1

Administrative Notes

Newsletter of the Federal Depository Library Program

Vol. 23, no. 02 GP 3.16/3-2:23/ 02 January 15, 2002

HIGHLIGHTS

Interagency 

Seminar 1-2

Council

Meeting 3-7

Upcoming

Events 8

Census News 9

Vacancy

Announcements

(Librarians) 10

Readers 

Exchange 10-11

LPS Update 12

Interagency Depository Seminar Offers

Hands-On Training

The annual Interagency Depository Seminar, to be held May 29 through 

June 5, will for the first time offer hands-on training for GPO Access and 

Census Bureau products. In addition, representatives from many other 

Federal agencies will demonstrate and discuss other key reference sources 

for Federal information. Sessions will be presented by the Office of the 

Federal Register, Patent and Trademark Office, Copyright Office, 

National Transportation Library, Consumer Product Safety Commission, 

National Library of Education, and the National Agricultural Library. 

Tours of GPO and the Library of Congress are included.

The Interagency Depository Seminar is designed for new depository 

library staff. While it is especially beneficial to those with a year or less 

of depository experience, the seminar can also be valuable to staff 

members with more experience who have never attended it before.

Participants are responsible for their transportation, food, and lodging 

expenses. A block of rooms at a reduced rate of $119 per night (plus tax) 

has been reserved at the St. Gregory Hotel and Suites in Washington, DC. 

Reservations should be made no later than April 24, 2002, by calling 202-

530-3600 and mentioning the GPO Interagency Depository Seminar.

The seminar registration form appears on the next page. Send it to the 

indicated address, together with a check for $22.00 made out to “GPO

Cafeteria Service” to cover the cost of light refreshments. LPS will 

acknowledge your registration upon receipt.

NOTE: Because LPS has been experiencing mail delivery delays, please 

fax your registration to 202-512-1432, as well as mailing it with your

check. If you do not receive an email response after 2 weeks, please 

email an inquiry to: <rhaun-mohamed@gpo.gov>.

For additional details, see “15th Annual Interagency Depository Seminar 

Announced” in Administrative Notes v. 22, # 15 (Oct. 15, 2001).
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Registration Form

15th Annual Interagency Depository Seminar

Mail to: Chief, Depository Services Mail by: March 15, 2002

Library Programs Service (SLLD)

U.S. Government Printing Office

Washington, DC 20401

I would like to attend the May 29-June 5, 2002 Interagency Depository Seminar.

I need lodging and will contact the hotel directly.

I have not previously attended this GPO-sponsored seminar.

Enclosed is my check for $22.00 payable to "GPO Cafeteria Service."

Please type or print clearly:

_____________

Depository #

________________________________________________________________________________________

Name

________________________________________________________________________________________

Institution Name

________________________________________________________________________________________

Library Name

________________________________________________________________________________________

Street Address

________________________________________________________________________________________

City, State, Zip Code + 4

________________________________________________________________________________________

Telephone (include area code)

________________________________________________________________________________________

E-mail Address
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Spring 2002 Council Meeting To Be Held in Mobile, AL

Come and join us in Mobile, Alabama for 

the spring Depository Library Council 

meeting and some good old Southern 

hospitality. Don’t miss the opportunity to 

keep up-to-date with the Federal Depository 

Library Program (FDLP) activities, provide 

your input into the planning process and to 

exchange ideas among your colleagues. It 

doesn’t matter if you are a beginning 

depository librarian, technician or 

experienced staff, everyone will benefit from 

attending. Enjoy the meeting while helping 

Mobile celebrate 300 YEARS OF 

AMERICA. 

Our host hotel, the historic Radisson 

Admiral Semmes, is located downtown at 

251 Government Street, Mobile, Alabama 

36602. It is one of the South’s finest 

landmark hotels.

A limited number of rooms is available at 

the Government rate of $55 (plus tax) per 

night. This rate will be honored through 

March 20, 2002, and is also good for 3 days 

before and 3 days after the meeting. You can 

make reservations by calling the hotel 

directly at 251-432-8000 and mention the 

U.S. Government Printing Office or the 

Depository Library Council meeting. The 

hotel’s fax number is 251-405-5942.

The Council meeting is open to everyone 

and there is no registration fee. The 

preliminary agenda and the registration form 

are on the FDLP Web page at <www.

access.gpo.gov/su_docs/fdlp/tools/sp02coun.

html>.

