ADMINISTRATIVE NOTES

U. S. Government Printing Office

Superintendent of Documents

Library and Statutory Distribution Service

Vol. 2, No. 12 October 1981

STATE PLANS FOR DOCUMENTS

The 1981 Spring and Fall meetings of the Depository Library Council to

the Public Printer gave considerable attention to the subject of state

plans for documents. The Spring meeting saw Council pass a resolution

asking the Public Printer to "investigate the feasibility of requiring

each state to prepare a plan to coordinate the Federal Documents

Depository Program within that state." In his response to this resolution at the Fall meeting, the Public Printer stated: "We wish to go on record as encouraging depositories in states that have need of such

plans to undertake them." At the Fall meeting the Council passed a new resolution which "recommends that the Public Printer proceed to

encourage the development of state plans for the Federal Depository

Program."

The Office of Superintendent of Documents has begun taking steps to

respond to this request. We have included with this issue of ADMINISTRATIVE NOTES some informational materials relating to state plans:

(1) copy of a letter from the Superintendent of Documents to the

Chief Officers of State Library Agencies; (2) "An Outline of Elements

to be Addressed/Considered for a State Plan;" (3) the "Final State

Plan for the Coordination of GPO's Federal Depository Program in

Missouri;" and (4) the draft "New Jersey State Plan for Federal

•Documents Depository Library System."

Anyone Desiring further information on state plans may contact the

three Depository Library Council members mentioned in the letter, or

drop a note to: U.S. Government Printing Office, Library Division,

ATTENTION: Dan MacGilvray, S236 Eisenhower Avenue, Alexandria,

Virginia 22304. ************** ********************************************************

WATCH FOR SEPARATE SHIPMENTS OF BILLS

Beginning with Shipment Number 12 of House and Senate Bills in microfiche format, the contractor will be sending these directly to depositories. This measure is expected to provide prompter service. Watch

for this shipment during the week of October 19-23, 198.1. **********************************************************************
n

CENSUS ERROR DETECTED

Census has brought to our attention an error appearing on microfiche

produced by them under contract. These fiche have gone to depositories in

the class C 3.24/5: with headers that read "U.S. Bureau of the Census, 1977

Census of Manufactures, Industry Area Series..." The Bureau of the Census

will correct this in subsequent fiche by changing the word "Industry" to

"Geographic." However, fiche with the errors will not be reissued. In the

LIST OF CLASSES, the class is correctly listed as the "State series."

Shipping list numbers on which these fiche have appeared are as follows by

states

:

AL 16,242 7/23/81 KY 16,274 8/3/81 NT) 16, 247 7/24/81

AK 16,238 7/23/81 LA 16,276 8/4/81 OH 16, 238 7/23/81

AZ 16,251 7/27/81 ME 16,247 7/24/81 OR 16, 259 7/29/81

AR 16,240 7/25/81 ML) 16,274 8/3/81 PA 16, 7/27/81

CA 16,345 8/19/81 MA 16,269 7/51/81 RT 16, 25^ 7/27/81

CO 16,240 7/25/81 MI 16,259 7/29/81 SI) 16, 074 6/11/81

CT 16,238 7/25/81 MN 16,268 7/51/81 TN 16 240 7/23/81

nr. 16,347 8/2.0/8.1 MS 16,278 8/4/81 TX 16 074 6/H/81

DC 16,240 7/23/81 MO 16,257 7/28/81 UT 16, 974 6/1 1/81

Id, 16,351 :V 2/1/81 rS; 16,212 7/25/81 YY If! 251 7/27/81

GA 16,347 8/20/81 NV 16,088 6/16/81 VA 16 257 6/28/81

III 16,240 7/23/81 Mil 16,242 7/25/81 WA 16 ,240 7/23/81

ID 16,258 7/25/81 N. J 16,256 7/28/8! m 16 ,252 7/27/81

n. 16,258 7/25/81 m 16,2h

8

7/5V81 WI 16 , 240 7/23/81

I

A

16, 299 8/ 10/81 NY 16,256 7/28/81 IVY 16 ,238 7/25/81

KS 1.6,271 8/3/81 xc 16,242 7/25/81

4. 4- 4- 4- J- -'- 4. -U -!• •'• .t. -*. -% •!• -U 4. -T- -I- -J. -T. -!• 4- 4j .J- .;. 4- 4j ..*. 4. 4. ! ^ 4* 4- ^ ! J- -1- ^ J> ^ ^ 4- ^ ^ ^ v J< 4< ^^ ^ ^ ^^ 4> ^ ^ ^ 4> 4; ^ ^

CHNSUS update

Latest news is that GRO will distribute to depository libraries four major

scries as follows: BLOCK STATISTICS - reports and map:', in microfiche;

CENSUS TRACTS - Reports in vour selection of microfiche or paper, maps in

paper; DETAILED POPU1AT10N CHAMCTERLSTICS - in microfiche; METROPOLITAN

HOUSING CHARACTERISTICS - in microfiche. SUMMARY TAPE PILES (STF-1) will

be distributed in microfiche. At this time it appears that most other

Census materials will be distributed to depositories in microfiche onlv.

TENTATIVE RELEASE DATES listed in ADMINISTRATIVE NOTES , volume 2, number

8, .Tune 1.981, still npply.

y .y j. .i. .u .i. j. j. 4. ^ j. j. .y j. y J. .j. -u 4- 4- 4. 4- -i- 4. 4. y -u '- 4- J- y 4. -y u. 4.4..U4* -i- .!. .*. a. .;. .y .u -i- -u 4* -y -t* 4. 4* 4. 4. 4- -y 4* 4. 4- 4- 4. * 4« 4- 4* 4g * + 4j

LIBRARY OP CONGRESS QUESTIONNAIRE

The Library of Congress advises CPO that in the LIBRARY OP CONGRESS SUBJF.CT

HEADINGS, January- September 1980 Supplement, asterisks were omitted. LC

does not plan to reissue the Supplement. We are attaching to ADMINISTRATIVE

NOTES PC's explanation along with a brief questionnaire for the depositories

which use the LIBRARY OP CONGRESS SUBJECT IIEAUINGS.
THE LIBRARY OF CONGRESS

WA5M INGTON, D C. 2)541 August 25 , 1981

Processing Sf.f. vices

Cataloging Distribution Snnvicn NOTICE TO SUBSCRIBERS

The January-September 1980 Supplement to Library of Congress Subject

Heading s included with this notice omits the asterisks that normally designate entries appearing for the first time. (Please refer to the ex- planation of the purpose of the asterisks on p. xvii of the Supplement.)

It should be noted that more than the normal three months will pass

before you receive the 19S0 annual Supplement. This delay is necessary be- cause the annual cumulation will include six months of data instead of the

usual three in order to limit the 1981 Supplement to changes that occurred

after the catalogs at the Library of Congress were closed and AACR 2 was adopted. The 1980 annual should appear in early spring 1982. The first

quarter 19S1 Supplement will probably be distributed before the 1980 annual.

Please do not claim the 1980 annual until after April 1982.

In order to assess the practice of using asterisks to indicate new matter, please respond to the following two questions by choosing one of

three options:

la. The omission of the asterisks had a serious negative impact on our

use of the Supplement

.

b. The omission of the asterisks was not critical, but they do serve an important function.

c. The omission of the asterisks made no impact on our use of the

Suppleme nt

.

c

.

2a. We systematically check each incoming Supplement against our card

catalog, authority file, or data base,

b. We systematically check the list of significant changes in each

incoming Supplement against our en rd catalogs, authority file, or data base, but do not check the list itself unless a question

arises in cataloging or filing.

We do not systematically check each Supplement when it arrives and

refer to the Supplements only when a question arises in cataloging

or filing

.

Comment s

if

Mail to:

Chief, Subject Catalog Division

Library of Congress

V.'Hshinrton, D.C. 205^0

Your name Title

~ Library

Address

Tel ephone
United States

Government

Printing Office

Washington, D. C. 20402 ASSISTANT PUBLIC PRINTER

(Superintendent of Documents)

October 1, 1981

Mrs. Patricia E. Klinck

Chairperson

Chief Officers of State Library Agencies

Vermont Department of Libraries

c/o State Office Building Post Office

Montpelier, Vermont 05602

Dear Mrs. Klinck:

In accordance with recommendations by the Depository Library Council to

the Public Printer, the U.S. Government Printing Office wishes to inform

the Chief Officers of State Library Agencies that it is encouraging the

development of State plans for Federal depository libraries in the various

states. In this respect, we are asking for your assistance and cooperation.

I would appreciate it if you would place this on your agenda for your

upcoming meeting in Santa Fe. Depository Library Council members

Barbara VJcaver and Sandra Faull will both bo in attendance at the meeting

and will be available to make a report on the Council's recommendations.

The concept of a state plan for Federal documents provision arose from

problems that are being suffered by Regional depository libraries in

many states, as well as those related to provisions of Title 44 (U.S. Code)

which in some ways inhibit needed change. In the two states which have

developed draft plans, new mechanisms for resolving many problems have

emerged. I expect that problems which can be resolved only by changes in

Title 44 can be identified more accurately through development of state

plans, while at the same time the states can proceed to improve services

in those areas where no legislative change is required.

State plans are encouraged by GPO as a modern, and potentially cost-saving,

means of improving public access to Government documents, in accordance

with the intent of Title 44. I will appreciate COSLA's cooperation in

enabling state plans to be generated. T would also encourage states that

already have comprehensive plans for statewide library service to include access to Government publications as part of these plans.
I have attached copies of two state plans (Missouri and New Jersey) which

are already in process,^ as well as a general outline of elements that

should be addressed in plan development. I would appreciate each state

library agency naming a contact person in the state and if you will

furnish us these names we will send a copy of this material to each.

This person need not be on. the staff of the state library agency, but

rather should be the person most likely to initiate and carry through a state plan. The contact person in the Government Printing Office will

be Daniel R. MacGilvray (Administrative Librarian - phone: (703) 557-3892)

and he will be available to provide assistance at any time.

Barbara Weaver (State Librarian, New Jersey State Library - phone:

(609) 292-6200), Sandra Faull (Documents Librarian, New Mexico State

Library - phone: (505) 827-2033 ext. 22), and Anne Watts (Supervisor,

Government Documents, St. Louis Public Library - phone: (314) 241-2288),

are Depository Library Council members who are available to answer

questions about this concept, and to provide assistance as well.

I appreciate your assistance in this effort. Should you have any

questions, please feel free to contact me (phone: (202) 275-3345).

Sincerely

,

C. A. LaBARRE

Assistant Public Printer

(Superintendent of Documents)

Enclosures
Revised September 11, 1 3 8

1
OUTLINE

STATE PLANS (DOCUMENTS) J Elements to be addressed/considered

COLLECTIONS - Responsibility for a complete collection

- current item selections

- retrospective collection development

- disposal

- transfer of material

SERVICE - Services must be related to collections

- on site

- interlibrary loan

BIBLIOGRAPHIC ACCESS - All depositories must have a convenient way

to know who has what

COMMUNICATION AMONG STATE PLAN PARTICIPANTS

FINANCIAL RESPONSIBILITY

GOALS

•REVIEW AND EVALUATION MECHANISM

SIGNED AGREEMENT AMONG THE PARTICIPANTS

APPROVAL BY STATE LIBRARY AGENCY OR OTHER DESIGNATED BODY

OTHER CONSIDERATIONS

- visits

- training

- publicity

- optional participation by Federal libraries
FINAL STATE PLAN FOR THE COORDINATION OF GPO'S FEDERAL DEPOSITORY PROGRAM

IN MISSOURI

PART I: INTRODUCTION

Missouri is one of several states in the country not presently served by a regional depository for federal government publications . During the past

ten years librarians in the state have worked to establish a regional depository in Missouri . For a variety of reasons none of these Missouri

liJ->raries have had the space or staff to assume this responsibility alone.

A regional depository continues to be necessary for Missouri. During these

yearn surveys have been taken to determine the specific needs of the libraries in the state. An Interlibrary Loan Directory of Documents Coll ections was completed and a Union List of Item Numbers Chosen By Missouri

Denosi tories . While these many years of effort have not provided a regional

for the state, they have provided the foundation for Missouri's State Plan.

Several librarians whose institutions had been active in Missouri ' s past

regional efforts met shortly after the April, 1981 Depository Library Council meeting. A draft of the Missouri State Plan was developed during the

two meetings which this group held. The final State Plan emerged from the

meeting of federal depository librarians at the Thomas Jefferson Public

Library in Jefferson City on July 16, 1981. Representatives from fifteen

different depositories in the state were present at this meeting. After

the .librarians agreed upon the wording of the State Plan, the librarians

present decided that letters of endorsement from each individual depository would he appropriate. These letters and the Missouri State Plan have

b^en completed in the hope that Missouri may soon be able to coordinate the

federal depository nrogram in Missouri in a formal manner.
/ PART II: THE PLAN

I . The following libraries agree to receive and retain at least one copy

of all government publications made available to depositories under the

Depository Library Program either in printed format or microform (except those authorized to be discarded by the Superintendent of Documents) :

University of Missouri at Saint Louis, Thomas Jefferson Library,

St. Louis.

Southwest Missouri State University Library, Springfield

.

II. The following depository libraries agree to provide interlibrary loan

and reference services to all libraries:

Southeast Missouri State University , Kent Library, Cape Girardeau . University of Missouri at Columbia Library, Columbia

.

University of Missouri at Columbia, School of Law Library, Columbia

.

Central Methodist College, George M. Smiley Library, Fayette.

Westminster College, Reeves Library, Fulton.

Lincoln University , Inman E. Page Library, Jefferson City.

Missouri State Library, Jefferson City.

Missouri Supreme Court Library, Jefferson City.

Missouri Southern State College Library, Joplln.

Kansas City Public Library, Kansas City.

P.ockhurst College, Greenlease Library, Kansas City.

University of Missouri at Kansas City, General Library, Kansas City.

University of Missouri at Kansas City, Leon E. Bloch School of Law

Library, Kansas City.

Northeast Missouri State University, Pickler Memorial Library,

Kirksv.ille , William Jewell College, Charles F. Curry Library, Liberty.

University of Missouri at Rolla Library, Rolla.

Lindenwood Colleges, Margaret Leggat Butler Library, St. Charles.

Saint Joseph Public Library, St. Joseph.

Maryville College Library, St. Louis.

Saint Louis County Library, St. Louis.

Saint Louis Public Library, St. Louis.

Saint Louis University Law Library, St. Louis.

Saint Louis University , Pius XII Memorial Library, St. Louis.

University of Missouri at Saint Louis, Thomas Jefferson Library,

St. Louis.

Washington University, John M. Olin Library, St. Louis.

Washington University , School of Law Library, St. Louis.

Drury College, Walker Library, Springfield

.

Southwest Missouri State University Library, Springfield

.

Central Missouri State University , Ward Edwards Library, Warrensburg.
/ JU. The Missouri State Library agrees to assist all selective non-Federal

libraries in Missouri in the disposal of unwanted Government pi&lications as provided by law. The Missouri State Library will prepare

guidelines regarding the manner in which material will be disposed of

and the format for exchange lists. In the event thai a library wishes

to relinquish its depository status, the Missouri State Library will

advise the depository regarding the disposal of Its publications

.

IV. The Depository libraries of Missouri realize the importance of strong

retrospective collections of Federal Documents for interlibrary loan

and reference services. These libraries will work with the Missouri

State Library to assure that strong retrospective collections are maintained throughout the state. The Missouri State Library will

coordinate these efforts and may ask that an Individual library retain

certain publications in order to maintain a strong statewide retrospective collection . Individual depository libraries will provide

the Missouri State Library with a list of areas of special interest

to them in the further development of their selective retrospective

collections . The Missouri union list of documents by item number

will assist the Missouri State Library in this task.

The following libraries agree to maintain retrospective collections of

Federal documents in their areas of responsibility and to supplement

these collections by means of gift, exchange, or purchase:

e Southeast Missouri State University , Kent Library, Cape Girardeau

.

University of Missouri at Columbia Library, Columbia

.

Westminster College, Reeves Library, Fulton.

Missouri Southern State College Library, Joplin.

University of Missouri at Kansas City, General Library, Kansas City.

Northeast Missouri State University , Pickler Memorial Library,

Kirksville

.

University of Missouri at Rolla Library, Rolla

.

Lindenwood Col leges , Margaret Leggat Butler Library, St. Charles.

St. Joseph Public Library, St. Joseph.

St. Louis County Library, St. Louis.

St. Louis Public Library, St. Louis.

St. Louis University Law Library, St. Louis.

St. Louis University, Pius XII Memorial Library, St. Louis.

Washington University , John M. Olin Library, St. Louis.

Southwest Missouri State University Library, Springfield .

V. The Missouri State Library agrees to confer with any new depository in

the state and will notify the new depository regarding interlibrary

loan, reference assistance , and other services

.

VI. The Missouri State Library will make periodic visits to the various

depository libraries in the state.
/

VII. The Missouri State Library, the Documents Committee of the Missouri

Library Association , and other documents librarians have participated

in a variety of training opportunities in the state. The following

libraries agree to give special attention to this activity:

Southeast Missouri State University , Kent Library, Cape Girardeau.

Central Methodist College, George M. Smiley Library, Fayette.

Lincoln University , Inman E. Page Library, Jefferson City.

Missouri State Library, Jefferson City.

Rockhurst College, Greenlease Library, Kansas City.

Northeast Missouri State University , Pickler Memorial Library,

Kirksville

.

?7illiam Jewell College, Charles F. Curry Library, Liberty.

University of Missouri at Rolla Library, Rolla.

Lindenwood Colleges , Margaret Leggat Butler Library, St. Charles.

St. Joseph Public Library, St. Joseph.

Maryville College Library, St. Louis.

St. Louis County Library, St. Louis.

St. Louis Public Library, St. Louis.

St. Louis University Law Library, St. Louis.

St. Louis University , Pius XII Memorial Library, St. Louis.

University of Missouri at Saint Louis, Thomas Jefferson Library,

St. Louis.

Drury College, Walker Library, Springfield

.

Southwest Missouri Steite University Library, Springfield

.

VIII. The Missouri State Library, in consultation with the Advisory Committee

,

will hold at least one meeting a year of all federal depository librarians to review the State Plan and their individual and collective re- sponsibilities under the State Plan and under the law.

IX. The Missouri State Library shall submit to the Superintendent of

Documents such reports on the operation of the Missouri State Plan

as may be required

.

X. An Advisory Committee will be appointed by the State Librarian to serve

the period covered by the State Plan. The Committee will consist of a representative from the Missouri State Library and at least four other

depository libraries . The Committee will provide recommendations to

the State Library regarding collection maintenance, interlibrary loan,

training, and other regional responsibilities

.

XI. In the event that a library finds it necessary to alter their commitments under the provisions of this plan, at least one year notice of

this intention must be given to the State Librarian

.
/ Purpose of Program

The Depository Library System in New Jersey is part of a national

Depository Library Program whereby certain libraries are designated to receive

and make available to the public copies of Federal documents. The purpose and

intent of the program are as follows:

"To help fulfill its responsibility to inform the public on the

policies and programs of the Federal government, Congress established

the Depository Library Program. This program is based upon three

principles: 1) with certain specified exceptions, all government

publications shall be made available to depository libraries;

2) depository libraries shall be located in each state and Congressional

district in order to make government publications widely available;

and. 3) these government publications shall be available for the free

use of the general public.

Chapter 19 of title of the U.S. Code is the authority for the

establishment and operation of the depository program...." »

In New Jersey, ^3 libraries are designated as depositories. The

Newark Public Library is designated as the P>egional Library, serving the entire

state.

Need for State Plan

As part of the Depository Library Program, there is a Depository

Library Council, which advises the Public Printer on matters relating to the

Program. At its Spring 1 9 8 1 meeting, the Council considered in depth problems

that Regional Depository Libraries had identified as being destructive of their

ability to serve the public effectively. During the course of the meeting, it

became obvious that no single solution would be applicable nationwide, ' ^ Accordingly, the Council adopted the following resolution:

"In order to bolster the regional depository libraries'

capabilities to serve their state missions and in order

to assure that Federal documents arc available throughout

the United States on an equal and expeditious basis, the

U.S. Government Printing Office. G overnment Depository Libraries: The

Present Law Governing Designated Depository Libraries. USGPO Rev. 1931.
- 2

-

Depository Library Council recommends that the Public Printer

investigate the feasibility of requiring each state to prepare

a plan to coordinate the Federal documents depository program

within that state. The plan should be developed through

consultation with all designated Federal depository libraries

within the state and should address all depository responsibilities outlined in the Instructions to Depository Libraries

as well as the concerns expressed through the Regional

Depository Library Survey presented to the Depository Library

Council at the first afternoon session of the Spring 1981

meeting."

Two Council members - Barbara Weaver (New Jersey) and Anne Watts (Missouri) -

volunteered to draft plan's for their states for presentation to the Council at

i ts Fal 1 } 981 meeting.

Development Process for New Jersey State Plan

In June l°8l, Barbara Weaver addressed a meeting of the Government

Documents Association of Mew Jersey (GDANJ) , explained the action of the

Depository Library Council, and asked for recommendations for involving members

of the depository library community in developing a New Jersey plan. There was

considerable interest on the part of GDANJ members present. Accordingly, Ms.

Weaver invited representatives from each of the designated depository libraries

to form a committee and meet with her to work on a draft plan.

The committee met four ti/nes between July and September 1981. The

goals as, developed by the committee appear at the end of this report.

I mp 1 ementat i on

In order to assure that as many of the goals as possible receive

attention, the State Librarian will formalize the planning committee as the

Depository Library Task Force of the New Jersey Statewide Planning Group.

This will allow action recommendations to be incorporated into an overall state

plan. It also provide an avenue (through the State Library) for changes to

take place that are desirable in order to improve delivery of information
and that are not in conflict with present guidelines and regulations of the

/ national program.

Roles

State Library

The State Library will be responsible, in cooperation with the

Regional Library, for coordinating the statewide planning and evaluation

activities relating to the deposi tory 1 ibraries program and for implementing

these activities through the overall state plan for library service in the

state.

The State Library will also work with the Regional Library to establish

the most efficient means of accessing documents by the libraries in the sourthern

part of the state.

Regional Library

The Newark Public Library, as the Regional Library, will be responsible

for cooperating with the State Library in coordinating the statewide planning

and evaluation activities relating to the depository libraries program.

The Newark Public Library will continue to be responsible for maintaining public access to a complete collection of all documents, provided through

the Depository Library Program.

Selective Depositories

Selective depositories will continue to have the same responsibilities

as they have under the present system. All selectives should participate in

the development and implementation of the plan, and in coordination efforts

intended to assure that there is adequate availability of all needed documents

without unnecessary duplication. ]j

i
- k

-

Coordinating Co/incil

The Coordinating Council will advise the State Library and the

Regional Library on matters relating to the depository library program.

GPO

GPO will continue tc have the same responsibilities it now has under

the present system including procuring and distributing all U.S. government

publications, cataloging - OCLC - Montly Catalog, producing indexing and

finding tools, inspection and consultation services, and public education.

In addition, GPO should strive to provide an accessible national backup document

collection, WATS lines for customer service, and, eventually, on-line access

to government data bases.

GOALS

1. Documents should be available to all residents of New Jersey, in shortest

' possible time, with least amount of cost.

t 2. A depository library coordinating council for New Jersey should be establishec

with representation to include the Regional Depository Library, the State

Library, selective depository libraries, and the public. :

3. To assure that a high quality of service to the public is offered by every

depository library in the state, there should be adequate provision of 1 „ J

funding, staffing, and continuing education for depository 1 i brary .personnel

.

i

i k. To increase the value and visibility of the depository program, depository

libraries should develop information programs and materials that will

increase the public's knowledge of the documents and services available

j through the program.
/

GOAL AREA NO. 1 - DOCUMENTS DELIVERY

Service Goals

1. Patron should expect documents reference to be available at all hours that

the Depository Library's usual reference service is available.

a. All reference 1 i brarians shoul d be knowledgeable of the documents

col 1 ection.

b. Provide appropriate reference tools to access the depository's documents

collection.

c. Equal reference service to all users of depository collections.

d. Depository should aid non-depository libraries in the locale by

providing reference and information for their patrons.

2. The depository collection should be accessible at all hours that the other

collections are accessible.

3- Patron should expect document location information at least on a par with

normal reference services offered at the holding library, not to exceed one

day

.

<

k. Patron should expect an efficient delivery system.

5. Interlibrary services should be equal or superior to existing non -documents

interlibrary services.

Library Responsibility

i

i 1. Regional depository system to be reinforced to insure holdings in New Jersey,

at Newark Public Library, with State funding increased to supplement
- 6

-

existing reference referral ererral eue , system and provide for • facilities 3 nH en,

'"creased storage ties and necessary hardware.

fgf Selectfves to seek local locations by uslnq GP0

"

: to making referral to • ^"-generated union list prior

- • y rererral to regional.

3. To serve the Nation, interstate c - '

' nterstat e serv.ce should be satisfy , h

step process- (]) ,u ,, L satisfied

ebS through a two-

- I' the brarfec u( r*.u» -^^--«::rrrr,,tai' ,,, " M-•

«W. cum *.U i, _a, „,„ "*" *" TM " "~

„„„,« ,„.. , """"""" "' ,h '" "•"

•ftrict (New England Reaion "g. on, m;wi M.dlantic Region, etc.) ^J^emj^

I. Fiche

a- Diazo duplication

b

- 'st class delivery via U.S. Mail

• C

' C ° St reJmb—ment by requesting library

' Z^l

2. Paper '

a

* Use exfstln9 M.L. system ~ ^

b

* L°" , " State truck delivery systems) f "

*

C

' Patr0n r ^rra) to holding li brarv fnr . y "Drary for .n-house use; referring i-u . to call ahead ,„h a referring librarian anead and document to be HpIh «• • - -" be held m, nimum of one - •

Needs - . ;

• -ji !• GPO should issue an ?f !
- 7

-

through the Sales p/rogram to other libraries. ^

2. GPO should install an In-WATS line for the use of depository libraries

needing information on publications and services.

3. Depository libraries should have telephone directory listings for their

libraries that identify government documents as one of the services

available to the public. ;

*' Telefa "imile systems should be Installed in NPL and NJSL for instant

transfer of paper copy from north to south NJ (and vice versa). Document

would then be retained in requesting library to increase its holdings for

its district.

5. NPL and NJSL should have Paper-to-M i croform services to facilitate I.L.L.

services and document d i ssemi nat ion

.

6. Adequate central storage facilities for little-used items must be provided

• to ease the space problem in individual libraries and the Regional, and to

insure that at least one copy of every document is guaranteed to be in the

state.

GOAL AREA NO. 2 - COLLECTION DEVELOPMENT

1. A collection development committee shall be established within the Coordinating

Council to assist depository libraries in their selection and retention

pol icies. j

a. The Regional Library will continue to maintain a complete collection of

all items distributed through the Depository Library Program. However,
- 8

-

material which is readily available may be transferred or withdrawn,

if it is incomplete, in poor condition, or little used. Withdrawal or

transfer of material received since the library became the regional

... ... depository and not readily available elsewhere in Newark should have

..... — - tne approval of the Coordinating Council and should be accompanied by

an attempt to notify all public, college and university libraries in

the state, and other libraries as deemed practical,

b. Each library will submit a detailed profile of its holdings and its

user communities to facilitate the committee's recommendations.

2. The withdrawal process should be simplified.

a. The regional will provide a wants list.

b. Include needs and wants list in a newsletter.

c. Regional shall continue to provide guidelines for withdrawal lists.

3. Libraries shall be encouraged to form and join regional groups for collection

coord i nat ion . . -1

h. Current listing of depository library selections shall be made available and

updated regularly to all depository libraries. ;

5. Cons ider' development of a retrospective listing of depository library

selections. ..... .,~~: ~w^~r—

6. Encourage depository libraries to submit their journal holdings tojthe NJULS

7. Publish public union list of commercially produced finding aids and their

1 corresponding collections.

ji1
8. Encourage formation of super-reg iona 1 s . See Documents Delivery Library

Responsibility No. 3-

GOAL AREA NO . 3 - CONTINUING EDUCATION

There should be an ongoing program of continuing education for

depository and nondepos i tory libraries to improve the librarians' ability to

provide the services called for in the state plan. This program should include:

1. Consultative service: Advice and ass i stance provi ded by the regional library,

the State Library and other members of the depository system.

2. Cooperation with professional organizations, e.g. GDANJ, NJLA, SLA, etc.,

and with Rutgers University School of Library Service.

3. Statewide coordination/information exchange on workshops and programs

relating to federal documents through a professional newsletter.

Insure the development and presentation of programs relating to federal

documents and their use for depository and nondepos i tory libraries.

<

GOAL AREA NO. b - PUBLIC RELATIONS

To increase awareness of depositories and documents

1. Selectives should establish PR and communications ties with nondepos i tor i es

in their locale, by such means as a newsletter, and outreach and educational

• J

programs. j

1 2. Develop public awareness programs to include such things as:

j -Newsletter -Radio Spots -|i

:.i -Yellow Pages listings -Exhibits (inside and outside fibrary)

-Cable TV •]
- 10 -

m^mjllu_5 - STAFFING

/ |

sHould be developed wh[ch wou , d prowde

. -relationship to the collection.

' i^k AREA^NO. 6 - FINANCE -

s \

1. Federal Government should continue full f„ a-

. . Ue fUl1 fund,n9 of document distribution to depository libraries.

> ^ositoryHorariesshouid

^

responsibi|ityforfunding . a- ^ries 0 , start £o provide serWc^

for depos!tory coi)ecti

^ • " eqUiPment C ° ^

* -Pos.tory documents , n hard

copy and microform> e . g . Reader/printers) cab|netsi shewing(

^

»• —

y Varies 5hould _pt respons;b\ y

^

stgff

Pat. on in the New Jersey Depository

y System b PlL Plan, e.g. consultative services governing body, newsletter staff, etc.

^« All libraries chm.i^ ,.-v.;w^^v?<zl should accept responsibility for providing release time for ^aff participation in documents workshops, tra in ing^tc.^

5. There should be state funding of: }

j a- A statewide truck delivery •ver servirp service for ^documents, I.L L a* „(a ii ,» -L.L. as wel 1 as other i.L.L., etc. -r^g,

'^^

» ^|

EqUiPTCnt t0 SUPP° rt -Wee, e. g . fiche-to-f ionf^

dupl icators

6. There should be state aid t-o

>>'- v to support percent docu.ent storege within New J-sey ,t the region., or other designated iocetions. _ j 7- There shouid he state funding for consuitative services conducted hy^u

°r "JSL as part of the New Jersey state p]a ^