ADMINISTRATIVE MOTES

U , S . Government Printing Office

Superintendent of Documents

Library and Statutory Distribution Service

Vol. 2, No. 6 April 1981

IMPROVED CLAIMS PROCEDURES

Responding to depository librarians who have asked for improvement in the

area of claims, a major overhaul is underway. We are now able to extend

the claim period to 00 calendar days from the date of the shipping list.

To help speed up processing, we are handling claims in two categories:

(1) hardcopy; and (2) microfiche.

HARDCOPY (or paperbound) material should be claimed by mailing to the

following address

:

Superintendent of Documents

Depositor)'' Distribution Division (SLD)

ATTENT] ON : Hardcopy Claims

Washington, D.C 20401

MICROFICHE should be claimed by mailing to the following address:

Superintendent of Documents

Library Division (SLL)

ATTENTION: Microfiche Claims

Washington, D.C. 20401

Please send hardcopy (or paperbound) and microfiche claims in SEPARATE

ENVELOPES . Multiples of the same category can be included in. the same

envelope. Please DO NOT INCLUDE QUESTIONS OR CORRESPONDENCE needing a reply with a claim. Mail these separately so as not to impede claims

processing, and to insure a speedy reply. To further help, currently

used claim forms arc undergoing extensive revision and will be mailed to

depositories in the near future.

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LATEST WORD ON CENSUS

The Bureau of the Census informs us that they expect to issue during Fiscal

Year 1981 the PRELIMINARY and FINAL POPULATION AND IDUSINC UNIT COUNTS, and

also begin issuing the NUMBER OF INTIABITANTS. We- have identified the three

largest series and are considering a microfiche distribution of these in

light of recent budget concerns. These series are: PC80-1D, DETAILED POPULTION Q-1ARACTERISTICS (40,000 pages, no maps); PHC80-1, BLOCK STATISTICS

(46,000 pages, 12,000 maps) and PHC80-1, CENSUS TRACTS (50,000 pages, S00 maps)

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M-X. MISSILE CORRALLED

Documents librarians at Utah State University and the University of

Nevada/Reno helped GPO track down elusive M-X missile publications

for the Depository Library Program. Thanks to their alertness, we

have now cataloged into OCLC the OVERVIEW DRAFT ENVI RONMENTAL STATEMENT AND ENVIRONMENTAL TECHNICAL REPORTS (D 301.92 :M 69/draft/chap.

1-5; D 301.92 :M 69/draft/ETR (nos. ); D 301.92:M 69/2/v. 1-6) . These

explore alternative locations, socio-economic impacts, various environmental aspects, etc. We will keep you posted on M-X.

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ITC PUBLICATIONS ALERT

One hundred and Four libraries in GPO's Depository 'Library Program have

until quite recently been receiving a separate distribution of hardcopy

publications from the United States International Trade Commission. In

March, these libraries received a letter from ITC stating that such distribution was being discontinued but that they could obtain microfiche

copies through the Depository Library Program. Some of these libraries

wrote to us: noting we had only a limited selection of ITC publications

in distribution and none in microfiche. LSDS acted at once and met

with ITC representatives. The upshot is that we are working to obtain

all available ITC publications for the Depository Library Program in

microfiche

.

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NEW CHIEF OF LIBRARY DIVISION

Mrs. Kay H. Baily lias been selected for the position of Chief, Library

Division. Before coming to the Library and Statutory Distribution

Service, Mrs . Baily worked with GPO's Documents Sales Service as Chief,

Records Branch. In this former capacity, she was responsible for the

GPO SALES PUBLICATION REFERENCE FILE (PRE)

.

After receiving her library degree from the University of Maryland in

1974, Mrs. Baily worked, in a number of library settings. Her experience

includes: Reference Librarian for Computer Sciences Corporation (Maryland) ; Branch Librarian, North Independence Branch, Mid-Continent. Public

Library (Missouri); and, Reference/Catalog Librarian, U. S. General

Accounting Office (Washington, D .£.)..

Mrs. Baily' s principal responsibility as Library Division Chief will be

administering the GPO Depository Library Distribution Program along with

the Cataloging and Indexing Program. In this regard, she will be re- sponsible Cor planning and coordinating Program projects, evaluating

Program goals and objectives, as well as budgeting for expenditures on

systems, equipment, and facilities. She will serve as the primary point

of contact with the library community: representing CPO at Government

meetings, professional associations', etc. She will also 'supervise the

Classification and Cataloging Branch, the Depository Services Branch, and

the Library Division staff.

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PRINTING OMISSION

3

The first MICROFICHE USER'S GUIDE FOR CONGRESSIONAL HOUSE ANIO

BILLS, v.'hich wil] ho mailed shortly, for the 97th Congress, 1st

inadvertently omitted page numbers. Beginninjg with the Senate Bills

and ending with the House Joint Resolutions, the consecutive page number

(1-12) were not printed on the accompanying finding aid. Please add

these numbers to your cony, and we will correct the oversight on the

next cumulative issue.

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LABOR VOLUMES NOT LOST

Volumes 241 through 247 of? the DECISIONS AND ORDERS OF THE NATIONAL

LABOR RELATIONS BOARD (LR 1.8: ) have not yet been issued. They arc the

last volumes under contract to be prepared using conventional typesetting.

Volumes 248 (mailed November 13, 1930, Shipping List Number 15,165) and

249 (mailed March 1 7, 1931, Shipping List Number 15,744) have already

been issued as a result of the change over to a new and faster computerized

system. As soon as volumes 241 through 247 become available, they will

be distributed to depositor)'' libraries.

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ENERGY QUESTIONNAIRE REMINDER

By this time, your library should have received a questionnaire designed

to identify your depository's interest in Deuartment of Energy publications

(Shipping List Number 15,810 - Part 1, March' 31, 1981). Included with

this was an explanatory sheet, a return envelope, and a non- depository

paperbound copy of ENERGY INFORMATION DATA BASE: ENERGY CATEGORIES

(E 1.55/3:980). The results of the questionnaire will be used to assist

in cost analysis and possible future implementation of efficient distribution of this material in microfiche. Please note that we will not

use the questionnaire for selection purposes. Your response is needed by

Hay 16, 3.981.

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DEFECTIVE CENSUS FICHE UPDATE

Some libraries have contacted us regarding the hold put on defective microfiche of the 1977 CENSUS OF RETAIL TRADE: GEOGRAPHIC AREA SERIES (mentioned

in AD! IINISTRATTVE NOTES, Volume 2 Number 4) . They correctly pointed out that

some tables appear in the microfiche which do not appear in the hardcopy.

The Bureau oF the Census confirms this and says three series are involved:

1977 CENSUS OF RETAIL TRADE: GEOGRAPHIC AREA SERIES: FINAL REPORT (C 3.255/2:

RC 77-A (nos. 1-52); 1977 CENSUS OF VI DEE SALE TRAIT".: GEOGRAPHIC AREA SERIES

(REVISED): FINAL REPORT (C S.256'/2:WC 77-A (nos. 1-52); and 1977 CENSUS OF

SERVICE INDUSTRIES: GEOGRAPHIC AREA SERIES: FINAL REPORT (C 3.257/2:SC 77-A

(nos. 1-52). The Bui cm is currently re- filming the microfiche. As soon as good quality fiche becomes available, we will make every effort to secure the ones with added material and make them available to those libraries which hav

selected them.

YOUR RESPONSE IS NEEDED!

Accompanying this issue of ADMINI STRATIVE NOTES is a landmark statement from the Library of Congress. It reflects the ongoing cooperation

between LC and GPO as we move into the 1.980 's. Share this statement

with your fellow librarians. After reading it carefully, please comment

on it. Send the comments on to:

Mr. Joseph II, I loward

Assistant Librarian for Processing Services

Library of Congress

Washington, D.C. 20540

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CPO Four. 3451

SPECIAL QFPER BOUND CONGRESSIONAL RECORD

New publications vie for space with old ones at C pO. To he in our situation we are making a special offer to depository libraries of

bound CONGRESSIONAL RECORDS for 197.3, 1974, and 197S. Although we

lack some of the Darts for 1973, we do have in varying quantities

of all parts for 1974 and 1975. Just, circle below' the parts that

you need, and we will send them to your depository without charge.

1973 CONGRESSIONAL RECORD (Bound) Volume 119

Tarts: 1 2 3 4 5 6 7 8 9 10 11 12

16 IS 23 34

1974 CONGRESSIONAL RECORD (bound) Volume 120

Parts: 12 3 4 5 6 7 8 9 10 11 12

13 14 15 16 17 18 19 20 21 22

23 ?A 25 26 27 28 29 30 31 32 33

1975 ' CONCESSIONAL RECORD (bound) Volume 121

Parts: 1 2 3 4 5 6 7 8 9 10 11 12

13 14 1 5 16 17 18 19 20 21 2.2 23

24 25 26 27 28 29 30 31 32 33 34

If you as a depositor)' desire to receive this special offer, return

this form properly marked with your library number and address to:

U.S. Government Printing OfficeLibrary Division (SLLA)

5236 Eisenhower Avenue

Alexandria, VA 22304

PLCASr

i PRINT OR TYPE ADDRESS ON LABEL Of'LCHV INCLUDING YOUi"! ZIP CODE

U.S GOVF.KNMI NT PRINTING OH ICT: POSTAGE AND FEES PAID assimani i>iiiiik I'ltiNii-.R Depository l.ibr<-« 17 Nlo u.s government printing. OItici (SUPFRINT I NDI-'NI OF MOt'UMI NTS) 3/7 WASHINGTON. D.C". 20401 v, PRINTED MATTER Name OH IC IA1 IMiSINI-SS

Slrcct addrts:

Penalty Por I'riviitc Use

SJ0° City and State e ~ Zl I' Code