Scope of Work 

Exhibit A. 

Norfolk Southern Railway Company Scope of Work for 

Switch-Duty Locomotive Conversions 

in Rome, Georgia 

Upon the Effective Date and continuing tlu·ough the term of this contract, unless tenninated early 

under provisions of the CONTRACT, CONTRACTOR will perform tasks as described the 

Project Proposal to reduce emissions fi·om locomotives used for switching in Rome, GA for 

purposes of improving air quality in Georgia. These tasks include: 

A. Within 45 days of execution of CONTRACT, CONTRACTOR shall provide to the 

Division a project schedule with specific dates for completing each project related task 

that is consistent with timeline provided in the Project Proposal (Exhibit B); 

B. CONTRACTOR shall conve1t two 3000 hp locomotives with at least 5 years expected · 

remaining life ("Original Locomotives") as described in the Project Proposal to a motherslug unit with an advanced 12-71 DECO 3000 hp locomotive engine meeting EPA Tier 3 

switch-duty emission standards or better (i.e. with lower emissions) ("Conve1ted 

Locomotives"); 

C. The CONTRACTOR shall maintain the Conve1ted Locomotives sufficiently to assure 

each Conve1ted Locomotive remains operational for a period often years fi·om the date 

after each Conve1ted Locomotive is retrofitted (the "Operating Period") and shall operate 

the Converted Locomotives at least 80% of each Conve1ted Locomotive's operational 

· hours in and around the Rome, GA Rail Yard as described in the Project Proposal. The 

Operating Period and number of operational hours may be modified if the Conve1ted 

Locomotive is damaged such that CONTRACTOR and the DIVISION mutually agree 

that it can be removed from service, in which event CONTRACTOR shall be deemed to 

have satisfied its obligations under this CONTRACT with respect to such Converted 

Locomotive( s ). The Division acknowledges that the Converted Locomotives may leave 

the Rome Yard for 92-day Federal Railroad Administration inspections and other 

maintenance, for Positive Train Control installation, or for other logistical contingencies. 

The Division understands that the CONTRACTOR does not permanently assign 

locomotives to patticular yards, and actual locomotives required for switching will vary 

from day to day depending upon rail traffic volume and locations, and depending on the 

availability of locomotives to meet operational needs. The CONTRACTOR shall inform 

the Division of all Converted Locomotives that are removed from the fleet due to damage 

or inoperability. The ten-year period for each Converted Locomotive will statt on the 

date that the Converted LocomotivtJ is placed into revenue service. The CONTRACTOR 

shall not sell any Conve1ted Locomotive until the Operating Period has passed or the 

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Converted Locomotive has been determined to be damaged beyond repair or pennanently 

inoperable. 

D. Initial Report: Before converting the locomotives, the CONTRACTOR shall submit an 

initial report containing the following information: 

(1) Work scope as provided in the Project Proposal. 

(2) Estimated emissions reductions. This estimate may use data as provided in the 

Project Proposal if there have been no changes in emission levels of the original 

and convmted locomotives from the Proposal. 

E. Post Conversion Report: The CONTRACTOR shall submit a post conversion report 

within one month (30 days) after each locomotive mother/slug unit is placed into service 

in the Rome Yard. The repmt shall contain the following: 

(1) Estimated emissions levels, which may include regulatory tier requirements. 

(2) Locomotive numbers for the Original Locomotives and the Converted 

Locomotives. 

(3) Pictures showing major components installed during the conversion. 

( 4) Pictures of the completed Converted Locomotives and their emissions labels. 

(5) Certification/assurance that emissions critical components were properly installed 

on the Converted Locomotives and are in working condition. 

(6) If the proposed time for completing the conversion is exceeded, an explanation of 

the delay. 

F. Rmming reports will be submitted every 6 months for the first two years (commencing' 

within 6 months after submission of the post conversion repmt) and mmually for eight 

years thereafter. These repmts may be combined for the locomotives converted under 

this CONTRACT. The running repmts will contain the following information: 

(1) Estimated emissions and fuel consumption, which may include estimates or 

· calculations based onlmown information including data from the Project 

Proposal. · 

(2) Description or confirmation of general operating pattems of the Converted 

Locomotives. 

(3) Certification or assurance of proper operation and maintenance of the Conve1ted 

Locomotives, in particular the emissions critical components. 

G. The CONTRACTOR shall submit any reports to the Division by electronic mail (e-mail) 

and shall provide two copies of the reports in the e-mail with one in Microsoft Word 

format and the second in a PDF format. The CONTRACTOR shall submit a hard copy 

of the report upon the Division's request. 

H. Notwithstanding anything to the contrary herein, in the Project Proposal or in the Request 

for Applications, CONTRACTOR shall have no obligation to conduct extra-operational 

studies or investigations or to generate data not generated in the normal course of 

· business in order to compile the repmts above or any other information requested by the 

Division under this CONTRACT. Further, the Division acknowledges the repmting 

limitations as set forth in the Project Proposal, and CONTRACTOR shall not be required 

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to prepare or submit any data or information that is contrary to those limitations. 

Specifically, but not by way of limitation, CONTRACTOR does not determine actual 

fuel usage by locomotive and as such cannot determine actual fuel used by each 

Converted Locomotive, and CONTRACTOR cannot determine or track actual duty cycle 

over the Operating Period for each Converted Locomotive. The CONTRACTOR will 

use .estimates for such determinations ·and may use best available information, which may 

include engineering estimates based on knowledge and experience of such operations. 

I. Contract funds will cover up to 70% of the total costs of the Project and will be 

distributed to the CONTRACTOR incrementally (not more than once per annual quarter) 

following completion of conversion task(s), pwvided the match has be~n satisfied. for the 

incremental distribution. 

I. The CONTRACTOR shall only invoice the Division for expenses eligible for award 

funding. As pa:tt of the invoice, the CONTRACTOR shall certify each task that has been 

completed. Upon completion of the Project, the CONTRACTOR shall submit a final 

invoice requesting up to the remaining funds for unpaid task expenses provided that the 

total grant distribution for this project does not exceed $899,820.00. The final invoice 

shall provide all the information as requested in Method of Payment section of the 

CONTRACT. 

K. The CONTRACTOR shall only invoice the Division for eligible expense resulting from 

the Converted Locomotive conversions as part of completing tasks as described by the 

CONTRACTOR'S Project schedule (Exhibit B). 

L. The CONTRACTOR may not seek reimbursement or cost share consideration for ce1tain 

ineligible cost, which would include management or similar fees used to accumulate and 

reserve funds for ongoing business expenses, unforeseen liabilities, or for other similar 

costs. The CONTRACTOR may not seek fees for consultants in excess of $587.20 per 

day nor $73.40 per hour 

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