Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 28, no. 01-02 GP 3.16/3-2:28/01-02 Jan. 15/Feb. 15, 2007 

HIGHLIGHTS 

Spring Council 

Meeting 

Scheduled 1 

Call for 

Presentations for 

Spring Council 

Meeting 2 

Interagency 

Depository 

Seminar 2 

Monthly 

Metrics 3 

Volunteers 

Needed 3 

Training Tool 

Procured 3 

Shipping List 

Clarifications 4 

Civil Rights 

Documents 4 

Fact Sheet: 

ALA 6 

Spring Depository Library Council 

Meeting Scheduled for Denver, CO 

April 15-18, 2007 

The spring Depository Library Council meeting will be held in Denver, 

CO, at the Adams Mark Hotel. Situated on the famed 16th Street 

Pedestrian Mall in downtown Denver, the Adam's Mark is 24 miles from 

the Denver International airport. 

The meeting will begin Sunday, April 15, 2007 with registration starting at 

8:00 a.m. The meeting will conclude at 12:00 p.m. on Wednesday April 

18, 2007. 

A preliminary schedule of events is now available at: 

http://www.access.gpo.gov/su_docs/fdlp/events/spring_council_agenda.ht

ml. 

For more information on the 2006 spring Depository Library Council 

meeting, go to: 

http://www.access.gpo.gov/su_docs/fdlp/events/spring_council.html. 

A limited number of rooms will be available on a first-come, first-served 

basis at the prevailing Government per diem rate of $127.00 (plus 14.85% 

tax) per night single at the Adam's Mark Hotel, located at 1550 Court 

Place, Denver, CO. 

Please make your reservations online at: 

https://resweb.passkey.com/go/usgpo07 or by calling 1-877-642-9212. 

You must mention the GPO's Federal Depository Library Conference and 

Council Meeting to receive the correct rate. 
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Call for Presentations at 

Spring 2007 Council Meeting 

GPO's Library Services and Content 

Management (LSCM) invites the Federal 

Depository Library community to submit 

proposals for educational presentations at the 

spring 2007 Depository Library Council 

meeting scheduled for April 15-18 in Denver, 

CO. 

This year's educational programs will 

concentrate on "nuts and bolts" aspects of 

depository library management, such as: 

• Processing shipments, including check-in, 

claiming, and cataloging 

• Promotion of the FDLP materials and 

services 

• Sharing techniques that enhance services 

to depository library users 

• Staff training and knowledge 

management 

• Strategies for dealing with library 

management for continued support of the 

depository operation 

• Preservation of depository materials 

• Weeding, including managing superseded 

documents and offering publications on 

the Needs & Offers list 

We encourage you to submit your proposals 

as soon as possible to be considered for the 

spring meeting. Presentations can run for 45 

minutes or an hour and a half, with a sole 

presenter or a panel. Audiovisual equipment 

will be provided. 

To submit a proposal, please fill out the Web 

form at: 

http://www.access.gpo.gov/su_docs/fdlp/even

ts/cfp.html. 

Please send your proposal by February 28, 

2007. 

If you have questions, please contact Marian 

MacGilvray at mmacgilvray@gpo.gov or call 

202-512-1119. 

20th Annual Interagency Depository 

Seminar Scheduled 

The 20th Annual Interagency Depository 

Seminar will be held in Washington, DC 

from July 30, 2007 through August 3, 2007. 

During the weeklong seminar representatives 

from various Federal agencies will present an 

overview of their information products and 

activities as they relate to Federal depository 

libraries. 

The seminar is open to all depository library 

staff who would like to attend and will 

provide an opportunity for both new and 

experienced documents staff to review basic 

materials and learn about new products. 

Attendees with reference or public service 

responsibilities will find these sessions 

particularly useful. 

