Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 27, no. 11-12 GP 3.16/3-2:27/11-12 Nov. 15/Dec. 15, 2006 

HIGHLIGHTS 

Spring 2007 

Depository Library 

Council Meeting 1 

Tribute to Bruce R. 

James 2 

Cataloging 

Guidelines 

Draft 3 

Technical 

Supplement to 

Continue 4 

Serial Set Volumes 

Recall Reminder 5 

Enhanced 

New Titles 

Functionality 5 

Fall Conference 

Proceedings 

Available 5 

Spring 2007 Depository Library 

Council Meeting Scheduled 

The Spring Depository Library Council meeting will be held in Denver, 

CO, at the Adams Mark Hotel, on April 15-18, 2007. The 15-member 

Depository Library Council discusses issues affecting the Federal 

Depository Library Program and assists Government Printing Office 

administrators in identifying and evaluating alternatives for improving 

public access to government information. Registrants may attend Council 

sessions as well as educational programs running concurrently. 

The meeting, which is free and open to the public, will open on Sunday, 

April 15, with registration starting at 8:00 a.m., and will conclude at 12:00 

p.m. on Wednesday April 18. 

Agenda: A preliminary schedule of events and a preliminary detailed 

agenda are being developed and will be available soon at: 

http://www.access.gpo.gov/su_docs/fdlp/events/spring_council_agenda.ht

ml

Registration: Pre-registration is now available at: 

http://www.access.gpo.gov/su_docs/fdlp/registration/spring_reg.html. 

Advance registration provides us with the information necessary to ensure 

effective planning to make this meeting productive and enjoyable for you. 

Please register as early as possible. 

Accommodations: A limited number of rooms will be available on a firstcome, first-served basis at the prevailing Government Per Diem rate of 

$127.00 (plus 14.85% tax) per night single at the Adam's Mark Hotel, 

located at 1550 Court Place, Denver, CO.. 

Please make your reservations online at: 

https://resweb.passkey.com/go/usgpo07 or by calling 1-877-642-9212. 

You must mention the GPO's Federal Depository Library Conference and 

Council meeting to receive the correct rate. 
AN-v27-#11-12-12/15/06 

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Hotel reservations should be made before 

Saturday, March 24, 2007 to ensure receiving 

the prevailing Government rate. If you have 

any problem making your reservation, please 

contact the Office of Education and Outreach 

at (202) 512-1119 for assistance. 

Reservations made after Saturday, March 24, 

2007 will be subject to availability and the 

rate may vary. The Government rate will be 

honored beginning Wednesday, April 11 

through Saturday, April 21, 2007. 

For more information: Updates will be 

posted at: 

http://www.access.gpo.gov/su_docs/fdlp/even

ts/spring_council.html. 

Tribute to Bruce R. James 

[In the Congressional Record for Friday, December 8, 2006, Senator Lott, Chairman of the Joint 

Committee on Printing, paid tribute to Bruce James for his service as Public Printer.] 

Mr. LOTT. Mr. President, as chairman of the 

Joint Committee on Printing, I want to 

commend and pay tribute to Bruce R. James, 

the 24th public printer, who has announced 

he will retire from his post as chief executive 

officer of the Government Printing Office on 

January 3, 2007. 

At the President's request, Bruce came out of 

retirement to take office at the GPO in 

December 2002. Since then, he has worked 

tirelessly to transform that venerable 

institution from a printing agency into a 21st 

century digital information processing 

facility. After a period of factfinding and 

consultation with GPO's stakeholders, he 

issued a strategic vision for the GPO's future 

that has guided the management of the 

agency ever since. Under the plan, he 

initiated the effort to construct a future digital 

system to organize, manage, and output 

authenticated Government information in a 

broad range of online and print formats. He 

led efforts to modernize the GPO's plant 

operations supporting Congress. He assisted 

the State Department's development and 

issuance of the new electronic U.S. passport 

and has led efforts to further enhance the 

GPO's security and intelligent documents 

operation. He worked with the library 

community to ensure the continued transition 

to predominately electronic Federal 

Depository Library Program and began a 

pilot project to test the GPO's ability to 

digitize retrospective Government 

publications for online public access. 

Throughout his tenure, Bruce has ensured 

that we have the products and services we 

need to conduct our daily business in 

Congress. 

In carrying out this program of change, Bruce 

brought to the GPO a broad range of business 

principles and practices, earning him the title 

of 2006 Civilian Executive of the Year from 

Government Computer News. He instilled a 

new focus on customer service for Congress 

and the departments and agencies that depend 

on the GPO and has provided new service 

options that make it easier and more 

convenient to use the GPO. He turned around 

the financial status of the agency, posting a 

positive financial performance every year 

since 2004 and reversing a pattern of 

previous losses that has provided the agency 

with the capital to make much-needed 

investments in technology. He brought 

aboard a wide range of experts in technology 
AN-v27-#11-12-12/15/06 

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and systems integration, finance, marketing, 

secure and intelligent documents, digital 

media, and related fields, to guide the GPO 

forward. And to his credit, Bruce brought 

before the Congress the issue of how best to 

utilize the GPO's aging and outsized 

buildings for its future operations. 

Mr. President, Congress, Federal departments 

and agencies, and all those among the public 

who rely on the GPO have been well served 

over the past 4 years by Public Printer Bruce 

James. His unceasing call for technology 

modernization and his steadfast adherence to 

business best practices will leave a legacy of 

continued improvement at the GPO for many 

years to come. As Bruce departs the GPO to 

return to retirement in his beloved Nevada, he 

leaves with our best wishes and the thanks of 

a grateful nation for a job well done. 

 

GPO Cataloging Guidelines Draft for Review 

Library Services and Content Management 

(LSCM) recently announced plans to make 

several changes to the GPO Cataloging 

Guidelines effective February 1, 2007. This 

message was posted on FDLP-L and the 

FDLP Desktop on 12/11/06. Additional 

information for review and comment about 

the CONSER Standard Record and a detailed 

draft of abridged cataloging changes are 

posted on the National Bibliography page at: 

http://www.access.gpo.gov/su_docs/fdlp/cip/i

ndex.html or at: 

http://www.access.gpo.gov/su_docs/fdlp/cip/

proposal_access_level_dec06.pdf. 

LSCM will make several modification to the 

GPO Cataloging Guidelines, 4th edition, 

2002 

http://www.access.gpo.gov/su_docs/fdlp/cip/

gpocatgu.pdf effective February 1, 2007. The 

Guidelines will be updated to include: 

1. GPO Policy for Using Access Level 

Serial Records, and 

2. Modifications to the Categories of 

Documents Receiving Abridged 

Cataloging. 

These changes are a result of the CONSER 

pilot project which was announced to the 

Depository community via FDLP-L on 

March 17, 2006. This message solicited 

comments on the test records. Additionally, 

changes in cataloging practice were discussed 

at recent Depository Library Council 

meetings in Seattle and Washington, DC and 

the community was alerted that proposals 

would be forthcoming. In a May 10, 2006 

FDLP-L message, LSCM announced its 

decision to continue to create series authority 

headings and offered the community an 

opportunity to comment. 

GPO and the depository community have 

recognized the importance of GPO's 

continued participation in CONSER, a 

national level standards-setting body and 

cooperative cataloging program. GPO 

reaffirms its commitment to and conformance 

with CONSER guidelines. Changes 

described below are consistent with the 

February 1, 2007 planned change in practice 

as announced by CONSER. Their 

announcement is online at: 
AN-v27-#11-12-12/15/06 

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http://www.loc.gov/acq/conser/pdf/alr/CONS

ERRecordApproved.pdf. Should this date be 

modified, GPO will implement this new 

standard according to the 

timeframe established by CONSER. 

CONSER Standard Records (access-level) 

Beginning February 1, 2007, LSCM intends 

to follow the CONSER Standard Record with 

the following exceptions. 

• Series treatment (440, 490, 830 MARC 

fields) - LSCM will continue to add 

series information to the CONSER 

Standard Records it creates for U.S. 

Government serials and will continue to 

establish and contribute series 

authorities to NACO. 

• Physical description (300 MARC field) 

- LSCM will continue to add physical 

description information following 

existing GPO Abridged Cataloging 

Guidelines. 

When the CONSER Standard Records 

(access-level) are finalized and made 

available, GPO will conduct a further review 

and may make additional modifications to 

GPO's application of these new standards. 

GPO will continue to keep the depository 

community informed of these developments 

and will seek community input. 

A sample standard record created by GPO 

can be viewed through the Catalog of U.S. 

Government Publications (CGP) 

http://catalog.gpo.gov. 

CGP System ID: 595796 (Use expert search 

sys=595796) 

Title: Annual Firearms Manufacturing and 

Export Report 

SuDoc Number: J 38.16: 

Item Number: 0718-H-05 

GPO Abridged Cataloging Guidelines 

The proposed changes to the Abridged 

Cataloging Guidelines are a result of 

reexamining cataloging priorities. The 

changes can be found on the National 

Bibliography Web page: 

http://www.access.gpo.gov/su_docs/fdlp/cip/i

ndex.html

FOR MORE CONSER INFORMATION 

CONSER Home Page: 

http://www.loc.gov/acq/conser/ 

Technical Supplement to Continue in Paper and 

Electronic Format 

The Administrative Notes Technical 

Supplement will continue to be published in 

paper format, as well as online, in 2007, on a 

bimonthly basis. Library Technical 

Information Services staff are working on the 

development of alternative products, and will 

continue to plan for a WebTech Notes 

platform replacement. A team of planners is 

now beginning that process, and updates will 

be posted on FDLP-L as developments occur. 
AN-v27-#11-12-12/15/06 

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Serial Set Volumes Recall Reminder 

Two volumes of the Serial Set (Y 1.1/2: item 

no. 1008-F, Serial 14723 and Serial 14694) 

were recalled by GPO in August 2006. 

Libraries were instructed, via FDLP-L 

messages sent August 15 and August 31, to 

return these volumes to GPO for correction. 

Understanding the inconvenience of the 

recall, GPO provided mailing labels, along 

with instructions on returning the volumes, to 

assist libraries at this time. 

To date, not all libraries receiving the bound 

Serial Set have returned these volumes to 

GPO. Approximately 10 libraries have not 

returned Serial 14694 and 15 libraries have 

not returned Serial 14723. The final deadline 

to return both volumes is December 29, 2006. 

If your volumes are not returned by this date 

they will not be corrected. 

Please contact Laurie Hall directly at

lhall@gpo.gov if you did not receive your 

mailing labels or have questions about this 

recall. 

Enhanced New Titles Functionality Now 

Available in the 

Catalog of U.S. Government Publications 

The New Titles feature of the Catalog of U.S. 

Government Publications (CGP), 

http://catalog.gpo.gov has been enhanced to 

provide users with more options and greater 

selectivity. Two new categories of searches 

have been created: 

• New Titles, which returns dynamic 

results for new electronic and tangible 

titles added to the CGP, and 

• New Electronic Titles, which returns 

dynamic results for new electronic titles 

added to the CGP. 

Additionally, the methodology for retrieval 

has been refined, so users can get more exact 

search results. 

To access the enhanced New Titles features, 

go to the CGP at http://catalog.gpo.gov. 

Select "Advanced Search" and then click on 

the "New Titles" tab located on the tool bar. 

2006 Fall FDL Conference & DLC Meeting 

Proceedings Now Available 

The proceedings from the October 2006 Federal Depository Library Conference and Depository 

Library Council meeting are now available at: 

http://www.access.gpo.gov/su_docs/fdlp/pubs/proceedings/06fall/index.html
AN-v27-#11-12-12/15/06 

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Table of Contents 

Spring 2007 Depository Library Council Meeting Scheduled ..................................................... 1 

Tribute to Bruce R. James............................................................................................................. 2 

GPO Cataloging Guidelines Draft for Review ............................................................................. 3 

Technical Supplement to Continue in Paper and Electronic Format............................................ 4 

Serial Set Volumes Recall Reminder............................................................................................ 5

Enhanced New Titles Functionality Now Available in the Catalog of U.S. Government 

 Publications................................................................................................................................ 5 

Fall FDL Conference & DLC Meeting Proceedings Now Available........................................... 5 

Questions? 

If you have questions or comments on any of the content in Administrative Notes, please send them to askGPO, the 

online help service at: 

http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/ask.php

To ensure that your question is routed to the correct area, please choose the category "Federal Depository Libraries" 

and the appropriate subcategory, if any. 

You may also contact the GPO Customer Contact Center at 866-512-1800 (Toll-free), or at 202-512-1800 (DC 

Metropolitan Area), Monday through Friday, 7:00 a.m. - 8:00 p.m., EST. 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

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