PUBLIC DOCUMENTS

U.S. Government

Printing Office

i«itfflijii#sMifi<ai

Long Awaited

Guidelines are

Distributed to

Depositories

The long anticipated finished

version of the Guidelines for the

Depository Library System has now

gone out to depositories. This land- mark document bears a foreword by

the Public Printer, John J. Boyle,

which sums up its significance to the

depository library program. iVlr. Boyle writes as follows:

-..^ "For over a century the depository

,!brary program, operating under

various Federal statutes, has pro- vided the general public with access

to publications of the United States Government. Congressional designation of selective and regional depository libraries has made this program

national in character and scope.

"Currently, the depository library

program is distributing more than

3,800 classes of Government publications to a broad range of libraries. The 1,217 designated depositories

include libraries of Federal and State Governments, colleges and universities, special and public libraries. "In operating the depository li- brary program, the Public Printer

and the Superintendent of Documents have had the excellent professional advice of the Depository Li- brary Council to the Public Printer. Council members have generously

given of their time and thought to help the program better serve the

3nd the libraries which imple-

.' .^ent it. Their recommendations

have now brought forth specific

February 1978

Number 26 GP 3.27:26

Assistant Public Printer (Superintendent of Documents)

These ciieerful librarians have just completed a special three-day workshop conducted

by the Government Printing Office's Library and Statutory Distribution Service. Left to

right seated are: Robert Pool, University of Baltimore; Kay Ihlenfeldt, Chicago Public

Library; Pat Sloan, Nebraska Library Commission; Audrey Amerski, Old Dominion

University. Standing are: Janice Carroll, Johns Hopkins University; Sandy Peterson, William and Mary College; and Mary Hafiz, University of Nebraska.

guidelines designed to make the pro- gram even more effective. "To all connected with the shaping of these guidelines, let me extend

the thanks of the Public Printer and

the Superintendent of Documents.

They represent a remarkable effort from their genesis within the Council

in 1974, and the creation of a Committee on Standards chaired by a most patient and persistent documents librarian, Catharine Reynolds.

Many others worked with her subsequently in disseminating drafts

through Public Documents Highlights to the large community of documents librarians. The thoughtful responses of hundreds of librar- ians working daily with documents

were integrated into this final document. It bears the stamp of participatory professionalism in the finest sense, and will go far in making the

publications of our Federal Government more readily accessible to all citizens through the depository li- brary program."

Depository Library

Council to Meet

April 16th,

17th, 18th

The Depository Library Council to the Public Printer will hold its spring

meeting April 16-18, 1978. The

place will be: Holiday Inn-Superdome

1111 Gravier Street New Orleans, Louisiana

70112

Everyone interested in the Depository Library Program is most

welcome to attend and participate.

A block of 25 single rooms has been

reserved especially for librarians. The person to contact at the Holiday

Inn-Superdome is the Sales Coordinator, Ms. Mary Sessum. The number to call is: (504)-586-1100. Lo- cated in downtown New Orleans, this Holiday Inn is only two blocks from

the historic French Quarter.

DEPOSITORY LIBRARY PROGRAM UPDATE FOR THE YEAR 1977

January

February

March

April

May

June

July

August 100

September ....

October

November ....

December ....

Totals . .

Shipments Publications Bills Surveys

83 . . . 1,516 . . 578 . . . 22

81 . . . 1,402 . . . 2,269 . . . 13

99 . . . 1,808 . . . 3,476 . . . 43

90 . . . 2,004 . . . 1,463 . . . 51

79 . . . 1,585 . . . 1,370 . . . 32

95 . . . 2,019 . . . 1,055 . . . 29

80 . . . 1,687 . . 956 . . . 29

100 . . . 1,992 . . . 1,339 . . . 135

98 . . . 1,923 . . 598 . . . 81

88 . . . 1,654 . . . 1.115 . . . 41 91 . . . 2,352 . . . 1.260 . . . 57

87 . . . 2,055 . . 684 . . . 35

1.071 . . . 21,997 . . . 16,163 . . . 568

Active Item Numbers in the Program During 1977

Number of Titles in the Program During 1977

3,863

38,160

Monthly

Catalog Corner

The 1978 Serials Supplement v/ill be available very shortly. This ex- panded edition of the Serials Supplement will include many rew entries, update the earlier records, and

correct many of the errors. A few

remarks pertaining to what the

Serials Supplement is and how it evolved may be helpful.

The decision to convert the

Monthly Catalog to its present for- mat necessitated a review of the

"February Appendix" and its rela- tionship to the new Monthly Catalog.

It was felt that the size of the new

Monthly Catalog would not allow for

this information to appear in future

February issues. A supplement to the Monthly Catalog was decided

upon as the solution. By integrating

the philosophical and practical

guidelines of the "February Appendix" with the spirit of AACR cataloging, a device was conceived to continue the listing of subscription

items. The Serials Supplement

bridged the gap between the old and new Monthly Catalog adequately.

As in its predecessor, the supplement lists only titles of Federal

documents which are issued more

than two times a year, or are avail- able on subscription from GPO. It is not a comprehensive list of all the

serials that GPO catalogs; many

serials are recorded in the Monthly

Catalog on a regular basis. A small

number of publications, such as Background Notes and Current Population Reports, are treated in both

the Serials Supplement and the

Monthly Catalog. Full sales information is provided for each entry along

with complete descriptive and subject cataloging.

Cataloging for the supplement is based upon the Conversional Serials

Project (CONSER) Editing Guide for Serials and the Anglo-American Cat- aloging Rules as adapted by GPO.

International Standard Serial Numbers (ISSN) are provided when

known. But compiling the supplement was not without its problems

and may not meet the cataloging re- quirements of some libraries. Decisions had to be made for some items, such as handbooks and

manuals, which are issued irregularly but are updated by regularly

issued supplements. Although the

basic manuals themselves are not

treated by most libraries as serials,

the supplements are. The cataloging

rules make no provisions for documents of this nature. Furthermore,

online cataloging as is used pres- ently does not allow for linkage of records cataloged in different for- mats (e.g.: manuals in a book format

and their supplements in a serials

format). A policy was adopted to catalog all of these records in a

serials format.

In this case and similar circumstances where policy decisions had

to be made, the over-riding considerations were to maintain the uni- formity of the Serials Supplement,

the retrievability of all parts of a title in an online system, and existing

cataloging procedures in the GPO li- brary. The supplement could then

be utilized to its fullest capacity

while minimizing the differences be- tween itself and the remaining twelve

issues of the Monthly Catalog.

Annually, the Serials Supplement

will be issued early in March.

Not For

Librarians!

Many graduate schools of library

science offer courses on the use and

management of Government documents. Some library students even

elect to take them and come away

awed and delighted by the rich in- formational resources they have

learned to tap.

But a new trend is underway, it

is the offering of a course in the use

of Government documents aimed at potential users. Thanks to Sims D. Kline, Reference/Documents Li- brarian with the DuPont-Ball Library

of Stetson University in DeLand,

Florida, Highlights shares with you a description of the course he teaches.

"Effective Use of Government

Publications. Meets Tuesdays and

Thursdays from 2:30 p.m. to 4:00

p.m. This new self-enrichment course

is intended to acquaint participants

with the scope and characteristics of U.S. Government publications. The

primary emphasis is on those refer- ence tools which enable access to the great store of information pro- vided by the Federal Government,

the largest publisher in the world.

Group contact time is devoted to an

explanation of the history of Federal

publishing, depository organization,

classification system, and indexes.

Each participant compiles a list of sources related to a topic of his or her own choice. Because of the wide

variety of information being published by Government, students

majoring in many different fields will find this course useful. The course

will be especially helpful to students

who are interested in education,

business, political science, eco- nomics, history, or sociology."

Here is an idea whose time has

come! Highlights welcomes news of similar outreach programs to the potential users of our favorite resource.

Census Bureau

Offering Seminars

For Librarians

Of considerable interest to depository librarians are the excellent seminars offered by the Census Bureau

on using their materials. Three of these have been scheduled this year

in the Washington, D.C. area. They

will last four days and provide more

than 20 speakers on all facets of "Assessing Statistical Resources

from the Census Bureau and Other

Selected Federal Agencies." The

scheduled dates are: February 27-

March 2; May 22-25; and November

13-16, 1978.

An announcement with application form is available. Just request

the brochure on "Data User Training

Seminars for Librarians." Either call (301)-763-5483 or write to:

U.S. Bureau of the Census

Data User Services Division

User Training Branch

Washington, D.C. 20233

New Depository

Libraries

Are You

Puzzled

By General

Accounting Office

Acronyms?

The Office of Administration Services for the United States General

Accounting Office has provided

Highlights with a key to those pesky

G.A.O. symbols. Here it is: CD— Claims Division

CED— Community and Economic

Development Division

EMD— Energy and Minerals

Division

FGMSD—Financial and General

Management Studies

Division

FOD— Field Operations Division

FPCD— Federal Personnel and

Compensation Division

GGD— General Government

Division

HRD— Human Resources

Division

ID— International Division

LCD— Logistics and

Communications Division

MWD— Manpower and Welfare

Division ""AD— Program Analysis Division

r'SAD— Procurement and Systems

Acquisition Division

RED— Resources and Economic

Development Division

Are You Puzzled by

NASA Procurement

Regulations?

Last year a new basic volume of NASA Procurement Regulation Di- rectives went out to depository li- braries. Some librarians have had

questions on how to file this material

and how to get the best use out of it. As a service to users, the National

Aeronautics and Space Administration will gladly answer specific questions either by phone or by mail. The

number to call is: (202)-755-2237.

Or, you may write to:

Mr. James Wilson

Procurement Analyst

NASA Headquarters

Code HP-1

Washington, D.C. 20546

New England

Documents Librarians

To Hold Workshop

The New England Library Information Network Government Documents Task Force Group will be offer- ing a one day workshop at Dart- mouth College in Hanover, New

Hampshire, on March 20, 1978. The

theme will be: "Current Developments in Government Documents."

Anyone who is interested in attending can call (617)-969-0100 extension 3213, or write to.

Ms. Jan Swanbeck

Bapst Library

Boston College

Chestnut Hill, Mass. 02167

We would like to welcome the fol- lowing libraries, which became depositories during 1977:

Arizona State University

College Law Library

Tempe, AZ D26A

Post College

Traurig Library

Waterbury, CT D85A

Administrative Conference

of the United States Library

Washington, DC DG-1042

Library of Congress

Gift & Exchange Division

Washington, DC DG-1043

Florida International University

North Campus Library

North Miami, FL D109B

Mount Prospect Public Library

Intermunicipal Reference Library

Mount Prospect, IL D164A

University of Michigan

Flint Library

Flint, Ml D282

Mississippi College

School of Law Library

Clinton, MS D314A

State Law Library of Montana

Helena, MT D338A

East Brunswick Public Library East Brunswick, NJ D366B

State University College Utica-Rome

Utica, NY D424A

Allegheny County Law Library

Pittsburgh, PA D528

Woonsocket Harris Public Library

Woonsocket, Rl D557

Hampton Institute Huntington Memorial Library

Hampton, VA D631A

Continued
(c
Special Needs Specific needs

West Virginia College of Graduate Studies

Charleston, WV D657A

West Virginia Supreme Court

Law Library

Charleston, WV D652A

Wyoming State Law Library

Cheyenne, WY D678A

If your depository library has some special needs of a general or

specific nature, let us know. Below

are some recent requests. If you can

offer discards, write the requesting

depository a letter (sending a copy

to your regional). The library accepting the material agrees to pay any

postage and packing costs that may

be necessary.

From

Our Mail Bag

[Regional Depositories are doing

their best to be helpful to Selective

Depositories. The Depository Library

Inspectors hear this in almost every

state they visit. It was with great

pleasure your Editor received from

the writer a copy of a letter of thanks

to a new Regional. We share this

with you to reveal one more example

of the kinds of good things that can happen when states have Regionals.]

Ms. Marion L. Howey

Documents Librarian

Watson Library

University of Kansas

Lawrence, Kansas

Dear Ms. Howey:

We want to express our gratitude

to you and your associates for the

help you have given to our partial

depository library here at Benedictine College.

Ms. Debbie Spence and Mrs. Peggy Wagner gave us a day, sharing their expertise in many ways, and

helping us to cull our holdings. Ms.

Spence returned on Saturday (on her own time, I fear) to share her knowledge and to guide us in our planned

expanded usage of the documents.

The gracious approach of these

two of your representatives, as well as their competency, reassure us again of the value of having a Regional Depository Library in Kansas.

We feel confident in asking for your

professional guidance, as we might

need it in the best utilization of this extremely valuable section of our

library.

Gratefully yours,

Fr. Gerald Mesmer, Q.S.B.

Director of Libraries

Benedictine College

Atchison, Kansas

Department of State Bulletin, vol. 72. no. 1867.

Federal Probation, vol. 32, no. 1; vol. 35, no. 4; vol. 36, no. 1; vol. 37, no.

4; vol. 38, no. 4.

Miss Hortensia Rodriguez

Documents Librarian

Florida International University

Tamiami Campus

Miami, Florida 33199

Monthly Catalog, 1972-77 (any or

all).

Ms. Lauralee Grabe

Documents Librarian

Alumni Memorial Library

Creighton University

2500 California Street Omaha, Nebraska 68178

Official Gazette, vol. 284.

Ms. Mary K. Jackson

Library Assistant

Government Publications Department

University of Nevada Library

Reno, Nevada 89557

Census of Population, 1910.

Congressional Record, vol. 120, pt. 18.

Federal Register, 1973, vol. 38, pp. 21736-24626.

Internal Revenue Cumulative Bulletins, 1944, 1949-2, 1954-2, 1958-

2 to 1962-2.

Monthly Catalog, 1975, Dec; 1976,

June.

Nuclear Science Abstracts, vol. 30,

no. 12.

Specific offers

Official Gazette. Patents, vol. 921,

no. 2; vol. 938, no. 4.

Official Gazette, Trademarks, vol. 928, no. 2; vol. 938, no. 5.

U.S. Geological Survey Bulletin, no. 226.

U.S. Reports, vol. 372, Oct. 1952

term.

Ms. Jeanne E. Boyle

U.S. Documents Division

Lending & Reference Department

Newark Public Library

5 Washington Street Newark, New Jersey 07101

Commerce America, vol. 1, nos. 2-5.

Mr. Jay S. Gertz

Documents Librarian

D. Hiden Ramsey Library

University of North Carolina at Ashville University Heights

Ashviile, North Carolina 28804

U.S. Geological Survey Professional

Papers, 1960-1972 (if any).

U.S. National Museum Proceedings,

vols. 83, 85, 97, 107.

Ms. Pamela Morgan

Head of Technical Services

Robert Scott Small Library

College of Charleston

Charleston, South Carolina 29401

Contact should be made with the

library making the offer, not with

your Editor! Libraries not having Re- gionals may only offer depository

material when they have replaced it with microform or reprint, and have

inquired from depositories within

their state if it is wanted there. Duplicate copies, gifts, purchases, and

other Government documents not re- ceived through the depository pro- gram may also be offered by such

depositories.

U.S. National Museum, Annual Report of the Board of Regents of the

Smithsonian Institution. 1884-91,

1893-94, 1896, 1898, 1907-09,

1915-16, 1919-23, 1927, 1930,

1932-58.

U.S. Patent Office: Annual Report of the Commissioner of Patents, 1866,

vol. 3; Index of Patents, 1928-40,

1942-43, 1945-51, 1964-65.

1966, pts. 1 & 2 to 1974, pts. 1 & 2,

1975, pt. 1, 1976, pts. 1 & 2; Index

of Trademarks, 1929, 1931-36,

1938-52, 1954-61, 1963-71,

1976.

Mr. George N. Hartje

Director of Libraries & Museums

Pickler Memorial Library

Northeast Missouri State University

Kirksville. Missouri 63501

Geological Survey Water Supply

Papers, nos. 1532-G to 2125 (53

issues, some missing from run).

Mr. Edward P. Wass

Documents Librarian

Documents Section

University of Rochester Library

Rochester, New York 14627

Yearbook of Agriculture, 1948,

1950-51, 1954-55. 1958, 1960-

61. 1964, 1966-68, 1970-71,

1976 (2 copies available for most of these).

Mr. Jay S. Gertz

Documents Librarian

D. Hiden Ramsey Library

University of North Carolina at Ashviile University Heights

Ashviile North Carolina 28804

Public Documents Highlights is circulated bi-monthly by the Superintendent of Documents. Washington, D.C. 20402, and is mailed at

first class postage rates. Public

Documents Highlights is intended

primarily for librarians of the Federal Depository Library Program.

Material proposed for circulation

may be submitted to the Editor,

Public Documents Highlights, Li- brary and Statutory Distribution

Service, Government Printing Office,

Washington, D.C. 20401. The Superintendent of Documents, however

retains the right to accept such material, to edit it, and to assign pri- orities of circulation.

GPO 927 004 UJS. GOVERNMENT PRINTING OmCE : 197I-0-26&-165