Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 20, no. 03 GP 3.16/3-2:20/03 February 1, 1999 

Depository Library Council to the Public Printer 

Summary of the Fall 1998 Meeting 

October 19-22, 1998 

San Diego, CA 

Monday, October 19, 1998, Morning Session 

GPO Update 

Council members present: 

Fred Wood, Julia Wallace, Margaret Walker, Paula Kaczmarek, Diane Eidelman, Tom 

Andersen, Duncan Aldrich, Carol Bednar, Diane Garner, Maggie Farrell, Greg Lawrence, Mary 

Alice Baish, Donna Koepp 

Tom Andersen, Council Chair 

Welcome to fall Depository Library Council (DLC) meeting. 

Judy McCarthy, member, San Diego City Council, welcomed Council to San Diego. The San 

Diego Public Library has been a depository library since 1885 and now boasts a collection of 1.7 

million items in their collection. Noteworthy titles in the collection include the U.S. Department 

of the Interior 19th Century Railway Surveys, first publications from the Smithsonian Institution, 

and early NASA documents. Tours of the San Diego Public Library are scheduled for 

Wednesday. 

A Monday night reception is planned at Scripps Institute of Oceanography, University of 

California, San Diego. 

Introductions of GPO staff and Council members. 

There are 145 officially registered participants at the fall DLC meeting. Registrants were invited 

to stop by Council meetings and were encouraged to leave messages for Council to respond to. 

Michael F. DiMario, Public Printer 

Mr. DiMario provided an overview of the status of GPO funding and the status of S2288 

(Wendell Ford Government Publications Reform Act of 1998). 
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Funding and appropriations - salaries and expense for FDLP, printing and binding 

Although passed, the bill had not been transmitted to the President for signature until Friday 

(10/16). Level funding is anticipated for FDLP in FY99 (salaries and expenses). Therefore, 

there is less funding to support ongoing efforts and for developing new services. 

The Omnibus Budget Bill needs to be printed today by GPO, and will be presented to Congress 

Tuesday. 

Government Publications Reform Act (S2288) 

The bill was introduced a few weeks ago in Congress. It focuses on the issues facing the library 

community vis-à-vis FDLP. Many were in opposition to the bill (publishers, industry, etc.). 

Report 105-413 accompanies S2288. Both will be available online and will be printed. The 

Interlibrary Working Group worked closely with GPO staff to move the issues forward. The 

Senate Rules Committee reported out the bill for discussion in Congress. Further discussion is 

necessary, since it has not been read by the House. Significant in any discussion is the 

dissolution of the Joint Committee on Printing (JCP). Currently, it appears that the JCP will 

remain through January 1999 (funding extension through 1/99). The statute requiring the JCP 

remains; however, funding for staff and operations is significantly reduced or eliminated. 

Operation of the JCP will likely be through the Senate Rules & Administration Committee and 

the House Oversight Committee (parent committees of the Joint Committee on Printing). There 

may be a new version of the bill drafted during the next Congress. These activities should not 

affect the FDLP; GPO will continue to operate as usual. There are issues surrounding the bill 

which have more to do with GPO staff, not specifically the Federal Depository Library Program. 

Mr. DiMario encouraged participants to bring issues and concerns to GPO staff and Council so 

the Federal Depository Library Program can be as effective as possible. 

Francis Buckley, Superintendent of Documents 

Mr. Buckley welcomed everyone to the Fall Depository meeting and thanked Mr. DiMario for 

bringing him on board during such interesting times. Mr. Buckley recognized the departure of 

Jay Young in September 1998 after 27 years with the GPO. 

He congratulated Tom Andersen on his recent appointment as California Library Services Act 

Program Coordinator at the California State Library. 

Mr. Buckley outlined the ongoing activities within GPO. Based on discussions on GOVDOC-L 

regarding access to libraries, fees, etc., Mr. Buckley reiterated the foundation of the program. 

The Federal Depository Library Program supports free access to depository collections. Charges 

may be applied for photocopying, circulation, etc., but may not be applied to services associated 

with use of the collection. 

Also discussed on GOVDOC-L is Internet access within depository libraries. An Internet Use 

Policy Statement is being developed and will align with the free access requirement in the FDLP. 

[See FDLP Internet Use Policy Guidelines, Administrative Notes, v. 20, no. 2, 1/15/99.] 

