Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 24, no. 01 GP 3.16/3-2:24/01 January 15, 2003 

Judith C. Russell Named 

Superintendent Of Documents HIGHLIGHTS

Russell Is New 

SuDocs 1

Taylor is Deputy 

Public 

Printer 2

Check Box

Numbers 3 

Final Shipping

List #s 3 

New Cataloger 

Profiles 4

Reno Site for 

Spring Council 

Meeting 5

Registration, 

Spring Council 

Meeting 6

Preliminary 

Agenda, Spring 

Council 

Meeting 7

Readers 

Exchange: 

Library Promotion 

in Michigan 10 

Public Printer of the United States Bruce R. James has named Judith C. 

Russell the new Superintendent of Documents at the Government Printing 

Office. She will be the 22nd Superintendent of Documents, and the first 

woman to hold the post. A former GPO manager, Russell will return to 

GPO on January 6, when she takes office. 

In making the appointment James said, “GPO is fortunate to have a person 

of Judy's drive and extensive experience in the field of Government 

information directing our information dissemination activities. She will 

bring to all of the Superintendent of Documents' operations a clear vision 

for the 21st century and a determination to remake our services to meet the 

expectations of our customers.” 

Prior to her appointment, Russell served as Deputy Director of the 

National Commission on Libraries and Information Science (NCLIS), the 

Federal agency that advises the President and the Congress on the 

information needs of the American people. She helped develop and 

implement Commission policy and was responsible for the day-to-day 

operation of the agency from 1998 until she accepted the appointment as 

Superintendent of Documents. 

From 1991 to 1996, Russell was Director of GPO's Office of Electronic 

Information Services (EIDS). In that capacity, she helped establish GPO 

Access <www.gpo.gov/gpoaccess>, one of the Federal Government's most

heavily used Web sites, providing on-line access to the Code of Federal 

Regulations, Federal Register, the Congressional Record, and other major 

Government publications. She also led the development of GPO's 1996 

Report to the Congress, “Study to Identify Measures Necessary for a 

Successful Transition to a More Electronic Federal Depository Library 

Program.” For a 16-month period, Russell was also Director of the 

Federal Depository Library Program at GPO, with responsibility for the 

Catalog of U.S. Government Publications as well as administration of the 

program that distributes Federal publications to more than 1,200 

depository libraries across the Nation. 
AN-v24-#01-1/15/03

Russell's library experience prior to coming 

to the GPO includes COMSAT Laboratories, 

the Program of Policy Studies in Science and 

Technology at The George Washington 

University, and the Office of Technology 

Assessment. She also has provided 

management, marketing, and technical 

services for private technology companies 

including Mead Data Central and the 

Disclosure Information Group. 

Russell is a graduate of The Catholic 

University of America, Washington, DC, 

where she received a Master of Science in 

Library Science. She received her Bachelor 

of Arts, Cum Laude, from Dunbarton College 

of the Holy Cross, Washington, DC. Russell 

is the recipient of the 1993 Special Award, 

Federal Computer Week's Federal 100: The 

Readers' Choice Awards “In recognition of 

those individuals who have made a difference 

over the past year in the federal information 

technology community...” 

Russell resides in the District of Columbia 

and has three children, Christopher, Michael, 

and Catherine. 

George A. Taylor Named Deputy Public Printer 

Public Printer of the United States Bruce R. 

James has appointed George A. Taylor as 

Deputy Public Printer, the second highest 

position within the U.S. Government Printing 

Office (GPO). The appointment is effective 

January 6, 2003. As Deputy Public Printer, 

Taylor will serve as Chief Operating Officer 

of the GPO, responsible for overseeing the 

GPO's day-to-day printing, printing 

procurement, and information dissemination 

operations serving Congress, Federal 

agencies, and the public. 

Taylor comes to the GPO following a 23+ 

year career in information publishing. His 

most recent position was Senior Vice

President for Operations for the Thomson 

Corporation, an $8 billion information 

organization with 43,000 employees globally, 

where he was responsible for coordinating 

corporate technology, HR, real estate, 

purchasing, and cost reduction initiatives. 

Immediately prior to that position, he was an 

internal consultant for Thomson's Legal and 

Regulatory Group, working on projects in the 

U.S., South America, and Europe for 

online/web expansion, printing operations, 

and re-engineering initiatives. 

In naming Taylor Deputy Public Printer, 

James said, “The GPO could not be more 

fortunate in attracting a person of George 

Taylor's experience, insight, and expertise to 

manage our daily operations. I have 

complete confidence in George's ability to 

ensure that the information needs of 

Congress, Federal agencies, and the public 

will be met with the highest standards of

service and excellence while we rebuild this 

venerable agency to meet the demands of the 

21st century.” 

Taylor began his association with Thomson 

in 1988 as Director of International 

Marketing for Jane's Information Group, a 

defense publisher located in London. He 

went on to hold various senior management 

positions at Lawyers Cooperative Publishing, 

concluding as CEO in 1995. Taylor became 

Executive Vice President and Chief 

Operating Officer of Thomson's Legal Group 

in 1996, where he was responsible for the 

operations of the four Thomson legal 

companies. He was named Executive Vice 

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President and Chief Operating Officer of the 

West Publishing Group in 1997 and became 

President and CEO of Thomson Tax and 

Accounting in 1999, with responsibility for 

global operations of five Thomson Tax and 

Accounting companies. 

Before joining Thomson, Taylor held a 

variety of management positions from 1978 

to 1987 at the Bureau of National Affairs, 

Inc., an information publisher in Washington, 

DC. During his long career, he has also 

worked in local and State government, 

academic institutions, and the non-profit 

sector, as well as serving as an officer in the 

U.S. Air Force in a variety of active duty and 

reserve functions. 

A Virginia native, Taylor holds 

undergraduate and graduate degrees from

Ohio State University and The University of

Virginia. 

He is on the Boards of Trustees of the 

American Inns of Court; St. Margaret's

School in Tappahannock, VA; and the 

Foundation for Good Business in Raleigh, 

NC. He and his wife, Monecia, reside in 

Fredericksburg, VA. They have five children 

and one grandchild. 

Check Box Numbers: Is This Your Shipment? 

Did you know that your depository library 

number is written under the top flap of your 

depository shipment boxes? Staff opening 

the boxes should routinely check this number. 

If it’s not their depository number, the 

shipment belongs to another library. 

GPO will supply prepaid FedEx mailing 

labels to be placed on the misdirected 

packages so they may be sent to the correct 

library at the expense of GPO/LPS. If a 

misdirected shipment is found, notify James 

Mauldin by email at <jmauldin@gpo.gov> or

Cornelius Greene at <cgreene@gpo.gov>. 

See also the Federal Depository Library 

Manual, Chapter 5 Section 3 Part B 2, which 

states: 

Check the depository library number 

handwritten inside the box to verify 

the destination. (Doing this cuts 

down on processing shipments 

intended for another library and 

enables LPS to supply the correct 

label for forwarding misdirected 

items.) 

Final Shipping List Numbers for FY 2002 

The final Shipping List Numbers for fiscal year 2002 (ending Sept. 30, 2002) are: 

Electronic Shipping List 2002-0041-E 

Separate Shipping List 2002-0048-S 

Paper Shipping List 2002-0304-P 

Microfiche Shipping List 2002-0564-M 

Profiles of Some New LPS Catalogers 

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The LPS cataloging staff has recently been 

enriched by the addition of a number of new 

catalogers with a variety of backgrounds and 

experience, for both monograph and serials 

cataloging. LPS feels fortunate to have 

recruited these well-qualified individuals to 

the Cataloging Branch. Profiles of some of 

them appear below. 

Manisha Bhattacharyya has over 18 years 

of library experience. She was a 

Cataloger/Rare Book Cataloger at the New 

York Public Library (Research Library), 

Serials Librarian at the Free Library of 

Philadelphia, Reference Librarian at the 

Community College of Philadelphia, and 

Rare Book Cataloger at the Athenaeum of 

Philadelphia. She received her M.A. in 

Sanskrit in India and M.L.S. from Queens 

College. Manisha started her career as a 

proofreader at the Indian Government 

Printing Press in Calcutta. 

David Danoff was born in Baltimore and is a 

lifelong Maryland resident. He received a 

BA from Johns Hopkins in 1999, and an 

MLS from the University of Maryland in 

2001. This is his first professional job. 

Patricia Duplantis was recently hired as a 

Monograph Cataloger. She holds a BA in 

Library and Information Science from the 

University of Southern Mississippi (2000), 

and a Master's of Library and Information 

Studies from McGill University (2002). Miss 

Duplantis has 13 years of library experience 

as a volunteer and student worker; this is her 

first professional job. 

Suzanne Ebanues has recently joined LPS as 

a cataloger. She has an undergraduate degree 

in history and political science from St. Louis 

University, and received her MLS and MA in 

history from Indiana UniversityBloomington. Prior to coming to GPO, 

Suzanne was a documents librarian at 

Louisiana State University. 

Christine Ivancin earned a BA in American 

History and her MLS at Catholic University, 

and started her library career there as a serials 

technician in 1986. She then worked as a 

cataloger for several federal library 

contractors at GAO, GSA, Bureau of Mines, 

Smithsonian Institution Natural History and 

History and Technology Museums, NASA 

Headquarters, and HUD, as well as at other 

public and private institutions. She also 

serves as Weekend Circulation Manager at 

Georgetown University, where she learned to 

like the Internet and enjoys the company of a 

lot of great students. 

Donna Kraemer, a new Monographic 

Cataloger at LPS, received her B.S. degree 

with a major in History, and a minor in 

English from Illinois State University in 

2000. She received her M.S. degree with a 

specialty in Library and Information Science 

from the University of Illinois at UrbanaChampaign in 2001. She performed copy and 

original cataloging as a graduate assistant at 

UIUC, and participated in an Illinois OCLC 

Users Group grant project for distance 

education of librarians on authority control in 

bibliographic records. Working at the GPO is 

her first professional position in the field of 

Library and Information Science. 

Valerie Martens has 14 years experience in 

a public library setting, acquiring experience 

in technical services, reference, and computer 

support. She completed her MLS at CUNY 

Queen’s College in 2001. 

Eric Shane Riley, Librarian (Cataloger), 

received his B.A., Major: English 

Literature/Minor: Classical Civilization, from

the University of Cincinnati in 1998. He 

received his MLIS from the Information 

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AN-v24-#01-1/15/03

School at the University of Washington in 

June 2002. Although he worked in libraries 

during the entirety of both undergraduate and 

graduate studies, this is his first professional 

position as a Librarian and his first position 

as a Cataloger. 

Spring 2003 Council Meeting 

Scheduled for Reno 

The spring Depository Library Council 

meeting will focus on the theme: “Visualizing 

the Depository Library of the Future.” The 

meeting, to be held in Reno, Nevada on April 

6 – 9, 2003, provides depository library staff 

the opportunity to keep up-to-date with the 

Federal Depository Library Program (FDLP) 

activities and share ideas and experiences 

with fellow librarians and other information 

professionals. Sessions are planned to benefit 

beginning depository librarians, technicians 

and experienced staff. There is no charge for 

the meeting, but LPS encourages preregistration. To register online go to <http:// 

www.access.gpo.gov/su_docs/fdlp/tools/ 

counreg.html> (or fax or email the 

registration form, below). 

Participants earn 1.5 Continuing Education 

Units (CEU’s) and will receive a CEU 

certificate on request. To request a 

certificate, please mark the appropriate space 

on the registration form. 

The meeting will be held at the Peppermill 

hotel, located at 2707 South Virginia Street. 

A limited number of sleeping rooms are 

available at the Government rate of $55 (plus 

tax) per night, Sunday through Thursday. 

The rate for a Friday and/or Saturday night is 

$79 (plus tax) single or double occupancy. 

These rates will be honored through 

March 14, 2003, and are good for the three 

(3) days before and three (3) days after the 

meeting. You can make reservations by 

calling the hotel directly at 775-826-2121 or 

toll free at 1-800-282-2444 and mention the 

U.S. Government Printing Office or the 

Depository Library Council meeting.

Avis has offered our group some discounted 

prices for all of their vehicles. The rates 

range from $31.99 daily or $124.99 weekly 

for a sub compact, to $34.99 daily or $155.99 

weekly for an intermediate to $39.99 daily or 

$172.99 weekly for a full size four-door car. 

All rates include unlimited free mileage. 

Should a lower qualifying rate become

available, Avis will present a 5% discount on 

that rate or if a car size is selected that is not 

available, Avis will discount the best 

available rate by 5%. The above rates are 

available from March 30, 2003 to April 16, 

2003. Rates do not include any state or local 

surcharges, tax, optional coverages or gas 

refueling charges. In order to get these rates, 

you must use the assigned Avis Discount 

Number and meet Avis rate requirements. 

Contact Avis at 1-800-331-1600 and provide 

them with Avis Worldwide Discount 

(AWD) number J947660.

5 
AN-v24-#01-1/15/03

Register online at 

http://www.access.gpo.gov/su_docs/fdlp/tools/counreg.html 

REGISTRATION FORM 

SPRING 2003 DEPOSITORY LIBRARY COUNCIL MEETING 

Reno, Nevada – April 6 – 9, 2003 

Email or Fax to:

Mr. William Thompson

Library Programs Service (SLL) 

U.S. Government Printing Office 

Washington, DC 20401 

Email: wthompson@gpo.gov Fax: (202) 512-1432 

Name

Institution 

Library/Office 

Address 

City/State/Zip Code

Telephone (include area code) Fax

E-mail Address

_____ I will participate in the entire meeting on April 7-9 and would like to receive a CEU certificate. 

GPO will seek to make accommodations for attendees with disabilities. Please specify needs when returning 

this registration. If you have a medical condition, you may want to list someone to contact in case of an 

emergency.

Special Needs

Emergency Contact Name/Phone

6 
AN-v24-#01-1/15/03

Preliminary Agenda 

Spring Council Meeting 

April 6-9, 2003 

Reno, Nevada 

Sunday, April 6, 2003 

4:00 - 5:00 New Attendees Orientation 

6:00 Informal pre-dinner get-together to network by food preference 

7:00 - 10:00 Council Working Session (open to all) 

Monday, April 7, 2003

8:00 Coffee with Council & GPO staff 

8:30 Plenary Session: Welcome and Remarks

• Robin Haun-Mohamed, Chief, Depository Services, LPS 

• Cathy Nelson Hartman, Council Chair 

• Honorable Bruce R. James, Public Printer 

9:30 Break

10:00 Visualizing the Depository Library of the Future

Depository Library Council Session (open to all) 

10:00 GPO Table Talks 

• George Barnum, Electronic Collection Manager, LPS 

• Thomas A. Downing, Chief, Cataloging Branch, LPS 

• Robin Haun-Mohamed, Chief, Depository Services, LPS 

• Betty Jones, Chief, Depository Administration Branch, LPS 

• James Mauldin, Chief, Depository Distribution Division, LPS 

12:00 Lunch

2:00 Depository Library Council Working Session (open to all) 

2:00 Northern Arizona University’s Model of Serving Distance Patrons 

• Sean Evans, Northern Arizona University

2:00 GPO Access Open Forum

• T.C. Evans, Director, Office of Electronic Information Dissemination 

Services (EIDS) 

3:15 Break

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3:30 Depository Library Council Working Session (open to all) 

3:30 GPO Access Open Forum 

5:00 Adjourn

Tuesday, April 8

8:00 Coffee with Council & GPO staff 

8:30 Council Plenary Session: GPO Update 

• Judith C. Russell, Superintendent of Documents 

• Gil Baldwin, Director, Library Programs Service 

• T.C. Evans, Director, Office of Electronic Information Dissemination 

Services 

10:00 Break

10:30 Council Plenary Session: Reasons to Stay in the Program—Case Example of a 

Library That Has Reconsidered Designation 

• Lisa Ennis, Georgia College & State University

• Lorene Flanders, Georgia College & State University

11:00 Profile of a Successful Depository Library—A Regional Perspective 

• Ann Marie Sanders, Library of Michigan 

• Janet Fisher, Arizona State Library, Archives and Public Records 

11:30 GPO Information Exchange

Council and Audience Question & Answer Session 

12:00 Lunch

2:00 Depository Library Council Working Session (open to all) 

2:00 Digital Opportunity: Strategies for Increasing the Use of Government Documents in 

an Electronic Environment 

• Elizabeth Henry, Mansfield University

• Matthew Syrett, Mansfield University

3:15 Break

3:30 Depository Library Council Working Session (open to all) 

3:30 University of Arizona and GPO Pilot Project to Develop a Virtual Depository

Library Collection: Update and Challenges 

• Atifa Rawan, University of Arizona 

• George Barnum, LPS 

5:00 Adjourn

7:00 Council Working Session (open to all) 

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Wednesday, April 9

8:00 Coffee with Council & GPO staff 

8:30 Depository Library Council Working Session (open to all) 

8:30 Regional Librarians Meeting 

• Kathy Hale, Pennsylvania State Library 

• Maureen Olle, Louisiana State University 

8:30 Tribal Colleges: Opportunities and Resources 

• Speaker TBA

10:00 Break

10:30 Depository Library Council Working Session (open to all) 

10:30 Regional Librarians Meeting 

10:30 REFORMA: Latino and Spanish Language Resources 

• Speaker TBA

12:00 Lunch

2:00 Council Plenary Session 

Wrap-Up & Recommendations 

3:30 Council Adjourns

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10 

Readers Exchange 

FDLP Promotion Pamphlet Produced in Michigan 

Submitted by Ann Marie Sanders 

Head, Government Documents 

Michigan Dept. of History, Arts, and Libraries 

In 2002, the Michigan Council of Federal 

Depository Libraries initiated the 

preparation of a pamphlet to promote 

depository libraries in the state. Michael 

McDonnell of Western Michigan 

University, a Council member, did all of the 

work. Michigan depositories will send the 

pamphlet to non-depositories in their areas 

and perhaps coordinate other versions by 

type of depository (all the law schools, 

etc.). The Council is encouraging Michigan 

depositories to include the text on their web 

sites and to use the pamphlet as an 

inspiration for other promotional efforts. 

[The text below is formatted in columns on both 

sides of one sheet for the pamphlet.]

Federal Government Information 

Available in Michigan Libraries 

The Federal Depository Library System 

For over 150 years the United States Government

has distributed informative publications to the 

American people through a system of depository

libraries operated by the Government Printing Office 

(GPO). There are 45 of these libraries located 

throughout Michigan. For a depository near you

check the back of this brochure or see a complete list 

at: <http://www.libofmich.lib.mi.us/services/ 

feddoclibs.html>. While most depository libraries 

do not receive all the information published by the 

federal government, you will find important and 

useful material in each of their collections. 

Examples of Material Found in a Depository

Library 

The federal government produces a wide range of

publications from cookbooks and child care 

information to scientific and economic reports. 

Some examples of material found in a depository

collection include: 

Census Information 

The population counts that result from the 

decennial census are just one example of numerous

statistical resources produced by the government. 

Laws and Regulations 

Laws are the end result of the legislative process 

and are fundamental to the running of the country. 

Depository collections not only contain the official

text of these laws but frequently the reasoning of the 

legislators who passed them. Regulations are 

promulgated by the executive branch of government

in order to enforce the laws passed by the legislative 

branch.

Tax Forms 

Staff at depository libraries can help patrons 

locate unusual tax forms, although they cannot give

advice on completing them. 
AN-v24-#01-1/15/03

Availability of Material

Some of the libraries in the depository program

select to receive a lot of the material available and 

some select a small portion. Individual libraries 

determine what they will receive based on the needs 

of patrons in their communities. Two libraries in the 

state receive everything that is available: The 

Detroit Public Library and The Library of Michigan. 

All depository libraries make the majority of their 

collections available through interlibrary loan, and

the collections are open to patrons who come to a 

depository library in person. Some depository 

libraries keep their government documents forever

and some choose to keep only current materials. It

is good to check with the library before visiting. 

GPO Access 

The Government Printing Office (GPO) is

distributing more official government information 

via the Internet each year through a free service 

called GPO Access. GPO access is available at 

<http://www.access.gpo.gov/su_docs/index.html>. 

A list of the databases contained within GPO Access

is at: <http://www.access.gpo.gov/su_docs/ 

alphabet.html>. 

Web Resources 

There are a number of ways to locate government

documents. The two primary methods are

indexes/catalogs of the material and specialized 

Internet search engines.

Indexes 

The Government Printing Office provides a catalog 

of government publications from 1994 to the present

at: <http://www.access.gpo.gov/su_docs/locators/ 

cgp/index.html>. Many of the records appearing in

this catalog have links to full text material available 

on the web. 

Residents of Michigan can access the GPO database 

on FirstSearch at: <http://www.mel.org/ 

accessmich/>. The GPO database is a catalog of 

government documents published from 1976 to the 

present.

If you are looking for government documents

published before 1976 please contact one of the 

depository libraries in the state. 

If you choose to visit a depository library to find a 

copy of any documents you identified in one of the 

indexes, it is best to print out the entire entry for the 

document you are interested in before you go. 

Remember, because of the selection and retention 

patterns of the various libraries, finding a 

publication in an index does not mean that an

individual library will have that document. Always 

check with the library to make sure what you are 

interested in is available. 

Search Engines 

Google Uncle Sam searches only government and 

military sites on the web. Google Uncle Sam is 

available at: <http://www.google.com/unclesam>. 

FirstGov is a gateway to government information

sources. You can use a search engine to find things 

but FirstGov has attempted to direct users to the 

most often requested material from its home page. 

FirstGov is located at: <www.FirstGov.org>. 

If you hear a government agency has issued a report

you can begin your search by going directly to the

agency’s page. You can search for agency pages at: 

<http://www.access.gpo.gov/su_docs/locators/ 

agency/index.html>. 

_________________________________

A Depository Library Near You Is: 

For additional copies of this brochure, contact the 

library listed above.

11 
AN-v24-#01-1/15/03

Table of Contents 

Judith C. Russell Named Superintendent Of Documents............................................................. 1 

George A. Taylor Named Deputy Public Printer.......................................................................... 2 

Check Box Numbers: Is This Your Shipment?............................................................................. 3 

Final Shipping List Numbers for FY 2002 ................................................................................... 3 

Profiles of Some New LPS Catalogers......................................................................................... 4 

Spring 2003 Council Meeting Scheduled for Reno ...................................................................... 5 

Depository Library Council Meeting, 2003, Spring, Registration Form,..................................... 6 

Depository Library Council Meeting, 2003, Spring, Preliminary Agenda................................... 7 

Readers Exchange: FDLP Promotion in Michigan / Sanders..................................................... 10 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Library Programs Service, Government Printing Office, for the staffs of U.S. Federal 

Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: The Editor, Administrative Notes 

U.S. Government Printing Office

Library Programs Service, SLLD 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov

12