VOL. 4

ADMINISTRATIVE NOTES

U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

NO. 1983

JOINT COMMITTEE ON PRINTING QUESTIONNAIRE

The Ad Hoc Committee on Depository Library Access to Federal Automated

Data Bases will be issuing a questionnaire to the Depository Libraries

later this year. It will contain questions related to the Federal data

bases presently used, as well as to the volume of usage. The Joint Committee on Printing will distribute the questionnaire and will be providing additional information concerning it.

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GAO QUESTIONNAIRE

The United States General Accounting Office (GAO) is currently reviewing

GPO's Depository Library Program. As part of their review, GAO will be

surveying the Depository libraries on their views about the program and

its effectiveness in meeting their needs. The survey will be in the form

of a questionnaire which will be distributed in July 1983 to all GPO

Depository libraries. GAO is asking the Directors of these libraries to

be responsible for and review the questionnaire before returning it to GPO

within the time specified. For the analysis and results of the questionnaire to be effective, it is important that the questions be referred to

the appropriate librarians, such as documents librarians, reference librarians and catalogers, so that the questions may be answered with the best

possible responses. The results of the survey will be included in GAO's

report to the Congress on the Depository Library Program, which is expected to be issued by February 1984. ************************************ AAAA AAAAAA AAAA A AAA A A AAA*******A A***

HOT LINE FOR CLASSIFICATION PROBLEMS

In order to correct classification errors in a timely manner, GPO is es- tablishing a hot line for classification errors and questions. Since

the purpose of the hot line is to identify problems as quickly as possible, it should be used only for problems occurring within the last month

or two. Any problems over 3 months old should be submitted on the Depository Library Request for Information Form. We will still respond to

written inquiries, of course, since we realize that many libraries have

restrictions on long distance phone calls.

The classification hot line is to be used for classification problems

only. Do not call this number with classification number requests, claims

or item questions.

Incorrect classes which are changed will be noted on shipping lists as usual. Other problems will be listed with the response in Administrative

Notes . We are beginning this service on an experimental basis and welcome

your suggestions. The hot line number is 703-557-1355. Ask for Jean Ott°.
FEDERAL REGISTER FORMAT INFORMATION

PUBLICATION FREQUENCY PAPER MICROFICHE

Federal Register Daily Monday

through Friday,

except on a legal

holiday

oOld. Dy brU" oOIa Dy brU"

Federal Register

Index

Monthly Sold by GPO* Sold by GPO*

Code of Federal

RCgUla LJ-UIlo Irregular (but

revised annua±iy j Sold by GPO* Sold by GPO*

Code of Federal

Regulations, LSA,

List of CFR Sections

Affected

Monthly Sold by GPO* Sold by GPO*

*Latest sales information can be found in the quarterly publication, Government Periodicals and Subscription Services (Price List 36) which is free on

request from the Superintendent of Documents. Microfiche for CFR began in

1978, and for the related publications in October 1982.

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ADVICE WANTED

As we move to the final planning stages for our data processing support, we

are faced with a number of major decisions. Some of these relate to internal

operating procedures, but one impacts heavily on all of you. We are considering the possibility of starting our automated files with 1976 records forward,

since we presently have Monthly Catalog records available in machine readable

form from that date. If we were to do"this, we would, in effect, need to

close the earlier portion of our "catalog" as is being done in many other libraries. This would mean that we would rely on Government and commercial indexes and microfilm and fiche files for access to collections prior to 1976

and to the automated system for access to materials after 1976.

We would appreciate receiving any comments you might have by July 29, 1983.

It is our intention to make the 1976 files available to you in various formats,

depending on your needs and your ability to use them.

2
22Jun83

SERIALS /PERIODICALS UPDATE

E 3.1/2: (date)

E 3.1/3: (date)

E 3.1/4: (date)

Annual energy review. Item 429-J-l. Replaces

v.2 of the Energy Information Administration

annual report to Congress (E 3. 1: (date) /v.2)

Synopsis of the annual energy review and outlook.

(OCLC 9588689) Item 429-J-l. This publication is a synopsis of: Annual energy review (E 3.1/2:

(date)) 'and: Annual energy outlook (E 3. 1/4: (date)

)

Annual energy outlook. (OCLC 9587622) Item 429-J-l.

Replaces v. 3 of the Energy Information Administration annual report to Congress (E 3. 1: (date) /v. 3)

Designated DOE-EIA-0383.

E 3.11: (date) Natural gas monthly. Item 435-E-10. (1st issue

Oct. 1982) Merges 4 titles, one monthly and 3 annual:

1) Natural gas monthly report (last issue July

1982); E 3.11: (date); Item 435-E-10.

2) Underground natural gas storage in the United

States (last issue heating year Apr. 1981-Mar. 1982);

E 3.11/2-9: (date) ; Item 435-E-19.

3) Main line natural gas sales to industrial users

(last issue 1980); E 3.11/14: (date) ; Item 429-T-53

(microfiche)

4) U.S. imports and exports of natural gas (last

issue 1981); E 3.25/3: (date) ; Item 435-E-15

(microfiche) .

I 49.79: (v.nos.&nos.) Fish health news. Item 611-P. Last issue

published was v. 11, no. 1,2, Jan. & Apr. 1982.

The publication schedule is late: v. 11, no. 3

is currently being worked on.

PrEx 7.22/2: (nos.) USSR report. Life sciences. Effects of nonionizing electromagnetic radiation. Item

1067-L-13 (microfiche) . The 1983 Serials

Supplement gives the item number as 1037-L-13

(microfiche) . 1067-L-13 (microfiche) is the correct

item number.

PrEx 7.22/3: (nos.) USSR report. Life sciences. Agrotechnology and

food resources. Item 1067-L-13 (microfiche). The

1983 Serials Supplement gives the item number as 1037-L-13 (microfiche) . 1067-L-13 (microfiche)

is the correct item number.

3
CENSUS QUESTIONS AND ANSWERS

With the Bureau of the Census publications being both important and somewhat

confusing, we often receive phone calls from librarians concerning them. We

would like to begin to share some of these questions and answers with you on

a regular basis for your information. If there are still questions unanswered

or if there is an answer which still seems unclear you may contact Jean Ott, area code 703, 557-1355, or write: Chief, Cataloging Section 1, U.S. G.P.O.

,

5236 Eisenhower Ave., Alexandria, Va. 22304.

Q What is the status of the Census Block Statistics maps?

A GPO has begun fiching the maps and has distributed approximately 40 SMSAs

to date. We are very pleased with the quality of the fiche and hope to

complete distribution within 6 months.

Q Have any U.S. summaries been issued yet for the Census of Population and

Housing?

A No, but three are due shortly. PC-80-1-A, Number of Inhabitants, is at the

printer, but due to color maps it won't be available until early July.

PC-80-1-B, General Population Characteristics, and HC-80-1-A, General Housing Characteristics, are also at the printer and should be available by

late June or early July.

Q What is the status of the bound volumes for the 1977 Census of Transportation?

A Only one bound volume was issued by Census: Vol. 2, Truck Inventory Survey.

Due to a printing mix-up GPO never obtained copies for distribution. Vols.

1 and 3 were not and will not be issued. The publications classed C 3.233/5

with the exception of the Truck Inventory Survey, constitute the final vol- umes for this census.

Q Will final reports for Geographic Area Series be issued for the Censuses

of Retail Trade, Wholesale Trade, and Service Industries?

A Yes. Only the advance reports will not be issued. There is no change in

class or item number.

J

Q Will final State and Area Reports be issued for the Census of Agriculture?

A Yes.

Q Will there be bound volumes for the 1982 Economic Censuses?

A Yes, as in 1977, bound volumes will be issued for the major economic Censuses ******************************************************************

BULLETIN NOW JOURNAL

The Bulletin of Prosthetic Research , which began in 1964 with an issue designated BPR 10-1, Spring 1964, and went through 37 issues to BPR 10-37, Spring

1982, is now The Journal of Rehabilitation Research and Development , BPR 10-38,

noted as Volume 20, Number 1. This is distributed as item number 983-B, SuDocs

number VA 1.23:3.

4
NAME AUTHORITY RECORDS

The Classification and Cataloging Branch has established 2913 new name authority records so far this year, and has upgraded an additional 608 records, for

a total of 3521 name authorities.

The month-by-month breakdown is as follows

New upgraded Total

January 743 105 848

February 461 111 572

March 620 101 721

April 503 122 625

May 586 169 755

2,913 608 3,521 TOTALS *****************************************************************

FIVE-YEAR CUMULATIVE INDEX TO THE MONTHLY CATALOG

You will be receiving, in Shipping List No. 1427-M, June 24, 1983, the microfiche Five Year Cumulative Index of the Monthly Catalog. Based on your responses

to earlier questions relative to format considerations, we determined that the

microfiche version was desired by the majority of the depository libraries and

proceeded on this basis. The cumulative for 1982 and many of your comments re- garding its size also contributed to our decision, to say nothing of the costs

involved in producing a publication of this size.

For your information, the microfiche consist of 14,522 pages and 151 microfiche

for the period July 1976-1980 inclusive. *******************************************************************************

CATALOGING AND CLASSIFICATION STATISTICS FOR MAY 1983

Cataloging

Publications received:

Publications cataloged:

GPO

ZAI

Publications revised:

GPO cataloging

ZAI cataloging

Publications produced:

GPO cataloging

ZAI cataloging

Total number of publications cataloged as of 5/31/83: 2,338,839

Balance of backlog: 4809

Classification

Publications received: 6355

Duplicates discarded: 1981

Publications classed: 5706

Periodicals classed: 1992

Balance of backlog: 1406

1656

1066

1257

992

1457

1205

1287

Total: 2323

Total: 2449

Total: 2492

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