For more information, please check the 

events page at: 

http://www.access.gpo.gov/su_docs/fdlp/even

ts/interagency.html 

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AN-v28-#01-02-02/15/07 

Monthly Metrics for FDLP and C&I Now 

Available Online 

LSCM is releasing monthly statistics on the 

activities of the Federal Depository Library 

Program (FDLP) and the Cataloging and 

Indexing Program (C&I). These monthly 

statistics are available online at 

http://www.access.gpo.gov/su_docs/fdlp/metr

ics/index.html

Each month’s statistics will be posted by the 

end of the next month. 

Volunteers Needed to Test 

Catalog Access 

LSCM is soliciting FDLP volunteers who are 

willing to participate in testing Z39.50 access 

to the Catalog of U.S. Government 

Publications (CGP) http://catalog.gpo.gov. 

We are looking for a small test group 

representing all types of libraries who might 

potentially access the CGP to search for and 

retrieve MARC records. Testing is projected 

to begin in early March. Further information 

about the proposed test and how to volunteer 

can be found at 

http://www.access.gpo.gov/su_docs/fdlp/cip/

z39.50-update.pdf. 

FDLP Training Tool Procured: OPAL 

LSCM recently completed an exploration of 

avenues to provide distance education 

opportunities, particularly Web-based, to 

meet the training needs of the Federal 

depository library community. As a result of 

a demonstration conducted with volunteers 

from the depository library community, we 

are pleased to announce the procurement of 

Online Programming for All Libraries 

(OPAL) for use in the FDLP in 2007 by GPO 

and Federal Depository Library participants. 

We are currently working on an 

implementation plan, and we will keep the 

depository community informed on progress. 

The depository library community has long 

expressed a need for GPO to provide training. 

While the annual Federal Depository Library 

Conference and Interagency Seminar meet 

with rave reviews, staff of many depository 

libraries cannot avail themselves of these 

opportunities because travel to Washington, 

DC is required. With OPAL, GPO will be 

able to provide training that users can access 

in their own facilities. 

OPAL provides the following functionality: 

• Live presentations 

• Text chatting 

• Voice-over IP 

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AN-v28-#01-02-02/15/07 

• Synchronized browsing through 

PowerPoint presentations 

• Archived sessions 

• Podcasting 

• Presentations open to anyone 

• Private or limited attendance at sessions 

Online Programming for All Libraries 

(OPAL) was purchased as an interactive 

Web-based meeting and conferencing 

service, administered by the Alliance Library 

System, the Mid-Illinois Talking Book 

Center, and the Illinois State Library Talking 

Book and Braille Service. Visit OPAL online 

at http://www.opal-online.org. 

Shipping List Clarifications 

Due to miscommunication with our map 

contractor, Shipping List 2006-0034-S, 

previously announced as cancelled, was 

distributed to depository libraries on January 

9, 2007. Several libraries have reported nonreceipt of two shipping lists: 2007-0077-P 

and 2007-0088-P. Many of these boxes had to 

be manually processed due to in-house 

automated equipment failure, and this 

procedure delayed shipment to several 

libraries. Both shipments have been mailed; 

any library not having received either 

shipment should follow normal claiming 

procedures. 

[Press Release, 1/12/07] 

Federal Depository Library Offers Digital 

Collection of Civil Rights Documents 

As the Nation pauses to remember the 

achievements of Dr. Martin Luther King, Jr., 

the U.S. Government Printing Office (GPO) 

teams up with the United States Commission 

on Civil Rights (USCCR) and the Thurgood 

Marshall Law Library, University of 

Maryland School of Law, to provide the 

American public a website of authentic Civil 

Rights historical publications. 

"GPO is honored to be participating in this 

project," said Judith Russell, Superintendent 

of Documents. "This is an example of GPO's 

mission to improve service to the public and 

assure permanent access to digital 

collections." 

The Thurgood Marshall Law Library, which 

is a GPO Federal Depository Library, has 

been scanning hundreds of historical Civil 

Rights publications to make this digital 

collection possible. These documents are 

provided by USCCR. With a couple strokes 

of the keyboard, Americans can access Civil 

Rights documents such as The Civil Rights 

Act. These documents are accessible at: 

http://www.law.umaryland.edu/marshall/uscc

r/index.asp

"The Commission has continued to play a 

vital part in the efforts to combat 

discrimination in America. By providing 

access to the historical record of this 

important federal agency, the Thurgood 

Marshall Law Library will offer the public an 

opportunity to examine the efforts of the 

Commission more closely, while aiding the 

Commission in its role as a clearinghouse for 

information about civil rights," said Kenneth 

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AN-v28-#01-02-02/15/07 

L. Marcus, United States Commission on 

Civil Rights. 

"In conjunction with the Thurgood Marshall 

Law Library's strategic plan to enhance its 

civil rights collection in support of the School 

of Law's teaching and research mission, the 

Library has worked since 2001 to create a 

complete electronic record of United States 

Commission on Civil Rights publications," 

said Bill Sleeman, Assistant Director for 

Technical Services at the Thurgood Marshall 

Law Library. 

The U.S. Government Printing Office is the 

Federal Government's primary centralized 

resource for gathering, cataloging, producing, 

providing, authenticating, and preserving 

published U.S. Government information in all 

its forms. GPO is responsible for the 

production and distribution of information 

products and services for all three branches of 

the Federal Government. In addition to 

publication sales, GPO makes Government 

information available at no cost to the public 

through GPO Access (www.gpoaccess.gov), 

and through partnerships with more than 

1,250 libraries nationwide participating in the 

Federal Depository Library Program. For 

more information, please visit www.gpo.gov. 

The U.S. Commission on Civil Rights is an 

independent, bipartisan agency charged with 

monitoring federal civil rights enforcement. 

Members include Chairman Gerald A. 

Reynolds, Vice Chairman Abigail 

Thernstrom, and Commissioners Jennifer C. 

Braceras, Peter N. Kirsanow, Arlan D. 

Melendez, Ashley L. Taylor, and Michael 

Yaki. Kenneth L. Marcus is Staff Director. 

Commission meetings are open to the media 

and general public. For more information, 

please visit www.usccr.gov 

The Thurgood Marshall Law Library, the 

University of Maryland School of Law, 

boasts over 400,000 volumes of American 

and foreign legal materials and an 

outstanding collection of electronic sources. 

A full range of research support services by 

experienced law librarians make the Library 

an excellent research facility for scholars, the 

judiciary and the practicing bar. For more 

information please visit: 

www.law.umaryland.edu/marshall. 

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AN-v28-#01-02-02/15/07 

[Handout] 

GPO Fact Sheet: 

American Library Association, Midwinter Meeting 

January 19 – 24, 2007 – Seattle, WA

Spring Depository Library Council 

Meeting – 

http://www.access.gpo.gov/su_docs/fdlp/even

ts/spring_council.html

3⁄4 The Spring 2007 Depository Library 

Council Meeting will be held April 15-18 

in Denver, CO, at the Adam’s Mark 

Hotel, located at 1550 Court Place in 

Denver. Registration and hotel 

reservation information are available on 

the FDLP desktop at the above URL. 

Look for announcements on the GPOFDLP-L listserv as the schedule of events 

is developed. 

Annual Interagency Depository Seminar – 

http://www.access.gpo.gov/su_docs/fdlp/even

ts/interagency.html

3⁄4 The 2007 Annual Interagency Depository 

Seminar will be held July 30 - August 3, 

in Washington, DC. The free seminar, 

open to depository library staff, provides 

an opportunity for both new and 

experienced documents personnel to 

review basic materials and learn about 

new products directly from Federal 

agency staff. Tours of Federal agency 

libraries are included. For further 

information about the seminar, contact the 

Education and Outreach staff by 

telephone on (202) 512-1119; by fax on 

(202) 512-0016; or by e-mail at 

ylouden@gpo.gov. 

2007 Federal Depository Library of the 

Year Nominations Invited – 

http://www.access.gpo.gov/su_docs/fdlp/fdlo

fyear/index.html

3⁄4 Nominations are now being accepted for 

the 2007 Federal Depository Library of 

the Year, at 

http://www.access.gpo.gov/su_docs/fdlp/f

dlofyear/application.html. Any Federal 

Depository Library, regardless of size or 

type, may be nominated, with the 

exception of past winners, libraries of 

current Depository Library Council 

members, and libraries on probation. The 

nomination deadline is June 2, 2007. 

Recommendations for New Council 

Members Now Being Accepted – 

3⁄4 GPO has solicited recommendations for 

new members of the Depository Library 

Council to the Public Printer from library 

associations and other organizations 

involved with Federal Government 

information issues. New Council 

members, who will serve a 3-year term 

beginning October 1, 2007, will be 

announced at the spring 2007 Council 

meeting. 

Digitization of Legacy Publications – 

http://www.gpoaccess.gov/legacy/index.html

3⁄4 GPO is completing a demonstration 

project for the digitization of legacy 

publications, and an assessment of the 

project is currently underway. Priorities 

for digitization included legislative and 

regulatory material that expands the 

coverage of the most popular GPO Access

databases. A meeting of experts was held 

on January 11 at GPO, and a summary 

report of that meeting will soon be posted 

on the FDLP Desktop. 

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AN-v28-#01-02-02/15/07 

Amended Congressional Record on GPO 

Access – 

http://www.gpoaccess.gov/crecord/tips.html

3⁄4 A new, amended version of the 

Congressional Record will be available in 

the first quarter of 2007 on GPO Access. 

The Secretary of the Senate, Clerk of the 

House, and JCP have approved having 

GPO proceed with a pilot program for 

making corrections, typically of small, 

clerical errors, to the online version of the 

Congressional Record. 

3⁄4 GPO will be making corrections to 

miscellaneous issues of the online version 

of the Congressional Record for 2005 and 

2006. No content will be removed during 

this process. The TEXT and PDF files 

will be corrected, and the explanation of 

the corrections, including the original, 

uncorrected text, will appear within the 

document. 

OPAL Procured for FDLP Training – 

http://www.opal-online.org. 

3⁄4 GPO has procured OPAL (Online 

Programming for All Libraries), an 

interactive Web-based meeting and 

conferencing service, for FDLP training 

in 2007 for Federal Depository Library 

participants. With OPAL, GPO will be 

able to provide training that users can 

access in their own facilities. An 

implementation plan is being developed. 

3⁄4 OPAL is administered by the Alliance 

Library System, the Mid-Illinois Talking 

Book Center, and the Illinois State 

Library Talking Book and Braille Service. 

Web Discovery & Harvesting – 

3⁄4 GPO will soon release a report about its 

six-month pilot project to harvest online 

Environmental Protection Agency 

publications using technologies for 

automated Web discovery, assessment, 

and harvesting of U.S. Government 

publications. The report will include a 

project overview, analysis of random 

samples from the results, plus vendor and 

GPO recommendations for future 

automated publication harvesting 

activities. Further analysis will be 

conducted as GPO reviews the complete 

results for inclusion in GPO’s information 

dissemination programs and classifies, 

catalogs, and archives in-scope 

publications. 

3⁄4 GPO is continuing development of 

automated publication harvesting tools 

and methodologies in preparation for full 

implementation in conjunction with 

FDsys. Many harvesting tools include 

discovery and harvesting components, but 

none heretofore have included the 

specific assessment conducted by GPO. 

Assessment involves the determination 

whether harvested materials are 

publications within scope of the FDLP 

and Cataloging and Indexing Program. 

Analysis of the results from the third and 

final crawl of the EPA Web site showed 

an average 85% accuracy rate in finding 

online content that was within scope. 

Although GPO will continue to work to 

improve this rate, the pilot helped 

demonstrate that scope determinations 

may be made using automated tools. 

Federal Depository Library Handbook –

http://www.access.gpo.gov/su_docs/fdlp/han

dbook/index.html

3⁄4 GPO continues to work on editing, 

consolidating, and updating its various 

FDLP instructions and manuals into a 

single online publication. Members of the 

depository library community wrote 

fifteen chapters on every aspect of 

operating and managing a depository 

library. Seven chapters were posted 

online for comment. Three more chapters 

(3, 12, and 15) will be posted soon for 

comment, while another three (8, 11, and 

14) will have final versions posted. Other 

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AN-v28-#01-02-02/15/07 

chapters are still under development. The 

final consolidated version of the 

Handbook is expected to be completed 

this summer. 

Catalog of Government Publications 

(CGP) – 

http://catalog.gpo.gov/

3⁄4 The CGP is the public face of GPO's 

cutting edge integrated library system 

(ILS). It contains over 500,000 historical 

and current bibliographic records from 

July 1976, with nearly sixty thousand 

records containing one or more PURLs. 

Since go-live in March, 2006, the catalog 

is averaging close to forty-two thousand 

successful requests per day. Available 

from the CGP are static monthly New 

Electronic Titles reports of newly 

cataloged, Web-accessible electronic 

titles with links to the publications 

included. Also available are predefined 

searches for New Titles and New 

Electronic Titles, for specific intervals. 

Projected for 2007: Z39.50 access to the 

CGP; federated searching across select 

resources with MetaLib; an administrative 

module to enable depositories to update 

their own information; a new Library 

Directory; upgrade to Aleph version 18; 

and authenticated services for depository 

libraries. The projects are in various 

stages of completion for 2007. The 

FDLP-L list will announce roll-out dates. 

Authentication Initiatives –

3⁄4 GPO recognizes that as more Government 

information becomes available 

electronically, data integrity and nonrepudiation of information become more 

critical. The primary objective of GPO's 

authentication initiatives is to assure users 

that the information made available by 

GPO is official and authentic and that 

trust relationships exist between all 

participants in electronic transactions. 

GPO's authentication initiatives will 

allow users to determine that the files are 

unchanged since GPO authenticated 

them. In order to keep within GPO’s 

mission to provide permanent public 

access to official or authentic U.S. 

Government publications, GPO is 

currently implementing a Public Key 

Infrastructure (PKI) initiative to ensure 

the authenticity of its electronically 

disseminated content. 

3⁄4 In October 2006, GPO awarded a contract 

for the development of a bulk signing tool 

for the application of digital signatures on 

Adobe Acrobat Portable Document 

Format (PDF) files. This will enable 

application of digital signatures in a more 

timely, efficient and cost-effective 

manner than can be achieved manually. 

The same procurement includes a 

validation mechanism that will enable 

users to easily view authentication 

information for digitally signed PDF 

documents. GPO staff have been working 

with the contractors to develop the tool, 

and authentication will begin after the 

tool has been installed and tested. 

Disaster Recovery – 

3⁄4 Several years ago, in the wake of the 

September 11 attacks, GPO received 

funds to develop a disaster recovery site 

to ensure that its electronic data is 

protected and remains accessible in the 

event of an unforeseen system failure or 

catastrophe. Work is progressing and on 

track for implementation within this fiscal 

year on normalizing GPO Access WAIS 

data for GPO's disaster recovery solution. 

The work will also facilitate 

dissemination efforts related to FDsys. 

Having completed the Data Analysis 

Phase, GPO is currently involved in the 

Execution Phase of the initiative, which is 

projected to be completed in early spring. 

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Future Digital System – 

http://www.gpo.gov/projects/fdsys.htm

3⁄4 The Future Digital System (FDsys) Team 

is working intensively to complete the 

design and implementation phase of 

FDsys development. In November, Harris 

Corporation, the contractor for Master 

Integrator services, and GPO completed 

the System Design Review (SDR), a 

major development milestone. The SDR 

included reviews of system architecture, 

development timelines, testing and 

training strategies, and the structure of 

information content packages. 

3⁄4 Harris will integrate technologies and 

applications together to deliver a fully 

functional system. GPO and Harris are 

using Vendor Capability Assessments, 

software demonstrations and other 

evaluation processes to make decisions 

about which commercial products best 

meet FDsys requirements and 

performance needs. 

3⁄4 Beta testing of the first system release is 

scheduled for completion in May 2007. 

The first public release of FDsys, Release 

1C, will be deployed in December 2007. 

3⁄4 Additional information about progress on 

FDsys may be found in Techline, News of 

GPO’s Digital Content System, no. 2, 

January 2006, or at 

http://www.gpo.gov/projects/fdsys_docu

ments.htm. 

Monthly Performance Metrics for the 

Federal Depository Library Program and 

the Cataloging and Indexing Program – 

http://www.access.gpo.gov/su_docs/fdlp/metr

ics/index.html 

3⁄4 GPO’s Library Services and Content 

Management will be releasing monthly 

statistics on the activities of the Federal 

Depository Library Program (FDLP) and 

the Cataloging and Indexing Program 

(C&I). 

3⁄4 An archive of the monthly Performance 

Metrics will be compiled as the reports 

are created. This will also be available 

online on the FDLP Desktop, beginning 

with figures for January 2007. 

Distribution and GPO Access Statistics – 

http://www.gpoaccess.gov/

3⁄4 During first quarter of FY 2007 (Oct. – 

Dec. 2006), GPO distributed 977,253 

tangible copies of 2,320 titles (print, 

microfiche, CD's, DVDs and in-house 

maps). USGS map distribution during the 

first quarter FY 2007 included 59 titles 

and 12,673 copies. 

3⁄4 Also in the first quarter, 2,168 online 

titles and 1,684 PURL links to agency 

titles outside of GPO Access were added, 

for a total of 3,852 new online titles on 

GPO Access. These additions bring the 

total number of titles on GPO Access to 

211,819, and the total number of titles 

linked from GPO Access to 49,638, for a 

total of 261,457 titles accessible through 

GPO Access. 

3⁄4 In the first 2 months of FY 2007, 82.4 

million documents were retrieved from 

GPO Access, averaging nearly 41.2 

million a month, or 1.4 million per day. 

Retrievals from GPO Access since its 

inception in 1994 now total 2.93 billion. 

3⁄4 In the first quarter of FY 2007, 4248 titles 

were cataloged, compared with 2294 in 

the same quarter in FY 2006. 

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Table of Contents 

Depository Library Council Meeting, 2007, Spring, Scheduled for Denver, CO ........................ 1 

Call for Presentations for Spring 2007 Council Meeting.............................................................. 2 

20th Annual Interagency Depository Seminar Scheduled............................................................ 2 

Monthly Metrics for FDLP and C&I Now Available Online....................................................... 3 

Volunteers Needed to Test Catalog Access.................................................................................. 3 

FDLP Training Tool Procured: OPAL ......................................................................................... 3 

Shipping List Clarifications .......................................................................................................... 4 

Federal Depository Library Offers Digital Collection of Civil Rights Documents...................... 4 

GPO Fact Sheet: ALA Midwinter Meeting, 2007 ........................................................................ 6 

Questions? 

If you have questions or comments on any of the content in Administrative Notes, please send them to askGPO, the 

online help service at: 

http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/ask.php

To ensure that your question is routed to the correct area, please choose the category "Federal Depository Libraries" 

and the appropriate subcategory, if any. 

You may also contact the GPO Customer Contact Center at 866-512-1800 (Toll-free), or at 202-512-1800 (DC 

Metropolitan Area), Monday through Friday, 7:00 a.m. - 8:00 p.m., EST. 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster 

send address changes to: Administrative Notes 

U.S. Government Printing Office 

 Stop IDED 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

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