U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

ADMINISTRATIVE NOTES

VOL. 5, NO. 15 GP 3.l6/ V2:5/lS DECEMBER 19Qk

SPRING COUNCIL MEETING CITY & DATES SET

The Spring meeting of the Depository Library Council to

the Public Printer will take place in Albuquerque, New

Mexico, on March 27-29, 1985. A key item on the agenda

will be progress reports on completion of State Plans

and how those being implemented have affected use of

Government publications. Further details on the meeting

will be announced in forthcoming issues of ADMINISTRATIVE

NOTES. *******************************************************

FEDERAL HOME LOAN MORTGAGE CORPORATION PUBLICATIONS

According to 44 U.S. Code , 1982 edition, § 1901, "'Government publication '.. .means informational matter which is

published as an individual document at Government expense,

or as required by law." 44 U.S. Code , 1982 edition, § 1902,

states that, "Government publications ... shall be made

available to depository libraries through the facilities of

the Superintendent of Documents for public information."

Funds for publications that are issued by the Federal Home

Loan Mortgage Corporation come from the private sector.

Therefore, they are not Government documents in the statutory sense; and they are not to be distributed through the

Depository Library Program.

GPO recommends to catalogers that the "f" designation in

the Government publication fixed field be omitted for FHLMC

publication entries in network cataloging records.

All inquiries concerning FHLMC publications or their availability should be directed to:

Federal Home Loan Mortgage Corporation (Freddie Mac)

1776 G Street, N.W.

Post Office Box 37248

ATTENTION: Public Relations Department

Washington, D.C. 20013

************************************************************

Phone: (202) 789-4700

1
AN-v5nl5-12/84

96-2 CONGRESSIONAL SERIAL SET

During the GODORT meeting in Dallas, TX, the issue of depository library

gaps for the 96th Congress 2d Session Congressional Serial Set (microfiche) was raised. LPS has since requested input from the depository library

community to determine if the problem was widespread ( Administrative Notes

V.5 No. 10)

After compiling the responses, LPS has found the problem to be quite

limited. In fact only 13.3% of the libraries reported gaps for the 2d

session, versus 38.5% for the 1st session. Since the libraries did have

enough notice to make a proper selection before the original 96th 2d

Session microfiche were distributed, the number of libraries with any

gaps is predictably small. And because the cost to the Government to

provide the microfiche at this point would be approximately $16,500, LPS

will not be reissuing portions of the 96-2 Serial Set to fill depository

library gaps. However, we can suggest an alternate remedy. Once the

On-Demand microfiche Sales program commences in 1985 those libraries with

gaps will be able to buy missing titles for their collection.

**************************************************************

ALTERNATIVE MAP PROBLEM

A brown envelope with the title Alternative Maps for the Caribou National

Forest, Appendix 0, Draft Environmental Impact Statement and Proposed Land

and Resource Management Plan , (SuDocs class, number A 13.92/2:C 19/app.O,

item number 0080-F) was mailed to depository libraries on shipping list

P840927-5. This envelope did not contain maps or stickers. The Forest

Service has informed LPS that the maps and stickers have been mailed to

LPS and will soon be distributed. The maps and the stickers are what

should have been in the envelope. There will be a total of 8 maps (6

alternative maps, appendix 0; 1 utility corridor map; 1 roadless map)

and 6 stickers with black numbers to be affixed to the corresponding

number on the map. These black numbers are to be found closest to the

left hand edge on the sticker. The sticker numbers to be affixed to the

alternative maps are:

Sticker number 2 - to be affixed to Alternative map number 5.

Sticker number 4 (3 copies) -to be affixed to Alternative maps,

numbers 1 and 2 (one map) , numbers 3 and 4 (one map) ; numbers 7 and 8 (one map)

Sticker number 20 to be affixed to alternative map number 6.

Sticker number 7 - to be affixed to alternative map number 9.

In addition there is a problem with numbers on the title of two of the

alternative maps. Stickers will be issued to be placed over the title

number on these maps. The sticker which reads "1, 2, 10 & 13" should

be placed on map title number 1 and 2 (one map)

The sticker which reads "5, 11 & 12" should be placed over map title

number 5

**************************************************************

2
CATALOGING GUIDELINES UPDATE

AN-v5nl5-12/84

Change 3 to the Government Printing Office Cataloging Guidelines has

recently been completed and sent off to be copied for distribution to

depository libraries. This Change, classed GP 3.29:C 28/ch.3, contains

40 new and revised pages, many of which deal with new policies for

cataloging technical reports and establishing series, while others

reflect changes in internal procedures and workflow. The guidelines

are used by catalogers in the Classification and Cataloging Branch and

are distributed to all depositories. Distribution is scheduled for

late December or early January.

*********************************************************

RESPONSES TO DATE-BASED OR SEQUENTIAL NUMBERING SCHEME

In Administrative Notes Vol. 5, No. 13, LPS asked depository librarians to

inform GPO of their preference for the DATE-BASED SCHEME or the SEQUENTIAL

NUMBERING SCHEME by December 1, 1984. LPS has compiled the 78 responses

received as of December 7, 1984:

SCHEME NO. OF RESPONSES PERCENTAGES

Date-Based 17 22%

Sequential 61 78 %

Total 78 100%

Therefore, GPO will convert to the sequential numbering scheme on January 2,

1985. The date will be typed on the shipping lists and the shipping list

number will appear as follows:

85-1-P (first shipping list numbers for Jan. 2, 1985) 85-1-M

85-2-P 85-2-M

85-1067-P (if last shipping list for

paper documents during

1985 was 1067)

85-1057-M

(if the last shipping

list for microfiche

during 1985 was 1057)

86-1-P (first shipping list numbers for

1-2-86)

86-1-M

*****************************************************************

3
AN-v5nl5-12/84

* *********************** * ********************* ***********************

* !!!DON'T SEND MAP CLAIMS TO LPS!!! *

* For USGS maps never received, claims for all maps during the

* initial 60-day period, replacement copies of maps that are

* damaged or lost from collections, and additional information *

* on USGS maps, contact: *

* *

* Chief, Product Policy Distribution Office %

* U.S. Geological Survey *

* National Mapping Division, MS 508 *

$ 12201 Sunrise Valley Drive *

* Reston, VA 22092

* *

$ Telephone: (703) 860-7186 *

* *

* For DMA map claims after the initial 60-day period, replacement *

£ copies, or product information, contact: £

* *

* Director *

* DMA Hydrographic/Topographic Center *

* ATTEN: SDSI *

* 6500 Brookes Lane *

$ Washington, DC 20315 *

* * * *

* Telephone: Mr. Ray Lawyer, (202) 227-2109 *

* *

* For library address changes, changes in item selections, or £

* bibliographic information, contact: *

* *

£ Director, Library Programs Service *

* U.S. Government Printing Office *

* 5236 Eisenhower Avenue * * Alexandria, VA 22304 *

* *

* Telephone: Barbara Appel, Chief, Depository *

* Administration Branch, (703) 557-9026 *

* *

* Gil Baldwin, Chief, Cataloging *

* Section 2, (703) 557-1409 *

* *

* ****************************************************************** *
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3HDIJ0HDIW
UNITED STATES SENATE

98th Congress AN-v5nl5-12/84

Senate Committee Hearings

Listed in Numerical Sequence

91Li Nnwpmhor llUVClMUCi 1 QfiA 1 — 13, IjOH Page 1 of 3 er Title Committee

AQ1

rt.2

uv er b i y

l un du i i crui aKer s , ijoo Labor and Human Resources

i 2 QC>1 K.2

oKiiiea tnii s tea Ke serve iraimng mci

[Field hearing held in Charleston, SC]

[The complete designation for

S.Hrg. 98-881 is S. Hrg. 98-881, Pt.l]

Armed Services

CP. BP,"}

Pt.2 nuw lu Jdvc Liic iriLciiiaLiuriai ir au i ny

Systei.i

Joint Economic

98-897,

rl . D Department of Defense Appropriations for

Cicr^l Vniv 10QC r i sc a i Year iyoo

Appropriations

no Q1 1 Pt.2

Energy and Water Development

Appropriations, Fiscal Year 1985

[The complete designation for

S.Hrg. 98-911 is S.Hrg. 98-911, Pt.l]

Appropriations

98-994,

Pt .2 Agriculture, Rural Development, and

Related Agencies Appropriations for

Fiscal Year 1985

Appropriations

98-1011 Status of ATM's under State Branching Laws Banking, Housing, and Urban Affairs

-A- -± * *

98-1038 Health Care Technology Assessment Labor and Human Resources

98-1039 Defensive Medicine and Medical Malpractice Labor and Human Resources

98-1040 Department of Energy Fiscal Year 1985

National Security Programs Authorization

Armed Services

98-1041 S. 2480— S. 2663 Indian Affairs

98-1042 Coin-Operated Phonorecord Player Copyright

Act of 1983

Judiciary

98-1043 Problems of Access by Small Businesses to

Trade Remedies

Finance

98-1044 Chemical Warfare: Arms Control and

Nonprol iteration

Foreign Relations and

Governmental Affairs

11
UNITED STATES SENATE

98th Congress AN-v5nl5-12/84 ;

Senate Committee Hearings

Listed in Numerical Sequence

1984, No. 21 November 1-15, 1984 Page 2 of 3 Number Title Committee

98- 1045 Services for Mentally Retarded Persons Labor and Human Resources and

Appropriations

98- 1046 Drugs and Terrorism, 1984 Labor and Human Resources

98- 1047 Water Resources Development Act Finance

98- 1048 Veterans' Housing Issues/Solvency of

Revolving Fund

Veterans Affairs

98- 1049 Taxes and Agriculture Joint Economic

98- 1050 Women in the Work Force: Pay Equity Joint Economic

98- 1051 Nomination of Richard E Carver to be

Assistant Secretary of the Air Force

(Financial Management)

Armed Services

98- 1052 Missing Children's Assistance Act Judiciary

98- 1053 Monetary Reform and Economic Stability Joint Economic

98- 1054 To Amend the Indian Land Consolidation

Act of 1983

Indian Affairs

98- 1055 The Potential Environmental Consequences

of Genetic Engineering

Environment and Pub! ic Works

98-•1056 Tp "j pr ommun i c at i nn Trarlp Finance

98-•1057 Sales of Stinger Missiles to Saudi Arabia Appropriations

98-•1058 Agricultural Activities in Poland Foreign Relations

98-•1059 Nominations of Robert S. Cooper,

James P. Wade, Jr., Everett Pyatt,

Charles G. Untermeyer, Donald C. Latham,

and Robert W.' Helm

Armed Services

98-•1060 National Childhood Vaccine-Injury

Compensation Act

Labor and Human Resources

98-1061 Block Grants and Other Health Service

Programs, 1984

Labor and Human Resources

12
UNITED STATES SENATE

98th Congress AN-v5nl5-12/84

1984, No 21

Title

Senate Committee Hearings

Listed in Numerical Sequence

November 1-15, 1984 Page 3 of 3

- Number Committee

98-1062 Training Technology Transfer Act of 1984

Situation in the Philippines and

Implications for U.S. Policy

98-1064 East-West Cooperation in Outer Space

The Civil Rights Act of 1984— S. 2568

Petroleum Overcharge Restitution Act and

the Federal Weatherization Program

To Approve the Compact of Free Association

Construction Work in Progress Policy Act

Opposing Further Expansion of Cargo

Preference

Recent Failures of Weather Satellites

Media Election Projections

Operating Differential Subsidy Buy-Out

98-1073 Puerto Rico Passenger Ships

Labor and Human Resources

Foreign Relations

Foreign Relations

Agriculture, Nutrition, and Forestry

Energy and Natural Resources

Energy and Natural Resources

Energy and Natural Resources

Commerce, Science, and Transportation

Commerce, Science, and Transportation

Commerce, Science, and Transportation

Commerce, Science, and Transportation

Commerce, Science, and Transportation

13
UNITED STATES SENATE

98th Congress AN-v5.nl 5-12/84

Senate Committee Hearings

Listed in Numerical Sequence

1984, No. 22 November 16-30, 1984 Page 1 of 4

Number Title Committee

98-883,

Pt.3

How to Save the International Trading

System

Joint Economic

98-919,

Pt.2

Addendum to Women in Development:

Looking to the Future

[The complete designation for

S.Hrg. 98-919 is S.Hrg .98-919, Pt .1J

Foreign Relations

98-950,

Pt.2

Trade Def ic it-- 1

1

Finance

* * * * * *

98-1074 Contracting Out Certain N0AA Functions Commerce, Science, and Transportation

98-1075 Vandenberg Space Shuttle Launch Complex Commerce, Science, and Transportation

98-1076 Effects of Canadian Pork Imports on United States Producers

Agriculture, Nutrition, and Forestry

98-1077 Oversight on Family Planning Proqrams

under Title X of the Public Health

Service Act, 1984

Labor and Human Resources

98-1078 Legislative Initiatives to Curb Domestic

and International Terrorism

Judiciary

98-1079 Amendments to the Packers and Stockyards

Act, 1921

Agriculture, Nutrition, and Forestry

98-1080 Great Smoky Mountains Wilderness Act

[Field hearing held in Bryson City, NC)

Energy and Natural Resources

98-1081 Polygraphs for Counterintelligence

Purposes in the Department of Defense

Armed Services

98-1082 Warranties on Weapons Systems Armed Services

98-1083,

Pt.2

Departments of Labor, Health and Human

Services, Education and Related Agencies

Mppropr i at i ons i or riscai Tear iyoo

[Part 1 not yet authorized for printing]

14

Appropriations
UNITED STATES SENATE

98th Congress AN-v5nl5-12/84

Senate Committee Hearings

Listed in Numerical Sequence

1984, No. 22 November 16-30, 1984 Page 2 of 4

Number Title Committee

98- 1084 Proposed Balanced Budget/Tax Limitation

Constitutional Amendment

[Field hearing held in Los Angeles, CA]

Judiciary

98- 1085 Flooding on the James, Vermillion, and

Big Sioux Rivers . [Field hearing held in Vermillion,

South Dakota]

Environment and Pub! id Works

98- 1086 Coastal Migratory Fish Conservation Act Environment and Publ ic Works

98- 1087 Long-Term Needs, of the Elderly: A

' Federal -State-Private Partnership

[Field hearing held in Seattle, WA]

Aging

98-

Pt

1088,

1- . Department of the Interior and Related

Agencies Appropriations for

Mscal Year 198b

Appropriations

98-•1089 Grizzly Bear Management in the

Yellowstone Ecosystem

[Field hearing held in Cody, Wyoming]

Environment and Publ ic Works

98-1090 Fiscal Year 1985 Embassy Security

Supplemental Author i zatifon

Foreign Relations

98-1091 Discrimination Against the Poor and

Disabled in Nursing Homes

Aging

98-1092 Taping Wire or Oral Communications Judiciary

98-1093 Honey Research, Promotion, and Consumer

Information net

Agriculture, Nutrition, and Forestry

98-•1094 The Local Government Antitrust Act

of 1983

Judiciary

98-•1095 The Role of "Older Women in the Work Force Joint Economic

98-•1096 Improving tne Efficiency of Commodity

Futures Markets

Joint Economic

98-•1097 Nominations of Mary Falvey Fuller and

Suzanne Dtnbo Jaffe

Finance

15
UNITED STATES SENATE

yotn uunyrcbb AN-v5nl5-12/84

Senate Committee Hearings

Listed in Numerical Sequence

1984, No. 99 Mnwamkor 1£ "30 1 QQA cc iNOvemDer io-ou, j.yo't Dana "3 n-f A rage o ot h

Number Title Committee

98-1098 muiii iiiau luii u i Lawr ciiut. n wr iljjil F i n ^ n r o

98-1099 Designation of Lands as Part of the

national wi loerness preservation system

Agriculture, Nutritipn, and Forestry

98-1100 icAtiic aiiu n[J(J ar c 1 iiii(JU r t o — — n cc ir auc

or Unfair Trade?

TUT C 1 MM r\t- luL 1 Ull b

98-1101 School Facilities Child Care Act

[Field hearing held in Seminole, FL]

Labor and Human Resources

98-1102 Drug Price Competition and Patent Term

Restoration Act of 1984

Labor and Human Resources

98-1103 onort-ierm Maritime promotional proposals tommerce, science, ana i ransportation

98-1104 nominations —Department ot commerce,

Corporation for Public Broadcasting

[Bulow, Katherine, to be Assistant

Secretary for Administration, Department

of Commerce; Kaiser, Lloyd Eugene, and

Gutin, Howard Donald, to be members of

the Board of Directors, Corporation for

Publ ic Broadcasting]

uoimnercc, ocie'it'"* aria i raiisportat ion

98-1105 Commercial Space Launch Act Commerce, Science, and Transportation

98-1106 Gift Tax Relief Legislation Finance

98-1107 Fair Taxation Joint Economic

98-1108 Nomination of Dodie Truman Livingston Finance

98-1109 Nomination of Charles D. Baker Finance

98-1110 Outer Continental Shelf Leasing Activities Energy and Natural Resources

98-1111 Nominations for Superior Court of the

District of Columbia

[Sullivan, Emmet G.; Kol 1 ar-Kotel ly,

Colleen C; King, Rufus G. Ill; Holmes,

Susan R.; Kramer, Noel A.; Richter,

Robert I.; and, Tignor, Robert S.; to

be Associate Judges of the Superior

Court of the District of Columbia]

Governmental Affairs

16
UNITt.D STATES SENATE

98th Congress AN-v5nl5-12/84

1984, No. 22

Senate Committee Hearings

Listed in Numerical Sequence

November 16-30, 1984 Page 4 of 4

Number Title Committee

98-1112

98-1113

The Small Business Motor Fuel Marketer

Preservation Act

Nominations of Robert R. Davis, Crete B, Harvey, and Melvin A. Ensley

Judiciary

Agriculture, Nutrition, and Forestry

17
UNITED STATES SENATE

98th Congress AN-v5nl5-12/84

Senate Committee Prints

Listed in Numerical Sequence

1984, No. 19 November 1-15, 1984 Page 1 of 1 Number Title Committee

98-233 Legislative Calendar No. 7 [October 15, 1984]

Energy and Natural Resources

* * * * * *

98-240 United States Processing of Khmer Refugees Foreign Relations

98-241 Not yet authorized for printing

98-242 RpDort of thp Studv GrouD on Senate

Senate Practices and Procedures to

the Committee on Rules and

Administration, United States Senate

Rules and Administration

98-243 Budget Views and Estimates for

Fiscal Year 1984

Indian Affairs

98-244 The Security of American Personnel in

Lebanon

Foreign Relations

98-245 Federal Civil Rights Laws: A Sourcebook Judiciary

98-246 Terrorism and Security: The Italian

Experience

Judiciary

18
UNIT I. D STATES SENATE

98tn Congress AN-v5nl5-12/84

Senate Committee Prints

Listed in Numerical Sequence

1984, No. 20 November 16-30, 1984 Page 1 of 1 Number Title Committee

98-86 Number assigned in error, As previously

listed, this committee print did not

receive depository distribution. The

Joint Economic Committee has, in fact,

restricted distribution and the print

should not have been assigned a number.

Delete the title from the earlier

1 istings.

98-241 Committee Calendar

[Final Edition]

Banking, Housing, and Urban Affairs

* * * * * * *

98-247 Supplement to the Hearing Entitled

"Restrictions on the Use of ForeignMade Cement in Federal -Aid Highway

Projects" held August 1, 1984

Environment and Public Work?

98-248 The Status of Environmental Economics:

The 1984 Update

Environment and Public Works

98-249 Not yet authorized for printing

98-250 Report to the Senate on Two Watershed

Proposals Submitted by the Soil

Conservation Service from the

Committee on Environment and Public

Works

Environment and Public Works

98-251 The Economic Crisis in Israel Foreign Relations

19
UNITED STATES SENATE

98th Congress AN-v5nl5^12/84

1984, No . 5

Number [Title

Senate Publ ications

Listed in Numerical Sequence

June 16 through November 15, 1984

98-23 Congressional Handbook

Page 1 of 1 Source

Rules and Administration

20