DEPOSITORY LIBRARY COUNCIL MEETS

The Depository Library Council to the Public Printer met on October 29

and 30, 1974 at the Government Printing Office. Recommendations of the

committee? concerning bibliographic control of Government documents,

standards for depository libraries, inspection procedures for depository

libraries, and the GPO Microform Pilot Project, were passed by the Council

and submitted to the Public Printer.

Attending the meeting were the Public Printer, Thomas F. McCormick,

A-.-istant Public Printer (Superintendent of Documents), W. H. Lewis and

tlu^ollowing Council members: Mr. Carper W. Buckley, Ms. Eileen D. Cooke,

>MMVlbert M. Donley, Ms. Bernadine E. Hoduski, Mr. Charles G. LaHood,

rkEPMargaret Lane, Dr. Ralph E. McCoy, Mr. Peter J. Paulson, Ms. Catharine J. Reynolds, Ms. Maryan E. Reynolds, Mr. Joseph F. Shubert and Ms. Maryellen

Trautman.

Depository Library Council

Endorses GPO Microform

Pilot Project

The Micropublishing Committee of

the Depository Library Council to the

Public Printer reviewed and endorsed

the proposed GPO Microform Pilot

Project at the Council's Washington

meeting in October.

The Committee's recommendations

were accepted unanimously by the

Council members who urged the Public Printer to move forward with the

Pilot Project.

A letter seeking formal approval to undertake the Project and transmitting complete details of the proposed

Pilot Project is to be forwarded to the

Joint Committee on Printing by midNovember.

Copies of the program summary are

available for review by interested

Depository Librarians. Requests for

copies should be directed to Jim

Livsey, Microform Program Manager,

Box 1533, Washington, D.C. 20013.

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Questions And Answers

Q. Do you plan to print SuDocs classi- fication numbers in Government

publications?

A. As a beginning step, arrangements

are being made to print SuDocs

classification numbers in sales publications that are produced at the

GPO.

Q. Should I place a second claim for a depository publication ordered but

not received if there has been no

response to the first claim?

A. No. We do not match up the 2 claims. When the claims are filled you would then receive a duplicate

shipment. Ws have a backlog of

claims and are trying to fill them

as soon as possible.

Q, If we do not know whether a document is "superseded material"

should we ask you or the issuing

office? A, You may address your inquiry to the Library, Government Printing

Office, Washington, D.C. 20402.

Q. Will the microfiche data file be

made available to Depository

Libraries? A. The microfiche data file which is used by the Inquiries Section to identify sales requests is a duplication of the "Monthly Catalog"

entries for publications that are currently being sold at the GPO.

No plans have been made to make

this file available to Depository

... Libraries.

Q. Will microfiche publications be

available for sale to the general

public?

A. Publications would not be made

available for sale to the general

public until after full implementation of the Microform Program

which the Joint Committee on

Printing will be requested to ap- prove on a pilot basis.

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A LOOK AHEAD

The Library and Statutory Distribution Service has now been installed

in its new quarters in Alexandria, Va. Our mailing address remains the same: Library, Government Printing Office, Washington, D.C. 20402. If you wish to visit us, the street address is: 5236 Eisenhower Avenue,

Alexandria, Va.

And if you wish to call us the new numbers are: Mae Collins, Library Division Chief 703-557-2145

Norman Barbee, Library Division Administrator 703-557-2146

Helen Holt, Monthly Catalog Information 703-557-9016

Pauline Lieb, Depository Information 703—557-9026

AND A LOOK BACK

Note—The following memo was found in our files when the Library was

packed up and moved to \ irginia.

Feb. 16, 1928

So much comment has come to my attention in regard to a certain matter

that I feel called upon to send this notice around.

The comment referred to is in regard to those persons ascending the stair- way and using the upper gallery for the purpose of consulting the books to be found there. Please be careful in going up the stairs and in walking

along the outer edge of the upper gallery, and also about bending over. The present style of short skirts necessitates one being most careful under

the circumstance mentioned. The comment has been less marked in the

case of those persons wearing bloomers.

Chief

Catalogue and Library Section

REMINDER

The Public Documents Library of the Government Printing Office re- ceives many requests for publications through Interlibrary Loan. We are not able, however, to perform this service. All the documents which we

catalogue are sent to the National Archives for permanent retention and

are not available for loan to other libraries. Photocopies of Government

documents are available from the National Technical Information Service

for a fee.

Q. Does the GPO employ any professional librarians?

A. The GPO employs professional

librarians who work as catalogers

in the Public Documents Library.

Applicants are selected from the

Librarians Register of the U.S.

Civil Service Commission.

Q. What index would I use to identify

bibliographies of non-GPO Government publications?

A. The ''Monthly Catalog" includes

entries of all non-GPO publications

which are received for cataloging.

This includes a listing under the

subject "Bibliography."

Q. What relationship is there between

the Government Printing Office

and the Congressional Information

Service?

A. The Government Printing Office is a Federal agency and CIS is a pri- vate concern. There is no organizational relationship between them.

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USING THE INDEX IN THE "MONTHLY CATALOG"

i i The Superintendent of Documents

classification system groups together

all the publications of any Government department, bureau or agency

including those of its subordinate

organizations. The system defines the

scope of subject matter found in a particular class of publications since

the concerns of the specific issuing

agency limit the types of information

which it will publish.

Individual publications are indexed

in the "Monthly Catalog" in three

separate indexes.

Title Index

The title index is new this year. The

title of each publication is entered

word for word as it appears on the

document, followed by the catalog

entry number. This enables you to

find any publication in the Catalog if you know the exact title. Publications

which are issued as part of a series are 3xed twice in the title index: A

s title entry and an individual

entry. For instance, the pamphlet

"Family Fare, Guide to Good Nutrition" is also indexed in the January

1974 Catalog as "Home and Garden

Bulletin" with other issues of this

series. Author Index

You can find a particular publication in the author index if you know

i—1— r / who wrote it. Since Government publications do not always carry the

author's name, not all entries can be

found in this index. When a list of

authors appears on a publication only

the first name is indexed.

Subject Index

If you are not sure what the exact

title of a publication is. you misht find

the subject index more helpful. This

index will help you to identify the

publication if you know just one key

word in the title. If you are searching

for "Family Fare, Guide to Good Nutrition" but think that the title might

be "Guide to Nutrition for Families"

or "Family Nutrition Guide." you will find it listed under Families and

under Nutrition with other publications on these subjects. Additional

index entries for this publication are Food and Recipes. The series title "Home and Garden Bulletin" is indexed under Home Economics and

under Gardens. Cross-references are made to synonyms when a Key word is not used as a subject heading. Congressional committee publications are indexed in the subject index under the

name "of the committee as a series entry, as well as under the subjects

of individual hearings, reports, and

prints.

Subject headings are chosen from

the Public Documents Library file of

subject headings which contains at the

present time over 20,000 subjects and

cross-references. Because of the current and transient

interest of many of our publications, we do not find it practical to adhere

strictly to Library of Congress subject

headings. We cannot hold a document

until another authority establishes the

correct term for its subject matter. When the cataloger receives a title containing no words presently in our

subject heading file, the Library of Congress list of subject headings, and

other reference books are consulted

to determine the preferred terminology, and appropriate cross-refer- ences are made. Once a term has been

established as a subject, it can be used

as a cross-reference to related words

later used as subject headings by other

authorities.

PRICE LISTS

The Superintendent of Documents discontinued the publication of Price

Lists (except PL-36, Government Periodicals and Subscription Services)

in November 1973. They have been replaced with condensed, more definitive Subject Lists. A listing of the Subject Lists printed to date may be

obtained bv sending a request to the Chief. Sales Media Branch, Stop

SSM. U.S. Government Printing Office, Washington, D.C. 20401.

WHAT'S YOUR OPINION?

When we automated the preparation of the "Monthly Catalog" we were able to change the previously merged in- dexes into three separate indexes in response to many requests from the public.

We would like to know your reaction to the new divided index. Please fill out the enclosed form and mail to the

address on the form.

Editor

Public Documents Highlights

P.O. Box 1333

Washington, D.C. 20013

j~j I prefer the three divided indexes fj I prefer one merged index

(optional) Name.

Library No.

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I; LIBRARIAN'S INFORMATION EXCHANGE

' Southern Utah State College Library handles non-Federal Government publications in this manner. Each document

is assigned an NGO number 1, 2, 3, etc. A subject card is typed for each publication and filed under the subject in the

Government Documents subj< .1 file.

NGO—80 United States—Food and Feed Crops.

Magness, J. R., Markle, D. M., Compton, C. C. A descriptive list classified according Xo potentials for pesticide residues. New Jersey Agricultural

Experiment Station. College of Agriculture and

Environmental Science, Rutgers University—The

State University of New Jersey, New Brunswick.

Bulletin 828. June 1971.

NGO—80 Food and Feed Crops of the United

States. Magness, J. R., Markle, D. M., Compton, C. C. A descriptive list classified according to potentials

for pesticide residues. New Jersey Agricultural Experiment Station. College of Agriculture and Environmental Science, Rutgers University—The State University of New Jersey, New Brunswick. Bulletin

828. June 1971.

AssJitant Pubttc Printer Super mtt«dent of Documents UNITED S TAT E5 GOVERNMENT PRINTING OFFICE

WASHINGTON. D C 20*02

Dear Documents Librarian:

As you may have noticed, past issues of "Public Documents Highlights"

have featured Librarian's Information Exchange. The Exchange is exactly

what the name implies—a means for documents librarians to help each

other in the administration and use of their Documents collection by

exchanging relevant suggestions and ideas.

If you have any ideas thaf you would like to share with others, please

submit them to: Editor, Public Documents Highlights, Box 1533, Washington, D.C. 20013.

The Librarian's Information Exchange needs you to make it work!

Editor

Public Documents Highlight?

"Public Documents Highlights" is circulated by-monthly by the Superintendent of Documents, Washington,

D.C. 20402, and is mailed at first class postage rates. "Public Documents

Highlights" is intended primarily for

librarians of the Federal Depository

Library Program. Material proposed

for circulation may be submitted to the Editor, Public Documents Highlights, Box 1533, Washington, D.C.

20013. The Superintendent of Documents, however, retains the right to accept such material, to edit it, and to assign priorities of circulation.

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GPO 882-690