Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 19, no. 14 GP 3.16/3-2:19/14 November 15, 1998 

Gil Baldwin Named Director, Library Programs Service 

Superintendent of Documents Francis J. Buckley, Jr. has selected Gil Baldwin as the new 

Director of the Library Programs Service (LPS), U.S. Government Printing Office, effective 

November 22, 1998. A career LPS employee, Gil is well-known to the depository library 

community. He began his career with GPO in 1973 indexing the Congressional Record. A year 

later he came to the Library Programs Service as a cataloger, and has since held a variety of staff 

and management positions involving the Federal Depository Library Program. Since 1994 he 

was the Chief of LPS’ Library Division, and previously he served as the Chief of the Cataloging 

Branch and as a program analyst. He was the principal author of the Strategic Plan portion of 

GPO’s 1996 Study that outlined the transition to a more electronic FDLP. Recently he has been 

concentrating on the development of the FDLP permanent public access initiatives and other 

aspects of the transition to a more electronic FDLP. A native Virginian, he received his B.A. 

from the College of William and Mary, and received his M.L.S. from Florida State University. 

GPO Policies Relating to Electronic Products Explained 

[Based on a message posted to the GOVDOC-L and DocTech-L discussion lists in October, 1998.] 

Several recent messages on electronic discussion lists concern Library Programs Service (LPS) 

policies and operations with regard to learning about, cataloging, and servicing electronic 

resources that are within scope of the Federal Depository Library Program (FDLP). This 

message is intended to provide an overview of LPS policies and procedures as they exist today. 

Given the evolutionary nature of the electronic Government information environment, these 

policies and procedures are subject to review and modification as necessary. We welcome your 

comments and contributions to this process of growth and development. 

1. Why does LPS assign item numbers to online resources? 

Assigning SuDocs classification and item numbers to online resources enables documents 

librarians and users to relate online products to tangible products in their depository collections. 

For tangible products, the item number drives a series of processes related to distribution and 

bibliographic control. A secondary but no less important function that has evolved is the use of 

item numbers for profiling depository selections prior to purchasing bibliographic records for 

those selctions. In support of this secondary function, LPS has, in response to suggestions from 

the community, assigned item numbers to electronic resources. In this case, however, the 

assignment of the item number does not imply that all functions that apply to tangible items will 

relate to electronics. 
AN-v19-#14-11/15/98 

LPS announced its policy regarding format designations for electronic products on page 2 of the 

March 31, 1997 issue of Administrative Notes Technical Supplement (v. 4, no. 3). This policy is 

summarized below. 

When U.S. Government information products are made available through the FDLP, all formats 

for the products will be noted in the List of Classes. Paper and microfiche products are coded 

(P) and (MF). For electronic products, there are four codes to differentiate format: 

E Electronic Products (miscellaneous) 

EL Online Electronic Format 

CD CD-ROM 

FL Floppy Diskette 

2. Why does LPS sometimes use the tangible product cataloging record to catalog 

intangible (online) products? 

There are two key reasons: 

1. LPS follows Cooperative ONline SERials (CONSER) guidelines, endorsed by the 

ALA/GODORT Cataloging Committee, that allow LPS to update tangible product 

records to reflect that an electronic version is also available. Applying this cataloging 

option allows LPS to maximize output from our available personnel; and, 

2. LPS also uses the existing bibliographic record to tie the tangible and electronic products 

together. 

A synopsis of our cataloging procedures follows: 

LPS applies CONSER and ALA/GODORT approved policies for choosing a single record option 

and applies ALA/GODORT approved collection level records policies, as appropriate, because 

they provide reasonable access to electronic products in a manner that is consistent with 

available personnel. LPS does not have sufficient personnel to produce original cataloging 

records for each format that may be associated with a particular title. 

When electronic products are cataloged as physical forms (paper, microfiche, CD-ROMs, etc.), 

prior to their becoming available electronically, LPS upgrades existing bibliographic records by 

adding an electronic related note (often, "Also available via the Internet" in the 530 field) and, 

where appropriate, an LPS PURL (Persistent Uniform Resource Locator) to the 856 field for 

linked electronic access. 

When no suitable record for a physical format version of an electronic product is available for 

upgrading, LPS produces an "electronic only" record for the electronic product. The cataloging 

record for a product cataloged as "electronic only" reflects what is known about the product at 

the time it is cataloged. In some instances, products have been published only in electronic form 

and were initially cataloged as "electronic only" records. Subsequently the originating agency 

2 
AN-v19-#14-11/15/98 

published a print version. In such cases, the cataloging record is later upgraded by the addition 

of physical description data that reflect subsequent publishing of paper and/or other editions. 

Multiple titles of works related by subjects that appear at dynamic Web sites (characterized by 

the addition or deletion of titles and/or URLs generated "on the fly" as a result of a user's search), 

are often represented by collection level records. The LPS collection level record policy, 

approved by the ALA/GODORT Cataloging Committee, provides electronic access reflecting 

the dynamic nature of a site and its associated titles. In many instances, PURLs established for 

these records bring users to clickable indices or to search windows that may require additional 

user-initiated actions (searching or browsing) to retrieve a specific title. 

In response to various comments, LPS catalogers will soon apply the following 530 note to many 

Internet resources: 

“Internet version also available (content may vary from the physical version and/or 

the content of the electronic version may have been changed by the publishing 

agency).” 

LPS catalogers had been using a more general note, "Also available via the Internet." The new, 

more explicit note should more accurately describe what users may encounter at an Internet site. 

Other, more specialized, notes will continue to be used as appropriate. 

The information provided above summarizes GPO’s Internet related cataloging activities. 

GPO’s complete cataloging policies are available on the FDLP Administration page at: 

<www.access.gpo.gov/su_docs/dpos/fdlppubs.html>. 

3. How do documents librarians find out about new online only resources? 

For several years, two columns in the monthly Administrative Notes Technical Supplement, 

"Update to the List of Classes, New Item Numbers" and "Update to the List of Classes, 

Miscellaneous" have provided status notes including the URLs for new electronic information 

products. 

The format "EL" and the status fields can be searched using the WEBTech Notes database that is 

available on the FDLP Administration page at: 

<www.access.gpo.gov/su_docs/dpos/webtech.html>. 

Additionally, the Pathway service Browse Electronic Titles (BET) at: 

<www.access.gpo.gov/su_docs/dpos/btitles.html> provides current awareness of new electronic 

titles. It should be noted, however, that there cannot always be a one-for-one correspondence 

between BET entries and Monthly Catalog bibliographic records. 

4. What are LPS' expectations of Federal depository libraries to select and provide public 

service for online products? 

3 
AN-v19-#14-11/15/98 

The Depository Library Public Service Guidelines for Government Information in Electronic 

Formats was recently released on pages 5-6 in the September 15, 1998 issue of Administrative 

Notes (v. 19, no. 11). Guideline #2 states in part, "All depository libraries should offer access to 

Government electronic information disseminated through the Federal Depository Library 

Program." Guideline #4 states in part, "All depository libraries should provide Internet access to 

Government information at no cost to the general public." 

The Collection Development Guidelines for Selective Federal Depository Libraries, in the 

Federal Depository Library Manual Supplement, recommends collection analysis that defines the 

subject areas of the collection in a written Government documents collection development 

policy. On page 6, the Guidelines for Format Consideration notes that libraries must consider 

methods for providing access to electronic formats if the information product falls within the 

collecting scope of the library. 

GPO does not expect that depository libraries provide public access to every online Government 

resource but does expect, at a minimum, that GPO Access be available. Depository libraries 

should have written collection development and service policies that define the subject scope of 

their depository collection. FDLP electronic resources may be selected for depository 

collections and services based on these policies. For example, an urban law library could 

reasonably decide, based on its depository collection policy, not to provide WWW access to all 

Department of Agriculture materials but to only those electronic works that are law-related. A 

small community college library would not be expected to provide Internet access to all 

Department of Justice materials. 

Finally, GPO will not expect that every Internet bibliographic record be "hot linked" in an 

OPAC. Depositories should develop internal cataloging procedures treating Government online 

resources comparably with other online resources. 

American FactFinder Coming to the Census Bureau’s Internet Site 

[Text provided by the U.S. Bureau of the Census.] 

The Bureau of the Census has posted new information about the January and April 1999 releases 

of American FactFinder on the Census Bureau’s Internet site. The new data retrieval system will 

give Federal depository librarians and the general public useful facts and information from the 

1997 Economic Census, the 1996-97 American Community Survey, the Census 2000 Dress 

Rehearsal, the 1990 Decennial Census of Population and Housing and Census 2000. 

Have a look! <www.census.gov/dads/www> 

Or click on subjects A-Z and American FactFinder from the Census Bureau home page. 

4 
AN-v19-#14-11/15/98 

Electronic Collection Planning Document Released 

The Government Printing Office (GPO) has released Managing the FDLP Electronic Collection: 

A Policy and Planning Document. It is available on GPO Access at <www.access.gpo.gov/ 

su_docs/dpos/ecplan.html> and paper copies will be shipped to all depositories in December. 

The Plan is intended to guide the Federal Depository Library Program (FDLP) into the electronic 

future. It defines parameters and requirements for the electronic products in the FDLP 

Electronic Collection, and establishes a policy framework on which specific procedures for the 

development and maintenance of the Collection are being built. The Collection Plan is a further 

step in the ongoing transition to a more electronic FDLP begun at Congress' direction in 1996. 

As the FDLP grows increasingly reliant upon intangible electronic information, GPO must 

ensure permanent accessibility to Government electronic information products. A primary goal 

of the Collection Plan is to assure that access to and retrieval of these products is available to a 

broad spectrum of users possessing a wide range of technical capabilities. 

The Collection Plan was developed by a team of staff from the Library Programs Service, the 

Office of Electronic Information Dissemination, and the Production Department. The team 

drafted the plan based on outlines suggested by library collection development and collection 

management statements and policies, as well as other sources from libraries, library 

organizations, and consortia. Drafts of the plan were circulated to key staff, GPO managers, 

significant outside stakeholders, the Depository Library Council to the Public Printer, and the 

depository community at various stages of the development, and comments were incorporated 

into the final document. 

The FDLP Electronic Collection consists of electronic sources that are in scope for the FDLP 

and with which GPO has various levels of involvement. In managing the Collection, the guiding 

principle will be that access to Government information prepared and published at Government 

expense is a right of the people--the same principle that has guided the FDLP throughout its 

history. 

By defining the FDLP Electronic Collection GPO has assumed or redistributed responsibilities 

for life cycle management of electronic Government information products. GPO directly 

manages the portion of the Collection that resides on GPO servers, including core legislative and 

regulatory material. GPO also provides a broad array of cataloging and locator services that will 

assure and enhance access to information residing on agency servers. FDLP partners, including 

individual depository libraries, universities, consortia, and service providers, will provide storage 

capacity and other resources to provide permanent access to parts of the collection they manage. 

It is GPO's goal to act in concert with agency information producers, as well as with the end-user 

consumers of Government information. These actions will be carried out in an environment that 

will build content, assure permanent accessibility, and capitalize on the cooperative strengths of 

GPO and the FDLP to expand and strengthen the necessary infrastructure for access, retrieval, 

and delivery of Government information. 

5 
AN-v19-#14-11/15/98 

Success of the FDLP Electronic Collection depends on the participation and cooperation of 

stakeholders at all stages of the information life cycle. GPO's resources are being used to 

manage products already in the Collection, link users to other Federal Internet sites, and assure 

permanent access through coordination with other agencies, FDLP partners, and depository 

libraries. The Collection Plan provides a framework on which specific procedures and practices 

are being built to manage these activities. 

NIMA Map Distribution Changes Take Effect in December 1998 

[The following notice was sent to all depositories selecting National Imagery and Mapping Agency 

materials.]

November 6, 1998 

Dear Depository Librarian: 

This letter is to announce changes to the Federal Depository Library Program (FDLP) for maps 

and other materials previously distributed by the National Imagery and Mapping Agency 

(NIMA). The Library Programs Service (LPS) has agreed to begin shipping NIMA maps from 

LPS directly. This change requires modifications to internal procedures at LPS and will change 

how material is identified and delivered to your institution. This package is being sent to 

depository libraries currently receiving NIMA materials, and includes 1) your item selection 

profile data and address information, and 2) a sheet detailing changes in LPS procedures for 

NIMA map distribution. 

Selective Housing Sites 

Many libraries currently participating in the FDLP choose to store map materials at an alternative 

location known as a selective housing site. Depository material stored in a selective housing site 

is subject to the full range of depository standards including public access, retention, and 

bibliographic control, and remains the responsibility of the designated depository. 

If there are any questions concerning selective housing site agreements, or if your institution 

wishes to discontinue or modify your selective housing arrangement for NIMA products, please 

contact: 

Sheila McGarr 

Fax: (202) 512-1432 

E-mail: smcgarr@gpo.gov 

6 
AN-v19-#14-11/15/98 

Changes to Addresses and Item Selection Profiles for Libraries Continuing to Receive 

NIMA Materials 

All libraries that select NIMA products through the FDLP must review and update the 

information sheet included in this package. This information sheet contains delivery information 

for libraries and selective housing sites, if applicable, and item selection data for NIMA products 

currently on file at LPS. 

When making changes to the enclosed information sheet, libraries need to be aware of the 

following: 

Address Information – Review and make necessary changes to the address where NIMA 

products are to be sent. This may be your selective housing site address or your depository 

mailing address. Street addresses are required by our mailing contractor. Addresses with P.O. 

boxes cannot be accepted. Please include Zip + 4 numbers if available. 

Modifications to Item Selection Profile – Libraries may modify their selection profile, either by 

adding or deleting map item numbers at this time. Annotate the enclosed information sheet with 

the map item numbers you wish to add or drop. Online changes to item numbers will not be 

accepted for this project. 

 

All additions and deletions must be coordinated with the parent depository library. Changes will 

be made to the parent depository item selection profile as soon as received by LPS. Item number 

profiles are maintained on the profile of the official (or “parent”) depository library. Changes 

made to selection profiles are posted on the Item Lister at <http://www.access.gpo.gov/su_docs/ 

dpos/itemlist.html> on the first Friday of each month. 

Please make the necessary changes to your address information and selection profile and 

fax your information sheet before November 25, 1998 to: 

Laurie Beyer Hall 

Fax: (202) 512-0877 

If no changes are needed, please return the information sheet marked “NO CHANGES.” 

Map shipments will begin shortly after the November 25 deadline. To avoid missing or lost 

shipments, please be prompt in your responses. 

If you have further questions concerning changes to the distribution of NIMA material, please 

contact Laurie Beyer Hall by e-mail at: <lhall@gpo.gov>. 

Sincerely, 

Robin Haun-Mohamed 

Chief, Depository Administration Branch 

7 
AN-v19-#14-11/15/98 

PROCEDURES FOR NIMA DISTRIBUTION

A. Shipping and Handling – In most instances, maps will continue to be distributed to 

depository libraries in mailing tubes. Maps will be distributed by one of LPS’ authorized 

mailing contractors or from LPS directly. Mailing labels will be standard GPO mailing 

labels, identifying the address of the library or selective housing site and the number of the 

shipping list where the descriptive information for each map will be found. 

B. Shipping Lists – Each map title will be identified on a “separates” shipping list, whose 

numbering sequence will begin with 99-2001-S. Copies of these shipping lists will be 

prepared in-house at LPS following the same procedures for other items currently shipped as 

separates. Map shipping lists will be posted to U.S. FAX WATCH, and to the Federal 

Bulletin Board (FBB). Copies will also be dropped in the regular shipping boxes for all 

libraries. Map collections housed at a different mailing location than their parent depository 

will receive copies of the map shipping lists on a weekly basis by first class mail. 

C. Claims – Claims should be processed following existing procedures as outlined in the 

Federal Depository Library Manual, Chapter 5, pgs. 73-76. Be sure to identify your claims 

with the depository library number or number assigned to your selective housing site and 

appropriate mailing address. Claims should be faxed directly to LPS at (202) 512-1429. 

8 
AN-v19-#14-11/15/98 

USGS State Map Classification Clarified 

In response to questions received on the SuDocs classification of state maps issued by the U.S. 

Geological Survey, LPS staff submit the following in an effort to clarify this subject. 

In 1983, the U.S. Geological Survey, the Defense Mapping Agency, and GPO entered into an 

agreement to coordinate the distribution of maps through the Federal Depository Library 

Program. When LPS began cataloging the USGS and DMA maps, state maps were grouped in 

one class, I 19.102:. These maps carry one of the following notes: 

1) Base map with highways (SP); or 

2) Base map with highways and contours (ST); or 

3) Base map with highways, contours, and shaded relief (SR). 

In the SuDocs class, a unique identifying number, made up of coordinates, map reference 

numbers, type of map, and scale, with year added, followed the colon. 

Example: I 19.102:32086-D 3-ST-500/989 (Alabama map) 

In 1995, each state was given its own class stem, by adding a unique number before the colon. 

For a while an additional alphanumeric designation for the state was added after the colon. 

Letters designating the type of map followed the alphanumeric designation, and the year was 

added as necessary. 

Example: I 19.102/37:OR 1/SR/982 (Oregon map) 

LPS has dropped the alphanumeric designator for the state in favor of the unique identifying 

number based on the map coordinates, etc., as outlined above. In the majority of cases, the 

identifying number is printed on the map. 

Example: I 19.102/28:35115-ST-500/984 (Nevada map) 

9 
AN-v19-#14-11/15/98 

Serial Set History and Web Tour Now Available; 

Missing Numbers List Coming Soon 

A description and history of the U.S. Congressional Serial Set, complete with a “virtual tour” 

showing the binding process, is up on GPO Access at <www.access.gpo.gov/su_docs/dpos/ 

sset.html>. The text is based on a presentation by Virginia Saunders, GPO Congressional 

Documents Specialist, at the 1998 Federal Depository Library Conference. 

Ms. Saunders and August Imholtz, executive editor at Congressional Information Service, Inc., 

have compiled a collection management aid titled: U.S. Congressional Serial Set: Assigned 

Serial Numbers Not Used. This compilation, which required extensive research into records 

dating to the last century, will appear in the November 30, 1998 issue of Administrative Notes 

Technical Supplement (v. 5, no. 11). The list will also be on GPO Access, with the 

Administrative Notes Technical Supplement issues. 

Correction to E-Mail Address for Kaczmarek 

The e-mail address for Depository Library Council member Paula Kaczmarek in the Oct. 15, 

1998 issue of Administrative Notes (v. 19, no. 12) was incorrect. The correct entry appears 

below. 

Paula Kaczmarek 

Manager, Government Documents 

Detroit Public Library 

5201 Woodward Avenue 

Detroit, MI 48202-4093 

(313) 833-1025 

(313) 833-0156 (fax) 

pkaczma@detroit.lib.mi.us 

Correction to August 1998 AdNotes Header 

The header on the inside pages of Administrative Notes, v. 19, no. 10 (Aug. 15, 1998) is 

incorrect. The header should read: AN-v19-#10-8/15/98. 

10 
AN-v19-#14-11/15/98 

11 

 GPO FACT SHEET 

 The United States Government Printing Office – Keeping America Informed 

Office of Congressional, Legislative & Public Affairs – 202-512-1991 http://www.access.gpo.gov 

The U.S. Government Printing Office (GPO) keeps America informed. For over 130 years 

GPO has produced and distributed Federal Government information products. Whether 

providing public access to Government information online, or procuring or producing 

printed publications, GPO has combined conventional technology with state-of-the-art 

methods for supporting nearly all the information needs of the U.S. Congress, Federal 

agencies, and the American public. 

FACILITIES AND PERSONNEL 

Such an accomplishment takes the skills and dedication of a workforce of approximately 3,400 

employees nationwide. Most are based at the Central Office facility in the Nation’s Capital, 

making GPO the largest industrial employer in the District of Columbia. Also located in the 

Washington metropolitan area are two warehouse units, one for paper, and the other for 

publications. Across the country, a field printing office in Denver, CO, 14 regional procurement 

offices along with 6 satellite facilities, a distribution facility in Pueblo, CO, and 23 bookstores 

complete the overall GPO structure. 

ADMINISTRATIVE STRUCTURE 

GPO is a part of the legislative branch rather than executive branch of Government. It began 

operations on March 4, 1861, the same day that Abraham Lincoln became the 16th President of 

the United States. The Public Printer serves as the head of the agency, and is nominated by the 

President and confirmed by the Senate. 

Created primarily to satisfy the printing needs of Congress, GPO today is the focal point for 

printing, binding, and information dissemination for the entire Federal community. 

Approximately 130 Government agencies and departments, in addition to the Congress, rely on 

GPO’s services. At one time GPO’s mission was accomplished through the production and 

procurement of traditional printing. Today, GPO is at the forefront in providing Government 

information through a wide range of formats including print, microfiche, CD-ROM, and online 

technology through GPO Access, at <www.access.gpo.gov>. 
AN-v19-#14-11/15/98 

ANNUAL REVENUE 

In FY 1997 GPO revenues exceeded $875 million, including $769 million for printing and 

binding, $70 million for sales of publications, $28 million for the depository library and related 

programs, $5 million for other reimbursable services performed for Federal agencies, and $3 

million from other operations. 

More than 70 percent of GPO printing and binding revenue covers reproduction services 

procured from commercial firms throughout the country. GPO has a long-standing partnership 

with America’s vast printing industry to provide for the Government’s printing needs. GPO 

competitively buys printing products and services from more than 10,000 private sector firms in 

one of the Government’s most successful procurement programs, helping to assure the most costeffective use of the taxpayers’ printing dollar. Commercial contractors interested in receiving 

information on how to do business with GPO may call the Printing Procurement Bid Section at 

(202) 512-0526. 

The remainder of GPO’s printing revenues represents the volume of work actually completed in 

GPO’s Central Office and Denver printing plant. More than 1,600 orders are processed daily 

either for internal production or commercial procurement. 

GPO AND INFORMATION TECHNOLOGY 

For the Congress and Federal agencies, GPO provides both print and electronic products and 

services. 

For Congress, GPO maintains a capability to fully support the information needs of the 

legislative process, working in close cooperation with leadership offices in each Chamber. The 

Congressional Record is produced overnight. Bills, hearings, House and Senate documents, 

reports and committee prints are all printed quickly. 

New technology and automation has changed the traditional printing processes. GPO’s 

automated composition services enable customers to compose their own publication data and 

output galley or page proofs on-site. Once satisfied with the pages they have generated, the 

computer file is forwarded to GPO electronically for output via high-resolution phototypesetters. 

In addition, GPO has developed its own composition software package. This provides users with 

on-site composition capabilities utilizing their own microcomputers outputting to PostScript laser 

printers. 

State-of-the-art computer-to-plate (CTP) technology has updated the traditional areas of 

composition and printing. This equipment accepts electronic input for platemaking directly from 

GPO’s automated composition system, saving agency time and taxpayer money. The CTP 

equipment is used to process the Congressional Record, the Federal Register, the Code of 

Federal Regulations, the U.S. Code, the Budget of the United States, patents-related publications, 

and other documents. 

12 
AN-v19-#14-11/15/98 

PRODUCTION EQUIPMENT AND FACILITIES 

More than 40 presses are in operation within GPO, supported by a wide variety of bindery 

equipment including cutters, folders, sewing machines, adhesive binders, and stitchers. GPO 

utilizes more than 60 million pounds of paper each year, part for production purposes and part 

sold to agencies as blank paper. 

GPO is a highly versatile printing facility. It produces cut forms, perfect-bound books, and 

beautiful leather-bound volumes. Many people think money, bonds, and postage stamps are also 

produced at GPO. However, that work is done at the Bureau of Engraving and Printing, which is 

a part of the Department of the Treasury. GPO does, however, produce more than 7 million 

passports and nearly 300 million postal cards each year. 

Since 1965, GPO’s Denver Field Printing Plant has been equipped and staffed to handle 

classified printing needs. Documents up to and including those at the “Secret” level are 

produced in this recently updated full-service facility. 

In addition to these reproduction capabilities, a 2,400-megabyte CD Publisher, a CD-ROM 

premastering system, is manned by trained GPO personnel to satisfy the growing number of 

requests from Federal agencies for CD-ROM products. GPO has been a leading producer of 

Government CD-ROMs for nearly a decade. 

SUPERINTENDENT OF DOCUMENTS 

While the original job of GPO was to handle printing, responsibility for the sale and distribution 

of Government documents was added in 1895 when Congress passed a comprehensive printing 

act which became Title 44 of the U.S. Code. Today, through the Superintendent of Documents 

program, GPO disseminates the largest volume of Government informational literature in the 

world. Yearly sales are more than $70 million. Approximately 12,000 titles are available for the 

public at any given time. These are sold principally by mail order and through a series of 

bookstores across the country, including the Consumer Information Center in Pueblo, CO. More 

than 2,600 mail orders are handled each day. 

Most publications produced by the Federal Government are also made available to the American 

public for reference through nearly 1,400 depository libraries located in the United States and its 

possessions. These libraries are designated by Members of Congress or by law as official 

depositories. In addition, through an International Exchange Program administered by the 

Library of Congress, GPO distributes U.S. Government publications to more than 65 countries 

around the world. 

“U.S. Government Books” and “New Books” are catalogs that list recent and popular 

publications for sale. These catalogs are free and provide complete ordering information, prices, 

stock numbers, and annotations. To find out about these and other services, write to the 

Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402. 

Similar information can also be obtained by telephoning U.S. Fax Watch at (202) 512-1716, 

13 
AN-v19-#14-11/15/98 

GPO’s 24-hours-a-day, 7-days-a-week free service for those with facsimile machine access. To 

order Government publications, call (202) 512-1800. 

GPO ACCESS 

At the forefront of GPO’s electronic information dissemination capabilities is GPO Access. 

GPO Access provides no-charge public access to more than 70 Federal databases from all three 

branches of Government, a growing number of agency Government Information Locator (GILS) 

sites, and associated locator and Pathway aids. GPO Access includes or points to over 115,000 

electronic Government publications. More than 15 million items are downloaded monthly by the 

public. 

GPO Access has achieved widespread recognition, including a 1994 Technology Leadership 

Award and the 1995 James Madison Award. In 1998, Government Executive magazine named 

GPO’s web site among its Best Feds on the Web. This distinction earned praise from Vice 

President Al Gore, who wrote in a letter to the Public Printer, “Your organization continues to 

serve as an excellent model for other Federal agencies on how to provide an interesting and easyto-use web site, providing consumers hassle-free access to Government services. Your 

innovative website encourages consumers to contact your agency and to take advantage of the 

many services you provide.” 

From its historic past to its electronic present, GPO has earned a reputation as one of the 

Federal Government’s finest agencies - one dedicated to providing its Government 

customers and the American public with quality and service - a distinction its workforce 

carries with pride as it looks to the challenges and opportunities of a new century. 

10/1/98 

14 
AN-v19-#14-11/15/98 

FOR THE LATEST INFORMATION

ON SUDOCS CLASS CHANGES

NEW ITEM NUMBERS

MOST RECENT PERIODICAL ISSUES

SEE

WEBTECH NOTES

ON ASKLPS

www.access.gpo.gov/su_docs/dpos/webtech.html

 Cumulative from 1991 

 Searchable by item, class, keyword, 

date 

 Updated weekly

15 
AN-v19-#14-11/15/98 

16 

Table of Contents 

Gil Baldwin Named Director, Library Programs Service............................................................. 1 

GPO Policies Relating to Electronic Products Explained............................................................. 1 

American FactFinder Coming to the Census Bureau’s Internet Site............................................ 4 

Electronic Collection Planning Document Released .................................................................... 5 

NIMA Map Distribution Changes Take Effect in December 1998 .............................................. 6 

USGS State Map Classification Clarified..................................................................................... 9 

Serial Set History and Web Tour Now Available; Missing Numbers List Coming Soon.......... 10 

Correction to E-Mail Address for Kaczmarek............................................................................ 10 

Correction to August 1998 AdNotes Header.............................................................................. 10 

GPO Fact Sheet, 10/1/98............................................................................................................. 11

Administrative Notes is published in Washington, DC by the Superintendent of Documents, Library 

Programs Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster send 

address changes to: The Editor, Administrative Notes 

 U.S. Government Printing Office 

 Library Programs Service, SLLD 

 Washington, DC 20401 

Internet access via World Wide Web at URL: http://www.access.gpo.gov/su_docs/dpos/adnotes.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov