ADMINISTRATIVE NOTES

U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY AND STATUTORY DISTRIBUTION SERVICE

VOL. 3 NO. 17 DECEMBER 1982

BLOCK STATISTIC MAPS

All the Block Statistic Reports that were issued by Census have been distributed

to the Depository Libraries. However, the maps that should have accompanied the

Reports have not yet been filmed. GPO had a problem awarding the contract to

have the maps converted to microfiche. The contract was to be awarded in July,

19S2, but one of the bidders lodged a protest and nothing can be done until

the General Accounting Office decides the issue. GPO cannot make any comments or

estimates on the delivery of the maps other than they will eventually be converted

to microfiche and distributed.

GPO is monitoring the General Accounting Office's progress in this matter, and is

prepared to resume efforts when a decision is issued. Libraries that are in

desperate need of the maps can purchase them by submitting their order to

Superintendent of Documents. Libraries will be notified when an estimated delivery

date is set. ********************************************************

CLAIMS

The Library Division has received a considerable number of written inquiries

concerning claims, when a properly completed shipping list/claim form would have

been easier and faster for the library as well as for GPO. After conversing with

several of the Depository Librarians we feel a repetition of the "Instructions to

Depository Libraries for Using Combined Shipping List/Claim Form" is long overdue.

Please read the following instructions and have all librarians, technicians and

clerks concerned with Depository Library claims read and follow the instructions

listed below:

* INSTRUCTIONS TO DEPOSITORY LIBRARIES FOR

USING COMBINED SHIPPING LIST/CIA1M FORM

(All claims for nonreceipt of publications listed on a Shipping List and selected

by your Depository Library should be claimed in the following manner.)

1. Claims for nonreceipt of publications must be postmarked within 60 calendar

days of receipt of the shipment. Claims postmarked later than 60 days will

not be honored.

2. Please indicate title(s) being claimed by circling item number (s) and classification number(s).

3. Signature of librarian authorizing claim should appear on the line provided

just above the mailing label.

4. On the return mailing label, clearly print or type the Depository Library

number, the Shipping List number, and the Library name and address.

5. Please do not list any missing items on the return label.
6. Please do not use the return mailing label for any purpose other than claims.

7. Forward a copy of the Shipping List from which the titles are being claimed to

the address listed on the bottom of the Shipping List.

8. Please make and retain a copy of the Shipping List from which you are claiming.

A A A A A A A A A A A f: A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A AAA A A AAA A A A A A A A A A A A A A A A A A A A A A A

DISTRIBUTION OF BASIC MANUALS AND THEIR UPDATES

Publications issued in the form of a basic manual with periodic updates (i.e. HE

22.8/2:, Medicare Hospital Manual, item 512-A-21) present a peculiar problem in

distribution. Often the basic manual will already have been printed when we survey.

Of course, the required distribution is not known until the survey is completed,

and until we have an established count we are required to order only two copies.

Thus, copies of the basic manual may not be made available to the Depository

Libraries until the department issues a consolidated reprint. Meanwhile, transmittal sheets will be sent to the Depository Libraries whether the basic manual

has been sent or not. It is suggested that in cases where no basic manual will

be available through the Depository Library Program an effort be made on the part

of each Depository Library to purchase some of the basic manuals from the Superintendent

of Documents. Unavailability of the basic manual will be mentioned in the survey

annotations

.

A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A AAA A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A DEFECTIVE NAME AUTHORITIES

The Name Authorities. Cumulative Microform Edition 1977-March 1982, Library of

Congress, which was distributed on shipping list 444-M, dated September 16, 1982,

is defective. A substantial amount of information was omitted between fiche

numbers 232 and 233. Since the Library of Congress would not be able to reissue

a corrected microfiche set before the June, 19S2 edition will be distributed,

they suggest that you retain your copy of the prior edition of the Name Authorities

Cumulative Microform Edition until the June, 1982 edition is distributed,

Because of this defect in the March, 1982 edition, the June, 1982 edition will

be sent out on a priority basis.

AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA

CLASSIFICATION MAIL

The Government Printing Office, Library Division receives mail every time a mistake is made, especially if the SuDocs Classification Number is wrong.

Responding to a deluge of individual letters is quite time-consuming and thereby

impedes the efforts of GPO to promptly notify the overall depository community.

Wait for approximately one month before notifying us about an incorrect class

number on a Shipping List. GPO will try to send weekly correction sheets on Shipping List s

.

In this way, we will have more time available to correct our mistakes and, therefore, we will be able to notify you more quickly. Please consider holding your

corrections for a one -month period after the receipt date you stamp on the

Shipping List. (This will give us one week to address the problem, make the

correction, create the list and two weeks for it to reach you.)
• With your cooperation GPO can notify the entire library community with less delay.

SPECIAL NOTICE

UNITED STATES CONGRESSIONAL SERIAL SET FOR 96TH CONGRESS IN MICROFICHE

On a separate attachment to the Mav 1982 issue of Administrative Nr>t*»s,we announced

a " special offer" of the bound United States Congressional Serial Set for the

entire 96th Congress on microfiche. The offer was made in order to compensate for

the gaps which many libraries have in their microfiche set of the 96th Congress

reports

.

The Joint Committee on Printing requested that GPO not convert the bound Serial Set

volumes to microfiche and not offer this microfiche to the Depository Libraries.

Instead, we will duplicate the reports in the original format which consists of only

one report per fiche.

On this basis, all libraries that responded to the "special offer" should resubmit

a request for those titles they are missing from the complete set of House and

Senate Reports for the 1st session 96th Congrss in the original microfiche format

instead of the microfiched bound volume. Please list the missing titles by report

number and send the request to:

Government Printing Office

) Congressional Serial Set 96-1 (SLLA)

5236 Eisenhower Avenue

Alexandria Va 22304

The 2nd session of the 96th Congress was sent out by GPO with no gaps and should

not be claimed. Dividers and a separate fiche containing the Title Page and/or

Table of Contents and the original microfiche report or document will be mailed

at a future date. ***********************************************************

SURVEY SHIPPING LIST FORMAT

GPO has changed survey shipping list formats beginning with Survey 82-35: annotations

will continue to appear on the item cards, but no longer on the survey shipping

lists. The number of items on a single survey also is being increased.

GPO is eliminating the duplicate typing of annotations on survey shipping lists, to

enable our staff to apply their efforts to other important work. The item cards will

continue to provide you with all the information your currently receive.

Please notify all concerned in your library of this change. ******************************************* ************************************** ******
MISSING BIENNIAL REPORTS

Depository Library response to the AD NOTE for September (Volume 3 hunhet 14)

net?ei 36 m'ssin7Biennial Reports. However, there are Still some libraries,

5h"e Reports have not been received. Please check the list below. If . happens that your library number is on the list, plejse send us your Report

nappcnb /w / Dnr, nrt fnrm m fiii out. drop a note to.

Dan

iue, Alexandria, Va 2230/1.

0003 0069A 0145 0360 0457A 0594 0674

0009B 0077A 0164 0370A 0460A 0-596 1000

0018A 0079A 0194 0372 0469 0597B 1002

0022A 0080A 0224B 0377B 0471A 0608 1015

0044A 0088A 0229A 0380 0481A 0617A 1034

0046C 0092 0261A 0386A 0489 0629 1037

0059B 0094 0269 0409A 0533 0t>4QA 1047

00 6 OA 0102B 0270A 0412A 0549A 0650 1049

0062A 0109A 0308 0434 0550A 0654

0066C 0129A 0308A 0443A 0558 0657A

0067 0136 0342A 044 5B 0572 0667A

******************************************** ********** ***************************

SLIP OPINION 81-5321

If you are on the distribution list for item number 740-A, you received two

copies of slip opinion 81-5321, dated July 2, 1982, and classed Ju 6. 8/b: 981/81-

5321. After contacting the agency, we were informed that the corrected copy has

a footnote on the bottom of the last page, please check both slip opinions.

The two shipping lists numbers involved are 17,280 distributed on August 18, 1982

and 17,399, distributed on October 13, 1982. *********************************************************************************

REGIONAL DEPOSITORY LIBRARIANS

With this issue of ADMINISTRATIVE NOTES is a current list of Regional Depository

Librarians. We try to keep this up-to-date. In the event of changes of persons,

addresses, or phone numbers, please drop a note to:

U.S. Government Printing Office

Chief, Library- Division

5236 Eisenhower Avenue

Alexandria, VA 2 !304
REGIONAL DEPOSITORY LIBRARIANS

Ms. Barbara W. Dekle

Head of Public Services

Auburn University at Montgomery

Montgomery, Alabama 36193

(205) 279-9110, ext. 253

Ms. Sarah B. Reeves

Documents Librarian

Reference Department, Drawer S

University of Alabama Libraries

University, Alabama 35486

(205) 3^8-7369

Ms. Sally Hronek

Federal Documents Librarian

Department of Library, Archives

and Public Records

State Capitol - 3rd Floor

Phoenix, Arizona 85007

(602) 255-1121

Ms. Cynthia E. Bower

Head Documents Librarian

University of Arizona Library

Tucson, Arizona 85721

(602) 626-5233

Mr. John A. McGeachy

Coordinator for Documents Services

Documents Services Section

One Capitol Mall

Little Rock, Arkansas 72201

(501) 371-2326

Mr. Richard Nicoles

Documents Librarian

Government Publications Service

California State Library

Post Office Box 2037

Sacramento, California 95809

(916) 322-4572

Ms. Catharine J. Reynolds

Head, Government Publications Library

University of Colorado Library

Campus Box 184

Boulder, Colorado 80309

(303) 492-8834

Mr. Robert Shaklee

Department Manager

Government Publications Department

Denver Public Library

1357 Broadway

Denver, Colorado 80203

(303) 571-2131

Mr. Barry Woods

Supervisor of General Reference

and Government Documents

Connecticut State Library

231 Capitol Avenue

Hartford, Connecticut 06,106

(203) 566-7029

Ms. Sally A. Cravens

Head, Documents Department

Library West

University of Florida Libraries

Gainesville, Florida 32611

(904) 392-0367

Ms. Sandra McAninch

Head, Government Reference Department

Documents Section

University of Georgia Libraries

Athens, Georgia 30602

(404) 542-8951

Mrs. Patricia Shelden

Head, Government Documents,

Maps and Microforms

University of Hawaii Library

2550 The Mall

Honolulu, Hawaii 96822

(808) 948-8230

Mr. Dennis W. Baird

Social Science Librarian

Documents Sections

University of Idaho Libraries

Moscow, Idaho 83843

(208) 885-6344

Ms. Janet S. Lyons

Federal Documents Coordinator

Illinois State Library

Centennial Building

'Springfield, Illinois 62506

(217) 782-7612
REGIONAL DEPOSITORY LIBRARIANS (continued)

Ms. Doris Flora

Serials and Documents Librarian

Indiana State Library

1 MO North Senate Avenue

Indianapolis, Indiana 46204

(317) 232-3686

Mrs. Carolyn W. Kohler

Head, Government Publications Department

University of Iowa Libraries

Iowa City, Iowa 52242

(319) 353-3318

Ms. Marion Howey

Documents Librarian

University of Kansas Libraries

Lawrence, Kansas 66045

(913) 864-4662

Ms. Janis G. Trebby

Head, Government Publications Department

University of Kentucky Libraries

Lexington, Kentucky 40506-0039

(606) 257-3139

Mr. Jimmie H. Hoover

Head, Business Administration and

Government Documents Department

Middleton Library

Louisiana State University

Baton Rouge, Louisiana 70803-3300

(504) 388-2570

Mr. Stephen Henson

Documents Librarian

Prescott Memorial Library

Louisiana Tech University

Ruston, Louisiana 71272

(318) 257-4962

Mr. Francis R. Wihbey

Head, Government Document Depository

Raymond H. Fogler Library

University of Maine

Orono, Maine 04469

(207) 581-1680

Dr. LeRoy Schwarzkopf

Head, Documents/Maps Room

McKeldin Library

University of Maryland

College Park, Maryland 20742

(301) 454-3034/5250

Mr. V. Lloyd Jameson

Coordinator for Government

Documents, Microtext and Newspapers

Boston Public Library

Boston, Massachusetts 02117

(617) 536-5400, ext. 226

'

Mr. Paul W. Thurston

Documents .Specialist

Detroit Public Library

5201 Woodward Avenue

Detroit, Michigan 48202

(313) 833-1409

Ms. F. Anne Diamond

Unit Head, Government Documents

Michigan State Library

Post Office Box 30007

Lansing, Michigan 48906

(517) 373-0640

Mr. William R. LaBissoniere

Head, Government Publications Library

409 Wilson Library

University of Minnesota

Minneapolis, Minnesota 55455

(612) 373-7870

Dr. Annie E. Mills

Documents Librarian

Documents Department

University of Mississippi Library

University, Mississippi 38677

(601) 232-7091, ext. 7

Mr. Dennis L. Richards

Documents Librarian

Documents Division

Maurene and Mike Mansfield Library

University of Montana

Missoula, Montana 59812

(406) 243-6700

Ms. Patricia Sloan

Federal Documents Librarian

Nebraska Library Commission

1420 P Street

Lincoln, Nebraska 68508

(402) 471-2045
REGIONAL DEP03IT0RY LIBRARIANS (continued

Mr. Steven D. Zink

Head, Government Publications Department

University of Nevada Library

Reno, Nevada 89557

(702) 784-6579

Mr. George Hawley

Principal Librarian

U.S. Documents Division

Newark Public Library

5 Washington Street

Newark, New Jersey 07101-0630

(201) 733-7812

Ms. Teresa Marquez

Acting Head, Government Publications

and Maps Department

Zimmerman Library

University of New Mexico

Albuquerque, New Mexico 87131

(505) 277-5441'

Ms. Sandra K. Faull

Documents Librarian

New Mexico State Library

325 Don Gaspar Avenue

Santa Fe, New Mexico 87501

(505) 827-2033

Mr. Henry Ilnicki

Head, Gift and Exchange Section

New York State Library

Albany, New York 12230

(518) 474-5953

Mr. Ridley R. Kessler, Jr.

Federal Documents Librarian

BA/SS Division-Documents

Wilson Library 024A

University of North Carolina

Chapel Hill, North Carolina 27514

(919) 966-5530

Ms. Kathryn Hollenhorst

Regional Depository Librarian

Federal Documents Office

North Dakota State University Library

Fargo, North Dakota 58105

(701) 237-7008

Ms. Mary Scott

Documents Bibliographer

Documents Department

Chester Fritz Library

University of North Dakota

Grand Forks, North Dakota ' 58202

(701) 777-2617

Mr. Clyde W. Hordusky

Documents Specialist

Documents Section

State Library of Ohio

65 South Front Street

Columbus, Ohio 43215

(614) 462-7051

Ms. Virginia Collier

Head, U.S. Government

Documents Division

Oklahoma Department of Libraries

200 North East 18th Street

Oklahoma City, Oklahoma 73105

(405) 521-2502

Mrs. Vicki W. Phillips'

Head, Documents Department

Oklahoma State University Library

Stillwater, Oklahoma 74078

(405) 624-6546

Ms. Gwen I^ewborg

Documents Librarian

Portland State University Library

Post Office Box 1151

Portland, Oregon 97207

(503) 229-3673

Mr. John E. Geschwindt

Section Head, Government Publications

State Library of Pennsylvania

Post Office Box 1 601

Harrisburg, Pennsylvania 17126

(717) 787-3752

Miss Bonnie Grobar

Head, Reference/Documents Unit

Public Services Department

Texas State Library

Post Office Box 12927

Capitol Station

Austin, Texas 787 11 (512) 475-2996
REGIONAL DEPOSITORY LIBRARIANS (continued)

Ms. Mary Ann Higdon

Documents Librarian

Documents Department

Texas Tech University Library

Lubbock, Texas 794.09

(806) 742-2268

Mr. Jerome B. Frobom

Head, Government Publications Depository

Wyoming State Library

Supreme Court Building

Cheyenne, Wyoming 82002

(3Q7) 777-6344

Mr. Karlo K. Mustonen

Regional Federal Depository Librarian

Documents Department

Merrill Library and Learning

Resources Program UMC 30

Logan, Utah 84332

(801) 750-2682

Mr. Walter L. Newsome

Documents Librarian

Government Documents

Alderman Library

University of Virginia

Charlottesville', Virginia 229J.0

(804) 924-3133

Ms. Ann Bregent

Documents Librarian

Documents Section

Washington State Library

Olympia, Washington 9850W

(206) 753-4027

Mr. Theodore Skok

Reference Librarian

Government Documents Section

West Virginia University L^.bra.ry

Morgantown, West Virginia 26506,

(304) 293-3640

Mr. John A. Peters

Government Publications Librarian

Memorial Library

State Historical Society of Wisoonsin

8 1 6 State Street

Madison, Wisconsin 53706

(608) 262-4347

Ms. Virginia Schwartz

Documents Librarian

Documents Division

Milwaukee Public Library

814 West Wisconsin Avenue

Milwaukee, Wisconsin 53233

(414) 278-3065