U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

ADMINISTRATIVE NOTES

VOL . 5 , NO. 1 GP 3.16/3-2:5/1 JANUARY 1981

ATLANTA SITE FOR SPRING COUNCIL MEETING

The Spring meeting of the Depository Library Council to the Public Printer

will take place in Atlanta, GA, April 11-13, l$Qk. There will be the usual

informal get-together on the evening before the meeting in the lobby of the

Sheraton-Atlanta Hotel, Tuesday at 6:00 p.m., for first- time attendees, new

Depository Librarians, and all old hands to go to dinner.

Rooms are available at the meeting site: Sheraton-Atlanta Hotel, 590 West

Peachtree Street, N.W., Atlanta, GA 30308. Reservations made by March 10,

1984, will guarantee a room, but after that date will depend on availability. A special rate ($35.00 plus tax, single and double) will be available

to those specifying attendance at the Council meeting. Just call the Reservation Desk at: (4o4) 881-6000; or use the toll free numbers—for Missouri,

1-800-392-3500, for all other states, 1-800-325-3535-

Make your reservations soon! A preliminary agenda will be sent to all

depositories during the month of March.

* XXO X X -X--X--X--X-X--X- X X X X X X -iHHHHHHHt-*-**-**-*-X-X--X-X-X--X-X- X X X X *^*^*^*****^**^^*^****-^-XAn internal operational change at LPS will be reflected in the Monthly Cata- log early this year (April is likely). Beginning in January 1984, publications to be converted to microfiche will be cataloged prior to conversion or depository distribution, and will become immediately available on-line in

0CLC. These will be distributed subsequently, and should not be claimed un- til they appear on a shipping list. Item numbers will be assigned based on

the item and format decisions made by the Depository Administration Branch

and documented in the List of Classes with its weekly updates.

*****-X^******^*#*********-X--X-* X X X X X X X X--X--X--X-X- X X XXX X **^4Rf*^**^*^X**^^*-^-X--X-*-XSerial records occasionally have several GP0 classification numbers which

are listed in different 086's. The latest O86 reflects the current classification number. The other 086*s are previous classification numbers; and

they are entered in the order of earliest to most recent. The Monthly Cat- alog record has a local 500 note explaining this information. Keep in mind

that these classification numbers are not invalid; they would be listed in

the #z of the 086 if they were

.

CATALOGING PRIOR TO CONVERSION

SERIAL RECORD FIELD 086

X- XXXXXXXXXXXXX X -X- X XXXXXXXXXX X X -X-X-X--X-X X X X-X--X--X-X X X X-X--X--X--X-X--X-X- X X X
AN-v5nl-l/8if

LOCALLY ASSIGNED SUDOCS NUMBERS

Requests for Sudocs classification numbers for "fugitive" documents con- tinue to be received by the Library Division. Regrettably, as previously

explained in AD NOTES (Vol. k, No. 6), the sheer volume of these requests

makes it impossible to respond individually. However, to assist libraries

having this need, in AD NOTES (Vol. k, No. 8) a method was provided for

libraries to construct their own Sudocs classes for documents received

from non-GPO sources.

This method was suggested by Paul Thurston of Broward County Library, in

Fort Lauderdale, Florida. It builds on the class stems for General Pub-:'--

lications, and entails dashing or slashing the numbers 2 through 9 onto

the appropriate class stem. Each library would designate the numbers 2

through 9 as appropriate to its collection.

For example, a library may have a considerable number of Department of

Agriculture documents to classify. These can be sorted according to

type or series, or by any other method that will be beneficial to that

particular library. Each category can be assigned one number: 2 through

9. That number can be slashed onto the Agriculture General Publications

class stem (i.e.: A 1.2/2: , A 1.2/3: , A 1.2/4: , etc.). The librarywill determine what to add after the colon; it may be a Cutter number,

or a series number, or any arbitrary numeric or alphanumeric number the

library cares, to assign.

This method will work best with documents for which there is no class

listed in the List of Classes . It can also be used for documents falling in existing classes; but libraries may find it preferable to use the

existing class stem, add a Cutter number or series number after the colon,

and perhaps add an arbitrary designation such as "x" at the end to show

that it is a locally assigned number. Each library should work out a method that suits its own needs, and should feel completely free in

assigning these numbers.

FIRST AND LAST SHIPPING LIST NUMBERS

The last shipping list numbers assigned under the old numbering scheme

were: l8,i+30-S for the paper lists and 1829-M for the microfiche. The

first shipping list numbers used in the new scheme were: P831003-1 and

M831003-1.

