ADT1INISTRATIVE NOTES

U, S. Government Printing Office

SUPERINTENDENT OF DOCUMENTS

LIBRARY AND STATUTORY DISTRIBUTION SERVICE

Vol. 1, No. 5 ; December 1980

HOLIDAY GREETINGS

With a brand New Year on the horizon, your many friends at the Government Printing Office extend to all who work in Depository Libraries and

who use Government publications: health, hanpiness, and wisdom for the

Holiday Season and the days to come! ***********************************************************************

PUBLICATIONS REFERENCE FILE

A new edition of the Publications Reference File will be distributed

very soon. Along with it will be one supplemental fiche belonging to

the previous edition. ***************** *****************************************************

CENSUS PUBLICATIONS

The Census Bureau has informed GPO that it is proceeding with production

of its publication of the 1980 Census. Unless the forthcoming Supreme

Court decisions, expected in January, mandate an alteration of production,

distribution will go as originally projected. ************************************************************************

ERRATA TO COMMISSION ON WARTIME RELOCATION AND INTERMENT OF

CIVILIANS ACT

The Senate Committee on Governmental Affairs authorized the Japanese

American Citizens League to mail an errata to hearings held before

their Committee on March 18, 1980, on S.1647, Commission on Wartime

Relocation and Interment of Civilians Act. The errata was sent to

depository libraries who selected Item 1037-A. For the convenience

of those depositories who received the errata, the following SuDocs

classification number has been assigned: Y 4.G 74/9 :W 26/errata.

The hearings were mailed on Shipping List Number 14,692, dated

August 13, 1980. ***********************************************************************
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SPECIAL HOLIDAY SEASON OFFER!

The Library and Statutory Distribution Service has recently acquired

about 900 cassette sets produced by The White House Conference on

Library and Information Services. Cassettes are not depository items;

and, we do not have enough for all depositories. The three* cassette

set is in a protective binder and titled: Dialogues on the Future of

Library and Information Services (Y 3«W50/20:2 D 54). The dialogues

are six in numner with three resource people on each topic. They were

intended to stimulate discussions of issues related to themes 0 f the

Conference. We are providing- with this issue of ADMINISTRATIVE NOTES

a label to be used with this offer* Should your depository want a

set of these tapes, type or print your depository address and depository

number on the label, place it in an evelope, and send it to:

ADMINISTRATIVE NOTES, Attention: Special Offer, Library and Statutory,

Distribution Service, 5236 Eisenhower Avenue, Alexandria, VA 22304. *************** ********************************************************

ALCOHOL FUELS COMMISSION CLASS CHANGE

The Alcohol Fuels Commission has been changed from Y 3.A1 1.: to

Y 3. Al 1/2: The new classes will read as follows:

Y 3.A1 1/2:1/ (date) Annual Report

Y 3.A1 1/2:2 (CT) General Publications

Y 3.A1 1/2:9 (CT) Public Hearings (various cities)

All classes will remain the same after the colon with the exception

of the following three:

Y 3.A1 1:2 P 96 will change to Y 3.A1 1/2:9 G 82 b

Y 3.A1 1:2 P 96/2 will change to Y 3.A1 1/2:9 Id 1 f

- Y 3.A1 1:2 P 96/3 will change to Y 3.A1 1/2:9 C 71

Y 3.A1 1: was originally assigned to Court of Commissioners of

Alabama Claims.

> We regret any inconveniences this may have caused. ***********************************************************************

CENSUS , PRELIMINARY REPORTS, CLASS DESIGNATION

C 3.223/18: (date/letters 5 nos.) has been designated for the Census

Bureau publication entitled Census of Population and Housing, PHC

(series), Preliminary Reports. Preliminary reports are being issued

jointly by Census of Population and Housing. Final reports are being

issued separately. The earlier classes for the preliminary reports

were C 3.223/2: and C 3.224/2: ************************************************************************
3 ********************************************* Art* A******************

RESOURCES IN EDUCATION (ERIC) CHANGE

Hie National Institute of Education has informed the Government

Printing Office of a change in producing and distributing the index

for Resources in Education (ERIC) „ The second semi-annual index

(July- December) is being dropped, and will no longer go to depositories. The first semi-annual index (January-June) vrill, according

to NIE, be produced as usual and distributed to depository libraries.

An annual hard copy cumulation of Abstracts and Indexes (JanuaryDecember) will be available from a commercial source. Also, the

ERIC Documents Reproduction Service (EDRS) vrill sell a cumulative

Annual Abstracts and Index on microfiche. For details on these, you

may write to: Mr. Frank Bryars, Technical Information Specialist,

National Institute of Education, 1200 19th Street. NW, Washington,

D.C. 20208, Phone: (202)254-7934.

GLOBAL 2000, REPORT OF THE PRESIDENT, ENTERING THE 7.1st CENTURY

Libraries were sent volume 1 of Global 2000, Report of the President,

Entering the 21st Century, on August 1, 1980. Shipping List 14,652.

They had previously been sent volume 2 on June 3, 1980, Shipping List

14,361. Volume 3 is being printed and will be distributed jn the near

future. All three volumes will be available for purchase. SuDocs is:

PrEx 14.2:G 51/2000/v. 1-3. Stock numbers and prices respectivelv are:

v. 1 (S/N 041-011-00037-8) $3.50; v. 2 (S/N 041-011-00038-6) $13.00;

v. 3 (S/N 041-011-00051-3) $8.00.

 rtrt** *rt****rt*********rtrtrtrtrtrtrt*rtrtrtrtrtrtrtrtrtrt*rtrt*rt*rt*rt*rt*rtrtrt^

THE NAME AUTHORITIES, CUJ1JLATIVE MICROFORM EDITION

The Name Authorities, Cumulative Microform Edition, LC 30.21:980/1,

will be distributed on a continuing basis under Item Number 815-A and

not 815 (as previously indicated). If your depositor)'' responded to

Survey 80-77, Shipping List 15,206, all will be well. For those libraries

interested in purchasing additional copies , it is not available from

GPO and they should contact: Cataloging and Distribution Service,

Library of Congress, Navy Yard .Annex, Building 159, Washington, D.C.

20541, Phone Number: (202) 287-6171. ****************************** rtrtrtrtrtrtrtrt*rtrtrtrtrtrt ******** rt**rt****rtrt*rtrt**^

DISCONTINUED SERIES

The following publications have been discontinued.^

T 22.19/3:1/976 Internal Revenue Service Looscleaf Regulations.

Service 1. Income Tax, Item 961

* T 22.19/3:2/978 Internal Revenue Service Looseleaf Regulations

Service 2. Estate and Gift Taxes, Item 961

T 22.19/3:3/978 Internal Revenue Service Looseleaf Regulations.

Service 3. Employment Tax, Item 961
4

T 22.19/3:4/977 Internal Revenue Sendee Looseleaf Regulations.

Service 4. Excise Taxes, Item 961.

T 22.19/3:5/976 Internal Revenue Sendee Looseleaf Regulations,

Service 5. Procedures and Administration, Item

961

.

Regarding Survey 80-61A on the conversion of Committee Hearings and

Committee Prints to microfiche, much has happened. A tabulation of

cards returned by 833 libraries revealed that approximately 45% of the

material was wanted in paper and approximately 55v v.

ras wanted in

microfiche. The very possibility of availability in microfiche boosted

selection with 17% more libraries willing now to select these publications and make them available to the public. Even with such an increase, the conversion to microfiche is estimated to involve a saving

to taxpayers of over $800,000. In the light of this, the Public Printer's

Council on Micropublishing at its meeting in Washington, DC, on November

24, 1980, recommended going ahead with the conversion. The Public Printer

has decided to proceed as he states in the letter that is enclosed.

NOTE: Distribution of Committee Hearings and Committee Prints on

microfiche will begin in January 1981. It is expected to cover l f 843

Hearings and 457 Committee Prints. Because the Hearings and Prints are unique, they do not require the entry of x-y coordinates in the Table

of Contents. Instead, GPO will place inclusive page numbers in the

upper right hand corner of the title in the header area. There will be

no special indexing provided by GPO. The Monthly Catalog and existing

commercial indexes will still be needed. Gianges in selection should

not be made until the end of the 97th Congress s 1st Session,

MICROFICHE OF COMMITTEE HEARINGS AND COMMITTEE PRINTS

A A A A *******A A A A A AAA-AAA A* A

\
United States

Government

Printing Ottice

Washington. D C 20401 OFncr of tmf_ Piinuc rniNTF.n

December 15, 1980

Ms. Barbara Smith

Government Documents Librarian

Skidmorc College Library

Saratoga Springs, New York- 1 2866

Dear Barbara:

I am writing to you and the other members of the Depository Library

Council to the Public Printer to inform you of my decision to convert

to microfiche all Congressional Committee Hearing.-, and Committee

Prints beginning with the 17th Congress.

I made this decision only after careful analysis of the facts and

recommendations made to me by the Micropublishing Council and the

Depository Library Council to the Public Printer. I also reviewed

the many letters I received from libraries and library groups after

the notice of the meeting of the Micropublishing Council war. announced

in the Federal Register .

The projected 1 98 1 cost reduction of approximately $000,000.00 to be

realized as a result of my decision is in line with directions I have

received from the Joint Committee on Printing and the Appropriations

Committees of the Congress. The conversion will also satisfy the

pleas of library directors to reduce shelf space in their overcrowded,

overspent institutions and who are convinced that conversion to microfiche will provide significant production/distribution post savings

to the Government at one etui and crucial maintenance/storage cost

savings to depository libraries on the other.
This decision relates only to the approximately '100 depository

libraries which have expressed a preference for receiving hearings

and prints in microform- The thousands of non-depository libranje?

wi 1 1 , presumably, continue to purchase copies from the commercial

marketplace, because the Congressional Committee Headings and Prin* are not being offered for sale by the Government Printing Office.

Sincerely,

SAMUET.. L. SAYLOR

Acting Public Printer
SPECIAL HOLIDAY SEASON OFFER.'

No item number will he established for this title.

Depository Library No. would like to receive a copy of:

Dialogues on the Future of Library and Information Services,

classed Y 3.W 58/20:2 D 54. (Three cassette set in a binder)

Signature of Librarian

If you as a depository desire to receive this special offer, return

this form properly marked with your library number and address, and

return no later than February 13, 1981.

PLEASE PRINT OR TYPE ADDRESS ON LABEL BELOW INCLUDING YOUR ZIP CODF

GPO Form M51

U.S. GOVERN MF NT PRINTING OFFICE

ASSISTANT PLBl IC PRINTER 'SUPERINTENDENT OF DOCUMENTS)

WASHINGTON DC 2040! Name

Depository Library No.

POSTAGE AND FEES P<\IO U.S. GOVERNMENT PRINTING OFFICE

377 PRINTED MATTER

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