Public Documents

February 1981 Number 44 (GP 3.27:44) Assistant Public Printer (Superintendent of Documents) U.S. Government Printing Office

Fiche Recommendation

Made to the

Public Printer

Who Renders

His Decision

The Public Printer's Council on

Micropublishing met on November 24,

1980, in the Carl Hayden Room of the

Government Printing Office. After pre- liminary discussion on a microfiche

version for Congressional Hearings and

Committee Prints, a resolution was in- troduced by Mr. Robert Rice, General

Manager, Printing Division, U.S. Postal

Service: "I would like to move that the

Public Printer's Council on Micropublishing recommends that the Public

Printer, in accordance with existing laws and the Joint Committee on Printing

Government Printing and Binding Regulations, furnish microfiche in lieu of hardcopy to those Depository Libraries that have indicated they desired microfiche in the Government Printing Office survey of October, 1980."

The resolution was seconded by Ms. Anne Shaw. It was put to a voice vote and received a loud chorus of "Aye's"

and one "Nay."

Subsequent to this recommendation, and after due deliberation, Mr. Samuel L. Saylor (Acting Public

Printer), announced on December 15,

1981, his decision "to convert to microfiche all Congressional Committee Hearings and Committee Prints beginning

with the 97th Congress."

In a letter to Council members, he

stated: "I made this decision only after careful analysis of the facts and recom- mendations made to me by the Micropublishing Council and the Depository

Library Council to the Public Printer. I also reviewed the many letters I re- ceived from libraries and library groups

after the notice of the meeting of the Micropublishing Council was announced

in the Federal Register.

"The projected 1981 cost reduction

of approximately $800,000 to be real- ized as a result of my decision is in line with directions I have received from

the Joint Committee on Printing and the Appropriations Committee of Congress.

The conversion will also satisfy the

pleas of library directors to reduce shelf space in their overcrowded, overspent

institutions and who are convinced that conversion to microfiche will provide

significant production/distribution cost savings to the Government at one end

and crucial maintenance/storage cost savings to depository libraries on the

other. "This decision relates only to the approximately 400 depository libraries which have expressed a preference for receiving Hearings and Prints in micro- form. The thousands of non-depository

libraries will, presumably, continue to purchase copies from the commercial

marketplace, because the Congressional Committee Hearings and Prints are not being offered for sale by the Government Printing Office."
Regional Progress Slow

1980 witnessed considerable dia- logue taking place in some of the states which lack regional depository service. A handful of libraries seem on the verge

of taking the forward step leading to a higher quality depository documents

service for the citizens of their state. Indeed, GPO representatives have ex- plored with depository librarians numerous possibilities in Missouri, South

Carolina, and Tennessee during 1980.

An historic opportunity lies ahead for a depository library in each of these

states to be recorded in library history as possessing the vision and determination to create a better climate of documents retrieval for all their people.

We look forward in 1981 to welcoming a new regional from one or more of the eight states which lack this signifi- cant service: Alaska, Arkansas, Dela- ware, Missouri, Rhode Island, South

Carolina, South Dakota, and Tennessee. WORKSHOPS

FALL PARTICIPANTS IN GPO'S Library and Statutory Distribution Workshop.

Depository

Library Council

To Meet in Historic

San Antonio, Texas

The Depository Library Council to the Public Printer will hold its Spring

meeting in the birthplace of the great

State of Texas, San Antonio. Registration will be on Sunday, April 12th, with an informal get-together in the evening

for first-time attenders, new Depository

Librarians, as well as old hands. Meetings will take place on April 13th, 14th,

and 15th, with special emphasis on Regional Depository problems. The place

will be:

El Tropicano

Hotel On The River

110 Lexington Avenue

at North St. Marys Street San Antonio, Texas 78205

Everyone interested in the Depository Library Program is most welcome

to attend and participate. A block of single rooms has been reserved especially for librarians. Reservations

should be made early as the Spring season sees many visitors to the Alamo

and other historic sites in San Antonio.

Special rates ($28.00 single; $38.00

double) will be available to those spec-

/fy/ng aWendancQ at the Council

meeting and registering by March 12th. Just call the Reservation Desk at: (512)

223-9461; and for any special needs

ask for Miss Maureen Wysocki, Reservation Director, at extension 116.

2
Radio Spot Contest!

An Informing Study

A valuable study of 737 depository

libraries has been produced by Dr. John V. Richardson, Assistant Professor, Graduate School of Library and

Information Science, University of

California at Los Angeles, with the as- sistance of graduate students Dennis C. W. Frisch and Catherine M. Hall. It is entitled: "Bibliographic Organization of U.S. Federal Depository Collections." Used in the study was a questionnaire

which sought to provide reliable data on

staff size and type, collection size and

arrangement, and methods employed to provide descriptive and subject access

to Federal documents in the Depository

System.

The study is being published in the

journal. Government Publications Review, volume 7, number 6. It will be of considerable interest to depository

librarians.

Some depository libraries have ap- proached local radio stations and

secured fine radio publicity. Libraries have had spot announcements, inter- views on talk shows, and done document reviews over the air. Such efforts are noteworthy.

We would like to encourage similar

publicity efforts from other depositories. To facilitate this, we are going

to offer a challenge to all depository

librarians. Compose a spot announce- ment which will encourage listeners to

visit and use depository library services. The announcement should be

attention getting, and can be in straight narrative form, or in dialogue, serious, or with a humorous touch. It may be

focused on the use of depositories

in general, or on the use of your

library in particular (but adaptable

for other libraries).

By way of example, and for use if you

so choose, is the following 60-second

radio spot announcement. We know

from past experience that there is great

creativity among documents librarians. We want to tap it for the benefit of everyone. Compose a 30-second or a 60-second radio spot announcement.

Send your typed, double-spaced manuscript to the Editor of Pub//c Documents

Higlilights. Entries judged the best will be published in a future issue for the use of all depository librarians.
Monthly Catalog Corner

The Government Printing Office began cataloging by tfie Ang/o-Amer/can

Cata/ogu/ng Ru/es, 2nd Edition (AACR

2) in mid-October, 1980, two and a half months before other libraries. This was

done to meet the requirements of the

N[onXh\^ Catalog production schedule, so that AACR 1 cataloging could be

closed off with the December issue, and

the new year could begin with AACR 2 records in the January 1981 issue. GPO cataloging staff particiapted in AACR 2 training provided by the Library

of Congress in October and November.

GPO and LC are committed to following

the same policies and adhering to AACR

2 as closely as possible. As of January 2, 1981, LC began accepting GPO

as the authoritative source for descriptive cataloging for Federal Government

documents.

AACR 2 has affected both the format

and the content of GPO cataloging rec- ords, in that the information presented

is arranged differently than in the past, and it more closely corresponds to the

information given in the documents.

Users of the Monthly Catalog should

find that details of the cataloging description correlate more closely than

before with the actual document.

The major effects of AACR 2 on GPO's monographic cataloging records

have been in the choice of main entry

and in the transcription of the state- ment of responsibility, publication and

distribution information, and series statement. Minor changes have oc- curred in the physical description area and in the format of notes. AACR 2 has radically changed the choice of main entry in that it greatly

reduces entry under corporate body.

Entry under corporate body is now gov- erned by narrowly defined conditions

which effectively restrict corporate main

entry to relatively few documents.

These include administrative works and

those dealing with an agency's internal operations, resources, etc.; legal works

such as laws and treaties; works that record a body's collective thought; con- ference proceedings; and sound recordings, films, and videorecordings which

i result from the collective activity of a

preforming group. (GPO expects to begin cataloging the audiovisual materials

maintained by the National Audiovisual Center sometime in 1981.)

Most Federal documents will now be

entered under either personal author or

title. Corporate bodies that would have

been used as main entry under the

previous rules will now be used as added entries, and they will appear in the author index of Monthly Catalog, as formerly.

Transcription of the title remains

essentially the same under AACR 2 as under AACR 1, but GPO has altered its past policy for recording statements of

responsibility. Under AACR 2, only

formal statements of responsibility

which appear in prescribed sources are recorded in the title and statement of responsibility area; all others will be

recorded in a note. As before, all per- sons and corporate bodies mentioned

in these areas are traced and therefore

will appear in the author index. Another major change produced by

the switch to AACR 2 occurs in the

transcription of information in the publication, distribution, etc., area. GPO is no longer supplying missing elements

of the hierarchy when recording the

issuing body. Rather, the name is transcribed as it is printed in the docu- ment. AACR 2 rules for this area also provide for including the address of the

publisher and distributor under certain conditions. The address, if used, will follow the place of publication or dis- tribution, preceding the name of the

publisher or distributor. The series statement is another area

in which GPO has made a major change

under AACR 2. The series statement is now transcribed as it appears in the document. All series are traced in a standardized form, and this form will appear in the series index. Previously

GPO had also standardized the series statement; but now, beginning with the

January 1981 Monthly Catalog, users

will be able to tell how the series ap- peared in the document.

Another change in the series area is the omission of untitled letter-number

sequences that GPO previously treated

as a series. These sequences will now

appear as quoted notes in the Monthly

Catalog. They will also be transcribed

in a newly activated field which will appear in the OCLC data base record. The use of this field allows the indexing

of these letter-number combinations, so

they will appear in the series index as

formerly.

Other changes include the more ex- tensive use of uniform titles, the indication of the source within the document

of quoted notes, and the designation of the number of illustrations contained

in a document (when the number is easily ascertainable). All name headings are now constructed according to AACR 2 only, so inconsistencies such as those appearing in the pre-1981

Monthly Catalog author indexes should no longer occur. GPO headings are entered into the Library of Congress

MARC data base and they eventually

appear in the OCLC name authority file, where they are accessible to anyone

with an OCLC terminal. Switching over to AACR 2 caused a considerable production slow-down dur- ing the first few weeks, but after nearly three months of working with the new

rules, production is steadily growing.

Because of this slowdown, the January

and February catalogs are expected to contain fewer records than usual, but

later catalogs should be back to normal.

We feel that AACR 2 provides a more

detailed and exact description of Gov- ernment documents than was pre- viously available, and that users of the Monthly Catalog will find AACR 2 to be of benefit to them.

4
Document Review

Our Best Effort!

[Please keep those "Best Efforts" coming

for HIGHLIGHTS readers.]

STAINED GLASS WINDOWS

AND GOVERNMENT DOCUMENTS?

What is the connection between

stained glass and Government publications? Ask Documents Librarian Bill Sarban of Louisiana Tech University in Ruston and you will find out. Bill and

wife Darlene Brady are stained glass

enthusiasts.

In a great tradition of librarianship,

they set out to fill a gap by compiling a comprehensive, annotated bibliography on the subject of stained glass. So im- pressive were their efforts that a major

publisher of reference works (Gale Re- search Company) agreed to bring out

the work as part of their "Art and

Architecture Information Guide Series."

The book will run 572 pages and is scheduled for publication this year. Its title is: SXaxnQd Glass: A Guide to In- formation Sources. As one might expect from a Docu- ments Librarian, there is an entire chapter entitled: "A Selected Guide to Government Resources." Bill and Dar- lene introduce this section as follows:

Regardless of whether stained glass

is considered as an art, industry, or

trade commod/ty, there is a Govern- ment agency concerned with some

aspect of its oversight. Government

units are involved with a wide range

of activities including taxation, labor

guidelines, financial grants, and in- dustrial statistics. Government publications related to stained glass are generated at the Federal, State, and

international levels.

The moral of this "best effort" is that should you choose to create a refer- ence work, or write on almost any subject, you will find an invaluable resource

to be tapped in the many Government

publications found in depository

libraries!

[HIGHLIGHTS welcomes short reviews

by depository librarians of significant recent documents. Just send them

typed double spaced to the Editor. Our

most recent contribution is by Yveline

A. Kalyanpur, Documents Librarian,

Nancy Thompson Library, Kean College

of New Jersey.]

A Monograph on Services to Battered

Women. By Susan Malone Back, et a/. (Washington, D.C.: U.S. Department of Health and Human Services, Office of Human Development Services, 1980.)

Pp. 146. Paper. HE 23.2:W84. Item No. 529-B-6. (Available free from: Center for Women Policy Studies, 2000

P Street, N.W., Suite 508, Washington,

D.C. 20036.)

Starting with their historical and

religious precedents, the present manifestations of domestic violence are examined here through a survey of 163

programs which have served over 46,000 battered women. Part of the

document consists of a survey of eight

sites where services to victims of domestic violence are provided. For each site the following are reviewed:

geographic location, historical perspective of the project, management, staff- ing, delivery of services, funding,

population served, and community in- teraction of the site (with the police,

legal and medical authorities, welfare

agencies, etc.). The sites were chosen

to bring out the diversity of existing

projects, each with its specific context and its particular orientation. What is remarkable in this study is the constant awareness the reader is given as to the limitations of the data

resulting from the surveys of programs

or of the literature in the field. For example, searchers who have built theories on data collected from police

files have usually failed to mention that these were covering a limited population. As a matter of fact, wife beating

among the middle and upper social classes usually goes unreported to the

police and remains unaccounted for. The authors stress the need for methodology, uniformity and accuracy

in the sampling techniques of research

groups in order to draw better conclu- sions on the subject. Another note- worthy point of the monograph is the care with which the authors have in- troduced their statistical data, compared and contrasted them with other

significant figures and then analyzed

them. One of the important findings of the research is the unanimous refuta- tion of the old view that women derive masochistic pleasure from assaults against them: "a view which originated

from poorly conceived psychiatric re- search." Perspectives are given for future studies on the subject. A list of federal assistance for domestic vio- lence programs and a five page bibli- ography are appended.

The quality of the findings and the exemplary methods of research used in this monograph make it a valuable addition to the literature in the social sciences.
DEPOSITORY LIBRARY PROGRAM DISTRIBUTION FOR THE YEAR 1980

Shipments Publications Bills Surveys

January 147 3,218 1,343 32

February 169 3,393 289 8

March 112 3,499 1,143 16

April 128 3,162 325 28

May 146 3,505 869 12 June 137 3,478 535 517

July 137 3,261 510 24

August 129 2,803 722 326

September 156 3,752 1,052 40

October 160 3,702 595 111 November 135 3,343 558 36

December 190 2,770 12 44

Totals 1,746 39,886 7,953 1,194

Active Item Numbers in the Program (December 1980) 4,632

Number of Titles in the program (December 1980) 47,839

New Depository Libraries

We would like to welcome the follow- ing libraries which became depositories

during 1980:

Miles College

C.A. Kirkendoll Learning Resources

Center Birmingham, AL D6

Palm Springs Public Library

Palm Springs, CA D61C

U.S. Court of Appeals

Fifth Circuit Library

Atlanta, GA DG1050

Poplar Creek Public Library

Streamwood, IL D164B

University of Baltimore

Law Library

Baltimore, MD D241B

Northern Montana College Library

Havre, MT D339A

Washoe County Library

Reno, NV D354

Capital University

Law School Library

Columbus, OH D468A

Bethel Park Public Library Bethel Park, PA D512

University of Houston

at Clear Lake Library

Houston, TX D603A

The Medical College of Wisconsin

Todd Wehr Library

Milwaukee, Wl D661B

George Amos Memorial Library

Gilette, WY D679B

Hardcopy/ Microfiche

Distributions 1980

For the calendar year 1980, the Depository Distribution Division of the

Library and Statutory Distribution Service of GPO distributed 43,377 individ- ual titles in hardcopy, and 23,658 titles

in microform, for a total of 67,038.

Of the total sent to depositories,

17.8% or 11,933 titles were distrib- uted in both hardcopy and microfiche

formats. The titles that were mailed in both formats consisted of Congressional House and Senate appropriations

hearings, bills, reports and documents,

the Code of Federal Regulations, and

the Congressional Record (bound).

Deducting the 11,933 titles that are

distributed in dual formats from the

total title count of 67,038, reduces the

individual title count to 55,105.

In calendar year 1981, considerable

growth is expected in the microform

area.

Public Documents Highlights is cir- culated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at first class postage rates. Public Documents Highlights

is intended primarily for librarians of the Federal Depository Library Program.

Material proposed for circulation may

Keeping Up With Census

Questions do arise these days regarding 1980 Census data. An excellent way

to keep on top of the many implications

being revealed by Census data, as well as what is happening at the Bureau, is to regularly read their lively monthly

publication, Data User News. (C

3.238: ). This goes out to depositories

under Item Number 148C. It is also

available on a subscription bgsis from

GPO for $14.00 a year (no single issues

sold). Freelance writers and reporters will find it full of newsworthy material. Some recent articles have included: "A

Profile of the Average Farm Resident,"

"Report Profiles Nation's Hispanic Population," and "Poverty Study Characterizes Nation's Poor."

be submitted to the Editor, Public

Documents Highlights, Library and

Statutory Distribution Service, U.S. Government Printing Office, Washington, D.C. 20401. The Superintendent of Documents, however, retains the right to accept such material, to edit it, and

to assign priorities of circulation. 6 GPO 878 3 17