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-^TES Of

U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

ADMINISTRATIVE NOTES

VOL. 4 , NO. 8 JULY 1983

SEATTLE SITE FOR FALL COUNCIL MEETING

The Fall meeting of the Depository Library Council to the Public Printer

will take place in Seattle, WA, September 15-17, 1983. There will be the

usual informal get-together on the evening before the meeting in the lobby

of the Park Hilton Hotel, Wednesday at 6:00 p.m. for first—time attendees, new Depository Librarians, and all old hands to go to dinner.

Rooms are available at the meeting site: The Park Hilton Hotel, 6th Avenue

and Seneca Street, Seattle, WA 98101, PHONE: (206) 464-1980, Single and

Double: $55.00 plus tax, (NOTE: This is a special rate for people who are attending the Council meeting.)

Make your reservations soon! A preliminary agenda will be sent to all

depositories during the month of August.

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As the Fall meeting of the Depository Library Council to the Public Printer

will be taking place in Seattle, WA, on September 15-17, 1983, there will

need to be an adjustment in the previously announced Workshop date for that

month. The new date will be September 26-29, 1983. All those who have re- quested the September Workshop will be rescheduled for the new date, unless

they advise us otherwise.

Dates for the Fall LPS Workshops are as follows:

Please submit requests for attendance in writing to the Chief, Library

Division, GPO, 5236 Eisenhower Avenue, Alexandria, VA 22304, ATTENTION:

Jane Brungart. Please provide your business mailing address, Federal

Depository Library Number, telephone number with area code, and second

choice of dates. Selection is on a first come request basis and is limited

to 30 participants per session. We do maintain a waiting list for those

Workshops which become full; if you would like your name placed on it, please

so indicate on your request. We will accept Workshop requests from non- depository librarians and people from the information industry who are nr librarians, provided all depository connected persons have been accommodated . For further information, call the Chief's office at (703) 557-0462 and ask

for Jane Brungart, Secretary.

SEPTEMBER LPS WORKSHOP DATE CHANGE

September 26-29, 1983

October 17-20, 1983

November 14-17, 1983

«

1
REMINDER TO REGIONALS

Regionals have been asking for some time to receive the update selection

printout material sent to selective depositories. To help regionals keep

abreast of this information, we are now sending them requested material

so that they may better assist selecting libraries in their region. Remember

Regionals do not have to return any selection information. They may chuck it

if they don't need it. Also, it is only because of our present system that

the regional printout indicates "N" for "not selected". Regionals are automatically added for all items!

*********************** ****************************************

1983 BIENNIAL REPORT ADJUSTMENT

We've received many calls and letters about the timing of the 1983 Biennial

Report. The major complaint was that many public and academic libraries'

circulation and use statistics drop off in summer months. As requested, the

collection of statistics required for the 1983 Biennial Report is now

scheduled to take place in September.

Statistics on receipts, acquisitions, and record maintenance should be kept

for September 1-30, 1983.

Statistics on patron use and reference assistance should follow the schedule

below:

Monday, August 29, 1983

Tuesday, September 6, 1983

Wednesday, September 14, 1983

Thursday, September 22, 1983

Friday, September 30, 1983

If your library is closed during a period when the survey schedule is in

effect, use your judgment and survey for the same period of time when the

library is open.

We realize that the schedule will still be inconvenient for some libraries

but there is no period in the year which will be ideal for everyone.

A copy of the 1983 Biennial Report will be mailed to your library in October.

As usual, there will be 6 weeks to answer the questionnaire.

If you haven't received the June 1983, vol.4, no. 7, edition of Administrative

Notes , or have other questions or comments, please contact: Anita Newman,

Library Division, GPO, 5236 Eisenhower Avenue, Alexandria, VA 22304,

(703) 557-0719.

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SURVEY 83-9 RETROSPECTIVE DOE MATERIAL

If Regional libraries wish to receive the retrospective DOE microfiche they

MUST RESPOND to survey 83—9; they will not receive this microfiche auto

matically. (Yes, Regionals do have a choice for these old reports and

publications from DOE.)

However, they should no t respond to survey 83-10 since as a regional they

will automatically receive the current DOE reports and publications after

GPO takes over the contract.
SOME CLASS CHANGES

Old Class Title New Class

A 1.2:Ag 8/25

A 1.2:D 83

A 13.42/2:T 71/4

A 57.38:H 18

C 55.402:R 52/982

ED 1.22/2:

PrEx 7.22/12:15/10

T 22.35/2:C 81/980

Y 4.V 64/4:M 46/9/980

Agricultural legislation of the A 1.2:Ag 8/26

96th U.S. Congress

Directory of Services, 1980

Tree decay in our urban forests A 13. 42/2 :T 71/5

Soil survey of Hamilton County A 57.38:H 18/5

Principal rivers and lakes of

the world

Statistics of public libraries

(survey)

USSR Report, space biology and

aerospace medicine

Source book, statistics of

income, 1980. .

Annual report on the exchange

of medical. .

A 1.2:D 83/2

A 13.42/2:T

A 57.38:H U

C 55.431:10

ED 1.122/2:

PrEx 7.22/12:15/4

T 22.35/2:C 81/980/SB

Y 4.V 64/4:M 46/8/980

***************************************************************************

A SUGGESTION TAKEN

As mentioned in Administrative Notes , Vol.4, no. 6, May 1983, GPO has been

investigating various methods for local SuDoc number assignment. We received

an excellent suggestion from Paul Thurston, Detroit Public Library, which we

have decided to implement. Briefly, this involves setting aside a group of

numbers attached to the General publications classes throughout the scheme.

To our knowledge, GPO has never used these numbers, and this policy should

not result in any conflict. GPO will agree never to use these numbers so that librarians, may feel free to assign them as they wish.

POLICY FOR LOCAL SUDOC NUMBER ASSIGNMENT

GPO reserves the following numbers for local use only:

After General pubs, classes ending in . 2 or 2 the numbers /2-/9 will be

reserved.

e.g. A 1.2: General publications

A 1.2/2-9: Reserved (local use only)

After General pubs, classes ending in 1 2 the numbers -2 to -9 will be

reserved.

e.g. Y 3.Ap 4/2: Reports and publications

Y 3.Ap 4/2-2-9: Reserved (local use only)

******************************************************************

UNITED STATES REPORT V. 449

Volume 449 of United States Reports , item number 741, class number Ju 6.8:449,

has been delayed because of bindery problems. As soon as the binding is

completed we will distribute this volume.

3
DISTRIBUTION OF ARMY FIELD MANUALS

Depositories should be seeing fewer Army Field Manuals (D 101.20:, Item 324)

in their shipments due to a restricted distribution policy. A majority of

these publications received at LPS bear the following statement and cannot

be distributed to depositories.

Distribution restriction: This publication contains technical

or operational information that is for official Government use

only. Distribution is limited to U.S. Government agencies. Requests from outside the U.S. Government for release of this

publication under the Freedom of Information Act or the Foreign

Military Sales Program must be made to HQ TRADOC, Ft Monroe, VA

23651.

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ITEM CORRECTION INFORMATION

Recently each depository library received a printout showing its item selections

This list reflects amendments to item selections submitted on the October 1982

printout. However, your new printout does not include the five items listed

below:

0573-C Federal Register (P) (GS 4.107:)

0573-D Federal Register (MF) (GS 4.107:)

0555-A Publication Announcements (P) (GP 3.21:)

0556-A U.S. Government Books (P) (GP 3.17/5:)

0556-B New Books (P) (GP 3.17/6:)

These items are active, and you may submit amendments for them in the usual

way.

Also, not included on the new lists of item selections are items 0430-L- (nos .

)

and 0430-M- (nos. ) . These items were established last year for the DOE/TIC

microfiche, but they are currently being resurveyed on surveys 83-009 and

83-010.

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CORRECTION FOR INSTRUCTIONS

The "Instructions for Depository Libraries Selections Update" dated May 1983

contained a printing error. The paragraph with the error is reprinted (with

corrections) below:

COMPLETED SURVEYS

Item numbers listed below have been added since the last selection

printout. Please check these items especially to ensure that your

survey responses were keyed correctly. Please note that items for

incompleted surveys 82-36 and 82-37 appear at the end of the printout .

4
SERIALS /PERIOD ICALS UPDATE

Peanut stocks and processing. Item 122-A-3.

Frequency changed from monthly to semiannual with

Aug. 1982-Jan. 1983. Will be issued in Mar.

(covering Aug. -Jan.) and in Oct. (covering Feb.-

July)

Feed outlook & situation. Item 21-E. Title

changed to: Feed outlook and situation report

(OCLC 9414444) with no. 288 (Mar. 1983).

World agriculture outlook & situation. Item

78-A. Frequency changed from 3 times a year to

quarterly with no. 31 (Mar. 1983).

College costs. Item 461-A—15. Title changed to: College costs. Basic student charges, 4-year

institutions with 1982-83.

College costs. Basic student charges, 2-year

institutions. Item 461-A—15. This new publication (1st issue 1982-83) is a companion vol.

to College costs. Basic student charges, 4-year

institutions

Digest. (Merit Systems Protection Board) Item

290—K—4. Suspended due to budgetary constraints

with v.3, no. 5 (Feb. 1983). The agency plans to

produce combined issues to make up for the months

missed sometime in the future.

Correction to previous update:

CAB 1.17: (date) In Administrative Notes , v. 4, no. 4 (May 1983), we state that CAB 1.17: (v.nos.&nos.), Air

carrier financial statistics had changed its

title to CAB air carrier traffic statistics.

Air carrier financial statistics (quarterly),

Item 177—A—3 has not changed titles, however,

the designation (v.nos.&nos.) was changed to

(date) with the Mar. 1981 issue when the vol.

numbering was dropped. CAB air carrier traffic

statistics (monthly) is CAB 1.13: (date), Item

177-A-2.

The issuing body change listed in Admin. Notes , v.4, no. 4, applies to both titles.

A 92. 14: (date)

A 93.11/2: (nos.)

A 93.29/2: (nos.)

ED 1.121: (date)

ED 1.121/2: (date)

MS 1.11: (v.nos.&nos.)

DISCONTINUED TITLES

HE 20. 8312 : (nos. ) NIAAA information and feature service. Item

498-C-5. Discontinued with IFS no. 107 (May 3,

1983).

L 37.12: (date) Unemployment insurance statistics. Item 758.

Discontinued in 1979 or 1980.

5

'a
SUDOCS CLASSIFICATION REFERENCE AIDS

The following titles are major reference tools needed for identifying SuDocs

classification numbers in collections of Federal publications.

And riot. Guide to U.S. Government Publications .

Carrollton Press. Cumulative Subject Index to the Monthly Catalog of United

States Government Publications, 1900-1971 .

Carrollton Press. Cumulative Subject Index to the Monthly Catalog of United

States Government Publications, 1885-1899 .

Congressional Information Service. American Statistics Index , 1974-

Congressional Information Service. CIS Index , 1970-

Congressional Information Service. CIS U.S. Serial Set Index, 1789-1968 .

Congressional Information Service. U.S. Congressional Committee Hearings Index , 1953-1969 . On-going project, will go back to 19th Century and first hearings

held by U.S. Congress.

Infordata International Inc. Index to United States Government Periodicals , 1970-

Kanely, E. Cumulative Index to Hickox's Monthly Catalog of U.S. Government

Publications, 1885-1894 .

Lester, D., Faull, S. and Lester, L. Cumulative Title Index to U.S. Government

Publications, 1789-1976 . U.S. Historical Documents Institute.

Lester, D. Checklist of U.S. Public Documents, 1789-1976 . U.S. Historical

Documents Institute.

Poole, M. Monthly Catalog of U.S. Government Publications 1895-1924 with

SuDocs class no. added .

Monthly Catalog of United States Government Publications . Cumulative Personal

Author Index . Ann Arbor, Michigan: Pierian Press, 1941-50, 1951-60, 1961-65,

1966-70, 1971-75.

U.S. Government Printing Office. Checklist of United States Public Documents , 1789-1909 . 3rd ed. Washington, D.C.: GPO, 1911.

U.S. Superintendent of Documents. Monthly Catalog of United States Government

Publications . Wash., D.C.: GPO. Cumulative Indexes, 1941-50, 1951-60, 1961-65,

1966-70, 1971-76. Serials Supplement , 1979-Annual. Available online to subscribers of BRS. (SuDoc: GP3.8)

6