Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 21, no. 02 GP 3.16/3-2:21/02 January 15, 2000 

Spring 2000 Depository Library Council Meeting to Convene in 

Newport, Rhode Island 

The spring meeting of the Depository Library Council will be held in Newport, Rhode Island 

from Monday, April 10 through Wednesday afternoon, April 12, 2000. A one-half day Regional 

librarians’ meeting is scheduled on Tuesday afternoon, April 11. The Doubletree Islander Hotel 

is the meeting site. A block of rooms at $86.24 per night single/double, including sales and room 

taxes, is being held for Council attendees. This rate is guaranteed for guests arriving three (3) 

days prior to the meeting and for three (3) days following the meeting based on availability. To 

receive this rate, you must register with the hotel no later than March 18, 2000. After the cutoff date, rooms will be subject to space availability at the prevailing rate. Please specify the U.S. 

Government Printing Office (GPO) when you contact the hotel. 

To register, call the reservation desk at (401) 849-2600. The hotel address is: 

Doubletree Islander Hotel 

Goat Island 

Newport, RI 02840 

Nonsmoking rooms are available on request. Free parking is available in the lot adjacent to the 

hotel. 

Note: The hotel requires that all reservations be guaranteed with either a one-night rate 

deposit or credit card. Individual cancellations will be accepted up to 72 hours in advance 

of arrival. If cancellations are not received at least 72 hours in advance, the full amount of 

the stay (room and tax) will be assessed. 

Departure dates can be changed up to 72 hours prior to arrival. After check-in, there will be a 

$50 charge for early departures. The hotel will eliminate this charge if the guest room is resold 

for the vacated night. Check in time is after 4:00 p.m. Check out time is prior to 12 noon. 

For those planning on arriving on the weekend prior to the conference, the Doubletree has 

notified GPO that there are very few rooms left for Saturday night. Any overflow can be 

handled by 2 hotels: The InnTowne Inn and The Courtyard by Marriott. The InnTowne Inn may 

be contacted at: 

InnTowne Inn 

6 Mary St. 

Newport, RI 

800-457-7803 - toll free 

401-846-9200 - direct to hotel 

Cut-off date for government rate: 2/12/00 
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The Courtyard by Marriott is located three miles away in Middletown. Contact them at: 

Courtyard by Marriott 

9 Commerce Drive 

Middletown, RI 02842 

888-686-5067 - toll free 

401-849-8000 - direct to hotel 

401-849-8313 – Fax 

Cut-off date for government rate: 3/8/00 

Both “overflow” hotels will honor the Government rate, until the cutoff dates noted, as long as 

attendees tell them they are with the U.S. Government Printing Office group. 

Transportation Tips 

The T.F. Green Airport in Warwick, RI is serviced by most airlines. It is 45 minutes away from 

the hotel. Cozy Transportation Services, a passenger van shuttle, is available on a scheduled 

basis every hour on the hour for $15.00 each way. Reservations are recommended on all runs 

but required only for the return trip to the airport from the hotel. The telephone number is (401) 

846-2500. Reserved passengers are given priority seating over walk-on passengers. Arriving 

passengers at the airport should purchase their tickets at the ticket counter located at the Ground 

Transportation desk in the baggage area. 

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. 

REGISTRATION FORM SPRING 2000 COUNCIL MEETING 

Newport, RI April 10 - 12, 2000 

Register via the Web 

www.access.gpo.gov/su_docs/dpos/counreg.html 

If you are unable to register via the Web, please fill out the form below. 

Please type or print clearly: 

_______________________________________ 

Name 

_______________________________________ 

Preferred first name or nickname for badge:

_______________________________________ 

Institution 

_______________________________________ 

Library Name 

_______________________________________ 

Address 

_______________________________________ 

City/State/Zip Code

_______________________________________ 

Phone

_______________________________________ 

E-mail

_______________________________________ 

Fax 

GPO will seek to make accommodations for attendees with disabilities. Please specify 

needs when registering. 

E-mail, fax or mail to: 

Mr. William Thompson Fax: (202) 512-1432 

Library Programs Service (SL) E-mail: wthompson@gpo.gov 

U.S. Government Printing Office 

Washington, DC 20401 

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Preliminary Agenda 

Spring 2000 Depository Library Council Meeting 

April 10-12, 2000 

Doubletree Islander Hotel 

Goat Island 

Newport, RI 

Sunday, April 9

Afternoon 

Location

4:00-5:00 Orientation to the Depository Library Council 

 This session is designed to acquaint first time attendees with how the 

Council works and to preview Council activities over the next 

2 1⁄2 days 

 Sandy Morton-Schwalb, LPS, Facilitator 

Newport

6:00 Informal pre-dinner get-together to network by food preference Hotel Lobby

8:00-10:00 Depository Library Council Working Session [open to all] Aquidneck

Monday, April 10

Morning 

8:00 Registration and Coffee with Council and GPO Staff 

8:30 Welcome and Remarks 

 Sheila M. McGarr, Chief, Library Division, LPS 

 Duncan M. Aldrich, Council Chair 

 Michael F. DiMario, Public Printer 

Rose Island I-II

9:30 GPO Update 

 Francis J. Buckley, Jr., Superintendent of Documents 

10:00 Break 

10:30 GPO Update (continued) 

 Gil Baldwin, Director, Library Programs Service 

 T.C. Evans, Assistant Director, Office of Electronic Information 

Dissemination Services (EIDS) 

Rose Island I-II

11:00 GPO Information Exchange: Council and Audience Q&A 

12:00 Lunch 

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Afternoon 

2:00 Depository Library Council – Plenary Session 

 Council Committee Reports on Action Items #1-2 and 

Recommendations for Council Action 

Rose Island I-II 

3:15 Break 

3:45 New Documents Staff 

Informal session to answer questions about depository issues 

 Sheila M. McGarr, Chief, Library Division, LPS, Facilitator 

 Vicki A. Barber, Chief, Depository Distribution Division, LPS, 

Facilitator 

Rose Island I 

3:45 National Archives and Records Administration (Northeast Region) 

Regional Records Services 

 Stephanie Fawcett, Director, Records Management Program, 

National Archives and Records Administration (Northeast 

Region) 

Rose Island II 

3:45 Depository Library Council Working Session [open to all] Aquidneck 

5:00 Adjourn 

TBA Reception TBA

Tuesday, April 11

Morning 

8:00 Coffee with Council and GPO Staff 

8:30 Depository Library Council - Plenary Session 

Disposition of Depository Collection to National Archives and Records 

Administration 

 George D. Barnum, Electronic Collection Manager, LPS 

 Robin Haun-Mohamed, Chief, Depository Administration 

Branch, LPS 

Online Locator and Finding Aid Tools 

 Thomas A. Downing, Chief, Cataloging Branch, LPS 

 Laurie B. Hall, Supervisory Program Analyst, LPS 

Council and Audience Q & A 

 

Rose Island I-II 

10:00 Break 

10:30-

12:00 

Depository Library Council Working Session [open to all] Aquidneck 

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10:30 Establishing Data Information Centers 

 Steven Batt, Documents Coordinator, University of Connecticut 

 Patrick McGlamery, University of Connecticut 

 Daniel P. O'Mahoney, Government Documents Coordinator, 

Brown University 

 Donna J. Souza, Manager, Social Sciences Data Services, Brown 

University 

 Diane Eidelman, Government Information Specialist, Suffolk 

Cooperative Library System 

Rose Island I-II 

12:00 Lunch 

Afternoon 

2:00 Regional Librarians [open to all] 

Off-Site Storage Facilities Issues 

 Tim Byrne, Head, Government Publications, University of 

Colorado 

 Thomas Rohrig, Assistant Head, Information ServicesDocuments/Maps, Texas Tech University 

 Geoffrey D. Swindells, Head, Government Documents, 

University of Missouri, Columbia 

Rose Island I 

2:00-5:00 Depository Library Council Working Session [open to all] Aquidneck 

2:00 GPO Access Open Forum 

 T.C. Evans, Assistant Director, EIDS, Facilitator 

Rose Island II 

3:15 Break 

3:45 Regional Librarians [open to all] 

Disposition and Replacement Issues for Regionals 

 Facilitator, TBA 

Rose Island I 

3:45 TBA Rose Island II 

5:00 Adjourn 

Wednesday, April 12

Morning 

8:00 Coffee with Council and GPO Staff 

8:30-12:00 Depository Library Council Working Session [open to all] Aquidneck 

8:30 FDLP Administration and Monthly Catalog on GPO Access: Open 

Forum 

 Thomas A. Downing, Chief, Cataloging Branch, LPS 

 Laurie B. Hall, Supervisory Program Analyst, LPS 

 Steven P. Kerchoff, Electronic Transition Specialist, LPS 

Rose Island I 

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7 

8:30 TBA Rose Island II 

10:00 Break 

10:30 Federal Agency Updates 

U.S. Department of Energy 

 Kathleen Chambers, Project Manager, Office of Scientific and 

Technical Information, U.S. Department of Energy 

U.S. Environmental Protection Agency 

 Peg Nelson, Library Director, U.S. Environmental Protection 

Agency Region 1-New England 

 

Rose Island I 

10:30 TBA Rose Island II 

12:00 Lunch 

Afternoon 

2:00 Depository Library Council: Plenary Session 

Report of draft recommendations and action items, including 

audience response and comments 

Rose Island I-II 

3:30 Adjourn 

Davis-Bacon Coming Online in Spring 2000 on GPO Access 

General Wage Determinations Issued Under the Davis-Bacon and Related Acts (L 36.211:, Item 

0777-B-04 through 0777-B-10), will become available via GPO Access in early spring, 2000. 

The Department of Labor is providing the official data and the Superintendent of Documents is 

making the information available in a searchable WAIS database as part of the Federal 

Depository Library Program Electronic Collection. Davis-Bacon on GPO Access will be 

available to depository libraries and public users at no charge, and with no restrictions on reuse 

or redissemination of the data. 

Davis-Bacon, a seven-volume manual with weekly updates, is currently distributed to depository 

libraries in paper format. When the electronic database is available on GPO Access, the paper 

copies will no longer be distributed to the depository libraries. This product migration becomes 

effective with the revised basic manuals that generally become available for distribution in 

February. Depository libraries will not receive the 2000 basic manuals or subsequent updates in 

paper format.
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Exp r 

Electronic Transition Work with LPS 

rians or 

roducts, and who would like to work with LPS on related issues and projects for one year. 

rnum, 

our Electronic Collection Manager, and Judy Andrews of Portland [OR] State 

niversity. 

ination, 

ing efforts, and some will be new ones 

itiated in response to emerging opportunities. 

uring the next year we expect these positions to focus on: 

 ng the 

FDLP Electronic Collection” < www.access.gpo.gov/su_docs/dpos/ecplan.html> 



purpose of establishing partnerships to bring additional electronic products 

s; 

 th the National Archives and Records Administration (NARA), the National 

Agricultural Library (NAL), or other institutions to advance GPO’s permanent access 

Coordinating FDLP activities with other Federal agencies, and other Federal units 

Drafting articles on issues pertaining to the FDLP’s electronic transition; delivering speeches 

or briefings on similar topics. 

ert Consultants Sought in 2000-2001 fo

The U.S. Government Printing Office (GPO) Library Programs Service (LPS) is seeking one or 

two people for one-year appointments as Expert Consultants to work with us on the transition to 

a more electronic Federal Depository Library Program (FDLP). We are looking for libra

other information professionals associated with the depository library community. The

successful candidate(s) will have a demonstrated interest and expertise in the creation, 

dissemination, use, or permanent public accessibility of electronic Government information 

p

Our current Expert Consultant is Steven Kerchoff from the Library of Congress, Federal Library 

and Information Center Committee. Recent “graduates” of the program include George Ba

who is now 

U

The Expert Consultant(s) will work on projects directly involved in the creation, dissem

bibliographic control, use, or permanent public accessibility of electronic Government 

information products. Some of these projects are continu

in

D

Implementing plans and projects in accordance with LPS’ 1998 paper on “Managi

Outreach and liaison activities, both with Federal publishing agencies and depository 

libraries, for the 

into the FDLP; 

 Systems modernization efforts for LPS, including analytical work to determine if a 

commercial, off-the-shelf library system can support the LPS technical services operation

Working wi

initiatives. 



responsible for dissemination of Government information products; 



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9 

The Fine Print: 

The successful candidates will be hired as "Expert Consultants" for a period of 12 months, with a 

starting date to be determined. While an extension for an additional 12 months is a possibility, it 

is by no means guaranteed. Pay is to be determined, based on the applicant's salary history. 

Benefits include some vacation and sick leave. Retirement benefits, health insurance, and 

relocation expenses are not included. 

LPS will schedule interviews with prospective candidates during: 

 ALA Midwinter Conference (San Antonio, TX, January 15-17, 2000), and 

 Spring meeting of the Depository Library Council (Newport, RI, April 10-12, 2000). 

If you are interested in one of these positions, or would like further information, please contact 

us., Prospective candidates should submit a resume and contact LPS to set up an interview, 

whether or not they are planning to attend ALA or the Council meeting. At the ALA conference, 

LPS staff will be available at Government Documents Round Table (GODORT) events. 

The LPS contacts are: 

Gil Baldwin 

ry Programs Service 

George Barnum 

Director, Libra ection Manager 

202-512-1002 

Electronic Coll

202-512-1114 

fax 202-512-1432 

baldwin@gpo.gov 

fax 202-512-1432 

e gbarnum@gpo.gov

If you have questions about the position(s), please feel free to contact Steve Kerchoff 

<skerchoff@gpo.gov> or Laurie B. Hall <lhall@gpo.gov>. They may both be reached by phone 

on 202-512-1114. 
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New Depository Passwords Issued for STAT-USA 

Instant Log-In Inaugurated 

[The following notice was supplied by STAT-USA.] 

Over the past several years, STAT-USA has provided the Federal depository library community 

with over 800 complimentary single-user accounts to our Internet service. Many of the 

passwords are now over two years old. We feel that the time has come for us to issue new 

passwords to our service. 

Therefore, effective Tuesday, February 1, 2000, your current password will no longer be valid. 

In the interest of security, information about your new password will be dropped in your GPO 

boxes the week ending January 7, 2000. 

STAT-USA is proud to be a contributing member of the Federal Depository Library Program. 

We regret this minor inconvenience, but we’re sure you understand our need to periodically 

update passwords. We ask that you take whatever steps are necessary to ensure that your 

institution’s username and password are secured and used in a single-station environment only. 

Our sincerest thanks to all of you who have acquired site licenses over and above this 

complimentary account so that STAT-USA/Internet can be accessed from computers across your 

campuses or other facilities. 

As we travel to various library trade shows, conferences, and training venues, we look forward to 

meeting you and receiving feedback about our services. It is with pleasure that we can announce 

the upcoming implementation of a new feature specifically requested by the library community: 

Instant Log-In! Many of you have asked for a place to log-on before library customers begin 

research on the site. Your requests have been heard and Instant Log-In is a reality. Next time 

you’re using STAT-USA/Internet, look for the familiar STAT-USA “globe and key” icon on the 

homepage, that’s your prompt for early log-in! 

Thank you all for your continued support of STAT-USA. 

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More Former Direct Mail Titles Being Reprinted 

LPS is reproducing issues of 2 additional titles formerly shipped to depository libraries via direct 

mail: LSA, List of CFR Sections Affected (October and November, 1999) and Weekly 

Compilation of Presidential Documents (Third Quarter Index, v. 35, and v. 35, nos. 43, 44, 45, 

46, 47, 48, 49, 50). Copies should be available for distribution in February. 

Keep Your Library’s Directory Entry Up to Date 

Does your library have a new director or depository librarian? Have there been any changes in 

phone numbers, fax numbers, e-mail addresses, or the depository’s URL? Now would be a good 

time to review your library’s entry in the online database at <www.access.gpo.gov/su_docs/ 

dpos/ldirect.html> and make any necessary corrections. 

Any changes input by February 11 will be reflected in the February 2000 edition of the Federal 

Depository Library Directory. 

Please note that in the online directory, the URL should be for a site that has a direct link to 

specific government information page(s) or a significant mention of the library’s depository 

status. 

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12 

Table of Contents 

Depository Library Council Meeting, 2000, Spring, to Convene in Newport, Rhode Island ...... 1 

Registration Form, Spring 2000 Council Meeting........................................................................ 3 

Depository Library Council Meeting, 2000, Spring, Preliminary Agenda................................... 4 

Davis-Bacon Coming Online in Spring 2000 on GPO Access..................................................... 7 

Expert Consultants Sought in 2000-2001 for Electronic Transition Work in LPS....................... 8 

New Depository Passwords Issued for STAT-USA; Instant Log-In Inaugurated...................... 10 

More Former Direct Mail Titles Being Reprinted ...................................................................... 11 

Keep Your Library’s Directory Entry Up to Date ...................................................................... 11

Administrative Notes is published in Washington, DC by the Superintendent of Documents, Library 

Programs Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster send 

address changes to: The Editor, Administrative Notes 

 U.S. Government Printing Office 

 Library Programs Service, SLLD 

 Washington, DC 20401 

Internet access via World Wide Web at URL: http://www.access.gpo.gov/su_docs/dpos/adnotes.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov