Public Documents

December 1980 Number 43 GP 3.27:43 Assistant Public Printer (Superintendent of Documents) U.S. Government Printing Office

Fall Depository Library

Council a Success

Meeting in picturesque Old Town,

Alexandria, Virginia, on September 28-

October 1, were members of the Depository Library Council to the Public

Printer. In attendance were documents

librarians from Maine to California,

along with Samuel L. Saylor (Acting

Public Printer), Robert J. McKendry

(Acting Deputy Public Printer), Carl A. LaBarre (Assistant Public Printer, Su-

.

perintendent of Documents), William G.

'

Barrett (Deputy Assistant Public

Printer, Superintendent of Documents),

J. D. Young (Director, Library and Stat- utory Distribution Service), staff members from the Government Printing

Office, the Staff Director and Deputy

Staff Director of the Joint Committee on

Printing, G. Andrew McKay, and Faye

Padgett, respectively, and a representative of OCLC, Inc., Christine Grabenstatter. Leading off GPO's presentations was

Mr. LaBarre, who told the audience:

"GPO customers will soon be able to order Government documents by utiliz- ing the Lockheed Dialorder Online Or- dering System. Subscribers to the Dia- log Search Service will be able to auto- matically transmit their order to us for shipment, provided that they hold a Master Charge, VISA, or GPO Deposit Account. In order to provide this service, we felt access to the Publications

Reference File was a necessary prerequisite. Lockheed has now agreed to make the PRF one of their regular data- bases available for online searching.

The PRF database is an expanded ver- sion of the microfiche you now receive. The file will be updated every two weeks

giving you more complete and up-todate information.

"As of yesterday, 1,342 libraries held depository status with four designations pending. Included in the total count are 49 regionals and 107 newly

designated law libraries. "We presently offer 4,127 active item selections, not counting about 400

additional items, which we are surveying as part of the 1980 Census.

"You may be interested in knowing

that the average number of libraries selecting a particular item is 427,

while the total number of items se- lected by individual libraries is 1,242.

"You can expect to see some new

enhancements soon on our Publications Reference File. By November, the

fiche will contain: an expanded price

field, foreign as well as domestic; a binding field for binding code and cover

material; a special field for subject bib- liographies; separate fields for imprint

information—date, pagination, illustra- tions; from 10 to 23 status codes (/.e.; in stock, in warehouse, in fiche format, date status determined, etc.). And,

when these enhancements are in place, you will receive a new user's guide, in a format consistent with the PRF

microfiche size. PRF's

spinoff, the Exhausted Publi- cations Reference File, covers

publications no longer sold, from

1975 to December 31, 1978. There

^will be yearly adds to this file and cumulations.

WELCOME NEW COUNCIL MEMBERS! The Superintendent of Documents, Carl A. LaBarre, and Acting Deputy Public Printer, Robert J. McKendry, welcome incoming

members of the Depository Library Council to the Public Printer. Left to right: Mr. LaBarre, Mr. Richard Leacy, Ms. Ann Bregent, Ms. Dona Larson, Ms. Ann Watts, Mrs. Nancy Johnson, and Mr. McKendry.

1
The 1980 cumulation is for three years and should be retained." With the assistance of Mr. Barrett, Mr. LaBarre went on to give a detailed response to the resolutions passed dur-^ ing the Spring Council. These appear

in the minutes sent out to the depositories. Ms. Faye Padgett, Deputy Staff Di- rector, Joint Committee on Printing,

spoke of the excellent response to their public meetings for participants in the

Federal Printing and Distribution Pro- gram. She said: "The response of the whole initiative is to bring together

people who are participants in the Federal Printing and Distribution Program

in order to give them some idea what

the Joint Committee on Printing is all about: what kind of policies we have to inform them more on, some of the operational policies and procedures of the

Government Printing Office, and, most

importantly, give these people a chance

to tell us how the system is working.

"Our ultimate goal is that we hope in a year or so to have regulations that are called, CkO^^^rnmeni Printing, Binding, and Distribution Regulations.

Really, very little has been written on paper about what the Joint Committee

on Printing policies and regulations are concerning public access and distribution of publications. And, we would like to invite all of you in one of the areas

that we are going to visit to come and

share a day with us and give your

ideas." Mr. McKay added: "The Joint Committee's philosophy, or policy, is that as much information as possible should

be made available to the public—the

depository library community, both

from the Legislative Branch and the Ex- ecutive Branch."

Discussing progress in cataloging, Mr. Stuart Greenberg, Chief of the Classification and Cataloging Branch of GPO, observed: "At the next Council

meeting, the announcement can be

made that the Government Printing

Office has assumed responsibility for

original cataloging of Federal documents from the Library of Congress.

And, three years of discussions with the

Descriptive Cataloging Division will be

culminated on January 2, 1981, when

GPO begins providing descriptive cata- loging for Federal documents to the Li- brary of Congress. The experiment was

a complete success!" Speaking on steps taken in automation was Jan Erickson, Systems Analyst,

who noted the implementation of RODIS (Reconciliation of Depository

Item Selections). She said it encompassed four automated files: "(1) The

item Number File, containing active item numbers only; (2) The Depository

Item Number File, containing the ad- dress information which appears on the

lists of item selections; (3) The Selection File, which contains selecting de- pository library numbers for each item; and, (4) The Bin Location File, which

contains coordinates for each depository bin in the distribution area. "RODIS was developed as an interim system to maintain selection information until the Depository Distribution and Information System (DDIS) is ready

for implementation. DDIS will assume

all functions presently performed by

the RODIS system.

"In conclusion, I would like to say

that we are making progress in auto- mation, and we are looking forward to another busy and exciting year."

Looking at the move to microfiche was Mr. Ray Gulick, Micropublishing

Specialist, LSDS, who pointed out that: "In the past year, GPO has converted

over 24,000 publications to microfiche,

and distributed over 8,000,000 diazo

microfiche. In the past three years since the program started over 47,000 titles and 16,500,0.00 fiche have been dis- tributed to you, the depository li- brarians.

"For Fiscal Year 1981, GPO antici- pates converting 25,000 to 30,000

publications, plus the special programs

from other agencies that you heard

about. These projections are for what we call non-GPO documents."

Speaking on the Depository Library

Inspection Program was Ms. Carol Watts, Depository Library inspector,

who noted: "The current year has

surged with activity for the three in- spectors. We have visited approximately

325 depositories across the United

States. We have produced the Biennial Survey, Public Documents Highlights,

,

the desiderata lists "Needs and Offers,"

and have delivered a dozen speeches to

library associations and documents

groups throughout the country."

Mr. Saylor, the Acting Public Printer commented: "I have been following the progress of what you have been doing

here; and, as usual, I am astonished at the amount of work this group can generate. And I am truly amazed at the

interest that you people put into this program. It is one of the most gratifying

things that I have seen since 1 have

been with the Government Printing

Office." These are only a few of the many

"highlights" of a very full Council

meeting. A more comprehensive cover- age has been sent out to Depository Li- braries in the form of a summary by the Council Secretary, Ms. Roberta Scull. Council will meet again during the Spring in San Antonio, Texas, at the El Tropicana Hotel on the River, with registration and Regional Depository Li- brary session on Sunday, April 12th,

and meetings on the 13th, 14th, and

15th.

2
Questions and Answers

Q. Some depository librarians believe they have discovered Federal Govern- ment publications that GPO may not be aware of, and ask what procedures

to follow?

A. As most depository librarians know,

Government agencies are obligated by

law to send two copies of each new publication, and notice thereof, to the Li- brary and Statutory Distribution Service. An evaluation is then made as to possible inclusion in the Depository Li- brary Program. Regrettably, some

agencies overlook their obligation and

a document gets published without

being seen and evaluated by us. However, many alert depository li- brarians throughout America recognize

their shared responsibility with us to

try to obtain such documents. They

manage to find the publication or in- formation of its existence. Now, they want to know what is the best procedure

to follow. Perhaps the easiest course exists in states having a regional library. The

regional can be advised of the discovery

of such a document and a check made

to verify that it is indeed a fugitive Federal Government publication. At

that point either the regional or the de- pository should get in touch with the

Library and Statutory Distribution Service, preferably in writing.

Ideally, we would like to receive two

copies, but one will suffice. We would

prefer not to have to return the publication, but will do so if necessary, and if

told beforehand. If copies cannot be se- cured, but it is possible to photocopy

the cover, title page, table of contents,

and note the number of pages, this will help.Invaluable information for us (sometimes found in the document) is the name and address of the issuing agency, with a phone number, and, if at all possible, the name of the publica- tions officer. If the document has been

seen by the librarian, but not obtained, the agency information alone can give us a fighting chance to secure the document for listing in MoniM^^ Catalog and

possible depository distribution in

printed or microfiche versions. We solicit your assistance in helping

to round up such fugitive publications.

You can aid the entire Depository Li- brary Program by bringing them to our

attention. Do not hesitate to write to us.

J. D. Young, Director

Library and Statutory

Distribution Service

5236 Eisenhower Ave. Alexandria, VA 22304
Monthly Catalog Corner

The Government Printing Office is cataloging maps according to the stand- ards of AACR 2 and the provisions of the International Standard Biblio- graphic Description for Cartographic

Materials, ISBD(CM). We are in close contact with the Library of Congress

Geography and Map Division; and GPO

personnel trained for AACR 2 map cat- aloging with LC staff in November. GPO

has access to LC map records on OCLC

and on LC's MUMS data base. Under

AACR 2, all personal and corporate entries are processed through the Name

Authorities Cooperative Project. Geographic names used in subject headings

are established in conformance with LC

practice. Geography and Map Division personnel and the Board of Geographic

Names serve as a resource for GPO on

questions regarding the proper form

of place names. GPO-LC relations in the map area are

following the pattern set by the rest of the Library Division: that is, we are pur- suing the goal of LC acceptance of GPO

descriptive cataloging for Federally is- sued cartographic materials. We have

received a draft manual produced by

the Anglo-American Cataloguing Committee for Cartographic Materials, and

LC and GPO have agreed to adhere to the policies and examples in the manual. This serves as a starting point

for AACR 2 map cataloging, pending

the issuance of rule interpretations by

either agency. GPO receives many publications

whose type is questionable: is it a map,

or is it a pamphlet? A large number of National Park Service publications fall into this gray area. We have been co- ordinating the cataloging and classifi- cation processes for these documents

to insure that those items placed in a map class will get map cataloging, and

that the pamphlets will be cataloged as monographs. We plan to alter this proc- ess somewhat, however, by first deter- mining the nature of the document, and

then assigning it to the appropriate

class. This decision is based on the presence of certain key cartographic

elements: such as scale, orientation or

relief, and also the relative importance

of the map to the overall item. Is the

map the fundamental information content of the piece, or does it merely

serve as an illustration? This decision process is, of necessity, somewhat ar- bitrary at times. Maps that are issued as accompanying materials to a document, as in the environmental impact

statements, or soil surveys, will continue to be included in the cataloging

for the monograph; and separate rec- ords will be provided only in unusual

circumstances.

In response to requests from the De- pository Library Council to the Public

Printer, GPO is attempting to capture more maps into the Depository Pro- gram. Preliminary meetings have been

held with personnel from the Joint Committee on Printing and the Defense

Mapping Agency regarding possible fu- ture GPO distribution of DMA maps

and charts. GPO is engaged in a study

to determine the degree of overlap

among the libraries receiving maps

from the various Federal agency depository programs. We are comparing the

libraries served by the depository pro- grams of GPO, the Defense Mapping

Agency, the National Ocean Survey,

and the Geological Survey. We are try- ing to anticipate the impact of an in- creased flow of maps to the depositories, and this question

has been brought to the

attention of one

of our

Depository Library Inspectors (herself a former map and documents librarian). We will be looking for possible problems in meeting the present Gu/de//nes

for the D&po5\Xory Library System in re- gard to the specialized needs of storing,

handling, and accessing maps.

Some people have inquired about the

Soil Conservation Service's Irriportant

Farmlands maps. At the request of the

Joint Committee on Printing, we will be

doing a survey in the near future to de- termine the extent of interest in these.

It is possible that we may distribute them.

In the professional sphere, GPO will be represented on the Executive Committee of ALA'S new Map and Geography Round Table, MAGERT. We are

also in contact with the newly formed

Cartographic Users Advisory Council,

which will serve to channel the needs

and requests of the nation's map li- brarians and users to the Superintendent of Documents. It is anticipated that these involvements will provide a two- way avenue of communication between

GPO and the community of map users. Any questions related to the processing of maps may be directed to the Li- brary Division, attention of Mr. Gil Baldwin, phone: (703)-557-9014.

4
Workshops Popular

[Our Library and Statutory Distribution Worksliops are still as popular as ever, and enhanced these days by Depository

Library Council Chairperson, Barbara

Smith, Government Documents Librarian

of Skidmore College, who is spending a

six month sabbatical helping us. Witness

the following letter to our Director.]

Dear Mr. Young,

I am writing to commend you, Bar- bara Smith, and the staff of the Library

and Statutory Distribution Service on

the quality and content of the September workshop for depository librarians,

which I had the pleasure to attend. For

a depository librarian, it is invaluable

to be able to see how the various

branches of the Library Service actually

operate. I was particularly pleased that time was alloted for interaction be- tween librarians and staff members on an informal basis. This allowed the li- brarians to get answers to their special

questions, and staff members (most of whom apparently have never been de- pository librarians) to ask questions of their own.

We were encouraged to send you

suggestions on how service to depositories could be improved; and I will be

taking advantage of this offer in a later

letter. For now, simply let me indicate that I took away from the workshop a stronger feeling of partnership with the

staff at the Library Service than was

the case when I came.

Sincerely yours, Tom Reynolds

Government Publcations Librarian University of Rhode Island Li- brary

Kingston, Rhode Island

SUMMER & FALL PARTICIPANTS IN GPO'S Library and Statutory Distribution Workshops.
Document Review

[HIGHLIGHTS received the following note and document review from Sandra M.

Mohl, Business and Law Librarian, Florida Atlantic University.]

"In my position as Business and

Law Librarian, I often use Government

documents to assist students and faculty in researching a particular topic.

More than fifty percent of our students

matriculate in the College of Business

and often utilize the documents collection. In my research methodology lec- tures, much emphasis is placed on

these materials and how they relate to

policy, papers, market surveys and

other business concerns. "Government documents remain one

of my most valuable tools as a librarian and lecturer. The quality and availability of data enables me to instruct large numbers of students in a most

beneficial way. Thus, I am enclosing

a review for consideration in HIGHLIGHTS. This particular document has

proved of great benefit to our International Business students."

Please keep your reviews coming! Just send them double spaced to the Editor.]

Economic Study of Puerto Rico: Report

to the President, [also known as the

"Juanita Kreps Report to the President on Puerto Rico"] By the Interagency

Task Force Coordinated by the Department of Commerce. (Washington, D.C.: Commerce Department, 1979.) 2 vols. Pp. 1097 Paper. $19.00 the set. C 1.2: Eg 7/11/V.1-2. (Available through

GPO Bookstores, Stock Number 003-

009-00328-8.)

Government documents provide a plethora of business data concerning

income, employment, production, ex- ternal and internal trade, inflation, in- vestment, and the role of Government.

The Economic Study of Puerto Rico: Report to the President, delineates major

issues confronting the Puerto Rican

economy. This broad analytical study

encompasses the period 1947 to 1977.

Part one addresses the four interde- pendent basic issues: sustaining a high

rate of real growth, reduction of unemployment, reliance on United States finance and trade, and an unequal dis- tribution of income. Policy options are

proffered with analysis, but policy rec- ommendations are astutely avoided to maintain an objective focus. It is the

prerogative of the Puerto Rican Govern- ment to establish policy criteria. The study's second part analyzes

economic repercussions of the Federal- Commonwealth relationship, depicting

several successive stages in the Is- land's history: military occupation

through territorial status, to the pres- ent Commonwealth or Free Associated

State (Estadio Libre Asociado). Some

aspects covered are: differential treat- ment of Puerto Rico in Federal pro- grams, effects of Federal expenditures,

correlation of assistance to economic

needs, and Federal regulatory and administrative issues. Island officials ex- press concern over an inadequate statistical system which has been accentuated by rapid economic change since

1973. Full coverage extension of Federal statistical programs to Puerto Rico

and modification of existing ones are suggested remedies. An important consideration in Federal programming is to provide implementation timetables

which do not hinder the Island's economy.

The nine sector studies of part three encompass volume two and provide ex- tremely valuable data for the industrial sector which is the leading contributor

of income and employment. Tourism

receives careful scrutiny as a major income

earner; and convention tax policies are reviewed. Numerous problems

persistently impede Puerto Rican de- velopment. A definite imbalance exists between population growth and eco- nomic development: a situation intensified by limitations in basic, technical,

and vocational education. Limited fi- nancing for health care and human de- velopment services, accompanied by

low income and high unemployment,

lowers the standard of living. Contributing to barriers in economic growth are

the Island's limited natural resources,

unskilled labor, legislated rise in the minimum wage, inability to set monetary and trade policies, along with high

shipping costs. These barriers are confronted in this valuable, comprehensive analysis of the Puerto Rican economy. The researcher

will find statistical data presented in a highly intelligible format. This vol- uminous study provides qualitative in- sight into the very important Island of Puerto Rico, and is highly recom- mended.

6
Highlights Special Offer!

Although stock of some back issues

of HIGHLIGHTS has been exhausted,

varying quantities of many issues are on hand. If your depository needs cer- tain issues, or could use a quantity of a

particular issue, drop a line to the Editor. While supplies last, we will gladly

send what is available.

White House Conference

Final Report Now Ready

One of the weightiest paperback publications of the Government Printing

Office is the 4 pound 14 ounce, Wh/te

House Conference on Library Information, /nformat/on for the 1980's, Final Report. It has 808 pages, measures 8V2" X 1 1", and is two inches thick! Its SuDoc number is: Y 3.W58/20:2 L61/

979/finai; stock number 052-003-

00764-9; price $14.00. HIGHLIGHTS

will welcome a document review from

anyone brave enough to read all 808

pages!

Highlights Goes Fiche!

By the time you are reading this is- sue, your depository library will have on hand PUBLIC DOCUMENTS HIGHLIGHTS, MICROFICHE CUMULATION,

MAY 1973-DECEMBER 1979. This

should meet the needs of libraries which have lost, or worn out, issues. It will also assist the increasing number

of depositories which retain serials backfiles only in a microform version. Hopefully, at five year intervals similar cumulations will follow.

7
Our Best Effort!

[Depository Library Inspectors fre- quently see attractive brochures cre- ated by depository libraries. A very fine examp/e of such a brochure (suitable

for many depositories) was designed by

the good people of Langenheim Memorial Library at Thiel College in Greenville, Pennsylvania. When Documents

Librarian Lida Mason approached the

local Chamber of Commerce, they were

so impressed that they distributed the

brochure throughout the Greenville

business community! Keep those "Best

Efforts" coming for HIGHLIGHTS' readers!]

Sudgei ot the United Slaiei GovernmenT

Catalog of Federal Oomeiiic Auiiiance Cenius Bureau Catalog CenMJi ot Houiing

Ceniui of Populaiior> Code of Faderal Regulaiiorti Corigreuional Direciory Congreuional Diitrici Data 8ook

Congreulonal Record

Countv-Citv Data Book

Federal Regltter

Hiitoricsl Staliitics of the United Slatei MontMy Catalog of U.S. Gmi. Publicaiions Numerical Liiti •nd Schedule ot Volumes

Publications Reference File Slip L*wt

Staiifiical Abitract

Siaiutei at Large Subieci Siblio^aphiti Supnme Court Reports United Suiet Code

Urtittd Siatei Government Manuel Weeklv Compilaiion ot Presidential Documents

THIEL COLLEGE AT A GLANCE

Thwl College is a four-year, coeducational,

liberal arts college granting the Associate of Arts degree and the Bachelor of Arts degree. Founded in 1866. Thiel is the college ot the Western Pennivlvania - West Virginia Synod.

Lutheran Church in America. The college is accredited by the Middle Slates Association of Colleges and Secondary Schools. It is also approved by the Pennsylmnia Department of Education to prepare elementary and secondary

d States Government Depository

MISSION Title 44 of the U.S. Code provides

that copiw of atl govtmrrwnt puWicetions

for puWic uee mutt be dittribusd to M>ral depotitorv llbrafies. The neerest dvpoeiiory houttng U.S. government doojmenti is located on the tint floor of the Thiel College Library. Greenville. Pwiraylvania.

USERS The public is welcome to use government documents fr*e of charge. A/ranfimentt can be m«to to check out documtnn tor • lour nveek period.

HOURS Accm to the U.S. depository

library i> evtilible durir>g Thiel College

Library hours:

Monday - Thurvlay 8 a.m. - 10 p.m.

Fridvy 8 a.m. 5 p.m. Saturday 9a.m. - 4 p m.

Suftday 2p.m.' 10p.m.

Durir>g the summer arvj holidays, please

call the library tor hours open to the

public.

OEPOStTORY SERVICES A rcleren bratian ii Mailable to t>elp you

timet. The libfarian will locate in(< n for Y you I the I i of I depoeitory library. Telephone reference tnici >» ateo provided. Tel«phor»e

(412) 5ae-7700. Thiel Collegt Library. Documvnti Depertmeni. Lectures «r>d loun are providKl on request.

Walcom* to th*

U.S. GOVERNMENT DEPOSITORY

in ttM THIEL COLLEGE LIBRARY

"hiblk cctrsj to Govemmrrtl DoevmenO is naential to

tilt sueetafuf operarion of

Documents Department LANGENHEIM MEMORIAL LIBRARY

Thiel College

Greenville, Pennsylvania

(4121 588-7700. Ext. 234

HOW U.S. GOVERNMENT PUBLICATIONS CAN SERVE YOU

Government put>lic

For BusMM* and Indunry

vital descriptive and r technology, and auth

For (he Education Protewion . . . lesson plans and supplemental texts on many

statistical information from the U. S, Oeparii

J.S. Department of Commerce o

For the Medical Profenion

research documents o

For the Environmettialist

i and physiology, disi

ai' pollution, ,

and ecology.

For the Homem^ker . food and nutnti manuals, infant and chi

For Aa Student . . - U.S. legitlaiive branch materiali. publicaiioni of the Presidency, deparin on many subjects for reiearch papers, special projects, exlracurricula/ activitii

Public Documents Highlights is cir- culated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at first class postage rates. Public Documents Highlights

is intended primarily for librarians of the Federal Depository Library Program.

Material proposed for circulation may

be submitted to the Editor, Public

Documents Highlights, Library and

Statutory Distribution Service, U.S. Government Printing Office, Washington, D.C. 20401. The Superintendent of Documents, however, retains the right to accept such material, to edit it, and

to assign priorities of circulation. 8