Meeting in New Orleans, Louisi- ana, on April 16-18, 1978, were members of the Depository Library

Council to the Public Printer. At- tending were documents librarians

from points as distant as the State

of Washington, along with John J. Boyle (Public Printer), Carl A. LaBarre (Superintendent of Documents), John D. Livsey (Director,

Library and Statutory Distribution

Service), Government Printing Office staff members, and representatives of the Joint Committee on

Printing.

^^Signing the Visitor's Register

^^re 69 people, almost all librar- ians. They came from 26 states and

the District of Columbia. The roster

of states was most impressive: Ala- bama, Arizona, California, Colorado, Connecticut, Florida, Georgia,

Illinois, Indiana, Kansas, Kentucky,

Louisiana, Michigan, Minnesota,

Mississippi, Nebraska, New Jersey,

New Mexico, New York, North

Dakota, Ohio, Oklahoma, Pennsylvania, Texas, Virginia, and Washington. This cfearly shows that Depository Library Council meetings have

become national in librarian repre- sentation drawing from over half the

United States! Presentations were made to Council by GPO staff members. Karl Keever, Field Operations Manager,

reported on the modernization and

improvement in management at the

GPO Sales Office. Emphasis has

been placed on speeding up the

^ocessing of all incoming mail.

IPiis includes getting 95% of all paid subscriptions entered into a data base within five days. Stuart Greenberg, Chief of the

Cataloging and Classification

National Representation

at Southern Council

Meeting

Branch, spoke on progress being

made with the Monthly Catalog.

Some scheduled improvements

have not yet been completed by the

contractor, but are expected by the

end of summer. In order to speed up

entries and to bypass OCLC "down

time" a plan has been put forward

for the use of an independent computer at GPO. This would also pro- vide for in-house editing and video

composition production of the

Monthly Catalog, as well as capability for additional subject headings.

This data would then be transferred

to OCLC on a regular basis.

Much discussion centered around

the GPO microform effort and the

earlier meeting of the Micropublishing Advisory Council (reported in June's HIGHLIGHTS). There was ex- pressed general support for the con- clusions of Dr. Albert R. Materazzi's

study on the respective uses of diazo and silver halide film for microfiche. Council went on to recom- mend that: GPO should provide to

Assistant Public Printer (Superintendent of Documents)

depository libraries, on request, re- placement of any depository microfiche which fades or otherwise deteriorates because of production

factors. GPO should assume re- sponsibility for and develop a mechanism for replacement of depository

microfiche which are lost or mechanically damaged. Considering

economic factors, distribution would

be free or at a cost to the depository

libraries. The Government Printing

Office should request the Joint Committee on Printing to amend the ex- isting authorization for the depository micropublishing program to ammommodate this function.

Preference was expressed by

Council for priority titles to be con- sidered for microfiche. These would

include the 23 listed in "Appendix

A" of the Guidelines for the Deposi

tory Library System, as well as cer

tain groups or types of publications

Examples of the latter would in elude: Department of the Army Reg

ulations, EPA Socioeconomic Envir

onmental Studies Series, Flood In surance Studies, IRS Looseleaf Reg

ulations System, National Labor

Relations Board Annual Report, Na

tional Labor Relations Board Deci

sions and Orders, Patent Office

Official Gazette, etc. Also recommended by Council was the insertion of a white backing

sheet of acid free paper behind the

first fiche of each multifiche title shipped in a single envelope.

Council discussed the GPO Depository Library Inspection Program

and recommended reworking the in- spection procedure in the light of the recently issued Guidelines. The

desirability of advance notice, eval- uative feedback, ample time for con-
sultation, and meeting with administrative personnel were stressed.

Prospective revision of Cliapter

19, Title 44, United States Code, was anticipated with the following

aims to be achieved by amendment:

(1) assure Regional depositories eli- gibility to receive second copies of selected documents; (2) involve

Regional depositories in the designation process for new selective

depositories; (3) authorize reimbursement of Regional depositories

for costs incurred in their activities as Regionals; (4) provide for pro- fessional training and consultation

by Regionals in the use and management of Government documents; (5)

require newly designated depository

libraries to have at least 15,000

books; (6) provide more flexibility

in the item selection process; (7)

expand the definition of a "Government publication" to include documents produced "in whole or in part" at Government expense; (8)

include Congressional committee

prints as depository items; (9) authorize the Superintendent of Documents to permit depository libraries not served by a Regional to dispose

of depository documents more than

five years old. A resolution was also passed rec- ommending that the Superintendent

of Documents fund a study to determine the complete costs to a Regional of its depository service,

including outreach to selective depositories.

These are only the "highlights"

of a very full Council meeting. A

more comprehensive coverage has

been sent out to depository libraries

in the form of a summary by Council

Secretary, Laura Rainey.

Council Meeting

a Winner!

[The following letter to the Public

Printer should give encouragement

to those considering attending the

Fall Council meeting in the heart of

historic "Old Alexandria."]

Dear Mr. Boyle:

A staff member and I have

just returned from New Orleans

where we attended the meeting

of the Depository Library Council to the Public Printer. It was

a pleasure to meet with such

concerned GPO staff members

and the very active Council.

The most encouraging aspect

of the meeting was the overall desire of the Government Print- ing Office to respond to librar- ians' needs. This attitude is so welcome in a time that Government seems to be too involved

in bureaucratic redtape.

We look forward to attending

the next Council meeting. This

last meeting would have been a success even if it had not been

held in such a fascinating city!

Sincerely,

Barbara M. Williams

State Librarian

Commonwealth of Kentucky

r

Monthly

Catalog

Corner

The advent of the Microfiche Proj- ect in the Depository Library Pro- gram necessitated minor modifications to the cataloging of these

records. It must be noted from the

outset that GPO catalogers compile

their information from the hard copy

edition and not the microfiche of same. These procedures have been

established because there is no firm

guarantee that all issuances in a

series, a multivolume set, etc., will be placed on microfiche. There

would also be serious problems in closing the entry of a series cata- loged in two different formats. It was decided, in the name of consistency, to catalog all such publications from the hard copy. This c(

cumvents the problem of changing

from a microform format to a book

format, or microfiche to hard copy

on a case-by-case basis.

The note (Microfiche) appearing

after the item number indicates that

depository distribution of that par- ticular document has been made in microfiche. However, the remainder

of the cataloging information per- tains to the hard copy issue.

A small number of Federal documents are issued only in microfiche

and are cataloged as such. Noticeable differences in the collation for these documents delineate the physical form of the publication. The first element reflects the number of

microfiche sheets immediately fol- lowed by the number of pages

photographed enclosed in parentheses. The last element is the size

of the microfiche. A document of

200 pages that has been photoreproduced on three sheets of mici^ fiche measuring 7.5 centimeters by < 9.5 centimeters would be cited as: 3 sheets (200 pages); 7.5 x 9.5 cm.
Historic

"Old Alexandria"

Fall Council

Meeting Site

Depository Library

Council To Meet

October 9th, 10th, 11th

The Depository Library Council to the Public Printer will hold its fall meeting October 9-11, 1978. The

place will be:

Holiday Inn—Old Town

480 King Street Alexandria, Virginia 22314

Everyone interested in the Depository Library Program is most

welcome to attend and participate.

A block of 25 single rooms has been

reserved especially for librarians. •servations should be made early

this is considered by many to be

Northern Virginia's loveliest season.

Just call the Reservation Desk at: (703) 549-6080; and for any special needs ask for Mrs. Bonnie Norris, Sales Director, at extension 112.

Located in Old Town, Alexandria,

approaching historic Market Square

near the Potomac River, this Holi- day Inn with its arches and fountains

is often mistaken for another 18th

century landmark. It is only three

miles south of National Airport,

easily reached from Route 1, George

Washington Memorial Parkway, and

the Mount Vernon Bicycle Trail: all of which cross King Street!

Changing Addresses?

If your depository is changing its address, be sure and remember to

notify the Library and Statutory Dis- ^Dution Service. In recent weeks, some entire shipments have been

returned to us by the Post Office be- cause the library was no longer at the address on our label!

Unusually interesting is the locale

of the upcoming meeting of the Depository Library Council to the Public Printer on October 9th-l 1th. It is in the very heart of "Old Alexandria" on the shore of the Potomac River, a designated historic district of 18th

century buildings: many connected

with such Revolutionary figures as

President Washington and his

friend, the Irish-American patriot,

Colonel John Fitzgerald.

Founded by Scots in 1749, who

had lost their own struggle for independence on Cullodon Moor three

years before, "Old Alexandria" is rich in history and also abounds

with craft shops and outstanding

restaurants. Free printed information is available for the asking on

this and the surrounding area. Just

write or call the good people at the

Bicentennial Center.

Among the many publications

which they distribute are: a brochure on "Old Alexandria," the booklet

titled Rambling Through Alexandria,

a brochure on "Virginia Plantations," the "State Highway Map of Virginia," a map of "Historic District of Columbia," and specific in- formation on any historic places in the City, the State, or the District about which a visitor might wish to know.

George Washington

Bicentennial Center

201 South Washington Street Alexandria, Virginia 22314

(703) 750-6677
n

Questions and Answers

Q. Documents Librarian Carol

iVIcCariey of the Memphis/Shelby

County Public Library and Information Center in Tennessee sent to your Editor the following letter of

concerned inquiry.

easier, and in my case, more pro- ductive. I was checking for a news- paper reporter doing a story on the

material published by the Federal

Government.

"I realize the Catalog comes out

of Pueblo, Colorado. But with the

publications there for mailing out,

it could not be too difficult to include

the publishing agency in the entry.

I would appreciate hearing from you

on this. Possibly you could put me

in touch with the person in charge

of the Catalog. I am guessing that

other librarians have had or will have the same problem."

A. Your well expressed concern re- garding the librarian's need for ad-

"I am writing about a problem

encountered with The Consumer In- formation Catalog, sent in bulk to most depository libraries for patron

handouts. I understand the design

of the Catalog is for order purposes,

but patrons often ask to see the

publications before they order them.

The entries in the Catalog offer nothing but a title and year of publication to the librarian trying to locate

a Superintendent of Documents

classfication number for location

within the documents collection.

Even using the appropriate Monthly

Catalog is often a blind reference. I can cite three examples of this in the Spring, 1978, Catalog. I also

checked the Publications Reference

File for these publications.

"Why can't the publishing agency

and/or (preferably and) the classi- cation number be included in the

Catalog entry? Sometimes the publishing agency is obvious, but sometimes titles could fit under the aus- pices of several agencies. The inclu- sion of more information would

certainly make the librarian's job

Florida

Documents Librarians

Are Getting It All Together!

[The following letter sent to your

Editor reflects the nationwide move- ment of documents-connected people to come together in state organizations for the exchange of information and futherance of the Depository Library Program.]

Dear Editor of HIGHLIGHTS:

At the annual convention of the

Florida Library Association in April, a Government Documents Caucus was formed to promote cooperation

and exchange of information for those working with documents in Florida and to provide significant

opportunities for continuing education.Elected officers are: Chairperson —Bruce Latimer, University of

North Florida; Vice Chairperson/

Chairperson Elect—Clarice Ruder,

ditional information in The Con- sumer Information Catalog has also

been voiced by others. Although the

Government Printing Office does

distribute the C/C via Pueblo, GPO

does not prepare its contents. That

responsibility is carried out by the

General Services Administration. If librarians would like to suggest possible improvements in their publication, just drop a line to:

Mr. David Peterson

Executive Director

Consumer Information Center

GSA—Room 142G

Washington, D.C. 20405

(

Tampa Public Library; Secretary

JoAnn McGonagill, State Library of Florida. The Caucus encourages at- tendance at its planned workshops

by anyone working with or interested

in documents, be they clericals,

paraprofessionals, or professionals.

Those who were unable to attend

the founding session at the Convention are cordially invited to contact any of the officers at their respective

libraries. A workshop is being planned for November to be held at the University of Florida.

Sincerely,

Bruce T. Latimer

Head, Documents Department

University of North Florida
RECENT PARTICIPANTS IN GPO's

LIBRARY AND STATUTORY DIS- TRIBUTION SERVICE WORKSHOPS.

Microform

Information

A recent issue of Newsletter:

Government Publications Chapter—

alifornia Library Association, cited

the following material as especially

helpful for libraries considering microforms: the book, M/croforms in Libraries, edited by Albert J. Diaz

(Westport, Connecticut, 1975); the

articles, "Administration and Organization of Government Documents

in Microform," Docunnents to the

People, vol. 6, no. 1 (January 1978);

"Microimagery in the Library,"

Drexel Library Quarterly, vol. 11, no. 4 (October 1975); "Documents in Microform," Illinois Libraries, vol. 18, no. 3 (March 1975).
Special Needs

If your depository library has some special needs of a general or

specific nature, let us know. Below

are some recent requests. If you can

offer discards, write the requestmg

depository a letter (sending a copy

to your regional). The library accepting the material agrees to pay any

postage and packing costs that may

be necessary.

Specific needs

1970 Census, Volume 1: Characteristics of Population, Final Volumes,

C 3.223/9:970/v.l/pts. 3, 7, 9, 13,

14, 18, 20, 21, 25, 26, 28-31, 33,

36, 39, 43, 46, 47, 49, 50, 52.

Mr. Philip A. Yannarella

Documents Librarian

W. Frank Steely Library

Northern Kentucky University

Highland Heights, Kentucky 41076

Official Opinions of the Attorney

General of the United States, vols. 41 to date.

Ms. Camille Motta

Chief of Technical Services

Federal Documents

State Library of Massachusetts

442 State House

Boston, Massachusetts 02133

National Weather Service, Daily

Kiver btages C bb. 117: vol. b/

(1971).

Weather Bureau, Daily River Stages,

C 30. 24: vol. 64 (1960).

Mr. William La Bissoniere

Government Publications Division

409 Wilson Library

University of Minnesota

Minneapolis, Minnesota 55455

Index Medicus 1967-1975.

Mrs. Regina L. Allen

W. B. Roberts Library

Delta State University

Cleveland, Mississippi 38732

Serial Set 11491 (82d Congress,

1st Session, Senate Reports, vol. 6).

Ms. Jeanne E. Boyle

Principal Librarian U.S. Documents Division

Newark Public Library Post Office Box 630

Newark, New Jersey 07101

Congressional Record, vol. 117, pt. 37 (bound).

Consumer Price Index, 1972, Aug.;

1973, March, Oct.; 1974, Oct.

Energy Abstracts for Policy Analysis, 1975, May.

Government Reports Announcements & Index, vol. 77, no. 4.

Ms. Jean Moore

Documents Librarian Jere Whitson Memorial Library

Tennessee Technological University

Box 5066

Cookeville, Tennessee 38501

ERIC, Resources in Education, 1973

Annual Index; 1975 Semi-Annual

Index (Jan.-June).

Ms. Francine B. Kamen

Kilmer Area Library

Rutgers University

New Brunswick, New Jersey 08903

Congressional Record, vol. 117, pt. 21; vol. 119, pts. 8, 12.

Mrs. Annie G. Albertson

Government Documents

Moye Library

Mount Olive College

Mount Olive North Carolina 28365

Cumulated Index Medicus, 1974,

vol. 15; 1975, vol. 16.

National Library of Medicine Current Catalog, 1976.

Ms. Nancy Mumpton

Documents Librarian

Woonsocket Harris Public Library

303 Clinton Street Woonsocket, Rhode Island 02895

/caFederal Home Loan Bank Board

Journal, 1975, Aug.; 1976, Oct.

Resources in Education, Semi Annual Index, 1976 (July-Dec).

Ms. Diane Wahl

Documents Librarian

Fondren Library

Dallas, Texas 75275

Monthly Labor Review, vol. 101, no.

4.

Pesticides Abstracts, vol. 7, no. 7;

vol. 10, no. 12.

Plant Disease Reporter, vol. 62, no.

3.

Public Health Reports, vol. 93, no.

2.

Ms. Jeanie Barbrow

Government Documents j^reFrederick T. Kelly Library ''^ Emory & Henry College

Emory, Virginia 24327
Abridgsd Index Medicus, 1970-74

(bound).

Ms. Sandra Sechrest

Documents Librarian

iVIurphy Library

1631 Pine Street University of Wisconsin-La Crosse

La Crosse, Wisconsin 54601

Specific offers

Contact should be made with the

library making the offer, not with

your Editor! Libraries not having

r<Regionals may only offer depository

>iaterial when they have replaced it with microform or reprint, and have

inquired from depositories within

their state if it is wanted there.

Duplicate copies, gifts, purchases,

and other Government documents

not received through the depository

program may also be offered by

such depositories.

Congressional Record (bound), vol. 116, pts. 7-12; vol. 117, pts. 3-20,

37, 38.

Ms. Mary Donahue

Documents Librarian

Lakewood Library

10200 West 20th Avenue

Lakewood, Colorado 80215

Nuclear Science Abstracts, 1962-

73 (some gaps).

Mr. S. Mark Jarrell '^iovernment Publications Librarian

William C. Jason Library

Delaware State College

Dover, Delaware 19901

Monthly Catalog, 1970, Feb.,

March; 1973, Nov.; 1974, Jan.,

Feb.; 1975, Feb., Mar.-May; 1976,

Jan.-June, Sept.

Ms. Clarice Ruder

Government Publications Librarian

Tampa-Hillsborough County

Public Library System

900 North Ashley Street Tampa, Florida 33602

Cumulated Index Medicus, 1977,

vol. 18, books 8-14 (with book 14

missing, two books 13 instead).

Mr. Steven Adams

Documents Librarian

Morrisson-Reeves Library

80 North 6th Street Richmond, Indiana 47374

Congressional Record, vol. 115, pt. 14; vol. 119.

Mr. James Wall

Serials Librarian

Thomas More College Library

Box 85

Covington, Kentucky 41017

Blind in the United States, 1920.

Deaf Mutes in the United States,

1910.

Indian Population in the United

States and Alaska, 1910.

Statistical Directory of State Institu- tions for the Defective, Dependent,

and Delinquent Classes, 1910.

1972 Census of Agriculture, vol. 2, ch. 2-9; vol. 3-4; vol. 5, pts. 1-11,

14-16; vol. 6.

1972 Census of Manufacturers, vol.

2, pts. 1-3.

Mr. Philip A. Yannarella

Documents Librarian

W. Frank Steely Library

Northern Kentucky University

Highland Heights, Kentucky 41076

Congressional Record, vols. 91-

109, 118-121.

Mr. Mark Leggett

Business/Industry Librarian

Knoxville-Knox County Public

Library

500 West Church Street

Knoxville, Tennessee 37902

Community Health Services Bureau,

MCHS Research Series, HE20.51 14, nos. 2-5.

Health Manpower Bureau, Annual

Report, HE20.6601, 1975, 1976.

Housing and Urban Development

Dept., Annual Report, HHl, 1964-

69; HUD Trends, HHl. 14, 1975,

June; HUD Challenge, HE1.36,

1969-73.

Indian Health Service, Alaska Native

Medical Center, HE20.5311, 1975.

National Cancer Institute, NCI

Smoking and Health Program: Reports, HE20.3171, no. 1; Report of the Director, HE20. 3168, 1973-

75 & 1975 Annual Plan for Fiscal Year 1977-81; Report of the Divi- sion of Cancer Treatment, HE20.

3172, 1976, vols. 1 &3.

National Institutes of Health, Annual

Report, HE20.3001, 1972; Re- search Resources Reporter, HE20.

3013, vol. 1, nos. 5 & 6.
National Library of Medicine, Selected References on Environmental

Quality as It Relates to Health, HE

20.3616, vol. 1, no. 1-vol. 3, no. 2

(1971, Jan.-1973, Feb.).

Public Health Service, Health Statistics Plan, HE20.16, 1978-82.

Ms. Laurie Brown

Acquisition Librarian

Millsaps-Wilson Library

Millsaps College

Jackson, Mississippi 39210

Congressional Globe, 1859, 35th

Cong., 2nd, pt. 2 & appendix; 1862,

37th Cong., 2nd, pt. 2; 1863-64,

38th Cong., 1st, pts. 1-4; 1864-65,

38th Cong., 2nd, pts. 1-2.

U.S. Reports, vols. 190, 296, 359.

U.S. Supreme Court Reports, 14-

17, (4 law ed.), 1-4, Wheaton, 2nd

ed.

Mrs. Alice Brown

Library-Government Documents

University of Nevada, Las Vegas

4505 Maryland Parkway

Las Vegas, Nevada 89154

Minerals Yearbook, 1963-1972.

Ms. Hilda Webb

Documents Librarian

Guggenheim Memorial Library

Monmouth College

West Long Branch, New Jersey

07764

Bureau of Mines, Bulletins, 195,

846, 556, some 600's; Information

Circulars, 6900-8500 (incomplete);

Minerals Yearbook, 1963-67 (incomplete); Report of Investigations,

3600 to 7500 (incomplete).

U.S. Geological Survey, Annual Report, 1919; Bulletins, 1-1200 (in- complete); Circulars, 1-700 (in- complete); Professional Papers,

1-800 (incomplete); Publications of the Geological Survey, 1962-68;

Water Supply Papers (incomplete).

Ms. Susan Abernethy

Documents Clerk

J. Murrey Atkins Library

University of North Carolina

at Charlotte

UNCC Station

Charlotte, North Carolina 28223

Congressional Record, vol. 117, pt. 24; vol. 119, pt. 9.

Mrs. Annie G. Albertson

Government Documents

Moye Library

Mount Olive College

Mount Olive, North Carolina 28365

Federal

Register Users,

Did You

Miss This?

Depository libraries which happen

to select Item 569-B, "Handbooks,

Manuals, Guides," issued under the

auspices of the National Archives

and Records Service, should have

received last fall a 70-page booket

entitled The Federal Register: What

It is and How to Use It, A Guide for the User of the Federal Register—

Code of Federal Regulations System.

This is a must for frequent users

of Federal Register and CFR. Regrettably, libraries selecting those t\\

publications (Items 573 and 572)

would not automatically receive the

booklet. If you missed it (distributed

October 7, 1977, on Shipping List #10,227, SuDocs number GS 4.6/

2:F31), it is available for sale from

GPO. The stock number is: 022-

003-00934-5; and the price is $2.30.

IPUBLIC DOCUMENTS B WS^ I I I higbngbt/i

Public Documents Highlights is circulated bi-monthly by the Superintendent of Documents, Washington, D.C. 20402, and is mailed at

first class postage rates. Public

Documents Highlights is intended

primarily for librarians of the Federal Depository Library Program

Material proposed for circulation

may be submitted to the Editor,

Public Documents Highlights, Li- brary and Statutory Distribution

Service, Government Printing Office, Washington, D.C. 20401. The

Superintendent of Documents,

however, retains the right to accept

such material, to edit it, and tf assign priorities of circulation.

932- 490 U.S. GOVERNMENT PRINTING OFFICE : 1978-O-260-165 #25