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The Sales Program update would not be complete without mentioning work surrounding the 

Independent Counsel (Starr Report). The Starr Reports, three in all, were released as House 

documents. GPO had an obligation to print them, but could not do so until they were officially 

released as House documents. The reports were made available through GPO Access, Thomas, 

other Internet sites (CNN) and print. The report generated brisk business for the Sales Program. 

6600 copies of the first Starr Report were sold. The second and third Starr Reports generated 

nearly $50,000 in revenue and brought new users to the GPO Access site. Overall, the Sales 

Program is stable and it is expected the Starr Report will help with fourth quarter sales figures. 

The GPO Bookstores have been asked to do business plans this year. Not all of the stores are 

recovering their indirect expenses. Developing business plans will improve the overall 

performance of the stores. This will be accomplished through marketing and better planning. 

Mr. Buckley noted that the Integrated Processing System (IPS) will increase efficiency of 

ordering in the sales department (inventory control and sales tracking). There are plans to have 

IPS operational by the end of October and available to the public by early 1999. Until IPS is 

fully functional orders will be processed by the existing system. 

GPO continues to grapple with what to retain in the Sales Program. GPO is determining which 

titles are historically valuable (Public Papers of the President, etc.), have enduring value in spite 

of low sales, and where the Sales Program is the only source of replacement copies. 

Mr. Buckley thanked everyone for coming and encouraged attendees to bring issues for 

discussion so GPO and the FDLP remain responsive to your needs. 

[see also Remarks, Administrative Notes, v. 19, no. 15, 11/25/98] 

Gil Baldwin, Chief, Library Division, LPS 

[see Remarks, Administrative Notes, v. 19, no. 15, 11/25/98] 

T.C. Evans, EIDS 

[see Remarks, Administrative Notes, v. 19, no. 15, 11/25/98] 

Thomas A. Downing, Chief, Cataloging Branch, LPS 

[see Remarks, Administrative Notes, v. 19, no. 16, 12/15/98] 

Robin Haun-Mohamed, Chief, Depository Administration Branch, LPS 

[see Remarks, Administrative Notes, v. 19, no. 15, 11/25/98] 

Judy Andrews, Electronic Transition Staff, LPS 

[see Remarks, Administrative Notes, v. 19, no. 15, 11/25/98] 

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Questions from Council and attendees: 

Fred Wood, Council member, asked about network bandwidth issues, including the inverse study 

that GPO undertook. T.C. Evans discussed the inverse study first and offered to provide copies 

if people are interested and reiterated that GPO evaluates network capacity in real-time. 

Duncan Aldrich asked about the BCR-sponsored GPO Access Trainer and when sessions would 

be given. T.C. Evans' department is working with RONDAC trainers and will be measuring 

training activities, including support materials and feedback from participants. 

Julia Wallace asked about the status of the GPO Access Learning Center. Fran Buckley 

indicated GPO management is reviewing a revised proposal and it will be forwarded to the 

Public Printer. 

Julia Wallace asked about the relationship with the Sales Program for titles no longer in the 

Depository Program. Is there a better mechanism for recovering copies from Sales? Fran 

Buckley has designated himself as a Regional Library to keep a handle on how things are going. 

The Electronic Collection Plan is helping with identifying what titles remain in the FDLP. Robin 

Haun-Mohamed responded to the specific title mentioned (Defense Series). When possible film 

is ordered to resume printing. For the title mentioned copies can be acquired in microfiche. 

Julia Wallace commended Mr. Buckley on his scrutiny of this issue. 

Denise Davis asked Judy Andrews about the ERIC OCLC FirstSearch project regarding public 

library users who are unfamiliar with the OCLC interface. The ERIC Reports are available at no 

charge to depositories. Judy indicated OCLC is providing search support. 

Monday, October 19, 1998, Afternoon Session 

Ann Sanders (Library of Michigan), representing the Government Documents Roundtable of 

Michigan, presented the GODORT-sponsored 1998 Paul W. Thurston Award to Saundra 

Williams and the staff of the University of Memphis for their Web site: Uncle Sam, Migrating 

Government Publications. 

Question and Answer Session (resumed): 

Diane Eidelman asked what happens to the ERIC Report service at the end of 1998? Gil 

Baldwin responded that the National Library of Education negotiated rights to use this content. 

GPO is negotiating depository access from the EDRS site, which is Web accessible. GPO will 

keep everyone posted on the results of the negotiation. 

Diane Garner asked about the NRC collection. Judy Andrews responded that a new Web based 

service, ADAMS, will be providing access to the NRC collection. GPO staff indicated they were 

not sure if the site will provide Web access to its retrospective content. There are multiple other 

mirror sites supporting access. Nearly half of depository libraries collect NRC reports. 

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Andrea Sevetson, UC Berkeley, asked what functionality will be in MoCat online. Tad Downing 

responded that upgrading functionality of MoCat is planned. Review of other applications is 

being handled systematically. Tad would like input from depository libraries and Council 

regarding the applications they think are essential, valuable and useful. 

Linda Kennedy, UC Davis, asked about the appropriateness of GPO downloading and archiving 

the text of titles in Monthly Catalog records. Gil Baldwin noted it is difficult for GPO to insure 

permanence of resources when GPO does not have control at the file level, nor does it manage 

other government sites. GPO feels capturing information and archiving it at GPO, or at a partner 

site, seems to be the most appropriate way to manage this particular issue. 

There was a follow-up question on whether there is any chance of improving Web practices of 

government agencies. Gil Baldwin noted that during visits to agencies they emphasize that the 

agency has responsibility to maintain their site and insure permanent public access. 

Diane Garner asked about the authenticity of records. Gil indicated this is one of the many 

issues that need to be worked through. 

Fred Wood asked about GPO's perspective on OMB guidance in this effort, and on the 

possibility of a draft Circular being issued. Gil commented that there has been no official 

guidance from OMB on this in spite of previous efforts. T.C. Evans added that OMB is not 

releasing a policy because issues are adequately covered elsewhere. 

Linda Kennedy, UC Davis, asked about migrating 5.25" diskettes. Tom Andersen said this issue 

is on his list. Julia Wallace indicated that the CIC libraries are dealing with this as well, in a 

cooperative manner. 

Linda Kennedy, UC Davis, commented that, if given the choice of recommending the proportion 

of fiche to paper, she would like to see more paper. 

Dan Barkley, University of New Mexico, said that software compatibility issues need to be 

addressed and suggested that Council address this as a partnership issue. Partnerships need to be 

formed as soon as possible to provide access to earlier CD-ROM's, perhaps keeping 386 level 

machines that have the appropriate software to support these titles. 

Tom Andersen mentioned this as part of a larger issue, including Web access, consolidating 

products, multiple formats, and what the costs are to support this. (Cassis discs from the Patent 

and Trademark Office will be migrated to DVD, which is a good example of an agency's not 

taking hardware requirements into account before migration.) 

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Council Business 

Committee Reports and Recommendations for Council Action: 

Election of Officers

Julia Wallace nominated Duncan Aldrich. Diane Garner nominated Julia Wallace (Julia declined 

the nomination). Duncan was elected as Council Vice Chair, Chair Elect. 

Tuesday, October 20, 1998, Morning Session

Draft Biennial Survey

Diane Garner, Chair, Statistical Measurement Committee 

Copies of the review draft of the Biennial Survey are available on the table at the rear. Attendees 

were asked to review the document and identify omissions, needed questions, what could be 

removed, etc. The final survey needs to be drafted and ready for mailing by the end of 1998. 

The Biennial Survey Committee members included Paula Kaczmarek, Lynn Walshak, Greg 

Lawrence, Cindy Etkin (GPO liaison), Julia Wallace, Anne Watts, Linda Frederick. The 

Statistical Measurement Committee was split into two groups: cost of being a depository and the 

Biennial Survey. Although initially divided, the issues were ultimately combined into the 

Biennial Survey. There is a session planned for Wednesday to discuss the Biennial Survey’s cost 

questions. 

Tom Andersen asked if the cost questions should be brought up during the general session or 

save them for the Survey session. Diane Garner suggested we cover what we can in general 

session and leave more specific questions for the Wednesday afternoon Biennial Survey session. 

Many questions were raised by attendees and Council, and were referred to the Biennial Survey 

Committee for review or inclusion in the survey. Please contact Diane Garner if you wish more 

information regarding this general discussion. Tom Andersen was encouraged by the discussion 

and reminded attendees that it would continue on Wednesday. 

GPO Access: Future Developments 

T.C. Evans outlined future developments for GPO Access. There were a few hardware 

problems, but fortunately printed copies of his presentation were available to attendees. T.C. 

discussed where GPO Access is today, where it will be tomorrow, and the challenges to be faced 

as they move forward. 

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Tuesday, October 20, 1998, Afternoon Session 

Council Discussion

Tom Andersen, Council Chair, began Council discussion, reiterating that Council will deal with 

its work via e-mail after the fall meeting unless issues come up which require committees. 

Issues raised by Council for discussion: 

Fred Wood indicated that a certificate format for commendation would be worthy of 

consideration. Fran Buckley indicated GPO would manage this. 

The NCLIS/GPO survey is moving along nicely. NCLIS feels the results will be useful far 

beyond its original intended purpose. The final report will ready by 2/99 in time for the Spring 

Depository Library Council meeting. NCLIS requested feedback on this process and the results 

of the survey, as well as developing policy statements vis-à-vis survey results. 

Tom Andersen facilitated discussion of items from the suggestion box, GOVDOC-L, and direct 

e-mails. Among them were: comments on responses from Spring Council meeting and 

recommendations; cycle for issuing List of Classes (per Robin Haun-Mohamed); GPO filling the 

position of electronic collection manager; managing the FDLP Electronic Collection Plan (action 

item); revising participation on Council Working Groups and Committees: Electronic 

Preservation and Archiving Issues Committee; Partnerships; Cataloging/Locator workgroup 

under the Operations Committee; Electronic Transition Committee (New); microfiche contracts; 

trade-off by discontinuing or consolidating "traditional" products and services to tangible 

formats of LPS (i.e., List of Classes); and the structure of depository meetings, amount of time 

spent, and location of meetings. 

Possible commendations included: FDLP Tools on the Web; Jay Young (completed). 

Possible Action Items included: Internet capability/ability quality (network, backbone, GPO, 

libraries); Congressional information recommendations; and the NCLIS Study. 

Wednesday, October 21, 1998 

Council Discussion 

Council's work continued throughout the day. Draft recommendations, commendations and 

action items were completed. The organization and composition of Council committees and 

working groups was finalized. 

Information Exchange Committee 

Tom Andersen (chair) 

Duncan Aldrich 

Gil Baldwin (GPO liaison) 

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Operations Committee 

Julia Wallace (chair) 

Paula Kaczmarek 

Maggie Farrell 

Diane Eidelman 

Carol Bednar 

Margaret Walker 

Discussion among Council included a review of the spring 1998 Council Recommendations to 

insure that all items had been addressed. 

Francis Buckley raised the issue of maintaining access to historically important items as part of 

the inventory of the GPO Sales Program. Mr. Buckley asked Council to assist with the 

identification of participants in a focus group discussion (4 or 5 people). Participants need fiscal 

awareness of the Sales Program. Peggy Walker offered to identify individuals and forward their 

names to GPO. 

Council completed its work and adjourned at 3:30 p.m. in order for Council members to attend a 

special session presented by Francis Buckley and Gil Baldwin regarding the FDLP Draft Internet 

policy. 

Thursday, October 22, 1998, Morning Session 

Presentation of Draft Recommendations, Commendations and Action Items to attendees. 

Tom Andersen read the draft recommendations, commendations and action items, but not the 

rationale. Comments will come from Council first, then from the audience. After discussion is 

completed, Council will correspond electronically to finalize all recommendations, 

commendations, and action items. Tom will forward the document to GPO for response by the 

spring 1999 Council meeting. [See Administrative Notes, v. 20, no. 2, 1/15/99 for final 

recommendations.] 

This meeting was unique in that Council only made 4 recommendations. However, much of 

Council's discussion was in relation to the Electronic Collection Development Management Plan 

presented by GPO. Council felt they needed more time to reflect on the Plan before making 

substantive recommendations. Therefore, attendees will note the action items reflect Council's 

need to develop working groups to deal with GPO's Plan. 

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DRAFT RECOMMENDATIONS 

1. GPO fills the position of electronic collection manager 

Recommendation: 

Council recommends that GPO direct additional resources to building and managing the 

Electronic Depository Collection, including establishing and filling the position of Electronic 

Collection Manager described in Managing the FDLP Electronic Collection: A Policy and 

Planning Document. 

Rationale: 

Council believes it is imperative that GPO allocate sufficient resources, both financial and 

personnel, to assure the effective coordination of activities directed toward building the 

Electronic Collection described in "Managing the FDLP Electronic Collection: A Policy and 

Planning Document." 

Council recognizes that various activities and functions associated with the Electronic Collection 

are currently distributed among various GPO units, e.g. collection development criteria, 

outreach, marketing, locator tools, metadata, etc. 

Council believes that the establishment of the position Electronic Collection Manager would 

provide the most effective means to coordinate and use this expertise present in GPO. 

A. Managing the FDLP Electronic Collection Plan (action item) 

Council is pleased that GPO has developed Managing the FDLP Electronic Collection: A Policy 

and Planning Document. This document represents a significant initiative. Council has assigned 

work to four committees/workgroups to assist GPO in the process of implementing and 

establishing priorities for the Plan, and include the following: 

 Electronic Transition Committee 

 Partnerships Workgroup within Electronic Preservation and Archiving Issues Committee 

 Cataloging/Locator Workgroup within GPO Operations Committee 

 Electronic Preservation and Archiving Issues Committee 

Electronic Preservation and Archiving Issues Committee 

Greg Lawrence (chair) 

Donna Koepp 

Duncan Aldrich 

T.C. Evans, Gil Baldwin (GPO liaisons) 

Charge: A standing committee of Council to address issues related to the long-term access, 

storage, and preservation of electronic information disseminated through the FDLP. This 

includes, but is not limited to: 

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 Promote identification of “at risk” digital publications 

 Promote digital “risk management” awareness in the FDLP 

 With consultation of GPO and member depository libraries, propose and promote model 

preservation policies and guidelines 

 In addition, in consultation with GPO and member depository libraries, promote 

prototype projects that broaden and enrich features of the digital depository libraries. 

Partnerships: Partnership Working Group under the Electronic Preservation & Archiving Issues 

Committee 

Donna Koepp (chair) 

Diane Garner 

Paula Kaczmarek 

Fred Wood 

Mary Alice Baish 

T.C. Evans, Gil Baldwin (GPO liaisons) 

(additional members from the depository community) 

Charge: The development of partnerships as a means of providing data storage, access and 

preservation, is an integral part of managing the FDLP Electronic Collection. While GPO has 

developed a small number of model partnerships to date, the working group will examine 

strategies that would help GPO accelerate their leadership role to facilitate partnerships between 

agencies and other constituents. 

Cataloging/Locator workgroup under the Operations Committee 

Carol Bednar (chair) 

Maggie Farrell 

Julia Wallace 

Diane Eidelman 

Tad Downing (GPO liaison) 

(additional members from the depository community) 

Charge: Advise GPO on short and long term policies concerning the scope and effectiveness of 

cataloging and locator services. Workgroup will solicit comments from the depository library 

community when possible. 

Electronic Transition Committee (New) 

Duncan Aldrich (chair) 

Margaret Walker 

Greg Lawrence 

Diane Eidelman 

Diane Garner 

Paula Kaczmarek 

Maggie Farrell 

Fred Wood 

Gil Baldwin, T.C. Evans (GPO liaisons) 

(additional members from the depository community) 

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Charge: Standing committee of Council to address issues related to the FDLP Electronic 

Transition. 

Two immediate issues to be addressed are: 

 Criteria for format replacement, including from fiche to electronic and from print to 

electronic; and 

 Outreach to Federal agencies, the depository library community, and others interested in 

developing the Electronic Federal Depository Library Program (E-FDLP). 

Discussion: 

Managing the FDLP Electronic Collection Plan 

No questions were raised. 

Electronic Preservation and Archiving Issues 

Francis Buckley asked for clarification of "at risk" and "risk management." Greg Lawrence 

responded from a preservation perspective, especially the need for a management plan to 

appropriately identify and develop guidelines for treatment of such materials or information. 

Greg offered to prepare detailed descriptions and post them to GOVDOC-L should it be 

requested by GPO or the group. 

Partnership Working Group 

No questions were raised. 

Cataloging Locator Workgroup under the GPO Operations Committee 

Carol Bednar provided an additional explanation of the review of locator services to improve 

bibliographic access to Government information. Monthly Catalog Committee scope has gone 

far beyond that since there are 14 different locator services being provided to improve 

bibliographic access to government information. 

Electronic Transition Committee 

Duncan Aldrich explained that Council struggled with terminology, especially fiche to electronic 

and print to electronic, which is now being referred to as format replacement. 

2. Microfiche contracts 

Recommendation: 

Council recommends that GPO evaluate and resolve problems with the current microfiche 

contractor procedures and performance to identify other options which would better serve the 

needs of the depository community. Council further recommends that GPO take additional steps 

to bring microfiche processing procedures and requirements to the attention of the depository 

libraries. 

Rationale: 

Since the distribution and claiming of depository microfiche has moved from GPO to full service 

microfiche contracts with independent contractors, microfiche processing has become more 

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complex for depository libraries. Some contractors' inability to fulfill all elements of GPO 

contracts, including shipping list and claims delivery, continue to be ongoing problems. Options 

which might be considered include multi-year contracts; return of microfiche to GPO for 

distribution; use of additional resources for shipping list preparation, contract compliance, and 

quality control; and a link from the microfiche shipping list Web page to an information page on 

current microfiche shipment practices and procedures. 

Discussion: No questions were raised. 

3. Trade-off by discontinuing or consolidating "traditional" products/services tangible 

formats of LPS (List of Classes) 

Recommendation: 

Council recommends that GPO, in consultation with the depository library community, decrease 

the frequency of publication of the paper editions of GPO administrative tools that are available 

online and are more frequently updated. Some titles with a strong sales history should remain in 

the sales program in print editions as long as sales justify the cost of production. 

As an example, since the online List of Classes is updated monthly, Council recommends that 

the print version of the List of Classes be updated, published and distributed (via FDLP and 

sales) only annually, and that each library receive only one depository copy. 

Rationale: 

Frequently updated online tools are more useful than print editions that are often dated by the 

time they are printed and distributed. All program libraries should have access to the FDLP Web 

site and the ability to download. The online version of the List of Classes is updated monthly 

and can be manipulated to serve multiple purposes. However, libraries may need time to learn 

how to exploit this electronic resource. During the transition period, some titles may need to 

remain in print even if less frequently updated. This issue should be revisited. 

Discussion: 

Julia Wallace mentioned that the List of Classes would be updated monthly online. There was a 

suggestion that the printed List of Classes come out in early spring so depository libraries can 

mark it up before the online update cycle in June 1999. 

4. Structure of meetings, amount of time, location 

Recommendation: 

Council recommends that the fall Council meeting be held permanently in the Washington, DC 

area, sometime between the Columbus and Veterans Day holidays, and that the annual FDL 

Conference coincide with the fall DLC meeting in Washington. The spring DLC meeting would 

be held in the field, rotating around the country, as it was prior to 1992. 

Council further recommends that the fall DLC meetings begin on Sunday evening and end on 

Wednesday afternoon, instead of beginning on Monday morning and ending on Thursday 

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afternoon. Sunday evening would be reserved for Council’s organizational meeting, open to 

observers. The full Conference would begin on Monday morning and conclude on Wednesday 

afternoon, with the Regionals’ session continuing on the Sunday immediately prior to the FDLC. 

The spring DLC meeting schedule would be modified in similar fashion. 

Rationale: 

 fewer conflicts with other library-related meetings 

 wider range of choices for hotel accommodations 

 restore the opportunity for newly appointed Council members to visit the GPO facility 

 reduce meeting space rental and other FDLC expenses, such as extra day’s use/rental of 

meeting rooms at hotel, A-V equipment, and coffee breaks. Potentially, per diem expenses 

for DLC members would be reduced. 

Discussion: 

No comments from Council. 

Comments from the audience indicated acceptance; however, if there is a drop in attendance, 

GPO should be cognizant of that and be flexible on dates of the larger conference. Tom 

Andersen mentioned that GPO is left with very few hotel and meeting locations for spring 

meetings. For 1999 there was only one valid hotel response. If GPO decided to take action on 

this, then the changes would begin in the year 2000. The change in schedule would result in two 

Council meetings in the field back-to-back (fall 1999 in Kansas City, spring 2000 in a site yet to 

be determined, then fall 2000 conference in DC). 

Fred Wood asked how agendas are determined. Sheila McGarr responded that she asks for 

discussion topics from FDL's. Tom Andersen indicated that Council assists with topics and 

speakers, especially for programs that will assist Council in its work. Sheila McGarr mentioned 

she is already contacting speakers. Gil Baldwin mentioned that GPO identifies emerging issues 

based on discussions and evaluations completed at DLC meetings. An attendee expressed 

pleasure that the meeting would be moved to a time other than during National Library Week 

due to staffing issues. 

DRAFT COMMENDATIONS: 

1. FDLP Tools on the Web 

Council commends GPO staff for developing and continuing to improve the Federal Depository 

Library Program administrative services offered via GPO Access. Depository libraries now have 

easy access to interactive tools for communicating efficiently with GPO, as well as up-to date 

versions of essential administrative information. These services, which are being developed 

through cooperative team work within GPO and through creative service partnerships, are a 

significant benefit to individual libraries and the program. 

Discussion 

No questions were raised by the audience. 

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2. Jay Young 

Council commends James D. Young, former Director of Library Programs Service (LPS), for his 

substantial and significant contributions to the Federal Depository Library Program, on the 

occasion of his retirement from GPO. As Director of LPS from 1980 to 1982, and again from 

1993 to 1998, Mr. Young has been especially effective in strengthening communications 

between the GPO and the library community. He deliberately and consistently involved 

librarians in LPS efforts to implement a transition to a more electronic FDLP. Ever ready to 

bring change through action, Mr. Young reallocated staff internally to create the Electronic 

Transition Staff, and initiated a highly successful program to bring documents librarians into the 

GPO as consultants. Mr. Young exhibited a sense of vision and administrative flexibility that 

has brought out the best in the LPS staff and has nurtured the FDLP. 

Discussion: 

This commendation was prepared prior to the Fall Council Meeting so it could be read to Jay 

before he left GPO. There was applause after the commendation was read. 

DRAFT ACTION ITEMS: 

1. Internet capability/ability quality (network, backbone, GPO, libraries) 

Council recognizes the importance of the Internet as a primary means for information 

dissemination and access, and for implementation of GPO Access, the FDLP, and the recently 

developed Electronic Collection Plan. Accordingly, designated Council members will meet with 

GPO staff to review current and projected Internet connectivity plans and needs for GPO and the 

FDLP; methods and metrics for assessing Internet connectivity performance; and, possible 

follow-up strategies and options. Council anticipates that GPO staff will make a brief report on 

this topic at the spring 1999 Council meeting. 

Discussion: 

No questions were raised by the audience. 

2. Congressional information recommendations 

Designated Council members will follow-up on recommendations #7 (regarding congressional 

hearings) and #8 (regarding publications of the Congressional Research Service) from the Spring 

1998 meeting to discuss with GPO staff possible scenarios proposed in their responses as well as 

additional strategies and actions to increase the scope of legislative materials available through 

GPO Access. Council continues to recognize, as a priority for GPO Access, the expanded 

coverage of congressional publications as part of the core collection of U.S. Government 

information. 

Discussion: 

No questions were raised by the audience. 

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3. NCLIS Study 

Council has established a subcommittee on the NCLIS Assessment as part of the Information 

Exchange Committee. 

Charge: Monitor developments and disseminate to Council members information regarding the 

GPO/NCLIS Assessment of Electronic Government Information Products. 

Discussion: 

No questions were raised by the audience. 

Closing Remarks from GPO 

Closing remarks from GPO began with Fran Buckley mentioning the Sales Program and 

requesting participation from FDL's in developing guidelines for what to retain in the program. 

Contact Peggy Walker if you are interested. 

Michael DiMario, Public Printer, made closing remarks encouraging communication between 

GPO staff and depository libraries to further the program. 

Thank you's were extended by Council to Willie Thompson and Sheila McGarr for their tireless 

efforts in planning these meetings. 

Tom Andersen expressed his appreciation for the participation of California librarians and to 

other first time attendees. Tom also encouraged participation at the spring Depository Library 

Council meeting in Bethesda, MD. 

The fall Depository Library Council meeting was adjourned at 10:00 a.m. 

Respectfully submitted, 

Denise Davis 

Secretary 

January 13, 1999 

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16 

Members, Depository Library Council (1999) 

TERM EXPIRES SEPT. 30, 1999: 

Thomas K. Andersen 

CLSA Coordinator 

California State Library 

Library Development Services 

P.O. Box 942837 

Sacramento, CA 94237-0001 

(916) 653-7391 

(916) 653-8443 (fax) 

tanderse@library.ca.gov 

Carol Bednar 

Government Documents Coordinator 

Department of Technical Service 

University Library 

California State University Fullerton 

Fullerton, CA 92634-4150 

(714) 278-7035 

(714) 278-2439 (fax) 

cbednar@fullerton.edu 

Denise M. Davis 

The Gale Group 

27500 Drake Rd. 

Farmington Hills, MI 48331-3535 

denise_davis@iacnet.com 

Diane Eidelman 

Documents Librarian 

Suffolk Cooperative Library System 

627 North Sunrise Service Rd. 

Bellport, NY 11713 

(516) 286-1600 ext. 325 

(516) 286-1647 (fax) 

diane@suffolk.lib.ny.us 

Margaret S. Walker 

3130 Millwood Terrace 

M109 

Boca Raton, FL 33431 

TERM EXPIRES SEPT. 30, 2000: 

Duncan M. Aldrich 

Head, Business & Government Information 

Center 

University Libraries 

University of Nevada, Reno 

Reno, NV 89557-0044 

(702) 784-6500 ext. 256 

(702) 784-4398 (fax) 

duncan@unr.edu 

Mary Alice Baish 

Associate Washington Affairs Representative 

American Association of Law Libraries 

Georgetown University Law Library 

111 G Street, NW 

Washington, DC 20001-1417 

(202) 662-9200 

(202) 662-9202 (fax) 

baish@law.georgetown.edu 

Diane L. Garner 

Librarian for the Social Sciences for the Harvard 

 College Library 

Lamont Library, Level 1 

Harvard University 

Cambridge, MA 02138 

(617) 496-2532 

(617) 496-0440 (fax) 

dgarner@fas.harvard.edu 

Gregory W. Lawrence 

Government Information Librarian 

Albert R. Mann Library 

Cornell University 

Ithaca, NY 14853 

(607) 255-3242 

(607) 255-0318 (fax) 

GWL1@cornell.edu 

Julia F. Wallace 

Head, Government Publications 

10 Wilson Library 

University of Minnesota 

309 19th Avenue South 

Minneapolis, MN 55455-0414 

(612) 626-7520 

(612) 626-9353 (fax) 

j-wall@tc.umn.edu 
AN-v20-#03-2/1/99 

TERM EXPIRES SEPT. 30, 2001: 

Maggie Farrell 

Associate Dean of Libraries 

Roland R. Renne Library 

Montana State University – Bozeman 

Bozeman, MT 59717-3320 

(406) 994-6474 

(406) 994-2851 (fax) 

farrell@montana.edu 

Paula Kaczmarek 

Manager, Government Documents 

Detroit Public Library 

5201 Woodward Avenue 

Detroit, MI 48202-4093 

(313) 833-1025 

(313) 833-0156 (fax) 

pkaczma@detroit.lib.mi.us 

Donna Koepp 

Department Head 

Government Documents and Map Library 

6001 Malott Hall 

Lawrence, KS 66045-2800 

(785) 864-4660 

(785) 864-5154 (fax) 

dkoepp@mail.lib.ukans.edu 

GladysAnn Wells 

State Librarian and Director 

Department of Library, Archives, 

 and Public Records 

State Capitol, Room 200 

1700 W. Washington 

Phoenix, AZ 85007 

(602) 542-4035 

(602) 542-4972 (fax) 

gawells@dlapr.lib.az.us 

Dr. Fred B. Wood 

Special Expert 

Office of Health Information 

 Programs Development 

National Library of Medicine 

Building 38, Room 2S-14 

8600 Rockville Pike 

Bethesda, MD 20894 

(301) 402-9278 

(301) 496-4450 (fax) 

fred_wood@nlm.nih.gov 

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AN-v20-#03-2/1/99 

Table of Contents

Summary, 1998 Fall Council Meeting.......................................................................................... 1 

Members, Depository Library Council (1999) ........................................................................... 16 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, Library 

Programs Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster send 

address changes to: The Editor, Administrative Notes 

 U.S. Government Printing Office 

 Library Programs Service, SLLD 

 Washington, DC 20401 

Internet access via World Wide Web at URL: http://www.access.gpo.gov/su_docs/dpos/adnotes.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov 

18