Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 24, no. 06 GP 3.16/3-2:24/06 May 15, 2003

HIGHLIGHTS

Library of the 

Year Award 1 

Accelerated 

Shipping 2 

FDLP-L 2 

2002 Economic 

Census 3

Item Numbers 

Added 3

Data from GPO 

Access 4

New GPO Access 

Homepage 4 

Special Values 

in Sales 5 

Readers 

Exchange: 

Advocacy 6 

Readers 

Exchange: 

Anniversary 8 

Summary, 

2003 Spring 

Council 10 

Council, Spring 

2003 Recommendations 15 

Benefits of 

FDLP 16 

Nominate Your Library for the 

Library of the Year Award 

Win a Trip for 2 to the Depository Library Conference in 

Washington, DC 

Is your library providing outstanding government information service? 

Has your staff shown creativity, innovation, and leadership in developing 

community programs for use of Federal government information?

Write up the details and send them to LPS for a chance to be honored as 

the first Federal Depository Library of the Year. GPO will provide travel

and lodging to the Conference for the depository coordinator and the 

library director from the winning library. 

Please submit your entry to Gil Baldwin, Director, Library Programs 

Service, via email <ebaldwin@gpo.gov> or fax (202-512-1432). 

Submissions should be clearly marked as entries for the Federal 

Depository Library of the Year Award. 

Further details are available in Administrative Notes, vol. 24, # 3 (March 

15, 2003) at <www.access.gpo.gov/su_docs/fdlp/pubs/ 

adnotes/ad031503.html#1>. 
AN-v24-#06-5/15/03

Accelerated Shipping of Federal Register, 

CR, CFR Announced 

Federal Register issues from April 18-30, 

2003 were sent to depository libraries on 

Shipping List 2003-0182-P, dated May 1, 

2003. This is the beginning of a change in 

procedures to ensure more timely receipt of 

the Federal Register, Congressional Record, 

and the Code of Federal Regulations 

products. Beginning with the May 1, 2003 

issues, these products will be placed on 

shipping lists and shipped on the same day 

they are received in LPS.

If you have any questions about this change 

in procedure, please contact James Mauldin 

<jmauldin@gpo.gov>, Chief, Depository 

Distribution Division, at (202) 512-1014, or 

Cornelius Greene <cgreene@gpo.gov>, 

Chief, Depository Processing Branch at (202) 

512-1007

GPO-FDLP-L - the Exclusive Vehicle for 

Official FDLP Announcements 

Free! 

Fast! 

Timely! 

Official! 

To subscribe, go to <http://listserv.access.gpo.gov/>. 

Click on <Online Mailing List Archives>. Click on 

<GPO-FDLP-L>. Click on <Join or leave the list> and 

follow the instructions. 

2 
AN-v24-#06-5/15/03

2002 Economic Census Product Update 

The Census Bureau has informed LPS that 

only the General Summaries of three sectors 

from the 2002 Economic Census will be 

printed in paper: Mining, Construction and 

Manufacturing. All other Economic Census 

products, including the geographic series, 

will be available online.

LPS will generate PURLs and catalog these 

titles as they become available. The paper 

summaries are scheduled for release between 

June and September 2003 and will be

cataloged when LPS receives copies.

The Economic Census is on the Essential 

Titles List <www.access.gpo.gov/su_docs/ 

fdlp/pubs/estitles.html>.. This is a list of 

titles that LPS is committed to making 

available in tangible format to depository 

libraries as long as the publishing agency 

continues to make them available in this 

format. See the related article on the 

Essentials Titles item numbers in this issue. 

