Administrative Notes

Newsletter of the Federal Depository Library Program

Vol. 22, no. 17 GP 3.16/3-2:22/ 17 December 15, 2001

HIGHLIGHTS

LPS Staff 

Changes 1

Policy Change 

Alert 2

Shipping List 

News 3

Tools You Can 

Use 3, 4

Readers 

Exchange 4

Council News 5

Your Advice 

Needed 11

LPS

Contacts 13

New Chief of Depository Distribution Division 

Appointed: James Mauldin

James Mauldin has been selected as Chief of the Depository Distribution 

Division, effective December 3, 2001. Mr. Mauldin joined the 

Government Printing Office in 1996 as a Publications Management 

Specialist for the Depository Administration Branch. He most recently 

served as a Program Analyst/Network Administrator for the Library 

Programs Service. Mr. Mauldin is a 1986 graduate of Virginia State 

University, receiving his B.S. degree in Public Administration.

New Depository Processing Branch Chief 

Appointed: Cornelius Greene

Cornelius Greene has been selected as chief of the Depository Processing 

Branch, effective November 26, 2001. Mr. Greene has been with the 

Library Programs Service since 1974. Prior to his appointment as chief of 

the Processing Branch, he served as foreman of the Processing Section, 

where he was responsible for the distribution of publications through the 

lighted bin system.

New Library Inspector Appointed:

Kathy Brazee

Kathryn Brazee recently joined the Library Programs Service as a 

depository library inspector. Ms. Brazee came to LPS from the 

University of San Francisco Gleeson Library/Geschke Center, where she 

was a documents librarian for the past five years. Prior to this, she was a 

graduate student assistant in the University of Washington Government 

Publications unit while she was at the university receiving her Master of 

Librarianship. Other experience includes employment and library directed 

fieldwork at U.S. Department of State agencies. Her undergraduate 

degree is from Lewis and Clark College in History and French Studies.
AN-v22-#17-12/15/01

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New Procedures in Place to Deal with

Returned Shipment Boxes

Depository library shipment boxes and 

packages that are returned to GPO as 

undeliverable are causing many problems. 

These shipments are being sent twice, 

incurring at least double the postage and 

taking up staff time in preparing the boxes 

for shipment.

Libraries are now advised of a new 

procedure to deal with this issue. When the 

LPS Distribution Division receives three or 

more returned packages from a library in a 

relatively short period of time, LPS staff will 

contact the library to identify the cause of the 

problem and make suggestions for possible 

solutions, such as an address change. 

(Sending the material to a different location 

may be necessary because of new security 

procedures.)

The library must respond to GPO 

within two weeks to resolve the 

problems, or all shipment boxes to 

that library will be stopped.

Shipments will resume only when the library 

contacts the Distribution Division to clarify 

the problems.

We appreciate your cooperation and 

continuing participation in the Program. 

Remember to report all address changes to 

LPS. You can do this from the Library 

Directory Page, located at <www.access.

gpo.gov/su_docs/fdlp/tools/ldirect.html>.

Fax-Only Claiming Starts January 1, 2002

Effective January 1, 2002, all claims 

must be sent to LPS only by fax.

The Depository Distribution Division will no 

longer accept claims submitted via traditional 

mail after that date.

Depository libraries should fax claims to:

Primary Claims Fax #: 202-512-1429

If that number is busy, depositories may use 

the general LPS fax number:

Secondary Fax # 202-512-1432
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Enhanced New Electronic Titles (NET) Developed

New Electronic Titles (NET) users will find 

an improved, more comprehensive product 

effective January 1, 2002. The 

enhancements are made possible by changing 

from a stand-alone, independently maintained 

application to one based on the Catalog of 

Government Publications (CGP). These 

enhancements to NET functionality will also 

enable the Library Programs Service (LPS) 

to make the most efficient use of limited 

personnel resources.

Improvements include:

• The "new" NET will be 

comprehensive rather than selective. 

It will list ALL online electronic 

publications within a specific time 

period, including those electroniconly titles added to the FDLP 

Electronic Collection, and those 

which have tangible counterparts that 

have been distributed to depositories.

• More information will be provided 

for each electronic publication. The 

user may review both the short and 

full cataloging records, which may 

contain multiple hyperlinks to various 

formats of the title (e.g., PDF, 

HTML, TXT). The current NET 

listing provides only a single 

hyperlink.

• Records will be more timely, since 

cataloging workflow makes records 

for electronic publications available in 

CGP before they appear on the NET 

listing.

• The listings will cumulate, and 

records will be available as soon as 

they become available in the CGP. 

Users will no longer have to wait for 

the entire listing to be completed 

before they are able to access any of 

the items on the list.

GPO’s Production Department is working 

closely with LPS to provide further 

enhancements to the NET service, including 

independent search capability of the 

Cataloging Date field and chronological 

listing of the search results.

NET remains available at the same URL: 

<www.access.gpo.gov/su_docs/locators/

net>.
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Shipping Lists Have a New Look in 2002

Shipping lists for FY 2002 have a new, more 

open appearance, with a larger, sharper 

typeface and less clutter. (For a sneak 

preview, see SL 2002-0051-P, dated 

12/5/01.)

The claim form at the bottom of the sheet has 

been removed (see “Fax Only Claiming 

Starts January 1, 2002,” above). One 

addition is the repetition of item numbers 

when several titles on the list are shipped 

under the same item number. LPS hopes 

these changes will make the shipping lists 

easier to process and use.

These changes are made possible by a new 

software platform. This is one of several 

actions intended to move LPS away from 

obsolete, stand-alone software applications 

into a fuller utilization of the networked 

environment. These changes are initial steps 

in the LPS systems modernization process.

Federal Web Sites: Laws, Policies & Measurements

New Web Page by the Law Librarians' Society of Washington DC

[Announcement from the Law Librarians' Society 

of Washington DC]

The Law Librarians' Society of Washington 

D.C. is pleased to announce the availability 

on its Legislative Source Book Web site 

<www.llsdc.org/sourcebook/> of a new 

document entitled “Laws, Policies, and 

Performance Measurements Relating to 

Federal Agency Web Sites” <www.llsdc.

org/sourcebook/lawsonwebsites.html>.

The new Web page alphabetically lists and 

links to laws and policies relating to Federal 

agency Web sites and also lists performance 

measures useful in evaluating agency Web 

sites. The Web page is based on a 2001 

government study entitled “Performance 

Measures for Federal Agency Web Sites” 

<http://fedbbs.access.gpo.gov/measures.

htm>.
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Readers Exchange

Publicizing Documents & Indexing Online Subject Indexes

Thanks to Mardi Mahaffy of East Central 

University, OK, for alerting documents 

librarians to a listing of online newsletters 

developed by Oklahoma Federal depository 

librarians. The sites illustrate a variety of 

approaches toward publicizing government 

information. The listing, shown below, may 

be found at <www.ecok.edu/library/depts/

govdoc/oknews.html>.

Oklahoma Up to Date

Newsletters from the Oklahoma Government Documents 

Community 

AgriDocs

Mardi Mahaffy, East Central University

http://www.ecok.edu/library/depts/govdoc/agdocs.html

Document Tidbits

Suzanne Sears, Tulsa City County Library

http://www.tulsalibrary.org/govdocs/tidbits.htm

Gov-Line Online

Adriana Edwards-Johnson, University of Central Oklahoma

http://library.ucok.edu/gov/line/5_3.html 

Red Dirt Depositories Newsletter

Suzanne Holcombe, Oklahoma State University, Steve Beleu, 

Oklahoma Department of Libraries

http://regdocs.okstate.edu/news.htm

U.S. Government Information on the Web Subject Index

And thanks to Kathy Amen, St. Mary's 

University, TX, for compiling a meta-index 

to over 20 wonderful subject index pages 

developed by documents librarians and 

others. The main page for the index, which 

includes a list of the institutions covered and 

a link to a search page, is at <http://library.

stmarytx.edu/acadlib/doc/us/subjects/

submain.htm>.
AN-v22-#17-12/15/01

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In Kathy’s post to GOVDOC-L, she said “I 

learned a lot just compiling the index and 

was constantly impressed with the wonderful 

work you all are doing to make government 

information more easily accessible. I want 

to thank Stephen Woods at Idaho State 

especially for his “Subject Indexes to 

Government Information on the Internet” 

list, which made working with the subject 

pages a lot easier.

“My index was not intended to be as 

comprehensive as his “Meta-Index,” but to 

provide another alternative place to look for 

subject info.

“As always, suggestions for improvement 

are welcome, and feel free to link to the 

index if you think it would be useful for 

visitors to your pages.”

Kathy Amen acadamen@stmarytx.edu

St. Mary's University fax: 210/436-3782

Louis J. Blume Library

San Antonio, Texas 78228-8608

Recommendations, Commendations and Action Items

Depository Library Council

Fall 2001

1. Scheduling

Council recommends that the Government 

Printing Office implement the following 

schedule changes beginning with the Fall 

2003 Council Meeting:

a) Retain the Sunday night through 

Wednesday afternoon meeting 

schedule, but move the Fall 

Orientation session for new Council 

Members to the Thursday 

immediately following the meeting;

b) Consider concurrent or consecutively 

scheduled meetings with other library 

conferences (e.g. state associations, 

Public Library Association, 

Association of College and Research 

Libraries).

Rationale: Moving the orientation to 

Thursday would provide more time for this 

valuable session, and would give new 

Council members background information 

from their first meeting to help them better 

understand Government Printing Office 

operations before their visit. This schedule 

change would also not require non-Council 

members, many of whom pay some or all of 

their own expenses, to spend more money to 

stay additional time.

Having Council sessions in conjunction with 

other organizations’ meetings might increase 

the size of the audience, including librarians 

not primarily responsible for government 

information in their respective institutions. 

Program opportunities might be enhanced by 

collaboration with these other organizations 

as well.

2. Virtual Depositories

Council recommends that the Government 

Printing Office study the feasibility of a 

Virtual Depository Library. If feasible, 

Council further recommends that the 
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Government Printing Office draw on the 

expertise of the depository library 

community to serve their Congressional 

district through an online depository 

collection and supporting services by 

carrying out a pilot project.

Rationale: In light of the increasing 

predominance of online resources in the 

Federal Depository Library Program, the 

Government Printing Office should consider 

the possible modification of the depository 

relationship. Exploring the concept of 

virtual libraries with the depositories the 

Government Printing Office could positively 

publicize the electronic transition, the fact 

that the majority of the new depository 

materials (60%) are now disseminated 

online, and the new roles that libraries have 

in building Web and catalog resources for 

the distance learner/customer.

3. Integrated Library System (ILS)

Council recommends that the Government 

Printing Office provide a written update by 

the Spring 2002 Depository Library Council 

meeting on the progress of the potential 

acquisition of an Integrated Library System.

Rationale: In the 1999 Spring meeting 

Council recommended that the Government 

Printing Office investigate the feasibility of 

acquiring an Integrated Library System. 

Council continues to believe that benefits to 

both the Government Printing Office and the 

depository community exist. Additionally, 

the Government Printing Office was 

receptive to the idea of an Integrated Library 

System but was unable to make a full 

resource commitment to an Integrated 

Library System acquisition due to its 

involvement with the Year 2000 compliance 

efforts. It is also likely that the migration 

from the Government Printing Office’s use 

of a variety of legacy systems to a single 

Integrated Library System would help 

streamline internal processes as well as 

increase responsiveness to the Depository 

Community.

4. Superseded List

Council recommends that the Government 

Printing Office develop principles that 

clearly articulate how depository libraries 

should manage editions of superseded, 

tangible materials for which the current 

edition now appears solely in an electronic 

format. Further, Council urges the 

Government Printing Office to provide links 

to URLs in the electronic Superseded List.

Rationale: Because the last compilation of 

the Superseded List is approximately 5 years 

old and more products once distributed in a 

tangible format have migrated to the 

electronic environment, the need for an 

updated Superseded List is critical. Council 

believes that a statement directing the 

management of tangible superseded material 

now available in an electronic only format is 

necessary, particularly when the tangible 

material is less than 5 years old. Linking 

URLs will assist depository libraries in the 

maintenance of material that is superseded on 

a regular basis.

Council appreciates the time and effort of the 

Government Printing Office and volunteers 

from the depository community and is 

looking forward to the new, electronic list in 

the very near future.

5. Awareness

Council recommends that the Government 

Printing Office expand efforts to increase 

awareness among library administrators as 

well as library users of the unique 

contributions and benefits of the Federal 
AN-v22-#17-12/15/01

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Depository Library Program in the 

continuously changing information 

environment.

Rationale: Council recognizes that diverse 

constituencies may be unaware of the 

Program’s contributions and benefits. In 

light of recent trends that include more 

information offered virtually and a decline in 

the number of depository libraries nationally, 

increased promotional and marketing efforts 

are vital. These efforts should not only be 

aimed at the various constituencies in the 

library community (administrators, reference 

staff, and bibliographers) but at the faculty, 

business, government, and the general 

public.

6. Inspections

Council recommends that the Government 

Printing Office continue to reorient the 

depository “inspection” process as mandated 

in 44 United States Code 1909 to a more 

positive learning and training experience. 

Whenever possible, the designated inspector 

should request that a representative from the 

depository’s regional and/or a local peer 

expert be included as part of the visiting 

team. Moreover, the Government Printing 

Office should train inspectors how to conduct 

sessions with ranking library officials to the 

best advantage for depository operations.

Rationale: Council recognizes concerns

among certain libraries regarding the 

inspection process, noting that nomenclature 

and emphasis may contribute to a negative 

perception. It is the sense of Council that a 

change in the use of the word “inspection” to 

a more positive term, such as “site visit” 

may facilitate the sharing of expertise, best 

practices, and other positive outcomes. 

These outcomes can be further served by 

requesting the presence of a regional or local 

peer expert during the visit, as that person 

can provide support for the depository 

coordinator. Finally, Council believes that 

specialized training will allow inspectors to 

communicate with library officials on a more 

equal basis.

7. Self Study

Council recommends that the Government 

Printing Office assess the value and 

effectiveness of the self-study process for 

depository librarians and the Government 

Printing Office.

Rationale: Council would like to know 

whether the self-study process is working to 

improve depository library operations and 

the inspection process as anticipated by the 

Government Printing Office and depository 

community. Council also would like to 

know if the self-study adequately helps the 

Government Printing Office determine 

whether or not a formal inspection is 

warranted.

8. Geographically Separate Backup for 

GPO Access

Council recommends that the Government 

Printing Office proceed as quickly as 

possible to create a geographically separate 

backup for GPO Access and the Electronic 

Collection. Council also recommends that 

the Government Printing Office begin 

working toward a complete mirror site, with 

full content and functionality, for GPO 

Access and the Electronic Collection.

Rationale: Preservation of electronic 

government publications in the Government 

Printing Office archiving initiatives is vitally 

important for guaranteeing permanent public 

access to these core government publications 

and other content-rich government 

information resources. The events of 
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September 11th clearly demonstrate the strong 

need for redundancy of data storage at 

remote sites. A complete geographically 

separate backup and mirror site will allow 

the Government Printing Office to better 

serve the needs of a growing user base.

9. Geographically Separate Backup for 

Partners

Council recommends that the Government 

Printing Office investigate the feasibility of 

providing a geographically separate site for 

the Federal Depository Library Program 

partners and agency partners to store data 

contained on the partner sites.

Rationale: If partners are responsible for 

locating their own geographically separate 

storage sites, the Government Printing Office 

may or may not have easy access to the data 

or know where the backup is located in the 

event of a disruption at a partner site. By 

providing a data storage site for the Federal 

Depository Library Program and agency 

partners, the Government Printing Office 

enables the partners to store data contained 

on their sites in a geographically separate 

facility. In the event of a disruption at a 

partner site, the Government Printing Office 

can easily retrieve the stored data and assist 

the partner site with restoring public access 

to the data.

10. Distribution of Electronic Publications

Council recommends that the Government 

Printing Office and a working group of 

Council examine the concept of establishing 

the systematic distribution of Federal 

government electronic publications through 

the Federal Depository Library Program in 

order to assure further redundancy in free 

public access to that body of information.

Rationale: In response to concerns for 

permanent public access to electronic 

government information expressed by some 

in the depository community, Council 

believes that the Government Printing Office 

and the Council working group should 

examine the following issues: legal issues; 

issues including technology; authenticity and 

data integrity; feasibility; and the nature and 

level of interest in pursuing the proposed 

distribution concept in the depository 

community.

11. Shared Bibliographic Information

Council recommends that the Government 

Printing Office appoint a working group to 

examine options for Federal Depository 

Libraries to share bibliographic information 

about government publications with the 

Government Printing Office Cataloging 

Branch with the goal of sharing this 

cataloging information with all participants in 

the Federal Depository Library Program via 

the Government Printing Office cataloging 

records. Options to be considered might 

include:

1) Sharing information to aid in the 

identification, description, and subject 

cataloging of Federal government 

publications via the process developed 

for the Electronic Publications 

Working Group;

2) A pilot project in which national 

libraries would contribute cataloging 

records for online publications to the 

Government Printing Office 

Cataloging Branch; and

3) A pilot project in which other Federal 

Depository Libraries would 

contribute cataloging of Federal 
AN-v22-#17-12/15/01

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publications to the Government 

Printing Office Cataloging Branch.

For options 2) and 3), only libraries 

currently qualified to participate in the 

Program for Cooperative Cataloging (PCC) 

would be eligible for participation in pilot 

projects.

Rationale: Council appreciates the panel 

discussion by representatives of the Program 

for Cooperative Cataloging held at this 

Depository Library Conference. This 

presentation stimulated discussions of the 

several options for Federal Depository 

Libraries to share cataloging records or 

bibliographic information needed to create 

cataloging records with other Federal 

Depository Library Program participants via 

the Government Printing Office cataloging 

records. A working group is needed to 

examine the feasibility of these options, 

weighing the benefits of augmenting the 

cataloging available for government 

information products outside the current 

Government Printing Office cataloging 

workflow and distribution of that cataloging 

to Federal Depository Library Program 

participants against possible negative impact 

on the Government Printing Office 

Cataloging Branch’s workload.

COMMENDATIONS

A. Council commends the new service 

partner, University of North Dakota, for 

the editing and hosting of the Needs & 

Offers (N&O) List. The List provides a 

method for libraries to responsibly 

dispose of their withdrawn publications, 

and for other libraries to provide new 

homes for them. Council appreciates the 

contributions of Kevin Reynolds for 

editing and hosting the list from 1996-

2001.

B. Council commends the National 

Renewable Energy Laboratory (NREL) 

and the Government Printing Office for 

their new partnership to provide 

permanent public access to NREL 

information. This partnership continues 

the growth in the number of agencies that 

have partnered with the Government 

Printing Office to provide permanent 

public access for their electronic 

information.

C. Council commends the Department of 

Energy’s Office of Scientific and 

Technical Information and the 

Government Printing Office for the new 

partnership, Energy Citations Database, 

which provides citations to publications 

from 1948-present. The database 

provides access to publications available 

in depository libraries, and provides 

access to publications available online.

D. Council commends the Government 

Printing Office for their extraordinary 

work in communicating ever-fluctuating 

travel arrangements to meeting attendees 

and for their work with the hotel due to 

all of the recent tragedies.

E. Council commends Barbara Levergood 

and the University of North Carolina, 

Chapel Hill for their efforts in 

establishing and maintaining 

REGIONAL-L, a discussion list for 

Regional Depository Libraries. Barbara 
AN-v22-#17-12/15/01

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excelled at maintaining REGIONAL-L, 

acting as a liaison between Regional 

Depository Libraries and the Government 

Printing Office, and providing timely 

information exchange between the two 

groups.

F. Council commends the Government 

Printing Office and the depository library 

community for their continuing efforts to 

maintain public access to government 

information in this time of crisis. 

Council takes note of the extraordinary 

circumstances driving the current 

political climate and the effect they may 

have on public access to historical and 

current government information. We 

commend the Government Printing 

Office for its leadership in pursuing a 

policy of maintaining access to 

information that does not compromise the 

nation’s security.

ACTION ITEMS

1. Council will write a letter to the Public 

Printer outlining suggested promotional 

and image activities to assist the 

Government Printing Office with 

implementing Recommendation #5.

• Conduct focus groups at Public 

Library Association, American 

Library Association, Special Libraries 

Association and other national and 

state related professional association 

meetings to determine library 

directors’ perceptions of the Federal 

Depository Library Program and 

potential services they would value in 

the future.

• Develop a comprehensive plan to 

increase the visibility of the Federal 

Depository Library Program that 

targets various constituencies and 

their specific needs. Such groups 

may include library directors, 

government officials, the business 

community, and the public.

• Participate more actively in the 

activities of other library 

organizations, specific presentations 

and workshops, and strategically 

placed articles in library journals and 

other library publications and Web 

sites.

• Offer an interactive map of the 

United States to help the public locate 

the Federal depository libraries 

nearest to them.

• Begin collecting testimonials from 

directors and others regarding 

benefits and successes of the Federal 

Depository Library Program, to be 

used in promotional materials.

• Create a variety of press kits, 

materials, videos, etc. to promote the 

Federal Depository Library Program 

to a variety of audiences.

2. Council suggests that the Government 

Printing Office provide a program at the 

Spring 2002 conference that would bring 

together inspectors, regional librarians, 

and other parties interested in serving as 

“expert peers” to review the process and 

goals of the site visit.
AN-v22-#17-12/15/01

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3. Council will work with Government 

Printing Office produced information and 

other resources, including Documents 

Data Miner, to conduct an analysis of 

libraries that have relinquished depository 

status, identify what factors might have 

contributed to their decision, and 

recommend strategies to encourage atrisk depositories to weigh their options 

and make an informed decision.

4. Council will continue to study issues 

related to those problems with Persistent 

Uniform Resource Locators (PURLs) that 

have the potential to discourage public 

access to online titles. Problems reported 

include PURLs that do not work with all 

Internet browser software and the 

difficulty in identifying and selecting 

access points that support access to all 

online issues of serial titles.

5. Council will monitor the function of the 

Electronic Publications Working Group, 

a collaborative effort of the Government 

Printing Office whole-book cataloging 

teams and volunteers from the library 

community. The Working Group has 

recently implemented an electronic form 

supporting standardized notification of 

Library Program Staff of online titles that 

fall within the scope of the Federal 

Depository Library Program. Council 

would like programs for the recruitment 

and training of potential librarian 

volunteers scheduled for the Spring and 

Fall 2002 Depository Library Council 

meetings.

6. The Cataloging and Locator Committee 

will investigate the issue of the 

Government Printing Office’s cataloging 

of tangible formats to represent titles 

distributed or disseminated by the 

program in electronic formats.

7. Council will follow up to encourage the 

Superintendent of Document policy and 

rationale for withdrawal of electronic 

materials to be published in 

Administrative Notes.

Your Advice Needed on Redesigning Administrative Notes

The new look of this issue of Administrative 

Notes is intended to improve the readability 

of the newsletter and to enhance its 

usefulness to depository library staff.

We added a sidebar on the front page to give 

a quick synopsis of the contents, changed 

typefaces, placed the text in two columns, 

and replaced lines with white space.

Please let us know what you think! We 

welcome all suggestions, which you may 

send to the editor at fax 202-512-1432 or 

email <mmacgilvray@gpo.com>.
AN-v22-#17-12/15/01

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Library Programs Service Contacts

December 2001

OFFICE OF THE DIRECTOR

Voice Fax E-mail

Gil Baldwin – Director 202-512-1002 202-512-1432 ebaldwin@gpo.gov

Helene Williams – Secretary 202-512-1114 202-512-1432 hwilliams@gpo.gov

George Barnum – Electronic 

Collection Manager

202-512-1114 202-512-1432 gbarnum@gpo.gov

William Thompson – Program Analyst 202-512-1114 202-512-1432 wthompson@gpo.gov

Laurie B. Hall – Supervisory Program 

Analyst

202-512-1114 202-512-0877 lhall@gpo.gov

DEPOSITORY DISTRIBUTION DIVISION

James Mauldin - Chief 202-512-1014 202-512-1429 jmauldin@gpo.gov

Depository Claims Office 202-512-1024 202-512-1429

DEPOSITORY PROCESSING BRANCH

Cornelius Greene - Chief 202-512-1007 202-512-1429 cgreene@gpo.gov

LIBRARY DIVISION

Bonnie Trivizas – Chief 202-512-1114 202-512-1432 btrivizas@gpo.gov

DEPOSITORY SERVICES STAFF

Robin Haun-Mohamed – Chief 202-512-1119 202-512-1432 rhaun-mohamed@gpo.gov

Kathy Brazee – Inspector 202-512-1119 202-512-1432 kbrazee@gpo.gov

Regina Koo – Inspector 202-512-1119 202-512-1432 rkoo@gpo.gov

Walter Zoller – Inspector 202-512-1119 202-512-1432 wzoller@gpo.gov

CATALOGING BRANCH

Thomas A. Downing – Chief 202-512-1121 202-512-1432 tdowning@gpo.gov

Theodore Defosse - Electronic Access 202-512-1121 202-512-1432 tdefosse@gpo.gov

Steve Uthoff - Cataloging Policy 202-512-1121 202-512-1432 suthoff@gpo.gov

DEPOSITORY ADMINISTRATION BRANCH

Betty M. Jones – Chief 202-512-1071 202-512-0877 bjones@gpo.gov

Yvonne Washington – Publications 

Management Specialist

202-512-1131 202-512-0877 ywashington@gpo.gov

Earl Lewter – Chief, Acquisitions and 

Classification

202-512-1063 202-512-0877 elewter@gpo.gov

John Tate – Chief, Acquisitions and 

Classification

202-512-1129 202-512-0877 jtate@gpo.gov

Micrographics Section 202-512-1060 202-512-1636 bjones@gpo.gov
AN-v22-#17-12/15/01

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Table of Contents

New Chief of Depository Distribution Division: Mauldin ......................................... 1

New Depository Processing Branch Chief: Greene.................................................. 1

New Library Inspector: Brazee........................................................................... 1

New Procedures in Place to Deal with Returned Shipment Boxes............................... 2

Fax Only Claiming Starts January 1, 2002 ............................................................ 2

Enhanced New Electronic Titles (NET) Developed ................................................. 3

Shipping Lists Have a New Look in 2002............................................................. 4

Federal Web Sites: Laws, Policies & Measurements............................................... 4

Readers Exchange: Publicizing Documents & Indexing Online Subject Indexes............. 5

Recommendations, Depository Library Council, 2001, Fall ...................................... 6

Your Advice Needed on Redesigning Administrative Notes .....................................12

Library Programs Service Contacts, December 2001..............................................13

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Library Programs Service, Government Printing Office, for the staffs of U.S. Federal 

Depository Libraries.

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: The Editor, Administrative Notes

U.S. Government Printing Office

Library Programs Service, SLLD

Washington, DC 20401

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov