FY2014 LSCM YEAR IN REVIEW
TABLE OF CONTENTS

FEDERAL DEPOSITORY LIBRARY PROGRAM 2

FDLP Forecast Study 2

National Plan for Access to U.S. Government Information 2

GPO Partnerships 2

FDLP Academy 4

GPO’s Federal Digital System 4

FDLP Events 5

i. Expanding the Forecast Framework: 

 Engage and Discuss 5

ii. New Depository Librarian’s Institute 6

iii. 2014 Depository Library Council Meeting and 

 Federal Depository Library Conference 6

Depository Library Council 7

GPO Participation & Collaboration in Outside Groups 7

FDLP Promotion & Communications 7

FDLP Guidance 8

Welcoming New Libraries to the FDLP 8

Depository Library Spotlights 8

Results of the 2013 Biennial Survey of Depository Libraries 8

Federal Depository Libraries of the Year 8

Public Access Assessments 9

FDLP Connection 9

Web Archiving 10

FDLP Web Services 11

Historic FDLP Shipping List Project 11

LSCM Technology Plan 11

FDLP Outreach: In-Person & Virtual Events 12-13

CATALOGING & INDEXING PROGRAM 14

National Bibliographic Records Inventory Initiative 14

GPO in Top 10 of Original Catalogers in the World 14

eBooks 15

Integrated Library System/ 15

Catalog of U.S. Government Publications 15

Resource Description and Access 16

Cataloging Guidelines 16

Cataloging Record Distribution Program 16

 

INTERNATIONAL EXCHANGE SERVICE 16

BY-LAW PROGRAM 16

METRICS 17

CLOSING 17

U.S. Government Publishing Office: GPO

Federal Depository Library Program: FDLP

Cataloging & Indexing Program: C&I

Library Services & Content Management: LSCM

Depository Library Council: DLC

Catalog of U.S. Government Publications: CGP

GPO’s Federal Digital System: FDsys

Integrated Library System: ILS

Public Access Assessment: PAA

Federal Depository Library Directory: FDLP

Resource Description and Access: RDA

National Bibliographic Records Inventory Initiative: NBRII

Cataloging Record Distribution Program: CRDP

Persistent URLs: PURLs 

System Security Plan: SSP

GPO’s Office of the Inspector General: OIG

Digitized Bound Congressional Record: DBCR

Depository Library Council Meeting & Federal Depository 

Library Conference: Meeting & Conference

Library of Congress: LC

National Archives & Records Administration: NARA

National Academy of Public Administration: NAPA

Digital Public Library of America: DPLA

University of North Texas: UNT

Boston Public Library: BPL

Central Intelligence Agency: CIA

Federal Agencies Digitization Guidelines Initiative: FADGI

Federal Library and Information Network: FEDLINK

North American Precis Syndicate: NAPS

Federal Information Security Management Act: FISMA

Y E A R I N R E V I E W A C R O N Y M 

AND ABBREVIATION GUIDE
W E L C O M E L E T T E R F R O M T H E 

ACTING MANAGING DIRECTOR OF LSCM

As I reflect back on FY 2014 (October 2013-September 2014), I am so pleased at the progress we have 

made in securing a strong and thriving Federal Depository Library Program (FDLP) for the future. In December 2014, as we were busy preparing this report, President Barack Obama signed into law H.R. 83, the 

legislation that provided consolidated and further continuing appropriations for FY 2015. Section 1301 of 

that legislation officially changed the name of the U.S. Government Printing Office to the U.S. Government 

Publishing Office (GPO). Publishing reflects the increasingly prominent role that GPO plays in providing 

access to Government information in digital formats through the agency’s Federal Digital System (FDsys), 

Catalog of U.S. Government Publications (CGP), apps, eBooks, and related technologies. The information 

needs of Congress, Federal agencies, and the public have evolved beyond only print and GPO has transformed itself to meet its customers’ needs.

GPO continues to transform and evolve, as do all of our nearly 1,200 Federal depository libraries 

throughout the country. Each day, we hear from you about the unique services and programs you are offering to help your patrons find and use Federal Government information. Your efforts are recognized and 

appreciated. For our part, each day we work in support of four programs, all appropriated by Congress:

n The Federal Depository Library Program

n The Cataloging & Indexing Program

n The International Exchange Service

n The By-Law Program

Throughout this report, you will read about these four programs and the projects and recent 

activities we have undertaken to support those programs. 

Some highlights that you will read more about:

n Library Services & Content Management (LSCM) staff completed the FDLP Forecast Study. This yielded 

37 Data Reports, one for each of the 32 questions on the Library Forecast Questionnaire, plus one for each of 

the five themes represented in the State Forecast Questionnaires. LSCM also wrote six Working Papers, which 

analyzed the major findings and inferences of each theme, and include GPO’s planned responses to issues and 

needs. The Study’s methodology, the collection of submitted State Focused Action Plans and accompanying 

Summary Report, and the raw data collected were also produced and presented to the FDLP community. 

n LSCM is maintaining official GPO partnerships with 16 depository libraries, eight Federal agencies, and 

two other institutions.

n The FDLP Academy was launched in FY 2014 to support the educational needs of the FDLP community;

51 live webinars were presented to 3,803 attendees, eight recorded webcasts were created with over 900 views, 

and four live classroom sessions were taught to 41 attendees in FY 2014 alone.

n LSCM hosted three events for the FDLP community: 1) the virtual conference, “Expanding the Forecast 

Framework: Engage & Discuss,” 2) the New Depository Librarian’s Institute, and 3) the 2014 Depository Library 

Council Meeting & Federal Depository Library Conference.

n Over 150 titles in new eBook formats were introduced to the FDLP. The new formats, MOBI and EPUB, are 

available to the public for free using GPO’s CGP.

n Over 13,830 new cataloging records were added to the CGP, of which almost 8,252 or 60% contained 

PURLs (Persistent URLs) to full-text publications.

On behalf of the staff in GPO’s LSCM business unit, I am happy to present to you our accomplishments for 

FY 2014.

With Warm Regards,

Laurie Hall

Acting Managing Director, Library Services & Content Management, GPO

Chief, Library Technical Services, LSCM, GPO

Dear Federal depository library partners,
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FDLP Forecast Study

In FY 2014, LSCM completed work on the FDLP 

Forecast Study. Initiated in the summer of 2012, the 

Forecast Study queried Federal depository libraries 

about their pressing issues, goals, and viewpoints, and 

asked them to identify initiatives and needs. Data was 

collected through three tools: Library Forecast Questionnaires, State Forecast Questionnaires, and State 

Focused Action Plans. Data from the study is being 

used to develop ongoing GPO programs and FDLP 

services and inform the strategic direction of LSCM 

and the FDLP in order to cultivate a National Plan 

for Access to U.S. Government Information. The first 

step of releasing results was through a series of Data 

Reports on each question in the Library Forecast and a 

series of Data Reports organized by topic for the State 

Forecast in 2013. Next, Working Papers were released 

on each theme discussed in the study. The Working 

Papers analyzed, in detail, the major findings based on 

each theme, as well as GPO’s planned responses to 

issues and needs identified in the Questionnaires. 

These six Working Papers were released incrementally. (The papers on Education and Marketing were published in FY 2013.) In FY 2014, LSCM 

published the remaining Working Papers: Collection 

Management, LSCM Projects, Preservation, and Future 

Roles and Opportunities.

Also in FY 2014, LSCM published a summary 

report of information from the State Focused Action 

Plans provided by the Federal depository libraries in a 

state or depository region.

In order to clarify and expand upon themes 

identified during the analysis of the project, LSCM 

hosted “Expanding the Forecast Framework: Engage 

and Discuss,” a series of virtual focused discussions 

with the FDLP community. Each focused discussion 

was then summarized, documented, and released to 

the community. The discussions were archived and 

are available from the FDLP Academy in the Events & 

Conferences Archive.

FEDERAL DEPOSITORY LIBRARY PROGRAM

Also released to the FDLP community in FY 2014 

was the methodology documentation and the raw 

data that was collected during the study. All of these 

resources and more can be accessed on the FDLP 

Forecast Study Project Page on FDLP.gov. 

National Plan for Access to 

U.S. Government Information 

The depository community had its first look at portions of the National Plan for Access to U.S. Government Information during the spring 2014 Depository 

Library Council Meeting & Federal Depository Library 

Conference. FDLP Forecast Study responses, the 

National Academy of Public Administration (NAPA) 

recommendations, and external influences and trends 

in libraries informed the development of the National 

Plan. The vision is “To provide Government information when and where it is needed.” The plan has three 

components: the Federal Depository Library Program; 

the Cataloging and Indexing Program and lifecycle 

management of Government information; and the Federal Information Preservation Network. Development 

of the National Plan will continue into FY 2015.

GPO Partnerships 

Since 1997, GPO has developed strategic partnerships 

with Federal depository libraries and other Federal 

agencies to increase access to electronic Federal 

information. All branches of Federal Government are 

increasingly transitioning away from print, and fewer 

agencies and Federal materials are coming to GPO for 

publishing. This is due to budgetary pressures, open 

government initiatives, and increasing access to electronic solutions. 

One avenue to address this has been to develop 

strategic partnerships to ensure permanent public 

access to electronic content, assist depositories in providing access to electronic material, and help libraries 

better manage their depository collections. PartnerAs authorized by Chapter 19 of Title 44, U.S.C., the mission of the FDLP is to disseminate information products from all three branches of the Federal Government to almost 1,200 libraries nationwide designated 

as Federal depository libraries, directly by law or as depositories designated by their Representatives and 

Senators. Federal depository libraries maintain and provide free public access to Federal Government information products. Providing free online access to Government publications is provided under the authority of 

Chapter 41 of Title 44, U.S.C., via FDsys.
3

ships also allow GPO to take advantage of the expertise and services of Federal depository librarians and 

Federal agencies. 

GPO currently maintains partnerships with 16 

depository libraries, eight Federal agencies, and two 

institutions. 

During FY 2014, LSCM signed three new partnerships: 

■ University of North Texas (UNT): This partnership

ensures permanent public access to UNT’s large 

current and future digital collections of U.S. Government content that are within scope of GPO’s FDLP. 

These collections currently contain approximately 

50,000 Federal Government information products 

on a wide range of interesting topics. Some notable 

examples are: World War II newsmaps; documents 

on early planes, engines, and more from the National 

Advisory Committee for Aeronautics; and annual 

reports from the U.S. Department of Agriculture’s 

experiment stations from 1901 to 1954. Under the 

agreement, GPO guarantees public access to these 

materials in perpetuity.

■ University of Colorado, Boulder: This is a cooperative cataloging partnership. The University is creating bibliographic records for historic publications

from the U.S. Geological Survey Bulletins series 

and the Bureau of Mines Reports of Investigations 

series. GPO will enhance the records by verifying 

the SuDoc number and performing needed authority 

work to the subject headings and corporate names. 

The records will then be available through GPO’s 

CGP and OCLC.

■ Boston Public Library (BPL): This partnership

ensures permanent public access to the digitized 

version of the Warren Commission hearings. The 

hearings were digitized by BPL and were made 

available to the public through FDsys.

During FY 2014, LSCM renewed one partnership: 

■ The University of Illinois at Chicago: This partnership ensures permanent public access to the

content in DOSFAN, a digital library of electronically 

archived information produced by the U.S. Department of State from 1990 to 1997 and includes 

the archived Web sites of the U.S. Arms Control 

and Disarmament Agency and the U.S. Information 

Agency. 

Work continued on several cooperative catalog¬ing 

partnerships: 

■ University of Florida: LSCM’s partnership with the

University of Florida combines cooperative cataloging and per¬manent public access to digitized 

content. As material is digitized, the University of 

Florida will share bibliographic records with GPO. 

Records will be added to the CGP, and records for 

the digitized ver¬sions will be created with persistent URLs, or PURLs. During FY 2014, work was 

completed on over 1,600 bibliographic records for 

titles from the National Recovery Administration.

■ University of Iowa: LSCM completed work to

convert the University of Iowa’s Dublin Core records 

for their digitized poster collection to 1,454 MARC 

records. Each poster was also assigned a PURL, 

and these records are available through the CGP.

■ University of Montana: LSCM began working with

the Mansfield Library at the University of Montana in 

2011 to add bibliographic records to the CGP for 

historic U.S. Forest Service Publications. Mansfield 

Library staff members create bibliographic records 

for Forest Service publications and submit them to 

LSCM. The LSCM cataloging and classification staff 

members verify the SuDoc class and item num¬ber 

and add subject and corporate name headings to 

the records. As a result of this partnership, over 

1,900 Forest Service records have been added to 

the CGP. 

■ University of North Texas: LSCM’s partnership

with UNT combines cooperative cataloging and 

per¬manent public access to digitized content. 

During FY 2014, LSCM staff created or updated 

bibliographic records for titles in the following UNT 

digital collections: Federal Register, Congressional 

Record, World War I, Government Documents General, World War II Newsmaps, and U.S. Experiment 

Station Reports. 

GPO also works in partnership with the Digital Public 

Library of America (DPLA):

■ The Digital Public Library of America (DPLA) is a

repository of digitized content from American libraries, archives, and museums, all available to the public for free. In September 2014, GPO and the DPLA 

partnered to increase public access to Government 

information made available through the CGP. Over 

150,000 records from GPO’s CGP are available to 

the public through the DPLA Web site. Examples of 

records include the Federal Budget; Federal laws, 

such as the Patient Protection and Affordable Care 

Act; Federal regulations; and Congressional hear-
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ings, reports, and documents. GPO continuously 

adds records to the CGP, which will also be available through the DPLA, increasing the discoverability of and access to Federal Government information 

for the American public.

FDLP Academy

The FDLP Academy was launched by LSCM in FY 

2014 as a new resource for educational tools on U.S. 

Government information. This educational program 

was created to support the FDLP community and to 

advance Federal Government information literacy. 

The mission of FDLP Academy is to create and deliver enhanced educational opportunities to the FDLP 

community by fostering collaboration, by facilitating 

knowledge sharing, and through the application of 

new methods and use of multiple mediums.

FDLP Academy, a service of GPO, enhances 

Federal Government information knowledge through 

events and conferences coordinated by GPO and 

webinars and webcasts on a wide variety of Government information topics. Many sessions are presented 

by GPO staff, while others are presented by staff from 

other Federal agencies and from members the FDLP 

community, as recruited and hosted by GPO.

Through this program, 51 live webinars to 3,803 

attendees, eight recorded webcasts with over 900 

views, and four live classroom sessions to 41 attendees were presented in FY2014 alone. LSCM has 

hosted 21 Federal agencies and depository libraries 

to present their expertise through LSCM’s eLearning 

platform. Representatives from the U.S. Department of 

Energy, the U.S. Census Bureau, the National Institutes 

of Health, the U.S. Department of Health and Human 

Services, the National Oceanic and Atmospheric Administration, and many more have collaborated with 

GPO through this program. 

FDLP Academy resources include: 

■ An FDLP Events Calendar with information on upcoming events and related registration information

■ A Webinars & Webcasts Archive with links to

recordings and handouts of all past webinars and 

webcasts, categorized by learning track (FDsys, 

GPO, Agency, or FDLP Community);

■ An Events & Conferences page with information

about GPO’s annual FDLP events;

■ An Events & Conferences Archive with links to recordings and handouts of all past FDLP events and

conferences that have been broadcast virtually; 

■ A collection of FDsys training videos; and

■ A form to request specialized training or to volunteer to share expertise through a webinar hosted by

GPO.

GPO’s Federal Digital System 

(FDsys)

FDsys provides free online access to official publications from all three branches of the Federal Government. The content in FDsys is available in multiple 

formats including PDF, XML, audio, and photographs. 

FDsys provides access to digitized historical content 

and serial publications that are updated daily. 

GPO adds content to FDsys regularly and continuously implements enhancements to system functionality. FDsys offers the public access to approximately 

50 collections of U.S. Government information, and 

over 10 million documents are indexed by the FDsys 

search engine. GPO’s Office of Programs, Strategy, & 

Technology manages FDsys and works closely with 

LSCM and other GPO business units on continuous 

enhancements and additions to FDsys content and 

functionalities.

Notable additions to FDsys in FY 2014 include: 

■ Warren Commission Report & Hearings: GPO

made the official, digital version of the Warren Commission Report and Hearings available on FDsys in 

FY 2014. Georgetown University’s Lauinger Library 

provided a copy of the report to GPO for digitizing, and the Boston Public Library digitized the 26 

hearing volumes. The commission was created by 

President Lyndon Johnson and chaired by Chief 

Justice Earl Warren to investigate President Kennedy’s assassination. The Commission presented their 

findings in a report to President Johnson on September 24, 1964. The Commission also released 26 

hearing volumes on November 23, 1964, comprised 

of testimonies from 550 witnesses and evidence. 

GPO produced the Warren Commission Report and 

26 hearing volumes in 1964. 

■ U.S. Courts Opinions Collection: GPO enhanced

the U.S. Courts Opinions Collection by providing 

public access to the opinions of the U.S. Court of 

International Trade, along with the opinions of 31 

additional courts (two Appellate, 11 Bankruptcy, and 

17 District courts). The number of courts available 

on FDsys was expanded from the initial 29 courts 

in FY2012 to 95 total courts by the end of FY2014. 

The collection saw almost 51 million content retrievals on FDsys for FY2014.
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■ U.S. House of Representatives Bill Summaries: In

February 2014, GPO partnered with the Library of 

Congress (LC) to make House of Representatives 

bill summaries available in XML format for bulk data 

download from FDsys. Bill summaries are prepared 

by the LC’s Congressional Research Service and 

describe the most significant provisions of a piece of 

legislation. They also detail the effects the legislative 

text may have on current law and Federal programs. 

The bill summaries are part of FDsys’ Bulk Data 

repository starting with the 113th Congress. Making 

House bill summaries available in XML permits data 

to be reused and repurposed for mobile Web applications, data mashups, and other analytical tools by 

third party providers, which contributes to openness 

and transparency in Government. This project commenced at the direction of the House Appropriations 

Committee and is in support of the task force on 

bulk data established by the House.

■ CIA Audio Book: GPO made an audio book available for the first time on FDsys in FY 2014. Published by the Central Intelligence Agency (CIA), the

audio book, “Getting to Know the President: Intelligence Briefings of Presidential Candidates, 1952-

2004,” is a historical account of the information 

sharing process between the intelligence community 

and Presidential candidates and Presidents-elect 

during campaigns and administration transitions. The 

audio book is available in an MP3 format on FDsys. 

■ Historic Bound Congressional Record: GPO has

been collaborating with the Library of Congress to 

digitize volumes of the Bound Congressional Record dating from 1873 to 1998 and provide access 

through FDsys. The entire Digitized Bound Congressional Record (DBCR) project (1873-1998) 

contains approximately 2,085 parts, 2.6 million 

pages, and requires 34 TB of storage. The digitized 

content must be reviewed and descriptive content 

metadata must be identified and recorded prior to 

providing access on FDsys. As of the end of FY 

2014, nearly all volumes of the Bound Congressional Record have been digitized. In addition, LSCM 

and PST staff investigated the level of effort it would 

take to identify and record the metadata necessary 

for access and discovery of the DBCR on FDsys. 

This analysis included the gathering and processing 

of the required descriptive content metadata for the 

1998 DBCR volumes. Based on this analysis, GPO 

is moving forward with an approach to provide access to the DBCR volumes on FDsys. 

FDLP Events 

LSCM hosted three FDLP special events in FY 2014.

Expanding the Forecast Framework: 

Engage & Discuss

In December 2013, LSCM hosted the virtual conference, “Expanding the Forecast Framework: Engage & 

Discuss.” This event took place on December 3-5 and 

December 10-12, 2013. 

Through this virtual event, the Depository Library 

Council (DLC) facilitated focused discussions with 

the Federal depository library community, who were 

encouraged to share thoughts on topics related to the 

future of the FDLP. This participatory conference had 

been planned for the October 2013 DLC Meeting and 

FDL Conference, but was postponed due to the Government shutdown. 

Topics of discussion included:

■ Depository library collaboratio

■ Building a National Bibliograph

■ Increasing Federal depository library relevanc

■ Resolving barriers to digital acces

■ Promoting the FDL

■ Microfiche distributio

Virtual attendees participated in additional programs 

such as:

■ Welcoming remarks from Mary Alice Baish, Superintendent of Document

■ Library Services and Content Management Updat

■ Overview of the FDLP Forecast Study Summary,

Methodology, and Analysis

■ GPO’s Next Generation Federal Digital Syste

■ Overview of library services during the Government

shutdown

■ Digitization guidelines and specification

This event was an opportunity for the FDLP community to become actively involved in the continued 

dialogue about the future of the FDLP. This conference also offered the opportunity for continued feedback and engagement, even after the event was over 

through online discussions.

399 individuals registered for this two-week event, 

and there was an average of 157 attendees each day. 

Participants from all but three states attended the conference. Recordings from each day of the two-week 

event are available for viewing. 
6

New Depository Librarian’s Institute

GPO’s New Depository Librarian’s Institute was held 

for the first time on April 29, 2014. The event preceded this year’s Depository Library Council Meeting 

and Federal Depository Library Conference and was 

offered both onsite and virtually.

The goal of this event was to educate, inform, and 

guide new depository librarians on the legal requirements and regulations of the FDLP. Topics covered 

included the history and mission of the FDLP, public 

access requirements, the item number system, selection profile management, processing depository materials, rules and regulations of the Program, cataloging, 

and weeding. Presentations were given by Outreach 

Librarians from the Office of Outreach & Support 

within GPO’s LSCM business unit.

A total of 50 onsite participants attended from a 

variety of institutions. Across the country, a total of 61 

people logged in and participated virtually. The participants’ experience ranged from less than six months 

to 20 years, with the majority having less than two 

years of experience.

In addition to the interaction with fellow librarians, onsite participants had the chance to speak with 

GPO staff about issues, concerns, and questions about 

their specific depository collection. Sessions from 

the New Depository Librarian’s Institute have been 

archived and are accessible to anyone who wishes to 

view the recordings.

2014 Depository Library Council Meeting and 

Federal Depository Library Conference

Approximately 250 attendees gathered at GPO from 

April 30 – May 2, 2014, for the 2014 Depository Library Council Meeting and Federal Depository Library 

Conference (Meeting & Conference). An additional 

300 virtual attendees filled 700 “virtual seats” in sessions throughout the two and a half day event. 

This year’s Meeting & Conference theme was “Federal Depository Libraries: Connecting Communities.” 

The theme reflected GPO’s focus on reconnecting 

with the FDLP community since the previous Meeting 

& Conference in October 2012. The 2013 conference, 

originally planned for October 2013, was postponed 

due to the Government shutdown. The event’s theme 

also spoke to the strength of connections through the 

many partnerships and collaborations between the 

depository libraries and GPO. The Meeting & Conference offered countless opportunities to strengthen the 

important connections within the FDLP community 

and allowed the community to reconnect with GPO 

and other depository library counterparts.

For the first time, the Meeting & Conference was 

held at GPO headquarters in Washington, D.C. GPO 

Director, Davita Vance-Cooks, and Superintendent of 

Documents, Mary Alice Baish, welcomed attendees in 

a kickoff program on Wednesday, April 30. During that 

same program, four outstanding Federal depository 

libraries were honored with Library of the Year awards 

for 2013 and 2014. Later that evening, Davita VanceCooks held an Open House for conference attendees 

in her office suite. 

During the two and a half day event, onsite attendees chose programming offered in four concurrent program tracks. Presentations were made by the 

Depository Library Council, depository library community members, Federal agency representatives, and 

GPO staff. Programs were presented on a wide variety 

of topics related to the FDLP. Staff members from 

GPO’s LSCM business unit presented the recommendations, goals, and objectives of the FDLP Forecast 

Study and introduced the new National Plan for Access to U.S. Government Information. 

Following the final session, onsite attendees took 

advantage of various tours: of GPO’s current printing 

and bindery operations; of the GPO History Exhibit 

with a history talk by George Barnum, GPO Historian; 

and of the LSCM staff space. During the LSCM tour, 

staff described stages in the lifecycle of work in the 

unit, such as selecting publications for the FDLP; harvesting of digital publications and Web sites; the work 

involved in creating authoritative records for depository publications, including cataloging; and distribution to the libraries. 

In addition, attendees met with staff from GPO’s 

Programs, Strategy, & Technology business unit at the 

FDsys Information Table and with LSCM staff at the 

Ben’s Guide to U.S. Government Preview Table. 

Virtual attendees were afforded access to major 

sessions as well. They participated during sessions via 

chat and offered their questions and comments, just as 

onsite attendees did. Virtual attendees also networked 

with onsite attendees and other virtual attendees 

through virtual chats. 

GPO and attendees used Twitter to tweet major 

event happenings using #gpodlc14 and shared photographs through GPO’s Facebook page. 

Archived sessions from the Meeting & Conference are available for viewing.
7

Depository Library Council 

The FDLP community said goodbye to five members 

of the DLC when their terms ended in May 2014. GPO 

thanks them for their service to the GPO and to the 

FDLP. 

■ DLC Chair, Arlene Weible, Oregon State Library

■ Stephanie Braunstein, Louisiana State Universit

■ Blane Dessy, Library of Congres

■ Susan Lyons, University of Rutgers-Newark

School of Law

■ Mark Phillips, University of North Texa

In June 2014, the FDLP community welcomed five 

new DLC members.

■ David Cismowski, California State Librar

■ Daniel Cornwall, Alaska State Librar

■ Rich Gause, University of Central Florida

■ Scott Matheson, Yale Law Schoo

■ Teri Taylor, New Jersey State Librar

DLC member Marie Concannon, University of Missouri, assumed the role of Council Chair following 

the spring 2014 DLC Meeting & FDL Conference. The 

following DLC members continued their terms in FY 

2014.

■ Steve Beleu, Oklahoma Department of Libraries

■ Christopher C. Brown, University of Denve

■ Rosemary LaSala, St. John’s University School of

Law

■ Larry Romans, Vanderbilt University

■ Greta Bever, Chicago Public Librar

■ Elizabeth Cowell, University of California, Santa

Cruz

■ Kate Irwin-Smiler, Wake Forest Universit

■ Hallie Pritchett, University of Georgi

■ Janet Fisher, State Library of Arizon

GPO Participation and 

Collaboration in Outside Groups

In FY 2014, LSCM staff participated in and collaborated 

with a number of groups in support of the FDLP and 

Cataloging & Indexing Program:

■ CENDI and CENDI Policy Working Group (CENDI

is an interagency working group of senior 

scientific and technical information managers 

representing 14 U.S. Federal agencies)

■ CENDI Digitization Specifications Working Group

■ Ex Libris Users of North America

■ Federal Agencies Digitization Guidelines Initiative

(FADGI) Preservation Working Group

■ FADGI Audio-Visual Working Group

■ FADGI Still Image Digitization Working Group

■ FADGI Still Image File Format Working Group

■ Federal Library and Information Network

(FEDLINK) American Indian Libraries Initiative 

■ Federal Web Archiving Coordination Group

(National Archives & Records Administration, 

Library of Congress, & GPO) 

■ International Internet Preservation Consortium

■ National Digital Strategy Advisory Board

■ OCL

■ Program for Cooperative Cataloging (Library of

Congress) 

■ Science.gov Allianc

■ Society of American Archivist

■ Society for Imaging Science and Technology

FDLP Promotion and 

Communications

In March 2014, LSCM created a social media strategy. 

LSCM conducted an extensive social media campaign, 

utilizing GPO’s social media channels: Facebook, 

Twitter, Pinterest, and the Government Book Talk 

blog. Topics identified to promote through social 

media included anniversaries of FDLP libraries, documents accessible through GPO’s CGP and FDsys, FDLP 

events and resources, and FDLP libraries offering 

noteworthy services and resources. The social media 

strategy included a schedule and list of topics for the 

contribution of timely and frequent blogs for Government Book Talk. 

■ In FY 2014, LSCM created 101 posts for

GPO’s various social media channels. 

■ Additionally, LSCM created 14 blogs in FY

2014 for Government Book Talk. 

■ For the spring 2014 Depository Library Council

Meeting & Federal Depository Library Conference, LSCM posted 109 tweets as part of 

an effort that GPO led to live tweet the event 

jointly with members of the FDLP community.
8

In addition to promotion via social media, LSCM 

once again contracted with North American Precis 

Syndicate (NAPS) on a print and online promotional 

campaign, focused on GPO’s name change. Promotional articles will appear in print and online magazines and newspapers in 2015. 

LSCM also communicated with the FDLP community through the FDLP.gov email distribution list, FDLP 

News and Events. In FY 2014, LSCM distributed 185 

FDLP News and Events communications to the FDLP 

community. 

FDLP Guidance

LSCM continues to review the Guidance articles available to libraries from FDLP.gov. Guidance contains 

advice for depository coordinators on how to comply 

with the FDLP regulations, and it is based on broad 

topics. Articles may reference multiple regulations. 

The following articles were updated in FY 2014: 

■ Amending Your Library’s Selection Profil

■ Biennial Survey of Depository Librarie

■ Item Number Syste

■ Selective Housing Agreement

A new article, Moving Your FDL Collection, was 

also made available in FY 2014.

Welcoming New Libraries 

to the FDLP

In FY 2014, GPO welcomed Sitting Bull College 

Library as the first digital-only member of the FDLP. 

The library is opting to meet their community’s needs 

by developing an online Government information 

collection. In choosing this format, the library will not 

receive print materials from GPO. Sitting Bull College 

is a Native American tribally-managed college that was 

granted land-grant status under an act of Congress 

with the mission to serve their community through 

higher education programs. Sitting Bull College 

Library serves the information needs of its students, 

faculty, and staff, the Standing Rock Sioux Reservation 

community in North Dakota and South Dakota, and 

the American public. 

Also in FY 2014, GPO was pleased to welcome 

Leech Lake Tribal College Library and Northwest 

Indian College’s Lummi Library to the FDLP. LLTC is 

located on the Leech Lake Reservation in Northern 

Minnesota, and NWIC is located on the Lummi Nation 

Reservation outside of Bellingham, Washington.

Depository Library Spotlights

In each issue of the FDLP Connection newsletter, GPO 

highlights a Federal depository library and describes 

the unique services it offers. The feature also appears 

on gpo.gov. The following depositories were spotlighted in FY 2014:

■ Hesburgh Libraries, University of Notre Dame, January/February 201

■ San Diego Public Library, March/April 201

■ Las Vegas Library of the Las Vegas-Clark County

Library District, May/June 2014

■ Arizona State University Libraries, July/August 201

Results of the 2013 Biennial 

Survey of Depository Libraries

The Biennial Survey of Depository Libraries is required by law under 44 U.S.C. §1909. The survey gathers information from Federal depository libraries on 

conditions in their libraries. The 2013 Biennial Survey 

of Depository Libraries was sent to the 1,195 libraries participating in the FDLP in June 2013. The survey 

was posted on FDLP.gov from June 14, 2013 through 

August 16, 2013. In all, 1,177 libraries responded to 

the survey. 

The 2013 survey consisted of 36 multiple choice 

and open-ended questions. Six questions from the 

2011 survey were eliminated, and nine new or modified questions were added. Some questions were 

slightly modified or changed from open-ended to 

multiple choice and vice versa. Although it may affect 

the ability to makes absolute comparisons from year 

to year, this still provides longitudinal information.

For the most part, responses to the 2013 Biennial 

Survey closely parallel the 2011 Survey responses.

■ 1,072 of the libraries (91%) reported in both surveys that they planned to remain in the FDLP

■ In 2013, 88 libraries (8%) were not sure if they

would remain in the FDLP compared to 92 libraries 

(8%) in 2011.

■ In both 2011 and 2013, 17 libraries indicated they

did not intend to remain in the FDLP.

■ The number of regional libraries planning to change

their designation from regional to selective status 

decreased, from 7 out of 47 in 2011 to 5 out of 47 

in 2013.

Libraries were asked to identify the biggest issues 

facing their library. While the concerns and the order 

in which they were identified remained constant, there 
9

were some overall changes. 877 libraries indicated 

budget as the biggest issue for the library, down from 

937 libraries in 2011. 645 libraries reported use of 

physical space, up from 616 libraries in 2011. And 647 

libraries reported staffing issues, up from 612 libraries 

in 2011. One issue remained at essentially the same 

level in both surveys: access to public computers/connections. In 2013, 51 libraries and in 2011, 50 libraries 

reported the lack of public computers/connections as 

an issue.

The 2013 Biennial Survey included new questions 

about eBooks, preservation, and levels of staff experience. 

■ 393 libraries (33%) provide access to eBooks

but only to their primary patron base. 432 libraries 

(37%), provide access to eBooks to all patrons, 

and 352 libraries (30%) do not provide access to 

eBooks. Of the libraries not currently providing access to eBooks, 188 libraries (81%) do not plan on 

making eBooks available in the upcoming year.

■ In 2011, 874 libraries (74%) included the depository collection in the library’s major preservation activities. In 2013, the question was slighted re-worded.

755 libraries (64%) reported having a preservation/

conservation program. Of those libraries, 633 (87%) 

reported that preservation activities were applied to 

depository materials.

■ A new question for 2013 focused on experience

levels for staff in depository operations. 725 libraries 

reported they have staff with expert experience, 631 

have staff with intermediate experience, and 132 

reported experience at the beginner level.

View full results of the 2013 Biennial Survey of 

Depository Libraries. 

Federal Depository Libraries 

of the Year

On April 30, 2014, during the Depository Library 

Council Meeting and Federal Depository Library 

Conference, GPO recognized four libraries for their 

outstanding achievements and initiatives in 2013 and 

2014. These Libraries of the Year were selected for 

their leadership, educational outreach, and commitment to providing free public access to information 

available from the Federal Government.

2014 Libraries of the Year

The University of Iowa Libraries, the state’s regional 

depository library, was honored for its successful 

blending of partnerships and projects within the institution, the local community, GPO, and the Nation. The 

University Libraries are exemplary in their cataloging 

and preservation initiatives. One project included the 

identification, cataloging, and digitization of nearly 

1,500 large format posters issued by the U.S. Government.

The Ottenheimer Library at the University of 

Arkansas, Little Rock was honored for its leadership 

in scholarship activities that promote Government 

information and depository libraries nationwide and 

within the five-state region. The library is a leader in 

coordinating Federal documents activities at the statewide level. The library was instrumental in acquiring 

support and financing for the online U.S. Congressional Serial Set while continuing to preserve and maintain the tangible volumes on campus under a cooperative agreement with other institutions in the area.

2013 Libraries of the Year

The State Library of Arizona, the state’s regional depository library, was honored for their active participation in the electronic distribution of online cataloging 

records project, creation of the state master plan for 

depository libraries, and collaborating on development of a biennial multi-state virtual depository library 

conference.

Brooklyn College Library was honored for their 

leadership and mentoring activities for library staff in 

the greater New York City area. The library provides 

access and staff with expertise for a wide range of 

tangible and electronic resources for the public, providing a basis for transitioning from a traditional to a 

modern library.

Public Access Assessments

Regular communication and consultation between individual depository libraries and GPO staff 

strength¬en and benefit the FDLP. A Public Access 

Assessment (PAA) is a review by a GPO librarian of 

an individual Federal depository library’s operation 

and services; it is one of the significant ways that GPO 

communicates and shares informa¬tion with individual libraries in the FDLP. PAAs are intended to support 

each library through sharing of best practices, recognition of notable achievements, and recommen¬dations 

so the library may continue enhancing its operation 

and services. The assessment involves a review of 

library documentation and a conference call with depository library personnel.

GPO also performs PAAs, pursuant to 44 U.S.C. 

§19, to ensure that resources distributed to Federal 

de¬pository libraries are readily accessible to all 

library users, including the general public, and that 

libraries are complying with requirements and regula-
10

tions outlined in Legal Requirements and Program 

Regulations of the Federal Depository Library Program. If needed, GPO advises libraries on how to 

reach greater compliance and requests related followup action. 

Information about PAAs is available to depository library personnel in featured newsletter articles, a 

webcast, and an FDLP.gov guidance article. 

In FY 2014, GPO completed 107 PAAs in Colorado, Indiana, Louisiana, Montana, Nevada, New York, 

Oklahoma, Pennsylvania, Tennessee, and Wisconsin. 

FDLP Connection

The FDLP Connection newsletter links members of the 

FDLP community to stories of interest on GPO activities, the FDLP, and Federal agencies. The newsletter 

highlights the great activities, events, and accomplishments that impact the FDLP. 

FDLP Connection’s featured, recurring columns 

include:

■ From the Superintendent of Document

■ Council Corne

■ Partnership Showcas

■ Depository Spotligh

■ Featured GPO Projec

■ Get to Know GPO

■ Marketing Tip of the Mont

■ FDLP Gues

In FY 2014, LSCM released four issues of the FDLP 

Connection, which are all archived.

■ Volume 4: Issue 1, January/February 2014 –

Into the New Year

■ Volume 4: Issue 2, March/April 2014 –

Training and Education

■ Volume 4: Issue 3, May/June 2014 –

2014 Meeting & Conference Wrap-Up

■ Volume 4: Issue 4, July/August 2014 –

Innovation 

Web Archiving 

Collection Development

GPO continues to be an Archive-It partner for 

Web site level harvesting and has made a number of 

advances in collection development:

■ LSCM staff have completed archiving the Web

sites of the Y3 SuDoc classification scheme, which 

encompasses the committees, commissions, and 

independent agencies. 

■ LSCM staff have begun to develop a concept for

special collections of online content. The first effort 

began as a request from the Superintendent of 

Documents to archive Federal Web resources that 

would be beneficial to the Native American community. LSCM envisions similar special collections in 

the future. 

■ Since the beginning of this program, LSCM staff

have focused on increasing the number and types of 

agencies being archived; LSCM also wants to focus 

on maintenance of existing collections by completing regular crawls. A workflow has been developed 

for improving the frequency of crawls on existing 

collections, and implementation began in FY 2014. 

■ LSCM continues to welcome nominations for web

archiving. The FDLP community can nominate Web 

sites through a number of avenues, including Document Discovery, askGPO, or through a direct email 

to LSCM’s Web Archiving team. 

The current size of GPO’s collection in ArchiveIt is 3.5 TB with over 24 million documents crawled. 

There are 57 agencies represented on GPO’s ArchiveIt site and 65 records in the CGP. 

Resources

LSCM continues to increase the amount of staff that 

are contributing to Web archiving and has included 

this in the workflow for technical services librarians. 

This also increases the amount of staff that can complete all tasks associated with Web archiving, including all harvesting functions and creating the metadata 

for the CGP. This helps to streamline the workflow 

and avoid any gaps that occur with hand-offs. 

Collaboration

In undertaking a large-scale effort of harvesting Federal Web content, it is important to avoid duplication 

of effort with other institutions who are engaged in 

similar projects. As a result, LSCM has reached out to 

other Federal agencies that are Web archiving in order 

to foster more communication and cooperation as it 

relates to long-term preservation and access initiatives. 

In the fall of 2014, GPO joined with the Library 

of Congress and the National Archives and Records 

Administration in forming a Web Archiving Coordination Group. The group meets monthly to discuss Web 

archiving strategies and coordinated efforts. The members are now setting the foundation for the mission of 
11

the group and plan to expand outreach and communication efforts in 2015. 

There is an extensive project page on FDLP.gov, 

which provides more information and FAQs on the 

Web archiving program. 

FDLP Web Services

FDLP.gov

In FY 2014, the infrastructure of the FDLP.gov site 

was updated and organized to support a future video 

library and to improve the site’s security. Also in FY 

2014, the former “Training & Events” portion of the 

site was transformed into the portal for the FDLP 

Academy. As part of that, the LSCM Web team developed an FDLP Events Calendar that links users to 

registration and other information regarding FDLP 

virtual and in-person events. Furthermore, an Events 

and Conferences page was developed that links users 

to information about upcoming events and archived 

materials from past events. 

Ben’s Guide to the U.S. Government

LSCM staff worked extensively throughout FY 2014 on 

the redesign of GPO’s educational site, Ben’s Guide to 

the U.S. Government. All site content is being rewritten, and the entire site design is being revamped with 

new features and a new organization. LSCM worked in 

partnership with the American Association of School 

Librarians to ensure the content being written was 

easy to comprehend and appropriate for learners of 

various ages. The redesigned site will launch in 2015. 

Historic FDLP Shipping List 

Project

Federal Depository Shipping Lists are itemized lists 

of publications mailed to libraries in their depository 

distribution boxes. The electronic records of these 

shipping lists date back to 1998.

The Historic FDLP Shipping List Project is a joint 

effort between GPO and the FDLP community. The 

goal of this project is to digitize the Shipping Lists that 

are not currently available in electronic format.

In FY 2014, the University of Mississippi donated the tangible copies of Shipping Lists from 1951 

through 2000. Utah State University donated Depository Invoices (precursors to FDLP Shipping Lists) from 

1922 through 1937.

Through this effort, GPO can:

1. Provide broader and enhanced access 

to these historic resources

2. Support preservation and collection 

development 

3. Support efforts through the National 

Bibliographic Records Inventory

Through efforts in FY 2014, 98% of the scanning 

was completed. Quality management is in progress 

on the scanned Shipping Lists. In FY 2015, GPO will 

evaluate the mode of access via its current and future 

Web portals with the goal of making these historic 

resources available to the FDLP community.

LSCM Technology Plan

In FY 2014, LSCM began work on a comprehensive 

Technology Plan. The goal is to allow for quick and 

systematic reactions to user needs through strategic 

planning and carefully-orchestrated investments in 

infrastructure development. 

This plan seeks to: 

1. Base itself on a conceptual model that will 

serve as a blueprint for infrastructure 

development moving forward; 

2. Be agile and evolve in response to changing 

needs and a changing environment; 

3. Own a modular architecture design that 

supports agility and cost effectiveness; and 

4. Recognize the value of a “silo-less” design 

and the high value of interoperability.

Work on the “as is” phase of the Technology Plan 

was completed just before the spring 2014 DLC Meeting & Conference. This work provided LSCM with a 

snapshot of the many existing GPO internal workflows and touch points with GPO’s current Integrated 

Library System (ILS). During the spring 2014 Meeting 

& Conference, the Technology Plan project team led a 

hands-on breakout session designed to gain input on 

workflow challenges of depository librarians. The session was beneficial in understanding how depository 

librarians conduct their work in support of the FDLP, 

yet also made clear that additional formal studies of 

the depository librarian experience are necessary and 

will be implemented in 2015. 

The core of the work for GPO over the summer 

and fall months focused on developing more robust 

operating procedures for our collection of automated 

services. This stems from an ever-increasing need for 

greater controls against a broad spectrum of potential 

vulnerabilities that may impact service availability. 

The Federal Information Security Management Act 

(FISMA) is a Federal law that requires annual review 

of information security programs. It officially became 

a compliance requirement and was applied to the ILS 

beginning in late 2013. One outcome of FISMA application was the development and implementation of an 

ILS System Security Plan, which defines how the ILS 
12

is meeting the minimum requirements for Federal system security. This project involved collaboration with 

contract staff to develop a plan specifically for the ILS, 

which resulted in a detailed guidance document. ILS 

staff worked closely with a contracted, independent 

assessor to audit whether the ILS was in compliance 

with the plan. 

ILS staff also worked on hosting a contract audit 

by GPO’s Office of the Inspector General (OIG) 

during 2014. The goal of the audit was to improve 

contractual agreements with vendors, which helps ensure that funding expenditures are optimal. The OIG 

audit resulted in a one-year extension to the existing 

contract, with new provisions. This provides the additional time needed to perform a thorough “to be” 

analysis, which will guide the development of new 

system requirements. A Statement of Work for the “to 

be” phase of the project has been authored; a contract 

onboard is expected in 2015. The goal of this phase 

is to take a comprehensive look across all Federallymandated programs and areas and is a critical phase 

of the Technology Plan. 

One ILS team member became certified by ISC2 

as a System Security Certified Professional in 2014. 

Specialized skills in this area are essential to monitor and ensure compliance with rapidly-changing IT 

requirements. 

GPO has also begun a dialogue with a professional ethnographer and will be pursuing contractual 

arrangements to perform observational studies of 

depository librarians and their work habits. The goal 

is to develop services that complement the way this 

group performs its routine work in support of the 

FDLP. 

FDLP Outreach: In-Person and Virtual Events

Date Events Hosted or Attended by GPO Location

November 2013 House Subscriptions Fair, Rayburn House Office Building Washington, DC

January 2014 American Library Association’s Midwinter Meeting Philadelphia, PA

January 2014 Association for Library and Information Science Education Annual Conference Philadelphia, PA

February 2014 Introduction to FDsys Class, Department of Interior Library Staff Washington, DC

March 2014 FEDLINK Program on Forecasting and Analytical Methods, Library of Congress Washington, DC

April 2014 New Depository Librarian’s Institute Washington, DC

April 2014 Depository Library Council Meeting & Federal Depository Library Conference Washington, DC

April 2014 American Indian Libraries Initiative: Making Connections, Library of Congress Washington, DC

April 2014 Computers in Libraries 2014 Washington, DC

April 2014 Ohio Library Council Technical Services Retreat Columbus, OH

May 2014 Imaging Science and Technology Archiving 2014 Conference Berlin, Germany

May 2014 FEDLINK Spring Expo, Library of Congress Washington, DC

May 2014 Program for Cooperative Cataloging Meeting at the Library of Congress Washington, DC

June 2014 Tribal College Librarians Institute Bozeman, MT

June 2014 San Francisco Public Library’s 125th Anniversary in the FDLP San Francisco, CA

June 2014 American Library Association’s Annual Conference & Exhibition Las Vegas, NV

July 2014 American Association of Law Libraries Annual Meeting & Conference San Antonio, TX

July 2014 NDIIPP/NDSA Digital Preservation 2014 Washington, DC

August 2014 Annual Conference of Society of American Archivists Washington, DC

September 2014 Federal Government Web Archive Discussion Group Washington, DC

September 2014 2014 FEDLINK Working Group Workshop, Library of Congress Washington, DC

Date Virtual Events Presented or Hosted by GPO 

November 2013 Government Documents Roundtable of Ohio Fall Meeting

November 2013 FDLP Webinar: Discover your World with NOAA

November 2013 FDLP Webinar: Energy Saver: Helping Consumers Save Money at Home by Saving Energy

November 2013 FDLP Webinar: Promoting the FDLP

December 2013 FDLP Virtual Conference: Expanding the Forecast Framework: Engage and Discuss

January 2014 FDLP Webinar: Surveying the Land: An Examination of Self-Reported Reasons for Non-Use of 

Government Information
13

February 2014 FDsys Webinar: FDsys Tips & Tricks

February 2014 FDLP Webinar: How ERIC is Increasing Access to Education Research

February 2014 FDLP Webinar: Congressional Publications: An Overview

February 2014 FDLP Webinar: Using Social Media for Collection Development of eGovernment Resources

February 2014 FDLP Webinar: NCDC - The World’s Largest Climate Data Archive 

February 2014 FDsys Webinars: Introduction to FDsys and Advanced Navigation in FDsys

March 2014 Presentation for the Lib2Gov program, part of the Information Policy and Access Center at University of Maryland

March 2014 FDsys Webinar: Congressional Bills Tutorial

March 2014 FDLP Webinar: Name Authority Records in RDA

April 2014 New Depository Librarian’s Institute (virtual broadcasts)

April 2014 Depository Library Council Meeting & Federal Depository Library Conference (virtual broadcasts)

April 2014 FDsys Webinars: Introduction to FDsys and Advanced Navigation in FDsys

April 2014 FDsys Webinar: Public Paper of the Presidents Tutorial 

April 2014 FDLP Webinar: New Additions: CGP and Related Service Enhancements

April 2014 FDLP Webinar: Navigating FDLP.gov

April 2014 FDsys Webinar: U.S. Courts Opinions Tutorial

April 2014 FDLP Webinar: Resources of the National Geophysical Data Center

May 2014 FDLP Webcast: GPO’s Historic Shelflist: An Update

May 2014 FDLP Webinar: Introduction to DataFerrett

May 2014 FDLP Webinar: Archiving & Cataloging Federal Agency Web Sites: GPO’s Web Archiving Project

May 2014 FDLP Webinar: Usage Statistics for eGovernment Resources

May 2014 FDLP Webinar: USGS Geological Survey Library: Access and Outreach

May 2014 FDsys Webinar: Congressional Hearings Tutorial 

May 2014 FDLP Webinar: NODC: An Ocean of Data and Information at Your Fingertips

June 2014 Presentation to the American Indian Institute Conference

June 2014 FDsys Webinars: Introduction to FDsys and Advanced Navigation in FDsys

June 2014 FDLP Webinar: Creating Dynamic Access to your Map Collection using GIS-Based Indexes

June 2014 FDLP Webcast: Getting to Know MetaLib: GPO’s Federated Searching Tool

June 2014 FDLP Webinar: Everything you Want to Know about Grants.gov

July 2014 FDLP Webinar: FDLP Forecast Recommendation #3 – Services

July 2014 FDLP Webinar: Accessing Census Bureau Population Estimates for the United States

July 2014 FDsys Webinar: Congressional Reports Tutorial

July 2014 FDLP Webinar: Promoting Depository Collections through Community Partnerships

July 2014 FDLP Webinar: Autodocs: A Tour of a PC-Based Depository Check-In & Shelflist System

August 2014 FDLP Webinar: Integrating Mobile Devices into Library Services

August 2014 FDLP Webinar: Beyond Google: Tips for Government Information Research

August 2014 FDLP Webinar: Security & Depository Access: Juggling Requirements and Restrictions

August 2014 FDsys Webinars: Introduction to FDsys and Advanced Navigation in FDsys

August 2014 FDLP Webcast: The LSCM Project Management Process

August 2014 FDLP Webinar: Accessing Census Bureau Statistics Using the Data Tools

September 2014 FDsys Webinars: Intro & Advanced Courses for the Federal Court Leadership Program

September 2014 FDLP Webcast: The Basics of C&IP and FDLP Acquisitions

September 2014 FDLP Webcast: Public Access Assessments

September 2014 FDLP Webcast: A Century of Lawmaking for a New Nation

September 2014 FDLP Webinar: Social Security: Prepare for your Someday

September 2014 FDLP Webinar: Web Archiving for the FDLP

September 2014 FDLP Webinar: Everything you want to know about PubMed

September 2014 FDLP Webcast: Getting to Know MetaLib Resources

September 2014 FDLP Webinar: Grant Writing for Preservation and Access Digitization Projects

September 2014 Presentation to SCCTP Train-the-Trainer Workshop, CONSER, Library of Congress
14

CATALOGING & INDEXING PROGRAM (C&I)

National Bibliographic Records 

Inventory Initiative

The identification and creation of online bibliographic 

catalog records for new U.S. Federal Government 

publications, in all published formats, is accomplished 

through daily operations. A separate retrospective effort is necessary to build online bibliographic records 

for historical and fugitive (uncataloged but relevant) 

materials. This is the effort known as the National 

Bibliographic Records Inventory Initiative (NBRII). 

The NBRII endeavors to provide an online bibliographic record or serial holding record for historical records not currently captured in the CGP. These 

records include: 

■ Fugitive materials, with a focus on publications issued prior to 1976

■ Older publications where bibliographic records exist

only in a non-electronically available resource, i.e., 

catalog card, or other paper bibliographic record, 

such as the Monthly Catalog; and 

■ Materials that were previously cataloged with such

minimal information that they require critical record 

enhancement to reach a full-level bibliographic 

record. 

Projects associated with the National Bibliographic 

Records Inventory in FY 2014 included the following:

Historic Shelflist Transcription

LSCM continued transcribing all non-OCLC cards in 

its historic shelflist. Contract staff are transcribing the 

shelflist cards, checking in serial issues, and adding 

Library of Congress Subject Headings and corporate 

name authority to records. By the end of FY 2014, 

there were 157,623 shelflist records available through 

the CGP. 

Monthly Catalog Transcription 

Transcription of entries from the 1895 and 1898 

volumes was completed. Over 9,600 Monthly Catalog 

records are available through the CGP. 

Serials Management Plan 

In FY 2014, over 54,770 serial issues were checked 

into the CGP, and 559 publication patterns were 

created for serial titles. In addition, 785 previously 

uncataloged serial titles were identi¬fied, and new 

bibliographic records for those titles were created and 

added to the CGP. 

LSCM Internal Manual Records 

Conversion 

LSCM staff members and contractors added information for 41,500 historic serial issues of U.S. Government publications from internal GPO sources to the 

CGP. 

GPO in Top 10 of Original 

Catalogers in the World

GPO was again named one of the top 10 original 

catalogers in the world in OCLC’s Annual Report 

for FY 2013 (released in FY 2014). During FY 2013, 

GPO added 13,793 new records for U.S. Government information products to WorldCat, a database of 

bibliographic information built by libraries around the 

world and OCLC. 

A founding member of the OCLC network in 1976, 

GPO has reached several important milestones as 

an active contributor to WorldCat through the years. 

In 1992, a GPO Cataloger contributed the 100,000th 

record to the OCLC Bibliographic Database, and in 

1999, a GPO cataloger contributed the 43,000,000th 

record. 

Under the requirements of sections 1710 and 1711 of Title 44, U.S.C., GPO is charged with cataloging a 

comprehensive index of public documents issued or published by the Federal Government that are not 

confidential in character. The goals of the Cataloging and Indexing Program are to:

■ Develop a comprehensive and authoritative national bibliography of U.S. Government publications

■ Increase the visibility and use of Government information product

■ Create a premier destination for information searcher

This undertaking serves libraries and the public nationwide and enables people to locate desired 

Government publications in all formats. The main public interface for the access of cataloging records is the 

Catalog of U.S. Government Publications.
15

eBooks

Throughout GPO’s history, LSCM has transformed 

business practices to keep pace with technological 

advances. The emergence of electronic publications 

presented an opportunity for LSCM to explore a new 

medium to disseminate Federal Government information to the FDLP. 

On February 25, 2014, GPO introduced over 100 

titles in new eBook formats to the FDLP. The new formats, MOBI and EPUB, are available to the public for 

free using the CGP. All eBook titles available through 

the CGP are Federal publications of public interest or 

educational value within the scope of Title 44, U.S.C., 

sections 1902-1903. The titles made available through 

this program were previously self-distributed on Federal Web sites and available to the public at no cost; 

they join the growing number of online resources that 

have been a vital part of the FDLP for over 20 years. 

By the end of FY 2014, there were over 150 eBook titles available through the CGP. LSCM staff are 

continuously working to identify new eBook titles on 

Federal Web sites to be distributed through this program. Additional information is available at FDLP.gov’s 

eBooks page.

Integrated Library System/

Catalog of U.S. Government 

Publications

In FY 2014, there were 25,605,364 successful searches 

of the CGP, an increase of over 10,500,000 from FY 

2013. Over 13,830 new cataloging records were added 

to the CGP, of which, almost 8,252 or 60% contained 

PURLs (Persistent URLs). As earlier noted, over 150 

free Federal Government eBooks from various agencies were made available in the CGP, with more being 

added continuously. The ILS team worked as part of 

an interdepartmental team to develop a service that 

provides for the ingest and routine update of CGP 

records into the Digital Public Library of America. 

Noteworthy reporting mechanisms and other 

resources were created, refined, or implemented. A 

Historical Archive of the New Electronic Titles Monthly Reports was created for older NET monthly reports 

from previous years. The CGP New Titles page was 

enhanced to include new dynamic searches: New 

Government eBook Titles, New Preliminary Titles, 

New Serial Titles, and New Integrated Resource Titles. 

The New Electronic Titles Monthly Archive Reports 

were enhanced for more accuracy and ease of use. 

MetaLib had four new resources implemented: the 

U.S. Government Bookstore, Regulations.gov, Congress.gov, and the FBI Vault. New introductory webinars and webcasts were presented for the CGP and 

MetaLib, as part of an ongoing series, and are available in the FDLP Academy Webinars and Webcasts 

Archive. 

Two main focuses of the LSCM Systems Team 

in FY 2014 had been to strengthen the technology 

infrastructure as well as supporting policies. LSCM’s 

Integrated Library System (ILS) underwent a Federal Information Security Management Act (FISMA) 

audit and worked with GPO’s Information Technology & Systems department and an outside contractor 

on a System Security Plan (SSP). Some parts of the 

SSP that have been implemented include: banners 

on login pages of the CGP and Federal Depository 

Library Directory (FDLD), vulnerability scanning of 

LSCM systems public pages, and more robust internal 

access control and patch management policies have 

been written and are being implemented. LSCM also 

worked closely with GPO’s Office of the Inspector 

General (OIG) on an audit of the current ILS contract. 

Additionally, suggestions made by both GPO’s OIG 

and the SSP process were included in a bridge contract with LSCM’s current ILS contractor. 

LSCM has an interdepartmental team that is focusing on LSCM’s future Technology Plan related to 

system and workflows needs. This effort will have a 

significant impact on the future of the ILS, with the ILS 

team playing a central role in its development. In FY 

2014, that team worked on and completed an assessment of current LSCM workflows as related to various 

LSCM and GPO systems, as planning begins for the 

future Library Services System. 

Resource Description and 

Access (RDA) 

After the successful implementation of Resource 

Description and Access (RDA) in early 2013, Library 

Technical Services librarians engaged in training and 

outreach to the FDLP community in 2014 to assist 

them in RDA application. GPO librarians presented 

the following three webinars in the GPO Library 

Technical Services Webinar and Webcast Series, all of 

which cover the interpretation of RDA for government 

documents:

■ Congressional Publications: An Overvie

■ Name Authority Records in RDA

■ Archiving & Cataloging Federal Agency Web Sites

At the request of the RDA Implementation Team, 

automation librarians configured the ILS that underlies 

GPO’s CGP to accommodate three new MARC fields 

(344, 346, 347) to reflect RDA-recommended data for 

sound, video, and digital files. The RDA Team also put 
16

As authorized by Section 1719 of Title 44, U.S.C., and 

pursuant to an international treaty establishing the 

exchange of official publications, GPO distributes 

tangible Government publications to foreign governments in an exchange program managed by LC. Those 

foreign governments agree to send to the United 

States similar publications of their governments for LC 

collections. The following statistics reflect IES activity 

for FY 2014. 

Distributed IES Publications: 

■ Full Sets: 88,91

■ Congressional Record: 6,02

■ Federal Register: 6,04

■ Serial Set (Paper): 32

■ Total Boxes Shipped: 3,13

LSCM administers the distribution of certain tangible 

publications as specified by public law. Under various provisions of Title 44, U.S.C., GPO is required 

to provide copies of publications to certain Federal 

agencies and others as directed by Congress. Two or 

more copies of every publication printed are provided 

to the Library of Congress, even if those publications 

are not distributed to Federal depository libraries. In 

addition, NARA receives up to three copies of every 

publication GPO prints. Also, on behalf of the Department of State, LSCM distributes copies of publications 

to foreign legions. LSCM maintains mailing lists for 

By-Law distribution of specific publications.

forward additional requests to automation librarians 

to display six long-standing MARC fields that currently do not display in the ILS GUI interface or CGP, 

including those for uniform title, language, and related 

resources notes.

RDA Team members invested great effort and 

deliberation into newly-articulated interpretations 

of RDA policies and decisions about RDA practices 

that are recorded throughout the revised Cataloging 

Guidelines.

Cataloging Guidelines

GPO continues to draft updates for the GPO Cataloging Guidelines, which codify GPO practices and 

procedures for cataloging Federal Government publications. The effort to revise the Guidelines is a multiyear project. 

Through the end of FY 2014, the following sections have been completed: Name Authorities, Subject 

Cataloging, and Other Metadata Schemes. In March 

2014, updates to six topics relating to Name Authorities and one topic related to Subject Cataloging were 

released. Sections focusing on bibliographic cataloging 

are in the final stages and will be released in FY 2015.

Cataloging Record Distribution 

Program

The Cataloging Record Distribution Program (CRDP) 

continued in FY 2014 through a contract with MARCIVE, Inc. Through this program, 82 libraries receive 

free bibliographic records that correspond to their 

item number selection profile.

The annual survey of participants validated the 

success of the program, with nearly all of the libraries indicating that the CRDP meets expectations and 

increases access to U.S. Government information or 

has made it easier for the libraries to provide it. One 

library left the CRDP in FY 2014. 

INTERNATIONAL 

EXCHANGE SERVICE 

BY-LAW PROGRAM
17

METRICS

The following statistics reflect notable LSCM metrics 

for FY 2014. 

■ New titles acquired (online and tangible): 13,38

■ Number of serial issues checked-in: 64,77

■ Searches of the CGP: 25,605,36

■ Total titles cataloged: 13,69

■ Total PURLs created: 11,34

■ Total titles distributed: 6,19

■ Total copies distributed: 1,363,63

■ Number of Federal depository libraries: 1,17

■ Total titles available through GPO: 1,286,44

■ Number of askGPO inquiries resolved: 5,50

As we continue the strong partnership between GPO 

and FDLP libraries, communication remains integral 

to our collaborative success. There are several mechanisms by which FDLP libraries can contact GPO:

1. Reach GPO staff members on any topic 

related to GPO, the FDLP, and FDsys using 

askGPO.

2. Contact LSCM’s Office of Outreach and 

Support with any questions related to 

depository operations, guidance, legal 

requirements, and more. 

3. Submit nominations for Web archiving

to LSCM’s Web Archiving team. 

4. Register for virtual and in-person events 

presented by the FDLP Academy. 

Everyone at GPO thanks the FDLP community for 

their continued support in FY2014 and beyond. 

CLOSING
Federal Government information is made available 

for free public use in Federal depository libraries 

throughout the U.S. in approximately 1,200 locations.

U.S. GOVERNMENT PUBLISHING OFFICE

732 North Capitol Street, NW

Washington, DC 20401-0001

Keeping America Informed | OFFICIAL | DIGITAL | SECURE

www.gpo.gov | facebook.com/USGPO | twitter.com/usgpo