?*/T P R IN

U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

ADMINISTRATIVE NOTES

VOL. 5, NO. 5 GP 3.16/3-2:5/5 aprA 198*1

CLASSIFICATION MANUAL UPDATE

In August 1983, the Library Programs Service awarded a contract to Mrs. Mae

Collins, former Chief, Library Division, to develop a Classification Manual.

The Manual is intended to describe the development of the SuDocs Classification

System and to formalize procedures for assigning Superintendent of

Documents' Classification Numbers to U.S. Government documents. The

manual will discuss the history of the Superintendent of Documents'

classification scheme, the formulation of author symbols, series

designations, and book numbers. Congressional and related publications

and exceptions, problems, and miscellaneous instructions will be discussed

in their own chapters.

The draft Classification Manual has been critiqued by Library Division staff,

and Mrs. Collins has revised her manual to reflect LPS staff suggestions.

Mrs. Collins has turned over the manuscript to a typist for finalization

before she presents the manuscript to the Library Division.

The Library Division plans to distribute the manual to Depository Libraries

in the summer of 1984. ***********************************************************

The four Depository Library Inspectors examined 231 libraries in Fiscal Year

1983. Five of these depositories were placed on probation. During the first

two quarters of Fiscal Year 1984, 128 libraries have been investigated. Three

libraries have been placed on probation. Four other depositories showed significant improvement and have been removed from probationary status.

The new Inspection Visit Form has been printed and was implemented on March 1.

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Instructions to Depository Libraries have been extensively revised. We expect

that this publication, in loose-leaf format for easy updating, will be printed

this Spring.

INSPECTION PROGRAM STATISTICS

INSTRUCTIONS TO DEPOSITORY LIBRARIES

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AN-v5n5/4/84

MONTHLY CATALOG UPDATE

In 1984 the Government Printing Office began publication of the Monthly Catalog

in both the paper and microfiche formats. One thousand microfiche subscription

have been sold as of February 27, 1984, and 2,804 paper subscriptions. The

microfiche edition is a new GPO best seller.

r The preliminary pages of the Monthly Catalog have been revised and updated.

The sample entries for both the monthly issues and the Serials Supplement

reflect current cataloging practice. The "Corrections for Previous Monthly

Catalogs," "Discontinued Series," and the "New Classification Numbers"

sections of the preliminary pages are now printed in labeled columns to

facilitate readability, and these sections are reviewed to ensure accuracy.

The Federal Library Program listing and the GPO Bookstore listing have

been reformatted to read horizontally for easier use.

Librarians have expressed concern that all entries displayed in the

Monthly Catalogs from July 1976-1980 are not listed in the July 1976-

1980 Cumulative Index. The Library Division staff have conducted random

sample studies for each issue contained in the July 1976-1980 Index, and

all entries selected have been present. The index is enhanced by an expanded title-keyword index, a feature not previously published.

In order to produce the July 1976-1980 Index the Library Division had to

recreate the AACR 1 software. The AACR 1 software was destroyed when the

Classification and Cataloging Branch implemented the AACR 2 cataloging

rules in November 1980. The Series Index sorts on different fields in

AACR 1 and AACR 2 software; therefore the Series Index was reviewed

extensively to ensure its integrity.

Name headings and subject headings were updated to current Library of

Congress practice before each annual cumulation was published from

July 1976-1980. This practice ensured that the indexes never matched

the printed cataloging record that had appeared in the Monthly Catalog .

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CENSUS PUBLICATIONS

As a result of an inquiry from a depository librarian, we have contacted

the Bureau of the Census to determine if bound volumes of the 1980 Census

of Population, or of the 1980 Census of Housing , will be issued to replace

the paper volumes. The Bureau informed us that no bound volumes are planned.

*******************************************************

DOE MICROFICHE CLAIMS

Please send any claim requests for the Department of Energy microfiche, item

numbers 0430-L-nos. and 0430-M-nos., mailed from DOE/TIC, to:

Engineered Systems, Inc.

P.O. Box 866

Oak Ridge, TN 37831

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