PUBLIC DOCUMENTS

U.S. Government

Printing Office

April 1978

Number 27 GP 3.27:27

Assistant Public Printer (Superintendent of Documents)

Superintendent

of Documents

Clarifies Microform

Conversion

[In a letter dated January 18, 1977,

written to Ann Shaw, Chairperson of

the Government Documents Roundtable Microforms Task Force, American Library Association, Carl A. LaBarre, Assistant Public Printer

(Superintendent of Documents) has

sought to clarify some apparent misunderstandings regarding GPO's

Jlicroform Program.]

Dear Ms. Shaw:

You have asked for a position

statement from this Office as to whether or not depository librarians

will be given a choice of either hardcopy or microfiche on items selected

for conversion. My response to that

question is "yes" for one category

of publications and "no" for a sec- ond category. To clarify the ap- parent confusion that currently prevails, let me elaborate. On March 25,

1977, the Joint Committee on Print- ing gave approval to the Government Printing Office to distribute in microficl^e only certain material not heretofore printed at a GPO plant

and, heretofore, not offered to depository libraries. Thus, the Joint

Committee on Printing gave GPO

approval to procure two copies of such publications and to convert

-them to microfiche. These titles will }e offered to depository libraries in microfiche fornnat only. They will not be available for sale. The second category of material

authorized by the Joint Committee

on Printing consists of documents

already distributed to depository

libraries in hardcopy but which the

Joint Committee on Printing au- thorized GPO to convert to microfiche if substantial economic sav- ings will result and if requested by

depository librarians. Included in this body of material are the 20 specific titles recommended for conversion October 18, 1977, by the Depository Library Council to the

Public Printer. Included are such

title as the Bureau of Census series,

Foreign Trade Reports, Construction Reports, Current Industrial Reports, Bills, Resolutions, Documents

and Reports (beginning with the

96th Congress, 1st Session, Janavaildble through your

a®©i^

GRAPHIC COMMUNICATION is the name

of the game at the Monroe County Li- brary System in Monroe, Michigan. Sill<- screened on white paper with blue and

red inl<, this documents poster and docu- ments bibliography cover is an eye- catcher patrons can't miss!

uary 1979), and others. Titles in this category, if converted, will be

offered to depository libraries in either microfiche or in hardcopy

and the selecting library may elect to receive the document in one for- mat or the other. In other words,

GPO is not authorized to distribute

a document free to a depository

library in hardcopy and also in mircofiche. The selecting library

must select one of the two formats.

In this category of material, GPO is not authorized to sell microfiche

copies in its Sales Program.

There is also a third category that

needs clarification. If an originating

Federal Agency has permission to produce a document only in microfiche, then the microfiche format is the only format which the Superintendent of Documents may dis- tribute. There are only 15-20 such

cases, one of which is the Consolidated Master Cross Reference List issued by the Department of Defense. Others are Actions of the

Board of Governors of the Postal

Rate Commission and Decisions of the Occupational Safety and Health

Review Commission. The Superintendent of Documents offers this category of publications to depository libraries only in microfiche and

offers it for sale to the public only

in microfiche. This policy will continue.

We have undertaken a preference

survey on some 11 titles recom- mended by the Depository Library

Council to the Public Printer for possible conversion to a microfiche

format. On that survey it was

pointed out the depository libraries

will be given a choice as to the for-
American

Library Association

Backs GPO Microform

Program

mat they can select should the eco- nomic analyses prove to be advantageous for such conversion.

We indicated a choice of format

on the recently completed Code of Federal Regulations survey where some 300 depository libraries indi- cated a preference for the microfiche format.

You may rest assured that this

Office will not undertake any decision on further conversions to a microfiche format without prior consultation of the depository library

community and their representatives.

I sincerely hope that this infor- mation meets your requirements and

eliminates further misunderstanding. If I can be of any further assist- ance, please do not hesitate to call upon me.

Sincerely,

Carl A. LaBarre

[In a letter dated December 19,

1977, written to the Honorable

Howard W. Cannon, Chairman of the Joint Committee on Printing,

Ms. Eileen D. Cooke, Director of the American Library Association's

Washington Office, expresses support for GPO's efforts to respond to depository library requests for microforms.]

Dear Senator Cannon:

I am writing to express the strong

support of the American Library

Association and its Government

Documents Round Table (GODORT)

for the Depository Library Microform Project of the Government

Printing Office. The American Li- brary Association is a nonprofit

educational organization of some

35,000 librarians, trustees, educators, and other public-spirited

citizens who are dedicated to the

development of library and information services for the people of the

United States. GODORT includes

approximately 1,200 members who

share professional concerns such as the development of library re- sources, bibliographic access to documents, inter-library cooperation, management and use of document collections, and the improvement of the national depository

system.

We were very pleased that in March ]977 the Joint Committee on

Printing approved the Depository

Library Microform Project providing

for conversion to microfiche and

distribution to depository libraries of documents not printed by the

Government Printing Office and not

presently within the depository li- brary system, and of GPO depository

titles when clear cost reductions can be shown so long as the materials would be appropriate for microform reproduction. The American

Library Association has long been

on record in support of improvement and extension of the depository system, including provision of material in a variety of formats. We

see the Microform Project as a means of increasing the number of federal documents to which the public has access and of promoting an

informed citizenry.

We also see the Microform Proj- ect as a means of more fully complying with the requirements of the

Depository Library Act (Public Law

90-620) which states that "Government publications, except those

determined by the issuing compo(

nent to be required for official use

only or for strictly administrative or operational purposes which have no

public interest or educational value

and publications classified for rea- sons of national security, shall be

made available to depository li- braries through the facilities of the

Superintendent of Documents for public information."

The American Library Association

urges the Joint Committee to con- tinue to support the Depository Li- brary Microform Project which is clearly in the public interest. In order to provide continuing guid- ance to the project and input from

all segments affected by the project, we feel the Public Printer's Micropublishing Advisory Council should

be activated without further delay,

with representation from the library

community equal to that of the pri- vate information sector. If you would

like further information, I would

glad to provide it.

Sincerely,

Eileen D. Cooke
Monthly

Catalog Corner

Questions frequently arise as to the reason for tlie appearance of entries In the Monthly Catalog with

a "for sale" statement but omitting

the price. This is especially true in the case of non-GPO sales items.

The Library Division is constantly

trying to improve our communication and recordkeeping with other

branches of GPO so that the latest sales information can be passed on

through the Monthly Catalog. Sales

items in every Monthly Catalog are

verified against the Publications

Reference File to provide accurate

prices and stock numbers for GPO

sales publications. However, the

recording of sales information for

_,'^;uments sold by other Federal

a'gencies poses a different problem.

Information concerning prices

and price changes is not always supplied by the various Federal agencies

for their sales items. The Monthly

Catalog has carried whatever infor- mation was available but this often

meant communicating inaccurate

information to the public. This re- sulted in unnecessary difficulties for GPO, the Federal agencies, and,

most importantly, for the public. To

prevent the dissemination of misleading information on materials over which we had no control, a policy was adopted for the Monthly

Catalog to discontinue the reporting

of prices on all non-GPO sales items.

A "for sale" statement and address

are included in the record to inform

the user of availability but the price

line is omitted. The only exception

to this practice is the preparation

of the Serials Supplement where the

latest known subscription and single

issue purchase price are listed. A different but nonetheless re- lated area is the problem of revised

editions available for sale by GPO.

The revised edition often carries a "for sale" line printed on the publication. However, the policy of GPO

is to continue selling the older edi- tion of the document until the supply has been exhausted. When the

earlier edition is no longer available,

the newer edition will be sold. The

Monthly Catalog does not carry the

later edition as a sales item. Instead,

a note is added to the entry stating

that the earlier edition is available

for sale from the Superintendent of Documents and provides the stock

number along with the price.

Colorado Census

Material Brought

Together in a

Landmark Work

One of the most useful documents volumes recently compiled

from documents has been enthusiastically received in the State of Colorado. Sue Schultze, Documents

Librarian for the depository library

at the University of Northern Colorado, decided that juggling so many

big volumes of census material in search of Colorado was just too much. So she set about identifying

all the available Colorado census

material and bringing it together.

The result has been a local bestsell- ^ work titled, A Century of Colo-

.do Census, 1860-1970. It con

tains population counts, beginning

with early territorial years. Supplementing it is a volume of indexes.

population tables for age, sex, race, ethnic background, families, etc., along with 44 diazo microfiche with

data.

Your Editor tips his hat to Sue

Schultze for providing a valuable

model for other states desiring to bring their census data together! For information on this work, you

can write to her, orto: The Micrographics Laboratory

Universityof Northern Colorado

Greeley, Colorado 80639
(

Slide/Tape Show

Created For

Government Documents

From time to time depositories

tackle patron education by using

audio-visual materials. One of the more successful efforts of this kind

has come to the attention of Highlights. It could well serve as a model

for similar programs.

The U.S. Government Documents

Division of the New Mexico State

University Library has produced an

orientation slide/tape program on "Government Documents and How

to Locate Them."

Lila M. Foss, Documents Librarian, and the staff of the Documents

Division began planning the show in February 1977. Throughout the

spring and summer the script was

Census Bureau

Offering

Workshops

Nationwide

tmiMimm

|^" 'ms' -me' eS^; ^

Recently issued by the Census

Bureau is a new brochure titled,

"Data User Education and Training

Activities: 1978 Schedule." Depository librarians may wish to take advantage of workshops and seminars

in their areas covering a wide range

of topics from "Census Bureau

Geography, Geocoding, and Geographic Base Files," being offered

in Detroit on August 9-11, to

"Elementary Methods for Population

Projection" which is scheduled in Seattle on September 11-15. For the full list, just ask for the brochure

by calling (301)-763-5483 or

write to: U.S. Bureau of the Census

Data User Services Division

User Training Branch

Washington, D.C. 20233

written. Slides and tape were developed by the University's Audio

Visual Center, and cartoons created

by a member of the University stF~ dent newspaper staff. When the fi

1977 semester opened, the show

was ready for viewing.

The slide/tape show is a thirteen

minute introduction to the U.S. Government Documents Division of the

University Library. It gives a general

physical layout of the area on the

fourth floor where U.S. Government

documents are housed. The tape

and colorful cartoons illustrate the use of indexes, particularly the

Monthly Catalog, in locating documents.

The effort has been most rewarding and well-received by patrons.

Librarians interested in learning more about this audio-visual ap- proach can write to: Ms. Lila M. Foss

Documents Librarian

Documents Division—Dept.

382

New Mexico State University

Library ^

- Box 3475 V Las Cruces, New Mexico 88003
r

Slide/Tape Show

Created For

Government Documents

From time to time depositories

tackle patron education by using

audio-visual materials. One of the more successful efforts of this kind

has come to the attention of Highlights. It could well serve as a model

for similar programs.

The U.S. Government Documents

Division of the New Mexico State

University Library has produced an

orientation slide/tape program on "Government Documents and How

to Locate Them."

Lila M. Foss, Documents Librarian, and the staff of the Documents

Division began planning the show in February 1977. Throughout the

spring and summer the script was

Census Bureau

Offering

Workshops

Nationwide

mmmiimm

w^

Recently issued by the Census

Bureau is a new brochure titled,

"Data User Education and Training

Activities: 1978 Schedule." Depository librarians may wish to take ad- vantage of workshops and seminars

in their areas covering a wide range

of topics from "Census Bureau

Geography, Geocoding, and Geographic Base Files," being offered

in Detroit on August 9-11, to

"Elementary Methods for Population

Projection" which is scheduled in Seattle on September 11-15. For the full list, just ask for the brochure

by calling (301)-763-5483 or

write to: U.S. Bureau of the Census

Data User Services Division

User Training Branch

Washington, D.C. 20233

St.

fa

written. Slides and tape were developed by the University's Audio

Visual Center, and cartoons created

by a member of the University st> dent newspaper staff. When the

1977 semester opened, the show was ready for viewing.

The slide/tape show is a thirteen

minute introduction to the U.S. Government Documents Division of the

University Library. It gives a general

physical layout of the area on the

fourth floor where U.S. Government

documents are housed. The tape

and colorful cartoons illustrate the use of indexes, particularly the

Monthly Catalog, in locating documents.

The effort has been most rewarding and well-received by patrons.

Librarians interested in learning more about this audio-visual ap- proach can write to: Ms. Lila M. Foss

Documents Librarian

Documents Division—Dept.

382

New Mexico State University

Library

Box 3475

Las Cruces, New Mexico 88003
)

Questions and Answers Special Needs

O. What is the status of labels with

jiDoc numbers for depositories

which was being discussed during

1977?

A. A majority of depositories ex- pressed interest in receiving self- adliesive labels with SuDoc numbers

printed on them along with their

Shipping Lists. Initially, GPO ex- plored the possibility and cost of sending out a complete set of labels with each Shipping List. The ex- pense was greater than anticipated.

Recognizing this, along with the

fact that labels for non-selected

items would be wasted, new possibilities are being explored in search

of a less costly approach. Suggestions from depository librarians

wanting labels would be most wel- come. Just drop a note to: Jim Livsey, Director

Library and Statutory

Distribution Service

Government Printing Office

5236 Eisenhower Avenue

^ Alexandria, Virginia 22304

Language Tapes

Available

From time to time depositories

receiving the Basic Language

Courses (S 1.114/2: ) under Item 872-A inquire about the possibility

of obtaining the language tapes designed to accompany many of them.

Although not depository items, most

of the tapes are available and a new

catalog of them has just been re- leased. It can be had on request by

calling (202)-763-1896, or writing

to: National Audiovisual Center

(NAC)

Attention: Reference Section

General Services

Administration

Washington, D.C. 20409

If your depository library has some special needs of a general or

specific nature, let us know. Below

are some recent requests. If you can

offer discards, write the requesting

depository a letter (sending a copy

to your regional). The library accepting the material agrees to pay any

postage and packing costs that may

be necessary.

Specific needs

Congressional Record, vol. 96, pt. 18; vols. 110-114, all parts; vol. 115, pts. 1-15, 18, 23, 26, 29, 31;

vol. 120, pt. 32.

Monthly Catalog, 1976, July; 1977,

April.

Treaties and Other International

Agreements of the U.S.A., 1776-

1949, vols. 1-3.

Ms. Elaine Baarson

Documents Librarian

Tucson Public Library Post Office Box 27470

Tucson, Arizona 85726

Numerical List and

Volumes, all issues.

Schedule of

Serial Set, volumes prior to number

12713, or complete set.

Ms. Veronica Maclay

Documents Librarian

Hastings College of the Law Library

University of California

198 McAllister Street San Francisco, California 94102

Federal Register, vol. 40, nos. 4, 7, 16, 17, 30, 36, 37.
Ms. Jan Nelson

Government Documents Librarian

Lewis University Library

Route 53

Lockport, Illinois 60441

Foreign Agriculture, vol. 3, no. 20;

vol. 5, no. 28; vol. 7, no. 51; vol. 9, nos. 48, 50; vol. 10, nos, 5, 26; vol. 11, nos. 1, 50; vol. 12, nos. 3, 23,

30, 38, 44, 46, 50; vol. 13, nos. 3,

13,46; vol. 14, nos. 2,3, 5.

Soil Conservation, 1974, Sept.;

1976, Nov.

Mr. Loren L. Pinkerman

Documents Librarian

Calvin T. Ryan Library

Kearney State College

Kearney, Nebraska 68847

Calendars of the U.S. House of Representatives and History of Legislation, final edition, 94th Congress,

1974-75.

Government Reports Announcements, vol. 74, no. 5.

Mr. William LaBissoniere

Head, Government Publications

Division

University of Minnesota Libraries

Minneapolis, Minnesota 55455

American Rehabilitation, vol. 1, nos. 1,2.

Census of Business, 1967, Retail

Trade Area Statistics, vol. 2, pt. 1

Commercial Fisheries Abstracts, vol. 25, nos. 1, 9, 10, 12.

Commercial Fisheries Review, vol. 29, nos. 8, 9; vol. 30, no. 22; vol. 31,

nos. 1, 3.

Economic Indicators, 1976, May,

June.

Health Aspects of Pesticides Bulletin, vol. 5, no. 4.

Marijuana Decriminalization Supplement Number 2.

Monthly Checklist of State Publications, vol. 66, no. 5.

Survey of Current Business, vol. 55,

no. 1.

Mr. Fermin H. Arrieta

Government Documents Librarian

University of Southern Mississippi

Library

Box 53, Southern Station

Hattiesburg, Mississippi 39401

Kidney Disease and Nephrology

Index, 1, Subject Section, vol. 2, nos. 4-6.

U.S. Reports, vols. 401, 403.

Mr. Duane E. Henricks

Documents Librarian

Kent Library

Southeast Missouri State University

Library

Cape Girardeau, Missouri 63701

Family Economics Review, 1976, no.

1.

Food and Nutrition, vol. 5, no. 6.

Progressive Fish-Culturist, vol. 36,

no. 3.

Statistical Reporter, vol. 76, nos. 4-7.

Ms. Kathryn Erisman

Documents Librarian

Central Missouri State University

Warrensburg, Missouri 64093

Weekly Compilation of Presidential

Documents, vol. 12, no. 10; vol. 13,

no. 18.

^

Mr. Paul Axel-Lute

Federal Documents Librarian

Rutgers Law Library

Rutgers University

180 University Avenue

Newark, New Jersey 07102

Aging, 1974, Jan.-May.

Children Today, 1975, May-June.

Department of State Bulletin, vol. 72, no. 1867.

FDA Papers, vol. 4, no. 1.

Monthly Catalog, 1940, May-Oct.,

Dec; 1947, Jan.-Feb.

Monthly Checklist of State Publications, 1949, June; 1950, August;

1975, May.

Mosaic, vol. 5, no. 2.

Problems of Communism, vol. it

Survey of Current Business, vol. 55,

no. 1.
Transition, vol. 1, nos. 3, 4.

Treasury Bulletin, 1972, Jan.; 1977,

April.

Ms. Suzanne S. Davis

Head of Public Services

Everett Library

Queens College

Charlotte, North Carolina 28274

Aging, 1968, Jan.-March; 1971,

Sept.; 1972, March-April; 1973,

Sept., Oct.

Alcohol Health and Research World,

vol. 1, no. 1.

pj'ublic Management Sources, 1977,

>une-Oct.

Scientific and Technical Aerospace

Reports, Annual Indexes, 1970,

Section 2, Subject Index (Lev-Z).

U.S. Department of State, Bulletin,

vol. 20, nos. 510-11, 518-21; vol. 21, no. 533; vol. 22, nos. 556-57;

vol. 27, no. 681; vol. 32, no. 824;

vol. 33, index; vol. 34, all issues; vol. 35, all issues, index; vol. 76, no. 2008.

U.S. Department of State, Newsletter, 1972, Sept.

Mrs. Jean Leathers

Periodicals-Documents Assistant

Shafer Library

Findlay College

1000 North Main Street

Findlay, Ohio 45840

Monthly Catalog, 1976, July.

Ms. Renate Sachse

Documents Librarian

Fackenthal Library

Franklin and Marshall College

Lancaster, Pennsylvania 17604

Access, 1963, Sept.-Oct.; 1974,

July-Aug.

American Education, 1976, March.

Army Research and Development,

1975, Jan.-Feb.

Farmer Cooperatives, 1974, July.

Resources in Education Index, 1976,

Jan.-June.

Mr. Gerald J. Krueger

Documents Librarian

Polk Library

University of Wisconsin-Oshkosh

Oshkosh, Wisconsin 54901

Specific offers

Contact should be made with the

library making the offer, not with

your Editor! Libraries not having

Regionals may only offer depository

material when they have replaced it with microform or reprint, and have

inquired from depositories within

their State if it is wanted there. Duplicate copies, gifts, purchases,

and other Government documents

not received through the depository

program may also be offered by such

depositories.

Digest of Public General Bills and

Resolutions, 94th Congress, 1st Session, Final Issue, pt. 1.

Ms. Harriet Day

Assistant Librarian

Magale Library

Magnolia Campus

Southern Arkansas University

Magnolia, Arkansas 71753

Current Population Reports, series

P-20, nos. 10-17, 85, 102, 110,

112, 132, 171-313 (some gaps);

series P-23, nos. 2, 13-15, 28, 33,

40, 46-64; series P-25, nos. 121-

170, 286, 310, 461, 472-709

(some gaps); series P-26, nos. 47-

138 (some gaps); series P-27, nos. 45-48; series P-28, nos. 1507-09,

1512, 1522, 1537, 1546; series

P-60, nos. 47, 51, 53, 56, 59-67,

69-79, 82-86, 89-92, 95, 96, 105,

106; series P-65, nos. 7-9, 19, 21,

25, 26, 33, 37, 40, 43-45, 48.

Mr. Erhard F. Konerding

Government Documents Librarian

Olin Library

Wesleyan University

Middletown, Connecticut 06457

Geophysics Abstracts, nos. 205—

299.

Water Supply Papers, nos. 1200-

2135 (some missing, 24 shelf feet

left!).

Mrs. Elizabeth Moulton

Documents Librarian

Winn Library

Gordan College

255 Grapevine Road

Wenham, Massachusetts 01984

American Ephemeris and Nautical

Almanac, 1975-76.

Congressional Record, vol. 118, pt. 13; vol. 120, pt. 11.
Court Decisions Relating to the National Labor Relations Act, vol. 20,

Sept. 1, 1969-June30, 1970.

Digest of Decisions of the National

Labor Relations Board, vols. 116-

127, July 1, 1956-June 30, 1960.

Measurement of Noise Performance

Factors: a Metrology Guide, NBS

Monograph No. 142.

Serial Set, 12850-3, 12886-2,

12980-8 (vol. 2), 13027, 13098-4,

13110-3.

The U.S. Army Chaplaincy, 1791-

1865; same, 1945-1975.

U.S. Board of Tax Appeals Reports,

vol. 4, April 21, 1926-Sept. 30,

1926.

U.S. Code, 1970 edition, Titles

8-11.

Mr. Robert F. Gaines

Documents Microforms Librarian

University of North Carolina at Greensboro Library

Greensboro, North Carolina 27412

Business Conditions Digest, 1975,

Sept., Oct.; 1976, Feb., March.

Monthly Labor Review, 1974, Nov.,

Dec; 1975, Oct.

Problems of Communism, 1974,

May-June.

Public Health Reports, 1974, JulyAug.; 1976, Jan.-Feb., March-April.

Scientific and Technical Aerospace

Reports, Annual Indexes, 1970, Section 1, Subject Index (A-Leu).

U.S. Library of Congress Quarterly

Journal, 1970, Oct.

U.S. Office of Archaeology and

Historic Preservation, Division of Grants, Historic Preservation:

Grants-in-Aid Catalog, the National

Historic Preservation Act of 1966.

Mrs. Jean Leathers

Periodicals-Documents Assistant

Shafer Library

Findlay College

1000 North Main Street

Findlay, Ohio 45840

Agricultural Situation, vols. 29-31,

32-56, 57-58.

Department of State, Bulletin, vols. 38-69.

Federal Reserve Bulletin, vols. 1, 4-6, 7-10, 11-20, 21, 22-60.

International Commerce, vols. 1-76.

Monthly Labor Review, vols. 1-97.

Occupational Outlook Quarterly,

vols. 1-16.

nC

DOCUMENTS H I I

ighllgbt/i

Public Documents Highlights is circulated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at

first class postage rates. Public

Documents Highlights Is intended

primarily for librarians of the Federal Depository Library Program.

Material proposed for circulation

may be submitted to the Editor,

Public Roads, vols. 12-25, 37.

Radiation Data and Reports, vols. 1-15.

Social Security Bulletin, vols. 1-37.

U.S. National Bureau of Standards,

Journal of Research, vols. 1-63; and

from 1960 on Engineering and In- strumentation; Mathematical Sci- ence; Physics and Chemistry; Radio

Science.

Ms. Frances D. Ellison

Documents Librarian

Dacus Library

WInthrop College

Rock Hill, South Carolina 2973^ ~

\

Congressional Record, bound, vols. 91-109, 118-121.

Mr. Mark Leggett

Business & Industry Librarian

Knoxville-Knox County

Public Library

500 West Church Street

Knoxville, Tennessee 37902

Public Documents Highlights, Li- brary and Statutory Distribution

Service, Government Printing Office,

Washington, D.C. 20401. The Superintendent of Documents, however

retains the right to accept such material, to edit it, and to assign pri- orities of circulation.

(

I

928 866 U.S. GOVERNMENT PRINTING OFFICE : 1978—0260-165 #17