ADMINISTRATIVE NOTES

U. S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY AND STATUTORY DISTRIBUTION SERVICE

Vol. 2i No. 8 June mi ..

CENSUS UPDATE

Latest Census news is that four major series be published only in

microfiche. These series are: BLOCK STATISTICS, CENSUS TRACTS, DETAILED

POPUUTION CHARACTERISTICS, and METROPOLITAN HOUSING CHARACTERISTICS.

Census also intends to produce the maps in paper and microfiche; a decision

has not been made which format will be mailed to depository libraries.

GPO will distribute text and maps for these four series as they are

issued. The paper maps will be available through GPO Sales for those

libraries v^iich may v/ish to purchase them. Census has agreed to fully

cooperate with GPO in providing SuDocs classification numbers in the

header areas of the microfiche. They also report that at the present

time their remaining publications are schedule to appear in paper. TENTATIVE RELEASE DATES are as follows:

PHC80-1 Block Statistics

PHC80-2 Census Tracts

PHC80-3 Summary Characteristics for Goveminental

Units

PC80-1-A Number of Inhabitants

PC80-1-B General Population Characteristics

PC80-1-C General Social and Economic Characteristics

PC80-1-D Detailed Population Characteristics

HC80-1-A General Housing Characteristics

HC80-2 Metropolitan Housing Characteristics

Census has no information at this time on what form the SUi^dARY TAPE FILES

will take. We know many depositories want them, and we will keep you posted.

11/81 - 4/82

6/82 - 1/83

1/82 - 7/82

7/81 - 12/81

10/81 - 3/82

6/82 - 12/82

1/83 - 9/83

6/82 - 12/82

1/83 - 10/83

QUARTERLY SELECTION UPDATE

We have begun to receive responses updating item selections. Remember that

your printouts iraist be returned before June 30, 1981, to have any

changes for your library activated on the next item selection update.

Changes to Lists of Item Selections received after that date cannot be

accepted. Thank you for your cooperation. If you have any questions re- garding this printout, please call Mrs. Decker at (703) 557-9025.

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OPEN FILE REPORT DISCIAIMER

Please bear in mind that the OPEN FILE REPORTS currently going out to

depository libraries (see AMNISTRATIVE NOTES, volume 2, number 5, March

1981) contain original material which varies greatly in the quality o£

reproduction. These reports include manuscript or map copy, basic data,

field notes, pencilled notes, and hand-drawn maps. Nfeny geological users

just want to scan the material to determine if purcliase of a copy will be

desirable or not. Both USGS and GPO are on record as disclaiming the

quality of reproduction due to the nature of the materials

BILLS TO GO MICROFICHE

Responding to a decision of the Depository Library Council to the Public

Printer, the Library and Statutory Distribution Service will no longer

distribute Congressional House and Senate Bills in paper format. Beginning with the 6th microfiche Bill shipment, all depositories previously

receiving paper will begin to receive microfiche. Shipments containing

paper Bills will discontinue sometime in the near future. To facilitate

depositories now receiving paper format on Item Number 1006 in the change

over to microfiche format on Item Number 1006-A and to enable them to have

a conplete file in microfiche format, microfiche Bill shipments 1 through

5 will also be sent to them accompanied by the User's Guide for these

shipments. These will be shipped by the end of June.

NUCLEAR NEWS

In June, the Defense Nuclear Agency (DNA) will begin publication of a series of volumes that cover aspects of Department of Defense (DoD)

personnel involvement in the atmospheric nuclear test program. These

reports will be published over a two-year period, with the last voliMe

currently scheduled for publication in Nky 1983. Printing and distribution will be from the DNA. printing plant in Albuquerque, New Mexico.

GPO has arranged for distribution to over 500 depository libraries selecting Item Number 306, (D 1.2:-), and they will receive volumes by mail

from the DNA printing plant. A Fact Sheet on this project will also_

go the selecting depositories. Should other non-selecting depositories

desire the fact sheet or information on the project, they should contact:

Thomas J. Haycraft, Lieutenant Colonel, USA, NTPR Program Manager,

Defense Nuclear Agency, Public Affairs Office, Washington, D. C. 20305,

PHONE: (202) 325-7744. *************

CORRECTED COPY

The National Cancer Institute advised the GPO Library Division, that a National Cancer Institute Res^iard". Report, CANCER OF THE COLON OR RECTUM,

March 1981, HE 20. 3166 :C 71, mailed March 30, 1981, Sliipping List Number

15,805, was printed incorrectly. A corrected copy is expected and will

be distributed to depository libraries as soon as it is made available.

CHARGE BLOCK ON CLAIM FORMS

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On occasion, you may find what is called a "charge block" staiiped on your claim form. The first line of the block states: FOR OFFICE USE

ONLY. Under the word CHARGES, the price of the X->ubIication appears.

When this occurs on a claim form, it is for internal use only and NOT

a request for payment.

LOOK BEFORE YOU CLAIM CONGRESSIONAL RECORD!

A surprising number of depository libraries are mistakenly claiming issues

of the Daily CONGRESSIORAL RECORD which they already have'! By way of

exanple, have a look at the issue of CONGRESSIOm RECORD for the 97th

Congress, First Session, volume 127, number 5 (January 12, 1981). In the

iqjper right hand comer is a key sentence: "Proceedings of January 12,

13, 15, and 16, 1981, Are Combined in this Issue/' Inside tlie combined

issue will be found the title pages for each of the issues, numbers 6, 7,

and 8. Some folks are overlooking that key sentence and are claiming

issues accordingly. As a result, we have had a rise in claims for the

combined issues. Recently, for 1981, the combined nunbers have been:

3-4, 5-8, 18-19, 23-24, 32-33, 37-38, 42-43, 44-45, 55-56 and 69-60.

Unfortunatley, only the first nimiber appears on the front cover. Librarians,

speak to those who look after your claims and be sure they know what to

look for in the CONGRESSIONAL RECORD!

1977 ECONCMIC SERIES REPORTS

In February (ADMINISTRATIVE NOTES, vol. 2, no. 4), we announced a hold on the microfiche version of the 1977 ECONOMIC SERIES REPORTS (C 3.255/2:-,

C 3.256/2:-, and C 3.257/2:- being involved). Poor quality of these non- GPO produced fiche and a possible duplication of material distributed in

paper caused us to do this. A very careful investigation has followed in

which we have learned that there are special tables which appear only in

the fiche, thus rendering them unique in content from the paper versions.

Although Census says it may have these fiche re -filmed, we have decided to

send out the existing fiche consisting of text (sometimes of poor quality)

and tables. If better fiche become available from Census at a later date^

these will be sent to selecting libraries to replace the poor ones. Please

also note that the letters MF do not appear on these fiche.

PRE USERS TAKE NOTICE!

At last, everything you wanted to know about the PUBLICATIONS REFERENCE FILE,

but hesitated to ask, has been put into print. All depository libraries will

be receiving with Shipping List Number 16,094 a handsome blue covered copy

of PRE USER'S MANUAL: A GUIDE TO USING THE GPO SALES PUBLICATIONS REFERENCE

FILE. Its seven chapters and numerous illustrative figures tJioroughly

describe the PUBLICATIONS REFERENCE FILE, explain search strategy, talk about

the New Sales monthly supplement, the EXHAUSTED PRE, reveal codes identifying

stock status, the various types of subscription services, outline efficient

methods for ordering Government documents from GPO, mention sources of

additional information, searching aids, and much, much, more. Don't miss this

one!

GPO BOOTH AT ALA!

If you happen to be in San Francisco

for the 100th Annual Conference of the

American Library Association, drop in

to see the GPO exhibit at the Civic

Auditorium Arena. Booth number 1819

will have many new Government publications, GPO staff people, and some special surprises for visiting librarians.

The Booth opens Saturday, June 27th at

9:00 A.M., and runs through Tuesday,

June 30th at 3:00 P.M. Don't miss it!

Also, while in San Francisco, take a stroll over to the GPO Bookstore with

its $200,000 inventory of 2,000

current titles. It is located in Room

1023 of the Federal Building at 450

Golden Gate Avenue, and it is open

Monday through Friday, 8:00 A.M. to

4:00 P.M.

HAVE YOU A SELECTIVE HOUSING AGREEMENT?

Quite a few depository libraries house some of their documents outside of

their library. Some house documents with a State agency, others in a municipal hospital library. One historical society (a depository) also

selects for a public library. A public library depository selects for a community college library. GPO has always recommended the desirability

of having an agreement in writing between the two parties, stressing the

public access and the ultimate responsibility of the depository. At this

time we would like to create a model agreement for the use of depositories

which may want to consider selective housing of depository documents. You

can assist in this project by making a photocopy of your agreement and

sending it to:

U.S. Government Printing Office

Library Division

ATTENTION: Dan MacGilvray

5236 Eisenhower Avenue

Alexandria, Virginia 22304
jiIi