Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 21, no. 05 GP 3.16/3-2:21/05 March 15, 2000 

NRC Documents - Historical and Current 

[The U.S. Nuclear Regulatory Commission (NRC) sent the following memorandum to managers of the 

collections of NRC documents on microfiche, on the occasion of the transfer of some of the collections 

from the NRC to the Federal Depository Library Program.] 

As we near the landmark of completing the moves of collections, we want to express our 

appreciation, on behalf of NRC, for your decision to retain or receive the collections. Of the 73 

former Local Public Document Rooms that held the comprehensive microfiche collections, 54 

elected to retain them; the other 19 collections are being moved into libraries of the United States 

Government Printing Office/Federal Depository Library Program (GPO/FDLP), with the 

cooperation and support of that agency. 

The microfiche collections were frozen effective with NRC documents processed 30 October 

1999. Beginning 1 November, 1999, NRC documents have been entered into the Agencywide 

Documents Access and Management System (ADAMS) and are no longer routinely being 

produced in paper or microfiche. Thus, access to current NRC publicly available documents 

requires utilization of ADAMS, which may be reached via the NRC Web site <www.nrc.gov/>, 

Public Electronic Reading Room or PERR (bottom of the first screen). The PERR site contains 

information about ADAMS, instructions for getting started, and an ADAMS Users’ Guide. 

Although we do not have actual statistics, we are aware anecdotally of holders of the microfiche 

collections who have successfully executed the necessary steps to set up and search ADAMS 

locally. We should be happy to learn of your experiences, if you choose to share. 

The librarians of the NRC Public Document Room continue to provide support to librarians and 

public end users in accessing both historical and current (ADAMS) documents. We encourage 

you to contact them for any information or assistance you may need. As appropriate, they will 

liaison with NRC information technology (IT) staff in regard to ADAMS access and other IT 

issues. They may be reached at 1-800-397-4209 or 202-634-3273 (8:30 am to 4:15 pm, eastern 

time, Monday through Friday, except for Federal holidays), e-mail (pdr@nrc.gov), fax (202-734-

3343), or U. S. Mail (U.S. Nuclear Regulatory Commission, Public Document Room, LL-6, 

Washington, DC 20005). 

A note to managers of retained collections in libraries that are not part of the GPO/FDLP: If in 

the future, you should decide to cease to keep the collection in your library, we ask that you 

notify your GPO/FDLP Regional Library so that action can be taken to relocate the collection 

into that system. Thank you in advance. 
AN-v21-#05-3/15/00 

Vacancy Announcement 

Librarian (Inspector) 

U.S. GOVERNMENT PRINTING OFFICE 

MERIT PROMOTION 

VACANCY ANNOUNCEMENT 

ANNOUNCEMENT NUMBER: 00-055

POSITION: Librarian (Depository Library Inspector)

SERIES/GRADE: PG-1410-12 

SALARY RANGE: $51,204 - $66,564 pa 

ISSUE DATE: 02/22/00

CLOSING DATE: 03/31/00 

NUMBER OF VACANCIES: One 

ORGANIZATION: Library Programs Service 

Library Division 

Depository Services Staff 

GEOGRAPHIC LOCATION: Washington, DC 

PROMOTION POTENTIAL: None 

DURATION OF APPOINTMENT: Permanent 

TOUR OF DUTY: 8 a.m. – 4:30 p.m. 

OPM NOTICE OF RESULTS 

REQUIRED: 

N/A 

CIVIL SERVICE STATUS REQUIRED: No 

AREA OF CONSIDERATION: All Sources 

SUMMARY OF DUTIES/RESPONSIBILITIES: 

The incumbent serves as a professional librarian using extensive knowledge of acceptable library 

practices, plans and conducts full scope on-site library inspections. Analyzes depository selfstudies and performs follow-up functions. Identifies certain depository practices where 

significant cost savings to the Government and the depository can be realized. Analyzes 

evidence to discover inconsistencies and patterns, and to isolate illegal or wasteful practices. 

Identifies violations of Title 44, United States Code and the Instructions to Depository Libraries. 

Conducts evaluative ratings dealing with the full scope of depository practices. Argues and 

defends, both orally and in writing, complex legal and professional standards for depository 

libraries. Prepares comprehensive reports, which accurately reflect current conditions in the 

depository operation. Occasionally speaks before documents librarians. Represents the 

Superintendent of Documents and acts as a liaison between GPO and Federal depository 

libraries. Performs program planning and arranges continuing educational events such as 

Federal Depository Conferences. 

2 
AN-v21-#05-3/15/00 

QUALIFICATIONS: Applicants must possess A or B as follows: (A) Completion of all 

requirements for a master’s degree or 2 full academic years of graduate study in Library Science; 

or (B) Possession of professional or advanced experience or graduate study with one year of 

experience in librarianship or experience related to this position. In addition to A or B above, 

applicants must possess one additional year of experience; or, have completed all requirements 

for doctoral degree; or possess 3 full years of graduate education in Library Science. 

Additionally, applicants must possess one year of professional experience equivalent to the 

GS/PG-11 level in the Federal service. 

Note: All non-status candidates who meet the minimum requirements will be referred to the 

Office of Personnel Management for certification. Status candidates who also wish to compete 

through OPM must state so and provide an additional application. 

SPECIAL NOTE: This position requires 25-30% travel. Selectees must be licensed to operate 

an automobile in that some libraries are not located near public transportation. 

RANKING FACTORS: (Applicants who meet the above qualification requirements will be 

rated on the basis of relevant experience, education, training, supervisory appraisal, jobrelated awards, and the factors listed below. Applicants should be specific in documenting 

these areas in their application materials.)

1. Knowledge of theories, principles and techniques of Librarianship. 

2. Knowledge of United States Code, Title 44, Section 1900-1915, and the Instructions to 

Depository Libraries. 

3. Ability to argue and defend legal and professional standards for depository libraries. 

4. Knowledge of current depository library practices. 

5. Knowledge of automated library applications and electronic information products. 

TO APPLY: 

GPO Applicants: 

Applicants must submit a copy of their latest annual performance rating and Optional Form 612, 

“Optional Application for Federal Employment,” (or SF-171). 

Non-GPO Applicants: (The following instructions apply only when the position(s) is open to 

applicants outside of the agency.) 

Applicants may submit an Optional Form 612, "Optional Application for Federal Employment" 

(or SF-171), or a resume. If a resume is submitted, it must contain all pertinent data in the OF612. 

Current and former Federal employees must submit copies of their latest annual performance 

rating and SF-50 as proof of status or reinstatement eligibility. 

3 
AN-v21-#05-3/15/00 

Veterans who are preference eligibles or who have been separated from the armed forces under 

honorable conditions after 3 years or more of continuous active service may apply. Applicants 

eligible under the Veterans Readjustment Act (VRA) will also be considered, if this position is 

being announced at the grade PG-11 level and below. Veterans must submit a copy of their DD214, "Certificate of Release or Discharge from Active Duty"; if claiming 10-point veterans' 

preference, submit a SF-15, "Application for 10-Point Veterans' Preference," plus the proof 

required by that form. 

Applicants seeking Excepted Appointments based on disabilities must provide certification from 

a State or District of Columbia rehabilitation counselor indicating that they meet the 

requirements for and are eligible for an Excepted Appointment based on a physical or mental 

disability.

Selectees must successfully pass a drug test before appointment. 

GPO WILL NOT PAY RELOCATION COSTS. 

OTHER ESSENTIAL INFORMATION: 

Applicants must: 

 include the vacancy announcement number and position title on their application. 

 describe their duties and responsibilities in their own words; position descriptions may 

not be submitted. 

 meet time-in-grade and qualification requirements by the closing date of this 

announcement. 

 submit a GPO Form 2566, "Report of Merit Promotion Action," if they wish to obtain a 

ns and required forms postmarked no later than the closing date of this 

announcement. 

UBMIT APPLICATION(S) TO: 

, Stop: PSE 

ets NW 

1 

AX (202) 512-1292 

NFORMATION CALL: 

TDD (202) 512-1519

THE GOVERNMENT PRINTING OFFICE IS AN EQUAL OPPORTUNITY EMPLOYER*

report on the status of their application. 

 submit applicatio

S

Unit 2 

U.S. Government Printing Office 

Employment Branch, Room C106

North Capitol and H Stre

Washington, DC 2040

F

FOR ADDITIONAL 

I

 (202) 512-1200 

*

4 
AN-v21-#05-3/15/00 

New Look for the Daily Depository Shipping List 

Beginning in April 2000, depository library staff may notice that the Daily Depository Shipping 

List looks a little different. LPS staff have been working on moving the shipping list production 

application from a DOS based system to a Windows environment. During this process, we have 

taken the opportunity to enhance some of the features of the shipping list format that have been 

in use for many years. 

In an effort to streamline the reporting of shipping list claims, the information at the bottom of 

the list has been slightly modified and rearranged. You will also notice a minor change in how 

LPS identifies titles available for sale by the Superintendent of Documents. Titles available for 

sale will be identified by an asterisk (*). The stock number and price, however, will no longer be 

provided. Due to the processing time associated with shipping list production, the stock number 

and price information is often out-of-date by the time the list arrives in your library. The 

shipping list legend will refer users to the Online Bookstore at <www.access.gpo.gov/su_docs/ 

sale.html> where the most up-to-date price and stock information for titles available for sale can 

be located for acquisition purposes. 

If you have questions about these modifications, please contact Robin Haun-Mohamed at 

<rhaun-mohamed@gpo.gov> or <askLPS@gpo.gov>. 

5 
AN-v21-#05-3/15/00 

New Shipping Lists Replace Defaulted Microfiche Shipping Lists 

The microfiche conversion contract defaulted by Wilkins Systems, Inc. has been awarded to 

Court Reproduction Services, Inc. New print order and shipping list numbers have been 

assigned to each group of publications. The charts below show the original print order and 

shipping list numbers, the new print order and shipping list numbers, and the SuDocs class 

numbers for the publications. 

Program 354-S 

OLD PRINT ORDER/ 

SHIPPING LIST #

NEW PRINT ORDER/ 

SHIPPING LIST #

SUDOCS CLASS 

00040 99-0642-M 10000 2000-0158-M P 1.10/9:66-13/999/V.1 P 1.10/9:66-13/999/V.2 

00052 99-0711-M 10001 2000-0159-M L 38.10/3:997 

L 38.10/4:996 

L 38.10/4:997 

00057 99-0751-M 10002 2000-0161-M Y 3.L 61:1/997-98 

Y 3.C 76/3:1/998 

Y 3.EL 2/3:1/998 

00060 99-0787-M 10003 2000-0163-M TD 4.210:99/18 

J 1.1/9:998-99 

SBA 1.1/2-2:996 

SBA 1.2:B 22/2/997 

SBA 1.1/5:997 

TD 2.30/14:99-071 

TD 2.3/3:999/6 

VA 1.3/3:999/6 

00061 99-0904-M 10004 2000-0172-M S 1.76/3:554 

S 1.76/3:571 

S 1.76/3:572 

S 1.76/3:573 

S 1.76/3-2:414 

S 1.76/3-2:420 

S 1.76/3-2:421 

S 1.76/3-2:422 

00063 99-0925-M 10005 2000-0173-M TD 2.30:98-166 

TD 2.30:98-191 

TD 2.30:99-069 

TD 2.30:99-070 

TD 2.30:99-084 

TD 2.30:99-086 

TD 2.30:99-100 

TD 2.30:99-115 

TD 2.30:99-129 

TD 2.30:99-134 

TD 2.30:99-139 

00065 99-0940-M 10006 2000-0174-M I 49.77/5:B 98/2/DRAFT 

I 53.7/2:AR 4/5 

I 29.79/3:IS 4/SUM. 

I 27.79:99-03 

I 27.79:99-04 

L 1.2:N 81 

L 36.402:T 68/999 

NAS 1.2:AR 7/2 

NAS 1.29/3-2:99-07 

TD 8.29:97-1 

TD 12.15/2:999/4 

VA 1.3/3:999/8 

00066 99-0946-M 10007 2000-0175-M J 32.10/3:997 

S 1.30/5:998/2 

S 1.30/5:999/7 

S 1.76/3:574 

S 1.76/3:575 

S 1.76/3-2:423 

TD 8.2:SE 1/7 

TD 2.8:AB 1 

TD 2.8:P 94/4 

TD 2.30:99-119 

TD 2.30:99-140 

00067 99-0962-M 10008 2000-0176-M TD 2.30/5:99-003 

TD 2.30/18:99-003 

TD 2.30/13-2:999/6-7 

TD 2.30/16-2:6/1 

TD 2.72:2/1 

TD 2.15/2:999/3 

TD 2.30/16-3:996/1 

TD 2.30/16-3:999/1 

VA 13.3:999/5 

VA 13.3:999/7 

6 
AN-v21-#05-3/15/00 

Program 354-S 

OLD PRINT ORDER/ 

SHIPPING LIST #

NEW PRINT ORDER/ 

SHIPPING LIST #

SUDOCS CLASS 

00068 99-0963-M 10009 2000-0177-M TD 4.52:999 

I 29.86/2:22/7 

J 1.2:AS 7 

J 1.2:M 57 

J 1.2:SE 2/5 

L 29.2:M 34 

L 37.22/2:99-A 

L 2.120/2:997 

L 37.2:EV 1/7 

L 37.213/2:99-3 

PR 42.2:SP 3/995 

00069 99-0976-M 10010 2000-0178-M NAS 1.29/3-2:99-06 

S 1.30/5:999/6 

S 1.30/5:999/8 

SBA 1.1/2-2:997 

SBA 1.1/5:998 

TD 8.2:OC 1/9 

TD 2.30:97-114 

TD 2.30:99-127 

TD 2.30/5:00-021 

TD 2.30/14:99-060 

VA 1.2:R 31/10 

Y 3.2:SE 6/B 27 

00070 99-0977-M 10011 2000-0179-M Y 3.2:AS 7/R 29/2 

Y 3.2:SE 6/H 34 

Y 3.N 21/29:16-1/996 

Y 3.SE 5:14-998/3/12 

00071 2000-0012-M 10012 2000-0212-M JU 10.19:994 

JU 10.19:995 

JU 10.19:996 

JU 10.19:998 

00072 2000-0013-M 10013 2000-0213-M PR 42.8:SU 8/B 86 

PR 42.8:SU 8/L 56 

PR 42.8:SU 8/N 21 

PR 42.8:SU 8/P 94 

PR 42.8:SU 8/R 53 

00073 2000-0014-M 10014 2000-0214-M JU 10.14:996 

JU 10.14:998 

L 2.3/11:996 

L 2.3/12:997 

VA 1.48:P 88 

Y 3.EL 2/3:16/998 

Y 3.SE 5:1/998 

Y 3.SE 5:1/998/SOURCE 

00074 2000-0016-M 10015 2000-0215-M NAS 1.29/3-2:95/10 

NAS 1.29/3-2:97-06 

NAS 1.29/3-2:97-07 

NAS 1.29/3-2:97-12 

NAS 1.29/3-2:98-01 

00075 2000-0017-M 10016 2000-0216-M TD 2.30:98-135 

TD 2.30:99-088 

TD 2.30:99-096 

TD 2.30:99-112 

TD 2.30:99-169 

TD 2.30/5:99-015 

TD 2.30/19:99-033 

TD 2.30/19:99-034 

TD 2.30/19:99-035 

TD 2.30/19:99-038 

TD 2.30/19:99-039 

00076 2000-0020-M 10017 2000-0217-M MS 2.1:994 

MS 2.1:995 

PM 1.14/3-2:P 43/999 

TD 4.8;P 64/9 

TD 4.2:H 88/4 

TD 4.2:T 23/2/999 

TD 4.57:99-2 

TD 4.210:99/18 

TD 4.210:99/19 

SSA 1.17:998 

NCU 1.2:L 95 

L 38.12:999/7-8 

I 29.2:W 58/11 

I 71.2:AN 7 

00077 2000-0055-M 10018 2000-0218-M J 21.1/2:997 

JU 6.8/B:94-8 

L 1.2:F 49/2/992 

PREX 1.17:998

PREX 1.19:SCI 2/SU 7

PREX 1.22:999 

L 37.213/2:99-4

NS 1.2:M 46 

NS 1.20:G 76/2/995 

P 1.29/2:997/2

PREX 23.14:T 68

PREX 23.14:T 68/2 

7 
AN-v21-#05-3/15/00 

Program 354-S 

OLD PRINT ORDER/ 

SHIPPING LIST #

NEW PRINT ORDER/ 

SHIPPING LIST #

SUDOCS CLASS 

00078 2000-0056-M 10019 2000-0219-M S 18.2:OV 2/945-997 

SBA 1.2:B 22/4/998 

SBA 1.2:V 82 

SBA 1.52:998 

SI 3.13:24/5 

SI 3.13:24/6 

J 28.8:T 22/998 

TD 1.2:F 49/4/996-2001 

TD 2.50:997/11 

TD 2.30/13-2:999/8 

VA 1.94:10/3 

00079 2000-0057-M 10020 2000-0237-M PM 1.15:999/JAN. 

PM 1.15:999/MAR. 

J 16.1:997 

NMB 1.1:997 

J 1.1/6:996 

J 1.1/6:997 

00080 2000-0101-M 10021 2000-0238-M LC 1.30/8:31/5-6 

LC 1.30/8:31/5-6/SUPP. 

LC 1.30/8-4:8/2 

LC 1.30/8-4:8/3-4 

LC 1.30/8-4:9/1 

Program 562-S 

OLD PRINT ORDER/ 

SHIPPING LIST #

NEW PRINT ORDER/ 

SHIPPING LIST #

SUDOCS CLASS 

00018 99-0655-M 10000 2000-0164-M Y 1.1/7:106-50 

Y 1.1/7:106-51 

Y 1.1/7:106-52 

Y 1.1/7:106-53 

Y 1.1/7:106-54 

Y 1.1/7:106-55 

00020 99-0697-M 10001 2000-0165-M Y 1.1/3:105-36 

Y 1.1/3:106-5/PT.1 

Y 1.1/3:106-5/PT.2 

Y 1.1/7:106-56 

Y 1.1/7:106-57 

Y 1.1/7:106-58 

Y 1.1/7:106-59 

Y 1.1/7:106-60 

Y 1.1/7:106-61 

Y 1.1/7:106-64 

Y 1.1/7:106-65 

Y 1.1/7:106-66 

Y 1.1/7:106-67 

Y 1.1/7:106-68 

00022 99-0746-M 10002 2000-0166-M Y 1.3/3:999/81 

Y 1.3/3:999/82 

Y 1.3/3:999/83 

Y 1.3/3:999/84 

Y 1.3/3:999/85 

Y 1.3/3:999/86 

Y 1.3/3:999/87 

Y 1.3/3:999/88 

Y 1.3/3:999/89 

Y 1.3/3:999/90 

Y 1.3/3:999/91 

Y 1.3/3:999/93 

00025 99-0749-M 10003 2000-0167-M Y 4.IN 8/19:S.PRT.106-

25/CORR. 

Y 4.T 68/2:106-5/V.1 

Y 4.T 68/2:106-5/V.2 

Y 4.ST 2/3-11:999 

T 4.R 86/1-10:999-

2000/RECOD. 

Y 4.R 86/1-12:999-2000 

Y 4.W 36:WMCP 106-4 

00032 99-0924-M 10004 2000-0180-M Y 4.EC 7:C 73/10 

Y 4.EC 7:ES 8 

Y 4.IN 8/18:IN 8/9 

Y 4.IN 8/16:M 57/998 

Y 4.IN 8/16:M 57/999 

Y 4.T 68/2:R 86 

Y 4.V 64/3:B 43/6/998 

Y 4.V 64/3-10:2000 

Y 4.SE 2/11:22/5 

8 
AN-v21-#05-3/15/00 

Program 562-S 

OLD PRINT ORDER/ 

SHIPPING LIST #

NEW PRINT ORDER/ 

SHIPPING LIST #

SUDOCS CLASS 

00033 99-0938-M 10005 2000-0181-M Y 1.1/5:106-74 

Y 1.1/5:106-75 

Y 1.1/5:106-76 

Y 1.1/5:106-77 

Y 1.1/5:106-78 

Y 1.1/5:106-79 

Y 1.1/5:106-80 

Y 1.1/5:106-81 

Y 1.1/5:106-82 

Y 1.1/5:106-83 

Y 1.1/5:106-84 

Y 1.1/5:106-85 

Y 1.1/5:106-86 

Y 1.1/5:106-88 

00034 99-0945-M 10006 2000-0182-M Y 4.T 19/4:L 41/23/V.1 

Y 4.T 19/4:L 41/23/V.2 

Y 4.ED 8/1-12:998/V.2 

Y 4.C 73/8:106-D 

Y 4.SCI 2:105-B 

Y 4.G 74/9:S.PRT.106-27 

00035 99-0961-M 10007 2000-0183-M Y 1.1/8:106-19/PT.2 

Y 1.1/8:106-

106/PT.1/ERRATA 

Y 1.1/8:106-117/PT.2 

Y 1.1/8:106-117/PT.3 

Y 1.1/8:106-117/PT.4 

Y 1.1/8:106-117/PT.5 

Y 1.1/8:106-180 

Y 1.1/8:106-181 

Y 1.1/8:106-182/PT.1 

Y 1.1/8:106-183 

Y 1.1/8:106-184/PT.1 

Y 1.1/8:106-184/PT.2 

Y 1.1/8:106-185 

Y 1.1/8:106-186 

00036 99-0975-M 10008 2000-0184-M Y 1.1/8:106-187 

Y 1.1/8:106-188 

Y 1.1/8:106-189 

Y 1.1/8:106-190 

Y 1.1/8:106-191 

Y 1.1/8:106-192 

Y 1.1/8:106-193 

Y 1.1/8:106-194 

Y 1.1/8:106-195 

Y 1.1/8:106-196 

Y 1.1/8:106-197 

Y 1.1/8:106-198/PT.1 

Y 1.1/8:106-199 

Y 1.1/8:106-200 

00037 2000-0011-M 10009 2000-0185-M Y 1.3/3:999/107 

Y 1.3/3:999/108 

Y 1.3/3:999/109 

Y 1.3/3:999/110 

Y 1.3/3:999/111 

Y 1.3/3:999/112 

Y 1.3/3:999/113 

Y 1.3/3:999/114 

Y 1.3/3:999/116 

Y 1.3/3:999/117 

Y 1.3/3:999/118 

Y 1.3/3:999/119 

Y 1.3/3:999/120 

Y 1.3/3:999/121 

00038 2000-0019-M 10010 2000-0186-M Y 1.1/7:103-308 

Y 1.1/7:106-89 

Y 1.1/7:106-103/V.1 

Y 1.1/7:106-103/V.2 

00038 2000-0019-M 10011 2000-0187-M Y 1.1/7:106-103/V.3 

Y 1.1/7:106-113/PT.1 

Y 1.1/7:106-113/PT.2 

00039 2000-0051-M 10012 2000-0207-M Y 1.1/7:106-81 

Y 1.1/7:106-82 

Y 1.1/7:106-83 

Y 1.1/7:106-84 

Y 1.1/7:106-85 

Y 1.1/7:106-86 

Y 1.1/7:106-87 

Y 1.1/7:106-88 

Y 1.1/7:106-90 

Y 1.1/7:106-91 

Y 1.1/7:106-92 

Y 1.1/7:106-93 

Y 1.1/7:106-94 

Y 1.1/7:106-95 

00040 2000-0052-M 10013 2000-0208-M Y 1.1/8:106-171 

Y 1.1/8:106-198/PT.2 

Y 1.1/8:106-198/PT.3 

Y 1.1/8:106-251 

Y 1.1/8:106-266 

Y 1.1/8:106-270 

Y 1.1/8:106-271 

Y 1.1/8:106-273/PT.1 

Y 1.1/8:106-275 

Y 1.1/8:106-276 

Y 1.1/8:106-277 

Y 1.1/8:106-278 

Y 1.1/8:106-279 

Y 1.1/8:106-280 

9 
AN-v21-#05-3/15/00 

Program 562-S 

OLD PRINT ORDER/ 

SHIPPING LIST #

NEW PRINT ORDER/ 

SHIPPING LIST #

SUDOCS CLASS 

00041 2000-0053-M 10014 2000-0209-M Y 1.1/8:106-281 

Y 1.1/8:106-282 

Y 1.1/8:106-283 

Y 1.1/8:106-284 

Y 1.1/8:106-284/CORR. 

Y 1.1/8:106-285 

Y 1.1/8:106-286 

Y 1.1/8:106-287/PT.1 

Y 1.1/8:106-288 

Y 1.1/8:106-289 

Y 1.1/8:106-290 

Y 1.1/8:106-291 

Y 1.1/8:106-292 

Y 1.1/8:106-301 

00042 2000-0054-M 10015 2000-0210-M Y 1.3/3:999/122 

Y 1.3/3:999/123 

Y 1.3/3:999/124 

Y 1.3/3:999/125 

Y 1.3/3:999/126 

Y 1.3/3:999/127 

Y 1.3/3:999/128 

Y 1.3/3:999/129 

Y 1.3/3:999/130 

Y 1.3/3:999/131 

Y 1.3/3:999/132 

Y 1.3/3:999/133 

Y 1.3/3:999/134 

Y 1.3/3:999/135 

00043 2000-0102-M 10016 2000-0211-M Y 1.1/8:106-238 

Y 1.1/8:106-239 

Y 1.1/8:106-240 

Y 1.1/8:106-241 

Y 1.1/8:106-242 

Y 1.1/8:106-243 

Y 1.1/8:106-244 

Y 1.1/8:106-245 

Y 1.1/8:106-246 

Y 1.1/8:106-247 

Y 1.1/8:106-248 

Y 1.1/8:106-249 

Y 1.1/8:106-250 

Y 1.1/8:106-252 

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Readers Exchange

Web Page Template for Government Information 

Are you interested in providing your library users with convenient access to government 

information on the web, but find yourself too busy to search for the perfect sites, and design a 

web page? Check out the ALA GODORT Government Information Technology Committee's 

(GITCO) web page *template,* created by Cathy Hartman, University of North Texas Libraries, 

and Larry Schankman, Mansfield University. To view the Template and Help pages, connect to: 

http://www.library.unt.edu/gpo/template/index.html 

The web page template has sections for: 

 Federal Government: General Information 

 Federal Government: Legislative and Regulatory Information 

 State Information 

 International and Foreign Information 



elp/Readme page offers hints and tips for the novice that 

llow easy alteration of the Template. 

 New Links and Adding Graphics 



or comments or questions, contact Cathy Hartman (e-mail: chartman@library.unt.edu or phone: 

40) 565-2870) 

 Statistical Resources 

Additional Resources 

This web page template has been developed to help the librarian at a small- or medium-sized

library add a government information component to its web page with ease. With minimal 

alterations, this template can be added to a library's web page to provide access to publications of

all levels of government. Links to key sources of government information have been selected, 

and only stable sites were chosen in order to reduce the amount of maintenance required to keep 

the page current. The accompanying H

a

Help sections included are:

 Getting Started 

 Adding Local Information 

 Downloading/Adding

 Removing Template Sections 

ADA Requirements 

 Adding Requests for Comments (mailto) 

F

(9

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The Role of the Government “Printing” Office 

in the Digital Millennium 

Remarks by 

Francis J. Buckley, Jr. 

Superintendent of Documents 

Before the 

National Federation of Abstracting and Indexing Societies 

February 21, 2000 

Philadelphia, PA 

Introduction 

Good afternoon. It is a pleasure to be here in Philadelphia, a city of such historic significance, 

on President’s Day! I am especially pleased to have this opportunity to talk with you today 

about the Government Printing Office’s (GPO’s) initiatives in the area of digital public 

information and to be part of a panel with Walt Warnick. He and I have taken our “show” on the 

road a number of times over the past year and on behalf of GPO, I want to express our 

appreciation to him for the partnerships on which we have embarked with the Department of 

Energy. 

Last October I participated in the ribbon-cutting ceremony for PubScience with a number of 

individuals including Walt and Energy Secretary Bill Richardson. In his extemporaneous 

remarks, Secretary Richardson complimented the work of GPO and noted we were often not 

recognized for all the important work we do in printing and dissemination, but that we were 

doing the “Lord’s work.” Certainly high praise! Kurt Molholm (Director, Defense Technical 

Information Center) who was there, quipped that when they refer to GPO they say “oh my God.” 

Ben’s Guide 

Since we are in Philadelphia, it provides a great segue for me to tell you about one of our latest 

ventures at GPO. In December 1999, we released a new feature on our GPO Access website, 

“Ben’s Guide to U.S. Government for Kids.” With Benjamin Franklin as a guide, the site 

provides a locator service to age-appropriate online government resources for students in grades 

K-12, parents, and teachers. In addition, “Ben’s Guide” provides tips for using GPO Access and 

links to other Federal Government websites for kids as well as some games and puzzles to make 

the site fun. 

The GPO staff members who are working on Ben’s page are quite immersed in the life and times 

of Mr. Franklin. In fact, they have taken to sharing a number of his quotations with me – one 

that is rather appropriate for speechmaking is: “Speak little, do much,” from Poor Richard’s 

Almanack (1755). Let me take Mr. Franklin’s advice; I will speak for a short time today while 

bringing you up-to-speed on how much we are doing in GPO in this electronic era. 

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Dissemination Programs 

Another quote from Mr. Franklin goes: "Without continual growth and progress, such words as 

improvement, achievement, and success have no meaning." 

Indeed GPO is moving forward and doing all it can to “grow” into contemporary and future 

modes of information storage and dissemination from their 19th and 20th century roots. We 

cannot freeze technological development or turn back the clock. We want to assure that the 

American public continues to have ready, long-term no-fee access to electronic government 

information, as it has for the print/tangible products that have been distributed through the 

Federal Depository Library Program (FDLP) for more than a century. 

GPO, through its dissemination programs including its online service, GPO Access, is moving 

forward in its transition to an electronic future. But before I talk about the Digital Millennium, 

let me very briefly describe the major dissemination programs I oversee as the Superintendent of 

Documents: 

 Under our Cataloging and Indexing Program we produce the long-running Monthly Catalog 

of the United States Government Publications. This catalog and its predecessors have 

provided a basic index to government information products since 1895. It is now available in 

print and on our website as well as via FTP for subscribers who want the whole file. Since 

1987 the Library of Congress has recognized GPO as the authoritative national source for 

descriptive and subject cataloging for Federal Government documents. We're cataloging 

approximately 25,000 items per year on OCLC using the MARC format, Anglo-American 

Cataloging Rules and LC subject headings. We are cataloging print, microfiche, CD-ROM, 

and online resources. In addition, other locator services are being created and maintained on 

GPO Access such as: GILS records for GPO and 42 other agencies, Browse Electronic Titles 

(BET) and Browse Topics. These additional Locator Services provide hypertext links to over 

10,000 Government information resources. Most FDLP products in paper and CD-ROM and 

those available via the Internet are cataloged within one or two weeks of receipt. 

 The Federal Depository Library Program is our basic program for public access to 

government information products. We like to think of it as the first “freedom of information 

program.” In FY ’99, we distributed over 16 million copies of 40,000 publications to the 

1351 libraries in the depository program. Despite the transition to electronic formats for 

many government information products, this was an increase of 1.4% in tangible titles 

distributed over FY ’98 and an 11.5% increase in copies over the previous year. Depository 

libraries are located in almost all congressional districts across the U.S. and territories. Title 

44, our legal mandate, provides for a wide array of government publications to be provided 

to depository libraries for no-fee public access. Section 1902 requires that all government 

publications of public interest and educational value, except those classified for national 

security, or those required for official use only or for strictly administrative or operational 

purposes be made available to depository libraries. Selective depository libraries choose 

what publications they want to receive based on the needs of their local constituency and 

have a minimum 5-year retention requirement. The 53 regional depository libraries receive 

complete collections for permanent retention and public access. 

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 GPO Access is our free website that contains official government information products from 

all 3 branches of government. We have over 104,000 publications on our own servers and 

point to nearly 70,000 other publications on agency websites. Our in-house data is primarily 

basic legislative or regulatory information. We are seeing rapidly growing use--our most 

recent statistics indicate an average of 21 million items per month downloaded from the 

materials on GPO servers. The electronic transition of the FDLP is occurring in tandem with 

the publishing patterns of Federal agencies, as many of them are in their own electronic 

transition. We, therefore, have more and more Federal Government information products 

being made available to depository libraries and the public via GPO Access. In FY 2000 to 

date, 4 months--Oct. 1999 through Jan. 2000--the proportion of materials provided to 

depository libraries was: 57% electronic, 25% microfiche, 17% paper, 1% CD-ROM. This 

compares to all of FY 1999: 46% electronic, 37% microfiche, 17% paper, 1% CD-ROM. 

You can see, the electronic number continues to grow. 

 The Document Sales Program’s mission is to provide a broad spectrum of government 

information products for sale at reasonable prices while recovering costs. In 1999, we sold 

about 19 million copies of some 12,000 publications with revenue of about $51 million 

dollars. The program includes a large central facility, which accepts orders by phone, mail, 

fax or e-mail and ships materials by mail or Federal Express. In addition, we have 24 

bookstores across the country, including one here in downtown Philadelphia, plus the 

Consumer Information Center in Pueblo, CO. For the last couple of years, we have 

experienced dramatic reductions in sales due to changing government publishing practices, 

both in quantity and format, changing customer purchasing patterns, and increasing 

competition for products and markets from other government sales programs and the private 

sector. The fact that we and other government agencies put many of our sales publications 

on the Web for free access, including our traditional best sellers such as the Federal Register, 

Congressional Record, Code of Federal Regulations and Commerce Business Daily, 

undercuts the market for people who have only occasional reference use of the publications. 

The bottom line is we find ourselves in a somewhat schizophrenic position, promoting free 

access on one hand and trying to run a cost recovery sales program with the same 

information in different formats on the other hand. But what we can get satisfaction in is the 

greater total amount of public access and use of Federal government information we are 

seeing. 

“Printing” 

While there might be disputes as to whether we are, in fact, in the new millennium, there can be 

no argument that we are now in the digital age. Be that as it may, GPO’s work continues to 

include that term “printing.” 

As an example, the just released fiscal year 2001 budget is still wanted in print, in addition to the 

growing demand for the electronic version. Sales of the budget books, both print and CD-ROM 

versions, were up over last year. The main GPO Bookstore reported first-day sales revenue of 

$133,175 for the tangible versions. This is up from $112,249 in 1999. Our other Washington, 

DC bookstore generated revenue of almost $25,000, which is an increase from last year as well. 

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The actual number of tangible copies sold the first day declined slightly in both Washington, DC 

locations to about 4500, even though this was the first year that the CD-ROM version of the 

budget was available on the same day the budget was released. It sold, I am told, like 

“hotcakes,” and many individuals were pleased to find a CD-ROM version available at less than 

one-tenth the cost of the print version. But as a contrasting commentary on the times, we put the 

budget up at the same time on our GPO Access website and had over 115,000 hits on the first 

day. 

Electronic transition 

In this transition period, we are pleased that we continue to provide more access to more 

government information in a variety of formats to more people than ever before! The methods 

and mediums are evolving and changing, but the overall purpose of informing the nation is being 

fulfilled. 

But although the growth in electronic technology in some ways provides more and better access 

to government information products, I think we can all agree that it has created problems, too. It 

has become more of a challenge for GPO, librarians and the public to find data in the 

decentralized environment of Federal websites that are being established without coordination, 

standards or guidelines. As you know, there are a number of public and commercial efforts 

underway to provide indexing and retrieval programs for government information on the 

Internet. There are various approaches by search engines such as GovBot, Yahoo, Lycos, Alta 

Vista and Google and some services are establishing specialized programs or portals such as 

Northern Light and America Online.

Within the government in the last couple of years, there have been proposals for a master 

web.gov site, and currently there are discussions about a partnership-based clearinghouse for 

Federal government information. Through it all, GPO Access has continued to grow and 

develop. GPO continues to provide data to the Library of Congress for its Thomas (as in 

Jefferson) database and to other information redisseminators. And we have removed a robot 

exclusion so our site can be indexed by other search engines and retrieved by people performing 

general searches as well as by those performing searches specifically on GPO Access. 

Permanent Public Access 

One of GPO’s concerns, through the FDLP and GPO Access, is to provide current and future 

public access to electronic Federal Government information products of public interest or 

educational value. But it is clear that GPO cannot work on such an undertaking alone. Toward 

this end, we have created an Electronic Collection Development plan. 

While we can exercise retention of the digital government information on our own servers, we 

are all too aware that public access to agency data can disappear with the click of the “delete” 

key. In fact, I am sure that many of you heard about the loss of some 43,000 e-mails at the 

National Archives and Records Administration (NARA) reported last year. What makes the 

incident most unfortunate is that the e-mails are gone without a trace; there was no back-up 

system in operation at the time this happened. How the messages disappeared is really not the 

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issue. The fact is that they are gone and that is happening to other government agency 

information both by mischance as well as by uninformed or narrow decision making about 

retention and access requirements. It is imperative that there be safeguards in place to ensure 

that government information from the latter part of the 20th century or the beginning of the 21st

century not wind up in a black hole in cyberspace. 

GPO has embarked upon two strategies that, in tandem, should assure permanent public access to 

electronic Government information products. They are: 

1. Partnerships between Government agencies, depository libraries and the FDLP; 

2. The establishment of a digital archive.

Partnerships 

We see a great benefit deriving from the development of partnerships that share the tasks of 

building, storing, disseminating, and preserving the FDLP Electronic Collection. The 

partnership concept builds upon the successful model of the distributed collection of tangible 

FDLP products made permanently available through regional depository libraries. In electronic 

product content partnerships, GPO wants to broker agreements with other Federal agencies 

and/or depository libraries to provide the environment and resources for permanent Internet 

access to agency products. 

As an example, we work closely with DOE on a number of projects. DOE’s electronic 

dissemination system, Information Bridge, is available to depository libraries and the public via 

GPO Access. The Interagency Agreement between GPO and DOE states that DOE shall “ensure 

that reference copies of DOE reports made accessible pursuant to this IA remain freely available 

to Federal depository libraries and the public on an ongoing and permanent basis.” Digital 

copies of this collection of research reports are available online and they no longer need to be 

disseminated to depository libraries in a tangible format for long-term retention for potential 

public access. In fact, the greater accessibility of these reports has caused use to increase 

dramatically. 

Other prototype partnerships include:

 University of Chicago (UIC) and the Department of State -- UIC provides permanent public 

access to files removed from the active main pages of the State Department 

 University of North Texas (UNT) and GPO -- UNT provides permanent online access to 

electronic publications of selected Federal Government agencies which have ceased 

operation – the Advisory Commission on Intergovernmental Relations, Commission on 

Structural Alternatives for the Federal Courts of Appeals Research Collection and the 

National Civil Aviation Review Commission Research Collection. 

Digital Archive 

Another way to meet our permanent public access commitment for the Electronic Collection is to 

bring agency-disseminated Internet resources under the purview of GPO and incorporate them 

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into a digital archive. We have begun to capture copies of agency electronic information 

products that we catalog and for which we create a PURL - a persistent universal resource 

locator - so that if the information is no longer accessible on the agency website users will be 

automatically redirected to the archived version. Our preliminary work indicates that this 

process works well for capturing static, online publications but replication of dynamic databases 

(those that change regularly) is a challenge we have not begun to actively address. As objectives 

for this program, we anticipate this year GPO will have over 500 “at risk” electronic titles stored 

in the FDLP Electronic Collection archive. In each subsequent fiscal year, our goal is to select, 

acquire, archive, and provide access to at least 500 electronic titles and by FY 2003, we want to 

develop a plan for avoiding technological obsolescence of the files in the Electronic Collection 

archive. 

PPA Meetings 

Last year GPO convened several meetings of representatives of the national libraries and other 

Federal agencies with major information and dissemination programs to discuss measures to 

advance the goal of keeping Federal Government electronic information products available to the 

public. The attendees discussed activities their organizations are undertaking and possibilities 

for furthering permanent public access. The meetings have provided an excellent opportunity for 

the attendees to bring others up-to-date on relevant activities within their organizations and 

discuss ideas and concerns with other individuals who are concerned about permanent public 

access issues. They have been so worthwhile, the group plans to meet quarterly. 

Conclusion 

I noted that on the NFAIS website there is a comment that the Internet world, “challenges 

existing institutions--publishers, libraries, and other information providers--to reinvent 

themselves and their products and services for the new age.” Indeed, this is where GPO is today. 

We are still the office that does the government “printing”–with quotes around printing. But we 

are now, more than ever before, a service bureau that assists other government agencies with 

their printing or publication needs while providing public access for information products in 

various formats. Whether it is called reinvention or an evolutionary process, GPO will be 

changing in the Digital Millennium and is ready for the challenges ahead. 

Thank you for your time here today. 

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18 

Table of Contents 

NRC Documents - Historical and Current.................................................................................... 1 

Vacancy Announcement Librarian (Inspector)............................................................................. 2 

New Look for the Daily Depository Shipping List....................................................................... 5 

New Shipping Lists Replace Defaulted Microfiche Shipping Lists ............................................. 6 

Readers Exchange: Web Page Template for Government Information...................................... 11 

The Role of the Government “Printing” Office in the Digital Millennium / Buckley ............... 12 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, Library 

Programs Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster send 

address changes to: The Editor, Administrative Notes 

 U.S. Government Printing Office 

 Library Programs Service, SLLD 

 Washington, DC 20401 

Internet access via World Wide Web at URL: http://www.access.gpo.gov/su_docs/dpos/adnotes.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov