ADMINISTRATIS NOTTS

u.s. government printing office

. Superintendent of Documents

library and statutory distribution service

Vol. 2, No. 2 January 1981

A PARTING GIFT FROM PRESIDENT CARTER

Just before President Carter completed his term, the Executive Office

of the President, Office of Sarah C. Weddington, was authorized to bring

together a number of publications relating to "Women." These have been

bound under the title: WOMEN: A DOCUMENTARY OF PROGRESS DURING THE

ADMINISTRATION OF JIMMY CARTER, 1977-1981. At the request of the Executive Office, GPO has provided them depository mailing labels. The

volume is being mailed by the Executive Office during the last week of

January. It will not appear on a shipping list. The appropriate SuDocs

classification number for this publication is: Pr 39.2:W 84.

MIXED DISTRIBUTION- MICROFICHE/HARDCOPY

Less than II of the publications received by the Library and Statutory

Distribution Service arrive in short supply. Yet, that small percentage

can involve 400-500 titles in the course of a year. Every effort is

made to secure additional hardcopies to make up shortages. But when

they cannot be secured, microfiche copies are made to supplement the

available hardcopies and there is a "mixed distribution." This procedure was more fully explained in ADMINISTRATIVE NOTES (November 1980,

Volume 1 , Number 4)

.

We have had a few letters from librarians surprised to see a microfiche

where they expected a hardcopy. This included the 15 odd items from the

95th Congress mentioned in ADMINISTRATIVE NOTES (January 1981, Volume 2,

Number 1). However, the unanimous feeling of the members of the Depository Library Council and of other depository librarians consulted was

that it is better to have a microfiche version than to have no copy at all!

CENSUS UPDATE

The Chief of the Publications Service Division of the Census Bureau has

advised us that a revised schedule with new publication dates is expected

by the first week in February.

2

NEW CLASS FOR CONGRESSIONAL DOCUMENTS AND REPORTS

In accordance with recommendations from the Government Documents

Round Table (ALA) and the Depository Library Council to the Public

Printer, the following classification numbers will be implemented for

Congressional publications. The classification numbers will be used

beginning with the 97th Congress, 1st session and is in keeping with

the expressed desirability of filing Congressional documents and re- ports in Serial Set order.

Classes Examples

i Y 1.1/2: Serial Set Y 1.1/2:12165

Y 1.1/3: Senate Documents Y 1.1/3:96-21

Y 1.1/4: Senate Executive Documents Y l.l/4:96-AA

Y 1.1/5: Senate Reports Y 1.1/5:96-11

Y 1.1/6: Senate Executive Reports Y 1.1/6:96-17

Y 1.1/7: House Documents Y 1.1/7:96-75

Y 1.1/8: House Reports Y 1.1/8:96-21

NEW CLASS FOR CONGRESSIONAL BILLS, RESOLUTIONS, AND AMENDMENTS

The following classification numbers will be used for Congressional

bills, resolutions, and amendments beginning with the 97th Congress.

The numbers are being established in keeping with librarians' wishes to

bring all documents within the framework of the general philosophy of

the classification system.

Y 1.4/1

Y 1.4/2

Y 1.4/3

Y 1.4/4

Y 1.4/5

Y 1.4/6

Y 1.4/7

Y 1.4/8

Y 1.4/9

Classes

Senate bills

Senate resolutions

Senate joint resolutions

Senate concurrent resolutions

Senate printed amendments

House bills

House resolutions

House joint resolutions

House concurrent resolutions

Examples

Y 1,4/1:

Y l.A/2:

Y 1.4/3

Y 1.4/4:

Y 1.4/5:

Y 1.4/6:

Y 1.4/7:

Y 1.4/8:

Y 1.4/9:

97-100

97-212

97-15

97-50

97-3

97-255

97-76

97-93

97-213

LIST OF CLASSES CORRECTION

In the LIST OF CLASSES (Revised September 30, 1980), there is a significant typographical error which should be corrected. Appendix

III has incorrectly listed Item 925-G as 925-G-2. Cross out the -2

which belongs with a different item. Special thanks for this tip to

Aaron Hause, Documents Librarian, Eastern Montana College.