IT P

ADMINISTRATIVE NOTES

U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

vol. 5, no. 7 GP 3.16/3-2:5/7 MAY 19Qk

SPECIAL COUNCIL ISSUE

This special issue on ADMINISTRATIVE NOTES is designed to share with

readers some of the information made available at the recent Spring

meeting in Atlanta, Georgia, of the Depository Library Council to the

Public Printer. The Fall meeting will take place in the greater

Washington, D.C., area. on October 10-12, I98I+. Watch ADMIN NOTES for

further details

.

X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X -X- X X X X X X X X X X X X X X X X X X tt-jHHt-X-X--***-**-*-fr*-**"***

SHIPPING LIST NUMBERS

The Depository Library Council to the Public Printer has requested that

each issue of ADMIN NOTES include a list of all shipping list numbers

assigned since the previous issue. We here provide the first such list.

DEPOSITORY ADMINISTRATION BRANCH SHIPPING LISTS ISSUED FOR THE WEEK OF APRIL 16. 1984

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

P840416-1

P840416-2

P8404I6-3

P840416-4

P840416-5#:

P840417-1

P840417-2

P840417-3

P840417-4

P840417-5*=

P840418-1

P840418-2

P840418-3

P840418-A?F

P840419-1

P840419-2

P840419-3

P840419-4

P840419-57F

P840420-1

P840420-2

P840420-3

P84042O-4

P840420-5

P840420-6iF

NONE M840417-1

M340417-2

M840417-3

M840417-4

M840417-5fF

NONE M840419-1

M840419-2

M840419-3?fM840420-1

M840420-2ff

1
M-v5n7-5/8^ CORRECTION - PRICE LIST 36 - SPRING 19&k EDITION

Sales advises us that the following price list discrepancies exist in the

recently distributed edition (No. 193) of Price List 36. Points 1 and 2

resulted from price changes which became effective immediately upon

issuance of the office notices and were too late to correct in this edition.

Point 3 was the result of a typesetting error. As there are only 13 subscribers now receiving point 3, it is not expected that this error will be

a major problem.

(1) Page 29. GSA Supply Catalog (GSAC). Price List has $32.00 Domestic;

$1+0.00 Foreign. Current prices are $31.00 Domestic; $38.75 Foreign.

(2) Page 33. Manual on Uniform Traffic Control Devices for Streets and

Highways (MUTCD). Price List has has $20.00 Domestic; $25.00 Foreign.

Current prices are: $30.00 Domestic; $37.50 Foreign.

(3) Page 50. United States Nuclear Regulatory Commission Regulatory Guides,

Division 9 (NRC09). Price List has $153.00 Foreign. Correct price is

$15.00 Foreign.

7vAAAAAAAAAA \t_ V v V V .V. V. V. V, V V .V. AAAAAAAAAAAAAAAAAAAA VVV VVVVVVVV V V- V V , V V V V VAAAV V V V V V y V y V. V V V V V V V V V V V V V V V V. V V V. V V. V V- V Y V,. V. V. V..V. V..V..V. A 7vrJT A A A A A A A A A A A A A A AAAAAAAAAAAAAAAAAAAAAAAA

PRESIDENT'S PRIVATE SECTOR SURVEY ON COST CONTROL:

A REPORT TO THE PRESIDENT, VOLUMES 1 and 2

A draft report to the President was mailed under shipping list P8^022^-1

as package eleven, SuDocs class: Pr U0.8:C 82/P 92/v.l,2. In response to

the Librarians who have been asking why such a popular report was published

in looseleaf format, we can only answer as follows: The format of a publication is not selected by the Government Printing Office, but by the publishing agency. GP0 prints documents according to the specifications set

forth by the publishing agency.

The final version of the report was mailed under shipping list P8^03l6-1

as package fourteen. This final version was incorrectly classed as:

Pr i)-0.8:C82/P 92/v.l; the correct SuDocs class is: Pr 4o.8feC82/P 92/

v.1,2. The shipping carton for this publication was incorrectly marked

as: "Volume I of II;" it should have read: "Volume I and II."

FAULTY CONGRESSIONAL RECORD MICROFICHE

Please note that the microfiche produced for volume I26, parts 1, 8, and 13

of the Congressional Record have been rejected by LPS Quality Control. The

microfiche contractor will refilm the product. Distribution of this material

to depository libraries is expected by June I98I+.

*** X XXX X *-X^-X--X-X--X--X--X-X--X- X XXX X X ***** X X X X -X--X--X--X- X X XXX X -X--X--X- X X X X X -X--X- X x x * *****************

2
AN-v5n7-5/8^

RESPONSES TO RESOLUTIONS OF THE

DEPOSITORY LIBRARY COUNCIL TO THE PUBLIC PRINTER

APRIL 1984

ATLANTA, GEORGIA

Res . 1 WHEREAS, Sarah Kadec has graciously facilitated the work of the Depository

Library Council during her tenure as Director of the Library Programs

Service; and

WHEREAS, Sarah Kadec has fostered a cooperative spirit between GPO and the

Depository Library Council; and

WHEREAS, Sarah Kadec has significantly improved communications between GPO and

the DLC,

BE IT THEREFORE RESOLVED, that the Depository Library Council expresses its

heartfelt gratitude to Ms. Kadec for her work with us; and

BE IT FURTHER RESOLVED, that the DLC wishes Ms. Kadec every success in her

future endeavors.

The Government Printing Office appreciates the Council's expressed gratitude for

the work of former Director of the Library Programs Service, Sarah T. Kadec. We

trust that the work of her successor will maintain a similar high standard and

contribute to the further development of the Depository Library Program.

Res . 2 WHEREAS, Dan MacGilvray has been indispensable in all aspects of arrangements

for the Depository Library Council meeting; and

WHEREAS, Dan MacGilvray has consistently facilitated the work of the Depository

Library Council; and

WHEREAS, Dan patiently solves all the climatic, logistic, procedural, and other

"sticky wicket" problems which make our meetings flow more smoothly,

BE IT THEREFORE RESOLVED, that the Depository Library Council expresses its

sincere appreciation for all the hard and consistent work that

Mr .MacGilvray has done for us (Thanks Dan!); and

BE IT FURTHER RESOLVED, that the Chair of Council especially expresses her

sincere gratitude to Dan for his assistance in planning and

implementing this meeting.

3
GPO welcomes the appreciation expressed by Council for the work done on its

behalf by our Administrative Librarian, Dan MacGilvray. We trust that future

work in assisting with Council meetings will continue to meet with your

satisfaction.

Res . 3 The Depository Library Council commends the Government Printing Office for

establishing the classification hotline and urges that this service to

depository libraries be continued.

GPO thanks the Council for its commendation. The hotline has proved to be

of mutual benefit in solving classification problems, and we intend to continue

the service.

Res . 4 The Depository Library Council urges the Government Printing Office to

authenticate its serial records through the CONSER project.

The Government Printing Office recognizes the value of authenticating its

records through the CONSER project, which will allow GPO cataloging records

for Federal government serials to be distributed through the MARC tapes to othei

bibliographic utilities. GPO expects to be the first library to implement the

new system of self-authentication under procedures now being worked out by the

Library of Congress. LC has proposed adoption of multiple authentication

levels, under which participating institutions would authenticate their own

records. GPO and six other CONSER libraries who are also members of the Name

Authorities Cooperative Project anticipate authenticating records in the near

future, guaranteeing the complete record content with the exception of subject

headings

Res . 5 The Depository Library Council recommends that the Government Printing Office

give attention to the recent increase in typographical errors in classification

appearing on shipping lists and take steps to eliminate the errors.

The Library Programs Service has given special attention to the number of

typographical errors appearing on the Shipping Lists. As a result,

i

k
AN-v5n5-4/84

**DEPOSITORY LIBRARIES**

AND

**NATI0NAL LIBRARY WEEK*"

April 8 - 14 is designated as National Library Week, and Tuesday,

April 10th has been marked as a special day to commemorate the

Federal Depository Library Program. A Senate resolution, recognizing the fine public services Depositories have been providing

for more than 100 years, was passed on Friday, March 30, 1984.

A copy of this resolution (S.Res. 359) appears on the next page.

The Government Printing Office has become a 'Partner' in National

Library Week and will assist in promoting this annual celebration.

As Depository Librarians, you can take advantage of all the publicity NLW receives to tell patrons about the Government publication

collection. You may wish to create articles for local newspapers

or provide interviews with local TV/radio media promoting NLW and

the Depository Program. Libraries such as Bridgeport Public (Conn.)

will be celebrating their 100th anniversary as a Depository within

this first week of April.

This year's NLW theme, 'Knowledge is Real Power,' coincides with

the message on one of the Depository posters: '"Knowledge is of two

kinds. We know a subject ourselves, or we know where we can find

information upon it." (Boswell) You can find a wealth of information

from the Federal government at Depository Libraries.' National

Library Week provides an ideal opportunity for the general public to

learn about the Depository Program.

use your library

National Library Week

April 8-14, 1984

3
CONGRESSIONAL RECORD AN-v5n5-4/84

DEPOSITORY LIBRARY SYSTEM

The resolution (S. Res. 359) to pay

tribute to the Depository Library

System was considered. Mr. MATHIAS. Mr. President, the

Nation will soon be celebrating National Library Week to recognize the

vital public service that has characterized this Nation's libraries. In anticipation of that important event, I ask for immediate consideration of Calendar

No. 730, Senate Resolution 359, honoring the depository library program. I am delighted to have my distinguished

colleagues from the Joint Committee

on Printing and the Joint Committee

on the Library join me as cosponsors

of this resolution.

The Senate of the United States has

a long tradition of supporting the public's right to know about policies, pro- grams, and actions of our Government. The Congressional Depository

Library System is one of the oldest and most effective expressions of this philosophy.

This program dates back to the early

1800 s when the Congress directed

that the Journals of the Senate and

the House be distributed to colleges,

universities, and incorporated historical societies throughout the country.

Through the years, Congress has ex- panded upon this concept and today

there is a nationwide network of over

1,300 depository libraries that provide

free and open access to all publications

ol the Federal Government. The Depository Library Act. which was most

recently amended in 1978. provides for each Member of the Senate to desig- nate two libraries in his or her State

as regional depositories. In addition, every Member of the House of Represeniatives may designate two locations

in I heir district as depository libraries. This program is available to all citi- zens and participating institutions range from the Enoch Pratt Fret Li- brary in Baltimore, Md.. to the U.S.

District Court Library in Anchorage.

Alaska. Depository collections can be

found at major universities, law

schools, land grant colleges, and the

National Library of Medicine. In 1983, some 40.000 titles were available for

select mn through the Government

Printing Office on topics ranging from

infant care and home gardening to the

Statistical Almanac and the Federal

Register. In short. Mr. President, the

depository library program reaches all Americans and provides them with a broad range ol information by and

about their Federal Government.

In a letter to W. T. Barry, written in 1822. James Madison, the father of our Constitution, warned that: A popular government without popular in- formation, or (lie means of acquiring it, is bul a prologue to a farce or a tragedy, or perhaps both. Knowledge will forever govern ignorance; and a people who mean to

l>e their own governors must arm them

selves with the power which knowledge

gives. Mr. President, this resolution will serve to reaffirm the commitment of the U.S. Senate to arm U.S. citizens with the power that knowledge gives.

Mr. WARNER. Mr. President, as a cosponsor of Senate Resolution 359, I want to congratulate the senior Senator from Maryland (Mr. Mathias) for bringing this resolution before the Senate. As a member of the Joint Committee

on the Library, and a former member

of the Joint Committee on Printing. I am well aware of the outstanding service provided the American people by

the depository library program.

Since the early 1800's the Senate has

supported the public's right to know

about the programs, actions, regulations and policies of the Federal Government. Today, there are are more

than 1,300 depository libraries across the Nation providing free and easy

access to our citizens of all Federal

publications. In Virginia. 37 libraries have been

designated as depository libraries that

allow the citizens of the Commonwealth free and open access. Depository libraries in Virginia are: Alexandria: Department of the Navy.

Office of Judge Advocate General Law Li- brary.

Arlington: George Mason University School of Law Library.

Blacksburg: Virginia Polytechnic Instu- tute & State University. Carol M Newman

Library

Bridgewater: Bridgewater College Alexander Mark Memorial Library.

Charlottesville: University of Virginia

Alderman Library. University of Virginia

Arthur J Morris Law Library.

Chesapeake: Chesapeake Public Library.

Danville: Danville Community College.

Emory: Emory and Henry College Kelly

Library. Fairfax: George Mason University Pen- wick Library.

Fredericksburg: Mary Washington College

E. Lee Trinkle Library.

Hampden-Sydney: Hampden-Sydney College Eggleston Library

Hampton: Hampton Institute" Huntington

Memorial Library.

Harrisonburg: James Madison University

Madison Memorial Library. Hollins College: Hollins College Pishburn

Library.

Lexington: Virginia Military Institute Preston Library, Washinton & Lee University, University Library, Washington & Lee

University Wilbur C. Hall Law Library.

Martinsville: Patrick Henry Community

College Library. Norfolk: Norfolk Public Library; Old Do- minion University Library: U.S. Armed

Forces Staff College Library.

Petersburg Virginia State University

Johnston Memorial Library.

Quantico: Federal Bureau of Investigation

Academy Library; Marine Corps Education

Center. James Carson Breckinridge Library. Heston: Department of ttie Interior. Geological Survey. National Center Library

.

Richmond: U.S. Court of Appeals Fourtl

Circuit Library: University of Richmonc

Boatwright Memorial Library: University o: Richmond Law School Library; Virginir

Commonwealth University James Brand

Cabell Library; Virginia State Law Library

Virginia State Library

Roanoke: Roanoke Public Library. Salem: Roanoke College Library.

Williamsburg: College of William am

Mary Marshall-Wythe Law Library; College

of William and Mary Swem Library. Wise: Clinch Valley College John Coot

Wyllie Library.

The resolution, Mr. President, pay.* tribute to these libraries and then

dedicated personnel and. in fact, all in dividuals and libraries associated witl the program.

It is fitting and proper that this res olution be enacted to coincide with tht celebration of National Library Week

held each year in April.

I urge my colleagues to support this resolution as a means of reaffirming our support of this program that in sures public knowledge of their Gov- ernment's actions in each and ever},

congressional district in our land. The resolution was agreed to. The preamble was agreed to. The resolution, and the preamble

are as follows:

S. Rks. 359 Whereas the United Stales Senate lugs recognized that citizens of America shouii have effective access to Government infor mation throughout the country: and Whereas the Congress of ; he Unitec

States has provided its citizens with fret and open access to Government informal 101 through a Depository Library System that includes at least one depository library ii each congressional district: and

Whereas depository libraries in a variety of categories, including public, academic

land grant. State, law school, and Federal li branes. have enthusiastically provided service and access to information to citizen.1 across the country: and

Whereas the Nation celebrates National! Library Week each year in the month of" April to honor and recognize the line publi< service that has always been characteristic

of the libraries of America: Now, therefore, be it Resolved, That the Senate pay tribute to depository libraries throughout the land and commend the main dedicated people

associated with the depository library pro gram for their significant contribution in furthering the cause of free and open public

access to Government information. Sec 2. The Secretary of the Senate shall transmit copies of this resolution to the Public Printer of the United Stales, the president ol the American Library Associ- ation and the president of i he American As- sociation of Law Libraries. Mr. STEVENS. Mr. President. I move to reconsider the vote by which

the resolution was agreed to. Mr. BYRD. Mr. President. I move to lay that motion on the table. The motion to lay on the table was

agreed to.

I J 7KH ( >

I Reprinted from the Congressional Record of March :i0. 19H4) 4
AN-v5n7-5/8^

shipping list errors have been reduced to a minimum over recent months.

However, the majority of errors are due to an incorrect classification number,

for which steps have been taken to increase quality control at the point of

classification.

Another positive step in this area has been the development of the

Classification Manual by former GPO Library Division Chief, Mae Collins. LPS

expects that use of a standard Manual will result in more accurate and

consistent classification decisions.

The Government Printing Office, in its response to Spring 1983 resolution number

five, proposes to discontinue establishing personal name authorities through the

Library of Congress NACO project as of October 1, 1983. The Depository Library

Council recommends that GPO not unilaterally implement a change of this

magnitude without:

1. consultation with the bibliographic utilities to assess the

impact on their users and,

2. examination of alternatives such as discontinuing personal name authority work for technical report material only.

The Government Printing Office has sent a letter to representatives of the

UTLAS, RLIN, WLN , AND OCLC databases, and to the Library of Congress, asking for

their assessment of Council's proposal regarding personal name authority. The

responses received to date are included in the information packet provided to

Council members.

The Depository Library Council commends the Government Printing Office for

beginning compilation of A Practical Guide to the Superintendent of Documents

Classification System. Council recommends that GPO ensure that this manual

reflects current classification policies and practices and provides for its

updating to accommodate future changes.

The Government Printing Office thanks the Depository Library Council for their

commendation concerning the compilation of A Practical Guide to the

Superintendent of Documents Classification System . GPO also wishes to assure

Council that a thorough review of the Guide is underway, and a major concern of

this review is to ensure that the Guide is consistent with current
AU-v5n7-5/8^

classification policies and practices. As we currently envision this project,

the Guide will stand as an historical compilation, documenting the application

of the SuDocs system from its inception in 1895. LPS staff are also continuing

the compilation of the GPO classification policy memos, which are the in-house

instructions for applying the classification system in a day-to-day operational

environment. It is this portion of the GPO Classification Guidelines material

that would be updated to accommodate changes or additions to the operating

instructions. LPS intends to issue both sections of the GPO Classification

Guidelines to depository libraries in a loose-leaf format as soon as the

compilation and review activities can be completed.

Res . 8 The Depository Library Council recommends that the Government Printing Office

develop procedures for distributing corrections in machine-readable form to

subscribers to the Monthly Catalog tapes distributed by the Library of Congress.

The Government Printing Office intends to develop procedures for distribution

of machine-readable corrections to the Monthly Catalog . The new procedures will

be incorporated into a proposed, new production method for the Monthly Catalog .

Under this new method, when an error is discovered after publication of a

Monthly Catalog issue, that entire entry would be purged, replaced with a

corrected record bearing a new entry number; the corrected entry would appear

in a later register and in all subsequent indexes. Thereby, corrected

bibliographic records could be distributed in machine-readable form to the

Monthly Catalog subscribers.

Res . 9 At its Fall 1982 meeting, the Depository Library Council submitted the following

resolution: "Due to the increasingly widespread potential use of the GPO MARC

tapes by bibliographic utilities, consortia, and individual libraries, the

Depository Library Council recommends that GPO investigate the various problems

being encountered in the use of these records." In its response to this

resolution, GPO recognized the problems encountered by users of its Monthly

Catalog tapes and stated that a task force would be created by July 1, 1983, to

study the issues and report its findings. Council is unaware that the proposed

task force has been created. It now wishes to submit the 1982 resolution and

urges that GPO take immediate action.

6
AN-v5n7-5/81<-

At the recommendation of the Council, a questionnaire addressing the use of GPO

MARC tapes was sent to depository libraries. The text of the questionnaire is

as follows:

DETACH AND RETURN TO:

U.S. GOVERNMENT PRINTING OFFICE

LIBRARY PROGRAMS SERVICE

5236 Eisenhower Avenue

Alexandria, Virginia 22304

ATTN: Sally McLean (SLLC)

Please help the Government Printing Office identify the difficulties experienced

by your library when accessing the tapes or data bases which display GPO data

files by completing the brief questionnaire and by returning it to us by

March 30, 1984.

QUESTIONNAIRE

1. Does your library use the GPO/MARC tapes?

yes no

2. Does your library purchase the GPO tapes from the Library of

Congress?

yes no

3. Describe any specific problems you have encountered in using

GPO tapes sold by the Library of Congress:

4. Does your library purchase the MARCIVE tapes or similar tapes

from another commercial vendor?

yes no other (specify)

5. Describe any specific problems you have encountered with the

GPO tapes sold by commercial vendors

Name of vendor : Problems

7
AN-v5n7-5/8^

6. Does your library access the Monthly Catalog on-line?

yes no

Circle as appropriate:

BRS Lockheed's DIALOG SDC

OCLC RLIN WLN

Other:

7. Describe any specific problems you have encountered with the

GPO files offered by commercial vendors.

Name of vendor

Problems

Res. 10 In response to the Government Printing Office's request for advice on Monthly

Catalog format, the Depository Library Council recommends the following:

To improve searchability : a. Continue to provide the indexes to the Monthly Catalog separate from

the register of full bibliographic information, but increase the amount of access information in the indexes so that most users need conduct only a onestep search.

b. Provide the indexes as a microform publication which cumulates monthly

to the end of the year and cumulate the annuals at the end of five years.

To reduce cost:

a. Provide both the register and the indexes in microfiche.

b. Provide the paper index and the fiche index as separate subscription

items. Many subscribers would need only the indexes and not the full

bibliographic record provided by the register.

To meet user format needs : a. Provide the register and the index in a choice of fiche or paper for

depository libraries and as sales items in both fiche and paper.

To reduce printing delay : The shift by some users to microforms or to purchase of the paper index

without the register would reduce the volume of printing.

Example of format of records in index:

INDEX TERM IN CAPITAL LETTERS

SuDoc number

Main Entry

Title. Edition. Publisher. . .Date. p. Format, (series)

Item number (microfiche) Registry issue no.

The Government Printing Office thanks the Depository Library Council for its

recommendations to improve the usefulness and timeliness of the Monthly Catalc

while reducing its production costs. GPO is considering some of these recom8
AN-v5n7-5/84

mendations for the subscription year beginning January 1985. The Monthly

Catalog in its present format is compiled using computer software adapted to

this application early in 1976. Inherent limitations in this software make

changes to the Monthly Catalog content or format costly, difficult, and

problematical. Therefore, LPS is requesting that new software be developed to

support the Monthly Catalog system, but while this upgrade is underway GPO does

not expect to be able to initiate major enhancements to the Monthly Catalog .

After a thorough review of the Council's recommendations, LPS personnel have a

number of concerns with some specific items. First, there is a potential

problem with the integrity of the 1981-85 five-year cumulative index if any

major changes are implemented prior to the 1986 subscription year. Revised

software could result in incompatible data reducing the overall quality of the

product. Second, major software modifications would probably result in publication delays. The Council has repeatedly expressed its interest in the timeliness of the Monthly Catalog , and in the past year GPO has made significant improvements in this area. GPO is concerned that product and system revisions

such as those recommended by the Council might jeopardize the timely issuance of

the Monthly Catalog . Third, there is a potential problem with providing

adequate identification of various types of publications through the bibliographic description proposed to appear in the indexes. GPO questions whether

users will be able to readily determine if a publication is a serial, audiovisual, monograph or map. This problem, coupled with the lack of availability

information, including sales statements or stock numbers, reduces the real

usefulness of the one-step lookup approach. Finally, Council's recommended

enhancements to the content of the Monthly Catalog indexes would lead to a

substantial increase in size, which could be expected to translate to increased

costs to libraries for subscriptions, binding, and storage.

9
AH-v5n7-5/8^

Res. 11 Depository Library Council requests the continued awarding of certificates for:

a) achieving an overall depository grade of excellent on an inspection; b) a special anniversary of the library; c) a special program or service which

increases the use of effectiveness of the depository system. In addition, we

urge that GPO send press releases to the individual library receiving the

certificate, the state library, the regional library, the Congressmen and

Senators of the state and any other appropriate body.

GPO appreciates the Council's endorsement of the Certificate of Merit program.

We are committed to continuing the presentation of certificates for the

achievements Council has recommended.

Our Legislative Liaison/Public Affairs Office has taken over responsibility for

preparing the certificates, press releases and for Congressional liaison.

However, requests for certificates will still be handled through LPS.

Res. 12 The recurrent reports of the executive agencies required by law to be sent to

Congress should be included in the depository library distribution system. Somt

of these reports, for example, the Freedom of Information Act annual reporting

requirement, are not currently available for distribution to depository

libraries. We urge GPO, as authorized by Title 44, to pursue these elusive

documents

.

The Government Printing Office pursues any elusive document as a matter of

procedure as soon as we know of its existence. Any title the depository

librarians believe we have missed should be brought to our attention by

using the GPO Inquiry Form #3794. Because of the sheer volume of titles

required to be acquired and distributed to the depository libraries, we must

depend on the depository librarians to assist us in identifying non-depository

titles. We are confident that through such cooperation, all Government

documents covered by law can enter the Depository Library Program.

Res. 13 We wish to commend GPO for revising the inspection report form. We recommend

that depository libraries be encouraged to conduct a self-evaluation before the

actual depository library inspection takes place, using guidelines developed by

GPO.

Council's endorsement of the Inspection Report revision is appreciated. GPO

initiated the new form at the start of calendar year 1984. We share Council's

10
AN-v5n5-4/84

PRESIDENTIAL COMMISSIONS

The committees and commissions under President Reagan will be listed

individually in the List of Classes beginning with the March 1984 issue.

The present item number, 085 1-J, will continue to apply to the following

classes: '

Pr 40.8: — Special Committees and Commissions (P)

Pr 40.8:Ar 7/ — Presidential Task Force on the Arts and

Humanities (P)

Pr 40.8:B 52/ — National Bipartisan Commission on Central

America (P)

Pr 40.8:Br 78/ — Presidential Commission on Broadcasting to

Cuba (P)

Pr 40.8:B 96/ — Presidential Advisory Committee on Small

and Minority Business Ownership (P)

Pr 40.8:C 82/ — President's Private Sector Survey on Cost

Control (P)

Pr 40.8:D 84/ — President's Commission on Drunk Driving (P)

Pr 40.8:Et 3/ — President's Commission for the Study of

Ethical Problems in Medicine and Biomedical

and Behavioral Research (P)

Pr 40. 8: Ex 3/ — President's Commission on Executive Exchange (P)

Pr 40.8:H 79/ -- President's Commission on Hostage Compensation (P)

Pr 40.8:H 81/ — President's Commission on Housing (P)

Pr 40.8:In 8/ -- President's Council on Integrity and Efficiency (P)

Pr 40.8:M 31/ — President's Council on Management Improvement (P)

Pr 40.8:M 59/ — Military Management Task Force (P)

Pr 40.8:N 88/ — President's Nuclear Safety Oversight Committee (P)

The item number for the following committees and commissions has been changed

from 0851-J to 0851-J-03 since only 16 classes may be associated witb one

item number in DDIS. However, we have added the same libraries selecting

0851-J to 0851-J-03. The item number 085 1- '-03 applies to the following

classes
AN-v5n5-4/84

Pr 40.8:P 38/ — President's Commission on Pension Policy (P)

Pr 40.8:P 93/ — President's Task Force on Private Sector (P)

Initiatives

Pr 40.8:P 94/ — White House Conference on Productivity (P)

i Pr 40.8: So 1/ — National Commission on Social Security Reform (P)

Pr 40.8:V 66/ — President's Commission on White House

Fellowships (P)

Pr 40.8:Y 8/ — President's Council for International Youth

Exchange (P)

****************************************************

ICC REGISTER

Depository libraries may obtain retrospective copies of the ICC Register

by contacting:

Mr. Alec Morton

Interstate Commerce Commission

Room 3130

Constitution Avenue

Washington, D.C. 40423 Phone: (202) 275-1772

***************************************************************************

MAP DISTRIBUTION PROJECT

The GPO/USGS/DMA map distribution project will be implemented in Fiscal Year

1984 upon completion of two final steps. First, the Geological Survey must

complete its testing of the DDIS computerized information provided by GPO,

which consists of the library selections and addresses specified in the res- ponses to Surveys 83-11 and 83-12. This information will be used by USGS to

produce mailing labels for the map shipments. This testing phase is proceeding very favorably and should be wrapped up by the end of April. Second, the

interagency agreement between USGS and GPO which defines the fiscal and operational responsibilities of the two agencies under the project has been signed

by USGS and GPO officials. GPO is currently seeking the approval of the

Joint Committee on Printing, which is anticipated in the near future.

Maps distributed through this project Will be cataloged via OCLC for the

Monthly Catalog using record formats developed in cooperation with other map

cataloging agencies. Actual cataloging production is expected to be performed

by GPO staff with support from the cataloging contract if required.

6
AN-v5n5-4/84

AGENDA

DEPOSITORY LIBRARY COUNCIL TO THE PUBLIC PRINTER

APRIL 11-13, 1984

SHERATON-ATLANTA HOTEL

590 West Peachtree Street, N.W.

Atlanta, Georgia 30308

X- XXXXXXX X X X -X--X-X--X- X XXXXXXXXXXXXXX X *^*^*-X^-X--X--X-X-X--X- X XXX X *»** XX X X X -X--X-X--X- X X X X X X X X X -X--X-X X X X X X

WEDNESDAY, APRIL 11, 1984

7:45 a.m.

8:30 a.m.

8:45 a.m.

9:45 a.m.

[10:15 a.m. ]

10:30 a.m.

12: 30 p.m.

Coffee and Danish Service

Welcome and Remarks

Welcome and Pre sentanions

Some Observations

LPS Update

Resolutions/Fall 1983

Older Resolutions

Open Forum

[Coffee Break]

Surprise Announcement

"GPO Automation"

Within GPO

Within LPS

Que s ti ons/Di s cus s i on

Lunch

GEORGIA EAST ROOM

Ms. Jeanne Isacco

Council Chair

Mr. William J. Barrett

Acting Public Printer

Mr. Michael F. DiMario

Superintendent of Documents

Mr. Mark ScullyChief, Library Division

Ms. Jeanne Isacco

Council Chair

[During Open Forum]

Mr. Dennis R. Chastain

Deputy Director

Data Systems Service

7
AN-v5n 5-4/84

(WEDNESDAY - Continued)

1:30 p.m.

3:00 p.m. ]

3:30 p.m.

Council Reconvenes

National Information Policy

Panel and Open Discussion

Part I

5:00 p.m.

[Coffee/Soft Drinks ]

Committee Meetings

Bibliographic Control

Depository Library Systems

GP0 Operations

Conclusion of Wednesday's Session

GEORGIA EAST ROOM

Mr. Dennis R. Chastain

Deputy Director

Data Systems Service

Ms. Bernadine A. Hoduski

Professional Staff Member

Joint Committee on Printing

Mr. Richard Leacy

Documents Librarian

Price Gilbert Memorial Library

Georgia Institute of Technology

Mr. Kenyon C. Rosenberg

Associate Director for

Bibliographic and Documents

Services, National Technical

Information Service

Ms. Judith Russell

Director of Operations

National Standards Association

[During Open Discussion]

GEORGIA EAST ROOM

ST. MARY ROOM

SEWANEE ROOM

*»^*frii-**-)f-)H(-)(-***»-if**jHi-** X X X X -X--X-X- *-X-X-X-X~X--X-X-X-X--3BHfr-* X X XXXX -X- XXX X X -X--X--X--X-X-X-X- X X X X X X X -X-*--X-X-*-X-*-X"X-XPUBLIC PRINTER'S RECEPTION

Honoring Depository Library

Council to the Public Printer.

With a 7:00 p.m. showing of

GPO's Federal Depository Library

Public Service Announcements.

(All are invited to take part!)

FERST ROOM

Price Gilbert Memorial Library

Georgia Institute of Technology

Cherry Street

8
THURSDAY, APRIL 12, 1984

AN-v5n5-4/84

7:^5 a.m.

8:30 a.m.

Q:k0 a.m.

9:k0 a.m.

10:15 a.m.

10:30 a.m.

12:30 p.m.

1:30 p.m.

2:30 p.m.

2:^-5 p.m.

Coffee and Danish Service

Convene/Announcements

State Plans

Open Forum/Discussion

JCP~ Regulations & Update

5:00 p.m.

Coffee Break

"Education of Depository and

Reference Librarians and

Library Administrators"

Lunch

Council Reconvenes

National Information Policy

Open Discussion

Part II

Coffee/Soft Drinks

Committee Meetings

Bibliographic Control

Depository Library Systems

GP0 Operations

Conclusion of Thursday's Session

EXHIBIT HALL

Ms. Jeanne Isacco

Council Chair

State Plan Coordinators

Mr. Anthony J. Zagami

General Counsel

Joint Committee on Printing

Ms. Bernadine A. Hoduski

Professional Staff Member

Joint Committee on Printing

Dr. Charles McClure

Associate Professor

School of Library Science

University of Oklahoma

EXHIBIT HALL

EXHIBIT HALL

ST. MARY ROOM

SEWANEE ROOM

9
AN-v5n5-4/8A

7:k5 a.m.

8:30 a.m.

8: 50 a.m.

10:15 a.m.

10:30 a.m.

11:30 a.m.

FRIDAY, APRIL 13, 198^

Coffee and Danish Service

C onvene/Announcements

Election of New Officers

Committee Reports

Bibliographic Control

Depository Library Systems

GP0 Operations

Coffee Break

Committee Resolutions

Council Structure

EXHIBIT HALL

Ms. Jeanne Isacco

Council Chair

Ms. Jeanne Isacco

Council Chair & Members

12:00 Noon Council Adjournment

10
UNION LIST OF ITEM SELECTIONS AN-v5n5-4/84

The recent issue of the Union List of Item Selections, which is a product of DDIS

(Depository Distribution and Information System), was mailed to all depository

libraries on M840306-6#. The next issue should come out during the Summer of 1984.

The last fiche of the set lists all the depository libraries by library number,

with their name, address, and telephone number. The address listed in the

Union List is from DDIS. This is the only address used for your depository

shipments. If you have a different map address, that address is listed under

the same library number with the letter E through J at the end.

Please verify your library's entry to be sure it is correct. The form below

should be used for any changes. The library name consists of two lines, plus

one line for the street address and one line for the city. These four lines

may have up to but not over 30 characters and spaces. If you do not need all

four lines you may leave the second line blank.

BRARY #

OLD INFORMATION

LIBRARY NAME:

ADDRESS

CITTl

STATE:

ZIP CODE:

TELEPHONE ft

LIBRARY NAME:

ADDRESS:

CITY:

STATE:

ZIP CODE:

TELEPHONE It

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