Public Documents

April 1979

Number 33 GP 3.27:33 U.S. Government Printing Office Assistant Public Printer (Superintendent of Documents)

GPO Micropublishing

Program

Moves Forward

wft 'ft

i:,tW:li)ji|;)flMlll,'l«a;(iw;»:»r,»

A report on the progress and out- look of the Government Printing

Office's Micropublishing Program was recently presented by Mr. John

D. Livsey, Director of the Library and

Statutory Distribution Service. He

was speaking in January before

members of the Public Printer's Micropublishing Council. Highlights

from the report are as follows. "With the exception of the Code

of Federal Regulations, in terms of volume, the largest conversion effort has been from Foreign Broadcast In- formation Service material, along

with reports of the General Account-

<i^||g. Office. These two issuing offices

^Jlve each accounted for something more than 3600 titles. "In early October, the first survey was for the conversion of certain

GPO printing products which were

taken in response to requests from

the Depository Library Council to the Public Printer. These titles in- cluded the Da;7y Congressional Record, and bound Congressional Record, beginning with issues for the

ninety-fifth Congress, first session;

Congressional Bills, Amendments,

and Resolutions; House and Senate

Reports on Public and Private Bills; and Senate and House Appropriations Hearings beginning with issues as of 1979.

"Depository librarians were asked

to indicate their preference: either

hard copy or microfiche of these

titles. House and Senate Reports on

Public Bills ran 398 for paper and

365 for fiche. The bound Congressional Record was almost an even

split: 584 for paper and 585 for

fiche. Appropriations Hearings for

both Senate and House were 250

for paper and 410 for fiche. The

most dramatic increases were for

Bills, Amendments, and Resolutions. Although there were only 296

libraries receiving Bills in paper at the time of the survey, 210 libraries were seeking paper, and 503 were

asking for microfiche.

"Because of the rapid growth in terms of whole numbers of depository libraries in the system, due to the Law School Bill, numbers are changing almost daily as new li- braries come in. On reviewing the

responses and applying the conversion criteria recommended by the

Cost Criteria Subcommittee, and ap- proved by the Council, a decision

has been made to move forward on

these titles except for the Daily Congressional Record. Not all details of the conversion of the Da/7y have

been resolved at this moment.

"The six criteria enumerated by

the Council have been examined

and will be met in the conversion of this documentation. The Public

Printer is asking the assistance of

this Council in determining possible

alternative sources of microfiche

products for these titles. Such as- sistance can limit or reduce possible

negative impact upon those alternative sources. If alternative sources cannot be found, then it is planned

existing Government Printing Office

commercial procurement sources

will be utilized.

"It is not possible at this point to predict with any degree of certainty

the overall cost of production that is expected through conversion of the

titles. Influencing this are the additional Law School libraries that have
r

Questions and Answers

come into the depository system;

and another 20 to 30 are likely to be

designated before July of this year. The material that the Law School

libraries are seeking is information

offered in either microfiche or paper. Our previous survey has indi- cated the Law School Libraries are about evenly split and they are re- questing both paper and film.

"It has been our experience that as items are offered in fiche, there is a steady increase in the numbers of

libraries seeking film. In the cases

of non-GPO materials, the increases

are in the area of 5 to 10 additional

libraries each month. In some cases, the changes have resulted in 15 additional libraries in one week!

"There are approximately 50 additional titles being readied for microfiche/hard copy survey; and it is expected that additional surveys will begin in late February. There are

also 250 hard copy titles in the

warehouse in Alexandria being pre- pared for survey at the moment.

These are new titles being offered

to the system and are a top priority."

C 6 C

Q. Does the Library Division in the

Government Printing Office lend

documents?

A. Since the Library and Statutory

Distribution Service has been enter- ing Monthly Catalog documents into

the OCLC data base, there has re- sulted increased visibility of these

items to thousands of data base

users. As it happens, one of the principal uses of such data bases is for locating materials sought on interli- brary loan. Some librarians are wrongly concluding that Monthly

Catalog publications listed in the

data base by GPO are available from

our Library Division on interlibrary

loan. Such is not the case! The actual documents are physically on hand here in Alexandria for a very

brief time, then are turned over to the National Archives (for their

services, see the item on "Out-ofprint Documents" in the December

1978 HIGHLIGHTS). Documents li- brarians can help clear up this misunderstanding by passing the infor- mation on to those looking after in- terlibrary loan requests.

Q. Should a depository whose li- brary is faced with severe budget

cuts consider dropping its depository designation?

A. It is during hard times that the

worth of a well selected depository

collection shines like a diamond.

The Editor of HIGHLIGHTS was told by the director of a small southeast- ern college library that for two years

there had been no funds for collec- tion building. In that difficult situa- tion she said the depository proved

to be a lifesaver. It was the only source for current information on

important topics such as solar

energy, equal opportunity, developing occupations, etc. Depository designation is a unique collections asset during

these economically difficult days.

The costs of purchasing library

books, magazines, and microforms,

are steadily rising. Although depository materials do need to be orga- nized and cared for, no money needs

to be laid out by a library for the purchase or transportation cos^

of some 4100 items currentV^

available.

Rather than dropping depository

designation during hard times, a de-
pository library should take a seri- ous look at what is being selected.

Are the selections all useful to the

community being served? Do any

publications unnecessarily dupli- cate holdings of neighboring depositories? Perhaps the cancellation of irrelevant or otherwise readily avail- able materials is in order.

If a library faces budget cuts of disastrous proportions, temporarily

reducing selections to the 23 basic

publications listed in the Gu/de/;nes

to the Depository Library System

might be considered. Better times

will certainly come again; and, items

discontinued can be reselected at a jnore prosperous period. Also, it is \ll to keep in mind that if a Con-

^gVessional or Senatorial designation

is relinquished by one library,

another may eagerly pick it up. The

library that casts away its "diamond" of depository designation, is not likely to again find such a jewel.

The above title with the great graphic is the attractive logo of the new newsletter produced by the Government Documents Round Table of Michigan. Regarding the unusual title, they note: "the term 'red tape' derives from the ribbon once used to tie up legal documents in England." For a sample copy and information on their activities, write to: Mr. Paul Thurston, Editor "Red Tape"

c/o Detroit Public Library

5201 Woodward Avenue

Detroit, Michigan 48202

GPO Bookstores Now

Accept Credit Cards!

Modernization of all aspects of GPO's Sales Program rolls on. The

latest is acceptance of "Master

Charge" and "VISA" credit cards at GPO Bookstores. This will also apply

to those who wish to use credit cards

in ordering from the "Selected U.S. Government Publications" list. DEPOSITORY LIBRARY PROGRAM DISTRIBUTIONS FOR THE YEAR 1978

January . February

March

April . May . June . July . . August .

^^ctober . November

December

Shipments Publications Bills Surveys

70 . . 1,873 . . 240 . . . 36

81 . . 1,675 . . 744 . . . 2 110 . . 2,045 . . 604 . . . 12 132 . . 2,312 . . . 1,376 . . . 39

129 . . . 2,287 . . 959 . . . 11 140 . . 2,569 . . . 1,475 . . . 23

116 . . 2,193 . . . 2,024 . . . 26

137 . . 2,623 . . . 1,022 . . . 62

121 . 2,455 . . 591 . . . 6

134 . . 2,637 . . 690 . . . 14 132 . . 2,470 . . . 1,266 . . . 24

109 . . 2,161 . . 276 . . . 34

Totals . . 1,411 . . 27,300 . . . 11,267 . . . 289

Active Item Numbers in the Program (December 1978)

Number of Titles in the Program (December 1978) .

4,103

38,567

IS THIS THE LARGEST GOVERNMENT

DOCUMENTS SUBJECT INDEX IN AMERICA? Certainly one of the finest subject access tools to information in documents

is maintained by the outstanding staff of the San Diego Public Library which

selects 100% of items offered in the Depository Library Program. Hats off to them!
Many thanks to all librarians re- sponding to Mrs. Barbara Italie's letter in the December HIGHLIGHTS

asking for ideas on binding the new, much larger Month/yCata/og. HIGHLIGHTS' Editor received ten letters,

all dealing very satisfactorily with

the problem. Three approaches

emerged: six favoring the first, two

the second, and two the third. Here

they are!

I Dear Editor:

In response to Barbara Italie's problem with binding the Monthly

Catalog, we offer the following solution which we are using.

We have bound the monthly is- sues of the catalog (minus the in- dexes) together, dividing the 1977

catalogs into 2 parts, January-June

and July-December, and have made

them parts lA and IB, including

entry numbers on the spines.

The annual index is also bound in two separate volumes, author-title as part 2A and subject as part 2B.

We will bind the 1978 issues the same way, except that we will divide

the catalogs into 3 parts (lA, IB,

10) due to the size of the issues.

Jerome B. Frobom, Chief

Government Publications

Depository

Wyoming State Library

Cheyenne, Wyoming

Dear Editor:

In response to the query in the

December 1978 Public Documents

Highlights of Mrs. Barbara Italie, Mount Vernon Public Library, con- cerning the binding of the new for- mat of the Monthly Catalog, we sug- gest the following method which has

worked satisfactorily for this Li- brary: (1) When the semiannual in- dex to the Monthly Catalog is re- ceived, remove the monthly indexes

from the January through June is- sues and bind together the January,

February, Serials Supplement, and

March issues in one volume; bind

the April, May, and June issues in a second volume. (Entry numbers in the Serials Supplement will deter- mine its location among the regular

monthly issues.) We send issues to the bindery "Rush" during aca- demic holidays or other periods of low use.

(2) When the annual index is re- ceived, remove the indexes from the

July through December issues and

bind together the July, August, and

September issues in a third volume;

bind the October, November, and

December issues in a fourth volume.

(3) Bind the annual index in a sep- arate volume.

(4) Have the bindery print on the

spine of each of the four basic vol- umes the inclusive entry numbers

found in each, as well as the usual

information of title and date. Have

the bindery print "Index" on the

spine of that volume, as well as the

usual information of title and date.

(5) Bind each year's volumes (a total of five) in a different color. For example, bind 1977 in green, 1978

in blue, etc. In that way it is easier

to keep volumes that belong to- gether shelved together.

This is certainly not as convenient as having all monthly issues and

the annual index in one volume, as was possible in the old format of t^' Monthly Catalog. But the systeV

works—for us, at least!

Ms. Mary 0. Faris

Documents Librarian

Mary Couts Burnett Library

Texas Christian University

Fort Worth, Texas
III OUR PROCEDURE

Dear Editor:

I would like to share the way we

handle the Monthly Catalog since it has been coming out in the new for- mat. If the pages loosen in the

monthly issues, they are sent to the

mending and binding area where

they are "pegged" temporarily.

Afterthe cumulative index arrives

for the whole year, preparation is made to have the Monthly Catalog

sent to the bindery (commercial).

This is usually sent during an in- terim so that it will be out of circula- tion a minimum of time. Enclosed

-^re pages from the "Procedures

Janual" explaining the preparation

process. If instructions are followed

step-by-step, preparation is rela- tively simple.

The 1977 Monthly Catalog was

bound in five volumes:

PX. 1: Jan.-Apr. & Serials Supplement. 77-1 to 77-

6640

R. 2: May-Sept.

77-6641 to 77-13039

Ft. 3: Oct.-Dec.

77-13040 to 77-16965

Pt. 4: Author-Title Index

R. 5: Subject-Series Index

We have five beautiful red vol- umes with gold lettering on the

spine showing the contents of each.

Revisions and adjustments may

need to be made from year to year

reflecting changes in size and for- mat. This has been quite satisfactory for our library.

Mrs. Louise W. Lemmons

.> Documents Librarian

Pittsburg State University

Library

Pittsburg, Kansas

Preparation of the Monthly Catalog for Binding (immediately prior to date of shipment)

A. Remove all covers and staples.

B. Remove and save one for each

bound volume:

Title page

Preface

Contents

Abbreviations

Indexes

Sample entry

General information

How to order publications

C. Keep all and include in appropriate

bound volume:

New classification numbers

Discontinued series

Corrections for previous MC's

List of Government authors

D. Discard the monthly indexes and

order blanks from all issues.

E. Prepare appropriate title page for each volume to be bound.

F. Bind cumulative index into as many

separate volumes as needed.

G. Bind annual Serials Supplement

either at the end of Pt. 1 or as a separate volume as appropriate.

H. Divide and bind into as many

volumes as appropriate.

I. Recheck final volumes to see that each volume is arranged in this order:

1. Title page.

2. Preface.

3. Contents.

4. Abbreviations and Indexes.

5. Sample entry.

6. General information.

7. How to order publications.

8. New classification numbers,

Discontinued series, and

Corrections.

9. List of Government authors.

10. Monthly Catalogs

11. The September issue will in- clude a list of Depository Li- braries, which is kept in its place.

12. Cumulative index.

13. Annual Serials Supplement.

J. Have the Documents Librarian

check the volumes.

K. The stripped volumes are then sent

to the Serials Department for fur- ther preparation prior to actual

binding.
If your depository library has some special needs of a general or

specific nature, let us know. If you

can offer discards (long runs are most desirable), write the requesting depository a letter (sending a copy to your regional). The library

accepting the material agrees to pay

any postage and packing costs that

may be necessary.

Specific needs

Serial Set, bound volumes prior to

no. 12616.

Ms. Veronica Maclay

Documents Librarian

Hastings College of the Law Library

University of California

198 McAllister Street San Francisco, California 94102

Crime and Delinquency Abstracts,

1963-65, 1968-71.

Ms. Carol M. Marker

Documents Librarian

Marvin K. Peterson Library

University of New Haven

West Haven, Connecticut 06516

Climatological Data, all states and

national summary.

Hourly Precipitation Data, all states.

Local Climatological Data, all stations.

Mr. V. Lloyd Jameson

Coordinator for Government

Documents

Boston Public Library Post Office Box 286

Boston, Massachusetts 02117

Congressional Record, vols. 48-49,

54-77, 79, pt. 14, vols. 80-88.

Foreign Relations of the U.S., 1923-

25, 1932-33, 1934, pts. 1-3, 1937,

1939, 1941, pt. 1, 1948, pt. 3.

Keppeler's Compilation of Indian

Laws & Treaties, vol. 5,

Nazi Conspiracy and Aggression

(Nuremberg Trials), vol. 2. 1960 Census of Population, vol. 10.

Numerical Lists & Schedule of Vol- umes, 84th Congress, 1st Session.

Mr. Aaron Hause

Documents/Serials/Maps Librarian Eastern Montana College Library

Billings, Montana 59101

Diabetes Literature Index, 1977,

Aug.

Employments and Earnings, 1978,

Feb.

FAA General Aviation News, 1978,

Feb.

Government Reports Announcements and Index, vol. 78, no. 24.

Hearing: Public Impact of Natural

Gas Price Deregulation (Y4.J89/2:

G21/4).

HUD Challenge, 1978, Feb.

95/1 Committee Print: Communications and Rural America (Y4.C73/7:

C73).

NTISUB/C/118, Pesticide Analytical Manual, vol. 1, Methods Which

Detect Multiple Residues (HE20.-

4008: P43/V.1/977.

Supplement 1977-3, Publication f (1-77), Cumulative List of Organizations Described in Section 170(c) of the Internal Revenue Code of 1954

(T22.2:Or3/977/supp.3)
Specific Offers

UMTA-DC-06-0184-77-1, Pro- ceedings of the First National Conference on Transit Performance,

Norfoll<, Virginia, 1977, Sept. (TD

7.11: DC-06-0 184-77-1).

Mr. Joseph G. Swinyer

Documents Librarian

Benjamin F. Feinberg Library

College at Plattsburgh

State University of New York

Plattsburgh, New York 12901

Agricultural Outlook, 1978 (Jan.-

Feb.).

4^milies in the Expanded Food and

Witrition Program (A 1.107:246).

1957 Census of Government: Fi- nances of Municipalities and Township Governments (C 3.145/4:957/

v.3/no. 3).

1962 Census of Government (C

3.145/4:v. 1-4).

Social and Economic Characteristics

of Spanish Origin Hired Farmworkers in 1973 (A 1.107:349).

Summary of State and Local Tax

Revenue (C 3.145/6:977/1).

Mr. Clyde Hordusky

Documents Specialist State Library of Ohio

65 South Front Street Columbus, Ohio 43215

Contact should be made with the

library making the offer, not with

your Editor! Libraries not having

Regionals may only offer depository

material when they have replaced

it with microform or reprint, and

have inquired from depositories

within their state if it is wanted

there. Duplicate copies, gifts, pur- chases, and other Government documents not received through the

depository program may also be

offered by such depositories.

Commerce Business Daily, 1971,

Sept. through 1978, June.

Mr. Charles Dintrone

Government Publications Librarian

Malcolm A. Love Library

San Diego State University

San Diego, California 92182

Congressional Record (bound),

1954, vol. 100, pts. 7-8, 13 (index);

1955, vol. 101, pt. 4; 1956, vol. 102, pt. 9; 1958, vol. 104, pts. 1-

13, 15-17; 1959, vol. 105, pts. 1-

9, 11-15, 17; 1960, vol. 106, pt. 10; 1962, vol. 108, pts. 11-16;

1964, vol. 110, pt. 13; 1966, vol. 112, pts. 19-23; 1967, vol. 113,

pts. 1-29; 1968, vol. 114, pts. 1-6,

8-18, 20-23, 25-26; 1969, vol. 115, pts. 1-15, 17-24, 27-32;

1970, vol. 116, pts. 1-12, 14-35;

1971, vol. 117, pts. 1-5, 13-16,

18, 21, 33; 1973, vol. 119, pts. 31,

33; 1974, vol. 120, pt. 32 (index);

1975, vol. 126, pts. 1-6.

Ms. Nancy P. Bergmark

Acquisitions Librarian

Order Department

Division of Public Library Services

State Department of Education

156 Trinity Avenue, S.W.

Atlanta, Georgia 30303

Family Economic Review, Highlights/Summer, 1976 (A 77.708:

976/3).

General Theory of the Lambert Conformal Conic Projection, 1918 (C

4.19:53).

Measuring the Quality of Housing

(0 3.214:25).

f

Agriculture Decisions, vol. 34, no. 1; vol. 35, nos. 8-11; vol. 36, nos. 1, 3-4.

Ms. Elsa R. Lichtenberg

Documents Librarian

Pulling Law Library

Villanova University

Villanova, Pennsylvania 19085

V
r

,n" "i!ii|i NO

SOLiClTATIOM

Crime in the United States, 1972-

73, 1975.

Current Awareness Service Lists, nos. 574-81, 583-91.

HUD Statistical Yearbook, 1973.

Municipal Revenues, Expenditures,

and Public Properties, 1913 (C 3.2: W37/2/V. 2/pt. 8).

Negro Population, 1790-1915 (C

3.2:N31).

Negroes in the United States, 1920-

32 (C3.2:N31/2).

1969 Census of Agriculture: Special

Reports, pts. 1-16; Final vols., vol. 2, ch. 2-9. C 56.227/2 & 3).

1972 Census of Manufacturers: vol.

2, Industry Statistics, 3 pts. (C 56.

244: 972/pt. 2/v. 1-3).

Mr. Philip A. Yannarella

Documents Librarian

Northern Kentucky University

Library

Highland Heights, Kentucky 41076

(All bound), Official Gazette, 1874

through Aug. 1944 (1909 & 1910

missing).

(Unbound), Official Gazette, 1944,

Sept., through 1974, Dec.

(All bound). Patent Office Reports,

1847-1871 (1865 missing).

Mrs. Norma R. Bennett

Jackson District Library

244 West Michigan Avenue

Jackson, Michigan 49201

Commerce Today, 1970-72.

Congressional Record, vols. 43-52,

56-58, 112-120 (some parts

lacking).

Document Catalog, vol. 12-13.

Economic Report of the President,

1961-63, 1967-68, 1970.

Foreign Commerce Weekly, 1961

(bound).

FPC-S Series (FP 1.21:), 178-241

(lacks 9 numbers).

Index of Patents, 1960-62, 1969-

71.

Manpower Report of the President,

1963-69, 1974.

Official Gazette: Patents, vols. 850-

925 (lacks 20 issues).

Official Gazette: Trademarks, vols. 883-925 (lacks 17 issues).

Public Roads, vols. 13-21, 24-25,

29-30 (all bound).

Report of the National Advisory

Commission on Civil Disorders,

1968 (15 copies of Bantam edition).

Mr. Paul Axel -Lute Federal Documents Librarian

Rutgers Law Library

15 Washington Street Newark, New Jersey 07102

c

U.S. Department of the Interior,

Bureau of Education: Biennial Sur- vey of Education, 1916-28 (complete); Bulletin, 1906-21 (complete), 1922-42 (incomplete);

Report of the Commissioner of Education, 1870-1917 (complete).

Ms. Carol Campell

Acquisitions Librarian

Plainfield Public Library

8th Street at Park Avenue

Plainfield, New Jersey 07060

Public Documents

Public Documents Highlights is circulated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at

first class postage rates. Public

Documents Highlights is intended

primarily for librarians of the Federal Depository Library Program

Material proposed for circulation

may be submitted to the Editor,

Public Documents Highlights, Li- brary and Statutory Distribution

Service, Government Printing Office, Washington, D.C. 20401.

Superintendent of Documents-,

however, retains the right to accept

such material, to edit it, and to as- sign priorities of circulation.