PUBLIC DOCUMENTS

U.S. Government

Printing Office December 1977

Number 25 GP 3.27:25

Assistant Public Printer (Superintendent of Documents)

Depository Library

Council Meets & Approves

Guidelines

Meeting at Crystal City in Arlington, Virginia, October 16th-18th,

the Depository Library Council to the Public Printer addressed major

areas of concern to depository li- brarians and the Government Print- ing Office. A large turnout of librar- ians from the East, South, Midwest,

and West, enlivened discussions and

committee meetings.

^Outgoing Public Printer, Thomas

r. McCormick, introduced John J. Boyle, shortly to become the new

Public Printer. Mr. Boyle assured

the assembled audience of his in- terest and concern for the Depository Library Program, as well as his appreciation of the work of the

Council.

The Committee working with the

Proposed Standards & Guidelines

met to consider the many letters of response received after their August

publication with Highlights. The vast

majority of replies were quite favor- able to the Guidelines as proposed.

But all specific concerns expressed were carefully considered and a fur- ther rewording of some parts took

place. The Guidelines were then pre- sented to Council and received

unanimous approval. This final ver- sion will be distributed to depositories in the near future. These Guidelines are the recom-

\idations of the professional

u^Juments library community and

their representatives on the Council. They have the support of the

Government Printing Office, but do

John J. Boyle

Becomes The New

Public Printer

On September 28th, President

James Earl Carter announced that he

had accepted the resignation of Thomas F. McCormick as Public

Printer, and had nominated Deputy

Public Printer John J. Boyle to suc- ceed him.

Mr. Boyle is a 25 year career

veteran of the Government Printing

Office. After having worked for several years in the printing industry

of his native Pennsylvania, he came

to GPO as a proofreader in 1952.

He rose steadily and in 1964 was named Special Assistant to the

Production Manager for Electronic

Printing, a field in which he is a recognized expert. He established

the Electronic Photocomposition Di- vision and was responsible for the

smooth introduction of this new

technology into the Government

Printing Office. Of special interest to Highlights'

readers are his words before the

Joint Committee on Printing in

October: "We are all proud of the

improved service to the public and

Congress by our Documents Department which is the result of improvement in management practices and

the use of modern automated data

processing practices. The Depository Library Program has been improved considerably in recent years

and I believe in complete support

of this Program because of its importance to the Government and the

public in the dissemination of information." Mr. Boyle is the 17th Public

Printer of the United States.

not constitute legally binding regulations. The Guidelines have delib- erately been kept as flexible as

possible so as to be applicable to the variety of libraries participating

in the Depository Library Program.

Progress on the Monthly Catalog was reported to Council by Stuart Greenberg, Chief of the Classification & Cataloging Branch of the

Government Printing Office. Re- sponse to the recent questionnaire

that went out with MC found most

people pleased with the new format.

The Library of Congress subject

headings are liked well enough to be kept. Additional subject access was felt to be desirable, but most

respondents were unsure as to the

kind needed.

A special development reported was that librarians at the Department of Health, Education and Welfare had discovered that MC was

giving 45% better coverage of HEW publications than their own

Continued on page 2
r

bibliographic tools. As a result, HEW

has contracted with GPO for a minicatalog of all HEW publications

using the MC data base. This ap- proach can serve as a model for other Federal agencies attempting

bibliographic control of their material. The mini-catalog will become a depository document.

The Assistant Public Printer (Superintendent of Documents), Carl

A. LaBarre, told of the excellent

response of depository librarians to the Publications Reference File. As

a result of the large non-depository

interest in this microfiche tool, it is being made available on a subscription basis, for $50.00 a year, with

updates every other month. A new

feature of PRF in 1978 will be a "New Publications" section containing titles added to the Sales Pro- gram since the previous edition.

This feature will make PRF even more valuable to acquisition librar- ians.Access to the PRF is now being

provided by phone, (202)-783-

3238, via the new Storage and

Information Retrieval System (STAIRS). Replies will be made at once

during the hours 8:00 am-4:30 pm

(District of Columbia time), or re- corded during other time periods

for reply the following working day. Future plans call for introducing

STAIRS service to GPO bookstores.

Reporting on microform progress, John D. Livsey, Director of the Li- brary and Statutory Distribution

Service, stated that in implementing

the authorization of the Joint Committee on Printing for microforms of non-GPO publications, some 350

General Accounting Office titles had

been procured and converted into 398 pieces of microfiche. These

would be distributed to depositories

shortly after the Council meeting.

In the process of conversion are other non-GPO materials which in- clude: Great Lakes Regional Basin

Framework studies, ERDA reports.

Department of Transportation publications, Agricultural Research Service material, NASA technical publications, and nine series of the Joint

Publications Research Service translations (excepting USSR material).

These are some "highlights" of a very busy Council meeting. A fuller coverage is being sent out to all depository libraries in the form of

a summary by Council Secretary,

Jaia Heymann. It will also be accompanied by the "Report of the Council Committee on Micrographics."

Last action of the Council was the

selection of a site for the Spring

meeting. This will take place in New

Orleans, with registration on Sunday, April 16th, and meetings on the

16th, 17th, and 18th.

Watch for Your Library's

Biennial Questionnaire!

It's that time of year once again.

In November depositories were sent questionnaires for the 14th "Biennial Report of Depository Libraries."

These were sent out with regular

shipments and appeared on Shipping List #10,332 (November 14,

1977).

Please try to have the forms completed and returned to the Library

Division by January 16, 1978. If for any reason you have not received a form, drop a note to the Editor of Highlights.

Superintendent of

Documents Wants to

Hear From You!

Are you plagued by some per- sistant problem in connection

with Government documents?

Whether the matter is one con- nected with your library's pur- chase of Government documents,

or with any aspect of the Depository Library Program, sit down

and write a letter about it today.

The Superintendent of Documents will personally read each

letter. These letters will help him

identify problem areas in the

operations of the Government

Printing Office. He asks you i write so that he and the Public

Printer can make 1978 the best

year yet for GPO! Send your

letters to: Mr. Carl A. LaBarre

Superintendent of Documents

Government Printing Office

Washington, D.C. 20402
From

Our Mail Bag r

Monthly

Catalog Corner

Librarians who skip examiningthe

preliminary pages in the Monthly

Catalog are overlooking a very helpful tool which locates the publications of a specific agency: the "List

of Government Authors." The "List"

is constructed to provide direct ac- cess to the agency's publications

provided in that edition of the

Monthly Catalog by referring to the

SuDocs classification number.

Arranged alphabetically, the

"List" is not a comprehensive

directory of Federal agencies, nor

'oes it include agencies whose issu- ances do not appear in that edition.

There have ben suggestions made to include a page number after the

listing: either as a substitute for the

classification number, or in addition

to it. Any comment on this or any

other aspect of the "List of Government Authors" will be most wel- come. The Classification and Cataloging

Branch of the Library Division earnestly solicits viewpoints on improving the scannability and access

of the Monthly Catalog. Not all sug- gestions can be adopted; but they

are invited and will receive careful

consideration.

Send suggestions to: Mr. Stuart Greenberg

Chief, Classification

& Cataloging Branch

Government Printing Office

5236 Eisenhower Avenue

Alexandria, Virginia 22304

)

Dear Editor,

After reading "Another GPO

Milestone" in the October, 1977,

issue, I quickly checked our bound

shipping lists and opened to #1.

For the next few minutes our loyal

and intrepid Library Assistant One/

Shipping Clerk/Shelf-Lister and I gazed at the publications listed. Some are still old friends—Monthly

Labor Review, Congressional Record, and Jag Journal.

Times have also changed for our

depository since 1951. Our school

has become a university, enrollment

has doubled, we have a new library

building and plans for expansion.

Our first documents librarian re- tired three years ago, but our staff has grown to meet the needs of our ever-expanding documents collection.For me the nicest change has

been in our relationship with the

Superintendent of Documents. You

are no longer just a Government

Agency, but people willing to re- spond to our needs. Thank you for making one Document Cataloger/

Reference Librarian's job so much

easier. We look forward to the next 10,000 shipping lists—just do not send them all in one year!

Thank you for your assistance.

Melody S. Kelly

Assistant Social Science

Librarian

North Texas State University

42 States Now

Being Served By

Regional Depositories!

A year ago, Highlights' front page

feature was titled "Regional Libraries Are Still Needed." Since that

time three additional libraries have

taken up the responsibilities of re- gional depositories for their states. This brings the number of states with regionals to 40, and the number of states served by regionals to 42.

We extend a most hearty welcome

to the Libraries of the Universities

of Georgia, Hawaii, and Nebraska,

all depositories since 1907.

Now serving as regional depositories are 29 university libraries, 14

state libraries, 4 public libraries,

1 state library commission, and 1 state historical society.

Regionals are still needed to serve 8 states. We look forward to hearing

the good news of regionals for: Alaska, Arkansas, Delaware, Missouri, Rhode Island, South Carolina,

South Dakota, and Tennessee.
Signs Of The Times Special Needs

(Observed in Depository Libraries)

(10 extra copies of the December

issue of HIGHLIGHTS will be sent to those libraries who recognize their

display and drop a note to the

Editor!)

If your depository library has some special needs of a general or

specific nature, let us know. Below

are some recent requests. If you can

offer discards, write the requesting

depository a letter (sending a copy

to your regional). The library ac- cepting the material agrees to pay

any postage and packing costs that

may be necessary.

Specific needs

Congressional Record, vol. 119,

pt. 1.

Monthly Checklist of State

Publications, vol. 66, no. 5.

Ms. Connie J. Pyle

Reference Librarian

Mills College Library

Oakland, California 94613

Monthly Catalog, 1961: June, July;

1969: June.

Somebody Taking

Names

is your library correctly listed with us? Please take a moment to look at your library's name as It appears in three places: (1) on the

label of a box of documents; (2) in the publication titled. List of Depository Libraries as of August 1, 1977;

(3) and in the Joint Committee Print

titled. Government Depository Li- braries: The Present Law Governing

Designated Depository Libraries (Re-/

vised April 1976). If your library has

had a name change, or you have

found any error, please drop a note

to the Editor of HIGHLIGHTS.
Continued from page 4

U.S. Geological Survey, Professional

Paper No. 522: "Areal Geology of Western Mojave Desert, California."

Ms. Majorie L. Merritt

Documents Librarian

San Bernadino County Library

104 West 4th Street San Bernadino, California 92415

Monthly Catalog, 1955, 1958, 1959.

Mr. 0. James Werner

Law Librarian

San Diego County Law Library

1105 Front Street San Diego, California 92101

Government Reports Annual Index

1975, Sections 1 & 2 (Subject

Indexes).

Mr. Robert Shaklee

Documents Librarian

Denver Public Library

1357 Broadway

Denver, Colorado 80203

Journal of Agricultural Research,

vols. 49 & 64.

Mr. Dennis W. Baird

Social Science Librarian

University of Idaho Library

Moscow, Idaho 83843

Resources in Education, 1971:

vol. 6, nos. 9-12, Annual Index;

1973: vol. 8, nos. 1, 2, 5, Indexes;

1974; vol. 9, no. 9, Indexes;

1975: vol. 10, nos. 3 &4, Indexes.

Mr. Robert Y. Coward

V Jocuments Librarian

Franklin College Library

Franklin, Indiana 46131

Annual Report of the Attorney

General, 1938 to date.

Copyright Office Bulletins, 1-38.

Opinions of the Attorney General of

the United States (all).

U.S. Court of Claims Reports,

vols. 1-25,33-179.

Mr. David A. Combe

Law Librarian

School of Law Library

Tulane University

New Orleans, Louisiana 70118

Bulletins from the National Museum,

SI 3.3: 1-29,31-50, 52-54,

56-63, 65-70, 72-82, 84-85,

88-90, 92-93, 96-97, 100,

103-110, 113-115, 118-123,

125-160, 162-174, 177-196,

198-201.

Mr. William McCIeary

Documents Librarian

Louisiana State University in Shreveport Library

8515 Youree Drive

Shreveport, Louisiana 71105

U.S. Reports, vols. 414-416.

Mrs. Regina L. Allen

Documents Librarian

W. B. Roberts Library

Delta State University

Cleveland, Mississippi 38732

Resources in Education, 1976:

J an.-June.

Ms. Virginia Allen

Special Collections Librarian

Charles F. Curry College

William Jewell College

Liberty, Missouri 64068

Administrative Decisions Under the

Immigration and Nationality Laws of the U.S., vols. 6-12.

Ms. Mary MIeczko

Assistant Librarian

Library of U.S. Court of Appeals

U.S. Court & Custom House

St. Louis, Missouri 63101

Census of Population, Nebraska:

Final Report, 1970.

Ms. Mary Hafiz

Documents Librarian

Love Library

University of Nebraska-Lincoln

Lincoln, Nebraska 68588

Congressional Globe, vols. 71,

81-83,86,97,98, 102.

Congressional Record, vol. 24:

Index; vol. 27: pt. 4; vol. 28: Index;

vol. 29: pt. 3; vol.31: pts.4, 5, Index; vol. 32: Index; vol. 58:

pts. 5, 8, Index; vol. 59: pts. 1,4;

vol. 75: pt. 10; vol. 78: pts. 6, 10. Document Catalog, vols. 1-4,

6-8, 12-13.

Mr. Paul Axel-Lute

Federal Documents Librarian

Law School Library

Rutgers University

180 University Avenue

Newark, New Jersey 07102
1

U.S. Reports, vols. 262, 277,

285-300, 302, 305, 308-310, 318,

330-335, 379, 383, 1920, 1921.

Mrs. Karen Jaggers

Reference Librarian

Library & Audio Visual Department

Western New Mexico University

Silver City, New Mexico 88061

Research in Education, vol. 3: 1 & 6;

vol. 4: 6; vol. 6: Annual Index;

vol. 8: Annual Index; vol. 9: Annual

Index.

Resources in Education, 1975: Feb.,

July-Dec. Index; 1976: July-Sept.,

Jan.-June Index, July-Dec. Index.

Ms. Sherry Mosley

Documents Librarian

Dowling College Library

Oakdale, Long Island,

New York 11769

U.S. Reports, vol.414.

Ms. June J. Schwartz

Assistant Law Librarian State of North Dakota

Supreme Court Law Library

Capitol Building

Bismarck, North Dakota 58505

Serial Set, vols. 12850-2, 12886-2,

12886-3.

Ms. Lois M. Schreiner

Documents Librarian

University of Oregon Library

Eugene, Oregon 97403

Index Medicus, vol. 13: nos. 1-4

(Author Index).

Mr. Lamonte L. Tepper

Documents Librarian

Linderman Library, #30

Lehigh University

Bethlehem, Pennsylvania 18015

Civil Aeronautics Board Reports,

vols. 23, 24, 33.

Ms. Elsa R. Lichtenberg

Acquisitions Librarian

Pulling Law Library

Villanova University

Villanova, Pennsylvania 19085

Specific offers

The following duplicates are offered

for the cost of postage and

handling:

(All are 1972) Census of Manufactures, Area Statistics

(bound in 3 vols.); Census of Mineral Industries (bound in 2 vols.); Census of Retail Trade,

Area Statistics (bound in 4 vols.);

Census of Selected Services

Industries (bound in 4 vols.);

Census of Wholesale Trade, Area

Statistics (bound in 3 vols.)

Mr. Keith W. Warne

Documents Librarian

Northern State College Library

Aberdeen, South Dakota 57401

Public Documents Highlights is circulated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at

first class postage rates. Public

Documents Highlights is intended

primarily for librarians of the Federal Depository Library Program.

Material proposed for circulation

may be submitted to the Editor,

U.S. Bureau of Mines: Bulletins, nos. 1 1-638 (some gaps);

Technical Papers, nos. 10-727

(some gaps).

U.S. Patent Office: Official Gazette,

many volumes prior to 1967

(some are bound).

Mr. Clyde Hordusky

Documents Specialist State Library of Ohio

65 South Front Street Columbus, Ohio 43215

National Science Foundation, Initial Report of Deep Sea Drilling, vols. IX through XXI.

Ms. Margaret Reynolds

Librarian Post Office Box 807

Bloomfield Hills, Michigan 48013

Public Documents Highlights, Li- brary and Statutory Distribution

Service, Government Printing Office,

Washington, D.C. 20401. The Superintendent of Documents, however

retains the right to accept such material, to edit it, and to assign pi orities of circulation.

GPO 924-008 U.S. GOVERNMENT PRINTING OFFICE : 1977—O-260-165 #6