GPO Access

Information for Depository Libraries

Library Programs Service

Superintendent of Documents

U.S. Government Printing Office

Washington, D.C.

January, 1995

Contents

Introduction 1

Contacts for More Information 2

Expanding GPO Access for On-Site Service 3

Requirements for On-Site Use of GPO Access 4

Registering a Server 5

Basic Requirements for Registering Servers 5

Model Gateway Library Program 6

What Model Gateway Libraries Can Do 7

Requirements for Model Gateway Libraries 8

GPO Access Databases 9

Connecting to GPO's Server: WAIS or SWAIS 11

Registration Procedures 12

New User Registration 13

Current Subscriber Registration for Additional Workstations 14

Changing from Single Workstation Registrations to a Server 14

Role of GPO's User Support Team 15

Special Considerations for Gateway User Support 16
Contents

Selective Housing Agreement

Model Selective Housing Agreement

Use of the Validation Form

Depository Library WAIS / SWAIS Access Validation Form

Frequently Asked Questions

Gateway Connections and Contacts
Introduction

This document contains information covering the registration and usage of the

GPO Access online services in Federal depository libraries. Depositories may

provide GPO Access to the public at differing levels of service. In brief, these

may be characterized as:

- On-site service for users on workstations within the library. The basics of the

GPO Access online services and the expansion effort were covered in a letter

from the Superintendent of Documents, dated October 17, 1994, which included

the general requirements for no-fee public use of GPO Access. Each additional

expansion of service to the public builds upon the framework originally

expressed in this letter. The main points of this letter are summarized on the

following pages.

- Extended on-site service, for users on networked workstations at an

institution. The sections on registering a server and the special requirements

which apply to servers are designed to support this level of service.

- Gateway services, for off-site public users with remote workstations, which

are connected to the depository gateway via modem or Internet. In this context,

off-site is defined as beyond the campus or institutional boundaries, not simply

from outside the library's walls. A gateway allows remote users not

permanently linked to the library's server to have access. The special

conditions and requirements of being a gateway site are described in the

"Model Gateway Program" section.

Each of these service levels represents an increasingly complex commitment on

the part of the depository library. The particular requirements and

considerations for each level are described in one of the following sections.

1
Contacts for More Information

If you have questions about the registration process, consult the GPO Access

User Manual (distributed to all depositories in paper, and available for

downloading from the Federal Bulletin Board) or contact the GPO Access User

Support Team at (202) 512-1530, fax (202) 512-1262, or Internet e-mail to

<help@eids05.eids.gpo.gov>.

If you have general questions about the GPO Access expansion or the "model

gateway program," contact Gil Baldwin, Library Programs Service, (202) 512-

1002, fax (202) 512-1432, or Internet e-mail to <manage@access.digex.net>.

2
Expanding GPO Access for On-Site Service

The information in this section is excerpted from the October 17, 1994, letter to

depository librarians from the Superintendent of Documents.

The U.S. Government Printing Office (GPO) is expanding the availability of the

GPO Access online services to the public by increasing the number of

subscriptions available to each depository library.

The GPO Access online services are provided free of charge to depository

libraries, which in turn must provide these services free of charge to depository

library users. The cost of the depositories' subscriptions is prepaid by the

Salaries and Expenses (S&E) Appropriation which funds the Federal Depository

Library Program (FDLP). When GPO Access was opened in June, 1994,

depository libraries were limited to a single Internet IP address or one dial-up

account and one (non-server) workstation. This restriction to one IP address

per subscribing depository was established only as an interim measure.

Depository libraries can now obtain a maximum of ten subscriptions to the GPO

Access online services. Any depository library can "mix and match" telnet and

dial-in user-ids (SWAIS) and/or stand alone workstation IP (Internet Protocol)

addresses (WAIS) to meet the demands of their patrons.

Depository libraries may link individual stand-alone computer workstations

directly to GPO's WAIS server by registering specific IP addresses. Libraries

which want to offer public access by linking off-site users to a campus or local

network server should contact GPO's Library Programs Service (LPS) about

becoming a "Model Gateway

Library."

As with all depository information, the library is expected to provide free public

access to the selected databases on GPO's Wide Area Information Server

(WAIS), and the policies and procedures governing access must be equivalent

for all users of the library's services. Although it is not necessary to provide this

service through a public access workstation, it is recommended in order to

minimize the impact on library resources.

3
GPO will maintain a record of the GPO Access databases which depository

libraries select and the authorized users at each site. These records will be

used to refer patrons to libraries offering the service, as well as to monitor

usage and costs of GPO Access.

Requirements for On-Site Use of GPO Access

1) Depository libraries may register up to ten workstation subscriptions for GPO

Access at no charge to the library. A single workstation may act as a server, if the depository wiH certify that no more than ten simultaneous sessions will be

accessing GPO arver.

2) Subject to the ten IP address or workstation limitations, depository libraries

may register to use either the WAIS client or SWAIS interfaces. You may wish

to offer both meth is of access to ensure that all users have an equal

opportunity to access the system despite their technological level. Registering

for a SWAIS user-id will allow the depository to serve users at workstations

which do not have the WAIS client installed.

3) The library should have an effective method of outreach and a promotional

plan which will promote the service not only to its primary constituents but io the

surrounding community as well.

4) The participating library must ensure that the same level of service and user

support is made available to the general public as to the library's primary

constituents.

5) A library that receives additional GPO Access subscriptions must provide

no-fee service to the general public, just as is required for any other information

disseminated under the FDLP.

6) The depository is expected to provide the first line of local user support for

the GPO Access services, including answering basic questions about GPO

Access content or searching strategies. When you the fill out the Depository

Library WAJS/SWAIS Access Validation Form you will be asked to provide the

Office of Electronic Information Dissemination Services (EIDS) with the name,

4
telephone number, and Internet e-mail address of your user support contact.

Registering a Server

Depository libraries may link a campus or local network server directly to GPO's

WAIS server. The depository's server may be used to extend the GPO Access

services to additional users, whether on- or off-site. This instruction contains

the general guidelines for registering servers, and augments the previous

section, which discusses the expansion of GPO Access online services for onsite users of depository libraries. You should, however, familiarize yourself with

the contents of that section before registering a server. All servers must be

registered with the GPO Access User Support Team .

The "Model Gateway Library" program, which also includes the registration of

servers, is intended to expand the services available to off-site users. In the

context of expanding GPO Access, off-site is defined as beyond your campus

or institutional boundaries, not simply from outside the library's walls. Special

provisions apply to off-site, or "gateway," access. For additional information on

becoming a "Model Gateway Library," contact Gil Baldwin, Library Programs

Service, at (202) 512-1002, or Internet e-mail <manage@access.digex.net>.

Basic Requirements for Registering Servers

1) Depository libraries may register to use either WAIS or SWAIS to access the

GPO Access online databases, or may register for a combination of the two.

2) Libraries that register a server for GPO Access must ensure that no more

than 10 simultaneous sessions will be accessing GPO's server. A library's total

number of simultaneous sessions, whether from individual workstations using

the WAIS client software, a server using WAIS, or SWAIS sessions, must not

exceed 10.

3) Libraries may register for up to 10 SWAIS accounts using a single user-id

and password, and GPO will control the number of simultaneous SWAIS

sessions. The number of SWAIS accounts to be supported must be specified

5
on your Depository Library WAIS/SWAIS Access Validation Form (Validation

Form).

4) If you opt for the full WAIS client software, GPO will, upon request, send you

a copy of the EINet client software, that has been customized for use with GPO

Access. The library may install this client multiple times, not to exceed the

number of registered IP addresses. The User Support Team must be informed

of the number of times the client was installed, so the appropriate software

license fees can be paid by GPO on your behalf.

5) Each depository that registers a server for WAIS direct access is required to

devise its own method of limiting the number of simultaneous users, such as

dynamically allocating their registered IP addresses on a session basis. The

method must be reported to the User Support Team, by adding a description of

the method to your Depository Library WAIS/SWAIS Access Validation Form.

6) Each depository that registers a server is required to program their system

so that a session with GPO is terminated properly, or is automatically

terminated after 15 minutes of inactivity, so the WAIS server at GPO is

available to another user.

7) Each depository that registers a server is expected to provide the first line of

local user support for the GPO Access services, including answering basic

questions about connecting to the depository's server, GPO Access content, or searching strategies. When you the fill out the Validation Form you must

provide the name, telephone number, and Internet e-mail address of your user

support contact.

8) You are expected to act as a mentor to other depository libraries registering

servers, and assist in the growth of GPO Access by sharing your expertise.

Model Gateway Library Program

This section describes the "Model Gateway Library" program for free public use

of the GPO Access online services through depository libraries. A "Model

Gateway Library" will provide free, off-site, public access to the GPO Access

6
services. This section discusses the role of a "Model Gateway Library" and

sets forth additional terms, conditions and requirements which apply to a model

gateway.

Background

All depository libraries are eligible for no-fee subscriptions to the GPO Access

services. As described in the on-site services section, depository libraries may

register for a maximum of ten GPO Access subscriptions.

GPO is working with several sites to develop model public gateways to GPO

Access so that users can reach GPO Access services from their homes or

offices. The no-fee availability of GPO Access services through a depository

gateway will provide 24-hour off-site access to members of the public who have

the necessary computer equipment. GPO's short-term goal is to establish a

gateway site in every state.

The "Model Gateway Library" program is intended to expand the services

available to off-site users. In this context, off-site is defined as beyond your

campus or institutional boundaries, not simply outside the library's walls. Thus,

a gateway allows remote users not permanently linked to the library's server to

have access, whereas a server provides access to those workstations on the

server's network.

Potential "model gateways" should also refer to and follow the instructions for

"Registering a Server for GPO Access." These server registration instructions

were also posted to the GOVDOC-L listserv and published in the December 15,

1994 issue of Administrative Notes (v. 15, no. 16).

What Model Gateway Libraries Can Do

Model gateway libraries will be able to offer up to ten simultaneous sessions via

participating campus and community networks. The ten session maximum

includes WAIS single workstation sessions, WAIS sessions from a server, and

SWAIS sessions.

7
GPO will coordinate with the model gateway library on promotion. Promotional

materials provided by GPO will consist of a press release and announcement

letters to your senators and the representative from your library's district.

Depositories have the option to partner with another provider, such as a state

network or free-net, by allocating some of the depository's registered

subscriptions to the partner. This relationship must be documented in a

selective housing agreement on file with the GPO. A sample Selective Housing

Agreement is included in this document.

Requirements for Model Gateway Libraries

There are specific additional requirements for "Model Gateway Libraries." In addition to the basic expansion requirements expressed earlier in this document

a "Model Gateway Library" must:

1) Possess on-site experience and be registered for all GPO Access

databases.

2) Be equipped and prepared for immediate public access through Internet and

via telephone.

3) Have developed and be prepared to implement a plan for public access

which involves communicating with other depository libraries in the state, the

state library (if appropriate), the regional depository library and any statewide

network. The plan should provide general information on how the service will

be handled technically and administratively, geographic coverage provided, and

outreach to the intended audience.

4) Agree to become a mentor, consulting with other developing gateways and

sharing expertise.

5) Assist GPO with GPO Access usage reports and other related data.

6) Program the user-id/password to run in the background; transparent to the

end-user.

8
7) Be capable of expanding electronically to add future GPO Access services

such as the Locator Service and the electronic storage facility.

8) Be able to establish an Internet connection or telnet session with the GPO

Access WAIS server. (Dial-up connections are not recommended for gateways

because of the high potential telecommunication costs to the library.)

9) Coordinate with GPO on the presentation of the "GPO Access" title on

menus, and on testing the gateway prior to public announcement.

10) Program its system so that a session with GPO is terminated properly, or is

terminated automatically once 15 minutes of idle time has elapsed, so the GPO

WAIS server is available to another user.

GPO Access Databases

As of January, 1995, there were three databases available: one for the Federal

Register databases, one for the Congressional Record databases, and one for

the Congressional Bills databases.

Federal Register Subscription:

Federal Register (FR)- Daily issues of the FR from the beginning of

calendar year 1994 are available each day that the FR is published. Text

is available in ASCII format and all graphics are included as individual

files in TIFF format. Brief ASCII text summaries are also available for

most entries.

Unified Agenda (UA)- Otherwise known as the Semi-Annual Regulatory

Agenda, this database is updated semi-annually when the UA is

published in the Federal Register. It is available to all subscribers of the

Federal Register database for Volume 59 (1994). Text is available in

ASCII format.

Congressional Record Subscription;

9
Congressional Record (CR)- Daily issues of the CR for the 103d

Congress, 2d Session, 1994, are available each day that the CR is

published. Text is available in ASCII format and all graphics are included

as individual files in TIFF format.

Congressional Record Index (CRD- The CRI for 1992 through 1994 is

available in ASCII text format and updated every two weeks to

incorporate the most recent biweekly issue of the CRI. The 1992 and

1993 CRI databases, covering the 102d Congress, 2d Session and 103d

Congress, 1st Session, respectively, will be static. All page number

references refer to pagination of the daily, rather than the final,

Congressional Record. Because bi-weekly paper issues of the CRI do

not cumulate, there is no equivalent print counterpart of these databases.

History of Bills (HOB)- The History of Bills is an index, by bill number, of

every action taken on a bill that is reported in the Congressional Record.

It provides a short description, followed by a list of Congressional Record

citations where the action was reported. It cumulates entries for all bills

acted upon during the 103d Congress, 2d session. This database is

updated bi-weekly as the Congressional Record Index is published.

Congressional Bills Subscription:

Congressional Bills - The Bills database contains all published versions of

Congressional Bills from the beginning of the 103d Congress, 1st

Session, 1993. The database is updated on an irregular basis, as bills

are acted upon. Each bill is available as an ASCII text file and in the

Adobe Acrobat PDF file format. Users with Acrobat viewers are able to

display and print page facsimiles.

U.S. Code - The U.S. Code database contains the text of laws in effect

as of January, 1994; however, any section that has been affected by laws

passed during the 2nd Session of the 103d Congress includes a note

identifying the public law that affected that section.

10
Connecting to GPO's Server: WAIS or SWAIS

There are three primary methods of accessing the GPO Access online

databases:

A. Full WAIS access through the Internet using WAIS client software on your

workstation.

WAIS provides full access to all graphic files included in the databases. Using

the WAIS client software requires a permanent SLIP or PPP account and either

a direct connection to the Internet, or an Internet service provider.

Permanent and unique Internet Protocol (IP) addresses are required so the

GPO WAIS server can identify your server and/or workstations. For more

information on finding an Internet service provider in your area, call InterNIC

Information Services at (619) 455-4600.

The WAIS client software must reside on your end-user work station(s). If you

request it, GPO will send you a diskette copy of the EINet WAIS client software,

which has been customized for use with GPO Access. Both Windows and

Macintosh versions of the EINet client are available. The client will also be

available on GPO's FTP site. The FTP address is eids04.eids.gpo.gov.

Contact the User Support Team for details.

The library may install the client multiple times at no charge, not to exceed the

number of registered IP addresses (maximum of 10). The User Support Team

must be informed of the number of times the client was installed. If you want to

install the EINet client on additional workstations, as may be the case in a

networked environment, we recommend that you purchase additional copies

from GPO at $15 per installation.

You may, however, prefer to obtain and use another WAIS client. Other WAIS

clients are available commercially for Windows, Macintosh, and UNIX systems,

but you will have to customize them to a significant degree to work effectively

with the GPO Access databases. Moreover, the ability of the GPO Access

User Support Team to provide support or technical assistance to customers

who use other WAIS clients is limited.

11
B. SWAIS access through an Internet host with a telnet session manager may

be used to connect to the GPO WAIS server (swais.access.gpo.gov). Although

you can accomplish SWAIS access via modem by dialing the GPO WAIS

server directly, this method is not recommended for servers, due to the potential

for excessive telecommunication costs for the library.

When the SWAIS is selected for a server environment the system manager

must ensure that the user-id and password remain confidential. In general, this

will require scripting the SWAIS login process to run in the background of your

server's menu, transparent to the end-user.

Since you will not be using the client software that gives you access to the

graphics files in the databases, no graphics files are included with a SWAIS

subscription. However, the ASCII character-based SWAIS interface is capable

of supporting assistive technologies for the visually impaired.

C. SWAIS access via modem requires a modem, personal computer, and

communications software, by dialing the GPO WAIS server directly at 202-512-

1661. No Internet access is required. If you choose the direct dial method,

however, the access is limited and your library's cost of communications may

be expensive.

Again, since you will not be using the client software that gives you access to

the graphics files in the databases, no graphics files are included with a SWAIS

subscription. However, the ASCII character-based SWAIS interface is capable

supporting assistive technologies for the visually impaired.

Registration Procedures

All new users must register online . If you are registering for both WAIS and

SWAIS, you must complete a separate online registration process for each . When you complete the online registration, be sure to note your confirmation

number(s) . The confirmation number(s) should be included in any

communication with GPO concerning your subscription(s).

12
A. New User Registration

All new users must register online via modem or telnet. Use telnet to connect

to swais.access.gpo.gov and login as newuser (one word, all lowercase); no

password is required; hit Enter.

Alternatively, use your computer modem and communications software to dial

(202) 512-1661, and use the settings 8 bits, no parity, one stop bit, full duplex.

Type swais (all lower case) at the first prompt; at the login prompt, login as

newuser (one word, all lowercase); no password is required; hit Enter.

The use of SWAIS in the login does not mean you are selecting WAIS access;

the WAIS or SWAIS selection is made in response to Question 1 of the

registration questionnaire.

Follow the instructions on the screen to register for subscriptions to GPO

Access online services. Your response to Question 1 , the choice between

WAIS and SWAIS, is critical, as it determines which additional questions you

will see during the online registration.

1. WAIS Registration for New Users

The library will need to register only once for WAIS access, using the

single workstation option or the multiple workstation option. If the multiple

workstation option is chosen, specify the number of stand-alone

workstation subscriptions requested. If the library wants to utilize the

customized WAIS client software, it should be requested during the

registration.

The library must complete and return the Depository Library WAIS/SWAIS

Access Validation Form. The use of this form has replaced the letter

signed by the library director which was previously required. After

completing the online registration process, record the registration

conformation number, verify all information on the form, and fax the

Depository Library WAIS/SWAIS Access Validation Form to (202) 512-

1262. Be certain to record each IP address on the form.

13
2. New User SWAIS Registration

The depository library must register once for SWAIS to establish a

SWAIS user-id and password which can be used for aH SWAIS accounts.

Include the number of additional SWAIS accounts requested (up to 10) on

the Depository Library WAIS/SWAIS Access Validation Form. After

completing the online registration process, record the registration

confirmation number, verify all information on the form, and fax the

completed and signed Validation Form to the User Support Team at (202)

512-1262.

B. Current Subscriber Registration for Additional Workstations

These instructions apply to libraries which are already registered for single

subscriptions. To obtain additional SWAIS or WAIS subscriptions, include

the number of additional SWAIS and/or WAIS workstations requested on the

Depository Library WAIS/SWAIS Access Validation Form. The form must

include all additional IP addresses being registered for WAIS. Fax the

Depository Library WAIS/SWAIS Access Validation Form to (202) 512-1262.

Libraries with WAIS workstations may install the EINet client multiple times, not

to exceed the number of registered IP addresses. The User Support Team

must be informed of the number of times the client was installed.

C. Changi rag from Single Workstation Registrations to a Server

These instructions apply to libraries that are already registered for one or more

single workstation WAIS subscriptions, and want to change to a server

registration. To upgrade to a server registration, you need to advise the User

Support Team of all additional IP addresses being registered for WAIS. You

must indicate server registration on the Depository Library WAIS/SWAIS Access

Validation Form. Fax the completed Validation Form to (202) 512-1262.

Libraries which have registered for WAIS may install the EINet client on multiple

workstations, not to exceed the number of registered IP addresses (maximum

14
of 10). The GPO Access User Support Team must be informed of the number

of times the client was installed.

D. Depository Library WAIS/SWAIS Access Validation Form

The selecting library must complete and return the Depository Library

WAIS/SWAIS Access Validation Form signed by the library director. This form

includes the number of WAIS client software licenses needed and an itemized

list of all the IP addresses and/or new and previously established user-id's to be

given access (up to a maximum of 10). The list must include your current

registered IP address as well as any new ones.

E. GPO Confirmation

Your registration will be processed within two working days of the receipt of the

Depository Library WAIS/SWAIS Access Validation Form. An e-mail or fax

message confirming your registration will be sent to you from GPO.

Role of GPO's User Support Team

The GPO Access User Support Team's role is primarily to assist in the initial registration process and to provide the requisite technical information to

establish the connection between the depository library or local network and

GPO.

Depository librarians will be given the initial information, documentation and

support necessary to learn the GPO Access services. The Team will answer

questions which are beyond the capabilities of the library staff. Depository

librarians are expected to learn the GPO Access System and to answer all user

questions that are possible to answer at the local level. GPO cannot take direct

user referrals at this time but will take user questions via depository librarians

as intermediaries.

For those questions that librarians are unable to answer for the user

immediately, the librarian should call or e-mail GPO for help and then convey

15
the information to the individual user. This will not only alleviate

communications problems which are likely to arise and prevent GPO's user help

lines from being overloaded, but also will assist us in monitoring any problems

during the initial stages of this expansion and communicate directly with

librarians regarding the solutions.

Contact the GPO Access User Support Team at (202) 512-1530, fax (202) 512-

1262, or Internet e-mail to <help@eids05.eids.gpo.gov>.

Special Considerations for Gateway User Support

By participating in the model gateway program, depositories must accept full responsibility for all user support services, including both on and off-site users. Some of the added responsibilities include connection of off-site users to the

gateway server, use of communications software, and assisting users with

limited technical expertise.

User support contacts at gateway libraries should already have a reasonable

level of proficiency in using the GPO Access services. The User Support Team

will answer questions which are beyond the capabilities of the library staff.

Depository librarians are expected to answer all user questions that are possible

to answer at the local level. GPO cannot take direct user referrals at this time

but will take user questions via depository librarians as intermediaries.

For those questions that librarians are unable to answer for the user

immediately, the librarian should call or e- riail the GPO User Support Team for

help and then convey the information to e individual user. This will not only

alleviate communications problems which are likely to arise and prevent GPO's

user help lines from being overloaded, but also will assist us in monitoring any

problems specific to the gateways and in communicating directly with librarians

regarding the solutions.

Selective Housing Agreement

The following sample agreement for selective housing of U.S. Government

16
depository electronic online services is provided for the use of depository

libraries which plan to allocate ("selectively house") one or more of their

pre-paid depository subscriptions for GPO Access services to another

institution. Typically, this will be for the purpose of establishing a public

gateway.

If you have questions about this Agreement, please contact Ms. Sheila McGarr,

Chief, Depository Services, at (202) 512-1119, or Internet e-mail to

<inspect@access.digex.net>.

Model Selective Housing Agreement

This Agreement is made on (date) by and between (lending) Library and

(receiving institution). This Agreement is entered into for the purpose of

disseminating Government online services provided through the Federal

Depository Library Program (FDLP), including GPO Access online services, for

the no-fee use of the general public. Hereafter in this Agreement, "GPO

Access services" shall also refer to any U.S. Government online electronic

service provided under the auspices of the FDLP.

GPO Access subscriptions, user-id's, etc., are lent for (specify time) but remain

under the control of (lending) Library. The Government Printing Office (GPO)

maintains a proprietary interest in the use of GPO Access services.

In pursuance of this Agreement, (receiving institution) agrees to:

1) Assign the responsibility for carrying out the provisions of this Agreement for

the GPO Access services loaned by (lending) Library to the (designated

authorized user, or other) staff of the (receiving institution).

2) Make the GPO Access services available for the free and unrestricted use

of the general public at the same level of service and user support as (receiving

institution's) primary clientele.

3) Upon request of (lending) Library, discontinue provision of the GPO Access

services, and relinquish the use of the selectively housed no-fee depository

17
subscriptions and user-id's.

4) Promote to the public the availability of the GPO Access services selectively

housed under this Agreement.

(Lending) Library agrees to:

1) Transfer (specify number) pre-paid subscriptions to GPO Access services to

(receiving institution).

2) Keep records indicating the GPO Access online service subscriptions and

user-id's involved in this Agreement.

3) Notify (receiving institution) of new GPO Access services and assist

(receiving institution) with subscribing to the online electronic services.

4) Assist the (receiving institution) with discontinuing subscriptions to specific

GPO Access services.

5) Continue to provide to the public, at a minimum, on-site use of GPO Access

services if this selective housing agreement is terminated.

This Agreement may be terminated by written notice from either party with

(specify number) days notice. GPO will be informed immediately of any

pending termination of this agreement.

Director: (signature) (dat

(lending) Library

Director: (signature) (date)

(receiving institution)

18
Use of the Validation Form

The Depository Library WAIS/SWAIS Access Validation Form is to be used

when registering for no-fee depository library subscriptions to the GPO Access

online services. Using the Validation Form will assist GPO in correctly

identifying if you are registering a server, a stand-alone work station, or some

combination.

This form replaces the letter signed by the library director which was previously

required . The form has been revised to incorporate server registration

information. It includes the number of WAIS client software licenses needed

and an itemized list of all the new and/or previously established IP addresses

and user-id's to be given access (up to a maximum of 10). The list must

include your current registered IP address(es) as well as any new ones. For

every IP address being registered, you must indicate whether that address is for

a server (SV) or a stand-alone workstation (WS).

It is strongly recommended that you complete the Depository Library

WAIS/SWAIS Access Validation Form before initiating the online registration

process. You may use the reproducible form in this package. If you need

additional copies, or if you have any questions about the registration process or the contents of this form, contact the GPO Access User Support Team. The

completed Validation Form, including the library director's signature, should be

faxed to the User Support Team at (202) 512-1262.

19
Depository Library WAIS / SWAIS Access Validation Form

Please complete the entire form and return it by fax to (202) 512-1262

Depository Number:

Depository Name:

Library Address:

Authorized User's Name:

Phone Number : ( ) _____ Internet E-Mail < >

Fax Number : ( ) _____

User Support Contact Name:

Phone Number : ( ) Internet E-Mail <___ > Fax Number : ( )

Please check the subscriptions which you are requesting:

Federal Register:

Congressional Record: . Congressional Bills:

Interface requested: WAIS How many? [Maximum

of SWAIS How many users? 10

total]

Do you need a copy of the WAIS client? Yes No

Windows or Macintosh

On how many workstations will the client be installed? [Maximum of 10

20
Depository Library WAIS / SWAIS Access Validation Form

Please complete the entire form and return it by fax to (202) 512-1262

Depository Number:

For WAIS access, enter each IP address in the following spaces. Enter a

check mark for each IP address to indicate a server (SV) or a stand-alone

work station (WS).

(SV_/WSJ (SV_/WSJ

(SV_/WSJ (SV_/WSJ

(SV_/WS_) (SV_/WS_)

(SV_/WS_) (SVJWSJ

(SV_/WS_) (SV_/WS_)

WAIS Registration Confirmation Number (from the online registration):

SWAIS Registration Confirmation Number (from the online registration):

Signature of Library Director:

(Certifies agreement to the terms and conditions of GPO Access use expressed

in the 10/17/94 letter from the Superintendent of Documents, including free

public access.)

This form will be used to validate your registration and update your selection

records. THANK YOU for taking the time to complete this form.

21
Frequently Asked Questions

1. How do I register a depository library for online subscriptions to the GPO

Access Wais Server?

Registration must be completed online. Follow either of the procedures

below register. Instructions will be provided during the registration

process.

If the library has access to Internet, telnet to swais.access.gpo.gov

Type newuser (lowercase, one word) at the log-in prompt; hit the Enter

key. No password is required.

Via modem, dial (202) 512-1661. At the "Type swais" prompt, type swais

Type newuser (lowercase, one word) at the log-in prompt; hit the Enter

key. No password is required.

(Note: Modem settings are 8 data bits, 0 (or no) parity, 1 stop bit, full duplex, up to 9600 baud.)

If you want both WAIS and SWAIS capability, you must do two online

registration procedures.

Regardless of which method is chosen, the WAIS/SWAIS Access

Validation form must be mailed or faxed to the User Support Team (202)

512-1262 upon completion of registration.

2. Our library doesn't have an IP address. What do I do?

You have attempted to register for the WAIS service. In order to have an

Internet Protocol address, you must have full Internet access. If you do

not have full Internet access, register for SWAIS. You will not be

prompted for an IP address in the SWAIS registration.

22
3. When registering as a depository library, what should be entered for

method of payment?

When prompted for method of payment, enter DEPOSITORY LIBRARY

(all upper case). A prompt will ask for Depository Account Number.

Enter your depository library number without any dashes between

numbers and letters. It must be at least four digits long. Library numbers

with less than four digits should be preceded by zeros ( i.e. 34 is 0034).

4. If our library wants to upgrade to additional workstations is it necessary to re-register on line?

No, if you are requesting additional subscriptions for existing SWAIS or WAIS connections simply fill out a WAIS/SWAIS Validation Form stating

any additional SWAIS and/or WAIS workstations (up to ten), and fax it to

the Users Support Group.

If you already offer one method of connection (WAIS or SWAIS) but wish

to change to or add the other method, a separate, online registration is

required.

5. Is it possible to allocate some of the ten IP addresses available to our

depository library to terminals at different locations?

Yes, it is possible to allocate some of your library's ten IP address

registrations or the use of your SWAIS user-id to other sites. In order to

do this, a selective housing agreement must be made with those libraries.

The other sites must agree to support the basic purpose of GPO's

expansion effort to provide free public access to GPO's online services.

A model selective housing agreement appears in the December 15, 1994

issue of Administrative Notes and was posted on GOVDOC-L.

See the model selective housing agreement in this document.

23
6. Is it possible to register a server for GPO Access?

Yes, there are some basic guidelines that must be followed in order to

register a server. If you have not received a copy of these guidelines,

they have been posted on GOVDOC-L. They also appear in the

December 15, 1994 issue of Administrative Notes and were posted for

free download on the Federal Bulletin Board (under wais_doc library) or GPO's FTP site. The FTP address is eids04.eids.gpo.gov.

7. How can our depository library become a "gateway?"

Those libraries interested in becoming "model gateways" can get more

information by contacting Gil Baldwin, LPS Project Manager, at (202) 512-

1002, or e-mail at <manage@access.digex.net>.

8. How do I log-in and what is my password?

Depository libraries log in with the 8 character user-id and password

established during registration.

9. If I forget my password, can I contact the User Support Team for it?

For security reasons, the User Support Team will not provide passwords

(over the phone or in the mail). In order to get a new password, you

must re-register online. You must call (202) 512-1530 to give the User

Support Team the new and old registration confirmation numbers.

The User Support Team can provide your user-id over the phone.

10. How will our depository know when an update for the EINet client

software is available?

GPO will notify your library via e-mail messages that new databases are

24
available. In addition, notices will be posted on GOVDOC-L and in

Administrative Notes . These messages will include how to add

information to the EINet client software source file both manually or by

way of download. New databases and sample questions will be posted

on the Federal Bulletin Board or FTP site in compressed and individual

files for downloading.

1 1 . Can I get out of a document without going to the end of it?

Yes, type q (lower case) to leave the document and return to the search

results.

12. How do I search for a keyword within the document I have retrieved?

Type / and the word(s) to search for. This is case sensitive. For

example: type /Bureau instead of /bureau

13. Can I change where the WAIS client saves documents to on my hard

drive?

Yes, default settings for the EINet WAIS client software can be changed

by choosing PREFERENCES under the Edit menu for Windows version

or go into the File menu for the Macintosh version.

14. How do I search for the "contents" on the Federal Register?

"Search Query: contents AND register ADJ month ADJ day" (Example:

"Search Query: contents AND register ADJ January ADJ 6 ) The

customized EINet WAIS client software includes the above search in

addition to other sample searches demonstrating WAIS search and

retrieval procedures. These search questions can be used as templates

to speed daily searches.

To retrieve the above search from the customized EINet client software:

25
1) Select File pull down

2) Select open question

3) Double click on the contents.ask option.

How do I download/print a document on SWAIS?

E-Mail the entire document to an Internet e-mail address by typing lower

case "m" at the "search results screen" then enter your Internet e-mail

address. [Note: This is the only way SWAIS can transfer the file to you

other than through use of a screen capture (logfile). DO NOT use the

lowercase "s" to SAVE a document—this will save the document on the

GPO Access WAIS server instead of your system. The document will be

irretrievable if this occurs.]

If you do not have an Internet e-mail address, perform a print capture to

send the document directly to your printer as it scrolls by, or perform a file

capture, which saves the document as ASCII text to a directory or folder

designated through your software. Most communications programs

support this type of capture. Some common terms or phrases which may

be in your manual or in an on-screen menu are: save to a file, capture,

log capture, screen capture, screen to file/printer, etc. Look for these

terms in the index or consult a technician at your location for assistance.

Microsoft Windows and Macintosh users who are using Windowscompatible Telnet or other communications software may be able to copy

small portions of a document to paste in a word processor.

Important: Turn on the capture before pressing the space bar to view a

document, and turn it off before typing "q" to return to the search results

screen. To avoid having "stdin" appear in the captured file, type a large

number and hit enter at the first "stdin" prompt to have text scroll by

continuously.

26
Gateway Connections and Contacts

(as of January 12, 1995)

1. COIN (Columbia Online Information Network)

Telnet to 128.206.1.3, dial (314) 884-7000

Login as GUEST; from the main menu select choice 5, "Government

Center." From the resulting menu, select GPO Access.

User Support: Marilyn McLeod (314) 443-3161, or <mmcleod@bigcat.missouri.edu>

Technical Contact: Jim Newton (314) 882-2000, or <jim@more.net>

2. Seattle Public Library

Dial 206-386-4140, or telnet to 198.137.188.2.

Login as library - all lower case. Select VT100, and answer the terminal

emulation questions. Select "Internet" off both the first and second

menus. From the gateways menu, select GPO Access.

User Support: Patrick Grace (206) 386-4139

Technical Contact: Jim Taylor (206) 386-4169, or <jtaylor@spl.lib.wa.us>

3. Georgia Southern University

Telnet to gsvms2.cc.gasou.edu, or dial into GSnet (9600 baud) at (912)

681-0005. Modem settings are 8 data bits, no parity, 1 stop bit; terminal

emulation is VT100. To obtain the GSnet prompt, press <enter> twice.

From the GSnet prompt, enter this command to reach the host GSU

computer: connect gsvms2

27
Users with slower modems (1200 baud) may dial into PeachNet, the

computer network of the University System of Georgia at (912) 681-0500.

From the PeachNet prompt, enter this command to reach the host GSU

computer: connect gsvms2.cc.gasou.edu. (Note: All four periods in the

command are significant, including the final one.)

Once connected with gsvms2, public users should enter INFO as their

username. No password is required. From the Public Information

Services menu select Government Printing Office Access.

User Support: Lynn Walshak (912) 681-5032, or <soliblw@gsvms2.cc.gasou.edu>

Technical Contact: David Ewing (912) 681-5364, or <dewing@gasou.edu>

28