Public Documents

April/June 1982 Double Number 51/52 (GP 3.27:51/52) Superintendent of Documents (U.S. Government Printing Office)

Lawyer-Librarian

Raymond M. Taylor

Becomes Superintendent

of Documents

At ceremonies held May 17 at the U.S. Senate, Raymond Mason Taylor was

sworn in as Superintendent of Docu- ments of the United States. Named by

Public Printer Danford L. Sawyer, Jr., the 49 year-old native of Washington,

N.C., brings to the post nationwide rec- ognition of his expertise in the law in- formation field. President pro tempore of the U.S. Senate, Senator Strom Thurmond of South Carolina, administered the oath

to Taylor at a ceremony attended by a large gathering of Capitol Hill, GPO, and

information industry dignitaries.

Both Senators from Taylor's home

state of North Carolina, Jesse Helms

and John P. East took part in the cere- mony. They were joined by Public

Printer Sawyer, Senate Chaplain Rev. Richard C. Halverson, and Senate Ser- geant at Arms Howard Liebengood. A

display of some of the many publications available from the Superintendent

of Documents highlighted the event.

During his introduction of Taylor to those gathered at the ceremony. Senator Helms praised Public Printer Sawyer

for his actions in trying to gain efficient and cost-effective control of GPO. The

Senator said of Sawyer, "I commend

your good judgment in selecting Raymond Taylor as Superintendent of Documents. Let me add, if I may, that I have

observed your performance in office. You have shown that you are a man of courage, conviction, and wisdom. You

have demonstrated your determination

to take charge of the Government Print- ing Office and manage it in a lawful,

efficient, and businesslike manner. You

have my wholehearted support and sin- cere commendation."

Of Taylor's appointment. Helms

added, "Keep in mind that the Superintendent of Documents holds a position

of undisputed international importance

in the information industry. You have an opportunity to serve an Administration that is not afraid to take coura- geous stands in the interest of the

nation. I do not doubt that you will fit in well. Your unique abilities and experi- ence equip you for this position, and I know that you will make a substantial contribution."

As Superintendent of Documents,

Taylor is responsible for all GPO documents-related programs, including the

sale of Government publications, the Depository Library Program, and the

distribution of publications for the var- ious Federal agencies.

From 1964 to 1977, Taylor was

Marshal and Librarian of the Supreme

Court of North Carolina. He later practiced law privately in Raleigh, N.C., specializing in the law information in- dustry. He suspended his private practice last December to serve as an Assistant United States Attorney and Chief

of the Appellate Section for the Eastern

District of North Carolina. During 1976 and 1977, Taylor

served as project director of the Federal Judicial Center Study of Federal Court Libraries. In this capacity, he con- ducted a nationwide study of the law research facilities of the Federal courts. His two-volume report on that study, Federal Court Libraries, was published

last year. Taylor has written and lectured ex- tensively in the fields of law and iibrar- ianship. He is credited with conceiving

legislation making state appellate court

libraries eligible for designation as de- positories for Government documents.

He also played a major role in the devel- opment of Federal Trade Commission

Guides for the Law Book Industry. Since

1967, Taylor has taught law courses at North Carolina State University.

The new Superintendent of Docu- ments holds undergraduate and law de- grees from the University of North Carolina and is a certified Law Librarian.

Public Printer Speaks

Before Federal

Publishers Committee

in Washington

[Following are the remarks of the Public

Printer of the United States, Mr. Danford L. Sawyer, Jr., at a meeting of the

Federal Publishers Committee in Washington, D.C., on May 12, 1982.]

Good morning. I am happy to be

here and to have this opportunity to discuss some of the activities going on at the Government Printing Office.

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1 have been given a series of questions

wliich I Inave been told you would like answered and I will certainly do my

best to address some of them.

GPO*s Mission

The first area concerns GPO's mission and what kinds of chances I foresee

in accomplishing it. This is an area I have been discussing quite a bit lately

because it is of great interest not only

to GPO management and to publishers

like yourselves—but to the entire printing industry and to all of our employees.

It requires taking a hard look at what

I see as the future for Federal printing. Even without the benefit of a crystal

ball, there are some very evident trends

underway. Federal printing is today a gradually shrinking pie and it is shrinking because of very deliberate and specific actions being taken by this Administration. As publishers, you are of course directly aware to what I refer. Appropriations throughout agencies

have been decreased in an effort to gain

control of what had become a runaway

Federal budget. Hard hit in many of your organizations are funds for printing and publishing efforts. Even where

appropriations remain the same, they

do not buy as much.

Curtailing Expenditures

In conjunction with the overall drive

to curtail Federal expenditures a hard

look. Government-wide, has been taken

at publications and at audio-visual materials as well. The White House, the Congress, and especially the Office of Management and Budget have de- manded that your agencies justify the

existence of all of your printing needs.

1 admit that GPO has been caught

with being somewhat less than cost- attentive over the years. It was expected

that Government paperwork in all forms

would continue to expand and the price

asked for producing that paperwork

would be the price paid—no questions

asked. This is just not the case anymore.

GPO's workload has dropped signifi- cantly, revenues are down by more than

$5 million this Fiscal Year alone. As a result, I have had to order 6

days of furlough for all of our employees over the next 7 months. It isn't pleasant to tell your employees they

must forfeit some of their anticipated pay—but it certainly beats losing jobs

and it will be a big help to GPO in re- couping our losses. I have initiated quite a few other changes as well to help our economic status. A hiring freeze has cut the workforce by 400

employees. An optional early retirement

provision is being sought from OPM,

which should reduce our payroll by

another 300 to 400 people. In addition, we have placed a very strict control on

the authorization of overtime use. Close to half-a-billion dollars worth

of Federal printing has been procured

in the past by GPO from the private sector in a year's time. That figure will be taking a drastic plunge as well as a result of the drop in print orders. So

you can see that these trends in Federal printing do indeed affect all of us. Economic Recovery

Even with this talk of gloom and

doom now—I believe it is safe to predict a recovery. Federal printing needs

will increase again, eventually. We are a growing nation. More people mean more

needs to be met and among those needs

will be an increase in printed information from their Government. I do believe, however, that the current de- crease in printing demands must bot- tom out first. I see another 1 to 3

years before that bottom is actually

reached—and a year or so when it will stay at that level. Then, I believe the gradual increase will occur, and you

publishers will see an increase in the demand for your products and in the appropriations you are given to create them.

It is my belief that what is going to happen in the printing and publishing

industry is not unlike what is going to happen across the country—a gradual

but steady economic recovery, rather than a dramatic spurt. This is not an

unhealthy situation by any appraisal. A

spurt in the economy can too easily be

accompanied by a spurt in inflation and

therefore a return to the same old di- lemma. What I see nationwide as one of the hallmarks of this Administration

and within GPO and the Federal printing community is a period of sustained

recovery without the recurrence of the problems of the past.

The Documents Area

In the Documents area where most

of the rest of your questions were di- rected, I have initiated major changes

some of which you are aware of, others which may be less familiar. Many of your questions indicate a fear on your

part that GPO does not share your con- cern for keeping the American public

informed of the publications made avail- able through the Federal Government.

You show particular concern that with the current budget cutbacks, the availability of many publications will not be made known to their intended

audiences.

If there is one point which I want to make clear today, it is that I share your concern 100 percent for the public's

right to be able to have available to it the great wealth of information gathered

by our Government. It is a viewpoint

which I have held since before becoming Public Printer and I assure you that

I have not wavered in holding that view. Marketing

As a panelist at an American Library

Association meeting last January, I spoke on "Marketing, A Key to Surviving and Thriving". At that time I outlined many of the plans which I have in mind for the Federal documents pro- gram. Some have already been implemented, others will be in the months

ahead. I believe you as publishers will be highly pleased with these actions.

First, and perhaps foremost, we have

hired GPO's first Director of Marketing. Don Fossedal is here today and he

will be on the panel which you will be

hearing in a few minutes. I haven't made life easy for Don. After years of no direction at all, I asked for his staff to put together a marketing program

which could truly meet the needs of the

public—and I asked for that program to be established practically overnight.

I believe we. have already made some

dramatic changes and more will be

underway in the near future. In the first 6 months of this fiscal year, our gross

sales are $1 million over those of the same period last year and our profit is more than $3.2 million. After losing

$20 million in our overall sales program

in the past 3 years, I think this is a dramatic improvement.

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It is true that we have reduced the number of publications which we are making available by eliminating titles with little sales potential. We are well aware that with your reduced budgets

and subsequent reduced ability to dis- tribute publications for free that you

may not agree with our decision to weed

out less popular publications from our

sales inventory.

Depository Program

However, I believe we have a very via- ble program underway to fill this void

in the dissemination of important infor- mation. Since its establishment in 1895,

the depository library program has been

greatly ignored in terms of the rich re- source system that it is. There are more than 1,300 such li- braries nationwide and they are playing

a major role in our marketing plan. I have personally sought the support of the Advertising Council and of the three major television networks in promoting

both the depository library system and

the Documents Sales program. The re- sponse. I received is quite favorable. Along with this media support, we

have asked for aid from the libraries themselves. Brochures, already in the production stage describing the depository library system, will be distributed

throughout the libraries.

In conjunction with radio and tele- vision public service tapes which we

will provide, libraries should be able

to mount their own localized marketing

programs—at no real expense to them.

An Informed Public

The cornerstone to our entire marketing program is an informed public

exactly what you as publishers also desire. Increased awareness of the avail- ability of Federal publications through

depository libraries, should also cause

an increase in the demand for purchasing such publications.

Anticipating this increase in demand, we intend to make the purchasing of documents as convenient to our cus- tomers as possible. Early efforts along

this line already appear to be paying

off. Since credit card purchases were

first made available, we have seen a month by month growth in their use. One of the earliest implemented phases

of our marketing program, the DIAL- ORDER feature of the DIALOG service provided by the Lockheed Corporation

to more than 13,000 subscribers na- tionwide, has also produced a steady

growth in sales orders received.

I could go on and on listing some of the various features of the new marketing program, but then I would probably

be stealing some of the thunder from

your panelists. I just want to reiterate that my goal for the distribution of Federal publications is the same as yours

to make these resources widely avail- able to the American public in the simplest and most cost-effective way possible. I believe that we are doing our best

at this time to attain that goal.

I hope that I have covered most of your questions and addressed many of your concerns. Again, I thank you for the opportunity to be here today.

William J. Barrett

Becomes Deputy

William J. Barrett has been named

to the Government Printing Office's second highest post, that of Deputy

Public Printer of the United States. Not

a newcomer to the executive ranks, he was called upon by Public Printer Danford L. Sawyer, Jr. to assume in January

the position of Assistant Public Printer (Superintendent of Documents). Prior

to that appointment, Barrett had served

as Deputy Assistant Public Printer (Superintendent of Documents) since

1973. The new Deputy Public Printer came to GPO in 1971 as its first Administrative Officer.

GPO Responds to Depository

Library Council Resolutions

[This is the first of two reports on the Spring Meeting of the

Depository Library Council to the Public Printer, April 26-

28, 1982. The second report will appear in HIGHLIGHTS

for August 1982.]

RESOLUTIONS APPROVED BY THE DEPOSITORY LIBRARY

COUNCIL TO THE PUBLIC PRINTER 9/30/81 WITH THE

RESPONSES OF THE SUPERINTENDENT OF DOCUMENTS

4/28/82.

1. The Depository Library Council requests that the Public Printer communicate to the Census Bureau the importance to the library community, and to the public at large, of having the text and statistical tables of the 1980 Census Tracts, Block Statistics, and Detailed

Characteristics available in paper copy.

The Public Printer did communicate to Mr. Chapman,

Director of the Census Bureau, the concerns of the

Council as expressed in this resolution. Mr. Chapman

responded, noting the severe budgetary pressures

faced by the Census Bureau. He stated that the cen- sus tract reports will be paper as originally planned;

but he does not see a likelihood of paper for other

reports for which only microfiche is planned. His complete response is included in your notebooks for your

information.

In order for depository libraries to identify and re- trieve government publications. Council reiterates (see

Council resolution 26, Fall 1980, and resolution 16,

Spring 1981) that it is essential that bibliographic

records for all government publications (including sci- entific and technical materials) appear in a common

data base available to library bibliographic utilities. To

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fulfill its statutory responsibility to provide a com-,

prehensive master catalog of U.S. government publications and to achieve economy in the provision of bibliographic records, Council advises the Government

Printing Office to actively pursue this objective. Until a common data base for government publications is realized, GPO must assure the depository libraries that the Government Printing Office will provide a full biblio- graphic record for all depository publications which

will facilitate the retrieval and use of these depository

materials. We are pursuing the goal to include all Government

publications, including scientific and technical materials, in our cataloging data base. Our primary area of concentration at this time is to pick up bibliographic

records, of the technical reports published by or through the National Technical Information Service, the DOE Technical Information Center, the NASA Scientific and Technical Information Center, and the De- fense Technical Information Center. Our approach is to develop the capability to receive machine readable

bibliographic records from these agencies automatically. We do not intend to duplicate the work they are already performing.

The standardization of data elements is a necessary

step toward automatic transfer and GPO is now in the middle of a project to compile a Data Element Diction- ary (DED) encompassing the data elements each

agency uses in its bibliographic processing. The pur- pose of such a dictionary is twofold: first, to provide

to the four technical report processing agencies a tool to guide their efforts at further standardization to im- prove their own processing: secondly, to provide to them, GPO and the Library of Congress a mechanism

by which to explore avenues of cooperation in the

bibliographic processing of all Federal documents.

GPO is furnishing the computer support for developing

this Data Element Dictionary and has developed the necessary computer programs. We have given each of the agencies requirements for submitting a magnetic

tape to our computer center, defining their formats

and data elements. We have asked that this be fur- nished as soon as possible. These will be processed

under the data element dictionary capability in our

data base management system and output products

will be produced to allow for review to see what the

relationships are and to determine how and what data

elements would be transferred automatically.

Jay Young has a set of the system requirements here

if you would like to see that. Keep in mind that, overall, this is a long-range project

and extremely complex. To our knowledge, no one has

taken a COSATI record and transferred it into a MARC

data base before. In the meantime, we will continue to

catalog technical publications received through our normal GPO channels that are distributed to depository libraries.

3. Council recommends that as the Government Printing

Office now begins to fulfill its role in providing biblio- graphic control for all government publications, it in- vestigates the feasibility of providing free access for depository libraries to unclassified bibliographic data bases produced by federal agencies. The feasibility

study should evaluate free access to at least the fol- lowing data bases: NASA, DOED, ERIC, and MEDLINE

Our General Counsel advised us that "Under the cur- rent provisions of Title 44, the Government Printing

Office is not required to provide access to biblio- graphic computer data bases belonging to Federal agencies to the depository libraries." The complete

opinion is attached for your review.

While the opinion is negative in terms of access to data bases, this in no way precludes our continuing

efforts to work with Federal agencies for cooperative

bibliographic control. At present there are several on- going projects with Federal agencies to improve ac- cess and availability of documents for the Depository

Library Program which will be discussed later today

by members of my staff.

4. Council recommends that when errors which would

affect identification or retrieval are discovered on microfiche headers, the Government Printing Office supply corrected microfiche. We will supply corrected microfiche whenever this oc- curs for fiche which we produce. For microfiche

originated by other agencies, we will contact the agency, but can provide no assurance that the fiche

will be replaced.

5. The Depository Library Council commends the Govern- ment Printing Office for its initiative in developing a cost-saving combined shipping list/claims form. The

Council believes it is important that the form be repro- ducible on a standard office photocopier.

We appreciate the Council's commendation on our de- velopment of a combined shipping list/claims form.

We began using the form on November 9, 1981. it has

received considerable praise from Depository Librar- ians and has made claims processing a more efficient operation.

6. Whereas, the Federal Government Budget is under- going reduction and all reasonable economy is encour- aged, and

Whereas, the 1980 Census block maps would be

costly to produce and distribute in hard copy, and

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^^^^^^^^

Whereas, the Census Bureau has assured GPO that they will provide an adequate original for reproduction, and

Whereas, the Depository Library Council has deter- mined that the 1980 block maps are useable in microfiche.

The Depository Library Council recommends that GPO

distribute in microformat or hard copy to Depository

Libraries all the 1980 block statistics they select, with the following specifications for maps in microcopy.

1) That the maps be reproduced one per fiche in a common reduction ratio sa that hard copy pro- duced from the fiche can be combined into a single

paper copy;

2) That clear and adequate header information ap- pear on each fiche to facilitate use.

Every effort is being made to provide users of Census

Block Statistic Maps with usable high quality repro- ducible microfiche. There will be one map per fiche with a reduction ratio of 12X. Header information on

each fiche will include: SuDocs class numbers, Cen- sus accession numbers, as well as Geographic Area and Map numbers.

7. The Depository Library Council recommends that the

following categories of publications be added to the "Standard Reference Works" listed in the GPO Guide-

. lines for Microfiche Conversion, Part II: —Administrative Decisions —Abstracts —User Manuals and Finding Aids

In addition, the Council recommends that GPO utilize the attached annotated copy of "List of Classes" as a guide to the types of materials that would entail a hardship on library users were they not distributed in paper. This list is not intended to be exclusive or final, but to provide examples.

We have carefully studied the Council's recommended

additions of Administrative Decisions, Abstracts, User

Manuals, and Finding Aids, to the "Standard Reference

Works" listed in GPO's "Guidelines for Microfiche

Conversion, Part II." We agree with your recommendations and with few exceptions these categories of publications will be distributed in paper format. The an- notated "List of Classes" has been most helpful as

a guide.

8. Responding to the Public Printer's support of Council's resolution 1 of April 1981, Council recommends

that the Public Printer proceed to encourage the de- velopment of state plans for the Federal Depository

Program. Such plans would provide a cost-effective

means of enabling states to share the responsibility

for the development of collections and the provision

of services. Council has developed two examples of state plans and an initial list of the elements recom- mended for inclusion. The examples and the list of elements are intended to ensure that individual state plans provide a comprehensive mechanism of addressing the need for free public access to government in- formation. Council requests that this concept be

publicized and that the material describing and illus- trating state plans be disseminated within the depository community and to the Chief Officers of State

Library Agencies. An Ad Hoc Committee of the Depository Library Council has been appointed to assist in developing materials to describe and publicize the

state plan concept.

The Chairperson of the Chief Officers of State Library

Agencies (COSLA) was contacted prior to their October meeting in Santa Fe; and the issue of State Plans was placed on their agenda. At that meeting, Barbara

Weaver and Sandy Faull explained the significance of State Plans and contact persons for each state. State

Librarians not responding with names of contact per- sons at the COSLA meeting have since received two

letters from GPO regarding State Plans. To date, thirty-five states have advised us that they

have named contact persons. Two additional states have responded saying they do not need such plans.

Some states have begun to report on their activities. One of the plans submitted has been carefully re- viewed by GPO's General Counsel which has provided us with an opinion of the proposed State Plan for Missouri. The opinion indicates that the Plan basically

fulfills the requirements of Chapter 19 of Title 44 and

allows the State to organize its depository system with- out the benefit of a regional depository. The General

Counsel recommended some amendments to the Plan which are included in the memo attached to the resolution response. The key is that the Plan, its amendments, and any ac- tions taken to implement it must comply with all the

applicable provisions of 44 U.S.C. §§ 1901-1914. If there is any conflict between those statutory provisions

and the State Plan, Chapter 19 must take precedence.

Contingent on incorporation of the recommended

amendments to the State Plan, we concur and the Plan may be implemented. We shall transmit this in writing to Missouri when we return to Washington.

9. Council requests that GPO communicate to NTIS and

DOE the need for including in Goyernm&nt Reports,

Announcements and Index and Energy Research Abstracts the SuDocs classification number and item

number for depository publications.

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We have communicated to NTIS the desirability of having the SuDocs class number appear in Govern- ment Reports Announcements & Index (GRA&I). NTIS

agreed with the idea, but felt that such enhancements

would be best accomplished if the information were

included on the tapes submitted by the report processing agencies for inclusion in GRA&I.

We immediately began working with NASA and DOE

to this end. NASA is now inputting the SuDocs class numbers for several major series in the report number

field of its cataloging records for Scientific and Technical Aerospace Reports (STAR). NTIS will print these

classes in GRA&I as soon as they begin appearing on

the STAR tape.

The Public Printer has written to the Assistant Secretary of the Department of Energy requesting inclusion

of the class number in records in Energy Research Abstracts (ERA) and in the headers of microfiche pro- duced by the DOE Technical Information Center. As in the NASA project, the appearance of this data on the ERA tapes would trigger its presence in GRA&I.

We also plan to communicate with the other scientific and technical agencies regarding the inclusion of the SuDocs class in their data bases. We have not addressed inclusion of the item number

in our work with the agencies because we feel that the

class number is the key element and we did not wish to further complicate the issue at this time.

10. Council urges GPO to provide the depository library

community as soon as possible with the DOE scientific and technical reports that they currently have in-house

regardless of age, and with the 8,000 -f- publications

offered by DOE to them for distribution this year.

Since very few of the DOE scientific and technical publications are obtained in paper copy through GPO

and DOE microfiche are not produced through GPO,

the Public Printer wrote to the Secretary of Energy

requesting that DOE comply with Title 44, U.S.C. and

provide GPO with microfiche of technical reports for distribution to depository libraries. The depository re- quirement was an average of 375 libraries for each

of the approximately 17,000 publications produced a

year. The letter proposed that the microfiche for depositories be produced by the DOE Technical Infor- mation Center at the same time as DOE copies are made and indicated that the GPO would pay the Technical Information Center to make the distribution to depository libraries. The Assistant Secretary of Energy for Management

and Administration responded to the Public Printer's

letter stating that the cost for the microfiche would be

approximately $1 million and that such funds were

not available. This letter has been referred to the Chairman of the Joint Committee on Printing for whatever further action he deems appropriate.

To attempt to handle even half of this large volume of 17,000 publications in any other manner than we pro- pose would result in duplication of effort and would be

totally inefficient and non-cost effective to the Govern- ment. Considering that just half of the DOE reports is equivalent to about one-third of our total microfiche

output, for us to attempt this workload would mean

either greatly increasing our micrographics staff or causing great delays in getting other material to you,

if the DOE reports were added to our regular micrographics workflow. Neither of these alternatives is viable.

Until an arrangement can be worked out for the DOE

Technical Information Center to handle the production

and distribution of DOE technical publications in microfiche for the Depository Program, we will distribute only those publications that are current and are ob- tained through the main GPO or a GPO Regional Print- ing Procurement Office.

Monthly Catalog Corner

The Library Division of the Govern- ment Printing Office and the Geography

and Map Division of the Library of Congress have finalized a cooperative cata- loging agreement for maps and atlases. G & M has agreed to accept GPO's rec- ords for cartographic material as authoritative, and will use GPO's AACR-2

records for items now in the G & M cata- loging backlog. Each week GPO will transmit a list of OCLC record numbers

to G & M for maps and atlases cata- loged that week. G & M catalogers will review the records, add the LC card and

classification number, and route the records to the G & M MARC unit for in- put to the LC computerized catalog.

The Geography and Map Division has

also agreed to accept all of GPO's

AACR-2 records from the Monthly

Catalog beginning with the issue for January, 1981. These records will be

modified to reflect current cataloging

practices. Such modifications will usually include changing the main entry

from title to the responsible Govern- ment agency, adjusting the transcription

of the statement of responsibility, and

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adding LC card and classification numbers. As G & M personnel process current and retrospective GPO cataloging, the

records will be entered into the LC data

base. These MARC map records will later be transmitted to OCLC, where

they will replace the GPO records in the

online data base. Such cooperative rec- ords may be identified by the symbols

"DLC" and "DGPO" in the Cataloging

Source field (040) in the OCLC record. The cooperative cataloging agree- ment may be expanded in the future to allow G & M to make specific cataloging

requests of GPO. Meetings between GPO

and G & M personnel will be held to review progress in the project.

Article on

Inspections

Proves

Noteworthy

Bill Serban, formerly Regional Docu- ments Librarian in Louisiana, and now

Social Sciences Librarian with the Earl

K. Long Library of the University of New

Orleans, has published an article entitled, "Rating Documents Collections: GPO Inspection Results of Louisiana."

The article appears in the Spring 1982

issue (volume 44, number 4) of the

Louisiana Library Association Bulletin,

pages 170-174.

He examines the depository library

inspection results for twenty-five librar- ies in Louisiana, and contrasts them

with similar results from South Carolina, Tennessee, and Utah. A free copy of the article may be obtained by writing to: Louisiana Library

Association Bulletin, Post Office Box

131, Baton Rouge, Louisiana 70821.

Forty cents postage would be much

appreciated.

Our Best Effort!

[There are many ways to publicize de- pository library services and Govern- ment documents. The efforts of a documents librarian and a documents user

are highlighted in this issue. Keep on

sending us your "Best Efforts!"]

Dear HIGHLIGHTS:

1 am enclosing the FACT TWO card

that has been sent to the faculty members on the Colby Community College

campus from the Davis Library. It is a clever way to remind the teaching staff to use Government documents. Other

"Fact Cards" are used throughout the semester on a variety of topics con- cerning library usage. Mary L. Smith

Documents Librarian Colby Community College

Colby, Kansas

H. F. DAVIS MEMORIAL LIBRARY

FACTS FOR FACULTY

Fact Number Two: As you received your W-2,

and the Government gets their dough

from you. Don't you pout and don't be shy. Let H. F. Davis tell you why.

We know where your taxes went.

For a good cause was your money spent.

Government Doc's in the room called Rooks.

Please check them out from the crannies & nooks.

Don't underestimate your library

patrons who are excited by using Gov- ernment publications. In Visalia, Cali- fornia, veteran library user Mary Z. Stephens was always mining documents

and sharing information with local civic groups. Not finding a brochure bringing this useful information together,

she determined to create one. Approaching her local chapter of the American Association of University

Women, she obtained a small grant from

their Educational Foundation and set

to work. The result is an excellent eight

page foldout brochure entitled, "Citi- zens' Guide to Sources of Information

About Congress and Federal Legisla- tion." Any documents user would find

it genuinely helpful. For a free copy, send a stamped self-addressed legal size envelope to: Mary Z. Stephens

621 South Central Avenue

Visalia. California 93277

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CAN YOU HELP?

[The following call for assistance has come to HIGHLIGHTS. Perhaps some

documents people would be willing to share the experience of their libraries with the writer.]

"I would like to hear from Documents

Librarians who process incoming shipments using a micro-computer (such as

Apple), if anyone has tried to utilize a microcomputer in this way, or has any

helpful suggestions, please write to me."

Ms. Daisy T. Wu

Documents Librarian Memorial Library

University of Wisconsin

728 State Street Madison, Wisconsin 53706

Regional Depository

Service for Arkansas

On March 5, 1982, the Arkansas

State Library was accepted by the Superintendent of Documents as a Regional Depository for the State. Designation had been made earlier by

Senator Dale Bumpers. A long felt need

is now being met by the new Regional.

[HIGHLIGHTS welcomes short reviews

by depository librarians of significant recent documents. Just send them

typed double spaced to the Editor. Our most recent contribution is by Earl Shumaker, Head Librarian, Govern- ment Publications Department, North- ern Illinois University Libraries.]

U.S. Immigration Policy and the National Interest: The Final Report and

Recommendations of the Select Commission on Immigration and Refugee

Policy with Supplemental Views by

Commissioners, March 1, 1981. By the

Select Commission on Immigration and

Refugee Policy. (Washington, D.C.: U.S. Government Printing Office, 1981.)

Pp. xxxii, 453. Paper, Y 3. Im 6/2.2

Im 6/981. item No. 1089. (Available

in Depository Libraries, not for sale by

GPO.)

On October 5, 1978, the Select Commission on Immigration and Refugee

Policy was established by Public Law

95-412. The charge of the Commission was "to study and evaluate . . . existing laws, policies, and procedures

governing the admission of immigrants

and refugees to the U.S., and to make

such administrative and legislative

recommendations to the President and

to the Congress as are appropriate."

This official report is the first of several volumes to be sent to the

President and to the Congress. It is the Commission's opinion that this report

8
along with the Commission's other

reports, hearings and research studies

will provide the basis for the development of a sound immigration and

refugee policy.

The recommendations of the Commission are divided into ten broad

sections: (1) International issues; (2) Undocumented/Illegal aliens; (3) The

admission of immigrants; (4) Phasing

in new programs recommended by the

Select Commission; (5) Refugee and mass first asylum issues; (6) Non- immigrant aliens; (7) Administrative

issues; (8) Legal issues; (9) Language

requirements for naturalization; (10) Treatment of U.S. territories under U.S. immigration and naturalization laws. Each broad section is further subdivided into specific recommendations

relating to that section. For example,

Section III (Undocumented/ Illegal al- iens) is broken down into three

categories: (1) Border and interior enforcement; (2) Economic deterrents

in the workplace; (3) Legislation.

The report also includes several appendixes: (A) Recommendations and

votes of the Select Commission; (B)

Supplemental statements of the Commissioners; (C) Action required on recommendations (e.g.; Administrative

action or Congressional action); (D)

Evolution of key provisions relating to immigration; (E) The role of the Federal Government in immigration and refugee

policy; (F) The U.S. refugee program:

resettlement needs and initiatives undertaken; (G) Research contracts and papers prepared for the Select Commission; (H) Select Commission

briefing and background papers; (I) Dates and sites of regional hearings

held by Commission; (J) Select Commission consultations and participants.

This significant study belongs in all libraries serving citizens concerned

with American immigration policies.

Are There Any 100%

Retention Libraries?

Most depository librarians were delighted to receive a year ago the "List

of Superseded Depository Documents."

However, some have expressed concern

that retention of such materials by some depositories would be valuable

for research purposes. The Editor of HIGHLIGHTS would

appreciate a note from any library

where the policy is one of 100% retention. We would also like to know if a

library chooses to retain certain series with superseded parts (such as PQ%\a\

Bulletin, P 1.3: —). We will share with our readers the

results of this inquiry.

Public Documents Highlights is cir- culated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at first class post- age rates. Public Documents Highlights

is intended primarily for librarians of the Federal Depository Library Program.

Material proposed for circulation may

be submitted to the Editor, Public Documents Highlights, Library and

Statutory Distribution Service, U.S. Government Printing Office, Washington, D.C. 20401. The Superintendent of Documents, however, retains the right to accept such material, to edit it, and

to assign priorities of circulation.

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GPO 891 -I 04