Item Numbers Added to Essential Titles 

The Library Programs Service is working to 

provide depository libraries greater selectivity 

for online items that are available in multiple 

formats. As a first step in this process, all the 

titles on the Essential Titles List were

reviewed and separate item numbers assigned 

to each format available. These item number 

changes are documented in the April 30, 

2003, Administrative Notes Technical 

Supplement <www.access.gpo.gov/su_docs/ 

fdlp/pubs/techsup/techsup.html> and in 

WEBTech Notes <ww1.access.gpo.gov/ 

gpoaccess/fdlp/tools/webtech.html>. The 

revised Essential Titles List is also available 

from the FDLP Desktop at <www.access.gpo. 

gov/su_docs/fdlp/pubs/estitles.html>. 

U.S. Industry and Trade Outlook (C 61.48:, 

Item 0215-L-08) was removed from the 

Essential Titles List because the publishing 

agency discontinued its production in 2000. 

A separate chart showing the titles and all 

their associated item numbers will appear in 

the May 2003 issue of the Technical 

Supplement. 

3 
AN-v24-#06-5/15/03

Register Your OPAC Domain to Get Data on 

GPO Access Traffic 

If your library would like to be able to obtain 

statistical data on the number of hits to GPO 

Access PURLs from your library OPAC, you 

may now register domains with the Office of

Electronic Information Dissemination 

Services (EIDS). With domains recorded, 

EIDS will be able to report on traffic 

originating from those domains. 

A special form for registering domains has 

been added at the bottom of the Depository 

Library Directory Update form <www.access. 

gpo.gov/su_docs/fdlp/tools/ldirect.html>. 

Please note that this is a separate form and 

will be sent directly to EIDS. 

Once enough responses have been received, 

reports will be compiled monthly. These 

reports will be available with other referral 

statistics at <fedbbs.access.gpo.gov/referral. 

htm>.

Registering your domain is completely 

voluntary, and the information will be used 

only for the purposes of providing you with 

statistical information. 

If you need assistance in determining what 

information to submit, contact Kate Villano, 

<kvillano@gpo.gov>. 

New GPO Access Homepage 

www.gpoaccess.gov 

More information at a glance – Easier to use 

We welcome your comments and suggestions. Please feel 

free to contact GPO Access User Support Team at: 

Toll Free: (888) 293-6498 

DC Area: (202) 512-1530 

Fax: (202) 512-1262 

gpoaccess@gpo.gov 

4 
AN-v24-#06-5/15/03

5 

New Documents Program Offers Selected 

Publications at Significant Savings 

The Superintendent of Documents Sales 

Program announces Special Values, a new 

program offering selected publications at 

significantly lower prices featured on the U.S. 

Government Online Bookstore at 

<http://bookstore.gpo.gov/values>. 

Special Value publications are typically slowselling titles that have not realized their 

anticipated sales demand and would 

otherwise be sold for scrap. To salvage such 

publications, the Sales Program has initiated 

a repricing method, which evaluates the 

original price, determines the costs already 

recovered, and assigns a new price based on 

the remaining costs, such as handling and 

postage. The goal of the Special Values

program is to further disseminate slow-selling 

publications to the public. 

Currently, nineteen publications are available 

at greatly reduced prices and quantities are 

limited. Additional titles will be added to the 

Special Values page on the Online Bookstore 

as the Sales Program continues to review its 

inventory. Please note that no discounts are 

available for any repriced publications in the 

Special Values program. 

For questions concerning Special Values,

contact the GPO Access User Support Team: 

Toll Free: 888-293-6498 

DC Area: 202-512-1530 

E-mail: gpoaccess@gpo.gov

Make the Connection at a 

FEDERAL

DEPOSITORY

LIBRARY

http://www.gpo.gov/fdlp 

Readers Exchange 
AN-v24-#06-5/15/03

Advocacy for Rookies: A Selective Bibliography 

Prepared by 

Erhard Konerding 

Documents Librarian 

Wesleyan University Library 

Middletown, CT 

Jill A. Moriearty, Chair 

ALA GODORT Membership Committee 

Marriott Library 

University of Utah 

Salt Lake City, UT 

[Presented at the 2002 ALA Annual Meeting in Atlanta] 

Most of the resources below are not aimed 

directly at government documents librarians. 

Making use of them will require looking at 

the techniques offered and comparing those 

to the concerns in your department/library. 

No one technique works for everyone. 

Websites: 

± American Library Association home 

page <www.ala.org>, has a link for 

Library Advocacy and Support: 

http://www.ala.org/pio/advocacy/

This page includes, among other materials, 

links to the following sites: 

• Libraries & the Internet Toolkit

• 

• 

• 

• 

• 

• 

A Library Advocate's Guide to 

Building Information Literate 

Communities

Library Advocate's Handbook

Quotable Facts

Say the Right Thing: Winning 

Strategies for Talking to the Press

Smart Voting Starts @ your library

Fact Sheets

± Government Documents Round Table 

Legislation Committee 

http://sunsite.berkeley.edu/GODORT/

legislation/#advocate 

Presentations 

• Campaign for America's Libraries 

PowerPoint (Updated Spring 2003. 

Use with the script below.) 

• Campaign Overview: Script for 

Presenters (Updated Spring 2003) 

• Library Examples PowerPoint

(Updated Spring 2003. This 

PowerPoint contains samples of how 

local libraries of all types and library 

organizations throughout the country 

are involved in the @ your library 

campaign. Please customize the 

PowerPoint for your audience.) 

• Principles of Crisis Communication:

After 9/11, prepared for ALA by 

Brian Specht. (ALA 2002 Annual 

Conference 

• Principles of Crisis Communication:

After 9/11, prepared for ALA by 

Howard Opinsky. (ALA 2002 

Midwinter Meeting) 

6 
AN-v24-#06-5/15/03

Print Resources: 

1. “Actions pave the way to advocacy for

librarians as well as libraries.” 

Kniffel, Leonard. American Libraries v. 

33 no3 (Mar. 2002) p. 77-80 

2. “Before you visit your legislator review 

some tips from the advocacy gurus.” 

Justis, Janet L. Virginia Libraries v. 47 

no3 (July/Aug./Sept. 2001) p. 9-13 

3. “Advocacy ABCs for trustees.” 

Miller, Ellen G. - American Libraries v. 

32 no8 (Sept. 2001) p. 56-9 

4. “Advocacy: how does it differ from

public relations and marketing?.” 

Cavill, Patricia. Feliciter v. 47 no2 (2001) 

p. 90-3 

5. “Putting the ad in advocacy.” 

Flagg, Gordon. American Libraries v. 31 

no6 (June/July 2000) p. 56 

6. “Advocacy 101 for academic librarians: 

tips to help your institution prosper.” 

Kirchner, Terry L. College & Research 

Libraries News v. 60 no10 (Nov. 1999) p. 

844-6+ 

7 
AN-v24-#06-5/15/03

Readers Exchange 

Auraria Library Celebrates 25 Years as a Depository 

Louise Treff-Gangler 

Head, Government Publications 

On April 2, 2003, the Auraria Library in 

downtown Denver, Colorado, celebrated 25 

years as a depository library. The Auraria 

campus was formed in 1976 to combine the 

Community College of Denver, Metropolitan 

State College of Denver, and the University 

of Colorado at Denver students onto one 

campus, but remaining as 3 separate schools, 

with one Library, funded by all three. 

The designation process was a complex one, 

involving the redesignation of the University 

of Northern Colorado in Greeley from 

Senatorial to Congressional and then 

designation of Auraria by Senator Floyd 

Haskell in 1978. Strengths of the present 

collection include Census, Congressional, 

Justice, and statistical publications. 

T.C. Evans, Deputy Superintendent of 

Documents, spoke to the assembly of 

librarians, faculty, staff, and students about 

the importance of free access to government 

information and of depository libraries to 

facilitate access. He then presented Dean 

David Gleim with a certificate 

commemorating the anniversary. 

Attendees enjoyed refreshments at a 

reception sponsored by LexisNexis following 

the ceremony. Attendees left with packets of 

information about the depository program,

notepads, and pens from GPO and the Denver 

GPO Bookstore. A library display, next to 

the U.S. flag, of information about the 

depository program together with some of the 

library’s publications formed a backdrop for 

the ceremony. 

8 
AN-v24-#06-5/15/03

Louise Treff-Gangler, Head, Government Publications, Auraria Library; David 

Gleim, Dean, Auraria Library; T.C. Evans, Deputy Superintendent of Documents 

Elaine Jurries, Cindy Martinez, Tobey Visoon, Auraria; Pat Rodriguez, 

Census Bureau; Lorrie Evans, Susan Hom, Auraria; Kathy Moss, GPO 

Bookstore; Sharon Partridge, Jefferson Co. Public Library; Steve Mascaro, 

Rosemary Evetts, Arlene Barnes, Bob Wick, Dene Clark, retired, Auraria; 

Marit Taylor, Louise Treff-Gangler, Auraria; T.C. Evans, GPO 

9 
AN-v24-#06-5/15/03

Envisioning the Future of Federal 

Government Information 

Summary of the Spring 2003 Meeting of the 

Depository Library Council to the Public Printer 

The spring 2003 meeting of the Depository 

Library Council to the Public Printer, held 

April 6-9, 2003 in Reno, Nevada, was 

something more than business as usual. The 

newly appointed Public Printer of the United 

States, the Honorable Bruce R. James, and 

the Superintendent of Documents, Judy 

Russell, asked Council to devote one and a 

half days of this meeting to developing a 

vision of what the Government Printing 

Office (GPO) and the Federal Depository 

Library Program (FDLP) should become, not 

just in the next few years, but over the next 

century. 

As Mr. James pointed out in his opening 

remarks at Reno, “The nineteenth century 

isn’t coming back to the GPO.” Council 

agrees with Mr. James that, while there is 

much worth preserving in the collaboration 

between GPO and Federal depository 

libraries, the partnership that now exists is 

based on nineteenth century models of 

government printing and library collections. 

The transition to a more electronic FDLP, 

much discussed during the past ten years in 

the library community, is nearly complete. 

Electronic dissemination of Federal 

government information is becoming the rule, 

rather than the exception. For the public to 

continue to enjoy the benefits of centralized, 

mediated, and no-fee access to Federal 

government information, GPO and libraries 

must develop new models that are appropriate 

for and sustainable in this century. 

The Visioning Process and Participants 

When Mr. James invited Federal depository 

library directors to send representatives to the 

Depository Library Council's spring meeting 

in Reno to participate in the visioning

process, approximately 300 depository 

librarians or their designees from every type 

of depository library came. Representatives 

from the American Association of Law 

Libraries, the Association of Research 

Libraries, and the Special, Medical, and 

Public Library Associations, former 

Depository Library Council members, and 

library administrators attended as well. 

GPO arranged for Fynette Eaton of the 

National Archives and Records 

Administration to serve as facilitator for our 

discussions. Council devoted Sunday 

afternoon and evening to developing a series 

of broad statements of our vision of the future 

of Federal government information to be used 

as a starting point for discussion with the 

Public Printer. The official opening of the 

meeting on Monday morning was a plenary 

session in which Mr. James and Council 

discussed and expanded on these statements. 

This was followed by an afternoon session 

with Mr. James in which attendees expressed 

their comments, ideas, thoughts, and concerns 

about the morning discussion and the 

visioning process. Throughout the remainder 

of the meeting, through discussions with 

GPO staff and focus groups, a coherent vision 

of how the library community believes the 

new GPO and FDLP should develop in the 

10 
AN-v24-#06-5/15/03

21st century began to emerge. The following 

statements summarize that vision. 

Statements on the Shared Goals of GPO 

and Libraries 

The Government Printing Office, in 

partnership with Federal depository 

libraries, meets the needs of the public for 

no-fee access to official government 

information. Government information is a 

strategic national resource owned by the 

people and held in trust jointly, for the public 

good, by GPO and by Federal depository 

libraries. Together, these institutions provide 

stewardship for government information 

throughout its life cycle, ensuring timely 

access, as new information is produced, and 

permanent public access in the future. 

The new era of partnership between GPO 

and Federal depository libraries should 

retain the best aspects of the existing system 

while incorporating new technologies and 

services to provide a higher degree of 

dispersion of government information to the 

public. During the print era, the process of 

printing and distributing government 

information placed GPO in the position of a 

centralized government information agency 

with the authority to distribute information to 

libraries. As we move into a future where the 

primacy of the printing process is diminished, 

it is vital that GPO maintain its centralized 

role in dissemination of Federal government 

information. Other Federal agencies have 

come to rely on GPO to fulfill the role of

central disseminator of government 

information, and the public has come to rely 

on depository libraries to serve as local 

distributors of that information. The library 

community sees a continuing role for GPO as 

the centralized agency ultimately responsible 

for provision of no-fee permanent public 

access and the creation of metadata and 

bibliographic records. Partner libraries 

should continue to fulfill their mission of 

providing services to the public. 

A new more flexible FDLP must be developed 

to meet institutional missions of partner 

libraries. Because some libraries consider 

ownership of digital content vital while others 

only want to manage it, a flexible system of

GPO partnership with libraries should 

provide for the needs of both types of 

institutions. A variety of partner libraries 

could provide a multitude of entry points, 

ensuring the public’s ability to access no-fee 

Federal information. 

GPO should become an aggregator for 

Federal information. GPO’s role in 

information dissemination should include use 

of state-of-the-art technology to harvest and 

manage Federal information, an active role in 

working with agencies to develop widely 

usable information products, and cooperation 

with both partner libraries and private 

information providers in the creation of 

databases and other products. This aggregator 

role is essential to ensuring that Federal 

information is widely accessible to the public. 

GPO should serve as a driver of new

information technologies for its partner 

libraries, whose role is to use their knowledge 

of public, academic, and research users of 

government information to assist with the 

development and use of government 

aggregators. 

Partner libraries should become facilitators 

in the Federal information dissemination 

process rather than repositories of printed 

government publications. Through the 

FDLP, libraries should participate in 

decisions that affect the Federal information 

life cycle, from development of valued-added 

products to provision of permanent public 

access. Key aspects of this joint venture 

entail collection, description, and no-fee 

permanent public access to Federal 

11 
AN-v24-#06-5/15/03

information in all formats. Libraries can 

assist GPO in its mission by helping to meet 

the information needs of underserved and 

disadvantaged members of the public, 

including those facing technological, 

economic, cultural, and physical challenges. 

Libraries also can help to meet the needs of 

specialized user communities, such as 

scholars, scientists, and public advocates. 

The traditional library role of facilitator to 

no-fee public access to Federal information 

remains key. No-fee library services improve 

the public’s utilization of Federal information 

resources and provide agencies with local 

responders to information requests. The 

GPO-library partnership should be broadened 

to include other agencies, thereby improving 

the products and service that the FDLP has to 

offer. Because the costs of providing access 

to this strategic national resource cannot be 

borne by nonprofit libraries alone, 

government agencies should assist them by 

providing no-fee access to information 

products for GPO’s partner libraries. 

Changes Needed to Bridge the Gap 

between Present and Future 

From GPO: 

• GPO should expand its partnerships 

with the Library of Congress, the 

National Archives and Records 

Administration, and other Federal 

agencies that can help it achieve its 

goals in the centralized management of 

Federal government information. GPO 

is uniquely positioned to provide public 

access to Federal information, but many 

other agencies with related missions 

play key roles in the life cycle of 

government information and should 

partner with GPO to the benefit of both 

government efficiency and public 

access. 

• GPO should explore information 

product development that is focused on 

value-added services. Federal 

information is notoriously complex and 

difficult to use, and technological 

advances have given government 

agencies the ability to make vast 

amounts of information available that 

can require knowledge of not just 

government processes, but statistical 

analysis, geographic information 

systems and other advanced methods of 

information manipulation. GPO should 

be encouraged to develop value-added 

information products in order to address 

these issues. In addition, GPO should 

make its information resources 

available to commercial aggregators to 

provide greater value-added access to 

government information to all libraries, 

depository and non-depository, that 

wish to pay for those services. 

• GPO should provide services for varied 

communities of users. GPO should 

recognize that there are different types 

of partner libraries whose needs vary 

according to their user communities. In 

order to help librarians provide 

appropriate services for diverse groups, 

GPO must be aware of varying levels of 

user needs. 

• GPO should focus on marketing and 

training in the use of government 

information services. GPO increasingly 

provides training in online government 

information services, particularly in its 

role as a driver of new technologies for 

libraries. This is a role that GPO should 

continue and expand. 

From partner libraries: 

• Libraries must act as service providers 

rather than warehousers. The old 

depository model, which sought to 

12 
AN-v24-#06-5/15/03

13 

distribute copies of most government 

printing to libraries around the nation, 

does not necessarily work in the 

electronic age. The emphasis in many 

libraries has shifted from building 

collections, which may or may not be 

used, to providing information to users 

in a timely fashion. With an increasing 

number of government information 

titles being disseminated in electroniconly formats, superior service rather 

than volume counts will become the 

distinguishing hallmark of GPO’s 

partner libraries. 

• The role of regional Federal depository 

libraries should be reexamined. Not all 

states have regional libraries within 

their boundaries, and the economic 

realities of state funding mean that 

some areas are better served by regional 

libraries than others. New ways of 

supporting FDLP libraries should be 

explored that are tailored to meet local 

needs and economic realities. 

• Libraries, in their role as facilitators 

between government agencies and the 

public, should share their knowledge 

about providing information services 

with GPO and other agencies. As 

institutions, libraries make it a priority 

to understand their user communities 

and to provide effective information 

services for those communities. 

Libraries should share their expertise by 

working with government agencies in 

order to improve the usefulness and 

accessibility of information products 

and services. 

Responses to the Visioning Process 

Despite the many points of consensus reached 

during the visioning process, both Council 

members and attendees of the Reno meeting 

expressed concern that the current FDLP’s 

mission and benefits not be lost in a rush to 

implement 21st century models. Council 

wishes to clarify the following principles as 

GPO moves forward in the planning process: 

• Libraries are partners, not customers, 

of GPO in the dissemination of Federal 

government information. While 

Council recognizes and applauds GPO’s 

efforts to modernize its working 

relationship with the Federal 

government agencies it serves, the 

business model cannot be extended to 

Federal depository libraries. As 

nonprofit institutions dedicated to 

facilitating the public’s access to no-fee 

information, libraries are and should 

continue to be regarded as partners of 

GPO. 

• Libraries must have no-fee access to 

Federal government information. In 

order for libraries to fulfill their mission 

of providing no-fee access to the pubic, 

GPO must continue to provide partner 

libraries with no-fee access to Federal 

government information, including 

value-added products developed in 

partnership with the private sector. 

• Authentication, not official publication, 

should define the universe of Federal 

government information available to the 

public. As GPO develops and expands 

its technical capabilities, public access 

should be expanded to encompass not 

just official publications, but all 

authoritative and authenticated Federal 

government information within the 

scope of the FDLP. 

• Current regulations governing the 

FDLP should be changed only in 

consultation with participating 

libraries. For libraries, the costs and 
AN-v24-#06-5/15/03

benefits of Federal depository status are 

a careful balance. The impact of any 

regulatory changes to the FDLP should 

be thoroughly reviewed by the library 

community. 

What Happens Next? The Visioning 

Process Continues 

During the Reno meeting, Mr. James stated 

that GPO is engaged in a three-year planning 

process. The current year is devoted to 

gathering information for the visioning 

process. The second year will be spent 

developing a model based on the vision of the 

future that emerges from the information 

gathering process. In the third year, GPO 

plans to implement that model. 

The results of the discussions that occurred 

during the Reno meeting will be condensed 

and reviewed by Council, GPO staff, the 

depository community, and other 

stakeholders in Federal government 

information dissemination and access. These 

notes will be widely distributed throughout 

the depository and library communities and 

will be made available at the Depository 

Library Council web site 

<http://www.access.gpo.gov/su_docs/fdlp/co

uncil/index.html> on GPO Access 

<http://www.gpoaccess.gov>. 

Superintendent of Documents Judy Russell is 

holding a series of conference calls with 

Council, regional depository librarians, and 

other groups from the library community 

during the summer. GPO plans to present 

preliminary findings from its information 

gathering activities at the next Depository 

Library Conference, scheduled for October 

19-22, 2003 in Arlington, VA. 

Submitted by the Depository Library Council, 

May 2003 

Council Members: 

Charlene C. Cain 

Cathy Nelson Hartman, Chair 

Dena Hutto 

Greta E. Marlatt, Secretary

John A. Stevenson 

Paul A. Arrigo 

Daniel C. Barkley

Barbara J. Ford 

Doris Small Helfer 

John C. Kavaliunas 

Lynne Siemers 

Michele T. McKnelly

John Phillips 

Mary W. Prophet 

Laura Saurs 

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Recommendations and Commendation 

Depository Library Council Meeting 

Spring 2003, Reno, NV 

RECOMMENDATIONS

1. Online MoCat 

Council recommends that the Government 

Printing Office suspend publication of the 

printed version of the Monthly Catalog of 

United States Government Publications and 

its Serials Supplement as soon as it is possible 

to replace these tools with dynamic online 

versions. The United States Congressional 

Serial Set Catalog’s Numerical Lists and

Schedule of Volumes, however, should 

continue to be published in the printed 

version. 

Rationale: The expense of producing and 

printing the paper version of the Monthly 

Catalog of United States Government 

Publications and its supplements far 

outweighs its usefulness to libraries and the 

public. The new Integrated Library System, 

when implemented, will allow the 

Government Printing Office to create timely, 

dynamic lists of bibliographic records 

produced by the Government Printing Office 

by any time interval or format, which could 

then be printed, downloaded, or used online. 

This dynamic online version would meet the 

spirit of the statutory requirement mandating 

monthly publication of a list of government 

documents available to the public and indeed 

would exceed the usefulness of the current 

printed versions. Because of the unique value 

of the United States Congressional Serial Set 

Catalog’s Numerical Lists and Schedule of 

Volumes for reference and collection 

management, these products should continue 

to be published in the printed version. 

2. United States Library of Public 

Information 

Council recommends that as the Government 

Printing Office pursues its initiative in 

creating a United States Library of Public 

Information, the Government Printing Office, 

along with members of the depository library 

community, develop a cogent, flexible 

collection that is: 

1. Comprehensive in scope and content 

2. Fully cataloged 

3. Widely accessible 

4. Permanently archived 

Rationale: In today’s increasingly electronic 

environment, the need for a United States 

Library of Public Information providing 

permanent public access, full cataloging 

records, widely accessible and 

comprehensive in scope becomes more of a 

national need. GPO’s pursuit of this library 

will address the current and future needs of

the new depository environment. 

COMMENDATION

Council commends Bonnie B. Trivizas upon 

her retirement after more than twenty years of 

Federal service, including that with the 

Library Programs Service from 1985 to 1992 

and 2001 to 2003. Ms. Trivizas has served in 

several capacities at the Government Printing 

Office, including service as director of the 

Library Programs Service from 1990 to 1992 

and twice serving as Chief of the Library 

Division of the Library Programs Service. In 

addition, she has been involved with many 

15 
AN-v24-#06-5/15/03

important Government Printing Office 

activities, from the early development of

GPO Access and the Federal Bulletin Board 

to the current procurement process for an 

integrated library system. Council thanks 

Ms. Trivizas for her dedication and wishes 

her well in her future endeavors. 

Stay with the Program 

Benefits of Being a Member Library of the FDLP 

Some libraries are considering dropping their 

depository status; their reasons for doing so 

can vary. However, library administrators 

and documents coordinators should consider 

the many benefits of depository status before 

they decide to drop depository designation. 

Some of the reasons for continuing in the 

Federal Depository Library Program (FDLP) 

are outlined below. 

BENEFITS OF BEING A FEDERAL

DEPOSITORY LIBRARY

Prepared by SOAR

Depository Library Council •

Subcommittee on Attrition and Retention 

Dan Barkley, University of New Mexico, 

Chair 

Depository libraries benefit because the 

Federal Depository Library Program: 

• Enhances the status of the institution 

through: 

− greater service to & resources for 

the entire community 

− political good will of the 

Congressional delegation 

− a public collection of government 

information, employing 

knowledgeable people to serve 

that collection 

• Raises the level of visibility and status 

of the entire library locally, regionally, 

and nationally 

• Provides primary source material that is 

invaluable to researchers 

• Links a community of government 

information professionals who 

understand governmental organizational 

structure, the information publishing 

practices of governmental agencies, and 

the multiple contexts in which these 

agencies produce this information 

• Provides a centralized process for 

locating, acquiring, cataloging, and 

disseminating information produced by 

the various government entities 

• Automatically distributes publications 

that libraries may otherwise find 

difficult to obtain, due either to price or 

availability 

• Pushes member libraries to the forefront 

of technology 

• Raises the service level of the library in 

order to comply with FDLP standards 

• Produces guides such as the 

“Recommended Specifications for 

Public Workstations” that help to ensure 

that library workstations are always upto-date 

• Provides information & training with 

programs such as the Interagency 

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Seminar and the Depository Library 

Conference 

• Extends limited book budgets by 

providing valuable material at no cost 

• Supplies materials that support various 

curriculum areas 

• Distributes regular updates on 

government information issues from the 

GPO, other government agencies, and 

other entities 

• Enables libraries to have input in the 

policies and procedures of the Federal 

Depository Library Program

• Allows indefinite retention of the 

Federal depository collection, whereas 

libraries leaving the program may be 

required to dismantle it 

UPCOMING EVENTS

2003 

Interagency Depository Seminar May 27–June 4 Washington, DC 

Federal Depository Conference/ 

Fall Council Meeting Oct. 19–22 Arlington, VA

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18 

Table of Contents 

Nominate Your Library for the Library of the Year Award ......................................................... 1 

Accelerated Shipping of Federal Register, CR, CFR Announced................................................ 2 

Sign Up for FDLP-L..................................................................................................................... 2 

2002 Economic Census Product Update....................................................................................... 3 

Item Numbers Added to Essential Titles...................................................................................... 3 

Register Your OPAC Domain to Get Data on GPO Access Traffic............................................. 4 

New GPO Access Homepage ....................................................................................................... 4

New Documents Program Offers Selected Publications at Significant Savings .......................... 5 

Readers Exchange:Advocacy for Rookies: A Selective Bibliography......................................... 6 

Readers Exchange: 25th Anniversary for Auraria Library............................................................ 8 

Summary, 2003 Spring Council Meeting ................................................................................... 10 

Recommendations, Depository Library Council, 2003, Spring.................................................. 15 

Stay with the Program: Benefits of Being a Member Library of the FDLP............................... 16 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Library Programs Service, Government Printing Office, for the staffs of U.S. Federal 

Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: The Editor, Administrative Notes 

U.S. Government Printing Office

Library Programs Service, SLLD 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov