U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

ADMINISTRATIVE NOTES

VOL. 4 NO 7 JUNE 1983

1980 CENSUS OF POPULATION AND HOUSING

PC80-1-D, Detailed Population Characteristics , consists of 57 reports averaging 900 pages. The reports are scheduled by Census for publication from

August 1983 through December 1983. The correct item numbers are 159-C-01

through 159-C-53.

HC 80-2, Metropolitan Housing Characteristics , consists of 380 reports. The

reports are scheduled by Census for publication from June 1983 through December 1983. "The correct item numbers are 156-B-01 through 156-B-53.

Census has decided to produce the two series above in paper instead of microfiche. The series were originally surveyed 2 years ago with several format changes occurring since that time. GPO will distribute both reports in

paper only. The List of Classes now shows the incorrect MF format; this will

be changed shortly.

Due to the paper distribution, some libraries may not want to receive all of

the documents due to a storage problem. If this is the case at your library,

please review carefully your selections for item numbers 159-C-(nos.) and

156-B-(nos.) to insure that the selections are the way you want them on the

selection update printout to be mailed shortly.

The changes will not take effect for all of the reports since some issues

will be published before the printout is completed; however, the review

should help for most of the issues.

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Census plans to begin issuing the 1982 Census of Agriculture preliminary re- ports in July. There are 3200 county reports which will be shrink-wrapped

by state with the state report on top. In addition, the state reports will

be issued together with the U.S. summary. GPO will sell the publications in

this format and plans to distribute them in the same manner. It is currently anticipated that the final state report will be issued 6 weeks after the

issuance of the preliminary reports. The SuDocs class and item for these

reports is C 3.31/7:, Item 152-B-1-53.

The Economic Census publications are scheduled to begin in August with the

preliminary reports series. One major change has been made. The Advance

Geographic Area Series for the Censuses of Retail Trade, Wholesale Trade,

and Service Industries will not be issued. (Final geographic area reports

will be issued, however). Instead, Census will issue preliminary industry

reports by subject. Therefore, two new classes have been assigned to link

these series to the existing Subject Reports classes, and all publications

will be added to the existing item number for the Subject Reports. Following is a breakdown of the changes affecting these Censuses.

1982 CENSUS OF AGRICULTURE AND ECONOMIC CENSUSES
STATISTICAL COLLECTIONS FOR BIENNIAL REPORT UPDATE

In September 1983, GPO will send out the 1983 Biennial Survey questionnaire.

The purpose of the Biennial Report is to fulfill the reauirements of 44 USC

Section 1909; "The designated depository libraries will report to the Superintendent of Documents at least every 2 years concerning their condition."

The results of the Biennial Report have a twofold purpose; to provide GPO

with a picture of conditions in depositories and to provide depositories

with meaningful statistics which will enable them to draw conclusions about

services in their libraries.

The 1933 Biennial Survey will contai a a section of statistics which will

repeat on later surveys so that GPO and depository libraries will have a sense of change over time.

It will be necessary to collect seme information prior to receiving the

survey in September. Please follow the instructions for collecting data.

The results will only be valid if everyone uses the same sampling schedule

for collecting data.

WEEK ONE

WEEK TWO

WEEK THREE

WEEK FOUR

WEEK FIVE

Monday

Tuesday

Wednesday

Thursday

Friday

Please add all five days' results together when answering Biennial Survey questions. A form is attached to facilitate data collection. You will need

to make five copies of the form to use for each day of the survey. The list

of topics addressed is not complete but will help us in determining a denos»-"

itory library profile. Please address any comments or suggestions about rbn

statistics to Anita Newman, U.S. Government Printing Office, 5235 Eisenhower

Avenue, Alexandria, VA 22304.

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1
Census of Retail Trade

New class: C 3.255/3-2: Preliminary Industry Series. Item 133.

Deleted class: C 3.255/2-2: Geographic Area Statistics, Advance

Reports. Item 132-A (This item will be retained for the

final reports)

Census of Wholesale Trade

New class: C 3.256/3-2: Preliminary Industry Series. Item 133-D- I. Deleted class: C 3.256/2-2: Geographic Area Statistics, Advance

Reports. Item 132-B (Same as above)

Census of Service Industries

Class title change: C 3.257/3-2: Preliminary Industry Series (title

changed from advance Subject Reports) Item 133-C-l

Deleted class: C 3.257/2-2: Geographic Area Series, Advance Reports.

We will not resurvey any of the Agriculture of Economic Census series. Please

check your selections carefully and make any desired changes to the upcoming

printout. All of the above series, as well as the remaining series for these

censuses, are planned to be issued and distributed in paper only.

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SENATE NUMBERING ON JOINT COMMITTEE PUBLICATIONS

Some Congressional joint committee publications will bear Senate numbering

but GPO will not use this in the SuDocs class. Since not all publications

will receive the numbers, trying to pick up some would be confusing. Thus,

GPO will continue to cutter all publications issued by joint committees until

such time as a separate numbering scheme is devised. The Senate number will,

however, be recorded in the cataloging and will index in the Monthly Catalog

in the Series /Report Index.

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FALL WORKSHOP INFORMATION

In ADMINISTRATIVE NOTES for May 1983 (Vol. 4, No. 5) dates for the Fall

Workshops were listed and an address with telephone number provided for

requesting information. Please change the telephone number to: (703)

557-0462.

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SEPARATE SHIPMENTS

Recently we've experienced some minor problem in coordinating the weekly

separate shipping list numbers with our mailing contractor. This situation is being resolved immediately and you should not experience further

problems with separates being mailed from the contractor.

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ATTENTION LIBRARIANS

Please find following a new listing of the LPS portion of the GPO phone

book. The entire phone book will be sent to you in a week or so, but in

the meantime this may help you. The area code is 703.

3
THIS IS A WORKFORM FOR COLLECTING DATA. MAKE FIVE COPIES OF THIS FORM

TO USE FOR THE FIVE DAYS OF THE SURVEY.

No. of users in the documents dept. (For separate documents departments only)

ALL DEPOSITORIES : ALL QUESTIONS RELATE TO DOCUMENTS

No. of directional questions

(EX. Where is the U.S. Code?)

No. of reference/research questions

No. of database reference searches

No. of referrals

No. of items not available for use for which library staff searches stacks

and other locations

No. of interlibrary loan requests sent out

No. of interlibrary loan requests filled

No. of hours spent on tours, bibliographic instruction, presentation"., publications, exhibits or other publicity for documents

4
The following information for the Biennial Report does not require sampling

You will need to collect the following information over a 1 month period.

RECEIPTS Regionals and full depositories do not need to collect this information.

Number of depository print pieces (excluding legislative documents (classes

X and Y)

Number of bills and legislative documents (classes X and Y)

Number of microfiche (excluding X and Y)

Number of maps

ACQUISITIONS All depositories

Number of claims ordered

Number of items purchased from GPO Sales

Number of items received from other depository programs eg. NRC, NASA, NLM

Number of items offered on exchange lists

Number of items sent to other libraries from exchange lists

Number of items disposed of

RECORD MAINTENANCE

Number of print pieces (excluding legislative documents) cataloged

Number of print pieces (excluding legislative documents) included on a shelf list, serial checkin or other locator file

Number of microfiche (excluding legislative documents) cataloged

Number of microfiche (excluding legislative documents) included on a shelflist, serial checkin or other locator file

STAFFING This pertains to documents only

Number of professional staff (FTE)

Number of clerical and support: staff (FTE)

Number of volunteers (FTE)
EQUIPMENT

! Seating capacity for users of documents

Number of microfiche readers

Number of microfiche reader/printers

Number of computer terminals available to users and staff

Number of copiers staffed and unstaffed provided on library premises for users

Fiche-to-Fiche Duplicator capability
*************************************************

DISCONTINUED TITLES AND THE SERIALS /PERIODICALS UPDATE

SERIALS /PERIODICALS UPDATE

Uun83

A 92.10: (date)

A 92.10/7: (date)

A 92.18/3: (date)

D 101.77: (date)

D 206. 7: (v.nos.&nos.)

D 207.18: (v.nos.&nos.)

FT 1.18: (date)

HE 20.6216/2-2: (date)

OP 1.9: (date)

T 1.3: (date/nos.)

A 1.80/3: (date)

A 1.125: (nos.)

A 92.12: (date)

C 55.222: (v.nos.&nos.)

CCA 1.11: (v.nos.&nos.)

?EM 1 16: (v.nos.&nos.)

L 1.34/5: (v.nos.&nos.)

Milk production. Item 24-F. Frequency changed from

quarterly to monthly with Jan. 1983.

Dairy products. Item 24-F. Frequency changed from

quarterly to monthly with Jan. 1983.

Livestock slaughter. Item 24-J. Frequency changed

from quarterly to monthly with Jan. 1983.

Air defense magazine. Item 330-C-01. Title changed

to: Air defense artillery (OCLC 9432828) with Winter

1983.

U.S. Navy medicine. Item 385-D. Frequency changed

from monthly to bimonthly with Jan. -Feb. 1983.

Surface warfare. Item 400-D. Frequency changed from

monthly to bimonthly with v. 8, no. 1 (Jan. -Feb. 1983).

Quarterly financial report for manufacturings mining,

and trade corporations. Item 536-A. With the 4th

qtr., 1982 issue, this publication is being issued by

the Bureau of the Census and is classed: C 3.267: (date)

Bibliography on health indexes. Item 508-N. No issues were published between 1980, no. 2 and 1953, no. 1.

Topics. Item 834-W-3. Frequency changed from

bimonthly to quarterly with Spring 1983. The vol. no.

& no. will no longer be printed on the publication;

the date will now be used for claosif icacioa.

Treasury bulletin. Item 926-A. Frequency changed

from monthly to quarterly with Winter 1983.

DISCONTINUED TITLES

OIG news. Disontinued in 1980 or 1981.

Small farm family newsletter. Discontinued with no. 8

(summer 1981)

.

Farm labor. Discontinued with May 22 r 1981.

EDIS : Environmental Data and Information Service. I tea

273-D-7. Discontinued with v. 12, no. 1 (Jan. 1981).

Opportunity II. Item 361-3. Discontinued with v, 2. no. 3 (summer 1980)

.

Emergency management. Item 215-A-1Q. Diseor.tinueC

with v. l a no. 4 (summer 1531;

.

Labor literature. Item 762-D-?. Discontinued vW.\

v. 6, no* 24 (Dec. 15, 1331).

7
Discontinued Titles continued.

NCU 1.15: (date) The NCUA review. Item 527-E-l.

Feb. 1982.

Discontinued with

Pr 39.14: (date) National consumer buying alert.

Discontinued with Jan. 1981.

Item 851-J-2.

RR 1.7/3: (date) The RRB quarterly review. Item 859-E. Discontinued

with 1980, no. 3 (June 1981).

TD 1.25: (nos.) Transportation consumer. Discontinued with no. 27

(June 1981)

TD 2.34: (v.nos.&nos.) Highway focus. Item 982-G-13. Discontinued with

v. 13, no. 1 (Mar. 1981).

Y 3.G 79/3:9(v.nos.&nos.) Great Lakes communicator. Discontinued with v. 11, no. 12 (Sept. 1981).

AAi'cAAiWc A&ftVw'cv'c jrkit ieit <c* ;V it ft ft ft ftftft ft ftftftftftftftft ftftft ftftft ft ftftftftftftftftftftftftftftftftft ftftft ftftftftftftftftftft

Due to a recent clean-up of shortages up to one year old, the Depository

Distribution Division reviewed all short titles and a second attempt was

made to obtain additional copies unsuccessfully. Therefore a decision

was made to ship short. All items listed on Shipping List 18,064 were

shipped to regionals only and those States actually covered by the materials involved. Shipping List 18,065 publications were mailed to regionals

only. Do not claim publications on these two lists, please.

OPERATION CLEAN-UP

8
LIBRARY PROGRAMS SERVICE

(Eisenhower Complex)

" STOP SL 557-2050

5S7-P050

Director (Mrs Kadec)

Secrttary (Mrs Smith)

LIBRARY DIVISION SLL

Chief (Scully) 557-0462

Secretary (Mm. Hi invert) S57-04»j2 Administrative Librarian (MacGi lvray 557-3895 Classification Specialist (Ms. McLean) .. 557-2 145 Systems Analyst (Spence) 557-0462 DEPOSITORY ADMINISTRATION BRANCH

SUA

Chief (Ms Appel) 557-9026

Secretary ( ) 557-9026

Acquisitions Staff: Senior Technician (Ziegler) 557-2199

Acquisitions Technicians.- Ms Daniel 557-2198

Mrs Decker . 557-9025

Loughron 557-9025

Mahar 557-2198

Micrographics Section: Chief (Mrs Spence) 557-1100

Coordination & Control Unit: Supervisor (Lewter) 557-9013

Library Technicians: A*h 557-2199

Car1ef • 557-9013 Ms Ferguson 557-2199

Sufjoly Technician (Ms Smither) 557-2199

l-formation Processing Unit: Supervisor (Mrs Johnson) 557-1981

CLASSIFICATION A CATALOGING BRANCH

SLLC

Chief (Ms Watts) 557-2145

Secretory (Mrs Boitenfeld) 557-2145

Ccldoging Section 1: Ihrtf (Ms On) 557-1355

Cmr'rxjing Section 2. G*»f (Boldwin) 557-1409

Cataloging Section 3: Chief (Ms White) 5S7-8688

Subject Specialist 557-2145

INSPECTION TEAM SLLI

Chief ( ) 557-1720

Library Inspectors: Farina 557-3591

McClone 557 "642 Ms McGarr 557-2)35 Ms Newman 557 1720 DEPOSITORY DISTRRUT!Q»!

DIVISION SLD

Chief (Covington) 557-7670

Secretory ( ) 557-7670

Stotf Assistant (Lefler) 557 -7670

Supply Technician ( Dinepk 557-3171

DEPOSITORY PROCESSING BRANCH SLDP

Chief (Redd) 557-317!

Supply Clerk ( ) 557 3171

Processing Section: Chief (Carey) 557-3172

Hardcopy Distribution Unit: Supervisor ( ) 557- 3172

Microfiche Distribution Unit Supervisor ( ) 557 -3172

Receiving Section: Chief (Teele) 557 C«04

Stock Control Section: Chief (Montgomery) 557 3P1

DEPOSITORY MAILING BRANCH SLDM

Chief (Miss Davis) 557-0213

Checking & Shipping Section: Okef (Smith) S57-02?5

Address: Library Programs Service

U.S. Government Printing Office

5236 Eisenhower Ave.

Alexandria, VA 22304

ATTENTION: ?

9
Revised Distribution Statistics

The Library Programs Service distributed the following volume o* materials during fiscal years 1978, 1979, 1980, 1981 and 1982. Please disregard the incorrect statistics sent in Administrative Notes, Vol. 4,

No. 6 dated May 1983.

Publications Mailed (Hardcopy)

Fiscal Year Titles Copi es 78 32 142 12.928.901

*79 69 878 19 580 302

80 34 234 9 395 283

81O J. 37 385 ii g?3 321

**82 15,849 7 ,023 ,392

***83 10,836 5,121,939

Publ ications Mailed (Microfiche)

Fiscal Year Titles Copies

78 4,045 1 ,544,755

79 16,553 7,473,049

80 24,438 10,651,385

81 . 27,993 12,820,265

82 27 ,974 13,686,010

***83 23,748 12,045,238

* This high figure is due to the large backlog which was eliminated during

this year.

* This low figure is due to the elimination of sending out 9,044

Congressional Bills in paper.

* These are figures from October 1, 1982 - April 30, 1983.

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