Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 25, no. 06 GP 3.16/3-2:25/06 May 15, 2004

ANNUAL ITEM SELECTION UPDATE CYCLE 

BEGINS JUNE 1 - SEE P. 4 

HIGHLIGHTS

Library of Year 

Award 1

Appointments: 

 Turner 3 

 Blevins 3 

Item Selection 

Update 4

Census

Documents 8 

New Council 

Members 8 

Collection of 

Last Resort 9 

Strategic 

Planning 11 

SuDocs 

Remarks 14 

Members, 

Depository

Library 

Council 21 

2004 Federal Depository Library of 

the Year Award Nomination Deadline 

Extended Until July 16 

To ensure that all eligible depository libraries have ample time to be 

nominated for GPO’s Federal Depository Library of the Year award, the 

nomination deadline has been extended from May 1, 2004 to July 16, 

2004. 

What is the Award? 

The Federal Depository Library of the Year award provides special 

recognition for a library that furthers the goal of the Federal Depository 

Library Program by ensuring that the American public has free access to 

its Government's information through: 

• Outstanding service to meet the Federal government information 

needs in the library’s service area 

• Creativity and innovation in developing specific community 

programs for use of Federal government information or a dramatic 

increase in their community’s usage of Federal government 

information 

• Leadership in creating public service programs that can be 

emulated by other Federal Depository Libraries 
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What are the Benefits of Winning? Here’s 

What Last Year’s Winner Has to Say: 

“Winning the Federal Depository Library of 

the Year award enabled us to increase 

awareness of our library in the community 

and among our colleagues. It also gave us the 

“bells and whistles” we needed to raise our 

profile with our library board. I think any 

depository library could greatly benefit from

winning.” 

Suzanne Sears 

Tulsa City-County Library 

The chosen library will be announced at an 

award ceremony, which will take place 

during the fall 2004 Depository Library 

Conference and meeting of the Depository 

Library Council. The conference will be held 

in Washington, DC from October 17-20, 

2004. GPO will provide travel to and lodging 

during the Conference for the depository 

coordinator and library director from the 

winning library. 

How Do I Nominate A Library? 

You are invited to nominate any Federal 

Depository Library, regardless of its size or 

type. To apply, go to: 

http://www.gpoaccess.gov/fdlp/award 

(Past winners, libraries of current Depository 

Library Council members, and libraries on 

probation are ineligible for consideration.)

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Jeff Turner Is Selected to Head 

Office of Marketing 

Jeff Turner has joined Information 

Dissemination (Superintendent of 

Documents) as Director of Marketing, in the 

Library and Customer Relations Service, 

effective May 3, 2004. Mr. Turner has 

extensive commercial marketing experience, 

and is highly qualified to help develop 

GOP’s initiatives in marketing, promotions, 

creative services, account management and 

market research as they relate to Information 

Dissemination programs. 

Mr. Turner comes to GPO from Nextel 

Communications, where he was a Major 

Account Executive. Prior to that, Mr. 

Turner served as Director of Marketing for 

three different companies, including 

Wilcoxon Research, The Daycon 

Companies, and National Instrument 

Company. 

Mr. Turner has a Master of Business 

Administration degree from the University 

of Maryland, and a Bachelor of Arts with 

Distinction degree in Psychology from the 

University of Virginia. 

Dr. Larry A. Blevins Is Appointed Director of 

Office of Education and Development 

Dr. Larry A. Blevins has joined Information 

Dissemination (Superintendent of 

Documents) as Director of the Education and 

Development Office, Library and Customer 

Relations Service, effective May 3, 2004. Dr. 

Blevins has extensive experience both in 

government and in academia and is highly 

qualified to help develop GPO’s initiatives in 

education, training, and technological 

applications in the Federal Depository 

Library Program.

Dr. Blevins comes to GPO from the U.S. 

Marine Corps, where he was the Deputy 

Director of the College of Continuing 

Education and Director of the Distance 

Learning Program. Other positions during 

his career include Dean of the Department of 

Veterans Affairs’ VA Learning University; 

Director, Performance Development 

Department of the Internal Revenue Service; 

Distance Learning Program Manager, Federal 

Aviation Administration, and other related 

positions in the Department of the Navy, the 

U.S. Army Military Police School, and the 

U.S. Army Infantry School. Dr. Blevins has 

led numerous state-of-the art training 

initiatives, including the incorporation of 

existing and emerging distance learning 

technologies. He has received many awards 

for his innovative work. 

Throughout his career, Dr. Blevins has taught 

over 30 graduate and undergraduate courses 

as both adjunct and full-time faculty at 

numerous colleges and universities. Dr. 

Blevins is an honors graduate from Auburn 

University with a doctoral degree in

vocational and adult education, a master’s 

degree in criminal justice from Auburn 

University, and undergraduate degrees from

Columbus State University. 

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Annual Item Selection Update Cycle for FY2005 

Begins June 1, 2004 

The annual opportunity to add item numbers 

to depository library selection profiles takes 

place in June and July, 2004. From June 1 

through July 30, depositories may make 

additions, which will take effect at the 

beginning of fiscal year 2005 on October 1. 

GPO recommends that libraries review their 

current selections in terms of their 

communities’ government information needs 

and change their selections accordingly. 

GPO strongly encourages libraries to select 

electronic information products whenever 

they are available, when they fit the library’s 

collection plan for Federal Government 

information. About 60% of new Federal 

Depository Library Program titles are 

available in electronic format, and in recent 

months two-thirds of the new FDLP titles 

were "online only." 

The Update Cycle period is the only time that 

items may be added. Items may be dropped 

at any time. Adds do not take effect until 

October 1. 

Information about the Item Selection Update 

Cycle appears in Administrative Notes, on 

the FDLP Desktop News page at <http:// 

www.access.gpo.gov/su_docs/fdlp/tools/ 

news.html>, and on the GPO-FDLP-L 

listserv at <http://listserv.access.gpo.gov>.

Note: No information packet will be mailed 

to depository libraries. 

Schedule 

June 1, 2004 "Selection Update Cycle 

2005" begins. 

June-July Depository libraries evaluate 

selections. 

July 30, 2004 Deadline for submission of 

all additions. 

Oct. 1, 2004 New selection profiles 

become effective. 

(Drops will be recorded and activated as soon 

as they are entered.) 

Update Cycle Online on the Web 

The 2004 Update Cycle will take place 

electronically on the Web. Libraries will be 

responsible for entering their own 

amendments to selections using the Web site 

"Amendment to Item Selections" on the 

FDLP Desktop Web site at: 

<http://www.access.gpo.gov/su_docs/fdlp/ 

tools/amendment.html>. On this Web site, 

you will control the input, and the changes 

will be recorded instantaneously. 

You will need your depository library number 

and internal password to submit your 

additions or deletions. 

What If We Can’t Access the Web? 

If your library does not have Web access, 

please contact: 

Joe Paskoski 

e-mail: jpaskoski@gpo.gov

fax: 202-512-0877 

phone: 202-512-1698 

OR 

Yvonne Washington 

e-mail: ywashington@gpo.gov

fax: 202-512-0877 

phone: 202-512-1131 

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Automatic Confirmation of Selections 

Automatic confirmation of the changes you 

input is a function of the Web application. In 

addition, if you enter your e-mail address 

along with your depository library number 

and internal password when filling out the 

online selection update form, an e-mail 

confirmation of your transactions should be 

sent to you. However, we have, in the past, 

experienced some problems with the e-mail 

confirmation component of this application. 

For your records you may want to print out 

and/or save the Web page confirmation that 

appears as soon as you hit the Submit button. 

When you save the file, change the file name

extension from .cgi to .html to view the page 

in a Web browser. 

INSTRUCTIONS 

Preparing for Your Library's Selection 

Evaluation 

In preparing to amend your depository's item

selection profile for fiscal year 2005, please 

consider the following: 

• GPO requests that documents librarians 

conduct a zero-based review of the 

depository’s current item selections by 

carefully examining the need for each 

item.

• Librarians should not make their 

collection development decisions in a 

vacuum. GPO encourages cooperative 

collection development to ensure that all 

relevant items are available within a local 

area or region without unnecessary 

duplication of little used documents. 

• After consulting with other depositories, 

documents librarians should delete any 

items not actually needed to serve current 

or anticipated future needs of the public. 

If appropriate, a library should add 

relevant items needed by its clientele. 

• Regional libraries may choose a single 

format when an item is offered in both 

microfiche and paper formats. 

• Selective libraries must choose only a 

single format when an item is offered in 

both microfiche and paper formats. 

Depositories should select items at a level at 

least half the average rate of libraries of a 

similar size and type. Exceptions are made 

for depositories with a written collection 

development policy certifying that their 

current selection rate of tangible and 

electronic information products effectively 

meets the public’s government information 

needs. 

Use the chart of selection averages in 

Administrative Notes, v. 25, # 4 (3/15/04), p. 

8, to help determine your appropriate 

selection rate. This chart is also available on 

the FDLP Desktop at: 

<http://www.access.gpo.gov/su_docs/fdlp/ 

coll-dev/itemchrt.html>. 

For further information, see “Review of GPO 

Position on Item Selection Rates” in

Administrative Notes, v. 22, # 5 (3/15/01), p. 

3. 

Tools to Help Evaluate Your Selection 

Options 

Item Lister shows your current item

selections and all of the items currently 

available through the Federal Depository 

Library Program. Item Lister can be found 

on the FDLP Desktop Web site at: <http:// 

www.access.gpo.gov/su_docs/fdlp/tools/ 

itemlist.html>. Your drops will be reflected 

in Item Lister the next week after you make 

them. Adds will be activated, and added to 

Item Lister, on October 1, 2004. During the 

Annual Selection Update Cycle only, Option 

5, Pending Adds, is added to Item Lister. 

This will show what adds you have made 

during the Update Cycle. These adds are 

pending, and go into effect October 1 at the 

start of the new fiscal year. 

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For both drops and pending adds, the library 

should monitor Item Lister to ensure that the 

submissions were recorded correctly.

• Consult the List of Classes in paper or 

download the file on the FDLP Desktop 

Web site to aid in your evaluation of item

numbers and titles. The electronic List of 

Classes is located at 

<http://www.access.gpo.gov/su_docs/fdlp

/pubs/loc/index.html>. 

• Check out the collection management

tools available on the Documents Data 

Miner, a cooperative partnership between 

Wichita State University and the GPO, at: 

<http://govdoc.wichita.edu/ddm/Gdoc 

Frames.asp> 

• New item numbers added to the list of

item numbers available for depository 

selection, can be found in several 

locations: 

New item numbers not appearing in the 

paper List of Classes can be found in the 

"Update to the List of Classes, New Item

Numbers" column in Administrative 

Notes Technical Supplement. New item

numbers are added to the Item Lister and 

also to the Documents Data Miner each 

week. 

Postings of new item numbers, discontinued 

classes, class corrections and other changes to 

the List of Classes are found in the WEBTech 

Notes database at: <http://www.access.gpo. 

gov/su_docs/fdlp/tools/webtech.html>. 

The WEBTech Notes database is also 

available in dbf format on the Federal 

Bulletin Board at: 

<http://fedbbs.acess.gpo.gov/library/list/files/

?lib=WEBTECN>. 

Passwords 

Each library is assigned a unique internal 

password for FDLP administrative functions, 

such as submitting the Biennial Survey, 

amending item selections, and updating the 

directory entry. 

Passwords provided by GPO should be 

secured and only authorized users should be 

allowed to submit adds and drops for a 

library.

If depository library staff do not have the 

library's internal password, the designated 

depository library coordinator or the library 

director should submit a request for this 

information by using the "Ask a Question" 

feature on the GPO help service at 

http://www.gpoaccess.gov/help/index.html. 

Libraries must protect all user ids and 

passwords. 

Making Amendments to Selections 

Libraries notify GPO of changes to their 

selection profile by submitting their adds or 

drops on the "Amendment of Item

Selections" form found on the FDLP Desktop 

Web site at: <http://www.access.gpo.gov/ 

su_docs/fdlp/tools/amendment.html>. You 

will need your depository library number and 

internal password to process your 

amendments. Internal passwords begin with 

"FDLP" followed by a series of numbers. 

Information on how to fill out the Web form

and whom to contact are accessible by 

clicking on various buttons on the form. 

If you have specific questions or comments, 

please contact Joe Paskoski at 

<jpaskoski@gpo.gov> or by fax at 202-512-

0877. 

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Reporting Errors 

If you mistakenly delete an item number or 

select an item number that you really wanted 

to delete, you must contact GPO. Do not try 

to re-input the correct selection by entering 

another transaction on the "Amendment to 

Item Selections" Web form. To report all 

errors or discrepancies in your selection 

profile, contact: 

Information Processing Unit 

fax: 202-512-0877 

e-mail: jpaskoski@gpo.gov

ywashington@gpo.gov

Suggestions for Making Amendments 

Changing Formats 

If you want to change from paper to 

microfiche for dual distribution items, GPO 

suggests the following procedure to reduce 

gaps in holdings: 

1. Add the microfiche item during the 

update cycle. 

2. Once the new selection is distributed 

in October, delete the paper item. 

For example, to change the Federal Register 

selection from paper to microfiche, add item

0573-D in June or July, for implementation in 

October. Then use the Web "Amendment to 

Selections" form to delete item 0573-C after 

you begin receiving microfiche copies. 

Items Distributed to All Libraries 

Titles distributed under item numbers 0154-

B, 0556-C, and 1004-E are distributed to all 

depository libraries whether your library 

selects these items or not. GPO will 

distribute other titles under these item 

numbers throughout the year if the 

informational content is deemed relevant to 

all depository libraries. Please do not drop 

these item numbers from your selection 

profile. 

EFFECTIVE DATES 

Deletions 

If you have deleted item numbers for paper 

and electronic titles, GPO will stop shipping 

the publications within 1-2 weeks of your 

Web transaction. You should not claim

publications listed under these items on 

shipping lists dated after the date you 

submitted the deletion. 

Deletion of microfiche item numbers will 

take effect beginning the week after the 

amendment was submitted. 

Deletions can be submitted to GPO 

throughout the year. 

Additions 

Libraries will be able to make additions to 

their selection profile only during the Annual 

Selection Update Cycle (June 1, 2004 

through July 30, 2004). 

All additions must be posted to the Web site 

by July 30, 2004. 

All additions remain pending until they are 

activated on October 1, 2004. Libraries will 

begin to receive new publications with 

shipping lists dated October 1, 2004 and 

after. 

Claims 

Do not base your claims for missing 

depository publications on additions made 

during this update cycle period until the first 

shipping list is distributed for FY 2005 (after 

October 1, 2004). If you do, the claims will 

not be honored. 

GPO will always indicate on the shipping list 

which selection update period governs the 

item distributions. Continue to claim from

your 2004 selection profile during the update 

cycle period.

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GPO Catalogs Historic and Fugitive 

Census Documents 

GPO cataloging staff have undertaken a 

special project to catalog the historic Census 

documents dating to 1790 that the Bureau of 

the Census has recently posted on its Web 

site at: <www.census.gov/prod/www/ 

titles.html>. 

GPO staff are simultaneously cataloging 

“fugitive” documents from the 1990 and 2000 

Censuses, adding PURLs where applicable, 

and working to ensure the accuracy of the 

existing cataloging records. 

Public Printer Bruce James Picks Five New 

Depository Library Council Members 

Public Printer of the United States Bruce 

James has announced the appointment of five 

new members to the Depository Library 

Council to the Public Printer. James made 

the announcement earlier this week during 

the Depository Library Council spring 

meeting in St. Louis, Missouri. 

“These individuals have dedicated their lives 

to ensuring that every American has access to 

Government information. The new members 

join an experienced, dynamic and passionate 

council, and together we will work on the 

future of information dissemination in the 

digital age,” James said. 

Evelyn Frangakis is currently at the New 

York Public Library, where she is the Aaron 

and Clara Greenhut Rabinowitz Chief 

Librarian for Preservation of the Barbara 

Goldsmith Preservation Division. 

Ann Miller is the head of Duke University’s 

Public Documents and Maps Department. 

She previously served as the Chair of the 

American Library Association’s Government 

Documents Roundtable (GODORT) and is 

currently its Treasurer. 

Bill Sudduth is with the University of South 

Carolina, where he is the Head of 

Documents, Microforms, Maps and 

Newspaper Collections. He was the Chair of 

GODORT from 2002 until 2003. 

Susan Tulis is also a former Chair of 

GODORT and is no newcomer to the 

Council. She served two previous terms, 

1990-1993 and 1984-1987. She is currently 

with Southern Illinois University Carbondale, 

where she is the Associate Dean for 

Information Services. 

Walt Warnick is the U.S. Department of 

Energy’s Director of the Office of Scientific 

and Technical Information (OSTI). In 2001, 

he received two awards for his efforts with 

transforming the DOE information 

dissemination functions into electronic 

media. 

The Depository Library Council is an 

advisory body formed to provide advice to 

the Public Printer on topics related to the 

Federal Depository Library Program (FDLP). 

The Council is made up of 15 representatives 

from the Government information community 

who each serve 3-year terms. The Public 

Printer appoints five members every year. 

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Collection of Last Resort 

Summary of GPO’s April 2004 Draft Plan 

The draft plan is available at http://www.access.gpo.gov/su_docs/fdlp/pubs/clr.doc 

Comments may be directed to Judy Russell at jrussell@gpo.gov. 

GPO will proactively acquire and preserve tangible and electronic copies of Government 

publications for inclusion in the Collection based on the requirements of all GPO information 

dissemination programs. In addition to publications acquired, harvested, or created for the 

information dissemination programs, the Collection will include agency source data files 

acquired pursuant to the OMB compact or other GPO services to publishing agencies. GPO will 

provide online public access and other information products and services derived from the digital 

preservation masters and other items in the Collection. 

Conceptual Overview

Contents Collection of Last Resort Access Collections for Public Use

Digital Objects Preservation masters in a dark 

archive 

Access copies from GPO Access or partner

sites 

Tangible 

Publications

Preservation copies in a dark

archive 

Access copies in: 

• Light archives (minimal use, some

active preservation) 

• Depository library collections (no

special preservation) 

Over time, the Collection will become a 

comprehensive set of tangible and electronic 

titles that will backstop the tangible 

collections in regional depository libraries or 

shared repositories into which regional 

library collections may be consolidated in the 

future. 

GPO will explore the potential for 

establishing contractual relationships with 

libraries and other organizations to house the 

tangible Collection versus maintaining and 

preserving the tangible and electronic 

collections ourselves. The plan will be

developed in consultation with the library 

community. 

Key Assumptions 

• The Collection is primarily created to 

support the FDLP goal of no-fee 

permanent public access, but also 

supports other GPO information 

dissemination and preservation 

programs, including print-on-demand 

for publications sales. 

• GPO will have an enterprise-wide 

Collection of digital materials, 

including preservation masters and 

access copies. 

• Collection assets will be maintained 

in geographically dispersed locations. 

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• Collection management will be 

benchmarked against the criteria for 

assurance developed by the Center for 

Research Libraries. 

• Collection preservation activities will 

be based on the agreement between 

GPO and the National Archives and 

Records Administration (NARA) 

designating GPO as an archives 

affiliate. 

• The Collection includes the existing 

FDLP Electronic Collection. 

• The Collection’s contents will be 

described by standard metadata 

schemes. Bibliographic records will 

be included in the National 

Bibliography and accessible through 

GPO’s online catalog. 

• Digital and tangible assets in the 

Collection’s “dark archives” are held 

primarily for preservation rather than

public use. There are no direct users 

of the print copies in the dark archive. 

• Access copies of the Collection’s 

electronic assets will be publicly 

accessible. 

• GPO will acquire tangible copies 

from a variety of sources, including 

the transfer of portions of the legacy 

collection from depository libraries to 

GPO. 

• It will take three to five years to 

assemble the tangible Collection and 

digitize the 2.2 million titles (60 

million pages) in the Collection. 

• It is estimated that the depository 

library community and others will 

make an initial investment of $50 

million to digitize legacy collection 

print materials. 

• GPO has included $1.5 million in its

FY 2005 Salaries and Expenses 

Appropriation request to cover the 

initial startup costs for the Collection. 

GPO estimates the Government’s 

portion of establishing and managing 

the Collection at approximately $1.5 

million per year for the next five 

years. 

• The tangible products in the 

Collection will exist as a source and a 

backup for the digital objects 

Collection. After digitization, copies 

of the original publication, even if 

disbound, will be retained and 

preserved in case the item must be 

digitized again in the future. 

• Digital objects in the Collection, 

whether harvested or created by GPO, 

will be certified as authentic, official

versions. 

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Keeping America Informed In the 21st Century: 

A First Look at the GPO 

Strategic Planning Process — 

“A Work in Progress” 

Bruce R. James 

Public Printer of the United States 

May 1, 2004

[Originally presented on April 19, 2004, at the Depository Library Council meeting in St. Louis, MO, and revised 

based on feedback from that meeting.]

The U.S. Government Printing Office’s core 

mission, Keeping America Informed, dates 

to 1813 when Congress determined the need 

to make information regarding the work of 

the three branches of government available 

to all Americans. This is the inherent

function of government which GPO carries 

out for Federal agencies on behalf of the 

public. The GPO is the Federal 

government’s primary centralized resource 

for gathering, cataloging, producing, 

providing and preserving published 

information in all its forms.

Factual Background 

Since its inception, GPO has offered 

Congress, the courts, and government 

agencies a set of centralized services to 

enable them to easily and cost effectively 

produce printed documents according to a 

uniform set of Federal government 

specifications. In addition, GPO has offered 

these publications for sale to the public and 

made them widely available at no cost 

through the Federal Depository Library 

Program

As the technology for creating printed 

products changed, so did the GPO. As new 

information formats came into use, such as 

microfiche and CD–ROM, GPO was an 

early adopter. GPO offered training in these 

new media for agencies and librarians, all 

the while maintaining a uniform set of

government standards. 

As computers became available for 

typesetting in the 1960’s, GPO was again at 

the forefront. Long before there were 

industry standards for processing text into 

type, GPO developed its own set of 

standards to create uniform government 

publications. The standards were directed 

toward creating printed products and 

modified as required for other hard-copy 

output. 

When electronic distribution of documents 

over the Internet arrived in the early 1990’s, 

no one inside or outside of government 

anticipated the sweeping publishing

revolution that would occur inside of ten 

years. In 1994, when the GPO first 

distributed the Congressional Record over 

the Internet, the same data coding standards 

that were used to create typeset pages were 

adapted for the electronic text because no 

one could envision the day when printing 

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AN-v25-#06-5/15/04

would become secondary to, or even 

replaced by, documents created digitally by 

authors and distributed electronically from

their source.

Before consumer-friendly, full-text, search 

engines were invented, everyone assumed 

the goal was to place “typeset” pages equal 

to printed pages in an electronic database 

which could be searched through a table-ofcontents and viewed on a computer screen. 

Only esoteric and expensive private 

publishing services offered specialized 

search of document fields or full text. 

Neither the GPO nor any other government 

agency properly estimated the impact of 

“desk-top” publishing on the creation, 

dissemination and preservation of U.S. 

Government information. As a 

consequence, there is now a near total 

breakdown of government publishing 

standards. 

The impact of this breakdown is just now 

coming into focus. Because of the ease of 

creating a new publication from a computer 

desktop, agencies have found they no longer 

need the traditional GPO printing services--

they can easily send their work to an inhouse “duplicating” shop or avoid the 

traditional GPO bureaucracy by simply 

buying their printing directly from a local 

vendor. And, in some cases, they can avoid 

the time and cost of printing by publishing 

directly to the “web.” Each of these steps 

has led to the breakdown of government 

information standards and deprived the 

public of the uniform and predictable 

availability of official government 

documents. It also deprives future 

generations from having an accurate record 

of the work of our government. 

Future Considerations for Government 

Publishing 

The time has arrived to build a new model 

for government publishing based on the 

technologies now available and those that 

will soon be here. While it is clear that no 

one can fully anticipate the future evolution 

of technology and its impact on publishing, 

it is also clear that digital technology as we 

know it today will be the fundamental 

building block for the future as far as we can 

see. 

While standards by their nature imply 

following a discipline that limits flexibility, 

any new government publishing model must 

strive to allow maximum flexibility for 

government publishers within a framework 

that assures unimpeded public access to the 

official information of their government and 

that ensures a perpetual, authentic record of 

the government.

For the first time in history, it is now 

practical to consider the creation of a fully 

digital database of all known government 

documents, searchable by character strings, 

with the ability to display on a computer 

screen the hard copy image if one exists. 

Such a database would be constructed to be 

used for multiple purposes such as 

producing print-on-demand documents and 

disseminating official government 

documents over the Internet. 

Implications for the GPO 

By law and tradition, GPO has been the 

principal provider of publishing services for 

the Federal government. There is no other 

agency with the breadth and depth of skills 

and the knowledge required for the 

production and dissemination of published 

government information in all forms. No 

other agency is specifically funded by 

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AN-v25-#06-5/15/04

Congress to provide information 

dissemination services for all branches of 

the Federal government. The GPO needs to 

take the lead in creating digital standards for 

official documents of the United States 

Government.

GPO must deploy the technology needed by 

its federal customers and the public to gather 

and produce digital documents in a 

uniformly structured database in order to 

authenticate documents disseminated over 

the Internet and to preserve the information 

for permanent public access. 

GPO needs to work with its library partners 

to develop a new model for no-fee public 

access through the FDLP, which must 

include a fully digital database of all past, 

present and future U.S. Government

documents, augmented database search and 

retrieval tools, and increased training to 

enable librarians to better serve the 21st 

century information needs of their patrons. 

GPO needs to develop a customer service 

model that partners with its agency 

customers at the program level in order to 

provide a range of support and solutions for 

their publishing needs and responsibilities 

from creation to dissemination whether 

digital or printed publications.

GPO will need to make significant 

investments in workforce development in 

order to train its existing employees in the 

skills required for 21st century printing and 

information processing. 

In order to efficiently and effectively meet 

the continuing in-house printing needs of 

Congress and its agency customers, and to 

provide for a modern information processing 

environment, GPO will need to relocate to a 

facility sized and suited for its present and 

future requirements. Its current North 

Capitol Street building complex is both too 

large and too antiquated for its needs and 

continues to drain the organization of 

resources better used for investments in the 

technology and equipment needed to carry 

out its mission. 

Please submit comments to: 

strategicplanning@gpo.gov 

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Remarks of Superintendent of Documents 

Judith C. Russell 

Depository Library Council Meeting 

St. Louis, Missouri 

April 18, 2004 

I want to join Bruce [James, Public Printer], 

Sara [Parker, Missouri State Librarian] and 

Dan [Barkley, Chair of the Depository 

Library Council] in welcoming you to St. 

Louis for this meeting of the Depository 

Library Council. It is a pleasure to be with 

you again and to continue our discussions on 

the future of the Government Printing Office 

(GPO) and the Federal Depository Library 

Program (FDLP). 

I am delighted that so many of you have 

made the effort to be here, and particularly to 

see so many library directors here to help us 

address some very important issues. I am

also conscious that many of our colleagues 

were not able to be here with us. I urge you 

to take home all that you learn from this 

conference and share it with others in your 

institution and in your community. 

Encourage them to review the documents that 

we are discussing and submit their comments 

to GPO. It is important that we include the 

entire library community – not just the 

depository libraries – in these discussions and 

provide them with an opportunity to 

participate and make their views known. 

The highlight of this meeting will be the 

Public Printer’s remarks tomorrow afternoon, 

which will be the first public presentation of

the initial results of the strategic planning 

process that Bruce James began when he 

arrived at GPO 16 months ago. We are 

concluding the first phase – the fact gathering 

phase – and preparing to use the facts as a 

foundation on which to build the strategic 

plan for keeping America informed in the 

21st century and beyond. 

In keeping with Bruce’s presentation, the 

overall theme of the meeting is planning for 

the future – and the various reports and 

initiatives that we will discuss over the next 

few days will help us set priorities and keep 

our forward momentum, even as we continue 

to work on the strategic plan. I look forward 

to some lively discussions and expect to go 

back to Washington with lots of good ideas. 

As you can see, we have an agenda that is 

filled to over flowing. I want to take a few 

minutes to talk briefly about several topics 

that we will discuss in depth later in the 

meeting. The first of these is the set of 

initiatives that relate to preservation of and 

improved access to the legacy collection of 

tangible items in your libraries. 

PRESERVING PRINT RESOURCES 

Last summer I had the privilege of 

participating in a conference hosted by the 

Center for Research Libraries and funded by 

the Institute of Museum and Library Services. 

The topic was Preserving America's Print 

Resources, aptly called the PAPR conference. 

One statement that was made at that 

conference was that Federal and other 

government documents were among our most 

at risk printed resources because we were 

relying merely on the multiplicity of copies to 

preserve these documents. Everyone is 

counting on someone else to take care of 

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these materials. The speaker elaborated, 

saying that our libraries were not doing active 

preservation of most government documents, 

although some collections were better 

protected than others because they were in 

closed stacks or had some temperature and 

humidity control. He felt that we were 

running the risk of losing many – if not all – 

of the printed copies of some documents 

more or less simultaneously from neglect. 

(The picture that was left in my mind was of 

lemmings rushing toward and plunging off of 

a cliff.) That comment was not made by me

or by someone affiliated with a depository 

library – it was not even made by a librarian - 

and yet once it was made, everyone in the 

room was struck by the truth of the statement. 

And everyone encouraged GPO to take a 

leadership role in addressing the issue and 

seeking solutions. 

I had already begun to talk with the library 

community about the need to better manage 

the legacy collections in depository libraries 

both for improved public access and for 

preservation, but the PAPR conference 

increased my sense of urgency. 

For almost two hundred years the U.S. 

government has sent its documents out to the 

people and, as a result, we have an incredible 

national asset in the collections that your 

libraries house and the expert staff that have 

evolved to assist the public to use the

materials effectively. We have an 

opportunity – and an obligation – preserve 

that asset, even as we plan for a 21st Century 

digital depository library system that respects 

the foundation of the current program, but is 

not constrained by it, and that takes optimum

advantage of the enormous volume of 

electronic resources that are, and will 

become, available. 

One of the strengths of the current system is 

that no single natural or man-made disaster 

can wipe out the collective record of our 

democracy because it is housed in hundreds 

of libraries throughout the nation. We must 

find creative ways to reduce the burdens of 

the large historical collections in our regional 

depository libraries and other large selective 

libraries, while preserving a reasonable 

number of sets of the print publications and 

maintaining a distributed system that protects 

these assets and ensures permanent public 

access. 

Several of the sessions this week will focus 

on efforts that are planned – or underway – to 

address the management and preservation of 

the legacy documents collections. One is the 

movement toward shared repositories, or 

shared housing agreements, that would allow 

multiple libraries to eliminate some of the 

redundancy in their collections. These 

initiatives, which are still in the early stages, 

will help us move toward a smaller number of

comprehensive sets of print publications that 

can be more readily preserved. We are not 

going to preserve every government 

document in every depository library. We

can't even afford to fully preserve the 53 sets 

in our regional depository libraries. But we 

do need to decide as a community how many 

sets of tangible documents should be 

preserved and take the necessary steps to 

establish – and support – consolidated 

collections that are as comprehensive as 

possible, so we can actively preserve a 

reasonable number of sets.

Decision Framework for Trusted 

Repositories 

Tonight at 7:00 p.m., Melissa Trevvett from

the Center for Research Libraries (CRL) will 

present a decision framework for federal 

repositories that CRL has prepared for GPO. 

Once completed, this framework can be used 

to evaluate the level of assurance provided by 

print repositories based on their physical 

15 
AN-v25-#06-5/15/04

characteristics, resources, governance and 

other factors. In order to establish 

repositories that consolidate our assets and 

focus our preservation efforts, each 

participating library must have the assurance 

that the repository can fulfill its obligations. 

The decision framework will help us decide 

on the essential characteristics for trusted 

repositories. [The discussion draft of the 

decision framework is available at 

http://www.access.gpo.gov/su_docs/fdlp/pubs

/decisionmatrix.pdf.] 

Collection of Last Resort 

In that same session, we will discuss the draft 

plan for establishing a Collection of Last 

Resort – a secure "dark archive" that will 

become, over time, a comprehensive 

collection of tangible and electronic titles that 

will backstop the regional collections and 

shared repositories. In reviewing other 

initiatives, like JSTOR, it has become clear 

that multiple "light archives" are not 

sufficient to protect these assets. The highest 

level of assurance comes from a collection of 

last resort that – as the name implies – is not 

used unless all other resources have failed. 

Archivists will tell you that the best way to 

preserve a tangible asset is to house it under 

ideal conditions and avoid all use because 

every time you use it, you put it at risk and 

subject it to wear and tear. [The draft plan 

for the Collection of Last Resort is available 

at <http://www.access.gpo.gov/su_docs/ 

fdlp/pubs/clr.pdf>.] 

DIGITIZATION OF THE LEGACY 

COLLECTION 

These initiatives – shared repositories and a 

collection of last resort – do more for 

preservation than they do for public access. 

So the third, and essential, leg of the stool is 

the commitment to digitize the entire legacy 

collection of U.S. government documents – 

an estimated 2.2 million print publications 

totaling approximately 60 million pages – and 

make sure that those documents are available, 

in the public domain, for permanent public 

access. The intent is to make sure that the 

entire collection is digitized for preservation 

purposes, with a variety of access files 

derived from the digital preservation masters. 

Monday morning we will discuss several 

aspects of the digitization initiative. Last 

month GPO hosted a meeting of experts on 

preservation digitization to discuss current 

specifications for the creation of digital 

preservation masters. The report on that 

meeting includes a proposed set of minimum 

specifications for digitizing documents from

the legacy collection. GPO is seeking 

feedback on that proposal. And we expect to 

hold a similar meeting in May to discuss 

metadata standards for the digitization 

initiative. Both specifications are essential to 

building a true collection, rather than a 

random set of digital objects. GPO will also 

develop a proposed governance plan and 

make it available for review. [The report of 

the meeting of experts on preservation 

digitization is available at <http://www. 

gpoaccess.gov/about/reports/preservation. 

pdf>.] 

Priority Titles for Digitization 

GPO also recognizes the need to develop a 

list of priority titles or series that should be 

among the first materials to be digitized, so 

we are conducting a survey to identify, and 

then rank, the titles, so libraries will have 

some guidance as they select projects. In 

recent discussions with the working group 

leading the Association for Research

Libraries (ARL) initiative to collaborate with 

GPO on the legacy digitization project, there 

was some discussion about the characteristics 

of titles for the initial digitization projects. 

There was general agreement among that 

16 
AN-v25-#06-5/15/04

17 

group that we needed some early successes to 

build confidence in the overall project and 

excitement about it, so priority should be 

given to titles that were of high interest to one 

or more types of libraries, in good condition 

and available to be guillotined for relatively 

rapid, low-cost digitization. Priority should 

also be given to titles that, if digitized with 

sufficient quality and made accessible, some 

libraries would be willing to give up in 

tangible form, thus freeing their paper sets for 

deposit in shared repositories or the collection 

of last resort. 

At that meeting one of the ARL directors 

said, “We need to signal clearly that we have 

started and that we are not going to stop until 

we finish digitizing the entire collection.” 

The enthusiasm for this project has been 

enormous – in libraries of various sizes and 

types and in federal agencies that also want 

preservation of and improved access to their 

historical publications. The session on 

Monday is your opportunity to influence the 

criteria that will be used for selecting the 

priority titles to begin this project and the 

specifications that will be used to create the 

digital preservation masters. 

FUTURE OF THE GPO SALES 

PROGRAM 

Last fall, Bruce asked the Council and the 

attendees at the October meeting in 

Washington, DC, to help GPO determine the 

boundaries of free public access through the 

Federal Depository Library Program (FDLP), 

outside of which GPO might develop a new 

economic model for the Sales Program that 

could generate $30 to $50 million in 

additional revenue annually. The model must 

be one that is acceptable to publishing 

agencies, complements free public access 

through the FDLP, and avoids inappropriate 

competition with commercial publishers – a 

tall order to say the least. Last month, GPO 

convened a meeting of representatives from 

the library community, the information 

industry and federal publishers to discuss the 

feasibility and characteristics of such a 

model. That report and the report from the 

Council to the Public Printer, which includes 

a substantive discussion of this topic, are the 

subject of the session that will begin at 3:30 

p.m. this afternoon. This is a topic that is 

sure to generate some energetic discussion. 

[The report of the meeting on the future of 

the Sales Program is available at <http:// 

www.gpoaccess.gov/about/reports/ 

preservation.pdf>.] 

Before I hand this over to TC [Evans, Deputy 

Superintendent of Documents], I want to give 

you a quick update on several other issues. 

DEPOSITORY SERVICES 

CONSULTANTS 

We have nearly completed the Memorandum 

of Understanding (MOU) with the Library of 

Michigan that will let us place the first 

depository services consultant out into the 

community to provide training and work 

directly with local depository libraries. We 

have several other proposals in-house or 

promised, and we are eager to move forward 

to fill the 12 positions that we have allocated 

for this purpose. These will be GPO 

employees, and their salaries, benefits and 

travel expenses will be paid by GPO, but we 

are hoping that each consultant will have a 

sponsoring depository that will provide office 

space and other support, as the Library of 

Michigan is doing. 

The MOU will be posted once it is 

completed. Although there may be variations 

depending on the circumstances and 

requirements of other hosting institutions, this 

will serve as a template. You can share the 

MOU with your general counsel or others in 

your institutions who are reviewing hosting 
AN-v25-#06-5/15/04

issues. Similarly, several libraries that have 

submitted proposals are willing to share their 

documents. 

If you are interested in serving as a consultant 

or offering to host a consultant, or just need 

more information, please talk to Kevin 

[O’Toole, Director, Library and Customer 

Relations], TC or me. 

5-YEAR RULE 

A number of libraries that have left the 

program and many selective libraries that 

remain in the program have expressed 

dissatisfaction with the statutory provision 

requiring that every title, once received, must 

be retained for a minimum of 5 years. GPO 

has proposed replacing that requirement with 

a provision that would allow retention criteria 

to be established by the Superintendent of 

Documents. Dan is chairing an ad hoc 

committee to develop guidelines that will 

support implementation of the proposed 

amendment by defining the criteria to be 

issued by my office in lieu of the current 

statutory mandate to retain all tangible items

for a minimum of 5 years. The default 

requirement is to retain tangible items for a 

minimum of 5 years as currently provided by 

statute. Therefore, the guidelines only need 

to define criteria that are to be applied to 

tangible items considered for disposal prior to 

the end of the 5-year retention period. 

I have asked the committee to: 

• Develop criteria for evaluating items for 

disposal prior to 5 years. For example: An 

electronic copy is available that is suitable for 

substitution. 

• Identify categories of materials eligible for 

disposal before 5 years. For example: 

Ephemeral materials, such as posters, 

pamphlets, calendars, bookmarks (providing 

specific item numbers as examples). 

• Reiterate the current exceptions to the 5-

year rule. For example, superseded titles. 

The intent is to have a document available for 

review and approval at the summer meetings 

of ALA and AALL. Once we have approved 

criteria, and the support of the major library 

associations, GPO will ask the authorizing 

committees to amend the statute. 

ESSENTIAL TITLES FOR PUBLIC USE 

IN PAPER FORMAT 

Last year I accepted a request from the AALL 

to reinstate paper distribution of the Supreme 

Court slip opinions, but I made the paper slip 

opinions available only for law libraries and 

regional libraries. At that time, I asked for 

recommendations for additional titles that 

that were deemed essential for libraries of 

various sizes and types. GPO received some

recommendations, but none with a sufficient 

volume to warrant action. This summer, once 

the survey on priority titles for digitization is 

completed, I will initiate a similar survey on 

essential titles for public use in paper format. 

There will be an opportunity to recommend 

titles for consideration, followed by a period 

of voting to identify titles that are of

sufficient interest to warrant action. 

GAO REPORT 

A major part of the fact gathering for the 

GPO strategic plan was a report from the 

General Accounting Office (GAO) that the 

Congress requested on behalf of GPO. The 

data gathering for the report has been 

completed, and GAO has briefed GPO about 

the results, which are extremely helpful and 

reinforce data gathered from other sources. 

GAO has given GPO a set of PowerPoint 

slides that outline the findings, and Congress 

18 
AN-v25-#06-5/15/04

has concurred that GPO can accept those 

preliminary findings and proceed with the 

strategic plan. GAO expects to publish its 

report in June or July and make it available to 

the public at that time. 

WEBCAST 

After the fall council meeting last year, GPO 

received a number of requests to web cast 

portions of future Council meetings. We

explored the feasibility and cost of web 

casting Bruce's presentation tomorrow 

afternoon, so it could reach a broader 

audience. In the end, we decided not to offer 

a web cast, primarily because this is the 

initial presentation of the fact gathering and 

Bruce expects to make adjustments to it 

based on feedback from this audience. Also, 

he wants to present it to the Congress and 

other audiences in person, so he has the 

opportunity to gage their response and answer 

their questions. 

OPERATIONAL ISSUES 

Finally, let me explain to you that I have 

asked the Council to focus on two major 

topics at this meeting: management of the 

legacy collections and planning for the future 

of a 21st Century digital depository library 

system. I have already mentioned a number 

of specific reports and issues that we will be 

discussing and debating over the next few 

days. 

We have a lot of work to do to sustain the 

momentum on these important issues. I do 

not want Council distracted by operational 

issues that are better addressed in other ways. 

We have a general open forum scheduled on 

Tuesday afternoon at 2:00 p.m. and a GPO 

Access open forum scheduled on Wednesday 

morning at 10:30 a.m.

I urge you to take any operational issues to 

the committee. I assure you that the Council 

and GPO will review and respond to 

operational issues that you bring forward, but 

Council will not be focused on operational 

issues except through its committees. I 

would also like to remind you that the HELP 

link on GPO Access 

[http://www.gpoaccess.gov/help/index.html] 

will provide you access to the new 

knowledge base of frequently asked questions 

and allow you to submit your questions and 

comments for review and response by GPO 

staff. A request submitted through the HELP 

link will receive prompt attention and be 

tracked to make sure that you receive a timely 

and accurate response. 

CONCLUSION 

We have an exciting year ahead of us. GPO 

will continue to work with the library

community to encourage and facilitate the 

establishment of shared repositories into 

which tangible collections can be deduplicated and provided with active 

preservation. We will expand our efforts to 

obtain materials from the community for the 

Collection of Last Resort. GPO will work 

with you to begin the digitization of the 

legacy documents collection for both 

preservation and access. We will begin 

cataloging of the retrospective (pre-1976) 

materials by conversion of our shelf list and 

other means, and we will pursue other 

initiatives to help you better mange the 

retrospective materials and make them more 

accessible to users in and outside of your 

libraries. 

Simultaneously, we will be working with you 

on an orderly, but accelerated, transition to a 

digital FDLP, which will continue to cause 

depository librarians to change from

managers of collections into managers of 

electronic services, a trend in libraries that is 

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AN-v25-#06-5/15/04

not limited to government documents. This 

will change the ways that GPO acquires, 

preserves and provides access to electronic 

files. It will also require GPO to offer 

different services to depository libraries, 

including increased training and other 

support. We are eager to learn about services 

that you would like to have from GPO in the 

future. 

Finally, the impact of the transition to a 

digital FDLP is already substantial and will 

become more substantial with the passage of 

time. So we have an urgent need to plan for 

the future of the Federal Depository Library 

Program and of GPO in order to ensure 

public access to authentic government 

information, now and in the future. We must 

“get out of the box” and take a fresh look at 

the mission we share and determine the best

means to accomplish it. This meeting is an 

opportunity to explore options and begin to 

shape the future. I am looking forward to our 

discussions. 

20 
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21 

Members 

Depository Library Council to the Public Printer 

TERM EXPIRES SEPT. 30, 2004: 

Paul A. Arrigo 

Head Librarian 

Lartz Memorial Library 

Penn State Shenango 

177 Vine Ave. 

Sharon, PA 16146 

724-983-2880 724-983-2881 (fax) 

paa11@psu.edu 

Daniel C. Barkley 

Regional Government Information Librarian 

Government Information Department 

General Library 

MSC05 3020 

1 University of New Mexico 

Albuquerque, NM 87131-0001 

505-277-7180 505-277-4097 (fax) 

barkley@unm.edu 

Barbara J. Ford 

Director, C. Walter and Gerda B. Mortenson Center 

for International Library Programs and Mortenson 

Distinguished Professor 

University of Illinois at Urbana – Champaign 

142a Undergraduate Library, MC-522 

1402 W. Gregory Drive 

Urbana, Illinois 61801 

217-244-1898 217-265-0990 (fax) 

bjford@uiuc.edu 

Doris Small Helfer 

Department Chair, Technical Services Department & 

Science Librarian 

University Library - 8328 

California State University-Northridge 

18111 Nordhoff St. 

Northridge, CA 91330-8328 

818-677-2562 818-677-4928 (fax) 

doris.helfer@csun.edu 

John C. Kavaliunas 

Chief, Marketing Services Office 

Marketing Services Office 

Room 3021, Bldg. 3 

U.S. Census Bureau 

Washington, DC 20233 

301-763-4090 301-457-2778 (fax) 

john.c.kavaliunas@census.gov 

TERM EXPIRES SEPT. 30, 2005: 

Michele T. McKnelly 

Government Documents 

Chalmer Davee Library 

University of Wisconsin - River Falls 

River Falls, WI 54022 

715-425-4482 715-425-0609 (fax) 

michele.mcknelly@uwrf.edu 

John Phillips 

Edmon Low Library 

Oklahoma State University 

Stillwater, OK 74078 

405-744-6546 405-744-7579 (fax) 

bart@okstate.edu 

Mary W. Prophet 

William Howard Doane Library 

Denison University 

Granville, OH 43023-1064 

740-587-6512 740-587-6285 (fax) 

prophet@denison.edu 

Laura Saurs 

Regional Depository Librarian 

The Newark Public Library 

PO Box 630 

Newark, NJ 07101-0630 

973-733-7812 973-733-5648 (fax) 

lsaurs@npl.org 

Lynne Siemers 

Director 

Library and Media Services 

Washington Hospital Center 

110 Irving St., NW 

Washington, DC 20010-2975 

202-877-6260 202-877-6757 (fax) 

lynne.k.siemers@medstar.net 
AN-v25-#06-5/15/04

TERM EXPIRES SEPT. 30, 2006: 

Duncan M. Aldrich 

DataWorks Coordinator 

University of Nevada, Reno

Libraries /322

Reno, NV 89557-0044

775-784-6500 ext 256 775-784-4398 (fax)

duncan@unr.edu 

Charles D. Eckman 

Principal Government Documents Librarian 

Social Sciences Resource Center 123A 

Green Library, 557 Escondido Mall 

Stanford, CA 94305-6067

650-723-2982 650-723-9348 (fax)

ceckman@stanford.edu 

John W. Graham 

Department Manager, Public Documents & Patents 

Department

Public Library of Cincinnati & Hamilton County 

800 Vine Street – Library Square 

Cincinnati, OH 45202-2071 

513-665-3358 513-369-3123 (fax)

john.graham@cincinnatilibrary.org

Cheryl Knott Malone

Associate Professor 

School of Information Resources and Library Science 

University of Arizona

1515 East First Street 

Tucson, AZ 85719

520-621-3957 520-621-3279 (fax)

ckmalone@u.arizona.edu 

Barbara S. Selby 

Government Information Librarian 

Alderman Library

University of Virginia 

160 McCormick Rd

PO Box 400154

Charlottesville, VA 22904-4154

434-924-4963 434-924-1431 (fax)

bselby@virginia.edu 

TERM EXPIRES SEPT. 30, 2007: 

Evelyn Frangakis 

Aaron and Clara Greenhut Rabinowitz Chief Librarian

for Preservation 

New York Public Library 

Barbara Goldsmith Preservation Division 

5th Avenue & 42nd Street 

New York, NY 10018-2788

212-930-0644 212-302-5328 (fax)

efrangakis@nypl.org

Ann Miller 

Head, Public Documents and Maps Department

Perkins Library 

Duke University 

Durham, NC 27708-0177

919-660-5855 919-684-2855 (fax)

ann.e.miller@duke.edu

William Sudduth

Head, Documents and Microforms Department

Thomas Cooper Library

University of South Carolina 

Columbia, SC 29208

803-777-4841 803-777-9503 (fax)

sudduthw@gwm.sc.edu

Susan Tulis 

Associate Dean for Information Services 

Southern Illinois University 

605 Agriculture Drive 

Carbondale, IL 62901

618-453-1459 618-453-3440 (fax)

stulis@lib.siu.edu

Walter Warnick 

Director, Office of Scientific & Technical Information 

Department of Energy

P.O. Box 62 

Oak Ridge, TN 377831

865-576-1189 865-576-3609 (fax)

warnickw@osti.gov

22 
AN-v25-#06-5/15/04

23 

GPO-FDLP-L 

for 

Official Federal Depository Library

Program Announcements 

Free! 

Fast! 

Timely! 

Official! 

< To subscribe, go to 

<http://listserv.access.gpo.gov/> 

< Click on <Online Mailing List Archives> 

< Click on <GPO-FDLP-L> 

< Click on <Join or leave the list> and follow 

the instructions 

O For past postings, see the Archives O
AN-v25-#06-5/15/04

Table of Contents 

2004 Federal Depository Library of the Year Award Nomination Deadline Extended 

 Until July 16............................................................................................................................... 1 

Jeff Turner Is Selected to Head Office of Marketing ................................................................... 3 

Dr. Larry A. Blevins Is Appointed Director of Office of Education and Development............... 3 

Annual Item Selection Update Cycle for FY2005 Begins June 1, 2004 ...................................... 4 

GPO Catalogs Historic and Fugitive Census Documents............................................................. 8 

Public Printer Bruce James Picks Five New Depository Library Council Members................... 8 

Collection of Last Resort: Summary of GPO’s April 2004 Draft Plan ........................................ 9 

Keeping America Informed In the 21st Century: A First Look at the GPO Strategic Planning 

Process — “A Work in Progress” / Bruce James, Public Printer........................................... 11 

Remarks of Superintendent of Documents Judith C. Russell, Depository Library Council 

Meeting, St. Louis, Missouri, April 18, 2004......................................................................... 14 

Members, Depository Library Council (2004) ........................................................................... 21 

Subscribe to FDLP-L.................................................................................................................. 23 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Library Programs Service, Government Printing Office, for the staffs of U.S. Federal 

Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: The Editor, Administrative Notes 

U.S. Government Printing Office

Library Programs Service, SLLD 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov

24