Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 25, no. 04 GP 3.16/3-2:25/04 March 15, 2004 

HIGHLIGHTS

Invitation to 

Council 1

Council 

Hotel 2

SuDocs 

Manager 

Appointments 

 O’Toole 3 

 Burgess 4 

 Pino 5 

 Beyer Hall 5 

 Baldwin 6 

 Haun- 

 Mohamed 6 

 Dalecky 7 

EHP Online 7 

Item Selection 

Rates 8

Readers 

Exchange: 

Read Docs! 9 

Public Printer 

Appropriations

Request 13

Invitation to Spring Council Meeting 

[The Superintendent of Documents sent the following letter to all depository 

library coordinators early in March. A similar letter was sent to directors.]

Dear Depository Coordinator: 

The spring 2004 Depository Library Council meeting is coming up on 

April 18-21, and I strongly urge you to attend. The afternoon session on 

Monday, April 19th, will be particularly important to all government 

information professionals, as Public Printer Bruce R. James will present 

the “simple truths” about the current and future state of the Federal 

Depository Library Program (FDLP) and the Government Printing Office 

(GPO) that have been uncovered during the past year’s fact-finding 

activities. This session will include an opportunity for the audience to 

discuss the findings with the Public Printer and the Council. 

In addition, the meeting will feature presentations covering authentication

and verification of electronic depository resources, digitization and 

preservation of the legacy print collections, proposals for a new economic

model for the GPO Sales Program, and many other issues dealing with 

both practical applications and theoretical avenues of future development. 

There are major changes in the meeting schedule this year. Because we 

have so many important topics to discuss, the opening session of the 

meeting will begin at 1:15 p.m. on Sunday, April 18th, rather than at the 

more traditional time on Monday morning. You will want to schedule 

your arrival so you can participate in the Sunday afternoon and evening 

meetings on the new economic model for the GPO sales program, the 

proposed standards for document repositories, and establishment of a 

collection of last resort. 

For further details, the meeting announcement and agenda are available at 

<http://www.access.gpo.gov/su_docs/fdlp/tools/sp04coun.html#quick >. 
AN-v25-#04-3/15/04

There is no charge for the meeting, which is 

being held at the Sheraton Westport Hotel, 

located at 900 Westport Plaza Dr., in St. 

Louis, MO. All participants should register 

at <http://www.access.gpo.gov/su_docs/ 

fdlp/tools/counreg.html>. 

Many ideas about the evolving partnership 

between GPO and the depository library 

community will be discussed at this meeting, 

and it is essential that as many depository 

staff members as possible attend. I have 

written to your directors, inviting their 

personal participation at least for the Monday 

sessions with Bruce James and encouraging 

them to send depository staff to the whole 

meeting. 

I look forward to seeing you in St. Louis! 

Sincerely, 

JUDITH C. RUSSELL 

Superintendent of Documents 

Additional Hotel Rooms Available for Spring 

Council Meeting 

The Sheraton Westport Plaza, the host hotel 

for the spring Depository Library Council 

meeting, has no rooms left at the Government 

rate of $102 per night. GPO has made 

arrangements with the Sheraton to provide 

additional rooms for Council attendees at the 

Holiday Inn St. Louis-Westport. Rooms are 

available for Saturday, April 17 through 

Wednesday, April 21 at $102 per night (plus 

tax) single or double. This rate will be 

honored through April 14, 2004. The 

Holiday Inn offers complimentary shuttle 

transportation to and from the airport and 

parking is free. The hotel will also provide 

complimentary transportation to the Sheraton 

Westport and the Sheraton Westport will 

provide complimentary transportation back to 

the Holiday Inn. 

Reservations can be made by calling the hotel 

directly at 314-434-0100 and mentioning the 

U.S. Government Printing Office meeting. 

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TOP MANAGER APPOINTMENTS MADE IN

SUDOCS REORGANIZATION

Kevin O’Toole Appointed Director 

of Library and Customer Relations 

[Announcement by Judy Russell, Managing Director, Information Dissemination (Superintendent of 

Documents), posted to the GPO-FDLP-L listserv (http://listserv.access.gpo.gov/) on 3/10/2004.]

I am pleased to announce the appointment of 

Kevin O'Toole as Director of Library and 

Customer Relations for the U.S. Government 

Printing Office, Information Dissemination 

(Superintendent of Documents) organization. 

Kevin's successful contact center and 

customer service experience is an outstanding 

example of a new breed of government 

excellence and diversity. He has the unique 

set of skills and experience to help drive GPO 

to major growth in business and provide 

world-class support for our customers. 

His private and government experience will 

make him a valuable asset in the success of 

our key information dissemination initiatives 

here at GPO as he implements a new contact 

center; marketing office; and, education and 

development office for the agency. 

Prior to joining GPO, Kevin served as the 

Director of Customer Service for Zale 

Corporation, the world's largest retailer of

fine jewelry. In this position, he oversaw the 

Corporation's worldwide customer service 

programs, and managed their direct impact 

upon 20,000 employees and 2,300 retail 

locations throughout the United States, 

Canada, and Puerto Rico as well as online. 

Prior to joining Zale, Kevin worked for the 

U.S. General Services Administration (GSA), 

Office of Federal Technology Service (FTS), 

both as a National Account Manager and as 

the Director for Business Development and 

Tactical Operations, wherein he directed 

GSA/FTS advertising and promotional 

campaigns worldwide. 

Kevin began his federal career in 1979 

working for the Government Printing Office 

(GPO). Since then, he has held positions 

with the United States Treasury Department, 

including Sales Specialist, Senior Program

Analyst for the U.S. Mint's National 

Customer Service Center, and Acting Sales 

Account Manager for the Division of Sales 

and Order Processing. His experience at the 

U.S. Treasury has also included currency 

management with Treasury T-bills, Bonds, 

and Notes sales, marketing and credit card 

operations. He also possesses banking 

experience in remittance processing and 

teleservices with Riggs National Bank and 

Chevy Chase Federal Savings Bank. 

Kevin's professional recognition and awards 

include Vice President Gore's Hammer 

Award for his efforts in developing a global 

partnership with the U.S. Postal Service that 

saved taxpayers over $1.5 million dollars, and 

two National Postal Forum Mailing 

Excellence Awards received for his 

outstanding achievement in the effective use 

of U.S. Mail to market U.S. Mint 

commemorative coin programs and for 

3 
AN-v25-#04-3/15/04

pioneering survey calling cards to monitor 

customer satisfaction under the Government 

Performance and Results Act of 1993. 

Kevin earned his B.S. degree from the 

University of Maryland in 1986 and his M.S. 

degree from the University of Maryland's 

Graduate School of Management and 

Technology in 1999. He and his wife, Kim,

are currently residing in Lexington Park, 

Maryland, with their daughter, Kendall. 

Kevin will be participating in the Depository 

Library Council meeting in St. Louis next 

month, so those of you who are attending will 

have a chance to meet him there. You can 

contact him by e-mail at kotoole@gpo.gov 

<mailto:kotoole@gpo.gov> . 

Please join me in welcoming Kevin to GPO 

and the Federal Depository Library 

community. 

Richard Burgess To Head New Education & 

Development Division 

Richard Burgess will join the Information 

Dissemination (Superintendent of 

Documents), Education & Development 

Office effective March 22, 2004. Mr. 

Burgess will head up Library Services and 

Customer Relations operations dealing with 

the Federal Depository Library Program, the 

GPO web site, events, in addition to 

education and training efforts for our on-line 

customers and the public at large. 

Prior to joining GPO, Mr. Burgess served as 

Public Relations & Media Coordinator for 

GSA’s Federal Supply Service (FSS). In this 

capacity, he managed public speaking efforts 

and drafted organizational messages for 

GSA/FSS officials. He also provided this key 

role to GSA’s Federal Technology Service 

(FTS) and its Commissioners, prior to 

coming over to GSA/FSS as part of a recent 

consolidation of marketing functions. 

Mr. Burgess previously served as the Director

for Strategic Planning and Product Marketing 

for GSA/FTS. He developed some of their 

first ever market surveys and customer 

profiles. These research and development 

efforts helped GSA/FTS market its role as a 

“fee for service” organization. 

Mr. Burgess originally came to GSA/FTS 

with a wealth of information technology and 

telecommunications dissemination 

background from major DoD systems 

programs like Defense Message System, DoD 

Intelligence Information Systems, and the 

Joint Intelligence Virtual Architecture 

(JIVA). It was from the position of JIVA 

Program and IRM Manager that brought him

to his positions at GSA. 

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AN-v25-#04-3/15/04

5 

Alfred Pino To Head the Office of 

Product Storage and Distribution 

Alfred Pino has been selected to head the 

Office of Product Storage and Distribution 

for the U.S. Government Printing Office, 

Information Dissemination (Superintendent 

of Documents), Collections Management 

Service. Mr. Pino is superbly qualified for 

this position, having served since 1991 as 

Supervisory Facility Manager for the Public 

Documents Distribution Center in Pueblo, 

Colorado. The Center currently provides the 

General Services Administration’s Federal 

Citizen Information Center with efficient and 

effective automated order processing. Mr. 

Pino was instrumental in effecting many 

improvements in order fulfillment and 

inventory control through the use of modern 

technologies. In his new position, Mr. Pino 

will be responsible for developing state-ofthe-art storage and distribution functions for 

the Federal Depository Library Program, 

Sales, the International Exchange Service, 

and reimbursable work for the Federal 

Citizen Information Center and other Federal 

agencies. 

Prior to working for GPO, Mr. Pino was with 

the U.S. Army, most recently as Supervisory 

General Supply Officer, Pueblo Army Depot 

Activity. He served in many posts in various 

assignments, including Research and 

Development Coordinator for the U.S. Army 

Chemical Research and Development 

Command in Aberdeen MD, Supervisory 

Distribution Facilities Specialist (Division 

Chief) Ft. Wingate Army Depot Activity, in 

Gallup, NM, and Supervisory Ammunition 

Supply Officer (Division Chief), Pueblo 

Army Depot. 

Mr. Pino has a B.S. from Oklahoma 

Panhandle State University. He lives in 

Pueblo with his wife and two daughters. 

Laurie Beyer Hall Appointed Director, 

Bibliographic Services 

Laurie Beyer Hall has been appointed 

Director, Bibliographic Services in the 

Collection Management Service. Her duties 

in this new position include managing and 

administering all bibliographic services and 

tools, most notably the Catalog of 

Government Publications, as required for 

GPO's information dissemination programs. 

Ms. Beyer Hall has been with GPO since 

1985, in various positions including serials 

cataloger, Cataloging Section Chief, 

Cataloging Branch Chief, and most recently 

as Supervisory Program Analyst. Since 1992 

she has worked on many GPO products, 

including many Web projects, and most 

recently she has been one of the key staff 

members associated with the acquisition of 

GPO's first Integrated Library System. She 

earned her B.A. at the University of Virginia 

and received an M.L.S. at Catholic University 

in Washington, DC. Prior to coming to GPO, 

Laurie worked in a variety of library settings: 

corporate, public, and academic, including a 

depository library. 
AN-v25-#04-3/15/04

Gil Baldwin Selected To Direct National 

Bibliography Program Planning 

Gil Baldwin has been appointed to the newly 

created position of Director, National 

Bibliography Program Planning, Program

Planning and Coordination Office. He will 

be responsible for policy development and 

planning for all of GPO’s metadata and 

cataloging efforts, and for coordinating the 

development of bibliographic program 

direction and scope, including human, fiscal, 

information technology, and other program

resources. 

Mr. Baldwin began his career with GPO in 

1973, and since then he has held a variety of 

staff and management positions involving the 

Federal Depository Library Program. In his 

most recent position, Director of the Library 

Programs Service, he was instrumental in the 

development of the FDLP Electronic 

Collection, and provided guidance and 

direction as the FDLP moved to a mostly 

electronic depository library program. He 

also helped bring the issues of Permanent 

Public Access and Digital Preservation to the 

forefront of the depository community. A 

native Virginian, he received the B.A. in 

American History from the College of 

William and Mary, and the M.L.S. from

Florida State University, and pursued 

additional postgraduate work in Library and 

Information Science at the Catholic 

University of America. 

Robin Haun-Mohamed To Be 

Development Project Manager 

Robin Haun-Mohamed has been selected as a 

Development Project Manager, a newly 

created position in the Office of Program

Development. Ms. Haun-Mohamed will be 

responsible for planning and implementing 

major new GPO programs and projects that 

support Information Dissemination (SuDocs) 

mission and initiatives. Many of these 

projects will involve the coordination, 

implementation, and evaluation of joint 

efforts between GPO and other Federal 

agencies in projects and processes impacting 

Information Dissemination. 

Ms. Haun-Mohamed joined GPO in 1992 as a 

depository library inspector. In 1994 she 

became Chief, Depository Administration 

Branch, and in December 2000 returned to 

the inspection team as Chief, Depository 

Services. Her experience in GPO includes 

library inspections and on-site visitations, 

coordination of continuing education 

programs, including the annual Federal 

Depository Library Conference, Council 

meetings and the Interagency Depository 

Seminar. She earned her B.A. in Political 

Science/History and the M.L.S. at the 

University of Washington in Seattle, 

Washington. 

6 
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Selene Dalecky To Be 

Development Project Manager 

Selene Dalecky has been selected as a 

Development Project Manager, a newly 

created position in the Office of Program

Development. Her major responsibilities will 

be managing and executing new GPO 

programs and projects and conducting 

feasibility studies and analyses with private 

sector and Federal executives on new 

technologies to support Information 

Dissemination. 

Ms. Dalecky has developed substantive 

expertise in the field of information 

technology since coming to GPO’s Office of 

Electronic Information Dissemination 

Services as an Outstanding Scholar in 1994. 

In her most recent position as Electronic 

Product Development Specialist, she 

managed the development and introduction of 

new electronic products and services for GPO 

Access and the GPO Sales Program. She also 

coordinated with GPO and client agencies on 

the development, management, and 

distribution of electronic products. Other 

positions she has held at GPO include 

Electronic Product and Services Specialist, 

Office Automation Specialist, Writer-Editor, 

and Electronic Product Specialist. Ms. 

Dalecky earned a B.S. in Communications/ 

Public Relations from the University of 

Wisconsin, Whitewater. 

Passwords No Longer Required for EHP Online 

The online version of Environmental Health 

Perspectives (EHP) is now an open access 

journal. The online content is complete and 

freely available to everyone immediately 

after publication. Passwords are no longer 

required for depository access. GPO will 

distribute this title in paper until the end of 

the year, at which time distribution will 

switch to online only. 

Class: HE 20.3559: 

Item: 0507-P-02 

PURL: 

 http://purl.access.gpo.gov/GPO/LPS1466 

7 
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Item Selection Rate Averages By Size and Type 

of Library, March 2004

The chart below, showing item selection rate averages by size and type of library, includes 

information from responses to the 2003 Biennial Survey. To facilitate comparisons of library 

item selection rates over the years, the chart uses the same size categories as in the past, rather 

than the new size categories established in 2001: Small = < 250,000; Medium = 250,000 - 

1,000,000; Large = > 1,000,000. 

Figures under the pound sign (#) represent the number of libraries of the designated size and type 

responding to the 2003 Biennial Survey. Figures under the percentage sign (%) denote the 

average percentage of items that are actually selected by the libraries. Size designations are 

based on the number of cataloged and uncataloged materials in the library system. All formats 

and all collections, depository and non-depository, under the purview of the depository’s library 

director are included. Data for library size and item selection percentage were derived from

Questions 2 and 3 respectively of the 2003 Biennial Survey of Depository Libraries, from 1277 

responding depository libraries. 

Lib. Type Lib. Type Totals Small Medium Large 

# % # % # %

Academic, 4-year+ 659 117 22 281 34 259 63

Academic, Law 154 16 9 128 14 10 15 

Academic, 2-year 65 56 16 8 24 1 21

Federal Agency 44 22 12 14 20 8 29

Federal Court 13 10 5 3 8 0 0

Public 241 67 18 92 22 81 45

Service Academy 4 1 19 2 30 1 31

Special 17 7 9 8 12 2 7 

State Court 37 26 7 11 11 0 0 

State Library 43 9 24 9 22 24 77

Totals 1277 331 17 556 26 386 58

8 
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9 

Readers Exchange 

READ (Docs!) Posters and Web Site – 

You Can Do This Too!! 

Christine Dent, University of Minnesota, Morris 

Amy West and Julia Wallace, University of Minnesota, 

Minneapolis 

Minnesota’s READ (Docs!) poster/web 

project has received some national publicity 

through GOVDOC-L and through a display at 

the fall 2003 Depository Library Conference. 

Other libraries asked if they could also send 

pictures to our site. We thought that a better 

plan would be for libraries, alone or in 

groups, to do their own. It is really not hard 

at all. So this brief article tells how our 

project got started, and how we did it. We 

hope to see more sites like this and maybe 

they will get linked from GPO’s Promotion 

page on the FDLP desktop. To see what 

we’re talking about, check out the Minnesota 

site at <http://govpubs.lib.umn.edu/forum/ 

read2003.phtml>. 

How It Got Started 

READ (Docs!) came into existence 

haphazardly at a meeting of Minnesota 

government documents librarians in March 

2003. Our fearless leader and magnificent 

regional librarian, Julia Wallace, was featured 

as one of the Movers and Shakers in Library 

Journal. The March issue came out just days 

before we met, so of course we had lots of 

questions for Julie, and wanted all the juicy 

details of what it was like to be photographed 

and written about! 

Julie’s pose in her photo came under intense 

discussion. Why that pose? Why holding a 

pen? Why not holding a government 

document? Why not holding a government 

document? We asked again. “We should take 

pictures of Julie holding a document.” 

“Yeah, and we could blow them up and hang 

them in all our libraries!” 

You know how it is when people get 

together...someone tosses out a thought and 

it gets built upon, it grows, it takes on a life 

of its own. “No, I know,” someone said, “we 

should take pictures of all of us and hang 

them in our libraries! Like the famous people 

in the ALA posters. Just think, our patrons 

could say – Hey! I know who that is! That’s 

my librarian – and what’s that document in 

their hand...I’d better check it out, looks 

cool!” And so it began... 

Depository libraries around the state got out 

the digital cameras and found their favorite 

documents. The pictures were then sent to 

the regional library where they were 

compiled onto a web page. We chose the 

name READ (Docs!) as a shameless imitation 

(the sincerest form of flattery) of ALA’s 

Celebrity READ posters (see 

http://www.alastore.ala.org/.) 

Putting Together The Web Site 

Putting this site together was pretty easy. 

The regional volunteered to host since there 

was plenty of web space and a willing 

volunteer, but any library could do it. The 
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amount of space needed should not be a strain 

on the average system. While some images 

as sent (via e-mail attachments) were rather 

large, the resolution was changed to keep 

them all between 50k and 150k on the web. 

So the total site uses about 5mb. 

The coordinator needed to have knowledge of 

basic HTML to design the template. In 

addition, a graphics-editing program was 

used to bring the images down to 72-pixel 

resolution, which usually made them small 

enough to appear in a single screen. The 

graphics program needn't be a new or 

powerful one either – we used a very elderly 

copy of PhotoShop. Each submission 

included the name and library of the staff 

member pictured, plus a citation for the 

document(s). This permitted indexing by 

name, institution, and also (how quirky is 

this?) by SuDoc number. The editor added 

catchy cutlines, just for fun. 

The pages were put together manually, but if 

we had it to do over we would change the 

procedure a bit. Perhaps these suggestions 

will make it even easier for others who want 

to try a similar project. The main change 

would be to create a submission form that 

would send the image, citation and ID 

information together, with the HTML coding 

already included as part of the form. Then 

each e-mail could be copied into an HTML 

file, named and saved. A consistent naming 

structure would make creating an automatic 

index very easy. 

And The Saga Continues... 

To keep this on people’s radar, and to expand 

publicity within Minnesota, we conducted a 

contest on our Minnesota government 

documents discussion list, to pick the top 

favorites of the documents community. (See 

results on next page.) We then printed copies 

of all of the web pages as posters on the large 

format color printer in the University of

Minnesota map library. The entire printing 

project took a couple of hours. We took them

to the Minnesota Library Association annual 

conference, for the exhibit hall. We carried a 

big easel, and punched holes in the posters 

for easy mounting on the easel. We also 

printed 8 1⁄2 x 11 copies to put in a notebook, 

with all of the indexes. Attendees could flip 

through them, and could also vote for their 

favorites. As long as that exhibit was so 

successful, we then rolled up the posters, 

stuck them in mailing tubes, and brought 

them to the GPO’s fall conference in

Arlington. Once again, they were a big hit. 

Libraries that want to produce higher quality 

posters from their photos can use their 

original digital image files. 

While discussing depository promotion ideas 

at the state conference, a suggestion was 

made for bookmarks with basic depository 

information – a library URL, hours, and a 

catchy phrase. This idea was combined with 

the READ (Docs!) campaign, making use of 

the photos taken earlier and allowing each 

library the opportunity to promote their 

depository using their own staff and 

documents. 

Here’s how it works: a small copy of a 

READ (Docs!) image is inserted near the top 

of the bookmark. Somewhere on the 

bookmark is the phrase READ (Docs!). A 

statement such as: “You may be surprised by 

the information you can find residing in a 

federal depository library!” is included. A 

link or two such as: “locate a federal 

depository library” and/or “find documents 

online, go to: [URL],” are added in, or the 

depository’s hours are included. This format 

allows for the inclusion of basic common 

pieces of information, while still leaving 

room for individual depository specialization. 

Bookmarks may be printed on heavy 

cardstock and/or laminated if desired. (See 

example on next page.) 

10 
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*Can you guess what the favorites were?

Votes were initially taken online, with the 

documents community voting. At the MLA 

State Conference, votes were again taken, this 

time from any and all attendees who chose to 

stop by the exhibit table and vote. 

Photos may be viewed at: <http://govpubs.lib. 

umn.edu/forum/read2003.phtml>. The 

numbers below correspond to the numbers in 

the title list.

What are your favorites? Get inspired!! 

Minnesota’s Favorites - Depository 

community: 

1st He's Bac! A children's guide to keeping 

food safe (#21) 

2nd MMWR: Morbidity and mortality weekly 

report (#27) 

3rd Roswell report: case closed (#40) 

4th Outstanding gasoline stations (#30) 

Minnesota Library Community: 

1st He's Bac! A children's guide to keeping 

food safe (#21) 

2nd MMWR: Morbidity and mortality weekly 

report (#27

3rd (tie)Outstanding gasoline stations (#30) 

3rd (tie)United States Coast Pilot 6, Great 

Lakes and their connecting waterways 

2003 (#47)

11 
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Looking for something out of 

this world?

(St. John's University) 

The Roswell Report: Case 

Closed. Headquarters United 

States Air Force. D 301.2:R 73

Locate a depository near you! Go 

to: 

http://www.access.gpo.gov/cgibin/modalldep.cgi?cmd+MN 

Locate docs online! 

http://www.gpoaccess.gov/cgp/index.

html 

12 
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13 

Bruce R. James 

Public Printer of the United States 

Prepared Statement before the Subcommittee 

On Legislative Branch Appropriations 

Committee On Appropriations 

U.S. Senate 

On The Appropriations Request of the 

U.S. Government Printing Office 

For Fiscal Year 2005 

Thursday, March 4, 2004 

Mr. Chairman and Members of the 

Subcommittee: 

It is an honor to be here today to present the 

appropriations request of the U.S. 

Government Printing Office (GPO) for fiscal 

year (FY) 2005. 

2003 Results I’m pleased to report that 2003 

was an extraordinarily eventful and 

productive year for the GPO. With funding 

from the Legislative Branch Appropriations 

Act for 2004 and the approval of the Joint 

Committee on Printing, we conducted a 

highly successful voluntary separation 

incentive program that allowed us to reduce 

our workforce level by more than 300 

positions, or 10%, yielding annual savings of 

$21.7 million. Together with our efforts to 

shutter GPO’s failing retail bookstores, which 

will generate savings of $1.5 million in the 

first year, and the other steps we have taken 

to better manage our operations, our finances 

are being restored to a positive basis. 

We have undertaken additional measures in 

recent weeks that will yield further financial 

benefits. With the approval of the Joint 

Committee on Printing, we are implementing 

another voluntary separation incentive 

program that is targeted at reducing an 

additional 250 positions, yielding an annual 

savings of $16.5 million for FY 2005. This 

program will be financed through our 

revolving fund during the April – July period 

of this year. The Joint Committee has also 

approved our plan to end the financial losses 

at our Denver regional printing plant by 

closing it. Barring any unforeseen 

developments, these and related actions we 

are taking to improve efficiency and economy 

will allow us to complete FY 2004 at or near 

the break-even point, halting a decade-long 

pattern of year-end losses and setting the 

GPO on the road to sustained financial health. 

Transforming the GPO Apart from 

restoring our finances, during 2003 we began 

the transformation of the GPO into a 21st 

century digital information processing 
AN-v25-#04-3/15/04

facility. We carried out a broad 

reorganization to redirect the GPO’s 

management, expanded our workforce 

development resources, began modernizing 

the GPO’s product lines with new offerings 

such as Public Key Infrastructure technology, 

and initiated planning for the restructuring of 

our Federal Depository Library Program. We

also improved emergency preparedness for 

our employees and for continuity-ofgovernment operations. Across the board—

from our customers in Congress, Federal 

agencies, and among the public, from the 

printing industry, the library and information 

communities, and from our employee 

representatives—we’re getting strong support 

for the direction we’re heading. 

Transforming the GPO for the long term will 

require much more than the changes we’ve 

already achieved. As you know, in the 

coming weeks the General Accounting Office 

will be concluding its congressionallymandated study of Federal printing and 

information policy. The study will establish a 

baseline of current operations on which we 

can confidently build a strategic plan for the 

GPO’s future involving consultations with all 

of our stakeholders. The plan will include 

recommendations for reforming the 19th 

century statutes comprising Title 44 of the 

U.S. Code, the laws that authorize our 

programs and operations. Dealing with the 

GPO’s building needs is a major 

transformational issue that we are also

addressing. As reports in The Washington 

Post, The Washington Times, Roll Call, and 

The Hill have detailed recently, we’ve begun 

a process that we expect to culminate by 2007 

in the relocation of the GPO from our aging, 

oversized quarters on North Capitol Street to 

modern, efficient facilities—preferably in the 

District of Columbia—that are sized and 

equipped to meet our needs in the 21st 

century. Rather than burden the taxpayers 

with this project, we want to investigate 

opportunities to finance it through the 

redevelopment of our current structures. In 

addition to benefiting the GPO and our 

customers, this approach will also generate 

significant benefits for the District. We have 

obtained the approval of the Joint Committee 

on Printing to proceed with the initial stages 

of this project and we will continue to consult 

closely with Congress as we proceed. As part 

of these efforts, we are seeking specific 

statutory approval to utilize up to $500,000 in 

our revolving fund to finance the services of 

experts to help us in this process. 

Beyond our planning and building efforts, the 

transformation of the GPO will require 

investments in new technology for collecting, 

processing, and distributing Government 

information. This will establish the GPO’s 

leadership in using the best leading-edge 

digital technology in support of Congress, 

Federal agencies, and the public. The GPO 

has a vastly expanded role to play in content 

management, authentication of documents, 

meeting the challenges associated with 

versioning of electronic data, on-demand 

printing, the transfer of information from one 

generation of technology to the next, and the 

preservation of digital information in

perpetuity. The 19th century is not coming 

back. These are the baseline services that the 

GPO must be prepared to provide if we are to 

carry out our mission effectively in the 21st 

century. In addition to our request for 

funding for continuation of services, our 

appropriations request for FY 2005 reflects 

this investment requirement, which is

essential to the GPO’s future and the future 

information activities of the customers we by 

law support. 

FY 2005 Request Our appropriations request 

is designed to provide for the: 

14 
AN-v25-#04-3/15/04

• Continuation of our congressional 

printing and binding operations at 

required levels 

Continuation of our document 

dissemination services at required levels 

• 

• 

• 

• 

Investment in GPO’s future as a 21st 

century digital information processing 

facility 

Separate funding for the GPO’s Office of 

the Inspector General 

Modernization of business practices 

through appropriate legislative changes 

Continuation of Services For the 

Congressional Printing and Binding 

Appropriation, which covers printing and 

related services for Congress, we are 

requesting $88.8 million. This is a reduction 

of $1.8 million, or 2%, from the level 

approved by Congress for FY 2004. 

For the Salaries and Expenses Appropriation 

of the Superintendent of Documents, we are 

requesting $33 million. This is a reduction of 

$1.2 million, or about 3.6%, from the FY 

2004 approved level. This appropriation 

provides for the cataloging and indexing of 

Government publications, and the distribution 

of Government publications to Federal 

Depository and International Exchange 

libraries and other recipients authorized by 

law. 

The reductions in these two appropriations 

have been made possible by reduced printing 

workloads, our continued application of costsaving digital information technologies, and 

increased efficiency in operations, including 

savings from the buyout conducted in 2003. 

Investment in the GPO’s Future The most

strategic of our FY 2005 requests is a 

proposal for $25 million to be appropriated to 

our revolving fund, to remain available until 

expended, which will be used in carrying out 

a multi-year plan to transform the information 

technology used at the GPO in meeting 

Federal agency customer requirements for 

printed and digital documents as well as the 

public’s increasing demand for authenticated, 

official Government information to be 

available from the Internet. 

Our vision is to move the GPO forward from

a predominantly ink-on-paper distributor of 

printing requirements to a life-cycle manager 

of digital Government information, 

electronically collecting, organizing, 

processing, and protecting the flow of public 

documents from their origination in Congress 

and Federal agencies through their 

dissemination, in perpetuity, to depository 

libraries and the public. To make this 

transformation effective, our technology plan 

has identified a series of initiatives that will 

sustain and improve the GPO’s current 

information technology (IT) baseline; 

consolidate data center capabilities; 

modernize the GPO’s IT infrastructure; 

reengineer the GPO’s business processes to 

synchronize with IT capabilities; provide 

effective enterprise resource management; 

and ensure continuing IT security. This 

vision embraces the GPO’s historic role of 

serving as the gateway to the Government’s 

public documents while utilizing technologies 

that meet the demands of the 21st century. It 

will necessarily be modified by our strategic 

plan, the development of which will depend 

on the conclusions reached by the GAO’s 

study. 

The funding we are requesting today will be 

used to generate efficiency and reduce costs 

tomorrow. Already, Congress is seeing the 

results of investment in the GPO, as last 

year’s appropriation to fund our buyout is 

already generating savings that are showing 

up in our reduced requests for the 

Congressional Printing and Binding and 

Salaries and Expenses Appropriations for FY 

2005. As with all of our initiatives 

15 
AN-v25-#04-3/15/04

16 

undertaken since my taking office as Public 

Printer, this transformation will be conducted 

under the oversight and guidance of the Joint 

Committee on Printing, the Appropriations 

Committees, and our legislative oversight 

committees in the House of Representatives 

and the Senate, and in consultations with our 

customers throughout Congress, Federal 

agencies, and the library and information 

communities. 

Office of the Inspector General Rather than 

continue to finance the GPO’s IG through our 

revolving fund, we are requesting that this 

function be funded annually by direct 

appropriations, as IG operations are 

throughout much of the Government. For FY 

2005, we are requesting $4.2 million and 25 

full-time equivalent (FTE’s) positions for this 

purpose. 

Financing the IG through the revolving fund 

requires that the fees for various services be 

increased to reimburse this cost. A direct 

appropriation will alleviate that cost burden 

on Congress and agency customers and make 

our services more competitively priced. It 

will also provide greater independence for the 

IG and his staff to monitor the GPO’s 

operations. 

Legislative Changes In addition to our 

funding request, we are requesting several 

authorities to support our transformational 

efforts and further our mission: 

• 

• 

• 

• 

• 

• 

Extension of our early retirement and 

separation incentive authority, which 

expires at the end of FY 2004. Utilized 

in 2003 and again this year, this 

authority has been extremely useful in 

achieving orderly reductions in staffing 

that are providing significant savings to 

GPO operations. 

Authorization to use up to $500,000 to 

contract for expert services to assist us in 

our effort to relocate the GPO and to 

finance this project through 

redevelopment of our existing structures. 

Authority to accept contributions of 

property, equipment, and services to 

support and enhance the work of the 

GPO. We have improved the language 

we submitted last year by adding 

additional reporting requirements to 

ensure full accountability. 

Elimination of the current, long-outdated 

limit of 25 percent on discounts for our 

sales publications. This would enable us 

to match current sales discount practices 

in the private sector and improve our 

documents sales practices. 

Elimination of the current 5-year 

retention period for Government 

documents in selective depository 

libraries. This requirement, which 

would be replaced with regulations 

issued by the Superintendent of 

Documents in consultation with the 

library community, is imposing 

excessive costs for documents 

management on libraries and 

undermining the efficiency of program 

participation. 

Authorization to use up to $10,000 in our 

Revolving Fund to support the activities 

of the Benjamin Franklin Tercentenary 

Commission, established by P.L. 107-

202. The Commission is working on 

ways for the Federal Government to 

appropriately observe the tercentenary of 

Benjamin Franklin’s birth in 2006. The 

GPO’s support for this important work 

could involve printing, mailing, travel, or 

associated expenses. We are deeply 

committed to cooperating with the 
AN-v25-#04-3/15/04

17 

Commission and its private sector 

counterpart, the Benjamin Franklin 

Tercentenary Consortium. 

• An increase in our representation 

allowance to $15,000 to support 

activities promoting the GPO. 

Mr. Chairman and Members of the 

Subcommittee, thank you for all the support 

you have shown for our efforts to bring 

transformation to the GPO, reduce the costs 

of its operations, and improve the provision 

of our services to Congress, Federal agencies, 

and the public. This past year has been one 

of unparalleled accomplishment at the GPO, 

and with your support we can continue that 

record of achievement. I look forward to 

working with you and the Appropriations 

Committees in your review and consideration 

of our request. This concludes my prepared 

statement, and I would be pleased to answer 

any questions you may have.
AN-v25-#04-3/15/04

Table of Contents 

Invitation to Spring Council Meeting ........................................................................................... 1 

Additional Hotel Rooms Available for Spring Council Meeting ................................................. 2 

Top Manager Appointments Made in SuDocs Reorganization 

 Kevin O’Toole Appointed Director of Library and Customer Relations.................................. 3 

 Richard Burgess To Head New Education & Development Division....................................... 4 

 Alfred Pino To Head the Office of Product Storage and Distribution....................................... 5 

 Laurie Beyer Hall Appointed Director, Bibliographic Services................................................ 5 

 Gil Baldwin Selected To Direct National Bibliography Program Planning.............................. 6 

 Robin Haun-Mohamed To Be Development Project Manager.................................................. 6 

 Selene Dalecky To Be Development Project Manager.............................................................. 7 

Passwords No Longer Required for EHP Online ......................................................................... 7 

Item Selection Rate Averages By Size and Type of Library, March 2004................................... 8 

Readers Exchange: READ (Docs!) Posters and Web Site / Dent, West, and Wallace................. 9 

Public Printer Statement: Senate Committee On Appropriations............................................... 13 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Library Programs Service, Government Printing Office, for the staffs of U.S. Federal 

Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: The Editor, Administrative Notes 

U.S. Government Printing Office

Library Programs Service, SLLD 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov

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