Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 21, no. 12 GP 3.16/3-2:21/12 August 15, 2000 

2000 Federal Depository Conference and 

Fall Depository Library Council Meeting 

The 2000 Federal Depository Conference and fall Depository Library Council meeting will be 

held October 22-25, 2000. Online registration is available at <http://www.access.gpo.gov/ 

su_docs/fdlp/tools/00conreg.html>. Please register by October 11, 2000. 

The meeting hotel is the Holiday Inn Rosslyn Westpark at Key Bridge, 1900 North Fort Myer 

Drive, Arlington, Virginia 22209. To make a hotel reservation, dial toll-free 800-368-3408 or 

call the hotel directly at 703-807-2000. A block of rooms at $126 per night, single/double, is 

being held for Council/Conference attendees. The rate is good for the meeting dates as well as 

for 3 days before and after the meeting. To receive this rate, you must make your reservation no 

later than October 2, 2000. After that date, rooms will be subject to availability at the best 

available rate. Be sure to mention the code “DLC” when you make your reservation. Any 

cancellations must be made before 6:00 p.m. hotel time on day of arrival to avoid charges. 

Parking is free at the hotel for attendees. 

The Ronald Reagan Washington National Airport (DCA) is only minutes away from the Rosslyn 

Station Metro subway stop. The hotel is 1.5 blocks from the Metro station. 

Avis has offered Conference/Council attendees special meeting rates for all of their vehicles. 

The rates range from $38.99 daily or $160.99 weekly for a subcompact, to $60.99 daily or 

$261.99 weekly for a mini van, sport utility or luxury car. Weekend rates per day are $20.99 for 

a subcompact to $28.99 for a full size 4-door car. Contact Avis at 800-331-1600 and provide the 

special Avis Worldwide Discount (AWD) number J947660. 

The Conference and Council meeting is free to everyone and there is no registration fee. 

If you are unable to use the Web registration form, mail, fax, or e-mail the form below to: 

Chief, Depository Services Fax: 202-512-1432 

Library Programs Service (SLLD) 

U.S. Government Printing Office 

Washington, DC 20401
AN-v21-#12-8/15/00 

Conference Registration Form 

http://www.access.gpo.gov/su_docs/fdlp/tools/00conreg.html

PLEASE TYPE: 

Depository Library Number (if applicable): ________________________________ 

Name: ____________________________________________________________ 

Institution: _________________________________________________________ 

Library Name: ______________________________________________________ 

Address: __________________________________________________________ 

City: State: Zip: ______________ 

Phone: ____________________________________________________________ 

E-mail Address:____________________________________________________ 

Special Needs: (list) ____ I am new to U.S. Government documents (3 years or less) 

____ I am a first-time attendee 

____ I am a former Depository Library Council member 

____ I am from a Regional library 

Library Type: ___ Academic ___ Public ___ Law ___ Other 

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AN-v21-#12-8/15/00 

Revised Agenda 

Fall 2000 Depository Library Council 

And Federal Depository Library Conference 

October 22 - 25, 2000 

Holiday Inn Rosslyn Westpark Hotel 

1900 North Fort Myer Drive 

Arlington, VA 

Sunday, October 22

Morning All day meeting of regional librarians Location

8:30 Coffee 

8:45 Welcome 

 Sheila M. McGarr, Chief, Library Division, LPS 

Dogwood

9:00 Disposition and Replacement Issues for Regionals 

 Daniel C. Barkley, Interim Head, Government Information, 

University of New Mexico 

10:15 Break 

Regional Role in Permanent Access to Electronic Government 

Infor

10:45 

mation 

 Tim Byrne, Head, Government Publications, University of 

Colorado 

2:00 Lunch 

fternoon 

2:00 

, Head, Documents/Microforms, University of 

South Carolina 

Dogwood

2:45 

eila M. McGarr, LPS 

3:00 Adjourn 

1

A

Retention of Dual Distribution Items 

 William Sudduth

Wrap Up 

 Sh

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4:00 - 5:00 Orientation to the Depository Library Council and Federal Depository 

Library Conference 

This session is designed to acquaint first-time attendees with how 

the Council works and to preview Conference activities over the 

next 3 days 

 Sandy Morton-Schwalb, LPS, Facilitator 

 Sheila M. McGarr, LPS, Facilitator 

formal pre-dinner get-together to network by food preference 

Dogwood

6:00 In

epository Library Council Working Session [open to all] 

Hotel Lobby

7:30 - 10:00 D Club

Monday, October 23

Morning

8:00 Registration and Coffee with Council and GPO Staff 

Wel

2nd floor 

8:30 come and Remarks 

 Sheila M. McGarr, Chief, Library Division, LPS 

el F. DiMario, Public Printer 

9:30 

Francis J. Buckley, Jr., Superintendent of Documents 

10:30 

rograms Service 

Information 

Rosslyn 

Ballroom

11:45 

Judith C. Russell, Deputy Director, National Commission on 

Libraries and Information Science 

unch 

Afternoon 

2:00 - 5:00 Council Working Session [open to all] 

 Council Committee Reports and Recommendations for Council 

Action 

Club 

 Maggie Farrell, Council Chair 

 Micha

Rosslyn 

Ballroom

GPO Update 



10:00 Break 

GPO Update (continued) 

 Gil Baldwin, Director, Library P

 T.C. Evans, Assistant Director, Office of Electronic 

Dissemination Services (EIDS) 

11:15 GPO Information Exchange: Council and Audience Q&A 

NCLIS Assessment of the Federal Government’s Public Information 

Dissemination Policies and Practices 



12:00 L

Depository Library

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2:00 Federal Agency Update Session, Part I 

Defense Technical Information Center (demonstration) 

 Wendy Hill, SBIR Program Manager, Defense Technical 

Information Center, U.S. Department of Defense 

U.S. Nuclear Regulatory Commission 

 Teresa D. Linton, Reference Librarian, Public Document Room, 

U.S. Nuclear Regulatory Commission 

U.S. Department of Energy 

 Dr. Walter L. Warnick, Director, Office of Scientific and 

Technical Information, U.S. Department of Energy 

2:00 loging Project of the Five Colleges of Ohio 

 Speakers TBA 

Shenan

A&B

2:00 - 5:00 Ne

Vicki A. Barber, Chief, Depository Distribution Division, LPS, 

litator 

Dogwood 

l Archives and Records Administration Tour 

3:45 

, U.S. Forest Service, U.S. 

ordinator, Earth Science 

ey 

Rosslyn

Ballroom 

3:45 

 John A. Hearty, Director, Business Development Division, 

CLC Online Computer Library Center, Inc. 

 Speaker TBA 

Shenandoah 

A&B 

Rosslyn 

Ballroom 

Retrospective Cata

Panel Discussion 

doah 

w Documents Staff 

Informal session to answer questions about depository issues 

 Sheila M. McGarr, Chief, Library Division, LPS, Facilitator 



Faci

2:00 LPS Tour GPO 

2:00 Nationa NARA 

3:15 Break 2nd floor 

Federal Agency Update Session, Part II 

U.S. Forest Service 

 Betsy Banas, Staff Cartographer

Department of Agriculture 

National Imagery & Mapping Agency 

 James Lusby, Staff Officer, National Imagery & Mapping 

Agency, U.S. Department of Defense 

U.S. Geological Survey 

 David L. Govoni, Web Services Co

Information Management & Delivery, U.S. Geological Surv

GPO/OCLC Electronic Archiving Project 

O

5:00 djourn A

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Tuesday, October 24

Morning 

8:00 2nd floor 

8:30 - 12:00 Club 

8:30 

ra 

 Documents, Michigan 

an, Government Documents Librarian, Purdue 

Rosslyn 

Ballroom 

ws and Treaties 

ing Historic USGS Maps of New England 

Meredith A. Ricker, Data Center Coordinator, University of 

New Hampshire 

puter Specialist, National Archives & 

10:00 2 floor

10:00 Senate Library 

ic Statistics 

s, 

artment of Labor 

Ball

10:30 

Archives and Records Administration 

Dogwood 

Coffee with Council and GPO Staff 

Depository Library Council Working Session [open to all] 

Government Information Reference Services: New Roles and Models

for the Post-Depository E

 Debbi Schaubman, Head, Government

State University, Moderator 

 Bert Chapm

University 

 John A. Shuler, Head, Government Documents, University of

Illinois, Chicago 

8:30 Digitizing Indian Affairs: La

 Suzanne L. Holcombe, Documents Librarian, Oklahoma State 

University 

Digitiz



Dogwood 

8:30 Digital Archiving at NARA

 Robert Chadduck, Com

Records Administration 

Break 

Shenandoah

A&B 

nd

10:00 LPS Tour GPO 

U.S. Senate Library Tour 

10:30 Finding Government Econom

 Deborah P. Klein, Associate Commissioner for Publication

Bureau of Labor Statistics, U.S. Dep

Rosslyn 

room 

Presidential Libraries: Their Roles & Resources 

 Nancy Smith, Director, Presidential Materials Staff, National

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10:30 Applying for Library Grants 

ute of Museum & 

ent of Commerce 

Shenandoah

A&B 

12:00 

2:00 

eau, U.S. Department of Commerce 

mics & 

mmerce 

Rosslyn

Ballroom 

M, Online 

ookstore (and other topics suggested by attendees) 

. Evans, Assistant Director, EIDS, Facilitator 

Dog

and Community 

Mandates 

rogram Analyst, LPS 

Thomas G. Oertel, Depository Library Inspector, LPS 

 spector, LPS 

Sh

2:00 - 5:00 

2:00 GPO 

2:00 ublications Division Tour Library of 

Congress 

2:00 Senate Li

3:15 Break 2nd floor 

gency Update Session, Part IV 

Thomas Freebairn, Director, FirstGov, U.S. General Services 

ation 

tation Library 

 Speaker TBA 

Rosslyn

Ball

 Michele Farrell, Program Officer, Instit

Library Services 

Technology Opportunities Program (TOP) 

 Sahon Palmer, Program Officer, National Telecommunications 

Information Administration, U.S. Departm

Lunch 

Afternoon 

Federal Agency Update Session, Part III 

Census Bureau 

 John C. Kavaliunas, Chief, Marketing Services Office, Census 

Bur

STAT-USA Products 

 Robert Wendling, Acting Director, STAT-USA, Econo

Statistics Administration, U.S. Department of Co

2:00 - 5:00 GPO Access Open Forum (Ben's Guide, Interactive CD-RO

B

 T.C

How to Balance FDLP Access with Library Missions 

wood 

2:00 

 Cynthia L. Etkin, P



Gail Snider, Depository Library In

enandoah 

A&B

Depository Library Council Working Session [open to all] 

LPS Tour 

Club 

Serial & Government P

U.S. Senate Library Tour brary 

3:45 Federal A

FirstGov 



Administr

National Transpor

room 

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3:45 Science Agencies: Emerging Technologies & Digital Libraries 



Shenan

A&B 

5:00 

7:00 - 9:00 ssion [open to all] Club 

Wednesday, October 25

ing 

8:00 2nd floor 

8:30 - 12:00 Club 

8:30 

onal Agricultural Library, U.S. Department 

.S. Institute of Peace (demonstration) 

Ellen Ensel, Computer Systems Librarian, Jeannette Rankin 

 Program, U.S. Institute of Peace 

Rosslyn 

Ballroom 

 Clearinghouse 

Mark McCullough, Government Documents Librarian, 

reating Government Document Displays 

 ocuments Technician, Minnesota 

Do

8:30 Shenandoah 

A&B 

10:00 2nd floor 

10:00 NARA 

Stephen M. Griffin, Program Officer, National Science 

Foundation 

doah 

Adjourn 

Depository Library Council Working Se

Morn

Coffee with Council and GPO Staff 

Depository Library Council Working Session [open to all] 

Federal Agency Update Session, Part V 

AGRICOLA (demonstration) 

 Speaker TBA, Nati

of Agriculture 

U



Library

8:30 Government Document Displays: A Tutorial &



Minnesota State University, Mankato 

C

Mary Nere, Government D

State University, Mankato

Government Document Displays: A Case Study 

 Mary Sue Lovett, Reference Librarian, St. Olaf College 

gwood 

Program & Speaker TBA 

Break 

10:00 LPS Tour GPO 

National Archives & Records Administration 

10:00 Serial & Government Publications Division Tour Library of 

Congress 

8 
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10:30 Reconsidering Depository Status 

 A. Hays Butler, Government Documents/Reference Librarian, 

Rutgers University School of Law, Camden 

ents Librarian, The 

or, Suffolk University Law 

Library

eila M. McGarr, Chief, Library Division, LPS 

Rosslyn

Ballroom 

10:30 Search Engine Indexing of GPO Access Web Pages: An Open 

Discussion on How to Measure and Improve Results 

 T.C. Evans, Assistant Director, EIDS, Facilitator 

Dogwood 

10:30 How Do I Cite This? Automating Reference Assistance 

 Kenneth Furuta, Electronic Resources Librarian, Arizona State 

University 

Search Full Text U.S. Internet Government Periodicals 

 Paul A. Arrigo, Reference/Government Documents Librarian, 

Washburn University School of Law 

Shenandoah 

A&B 

12:00 Lunch 

Afternoon 

2:00 Depository Library Council: Plenary Session 

Report of draft recommendations and action items, including 

audience response and comments 

 

Rosslyn 

Ballroom 

3:30 Adjourn 

 David C.R. Heisser, Reference/Docum

Citadel Military College 

 Elizabeth M. McKenzie, Direct

 Sh

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Transportation Tips from Washington Area Airports 

Reagan Washington National Airport 

5 miles to Holiday Inn Rosslyn Westpark 

VIA FARE DIRECTIONS 

SuperShuttle 

(800) 258-3826, 

press 2 

$8 per person Walk to the south end of the main terminal near Northwest 

Airlines. Follow the Washington Flyer/Super Shuttle signs 

to the ticket counter. 

Metro $1.10 Sunday oneway fare Walk through main terminal to National Airport Metro 

station. Take Blue line train marked ADDISON RD to 

Rosslyn station (travel time: 10-12 minutes). The hotel is 

less than a 10-minute walk north on Fort Myer Drive from 

the subway. 

Taxi $10-12 Walk through terminal to Ground Transportation area to 

locate taxi. 

Car Take George Washington Parkway north. Merge left onto 

Route 50 West (Rosslyn/Key Bridge). Then take a quick 

right continuing to follow Route 50 West for a short 

distance. Take right at top of ramp (Rosslyn/Key Bridge) 

onto North Lynn Street. Take left at 19th Street North. Take 

right at North Nash Street and pull into hotel's parking lot. 

Washington Dulles International Airport 

25 miles to Holiday Inn Rosslyn Westpark

VIA FARE DIRECTIONS 

SuperShuttle

(800) 258-3826, 

press 2 

$22, 1 person 

$10, each 

additional person 

going to the same 

location 

After exiting the main terminal, pick up is at curbs 1C and 

1F. 

Washington 

Flyer van & 

Metro 

$8.00, 1 person 

one-way van fare 

$1.10 Sunday oneway Metro fare 

Take the Washington Flyer van from Dulles to the West 

Falls Church Metro station (travel time: 20 minutes). 

Take the Orange line train marked NEW CARROLLTON to 

the Rosslyn station (travel time: 15-20 minutes). The hotel 

is less than a 10-minute walk north on Fort Myer Drive from 

the subway. 

Car Take Dulles Access road to I-66 east. Take exit 73 

(Rosslyn/Key Bridge) onto Lee Highway. Take right at 

second light onto Fort Myer Drive. Hotel entrance is 

immediately on the right. 

Driving time 30-40 minutes 

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Baltimore-Washington International Airport (BWI) 

35 miles to Holiday Inn Rosslyn Westpark

VIA FARE DIRECTIONS 

SuperShuttle

(800) 258-3826, 

press 2 

$35, 1 person 

$5, each additional 

person going to 

the same location 

Pick-up is on the lower level, Ground Transportation, 

between baggage claim carousels 3 & 4. 

Shuttle, Amtrak, 

& Metro 

$19 one-way 

Amtrak fare 

$1.10 Sunday oneway Metro fare 

Take the free shuttle bus to the BWI rail station. Pick up an 

Amtrak train to Union Station (travel time: 30 minutes). 

At Union Station, take a down escalator to the Metro. Enter 

the Red line train marked SHADY GROVE or 

GROSVENOR. Transfer at the Metro Center station to a 

Blue line train marked FRANCONIA/SPRINGFIELD or to 

an Orange line train marked VIENNA (travel time: 12-15 

minutes). Exit at the Rosslyn station. The hotel is less than 

a 10-minute walk north on Fort Myer Drive from the 

subway. 

Car From BWI, take I-195 West to southbound BaltimoreWashington Parkway (MD Route 295). Drive about 23 

miles to US Route 50 West (New York Avenue). Take left 

onto K Street near Mt. Vernon Square. Continue on K 

Street for 1 1⁄4 miles, then take right onto US Route 29 South 

(Whitehurst Freeway). Turn right on M Street, then right 

onto Key Bridge (US Route 50 South). After crossing 

bridge, road becomes North Fort Myer Drive. Hotel is on 

right. 

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APDU Offers Workshop on Public Data in Libraries 

The Association of Public Data Users (APDU) is offering a workshop on Using Public Data in 

Libraries on Thursday, October 26, 2000. The workshop will be held at the Hyatt Arlington 

Hotel, 1325 Wilson Boulevard, (a couple of blocks from the Holiday Inn Rosslyn), from 8:30 

a.m. to 4:00 p.m. There is a $75 registration fee. 

The full day workshop will focus on Basic Data Concepts and Statistical Literacy and Data 

Products. If you are interested in attending, please send an email message to <apdu@apdu.org> 

for more information. 

STAT-USA Update 

The National Trade Data Bank (NTDB) (C 1.88:, Item 0128-L) on CD-ROM will no longer be 

sent to libraries effective with the October 2000 disc. In August 1999, LPS entered into an 

Interagency Agreement with STAT-USA to provide funding for the new NTDB software directly 

to STAT-USA, with the understanding that FY 2000 was going to be the last year the NTDB was 

issued in a tangible format to Federal depository libraries. (See the Administrative Notes, vol. 

20, no. 16, 10/25/99, p. 13) As part of this agreement, LPS and STAT-USA agreed to work 

toward increasing online access to the STAT-USA database. Effective October 1, 2000, 

depository libraries will have two free subscriptions to the STAT-USA online service. 

Libraries will not need to register for the increased access to the STAT-USA service. The 

current passwords in use by libraries registered for this service will allow the extra user to access 

the database. Libraries that need to register for this service will find the registration form at 

<http://www.access.gpo.gov/su_docs/fdlp/coll-dev/statusar.html> for the HTML version, and 

<http://www.access.gpo.gov/su_docs/fdlp/coll-dev/statusar.pdf > for the PDF version. Libraries 

are reminded of the limitations of the service according to this agreement. The users must be in 

the library when accessing the database. The library must protect the passwords. Passwords 

should not be disclosed to faculty, students, or patrons. If you have trouble accessing the 

database using your password, please contact LPS by sending an askLPS request to 

<askLPS@gpo.gov> or by contacting Robin Haun-Mohamed at <rhaun-mohamed@gpo.gov>. 

Another STAT-USA product is also being discontinued. USA Trade (C 1.88/3:, Item 0128-L01) will no longer be distributed to libraries in CD-ROM format. The information in this title is 

also included in the monthly U.S. Imports of Merchandise (C 3.278/2: item 0154-D) and U.S. 

Exports of Merchandise (C 3.278/3:, item 0154-D) on CD-ROM. A new paid portion of the 

STAT-USA online database, USA Trade Online, with the detail level equivalent to the CD-ROM 

product is not included under the agreement for free depository access, however, an abbreviated 

2-digit detail is available under your depository subscription to STAT-USA. When STAT-USA 

ends the free trial period for USA Trade Online, depository libraries wishing to access the 

detailed USA Trade Online on the STAT-USA website must pay for access under terms set by 

STAT-USA and the Census Bureau. 

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Electronic Transition Update 

As increasing numbers of Government publications become available through the Federal 

Depository Library Program in electronic format only, some awkward breaks may occur in the 

transition. As noted in the July 15 issue of Administrative Notes (v. 21, #10, p. 15-16), it is 

rarely possible to order that the change from tangible production to electronic occur at a certain 

time or with a specific issue of a series. 

Therefore, libraries may continue to receive tangible copies of some depository titles even after 

LPS has announced that the title will be available to depositories in electronic form only. This 

will occur when the tangible copies were ordered before the conversion decision was made. As 

long as the tangible copies are in the pipeline, LPS will ship them to depositories. 

New Email Address for U.S. Fax Watch 

US Fax Watch has a new email address. Please send any inquiries, comments or customer 

service issues to <usfaxwatch@gpo.gov>. 

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SuDocs Letter: Destroy FBI Document 

July 17, 2000 

Dear Depository Librarian: 

The Library Programs Service (LPS) was apprised by the U.S. Department of Justice, Federal 

Bureau of Investigation that the FBI Personal Watercraft Identification Manual should not have 

been distributed to depository libraries. The FBI has advised us that the publication is for 

internal use only. 

Descriptive information on this publication: 

Title: Personal Watercraft (PWC) Identification, A Law Enforcement Guide to Hull, Engine 

and Serial Number Placement in Personal Watercraft 2000 

SuDocs Number: J 1.14/16:W 29 

Shipping List No.: 2000-0174-P 

Shipping List Date: March 20, 2000 

Item Number: 0722-A-01 

I am requesting that you immediately withdraw this publication and destroy it by any means to 

prevent disclosure of its contents. Both LPS and the Federal Bureau of Investigation deeply 

regret any inconvenience resulting from the shipment of this publication. 

Sincerely, 

FRANCIS J. BUCKLEY, JR. 

Superintendent of Documents 

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GPO Access Update 

Remarks by T.C. Evans 

Assistant Director, Office of Electronic Information Dissemination Services

Before the Federal Documents Task Force 

Government Documents Round Table 

American Library Association 

Saturday, July 8, 2000 

Chicago, IL 

It is a pleasure to have another opportunity to update the library community on the current and 

future state of GPO Access, as well as some current electronic government, or E-Gov initiatives. 

So much is taking place that it was necessary to be selective in the interest of time. It reminds 

me of a statement made by R.D. Laing, "We live in a moment in history where change is so 

speeded up that we begin to see the present only when it is already disappearing." 

As usual, I want to publicly thank all of the hardworking people at GPO who make GPO Access 

a reality, as well as all of you in the library community who assist us with your feedback. The 

time and effort you put into helping users find and use the resources of GPO Access and to let us 

know how to make it more useful are deeply appreciated. 

Size 

GPO Access continues to grow, with over 1,500 official government databases offered through 

some 80 applications. At this time, over 182,000 electronic titles are available through the FDLP 

Electronic Collection, with more than 109,000 titles on GPO servers and slightly more than 

73,000 titles linked to from GPO Access. 

Usage 

GPO Access usage continues to increase, even though we are in a seasonally slow period of the 

year. Over the past four months an average of approximately 26 million documents have been 

downloaded per month, with a high in March of close to 29 million retrievals. To place this 

March number in context, it means an average of 11 documents were downloaded from GPO 

Access every second of every day. 

There is also an interesting transition beginning to emerge. The number of retrievals being 

downloaded directly from web pages compared to those extracted from the databases through 

normal search and retrieval methods is growing. While 70% are still retrieved through normal 

means recorded by the WAIS logs, some 30% are being downloaded directly through links on 

our web pages. At the beginning of this fiscal year those numbers were closer to 75% WAIS and 

25% web pages. 

16 
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System Performance 

System performance has improved and efforts to enhance system response time continues. The 

work necessary to increase the bandwidth available for GPO Access is nearing completion. 

Initially, this will more than double our capacity and provides the infrastructure for rapid 

expansion as need increases. In addition, our Production Department is determining whether 

additional servers should be added for key applications. 

What's new on GPO Access 

 

There are a number of recent changes to GPO Access that should be mentioned. The most 

notable are: 

 All three of our easier to recognize and remember Web addresses are live: 

<http://www.gpo.gov/gpoaccess> for the GPO Access home page 

<http://www.gpo.gov/fdlp> for the Library Services page 

<http://bookstore.gpo.gov> for the U.S. Government Online Bookstore 

 The interactive GPO Access CD-ROM has been completed and is in production. A copy will 

be sent to each depository, but I urge you to stop by Booth Number 1411 at the Convention 

Center for a preview. 

 The Federal Register application has been updated so that any URLs published in notices are 

hot links to those addresses. 

 The Code of Federal Regulations application now features a page from which users can plac

online orders for print copies. Th

e 

ere are links to this page from both the search and browse 

portions of the CFR application. 

e 

Changing Threat of International Terrorism" is now available. 

bject bibliography. This is just 

o 

date information and to allow 

for the fastest possible processing of customer orders. 

lace an 

order, including a unique order number to facilitate follow-up inquiries. 

 The recent report from the National Commission on Terrorism, titled "Countering th

 The first page of the U.S. Government Online Bookstore page has been updated to make it 

easier to begin a catalog search or to locate a browseable su

one of many enhancements that are on the way including: 

 A user-managed e-mail notification application which will allow users to sign up t

rece ve e-mail notification when titles of interest are added to our sales offerings. 

 Improved system integration to provide the most up-toi

 A detailed transaction receipt to be provided to the customer when they p

17 
AN-v21-#12-8/15/00 

 The ability for customers to select special shipping options, such as Federal Express. 

nner that will enable them to 

see all price differentials as they prepare their orders. 

leased as part of the Microsoft case, including the Final Judgement 

released June 7, 2000. 

Papers of the President. 

Our GILS pages have been designed to improve use and the unnecessary pathway records 

e sector has been completed. Once again, it showed that 

GPO Access has the most comprehensive set of legislative resources. The report is available 

s always, work is under way to add more content to GPO Access and to refine access to the 

: 

ional Hearings on GPO Access. 

 Determination 

materials on GPO Access has been reached and a written memorandum of understanding has 

The application has been built and reviewed by Labor so a 

mutually agreeable release date should be agreed upon in the near future. 

completion of a draft outlining the options and recommending a 

v was made. They are now 

ttempting to get sufficient information to determine what the FirstGov effort will mean and to 

factor that into their analysis. 

 The capability for foreign customers to operate in a ma

 The latest documents re

 Volume I of the 1998 Public

 The 2000 Unified Agenda. 



removed. 

 An update of our ongoing comparison of GPO Access legislative resources and those offered 

by other agencies and the privat

on the Federal Bulletin Board. 

What's on the Horizon for GPO Access 

A

materials already provided. Some key examples of current efforts are

 A browseable list of all Congress

 A Statutes at Large application. 

 The daily version of the CFR, known as the e-CFR is targeted for completion by January 

2001. 

 An agreement with the Department of Labor to put the Davis-Bacon Wage

been delivered for signature. 

Pathway Indexer Examination 

A project is currently underway to examine the state of the current Pathway Indexer software. 

The project team was nearing 

course of action when the recent announcement about FirstGo

a

18 
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Performance Measures for Government Web Sites Study 

In conjunction with the Defense Technical Information Center and the Energy Information 

Administration, GPO has contracted with a group led by Dr. Chuck McClure of Florida State 

University to determine an appropriate performance measure for government web sites. The 

group has completed detailed site visits with the participating agencies, reviewed a wide varie

of additional materials provided, and examined current Government information policy as it 

pertains to web sites. In a

ty 

n initial draft of the results of these efforts, GPO Access was given 

dications of some areas that need examination, but was held up to the other participants as an 

 set of basic evaluation criteria that could be applied to any government web sites seems to be 

Legal Mandate - Does the site have a legal mandate? Is there some legislative or other 

, 

Site Content - Does the content offered meet essential criteria, including being authentic, 

y, security, consistent site design, 

and a children's area been addressed in the construction of the site? 

ns - Can the content be freely reused without restriction?

n put into assuring visibility through 

search engines and portals? 

easurements of the site's usage being maintained and 

reported? Is that coverage appropriate and consistent? 

in

example to be followed. 

A

emerging. They include: 



authoritative basis for its existence? 

 Goals and Objectives - Are there articulated goals and objectives tied to carrying out the 

mission provided by the site’s mandate or authorization? 

 Infrastructure - Does it possess the infrastructure to be sustainable? This includes funding

staff, hardware, software, bandwidth, etc. 



official, and timely? Does the site contain all of the content it could contain? Is there a 

commitment to permanent public access for this content? 

 Site Design - Have issues such as ADA compliance, privac

 No-Fee Access - Is the content available without charge? 

 Reuse Restrictio

 User Support - Is there a human interface available for supporting use of the site as well as 

self-help tools? 

 Awareness - Has the appropriate effort been undertaken to ensure that the site is reachable by

the intended audience? For instance, has any effort bee

 Usage Metrics - Are useful statistical m

19 
AN-v21-#12-8/15/00 

 Customer Satisfaction - Are there mechanisms in place to measure customer satisfaction an

to make use of feedback received? 

d 

ion - Is there an ongoing effort to evaluate the site's performance and 

 the accessibility of GPO Access 

 in the fourth evaluation: 

nter device to 

Directory trees were examined in an attempt to locate GPO Access pages; and 

t used primarily human-compiled 

indices and one that used computer 'spidered' or 'crawled' indices. 

uilding upon the excellent user feedback generated in the Open Forum at the spring Depository 

d by the user community in an attempt to make the tags more 

ough the 

ber of returns of GPO Access pages; 

 from being two of the better performing engines 

in evaluation 3 to two of the worst in evaluation 4 concerning the frequency of returning our 

The About and Excite engines exhibited the largest positive change, increasing by 37% and 

 Performance Evaluat

incorporate what is learned in the further development of the site? 

Search Engine Project 

The fourth installment of our ongoing effort to improve

resources through popular search engines has been completed. A brief overview follows. 

Several things were different

 Yep was taken out of the list of search engines (needed to subscribe to their cou

gain entry to the index); 



 The engines were divided up into two groups: one tha

B

Library Council Meeting in Newport, Rhode Island, we: 

 Examined the keyword and title metatags of GPO Access source pages; and

 Made the changes suggeste

likely to be terms input by a real-life user. This was finished by July 3, 2000, alth

timing means the net effect of this effort will be felt in the 5th installment. 

The fourth evaluation results: 

 Overall, there was a 4% decrease in the num

 The Open Directory Project and Snap went

pages, falling 49% and 37% respectively; 



20% respectively in the fourth evaluation; 

 The pages were returned with an 8% higher frequency in search engines utilizing computer 

robot created (rather than human-compiled) indices; 

20 
AN-v21-#12-8/15/00 

 A GPO web page was present in the top thirty entries under the Legislative Branch heading 

ectory trees examined; and 

d 

Tailor the metatags of our source pages to insure that our pages will appear in the results lists 

we have relevant information for; and 

tion 

-Gov Initiatives 

t. No one knows 

xactly what will happen or when, but it is sure to be exciting. So many things are happening 

ccess to Government services online by 2003 and 

to g tronically. 

 Age ber 2000. 

 Sec essibility 

Init

in 85% (or 11 out of 13) of the dir

 It is becoming increasingly difficult to contact the search engines regarding this project an

the submission of the GPO Access pages. 

Our experience shows that we must: 

 Continue to try to discover and understand how users actually search on search engines; 



for queries that 

 Continue to attempt to gather a full understanding of how search engines work in the crea

and the updating of their indices. Hopefully, this will enable us to determine why the 

backsliding has occurred. 

E

Electronic Government, or E-Gov, is definitely the hot topic of the momen

e

that I could not possibly mention them all here today. I have selected some of the more 

significant. 

 E-Gov Conference in Washington, July 10 - 13, 2000 is bringing together key players from 

Government and the private sector to discuss topics related to E-Gov. 

 The Government Paperwork Elimination Act (P.L. 105-277, or GPEA) will be a prime mover

in realizing E-Gov. It has placed a transactional focus on E-Gov that could pose challenges 

for dissemination. 

 GPEA directs agencies to provide public a

ive the public the option of submitting information to the Government elec

ncy implementation plans for complying with GPEA are due to OMB by Octo

tion 508 of the Rehabilitation Act Amendments of 1998 and the Federal IT Acc

iative (FITAI) works toward: 

“when Federal agencies develop, procure, maintain, or use electronic and 

information technology, they shall ensure that the...technology allows Federal 

employees with disabilities to have access to and use of information and data 

that is comparable” to the access that those without disabilities would have, 

21 
AN-v21-#12-8/15/00 

“unless an undue burden would be imposed on the agency.” These guidelines 

. Of 

recent note was the June 22, 2000 memorandum to agency heads from the Director of OMB 

en would 

hat 

 of the population still does not have an Internet connection at home. 

n 

te a centralized 

post to set standards and facilitate cross-agency efforts in E-Gov, with the exception of 

national security systems. 

 The Preparedness Against Terrorism Act of 2000 (HR 4210) would give such responsibility 

for national security systems to the agency security officer. 

Thank you for your attention and I urge you to stop by Booth Number 1411 and see the additions 

and changes to GPO Access. As always, I want to thank you for your feedback and I look 

forward to discussing your ideas for a better GPO Access during the conference. 

would also apply to web sites. 

 Privacy is a topic that is increasing in importance every day and much is taking place

stating that agencies should not use cookies to collect information about their online users. 

An agency would have to demonstrate a unique need to utilize cookies and even th

have to disclose publicly how they would safeguard the information collected. 

 The Digital Divide of those who can and cannot use the Internet becomes vital in a 

discussion of E-Gov. In reporting the results of a recent survey, The Economist reported t

more than 50%

 The e-Government Project web site sponsored by Senators Lieberman and Thompson is a

interesting experiment in receiving citizen participation in the legislative process 

electronically. Users can weigh in on a wide variety of E-Gov topics as well as read what 

others have to say. 

 E-Sign Bill (S761) - Gives electronic signatures the statutory weight of their handwritten 

counterparts. 

 Efforts to create the post of Government-Wide Chief Information Officer are interesting. 

 The Chief Information Officer of the United States Act (HR 4670) would crea

22 
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Upcoming FDLP Events 

2000 

Regionals Meeting 

 October 22 Arlington, VA

Federal Depository Conference / 

Fall Council Meeting 

 October 22-25 Arlington, VA 

2001 

Spring Council Meeting

 April 1-4 San Antonio, TX

Interagency Depository Seminar

 May 30-June 6 Washington, DC 

Regionals Meeting 

 October 14 Alexandria, VA

Federal Depository Conference / 

Fall Council Meeting 

 October 14-17 Alexandria, VA

23 
AN-v21-#12-8/15/00 

24 

Table of Contents 

2000 Federal Depository Conference / Fall Depository Library Council Meeting ...................... 1 

Conference Registration Form, Fall 2000..................................................................................... 2 

Revised Agenda, Fall 2000 Depository Library Council / Federal Depository Library 

 Conference ................................................................................................................................. 3 

Transportation Tips from Washington Area Airports................................................................. 10 

APDU Offers Workshop on Public Data in Libraries ................................................................ 13 

STAT-USA Update..................................................................................................................... 13 

Electronic Transition Update ...................................................................................................... 14 

New Email Address for U.S. Fax Watch .................................................................................... 14 

SuDocs Letter: Destroy FBI Document...................................................................................... 15 

GPO Access Update / Evans, ALA, 7/00 ................................................................................... 16 

Upcoming FDLP Events, 2000-2001.......................................................................................... 23

Administrative Notes is published in Washington, DC by the Superintendent of Documents, Library 

Programs Service, Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. Postmaster send 

address changes to: The Editor, Administrative Notes 

 U.S. Government Printing Office 

 Library Programs Service, SLLD 

 Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

Editor: Marian W. MacGilvray (202) 512-1119 mmacgilvray@gpo.gov