Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 20, no. 04 GP 3.16/3-2:20/04 February 15, 1999 

Work with LPS on the Electronic Transition: 

Expert Consultants Sought for 1999-2000 

The Government Printing Office (GPO) Library Programs Service (LPS) is seeking two people 

for one-year appointments as Expert Consultants to work on the transition to a more electronic 

Federal Depository Library Program (FDLP). We are looking for librarians or other information 

professionals associated with the depository library community who have a demonstrated interest 

and expertise in the creation, dissemination, use, or permanent public accessibility of electronic 

Government information products, and who would like to work with LPS on related issues and 

projects for one year. 

Our current Expert Consultants are George Barnum from Case Western Reserve University, who 

will be with us through July 1999, and Judy Andrews of James Madison University, whose GPO 

tour ends in August 1999. 

The Expert Consultant(s) will work on projects directly involved in the creation, dissemination, 

bibliographic control, use, or permanent public accessibility of electronic Government 

information products. Some of these projects are continuing efforts, and some will be new ones 

initiated in response to emerging opportunities. 

During the next year we expect these positions to focus on: 

 implementing plans and projects in accordance with LPS’ 1998 paper on “Managing the 

FDLP Electronic Collection” <www.access.gpo.gov/su_docs/dpos/ecplan.html>; 

 outreach and liaison activities, both with Federal publishing agencies and depository 

libraries, for the purpose of establishing partnerships to bring additional electronic 

products into the FDLP; 

 an intensive review of LPS' cataloging program and operations, including GPO's suite of 

Pathway Services, to reduce duplication of effort and improve usability; 

 systems modernization efforts for LPS, including preliminary work to determine if a 

commercial, off-the-shelf local cataloging system software can support the LPS 

cataloging operation; 

 advancing efforts with the National Archives and Records Administration (NARA), the 

National Agricultural Library (NAL), or other institutions to advance GPO’s permanent 

access initiatives; 
AN-v20-#04-2/15/99 

 working to coordinate FDLP activities with other Federal agencies, and other Federal 

units responsible for dissemination of Government information products; 

 drafting articles on issues pertaining to the FDLP’s electronic transition; delivering 

speeches or briefings on similar topics. 

The Fine Print: 

The successful candidates will be hired as "Expert Consultants" for a period of 12 months, with a 

starting date to be determined. While there is a possibility to be appointed for an additional 12 

months, it is by no means guaranteed. Pay to be determined, based on applicant's salary history. 

Benefits include some vacation and sick leave. Retirement benefits, health insurance, and 

relocation expenses are not included. 

The next opportunity to interview prospective candidates will be during the Federal Depository 

Conference and Spring Council meeting that will be held in Bethesda, MD, April 12-15, 1999. 

 

If you are interested in one of these positions, whether or not you are planning to attend the 

conference, please contact us to arrange for an interview. Prospective candidates should submit 

a resume, and contact LPS to set up an interview or to request further information. 

 

The LPS contacts are: 

Gil Baldwin 

Director, Library Programs Service 

(202) 512-1002, fax (202) 512-1432, 

ebaldwin@gpo.gov 

Robin Haun-Mohamed 

Chief, Depository Administration Branch 

(202) 512-1071, fax (202) 512-1432, 

rhaun-mohamed@gpo.gov 

Tad Downing 

Chief, Cataloging Branch 

(202) 512-1121, fax (202) 512-1432 

tdowning@gpo.gov 

If you have questions about the position(s), please feel free to contact George Barnum 

<gbarnum@gpo.gov>, or Judy Andrews <jandrews@gpo.gov>. They may both be reached by 

phone on (202) 512-1114 or by fax at (202) 512-1432. 

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FBIS Reports on CD-ROM Governed by Use Restrictions 

Depository librarians are reminded of the distribution conditions agreed upon by GPO and FBIS 

regarding the FBIS Reports on compact disc. As a reminder to all depositories, reference is 

made to Administrative Notes, vol. 18, no. 6, April 15, 1997, FBIS CD-ROM Dissemination 

Policy Affects Depository Libraries <www.access.gpo.gov/su_docs/dpos/ad041597.html#5>. 

Federal depository libraries may make the FBIS on CD-ROM available to the public for 

research. They may do this only on a stand-alone machine, and should not install it on a LAN. 

Federal depository libraries are advised that they may not legally permit the public to print 

or download the information contained on the For Official Use Only CD-ROM. Any other 

use may result in a claim of copyright or contract infringement from the original copyright 

holder(s). Public customers should be referred to NTIS' World News Connection Service. 

Depository librarians are asked to bear in mind that due to the special nature of this product and 

the extraordinary conditions in which it is produced, violation of the agreement could jeopardize 

future distribution of this very popular and useful information product. Adherence to this policy 

is mandatory. 

SuDocs Letter: Destroy SAMHSA Directory 

[The following letter was sent to all depositories in early February.] 

January 29, 1999 

Dear Depository Librarian: 

The Library Programs Service (LPS) was apprised by the Substance Abuse and Mental Health 

Services Administration (SAMHSA) that the National Directory of Drug Abuse and Alcoholism 

Treatment and Prevention Programs, 1997 is defective. SAMHSA will provide a corrected 

version for distribution to the libraries in the near future. 

Descriptive information on the defective publication: 

Title: National Directory of Drug Abuse and Alcoholism Treatment and 

Prevention Programs, 1997, August 1998 

Shipping List #: 98-0362-P 

Shipping List Date: September 10, 1998 

Item Number: 0498-C-15 

SuDocs Number: HE 20.410/3:997 

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I am requesting that you immediately withdraw the defective publication and destroy it by any 

means that will prevent disclosure of its erroneous contents. Thank you for your cooperation and 

rompt attention to this matter. 

incerely, 

uperintendent of Documents 

Migration of Physica Online Distribution 

[Handout  ALA  1/30/99] 

ogram. 

ts reflect LPS’ initial realization of the policies and plans for the 

DLP Electronic Collection. 

Can d : 

 site that has a significant amount of 

 e 

n agreement with the 

s a depository library. 



hysical versions. Generally, only titles selected 

by 500 or fewer libraries are considered. 

LPS 

raries in the Administrative Notes Technical Supplement when a title is 

vailable online. 

p

S

FRANCIS J. BUCKLEY, JR. 

S

l Format Products to

Discontinuing physical distribution of print products when reliable electronic alternatives are 

available is one of the transition actions identified in GPO’s 1996 Study to Identify Measures 

Necessary for a Successful Transition to a More Electronic Federal Depository Library Pr

The Library Programs Service is making significant progress in its efforts to incorporate 

electronic Federal Government information products into the Federal Depository Library 

Program (FDLP). These effor

F

di ates for delivery solely in electronic online format have to meet several specific criteria

The title must be available on a Government web

content, including both current and back issues. 

For those materials available only via an online application, LPS will either archive th

material or otherwise provide for permanent public access via a

issuing agency or another partner such a

 The product cannot be a reference aid. 

In evaluating titles for online electronic delivery only, we consider the number of 

selecting libraries before eliminating the p

Following these criteria, LPS will identify titles for online electronic delivery only, but delivery

of the physical products will not be discontinued until the volume year is complete. If the title 

lacks volume numbers, the change will only be made at the beginning of the calendar year. 

is now notifying lib

a

LPS is also beginning to implement the policy of disseminating new Government document 

periodical titles only in electronic format. When we determine that a new periodical title is 

4 
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available on a web site and meets the criteria listed above, we are not obtaining the duplicative 

tangible products, but are pointing libraries directly to the newly discovered online site. Only 

when the material is of exceptional value as a reference resource will LPS obtain tangible copies 

r distribution to the libraries. 

8), 

l 

epository libraries, and is available at <www.access.gpo.gov/su_docs/dpos/ecplan.html>. 

ed 

applying the information in this Plan when 

a

Appendix II 

Evaluation of Products for the Collection 

to 

ill provide the basis of any proposal for 

clusion of a particular product in the Collection.] 

I.

A. piled or created in whole or in part or 

B. eration because it is: 

2. nal or administrative purposes, having no public interest or 

4. ct, as defined in 44 U.S.C. §1903 which must be sold in order to 

d usability of the product for the FDLP user community? 

 included in the FDLP? 

1. Is the issuing agency clearly discernible?

fo

In addition to the product migration criteria presented above, LPS is now guided by Appendix II 

of Managing the FDLP Electronic Collection: A Policy and Planning Document (October 199

reproduced below. A copy of Managing the FDLP Electronic Collection has been sent to al

d

The Plan is shaping how we in LPS think about our role in developing the FDLP Electronic 

Collection, the relationship between the Electronic Collection and our cataloging and locator 

services, and our role in ensuring current and permanent public access to information provid

through the FDLP. LPS staff are reviewing and

m king decisions concerning online resources. 

[Note: The following is a sample worksheet for collecting the basic information necessary 

evaluate products for consideration for the Collection. It is intended to be illustrative of a 

flexible outline of questions, the answers to which w

in

Does the product meet the criteria of 44 U.S.C. §1901-1902? 

Is the product a work of the U.S. Government, com

at government expense, or as required by law? 

Is the product excluded from consid

1. Required for official use only? 

For strictly operatio

educational value?

3. Classified for reasons of national security? 

A cooperative produ

be self-sustaining? 

II. What is the importance an

A. What is the product?

B. What is the issuing agency? 

C. Is the product available in other formats or media? 

1. Are those alternatives currently

D. What is the scope of the product? 

1. Is its purpose clearly defined? 

2. Is its intended audience stated? 

E. Authoritative nature of the product 

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2. Is there any endorsement (or disclaimer) of the authenticity of the information? (e.g., 

an electronic watermark, or other authentication device; a statement of authenticity or 

waiver of responsibility) 

3. Is the product being provided by the originating agency or by some intermediary? 

F. Currency/Periodicity 

1. What is the date or range of the information? 

2. Is the information time sensitive? 

3. Is the product serial? 

a. What is the publication or update schedule? 

4. Does the information replace older information? 

a. What happens to superseded information? 

5. Are links within the site current and reliable? 

G. Presentation/Utility 

1. Is navigating the site intuitive? 

2. Is software employed that is in use for other products in the FDLP? 

3. Is use of the product bound by proprietary software? 

a. Are there copyright or copyright-like restrictions? 

b. Is there licensing in effect to provide for FDLP access? 

(1) Who holds the license? 

(2) Who pays for the FDLP license(s)? 

4. If there are high-end features, such as audio, motion video, etc., are they essential to 

the use of the product? 

III. What priority does the product have in relation to other products in the FDLP? 

A. Would costs be incurred by GPO in adding the product to the FDLP Electronic 

Collection? 

1. Licensing of access software 

2. Other production costs 

3. Special hardware or software requirements 

B. How does the product relate to other media/formats? 

1. Is there a paper or microfiche equivalent? 

2. Is there an electronic equivalent? 

3. Is the equivalent product identical in content? 

4. Is there a clear preference discernible for one format or medium among potential 

users? 

5. If an equivalent is included in the FDLP, how heavily is it selected by depositories? 

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Cataloging Branch Update 

[Handout  ALA  1/30/99] 

CATALOGING OPERATIONS

The transition to a more electronic Federal Depository Library Program has produced a complex 

assortment of interrelated works in all media. During calendar year 1998, 42,992 pieces in all 

media were received and 37,176 pieces were processed. As of January 12, 1999, the cataloging 

backlog includes approximately 11,000 pieces, most of which consists of serials in microfiche. 

Most works in paper and CD-ROM and those available via the Internet are cataloged within one 

or two weeks of receipt. A backlog of approximately 400 Browse Electronic Titles (BET) 

entries remain to be cataloged. Most of the backlog in BET and physical forms consists of 

serials. 

PURLS

The Library Programs Service (LPS) has produced more than 2,200 PURLs (Persistent Uniform 

Resource Locators). PURLs provide electronic access to hundreds of works associated with 

records in the online version of the Monthly Catalog of United States Government Publications 

(MOCATWeb) and most of their Browse Electronic Titles equivalents. While PURLs depend 

upon human intervention and decision-making to maintain, they provide a favorable seamless 

environment for maintaining hot-linked access to Internet resources. 

RECORDS WITH URLS AND PURLS, AND REPEATABILITY OF SUBFIELD “U” OF THE 856 FIELD

Readers of GOVDOC-L may be aware of recent discussions concerning the presence of both 

URLs (Uniform Resource Locators) and PURLs in many of our cataloging records and of our 

occasional use of two, rather than one, subfield “u” in the 856 field. Current practices reflect 

advice received from OCLC in April of 1998. We have consulted with representatives of OCLC, 

with Arlene Weible, Chair, GODORT Cataloging Committee, and with Carol Bednar of the 

Depository Library Council to the Public Printer concerning these issues. We also have 

corresponded with officials of CONSER and MARBI (Machine Readable Bibliographic 

Information) to seek advice on preferred methods for providing online access to Internet related 

works. 

We look forward to hearing the views of colleagues during this ALA meeting. We also value the 

opportunity presented to us to participate in the jointly sponsored FDTF (Federal Documents 

Task Force) and GODORT Cataloging Committee program on Sunday, January 31, 1999, from 

9:30 to 11:30 a.m., in Room 103C in the Philadelphia Convention Center. We actively seek the 

advice of the Cataloging Committee and other organizations and expect to implement an 

approach to providing electronic access to Internet resources that meets the needs of as many 

libraries as possible. 

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MOCATWEB

MOCATWeb, the online version of the Monthly Catalog of United States Government 

Publications, now contains more than 115,000 records from January 1994 through the present. 

With more than 2,200 records with PURLs and an estimated 4,000 or more older resources with 

URLs, an ever increasing number of records represent remotely accessible electronic resources. 

As many broken links to older electronic resources are restored, links are updated and 

maintained via the assignment of PURLs. 

MONTHLY CATALOG CD-ROM EDITION

LPS issued a final cumulation of the first disc of the Monthly Catalog CD-ROM edition in late 

1998 (GP 3.8/7:996-97/1-12/SPEC.ED, shipping list 99-0010-E, dated 12/01/98). This red disc, 

which contains 35,158 Monthly Catalog records from January 1996 through December 1997, as 

well as the Periodicals Supplement for 1996 and 1997, supersedes previously-issued CDs for that 

time span. Since this disc is not superseded, it must be retained for 5 years, and subsequent 

disposal must be in accordance with the Instructions to Depository Libraries. 

During 1998, regular monthly discs had been issued containing new 1998 cataloging records as 

well as the cumulations from 1996 and 1997. However, when it became apparent that the disc 

would not accommodate the complete set of records for 1998, the decision was taken to cut off 

the first disc with 1997 and start a second disc with the 1998 records. 

A new cumulative blue disc, containing records from January 1998 on, was first issued in 

November 1998 (GP 3.8/7:998/1-7, shipping list no. 99-0008-E, dated 11/18/98). This 

cumulation, which is updated monthly, contains the Periodicals Supplement for 1998 and 

Monthly Catalog records from January 1998 through the most recent month. When it is 

complete, we expect that this new cumulative disc will include all Monthly Catalog records for 

1998 and 1999 issues and the Periodicals Supplement for 1998 and 1999. 

PERIODICALS SUPPLEMENT FOR 1999

The Periodicals Supplement paper edition is expected to be distributed in February 1999. The 

1999 edition has 1,042 entries of which 512 are electronic documents with PURLs.

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Depository Administration Branch Update 

[Handout  ALA  1/30/99] 

NEW PRODUCTS AND SERVICES UPDATE

O*NET 98, The Occupational Information Network, Keeping Pace With Today's Changing 

Workplace (CD-ROM ) was distributed to libraries on SL 99-0013-S, dated December 30, 1998 

(L 37.25:OC 1/CD, Item 0744-G-04). The accompanying Data Dictionary and the User’s Guide 

were distributed under L 37.25:OC 1/DICTIO. and L 37.25:OC 1/GUIDE., respectively. 

The House Report on the Impeachment of William Jefferson Clinton, President of the United 

States, and the subsequent star print (corrected version) were distributed to all libraries in paper 

format. The original report was distributed on SL 99-0012-S (Y 1.1/8:105-830, Item 1004-E) 

and the star print was distributed on SL 99-0095-P (Y 1.1/8:105-830/CORR.). 

The World Factbook 1998 (PREX 3.15:998, Item 0856-A-07) was distributed to libraries in 

paper format on SL 99-0012-S, dated December 23, 1998. 

The 1998 IRS Federal Tax Products, Release 98.1 (CD-ROM) (T 22.51/4:9978/REL.98-1, Item 

0923-B-01) was distributed to libraries in mid-January. 

Copies of the U.S. Industry and Trade Outlook, FY 2000 will again be made available for 

distribution to the Federal depository libraries from NTIS. LPS will ship this title to the libraries 

as soon as it is received in LPS. 

Public Health Reports (HE 20.30:, Item 0497) is now being published in coordination with 

Oxford University Press effective with the 1999 issues. As a result of discussions between LPS 

and Oxford University Press, depository libraries will continue to receive copies of Public Health 

Reports in paper format in their shipment boxes. 

LPS expects to distribute the December issue of USA Trade, a new CD-ROM product from the 

Census Bureau, and STAT-USA in January. The database provides access to 17,000 import and 

9,000 export commodities at the first level of detail. 

The American Factfinder, the new data system from the Census Bureau, is expected to be 

available in late January. Depository librarians are familiar with the new system, as during its 

development the system was known as the Data Access and Dissemination System (DADS). 

The system will find and retrieve specific geographic information from some of the Census 

Bureau's largest databases. In January 1999, data from the 1996 & 1997 American Community 

Survey, the 1997 Economic Census, and the 1990 Decennial Census of Population and Housing 

will be available. Beginning in March 1999, information from the Census 2000 Dress Rehearsal 

should also be available. 

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FULL-SERVICE MICROFICHE CONTRACTS

The Microfiche Control Section prepared almost 39,000 titles in FY 1998 for shipment under the 

15 full-service microfiche contracts currently in place for FDLP material. Four microfiche 

contractors currently provide services for LPS. A fifth contractor, Lake George Industries, has 

filed for bankruptcy. We have reacquired all but three of the titles assigned to Lake George 

Industries and have sent them to another contractor for processing. 

LPS is putting additional resources into monitoring microfiche contract compliance and 

reviewing current processing procedures. LPS will also add a second microfiche inspector. A 

third step we are taking is to add to each new contract the requirement for the contractor to 

obtain the libraries’ item selection profile from an anonymous FTP site on a weekly basis. 

About half of the contracts already have this requirement in place. 

CLASSIFICATION FOR POST YEAR 2000 PUBLICATIONS

The use of four digits in SuDocs classification numbers for year 2000 and beyond is covered in 

the GPO Classification Manual (GP 3.29:P88/993) on page 38. For example, Projections of 

Education Statistics to 2008, was distributed to libraries on SL 98-0269-P and classed as ED 

1.120:2008. Questions on how to apply the rule should be directed to LPS on the askLPS 

inquiry form at <www.access.gpo.gov/su_docs/dpos/asklpsin.html> or by e-mail to 

<asklps@gpo.gov>. 

LIST OF CLASSES

The List of Classes (Item 0556-C, GP 3.24:) will change frequency from quarterly to a twice 

yearly effective with the March 1999 issue. The number of copies distributed to each library will 

change from two copies to one, yielding an estimated printing cost savings of $19,000 per year. 

The online List of Classes is updated on the first Friday of each month and is located on the 

Federal Bulletin Board (FBB) at <http://fedbbs.access.gpo.gov/libs/class.htm>. 

WEBTECH NOTES

Updated information about new item and classification numbers is located on the online 

WEBTech Notes database. Uploaded every one to two weeks, the WEBTech Notes database is 

located at <www.access.gpo.gov/su_docs/dpos/webtech.html> or in .dbf format on the FBB at 

<http://fedbbs.access.gpo.gov/libs/webtechn.htm>. 

SUPERSEDED LIST

LPS is converting the Superseded List to a Web searchable database, beginning with tangible 

electronic products (i.e., CD-ROMs) already distributed through the program. LPS has recruited 

30 government documents specialists to serve on a Superseded List Update Committee. Anyone 

interested in participating should contact Joe Paskoski of the LPS Electronic Transition Staff: 

202-512-1698, fax: 202-512-1432, e-mail <jpaskoski@gpo.gov>. 

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Depository Services Update 

[Handout  ALA  1/30/99] 

OUTREACH

The 8th annual Federal Depository Library Conference and the spring meeting of the Depository 

Library Council to the Public Printer are scheduled for April 12-15 in Bethesda, Maryland. A 

one-day meeting for Regional librarians will be held on April 11. The Holiday Inn-Bethesda will 

be the conference hotel. The preliminary agenda appeared in the December 15, 1998 

Administrative Notes along with hotel and conference registration forms and area maps. You 

may register on the Web at <www.access.gpo.gov/su_docs/dpos/99conreg.html>. 

The 12th annual Interagency Depository Seminar is scheduled for June 2-9, 1999 in Washington, 

DC. The preliminary agenda was announced in the October 15, 1998 Administrative Notes. The 

registration and hotel information was also included. The deadline for registration is March 12. 

SELF-STUDIES

In October 1999, depository librarians and their directors whose depository operations were last 

inspected in 1994 will be notified to submit a mandatory self-study. The states include 

Arkansas, California, Florida, Indiana, Iowa, Maryland, Massachusetts, Michigan, Minnesota, 

New Jersey, New York, Ohio, Pennsylvania, and Virginia. The due date for these self-studies 

will be January 15, 2000. 

SELF-STUDY REVIEW COMMITTEE

A group of volunteers, including a member of the Depository Library Council, regional 

librarians, selectives, a selective housing site, and Depository Services Staff are reviewing the 

text of the Self-Study of a Federal Depository Library. This short-term assignment’s goals are 

eliminating some questions, shortening or clarifying others to elicit more appropriate answers, 

and adding questions to address issues not envisioned in 1996. The revised Self-Study will be 

available by late summer 1999. 

1997 BIENNIAL SURVEY

Staff is compiling Findings of the 1997 Biennial Survey for publication in 1999. The raw data 

files, including the survey text, data conversion table, and responses in comma-delimited format, 

have been available since April 1998 from the Federal Bulletin Board at 

<http://fedbbs.access.gpo.gov/libs/lps_info.htm>.

1999 BIENNIAL SURVEY

The Statistical Measurement Committee of the Depository Library Council and Depository 

Services Staff have prepared questions for the 1999 Biennial Survey of Depository Libraries. 

The survey will include optional questions to elicit basic cost data of being a depository, e.g., 

salaries, equipment, etc. In order for depository staff to begin gathering figures for the optional 

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cost questions, the text of the Biennial Survey will be released in spring 1999. The submission 

of the Survey answers via the WWW will occur in fall 1999. 

FDLP INTERNET USE POLICY GUIDELINES

GPO has issued new FDLP Internet Use Policy Guidelines in the January 15, 1999 

Administrative Notes. All depository libraries must offer free access to online Federal 

Government information provided through the Federal Depository Library Program. This 

follows the same principle of free access that governs the use of traditional depository materials, 

as provided in Section 1911 of Title 44, United States Code. GPO’s Office of General Counsel 

has reviewed the policy for consistency with Title 44, United States Code, and with the earlier 

issued Depository Library Public Service Guidelines for Government Information in Electronic 

Formats which appeared in the September 15, 1998 issue of Administrative Notes. 

STATE PLANS

GPO encourages each state to prepare a plan to coordinate the Federal Depository Library 

Program within each state or region and to outline strategies to reach those goals. A State Plan 

can foster communication and cooperation, promote partnerships, and distribute responsibilities 

among the depositories in the state. “How to Draft a State Plan,” was presented by Paula 

Kaczmarek, Detroit Public Library, and Stephen Henson, Louisiana Tech University, at the April 

1998 Regional meeting. Their checklist of activities appeared on pages 3-5 in the Proceedings of 

the 7th Annual Federal Depository Library Conference that was distributed to all depositories in 

paper and is available at: <www.access.gpo.gov/su_docs/dpos/98pro2.html>. 

FEDERAL DEPOSITORY LIBRARIES

As of January 15, 1999, there are 1,353 Federal depository libraries of which 53 are regionals 

and 1,300 selectives. 

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Electronic Transition Staff Update 

[Handout  ALA  1/30/99] 

BUILDING THE FDLPELECTRONIC COLLECTION

Work was completed on Managing the FDLP Electronic Collection: A Policy and Planning 

Document, known as "the collection plan," in late 1998. The published document has been 

distributed to all depositories and many interested stakeholders, and is available on GPO Access 

at <www.access.gpo.gov/su_docs/dpos/ecplan.html>. Although the document is published and 

the plan is in effect, LPS considers the plan a work in progress and welcomes comments from the 

depository community. With the plan in place, the Electronic Transition Staff (ETS) has begun 

to work with the other operational areas within the Library Programs Service to identify and 

implement the steps that will bring its provisions into practice. 

The first major activity was to establish an exploratory, cross-organizational team of staff from 

the Depository Administration Branch, Cataloging Branch, Electronic Information 

Dissemination Services, and the Electronic Transition Staff. The team met for a two-week long 

exercise in identifying issues and developing strategies for building the electronic collection. 

This experience has led to many activities and explorations that will be presented to the Federal 

Documents Task Force during this conference. ETS also continues to make presentations on the 

plan to interested groups, the most recent of which was the Federal Publishers Committee, a 

group of agency publishing officials, on January 19. 

PARTNERSHIPS

NTIS 

The 22 libraries in the NTIS Pilot Project have all received (or will be receiving shortly) 

login and password information and instructions for using the pilot system. Staff from LPS 

visited the NTIS offices in December to view the user interface and finalize arrangements 

with NTIS staff. Users will be able to search in a database of 35,000 image documents and 

download to their own computers. 

FDLP/ERIC Digital Library Pilot Project 

The active phase of the FDLP/ERIC Pilot Project concluded on December 31, 1998. Final 

surveys have been distributed to all 305 libraries in the pilot group and were due back to 

GPO by January 20. Results from the mid-term survey will be combined with final survey 

information and use statistics compiled by project partner OCLC, and a final report will be 

issued in the first quarter of 1999. 

National Civil Aviation Review Commission 

The University of North Texas has taken on permanent access responsibility for the web site 

of the National Civil Aviation Review Commission, which ceased operation in late 1997. 

Based on the model for the Advisory Commission on Intergovernmental Relations, GPO and 

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the University of North Texas have entered into a Memorandum of Understanding that 

assures permanent access to the Commission materials on the site. Notices advising users of 

the status of the commission have been added to the site at <www.library.unt.edu/gpo/ 

ncarc/ncarc.html>. 

NEW PARTNERSHIP MODEL

The role of partnerships in providing ongoing access to Government information is evolving. 

Our initial model was a three party agreement between an agency, a cooperating institution, and 

GPO, with GPO in the role of facilitator and safety net. We have begun to draft a model 

agreement in which GPO plays a more active role in identifying, "acquiring," and providing 

access to information products, and facilitates permanent storage with an institutional partner 

such as a library or university. This new model will better position GPO to offer a useful service 

to agency publishers and to gain the benefits of permanent access for the FDLP and the public. 

DIGITAL PUBLICATIONS PRESERVATION STEERING COMMITTEE

Electronic Transition Staff are representing GPO on a Steering Committee organized by the 

Department of Agriculture (USDA) which will implement the Framework for the Preservation of 

and Permanent Public Access to USDA Digital Publications. The Framework was developed out 

of the work of a conference co-sponsored by GPO, the National Agricultural Library, and 

Cornell University in 1997. The Steering Committee is meeting quarterly to address issues of 

inventory and life cycle management of USDA digital publications, technical requirements, and 

user access and retrieval. 

DEPOSITORY WEB SITE URLSURVEY

ETS coordinated a Depository Web Site URL Survey in late 1998, working with other LPS staff 

and GPO Production. Very shortly those URLs gathered from the Survey will be added as hot 

links to our Library Directory Open Text Web searchable database at <www.access.gpo.gov/ 

su_docs/dpos/ldirect.html> and also the Locate Federal Depository Libraries by State or Area 

Code at <www.gpo.gov/libraries>. Libraries can add, modify, or have a URL deleted via the 

Depository Directory Update Form. 

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Still Time to Register for Interagency Depository Seminar 

There is still room and time to register for the 12th Annual Interagency Depository Seminar 

being held in Washington, DC from June 2 through June 9, 1999. Presentations will focus on 

various agencies' information products and activities as they relate to Federal depository 

libraries. Presenters include: 

 Bureau of the Census 

 Copyright Office 

 Library of Congress 

 Office of the Federal Register 

 Patent and Trademark Office 

 Government Printing Office 

 National Center for Health Statistics 

 ERIC Clearinghouse 

 National Aeronautics and Space Administration 

 Department of Justice 

 National Oceanic and Atmospheric Administration 

For a preliminary agenda and other details see Administrative Notes, v. 19, no. 12 (10/15/98). It 

may be viewed at <www.access.gpo.gov/su_docs/dpos/ad101598.html#1>. 

Accommodations 

A block of suites has been reserved for seminar participants at the St. James Hotel. The hotel is 

located at 950 24th Street NW, Washington, DC, one block from the Foggy Bottom Metro 

station. Attendees can take the Metro train from Washington’s Reagan National Airport to the 

hotel and to Union Station, which is about a block from GPO. The Library of Congress can be 

reached by Metro or by walking from GPO. 

A suite (bedroom, kitchen complete with china and cookware, and dining area) is available for 

the government rate of $126.00 per night for single or double occupancy. The extra person 

charge for triple occupancy is $20.00. The room rate is subject to additional Washington, DC 

taxes that are currently 13%, and $3.00 per night occupancy tax. Overnight parking is $17.00. If 

you wish to reserve a suite at the St. James Hotel, you should call as soon as a seminar 

reservation is confirmed by GPO. Hotel reservations must be made no later than April 29, 

1999. 

The phone number of the reservation desk at the St. James Hotel is (202) 457-0500 or (800) 852-

8512. Please tell the reservation clerk that you are attending the GPO seminar and quote the 

above room rate. If you are interested in sharing a suite with 1 or 2 librarians attending the 

seminar, John Tate at LPS will try to match up roommates. You may contact him by telephone 

on (202) 512-1119 or via e-mail at <jtate@gpo.gov>. 

15 
AN-v20-#04-2/15/99 

1999 Interagency Depository Seminar 

REGISTRATION FORM

Mail to: Chief, Depository Services Mail by: March 12, 1999

Library Programs Service (SLLD) 

U.S. Government Printing Office 

Washington, DC 20401 

 I would like to attend the June 2-9, 1999 Interagency Depository Seminar. 

I need lodging and will contact the hotel directly. 

 

I have not previously attended this GPO-sponsored seminar. 

Enclosed is my check for $12.00 payable to "GPO Cafeteria Service." 

Please type or print clearly: 

_____________ 

Depository # 

________________________________________________________________________________________ 

Name 

________________________________________________________________________________________ 

Institution Name 

________________________________________________________________________________________ 

Library Name 

________________________________________________________________________________________ 

Street Address 

City/State/Zip Code+4 

________________________________________________________________________________________ 

Telephone (include area code) 

________________________________________________________________________________________ 

Internet E-mail Address 

16 
AN-v20-#04-2/15/99 

Revised Agenda 

Depository Library Council & 

Federal Depository Conference 

April 12 - 15, 1999 

Holiday Inn-Bethesda 

Bethesda, MD

Sunday, April 11 

Morning All day meeting of regional librarians Location

8:45 Welcome 

 Sheila M. McGarr, Chief, Depository Services, LPS, GPO 

 Francis J. Buckley, Jr., Superintendent of Documents 

Versailles IV 

9:00 Developing Regional Web Pages for Selectives 

 Steve Beleu, Director, U.S. Government Information, 

Oklahoma Department of Libraries 

 Suzanne Holcombe, Assistant Documents Librarian, Oklahoma 

State University 

 Jan Swanbeck, Head, Documents Department, University of 

Florida 

10:00 Break 

10:30 Incorporating the NRC Legacy Collection Into the FDLP 

 Elizabeth J. Yeates, Chief, Public Documents Program Section, 

U.S. Nuclear Regulatory Commission 

 LPS Staff 

11:15 Regional Manuals/Superseded Electronic Publications 

 Daniel C. Barkley, Interim Director, Government Documents 

Department, University of New Mexico 

12:00 Lunch 

Afternoon 

1:30 Videoconference: For Training and Communication 

 Sandra Fritz, Federal Documents Coordinator, Illinois State 

Library 

Versailles IV 

2:45 Wrap Up 

 Sheila M. McGarr, LPS, GPO 

3:00 Adjourn 

17 
AN-v20-#04-2/15/99 

4:00-5:00 Orientation to the Depository Library Council and Federal Depository 

Library Conference 

This session is designed to acquaint first-time attendees with how 

Council works and to preview Conference activities over the next 3 

1⁄2 days. 

 Cynthia L. Etkin, Library Inspector, LPS, GPO, Facilitator 

 Gail Snider, Library Inspector, LPS, GPO, Facilitator 

Versailles IV 

6:00 Informal pre-dinner get-together to network by food preference Hotel 

Lobby 

Monday, April 12 

Morning 

8:00 Registration and Coffee with Council and GPO Staff 2nd floor 

8:30 Welcome & Remarks 

 Thomas K. Andersen, Council Chair 

 Michael F. DiMario, Public Printer 

Versailles I-IV

9:00 GPO Update 

 Francis J. Buckley, Jr., Superintendent of Documents 

 Gil Baldwin, Director, Library Programs Service, GPO 

 T.C. Evans, Assistant Director, Office of Electronic 

Information Dissemination Services (EIDS), GPO 

10:00 Break 

10:30 GPO Update (continued)

 Robin Haun-Mohamed, Chief, Depository Administration 

Branch, LPS, GPO 

 Thomas A. Downing, Chief, Cataloging Branch, LPS, GPO 

 George D. Barnum, Electronic Transition Specialist, LPS, GPO 

12:00 Lunch 

Afternoon 

1:30-4:00 Depository Library Promotional Materials, Order Forms, and Upcoming 

Marketing Efforts

 Staff, Promotion & Advertising, GPO 

Registration 

Table 

2:00-3:15 Depository Library Council 

 Committee Reports and Recommendations for Council Action 

Versailles I 

2:00-5:00 New Documents Librarians 

Informal session to answer questions from mundane to complex about 

depository operational issues. For new documents librarians or those 

who feel “new” to any aspect of depository librarianship. Veteran 

documents librarians from a variety of backgrounds plus LPS staff will 

be available. 

 Vicki A. Barber, Chief, Depository Distribution Division, LPS, 

GPO, Facilitator 

 Sheila M. McGarr, Chief, Depository Services, LPS, GPO, 

Facilitator 

Versailles II 

18 
AN-v20-#04-2/15/99 

Introduction to DVD 

 Carol F. Cini, Associate Director, Institute for Federal Printing 

and Electronic Publishing, GPO 

PTO and DVD Technology 

 Bruce B. Cox, Manager, Optical Disc Publishing Program, U.S. 

Patent and Trademark Office 

2:00-3:15 Versailles III 

GPO Access (demonstration): All Databases 

Part I: Introduction and Overview 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karie T. Lew, Analyst, EIDS, GPO 

2:00-3:15 Versailles IV 

2:00-3:00 LPS Tour GPO 

2:00-3:00 NOAA Central Library Tour NOAA 

2:00-3:00 U.S. Senate Library Tour Russell Bldg. 

2:00-4:00 STAT-USA/Internet Demonstration Reagan Bldg. 

3:15-3:45 Break 

3:45-5:00 Partners in GIS: Establishing Partnerships to Provide Access to 

Government Data and Metadata to Citizens

 Kenwood E. Giffhorn, Deputy Secretary, Management and 

Technical Services, Pennsylvania Department of Environmental 

Protection 

 Maurie C. Kelly, Project Coordinator, Pennsylvania Spatial 

Data Access, Environmental Resources Research Institute 

 Todd Bacastow, GIS Coordinator, Pennsylvania State 

University 

 Christopher Pfeiffer, PASDA Metadata Specialist, 

Pennsylvania State University 

Versailles I 

3:45-5:00 NTIS/GPO Electronic Image Format Pilot Project 

 Walter L. Finch, Associate Director for Business Development, 

National Technical Information Service, U.S. Department of 

Commerce 

Versailles III 

3:45-5:00 GPO Access (demonstration)

Part II: New Products and Q & A 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karie T. Lew, Analyst, EIDS, GPO 

Versailles IV 

3:45-5:00 Depository Library Council Working Session Maryland 

Tuesday, April 13

Morning 

Coffee with Council & GPO Staff 2nd 8:00 floor 

19 
AN-v20-#04-2/15/99 

8:30 Depository Library Council: Plenary Session 

Assessment of Electronic Government Information Products: Final 

Report 

 Woody Horton, Consultant, National Commission on Libraries 

and Information Science 

Versailles I-IV 

9:30 Depository Library Council: Plenary Session 

10:30 Break 

11:00 Building the FDLP Electronic Collection 

 Judy Andrews, Electronic Transition Specialist, LPS, GPO 

 Laurie B. Hall, Program Analyst, LPS, GPO 

12:00 Lunch 

Afternoon 

1:30-4:00 Depository Library Promotional Materials, Order Forms, and Upcoming 

Marketing Efforts 

 Staff, Promotion & Advertising, GPO 

Registration 

Table 

2:00-5:00 Depository Library Council Working Session Maryland

2:00-3:15 Federal Agency Update Session, Part I 

DOE Information Bridge: One Year Later 

 Kathleen Chambers, Project Manager, Office of Scientific & 

Technical Information, U.S. Department of Energy 

1997 Economic Census and Decennial Census 

 John C. Kavaliunas, Assistant Chief, Marketing Services 

Office, Bureau of the Census, U.S. Department of Commerce 

STAT-USA Products 

 Ken Rogers, Director, STAT-USA, Economics and Statistics 

Administration, U.S. Department of Commerce 

Versailles I-II 

2:00-3:15 Digitizing Collections of Government Information: Options, Processes, 

Costs 

 Cathy N. Hartman, Documents Librarian, University of North 

Texas 

Electronic Resource Library of Plutonium Information: Vision and 

Reality (demonstration) 

 Karen Ruddy, Director, Electronic Resource Library Project, 

Amarillo College 

Versailles III 

GPO Access (demonstration): Advanced Search Techniques 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karen E. Sieger, Analyst, EIDS, GPO 

2:00-3:15 Versailles IV 

20 
AN-v20-#04-2/15/99 

2:00-3:15 Spreading the Riches Around: Administering Selective Housing 

Arrangements from the Law Library Perspective 

 Robert C. Richards, Jr., Technical Services and Documents 

Librarian, University of Colorado Law Library 

 Sharon Blackburn, Government Documents Librarian, Texas 

Tech University School of Law Library 

 Martha Jo Sani, Assistant Librarian, Business Library, 

University of Colorado 

 Laurel Stiebler, Government Documents Coordinator, 

Minnesota State Law Library 

Montgomery 

2:00-3:00 LPS Tour GPO 

2:00-3:00 Library of Congress Serial & Government Publications Division Tour LC 

2:00-3:00 U.S. Senate Library Tour Russell Bldg. 

3:15-3:45 Break 

3:45-5:00 Federal Agency Update Session, Part II 

A Digital Library of the State of the Environment; How To Use on the 

Web and on a Web-connected CD-ROM (demonstration) 

 Brand L. Niemann, Digital Librarian and Computer Specialist, 

U.S. Environmental Protection Agency 

Federal Emergency Management Agency (demonstration) 

 Marc W. Wolfson, Public Affairs Specialist, Office of 

Emergency Information and Public Affairs, Federal Emergency 

Management Agency 

Elaws: Employment Laws Assistance for Workers and Small Businesses 

(demonstration) 

 Roland G. Droitsch, Deputy Assistant Secretary for Policy, 

U.S. Department of labor 

Versailles I-II 

3:45-5:00 PURLS: What Do I Need to Know? Working With PURLS in Your 

Local Catalog 

 Nan L. Myers, Government Documents Librarian, Wichita 

State University 

 Arlene Weible, Government Documents Librarian, Willamette 

University 

Versailles III 

3:45-5:00 GPO Access (demonstration): Advanced Search Techniques (continued) 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karen E. Sieger, Analyst, EIDS, GPO 

Versailles IV 

3:45-5:00 American FactFinder (DADS) (demonstration) 

 Speaker TBA, Bureau of the Census, U.S. Department of 

Commerce 

Montgomery 

Wednesday, April 14 

Morning 

Coffee with Council & GPO Staff 2nd 8:00 floor 

21 
AN-v20-#04-2/15/99 

8:30-12:00 Depository Library Council Working Session Maryland 

Draft Recommendations and Action Items 

8:30-10:00 Open Forum: Sales Program 

 James T. Cameron, Acting Chief, Promotion & Advertising, 

GPO 

 Alan E. Ptak, Chief, Sales Management Division, GPO 

 Denise L. Thompson, Chief, Order Division, GPO 

Montgomery 

8:30-10:00 Federal Agency Update Session, Part III 

National Partnership for Reinventing Government (demonstration) 

 Patricia B. Wood, Web Manager, National Partnership for 

Reinventing Government 

O*Net (demonstration) 

 Donna Dye, O*Net Project Manager, Employment and Training 

Administration, U.S. Department of Labor 

National Park Service (demonstration) 

 David Nathanson, Chief of Library and Archives Services, 

National Park Service Harpers Ferry Center 

Versailles I 

8:30-10:00 Disasters: Plans, Clean-up, and Recovery 

 Mary M. Finley, U.S. Documents Librarian, California State 

University, Northridge 

 Gail Fithian, Coordinator of Government Documents, Boston 

Public Library 

 Fred C. Schmidt, Government Documents Specialist, Colorado 

State University 

 Joan Loftus, U.S. Government Documents Bibliographer, 

Stanford University 

Versailles II 

8:30-10:00 Improving Quality of Documents Reference Service 

 John W. Graham, Head, Public Documents and Patents, Public 

Library of Cincinnati and Hamilton County 

 Lillie J. Dyson, Public Libraries and State Networking Branch 

Chief, Maryland State Department of Education 

Web Pages for Training and Reference 

 Kay Collins, U.S. Government Information Librarian, 

University of California, Irvine 

Versailles III 

8:30-10:00 Speaker and Topic TBA Versailles IV 

8:30-12:00 Depository Library Promotional Materials, Order Forms, and Upcoming 

Marketing Efforts 

 Staff, Promotion & Advertising, GPO 

Registration 

Table 

10:00 Break 

10:00-11:00 LPS Tour GPO 

10:00-11:00 Library of Congress Serial and Government Publications Division Tour LC 

10:00-11:00 National Library of Medicine Tour NLM 

10:00-11:00 NOAA Central Library Tour NOAA 

22 
AN-v20-#04-2/15/99 

10:30-12:00 USDA Digital Publications Preservation Framework 

 Pamela Q. Andre, Director, National Agricultural Library, U.S. 

Department of Agriculture 

 Speaker TBA 

Versailles I 

10:30-12:00 How to Manipulate Federal Bulletin Board Files 

 Margaret J. Boeringer, Documents Librarian, Pace University 

Law Library 

 James M. Mauldin, Publications Management Specialist, LPS, 

GPO 

 David J. Nuzzo, Acquisitions Librarian, State University of 

New York at Buffalo 

Versailles II 

10:30-12:00 Hints on Writing the GPO Self-Study 

 Stephen Henson, Documents Librarian, Louisiana Tech 

University 

 Gail Snider, Library Inspector, LPS, GPO 

Versailles III 

10:30-12:00 GPO Access Open Forum 

 T.C. Evans, Assistant Director, EIDS, GPO, Facilitator 

Versailles IV 

10:30-12:00 FDLP Administration Web Pages (demonstration) 

 Joseph P. Paskoski, Analyst, LPS, GPO 

Montgomery 

12:00 Lunch 

Afternoon 

2:00-5:00 Depository Library Council Working Session Maryland 

2:00-3:15 Federal Agency Update Session, Part IV 

Department of Veterans Affairs (demonstration) 

 Walter R. Houser, Webmaster, U.S. Department of Veterans 

Affairs 

National Climatic Data Center (demonstration) 

 Kenneth Davidson, Deputy Director, National Climatic Data 

Center, National Oceanic and Atmospheric Administration 

National Cancer Institute 

 Nancy Brun, Chief, Information Resources Branch, National 

Cancer Institute 

Versailles I 

2:00-3:15 CD-ROMs in a Webbed World 

 Cynthia L. Etkin, Library Inspector, LPS, GPO 

Versailles II 

2:00-3:15 Future Colleagues: Documents Education in Library and Information 

Science Programs 

 Timothy C. Hartnett, Associate Librarian, Plattsburgh State 

University 

 Judith S. Robinson, Associate Professor, School of Information 

and Library Studies, State University of New York at Buffalo 

 Cassandra Hartnett, U.S. Documents Librarian, University of 

Washington 

 William Sudduth, Reference Librarian, University of Richmond 

Versailles III 

23 
AN-v20-#04-2/15/99 

2:00-3:15 GPO Access (demonstration): All Databases 

Part I: Introduction and Overview 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karie T. Lew, Analyst, EIDS, GPO 

Versailles IV 

2:00-3:00 LPS Tour GPO 

2:00-3:00 National Library of Medicine Tour NLM 

2:00-3:00 U.S. Senate Library Tour Russell Bldg. 

3:15-3:45 Break 

3:45-5:00 Federal Agency Update Session, Part V 

Bureau of Labor Statistics (demonstration) 

 Deborah P. Klein, Associate Commissioner for Publications 

and Special Studies, Bureau of Labor Statistics, U.S. 

Department of Labor 

Bureau of Justice Statistics (demonstration) 

 Kathy Quinn, Project Supervisor, Bureau of Justice Statistics 

Clearinghouse 

National Center for Education Statistics (demonstration) 

 Gerald Malitz, Webmaster, National Center for Education 

Statistics, U.S. Department of Education 

Versailles I 

3:45-5:00 Speaker and Topic TBA Versailles II 

3:45-5:00 The Ins and Outs (Literally) of Documents Processing 

 Vicki A. Barber, Chief, Depository Distribution Division, LPS, 

GPO 

 Robin Haun-Mohamed, Chief, Depository Administration 

Branch, LPS, GPO 

Versailles III 

3:45-5:00 GPO Access (demonstration) 

Part II: New Products and Q & A 

 Selene T. Dalecky, Analyst, EIDS, GPO 

 Karie T. Lew, Analyst, EIDS, GPO 

Versailles IV 

Thursday, April 15

Morning 

Coffee with Council & GPO Staff 2nd 8:00 floor 

24 
AN-v20-#04-2/15/99 

8:30 Partnerships on the Web: FDLP Partnering to Provide Access to 

Electronic Resources 

FDLP Partnerships: Origins and Underlying Issues 

 Duncan M. Aldrich, Head, Business & Government 

Information Center, University of Nevada, Reno 

DOSFAN: Launching the Partnership System 

 John A. Shuler, Head, Documents Department, University of 

Illinois, Chicago 

Constructing a Partnership: Nuts and Bolts Perspective 

 Donna P. Koepp, Head, Government Documents & Maps 

Library, University of Kansas 

 Additional Speaker TBA 

GPO and FDLP Partnerships: Coordinator’s Perspective 

 George D. Barnum, Electronic Transition Specialist, LPS, GPO 

Versailles I-III 

10:00 Break 

10:30 Depository Library Council: Plenary Session 

Report of Draft Recommendations and Action Items (including 

audience response and comments) 

11:30 Closing Remarks 

 Michael F. DiMario, Public Printer 

12:00 Adjourn 

Addresses for Tours: 

GPO: 732 North Capitol Street NW, Washington, DC 

LC: 101 Independence Avenue SE, Madison Building, Washington, DC 

NLM: Building 8, 8600 Rockville Pike, Bethesda, MD 

NOAA: 1315 East-West Highway, Suite 2000, Silver Spring, MD 

Reagan: 14th and Pennsylvania Avenue NW, Washington, DC 

Russell: 1st and Constitution Avenue NE, Washington, DC 

25 
AN-v20-#04-2/15/99 

STAT-USA/Internet Demonstration 

One STAT-USA demonstration session will be held for depository librarians attending the April 

1999 Federal Depository Conference. STAT-USA focuses on economic, financial, trade, 

demographic, and statistical data. This session is an introductory demonstration on how to use 

the online STAT-USA. The Bureau of Economic Analysis (BEA) also will have a booth on-site 

and have staff available to answer questions on BEA products. 

Date: Monday, April 12, 1999 

Sponsor: STAT-USA, U.S. Dept. of Commerce 

Location: Ronald Reagan Building and International Trade Center 

 1300 Pennsylvania Avenue, NW 

 Washington, DC 

Time: 2:00 p.m. - 4:00 p.m. 

Seating is limited to 50. Registration must be received by March 31, 1999. To reserve a seat, 

contact Ken Rogers by 

1. Fax: (202) 482-2164 

-or2. e-mail: krogers@doc.gov 

STAT-USA will contact you to verify your reservation. 

26 
AN-v20-#04-2/15/99 

27 

FEDERAL DEPOSITORY LIBRARY CONFERENCE & DEPOSITORY LIBRARY COUNCIL

April 12-15, 1999 and Regional Librarians’ Meeting, April 11, 1999 

Hotel Registration Form 

HOLIDAY INN-BETHESDA • 8120 WISCONSIN AVENUE

Bethesda, MD 20814 

Phone: (301) 652-2000 

FAX: (301) 652-4525 ______________________________________________________________________________ 

Deadline for negotiated hotel room rate of $126.00: March 11, 1999

Please reserve accommodations for: 

Name:___________________________________________________________ 

Address:_________________________________________________________ 

City/State/Zip:_____________________________________________________ 

Telephone:_______________________________________________________ 

Sharing room with:_________________________________________________ 

Arrival date/time:_______________________________(check-in after 4:00 p.m.) 

Departure date/time:_________________________________(check-out by noon) 

Select type room desired: ____Smoking ____Non-smoking

____Single (one person/one bed) ____Triple (three people/1-2 beds) 

____Double (two people/one bed) ____Quad (four people/two beds) 

____Double (two people/two beds) 

Requires handicap room (check one): ____mobility ____hearing impaired ____visually impaired 

To guarantee your reservation, please indicate your credit card information below: 

____American Express ____Visa ____MasterCard ____Discover ____Diners Club 

Card #: _____________________________________Expiration date: _____________________ 

Signature: __________________________________________________Date: ______________

For Hotel Use: 
AN-v20-#04-2/15/99 

FEDERAL DEPOSITORY LIBRARY CONFERENCE & DEPOSITORY LIBRARY COUNCIL

April 12-15, 1999 and Regional Librarians’ Meeting, April 11, 1999 

Conference Registration Form 

Register via the Web by March 26, 1999 

www.access.gpo.gov/su_docs/dpos/99conreg.html 

PLEASE TYPE: 

Depository Library Number (if applicable): ________________________________

Name: ____________________________________________________________ 

Institution: _________________________________________________________ 

Library Name: ______________________________________________________ 

Address: __________________________________________________________ 

City: State: Zip ______________ 

Phone: ____________________________________________________________ 

Internet Address:____________________________________________________ 

Special Needs: (list) ____ I am new to U.S. Government documents (3 years or less) 

____ I am a first-time attendee 

____ I am a former Depository Library Council member 

____ I am from a Regional library 

Library Type: ___ Academic ___ Public ___ Law ___ Other 

If you are unable to use the Web registration form, mail, fax, or e-mail this form to: 

Chief, Depository Services Fax: 202-512-1432 

Library Programs Service (SLLD) smcgarr@gpo.gov 

U.S. Government Printing Office 

Washington, DC 20401 

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AN-v20-#04-2/15/99 

Transportation Tips from Washington Area Airports 

Reagan Washington National Airport 

15 miles to Holiday Inn-Bethesda 

VIA FARE DIRECTIONS 

SuperShuttle 

(800) 258-3826, 

press 2 

$17, 1 person 

$8, each additional 

person going to the 

same location 

Walk to the south end of the main terminal near 

Northwest Airlines. Follow the Washington 

Flyer/Super Shuttle signs to the ticket counter. 

Metro $2.10 

Sunday one-way 

fare 

Walk through main terminal to National Airport 

Metro station. Take Yellow line train marked MT. 

VERNON SQ-UDC to Gallery Place station. 

Change to Red line train marked SHADY GROVE 

or GROSVENOR and exit at the Medical Center 

station (travel time: 40 minutes). The hotel is a 10-

minute walk south on Wisconsin Avenue from the 

subway. 

Holiday Inn-Bethesda van: Cross over to the “Kiss 

and Ride” parking lot. Look for either a green or 

white hotel van marked Holiday Inn-Bethesda 

(leaves the hotel on the hour and half-hour). 

Car Take George Washington Parkway North to the 

Capitol Beltway I-495 to Maryland. Take Exit 34 

(Wisconsin Avenue) Route 355. Follow Route 355 

past Bethesda Naval Hospital on the left and the 

National Institutes of Health on the right. Hotel is 2 

miles south of I-495, on the right-hand side across 

from an Amoco gas station, between Battery Lane 

and Cordell Avenue. 

29
AN-v20-#04-2/15/99 

Washington Dulles International Airport 

25 miles to Holiday Inn-Bethesda

VIA FARE DIRECTIONS 

SuperShuttle 

(800) 258-3826, 

press 2 

$20, 1 person 

$10, each additional 

person going to the 

same location 

After exiting the main terminal, pick up is at curbs 

1C and 1F. 

Washington 

Flyer van & 

Metro

$8.00, 1 person 

one-way van fare 

$2.10 

Sunday one-way 

Metro fare 

Take the Washington Flyer van from Dulles to the 

West Falls Church Metro station (travel time: 20 

minutes). 

Take the Orange line train marked NEW 

CARROLLTON to the Metro Center station. 

Change to Red line train marked SHADY GROVE 

or GROSVENOR and exit at the Medical Center 

station (travel time: 50 minutes). The hotel is a 10-

minute walk south on Wisconsin Avenue from the 

subway. 

Holiday Inn-Bethesda van: Cross over to the “Kiss 

and Ride” parking lot. Look for either a green or 

white hotel van marked Holiday Inn-Bethesda 

(leaves the hotel on the hour and half-hour). 

Car Take Dulles Access road to I-495 North 

(Baltimore/Bethesda, Exit 18) toward Maryland. 

Take Exit 34 (Wisconsin Avenue) Route 355. 

Follow Route 355 past Bethesda Naval Hospital on 

the left and the National Institutes of Health on the 

right. Hotel is 2 miles south of I-495, on the righthand side across from an Amoco gas station, 

between Battery Lane and Cordell Avenue. 

30
AN-v20-#04-2/15/99 

Baltimore-Washington International Airport (BWI) 

35 miles to Holiday Inn-Bethesda

VIA FARE DIRECTIONS 

SuperShuttle 

(800) 258-3826, 

press 2 

$24, 1 person 

$5, each additional 

person going to the 

same location 

Pick-up is on the lower level, Ground 

Transportation, between baggage claim carousels 3 

& 4. 

Shuttle, 

Amtrak, & 

Metro

$16 

one-way Amtrak 

fare 

$1.60 

Sunday one-way 

Metro fare 

Take the free shuttle bus to the BWI rail station. 

Pick up an Amtrak train to Union Station (travel 

time: 30 minutes). At Union Station, take the down 

escalators to the Metro. Enter the Red line train 

marked SHADY GROVE or GROSVENOR and 

exit at the Medical Center station (travel time: 20 

minutes). The hotel is a 10-minute walk south on 

Wisconsin Avenue from the subway. 

Holiday Inn-Bethesda van: Cross over to the “Kiss 

and Ride” parking lot. Look for either a green or 

white hotel van marked Holiday Inn-Bethesda 

(leaves the hotel on the hour and half-hour). 

Car From BWI, take I-95 South to I-495 West (Silver 

Spring-Northern VA). Take Exit 33 (Connecticut 

Avenue). At the end of the ramp, make a left turn 

towards Chevy Chase. At the first light, turn right 

onto Jones Bridge Road. Drive approximately 1 

mile to Rockville Pike (Wisconsin Avenue), turning 

left onto Rockville Pike and driving for 1⁄4 mile. 

Hotel is on the right-hand side across the street from 

an Amoco gas station between Battery Lane and 

Cordell Avenue. 

31
AN-v20-#04-2/15/99 

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AN-v20-#04-2/15/99 

Upcoming FDLP Events 

Regionals Meeting 

Apr. 11 Bethesda, MD

Federal Depository Conference

April 12 – 15 Bethesda, MD

Interagency Depository Seminar

June 2 – 9 Washington, DC

Oct. 18 – 21 Kansas City, MO

Spring Depository Library Council/ 

Fall Depository Library Council Meeting

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AN-v20-#04-2/15/99 

34

Table of Contents 

Work with LPS on the Electronic Transition: Expert Consultants Sought for 1999-2000........... 1

FBIS Reports on CD-ROM Governed by Use Restrictions.......................................................... 3 

SuDocs Letter: Destroy SAMHSA Directory............................................................................... 3 

Migration of Physical Format Products to Online Distribution.................................................... 4 

Cataloging Branch Update............................................................................................................ 7 

Depository Administration Branch Update .................................................................................. 9 

Depository Services Update........................................................................................................ 11 

Electronic Transition Staff Update ............................................................................................. 13 

Still Time to Register for Interagency Depository Seminar ....................................................... 15 

Revised Agenda, Depository Library Council & Federal Depository Conference .................... 17 

STAT-USA/Internet Demonstration........................................................................................... 26

Transportation Tips from Washington Area Airports................................................................. 29 

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Internet access via World Wide Web at URL: http://www.access.gpo.gov/su_docs/dpos/adnotes.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov