Public Documents

August 1979

Number 35 GP 3.27:35 U.S. Government Printing Office Assistant Public Printer (Superintendent of Documents)

GPO =

Micropublishing

Future

Prospects

The Government Printing

Office has been assisting

several Federal agencies with

their plans to convert hard

|copy documentation into microfiche. Such assistance has been

provided to the National Park Service, Naval Hydrographic Office, Occupational Safety and Health Review

Commission, and the new Office of Personnel Management.

Last year saw the conversion of over 5,000 non-GPO publications to over 2,000,000 microfiche. These

were disseminated throughout the

depository library community. As of June 28th, GPO had converted over 15,500 titles and distributed over 6,500,000 diazo fiche to depositories. Almost everyone is now familiar

with GPO's conversion of the Code

J

\ \ //

of Federal Regulations and the

House and Senate bills. Looking to the future, microfiche conversions

will include the bound Congressional

Record, as well as the House and

Senate Reports on Public and Pri- vate bills. GPO will also issue all Department of Energy/Energy Information

Administration publications for 1978-79 in microfiche format. In addition, the General Accounting

Office is converting the entire Legislative History File, starting with

1921, to microfiche. This will go out on distribution to depository li- braries; and it involves 48,000 fiche. Also on the horizon is the Department of Commerce which through

its Patent and Trademark Office will issue in fiche the Patent Classification Definitions. The National Insti- tute of Health will add to fiche by

making Health Science Serials avail- able on a quarterly basis.

These are just a few of the microform prospects which depository li- braries have in their future.
A Microform Approach

to House and

Senate Bills

Since January and the opening of the 96th Congress, GPO has been

converting all House and Senate

bills to microfiche. According to a GPO survey of depositories, over 70% of libraries prefer bills in fiche

format rather than hard copy. A

cumulative hard copy finding aid

has been distributed with each new

shipment of fiche. To expedite retrieval of bills, li- brarians have found it useful to file the fiche in numerical sequence in each category (i.e.: House Bills, House Resolutions, House Joint

Resolutions, House Concurrent Resolutions, Senate Bills, Senate Resolutions, Senate Joint Resolutions,

Senate Concurrent Resolutions). Li- brarians or patrons can then use the

finding aid for the proper Congress

and session, go to the point of filing

and quickly select the proper fiche. This is a most economical way of using your fiche to store and retrieve

bills.

Questions and Answers

Q. The most frequently asked question these days among depository

librarians seems to be, "What is a 'Joker Box? ' "

A. For the past few months the term

"Joker Box" followed by a number

has been appearing on many

shipping lists in the upper left hand

corner. The numbers run in a se- quence from 1 to 100 and then

repeat.

The origin of the term is twofold.

When suitable stocks of documents

are available, prior to preparing a shipping list a box is filled as a model holding not-yet classified documents. The box is brought to the

classifiers who examine the documents and assign appropriate

SuDocs numbers. These numbers

then become part of the finished

shipping list. For some time past. Regional depositories have said to the Library

and Statutory Distribution Service

that it would be a convenience to them to know the exact sequence of complete shipments for claiming

purposes. To help them, the GPO

internal control number has been

added. Partly to distinguish it, the

internally used term, "Joker Box,"

accompanies the number.

HIGHLIGHTS Editor inquired as

to the etymological roots of the term

and was told it derived from the card

game of Polka. Since the "Joker" as

a "wild" card is different from all the others, yet can assume the like- ness of any other card, a GPO worker once referred to a box filled for clas- sification rather than distribution as

the "Joker Box," and the term stuck.

So chalk up to Polka the introduction into speech of yet another term,

joining ranks with "blue chip,i(

"'call your bluff," "high stakes,"

etc.
ERIC Offer

The Librarian's

Ode to Government

Publications

An alert member of the National

nstitute of Education noticed the

occasional requests in HIGHLIGHTS

for ERIC publications. He has con- tacted us and expressed willingness

to try and till needs for depositories

from existing stocks of back issues.

If you have needs in the ERIC area,- do drop him a line.

Mr. Frank Bryars

Education Specialist

DIP-lnformation Resources

Riviere Building—Room 705

Washington, D.C. 20208

Monthly Catalog

J)rner

Since its inception in October,

1977, the Name Authority Cooperative Project has gradually been ex- panding. Under the Project's guidelines, GPO established headings are submitted to the Library of Congress

for incorporation into the official catalog and then distributed as part

of LC's automated name authority

files. All headings are established

in the Anglo-American Cataloging

Rules form and used by GPO for cataloging in OCLC and the Monthly

Catalog. For the short term, the joint effort minimizes cataloging differ- ences between LC and GPO in the

area of name headings. Our long

range goal is the complete merger

and compatibility of name authority files for use under AACR 2.

The following statistics reflect the

growth of the project during the 21

month period October 1977 through

June 1979.

A manual has been written to guide GPO and LC staff along with

training procedures for coding workforms needed in LC's automated name authority system. This sum- mer training will be provided GPO

catalogers in order to enable them

to begin establishment of AACR 2

name headings for the next phase

of the project. These headings which

will be established will not be immediately used, but instead held in a separate authority file until the new cataloging code is adopted in 1981. This will be the initial step in GPO's adoption of the revised cata- loging rules for use in the Monthly

Catalog.

1977 1978 1979 TOTAL

)^SONAL NAMES 73 105 2621 2799

U.S. CORPORATE NAMES 196 1118 659 1973

OTHER CORPORATE NAMES 203 825 653 1681

When you're hunting for statistics or scrounging for some facts On comparative linguistics or strokes and heart attacks,

And you've checked through every Index scoured Books in Print Polled Key Words in Context and can't find nuthin' In It, There is still a source worth tapping

a helpful instrument:

A little voice keeps rapping,

"Could It be in documents?"

Handbooks, guides and regulations,

directories, maps and graphs.

Rules, proceedings, publications,

reports and monographs.

Gems of human knowledge

fashlnoed out of facts By the Government collected as surely as a tax. Copied by the thousands

and issued free or cheap

As public information

the civic pulse to keep.

No hyps to help promote them

housed in lifeless stacks

Given little notice only numbers on their backs.

As the sage who keeps his silence as the wise man hides his light

Documents, unopened,

are treasures hid by night.

So if your funds are shrinking

and you're running In the red. As the budget drives you drinking

you've got to keep your head.
Which questions most need answers? How much for the price?

What tune best suits the dancers?

Whose product, most concise?

There is still a source worth tapping

a helpful instrument:

A little voice keeps rapping,

"Could it be in documents?'

(Thanks & Smiles to: James Johnstone

New Mexico

State Library)

"Best Effort" and

"Document Review'

Need You!

HIGHLIGHTS for June

Introduced two new features

a "Document Review," and

"Our Best Effort." Both of these features need contrl - butions from depository t librarians. Please let us hear from you!

RECENT PARTICIPANTS in GPO's Library and Statutory Distribution Workshops
^GHLIGHTS

UUESTIONNAIRE

A. Would you favor a separate publication of the "Needs /Offers" section?

(1) No (2) Yes

B. If "Needs/Offers" were a separate

publication would you prefer to re- ceive it.(1) 12 times a year

(2) 6 times a year

(3) 4 times a year

C. if HIGHLIGHTS were separated from

"Needs/Offers" would you prefer to receive it? (1) 12 times a year

(2) 6 times a year

(3) 4 times a year

D. Is the current fold-out format satis- factory to you?

(1) No (2) Yes

^ ^f the fold-out format were changed,

would you prefer

(1) loose-leaf pages without

holes

(2) loose-leaf pages with holes

. (3) stapled centerfold

(4) something else

F. If the format used holes suitable for a binder, would you prefer

. (1) standard three hole punch (same as Federal Depository binder)

(2) something else

Currently, does your library keep

back issues of HIGHLIGHTS in a

(1) binder

(2) file folder

(3) box

(4) vertical file (5) other

Readers of Public Documents

Highlights, would you please pause

and reflect for a moment on this publication. For the past few years

It has come into the busy lives of li- brarians every two months. Like

many documents depositories, it has

undergone some changes. The coming year holds some opportunity for improving Highlights. Your thoughts

on future changes are especially

welcome at this time. Try to let us hear from you before the end of September; and we will Inform you of the

results in our December Issue. Mail

to: Editor

Public Documents Highlights

Library and Statutory Distribution Service

Government Printing Office

Washington, D.C. 20401

Please estimate how many people in your library regularly read HIGHLIGHTS.

(1) librarians (2) non-librarian staff (3) student workers

(4) volunteers

(5) directors

(6) general public

I. Please rate the following features of HIGHLIGHTS in terms of usefulness to your library.

(1) Lead Article

(2) Questions and Answers

(3) Monthly Catalog Corner

(4) Document Review

(5) Our Best Effort (6) Special Needs

POOR

o

FAIR GOOD

o

VERY EXCELLENT GOOD

Are there any new features that you would like to see added to HIGHLIGHTS?

(1) No (2) Yes

K. Are there any subjects which you would like to have given greater emphasis

in HIGHLIGHTS?

(1) No (2) Yes

L. Are there any people connected with your depository who would be willing to contribute articles to HIGHLIGHTS?

(1) No (2) Yes

M. Is there anything else you would like to say about HIGHLIGHTS?

(1) No . (2) Yes

Completed by

Title . Library Name . Depository Number
If your depository library has some special needs of a general or

specific nature, let us know. If you

can offer discards (long runs are most desirable), write the requesting depository a letter (sending a copy to your regional). The library

accepting the material agrees to pay

any postage and packing costs that

may be necessary.

Specific needs

Congressional Record, vol. 119, pt. 18 (bound).

Ms. Consuelo B. Baker

Documents Technician

Canal Zone Library

Balboa Heights, Canal Zone

Business Conditions Digest, 1970,

March.

Numerical List and Schedule of Volumes, 1965-78.

Mr. Martin D. Sugden

Documents Librarian

Swisher Library

Jacksonville University

Jacksonville, Florida 32211

Department of Agriculture Decisions, vols. 1-33', no. 7 & vol. 34,

no. 10 to date

Monthly Catalog, 1964-66; 1967,

Jan.-Nov.; 1968, Jan.-July, Oct., Nov.; 1969, Jan., June, Aug., Oct.-

Nov.; 1970, Jan., April, Oct., Nov.;

1971i, Jan., Dec.

Ms. Ann Puckett

Assistant Reader Services Librarian

School of Law Library

Southern Illinois University

Carbondale, Illinois 62901

Developmental Disability Abstracts,

1976, vol. 11, nos. 1-4; 1978, vol. 13, no. 1.

Miss June Weitting

Documents Librarian

Wheaton College Library

Wheaton, Illinois 60187

Earthquake Information Bulletin,

1977, Nov.-Dec.

Paley Reports, Resources for Free- dom, a Report of the President,

1952, vols. 1-5.

Ms. Karen Stevens

Documents/Serials/Maps Librarir Eastern Montana College

Billings, Montana 59101

Monthly Catalog, 1977, Oct.-Dec.

Ms. Katrina Blount

Librarian

Documents Department

East Carolina University Library

Greenville, North Carolina 27834

Digest of Public General Bills and

Resolutions, 92nd Cong., 2nd Sess.,

(1972), final issue, pt. 2.

Government Reports Announcements and Index, vol. 76, no. 17.

Resources in Education', 1976,

July-Dec, semiannual index.

Ms. Karen Kimber

Documents Librarian

Wright State University Library . Dayton, Ohio 45435 (

Congressional Record Index, vol. 118, pt. 29.
1

Specific offers

Contact should be made with the

library making the offer, not with

your Editor! Libraries not having Regionals may only offer depository

material when they have replaced it with microform or reprint, and have

inquired from depositories within

their state if it is wanted there. Duplicate copies, gifts, purchases,

and other Government documents

not received through the depository

program may also be offered by depositories.

FCC Reports, 2nd series, vol. 45,

.1974, Feb. 22-April 5; Cumulative

)dex, Digest of Decisions, vols. 41-

dO.

Interstate Commerce Acts Annotated, 1977, Supplement, vol. 22,

pp. 18088-19359.

Serial Set, 13099-3.

Ms. Charlotte McClamma

Government Documents Librarian

Southwestern University Law Library

675 South Westmoreland Avenue

Los Angeles, California 90005

House, Budget, 94th Cong., 1st Sess., Impact of the New York Fiscal Crisis on the Federal Budget.

House, Banking and Housing, 94th

Cong., 1st & 2nd Sess., Financial In- stitutions and the Nation's Econ- omy, pts. 1-3.

House, Merchant Marine and Fisheries, 14th Cong., 1st Sess., Coast

'luard Miscellaneous, pt. 1; Fishries Jurisdiction.

Senate, Appropriation, 94th Cong.,

1st Sess., International Criminal

Police Organization (Interpol).

Senate, Finance, 94th Cong., 1st Sess., Antirecession Tax Cut; 94th

Cong., 1st & 2nd Sess., Role of the

Internal Revenue Service in Law En- forcement Activities.

Senate, Foreign Relations, 94th

Cong., 1st Sess., Multinational Cor- porations and U.S. Foreign Policy,

pt. 12.

Senate, Government Operations,

94th Cong., 1st Sess., Revenue

Sharing—1975.

Senate, Interior and Insular Affairs,

94th Cong., 1st Sess., Greater Coal

Utilization, pts. 1 &2.

Senate, Judiciary, 94th Cong., 1st

Sess., Voluntary Industrial Standards.

Senate, Labor & Public Welfare,

94th Cong., 1st Sess., Emergency

Jobs and Unemployment Assistance

Amendments of 1975.

Mr. Erhard F. Konerding

Documents Librarian

Olin Library

Wesleyan University

Middletown, Connecticut 06457

Census, County Business Patterns,

1974, District of Columbia, Maine,

Nevada, New York, Oklahoma, Utah,

Wyoming; Statistical Abstract of the

U.S., 1946, 1948, 1951, 1958,

1961, 1965-66; 1968-70.

Patent and Trademark Office, Offi- cial Gazette (Patents), 1977, April

IZ, 19, May 17; Index of Patents,

1973, List of Patentees, pt. 1.

Mr. Robert B. Pool II Librarian for Business

and Government Documents

University of Baltimore Library

1420 Maryland Avenue

Baltimore, Maryland 21201

EPA, Water Pollution Control Re- search Series, 1969-1972, some 350 reports.

Ms. Erika A. Pereira

Documents Librarian

Government Documents Department

Library Communications Center

Southeastern Massachusetts University

North Dartmouth, Massachusetts

02747

Serial Set (very good condition),

1174 through 4750 (most vol- umes).

Ms. Dorothy Johnson

Government Documents Librarian

Worcester Public Library

Salem Square

Worcester, Massachusetts 01608

Federal Civilian Manpower Statistics

Monthly Release, 1969, Jan.-Feb.;

1971, Sept.-Dec; 1972-, Jan.-May,

July-Dec; 1973-75 (all); 1976,

Jan.-July, Sept.-Dec.

Dr. Annie E. Mills

Documents Librarian

University of Mississippi Library

University, Mississippi 38677
Federal Register (bound), 1936-

1976.

Ms. Joan Chambers

Documents Librarian

University of Nevada Library

Reno, Nevada 89507

Bureau of Labor Statistics, Bulletin,

112-614 (some missing).

Bureau of the Mint, Report of the Di- rector of the Mint Upon Production

of Precious Metals in the U.S.,

1880-99.

Commission of Fish and Fisheries,

Bulletins, 1881-87, 1900-01; Report of the Commissioner, 1873-

86, 1900-01.

ICC, Annual Report, 1898-1932;

Annual Report on the Statistics of Railways, 1914-1927; Railways in the U.S. in 1902.

Postmaster General, Report, 1872-

92.

Treasury, Department of Internal Revenue, Report of the Commissioner, 1863-89.

Ms. Carol Campbell

Documents Librarian

Plainfield Public Library

8th Street at Park Avenue

Plainfield, New Jersey 07060

Geological Survey, Professional

Papers, 663A, 725A, 726B, 743

A-B, 850; Water-Supply Papers,

1137A, 1398, 1460F, 1473.

Smithsonian Institution, Contributions to Anthropology, nos. 18-21.

Ms. Katrina Blount

Librarian

Documents Department

East Carolina University Library

Greenville, North Carolina 27834

Monthly Catalog, 1971, Apr., JuneNov.; 1972-73 (all); 1974, Jan.,

Mar., May-Sept., Nov.-Dec; 1975,

Jan.-Aug., Nov.

Ms. Judith Daso

Documents Librarian

Documents Department

Ohio University Library

Athens, Ohio 45701

Minerals Yearbook, 1965, vols. 1-4;

1966, vols. 1-3; 1967, vols. 3-4;

1968, vols. 1-4; 1969, vols. 1-4;

1970, vols. 1-3; 1971, vol. 1; 1972,

vols. 1-3; 1973, vols. 1-3; 1974,

vol. 3.

Ms. Elizabeth L. Fannon

Head, Documents Collection

Cleveland Public Library

325 Superior Avenue

Cleveland, Ohio 44114

Congressional Record, X 77/2:88/

pts. 1-11; X83/l:98/pts. 13 & 14; X83/2:100/pts. 1, 13-14; X 84/1:

101/pts. 11-12; X 84/2:102/pts.

12-13; X85/l:103/pt. 14; X 85/2:

104/pt. 17; X 86/l:105/pts. 1-17;

X 86/2:106/pts. 1-16; X 87/2:98/

pts. 1-3', 12-13; X 88/2:1 10/pts.

7-8; X 94/l:121/pts. 1-2; X 95/2:

124/pts. 22, 67.

House Journal, XJH 92-2.

House Report, Xpb: HR/95-745,

95-799, 95-880, 95-1738.

Senate Report, Xpb:SR/77-479,

pts. 2-4.

Serial Set, 13101-5, 13104-/

' 13130-10. 13133-9, 13133-1>,

13140-7, 13150, 13184-5, 13188-

4, 13213-4, 13214.

Mr. Jay W. Rea

Documents Librarian

Archives & Special Collections Eastern Washington University

Cheney, Washington 99004

Public Oocument^

Public Documents Highlights is circulated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at

first class postage rates. Public

Documents Highlights is intended

primarily for librarians of the Federal Depository Library Program.

Material proposed for circulation

may be submitted to the Editor,

Public Documents Highlights, Li- brary and Statutory Distribution

Service, Government Printing Office,

Washington, D.C. 20401. The Superintendent of Documents, howeve/

retains the right to accept such ml_>

terial, to edit it, and to assign pri- orities of circulation.