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U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

ADMINISTRATIVE NOTES

VOL. 4 , NO. 13 AUGUST 1983

NEW ADJUNCT TO PRF FICHE

At one time or another many of you have wished that PRF fiche would be

distributed to depository libraries more frequently than bimonthly.

However, the cost of issuing PRF on a weekly basis, for example, would

be prohibitive.

Beginning later this month, depository libraries will receive a biweekly "Cumulative Price and Status Change Report" to be used in

conjunction with the bimonthly PRF fiche set. This single-fiche Report

will combine all price and status changes since the last bimonthly PRF

fiche set. Consequently, libraries should discard the previous report

when the revised report is received; when the bimonthly PRF fiche set

is received, libraries should simply discard the recent Report, since

all price and status changes will have been incorporated into the

master fiche set.

The biweekly report is accessed by GPO Stock Number and will provide

depository librarians with the current, convenient tool that they have

long awaited.

******************************************************************

From time to time, new depository librarians contact the Library Division

asking how to handle some of their depository operations. We do our best

to help. However, most of these inquiries could have been answered by

other experienced documents librarians. We strongly suggest that new

librarians, or those new to depository collections, quickly become

acquainted with other depository personnel in their areas. Some of

these librarians appear on the "Be a Friend List", made up of experienced librarian volunteers who are especially eager to help other

librarians who need advice. Your Regional depository is also a good source of assistance. We recommend that you consult with each other

before contacting those of us in the nation's capitol. If you do need

our help, and cannot locate answers to your questions, please feel free

to contact us. ***************************************************************************

it LIBRARIANS HELPING LIBRARIANS ii

COPIES OF SHIPPING LISTS

Depository libraries that want an extra copy of a particular shipping

list should contact their Regional or the nearest selective. Local

libraries can provide shipping lists copies much more expeditiously

than can GPO.

1
SHIPPING LIST NUMBERS TO CHANGE

In an effort designed to improve efficiency and eliminate duplicate

records, the Library Programs Service will initiate a new Shipping

List Numbering Scheme begining on October 3, 1983.

Under the new scheme, Shipping lists will be numbered in such a way

as to incorporate the date of the shipping list. This would eliminate

the need for LPS to keep a separate record of shipping list dates.

The shipping list numbers will identify format, date and sequence

number. To avoid confusion, shipping lists will still be numbered

consecutively and the letters M and P_ will still represent microfiche

and paper formats respectively. Separates would always go out on the

first shipping list of the day on Friday.

Shipping lists will be numbered in the following manner:

(paper) (microfiche)

P831003-1 M831003-1

P831003-2 M831003-2

P831003-3

P831003-4

M8 3 100 3- 3//

M831004-1 (the next day's first microfiche shipping

list)

1. The first character of the number will distincjuish between microf iche(M)

and paper(P) Shipping Lists.

2. The next six characters will represent the shipping list date.

year month day

83 10 03

3. The eighth character will represent the unique number assigned

sequencially to each shipping list on that particular date.

4. The last paper shipping list and the last microfiche shipping list

of the day will have a #_ symbol at the end of the shipping list

number. This mark will identify these shipping lists as the last

shipping lists of the day's sequence; and it will alert depository

libraries of this fact.

This new numbering scheme should prove beneficial to both LPS and the

depository libraries.

2
10Aug.83

SERIALS /PERIODICALS UPDATE

A 93.23: (nos.) Fats and oils outlook & situation. Item 21-D. Last

issue: FOS-310 (Feb. 1983). Title changed to: Oil

crops outlook and situation report. See A 93.23/2:

A 93.23/2: (nos.) Oil crops outlook and situation report. Item 21-D.

(OCLC 9583873). Designated OCS. Began with OCS-1

(May 1983) . The new class was established because

the numbering started over at "1" instead of continuing

the numbering of the previous title.

D 103.115: (v. nos.&nos.) Engineer. Item 334-A-2. The publication schedule

is running late. Vol. 12, no. 4 (Winter 1982-83) was

not published; v. 13, no. 1 (1983) has just been

published; and v. 13, no. 2 should appear in a couple

of months.

E 3.13/4: (date) Petroleum marketing monthly. (OCLC 9583990) Item

434-A-20. (1st issue Apr. 1983) Merges 2 titles:

1) Prices and margins of no. 2 distillate fuel oil

(last issue 82/13, Dec. 1982); E 3.11/11-2: (date)

Item 435-E-6.

2) Monthly petroleum product price report (last Issue

82/13, Dec. 1982); E 3.24: (date); Item 434-A-20.

I 19.65: (v. nos.&nos.) Earthquake information bulletin. Item 191-A.

Vol. 15, no. 1 (Jan. /Feb. 1983) will be issued after

v. 15, nos. 2 & 3.

South and East Asia report. Item 1067-L-12 (microfiche). Title changed to: South East Asia report

with no. 1234 (Jan. 3, 1983).

Near East/North Africa report. Item 1067-L-7 (microfiche) . Title changed to: Near East/South Asia

report. Microfiche with the old title in the header

will not be refiched.

VA 1.23/3: (v. nos.&nos.) Journal of rehabilitation research and development.

Item 983-B. Retroactive v. nos.&nos. have been added

to this title. Beginning with v. 20, no. 1 (July 1983)

GPO will use v. nos.&nos. for classification rather

than the BPR numbers which will still appear on the

document. Vol. 19, no. 1 (Spring 1982) was the only

issue published in 1982 and was the last issue of the

previous title, Bulletin of prosthetics research.

PrEx 7.16/4: (nos.)

PrEx 7.20: (nos.)

3
10Aug.83

DISCONTINUED TITLES /LIST OF CLASSES

The following Periodical class has appeared in the Discontinued List in a previous Serials Supplement but is still in the List of Classes.

HE 1.48: (v.nos.&nos.) Toxicology research projects directory. Item

444-K. Discontinued with v. 5, no. 12 (Dec. 1980).

The following Serial classes have been discontinued but are still in the

List of Classes.

CAB 1.9: Passengers denied confirmed space. Item 177-A-14.

Discontinued with June 1978 and 1977.

CAB 1.10: Summary of prescribed unit costs and hourly rate for

return on investment and tax allowance. Item 177-A-23.

Discontinued with 1977.

CAB 1.22/2: Aircraft operating cost and performance report.

Item 177-A-l. Discontinued with Fiscal year 1978/79.

CAB 1.29: Domestic jet trends. Item 177-A-21. Discontinued

with 1959/1979.

GS 13.1: Annual report. Item 580-D-l. Agency abolished.

-X--X- XX X X X X X X X -X- X XXXXXXXXXXXXXXXXXXX X *-X-^**-X-^**-X^-X--X-X--X- X X X X X X X X X -X- X X X X X -X-X- X XXX X--X--X X X XX X--X-XCHANGES IN CLAIMING PROCEDURE

In order to expedite the claiming process, LPS is initiating the following

procedures

:

(1) All claims should be addressed directly to the Library Programs

Service, U.S. Government Printing Office, 5236 Eisenhower Avenue,

Alexandria, VA 2230^; and they should be marked on the envelopes

MICROFICHE CLAIMS or PAPER CLAIMS. These actions could save as much as two weeks of processing time at GPO.

(2) Claim requests will not be honored unless they are signed the

Documents Librarian (or Acting Documents Librarian), not clerks,

assistants, etc. By allowing only one person to initiate claims,

GPO hopes to reduce the high rate of mistaken claims it currently

receives

.