Administrative Notes

Newsletter of the Federal Depository Library Program

Vol. 22, no. 12 GP 3.16/3-2:22/ 12 August 15, 2001

New Chief of Depository Administration Branch Appointed: Jones

The Library Programs Service is pleased to announce the selection of Betty M. Jones as the new 

Chief, Depository Administration Branch. Ms. Jones was formerly Chief, Section 2, Cataloging 

Branch, Library Programs Service (LPS). She began her career in the Federal Government in 

1972 with the Department of the Interior Natural Resources Library. Ms. Jones came to GPO in 

1987 as a cataloger. She was promoted to Supervisory Librarian in 1991 and worked extensively 

on the Monthly Catalog. She has an undergraduate degree in history from Winston-Salem State 

University and has done graduate work at Catholic University. Betty is one of the few native 

Washingtonians in LPS.

Invitation to Complete the GPO Access 2001 User Survey

[Prepared by the Office of Electronic Information Dissemination]

GPO invites you to share your comments about GPO Access by completing our 2001 User 

Survey. Have you contacted the GPO Access User Support Team? Rate your experience. Let 

us know how often you find the information you need on GPO Access. Did you use a search 

engine to find GPO Access? Indicate which search terms you used and help us to improve the 

indexing of GPO Access Web pages in the major Internet search engines. To help further 

improve and tailor our products and services to our customers, you will have the opportunity to 

share some additional information such as professional affiliation, frequency of usage, and how 

you learned about GPO Access. You will also be able to rate several attributes of GPO Access

such as navigation and overall usability.

The survey is available online at <www.gpo.gov/su_docs/survey01.html>. It is also linked from 

the GPO Access home page at <www.gpo.gov/gpoaccess>. Please take a few minutes to provide 

GPO with your valuable feedback on GPO Access. Surveys must be received by GPO by 

September 30, 2001. Thank you!
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Needs and Offers List Has New Editor: Bill Gordon

The Library Programs Service is pleased to announce that Bill Gordon of the University of North 

Dakota, Chester Fritz Library, in Grand Forks, North Dakota, has become the new editor for the 

Needs and Offers List (N&O). The N&O is a tool used by depository librarians for collection 

development purposes, in which selective depositories seeking to dispose of publications 

withdrawn from their collections may place publications with other depositories.

The University of North Dakota has been a depository library since 1890, and cooperates with 

North Dakota State University in Fargo, ND, to serve as joint regional depository for the state. 

Jim Beasley is Head of Government Documents. Gordon will be the sixth volunteer editor of the 

list, following Clyde Hordusky (1983-1987), Nancy Hanks (1987-1990), Beverly Norton (1990-

1992), George Carlson (1992-1996), and Kevin Reynolds (1996-2001).

The Needs and Offers List can be found on the FDLP Desktop at <www.access.gpo.gov/

su_docs/fdlp/tools/needs_of/index.html>.

Agreement Reached on Permanent Public Access to

NREL Information

The Library Programs Service and the National Renewable Energy Laboratory (NREL) have 

completed a Memorandum of Understanding for permanent access to NREL’s laboratory and 

outreach publications. Under the terms of the agreement, publications will remain available on 

the NREL server permanently.

NREL is part of the U.S. Department of Energy’s Field Office in Golden, Colorado. By assuring 

that the specified publications are permanently accessible, this arrangement will allow NREL to 

discontinue providing printed publications to GPO for the Federal Depository Library Program 

(FDLP) and expedite the distribution and access of NREL publications to the public.

NREL’s online publications will be part of the FDLP Electronic Collection, GPO’s growing 

digital library of Federal Government information. Under the terms of the Memorandum, GPO 

will provide failsafe assurance that, in the event the NREL can no longer retain publications on 

its servers, GPO will bring publications onto the GPO archive server.

The agreement with NREL was initiated by the agency, and joins a growing list of Federal 

agencies partnering with GPO to assure ongoing access to their publications.

More information about NREL and its activities is available at <www.nrel.gov>. You can search 

in the FDLP Electronic Collection using the Catalog of U.S. Government Publications, found at 

<www.access.gpo.gov/su_docs/locators/cgp/index.html>.
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Readers Exchange

Displays Clearinghouse Continues to Grow

Mark McCullough

Government Documents/Maps Librarian

Minnesota State University, Mankato

The Government Documents Displays Clearinghouse has grown steadily since it was first 

unveiled in April 2000. The clearinghouse Web site, which was created by staff at Memorial 

Library at Minnesota State University, Mankato, now includes over 50 displays from 24 libraries 

in 13 states. The site includes displays on topics such as Elections, National Parks, Crime, and 

the 2000 Census. It also includes links to several virtual government document displays.

The clearinghouse idea evolved, in part, from a desire to minimize the amount of time required 

to create promotional displays for the government documents and maps collections at Memorial 

Library. In 1998, Mary Nere (Government Documents Technician) and Mary Beatty (Maps 

technician) began creating displays for both collections with a fairly ambitious, one per month, 

rotation schedule. Displays were photographed using a digital camera and bibliographies of the 

displayed items were compiled. The idea was to save as much information as possible so the 

displays could be re-created in the future.

The Web clearinghouse was a natural extension of these efforts. We recognized that all 

depository libraries are expected to promote their collections, and that displays are a popular 

method of doing so. What if we mounted our displays on the Web for others to see? What if 

others were willing to share their creative efforts? It is sometimes difficult to come up with new 

display themes, and it can be time-consuming to walk through the collection looking for colorful 

government publications to put on display. We thought a Web clearinghouse would facilitate the 

sharing of display ideas among depository personnel, spawn new ideas for displays, and make it 

easier for staff to identify and gather attractive documents to use in their displays.

The display clearinghouse is the main component of a Web-based tutorial on government 

document displays that was supported by a $250.00 stipend from the ALA GODORT Education 

Committee. The money was used to purchase additional memory for a library server. The 

clearinghouse was created by Mark McCullough, Government Documents/Maps Librarian, Mary 

Nere, Government Documents Technician, and former graduate assistant, Pam Schmutz.

Ms. Schmutz was responsible for much of the design and maintenance of the site during the first 

few months of the project. Nere and Abu Ashraf, a student worker in the Memorial Library 

documents department, are currently responsible for updating and adding new submissions to the 

site.

The project has also received support and encouragement from Dr. Sylverna Ford, former Dean 

of Library and Information Services at MSU, Dr. Joan Roca, Interim Dean of Library Services at 

MSU, and Julie Wallace, Regional Depository Librarian.
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Staff from several depositories in Minnesota and South Dakota contributed displays to the 

prototype site at the beginning of 2000. To see their displays, as well as many others, visit the 

Government Document Displays Tutorial and Clearinghouse at:

http://www.lib.mankato.msus.edu/lib/govdoc/proj/tutorials/finalfront2.html

A list of displays by subject is available at:

http://www.lib.mankato.msus.edu/lib/govdoc/proj/tutoria ls/subject.

We are always looking for new contributions. To contribute, and have your name added to the 

list of contributors, send electronic display images and bibliographies to: <mark.mccullough@

mnsu.edu>. Photographs and disks are also acceptable and should be mailed to: Mark 

McCullough, Memorial Library, P.O. Box 8419, Minnesota State University, Mankato, Mankato, 

MN 56001.

Government Documents Displays

A Tutorial and Clearinghouse

Created and Maintained by Mark McCullough, Mary Nere and Pam

Schmutz, Memorial Library

Sponsored by ALA GODORT Education Committee and Minnesota State 

University, Mankato

Made Possible by the U.S. Government Documents Depository Community, 

List of Contributors

CONTENTS

1. Where Do I Get Ideas For Displays?

2. How Can I View Displays From Other Depository Libraries?

3. Where Can I Find Resources About Making Displays?

4. How Can I Make My Displays More Attractive?

5. How Can I Partner With Other Organizations?

6. How Can I Share My Displays?

7. How Did This Project Come About?
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1. Where Do I Get Ideas for Displays?

Display ideas come from a variety of sources:

• Visiting other depository libraries

• Networking with peers at documents conferences

• Scanning newspapers and Web sites for hot topics:

New York Times on the Web

CNN website

USA Today website

• Listening to patron's questions

• Consulting local event calendars

• Checking reference books and websites for dates, events, etc.

• Browsing "Hot Topic" sites at other depositories:

University of Louisville

University of Memphis

• Viewing the Browse Topics (GPO) site

2. How Can I View Displays From Other Depository Libraries?

You can look here to see actual displays from other depositories and to find out which 

documents were used.

3. Where Can I Find Resources About Making Displays?

Look at the Bibliography on Creating Displays for helpful printed resources.

Visit these Web sites for additional resources on displays:

4. How Can I Make My Displays More Attractive?

Whether you have elegant built-in display cases or makeshift display tables, these tips may 

be useful:

• Use tabletop stands for signs & books

• Use Floor banner stands (for signs & posters) for table displays

• Fabric or tablecloth for table cover or backdrop (also can be thrown over boxes for a 

three-dimensional effect)

• Printed signs, with graphics if possible

• Small objects related to the topic – flags for a Veteran’s display, pink lapel ribbons 

for a breast cancer display, etc.
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• Photos, prints, newspaper clippings

Submit Your Tips and Join The List of Contributors

5. How Can I Partner With Other Organizations?

• Ask other groups (including Federal agencies) for free promotional materials to 

enhance your displays. Some ideas include:

Local Chapter of the American Cancer Society

U.S. Census Bureau

State Departments of Natural Resources

Local Social Agencies (Mental Health, Child Protection, etc.)

Don't limit your displays to ONLY U.S. Documents

• Work with another organization to create a joint display for a student activites fair or 

community festival (e.g. work with members of SADD or a local astronomy group).

Remember to bring depository promotional materials.

• Ask local school teachers about working a traveling display into a course unit (e.g. 

natural disasters, geography, space exploration)

• Contact non-depository libraries in your district and request permission to set up a 

promotional documents display

Submit Your Collaborative Display Success Story

6. How Can I Share My Displays?

The "Government Document Displays " site is seeking displays from other libraries. We 

welcome bibliographies (which documents did you use in your displays?) and digital 

images. We would also like to add your tips to the site.

Tips and display images should be submitted to Government Documents Displays via email.

The purpose of the display clearinghouse is to (1) showcase successful displays and (2) 

allow other depositories to "borrow" from our ideas.

The success of the project will depend upon broad participation.
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7. How Did This Project Come About?

March 26, 2000

Documents Colleagues,

My motivation for developing this site was partly-- o.k., mostly-- self serving. First, I'm not 

artistic and the prospect of getting ideas from other displays without having to drive for 

hours was appealing. Second, I've wasted a lot of time looking for "visually appealing" 

documents on Global Warming. Why not gather lists of materials used for document 

displays in one place, so we don't all have to start from scratch?

Despite the electronic transition, physical displays remain an effective method of promoting 

government documents to citizens. The continued interest in physical displays is reflected in 

GOVDOC-L discussion threads. This is why I applied for a grant from the ALA GODORT 

Education Committee to pursue this project.

The tutorial was developed in collaboration with my colleagues, Mary Nere and Pam 

Schmutz. It is a work in progress and its growth and success will depend upon your 

contributions. Please consider submitting your ideas, comments, tips, and displays.

Sincerely,

Mark McCullough

TOP

Sponsored by: ALA GODORT Education Committee

Minnesota State University, Mankato
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Upcoming LPS Events

2001

Regionals Meeting

October 14 Alexandria, VA

Federal Depository Conference /

Fall Council Meeting

October 14–17 Alexandria, VA

2002

Spring Council Meeting

April 21–24 Mobile, AL

Interagency Depository Seminar

May 29-June 5 Washington, DC

Federal Depository Conference/

Fall Council Meeting

Oct. 20–23 Arlington, VA
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Library Programs Service Contacts

August 2001

OFFICE OF THE DIRECTOR

Voice Fax E-mail

Gil Baldwin – Director 202-512-1002 202-512-1432 ebaldwin@gpo.gov

Helene Williams – Secretary 202-512-1114 202-512-1432 hwilliams@gpo.gov

George Barnum – Electronic Collection 

Manager

202-512-1114 202-512-1432 gbarnum@gpo.gov

William Thompson – Program Analyst 202-512-1114 202-512-1432 wthompson@gpo.gov

Laurie B. Hall – Supervisory Program 

Analyst

202-512-1114 202-512-0877 lhall@gpo.gov

DEPOSITORY DISTRIBUTION DIVISION

Chief (vacant) 202-512-1009 202-512-1429

Depository Claims Office 202-512-1024 202-512-1429

LIBRARY DIVISION

Bonnie Trivizas – Chief 202-512-1114 202-512-1432 btrivizas@gpo.gov

DEPOSITORY SERVICES STAFF

Robin Haun-Mohamed – Chief 202-512-1119 202-512-1432 rhaun-mohamed@gpo.gov

Walter Zoller – Inspector 202-512-1119 202-512-1432 wzoller@gpo.gov

CATALOGING BRANCH

Thomas A. Downing – Chief 202-512-1121 202-512-1432 tdowning@gpo.gov

DEPOSITORY ADMINISTRATION BRANCH

Betty M. Jones – Chief 202-512-1071 202-512-0877 bjones@gpo.gov

Yvonne Washington – Chief, 

Information Processing Unit

202-512-1131 202-512-0877 ywashington@gpo.gov

Earl Lewter – Chief, Acquisitions and 

Classification

202-512-1063 202-512-0877 elewter@gpo.gov

John Tate – Chief, Acquisitions and 

Classification

202-512-1129 202-512-0877 jtate@gpo.gov

Micrographics Section 202-512-1060 202-512-1636
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Table of Contents

New Chief of Depository Administration Branch Appointed: Jones ...........................................1

Invitation to Complete the GPO Access 2001 User Survey.........................................................1

Needs and Offers List Has New Editor: Bill Gordon...................................................................2

Agreement Reached on Permanent Public Access to NREL Information....................................2

Readers Exchange: Displays Clearinghouse Continues to Grow / McCullough..........................3

Upcoming LPS Events, 2001-2002...............................................................................................8

Library Programs Service Contacts, August 2001........................................................................9

Administrative Notes is published in Washington, DC by the Superintendent of Documents, Library 

Programs Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries.

It is published on the 15th day of each month; some months have additional issues. Postmaster send 

address changes to: The Editor, Administrative Notes

U.S. Government Printing Office

Library Programs Service, SLLD

Washington, DC 20401

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov