Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 30, no. 03-04 GP 3.16/3-2:30/03-04 March 15/April 15, 2009 

HIGHLIGHTS 

Letter to President 

Obama 1 

DLC Proceedings 

Online 1 

Chat With GPO 2 

2009 Interagency 

Seminar 3 

New FDLP 

Videos 3 

Promote Your 

Depository 3 

Depository 

Anniversaries 4 

Value of 

Depositories 4 

Tutorial on 

Passwords 4 

Depository 

Coordinators 

Tutorial 5 

Cataloging Tab 

Added to FDLP 

Desktop 5 

GPO Releases Public Printer’s Letter 

to President Obama Regarding Open 

Government 

GPO has released the Public Printer's letter to President Obama regarding 

transparency and open Government. The letter offers GPO's support in 

helping to implement the President's initiative leveraging the Federal 

Digital System (FDsys) <www.fdsys.gov>. 

Five goals with accompanying actions were provided that GPO is prepared 

to undertake to help implement the President's initiative. 

The letter and five goals are available at 

<http://www.gpo.gov/news/2009/03-09-09_OpenGovLtr.pdf>. 

Spring 2009 Council Meeting 

Proceedings Available Online 

The proceedings and background materials distributed at the April 20-22, 

2009 meeting of the Depository Library Council are available on the 

FDLP Desktop. The proceedings include updates on GPO activities and 

initiatives, a draft of the Council/GPO Federal Depository Library 

Program Strategic Plan, 2009 – 2014, educational presentations on diverse 

topics related to depository library service, and much more. Check it out 

at: <http://www.fdlp.gov/home/repository/cat_view/177-outreach/97-

events/101-depository-library-council-dlc-meetings/159-2009/160-springdlc-meeting-tampa-fl> 
AN-v30-n03-04-04/15/09 

Chat With GPO: New OPAL Sessions 

This May, GPO will be starting a new, 

recurring OPAL (Online Programming for 

All Libraries and Library Users) session 

entitled, "Chat With GPO." The first session 

will focus on an overview of authentication 

for FDLP partners, and participants will have 

the opportunity to chat with Ted Priebe, 

GPO's Director of Library Planning & 

Development (LPD) and Lisa Russell, the 

Manager of LPD's Content Management unit. 

The authentication session will take place on 

Thursday, May 14th at 1:00 p.m EDT. 

Each month that there is a "Chat With GPO" 

session, a different topic will be covered and 

facilitated by a different GPO representative. 

The authentication session will be archived 

on the GPO OPAL site <http://www.opalonline.org/archiveGPO.htm>, so you will 

have convenient access at all times. 

In order to participate in the live 

authentication session, please follow the 

instructions below. No prior RSVP is 

required for participation. 

Connecting to the OPAL site: 

• To bring up the GPO OPAL room, go to: 

<http://www.conference321.com/mastera

dmin/room.asp?id=rs38bb0e4b3a5a>. 

• Install the "Talkcom" plugin by clicking 

the "Download Here" button. 

Once you have installed the plugin, you 

can then go back to the above URL (the 

same window you had open) and click in 

the orange box to enter the room. 

• You may use any name that you choose to 

log in to the conference room. 

No password is required for this session. 

However, for a meeting we suggest you 

use both your first and last name. 

• The first time you enter the OPAL online 

room, a small software applet will 

automatically download onto your 

computer allowing you to enter the room. 

The applet enables your computer to 

participate in the discussion. 

What do I need? 

To participate in the event, you will need to 

be connected to the Internet, access an 

Internet browser, have speakers (turned on) to 

listen to the audio presentations, and a 

microphone connected to (or embedded) in 

your PC. The microphone allows active 

participation in the Conference Room using 

voice-over-IP (VoIP) to speak in the 

Conference Room. 

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AN-v30-n03-04-04/15/09 

2009 Interagency Seminar: Preliminary Schedule 

of Events Posted 

The 22nd Annual Interagency Depository 

Seminar will be held in Washington, DC 

from July 20, 2009 through July 24, 2009. 

During the week-long seminar, 

representatives from various Federal agencies 

will present an overview of their information 

products and activities as they relate to 

Federal depository libraries. 

A preliminary schedule of events and 

additional event information is available at: 

<http://www.fdlp.gov/component/events/vie

w_detail/2009/07/20/10>. 

From this page, you can also: 

• Get more information on the 2009 

Interagency Depository Seminar. 

• Register to attend. 

• Make your hotel reservation online. 

New FDLP Videos: GPO Takes to the Streets 

GPO staffers recently took to the streets of 

Washington, DC to interview the public and 

find out how much they know about the 

FDLP. Three new videos are now available 

from the Desktop: 

• What is a Federal depository library? 

• Can you name a Federal Government 

publication? 

• What comes to mind when you hear the 

word "library"? 

Visit 

<http://fdlp.gov/outreach/promotionalresourc

es/381-taketostreet> to view and download 

these new videos. 

We encourage you to spread the word about 

the FDLP by sharing the videos on your 

library's Web site, various social media sites, 

social networking sites, or in presentations. 

These videos not only evidence the need for 

strong promotion of the FDLP, but they also 

provide a fun and different way to teach the 

public about it. 

Promote Your Depository! 

The FDLP Desktop provides many valuable 

resources to promote your library and utilize 

the Easy as FDL marketing campaign at 

<http://www.fdlp.gov/outreach/promotionalre

sources>. Depositories can choose from a 

wide variety of promotional products for 

order, including staff buttons, bookmarks, 

table tents, brochures, and more. 

Additionally, don't forget to utilize the FDLP 

promotional video. For more tips on 

marketing your library, view the FDLP 

Marketing Plan, accessible from the same 

page. 

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AN-v30-n03-04-04/15/09 

Celebrating Your Depository's Anniversary 

Be it for one year or one hundred years, 

depository anniversaries provide excellent 

opportunities to promote your library and the 

FDLP with public displays and events. 

Anniversaries are a time to celebrate and a 

time to reflect past achievements, recognize 

present achievements, and announce or reemphasize future plans. 

A new web page on the FDLP Desktop has 

been created to assist depositories in 

celebrating their milestones in unique ways: 

<http://fdlp.gov/outreach/events/depositoryan

niversaries>. The new page includes a 

promotional plan that lists all of the 

traditional ways that depository anniversaries 

can be commemorated, as well a collection of 

innovative ideas to help your library 

celebrate, reflect, and promote. 

Depository Directors Weigh in on the Value of 

Their Depository 

In August 2008, Ric Davis, the Acting 

Superintendent of Documents, sent a letter to 

all depository library directors, asking them 

to submit letters that describe the value users 

find in their depository library. 

The responses that GPO received were 

unique and thought-provoking and are so 

important as we embark on the strategic 

planning process for the FDLP and design 

our path for the next ten years. 

View the collection of depository library 

director responses and learn more about the 

value of the FDLP at 

http://www.fdlp.gov/home/about/100-

fdlvalue. 

Tutorial on Passwords for Depository Libraries 

Now on FDLP Desktop 

There have been recent changes to depository 

library passwords that are used to access 

various GPO tools and resources and Federal 

agency databases passworded in the FDLP. 

GPO has responded to requests from the 

depository library community to simplify the 

management of the various passwords 

currently in use. 

A Passwords Used By Depository Libraries 

guide 

<http://www.fdlp.gov/home/tutorials/176-

administration/256-passwords-used-indepository-libraries> describes passwords 

used by depository libraries and how to create 

or obtain them. This guide is now available in 

the Tutorials section of the FDLP Desktop. 

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AN-v30-n03-04-04/15/09 

New Depository Coordinators Tutorial Posted 

Depository coordinators and other depository 

personnel take on a tremendous responsibility 

when contributing to a Federal depository 

library operation and oftentimes it can be 

overwhelming to know where to start. 

Therefore, the U.S. Government Printing 

Office (GPO) has released new tutorials that 

are designed to help new depository 

personnel learn about their collections and 

responsibilities. This tutorial includes articles 

on: 

• What to do first as you get started 

• Familiarizing yourself with your 

collection and services 

• Identifying ways to promote and increase 

the visibility of the collection and services 

• Understanding your item selection profile 

• Communicating with other depository 

coordinators and GPO 

• Finding training opportunities 

• Learning key dates in the FDLP 

• Information for new regional depository 

coordinators 

• What to do if you have questions 

• Additional resources to learn more about 

the FDLP 

The tutorial is available on the FDLP 

Desktop under Tutorials > New Depository 

Coordinators or directly at 

<http://www.fdlp.gov/home/tutorials/ndc>. 

If you have ideas on how we can further 

improve these tutorials, please submit ideas 

via askGPO. 

New Cataloging Tab Added to FDLP Desktop 

Navigation Bar 

The FDLP Desktop now includes a separate 

location for cataloging information. This can 

be found as a new tab in the top navigation 

bar, called "GPO Cataloging" 

<http://www.fdlp.gov/cataloging>. 

Content from the legacy Desktop's 

Cataloging & Indexing page has been 

migrated from PDF into HTML. This content 

will be undergoing an update by GPO staff in 

the near future. The original PDF versions, 

which were published in conjunction with 

various events, are available in the file 

repository 

<http://www.fdlp.gov/home/repository> 

under "Events." 

With this launch, we have also posted new 

cataloging information as well. With an 

increasing number of digital reproductions 

being created by Federal agencies and by 

GPO and GPO's partners, GPO's Library 

Technical Information Services (LTIS) has 

formulated procedures for cataloging digital 

reproductions of a tangible document. A 

summary of these procedures is available at 

<http://www.fdlp.gov/cataloging/263-

cataloging-digital-reproductions>. 

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AN-v30-n03-04-04/15/09 

Table of Contents 

GPO Releases Public Printer’s Letter to President Obama Regarding Open Government .......... 1 

Spring 2009 Council Meeting Proceedings Available Online...................................................... 1 

Chat With GPO: New OPAL Sessions ......................................................................................... 2 

2009 Interagency Seminar: Preliminary Schedule of Events Posted............................................ 3 

New FDLP Videos: GPO Takes to the Street............................................................................... 3 

Promote Your Depository!............................................................................................................ 3 

Celebrating Your Depository's Anniversary................................................................................. 4 

Depository Directors Weigh in on the Value of Their Depository............................................... 4 

Tutorial on Passwords for Depository Libraries Now on FDLP Desktop.................................... 4 

New Depository Coordinators Tutorial Posted............................................................................. 5 

New Cataloging Tab Added to FDLP Desktop Navigation Bar................................................... 5 

Questions? 

If you have questions or comments on any of the content in Administrative Notes, please send them to askGPO, the 

online help service at: 

http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/ask.php

To ensure that your question is routed to the correct area, please choose the category "Federal Depository Libraries" 

and the appropriate subcategory, if any. 

You may also contact the GPO Customer Contact Center at 866-512-1800 (Toll-free), or at 202-512-1800 (DC 

Metropolitan Area), Monday through Friday, 7:00 a.m. - 8:00 p.m., EST. 

The Administrative Notes newsletter will cease with the November-December 2009 issue. The 

FDLP Desktop will be the primary communication vehicle about the Federal Depository Library 

Program. The Administrative Notes archive, including the searchable cumulative table of 

contents, will remain on the FDLP Desktop. 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

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