Administrative Notes

Newsletter of the Federal Depository Library Program

Vol. 22, no. 14 GP 3.16/3-2:22/ 14 September 15, 2001

Reminder to Register for the

2001 Federal Depository Conference and

Fall Depository Library Council Meeting

Those attending the 2001 Federal Depository Conference and fall Depository Library Council 

meeting are reminded to register. Attendance is free, but registration helps GPO plan the 

meetings and to have badges and information packets prepared in advance. Online registration is 

available at <www.access.gpo.gov/su_docs/fdlp/tools/01conreg.html>, or registrants may fax the 

form below to Chief, Depository Services at 202-512-1432. Please register by October 10, 2001.

The meeting, scheduled for October 14-17, 2001, will be held at the Holiday Inn Hotel & Suites, 

625 First Street, Alexandria, Virginia 22314. For further details, see Administrative Notes, v. 

22, # 11 (7/15/01).

Conference Registration Form

http://www.access.gpo.gov/su_docs/fdlp/tools/01conreg.html

PLEASE TYPE:

Depository Library Number (if applicable) ___________________________________

Name _______________________________________________________________

Institution ____________________________________________________________

Library Name _________________________________________________________

Address _____________________________________________________________

City _______________________________ State __________ Zip _______________

Phone _______________________________________________________________

E-mail Address ________________________________________________________

____ I am new to U.S. Government documents (3 years or less)

____ I am a first-time attendee

____ I am a former Depository Library Council member

____ I am from a Regional library

Library Type: ____ Academic ____ Public ____ Law ____ Other

Special Needs: (list)
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Revised Agenda

Fall 2001 Depository Library Council &

Federal Depository Library Conference

Holiday Inn Hotel & Suites Alexandria, VA

625 First St. October 14 - 17, 2001

Sunday, October 14

Morning All day meeting of regional librarians

8:30 Coffee

8:45 Welcome & Briefings on Regional Events

• Robin Haun-Mohamed, Chief, Depository Services, Library Programs Service, 

Meeting Coordinator

• Maureen Olle, Louisiana State University, Meeting Coordinator

• John Phillips, Oklahoma State University, Meeting Coordinator

9:45 State Plans: Update and Revision Strategies Discussion

• Susan Field, University of Georgia

• Kirsten Clark, Saint John’s University

10:15 Break

10:45 Inspections, Past and Future

• Robin Haun-Mohamed, Chief, Depository Services, Library Programs Service, 

Meeting Coordinator

11:15 Regional Superseded List Revision 

• Carolyn Kohler, University of Iowa

12:00 Lunch

Afternoon

1:30 Electronic Reference: One State’s Experience

• Jan Swanbeck, University of Florida

2:00 Union List of Supplemental Material and Indexes in Regional Libraries

• Ridley Kessler, University of North Carolina, Chapel Hill

• William Sudduth, University of South Carolina
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3:00 Wrap Up

• Robin Haun-Mohamed, LPS

3:15 Adjourn

4:00 - 5:00 Orientation to the Depository Library Council and Federal Depository Library Conference

This session is designed to acquaint first-time attendees with how the Council works 

and to preview Conference activities over the next 3 days.

• Andrea Sevetson, Council Chair

• Robin Haun-Mohamed, LPS, Facilitator

6:00 Informal pre-dinner get-together to network by food preference

7:30 - 10:00 Depository Library Council Working Session [open to all]

Monday, October 15

Morning

8:00 Registration and Coffee with Council and GPO Staff 

8:30 Welcome and Remarks

• Honorable Patricia S. Ticer, Virginia State Senator

• Honorable Michael F. DiMario, Public Printer

• Robin Haun-Mohamed, Chief, Depository Services, LPS

• Andrea Sevetson, Council Chair

9:30 GPO Update

• Francis J. Buckley, Jr., Superintendent of Documents

10:00 Break

10:20 GPO Update (continued)

• Gil Baldwin, Director, Library Programs Service

• T.C. Evans, Director, Office of Electronic Information Dissemination Services 

(EIDS)

11:00 GPO Information Exchange: Council and Audience Q&A

11:45 Depository Library Council

12:00 Lunch
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Afternoon

2:00 Depository Library Council Working Session [open to all]

• Council Committee Reports and Recommendations for Council Action

2:00 New Documents Staff, Part I

Informal session to answer questions about depository issues

• Robin Haun-Mohamed, Chief, Depository Services, LPS, Facilitator

• Laurie B. Hall, Supervisory Program Analyst, LPS, Facilitator

• Betty M. Jones, Chief, Depository Administration Branch, LPS, Facilitator

• Cornelius Green, Acting Chief, Depository Distribution Division, LPS, Facilitator

2:00 GPO Access Open Forum, Part I

Congressional Bills application, the recently added Federal and/or GPO Access web 

search, enhancements to the U.S. Government Online Bookstore, other desired 

additions and changes

• T.C. Evans, Director, EIDS, Facilitator

2:00 Access to Web Publications from the Catalog: From Value-Added Service Providers

• Jim Veatch, Library HQ SiteSource

• Jim Noel, MARCIVE, Inc.

2:00 Federal Agency Update Session, Part I

• Rea Mueller, U.S. Geological Survey

• James Lusby, National Imagery and Mapping Agency

• Patricia B. Banks, Federal Aviation Administration

2:00 Tour: U.S. Department of Justice Library

2:00 Tour: Dibner Library of the History of Science and Technology (Smithsonian)

3:15 Break

3:45 Depository Library Council Working Session [open to all]

• Council Committee Reports and Recommendations for Council Action

3:45 New Documents Staff, Part II

Informal session to answer questions about depository issues

• Robin Haun-Mohamed, LPS, Facilitator

• Laurie B. Hall, LPS, Facilitator

• Betty M. Jones, LPS, Facilitator 
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3:45 GPO Access Open Forum, Part II

Congressional Bills application, the recently added Federal and/or GPO Access web 

search, enhancements to the U.S. Government Online Bookstore, other desired 

additions and changes (continued)

• T.C. Evans, Director, EIDS, Facilitator

3:45 Federal Agency Update Session, Part II

• Roger L. Payne, U.S. Board on Geographic Names

• Richard Pearsall, Federal Geographic Data Committee 

• Carol A. Ayer, Forest Service

3:45 Documents Data Miner 2 (DDM2): An Enhanced Utility

• Nan Myers, Wichita State University

• John Ellis, Wichita State University

5:00 Adjourn

Tuesday, October 16

Morning

8:30 Depository Promotion: You Can Do It!

• Earl Shumaker, Northern Illinois University 

• Robert Gaines, University of North Carolina, Greensboro

9:15 Cooperative Cataloging Panel Discussion

• Thomas A. Downing, Chief, Cataloging Branch, LPS, Moderator

• Jean Hirons, Library of Congress

• Carolyn Sturtevant, Library of Congress

10:00 Break

10:30 OCLC Archiving Project

• Speakers, TBA

11:15 Item Selection Rates, Electronic Formats, and Collection Development Policies in the 

More Electronic Federal Depository Library Program

• Cindy Etkin, Library Programs Service

• Walter Zoller, Library Programs Service

12:00 Lunch

Afternoon

2:00 Depository Library Council Working Session [open to all]
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2:00 Grant Information:

Applying for IMLS Grants:

• Michele Farrell, Institute of Museum and Library Services

State Initiatives:

• John Geschwindt, State Library of Pennsylvania

Bill and Linda Gates Foundation:

• Elbie Yaworsky, eiNetwork, Carnegie Library of Pittsburgh

2:00 Baseline Electronic Proficiencies

• Robert B. Allen, College of Information Studies, University of Maryland

• Loretta Spurling, University of Kansas

• Cindi Wolff, School of Library & Information Science, University of WisconsinMadison

2:00 Federal Agency Update Session, Part III

• Marc Wolfson, Federal Emergency Management Agency

• Monika Edwards Harrison, Office of Entrepreneurial Development, Small 

Business Administration

• Carolyn Shanoff, Associate Director, Consumer and Business Affairs, Federal 

Trade Commission

2:00 LPS System Update Discussion Group

• Bonnie B. Trivizas, Chief, Library Division, LPS, Facilitator

• Laurie B. Hall, LPS, Facilitator

2:00 Tour: Library Programs Service, U.S. Government Printing Office

2:00 Tour: U.S. Department of Justice Library

3:15 Break

3:45 Education Resources from the Federal Government: For Teachers and Students

• Suzanne Sears, Tulsa City-County Library System (OK)

• Adriana Edwards-Johnson, University of Central Oklahoma

3:45 Mentoring New Documents Librarians and Organizing or Rejuvenating Local Documents 

Interest Groups

• Jill Moriearty, University of Utah

• Karen Russ, University of Arkansas, Little Rock
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3:45 Federal Agency Update Session, Part IV

• Mary L. Burgess, National Center for Health Statistics

• Sheila M. McGarr, National Library of Education: ERIC Update

• Dr. Walter L. Warnick, U.S. Department of Energy, Office of Scientific and 

Technical Information

3:45 Important Legal Resources (Yes, Even in Your Non-Law Library)

• Mark Gooch, College of Wooster 

• Barbara Selby, Arthur J. Morris Law Library, University of Virginia

5:00 Adjourn

7:00 - 9:00 Depository Library Council Working Session [open to all]

Wednesday, October 17

Morning

8:00 Coffee with Council and GPO Staff

8:30 Depository Library Council Working Session [open to all]

8:30 Federal Agency Update Session, Part V

• Kay Melvin, Director, STAT-USA

• Jeffrey W. Williams, National Center for Education Statistics

• Vanessa Newton, Bureau of Labor Statistics

8:30 FirstGov Update

• Patricia Wood, FirstGov

NTIS Update

• Walter Finch, National Technical Information Service

8:30 TBA

8:30 Disaster Plans: Hope for the Best, But Plan for the Worst

• Stephen Henson, Southern Company Services, Inc.

• Mary Finley, California State University, Northridge

10:00 Break

10:30 Depository Library Council Working Session [open to all]
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10:30 Census Update

• John Kavaliunas, U.S. Bureau of the Census

Maps for Census 2000: Directions We Can Take

• Barbara Levergood, University of North Carolina, Chapel Hill

10:30 Inspections and Self-Studies: Helpful Hints and Fracturing the Myths

• Robin Haun-Mohamed, Library Programs Service

• Walter Zoller, Library Programs Service

10:30 Finding Technical Reports and Information: A Librarian’s Perspective

• Kay Collins, University of California, Irvine

• Marcia Meister, University of California, Davis

• Lynne Reasoner, University of California, Riverside

10:30 Roles for Libraries Big and Small in the Digital Preservation of Government Information

• Elizabeth Cowell, University of California, San Diego

LOCKSS Project

• Chuck Eckman, Stanford University

Counting California: Integrated Access to and Preservation of Federal and State 

Information

• Patricia Cruse, California Digital Library, University of California

11:00 Tour: Library Programs Service, U.S. Government Printing Office

11:00 Tour: U.S. Senate Library

12:00 Lunch

Afternoon

2:00 Depository Library Council: Plenary Session

Report of draft recommendations and action items, including audience response and 

comments

• Andrea Sevetson, Council Chair

3:30 Adjourn
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New Library Inspector Appointed: Regina Koo

Regina Koo has recently joined the Library Programs Service (LPS) as a depository library 

inspector. Ms. Koo came from LPS Cataloging Branch, where she was a cataloger for the past 3 

1/2 years. Prior to this, she was Cataloging Supervisor/Acting Technical Manager for the U.S. 

Department of the Interior Libraries. Prior service also included head librarian for the Los 

Angeles College of Chiropractic Library and Assistant Medical Librarian for the University of 

Missouri Medical Center. Koo received her M.L.S. from the University of Illinois and her B.A. 

from the National Taiwan University.

Public Printer Appoints Roberta I. Shaffer to Library Council

Public Printer Michael F. DiMario has named Roberta I. Shaffer as a new member to the 

Depository Library Council to the Public Printer. Ms. Shaffer currently serves as Executive 

Director of the Special Libraries Association. Her appointment to the Council fills a vacancy 

created by the departure of Barbara Levergood, who is relocating to Germany.

GPO Closes Four Bookstores

The Government Printing Office’s Sales Program has closed its bookstores in Boston, MA, San 

Francisco, CA and the McPherson Square store in Washington, DC. The Philadelphia, PA 

bookstore is scheduled to close soon. The closings were prompted by the stores’ declining 

volume of sales and consequent inability to recover their costs. The Sales Program attributes 

much of this reduction in sales to increased public access to Government information via the 

Internet.

The Boston store was closed on August 17, McPherson on July 27, and San Francisco on July 

20. The Philadelphia bookstore is scheduled to close its doors to the public on September 14, 

2001.
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2001 Minimum Technical Requirements Effective 1 October

In accordance with the schedule established to regularly increase workstation requirements, new 

minimum technical requirements for workstations in Federal depository libraries will go into 

effect October 1, 2001. These requirements were originally issued as the "2000 Recommended 

Specifications for Public Access Workstations in Federal Depository Libraries" in the June 15, 

2000 Administrative Notes (v. 21, # 9).

All Federal depository libraries must meet the minimum technical requirements to keep pace 

with technological change in order to fulfill their Title 44 obligation to provide access to 

Government information products. The Library Programs Service (LPS) will continue to issue 

Recommended Specifications for Public Access Workstations in Federal Depository Libraries 

each spring to assist depository library staff in planning for new computer purchases.

As another step in the transition to an e-FDLP and in accordance with Depository Library 

Council recommendations from its spring 2000 meeting, a schedule was established to regularly 

increase workstation requirements. Fifteen months after issuance, recommended specifications 

will become minimum technical requirements. The requirements, the recommended 

specifications, and the schedule are all available from the FDLP Desktop at:

http://www.access.gpo.gov/su_docs/fdlp/computers

Any questions about the Minimum Technical Requirements or Recommended Specifications 

should be directed to Cynthia Etkin at <cetkin@gpo.gov>.
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Congressional Redistricting Requires Update to Library Directory

Libraries are reminded to update their Library Directory Record when their Congressional 

District is changed. After each decennial Census, apportionment of the 435 House of 

Representatives seats is done based on the results of the Census. Redistricting, or revision of 

Congressional district boundaries, is done when population in the state has shifted. Thus, while 

not every state is gaining or losing Congressional seats, new district boundaries will be drawn in 

almost every state to account for the population shifts.

According to 44 U.S.C. §1905, there may be up to two depositories in each Congressional 

district to be designated by Representatives, and not more than two others within the state 

designated by each Senator.

When the library changes Congressional districts, new vacancies may occur and additional 

depository libraries may be designated. When redistricting boundaries change and more than 

two established depository libraries are located in one Congressional district, there is no action 

taken to reduce the number of depository libraries in that district.

It appears that two states, New York and Pennsylvania, are losing two seats. Eight states, 

Connecticut, Illinois, Indiana, Michigan, Mississippi, Ohio, Oklahoma and Wisconsin, are losing 

one seat. Four states, California, Colorado, Nevada and North Carolina, are gaining one seat, 

and four states, Arizona, Florida, Georgia and Texas, are gaining two seats.

To update your library’s directory information and to advise GPO of changes in a Congressional 

district, fill out the online form located at <www.access.gpo.gov/su_docs/fdlp/tools/ldirect.

html>. LPS uses this information frequently, often in response to Congressional requests and 

inquiries.
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Reader’s Exchange

Cooperative Bibliography and Scanning Project 

Underway in Oklahoma

By

Steve Beleu

Oklahoma Department of Libraries

Oklahoma City, OK

The web address listed at the end of this article will take you to Forty-Six Important Federal 

Publications About Oklahoma, the 46th State (“46”). This is a bibliography of the 46 Federal 

publications that Adri Edwards-Johnson of the University of Central Oklahoma and I believe to 

be the most important historical Federal publications about our state. It excludes two types of 

publications—the legislation that made Oklahoma a state, and documents about the Indian wars 

in Oklahoma. These two categories of publications will be listed in two future bibliographies. 

The bibliography and project are named “46” because Oklahoma was the 46th state in the U.S.

The “46” bibliography is also a starting point for an optical scanning project that will eventually 

result in these publications being available from two linked websites, one at the University of 

Central Oklahoma, and the other at the Oklahoma Department of Libraries. Two other 

depositories will be “loaning partners” when we begin to scan these titles, the Linscheid Library 

at East Central University, and the Bizzell Library at the University of Oklahoma.

As these publications become available from our websites we will send the web addresses out to 

you via GOVDOC-L.

In the meantime, if you want to borrow any of these documents, every title is available from the 

Oklahoma Department of Libraries, U.S. Government Information Division (except for Item #6, 

the Geographic Atlases, which are too fragile to loan). We will substitute microfiche or 

photocopies for some of the paper copies that aren’t in good shape.

So how about producing a bibliography of important Federal publications about your state? That 

should be easy for the original thirteen colonies!

The entire text of “46” is available at:

http://www.odl.state.ok.us/usinfo/pubs/46questions.pdf
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Members, Depository Library Council to the Public Printer

As of 9/7/01

TERM EXPIRES SEPT. 30, 2002:

Linda Fredericks

Government and Legal Librarian

King County Library System

1111 – 110th Avenue NE

Bellevue, WA 98004-4508

425-450-1782 425-450-2469 (fax)

lindaf@kcls.org

Robert A. Hinton

Associate Librarian

Reference Team/University College Team

Government Documents

Indiana University-Purdue University Indianapolis

University Library, 2102A

755 West Michigan Street

Indianapolis, IN 46202-5195

317-278-2317 317-274-0492 (fax)

rhinton@iupui.edu

Sharon A. Hogan

University Librarian

The University Library (m/c 234)

University of Illinois at Chicago

Box 8198

Chicago, IL 60680

312-996-2716 312-413-0424 (fax)

sahogan@uic.edu

Mary Redmond

Principal Librarian, Collection Acquisition

 and Processing

New York State Library

Cultural Education Center

Empire State Plaza

Albany, NY 12230

518-474-5946 518-4740-5786 (fax)

mredmond@mail.nysed.gov

Andrea Sevetson

(relocating to Maryland)

asevetson@hotmail.com

301/495-0320

TERM EXPIRES SEPT. 30, 2003:

Charlene C. Cain

Associate Librarian/Government Documents Librarian

Paul M. Hebert Law Center

Louisiana State University

Baton Rouge, LA 70803-1010

225-388-4957 225-388-5773 (fax)

llcain@lsu.edu

Cathy Nelson Hartman

Documents Librarian: Electronic Resources 

Coordinator

University of North Texas Libraries

P.O. Box 305190

Denton, TX 76203-5190

940-565-3269 940-565-2599 (fax)

chartman@library.unt.edu

Dena Hutto

Documents/Social Science Librarian

Reed College

3203 SE Woodstock Boulevard

Portland, OR 97202

503-777-7572 503-777-7786 (fax)

dena.hutto@reed.edu

Greta E. Marlatt

Head, Information Services

Dudley Knox Library

Naval Postgraduate School

411 Dyer Road

Monterey, CA 93943

831-656-3500 831-656-2842 (fax)

gmarlatt@nps.navy.mil

John A. Stevenson

Coordinator, Government Documents and Maps

 Processing Unit

University of Delaware Library

181 South College Avenue

Newark, DE 19717-5267

302-831-8671 302-831-1046 (fax)

varken@udel.edu
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TERM EXPIRES SEPT. 30, 2004:

Paul Arrigo

Reference Coordinator/Government Documents &

 Electronic Services Librarian

Washburn University

School of Law Library

1700 College Avenue

Topeka, KS 66621

785-231-1010, ext. 1787 785-232-8087 (fax)

zzarri@washburn.edu

Daniel C. Barkley

Interim Director

Government Information, Microforms and Reference

Zimmerman Library

University of New Mexico

Albuquerque, NM 87131-1466

505-277-7180 505-277-4097 (fax)

barkley@unm.edu

Barbara J. Ford

Assistant Commissioner

Chicago Public Library

400 South State Street

Chicago, IL 60605

312-747-4070 312-747-4077 (fax)

bford@chipublib.org

John C. Kavaliunas

Chief, Marketing Services Division

Marketing Services Office

Room 3021, Bldg. 3

U.S. Census Bureau

Washington, DC 20233

301-457-4090 301-457-2778 (fax)

john.c.kavaliunas@census.gov

Roberta Shaffer

Executive Director

Special Libraries Association

1700 18th St NW

Washington, DC 20009-2514

Phone: 202-234-4700 202-265-9317 (fax)

roberta@sla.org

Coming Soon!

BIENNIAL SURVEY 2001

November 1 - 30

Watch for details in the

October 15 Administrative Notes
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GPO Access

4 Your online source for U.S. Government information 

since 1994.

4 Easy, one-stop, no-fee access to information from all 

three branches of the Federal Government.

4 Over 80 applications make information available from 

more than 2,100 databases, representing more than 

212,000 individual titles.

4 Provides links to an additional 85,000 titles on other 

Federal websites.

www.gpo.gov/gpoaccess
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Table of Contents

Reminder to Register for the 2001 Depository Conference and Fall Council Meeting................1

Revised Agenda, Fall 2001 Library Council / Federal Depository Library Conference ..............2

New Library Inspector Appointed: Regina Koo...........................................................................9

Public Printer Appoints Roberta I. Shaffer to Library Council ....................................................9

GPO Closes Four Bookstores .......................................................................................................9

2001 Minimum Technical Requirements Effective 1 October ...................................................10

Biennial Survey 2001 Coming Soon! .........................................................................................10

Congressional Redistricting Requires Update to Library Directory...........................................11

Reader’s Exchange: Oklahoma Cooperative Bibliography and Scanning Project / Beleu.........12

Members, Depository Library Council to the Public Printer, as of 9/7/01 .................................13

Biennial Survey 2001 Coming Soon...........................................................................................14

Administrative Notes is published in Washington, DC by the Superintendent of Documents, Library 

Programs Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries.

It is published on the 15th day of each month; some months have additional issues. Postmaster send 

address changes to: The Editor, Administrative Notes

U.S. Government Printing Office

Library Programs Service, SLLD

Washington, DC 20401

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov