ADMINISTRATIVE NOTES 

Newsletter of the Federal Depository Library Program

Vol. 18, no. 06 GP 3.16/3-2:18/06 April 15, 1997 

Public Printer Names Five To Depository Library Council

Public Printer Michael F. DiMario has named five new members to the Depository 

Library Council to the Public Printer. The Council advises the U.S. Government Printing 

Office (GPO) on issues related to the public access to Government information through the 

Federal Depository Library Program (FDLP). Administered by GPO, the FDLP is a 

nationwide geographically-dispersed system consisting of 1,369 libraries acting in partnership 

with the United States Government for the purpose of enabling the general public to have local 

access to Federal Government information at no cost. 

The newly appointed members bring diversified experience to the Council. They are: 

Duncan Aldrich, Head, Business and Government Information Center, University of NevadaReno, Reno, NV; Mary Alice Baish, Assistant Washington Affairs Representative, American 

Association of Law Libraries (AALL), Georgetown University Law Library, Washington, DC; 

Diane Garner, Head, Government Documents & Non-Book Formats Department, Harvard 

College Library, Cambridge, MA; Gregory W. Lawrence, Government Information 

Librarian, Albert R. Mann Library, Cornell University, Ithaca, NY; and Julia Wallace, Head, 

Government Publications, University of Minnesota, Minneapolis, MN. 

The Federal Depository Library Program is one of the major means by which the Federal 

Government fulfills its information dissemination responsibilities to the citizenry. In Fiscal 

Year 1996, GPO distributed 16.4 million copies of 56,512 individual publications in paper, 

microfiche, and electronic formats to depository libraries. 

The Depository Library Council to the Public Printer consists of 15 representatives of the 

Government information community, who serve for a term of 3 years. Each year, five 

members are appointed by the Public Printer. The newly appointed members will be 

introduced to Council activities and procedures at the fall 1997 meeting in Clearwater Beach, 

Florida. 

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Update Cycle Begins June 2, 1997 

Libraries Will Enter Selection Changes Online 

The annual item selection update cycle will begin June 2, 1997 and run through July 31, 

1997. Libraries will be able to enter their own item additions and deletions via an automated 

application accessible from the FDLP Administration Page. This new online service will allow 

libraries to enter deletions year-round. Additions will be accepted only during the update 

cycle. Use of the online system is strongly recommended. 

This is the last update cycle in which LPS will accept the “Amendment of Selections” 

form (GPO form 3495) for additions or deletions to a library’s item selection profile. 

Libraries unable to make changes to their item selection profile via the FDLP Administration 

Page should e-mail a request for the “Amendment of Selections” form to <lhall@gpo.gov>. 

Please do not send requests until the update cycle begins. The item selection update cycle 

instructions and the annual printout will be sent to depository libraries in May. 

Privacy Act Issuances, 1995 Compilation Now on GPO Access

The Privacy Act Issuances, 1995 Compilation is now available online via GPO Access. 

The three main categories of documents in this database are: individual Privacy Act system 

descriptions; multiple descriptions of Privacy Act systems; and agency record keeping policies 

and practices. The database, which is not updated, is available on the Superintendent of 

Documents' home page at: <http://www.access.gpo.gov/su_docs/aces/PrivacyAct.shtml>. 

Database Description

Menu Name: Privacy Act Compilation, 1995 

Host: frwais.access.gpo.gov 

Database Name: PrivacyAct 

Port: 210 

Description: The Privacy Act Issuances 1995 Compilation Online Database contains 

descriptions of Federal agency systems of records maintained on individuals and procedures or 

"rules" Federal agencies follow to assist individuals who request information about their 

records. Documents are available as ASCII text files. There are two sources of Privacy Act 

Notices: the Privacy Act Issuances, 1995 Compilation and the Federal Register which has 

updates to the 1995 Compilation. 

For instructions on TELNET access (SWAIS), dial-in access (SWAIS), and WAIS client 

access, see Administrative Notes, v. 18, no. 5 (3/15/97), p. 4-5. 
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New and Improved Web Interface for CFR

A new and improved Web interface for searching CFR books is now online via GPO 

Access. A result of user feedback, this new interface makes it very easy to determine the 

subject matter of each CFR title and allows you to search single or multiple titles in a very easy 

manner. 

The new interface allows you to select the title(s) you wish to search and then builds a 

customized chart specifically for the title(s) you selected. 

