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nighlights

U.S. Government Printing Office Assistant Public Printer (Superintendent of Documents)

Number 11 GP 3.27:11 August 1975

Microfiche Reference File

The Information Storage and Retrieval Section of Public Documents,

U.S. Government Printing Office, is responsible for a microfiche refer- ence file of sales items, which is used

primarily by the Order Division in filling orders from both the public and

libraries. It is also used by the bookstores and distribution centers in filling orders for documents.

Ms. Jeanne Isacco, Chief of this

Section, came to the GPO from the

orary profession. She has previously

-wfeld positions as Reference Librarian

at Virginia Commonwealth University

Library and the Free Library of Phila- delphia, and as a State planner in the

Division of State Planning, Richmond,

Virginia.

This computer-generated file is an

in-house user tool, arranged by stock

number and classification number,

with title and series entries, key

phrase entries when the title is not

exact, and subject entries which

group together publications dealing

with a particular subject. It differs from the Monthly Catalog in that it Is a total sales catalog consisting of ap- proximately 22-23,000 sales items,

including those currently available as

well as those whose supply has been

recently exhausted, but which are

still in demand. Eventually, these

items are removed from the file. continuea on page 4

Personnel

Changes

Public Printer Thomas F. McCormick has announced the appointments of Wellington H. Lewis as

Assistant Public Printer (Planning)

and Carl A. LaBarre as Assistant Public Printer (Superintendent of Documents), effective July 20, 1975.

Lewis, who previously filled the

Assistant Public Printer (Superintendent of Documents) position, will be

responsible for the development of long-range plans to enable GPO to take full advantage of technological

and other rapidly increasing changes

within the printing industry. In this

capacity, he will direct a small staff of highly qualified professionals who

will guide GPO management in the

formulation of long-range strategic

and contingency plans.

LaBarre, previously Director of GPO's Materials Management Service, will head the Federal Government's massive documents distribution programs which include:

• Sales of Government publications to the public in excess of $35 million annually;

• Depository Library Program

through which most Government

publications are distributed free to certain selected libraries; • Cataloging and indexing some

3,000 categories of Government

publications; and

• Congressional and other by law

distributions.

In addition to managing GPO's

Documents operation, Lewis previously held positions of Deputy Comptroller and Acting Assistant Public

Printer (Management and Administration) in GPO. Prior to coming to GPO he had extensive financial, data

processing, systems and staff planning experience. A North Carolina

native, Lewis graduated from the Unicontinued on page 2

1
Personnel

Changes

Publications:

Automatic Distribution r

continued from page 1 versity of North Carolina and earned a masters degree from George Washington University.

LaBarre joined GPO in 1971 as Deputy Director of Materials Management Service. He was born in North

Dakota and attended the University of

Montana. He has extensive experi- ence in managing large complicated

activities supplemented by a background of financial, systems and pur- chasing assignments.

inspections

During the fiscal year 1975, librar- ians representing the Superintendent

of Documents inspected 224 depository libraries in 17 States. Inspecting

criteria emphasize the adequacy of

documents acquisitions and retrieval records, the retention of item cards

for publications selected, and the

time required for their processing.

Librarians are expected to follow

the Instructions to Depository Libraries, and various points outlined in the

1974 revision are checked. The avail- ability of all depository documents to the general public and how this access is provided is one of the most

important aspects of the inspection.

The inspection report is also a source of information for the Depository Library Council to the Public

Printer and the Government Printing

Office concerning the different methods of processing, housing, and the

providing of interlibrary loan of these

publications. We are interested in microprint reading and printing

equipment, outreach projects and

plans, the staffing of the documents

section of the library, and depository

related services provided by that

staff. The inspection report is now being

revised to reflect changing requirements of the libraries, the Council,

and depository planning. When the

revision has been printed, copies will be sent to all depository libraries.

The following publications will be

sent to depository libraries through

automatic distribution as of July 1, 1975. This means they will be mailed

directly from the contractor or printer

rather than from the Library. Depository librarians should alert either

their mail room personnel or acquisitions people that these periodicals

will carry the specific depository

library number as part of the mailing

label address. This will be the only

indication that the publication is a depository item.

Aerospace Safety—Item 423-A

All Hands—Item 401

American Education—Item 455-B

Armed Services Procurement Regulations—Item 304

Average Monthly Weather OutlookItem 275-F

Business Conditions Digest—Item 131-A

Business Service Checklist—Item 127

Children Today—Item 449

Commanders Digest—Item 312-B

Commerce Business Daily

Commerce Today—Item 127-A

Construction Reports—C-20, C-30,

C-40—Item 140-A (Rev.)

Congressional Record-—Item 994

Consumer Price Index—Item 768-F

Current Housing Reports—Item 141-A

Current Population Reports—Item 142-C

Current Wage Development—-Item 76a-D (Rev. 1971)

Daily Statement of Treasury—Item

923-A-l

Daily Weather Maps, weekly seriesItem 273-D-4

Department of Defense index of

Specifications and Standards

Item 314-G

Department of Defense Telephone

Directory—Item 304-H

Employment and Earnings—Item 768-B

FAA Aviation News—Item 431-A-ll

FDA Consumer—Item 475-H

Federal Aviation Regulations—parts

1, 21, 23, 25, 33, 36, 37, 43, 47,

61, 63, 65, 91, 93, 103, 105, 121,

123, 127, 133, 135, 139, 141,

152—Item 431-C-13

Federal Register—Item 573

Federal Supply Classification Listing

of DOD Standardization Documents—Hem 314-G

Food & Nutrition—Item 74-A-3

HUD Challenge—Item 582-K

HUD Newsletter—Item 582-L

Index Medicus—Item 508-E

Internal Revenue Bulletin—Item 597

Job Safety & Health—Item 776-A

Journal of Federal Home Loan Bank

Board—Item 597-A

Manpower—Item 746-N

Monthly Labor Review—Item 770

NCUA Quarterly—Item 525-A

Naval Aviation News—Item 375

Naval Research Reviews—Item 407-C

Occupational Outlook Quarterly

Item 770-A

Official Gazette of U.S. Patent Office: Patents—Item 260

Official Summary of Security Transactions and Holdings—Item 906-A

Resources in Education—Item 466-A

SEC Docket—Item 908-C

Seal ift—Item 388-B-l

Selective Service News—Item 1077-A

Social and Rehabilitation Record

Item 532-A-13

Statistical Reporter—Item 855-C

U.S. Foreign Trade Report FT-13f

FT-410, FT-800, FT-990—IteK 144

Water Spectrum—Item 342-B

Weekly Compilation of Presidential

Documents—Item 577-A

Wholesale Prices and Price Indexes

Item 771-B

To claim a publication that is mailed through automatic distribution the normal claims [procedure

should be followed. The Library re- ceives claim copies in order to fill a claim. Send your claim to: Assistant Public Printer

(Superintendent of Documents)

Library Division (SLL)

Washington, D.C. 20401

Since the publications are not mailed on a shipping list, there is no

specific deadline to meet in making a claim. A library can make a claim

however, when one of these conditions has been met:

1. you have not received a particular issue of a periodical but

have received subsequent

issues,

2. you have heard that other

libraries have received the pa

ticuSar issue that you are misi.

ing, or

3. thetimeof the month when you

usually receive issues of a

specific periodical has passed.
r

R^;lonal

Depository

Library Workshop

On July 5, 1975 the second Regional Depository Library Workshop

was held in San Francisco, California

at the Sheraton-Palace Hotel follow- ing the American Library Association

Annual Conference. Twenty-eight

(28) Regional Depository Librarians were present or represented. The fol- lowing staff members from the Government Printing Office were on hand

to deliver addresses, make slide pres- entations, and answer questions re- garding the depository program: Mr. W. H. Lewis, Assistant Public Printer

(Superintendent of Documents), Mr. Jim Livsey, Director, Library and

Statutory Distribution Service, and

""r. Norman N. Barbee, Library Adjnistrator. Mr. Leroy C. Schwarz-

"Ropf, Government Documents Librar- ian from the University of Maryland,

delivered an address on How a Li- brary Organizes Government Documents. Other presentations included

The GPO Story, Monthly Catalog,

Status of Government Printing Office

Sales Program, Depository Law and

Disposal of Depository Publications,

Status of Depository Operations, Depository Distribution and Filling of Claims, Activities of the Depository

Library Council to the Public Printer,

and Micropublishing.

We believe that the success of this

Workshop should result in better

understanding of the Depository

Library Program and improved

services.

The final revision of the contract and procurement specification to be

used in the Government Printing

'"fice Pilot Microform Project has

Jen delivered to the GPO Procure- ment staff for contractual advertisement, according to an announcement

by the Program Manager.

continued on page 4

Status of the

Monthly Catalog

The Monthly Catalog production

staff has provided the following re- port on the status of coming issues of the Monthly Catalog.

The February issue is expected to be in press production the week of July 21. Press efforts on the March

catalog will be initiated as soon as the

February run begins. The third and

final printout for the April catalog is expected in the hands of the library

staff the week of July 21. The April

issue will be composed through elec- tronic means, as was the March

catalog.

From the backlog of cataloged

material which was contracted out, the first 2,000 catalog entries delivered to date will be used for the

May issue. No current entries will be

incorporated into the issue to avoid

any possible merge/sort problems

which may arise. It is expected that

printout correction sheets will be re- turned about July 30 for final correction.

The original May entries will be

used to generate the June issue. All entries are now in permanent storage

and a correction printout will be

called for about July 30.

It appears that the February,

March, April, and May issues of the

Catalog will be in distribution in about 5 weeks.

The December 1974 issue was

shipped on Shipping List 7833 on June 19, 1975.

Please Note

Depository librarians who do not review the Daily Shipping Lists on

a continuing basis are missing

many items of interest included on

those lists. The library and the

Superintendent of Documents use

the Daily Shipping Lists as a primary means of communication

with the depositories.

Recent announcements have in- cluded job vacancies, notices of new depository items being added,

changes in staff within the Library

and other important items. Review

the Shipping Lists and stay

informed.

7

New

Depository

Libraries

We would like to welcome the fol- lowing libraries, designated depositories after September 1, 1974:

Arcadia Public Library

Arcadia, CA D 42B

Mesa County Public Library

Grand Junction, CO D 70B

Quinebaug Valley Community College

Danielson, CT 79A

General Accounting Office

Washington, DC DG-1034

Civil Aeronautics Board Library

Washington, DC DG-1035

Stetson University College, Law

Library

St. Petersburg, FL D 102C

Columbus College

Simon Schwab Memorial Library

Columbus, GA D 120A

Lincoln Park Campus Library

Chicago, IL D 150A

University of Louisville,

Law Library

Belknap Campus

Louisville, KY D 214A

Allegheny Community College Library

Cumberland, MD D 245A

Olivet College Library

Olivet, Ml D 279C

Carroll College Library

Helena, MT D 342A

Oklahoma City Library System

Oklahoma City, OK D 487A

U.S. Court of Appeals (3d Circuit)

Philadelphia, PA DG-1033

St. Joseph's College

Philadelphia, PA D 516A

Montgomery County Community

College

Blue Bell, PA D519C

Mesquite Public Library

Mesquite, TX D 589

Supreme Court of the State of Utah

Salt Lake City, UT D 617A

3
Microfiche

Reference File

continued from page 1 While the Monthly Catalog is cumulative only in its annual index, this

reference file is cumulative both in

its records and in its indexing, and is constantly updated.

As with the Monthly Catalog, the

automation of this file has created

certain problems. For example, be- cause of the idiosyncracies of computer programing, alphabetical se- quence and numerical order may be

different from the usual order. This

especially becomes a problem when

dealing with classification numbers.

Also, there have been certain problems in reconciling this file with the

Monthly Catalog. The new title index

of the Monthly Catalog has been useful to the compilers of the reference

file in making title entries, although it has also created problems in sequencing because of differences in cataloging form. In addition, the

future plans of the Public Documents

Library to list subject headings on

catalog cards, which are sent to the

Information Storage and Retrieval

Section for their cataloging, will aid

in reconciling the two subject in- dexes.

It is hoped that these two sections

will continue to work together on these

problems to improve documents control, so that those ordering publications will have easier access to them.

continued from page 3

Draft copies of the contract and

specification were circulated to 16

highly competent professional organizations and individuals for critical review and comments.

It is expected the contract will be

advertised nation-wide for a period

of 30 days. Potential production sources submit their bids and after a period of bid evaluation and a possible preaward survey the contract

will be awarded.

An August 15 target date has tentatively been set for start of film pro- duction and distribution to test libraries. Test vehicle for the project will be the Code of Federal Regulations.

It will be converted to a standard 98

frame nominal 24:1 reduction ratio microfiche format.

At the conclusion of the 4-month

project an economic analysis, recom- mendations and findings will be for- warded to the Joint Committee on

Printing for review and determination

of the advisability of further activity

by the Government Printing Office in the area of microform conversion.

News Notes

IVlrs. Jennie B. Cross reports thaT^

she is back at her job as Documents

Librarian and Assistant Professor at Oakland University in Rochester,

IVlichigan, after attending the Ameri- can Library Association Convention

in San Francisco,

During her 6 months as Acting

Manager of the Cataloging and Classification Branch of the Public Documents Library, Mrs. Cross made

many suggestions for improving GPO

services to libraries. We feel that her

efforts have helped establish better

communications between the users and producers of Government documents and the Monthly Catalog. We

appreciate her help and hope that her

enthusiasm and interest in our pro- grams will continue.

Correction

In the last issue of Highlights,

the new classification number for the Energy Research and Develop-^

ment Administration was incor(

rectly given as FE 1. The correct

class number for this agency is ER 1. FE 1 is the correct class number for the new Federal Energy Administration. We regret the error. LIBRARIAN'S EXCHANGE

• In response to the Question &

Answer published in Highlights No. 9,

April 1975, Do you have a master list of Public Health Service publications

arranged by PHS number and indicat- ing the proper Superintendent of Documents classification number for each?, we have received notices from

2 libraries indicating that they have

prepared such a list. Teresa L. Floore of the D. H. Hill Library at North Carolina State University at Raleigh compiled a list in 1972 entitled Public Health Service

Publications. It is available in Copyflow print from microfilm from the

Photoduplication Service of the University of North Carolina Library,

Chapel Hill, NC 27514. The cost is for the photocopy service only.

The University Library of the University of Arizona, Tucson, AZ 85721

has compiled a list of PHS .numbered

publications from 1950-1971. The

list is arranged on cards and is going

through the final stages of editing but

has not yet been published. They will, however, be happy to take requests

from libraries. Write to them at the

above address or call 602-884-

3003 or 602-884-3712. They have

also begun preparing a list of DHEW

numbered publications starting from

1971 when the changeover from PHS

numbers to DHEW numbers was

made.

• The Eccles Medical Sciences Li- brary at the University of Utah is in the final stages of producing MEDOC,

a computerized index to medical and

health sciences U.S. Government

documents. Documents will be in- dexed by Superintendent of Documents number, title, subject, and is- suing agency series number. For fur- ther information write to: MEDOC

Eccles Medical Sciences Library

University of Utah

Salt Lake City, UT 84112

Tiighrights

Public Documents Highlights is circulated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at

first class postage rates. Public Documents Highlights is intended primarily for librarians of the Federal

Depository Library Program. Material

proposed tor circulation may be

submitted to the Editor, Public Documents Highlights, Library and Statutory Distribution Service, Governme^

Printing Office, Washington, D.L. 20402. The Superintendent of Documents, however, retains the right to accept such material, to edit it, and

to assign priorities of circulation.

4 U.S. GOVERNMENT PRINTING OFFICE . 1975—0-2 10-083 #4 893-31 I