Public Documents

August 1981 Number 47 (GP 327:47) Assistant Public Printer (Superintendent of Documents) U.S. Government Printing Office

Danford L. Sawyer, Jr.

Becomes the New

Public Printer

On August 5th, Danford L. Sawyer,

Jr., was sworn in as Public Printer of the United States. He was nominated

by President Ronald L. Reagan, ap- proved by the Senate Committee on

Rules and Administration, and on July

31st received the confirmation of the

full Senate.

Mr. Sawyer's career spans both the

communications and financial business

fields, providing a broad-based back- ground for assuming leadership of the Government Printing Office. His selection as Public Printer received the

support of the Printing Industries of America, the Information Industry Association, as well as that of GPO's

major labor unions.

During confirmation hearings, Mr. Sawyer spoke of his impression of the

Office and of the job ahead of him. "I view the Government Printing Office as

a major component in the information

industry, and not just as a printing

plant. I believe that we are on the cut- ting edge of the new technology. More

important than technology, however, is the recognition, development, and uti- lization of the rich human resources

available at the Government Printing

Office. I hope my term at the Govern- ment Printing Office will be marked by

improved and harmonious professional

worker attitudes; I would like to hope

that my leadership will provide a sense

of direction and purpose in the lives of those that work at the Government

Printing Office," he stated. A native of New York, the 41 year

old Mr. Sawyer has spent most of his adult life in Florida. He began his ca- reer as a cost accountant for a contracting firm in Tampa. Moving to Sarasota, he became advertising manager of Newsmonth magazine. He later joined the display advertising staff of the Sarasota Herald-Tribune and the Journal. Two years later, he became commercial

manager of WSPB radio in Sarasota.

In 1964, Mr. Sawyer established and

became president of Sawyer and Associates Advertising, Inc., the largest full- service advertising agency on Florida's lower west coast. Two years later, he

became president of Area Guides, Inc., publisher of tourist-oriented literature. During the last two years, he founded

and published Sarasofa South, a community news magazine with a monthly

circulation of 22,500.

Last November, Mr. Sawyer sold his advertising firm. Area Guides, Inc., and

Sarasofa South. He is a founding direc- tor of Presidential Savings and Loan

Association of Sarasota. Mr. Sawyer is an alumnus of the

University of the South, Sewanee, Tennessee, and attended public schools

in New York City. He has completed

additional study at the University of South Florida, Manatee Junior College,

and the University of Miami.

He is a former board director of the

Florida Young American Americans for Freedom, the Sara-Mana Chapter of the Sons of the American Revolution, and

the Sarasota Jaycees. In addition, he

belongs to several Florida area Chambers of Commerce, and to the United

States Chamber of Commerce.

Mr. Sawyer and his wife, Ruth Anne,

have three children, Danford L. Ill, Elizabeth Anne, and Eric Richard. The

Sawyers have taken up residence in Oakton, Virginia. Mr. Sawyer becomes the 18th Public

Printer of the United States.

1
Questions and

Answers

Q. How long has GPO been using

acid-free envelopes in its microfiche

distribution?

A. Since GPO first distributed on a test basis the CODE OF FEDERAL REGULATIONS on microfiche (October 1975),

specifications given to contractors have

required that the envelopes contain no chemicals or adhesives that could have

a degenerative effect on the film. When,

at the request of the Depository Library

Council to the Public Printer, we began

adding paper inserts to highlight header

information, an acid-free stock was

specified (with minimum PH of 7.0).

Although these requirements were

especially intended to preserve sensitive silver halide film, which we distrib- uted for a time, they were also adhered

to for use with diazo film. This means

that should envelopes become mixed,

or the contents interchanged, the acid- free properties remain intact. To re- assure this, periodical testing of en- velopes and dividers takes place in GPO's Quality Control and Technical

Department.

Depository Library

Council to Meet in

Historic Old Town

Alexandria, Virginia

The Depository Library Council to the

Public Printer will hold its Fall meeting

in historic Old Town, Alexandria, Vir- ginia. Registration will begin Sunday,

September 27th, with an informal get- together in the evening for first-time attenders, new Depository Librarians, as well as old hands. Meetings will take

place on September 28th, 29th, and

30th. The place will be: Holiday Inn—Old Town

480 King Street Alexandria, Virginia 22314

All who are interested in the Depository Library Program are most welcome

to attend and participate. A block of 25

single rooms has been reserved especially for librarians. Reservations

should be made early as this season is considered by many to be Northern

Virginia at its most exhilarating time of

year. Just call the Reservation Desk at: (703) 549-6080; and for any special

needs ask for Miss Lou Ann Wynne,

Sales Director, at extension 104/105.

Located in Old Town, Alexandria, ap- proaching historic Market Square near

the Potomac River, this Holiday Inn with arches and fountains is often mistaken for another classic 18th century

building. It is three miles south of National Airport, half a mile from Alexandria's AMTRAK Station, easily reached

from Route 1, the George Washington

Memorial Parkway, and the Mount

Vernon Bicycle Trail!

Top Five Irksome

Item Numbers Identified

In the April 1981 issue of HIGHLIGHTS, we asked librarians to help us

identify item numbers that cover unrelated publications and which prove

especially irritating to manage. The re- sponse from Depository Librarians was

most impressive; and the results have

given us a list to work on in the days

ahead.

What are the "irksome fivesome?"

One villian is clearly out in front, receiv- ing seventeen citations: item number

84, Forest Service publications. The

runner-up received six citations: item

number 546-D, General Accounting

Office publications. Two followed close behind and tied at five citations each: item numbers 83-B and 923-A-2,

Forest Service publications and Treasury Department publications. And a straggler came along with four cita- tions: item number 843, United States

Postal Service publications.

All five will be dealt with very soon; and the other nominees will come in for a very careful review and possible fu- ture breakdown.

A surprising fact which emerged

from our inquiry was the large number

of single citations: sixty-two all totaled.

It seems that many Depository Librar- ians have at least one irksome item

number that is uniquely their own.

Public Documents Highlights is cir- culated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at first class postage rates. Public Documents Highlights

is intended primarily for librarians of the Federal Depository Library Progam.

Material proposed for circulation may

be submitted to the Editor, Public

Documents Highlights, Library and

Statutory Distribution Service, U.S. Government Printing Office, Washington, D.C. 20401. The Superintendent of Documents, however, retains the right to accept such material, to edit it, and

to assign priorities of circulation.
Winning

Radio Spots

GPO's radio spot announcement contest inaugurated in February's HIGHLIGHTS got results slim in number but

high in quality. Should the two scripts

reproduced here awaken your creative

urge, send along your own radio spot

announcement following the guidelines

given in February. Perhaps by February

1982 we can publish some more win- ning scripts. Feel free to adapt or adopt the scripts

reprinted here and submit them to your

local radio station. Drop us a line about

the results; and we will share the letter with HIGHLIGHTS readers.

Monthly Catalog

Corner

When asked to define "cats," what

picture comes to mind? Soft, furry,

little critters? Not anymore! Now, when

thinking of CATS, pictures of tapes,

discs, CRT's, modems, cables, endless

instructions and descriptions flash through the mind. And the cause of these images? The Government Printing

Office is developing an in-house, on-line,

cataloging system to produce the Monthly Catalog. The CATS (Cataloging

System) project is still in its formative

stages, so the ultimate design is not cast in concrete; but goals have been

set.The first question asked is: "Why?"

The primary justification for CATS de- velopment is to shorten the production

cycle of the Monthl)/ Catalog. Membership in a national system with a large

number of subscribers has proved to be

plagued with downtime, poor response

time, time lost receiving products, etc. A local system can considerably cut these time factors. There is also substantial time lost internally between

receiving tapes, transporting to other

divisions, proofreading, more transportation, waiting for printouts, producing

local tapes, etc. By bringing the entire cycle under the control of one division,

time can be saved and quality control improved.

CATS will work in much the same

way as any familiar on-line system, with some very desirable changes. Data will be input by an operator whose power is determined by the system according to sign-on identification. Some operators

will input preliminary records; others

will input cataloging records; still others

will revise and change records. Certain

operators will have the responsibility of verifying authority records contained in an on-line authority file. Data entered

into authority areas will be automatically checked against previously veri- fied authority records. On-line access to the record will be

from all desired points: author, title, subject, series, etc., and any combination of these points. Particular words

JOHN: "What are you reading?"

MARY: "A book describing the art

in our nation's capitol."

JOHN: "Wow! Look at all those

beautiful, colorful pictures!

That book is really something!"

MARY: "It's not just a book. It's a Government document."

JOHN: "A Government document? I thought Government documents were dry, boring materials such as Hearings and

Reports."

MARY: "A lot of people think that; but Government documents

can be any publication

printed at Government ex- pense or published by authority of Congress, or any

Government agency, regardless of format or content." JOHN: "I bet they're expensive."

MARY: "Not at all. The majority of Government documents are inexpensive."

JOHN: "But I don't want to buy a Government document."

MARY: "You don't have to. You can borrow this book and many

others at one of the more

than 1,300 libraries that have been designated by Senators and Representatives as depository librar- ies for Government docu- ments." JOHN: "How do I find out which

library is a depository

library?"

MARY: "Inquire at any local library for the location of one." JOHN: "Thanks, Mary."

MARY: "You're welcome, John."

[Created by Documents Librarians

at the University of Arkansas/

Fayetteville]

Want to know what's new in nuclear

energy, who's who in Congress, or the latest on laetrile? Then come on down to Norton Library's Govern- ment documents collection at Loui- siana College for the kind of infor- mation you need. Our statistics are

the best in town! Sandwiched be- tween a mound of flavorful infor- mation, you'll find juicy tidbits of freshly released Congressional in- vestigations. Sink your teeth into our

delectable census data, or savor the

exotic taste of BACKGROUND

NOTES on countries near and far. Our reports on the space program

are out of this world!

Norton Library is part of a nation- wide system of depository libraries designed to make Government publications available to the public. We

serve something to please every pal- ate with material on everything from

acid rain to growing zucchini. And

best of all, it's free!

The documents collection at Louisi- ana College is open during regular

library hours. Call 487-7201 for more information.

[Created by Ms. Carol J. Scamman,

Documents Librarian, Richard W.

Norton Memorial Library, Louisiana

College, Pineville, Louisiana]

3
or combinations of words in any of the search points may also be used for rec- ord retrieval. Records will be pulled from the data base according to local status codes

and put onto a magnetic tape. This tape

will be processed, proofread, and cor- rected before producing the Monthly

Catalog. After the production cycle is completed, the tapes will be made avail- able to the Library of Congress, and

possibly to other designated sources. The actual printed catalog will not be

changed based on the development of

this in-house system. Any changes to the Monthly Catalog will be based on

administrative policy. As has already

been stated, goals and systems requirements have been developed. Now

comes the task of merging them with the results of cost effective studies and

available funds. The system that is finally evolved will be the result of all these factors.

Tough Times Tips

[At the suggestion of Ms. Elizabeth M.

Moulton, Documents Librarian, Winn

Library, Gordon College, Wenham, Massachusetts, we inaugurate "Tough

Times Tips." This is the place for de- pository housekeeping ideas that really

work! If you have a good one, why not share it? Just drop a note to the Editor

of HIGHLIGHTS.]

"We all know how difficult it is to keep those small, or irregular shaped,

documents in their proper place on the

shelf. Here is how we are dealing with the problem. Instead of using file boxes, or trays, from a regular supplier, we matched up this need with an abundant supply of depository shipping

boxes, from which we removed the

four open flaps and used as trays. "Now we are in the process of straightening up problem areas, such

as National Park leaflets, Agricultural

bulletins, etc. Just add the SuDocs

classification number on a long side of the box front with a magic marker, and

it does away with labelling the shelves.

It also facilitates moving documents

when space needs change. It is not very

aesthetic, but it does the job; and it's easy on the budget! Can you believe that we are now low on depository

boxes?"

[Here is yet another approach to the

recycling of depository shipping boxes. West Georgia College took an added

step by producing a diagram and publicizing the procedure in the excellent State newsletter, DOCUMENTS IN GEORGIA, which we reproduce here.]

Can You Help?

[The following call for assistance has come to HIGHLIGHTS. Perhaps some

documents people would be willing to share the experience of their libraries with the writer.]

"I would like to hear from Docu- ments Librarians who have had experi- ence with projects to reclassify U.S. documents on a large scale from either LC or Dewey to SuDocs. Thank you."

Mr. Thomas A. Stave Head, Documents Section

University of Oregon Library

Eugene, Oregon 97403

University of Georgia Libraries

Athens, Georgia 30602 Documents in Georgia

U.S. Documents Regional Depository Service University of Georgia Libraries

Athens, Georgia 30602

ltOlt/5Jt2-89li9 GIST 21*1-89119

No. 7

Jiine, 1980

RECYCLUfG Df THE LIBEAEY:

STORAGE FILES FROM GPO DEPOSITORY SHIBENT BOXES

Opened, or unopened shipping boxes may be cut by this method to produce two files from each. Shaie the box, if it rattles you can cut the box

this way when you first open it. If the box is full (does not rattle) open by cutting through the tape in the usual way and then reseal the empty box with heavy duty tape and let the glue dry thoroughly before < z

cutting.

1

cujh 1+

1. Make a cut across the long, narrow side of the box 1" from one end, using a sharp blade.

2. Turn the box over and cut across the long side of the box 1" from the

opposite end.

3. Torn box so that it rests on its base and mnke a cut diagonally across

the top to Join the two cuts on the sides

.

U. Turn the box over on its top and cut the botton diagonally to Join the two cuts on the sides.

5. The box will separate into two file-shaped halves.

Anne Chowns Documents Librarian West Georgia College

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION INSTITUTION
Document Review

A Directory of State and Area Agencies on Aging. Compiled by the Select Committee on Aging, House of Representatives, 97th Congress, First Session.

(Washington, D.C.: U.S. Government

Printing Office, 1981, Revised Edition.)

Pp. 134. Paper. $5.00. Y 4 Ag 4/2:

Ag 4/9. Item No. 1009-B. (Available

through GPO Bookstores, Stock Number 052-070-05613-4.)

Under the Older Americans Act, not only has each state established an Office of Aging, but most states have also designated Area Agencies on Aging to serve older persons in specific communities. This Directory is an update of a 1978 publication. Emerging Aging Net- work, which identified those agencies.

The 1978 publication listed 56 state

units on aging and 599 area agencies.

This Directory includes 66 additional agencies that provide assistance and

referral. The Directory is broken down alphabetically by state. Name, address, and

phone number for the state Office on

Aging are provided, along with the name of that Office's director. Included,

also, is a map of the state: from which one can determine the planning and

service area ("PSA") covering the community or county in which one is interested. Each PSA has been designated an

Area Agency on Aging. For each Area Agency on Aging, the phone number

and name of the director are given.

Also included is a description of the Area Agency's structure (i.e.: govern- ment agency, council of governments,

private nonprofit, group, etc.). Each

state's listing also tells which of the

ten Federal Regions to which the state belongs. In a separate listing after the

states, addresses for each of the Federal Regions are provided.

Depositories which may have se- lected this in the microfiche version,

under item number 1009-C, may want

to purchase the paper edition for ready

reference use. Both the paper and microfiche versions were distributed to depositories on August 5th and August

20th, respectively, and listed on Shipping Lists 16,281 and 16,351.

[HIGHLIGHTS welcomes short reviews

by depository librarians of significant recent documents. Just send them

typed double spaced to the Editor. Our

most recent contribution is by Earl

Shumaker, Head Librarian, Government

Publications Department, Northern llll^ nois University Libraries.]

WORKSHOPS

SUMMER PARTICIPANTS IN GPO's Library and Statutory Distribution Workshops.
Award Winning Book

Received By Over 700

Depository Libraries

Sometimes depository librarians dis- cover they possess a special treasure. On September 22, 1980, a bound vol- ume was sent to over 700 depository

libraries selecting item number 876,

"General Publications" of the State De- partment. Appearing on Shipping List number 14,897 was The L/n/ted States and Ru%%\a: The Beginning of Relations,

a 1,184 page volume edited by a team

of American and Soviet scholars. On January 16, 1981, this volume was cited for a special "Award of Merit"

by the Society for Technical Communications, Washington, D.C. Chapter.

Presentation was made to the sponsor,

the National Archives and Records

Service/ U.S. Department of State, for "superior writing, editing, graphics,

and total integration." GPO's own Typography and Design Division contrib- uted the prize winning graphics

component.

This outstanding volume may also be purchased from the Superintendent

of Documents (SuDocs S 1.2:R 92/3/

765-815; Stock Number 022-002-

00068-6; price $31.00).

6 GPO 884-024