If you are unable to use the Web registration 

form, please use the form on the next page.
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REGISTRATION FORM

SPRING 2002 DEPOSITORY LIBRARY COUNCIL MEETING

E-Mail , FAX or Mail to:

Mr. William Thompson

Library Programs Service (SL)

U.S. Government Printing Office

Washington, DC 20401

Fax: (202) 512-1432

Email: wthompson@gpo.gov

[ ] Yes, I plan to attend the spring 2002 meeting of the Depository Library Council in Mobile, Alabama.

___________________ Preferred “nickname” for your name badge.

Please type or print clearly:

Name_________________________________________________________________________

Institution ______________________________________________________________________

Library/Office___________________________________________________________________

Address_______________________________________________________________________

City/State/Zip Code______________________________________________________________

Telephone (include area code) _____________________________________________________

E-mail Address _________________________________________________________________

FAX__________________________________________________________________________

Special Needs __________________________________________________________________

Emergency Contact Name ________________________________________________________

Emergency Contact Phone ________________________________________________________

DLC will seek to make accommodations for attendees with disabilities. Please specify needs 

when returning this registration. Further, if you have a medical condition, you may want to list 

someone to contact in case of an emergency.
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Preliminary Agenda

Spring Council Meeting

April 20-24, 2002

Mobile, Alabama

Sunday, April 21

4:00 -

5:00

New Attendees Orientation

6:00 Informal pre-dinner get-together to network by food preference

7:00 -

10:00

Council Working Session (open to all)

Monday, April 22

8:00 Coffee with Council & GPO staff

8:30 Welcome and Remarks

• Spencer Watts, Library Director, Mobile Public Library

• Robin Haun-Mohamed, Chief, Depository Services, LPS

• Andrea Sevetson, Council Chair

• Honorable Michael F. DiMario, Public Printer

9:30 GPO Update

• Francis J. Buckley, Jr., Superintendent of Documents

10:00 Break

10:20 GPO Update Continued

• Gil Baldwin, Director, Library Programs Service (LPS)

• T.C. Evans, Director, Office of Electronic Information Dissemination Services 

(EIDS)

11:00 GPO Information Exchange

• Council and Audience, Q&A

11:45 Depository Library Council Working Session (open to all)

12:00 Lunch

2:00 Depository Library Council Working Session (open to all)
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2:00 New Documents Librarians (Informal Q & A session on depository issues with LPS 

staff)

• Thomas A. Downing, Chief, Cataloging Branch, LPS

• Laurie B. Hall, Supervisory Program Analyst, LPS

• Betty M. Jones, Chief, Depository Administration Branch, LPS

• James Mauldin, Chief, Depository Distribution Division, LPS

• Robin Haun-Mohamed, Chief, Depository Services Staff, LPS

2:00 GPO Access Open Forum

3:15 Break

3:15 Depository Library Council Working Session (open to all)

3:30 Effective Searching Strategies for the Catalog of Government Publications (CGP)

• Thomas A. Downing, LPS

3:30 GPO Access Open Forum

5:00 Adjourn

Tuesday, April 23

8:00 Coffee with Council & GPO staff

8:30 Council Plenary Session:

Value of Participating in the FDLP: How Depository Coordinators Can 

Effectively Convey this Message to Library Administration (a response to 

Recommendation #5, Fall 2001)

• Barbara Ford, Assistant Commissioner, Chicago Public Library

• Sharon Hogan, University Librarian, University of Illinois at Chicago

9:15 Web Documents Digital Archive Pilot Project

• George Barnum, Manager, Electronic Collection, LPS

10:00 Break

10:30 Depository Library Council Working Session (open to all)

10:30 USGS and Nuclear Regulatory Commission (Information dissemination policies in 

light of changes since September 11, 2001)

• Tom Smith, Nuclear Regulatory Commission

• Hedy Rossmeissl, U.S. Geological Survey

10:30 TBA

12:00 Lunch

2:00 Depository Library Council Working Session (open to all)
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2:00 Discussion Session: Inspections & Addition of Peer Experts to Accompany 

Inspectors for On-Site Library Inspections (response to Council Recommendation #6, 

Fall 2001)

• Robin Haun-Mohamed, LPS

2:00 Electronic Competencies: Development of Standards for Library Professionals

• GODORT Speaker, TBA

• AALL Speaker, TBA

3:15 Break

3:30 Depository Library Council Working Session (open to all)

3:30 Discussion Session: Access & Issues in Federal Depository Libraries: Current 

Trends & Problems

• Bonnie Trivizas, Chief, Library Division, LPS

• Robin Haun-Mohamed, LPS

3:30 TBA

5:00 Adjourn

7:00 Council Working Session (open to all)

Wednesday, April 24

8:00 Coffee with Council & GPO staff

8:30 Depository Library Council Working Session (open to all)

8:30 Regional Librarians Meeting

• Speakers TBA

8:30 URLS and PURLs in Online Public Access Catalogs & Web Pages

• Christopher Brown, University of Denver

• Larry Romans, Vanderbilt University

10:00 Break

10:30 Depository Library Council Working Session (open to all)

10:30 Regional Librarians Meeting

10:30 Using Online Processing Tools

• John Stevenson, University of Delaware

12:00 Lunch

1:00 Council Plenary Session

Wrap-Up & Recommendations

2:30 Council Adjourns
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Upcoming LPS Events

2002

Spring Council Meeting

April 21–24 Mobile, AL

Interagency Depository Seminar

May 29-June 5 Washington, DC

Federal Depository Conference/

Fall Council Meeting

Oct. 20–23 Arlington, VA
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Census Bureau Brings Back Popular Seminar Series: 

Understanding Federal Statistics

[Text provided by Census Bureau]

Understanding Federal Statistics is a 4-day 

training seminar intended to equip users with 

essential background knowledge of the data 

produced in the federal statistical system, as 

well as methods to access the data to answer 

basic questions. Each of the four days will 

be spent exploring a different area, with 

presentations by subject area experts, and 

emphasis on the data produced by the 

Census Bureau. The interactive seminar will 

feature hands-on Internet exercises, 

demonstrations, and presentations.

Where: University of Maryland-College 

Park, LeFrak Hall, Room 038

When: Monday, March 11 through 

Thursday, March 14, 2002

9:00 a.m. to 4:30 p.m. each day

Fee: $250.00

Contact: JR Wycinsky, Marketing Services 

Office

Phone: 301-457-3110

email: david.l.wycinsky.jr@census.gov

<http://www.census.gov/mso/www/npr/

custinfo.html>

Day One features a tour of the Census 

Bureau's basic building block, its own web 

site, to show users opportunities to access 

the myriad data produced at the Bureau. 

Geography is the focus of the morning 

session and includes hands-on exercises in 

locating data for a specific tract or block 

group. The afternoon is devoted to learning 

about data products from the recent 

decennial census, with special emphasis and 

hands-on exploration of the Census Bureau's 

retrieval system, American FactFinder.

Day Two features demographic data, 

ranging from the Current Population Survey 

to the American Community Survey, with 

sessions on Population Estimates and 

Projections, Housing and International 

programs. On-line exercises are scattered 

throughout the presentations.

On the third day users will walk through the 

Census Bureau's economic statistics, County 

Business Patterns, Foreign Trade and 

Governments data.

The final day of the seminar begins with an 

overview of FedStats, followed by agency 

presentations by Bureau of Economic 

Analysis, Bureau of Labor Statistics, the 

National Center for Health Statistics and the 

National Center for Education Statistics.

There are only 23 computer openings 

available for this workshop, so contact JR 

Wycinsky soon. Lunch, at the conveniently 

located South Dining Hall, is on your own.

The Census Bureau will offer three 

additional 4-day seminars: June 3-6, 

October 14-17, and December 2-5, 2002.
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LPS Now Hiring Catalogers, Supervisory Librarian,

and Inspector

LPS is soliciting candidates for the positions 

of Librarian (serial catalogers), Supervisory 

Librarian, and Librarian (Depository Library 

Inspector). The position requirements are 

posted on the GPO Web site at 

<http://www.gpo.gov/employment>.

For more information on each position, see 

vacancy announcements 01-157 (cataloger) 

01-300 (inspector), and 02-003 (supervisory 

librarian).

