations and 

associations, U.S. Federal Government employees representing FOIA, information technology, 

library, records management, program, or public affairs offices. Vendors are welcome. 

Agenda

 The two-day conference will examine critical issues and provide varying perspectives on GILS. 

Keynote speeches and panel discussions will provide an overview of GILS status and directions, 

and technical and management sessions will provide more in-depth coverage of selected issues. 

Demonstration booths will provide examples of GILS applications and tools. The full conference 

agenda is available on the GILS Conference Website at: 

 <http://www.dtic.mil/gils/> 

Registration

 The conference is free of cost, but bring ideas to share. Register via the conference Website 

listed above, or call the National Archives and Records Administration at (301) 713-7100, ext. 255, 

to register by phone. Advance registration is required. Detailed logistics and additional 

background information are available via the conference Website. 

Sponsorship

 The 1996 GILS Conference has been organized by a program committee reporting to the U.S. 

Federal GILS oversight working group, which supports the U.S. Federal GILS Board. The 

National Archives and Records Administration is graciously providing administrative support and 

hosting the conference. The conference website has been provided by the Defense Technical 

Information Center. 
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6

 Register for Fall 1996 Depository Library Council 

Meeting

 The Fall 1996 meeting of the Depository Library Council to the Public Printer will convene in 

Salt Lake City, Utah, from Monday, October 21 through Thursday, October 24. The meeting will 

be held at the Quality Inn City Center, located in downtown Salt Lake City. The address is: 

 Quality Inn City Center 

 154 West 600 South 

 Salt Lake City, UT 84101 

 A limited number of rooms has been retained for the attendees.* Special room rates are $59 

single, double, triple, or quad, per night, guaranteed through Oct. 1, 1996. Reservations must be 

made by calling (800) 521-9997, (801) 521-2930 or by fax at 801-355-0733. Please specify the 

GPO Depository Library Council Meeting when you contact the hotel. 

 For those arriving on Sunday Oct. 20, an orientation session and reception are scheduled for 

late afternoon and evening. 

* The hotel has informed LPS that the block of rooms is nearly gone. Please check room 

availability with the hotel as soon as possible.

REGISTRATION FORM FALL 1996 COUNCIL MEETING 

E-mail, fax or mail to: 

 Mr. William Thompson Fax: (202) 512-1432 

 Library Programs Service (SL) E-mail: staf1lps@access.digex.net 

 U.S. Government Printing Office 

 Washington, DC 20401 

Yes, I plan to attend the Fall 1996 meeting of the 

Depository Library Council in Salt Lake City, UT. 

I will need a name badge. Preferred first name: 

 

Please type or print clearly: 

 

Name Telephone (include area code) 

 

Library/Office 

 

Institution 

GPO will seek to make accommodations for 

attendees with disabilities. Please specify needs 

when returning this registration. 

 

Address 

 

City/State/Zip Code 
AN-v17-#13-9/15/96 

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Fall 1996 Depository Library Council Meeting 

October 20-24, 1996 

Salt Lake City, Utah 

Preliminary Agenda

Sunday 

October 20

Location 

4:00-5:00 Orientation to the Fall Meeting of the Depository Library Council 

This session is designed to acquaint first time attendees with how 

Council works and to preview the activities of the next four days 

 • Dan O'Mahony, Brown University, Facilitator 

5:30-7:00 Reception at University of Utah's Marriott Library 

(hors d'oeuvres and dessert) 

Note: Shuttle buses will be provided to transport attendees to and 

from the library 

Monday 

October 21

Morning 

8:00 Registration and Coffee with Council and GPO Staff 

8:30 Welcome & Introductions 

Review of Meeting Agenda 

• Jan Fryer, Council Chair 

Caprice 

8:45 Remarks 

• Michael F. DiMario, Public Printer 

9:00 GPO Update 

• Wayne Kelley, Superintendent of Documents 

• Gil Baldwin, Chief, Library Division 

• Judy Russell, Director, Office of Electronic Information 

Dissemination Services (EIDS) 

10:00 Break 

10:30 GPO Update (continued) 

11:30 Council Business Meeting 

Election of Assistant Chair/Chair Elect 

Discuss site for Fall 1997 meeting 

Caprice 

12:00 Lunch 
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Monday

Afternoon 

1:30-3:15 Committee Reports/Meetings 

GPO Operations Committee 

Monthly Catalog Work Group 

Information Exchange Committee 

Caprice 

Title 44 Work Group 

Council Web Page Work Group 

Electronic Preservation and Archiving Issues Committee 

Ad Hoc Committee on FDLP Statistical Measurement 

2:00-5:00 GPO Access (Demonstration) 

• Judy Russell, EIDS 

Fairlane 

3:15 Break 

3:30 Audience Questions and Answers Caprice 

4:00 Council Discussion Caprice 

4:30 Council Business 

Discuss & outline recommendation issues and action items to this 

point 

Caprice 

5:15 Adjourn 

6:00 Dinner with Council and GPO 

(groups form in hotel lobby) 

Tuesday 

October 22

Morning 

8:00 Coffee with Council and GPO 

8:30-8:45 Plenary Session Caprice 

8:45-10:00 Service Issues in the Electronic Environment 

(Discussion Group) 

Caprice 

Building Partnerships to Insure Permanent Access 

(Focus Group) 

• Duncan Aldrich, ETS, Facilitator 

Imperial 

Pathway Services (Demonstration) 

Lee Morey, ETS 

Fairlane 

10:00 Break 

10:30-12:00 Service Guidelines in the Electronic Environment 

(Focus Group) 

Caprice 
AN-v17-#13-9/15/96 

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GILS (Demonstration & Discussion) 

• Eliot Christian, USGS 

Fairlane 

National Commission on Libraries and Information Science Focus 

Group on Assessment of Standards for Creation and Dissemination 

of Electronic Government Information 

Imperial 

12:00 Lunch 

Tuesday

Afternoon 

2:00-3:00 Statistical Measures of Service and Use (Discussion) 

• Anne Watts, Facilitator 

Caprice 

Pathway Services (Demonstration) 

• Lee Morey, ETS 

Fairlane 

GPO Information Exchange 

• GPO Staff 

Imperial 

3:00 Break Fairlane 

3:15-5:00 Council Discussion 

Discuss and outline recommendation issues and action items to this 

point 

3:15-4:15 Regionals Planning Session 

• Sheila McGarr, Facilitator 

Caprice 

4:15-5:00 Focus Group on Program Ideas for the Spring '97 Federal 

Depository Conference 

• Sheila McGarr, Facilitator 

Imperial 

Wednesday 

October 23

Morning 

8:00 Coffee with Council and GPO 

8:30 Council Working Session 

Outline, discuss and draft recommendations and action items 

Fairlane 

8:30 Using the WWW to Ease the Transition to a More Electronic 

Federal Depository Library Program 

• Cindy Etkin, Western Kentucky University 

Caprice 

10:00 Break 

10:30 Federal Documents as Genealogical Research Tools 

• Carole Callard, LPS 

Caprice 

10:30 Council Working Session (continued) Fairlane 
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12:00 Lunch Fairlane 

Wednesday

Afternoon 

1:30 Council Working Session (continued) 

2:00 Tour of LDS Genealogical Center and Mormon Tabernacle 

3:00 Break 

3:30 Council Working Session (continued) Fairlane 

5:00 Adjourn 

Thursday 

October 24

Morning 

8:00 Coffee with Council and GPO 

8:30 Council Report on Draft Recommendations and Action Items Caprice 

10:15 Concluding Remarks 

• Michael F. DiMario, Public Printer 

10:30 Adjourn 
AN-v17-#13-9/15/96 

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Summary of the Spring Meeting 

Depository Library Council to the Public Printer

April 15 - 18, 1996

Monday, April 15

 Chair Dan O’Mahony called the 48th meeting of the Depository Library Council to order at 

8:35 a.m. This is the second year that the Council meeting and the Depository Library 

Conference are being held during the same week and the first time that concurrent sessions are 

being held. 

 The depository library community is being faced with many challenges as a new century begins. 

 Dan presented an audio-visual presentation that demonstrated that technology alone has never 

been the answer to all the problems. It will take the collective talent of librarians to solve the 

problems of providing depository library services. He asked for suggestions and possible solutions 

from those attending the joint Council/Conference meeting. 

 Chair O’Mahony introduced the Public Printer, Michael F. DiMario. 

Michael F. DiMario 

Public Printer of the United States

 The Public Printer began his presentation by welcoming the over 600 attendees to Washington, 

D.C. He was pleased to see so many people in attendance. GPO plays only a part in the role of 

providing government information to the public. The front line workers, in libraries, are the ones 

that interact most directly with the public. It was the Printing Act of 1895 that began the process of 

creating depository libraries with the goal of providing government information to the public. 

DiMario wonders if the increased reliance on technology will create an information elite that books 

can help to prevent. 

 The process leading to the release of the publication entitled, Study to Identify Measures 

Necessary For a Successful Transition to a More Electronic Federal Depository Library Program 

(hereinafter referred to as Study Report) was reviewed. This report, currently in draft form, is the 

result of deliberations with all branches of the Federal government. It is very ambitious and 

comments on the draft are important. 

 Although the Study Report suggests a time frame of five to seven years for conversion to an 

electronic depository library program, the Subcommittee on Legislative Branch Appropriations, 

chaired by Representative Packard is not responsive to the time frame. Representative Packard 

prefers the two-year transition time frame originally suggested in The Electronic Federal 

Depository Library Program: Transition Plan, FY 1996-FY 1998 submitted by GPO to the House 

Appropriations Committee in December as part of its budget request for the next fiscal year. The 

allocation of one-time technology grants totaling an appropriation of $500,000.00 for use in 

assisting technology-needy depository libraries is not supported by the Committee. DiMario did 

mention that he realizes that GPO provides little moneys for the Federal Depository Library 

Program (FDLP) in relation to the amount of funds actually spent by depository libraries. 
AN-v17-#13-9/15/96 

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 The Senate has expressed some sympathy for the plight of GPO and depository libraries. A 

hearing has been tentatively set for May 13 by the Senate Appropriations Committee. This 

hearing will focus on the Study Report. The Senate Committee on Rules and Administration has 

indicated that they will be holding hearings on revision of Title 44 of the United States Code in 

May. Any revisions to Title 44 will probably not occur in the Senate before the end of the current 

congressional session. Action on GPO’s budget request will most likely occur during the 

conference committee process. 

 Federal agency replies to the Study Report have resulted in concern about the expanding role of 

GPO in the provision of electronic information. The Office of Management and Budget (OMB) 

has not responded directly on the Study Report, but has drafted its own legislation concerning 

GPO’s involvement in executive branch printing which has been submitted to the House 

Appropriations Committee. Agencies also feel that the conversion to an electronic depository 

library program is occurring too quickly. 

Wayne Kelley 

Superintendent of Documents

 Superintendent of Documents Wayne Kelley mentioned that there are no rules for the FDLP 

at this time. Confusion will exist for some time to come, but the confusion will be resolved. The 

role of depository libraries is to help steer GPO in the right direction and to help plan the 

electronic future. Technology should serve the citizenry. 

 There are five main principles that will guide the development of an electronic depository 

library program. These principles are as follows: 

 1.The public has the right of access to government information; 

 2.Government has an obligation to disseminate and provide broad public access to its 

information; 

 3.Government has an obligation to guarantee the authenticity and integrity of its information; 

 4.Government has an obligation to preserve its information; 

 5.Government information created or compiled by government employees or at government 

expense should remain in the public domain. 

Judy Russell 

Director, Office of Electronic Information Dissemination Services

 Ms. Russell, who also served as Chair of the Working Group for the GPO Study, provided an 

overview of the Study Report. The Study Report contains an introduction, methodology, a set of 

principles for the FDLP, missions and goals of the FDLP, policy issues affecting the GPO, NARA, 

the depository libraries and the public and private sectors, and a section on the historical 

development of the FDLP. Task force reports are included in the Study Report in Attachment D. 

 The Task Force Reports provide various alternatives for dealing with the issues being addressed. 

One interesting situation was the fact the many of the Working Group members were unaware of 

the relationship between the National Archives and Records Administration (NARA) and the 

Government Printing Office. GPO’s strategic plan for FY 1996-2001 is also included. 
AN-v17-#13-9/15/96 

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 The following highlights from the Study Report were presented. 

 1.There is need for centralized management of the FDLP. 

 2.A program created by statute is necessary. 

 3.Equitable access to government information, including computer workstations for the public, 

is important to Congress. 

 4.While it is important to provide electronic information, it is also important to maintain the 

range of information products currently in the FDLP. 

 5.GPO will convert products to electronic formats when it is cost effective to do so and when 

the means to convert a product are not available to the agency issuing the product. 

 6.An emphasis is being placed on providing access to products not in the FDLP because of cost 

or because of administrative reasons. 

 7.There is a need for standardized formats for electronic products and there is concern about 

the wide range of software being used. 

 8.GPO is seeing more occurrences of copyright-like restrictions on electronic and print 

products which means that these materials are not being included in the FDLP. 

 9.The increasing number of dissemination points for electronic information means that such 

services as the Pathway Services are becoming more and more important as a way for the 

public to access government information. 

 10.There is a need to preserve government information for permanent retention and the 

National Archives and Records Service does retain materials sent to depository libraries. 

Jay Young 

Director, Library Programs Service

 Mr. Young thanked all who participated in the development of the Study Report. He 

particularly thanked Judy Russell, Chair of the Working Group. GPO is now focusing on future 

planning. The GPO Transition Plan, the GPO Study Report, and various internal reports will 

guide GPO with future planning. Legislative changes will be needed in Title 44 of the U.S.C. 

before many elements of an effective electronic FDLP can be realized. 

 It was mentioned that the number of titles distributed in microfiche as of the beginning of 1996 

is less than the number of paper titles distributed. This is probably due to the fact that much 

agency material is not suitable for conversion to microfiche format. 

 The Library Programs Service will approach an electronic depository library program by 

concentrating on four main responsibilities. The names of people and divisions responsible for 

carrying out these responsibilities are shown in parenthesis. 

1.Acquisition of Electronic Products

 (Robin Haun Mohamed and the Depository Administration Branch) 

 For acquisition of electronic products to be effective, the definitions in Section 1902 of Title 44 

of the U.S.C. need to be expanded to especially include electronic products and services. GPO 

will concentrate first on those electronic products that the Superintendent of Documents has 
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control over. The GPO Web page will contain references to government information products 

available on the Internet. 

 An ad-hoc committee at GPO is looking at the application of SuDocs numbers to electronic 

products. The committee is reviewing the elements that comprise a standard SuDocs number to 

determine what should be included in the number. A modified classification number may be 

assigned to electronic products until a persistent uniform resource locator (PURL) has been 

developed for these products. On-line electronic resources will not be included on GPO Shipping 

Lists and these resources will not be given item numbers. Announcements of new resources will 

be included on the “New and Hot” section of the GPO Web pages. 

 GPO has been conducting tests using scanning technology and these tests have produced mixed 

results. The process is expensive and there are high character recognition errors. It appears that 

the best publications for scanning are those that are highly graphic in nature and that are thirty 

pages or less. 

 The best situation for reproducing items in electronic formats is to obtain the source data file 

from the issuing agency. 

2.Cataloging and Locator Services

 (Tad Downing, GPO Cataloging Branch with the assistance of the Electronic Transition Staff) 

 Concern has been expressed over linking titles published in multiple formats using MARC 

linkages tags. The experts at the Library of Congress have been contacted and are identifying a 

range of options for the catalogers at GPO. 

 On-line Monthly Catalog records will contain URLs but will not be hot-linked at this time. 

There are approximately 30,000 cataloging records on the GPO Web site. One can link to a list 

of depository libraries holding the title. Pathway Services will provide hot links. A prototype 

Monthly Catalog CD-ROM will be sent shortly to Depository Library Council members for 

evaluation. 

 The Pathway indexer functions similarly to the Yahoo search engine, but is limited to .gov and 

.mil sites. It will also be possible to browse through GPO subject bibliography categories and titles 

and link directly to a government site through the Pathway Browse option. When GPO links to a 

government agency through its Web page, it is implied that all depository libraries have selected 

that material and that depositories will provide guidance to users in using the materials found at 

that site. 

3.Training and Inspection Program Revisions

 (Sheila McGarr and the Depository Services staff) 

 Depository libraries will be required to provide public access to the Internet as of October 1, 

1996. GPO inspectors will focus on whether or not a depository library is providing access to 

electronic products, not on the means or hardware that the library is using to provide the access. 
AN-v17-#13-9/15/96 

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 The Depository Library Self-Study will be adopted as the GPO inspection program. Inspectors 

will be sent to depository libraries when there appears to be a need, or when a depository library 

requests an onsite inspection. 

4.Establish a System of Permanent Retention of FDLP Materials

 (Ric Davis and the Electronic Transition Staff) 

 The FDLP has assured permanent access to tangible products through depository libraries. 

There is a need for preservation and persistent bibliographic access for electronic products and 

services. Legislation will be needed to insure permanent retention. GPO staff will be ensuring 

access to information under their custody. 

 

Audience Discussion

1. What can be done to re-educate congressional officials about the importance of the FDLP? 

People should contact their elected representatives and should get the representative’s constituency 

involved in speaking about the importance of the FDLP in meeting their information needs. 

2. OMB has drafted a bill in response to the Study Report that attempts to place executive branch 

printing in the hands of the individual agencies. DiMario feels that this bill has not been sent to 

the appropriate congressional committee and that it will not be acted upon during this Congress. 

3. Concern was expressed over the disappearance of products from the FDLP. Materials once 

distributed in paper are no longer available in either paper or microfiche formats. The emphasis 

on electronic dissemination should not mean that the problem of fugitive documents is not 

addressed. 

4. There is a need for concrete data on the cost to the depository libraries for participation in an 

electronic FDLP. Also, has GPO identified all the costs it will incur in the shift to an electronic 

FDLP? 

5. Concern continues to be expressed that not all products are suitable for conversion to 

electronic formats. When the decision to convert a product to an electronic format is reached, the 

question of printing the information should also be considered. There are problems with printing 

out large documents and the need exists for a variety of printing options. 

6. There will be a loss of selectivity for selective depositories if GPO considers that a depository 

item has been selected because the GPO Web page links to that item. Concern was expressed 

over the service expectations for products that fall out of the overall specialty of the depository 

library, (i.e. small public libraries, law libraries). 

7. One audience member felt that there were inherent contradictions in the Task Force report 

included in the Study Report when agencies are required to recover costs for their products, yet 

these same products are distributed for free through the FDLP. 

8. The Minimum Technical Guidelines do not adequately address the needs of those who deal 

with maps. Hardware and software requirements are needed. 
AN-v17-#13-9/15/96 

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9. GPO needs to be reminded that the products that are most popular to the public and easiest to 

scan are the same products that are most cost extensive for libraries if converted to electronic 

formats, because of the need for higher grade equipment, especially equipment that can print and 

display graphics. 

10. There is a continuing need for good documentation for electronic products and depository 

librarians may be able to assist GPO in the production of more useful documentation. 

11. Questions concerning the authenticity of information on the Internet and citing to government 

information accessed via the Internet were raised. 

 

Council Business

 Steve Hayes, Notre Dame, was nominated, seconded, and elected as Secretary-Elect of 

Depository Library Council. He will begin his duties at the Fall 1996 Council meeting in Salt Lake 

City, Utah. 

Monday Afternoon Session

 Council will be preparing a response to the GPO Study Report. Comments at this Council 

meeting will assist Council in drafting its response. The following items as they relate to the Study 

Report were mentioned. 

1. The five- to seven-year time frame for the conversion to an electronic program is more realistic 

than the two-year time frame mentioned in the GPO Transition Plan. 

2. There continues to be a need for some kind of grant program that would extend beyond a one 

year time frame. How to allocate these funds is not known; however, responses to the Biennial 

Survey of Depository Libraries should provide information about those libraries which might be 

candidates for technology grants. GPO’s target is to have at least one technologically-capable 

library in each congressional district. Funds allocated should not be limited to equipment 

purchases. 

3. It would be useful to identify libraries which would help sell the value of the FDLP to specific 

congressmen. It would be of great benefit if each depository library invited its representatives to 

visit the depository library. 

4. The problems of scanning documents and which documents are chosen for scanning still need 

to be addressed. 

5. Most users still want a paper copy. A shift will occur from GPO supplying a paper document to 

the depository library, to the depository library providing a paper copy to a library user. It is 

therefore necessary for GPO think about the ease of printing and downloading electronic text 

when converting materials or adding materials to on-line databases. 
AN-v17-#13-9/15/96 

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6. How will it be possible to enforce Federal agency compliance with any standards that GPO 

develops? This brings up the separation of powers issue. 

7. GPO has traditionally dealt with documents librarians, who may or may not have much 

technical skill. It will become more common for GPO to also interact with the technical personnel 

in depository libraries. 

8. The printing of maps will need to be addressed since printing maps often takes lots of time and 

requires more sophisticated printers. 

9. GPO is to congratulated on its more aggressive stance in obtaining fugitive documents. 

10. Statistics on the cost of participation in the FDLP are needed. 

DLC Activities

 Jan Fryer, Chair-Elect, presented the GPO responses to the Fall 1995 DLC recommendations. 

(For full text of Recommendations, see the v. 16, no. 16 issue of Administrative Notes). 

 The revised “Guidelines for the Federal Depository Library Program” (Recommendation no. 

10) have been completed and sent to depository libraries. 

 The technical requirements outlined in the “Guidelines” are still undergoing revision 

(Recommendation no. 11) and will be discussed at Tuesday’s Council session. No-fee access to 

GPO Access (Recommendation no. 12) is now in effect. A file of “frequently asked questions” has 

been added to GPO Access (Recommendation no. 15). The Depository Library Council Web 

page is now accessible on the WWW thanks to John Phillips at Oklahoma State University 

(Recommendation No. 21). There will continue to be a Congressional Priority Box 

(Recommendation no. 22). 

 Recommendations numbers 1-6 deal with areas of concern related in the development of the 

GPO Transition Plan. 

Recommendation 1: The ability to accomplish this recommendation, which deals with balancing 

the needs of users with the potential economic benefit of converting items from a paper/fiche 

format to an electronic format, is premature at this point. GPO will have a clearer picture of the 

potential costs as the Transition Plan is developed. 

Recommendation 2: The distribution of depository materials in appropriate formats is being 

addressed in the Transition Plan and is an area that continues to be addressed. 

Recommendation 3: GPO will further pursue the need for a technology assessment study and is 

disappointed that the Joint Committee on Printing denied GPO’s request for funds to undertake a 

technology assessment study. 

Recommendation 4: The provision of support services to depository libraries and end users 

depends on congressional funding. 
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Recommendation 6: GPO realizes that the issue of preservation needs additional study. 

Recommendation 8: GPO has been conducting preliminary investigations on the possibility of 

utilizing CD-ROM jukeboxes as a way of providing access to CD-ROM products. This approach 

might help libraries that are experiencing equipment allocation problems. 

Recommendation 13: GPO recognizes that some depository libraries, especially those libraries 

acting as GPO gateway sites, experience problems when they do not receive advance notice of 

changes to GPO Access. GPO will attempt to provide advance notice although it is not always 

possible to do so. 

Recommendation 14: GPO will continue to seek Council’s advice on the development of 

software for GPO Access and other electronic products, as far as it is possible. 

Recommendation 16: Including cataloging records from July 1976 to date on one Monthly 

Catalog CD-ROM would cost money since all of the various cataloging practices would have to be 

brought into conformity. 

Recommendation 18: GPO is in the process of drafting a comprehensive plan for cataloging 

electronic materials which will include discussion of providing links from MARC records to titles 

converted from paper/fiche to electronic formats. 

Recommendation 19: GPO is already providing training for interested Federal agencies in 

publishing government information products for use by the general public. 

Recommendation 20: GPO is aware of the single password problem for depository libraries that 

provide access to STAT-USA. 

Recommendation 23: The Fall 1996 Depository Library Council Meeting will be held in Salt 

Lake City, Utah. 

 The Council’s Statistical Measurement Committee was established in the fall in Memphis. It 

was suggested that this Committee look into the costs of being a depository library. It is important 

to determine the costs of providing service, accessing the Internet and the overall costs for user 

workstations. The Committee should look toward the future and determine what output measures 

are necessary in a changing depository library program. In reference to the allocation for grants, it 

is important to provide funds for technologically-needy libraries, but the impression should not be 

conveyed that depository libraries are unable to handle electronic information. A balance needs to 

be maintained. 

 The question of service guidelines in an on-line electronic environment has been raised. Some 

of the questions are: 

 1.How do we determine appropriate levels of service? (immediate access via contacting a library 

staff member for assistance; 24 hours) 
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 2.What does the loss of selectivity for on-line products mean? (lack of staff expertise; harder to 

determine what service needs may be necessary) 

 

 

Tuesday, April 19

 Chair O’Mahony called the meeting to order at 8:40 a.m. The first annual exchange of disks 

containing help sheets for government information products, sponsored by the Government 

Documents Roundtable of the American Library Association, will take place tomorrow morning. 

This is a continuation of the exchange which has taken place for the last ten years during the ALA 

annual meeting. 

Tad Downing 

Chief, GPO Cataloging Branch

 The Chair introduced Tad Downing, who presented an update on GPO cataloging procedures 

in an electronic environment. GPO is trying to come to terms with how to handle the cataloging of 

electronic resources. A short time ago the major concern was reducing the cataloging backlog of 

paper/fiche. Although cataloging is now more timely, GPO is faced with new challenges and the 

need for new cataloging processes. While GPO is dealing with how to catalog items located on its 

Web site, the cataloging of items residing on non-GPO sites is also a question that needs 

addressing. For materials residing on the GPO Web site, GPO intends to provide full AACRII 

cataloging records. 

 GPO has been discussing how to provide links for titles converted from paper/fiche to an 

electronic format with the Library of Congress and CONSER participants. Twelve MARC tags 

could potentially be involved in the cataloging linkage process. The MARC tags involved are: 765, 

767, 770, 772, 773, 775, 776, 777, 780, 785, 786 and 787. GPO’s proposal is to add linking 

information from the most recent tangible format to the most recent electronic location if the item 

is located on a GPO Web site. 

 If monographs, maps, and serials are available in both tangible and electronic formats and are 

located on the GPO Web site, a 530 note with the URL will be added to the cataloging record for 

the paper version of the Monthly Catalog. For instance, the GAO publications located on the 

GPO Web site will be cataloged using a 530 note that reads in effect that GAO publications are 

also available on the Internet at the GPO Web site with a URL included. 

 The 856 field will be used for cataloging publications that are only available remotely. Maps 

and monographs located at non-GPO sites are not stable enough to be cataloged since there is no 

assurance that GPO will be notified if a title is withdrawn from an agency Web site. 

 GPO does not feel that it is in a position to catalog Federal agency Internet sites. One solution 

to the cataloging situation may be to have the agencies catalog the Internet site themselves. 

 The Pathway Bibliographic Records Project is designed to aid in the identification of materials 

located on non-GPO Federal agency Web sites. The Pathway indexer will allow users to search 
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government (.gov) and military (.mil) sites on the Internet using keywords. A user can browse 

through Subject Bibliography Terms. Once the records are located, the records will provide a 

brief description and will contain several GILS-like elements including title, edition statement, 

publisher, date, notes and GPO Subject Bibliography Terms. There will be hot links directly to 

the site included within the records. 

FOCUS DISCUSSIONS 

 

1. Bibliographic Access in an On-line Environment 

 Cindy Etkin, Facilitator 

A.What should be GPO’s role in identifying, cataloging, and tracking electronic publications on 

the Internet? 

 1.GPO intends to provide full cataloging for items available on the GPO Web site. 

 2.Pathway Services will provide some identification of titles, although it will not be full cataloging 

for non-GPO Web sites. 

 3.In an electronic environment, what actually constitutes a title, since a data format may be used; 

an html title record may be different from a paper publication title. 

 4.Although GPO intends to catalog serials located in its Web site, how will GPO catalogers deal 

with the question of providing linking notes on GPO cataloging records for publications 

once distributed by GPO in paper and now available on-line via non-GPO Web sites. 

 5.In a distributed electronic environment, perhaps Federal agencies should be responsible for 

creating their own bibliographic data records. GPO could establish liaison relationships 

with Federal agency Webmasters and then GPO would be able to keep track of what is 

happening on Federal agency Web sites. 

 6.The 856 field of the MARC record could be used for adding a URL to bibliographic records: 

one library is using an 856 field note that reads: “Additional statistical data is available via 

the Internet" to alert users to additional sources of information. In addition, the 500 

MARC tag could be used. 

 7.In a Web-based catalog, a direct link can be made to the Internet location. 

 8.One audience member felt that maintaining URL links is similar to the process of maintaining 

name/authority records. 

 9.Agency policies: There are two different groups of people within an agency that deal with 

paper and electronic materials. While the policies for handling print publications are very 

clear, the policies for electronic materials are still new and under development. There is 

often no communication between these two groups. 
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B.Who has responsibility for cataloging electronic publications not available via GPO Access? 

 1.GPO might be able to provide a lead for Federal agencies. 

 2.A Pathway bibliographic record could be the basis for a MARC record if it is determined that 

there is stability at the Federal agency site. 

 3.There are now chief information officers in Federal agencies as a result of recent 

Congressional legislation. 

 4.A GILS record is a subset of the MARC record and the existing GILS core elements are 

based on MARC record elements. 

 5.The creation of cataloging records for electronic publications is probably not the primary 

mission for a Federal agency and may not be useful for the agency’s primary clientele. 

C.What minimum elements should be included in a cataloging record for an electronic 

publication? 

 1.There was concern about using Subject Bibliography Terms because it was felt by some that 

the terms are too broad for locating information. GPO decided on using these terms 

because they do not need to do any authority work on the records and can maximize their 

time locating information and browsing Web sites for information. 

 2.Concern was expressed about how records are going to be added to library catalogs, when 

vendors like Marcive profile by item number and when GPO might not use item numbers 

for on-line information products. 

 3.Are we spending too much time concerned about traditional cataloging records when there is 

much development going into creating indexing software. The creation of a “GPO Master 

Federal Information Site” would provide a means by which librarians and patrons could 

access materials on Federal agency Web sites. GPO could work with Federal agencies to 

link with the master site, leaving GPO free to work on creating effective search engines. 

 4.Pathway Locator is working on creating an indexer. The indexer will retrieve items at the file 

level. The browse option will get at the site level record. 

 5.There is a need for more than one site for accessing electronic information because of down 

time problems. 

D.What is the difference between the relationship of GILS records and cataloging (MARC) 

records for Internet publications? 

 1.There is a distinction between GILS as a technology and GILS core. GILS core provides for 

a high file level of identification. 

E.What kind of “classification system” should be used for publications on the Internet? 
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 1.Use of the SuDocs number and an ACCIS-supplied number 

 2.The inclusion of a stem would help to link paper/fiche titles with electronic versions. 

 3.It would be useful to continue to break out series titles. 

F.How will libraries be notified of new files/electronic publications? 

 1.Materials located on the Internet will not be included in shipping lists. 

 2.There will be a “new item” file on the GPO Web site. 

 3.It would be useful if the URL address remained the same when information is transferred 

from the custody of GPO to the custody of NARA for preservation. 

 4.If libraries decide to download publications from Federal agency Web sites, how will these 

publications be shelved in libraries if no SuDocs classification numbers are assigned to 

these publications? 

 GPO should develop a collection development policy for their electronic data which indicates 

what is on their Web site and how they intend to manage electronic data. This policy could serve 

as a model for other Federal agencies. 

 GPO should invest in a URL verification product for use with their Web site. 

2.Long Term Retention and Access to Electronic Information 

 Dan Clemmer, Facilitator

 Dan thanked GPO for their concern on retention and access to government information as 

reflected in the Study Report. He mentioned that we know how to preserve print and microfiche. 

 Electronic information, due to its instability, presents more of a problem to preserve. The 

responsibility for preserving government information in the electronic era has shifted from 

depository libraries to GPO and NARA. 

A.What are reasonable expectations/standards for accessing files via GPO Access? Agency Web 

sites? NARA 

 1.Descriptions and/or summaries are helpful to view before actually accessing an electronic file. 

 2.There is a big difference between preservation and access. Because something is archived at 

NARA does not necessarily mean that the information will be easy to retrieve once it is 

transferred to NARA. One of the problems of the Study Report is that is seems to rely on 

cooperation between GPO and NARA. There is a need for legislation to insure 

compliance. 
AN-v17-#13-9/15/96 

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 3.The relationship between NARA and GPO needs to be clarified. When material is 

transferred from the GPO server to NARA, will there be a reasonable turn around time for 

inquiries for information? Will access be hampered by the need to submit a FOIA request 

for access? 

 4.Currently GPO provides copies of materials cataloged for the Monthly Catalog to NARA for 

preservation. 

 5.NARA does accept CD-ROMs for preservation but strips some software from the CD-ROM 

especially if it is proprietary software. There is a question as to how much refreshing of 

data NARA will be willing to do. Are many electronic products really useful if saved in 

formats like ASCII? 

B.What role can/do libraries play in archiving and providing long-term access to electronic 

government information? 

 1.There is a need for a regional system of electronic depository libraries which does not have to 

be the current regional structure. 

 2.What NARA can accomplish will be dependent on its level of funding 

 3.No one library is going to be able to archive all electronic information. They should archive 

based on the subject specialty of the individual library. 

C.Even if the GPO locator points to an agency site, how can agency archiving of data be assured? 

 1.There needs to be commitments from libraries to assume responsibilities for archiving. 

 2.It is necessary to provide mirror sites. 

 3.The RLG conspectus approach might help in assigning archiving responsibilities to libraries 

based on subject strengths. 

D.How much government information will be saved in perpetuity? Who decides? GPO? 

NARA? 

 1.OMB Bulletin 95-1 and GILS might allow depository library materials to be placed on a 

record retention schedule. 

 2.There is a need for verifying that electronic information is authentic. 

 There should be a mechanism for GPO to notify Federal agencies that there is a connection 

between the agency’s electronic files and GPO. What a Federal agency decides to do with its 

electronic files does affect GPO. 
AN-v17-#13-9/15/96 

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 NARA interacts with Federal agencies through the Federal Records Retention Act, which allows 

NARA to grant a Federal agency’s request to discard records. If this Act includes electronic 

records, perhaps the appraising officials at NARA could notify the agency wishing to discard 

electronic records that the materials are of interest to depository libraries and NARA can deny the 

request for disposal. 

Wednesday, April 17

 Council met to discuss areas of concern and to draft Council recommendations to the Public 

Printer. The draft recommendations will be discussed at tomorrow morning’s council session. 

Thursday, April 18

 Council presented its Draft Recommendations, which are the result of audience discussion on 

Monday and Tuesday and Council discussion which took place on Wednesday, April 17th. The 

recommendations are in draft format and subject to change. (Please see v. 17, no. 8, June 15, 1996 

issue of Administrative Notes for the text of the final recommendations submitted by the 

Depository Library Council to the Public Printer) 

DRAFT RECOMMENDATIONS 

 

GPO Study Issues

1. Council commends GPO for completing the congressionally directed Study to Identify 

Measures Necessary for the Successful Transition to a More Electronic Federal Depository 

Library Program, for including representatives from the library community on the Study Working 

Group and Advisory Group, and for carefully considering the input of depository libraries 

throughout the study process. 

2. Council support the “Principles for Federal Government Information”, and the “Missions and 

Goals for the FDLP” as stated in the draft Report to Congress, and Council recommends the 

adoption of these statements for the FDLP. 

3. Council commends GPO for adopting a five-year time frame for the initial transition to a more 

electronic FDLP, and recommends that GPO continue to work with the library community, 

Federal agencies, and other appropriate parties, to assess the capabilities of program partners and 

their progress towards implementing and expanding access to electronic government information. 

4. Council recommends that the Public Printer seek common ground with the Office of 

Management and Budget (OMB) on Federal policy that would achieve an appropriate degree of 

government-wide coherence in public information as has traditionally been accomplished through 

centralized cataloging. 

5. Council commends GPO for its aggressive and creative proposals for expanding access to 

government information and providing access to previously fugitive government information. 
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6. Council remains concerned that the transition to a more electronic Federal Depository Library 

Program (FDLP) continues to proceed without the fundamental data necessary to determine the 

most cost effective and feasible alternatives for providing access to electronic government 

information to the public through the FDLP. Council supports the Technical Implementation 

Analysis outlined in the draft Report to Congress and urges GPO to continue to pursue the means 

for conducting this analysis. 

Revision of Title 44

1. Council supports in concept the definitions of government information product, and 

government electronic information services as articulated in the draft Report to Congress and 

Council recommends that GPO continue to work with Congress and the library community to 

identify and recommend legislative changes necessary for a successful transition to a more 

electronic FDLP. 

2. Council further supports the concept of the role of the Superintendent of Documents in the 

government-wide coordination of public access to, and long-term access to government 

information as articulated in the Draft Report to the Congress. 

Appropriate Formats 

1. Council commends GPO for a timely test of the accuracy, feasibility, and cost implications of 

scanning paper publications for electronic dissemination to depositories. The depository library 

community is concerned about GPO’s conclusion that graphic-intensive publications of less than 

thirty pages in length are candidates for electronic conversion. Council notes that these are 

publications intended for public dissemination for informational purposes by the agency which 

may not be suitable for the intended audience in electronic format and which may present printing 

problems for the depository libraries. 

2. Council reaffirms the principle that paper is a viable format. When choosing publications for 

scanning, Council reminds GPO that a basic assumption stated in the Strategic Plan is that paper 

and microfiche will continue to be distributed when appropriate for user needs. 

Bibliographic Access Issues

1. Council applauds the efforts of the Electronic Transition Staff for their diverse and creative 

approaches toward providing bibliographic access to government information in electronic 

formats. However, Council recommends that GPO provide a mechanism that will search these 

multiple directories simultaneously. Alternately, Council suggests merging the files of the Pathway 

List of Titles and the Bibliographic Records Project so that those items residing on GPO sites will 

also be searched along with those items residing on other government agency sites. 

Rationale: Council sees advantages of this for the depository librarian and public users. As the 

amount of information available on the Internet increases, it would be increasingly difficult to track 

or separate, for searching purposes, those on GPO sites and those beyond. GPO could realize 

advantages as well. Since both of these tools provide title access to electronic government 
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information, the efforts directed toward two projects should be united to create one unified title 

index. 

2. Council recommends that GPO develop and incorporate, within its suite of Pathway 

Government Electronic Products, records that communicate continues and continued by notes, as 

well as previous format statements. 

Council further recommends that depository libraries be notified when print titles are replaced by 

electronic, Internet accessible titles so that they may make similar notations in their local shelflists 

and /or OPAC entries. 

3. Council supports the practice to apply a Superintendent of Documents classification stem and 

an accession number to government information accessible via GPO Access. This represents a 

transitional middle ground, which will assist depository librarians to relate Internet sources to 

previously printed information and to help identify the provenance of electronic publications. It is 

anticipated that in the future, this program may be superseded by other programs, such as the 

Persistent Universal Resource Locator (PURL) that is under development nationally. 

Retention, Long-Term Access and Preservation

1. Council affirms that the Federal government has the responsibility to ensure that government 

information is preserved. All government information made available to the public through GPO 

Access, and to which the public is directed by GPO pathways and links to Federal agency sites, 

should be considered Federal depository information and should be preserved in perpetuity unless 

determined otherwise by the Superintendent of Documents. 

2. Council recommends that the Public Printer coordinate with the National Archives and 

Records Administration (NARA) to develop plans for preserving material and request clarification 

on specific aspects of what NARA will maintain. Also, NARA does not currently retain electronic 

information for which there is no source documentation. Further, NARA converts information to 

the lowest common source format, such as ASCII, and does not retain the software interface. 

Council recommends that GPO, in discussions with NARA, adopt the principle that information 

retired to NARA will, insofar as possible, be as accessible as before it was retired, i.e., as complete, 

as searchable and as available when needed by the user. For electronic information that NARA 

will not be maintaining, or for information to which it cannot ensure adequate access, GPO and 

the depository community should look for other partners willing to maintain access to the 

information. 

3. Council supports the concept of distributed housing as one means of ensuring long-term access 

to government electronic information and encourages the development of partnerships with nongovernmental entities toward this end. As recommended in the Fall 1995 Council 

recommendations, Council urges Library Programs Service to assist libraries and agencies 

interested in cooperative agreements and to develop model agreements to provide guidance on 

technical and service issues, including archiving responsibilities. 

Training and Communications
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1. Council recommends that GPO offer a training component at the Fall Depository Library 

Council meeting in Salt Lake City, as a result of the success experienced at the Spring Joint 

Council Meeting and Federal Depository Conference. Council offers its services to help plan and 

assist in the training, 

2. Council encourages the GPO staff involved in writing documentation for electronic products to 

work with Gateway Libraries and other interested librarians (i.e. technical support personnel) in 

creating user-friendly documentation. Council would be pleased to facilitate the organization of 

such a group which could develop a mechanism for facilitating coordination and communication 

among Gateway Libraries and other interested individuals. 

3. Council recommends that GPO establish its own listserv or distributed mailing list. The GPO 

Listserv should be designed as the official list for depository libraries. This will enable GPO to 

communicate directly with FDLP partners and conduct much of its official business electronically. 

GPO Operational and Technical Issues

1. Council recommend that GPO set as a high priority supplying their cataloging personnel with 

adequate equipment containing appropriate software and with Internet accessibility so that they can 

carry out their responsibilities. 

Rationale: As the central coordinating authority for bibliographic access to electronic Federal 

government information, it is imperative that GPO staff have the necessary technical infrastructure, 

equipment, and support in place in order to identify, catalog, and monitor government Internet 

sources and provide necessary bibliographic access to these sources for libraries and users. 

2. Council recommends that GPO take full advantage of its WWW site to provide the broadest 

access to information about the FDLP and databases and resources such as the Publications 

Reference File. 

3. Council recommends that GPO invest in URL verification software. 

Rationale: GPO must have the necessary software to effectively and efficiently maintain links and 

determine their stability, within the GPO Web pages. 

DLC Action Items

1. Council will submit written responses/comments to GPO on the draft Report to Congress 

within the 60 day comment period. Copies of these comments will be forwarded to the 

appropriate Congressional committees. 

2. Council will conduct an orientation session at the Fall 1996 DLC meeting in Salt Lake City to 

introduce new documents librarians and first-time attendees to the mission, organization, meetings, 

and work of the DLC. 
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3. Prior to the Fall 1996 Council meeting, Council should examine the issue of service 

expectations for depository information in on-line formats. The lack of selectivity for on-line 

formats, and its relationship to collection development, should also be considered, as well as the 

relative responsibilities of regional and selective depositories for depository information in on-line 

electronic formats. At the fall 1996 Council meeting, Council should seek public input on these 

issues. 

4. Statistical Measurement Committee 

 Members: Anne Watts, Chair 

 Cindy Etkin 

 Lynn Walshak 

Charge: Support the efforts of the GPO in gathering, analyzing and disseminating statistical 

information in support of the Federal Depository Library Program. A progress report of the 

actions of the Committee will be provided at the fall 1996 meeting of Depository Library Council. 

Tasks: 

 1.To develop a statistical survey that can be used annually; 

 2.To create a glossary of terms to ensure consistent data gathering among all depository 

libraries; 

 3.To explore or identify existing statistical studies that would be useful for these efforts (i.e. cost 

benefit, input-output measures); 

 4.To identify a valid random sampling of depository libraries and other measures of data 

gathering, and 

 5.Council will develop guidelines for the new DLC Web site and will develop mechanisms for 

adding/updating information on the Web site. 

Commendations

1. The Depository Library Council commends Wayne Kelley, as Chair of the Study, Judy Russell, 

as Chair of the Working Group and Jay Young for their leadership and hard work in the 

production of the Report to the Congress: Study to Identify Measures Necessary for a Successful 

Transition to a More Electronic Depository Library Program. 

2. The Depository Library Council commends Julia Wallace of the University of Minnesota for 

representing the depository library community on the GPO Study Work Group. 

3. The Depository Library Council commends Maggie Parhamovich Farrell and Raeann Dossett 

for assisting in the development of the GPO Pathway Services. 
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4. The Depository Library Council commends Kathryn McConnell of GPO’s Creative Services 

for her graphic design work and assistance on Council’s project, Fulfilling Madison’s Vision. 

5. The Depository Library Council commends Sheila McGarr and the GPO staff for their 

extraordinary planning and organization of a very, very successful 1996 Federal Depository Library 

Conference. 

6. The Depository Library Council commends GPO for providing and distributing diskettes of 

the American Library Association Government Document’s Round Table Handout Exchange at 

the 1996 Federal Depository Library Conference. 

7. The Depository Library Council wishes to thank the Public Printer, Mr. DiMario, for extending 

the Council sessions from 2 and 1/2 days to 3 and 1/2 days. 

 The Public Printer thanked everyone in attendance for their advice over the past week. He 

thanked Council for its hard work. He specially thanked Chair, Dan O’Mahony for his work as 

Chair of Council and for his work as Council’s representative to the GPO Study Working Group. 

 Public Printer DiMario presented certificates of appreciation to the outgoing members of 

Depository Library Council: Cindy Etkin, Linda Kennedy, Wilda Marston, Dan O’Mahony and 

Bobby Wynn. 

 The meeting was adjourned. 

Respectively submitted, 

Susan Dow 

Secretary, Depository Library Council 
AN-v17-#13-9/15/96 

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Table of Contents

FDLP Administration World Wide Web Page Now Available .................... 1 

Energy Microfiche Distribution to Cease Sept. 30................................... 2 

Sandy Morton-Schwalb Joins Electronic Transition Staff........................... 2 

Needs and Offers List Has New Editor and Format ................................. 3 

Request For Comments on Alternate Format Web Publications................... 4 

1996 GILS Conference Scheduled for November.................................... 5 

Register for Fall 1996 Depository Library Council Meeting....................... 6 

Fall 1996 Depository Library Council Meeting: Preliminary Agenda............ 7 

Summary, 1996 Spring Council Meeting ..............................................11