You can visit this new page at: http://www.access.gpo.gov/nara/cfr/cfr-table-search.html 

Once again thank you very much for your comments and suggestions. We hope you find 

these changes useful. We are constantly improving our pages to better serve our customers 

and your feedback is invaluable to us! 

For more information, please contact the GPO Access User Support Team at 

gpoaccess@gpo.gov or call (888) 293-6498. 

FBIS CD-ROM Dissemination Policy Affects Depository Libraries

All depository libraries that select the Foreign Broadcast Information Service (FBIS) 

Publications Reports on CD-ROM (0856-A-11, PREX 7.10/3:) must be aware of and abide by 

the limitations on dissemination imposed by the FBIS. In late February, the FBIS provided the 

Library Programs Service with its dissemination policy, as follows: 

"Federal depository libraries obtain copies of FBIS CD-ROMs directly from the U.S. 

Government Printing Office (GPO), starting with CD-ROM 13 (July - September 

1996). FBIS will not send back issues of CD-ROMs to Federal depository libraries 

dues to limited supplies on hand for U.S. Government customers. 

Federal depository libraries may make the FBIS on CD-ROMs available to the public 

for research. They may do this only on a stand-alone machine, and should not install it 

on a LAN. Federal depository libraries should also be advised that they may not 

legally permit the public to print or download the information contained on the For 

Official Use Only CD-ROM. Any other use may result in a claim of copyright or 

contract infringement from the original copyright holder(s). Public customers should 

be referred to NTIS' World New Connection Service." 
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CenStats Database from the Census Bureau 

Available to Depositories Free

The Census Bureau is providing free depository access to the new online paid database, 

CenStats. Temporary passwords have been set up to allow depository libraries access to this 

new system. Libraries may allow multiple users on the database as long as the users are 

accessing the database from the library. For libraries with more than one branch or unit in the 

system, the depository librarian must make a choice. Please contact your regional library for 

the temporary password for your library, or contact Robin Haun-Mohamed by electronic mail 

at <chiefdab@access.digex.net>. This password is temporary; the permanent password 

registration information will be available shortly. 

Public Awareness Materials Distributed to All Depositories

[The following letter was sent to all depositories together with a packet of public awareness materials 

the week of March 24, 1997.]

March 24,1997 

Dear Depository Librarian: 

Public access to Government information in all formats begins with public awareness of its 

existence. Every depository library is encouraged to promote its collection not only to the 

library's primary clientele but also to the public. 

In some libraries, the depository emblem which states that "public access to the Government 

documents collection is guaranteed by public law" has faded or been inadvertently removed 

from some library doors and windows. An optional new emblem, "U.S. Government 

Information ... Electronically," has been prepared for libraries to post alongside the required 

traditional decal. 

To assist you with your publicity efforts, the Government Printing Office (GPO) has assembled 

a new package of promotional materials for depository libraries. Enclosed you will find: 

1. Door decals (standard) ................ 2 

2. Door decals (electronic)............... 2 

3. Window decals (standard) ............ 2 

4. Window decals (electronic)........... 2 

5. Reproducible art (standard)........... 2 

6. Reproducible art (electronic) ......... 2 
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7. Depository pin ....................... 1 

For additional copies of the above materials, please contact 

Chief, Depository Services 

Library Programs Service (SLLD) 

U.S. Government Printing Office 

Washington, D.C. 20401 

Fax: (202) 512-1432 

E-mail: inspect@access.digex.net 

A limited supply of additional promotional materials is available by contacting: 

Special Markets 

Promotion and Advertising Branch (SM) 

U.S. Government Printing Office 

Washington, D.C. 20401 

Phone: (202) 512-1712 

Fax: (202) 512-1656 

Sincerely, 

J.D. YOUNG 

Director, Library Programs Service 
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Depository Library Council to the Public Printer

CURRENT MEMBERS

TERM EXPIRES SEPTEMBER 30, 1997: 

Phyllis R. Christenson 

Director, Information Services Center 

U.S. General Accounting Office 

441 G Street NW. 

Washington, DC 20548 

(202) 512-2647 or 

(202) 512-8405 

christensonp@gao.gov 

Susan Dow 

Electronic Information Services Librarian 

Law Library 

State University of New York at Buffalo 

O'Brian Hall - Amherst Campus 

Buffalo, NY 14260-1110 

(716) 645-2347 

(716) 645-3860 (Fax) 

lwlsusan@acsu.buffalo.edu 

Janice Anita Fryer - CHAIR 

Reference Librarian 

152 Parks Library 

Iowa State University 

Ames, IA 50011 

(515) 294-2849 

(515) 294-5525 (Fax) 

jfryer@iastate.edu 

Stephen M. Hayes - SECRETARY 

Reference & Public Documents Librarian 

313 College of Business Library 

University of Notre Dame 

Notre Dame, IN 46556-0399 

(219) 631-5268 Fax: (219) 631-6367 

shayes@vma.cc.nd.edu 

David R. Hoffman 

P.O. Box 247 

Harrisburg, PA 17108-0247 

(717) 232-7926 

TERM EXPIRES SEPTEMBER 30, 1998: 

Eliot J. Christian 

Chief, Data and Information Management Staff 

Information Systems Division 

U.S. Geological Survey 

802 National Center 

Reston, VA 20192 

(703) 648-7245 

(703) 648-7069 (Fax) 

echristi@usgs.gov 

Dan Clemmer 

Head Librarian 

U.S. Department of State Library 

IM/IS/OIS/LR, Room 3239 

Washington, DC 20520 

(202) 647-3002 

(202) 647-2971 (Fax) 

clemmer@class.org 

Lynn G. Walshak 

Head, Government Documents Department 

Zach Henderson Library 

Georgia Southern University 

Statesboro, GA 30460-8074 

(912) 681-5117 

(912) 681-5034 (Fax) 

lwalshak@gasou.edu 

Anne Watts 

Coordinator, Information &Technology Services 

St. Louis Public Library 

1301 Olive 

St. Louis, MO 63103 

(314) 539-0377 

(314) 539-0393 (Fax) 

bookie@vulcan.inlink.com 

Dr. Richard Hume Werking 

Director, Nimitz Library, Associate Dean and 

Professor of History 

U.S. Naval Academy 

Annapolis, MD 21402-5029 

(410) 293-6901 

(410) 293-3669 (Fax) 

rwerking@nadn.navy.mil 

TERM EXPIRES SEPT. 30, 1999: 
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Thomas K. Andersen 

Head, Government Publications 

California State Library 

Government Publications Section 

P.O. Box 942837 

Sacramento, CA 94237-0001 

(916) 654-0243 

(916) 654-0241 (fax) 

tanderse@library.ca.gov 

Carol Bednar 

Government Documents Coordinator 

Department of Technical Service 

University Library 

California State University Fullerton 

Fullerton, CA 92634-4150 

(714) 449-7035 

cbednar@fullerton.edu 

Denise Davis 

Reference Collection Specialist 

Howard County Library 

6600 Cradlerock Way 

Columbia, MD 21045-4192 

(410) 313-7750 

(410) 313-7742 (Fax) 

dd46@umail.umd.edu 

Diane Eidelman 

Documents Librarian 

Suffolk Cooperative Library System 

627 North Sunrise Service Rd. 

Bellport, NY 11713 

(516) 286-1600 ext. 325 

(516) 286-1647 (fax) 

diane@suffolk.lib.ny.us 

Margaret S. Walker 

Head, Government Documents Department 

Florida Atlantic University 

3130 Millwood Terrace, #M109 

Boca Raton, FL 33431 

(407) 367-3788 

walker@acc.fau.edu 

TERM EXPIRES SEPT. 30, 2000: 

Duncan M. Aldrich 

Until June 30, 1997: 

Electronic Transition Specialist 

U.S. Government Printing Office 

Library Programs Service - STOP: SL 

Washington, DC 20401 

(202) 512-1698 

(202) 512-1432 (Fax) 

daldrich@gpo.gov 

After July 1, 1997: 

Head, Business & Government Information 

Center University Libraries 

University of Nevada, Reno 

Reno, NV 89557-0044 

(702) 784-6500 

(702) 784-4398 (Fax) 

duncan@unr.edu 

Mary Alice Baish 

Assistant Washington Affairs Representative 

American Association of Law Libraries 

Georgetown University Law Lib. 

111 G Street, NW 

Washington, DC 20001-1417 

(202) 662-9200 

(202) 662-9202 (Fax) 

baish@law.georgetown.edu 

Diane L. Garner 

Head, Documents & Non-Book Formats 

Lamont Library 

Harvard University 

Cambridge, MA 02138 

(617) 496-2532 

(617) 496-0440 (Fax) 

dgarner@fas.harvard.edu 

Gregory W. Lawrence 

Government Information Librarian 

Albert R. Mann Library 

Cornell University 

Ithaca, NY 14853 

(607) 255-3242 

(607) 255-0318 (Fax) 

GWL1@cornell.edu 

Julia F. Wallace 

Head, Government Publications 

10 Wilson Library 

University of Minnesota 

309 19th Avenue South 

Minneapolis, MN 55455-0414 

(612) 626-7520 

(612) 626-9353 (Fax) 

j-wall@tc.umn.edu 
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Recommendations and Action Items 

of Depository Library Council to the Public Printer 

Fall 1996 Council Meeting 

Salt Lake City, Utah

Revision of Title 44 & H.R. 4280

Council commends the Public Printer and his staff for involving both the Council and the 

library community in developing its legislative proposals revising Title 44 Chapter 19. We 

support the changes proposed by the Public Printer that were transmitted to the Senate 

Committee on Rules and Administration on August 22, 1996. 

Council urges the Public Printer to continue to monitor developments regarding Title 44 and to 

continue to keep Council and the community informed and involved. 

Rationale: Council appreciates the continuing proactive role the Public Printer and the GPO 

are playing in support of public access to government information. Regarding revision of Title 

44, Council has reviewed HR 4280 and finds little benefit within the bill and its proposed 

revision. Council could not recommend support for this or similar legislation since it runs 

counter to the principle of enhancing public access to government information. Council offers 

its assistance in incorporating the previously presented definitions, principles, etc., and any 

new initiatives into proposed legislation. Members of Council will be monitoring 

developments through their participation in professional organizations. 

RESPONSE

The Government Printing Office (GPO) appreciates Council's deep interest in Congressional 

actions concerning the possible amendment of chapter 19 of Title 44 USC. We are closely 

monitoring all developments which may affect our enabling legislation, and we will keep 

Council and the depository library community informed of significant actions. 

Service Policy Statements

Council recommends that GPO require the depository libraries to develop policy statements for 

service issues. In order to facilitate the development of such policies, Council recommends 

GPO issue guidelines for the development of the policy statements. 

Rationale: Council recognizes the need for depositories to develop policies on such service 

issues as printing and downloading from electronic products, basic Windows/DOS software 

instruction, Internet access, microfiche duplication, photocopying fees, and other areas. 

Council also recognizes the historical precedent for such policy statements (i.e., collection 

development policies). Given the diverse local environment within depository libraries, GPO 

should issue general guidelines which will offer a framework for local policy development. A 

completion date of one year after issuance of guidelines is recommended. Once articulated, 

these local policy statements should become part of any inspection process. Council will assist 

in the development of such general guidelines. 
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RESPONSE

GPO supports the development of a policy statement covering such electronic public service 

issues as providing basic instruction for patrons in using the Internet, loading CD-ROM discs, 

charges for printing, circulation of tangible electronic products, ready reference, etc. General 

guidelines, similar to the “Collection Development Guidelines for Selective Depository 

Libraries,” could be issued as a Federal Depository Library Manual Supplement. 

GPO asks that the Depository Library Council appoint a working group similar to the 

“Guidelines” revision committee to include representatives from Council, regional and 

selective depository libraries, and GPO. The group's composition should also reflect 

academic, public, law, and other types of depository library concerns. 

A draft policy statement could be presented at the fall 1997 Council meeting. 

Graphic Intensive Publications

Council recommends that GPO further investigate the best presentation of graphic intensive 

publications and, if unable to resolve the problems identified by Council, that GPO amend the 

policy so that these publications remain in paper. 

Rationale: Council remains concerned with the conversion of graphic intensive publications by 

GPO. These publications are often intended for general dissemination. Due to the nature of 

the topics of some of them, patrons may be uncomfortable reading them on public work 

stations. Some of those publications that have already been converted to PDF or JPEG 

formats, especially the charts and graphics within them, are unreadable. The ability and time 

necessary to download the information and the poor quality of the resulting print product also 

inhibit access. While a different level of scanning or other technological options may improve 

the quality and usability of them, Council is not convinced that this is the best treatment. Since 

most of these publications will remain widely available in paper from the issuing agency or the 

Consumer Information Center, Council believes that these materials should remain in paper 

format in depository libraries. 

RESPONSE

At Council’s request, the Library Programs Service (LPS) undertook a special project to scan 

seven graphically intensive publications and mounted them on GPO Access in JPEG, PDF, and 

ASCII formats. The online versions were experimental and in addition to the normal 

distribution in either paper or microfiche. 

This project demonstrated the expense and difficulty of converting documents from a paper 

format to an effective electronic format. Of the responses received evaluating the two image 

formats, user preference was evenly divided between JPEG and PDF. But all libraries 

preferred the text-only ASCII format over either of the image formats, because of ease of use 

and the shorter time required to download the material. 

Current LPS policy does not include routine scanning of graphically intensive documents. As 

this special project demonstrated, scanning is an expensive alternative and the resulting 

products may have limited appeal for librarians in the depository community. 
AN-v18-#06-4/15/97 

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The degree to which some patrons may be uncomfortable using certain information products at 

a public access workstation is offset, in part, by the increased ability to use such material from 

the privacy of one’s home. In many ways popular topic information such as Marijuana Facts: 

Parents Need to Know is more useful in an online electronic format. It is then available for 

the many students that need to have the information when the single depository paper copy 

cannot be located. High interest topics in pamphlet format may be the first resources to 

disappear from library collections. If such products are available in an online format, users 

will be able to access the resources when they are needed. 

Established policies identify the format for these products when they are produced through 

GPO. For products not produced through GPO, it is the agency's responsibility to provide 

sufficient copies for distribution to the FDLP. If the agency is unable to provide the required 

copies, the information is generally sent to libraries in the microfiche format. Scanning for 

online presentation gives us another option to include this information in the FDLP. 

Bureau of the Census

Council recommends that its members work with GPO and the Bureau of the Census to 

formulate a model of depository access to Census information. 

Rationale: Since FDLP libraries are the largest partners in disseminating Census information 

after the Census Bureau's own Data Centers, Council is concerned with the direction of certain 

proposals emanating from Census. Council appreciates the Bureau's willingness to discuss 

various configurations and arrangements for the provision of Census information to the FDLs. 

 The proposed tiered system of access to the Census Direct Access Data Service presents a 

unique opportunity to establish a model for providing public access to statistical information. 

FDLs have historically received all published Census products and no-fee Internet services and 

provided excellent access to them. This historical precedent should continue in any newly 

created model. Census needs to continue to disseminate the informational content of its 

products and services regardless of the packaging of that information. Further, such 

dissemination must continue in the current no-fee model to the cooperating depository libraries 

and the users they serve. Any proposal that would limit access to a particular geographic site 

(i.e., the main library) and restrict remote (i.e., branch) access would greatly impede use of 

essential Census information. Council believes that any proposal must include provisions for 

multiple access by concurrent users. 

RESPONSE

The Bureau of the Census intends to offer Federal depository libraries access to the fee-based 

portion of the Census subscription Web service at no charge to the library. The specifics of 

the system have not yet been completed, but testing of the system was expected to begin in 

March. LPS has assisted Census by identifying four depository libraries for system testing. 

A copy of Council's recommendation concerning the new Census subscription service was sent 

to the Bureau of the Census to assist in developing its policy regarding access to the database. 

Census has advised LPS that multiple users will be allowed to access the database, but the 

users must access the system from the main library or the facility in which the Government 
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documents department is located. Depository access to the paid database will be limited to a 

single geographic site. 

Council Web Page

Council recommends that the official Council Web pages be hosted by GPO and linked from 

the GPO Web site. Council further recommends that GPO accept updates from Council. 

Rationale: As an advisory body to the Public Printer of the United States, Council believes it 

is appropriate that its Web pages be located at the Government Printing Office's home page, 

thus lending authenticity to the information. 

RESPONSE

GPO will host Council Web pages and accept Web page updates from Council. When Council 

submits its completed Web pages to LPS, these Web pages will be linked from the FDLP 

Administration Web page located at 

<http://www.access.gpo.gov/su_docs/dpos/fdlppro.html>. 

Partnerships

Council supports GPO's efforts in assigning personnel to address the issues raised in the 

recommendations from the Spring 1996 meeting of the Depository Library Council to the 

Public Printer relative to partnerships. 

Nevertheless, Council recommends that GPO accept the principle that such partnerships must 

supplement and not supplant the Federal Government's responsibility to ensure permanent 

access to and preservation of government information. Council recommends that GPO and the 

Public Printer facilitate such initiatives. 

Council suggests the following issues be considered in the draft memorandum of 

understanding: ownership of electronic source files remains with the Federal Government; all 

modifications or enhancements to resource files should not permanently alter accessibility and 

must be fully documented, should reside in an industry standard format and that a backup be 

maintained; if the partner becomes unable to continue its obligation, it must provide GPO 

documentation and/or a copy of such modified resources and all enhancements thereto; ADA 

compliant formats; and the role of GPO as the coordinating agency. 

Rationale: Council also appreciates the opportunity for input and discussion of the issues that 

are appropriate for a Memorandum of Understanding Between the U.S. Government 

Printing Office and (FDLP Partner Institution). In addition to the above issues, Council is 

sensitive to the issue that many supplying agencies are not currently providing GPO with 

electronic resources that are ADA compliant and this is an obstacle to providing equitable 

electronic access. Council, aware of the complexity of partnerships, believes it is essential that 

GPO and the Public Printer function as the primary coordinating agency. GPO has historically 

performed this function with tangible products and Council believes it is critical that it continue 

in this role in the electronic environment. 
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RESPONSE

GPO has undertaken the coordinating role recommended by Council, as exemplified by the 

memorandum of understanding (MOU) between GPO, the University of Illinois at Chicago, 

and the Department of State regarding the DOSFAN Electronic Research Collection. 

Following the discussions at the fall 1996 Council meeting, GPO included in that MOU 

provisions which reflect the issues Council expressed in its recommendation regarding 

partnerships. Provisions in the MOU clarify that: 

The United States Government Printing Office, as coordinator of the FDLP, has final 

responsibility for and custody over all Federal Government information products held or 

made accessible by FDLP libraries or partner institutions. 

...All software developed to provide access to the DOSFAN Electronic Research 

Collection is considered to be an integral part of the Collection. 

...Assure that a mechanism is in place which provides a backup for software and data files 

constituting the DOSFAN Electronic Research Collection... 

Consult with Superintendent of Documents staff on any plans to migrate, reconstitute, or 

otherwise significantly modify the structure of the information content of or access to the 

DOSFAN Electronic Research Collection... 

Any modifications to or migration of the DOSFAN Electronic Research Collection should 

take into consideration industry format standards and must not undermine or limit access 

to the product. 

...Upon the request of GPO, provide GPO a functioning copy of current and historical 

software and data files that constitute the DOSFAN Electronic Research Collection, to 

include documentation regarding the product, particularly if UIC is no longer able to 

support access to the product... 

Fall 1997 Meeting Site

The Depository Library Council recommends the following sites for consideration for its fall 

1997 meeting: 

Cincinnati, OH 

Cleveland, OH 

Pittsburgh, PA 

Raleigh-Durham, NC 

Tampa-St. Petersburg-Clearwater, FL (on the beach only) 

RESPONSE

The fall 1997 meeting of the Depository Library Council to the Public Printer will be held on 

October 20-23, 1997, at the Adam's Mark Caribbean Gulf Hotel in Clearwater Beach, Florida. 
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Persistent Uniform Resource Locator (PURL)

Council recommends that the Government Printing Office continue to monitor closely the work 

on Document Object Identifiers as it relates to persistence in naming. 

Rationale: Council is encouraged by the Government Printing Office's interest in PURL as a 

persistent information location mechanism. However, persistent naming is currently an area of 

active development with alternatives such as "handles" and URLs (Uniform Resource Names) 

being advanced on both the technology and policy levels. While experimentation on managing 

GPO URLs is entirely appropriate, it may be premature to commit to the PURL technology 

outside of GPO. 

RESPONSE

We appreciate Council's advice and will continue to consider various technologies for 

maintaining effective URLs related to Monthly Catalog records. As the second largest 

producer of records with URLs within OCLC databases, we remain open to other options even 

as we work with OCLC to adapt its PURL software to maintain viable hot links for GPO 

applications. We recognize that PURL may be an interim solution, but we are convinced of 

the necessity to provide a consistent naming mechanism for our GPO locator services as well 

as the Monthly Catalog. 

GPO and the Chief Information Officers (CIO) Council

Council recommends that GPO pursue a role in the Chief Information Officers (CIO) Council. 

 

Rationale: It is expected that the CIO Council may have a significant influence on government 

information dissemination. The CIO Council was established under an Executive Order issued 

on July 17, 1996, titled: "Federal Information Technology." Section 3 of the Executive Order 

establishes the Chief Information Officers Council "as the principal interagency forum to 

improve agency practices on such matters as the design, modernization, use, sharing, and 

performance of agency information resources. The Council shall: (1) develop 

recommendations for overall Federal information technology management, policy, procedures, 

and standards...." 

RESPONSE

GPO continues to monitor the functions and activities of the Chief Information Officers 

(CIOs). Although, in general, agency CIOs are responsible for information dissemination and 

public access activities, it appears that priority attention is being devoted to such issues as the 

Year 2000 Problem and the technical and procurement aspects of agency systems 

modernization. GPO will take every opportunity to inform CIOs or their staffs about issues 

concerning the FDLP, public access to Government information, and permanent public access. 

Training Issues

Council recommends that GPO continue to take advantage of every opportunity, including both 

fall and spring Depository Library Council meetings, professional library association meetings, 
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14 

and workshops or other library-related meetings in the Washington area, to provide training for 

users of its electronic products and services. 

Council recommends that the Superintendent of Documents establish a training center within 

the Library Programs Service for providing training for members of the depository community 

who will be training others in the use of GPO's products and services. 

Council recommends that GPO explore the formation of partnerships with other organizations 

to provide training in the use of new electronic products and services. It might be useful for 

GPO to undertake this effort, on a trial basis, with one of the four OCLC networks in or near 

the Washington, D.C. area (e.g., SOLINET, CAPCON, FEDLINK, PALINET). 

Rationale: Depository librarians have identified training in the use of electronic resources and 

services as a very high priority. Train the trainer sessions, which provide depository librarians 

with the skills necessary to train others, are in especially high demand. In order to meet this 

demand for training, Council suggests a variety of approaches. 

First, Council believes that one of the most effective ways for GPO to train large numbers of 

library staff is to provide demonstrations of new products and services at meetings of 

professional associations, both fall and spring Depository Library Council meetings, and 

workshops or other library-related meetings in the Washington area. 

At the same time, we realize that currently, opportunities for hands-on training in the 

Washington, D.C. area are limited. We believe that a computer lab/training facility located at 

the Government Printing Office would make a major contribution towards achieving the goal 

of providing more widespread training opportunities. Library staff trained in this facility can 

return to their own communities and train others in the use of GPO products and services. 

We further believe that all avenues for potential training partnerships should be explored in 

order to meet the high demand for training. Council would be pleased to work with GPO to 

identify potential training partners. 

RESPONSE

GPO plans to continue to provide training and demonstrations of GPO Access products and 

services at conferences, workshops and through a number of onsite programs at libraries 

throughout the country. 

Additionally, in order to better meet the high demand that has been demonstrated for these 

training sessions, GPO is pursuing two complementary approaches designed to create "train the 

trainer" opportunities. 

First, GPO is investigating the creation of an onsite training facility to provide a state-of-the-art 

location for GPO staff to train a number of librarians from different parts of the country who 

visit us in Washington, D.C. 

Secondly, GPO is actively exploring the formation of partnerships with other organizations to 

provide training on GPO Access products and services. 

In February, GPO made a presentation to the Regional OCLC Network Directors Advisory 

Committee (RONDAC) in Dublin, Ohio. GPO discussed a number of areas of potential 
AN-v18-#06-4/15/97 

15 

collaboration with RONDAC to expand GPO Access training opportunities for the library 

community. We were very encouraged by the positive reaction of those in attendance, and 

look forward to working with RONDAC representatives on this joint effort. 

Commendations:

1. The Depository Library Council commends Thomas A. Downing and the GPO Cataloging 

Branch for their proactive efforts in cataloging Internet resources and providing hot links 

to a significant number of records. Council is aware of the great effort required to do so 

at a time when there are no clear national standards. Council also appreciates the decrease 

in the cataloging backlog of physical formats and commends all members of the cataloging 

staff for their continued success. 

2. The Depository Library Council commends the Government Printing Office for adding the 

Code of Federal Regulations to GPO Access and asks that our appreciation be transmitted 

to the Office of the Federal Register for their cooperation in this project. We also thank 

GPO for providing a toll free GPO Access Customer Support telephone number. 

3. The Depository Library Council commends Robin Haun-Mohamed and the staff of the 

Depository Administration Branch for its hard work and success in bringing fugitive 

government information into the Federal Depository Library Program. 

4. The Depository Library Council commends Judith C. Russell, formerly Director, Office 

of Electronic Information Dissemination Service, for her leadership and hard work on 

behalf of the depository community. Her tireless efforts in assisting with the development 

of GPO Access as well as her collaboration in the completion of the Report to Congress: 

Study to Identify the Measures Necessary for a Successful Transition to a More Electronic 

Depository Library Program are especially noteworthy. 

Action Items:

The Ad Hoc Committee on FDLP Statistical Assessment will continue to work with GPO on 

service and use statistical issues. 
AN-v18-#06-4/15/97 

16 

Is Your Depository's Entry Correct?

Please take a moment to check your depository's entry in the “Federal Depository Library 

Directory.” Let us know if there have been any changes since the directory was issued in 

September 1996. We also need to know of any changes in the Congressional District number. 

The information in the directory is disseminated in electronic form, and LPS updates the 

database periodically, but can only do so with your input. 

Depository Directory Update Form 

Depository Library Number: Congressional District: 

Institution Name: 

Library Name: 

Street Address: 

City: State: Zip+4: 

Library Director's Name: 

Documents Librarian's Name: 

Documents Librarian's Phone Number: Public Service Phone Number: 

E-mail address: 

Fax Machine Phone Number:

Mail, fax, or e-mail this form to:

Chief, Depository Services 

Library Programs Service (SLLD) 

U.S. Government Printing Office 

Washington, DC 20401 

Fax: 202-512-1432 

e-mail: inspect@access.digex.net
AN-v18-#06-4/15/97 

17 

Library Programs Service Directory

 Revised March 1997 

Voice Fax E-mail 

DIRECTOR'S OFFICE

James Young 202-512-2332 202-512-1432 jyoung@gpo.gov 

William Thompson 202-512-1125 202-512-1432 staf1lps@access.digex.net 

LIBRARY DIVISION

Gil Baldwin 202-512-1002 202-512-1432 manage@access.digex.net 

CATALOGING BRANCH

Tad Downing 202-512-1121 202-512-1432 catlps@access.digex.net 

ELECTRONIC TRANSITION STAFF

Duncan Aldrich 202-512-1698 202-512-1432 daldrich@gpo.gov 

Sandy Schwalb 202-512-1698 202-512-1432 sschwalb@gpo.gov 

Lee Morey 202-512-1698 202-512-1432 lmorey@gpo.gov 

Joe Paskoski 202-512-1698 202-512-1432 jpaskoski@gpo.gov 

DEPOSITORY ADMINISTRATION BRANCH

Robin Haun-Mohamed 202-512-1071 202-512-1636 chiefdab@access.digex.net 

Mike Clark 202-512-1619 202-512-1636 staf1dab@access.digex.net 

Michele Harris 202-512-1060 202-512-1636 lpsmail@access.digex.net 

Laurie Hall 202-512-1062 202-512-1636 lhall@gpo.gov 

Earl Lewter 202-512-1063 202-512-1636 elewter@gpo.gov 

DEPOSITORY SERVICES STAFF

Sheila McGarr 202-512-1119 202-512-1432 inspect@access.digex.net 

Gail Snider 202-512-0883 202-512-1432 inspect@access.digex.net 

DISTRIBUTION DIVISION

(vacant) 202-512-1014 202-512-1432 lpsmail@access.digex.net 

Colleen Davis 202-512-1007 202-512-1429 (claims) 

202-512-1432 (other) 

202-512-1636 (backup) 

lpsmail@access.digex.net 
AN-v18-#06-4/15/97 

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Table of Contents

Public Printer Names Five To Depository Library Council ........................................... 1 

Update Cycle Begins June 2, 1997; Libraries Will Enter Selection Changes Online ............. 2 

Privacy Act Issuances, 1995 Compilation Now Online via GPO Access ........................... 2 

New and Improved Web Interface for CFR .............................................................. 3 

FBIS CD-ROM Dissemination Policy Affects Depository Libraries................................. 3 

CenStats Database from the Census Bureau Available to Depositories Free ....................... 4 

Public Awareness Materials Distributed to All Depositories .......................................... 4 

Members, Depository Library Council (1997)........................................................... 6 

Responses to Council Recommendations, 1996, Fall................................................... 8 

Is Your Depository's Entry Correct?.....................................................................16 

Library Programs Service Directory (Rev. March 1997).............................................17