Change of Address for Council Member Arrigo

Paul A. Arrigo

Head Librarian

Lartz Memorial Library

Penn State Shenango

177 Vine Ave.

Sharon, PA 16146

724-983-2880

fax: 724-983-2881

paa11@psu.edu

Readers Exchange

Steve Beleu, Regional Depository Librarian 

at the Oklahoma Department of Libraries, 

produced a handout entitled What We Can 

Do To Help Your Selective Depository 

Collection (see next page), which he 

circulated at the Regionals’ Meeting at the 

Federal Depository Library Conference in 

October 2001. Steve writes, “I sent several 

copies to every depository library in our 

state... When we've visited some of these 

depositories we've been pleased to see that 

they had them posted on their cubicle 

walls.”

The services provided by the regional 

depository library in Oklahoma are also 

available from the regional depositories in 

other states. All selectives should get to

know their own regional depository 

librarian!
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What We Can Do To Help Your Selective

Depository Collection

Oklahoma Department of Libraries

U.S. Government Information Division

Copies

1. We can make duplicate copies of any 

microfiche that we have and give it to 

your library. Either keep it for your 

library (not recommended, since it’s a 

copy of a copy of a copy), or give it to 

your customer.

2. We can make duplicate copies of many 

of the CD-ROMs that we have. Since 

some CD-ROMs have a license 

agreement via GPO, we can’t make 

copies of every CD-ROM that we have. 

But chances are good that the CD-ROM 

you need is one that we can duplicate.

3. We can make a full-size duplicate copy 

of any map that we have. Either keep it 

for your library or give it to your 

customer. Note that these are not color 

copies, but black and white copies.

4. We can make photocopies of other 

paper publications that we have, 

including posters. We can make color 

copies of publications up to 11” x 17”.

Research

1. We can help you research the questions 

that you’re having difficulty with. We 

have many indexes that you may not 

have.

2. We can help you refer your customers 

to federal agencies and federal libraries 

and research centers. We have 

directory resources that you may not 

have.

GPO Regulations and Best Practices

1. We can help you understand the maze 

of GPO regulations to the best of our 

ability.

2. We can recommend what we think to be 

“best practices” for managing your 

collection.

3. We can act as an intermediary in 

contacting and working with GPO in 

general, and with specific GPO staff 

members.

Shipping Lists and Processing Problems

If you’re having a problem getting a 

shipping list, or have other processing 

problems, we can help.

The Internet and Other Electronic 

Sources

We can advise you about federal government 

websites and electronic databases.

Our Two Cents

We’re always willing to advise you about 

your depository collection operations in 

specific and in general. Contact us at:

U.S. Government Information Division

Oklahoma Department of Libraries

200 NE 18th St.

Oklahoma City, OK 73105-3298

800-522-8116

fax: 800-397-8116

sbeleu@oltn.odl.state.ok.us
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[Handout]

Library Programs Service Update

American Library Association Midwinter Conference

January 2002

Appropriations for FY 2002

The Legislative Branch Appropriations Act 

for FY 2002 was signed into law on 

November 12, 2001. The full amount 

requested by GPO, $29.6 million, was 

approved for the Salaries and Expenses 

(S&E) Appropriation of the Superintendent 

of Documents. This includes funding for 

additional staff to locate and catalog online 

Government information, modernize GPO's 

cataloging system, and support the FDLP 

Electronic Collection, enhance GPO's data 

archiving capabilities, refresh essential 

legislative and regulatory online files, and 

acquire automated information systems in 

support of the FDLP.

Integrated Library System

With full funding secured for 2002, LPS 

intends to complete the acquisition phase of 

its systems modernization this fiscal year. 

We are working on the requirements 

analysis phase, and have mapped out the 

general path through the approval and 

purchase process. We anticipate that users 

will benefit significantly from the use of the 

Online Public Access Catalog (OPAC) 

module, which will include bibliographic 

records for publications cataloged by GPO 

back to 1976.

LPS Personnel Changes

Since October, several recent promotions 

and appointments have improved the Library 

Programs Service (LPS) staffing picture. 

James Mauldin has been named as Chief of 

the Depository Distribution Division, and 

Cornelius Greene promoted to lead the 

Depository Processing Branch. Kathryn 

Brazee, formerly documents librarian at the 

University of San Francisco, has joined the 

depository inspection team. Nicholas Ellis, 

Yvonne Louden, and Kathy Summers have 

been selected for positions on the LPS 

analytical staff. Theodore Defosse of the 

Cataloging Branch has become LPS’ 

network administrator. Several positions, 

including (but not limited to) two Cataloging 

section chiefs, six catalogers, and another 

library inspector are in the hiring pipeline.

In the meantime, Andrea Gruhl, Chief of 

Cataloging Section 1, Kendra Brozich, 

program analyst, and Eldridge Beavers, 

Kyvette McDonald, and Hullon Griggs of 

the Distribution Division have left LPS.

OCLC Web Document Digital Archive 

Project

Half of the first phase of the Web Document 

Digital Archive (WDDA) Pilot Project with 

OCLC, Inc. is now complete. This first 

phase involved testing the preservation 

metadata creation tools being added to the 

CORC interface. For GPO, it has been 

primarily a time for orientation and training 

the project team. Phase two, beginning in 

April 2002, will introduce harvest and 

archived file transfer functionality, as well 

as the OCLC archive server itself. A full 

rollout of the WDDA product is expected in 

July 2002.

Biennial Survey

The data collection period for the legally 

mandated 2001 Biennial Survey of 
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depository libraries ended 11/30/01. By 

12/14/01, when the site closed, 1,262 of the 

1,313 depositories had entered their survey 

results into the Web-accessible survey form. 

LPS appreciates the assistance of the 

regional depository librarians in attaining 

this level of compliance, and we intend to 

report basic survey results this spring. 

Libraries that failed to respond to the 

Biennial Survey will be scheduled for 

follow-up site visits.

Self Studies

Starting the new year with a clean slate, the 

Depository Services Staff has completed the 

review of all of the self-studies on hand in 

LPS, and letters have been sent to each 

library informing them of the results of the 

reviews. This intensive effort included selfstudies from libraries in IA, MI, MN NJ, 

NY, PA, OH, and VA.

LPS has sent a call for self-studies from a 

limited number of libraries in MA, MI, and 

PA. Part of the 2002 round of self-studies 

will include a thorough review of the entire 

self-study process, to ensure that the selfstudy process is meeting its objectives for 

the depository libraries and LPS.

Enhanced New Electronic Titles (NET) 

An improved, more comprehensive NET 

rolled out in January 2002. By changing 

from a stand-alone, independently 

maintained application to one based on the 

Catalog of Government Publications (CGP), 

the "new" NET is comprehensive rather than 

selective, more information is provided for 

each electronic publication, records are more 

timely, and the listings cumulate. NET’s 

URL continues to be: <www.access.gpo.

gov/su_docs/locators/net>. Older NET 

listings may still be retrieved from the NET 

Archive.

FDLP Titles Distributed/Added to the 

Electronic Collection

So far in FY 2002, 9,556 additional online 

titles were made available via GPO Access. 

Overall, 73% of the titles disseminated this 

FY are online, compared to 61% in FY 

2001.

Media FY 2000 FY 2001 Oct.-Dec. 2002

Titles Titles Titles

Online (GPO Access) 11,715 15,235 2,930 

Online (other agency sites) 20,951 7,630 6,626

Paper (includes USGS maps) 13,660 9,522 2,143

Microfiche 14,572 4,726 1,265

CD-ROM, DVD 617 480 110

Total 61,515 37,593 13,074

The total number of links from GPO Access 

to online publications at other agency sites 

has been reduced due to security reviews and 

actions at the Dept. of Energy Information 

Bridge site (http://www.osti.gov/bridge/). 

Some 6,618 full-text reports were reviewed 

and removed.
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Table of Contents

Interagency Depository Seminar Offers Hands-On Training........................................... 1

Interagency Depository Seminar Registration Form ..................................................... 2

Depository Library Council Meeting, 2002, Spring, To Be Held in Mobile, AL................ 3

Depository Library Council Meeting, 2002, Spring, Registration Form............................ 4

Depository Library Council Meeting, 2002, Spring, Preliminary Agenda ......................... 5

Upcoming LPS Events, 2002 .................................................................................. 8

Census Bureau Offers Seminar on Understanding Federal Statistics................................. 9

LPS Now Hiring Catalogers, Supervisory Librarian, and Inspector ................................10

Change of Address for Council Member Arrigo.........................................................10

Readers Exchange: Regional Services / Beleu............................................................10

Library Programs Service Update, ALA, January 2002...............................................12

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Library Programs Service, Government Printing Office, for the staffs of U.S. Federal 

Depository Libraries.

It is published on the 15th day of each month; some months have additional issues. 

Postmaster send address changes to: The Editor, Administrative Notes

U.S. Government Printing Office

Library Programs Service, SLLD

Washington, DC 20401

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov