U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

ADMINISTRATIVE NOTES

VOL. ^ , NO. 20 DECEMBER 1933

NEW YEAR'S RESOLUTIONS

FOR DEPOSITORY LIBRARIES

The Library Programs Service asks for your cooperation in helping us to serve you better during 198U. As you know, LPS provides instructions for

completing the Update Selection Printout, Amendment of Selection Cards,

Paper and Microfiche Claims, Surveys, etc. However, LPS finds that

libraries often fail to follow these instructions. As a result, LPS is

hampered in its efforts to provide the kind of prompt, effective service

that depository libraries deserve. Thus, we are asking each depository

librarian this New Year of 198k to take the following pledge:

"I, , Documents Librarian, hereby resolve to:

- circle the item number and classification number

for each title being claimed and not underline

or use a highlighter pen.

- have one person responsible for signing the claim

forms to reduce mistaken claims.

- complete the mailing address at the bottom of the

combined shipping list/claim form, GPO Form 379^

Depository Library Request for Information, GPO

Form 3^95 Amendment to Selections, etc.

- provide a consistent mailing address, not several

variations for the same library.

-: file claims for paper and microfiche titles within

60 calendar days of receipt of the shipment.

- use the correct depository library number for my

institution.

- discard ALL old claim forms and use only the com- bined shipping list/claim form.

- specify the exact shipment number when claiming a shipping list, e.g.: 831129-^or 831203-1.

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AN-v4n20-12/83

- contact the Regional or nearest Selective first

for any missing shipping list, since they can provide the form most expeditiously.

- use GPO Form 379^ Depository Library Request for

Information, rather than a letter, to claim an Automatic Mail title, or to inquire whether a particular title will be distributed.

- select only active item numbers on the "Amendment

to Selection" form by keeping current with the

discontinued items in Administrative Notes and in

the Appendices to the List of Classes .

- enter the item number and depository library

number on the OCR scanning sheets and Amendment

to Selection Cards in the proper format, e.g.:

019 5A, 0013B.

- review all communications being sent to the Library

Programs Service for accuracy."

Recognizing that our relationship is a "two-way street," we at the Library

Programs Service also pledge our efforts to improve services to depository

libraries in 1984. Let us renew our commitment together to support the

Depository Library Program and to better inform American citizens in the

affairs of our Government—through documents.

We at the Library Programs Service and the United States Government

Printing Office extend to all of our many friends in the depository

library community: Our Best Wishes For A Happy & Prosperous New Year !

GPO AT MID-WINTER ALA

If you happen to be in Washington, D.C., for the Mid-Winter Meeting of the

American Library Association, do stop by Exhibit Hall A at the SheratonWashington Hotel. Prominent there will be the GPO Booth, numbers 210-212,

which will be open January 6th, 8: 00AM- 5: 00PM; January 7th, 8: 00AM- 7: 00PM;

January 8th, 10: 00AM- 5: 00PM; and January 9th, 10 :00AM- 5 :00PM. Also, GPO's

Director of Marketing, Donald E. Fossedal, will be speaking before the

G0D0RT Federal Depository Task Force Depository Libraries Workgroup. This

will take place Saturday, January 7th, 9 :30AM-11 :00AM, in the Forum Room

of the Shoreham Hotel. There will also be opportunities for librarians to

visit the Library Programs Service January 5-6 and January 11-12. Arrangements for such visits should be scheduled ahead of time with the Administrative Librarian, Dan MacGilvray (703) 557-3892. Tours of the GPO printing

facility are always available on request; and arrangements for them can be

made with the Legislative Liaison/Public Affairs Officer, Judy Morton (202)

275-320)!.

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SURVEY 83-13: SPECIAL NOTICE

AW-vkn20-12/83

Concerning recent Survey 83-13* there was not enough information provided

on the title and class breakdown for item number 188-A-ll. The information

below was omitted from the item cards at the time they were generated from

DDIS:

Item 188-A-ll

Tech Notes: Computers (monthly) (P) C 51.17:

Tech Notes: Electrotechnology (monthly) (P) C 51. 17/2

Tech Notes: Energy (monthly) (P) C 51.17/3

Tech Notes: Engineering (monthly) (P) C 51.17/4

Tech Notes: Life Sciences (monthly) (P) C 51.17/5

Tech Notes: Machinery & Tools (monthly) (p) C 51.17/6

Tech Notes: Manufacturing (monthly) (P) C 51.17/7

Tech Notes: Materials (monthly) (P) C 51.17/8

Tech Notes: Physical Sciences (monthly) (P) C 51.17/9

Tech Notes: Testing & Instrumentation (monthly) (P) C 51.17/10

Federal Technology Catalog, Summaries of Practical C 51.17/H

Technology, NTIS Tech Notes Annual Index (P)

Corrected item cards for 188-A-ll will be provided shortly. When you

receive the cards, please do not return them to this Office, since they

are for your files.

In the future, whenever a 2nd, 3rd, etc., class is associated with one item number, these class numbers and titles will be listed on the survey

shipping list. However, this information will not be printed on the item

cards when a survey is generated,

under review.

A correction to the system is presently

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RETENTION INFORMATION

The Library Programs Service has received several inquiries regarding the

retention requirement for monthly issues of Employment and Unemployment

in State and Local Areas , (ME), Item 768-T, after the annual edition has

been issued. The Bureau of Labor Statistics advises LPS that all of the

issues should be retained in the collection, since the annual edition

does not supersede the monthly issues. The annual edition is only a partial summary of information contained in the monthly issues.

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In our haste to get AD NOTES (volume k, number 19 ) into the hands of

librarians before Christmas, we neglected to place our alphanumeric little

helper at the top right of the page. Anyone needing it should add:

AN-v4nl9-l2/83. Also, a printing glitch resulted in two blank sheets.

No text was lost, however; if you have numbered pages 1-26, you have them

all.

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AN-vkn2 0-12/83

PRESIDENT'S PRIVATE SECTOR SURVEY ON COST CONTROL

The Library Programs Service has received several inquiries concerning

reports issued by the President's Private Sector Survey on Cost Control

Commission. The Commission's reports are being sent to the depository

libraries as they are printed. We have no -way of finding out when the

reports will be printed until they are delivered to LPS. Six reports

have been issued to date; and information on the reports is included

below. Please watch the shipping lists to learn when future reports

are issued.

Title S.L.No . Distrib . SUDoc Class

Date

President's Private Sector Survey

on Cost Control: Report on Boards/

Commissions-Banking, Spring-Fall

1983. P831121-3 11/21/83 Pr 1+0. 8: C 82/B 63

President ' s . . . : Report on Federal

Construction Management, SpringFall 1983.

President's...: Report on the

Department of Health & Human

Service and Social Security

Administration, Spring-Fall

1983.

President's...: Report on Federal

Hospital Management, Spring-Fall

1983.

P831122-1 11/22/83 Pr k0.8:C 82/C 76

P831118- 3 11/18/83 Pr. 1+0.8: C 82/H 3k

P83H21-1 11/21/83 Pr 1+0.8: C 82/H 79

President's...: Report on Privatization, Spring-Fall, 1983. p831H8-1+# H/21/83 Pr 1+0. 8:C 82/P 93

President's...: Report on Real

Property Management, Spring-Fall

1983. P831123-3 11/23/83 Pr 1+0. 8:C 82/R 22

TWO COOPERATIVE PUBLICATIONS

Guide to Genealogical Research and Library of Congress Council of Scholars

O ccasional Papers: Creativity in Statecraft, No. 1 (by Arthur M. Schlesinger, Jr.), are cooperative publications. These are sold in order to be

self-sustaining, falling under Section 1903* Title hk (USC), and cannot be

sent to depositories.

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AN-v4n20-12/83

30Nov83

SERIALS /PERIODICALS UPDATE

GA 1.5/12: (v. nos.&nos.) Quarterly digests of unpublished decisions of the

Comptroller General of the United States. Personnel

law, civilian personnel & military personnel. (OCLC

10134293) Item 546-C. (1st issue v. 26, no. 3,

Apr. -June 1983) Merges 2 titles:

1) Quarterly digest of unpublished decisions of the

Comptroller General of the United States, Personnel

law, civilian personnel. Item 546-C. GA 1.5/5:

2) Quarterly digest of unpublished decisions of the

Comptroller General of the United States. Personnel

law, military personnel. Item 546-H. GA 1.5/11:

HE 20.4103: (v. nos.&nos.) DRH bulletin. Radiological health. Item 498-B-14.

When the title changed from BRH bulletin to DRH

bulletin, the issuing body changed from the

Radiological Health Bureau to the National Center

for Devices and Radiological Health. The class

has been changed to HE 20.4612: (v. nos.&nos. )

The subtitle "Radiological health" has been added to

the title because in Oct. 83 the Center began issuing

another DRH bulletin. DRH bulletin. Medical devices

has been classed HE 20.4612/2: (v. nos.&nos.) and added

to Item 498-B-14.

Ju 10.14: (date) Management statistics for United States courts. Item

717-X (MF) . Title changed to: Federal court management statistics, with 1983.

Corrections to previous Updates :

FHL 1.32: (v. nos.&nos.) In Administrative Notes, v. 4, no. 18 (Nov. 1983), I stated that Housing finance review was discontinued.

This is partly correct. It is discontinued as a Government publication with v. 2, no. 4 (Oct. 1983).

Jan. 1984- will be published by the Federal Home

Loan Mortgage Corporation. Send subscriptions to:

Subscription Services, Freddie Mac, P.O. Box 37248,

Washington, D.C. 20013 (Sub. form in back of last

Govt, issue)

Discontinued titles :

FEM 1.109: (v. nos.&nos.) Fire technology abstracts. Item 215-L-2. Discontinued with vol. 5, no. 6 (Nov. 1982).

HH 1.40/7: (nos.) International review. Discontinued with vol. 1,

issue 4 (Oct. 1980)

5
Discontinued titles continued

AN-v^n20-12/83

30Nov83

I 70.21: (date)

L 37.9: (v.nos.&nos.)

L 37.11: (v.nos.&nos.)

L 37.310: (v.nos.&nos.)

LC 1.17: (v.nos.&nos.)

Poppies & porticos. Discontinued in 1980-1981.

ETA interchange. Item 754-F. Discontinued with

vol. 7, no. 8 (Aug. 1981).

Job Corps happenings. Item 746-N-l. Discontinued

with vol. 18, no. 6 (June 1982).

Job openings. Item 754-H. Discontinued with

vol. 7, no. 5 (May 1983).

The Quarterly journal of the Library of Congress.

Item 788. Discontinued with vol. 40, no. 4 (fall

1983).

Discontinued titles /List of Classes

The following Periodical classes have appeared in the Discontinued List of a previous Serials Supplement but are still in the List of Classes.

HE 20.4003/2: (v.nos.&nos.)

L 37.19: (date)

Y 3.C 76/3:16/

Bulletin (National Clearinghouse for Poison Control

Centers (U.S.)). Item 475-Q. Discontinued with

Apr. -June 1982.

Youth program models and innovations. Item 780-A-9.

Discontinued with Oct. 1979.

CPSC memo. Item 1061-C-ll. Discontinued with

Aug. /Sept. 1981.

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BOUND CONGRESSIONAL RECORD INDEX

The Library Programs Service has had several inquiries concerning the

bound Congressional Record Index, part 29 of volume 125. The indexes . are always printed towards the end of the volume. Part 29 , the index to

volume 12 5> has not yet been printed. It is not expected to be available

for distribution until sometime during the first quarter of I98U. ** *********************************** X X X X X ****** X XXX X X ***************** X XXX XX **** 937 Bestsellers

We've put together a catalog of

bestselling Government publications. Send for your free copy. New Catalog

P.O. Box 37000, Washington, D.C. 20013

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to

Depository Lftrarie?