Since we schedule separate shipments far in advance, and the number

18,430-S had been stamped on the packages, we used the l8,^30-S number

instead of P831007-1. The number P831007-1 does not exist; and you

should not claim this shipping list number. The paper shipping lists

issued on October 7, 1983, were: l8,J+30-S; P831007-2; P831007-3;

P831007-U; P831007-5; P831007-6$

2
SERIALS /PERIODICALS UPDATE

AN-v5nl-l/8U

20Dec83

C 1.37: (date)

CC 1.12/2a: (v.nos.&nos.)

HE 20.8013: (v.nos.&nos.)

PM 1.18/3: (v.nos.&nos.)

PM 1.18/4: (v.nos.&nos.)

United States Department of Commerce telephone

directory. Item 126-D. Frequency officially

changed to annual with Sept. 1983.

Federal Communications Commission reports (1965)

Item 284-A. Delivery of vol. 93, no. 1 (Nov.

1983) to depository libraries will be delayed.

The copies originally received by GPO were defective; v. 93, no. 1 will be reissued.

ADAMHA news. Item 497-D-6. Frequency changed

from biweekly to monthly with Nov. 18, 1983.

Spotlight on affirmative employment programs.

Item 290-H-2. Last issue published was vol. 1, no. 5 (Feb. 1983). See PM 1.18/4:

Spotlight on affirmative employment programs.

Item 290-H-2. When 0PM published the first issue

of Spotlight since Feb. 1983, the format had

been changed and the volume numbering had started

over with v. 1, no. 1. Therefore, PM 1.18/4:

supersedes PM 1.18/3: beginning with v. 1, no. 1

(fall 1983) . The frequency has been changed

from monthly to quarterly.

CORRECTIONS TO PREVIOUS UPDATES

GA 1.5/12: (v.nos.&nos.) In Administrative Notes, v. 4, no. 20 (Dec. 1983),

I listed GA 1.5/12: as the class for the new title

Quarterly digests of unpublished ... personnel.

GPO has been informed that this class has been

used in the past. The class for Quarterly digests

... personnel has therefore been changed to:

GA 1.5/13: (v.nos.&nos.) . The item number will

remain 546-C.

DISCONTINUED TITLES

C 55.289: (v.nos.&nos.) Monthly summary, solar radiation data. Item

274-C. Discontinued with vol. 4, no. 12

(Dec. 1980).

HE 22. 19/4-2 :M 46/3/ (date) National monthly medicaid statistics. Item

512-A-17. Discontinued with Dec. 1978.

3
JPRS INFORMATION

AN-v5nl-l/8U

20Dec.83

Effective 1 January 1984, JPRS will implement a new numbering system for its

reports in which the dual numbering system currently in use will be replaced

with a single 15-character alphanumeric code. Within this code, each JPRS

report will have a unique trigraph code.

For example, the alphanumeric code for the first JPRS JAPAN REPORT issued in

1984 will be:

JPRS-JAR-84-0C1

Explanation of elements of alphanumeric code:

JPRS : Indicates that the report was published by the Joint Publications

Research Service.

JAR: Trigraph code for the Japan Report.

84: Indicates the year in which the report was published.

001: First report in the series. Each report series will have a separate

numbering system that will begin with 001 on 1 January every year and

will end on 31 December every year with whatever 3-digit number has

been reached.

The SuDocs class number in the header of the microfiche will contain only the

numeric part of the JPRS alphanumeric code. As each title has a separate class,

the trigraph code was deemed repetitious.

For example, the SuDocs number for the first JPRS Japan report issued in 1984

will be:

PrEx 7.16:84-001

CHANGES /DISCONTINUED JPRS SERIALS

PrEx 7.14: (ros.) Worldwide report. Environmental quality. Item

1067-L-2 (MF). Discontinued with no. 407 (84022)

(Aug. 2, 1983).

PrEx 7.14/3: (nos.) Worldwide report. Law of the sea. Item 1067-L-5 (MF)

.

Discontinued with no. 220 (82909) (Feb. 22, 1983).

PrEx 7.21/3: (nos.) USSR report. Construction and equipment. Item

1067-L-13 (MF). (last issue: no. 81 (82558), Dec.

29, 1982). Split into two publications:

1) USSR report. Construction and related industries.

Item 1067-L-13 (MF) . (1st issue: no. 82 (82671),

Jan. 18, 1983). PrEx 7-2l/3-2: (nos.)

.

2) USSR report. Machine tools and metal working

equipment. Item 1067-L-13 (MF) . (1st issue: no. 1

(82653), Jan. 14, 1983). PrEx 7.21/3-3: (nos.)

.

4
AN-v5nl-l/84

20Dec.83

TITLES /TRIGRAPH CODES /SUDOCS CLASSES OF JPRS SERIAL REPORTS

TRIGRAPH

TITLE /CLASS CODE

WORLDWIDE SERIALS

Worldwide report. Epidemiology (PrEx 7.14/2:) TEP

Worldwide report. Nuclear development and proliferation

(PrEx 7.14/4:) TND

Worldwide report. Telecommunications policy, research and

development (PrEx 7.14/5:) TTP

CHINA SERIALS

China report. Agriculture (PrEx 7.15:) CAG

China report. Economic affairs (PrEx 7.15/2:) CEA

China report. Plant and installation data (PrEx 7.15/3:) CPI

China report. Political, sociological and military affairs

(PrEx 7.15/4:) CPS

China report. Red flag (PrEx 7.15/5:) CRF

China report. Science and technology (PrEx 7.15/6:) CST

ASIA SERIALS

Japan report (PrEx 7.16:) JAR

Korean affairs report (PrEx 7.16/2:) KAR

Mongolia report (PrEx 7.16/3:) MON

Southeast Asia report (PrEx 7.16/4:) SEA

EASTERN EUROPE SERIALS

East Europe report. Economic and industrial affairs

(PrEx 7.17:) EE

East Europe report. Political, sociological and military

affairs (PrEx 7.17/2:) EPS

East Europe report. Scientific affairs (PrEx 7.17/3:) ESA

WESTERN EUROPE SERIALS

West Europe report (PrEx 7.18:) WER

West Europe report. Science and technology (PrEx 7.18/2:) WST

LATIN AMERICA SERIAL

Latin America report (PrEx 7.19:) LAM

NEAR EAST AND AFRICA SERIALS

Near East/South Asia report (PrEx 7.20:) NEA

Sub-Saharan Africa report (PrEx 7.20/2:) SSA

5
AN-v5nl-l/8U

20Dec.83

Titles/trigraph codes, etc. continued.

TRIGRAPH

TITLE /CLASS CODE

USSR SERIALS (General)

USSR report. Agriculture (PrEx 7.21:) UAG

USSR report. Economic affairs (PrEx 7.21/2:) UEA

USSR report. Construction and related industries (PrEx 7.21/3-2:) UCR

USSR report. Machine tools and metal-working equipment

(PrEx 7.21/3-3:) UMM

USSR report. Political and sociological affairs (PrEx 7.21/5:) UPS

USSR report. Energy (PrEx 7.21/6:) UEN

USSR report. International economic relations (PrEx 7.21/7:) UIE

USSR report. Consumer goods and domestic trade (PrEx 7.21/8:) UCG

USSR report. Science and technology policy (PrEx 7.22/14: —

GPO thought this was a Scientific and Technical report but it

is a general report. However, the class will remain PrEx 7.22/14:) UST

USSR report. Military affairs (PrEx 7.21/4:) UMA

USSR report. Human resources (PrEx 7.21/9:) UHR

USSR report. Transportation (PrEx 7.21/10:) UTR

USSR report. Translations from KOMMUNIST (PrEx 7.21/11:) UKO

USSR report. Problems of the Far East (PrEx 7.21/12:) UFE

USSR report. Sociological studies (PrEx 7.21/13:) USS

USSR report. USA: Economics, politics, idealogy (PrEx 7.21/14:) USA

USSR report. World economy and international relations

(PrEx 7.21/15:) UWE

USSR SERIALS (Scientific and Technical)

USSR report. Life sciences: Biomedical and behavioral sciences

(PrEx 7.22:) UBB

USSR report. Life sciences: Effects of nonionizing electromagnetic radiation (PrEx 7.22/2:) UNE

USSR report. Chemistry (PrEx 7.22/4:) UCH

USSR report. Cybernetics, computers and automation technology

(PrEx 7.22/5:) UCC

USSR report. Electronics and electrical engineering (PrEx 7.22/6:) UEE

USSR report. Engineering and equipment (PrEx 7.22/7:) UEQ

USSR report. Earth Sciences (PrEx 7.22/8:) UES

USSR report. Space (PrEx 7.22/9:) USP

USSR report. Materials Science and metallurgy (PrEx 7.22/10:) UMS

USSR report. Physics and mathematics (PrEx 7.22/11:) UPM

USSR report. Space biology and aerospace medicine (PrEx 7.22/12:) USB

6
UNITED STATES SENATE

98th Congress

AN-v5nl-l/84

Committee Hearings

November 1983

Page 1 of 3

Number Title Committee

98-49,

Pt.2

98-49,

Pt.4

98-49,

Pt.5

98-150,

Pt.2

98-150,

Pt.3

98-150,

Pt.4

Department of Defense Authorization for

Appropriations for Fiscal Year 1984

Department of Defense Authorization for

Appropriations for Fiscal Year 1984

Department of Defense Authorization for

Appropriations for Fiscal Year 1984

Armed Services

Armed Services

Armed Services

Management of the Department of Defense Governmental Affairs

Management of the Department of Defense Governmental Affairs

Management of the Department of Defense Governmental Affairs

98-181, Agriculture, Rural Development, and

Pt.2 Related Agencies Appropriations for

Fiscal Year 1984

98-358 District of Columbia Appropriations for

Fiscal Year 1984

98-359 Trends in U.S. Life Expectancy

98-360 Drug Use and Misuse: A Growing Concern

for Older Americans

(S.Hrg. 98-360 was printed in error as S.Hrg. 98-392; a subsequent errata

corrected the error by designating the

citation as S.Hrg. 98-360.)

98-361, Department of Defense Appropriations for

Pt.l Fiscal Year 1984

98-362 Indian Health Issues: Billings, Mont.

98-363 Export of Alaskan Crude Oil

98-364 Home Fire Deaths: A Preventable Tragedy

98-365 Targeted Extension of Energy Tax Credits

Appropriations

Appropriations

Finance

Aging

Appropriations

Indian Affairs

Foreign Relations

Aging

Finance

7
If AN-v5nl-l/84

UNITED STATES SENATE

98th Conaress

Committee Hearings

November 1983

Page 2 of 3

Number Title Committee

98-366 Nomination

(Madeleine C. Will, of Maryland, to be

Assistant Secretary for Special Education

and Rehabilitative Services, Department

of Education)

Labor and Human Resources

98-367 Use and Distribution of Assiniboine Tribe

Judgment Funds

Indian Affairs

98-368 Events in Lebanon Foreign Relations

98-369 Abandoned Mine Reclamation Fund Energy and Natural Resources

98-370 Nuclear Licensing and Regulatory Reform Environment and Public Works

98-371 Enabling Legislation for the 1983 International Coffee Agreement

Finance

98-372,

Pt.l

Confirmation Hearings on Federal

Appointments

Judiciary

98-373 Crime Against the Elderly Aging

98-374 Port Projects in the San Francisco Area Environment and Public Works

98-375,

Pt.l

Organization, Structure and Decisionmaking

Procedures of the Department of Defense

Armed Services

98-376 Reauthorization of the National Science

Foundation, Fiscal Year 1984

Labor and Human Resources

98-377 Soviet-Eastern European Research and

Training Act of 1983

Labor and Human Resources

98-378 The Collegiate Student-Athlete Protection

Act of 1983

Judiciary

98-379 Staggers Rail Act of 1980 Commerce, Science, and Transportatio

98-380 Gfwprnmpnt' tk 1 1 pacp Fin^nrinn Rpfnrm Art* I III QI

98-381 Legal Ramifications of the Human Life

Amendment

Judiciary

8
UNITED STATES SENATE

AN-v5nl-l/8^

Committee Hearings

November 1983

Page 3 of 3

Number Title Committee

98-382 Local Telephone Rates Commerce, Science, and Transportati'

98-383 Community Alternatives to Institutional

Care

Aging

98-384 Highway Safety Act of 1983 Commerce, Science, and Transportati"

98-385 Competition in Contracting Act of 1983 Armed Services

98-386 Department of Energy Fiscal Year 1984

National Defense Programs Authorization

Armed Services

98-387 Estate Tax Issues--1983 Finance

98-388 Airline Deregulation Act of 1978 Commerce, Science, and Transportati'

98-389,

Pt.l

Departments of Labor, Health and Human

Services, Education, and Related

Agencies Appropriations for Fiscal

Year 1984

Appropriations

98-390 Amendments to the Indian Land Consolidation Act

Indian Affairs

98-391 U.S. Weather Satellites and Services Commerce, Science, and Transportatic

98-392 Geothermal Steam Act Amendments of 1983 Energy and Natural Resources

98-393 Old Age Assistance Bill Indian Affairs

98-394 Lawyer's Duty of Disclosure Judiciary
UNITED STATES SENATE

98th Congress

AN-v5nl-l/81jCommittee Prints

November 1983

Page 1 of 1

Number Title Committee

98-•113* Legislative Calendar No. 2

(October 14, 1983)

Commerce, Science, and Transportatioi

98-•114* Legislative Calendar No. 3

(October 7, 1983)

Governmental Affairs

98-115 Central America: Treading Dangerous

Waters

Foreign Relations

98-•116* Committee Draft of Report to Accompany

S. 195, For the Relief of Apolonio P. Tumamao and Others

Judiciary

98--117 Revised Table for Apportioning 1985 and

1986 Fiscal Year Funds for the National

System of Interstate and Defense

Highways

Environment and Public Works

98--118 Revised Tables for Apportioning 1984 and

1985 Fiscal Year Funds for Interstate

Substitute Highway and Transit Projects

Environment and Public Works

98--119 Trends in the Fiscal Condition of Cities:

1981-1983

Joint Economic

98 -120 The Pilot Test of Office Automation Equipment in the Offices of United States

Senators

Rules and Administration

*For Senate use only; not distributed to depository libraries.

10