Administrative Notes

Newsletter of the Federal Depository Library Program

Vol. 23, no. 05 GP 3.16/3-2:23/ 05 April 15, 2002

HIGHLIGHTS

New Council

Members 1

LPS

Personnel 1

Public Printer 2

2002 Conference 

Planning 2

Browse Topics 3

2001 Conference

Proceedings 3

Digest of U.S.

Practice 4

GPO Access

Training 

Manual 4

Census Update

Service 4

U.S. FaxWatch

Discontinued 5

ILS Planning 5

Item Selection 

Chart 6

Readers 

Exchange 7

SuDocs Letter 10

LPS Contacts 13

Council 

Members 14

Public Printer Names Five To 

Depository Library Council

Public Printer Michael F. DiMario has named five new members to the 

Depository Library Council to the Public Printer. The Council advises 

the Government Printing Office (GPO) on issues related to public access 

to Government information products through the Federal Depository 

Library Program (FDLP). The newly appointed members bring 

diversified experience to the Council. They are:

Michelle McKnelly, University of Wisconsin-River Falls;

John Phillips, Oklahoma State University, Stillwater, OK;

Mary Prophet, Denison University, Granville, OH;

Laura Saurs, Newark Public Library, Newark, NJ.

Lynne Siemers, Washington Hospital Center, Washington, DC;

In addition, Doris Helfer, California State University-Northridge, has 

been appointed to fill out the term of Roberta Shaffer, who resigned.

New Cataloging Section Chief 

Appointed: Levinson

LPS is pleased to announce the appointment of Michael Levinson as the 

Chief of Cataloging Section 2, effective March 25, 2002. Mr. Levinson 

joined GPO in 1993 as a serials cataloger, producing records for the 

Monthly Catalog and the Serials Supplement. Most recently he has 

focused on creating and maintaining OCLC bibliographic records for 

serials that are migrating to the FDLP electronic collection. He began 

his library career at the National Library of Medicine, after receiving his 

Masters in Library Science from the University of Maryland in 1991. 

He also holds Master of Business Administration and Bachelor of 

Industrial Engineering degrees. Mike held supervisory positions in 

management information systems in his previous career in private 

industry.
President Bush Announces Intention To 

Nominate Bruce R. James As Public Printer

On Friday, March 29, 2002, the White 

House released the following statement 

<www.whitehouse.gov/news/releases/2002/

03/20020328-1.html>:

The President intends to nominate 

Bruce R. James to be the Public 

Printer. James was CEO of Barclays 

Law Publishers until retiring in 1993. 

Since his retirement, he has gone on to 

become Vice Chairman of the Board of 

Trustees of Rochester Institute of 

Technology and Chairman-elect of 

Sierra Nevada College at Lake Tahoe, 

founded Nevada New-Tech, Inc., a 

company formed to invest in 

technology-based enterprises that 

promise to broaden and diversify 

Nevada's economy. James is the 

Chairman of the Congressional 

Roundtable of Printing Industries of 

America, a trustee of the National 

Technical Institute for the Deaf, the 

State Chairman of United Ways Alexis 

de Tocqueville Society, and a member 

of the advisory board of UNLVs Boyd 

School of Law. James is a graduate of 

Rochester Institute of Technology.

The Public Printer is the head of the U.S. 

Government Printing Office. For more 

information about GPO, please visit the Web 

site at: www.gpo.gov.

You Can Help Plan the

2002 Depository Library Conference

The Library Programs Service is seeking 

assistance from the depository community in 

identifying topics, programs and speakers 

for the Fall 2002 Federal Depository Library 

Conference.

The 2001 conference featured three tracks--

presentations by depository librarians, 

Federal agency presenters, and 

miscellaneous programs associated with 

current events. Highlights of the conference 

included sessions on e-competencies, 

depository promotion, disaster planning, and 

Census mapping.

The 2002 conference will be held jointly 

with the Depository Library Council meeting 

on October 20-23. The Regional Librarians 

meeting and a one-hour new attendees’ 

orientation to the Depository Council are 

scheduled for Sunday, October 20. The 

conference site is the Holiday Inn-Westpark 

in Arlington, VA.

If you would like to volunteer as a speaker 

or can identify potential speakers or topics, 

please contact Robin Haun-Mohamed by 

telephone on (202) 512-1119; by fax on 

(202) 512-1432; or by e-mail on <rhaunmohamed@gpo.gov no later than May 10.
Volunteer for Browse Topics

Have a subject expertise that you would like 

to share or develop? Looking for a special 

project? Consider volunteering to develop 

or maintain a Browse Topics subject!

Several volunteers are needed in a wide 

range of subject areas from Accounting & 

Auditing to Zip Codes for the Browse 

Topics GPO Access Finding Aid at <http://

library.ucok.edu/gov/browsetopics>.

Browse Topics contains annotated 

pathfinders to Federal agency, military, or 

official cooperative sites by subject. All the 

information about contributing is outlined at 

<http://library.ucok.edu/gov/browsetopics/

invite.html>.

Browse Topics is a service made possible by 

the University of Central Oklahoma 

Chambers Library, in partnership with the 

Federal Depository Library Program. Each 

topical pathfinder has been developed and is 

maintained by a volunteer expert. The list 

of topics is derived from the approximately 

150 subject bibliographies that are used to 

categorize the publications, subscriptions, 

and electronic products for sale by the 

Superintendent of Documents, U.S. 

Government Printing Office.

Proceedings of 10th Annual Federal Depository 

Library Conference Published Online

The Proceedings of the 10th Annual Federal 

Depository Library Conference have been 

published online, at: <http://www.access.

gpo.gov/su_docs/fdlp/pubs/proceedings/

01pro.html>.

Over 400 depository librarians, Federal 

agency representatives, and other 

Government information professionals 

attended the 10th annual Federal Depository 

Library Conference in Alexandria, VA in 

October, 2001. The U.S. Government 

Printing Office sponsored the conference, 

which was held concurrently with the 58th

meeting of the Depository Library Council 

to the Public Printer. The conference 

constitutes the Nation’s premier event for 

Government information librarians.

Highlights of the 3-day conference included 

welcoming remarks by Virginia State 

Senator Patricia S. Ticer, presentations on 

new products and services by representatives 

from 18 Federal agencies, and discussions of 

baseline electronic proficiencies, promotion 

of depository library services to the public, 

and disaster planning.

Technical sessions on cataloging, archiving 

electronic information resources, and 

enhancing the GPO Access Web site 

rounded out the program.
4

Digest of United States Practice in International 

Law 2000 Distributed in Microfiche

The International Law Institute, under 

arrangement with the Office of the Legal 

Adviser of the U.S. Dept. of State, has 

brought back into annual publication the 

Digest of United States Practice in 

International Law. This is no longer a 

government publication, but ILI has granted 

permission to the U.S. Government Printing 

Office to reproduce the 2000 edition of the 

Digest of United States Practice in 

International Law for distribution in 

microfiche to depository libraries. The 

SuDocs class number is S 7.12/3:2000.

Those depository libraries selecting item 

0864-A will receive one copy in microfiche.

GPO Access Training Manual Updated

An update to the GPO Access Training 

Manual (GPO Publication 500.8) has been 

posted. Changes were made to various 

portions of the manual, resulting in 33 pages 

of changes. The update is available in PDF 

format from <www.access.gpo.gov/

su_docs/help/trainingbk/index.html">.

In addition, a special insert has been added 

regarding FDL access to STAT-USA/ 

Internet. Free public access to STATUSA/Internet is provided in Federal 

depository libraries through a partnership 

between the U.S. Government Printing 

Office and the Department of Commerce. 

The insert and future updates may be found 

at <www.access.gpo.gov/su_docs/help/

trainingbk/index.htm>.

For further assistance, please contact the 

GPO Access User Support Team:

Phone: 1-888-293-6498 (toll-free)

202-512-1530 (DC Metro Area)

E-mail: gpoaccess@gpo.gov

Fax: (202) 512-1262 

Census Offers Free Product Update Service

[Text supplied by the U.S. Census Bureau.]

Now libraries have a way to stay current on 

the flood of data from the U.S. Census 

Bureau. Twice a month the U.S. Census 

Bureau issues Census Product Update, an email and online newsletter announcing the 

latest releases from the Census Bureau, 

identifying tips for using data, and alerting 

the public to releases on the horizon.

Learn about the latest files from Census 

2000, the upcoming profiles from Summary 

File 3 due out this spring, the latest 

demographic and business data, tips for 

using the American Factfinder, and other 

information of importance to anyone who 

uses census data.

Every two weeks subscribers get a short 

update e-mail with links to a longer version 

on the Net and to other key pages. If they 
5

would prefer not to receive the e-mail 

version, they can view the newsletter online: 

<http://www.census.gov/mp/www/cpu.

html>.

To sign up, just go to the page cited above 

and click on the subscribe link. We also 

welcome feedback and suggestions. Please 

convey comments to the editors at 

Webmaster@census.gov.

U.S. FaxWatch Discontinued

The U.S. FaxWatch service was 

discontinued on March 15, 2002. 

Information formerly provided on U.S. 

FaxWatch will continue to be made available 

through GPO Access and other resources as 

appropriate.

Copies of the microfiche contractorproduced shipping lists will no longer be 

available via fax. To replace a missing 

copy, libraries may contact:

1. the applicable microfiche contractor. 

Contact information is at <http://

www.access.gpo.gov/su_docs/fdlp/

tools/msl/mslv.html>.

2. the Regional Depository Library.

3. another depository library. Electronic 

discussion lists can also be used for 

this request.

4. LPS via askLPS at <http://www.

access.gpo.gov/su_docs/fdlp/tools/

asklpsin.html>. LPS can supply these 

lists on a limited basis. We suggest 

that LPS be your last choice for 

requesting these lists.

GPO Integrated Library System (ILS)

Planning Proceeds

GPO is working toward the acquisition of a 

state-of-the-art Integrated Library System 

(ILS) for the Library Programs Service 

(LPS). The ILS will allow LPS to move 

away from its mix of legacy systems and 

locally designed PC applications to a more 

efficient and streamlined single system. The 

need for an ILS has become increasingly 

apparent in the current environment of a 

rapidly expanding collection of information 

resources in electronic formats.

Not only will a single system help streamline 

internal processes by eliminating 

redundancy, it will enable LPS to provide 

better service to the depository community. 

With funding available in the FY 2002 

appropriation, the next step is to obtain 

project approval from the Joint Committee 

on Printing.

A working group of LPS staff has:
6

• Looked at current systems in use by 

LPS and their functions.

• Begun investigating existing ILS 

offerings that are commercially 

available on the GSA schedule.

• Queried other libraries that have 

obtained and implemented integrated 

library systems.

• Received input from the depository 

library community regarding 

interface requirements and service 

needs.

• Begun to work with Materials 

Management Service, Network 

Systems, the Office of Information 

Resources Management and other 

GPO personnel.

• Begun investigating training 

opportunities to prepare for an ILS.

• Developed a statement of work to 

contract for the services of a library 

automation consultant. The 

consultant will:

1. Assist in the preparation of 

system requirements;

2. Assist in the preparation of a 

needs assessment document;

3. Assist in the assessment of 

data migration strategies;

4. Assist in the development of 

criteria for selecting between 

competing systems.

2002 Item Selection Rate Chart Revised

The chart titled New Item Selection Rate 

Averages by Size and Type of Library, 

January 2002, was published in the March 

15, 2002 Administrative Notes. The 

information on the chart was taken directly 

from responses to the 2001 Biennial Survey, 

including additional size categories.

The additional sizes make it difficult to 

compare library item selection rates over the 

years. To remedy this, a revised chart, 

shown below, uses the same size categories 

as in the past. Although the chart name 

remains the same, we will refer to the new 

edition of the traditional chart as the New 

Item Selection Rate Averages by Size and 

Type of Library, April 2002.

Figures under the pound sign (#) represent 

the number of libraries of the designated size 

and type responding to the 2001 Biennial 

Survey. Figures under the percentage sign 

(%) denote the average percentage of items 

that are actually selected by the libraries. 

Size designations are based on the number of 

cataloged and uncataloged materials in the 

library system. All formats and all 

collections, depository and non-depository, 

under the purview of the depository’s library 

director are included. Data for library size 

and item selection percentage were derived 

from Questions 2 and 3 respectively of the 

2001 Biennial Survey of Depository 

Libraries, from 1293 responding depository 

libraries.
7

LIBRARIES AVERAGE SELECTION % BY LIBRARY SIZE

Type Total # Small

# %

Medium

# %

Large

# %

Academic, 4-year+ 661 124 19 266 32 271 61

2-year 63 55 15 6 24 2 12

Academic, Law 153 19 12 125 13 9 18

Federal Agency 43 21 10 15 19 7 31

Federal Court 14 10 5 3 7 1 5

Public 252 76 15 96 21 80 45

Service Academy 4 1 17 2 28 1 26

Special 23 13 8 7 11 3 37

State Court 36 25 5 10 11 1 15

State Library 44 12 20 10 20 22 78

Small = <250,000

Medium = 250,000 - 1,000,000

Large = > 1,000,000

Readers Exchange

Superseding CIA Maps (PREX 3.10/4):

Barbara J. McCormack-Dunfee

Government Documents Coordinator

Devereaux Library

South Dakota School of Mines and Technology

[A version of this report appeared originally on 

GOVDOC-L.]

Regional depositories must retain all of the 

CIA maps, however, if you are a selective 

depository, old maps may be superseded as 

new ones are released. Libraries that have 

constant patron requests for these older 

maps, such as those of the former Soviet 

Union, often choose to retain all editions. 

The Devereaux Library at the South Dakota 

School of Mines and Technology 

(SDSM&T) has little demand for current 

maps, let alone older ones, therefore about a 

year ago we decided to weed our older 

collection. Other libraries facing this 

situation may find our process and 

discoveries helpful.

The CIA series of maps simply adds a new 

/# after the cutter, rather than using the old 

/# and adding a date when a new edition is 

released. The first thing to check is the 

number in small print under the map. One 

number is constant and is called the base 

number. The other number changes when a 
8

map is republished. When two base 

numbers match and the other numbers 

differ, one map supersedes the other. Near 

these numbers is the publication date, given 

in numerical form.

To make matters more interesting (and more 

complicated), over the last 25 years the base 

numbering system has changed at least twice 

– there may be two maps that exactly match 

with different base numbers. These changes 

seem to have been phased in over a number 

of years, so there is no simple cut-off date; 

however, one seems to have happened in the 

early 1980s and the other in perhaps the 

early-mid 1990s.

When SDSM&T weeded these maps, a 

visual comparison of the map edges was 

made to make sure they actually reproduced 

each other at the borders, generally by 

noting the positions of cities, latitude and 

longitude lines, or road intersections. If the 

maps duplicated exactly, one was 

superseded. If the maps were slightly 

different and over five years old, they were 

added to our weeding list. If they were less 

than five years old we retained them as part 

of our collection.

When checking maps, keep in mind that 

generally each country has two maps, one 

that is strictly political boundaries, and 

another that includes the physical features. 

The political maps supersede each other, and 

the physical maps supersede each other, but 

the political ones do not supersede the 

physical and vice versa.

Watch out for countries that have changed 

names, and therefore changed cutters, as 

well as oddities like North Korea being 

under K, but South Korea being under S. 

There are also a few two-word country 

names with cutters under both letters like 

East Germany, which means a superseded 

map might hide under an entirely different 

cutter. (You can tear your hair out now...)

Having a large desk or countertop on which 

to sort was invaluable. It also helped to sort 

the small letter-size maps separately from 

the large maps. One solution that was used 

at SDSM&T was to place the small maps in 

a three-ring binder on top of our map case. 

This prevents them from being “lost” in 

normal map case drawers.

Below is a list of country names that have 

changed. The list was created out of 

desperation during the process of sorting out 

superseded editions of CIA maps and State 

Department Background Notes. Congo is 

especially confusing since it can refer to 

either the Republic of the Congo or the 

Democratic Republic of the Congo, which 

are two entirely different and distinct 

countries. Any corrections or additions to 

this list will be most welcome.

Barbara.McCormack@sdsmt.edu
9

Old Name Current Name

Afars and Issas Djibouti 

Bechuanaland Botswana

Belgian Congo Congo (Democratic Republic of the Congo)

British Guiana Guyana

British Honduras Belize

Central African Empire Central African Republic

Ceylon Sri Lanka

Congo may refer to either the Republic of the Congo, 

or the Democratic Republic of the Congo

Congo Free State Congo (Democratic Republic of the Congo)

Dahomey Republic of Benin 

Dutch Guiana Suriname

Dutch West Indies Netherlands Antilles

French Congo Chad, Gabon, Congo (Republic of the Congo), 

and Central African Republic

French Equatorial Africa Chad, Gabon, Congo (Republic of the Congo), 

and Central African Republic

French Somaliland Djibouti

French Territory of the Afars and 

Issas

Djibouti

Ivory Coast Côte d'Ivoire 

Malagasy Republic Madagascar

Muscat and Oman Oman

North Yemen now part of Yemen

Northern Rhodesia Zambia

Nyasaland Malawi

Persia Iran

Rhodesia Zimbabwe

Ruanda Rwanda

Siam Thailand

South-West Africa Namibia

Southern Rhodesia Zimbabwe

Southern Yemen now part of Yemen

Surinam variant spelling Suriname

Trucial Oman United Arab Emirates

Trucial States United Arab Emirates

Upper Volta Burkina Faso

Western Sahara now part of Morocco

Yemen Aden Southern Yemen; now part of Yemen

Yemen Sana North Yemen; now part of Yemen

Zaire Congo (Democratic Republic of the Congo)
10

SuDocs Letter to Directors

on Information Security

[Sent to all depository library directors and 

coordinators on 3/14/02.]

March 14, 2002

Dear Depository Library Director:

One of the changes in the wake of the 

September 11 attacks has been a heightened 

awareness of information security issues, 

and increased tension between the goal of 

free public access to Government 

information and the need to safeguard 

sensitive information. Since this issue has 

received so much attention of late, I would 

like to inform you of the U.S. Government 

Printing Office’s (GPO) policies and 

procedures regarding the FDLP publications 

in depository library collections and the 

FDLP Electronic Collection. As one of 

1,309 depository libraries in the Nation, 

your library plays an important role in 

informing the American public about our 

Government.

The U.S. Government Printing Office is 

entrusted by Congress with the stewardship 

of depository materials for free distribution 

and public access. GPO acts as an agent of 

Federal publishing agencies, which make 

decisions to produce Government 

publications of public interest and 

educational value and thus appropriate for 

distribution to depository libraries. Agency 

publications that are classified, for official 

use or administrative use only are not in 

scope for the FDLP.

Over the last two decades there has been an 

average of two tangible publications a year 

that GPO has been asked to remove from 

depository collections. Only the Public 

Printer and the Superintendent of Documents 

can legitimately order a library to withdraw 

a document from its depository collection.

When an agency requests that a title be 

withdrawn, we follow established policies 

and procedures for the withdrawal of 

documents from the FDLP. Under the 

FDLP, the Government may request the 

removal of materials from depository 

libraries since the law (chapter 19 of Title 

44) indicates that all FDLP materials remain 

Government property. Requests to withdraw 

happen rarely, however. Since FY 1995, 

the GPO has distributed 230,019 tangible 

product (print, microfiche, and CD-ROM) 

titles to depository libraries, and recalled 

just 20 (16 to be destroyed, 3 returned to the 

agency, 1 removed from shelves). Such 

actions are taken only on the request of the 

issuing agency, most commonly because the 

titles contain information that is erroneous or 

has been superseded.

The Office of the Superintendent of 

Documents has no statutory ability to 

deny agency document withdrawal 

requests. Instead, my office works 

through a process with the issuing 

agency. We first verify that the title 

was distributed through the FDLP. 

Then we discuss the reasons for the 

recall, and inform the agency of 

recall options. Finally we inform the 

agency that GPO must receive an 

official requesting in writing. Only 

after GPO receives an agency request 

in writing do we request the item be 
11

withdrawn from depository library 

collections.

Many of the questions raised in 

recent months have concerned the 

U.S. Geological Survey CD-ROM 

entitled Source Area Characteristics 

of Large Public Surface-Water 

Supplies in the Conterminous United 

States: An Information Resource for 

Source-Water Assessment, 1999, 

which, by my letter dated October 

12, 2001, I requested depository 

libraries to withdraw from their 

collections and destroy. My letter 

was issued pursuant to a letter from 

the USGS, dated October 5, 2001, 

which asked the GPO to "request that 

depository libraries receiving the 

[Source-Water CD-ROM] be 

instructed to destroy their copies." 

When a member of the library 

community questioned the USGS on 

the need for this action, a USGS email reply dated October 31, 2001, 

said: "Subsequent contact with the 

Government Printing Office and the 

USGS Committee that sets official 

policy on restriction of sensitive 

information has reconfirmed the 

validity of the original written 

instruction from USGS and GPO to 

destroy the report."

The October 12 letter went to the 335 

Federal depository libraries that had 

selected this document for their 

collections. The letter was 

subsequently published in our 

publication "Administrative Notes," 

which is made available to the entire 

depository library community and is 

posted online on the GPO's Web site, 

at http://www/access.gpo.gov/

su_docs/fdlp/pubs/adnotes/ad101501.

html#7.

My request applied only to copies of 

the Source Water CD-ROM 

distributed under the FDLP. GPO 

has no authority over copies of 

publications acquired through 

channels other than the FDLP.

You may be aware that agents of the 

Federal Bureau of Investigation 

visited some depository libraries in 

Arkansas, to verify that the USGS 

CD-ROM had been destroyed. 

These visits were apparently initiated 

by the FBI, and took place without 

USGS’ or GPO’s knowledge or 

participation.

Additional concerns have been raised 

regarding the sensitivity of some of 

the Nuclear Regulatory Commission 

microfiche in selected libraries. For 

several months we have been in 

communication with the Commission 

staff regarding the need to remove 

any of this material or impose access 

restrictions. Until NRC, as the 

responsible agency, completes their 

review process and asks that any 

titles be withdrawn from depository 

collections, GPO requires that 

depository libraries provide normal 

levels of public access to the NRC 

material. There is no statutory basis, 

nor is it consistent with the public 

purpose of the FDLP, for GPO or 

depository libraries to impose ad hoc 

access controls or restrictions on 

particular public documents.

GPO has not been asked to withdraw any 

online titles on our Web site. A few 
12

agencies have removed electronic 

information products that we have cataloged 

and pointed to as part of the FDLP/

Electronic Collection. We are redirecting 

the PURLs to agency notices or our own 

notice to explain the situation. A partner 

agency, the Department of Energy Office of 

Scientific and Technical Information, has 

pulled over 5,800 research reports from 

three national laboratories that were included 

in the Information Bridge. We have 

requested that these be reviewed and 

returned, as appropriate, for public access. 

Other agency withdrawals have been 

information beyond the purview of the 

FDLP.

In partnership with Federal 

depository libraries, the GPO has 

been the Government's agent for 

providing public access to 

Government information for nearly 

two centuries. The GPO takes very 

seriously any Federal agency's 

request to restrict access to 

Government information that has 

been made public. However, the 

GPO also has a duty under the law to 

cooperate with Federal agencies in 

the appropriate distribution of the 

information they publish. As with all 

previous requests, any future agency 

withdrawal requests will be handled 

in accordance with law and 

established policy.

Thank you for your participation in the 

FDLP. If you have questions or concerns 

about these issues, or wish to discuss any 

aspect of the FDLP, please do not hesitate to 

contact me on 202-512-0571, or by email at 

<fbuckley@gpo.gov>.

Sincerely yours,

FRANCIS J. BUCKLEY, JR.

Superintendent of Documents

Copy to:

Federal Depository Library Coordinator
13

Library Programs Service Contacts

April 2002

OFFICE OF THE DIRECTOR

Voice Fax E-mail

Gil Baldwin – Director 202-512-1002 202-512-1432 ebaldwin@gpo.gov

Helene Williams – Secretary 202-512-1114 202-512-1432 hwilliams@gpo.gov

George Barnum – Electronic Collection Mgr. 202-512-1114 202-512-1432 gbarnum@gpo.gov

William Thompson – Program Analyst 202-512-1114 202-512-1432 wthompson@gpo.gov

Laurie B. Hall – Supervisory Program Analyst 202-512-1114 202-512-0877 lhall@gpo.gov

DEPOSITORY DISTRIBUTION DIVISION

James Mauldin - Chief 202-512-1014 202-512-1429 jmauldin@gpo.gov

Depository Claims Office 202-512-1024 202-512-1429

DEPOSITORY PROCESSING BRANCH

Cornelius Greene - Chief 202-512-1007 202-512-1429 cgreene@gpo.gov

LIBRARY DIVISION

Bonnie Trivizas – Chief 202-512-1114 202-512-1432 btrivizas@gpo.gov

DEPOSITORY SERVICES STAFF

Robin Haun-Mohamed – Chief 202-512-1119 202-512-1432 rhaunmohamed@gpo.gov

Kathy Brazee – Inspector 202-512-1119 202-512-1432 kbrazee@gpo.gov

Regina Koo – Inspector 202-512-1119 202-512-1432 rkoo@gpo.gov

Walter Zoller – Inspector 202-512-1119 202-512-1432 wzoller@gpo.gov

CATALOGING BRANCH

Thomas A. Downing – Chief 202-512-1121 202-512-1432 tdowning@gpo.gov

Theodore Defosse - Electronic Access 202-512-1121 202-512-1432 tdefosse@gpo.gov

Steve Uthoff - Cataloging Policy 202-512-1121 202-512-1432 suthoff@gpo.gov

Michael Levinson - Chief, Cataloging Section 2 202-512-1516 202-512-1432 mlevinson@gpo.gov

DEPOSITORY ADMINISTRATION BRANCH

Betty M. Jones – Chief 202-512-1071 202-512-0877 bjones@gpo.gov

Yvonne Washington – Publications 

Management Specialist

202-512-1131 202-512-0877 ywashington@gpo.gov

Earl Lewter – Chief, Acquisitions and 

Classification

202-512-1063 202-512-0877 elewter@gpo.gov

John Tate – Chief, Acquisitions and 

Classification

202-512-1129 202-512-0877 jtate@gpo.gov

Micrographics Section 202-512-1060 202-512-1636 bjones@gpo.gov
14

Members

Depository Library Council to the Public Printer

TERM EXPIRES SEPT. 30, 2002:

Linda Fredericks

Government and Legal Librarian

King County Library System

1111 – 110th Avenue NE

Bellevue, WA 98004-4508

425-450-1782 425-450-2469 (fax)

lindaf@kcls.org

Robert A. Hinton

Associate Librarian

Reference Team/University College Team

Government Documents

Indiana University-Purdue University 

Indianapolis

University Library, 2102A

755 West Michigan Street

Indianapolis, IN 46202-5195

317-278-2317 317-274-0492 (fax)

rhinton@iupui.edu

Mary Redmond

Interim Director

New York State Library

Cultural Education Center

Empire State Plaza

Albany, NY 12230

518-473-1189 518-486-6880 (fax)

mredmond@mail.nysed.gov

Andrea Sevetson

P.O. Box 11437

Takoma Park, MD 20913-1437

asevetson@hotmail.com

301-763-5207

TERM EXPIRES SEPT. 30, 2003:

Charlene C. Cain

Associate Librarian/Govt. Docs. Librarian

Paul M. Hebert Law Center

Louisiana State University

Baton Rouge, LA 70803-1010

225-578-4957 225-578-5773 (fax)

llcain@lsu.edu

Cathy Nelson Hartman

Texas Center for Digital Knowledge, Associate 

Fellow

Head, Government Documents Department

University of North Texas Libraries

P.O. Box 305190

Denton, TX 76203-5190

940-565-3269 940-565-2599 (fax)

chartman@library.unt.edu

Dena Hutto

Documents/Social Sciences Librarian

Reed College

3203 SE Woodstock Boulevard

Portland, OR 97202

503-777-7572 503-777-7786 (fax)

dena.hutto@reed.edu

Greta E. Marlatt

Information Services Manager

Dudley Knox Library

Naval Postgraduate School

411 Dyer Road

Monterey, CA 93943

831-656-3500 831-656-2842 (fax)

gmarlatt@nps.navy.mil

John A. Stevenson

Coordinator, Government Documents and Maps

University of Delaware Library

181 South College Avenue

Newark, DE 19717-5267

302-831-8671 302-831-1046 (fax)

varken@udel.edu
15

TERM EXPIRES SEPT. 30, 2004:

Paul A. Arrigo

Head Librarian

Lartz Memorial Library

Penn State Shenango

177 Vine Ave.

Sharon, PA 16146

724-983-2880 724-983-2881 (fax)

paa11@psu.edu

Daniel C. Barkley

Regional Government Information Library

Zimmerman Library

University of New Mexico

Albuquerque, NM 87131-1466

505-277-7180 505-277-4097 (fax)

barkley@unm.edu

Barbara J. Ford

Assistant Commissioner

Chicago Public Library

400 South State Street

Chicago, IL 60605

312-747-4070 312-747-4077 (fax)

bford@chipublib.org

Doris Small Helfer

Department Chair, Technical Services 

Department & Science Librarian

University Library - 8328

California State University-Northridge

18111 Nordhoff St.

Northridge, CA 91330-8328

818-677-2562 818-677-4928 (fax)

doris.helfer@csun.edu

John C. Kavaliunas

Chief, Marketing Services Division

Marketing Services Office

Room 3021, Bldg. 3

U.S. Census Bureau

Washington, DC 20233

301-457-4090 301-457-2778 (fax)

john.c.kavaliunas@census.gov

TERM EXPIRES SEPT. 30, 2005:

Lynne Siemers

Director

Library and Media Services

Washington Hospital Center

110 Irving St., NW

Washington, DC 20010-2975

202-877-6260 202-877-6757 (fax)

lynne.k.siemers@medstar.net

Michele T. McKnelly

Government Documents

Chalmer Davee Library

University of Wisconsin - River Falls

River Falls, WI 54022

715-425-4482 715-425-0609 (fax)

michele.mcknelly@uwrf.edu

John Phillips

Edmon Low Library

Oklahoma State University

Stillwater, OK 74078

405-744-6546 405-744-7579 (fax)

bart@okstate.edu

Mary W. Prophet

William Howard Doane Library

Denison University

Granville, OH 43023-1064

740-587-6512 740-587-6285 (fax)

prophet@denison.edu

Laura Saurs

Regional Depository Librarian

The Newark Public Library

PO Box 630

Newark, NJ 07101-0630

973-733-7812 973-733-5648 (fax)

lsaurs@npl.org
16

Table of Contents

Public Printer Names Five To Depository Library Council............................................ 1

New Cataloging Section Chief Appointed: Levinson .................................................... 1

President Bush Announces Intention To Nominate Bruce R. James As Public Printer.......... 2

You Can Help Plan the 2002 Depository Library Conference......................................... 2

Volunteer for Browse Topics.................................................................................. 3

Proceedings of 10th Annual Federal Depository Library Conference Published Online ........ 3

Digest of United States Practice in International Law 2000 Distributed in Microfiche .......... 4

GPO Access Training Manual Updated ..................................................................... 4

Census Offers Free Product Update Service ............................................................... 4

U.S. FaxWatch Discontinued.................................................................................. 5

GPO Integrated Library System (ILS) Planning Proceeds.............................................. 5

2002 Item Selection Rate Chart Revised .................................................................... 6

Readers Exchange: Superseding CIA Maps................................................................ 7

SuDocs Letter: Information Security........................................................................10

Library Programs Service Contacts, April 2002.........................................................13

Members, Depository Library Council (2002) ...........................................................14

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Library Programs Service, Government Printing Office, for the staffs of U.S. Federal 

Depository Libraries.

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: The Editor, Administrative Notes

U.S. Government Printing Office

Library Programs Service, SLLD

Washington, DC 20401

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov