U . S . G O V E R N M E N T P R I N T I N G O F F I C E I 2 0 0 4 A N N U A L R E P O R T

Video Introduction

2004 Annual Report

 Public Printer’s Message

 You Our Customers

 Congress

 Executive Branch

 Federal Courts

 American Public

 Federal Depository Library Program Partners

Fiscal Year Financial Results

 Financial Report

 Management’s Discussion

 Independent Auditors’ Report

 Consolidated Financial Statements

 Consolidating and Supplemental Schedules

 

GPO Facts

Management Team

News Releases

Testimony

GPO in the News

Photo Gallery

L e a d i n g O u r C u s t o m e r s i n t o t h e D i g i t a l F u t u r e w w w. g p o . g o v
U . S . G O V E R N M E N T P R I N T I N G O F F I C E I 2 0 0 4 A N N U A L R E P O R T

L e a d i n g O u r C u s t o m e r s i n t o t h e D i g i t a l F u t u r e
Contents

Public Printer’s Message 2

Congress 4

Executive Branch 6

Federal Courts 8

American Public 10

Federal Depository Library 

Program Partners 12

Fiscal Year 2004 Financial Results 14

Today’s GPO is making sure the focus is always on 

you — our customers and partners in the Government 

information community and beyond. We are dedicated to 

providing Congress, Federal agencies, the courts, library 

community, and the public with the information products 

you need. You are the stars of our show, so we have put 

you front and center in this year’s GPO Annual Report.
custody of the GPO and Federal depository libraries nationwide. 

This will be a world class system offering a comprehensive and 

dynamic means for preserving content independent of specific 

hardware and/or software. The Future Digital System will enable the 

GPO’s customers to create and collaborate on content, electronically 

access the content they want, and allow us to deliver it in the formats 

our customers desire. The system will be flexible and extensible, 

allowing it to be easily adapted to future information management 

and dissemination needs.

A key to the GPO’s future will be relocating from our aging, 

oversized quarters to modern, efficient facilities scaled and equipped 

to meet our needs in the 21st century. Rather than burden the 

taxpayers with this project, this year we began investigating 

opportunities to finance it through the redevelopment of our current 

structures. Redevelopment also holds out the potential for generating 

future income to underwrite our modernization and program needs. 

In September, following approval from the Joint Committee on 

Printing, we selected an expert real estate advisory firm to help guide 

us in this process, which we expect to culminate by late 2007. We will 

be working closely with our congressional oversight and appropriation 

committees on this important project.

Because of the relentless scope and pace of changes in 

information technology, the way the Government Keeps America 

Informed has changed. The GPO’s historic mission places us at the very 

epicenter of this change. Instead of reacting to change, however, our 

job is to lead it. In 2004 we previewed for our stakeholders our 

strategic vision of the GPO in the 21st century, an agency that will:

■ take the lead in creating digital standards for the official 

information of the United States Government;

■ deploy the technology needed by Federal agencies and the public 

to gather and manage digital information in a uniformly structured 

database in order to authenticate documents disseminated over 

the Internet and to preserve the information for permanent public 

access;

■ work with our library partners to develop a new model for no-fee 

public access through the Federal Depository Library Program. 

The model must include a fully digital database of all past, 

present, and future United States Government documents, 

I’m pleased to report the U.S. Government Printing Office has made outstanding 

progress during Fiscal Year 2004—the first full year of our efforts to transform the 

venerable agency into a 21st century digital information factory.

We restored the GPO’s finances to a positive basis for the first time in five 

years, broadened the application of best practices throughout our operations, 

prepared for the release of new product and service options, set in motion our 

plan to relocate to a modern facility, and previewed our vision statement, the 

foundation of our approach to the GPO’s digital future. We’re now poised to 

set the GPO on a major new course with the release of our strategic plan.

Underscoring our progress are the results of the U.S. Government 

Accountability Office’s widely anticipated study of Federal printing and 

information dissemination activities, Government Printing Office: Actions to 

Strengthen and Sustain GPO’s Transformation, requested by Congress in 2002 

and released this past June. The study validates our focus on information 

dissemination in the digital era. Equally as important, it acknowledges our 

plans to concentrate on core business functions, demonstrate the value we 

bring to customers, and expand and improve partnerships with other 

information providers.

We generated consolidated net income in 2004 for the first time since 

Fiscal Year 1999, reversing a trend that had depleted our financial reserves and 

jeopardized our ability to finance needed technological modernization. 

We also recorded a significant positive adjustment to our long-term workers’ 

compensation liability, further strengthening our finances.

We implemented plans to achieve savings and improve service provision by 

outsourcing financial and Information Technology support operations. We also 

closed our final ailing regional printing plant. A second retirement incentive 

program, authorized by the Joint Committee on Printing, resulted in an 

additional workforce reduction of about 250 positions, yielding a cumulative 

reduction of approximately 550 positions, or nearly 20%, since January 2003.

We established a New Business Development office to devise new product 

and service options for Congress and Federal agencies. Security documents are 

gaining increased attention throughout the Government—from biometric 

passports to recommendations for new security document standards issued 

by the 9/11 Commission—and we view this as a major new opportunity for 

the GPO’s expert capabilities. We also began reviewing options for developing 

GPO facilities outside of Washington, DC, to enhance security and continuity 

of operations. 

During 2004 we began planning for the development of a Future Digital 

System that will allow us to obtain, preserve, and provide access to information 

produced by all three branches of Government, and to material currently in the 

Public Printer’s Message

2 United States Government Printing Office Annual Report 2004 United States Government Printing Office Annual Report 2004 3

augmented database search and retrieval tools, and increased 

training to enable librarians to better serve the 21st century 

information needs of their patrons;

■ develop a customer service model that partners with our 

congressional and agency customers to provide a range of 

support and solutions for their publishing needs and 

responsibilities from creation through dissemination, whether 

in digital or printed formats; 

■ make significant investments in workforce development in 

order to train existing employees in the skills required for 

21st century information management and dissemination; and

■ relocate to a facility that is sized and suited for present and future 

requirements.

To carry out these changes, we will modify the GPO’s 

organizational structure around six new strategic business lines that 

will better serve the needs of our customers in Congress, Federal 

agencies, and the public: Digital Media Services, Library Information 

Delivery Services, Sales of Tangibles and Digital Content, Official 

Journals of Government, Security and Intelligent Documents, and 

Print Brokering. These new business lines will streamline the GPO, 

establish greater controls over management accountability, and place 

us in the best possible position to implement our strategic vision into 

a 21st century digital information factory.

The time has come for the GPO to fully assume its responsibilities as the Government’s leading resource for gathering, cataloging, 

producing, providing, and preserving its published information in 

all forms. This is the GPO’s historic mission, tracing its beginning to 

1813, when the Federal Depository Library Program was first enacted. 

But to fully assume it, we must embrace our historic mission using the 

technology of the 21st century. Relying on the creative energy of our 

dedicated workforce, and based on the achievements we’ve logged 

over the past year, we’re well-positioned to begin making our strategic 

vision of the GPO a reality in 2005 for you—our customers and 

partners in the Government information community and beyond.

 BRUCE R. JAMES

“The time has come for the 

GPO to fully assume its 

responsibilities as the 

Government’s leading resource 

for gathering, cataloging, 

producing, providing, and 

preserving its published 

information in all forms.”
While those are some of the more high profile projects we 

have completed for Congress, there are others that while may not 

receive as many headlines, are equally vital.

In Fiscal Year 2004, Congress was in session 153 days. 

GPO delivered 153 Congressional Records, some consisting of 

two volumes. On a nightly basis, GPO is in contact with the 

Senate and House Official Reporters of Debates and Digest Clerks 

to arrange the order of the proceedings, digest, speeches and 

legislation that will appear in that night’s Congressional Record. 

Congressional Record manuscript and data files are received at 

GPO during the overnight hours and are then prepared, proofread, corrected, compiled into pages, plated, printed, bound, 

and delivered to the Senate and House Chambers by nine every 

morning Congress is in session. 

From printing the Commemorative Joint Meeting of the 

Congress of the United States to the United States Senate Catalogue 

of Fine Art to urgently needed legislative 

bills and reports and legislative calendars, 

GPO has always met the challenge and 

supported Congress in every possible way 

so that Congress is able to do the business 

of the people.

“We rely on GPO’s technical 

expertise, support services, and 

quick product delivery to meet 

both our day-to-day needs and 

our time-sensitive legislative 

requirements. GPO’s dedication 

and fast turn around in fulfilling 

the requirements mandated 

by statute and those authorized 

by our office is very much 

appreciated.”

The Honorable Emily Reynolds

Secretary of the Senate

“The Government Printing 

Office is an integral part 

of the legislative process. 

The House of Representatives 

relies on the expertise of 

the dedicated professionals 

at the GPO to help 

communicate our 

constitutional process 

to the American people 

and to the world.”

The Honorable Jeff Trandahl

Clerk of the House of Representatives

The GPO stands ready to serve the needs of Congress at a 

moment’s notice and nowhere was that more apparent than in 

the events that unfolded this year.

While the entire country paused to mourn the passing 

of the Nation’s 40th President, Ronald Reagan, GPO employees 

rolled up their sleeves and went to work. Overnight we produced 

thousands of programs highlighted with a gold embossed 

congressional eagle and tribute cards for the Lying in State 

ceremonies in the U.S. Capitol. In less than three hours, we also 

manufactured 30 condolence books for citizens wishing to pay 

last respects to President Reagan outside the Capitol Rotunda.

From the passing of a President to a tribute to those 

touched by the tragic events of September 11, 2001, GPO was 

there. At the request of Congress, we produced 15,000 case 

bound books of In Remembrance of the Victims and Heroes of 

September 11, 2001. The 313-page book, consisting of speeches 

made by Members of Congress on the floor of the Senate and the 

House, included color photos of the ceremony.

Earlier this year when the Senate Office buildings were 

temporarily closed due to a ricin incident, GPO stepped in 

to provide temporary space and network connectivity to the 

Senate Office of Legislative Counsel (SOLC). This arrangement 

proved to be so valuable in ensuring the continuing operation 

of the Senate that the Senate Rules and Administration 

Committee has approved SOLC’s request to have an alternative 

work-site computer network reside at GPO. 

A major part of the U.S. Government Printing Office’s mission is to be a “one-stop” shop for 

Congress. GPO provides a wide range of traditional and electronic services to Congress, 

including the printing and binding of the Congressional Record, committee reports, hearings 

and bills, the House Journal, committee prints, House and Senate Calendars, and the 

Congressional Serial Set. Congress is now the GPO’s primary print-on-demand customer.

Congress

4 United States Government Printing Office Annual Report 2004 United States Government Printing Office Annual Report 2004 5
Customer Service. Those two words are taking on a brand new 

meaning at the GPO. We know how important it is for you to have 

a GPO representative who not only knows your area inside out but 

who will also see your project through from start to finish. That 

is why we have created 12 new teams under what we are calling 

Agency Publishing Services. APS teams consult with you to 

determine the best approach to fulfilling your needs and will 

handle the entire process including determining which 

procurement vehicle to utilize, writing specifications, obtaining 

bids or quotes, selecting contractors, contract administration, and 

quality assurance. But that is not all we have done. GPO has also 

established a marketing and sales group made up of National 

Account Managers whose primary mission is to identify current 

and future needs and offer solutions. They spend the majority 

of their time in your environment building relationships and 

analyzing business processes. 

Because we know many of you prefer to look up the 

information you need online, we have launched a new and 

improved agency Web site with you – our customers – in mind. 

The Web site at www.gpo.gov immediately puts at your fingertips 

four main GPO sections: GPO Inside — provides information 

about the agency, GPO Access — contains online 

Federal information where the public can get to 

more than a quarter of a million titles, GPO 

Services — offers information to our Federal 

customers, GPO Vendors — provides information 

about Federal contracts, print related 

procurement, and acquisition services. We are 

never satisfied until you are, so if you have any comments or 

questions on how we can further improve our home page to 

better meet your needs, please don’t hesitate to contact us.

GPO also produced The Budget of the United States 

Government, FY 2005 which consisted of five different products. 

GPO received the budget in mid-January and had it printed, 

bound, shrink wrapped and delivered two weeks later. In 

addition to our own production facilities, we procure between 

600 and 1,000 print related projects a day through a longstanding partnership with America’s printing industry. In fact, 

the majority of the work we perform for you is contracted out to 

more than 2,500 private sector vendors across the country. 

Chances are, you know the GPO in conjunction with the 

Office of the Federal Register, prints two volumes a year of the 

Public Papers of the Presidents. GPO makes the Public Papers 

available both in print and online every six months. What you 

may not know is that we also design and print materials for 

a variety of White House events throughout the year.

While the year 2010 may seem like something right out of a 

science-fiction movie, we at the GPO believe it is never too early 

to begin planning and preparing for a future project. That is why 

the GPO has already begun a partnership with the Census 

Bureau for the procurement of some 40 million mail packages 

of the 2010 Census. There have been two teams formed with 

representatives from both GPO and Census Bureau and they are 

meeting with various industry contractors nationwide seeking 

assistance in a joint market research project to ascertain the 

industry’s technical and production capacity.

The U.S. Government Printing Office provides the Executive Branch with a full range of 

consultative services as well as information content management and commercial printing 

procurement. GPO also supplies traditional printing, electronic publishing, information 

technology, and Web design services. 

“The Government Printing Office 

provides us with superb, efficient, 

and cost-effective printing 

procurement services and 

technical support. GPO also 

does an outstanding job of 

disseminating information to 

ensure the public has timely and 

equitable access to the work of the 

Federal Government.”

Fred Moore

Printing Management Officer, 

NASA

United States Government Printing Office Annual Report 2004 7

Executive Branch

6 United States Government Printing Office Annual Report 2004

“Over the years, SSA has relied 

heavily on GPO support for inspecting

our major printing workloads as well 

as assisting us in preparing new

contract specifications and getting 

contractors up and running. We are

grateful to the GPO for supporting 

our printing initiatives 

with its solid expertise.”

Carolyn Hunt

Printing Officer, 

Social Security Administration
Federal Courts

The GPO provides several electronic-based services for the 

U.S. Supreme Court. For the past five years, GPO has been 

hosting the Supreme Court of the United States Web site, a 

Web site that receives about three million hits per month. 

We maintain this site and all of the hosted sites 24 hours a day. 

We also maintain 20 additional sites with the same level of 

service. GPO has three shifts to handle the load of these sites. 

We receive millions of hits on all the 

sites we host per month. These sites 

have been designed, developed, 

maintained and hosted by GPO. 

We receive updated Web site information 

by phone, fax, e-mail and postal mail on 

an hourly basis.

The U.S. Government Printing Office works closely with the Federal Courts to provide a host 

of services such as Web design, customer support, and commercial procurement services. 

GPO supplies traditional printing, electronic publishing, information technology services, and

creative and security design services.

8 United States Government Printing Office Annual Report 2004 United States Government Printing Office Annual Report 2004 9

The GPO also provides the Supreme Court and other 

Federal courts with back-up print support and disaster 

recovery. Our Disaster Recovery Plan provides our customers 

with complete recovery of print and distribution needs during 

a disaster, and designates additional resources to assist customers 

at all times until the end of the crisis. In the event of a disaster, 

we provide required print services at our digital in-house facility, 

including the completion of the entire project at top-level 

security — folded, stapled and mailed. This means that in times 

of disaster we still provide all of our services to you in a timely 

manner, with exceptional quality and at an excellent value.

In addition to electronic and disaster recovery services, we 

also provide more traditional types of services to the courts. 

We’ve just completed a 500-page history book for the U.S. Court 

of Appeals for the Federal Circuit. The book on the history 

and work of the U.S. Court of Appeals covers the dozen 

years leading up to the Court’s 

20th anniversary. We worked very 

closely with the court on this 

project and everyone involved 

agrees it was a job well done!

“The expansion of GPO’s customer 

service function to include the 

creation of Agency Publishing 

Services Teams and National 

Account Managers has reduced 

the time it takes to research job 

status, submit change orders, and 

inquire on the best way to get the job 

done. GPO’s aggressive outreach 

program makes sure we know what 

is available to us at all times.”

Dave Nicholson

Printing Officer

Administrative Office of the U.S. Courts 

“I have worked with GPO on 

numerous projects over the last 

eight years. The quality of the 

publications GPO has printed 

for the court is always first-rate. 

GPO’s personnel are reliable, 

responsible, professional and the 

work is always done quickly and 

efficiently. Working with GPO is 

a highly pleasurable experience.”

Jan Horbaly

Circuit Executive and Clerk of Court

United States Court of Appeals 

for the Federal Circuit
10 United States Government Printing Office Annual Report 2004

American Public

The U.S. Government Printing Office informs the American public through a variety of programs and 

services including the GPO Access Web site. GPO Access provides electronic access to more 

than 270,000 available titles from all three branches of the Federal Government, resulting in more 

than 1.2 million document downloads per day. In addition, the GPO’s sales program provides the 

public the opportunity to purchase copies of Federal Government publications through the online 

If ever there was a demand for the work of our Government, it 

has never been more apparent than in the 9/11 Commission Report. 

Following our mission to Keep American Informed, the GPO made 

the Official Government Edition of the 9/11 Commission Report

available to the American public through GPO Access, at no cost 

at the exact time the 9/11 Commission issued its report. The 

printed report was also available through our sales program at the 

very same time for a nominal charge. In addition, the GPO

 distributed free copies of the report to more than 1,250 

libraries nationwide participating in the Federal Depository Library 

Program. To ensure permanent access, the report was transferred to 

the Cyber Cemetery of Former Federal Web Sites hosted in 

partnership with the University of North Texas. In addition, 

the GPO created personalized leather bound books for the 

Commission and printed a 32 page Executive Summary with cover.

If you have ever traveled outside the country, you know you 

cannot leave home without one key piece of identification — 

a United States passport, which GPO has been printing since 

1926. Today, the GPO is not only working on a new electronic 

passport, but also on security and intelligent documents for 

agencies. The U.S. Department of State expects to issue electronic 

passports to the general public in 2005.

From computer chips to the nucleus of GPO’s Future 

Digital System, the GPO is committed to using new 

technologies. To date, the GPO’s Office of Innovation and 

New Technology (INT) has established more than 100 unique 

“Innovation Associate” relationships that will aid us in our 

technology search. After hiring a Chief Technical Officer, 

Mike Wash, the INT office switched from the fact-finding phase 

to system design and architecture of the GPO’s Future Digital 

System. The goal is to develop a state-of-the-art information 

lifecycle management system and to do so while being open 

about our processes and ideas. When the system is operational 

in 2007, the Future Digital System will fundamentally change 

the GPO’s business landscape by shifting operational emphasis 

from the production and dissemination of printed products to 

the capture, management, preservation, and delivery of digital 

content. The Future Digital System is outlined in a Concept of 

Operations (ConOps), document, recently released by the GPO’s 

premier “cross functional” core team representing all of the 

agency. The document identifies high level requirements for the 

new system founded on three key functions: Content Ingest, 

Content Management and Preservation, and Content Delivery. 

The work to date on the ConOps outlines what the system is 

expected to accomplish rather than the specifics of how it will 

do the job. Subsequent phases of the project will describe how 

functionality will be delivered. The ConOps is a living document 

which will be further developed in a collaborative manner 

with public, Government, and industry stakeholders to assure its 

successful implementation. 

“We use GPO almost everyday. 

We use GPO Access as a research 

and finding tool. We maintain 

many subscriptions both in 

paper and electronic formats 

and we use the bookstore on 

North Capitol Street. I appreciate 

the wealth of materials available 

at the GPO in terms of both 

content and quantity.”

Deborah Patterson

Team Coordinator of Data Acquisitions, 

Thomas West Law

“Easy access to Government 

publications is very important 

for our attorneys. The library 

staff depends on GPO Access 

and the local GPO bookstore 

to find out what materials 

are available and get copies 

of needed materials quickly.”

Barbara Folensbee-Moore 

Director of Library Services, 

Morgan, Lewis & Bockius

United States Government Printing Office Annual Report 2004 11

bookstore, main bookstore, and the Customer Contact Center. The GPO also 

partners with more than 1,200 Federal depository libraries throughout the 

country. These libraries provide public access to a wide variety of current and 

historical Government information and have experienced professional staff 

available to assist with the identification and use of U.S. Government information.
The U.S. Government Printing Office’s Federal Depository Library Program (FDLP) provides the more 

than 1,250 Federal depository libraries nationwide with a centralized mechanism for locating, acquiring, 

cataloging, and disseminating information produced by all three branches of the Federal Government. 

The GPO also provides permanent public access to the online titles made available to the FDLP. The 

GPO trains and provides information to the community of professional librarians who are specialized in 

Federal documents and dedicated to Keeping America Informed through their partnership with the GPO. 

When we recently hit a new milestone of having available to 

you more than a quarter of a million online titles through 

GPO Access, we did not stop there. We are happy to report in the 

last year we have added a total of 32,349 new titles to the Federal 

Depository Library Program, of which 65% were made available 

online. These additions bring the total number of titles available 

through GPO Access to 275,970 titles.

The GPO and the Department of Energy’s Office of Scientific 

and Technical Information (DOE OSTI) worked together in 

FY 2004 on another pilot project, the Rolling Window/Alert Web 

Service. Through a Web-based user profile application, Federal 

depository libraries can receive e-mail alerts, based on an 8-week 

“rolling window,” of DOE OSTI bibliographic records and 

full-text links for documents and records made available to the 

public that match specified interests. Pilot project libraries are 

using the alert service to advertise “What’s New” in their libraries.

We are happy to report our partnership with the library 

community is as strong as ever. We have trained thousands of 

librarians on how to help the public while partnering with the 

GPO. We praise the libraries for their support and excellence in 

informing the public no matter the form of the information. 

This past year, we have also begun crafting agreements with 

various depository partners to place consultants at host 

institutions so that they can be located close to the depository 

libraries with whom they will be responsible for working.

The GPO is working with the University of Arizona to 

identify electronic counterparts for all the physical items that it 

has selected and systematically substituting an electronic format. 

This will allow it to become the first all-electronic selective 

depository library. This in turn will allow the GPO to examine 

the characteristics and service requirements of an all-electronic 

depository.

The GPO has already begun working with the library 

community on a national plan with the goal of digitizing a 

complete legacy collection of tangible U.S. Government 

publications to ensure permanent public access. 

“I realize the importance of 

the GPO in helping to build 

our library collections on campus. 

The GPO’s support of the library 

community exceeded my 

expectations. It is nice to see the 

GPO’s appreciation of the 

partnership it has with the FDLP.”

Joy Hanson, 

Librarian,

Duke University Law Library

“I’m excited about the changes 

going on at the GPO. Being 

able to be a part of the new 

direction of the GPO is very 

important to the library 

community. It’s great having 

the GPO ask our opinions and 

thoughts about the changes.”

Mary Brewer, 

Librarian, 

Arkansas State Library, 

Little Rock Arkansas

12 United States Government Printing Office Annual Report 2004 United States Government Printing Office Annual Report 2004 13

Federal Depository Library Program Partners
The summary tables are excerpts from the full 

audited consolidated financial statements and 

are not intended to substitute for the full audited 

financial statements which are included in the 

accompanying CD-ROM. 

For Fiscal Year 2004, the GPO received a 

clean audit opinion on its consolidated financial 

statements.

GPO recorded an operating profit of $1.3 million in 

Fiscal Year 2004, before other expenses as compared 

to an operating loss of $34.6 million in the prior Fiscal 

Year. The improvement in operating performance is 

primarily reflective of the success of the GPO’s 

Retirement Separation Incentive Program (RSIP) and 

heightened cost control awareness within the agency. 

In addition, GPO experienced increased revenue for its 

services in the printing procurement program as well as 

from in-house printing services. Revenue from operations increased by $16.4 million to $691.8 million in 

Fiscal Year 2004 from $675.4 million in Fiscal Year 

2003. Operating expenses decreased by $19.5 million 

to $690.4 million from $709.9 million. Decreases in 

labor costs account for the majority of the reduction. 

The GPO recorded a net profit of $11.3 million 

for Fiscal Year 2004 as compared to a net loss of $32.9 

million in Fiscal Year 2003.

It is important to note that $9.9 million of the net 

profit reflects a reduction in the estimated cost of the 

GPO’s future long-term workers’ compensation liability 

which had been recorded in a prior Fiscal Year. The 

future workers’ compensation liability is an estimate 

that is determined each Year by the Department of 

Labor (DOL) and is adjusted up or down based on the 

annual DOL analysis.

The GPO’s Balance Sheet strengthened as a result of its improved 

operating performance. Total assets increased by $22.9 million 

during Fiscal Year 2004. Total liabilities increased by $11.8 

million over the same period, including an increase of $7.0 

million in customer agency deposit accounts for anticipated 

printing and binding services. 

As previously mentioned, GPO recorded a $9.9 million 

non-cash expense reduction in the estimated cost of its future 

long-term workers’ compensation liability. The expected future 

cost at the end of Fiscal Year 2004 was $79.6 million as opposed 

to $89.5 million in Fiscal Year 2003. 

It is important to note that the retained earnings deficit of 

$8.3 million is reflective of the $79.6 million potential future 

workers’ compensation expense. Excluding the reserve for this 

estimated future charge, the GPO would have positive retained 

earnings of $71.1 million. 

Cash provided by operations in Fiscal Year 2004 improved by 

$7.9 million over Fiscal Year 2003. During Fiscal Year 2004, the 

GPO generated $1.4 million from operations, as opposed to 

consuming $6.5 million in the Fiscal Year 2003. During Fiscal 

Year 2004, GPO made investments of $10.4 million in new stateof-the-art business enterprise software, which will promote future 

operational efficiencies, as well as investments in infrastructure 

maintenance. This compares to $12.5 million invested in Fiscal 

Year 2003. In Fiscal Year 2004, cash for financing activities was 

$150,000. This source of cash represents the activity of special 

purpose appropriations made by Congress to the GPO. When 

expenditures are made, the appropriation reimburses the 

Revolving Fund. In Fiscal Year 2003, this financing source 

contributed $10.6 million from appropriations for security 

measures and infrastructure improvements. 

Summary of Revenues, Expenses, and Net Income 2004 2003

(in thousands)

Operating Revenues $ 691,754 $ 675,350 

Operating Expenses 690,424 709,923 

Net Profit/(Loss) before other operating expenses $ 1,330 ($ 34,573)

 Changes in long term workers’ compensation liabilities 9,929 1,684 

Net Profit/(Loss) $ 11,259 ($ 32,889)

Summary Balance Sheet 2004 2003

(in thousands)

Assets

Current Assets 

Fund balance with the U.S. Treasury $ 194,018 $ 203,021 

Accounts receivable 144,589 113,358 

Inventories, net 8,898 10,758 

Prepaid expenses 432 600 

Total current assets $ 347,937 $ 327,737 

Property, plant, and equipment 59,198 56,457 

Total Assets $ 407,135 $ 384,194 

Liabilities and Net Position

Current Liabilities 

Accounts payable & accrued expenses $ 88,546 $ 72,109 

Deferred revenues 73,703 67,545 

Accrued annual leave 9,294 10,128 

Total current liabilities $ 171,543 $ 149,782 

Other liabilities 

Workers’ Compensation Liability 79,603 89,532 

Total Liabilities $ 251,146 $ 239,314 

Net position

Cumulative results of operations: 

Retained earnings (deficit) (8,303) (19,562)

Invested capital 92,879 92,879 

Unexpended appropriations 71,413 71,563 

Total Net Position 155,989 144,880 

Total Liabilities and Total Net Position $ 407,135 $ 384,194 

Summary Statement of Cash Flows 2004 2003

(in thousands)

Cash Flows from Operating Activities

Net Profit/(Loss) $ 11,259 ($ 32,889)

Provided by (used in) operating activities: $ 7,559 $7,067 

(Increase) decrease in assets (29,203) 16,824 

Increase (decrease) in liabilities 21,761 4,215 

Workers’ compensation liability (9,929) (1,684)

Total adjustments ($ 9,812) $ 26,422 

Net cash provided by (used in) operating activities $1,447 ($6,467)

Cash flows from Investing Activities (10,300) (12,498) 

Cash flows (for) from Financing Activities (150) 10,648 

Net Decrease in Cash Balance ($ 9,003) ($ 8,317) 

14 United States Government Printing Office Annual Report 2004 United States Government Printing Office Annual Report 2004 15

Fiscal Year 2004 Financial Results
As you can see from this year’s Annual Report, the GPO’s 

main mission of Keeping America Informed is one we carry out 

everyday with pride and excellence. But we can’t do that 

alone. That is why we are making sure we work closely 

w i t h e a c h a n d e v e r y o n e o f y o u — o u r c u s t o m e r s a n d 

partners — to ensure we are providing you with the products and 

services you need. The GPO is leading our customers into 

the digital future with experience, innovation, and best value. 
UNITED STATES GOVERNMENT PRINTING OFFICE

Financial Year in Review

Fiscal Years 2004 and 2003

(with Independent Auditors’ Report Thereon)
I. Management’s Discussion and Analysis ....................................................................................................... 2

Mission ............................................................................................................................................................................. 3

Programs and Operations ............................................................................................................................................... 3

Financial Results for Fiscal Year 2004 ..............................................................................................................................5

Performance Measures: ................................................................................................................................................... 6

Operating Performance Measures .................................................................................................................................6

Financial Performance Measures ..................................................................................................................................7

Possible Future Effects of Existing Events and Conditions .............................................................................................7

Fiscal Year 2005 Projections ..............................................................................................................................................9

II. Independent Auditors’ Report ......................................................................................................................11

III. Consolidated Financial Statements ............................................................................................................. 18

Consolidated Balance Sheets ..........................................................................................................................................19

Consolidated Statements of Revenues and Expenses ....................................................................................................20

Consolidated Statements of Cash Flows ........................................................................................................................21

Notes to Consolidated Financial Statements ............................................................................................. 22

1. Summary of Significant Accounting Policies .............................................................................................................22

2. Fund Balance with the U.S. Treasury ..........................................................................................................................27

3. Accounts Receivable ....................................................................................................................................................28

4. Inventories ...................................................................................................................................................................28

5. Property, Plant, and Equipment ................................................................................................................................29

6. Accounts Payable and Accrued Expense .....................................................................................................................29

7. Deferred Revenues .......................................................................................................................................................29

8. Workers’ Compensation Liability ...............................................................................................................................30

9. Commitments .............................................................................................................................................................31

10. Contingencies ............................................................................................................................................................31

11. Net Position ...............................................................................................................................................................32

12. Appropriated Funds ..................................................................................................................................................33

13. Employee Benefit Plans .............................................................................................................................................35

14. Concentration of Credit Risk ....................................................................................................................................36

15. Major Customers .......................................................................................................................................................36

16. Retirement Separation Incentive Program ...............................................................................................................36

17. Regional Operations Closings and Consolidations ................................................................................................37

IV. Consolidating and Supplemental Schedules ................................................................................................ 38

Consolidating Balance Sheet by Fund Type ...................................................................................................................39

Consolidating Schedule of Revenues and Expenses by Fund Type ..............................................................................41

Consolidating Schedule of Cash Flows by Fund Type ..................................................................................................42

Supplemental Schedule of Appropriated Funds ............................................................................................................43

Supplemental Schedule of Balance Sheets for Revolving Fund ....................................................................................44

Consolidating Schedule of Income (Loss) before Other Operating Expenses by Major Program ............................ 48

Supplemental Schedule of Income (Loss) before Other Operating Expenses 

 for Printing and Binding Operations ........................................................................................................................50

Supplemental Schedule of Income (Loss) before Other Operating Expenses for Information Dissemination ........52

UNITED STATES GOVERNMENT PRINTING OFFICE

FY 2004 Financial Year in Review — Table of Contents
2 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003

Mission

GPO has been faithfully serving the 

Nation by Keeping America Informed 

for over 140 years. The Agency utilizes conventional technology and 

state-of-the-art methods to produce 

and distribute Federal Government 

information products. The Agency 

accomplishes this vital mission by 

working in close partnership with all 

three branches of the Federal Government in the creation, cataloging and 

indexing, reproduction, storage, and 

dissemination of Government information. GPO ensures that Government 

information is readily available to the 

citizens of this great nation. Government information is accessible in an 

array of communication mediums 

from traditional printed products, such 

as books and pamphlets, to electronic 

documents and on-line databases that 

are accessible through the Internet by 

the entire World. 

GPO is one of the Nation’s oldest 

and most venerable agencies, within 

which the official version of every great 

American state paper since President 

Lincoln’s time has been produced. 

Many of the Nation’s most important 

information products, such as the 

Congressional Record and all other 

legislative information supporting the 

U.S. Senate and House of Representatives, are produced at the GPO Plant 

in Washington, DC. This 1.5 million 

square foot complex is the largest 

Government information processing, 

publishing, and distribution facility in 

the World. 

Working in close partnership with 

the American printing and publishing 

industry, the GPO maintains a nationwide database of commercial businesses that compete to produce most 

of the information products required 

by the Government. GPO ensures that 

Federal customers get quality information products, in a timely manner, and 

at the best value from the private sector. 

Programs and Operations

The Government-wide programs and 

operations managed by GPO are 

based on various public laws codified 

in Title 44 of the United States Code. 

GPO’s statutory responsibilities include 

fulfilling the printing needs of the 

Federal Government and distributing 

Government publications to the public. 

GPO activities are financed through a 

Revolving Fund, which is reimbursed 

by payments from Federal customers, 

sales to the public, and transfers from 

the Congressional Printing and Binding Appropriation and the Superintendent of Documents’ Salaries and 

Expenses Appropriation. These two 

appropriations are used to reimburse 

the Revolving Fund for costs incurred 

while performing congressional work 

and fulfilling statutory requirements to 

disseminate Government information 

to the public, respectively. Reimbursements to the Revolving Fund from 

these appropriations are recorded as 

revenue when expended. Generally, 

unexpended annual appropriations are 

returned to the U.S. Treasury after 5 

years have passed.

The demand for traditional printing 

has steadily declined over the years 

as advances in digital technology and 

services continue to expand the accessibility, form, and wealth of information. 

The decline in customer demand for 

traditional printing has impacted the 

operations of all major programs within GPO. As less printing is produced 

and procured for the Federal Government, fewer printed publications are 

available for distribution and sale to 

the public. The GPO workforce has 

been likewise reduced. The workforce 

consisted of 8,500 employees in fiscal 

year 1976, and totaled 2,401 employees 

at the end of fiscal year 2004. In April 

2003, the Public Printer established the

Retirement Separation Incentive Program

(RSIP) under authority of Public Law 

105-275, as amended, to help restructure the GPO workforce. This rightsizing of the workforce was necessary to 

help stem the trend in operating losses 

that have occurred over the past several 

years as the demand for traditional 

printing declined. This major cost 

reduction initiative provided a solid 

foundation for improving GPO’s overall financial performance this year and 

in the future. 

The RSIP permitted incentive payments of up to $25,000 per employee 

for voluntary separation from the 

Agency. The RSIP, over fiscal years 2003 

and 2004, succeeded in reducing the 

workforce by 542 employees, or about 

18 percent. Overall, the workforce 

declined by 618 employees, or about 

20 percent, between September 30, 

2002 and September 30, 2004. The 

RSIP reduced estimated personnel costs 

and benefits by about $38 million per 

year. GPO accrued estimated costs of 

about $18 million for the RSIP during 

fiscal years 2003 and 2004 based on 

the Agency’s approval of employee 

applications for separation. GPO paid 

$13.4 million in incentive payments to 

former employees. The balance of $4.6 

million due the Office of Personnel 

Management was unpaid at year-end. 

The U.S. Congress appropriated $10 

million (before rescission of $59,000) 

to the GPO Revolving Fund in fiscal 

year 2004 to help finance this workforce restructuring. Statutory authority 

for the RSIP expired on September 30, 

2004. 

A major reorganization was implemented during fiscal year 2003 to improve customer service, program management, and operational performance. 

The Agency-wide reorganization 

established several key management 

positions, including the Managing 

Director of Customer Services, the 

Managing Director of Plant Operations, 

the Managing Director of Information 

Dissemination, the Chief Information 

Officer (CIO), the Chief Financial Officer (CFO), the Human Capital Officer, 

and the Chief of Staff.

The consolidated financial statements of the U.S. Government Printing Office 

(GPO or Agency) are prepared on the accrual basis of accounting in conformity 

with accounting principles generally accepted in the United States of America 

(GAAP). Under the accrual method, revenues are recognized when earned, and 

expenses are recognized when a liability is incurred, without regard to receipt or 

payment of cash. GAAP also requires that accounting principles used be applied 

in a consistent manner with that of the previous year.

The consolidated financial statements report the financial position and the 

results of operations of the Agency pursuant to the requirements of 31 U.S.C. 

§ 3515(b). The consolidated financial statements have been audited by an 

independent external auditor selected by the Public Printer in accordance with 

44 U.S.C. § 309(e). 

The consolidated financial statements are prepared from the GPO’s financial management system. Transactions are recorded on the accrual basis and 

are within budgetary limitations established to facilitate compliance with 

legal constraints and controls over the use of Federal funds. GPO’s annual 

financial statements and accompanying notes provide information on the 

Agency’s financial position, results of operations, and changes in net position, 

and disclose all significant events and economic affairs controlled by GPO, in 

conformity with applicable laws, regulations, standards, and policies relevant 

to financial reporting.

GPO is committed to maintaining strong financial systems and internal 

controls to ensure our accountability, integrity, and reliability. GPO’s internal 

controls are designed to provide reasonable assurance that obligations and 

costs are in compliance with applicable laws and regulations; funds, property, 

and other assets are safeguarded against loss from unauthorized acquisition, 

use, or disposition; and revenues and expenses are properly recorded and accounted for to enable the GPO to prepare reliable financial reports and maintain accountability over assets.

GPO Instruction 825.18A Internal Control Program effectively adopts the 

internal control standards and assessment methodology employed by the 

Executive Branch to ensure adequate and effective systems of internal control, 

and compliance with applicable laws and regulations. Management regularly 

conducts vulnerability assessments and internal controls reviews of GPO’s 

programs, operations, and other activities. 

The Office of the Inspector General (OIG) monitors the Internal Control 

Program at GPO and keeps the Public Printer informed of the progress by 

management. Furthermore, the OIG and the U.S. Government Accountability 

Office (GAO) conduct audits of the GPO’s programs and operations, and as 

such evaluate management controls. The Internal Control Program, along with 

recommendations from these audits, have strengthened management controls 

and improved the economy, efficiency, and effectiveness of GPO’s programs, 

operations, and other activities. 

SECTION I

Management’s 

Discussion 

and Analysis

As of September 30, 2004

2 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 3
4 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 5

ing Program, the By-Law Distribution 

Program and the distribution component of the International Exchange 

Program of the Library of Congress. 

GPO’s cataloging and locator services 

have emerged as a critical element in 

the FDLP’s provision of public access 

to U.S. Government publications. Long 

recognized as the National authority 

for cataloging Government publications, the FDLP is also recognized as a 

center of excellence in other aspects of 

managing an electronic collection for 

permanent public access.

The transition to a predominantly 

electronic FDLP began in 1996 at the 

direction of Congress. In fiscal year 

2002, GPO received approval from 

Congress to acquire a commercial offthe-shelf Integrated Library System (ILS). 

In 2004, GPO awarded a contract for 

implementation of ILS. The system is 

scheduled to be operational in 2005. 

Once operational, the ILS public 

cataloging interface will offer enhanced 

information identification and location 

capabilities to all users. Depository 

library staff will, for the first time, have 

direct access to the processing and 

product status information, satisfying the majority of FDLP customer 

inquiries. 

The Superintendent of Documents 

also plans to improve the FDLP. Funds 

from the S&E Appropriation for 2004 

will be used to enhance GPO Access and 

other program areas. Planned enhancements to GPO Access include increased 

storage capacity, stronger security, and 

improved performance to the millions 

of users in the nation. This procurement project will be accomplished 

through GovWorks, a Federal acquisition center for information technology 

operated by the U.S. Department of the 

Interior. 

GPO also launched the GPO 

Enterprise Program in 2004. This major 

information technology initiative will 

modernize GPO application systems 

throughout the Agency that support 

business and administrative operations. 

The scope of the project includes the 

replacement of obsolete legacy systems 

as well as the installation of new applications that will benefit the Agency. 

The existing Oracle financial applications will be used as a foundation for 

establishing an integrated agency-wide 

information system. The new software 

has been purchased and is located on 

hardware at a remote secure computer 

facility that has a reliable back-up site 

to ensure continuity of service to the 

Agency. GovWorks is also providing support services for this IT project.

Financial Results 

for Fiscal Year 2004

The Agency’s operating revenues 

totaled $691.8 million for fiscal year 

2004 and $675.4 million for fiscal year 

2003. This represents an increase in 

revenues of $16.4 million or 2.4 percent. The Agency’s operating expenses, 

before other operating expenses, 

totaled $690.4 million for fiscal year 

2004 and $709.9 million for fiscal year 

2003. This represents a decrease in expenses of $19.5 million or 2.7 percent. 

GPO’s operating expenses included 

incentive retirement costs (i.e., RSIP) 

of $7.6 million in fiscal year 2004 and 

$10.4 million in fiscal year 2003. The 

GPO Revolving Fund realized a net 

gain of $1.3 million for fiscal year 2004 

before other operating expenses. In 

comparison, the GPO Revolving Fund 

realized a net loss of $34.6 million for 

fiscal year 2003 before other operating 

expenses.

Other operating expenses consisted 

of the annual change in the accounting 

estimate for the DOL actuarial estimate 

of the liability for GPO’s long-term 

Federal Employees’ Compensation Act 

(FECA) benefits (i.e., workers’ compensation). The FECA liability decreased 

by $9.9 million in fiscal year 2004 and 

$1.7 million in fiscal year 2003. After 

considering these reductions, GPO 

realized a consolidated net gain of 

$11.3 million for fiscal year 2004 and a 

consolidated net loss of $32.9 million 

for fiscal year 2003.

In-House Printing Operations includes the Central Plant and the former 

Denver Regional Printing Plant that 

was closed on May 1, 2004. Revenues 

from In-House Printing Operations 

totaled $188.1 million for fiscal year 

2004 and $185.7 million for fiscal year 

2003. This represents a modest increase 

in revenues of $2.4 million or 1.3 percent. Revenues from Plant Operations 

vary and are dependent on customer 

demand for services. Operating expenses totaled $180.5 million for fiscal year 

2004 and $183.0 million for fiscal year 

2003. This represents a decrease in expenses of $2.5 million or 1.4 percent. 

The decrease in expenses is the result 

of the reduction in the workforce. The 

net income for these operations, before 

other operating expenses, was $7.6 

million for fiscal year 2004 and $2.7 

million for fiscal year 2003.

Purchased Printing includes all 

publishing services acquired from the 

commercial sector by Customer Services for Federal customers. Revenues 

from Purchased Printing totaled $448.7 

million for fiscal year 2004 and $440.5 

million for fiscal year 2003. This represents a modest increase in revenues of 

$8.2 million or 1.9 percent. Revenues 

from Purchased Printing vary and are 

dependent on customer demand for 

services. Operating expenses totaled 

$449.0 million for fiscal year 2004 and 

$450.8 million for fiscal year 2003. 

This represents a decrease in expenses 

of $1.8 million or 0.4 percent. The 

decrease in expenses is the result of the 

reduction in the workforce. The net loss 

for this program before other operating 

expenses, was $0.3 million for fiscal 

year 2004 and $10.3 million for fiscal 

year 2003.

The Sales of Publications Program 

includes all publications, subscriptions, 

and other information products sold 

to the public by the Superintendent 

of Documents. The demand for these 

products continues to decline due to 

expansions in the availability of competing Government information on the 

Internet at no direct cost to the user. 

Revenues from the Sales of Publications totaled $24.0 million for fiscal 

year 2004 and $31.2 million for fiscal 

Section I: Management’s Discussion and Analysis

Management initiatives are also 

underway to: increase the use of leading-edge technologies to improve the 

economy and efficiency of operations 

and the quality of services to customers; optimize the utilization of production equipment; minimize paper stored 

by employing just-in-time delivery contracts; reduce production spoilage; conserve energy resources; reduce leased 

building space, and minimize overtime 

requirements. In fiscal year 2004, the 

Agency started to provide excess building space to other Legislative Branch 

entities through interagency agreements. Furthermore, the Agency, with 

outside expertise, is exploring options 

for acquiring a new GPO headquarters 

building through redevelopment of the 

present building complex.

GPO’s Plant Operations provide 

Congress with all legislative printing 

services, including overnight production of the Congressional Record, bills, 

reports, hearings, and other congressional documents. The legislative 

workload demand that will be placed 

on Plant Operations in future years is 

uncertain, subject to many variables, 

and cannot be accurately forecast with 

a high degree of certainty for budgeting purposes. Accordingly, in those 

years where the congressional printing 

and binding requirements exceed the 

funding provided by Congress, GPO 

uses its authority to temporarily fund 

the shortfall through the Revolving 

Fund. Congressional funding has been 

adequate in most years. At September 

30, 2004, no funding shortfalls were 

projected. Appropriations made available for funding legislative services 

during fiscal year 2004 were considered 

adequate. GPO’s Plant Operations 

also provide essential executive branch 

printing services, including the daily 

Federal Register, the Code of Federal Regulations, and U.S. Passports and postal 

cards. The customers reimburse the 

GPO Revolving Fund for these services 

through a system of rates and prices 

that recover costs.

GPO’s Procurement Program is 

regarded as an economical and efficient 

source for satisfying the publishing 

needs of the Federal Government. The 

majority of the Government’s printing 

needs are effectively satisfied through 

this partnership with industry that 

takes advantage of the vast resources, 

expertise, and specialization within 

the commercial sector. The Program 

competitively acquires products and 

services from the private sector through 

various types of procurement vehicles 

tailored to the specific needs of customers. Thousands of pre-qualified businesses, small to large in size, openly 

compete for Government printing 

jobs. GPO procurement and technical 

experts are available to oversee each 

job to ensure that the contractor meets 

the customer’s quality and schedule 

requirements. GPO’s performance 

measures for on-time delivery and 

quality acceptance demonstrate the effectiveness of this partnership between 

industry and government.

GPO is both modernizing and 

streamlining the printing procurement 

process by taking greater advantage of 

new technologies, the Internet, and eBusiness. In 2003, GPO and the Office 

of Management and Budget (OMB) 

entered into a compact that will significantly improve the economy, efficiency 

and effectiveness of the Federal Printing 

Program and the Federal Depository 

Library Program. The GPO/OMB Compact requires contractors to provide 

GPO with an electronic copy of each 

document ordered by a Federal agency. 

The Superintendent of Documents 

will use these electronic documents 

to increase the flow of Government 

information to the public through GPO 

Access, the Federal Depository Library 

Program, and other information dissemination programs. The proposed 

new ways of doing business with GPO 

were tested in fiscal year 2004 and are 

planned to be implemented in fiscal 

year 2005. Federal customers will have 

the opportunity to participate greater in 

the contractor selection process to ensure the best value to the Government. 

Additional discussion of this Compact 

is found later in this section.

The operations of the Sales of 

Publications Program are being 

reengineered to improve customer 

service and lower operating costs. Some 

major actions have been completed 

and others are underway to introduce 

new technologies, adopt the industry’s 

leading practices, right-size operations, 

reduce costs, and increase revenues. 

This self-funding program has not 

recovered all of its operating expenses 

since fiscal year 1997. A downward 

trend in customer demand for printed 

publications has significantly reduced 

program revenues. The Sales of Publications Program earned $24.0 million 

in revenues during fiscal year 2004. 

Revenues declined by $7.1 million, or 

22.8 percent, when compared to last 

year’s revenues of $31.1 million. This 

downward trend in sales began in fiscal 

year 1995 when revenues totaled about 

$80 million.

The Superintendent of Documents 

completed several major actions to 

reduce the costs of the Sales of Publications Program in the last two years. The 

16 remaining regional bookstores were 

closed during fiscal year 2003. Office 

and warehouse space requirements 

were significantly reduced in fiscal year 

2004. Office space requirements at 

Central Office were reduced through 

staff reductions and space consolidation efforts. Inventory reduction and 

space consolidation efforts allowed 

GPO to vacate one of the two leased 

warehouse buildings in Laurel, Maryland. The workforce was also reduced. 

The quantity of each new publication purchased for the sales inventory 

was reduced to minimize inventory 

disposal costs. Customers are being 

encouraged to use the economical and 

efficient U. S. Government Online 

Bookstore to buy publications. The 

Superintendent of Documents is also 

improving operations and service by 

adopting industry-leading practices, 

such as an On Demand, Just-In-Time 

Inventory for Government publications.

The Salaries and Expense Appropriation funds the administration of 

the Federal Depository Library Program 

(FDLP), the Cataloging and IndexSection I: Management’s Discussion and Analysis
6 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 7

Financial Performance Measures

Cash Management

Payment Performance — In fiscal year 

2004, GPO continued to save millions of dollars from taking favorable 

prompt payment discounts offered 

by contractors for the payment of invoices within the discount period. GPO 

earned prompt payment discounts of 

$6.5 million on purchased printing 

expense of $413 million. Last year GPO 

earned $6.9 million in discounts on 

$409.3 million in printing expenses. 

This represents an average discount 

rate of 1.6 percent for fiscal year 2004, 

compared to 1.7 percent for the prior 

year. The 1.6 percent discount rate 

earned exceeded the goal of 1.4 percent 

for fiscal year 2004. Our goal for fiscal 

year 2005 will remain the same.

Discounts lost increased to 

$217,000 in fiscal year 2004 from 

$172,000 in fiscal year 2003. The 

percentages of discounts lost to discounts offered were 3.2 percent and 

2.4 percent in fiscal years 2004 and 

2003, respectively. GPO did not meet 

the goal set for fiscal year 2004, which 

was a maximum of 2.5 percent, due to 

a reduction in discounts offered and a 

slight increase in discounts lost. Our 

goal for fiscal year 2005 will remain the 

same.

Electronic Payments — The use of 

electronic funds transfer (EFT) payments results in savings for GPO and 

the U.S. Department of the Treasury 

because paper checks do not have to be 

produced and processed. In fiscal year 

2004, approximately 8,900 monthly 

payments, or 88 percent, of all GPO 

payments were made by EFT, compared 

with 23,500 monthly payments, or 89 

percent of all payments in fiscal year 

2003. Our goal for fiscal year 2004 was 

to increase EFT payments to 93 percent 

of total payments. This goal was not 

met due to GPO outsourcing its predominantly EFT-based payroll system 

to the National Finance Center. Our 

percentage goal for EFT payments will 

be 90 percent of total payments made 

by GPO during fiscal year 2005.

Debt Management

Federal Receivables — In fiscal year 

2004, GPO billed Federal agencies 

$623 million for printing and binding 

services. Of this amount, $434 million, 

or 69.7 percent, was collected using 

the Department of Treasury’s Intragovernmental Payment and Collection 

(IPAC) system; $42.7 million, or 6.9 

percent, was from funds residing in 

Printing and Binding Deposit Accounts 

maintained by the GPO; and $9.6 million, or 1.5 percent, was collected via 

credit card. These methods enable the 

collection of funds within 30 days or 

less, as opposed to the more traditional 

methods of collection which require 

the creation and exchange of paper 

documents. 

GPO’s billed accounts receivable 

from Government customers totaled 

about $20.4 million at the end of fiscal 

year 2004, compared with $15.4 million at the end of fiscal year 2003. The 

U.S. Department of Defense (DOD), 

GPO’s largest customer and debtor, 

owed GPO a total of $3.7 million of 

which $3.1 million, or 84 percent, was 

over 30 days old and delinquent. At 

the end of fiscal year 2004, DOD owed 

GPO $309,000 for billed, completed 

work that was due 31 to 60 days ago, 

$168,000 that was due 61 to 90 days 

ago, and $2.6 million that was due by 

more than 90 days. DOD’s indebtedness 

to GPO of $2.6 million, over 90 days 

old, represents 24 percent of GPO’s total 

accounts receivables, over 90 days old, 

at year-end. In the past few years, GPO 

and the Defense Finance and Accounting Service (DFAS) have used the U.S. 

Treasury’s IPAC system to expedite the 

collection of funds from DOD customers. This partnership has significantly 

improved the timeliness of collections. 

To illustrate, DOD owed GPO a total of 

$34.9 million at the end of fiscal year 

1998, including $14.1 million that was 

due for 90 days or longer.

GPO offers customer agencies the 

alternative of establishing Printing 

and Binding Deposit Accounts for the 

prepayment of any and all printing 

and publishing services acquired from 

GPO. Deposit Accounts greatly simplify 

customer agency accounting and have 

the added benefit of providing detailed 

customer account information, via a 

secure Web site. Customers are able to 

either download or print their transactions. Separate deposit accounts may 

be established for different organizations, funds, or cost centers within the 

customer agency. At the end of the year, 

there were 458 printing and binding deposit accounts valued at $61.4 

million. Additionally, GPO held $4.3 

million in customer deposit accounts 

for the Sales of Publications Program. 

Therefore, customer deposit accounts 

totaled $65.7 million at of September 

30, 2004, as discussed in Note 7. 

Customer agencies also have the 

option of paying for their printing and 

binding needs by credit card. Credit 

card transactions in fiscal year 2004 

totaled $9.6 million for 12,814 printing jobs. In comparison, GPO collected 

$11.5 million for 14,799 printing jobs 

in fiscal year 2003. The average price 

per job paid via credit card for the past 

2 years was about $764, indicating that 

customers find it a convenient method 

to pay for small printing jobs.

Possible Future Effects of Existing 

Events and Conditions

The following major events and conditions will impact the Agency’s programs, operations, and other activities 

in the future. A synopsis of each major 

event or condition follows. 

GPO’s Transition 

to a World-Class Organization 

The transformation to a world-class 

organization is well underway at GPO. 

As discussed earlier, GPO has completed an agency-wide reorganization to 

strengthen the business structure and 

improve customer service, and has also 

started to acquire new technologies to 

improve information technology and 

year 2003. This represents a decrease 

in revenues of $7.2 million or 23.1 

percent. Operating expenses totaled 

$33.2 million for fiscal year 2004 and 

$49.8 million for fiscal year 2003. 

This represents a decrease in expenses 

of $16.6 million or 33.3 percent. The 

net loss for this program, before other 

operating expenses, was $9.2 million 

for fiscal year 2004 and $18.6 million 

for fiscal year 2003. 

In fiscal year 2001, the GPO Revolving Fund received $6 million in 

supplemental funding, under Public 

Law 107-20, to replace the antiquated 

air conditioning system and install new 

energy-efficient lighting fixtures. These 

funds were fully obligated at the end of 

fiscal year 2003. About $5 million was 

allocated for the air conditioning project, and about $1 million was allocated 

to the lighting fixtures project. GPO 

completed this building improvement 

project in fiscal year 2004. The entire 

$6 million appropriation was expended 

as of September 30, 2004. 

In fiscal year 2002, the GPO 

Revolving Fund received an appropriation of $4 million for Emergency 

Response Funds (ERF) under Public 

Law 107-117. GPO has been using the 

ERF to enhance physical security and 

information technology security, ensure 

continuity of essential services, and 

acquire security equipment. The entire 

$4 million appropriation was committed for specific purposes, and $780,000 

remained unexpended as of September 

30, 2004.

In fiscal year 2004, the GPO Revolving Fund received a $10 million appropriation from Congress for workforce 

restructuring. A subsequent budget 

rescission of $59,000 (0.59 percent) 

reduced the appropriated amount to 

$9,941,000. These funds were used 

to partially finance the $18 million 

estimated cost of the RSIP. All of the 

appropriated funds were expended as 

of September 30, 2004. 

During fiscal year 2004, GPO recorded Appropriation Revenue of $12.1 

million from the above three special 

appropriations made to the GPO 

Revolving Fund. This revenue recognition represents amounts expended by 

GPO during the year for the purposes 

authorized by Congress. Accounting 

standards require the recognition of 

appropriation revenue at the time the 

appropriated funds are spent. The cost 

of the acquired goods and services are 

either capitalized and depreciated over 

the asset’s life, or expensed.

Performance Measures

GPO gauges its overall efficiency and 

effectiveness using certain performance 

measures. Generally, these performance 

measures are based on established standards that are compared against actual 

performance for each fiscal year. The 

following sections discuss the major 

operating performance measures and 

financial performance measures for the 

Agency.

Operating Performances Measures

Overtime Management

Overtime is a management tool used 

for meeting workload demand. GPO 

manages and controls overtime worked 

to minimize labor costs. In fiscal year 

2004, GPO employees worked 191,000 

hours of overtime, which is 12.4 

percent more than the 170,000 hours 

worked in fiscal year 2003. The cost of 

overtime in fiscal year 2004 increased 

by $823,000 from fiscal year 2003’s 

level. GPO successfully achieved its 

goal for fiscal year 2004. Actual overtime hours worked of 191,000 hours 

was 9,000 hours below the ceiling of 

200,000 overtime hours set for fiscal 

year 2004. The upper limit for overtime will be lowered by 5,000 hours to 

195,000 hours for fiscal year 2005.

Production Chargeable Hours

Chargeable hours decreased to 533,000 

in fiscal year 2004 from 576,000 in 

fiscal year 2003, a decrease of 43,000 

hours, or 7.5 percent. The RSIP and 

other personnel separations reduced 

the number of employees available 

for work by 13.3 percent. The results 

for 2004 met GPO’s goal of achieving 

sufficient chargeable hours necessary to 

break even. GPO’s fiscal year 2005 goal 

is to have enough chargeable hours to 

achieve break even in Production Operations. Due to the mix in hourly rates 

charged for the various production 

processes, a specific chargeable hour 

target cannot be established.

Congressional Record Delivery

The Congressional Record is an important tool and product of the legislative 

process, with its timely production a 

large part of GPO’s mission. To gauge 

GPO’s efficiency in providing the 

Congressional Record to Congress, GPO 

has established a deadline of 9 a.m. the 

following day when copy is received 

in GPO by midnight, regardless of 

whether the Senate or the House of 

Representatives is in session. Our actual 

on-time delivery rate was 86 percent in 

fiscal years 2004 and 2003.

On-Time Delivery of Procured Printing

Customer Services contracted with 

commercial printers to ship 127,900 

jobs in fiscal year 2004 compared with 

142,900 jobs in fiscal year 2003. For 

fiscal year 2004, GPO’s goal was to 

have at least 95 percent of procured 

printing orders delivered on schedule 

and a quality acceptance rate of at least 

99 percent. Both goals were met for fiscal year 2004. Our goals for fiscal year 

2005 will remain the same.

Section I: Management’s Discussion and Analysis Section I: Management’s Discussion and Analysis
8 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 9

financial management under the GPO 

Enterprise Project. GPO has also adopted 

the best practices of other public and 

private sector organizations, most 

notably with respect to human capital 

management.

GPO recognizes that Federal 

Government printing and information 

dissemination are changing due to 

technological advances in the printing and publishing industry. In June 

2004, the GAO reported to Congress 

that the Public Printer and his leadership team understand the effects of this 

technological change on GPO and have 

begun an ambitious effort to transform 

GPO and reexamine its mission. GAO 

recommended that GPO take steps to 

improve planning and goal setting for 

the transformation, plus adopt leading 

practices of world-class organizations 

in financial management and information technology. 

GAO also requested the National 

Academy of Sciences to convene a 

panel of printing and information 

dissemination experts to assist GPO in 

the transformation process underway at 

GPO. The panel suggested that GPO:

1. Develop a business plan to focus its 

mission on information dissemination as its primary goal, rather than 

printing;

2. Demonstrate to its customers the 

value it can provide;

3. Improve and extend partnerships 

with agencies to help establish itself 

as an information disseminator; and

4. Ensure that its internal operations 

are adequate for efficient and effective management of core business 

functions and for services to its 

customers.

The Public Printer agreed with 

the GAO report recommendations. 

Progress has been made to implement 

the recommendations of GAO and the 

suggestions of the Panel of Experts. The 

Public Printer also declared that the 

time has arrived to build a new model 

for government publishing based on 

the technologies now available and 

those that will soon be here. He envisioned that digital technology, as we 

know it today, would be the fundamental building block for the future, 

as far as we can see. The Public Printer 

concluded that GPO must deploy 

the technology needed by its Federal 

customers and the public to gather and 

produce digital documents in a uniformly structured database in order to 

authenticate documents disseminated 

over the Internet and to preserve the 

information for permanent public access. The Office of Innovation and New 

Technology was created by the Public 

Printer in 2003 to ensure that GPO was 

cognizant of leading-edge technologies and technological advancements 

that could be utilized by GPO to satisfy 

the current and future needs of our 

customers.

GPO/OMB Compact Progress

On June 6, 2003, the Public Printer 

of the United States and the Director of the Office of Management and 

Budget (OMB) signed an agreement 

that will provide lasting benefits to 

the U.S. Government and the American public when fully implemented. 

The GPO/OMB Compact provides a 

comprehensive solution, and a more 

effective alternative, to the initial 

proposal in OMB Policy Memorandum 

No. M-02-07, Procurement of Printing 

and Duplicating through the Government 

Printing Office, dated May 3, 2002. The 

GPO/OMB Compact is a major step 

forward in the Public Printer’s vision of 

devising an economical, efficient, and 

effective Government-wide policy that 

fits the 21st century. 

The Compact declared that OMB 

and GPO share certain common goals, 

and therefore, should work together to 

develop a mechanism that will allow 

agencies direct access to printing vendors for the purpose of placing print 

orders, while at the same time enabling 

the GPO to meet its statutory requirements. The two common goals are 

reducing the cost of Federal printing 

and ensuring public access to all nonclassified Government publications.

Under the Compact, GPO developed a demonstration print procurement contract that was similar to a 

U.S. General Services Administration 

(GSA) schedule contract. OMB selected 

the U.S. Department of Labor (DOL) 

as the pilot customer agency for this 

demonstration project. This new GPO 

procurement vehicle was tested by DOL 

during fiscal year 2004. GPO plans to 

make the new procurement vehicle 

available to the entire Federal Government in fiscal year 2005.

The GPO/OMB Compact resulted 

in new ways for Federal customers to 

do business with GPO and the private 

sector. Federal customers will have the 

opportunity to participate greater in the 

contractor selection process that will 

ensure the best value to the Government. Customer agencies will have 

more choices for satisfying their publishing requirements through GPO’s 

procurement vehicles. A summary of 

each of the four major procurement 

methods follows:

1. Agency Direct – This new procurement vehicle is an agency-directed 

process that utilizes GPO certified 

contractors via a web portal to maximize agency control and contractor 

selection. The first part of this vehicle 

utilizes enhanced features of GPO’s 

popular Simplified Agreement (SPA) 

program for low-dollar jobs. High-value jobs will be procured using a webbased system outlined on the GPO/

OMB Compact. Federal customers will 

benefit by having a one-stop, integrated, print ordering and invoicing system 

for all print jobs. Any registered printer 

in the country will be free to submit a 

price quote on any job in the system. 

All procurements will be conducted 

directly by the agency under Federal Acquisition Regulations (FAR). A copy of 

the electronic print file will be provided 

to the Superintendent of Documents 

for historic preservation and information dissemination purposes.

2. GPO Assisted Printing – This new 

program consolidates existing GPO 

competitive procurements into a single 

one-stop, full service program. Major 

enhancements include an e-commerce 

system that will web-post all small 

purchase solicitations and encourage 

on-line bidding by contractors. Under 

this full service procurement method, 

agencies receive all of GPO’s traditional 

support including product design, 

specification development, contract 

award and administration, on-site production inspection, quality assurance, 

contract audit and legal services, and 

all other professional and technical expertise needed to fulfill the customer’s 

requirements.

3. Term Contracts – This existing 

procurement method will continue to 

operate generally as it has in the past. 

GPO will award general usage and 

agency specific term contracts for recurring products and services over a specific period of time (e.g., year). Customers 

will have the choice of directly placing 

print orders with the term contractor 

(i.e., direct-deal) or allowing GPO to 

place the print orders for them. 

4. Convenience Printing Contract – This 

new program is designed to provide 

agencies with a quick, cost-effective and 

legal way to obtain small urgent work 

directly from local outlets throughout 

the entire nation.

As a condition of payment, vendors 

will be required to provide GPO with 

one electronic version and two paper 

copies of every Government document produced by the vendor. When 

implemented across the Executive 

Branch, this new electronic document 

collection system will significantly 

improve GPO’s ability to accomplish 

its mission of Keeping America Informed. 

This requirement will ensure that all 

commercially printed Government 

publications reach the Superintendent 

of Documents for public dissemination 

and historic preservation.

Headquarters’ Relocation and Redevelopment Project 

GPO is planning to relocate to a new, 

modern, efficient facility under an 

innovative project that will redevelop 

GPO’s historic structures. The present 

multi-building headquarters facility 

is very old and expensive to operate 

and maintain. The goal is to develop 

a single modern headquarters facility 

that satisfies GPO’s plant and office 

space requirements for the future. A 

new facility would be more efficient, 

provide better working conditions for 

employees, better serve customers, and 

reduce overhead costs. In 2004, GPO 

awarded a contract to provide real 

estate consulting services related to all 

aspects of the GPO’s relocation and 

redevelopment project.

Sharing of Excess Building Space

The reduction in GPO’s requirements 

for office and warehouse space has created opportunities for other legislative 

branch entities to utilize the valuable 

excess space in GPO’s building complex in Washington, DC. In 2004, GPO 

provided excess space to the Capitol 

Police under an interagency agreement. 

This agreement requires payments to 

the GPO Revolving Fund, as reimbursement for the cost of services provided 

to the Capitol Police. GPO is working 

with the Architect of the Capitol to provide space to other legislative branch 

entities in fiscal year 2005.

Restructuring of Procurement Operations Under Consideration

Customers Services, as part of their 

internal reorganization, has been 

evaluating the organizational structure 

of procurement operations in order 

to improve the economy, efficiency, 

and effectiveness of the procurement 

program, and improve services to customers. In 2004, the Term Contract Division and the Purchase Division were 

abolished and merged into Agency 

Publishing Services (APS), a new fullservice procurement organization.

Implementation of Goal Sharing

The Public Printer established the GPO 

Goal Sharing Program in August 2004. 

This incentive award program will 

benefit the Agency and all employees. 

Any realized cost savings resulting from 

employees’ efforts to reduce GPO’s 

costs in certain defined areas will be 

shared equally between the Agency 

and the workforce (50/50 split). All 

employees are eligible to receive an 

equal share of the 50 percent portion 

of the realized cost savings allocated to 

the workforce. The three initial cost saving areas are (1) Employee Safety (i.e., 

workers’ compensation), (2) Utilities 

(i.e., electric and steam), and (3) Paper 

Waste (i.e., production spoilage). The 

first year of the Program will be fiscal 

year 2005. 

Fiscal Year 2005 Projections

Congress created the GPO Revolving Fund to finance the business-type 

operations of the Agency. The Revolving Fund was designed to financially “break even” by recovering costs 

through rates, prices, and other charges 

to customers for goods and services 

provided by the GPO. The Agency 

achieved this financial goal in fiscal 

year 2004, the first time since fiscal year 

1998. Overall, the Agency realized a 

modest net gain of $1.3 million from 

operations before recognizing a decrease of about $9.9 million in DOL’s 

estimate of workers’ compensation 

liability for GPO under FECA. Overall, 

the Agency realized a net gain of about 

$11.3 million for fiscal year 2004.

The Public Printer has built a strong 

management team with vast business 

and government experience, and a 

wealth of industry knowledge. Greater 

emphasis has been placed on operating GPO in a business-like manner to 

improve program results and financial 

performance. 

The Agency’s fiscal year 2005 

financial performance is expected to 

improve as a result of management 

initiatives recently completed, or in 

Section I: Management’s Discussion and Analysis Section I: Management’s Discussion and Analysis
10 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003

process. These initiatives should increase revenues and reduce costs. Many 

of these initiatives provide benefits of a 

recurring nature, and therefore, will improve the Agency’s long-term financial 

performance.

First, GPO reduced the workforce by 

542 employees under the Retirement 

Separation Incentive Program (RSIP) 

during fiscal years 2003 and 2004. The 

RSIP had one-time estimated costs of 

$18 million, and realized estimated 

payroll savings of $38 million per year, 

as discussed earlier in this section and 

note 16. The GPO Revolving Fund 

received a $10 million (before rescission of $59,000) appropriation from 

Congress in fiscal year 2004 to partially 

reimburse the Agency for the costs of 

this workforce restructuring under the 

retirement incentive authority established by law.

Second, GPO implemented a major 

reorganization to streamline management and to bring the Agency into line 

with current business practices. The 

agency-wide reorganization realigned 

GPO’s business-type operations to improve program management, control, 

and accountability for performance 

and results. The reorganization also 

recognized the importance of financial 

management leadership by creating a 

needed Chief Financial Officer (CFO) 

position that was filled on September 

24, 2003. 

Third, a GPO Audit Committee is 

being established. The audit committee 

traditionally oversees the process for 

the annual audit of the consolidated 

financial statements. The committee is 

generally responsible for ensuring that 

the entity has a high-quality financial reporting process that provides 

transparent, consistent and comparable 

financial statements. In this regard, the 

committee should be working closely 

with management and both internal 

and external auditors to effectively 

monitor the financial reporting process.

Fourth, GPO is taking other major 

steps to improve financial management 

and IT management, as recommended 

by GAO. The GPO Enterprise Program,

an agency-wide IT modernization 

project, is a prime example of GPO 

adopting leading practices of worldclass organizations. GPO will have a 

fully integrated financial management 

system once this project is complete.

Several other major cost saving 

initiatives are underway to reduce expenditures for: (1) employee overtime; 

(2) workers’ compensation; (3) energy; 

(4) paper; and (5) owned and leased 

space. Finally, GPO has been reducing 

operating costs by closing historically 

unprofitable operations that are no 

longer required, as discussed in Note 

17. A Goal Sharing Program was also 

introduced in 2004 for the purpose of 

reducing costs in targeted areas. 

Additionally, new and expanded 

services are also expected to increase 

revenues in the future for some programs at GPO. GPO is in the process 

of reinventing itself to better serve its 

customers. The Agency will continue 

to transform its image as a producer 

of ink-on-paper products to a digital 

information services organization. 

This major transformation will require 

an investment in new technology and 

technical skills for the future. The 

Public Printer has increased the recruitment of outstanding college scholars to 

obtain the next generation of technical 

skills needed to take GPO into the 21st 

century.

Finally, the Public Printer has been 

meeting with Members of Congress, 

congressional staff, Federal agency 

heads, the heads of Federal operations 

with congruent missions – such as 

the Postmaster General, Director of 

the Bureau of Engraving and Printing, 

and Director of the Mint – the library 

and information communities, the 

printing industry, and others to identify 

customer needs and business opportunities. This critical input from customers and other interested parties will be 

used in the strategic planning process 

to establish the future direction of the 

Agency in the age of digital information and e-Government. 

Section I: Management’s Discussion and Analysis

UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 11

SECTION II

Independent

Auditors’ Report
12 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 13

"""'"" 1001 M Sn«, PIN .• .....,.. ..... oc 2CIO:a 

The: Public Prin1cr 

United StllCI Oovemmc:nt Printing Office.: 

We haYC audited the teeom,panyina consolidated balance ahcctl of the United Stites Gowmmcnt Printing 

om •• (ih< OPO) .. or Sepcembcr )0, 2004 and 2003, and ih< n:laied CONOIIclaicd SISICmenl$ or ......... and cxpcnld and cash nows f« the )'eat$ thm ended. The objeotlvt of our a!Jdits . ......, .to C'~ _an 

opsnton on the faa prcscntac.on of~ c:OI'ISOIKhttd financt.al Jtalemcnta. In connecnon Wlth our a~ts, 

wt: al.lo constdercd lhe OPO's inlen'lll c:oatrOI over (mandai f'q)C)C'tU\1 and w:~ lhe GPO~s c::ompbancc 

With QCRI!t' pro'f1SM)nS of applicable laws. rctUb.tioot. and conlnCU that coukl have I dltec.t and material 

effect on hs contOI:tdakd fl:ftlnd;al SCltcmc:l:lU.. 

SUMMARY 

1U JWtd m ow op~nionl on lbe coniObdatcd fmanctaJ 1takmmU.. we CIOaetuded 1hat lbe GPO·s ...,...,.i<d C.Nn<101_,. u or lftll ror lho,..... md<d S<po:ii'lbtr 30,2000 ond 200), ..-.prcs<D~Cd 

r.itly. 1n •II .. oaw _... in oonformity w>lb _... ... pnncipl<s ...-lly .....,...S in the Unii<d 

State~ of AJnc.nca. 

Our oonsickn:hOI'I of tntemal cootrol 0\U 6nanei&J reporting ruuhed 1ft dc:lic:.encies in the desip and/« 

opentiOI'I of~ GPO·• information 1cchoology (IT) geom.l con troll 1nd certain applicadon controls be:ina: 

iclc:ntir.ect u a rq'!Ortlble condition. However, thi.s repoiU~t condition '' not believed to be a m1terUJ 

we:akneu. 

The rcsul., or CMit '"ll of compliance wilh certain provisions of lawt, reaulalion•. and contDcts disclosed 

no instlnces of noncompliance or other matters that trc required 10 be l"tpp«cd hereln under Gownun«nt 

Auditln1 SJofWIDrd.t, illued by the Comptroller Ocncnl of the Unhed StileS. 

The foUowlna aeetk>ns discuss our opinion on tbt OPO'a comolida$Cd fii\IDC.ial suttmmts._ our 

eonsxlel"'bon of the OPO'a incemal ooncrol over financial 1'\11(111rna,. ow- ICIU of the GPO's comphanct: 

With c:utam provuions of tpplieabk laws. rquJations. and contrtc:t:a. and mana,emcnt's and our 

mpon~~blllttej. 

PL ION 0.~ Til£ CONSOLIDATED nNANCJAL STAT&\lt:HI'S 

We t.YC uad1kd the: .CCOiiC'*n:yina cocsohdatcd ba1antc: lhccu ofW Un1tcd Satt~ (;o\I'Ct'm'l'IC'nt Pnnnna 

Ofl"o<e .. or S<pl<inba JO. 2004 lftd 200), lftd ""' n:latc<l conoolidoied -~~ or ......... lftd 

.._, ond cosh flows (or lho,..... lhoo<Dded. 

ln 01.1r opltltOn, the camobdattd finmctal stalemcnU rtfc:rred to abow:. prualt fairly, in. all ma:~aJ 

""""'"' ""' f1111n<i>J position or lho GPO u or Sep<cnbcr JO, ~ lftil 2003: lftil ·~ IU>ll<S or •u 

OfiCfltlona and iu cub flows for the yean thm ended, tn confotm~ty ~m lieCOUntma pnnopks ~Uy 

aocepecd '" the United Sutes of America. 

Our audiu we~ conducted for lhc P\lfl.'IC* of fonnina an opinion on the OPO's c:onsolidakd ftnaneial 

aulementt taken as a whoJc. The information contained In !he Manaat-mcnt'a Oiscusdon and Analyais 

aeotion and tho Consolidating and Supplemcn111 Sthedulet aeodon If( presented for putp05C& of additional 

analytiJ and uc not a requin:d part of the consolidated financial ltiiCmtntl. This lnfonnation has not been 

JUbjcclcd 10 the audittna pnxedure:s applied in the tud1ta of the ooruol~ttd financial statement$ and 

aocordlnaJy, we c:~prea no opinion on it 

INTI:RNAL CONTliOL OVER n.'IANCJAL R.llPORTINC 

OW conpdcrarion of intcmal control over fmlftC:ill f'q)Ortlftl would not nccc:l&llrily disc:Sose allma:acn 1ft 

lho Wliemal-'">!o= &o.oeb!R}Mbng ibat null>t be,..,..-eond•...,., Under -.!s m-1 by 

""'............,--or CaUfied ,_ _.., • .....,.., .. -~~-.,. .. ._ «>>Oio& 10 ... 

anenboft n:btana to lipifant dc:6c:ic:ncies iD 1M dalp or opmbon of lk inccma1 coavo1 Oft1' fi.naDeial 

1tp0itll),l that. 1ft our judpnml. ~ ~ly affec:a1bt GPO'a ab.bry to record. pr~ ~·w•ize.IDd 

rq:.ort fuw.aal data COO'icleul...-ilh cbe a.s.ttrtioas by~ m the consolida1cd 6naaciaJ .sta.temeniS. 

MaktUJ weu:nesses arc: rc:pon.able OOIIldltioos an wblch me dc:sl;p or opcnrion of ooe or more or lbc: 

mlia'TI&I OOt'ltrol canponents does not reduce co 1 ret.bvtly tow kw-1 the risk that misstatcmc:o&J.. in 

am01.1na that would be matcnal in relation to lbc fiMDC-llla&atancnts btin,s aucbted, may occur and not be 

detected wilhln a timely period by employees in lhc normal oourte of perforrnins their assigned functions. 

ln our fise~l ytar 2004 audit. we nottd a mauc:r, di.sc.uucd in l!x'hibh I, lnvolvina the intunal control over 

linancit1 reportln.& tnd it$ operatMln that we consider to be 1 repontblo condition. However, the reportable 

condition is not be:Ueved •o be a material we:akne$s. 

We 1110 no1ed ocher ma.tt.CJ'I invo1vin.a Internal control over linanci1l rcpof1in& atld its operation lhat we 

have reponed to ma.nagemern oflbe GPO in • sep~ra e ktter dattd November 10, 2004. 

COMPLIANCE AND OTHER MATTERS 

The: ........ or ........ or eompiW.C. with ....... provisloas or taws. .... !arioN, and ......... descn'bed 

m the Raponsibthtae:s S«bbt'l of this report cb.scloscd no lftlllnCeS or ~hancc: « otbtt maners du1 

,... rcqw...S ., be rq>on<d horrin undot GownuwN A...,..,-· 
14 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 15

RESPONSWJUTIES 

Management is responsible fOr l.be consolidated fmM~eial.s•atemerttS, ineludin&: 

• Prq>arlng the c;on.solidated financlal statements in c:onfOnniry with accounting prindplcs ga~crally 

acccptc:d in the United States of America; 

• Establishing and ma.intaining internal <:ontrols o .. ·cr firwKill reporting; and 

• Complying with laws, regulations, and oontnc:u.. 

In fuJfilHng this responsibility, estimates and judgments by management are required to assess the expected 

benefits and related costs of intemaJ control policies. Because of inherent limitations in int.emaJ control, 

misstaternc:nts., due to error or fraud may neYCrthcless occur and noc be detected. 

At~dlton' aporasibiJiri~ 

Our raponsibfl-lty is to express an oplnion on the fiscal year 2004 and 2003 consolk!ated financial 

statemenll of the GPO, bii$Cd on OUT audit.s. We conducted our audits in aooordanee with tuditing 

scandards gc:neBUy ac;cepted in the United SateS of America. and lhc scand.ards applicable to 6nanc:ial 

audits contained in G~rnmoet Auditing Stondords, Those &bndards require that we: plan and pc:r(onn the 

a·udits ro oblain reasonable IISSUf'IJ\CC: about whether the oonsolidated (manciat stalemmts are tree of 

material mi$Statemrnt. 

An audit includes.: 

• Examining, on a test basis, evidence: supporting the amounts and disclosures in 1M COO$Oiidatc:d 

financial statemc:nts; 

• Assessing the accounting principles used and significant estimates made by manage-ment, and 

• Evaluating the overall consolidated financialsta.temcnt preset~lat on. 

We believe lhat our audits provide a reasonable basis for our opinion. 

In planning and performing out flSCIJ yc-.ar 2004 audit, we considered the. GPO's internal control ovtt 

fmancial Tt'pOI'ting by obbining an undei"S''JJnding or the GPO's internal control, detennining whtther 

internal controls had been placed in operation. assessing control ris.k. and performing cests of controls in 

order to determine our auditing procedures for the purpose of expressina out opinion on the c.onsolidatc:d 

financial Statements. We limited our internal COI'ltrol testing to those con"ols nC«$.UJ')' to achieve the 

ob;ec:tivcs described in G(}Vtrnmtnl Awdlting Standards. The objective of our audit was noc to provide 

assurance on i.ntemal control O\'er fiMneial reporting. Consequently, we do noc provide an opinion thereon. 

As part of obeaining reasonable assurance about whether the GPO's fise&J year 2004 consolidated financial 

stateft'll:nts arc free: of materil.l misstatemmt, we performed tests of the GPO's compliance with eouin 

provision!! of Jaws, regulations. and contracu., noncomp1iance with which could have a direct and material 

effect on the de-termination of financial $tatement amounts. We limited our tests of compliance to the 

provisions de$eribcd in the preeeding sentence., and we did no1 test eomplia.nec with all laws. teg\Jiations, 

and contncu applicable to lhc: GPO. Providing an opinion on complianc:e with bws, regulations, and 

contracts was not an objectiV<: or our auditlnd, accordingly, we do nOt «press such o..n Opinion. 

DISTRIBUTION 

This rq>Ort is intended for the information and use of the Public Printer, the Jomt Committee: on Pnnti:ng. 

the GPO's management, lhe GPO's Offiu of InspectOr Genenl, dM: Qo\'tmmtnt Accountability Office, 

and the U.S. Congress.. and is not intt:nded to be and shouJd not be ~.!Sed by ~yone other than thc:$e 

spcc:ificd parties. 

Nov.mbcrl0,2004 
16 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 17

EXUJBIT I 

n Gl!lferoltmd Appll CDJlon Controls 

Deficie:nc-ieJ in the design and/or operations of the GPO's rr general and eertain applie:etion contrOls: are 

considered 1 reporuble condition. This condition, which has been reported to management in prior )'Urs• 

audit reports. relates to the following areas: 

• EntJty.\Vidt Security Pro&,ram 

Sco.-cral areas regarding GPO's enterprise-wide security program noed improvement During 2004, !he 

(;PO implemented an enterprise--wide security ptopm statement that established information seeuriry 

objectives (or the O.PO. While lhis prO&ram statement is a positi\•e step for the GPO, c.crtain 

requirements or the: program are nOt being met. Specifically, the GPO n«ds to complete the 

ett1ificarion and acc:~itation of its key financial S)'ftems, CS1lblish a fonnal ineidc:n1 response: 

ptOgfltn. and de\·e.lop an information security awarenes:s program. Wilhout a welloodes:ig:nrd program. 

security controls may be inadequate; responsibilities may be WlCiear, misunderstOOd, ~ improperly 

implemented; and controls may be inconsistently applied. 

• Accus Controls 

Ceruln aec:ess ocmrrols require modification in order to provide a moce Jeewt environment. Access 

controls should provide reasonable 8$$Ul"ltlCC: Lhat computer resources (data files. application progratn$, 

and oompu1«·NI•t•d faeiHli• snd equipment) are prot.ec"ted api:nst u nauthorized modif~ttiorl, 

disclosure. loss., Ot m~irmeot. 11\ese eontro1s include controls over phys,ical access to tOITq)Ultr 

resources.. and controls lh~t Pft\'tnt unauthorized access to sens1tive files. 

Exa.mple:s of improvements need~ tncludc: 

- Utilizing independeau risk 8$$e$$ments in order to properly classify computer information 

rc:sources according 10 sensitivity and criticality. 

- Reviewing acoess aulhorizarion listings and user account pri-vilecgu for all of O.PO'.s lnf~tion 

syttems to detennine if acct$$ i.s still required and privi1c:g.es are apprOpriate based upon job 

fWlction. 

- lmprovina configuration settings surrouodma the financial ~counting sysaem and the general 

ledge<. 

- Improving physia.l acoess controls. 

- Enbancina employee cbeckovt proced~ 

• Application Change Control and Systems De:vdopment 

The GPO has an established sonwnre chan~ control program; however, eer1ain controls ovc:r the: 

modification or application software pcograms are deficient. ~ controls should be designed to 

ensure that only authoriud programs and modifications are implemented. Without proper controls, a 

risk isw that security fearures could be: i.nad~rtently oc delibenttely omitted or "tumed oW ot that 

prOcessing irregularities or nl31ieious code could be introduced. As an example:, lbe OPO needs to limit 

aoc:es.s to its sonware development libraries. 

EXHIBIT I (Coolioued) 

• S)'stem Software: 

Ccnain controls O\'e'J' aocess tO and modifK:ahon of system software need improvement. System 

software controls are essential in providing reasonable a:ssura.nce lhat opcra1ing system-based seeuriry 

contrOls are nOt compromised and lhat lhe system will not be: impaired. If controls in this area are 

inadequate. Wlautboriz.ed individuals might use system software tO cirwmvmt security controls to 

read. modifY, or delete. critical or sensitive information and programs. We nocc:d that procedures should 

be dcYC.Iopcd to manage both change# and aoussto S)'$1Cm soAware components. 

• Stgr~at:k>n or Duties 

Certllin controls OYer separating the v.t~rk responsibilities so that one individual does no~ control all 

critical JtJgtf or a ptoceu n= impro~menL These controls should be designed to ensure that duties 

're divided 10 diminish the likelihood that errors and wronaful act$ will so undetected because the 

activities or one group or individwl will serve as a check on the activities of another. Wdequatcly 

~g:regated duties increase lhe risk that errontOusJy or fnudulent tn.nsactions could be proccs:scd, that 

unpropcr program changes could bt implementtd, and lhat computer IUOUR:es could be damaged or 

destroyed. Spccif'ically, we nottd that standard operating prooeduteS should be devt:loped to provide 

employees with bcuer guidance while attuting their job responsibilities. 

• Servltt Contlnully 

Losina lhe capability to process, retrieve, :t.nd protect lnfoctllation maintained electronically can 

signilic:antly impact an ag.ency's ability to aecomplish irs mission. for this rtaSQn, an agency should 

have (I) procedures in place ~ prococt inrCJC'lNtioo resources and minimize. the risk of unpltnned 

intenuptions and (2) a plan to recover critical operations should intemtptions occur. The GPO neodsto 

establish \\ comprehcn~ve. entity·wide business continuity and disasttt rt:covtey plan fOr all general 

support and majOr application systems. 

The GPO made: considerable progress ln strengthening irs lnfonnation security environment during FY 

2004. ~ de~lopment and tmplemcntation o.f an enterpri.sc·wide seeurity plan. GPO Ill/ormation 

T«:ltllOI()gy S«:urity PrtJgrDm Slaremuu of Policy (GPO Publication 82S.33), im.tiwtkmalized security 

$tancbtds to be applied ooos.i11ently across lhc GPO. Additionally. the Chief lnfOiZ'Ination Officer (CIO) 

0~!-"itat on underwal.t a considerable restructuring during FV 2004 to a1igtl itS fCSOUTCeS co foeus on 

ental areas. Howe\'cr, we noted severaJ IU'C:as in which the GPO continues 10 have weaknesses. We 

recommend that the GPO develop a formal action plan to review and revise iu rr genenl and certain 

Application controls. This plan should address each o.f lhe areas discussed above u well as any other areas 

lha.t impact the rr general control environment, set forth a.ppropriate correcth·e action steps. assign 

responsibiUt1es co employees., lind establish tMget completion dat.es for each aetion. This plan should be 

adopted by lhe GPO and periodically reviewed for progress towards ac:hie"'emcnt of correcti\'e actions. 

Management Response: 

GPO Managemcat concurred with the reportable condition and ha$ cleveloped a correcti\·e action plan that 

will be implemented during 2005. 
Consolidated Balance Sheets

As of September 30, 2004 and 2003

(Dollars in thousands)

UNITED STATES GOVERNMENT PRINTING OFFICE

The accompanying notes are an integral part of these consolidated financial statements.

 2004 2003

ASSETS 

 Current assets 

 Fund balance with the U.S. Treasury (Note 2) $ 194,018 $ 203,021

 Accounts receivable, net (Note 3) 144,589 113,358

 Inventories, net (Note 4) 8,898 10,758

 Prepaid expenses 432 600 

 Total current assets 347,937 327,737 

 Property, plant, and equipment, net (Note 5) 51,198 56,457 

 Total assets $ 407,135 $ 384,194 

LIABILITIES AND NET POSITION

 Current liabilities 

 Accounts payable and accrued expenses (Note 6) $ 88,546 $ 72,109 

 Deferred revenues (Note 7) 73,703 67,545 

 Accrued annual leave 9,294 10,128 

 Total current liabilities 171,543 149,782 

 Other liabilities 

 Workers’ compensation liability (Note 8) 79,604 89,532 

 Total liabilities 251,146 239,314 

 Commitments and contingencies (Notes 9 and 10) 

 Net position (Note 11) 

 Cumulative results of operations: 

 Retained earnings (accumulated deficit) (8,303) (19,562) 

 Invested capital 92,879 92,879 

 Unexpended appropriations 71,413 71,563 

 Total net position 155,989 144,880 

 Total liabilities and total net position $ 407,135 $ 384,194 

UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 19

SECTION III

Consolidated 

Financial 

Statements

18 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003
20 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 21

Consolidated Statements of Cash Flows

For the Fiscal Years Ended September 30, 2004 and 2003

(Dollars in thousands)

UNITED STATES GOVERNMENT PRINTING OFFICE

The accompanying notes are an integral part of these consolidated financial statements.

 2004 2003

CASH FLOWS FROM OPERATING ACTIVITIES

Net income (loss) $ 11,259 $ (32,889)

 Adjustments to reconcile net income (loss) to net cash 

 Provided by (used in) operating activities: 

 Depreciation and amortization 7,622 7,105 

 Gain on disposal of property, plant, and equipment (63) (38)

 Changes in assets and liabilities: 

 (Increase) decrease in assets- 

 Accounts receivable (31,231) 8,129

 Inventories 1,860 8,840

 Prepaid expenses 168 (145)

 Increase (decrease) in liabilities- 

 Accounts payable and accrued expenses 16,437 1,402 

 Deferred revenue 6,158 2,740 

 Accrued annual leave (834) 73 

 Workers’ compensation liability (9,929) (1,684)

 Total adjustments (9,812) 26,422

 Net cash provided by (used in) 

 operating activities 1,447 (6,467)

CASH FLOWS FROM INVESTING ACTIVITIES

 Capital expenditures (10,363) (12,536)

 Proceeds from sale of property, plant, and equipment 63 38

 Net cash used in investing activities (10,300) (12,498)

CASH FLOWS FROM FINANCING ACTIVITIES 

 (Decrease) Increase in unexpended appropriations (150) 10,648

 Net cash (used in) provided by financing activities (150) 10,648 

 Net decrease in fund balance 

 with the U.S. Treasury (9,003) (8,317)

Fund balance with the U.S. Treasury, beginning of year 203,021 211,338

Fund balance with the U.S. Treasury, end of year $ 194,018 $ 203,021

Consolidated Statements of Revenues and Expenses

For the Fiscal Years Ended September 30, 2004 and 2003

(Dollars in thousands)

UNITED STATES GOVERNMENT PRINTING OFFICE

The accompanying notes are an integral part of these consolidated financial statements.

 2004 2003

OPERATING REVENUES 

 Printing and binding $ 531,242 $ 534,849 

 Sales of publications 24,024 31,135

 Appropriations 131,466 104,761

 Reimbursements 5,022 4,605 

 Total operating revenues 691,754 675,350

OPERATING EXPENSES

 Printing and reproduction 400,492 394,438

 Personnel compensation and benefits 197,646 211,603

 Retirement separation incentive program (Note 16) 7,628 10,410

 Supplies and materials 32,367 35,374

 Rents, communications, and utilities 22,085 23,509

 Publications sold 6,146 8,392

 Depreciation and amortization 7,622 7,105 

 Other services 11,904 7,867 

 Surplus publications 108 6,792

 Travel and transportation 4,426 4,433

 Subtotal 690,424 709,923 

 Income (loss) before other operating expenses 1,330 (34,573)

OTHER OPERATING EXPENSES

 Changes in workers’ compensation liabilities (Note 8) 9,929 1,684

 NET INCOME (LOSS) $ 11,259 $ (32,889)
22 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 23

The GPO Revolving Fund is a self-sustaining financial entity used primarily to temporarily finance and account for 

GPO’s Printing and Binding Operations and the Sales of Publications Operations. Accordingly, the two major sources of 

revenue to the revolving fund are reimbursements from the Congress and other Federal customers for providing printing, 

binding, and distribution services, and publication and subscription sales to the public.

The Printing and Binding Operations account for the revenues and expenses associated with services provided by the 

printing plant (i.e., in-plant printing) and Printing Procurement Program (i.e., commercially procured printing). The costs 

of these services are recovered through rates charged customers that include direct costs, overhead, and related expenses 

permitted under Section 309 of Title 44, United States Code.

The Superintendent of Documents, Sales of Publications Program, sells Federal Government information products to 

the public. The sales price of a Federal Government publication is established in accordance with 44 U.S.C. § 1708. Book 

dealers and purchasers of large quantities may be allowed a price discount of up to 25 percent for purchases. 

General Fund – The General Fund is financed by two annual Congressional appropriations to the Agency. These appropriated funds finance the cost of GPO’s support of the Congress, and the information dissemination services provided to the 

public without charge to recipients by the Superintendent of Documents. 

The Congressional Printing and Binding Appropriation is the larger of the two annual appropriations available to GPO. 

This appropriation is used to pay the cost of the printing and binding requirements of the Congress, and the printing, binding, and distribution of publications authorized by law to be distributed to others without charge to the recipient. 

The other annual appropriation made available to GPO is the Superintendent of Documents, Salaries and Expenses 

Appropriation. This appropriation is used to fund the following four information dissemination programs of the Superintendent of Documents: the Federal Depository Library Program (FDLP) which includes GPO Access, the Cataloging and 

Indexing Program, the By-Law Distribution Program, and the International Exchange Program. The majority of these appropriated funds finance the FDLP.

Expenditures from the two annual appropriations to the Agency are used to reimburse the GPO Revolving Fund for the 

cost of printing and binding, and other services and supplies furnished by GPO in accordance with Title 44 Public Printing 

and Documents.

C. Fund Balance with U. S. Treasury

Fund balance with the U.S. Treasury represents all balances in GPO accounts with the U.S. Department of the Treasury.

D. Accounts Receivable 

Accounts receivable consist of intra-governmental amounts due to GPO, as well as amounts due from the public. Accounts 

receivable are shown net of a provision for uncollectable accounts. The allowance for doubtful accounts is based on GPO’s 

recent collection experience.

E. Inventories

Inventories of publications held for sale are valued at the lower of cost, using the weighted average cost method, or market. 

The publication inventories are shown net of a provision for excess inventory that may be disposed of by the Agency in the 

future. The allowance for excess publications is based on life cycle studies of product sales by the Superintendent of Documents that provide a historical basis for the determination of potential excess inventory on hand. 

Inventories of paper, materials and supplies include the cost of production material (e.g., blank paper, spare parts, ink, 

and book cloth), as well as the cost of administrative-use supplies. These inventories are valued at the lower of cost, using 

the weighted moving average cost method, or market. Inventories of materials and supplies are shown net of a provision 

for obsolescence.

Section III: Consolidated Financial Statements

SECTION III

Notes to Consolidated Financial Statements

1. Summary of Significant Accounting Policies

A. Reporting Entity

The U.S. Government Printing Office (GPO or Agency) is a Legislative Branch agency of the Federal Government. The 

Agency’s mission and authority are derived from various statutes codified in Title 44 Public Printing and Documents of the 

United States Code. The Congress established GPO to provide the Federal Government with an efficient and effective means 

for the production, procurement, and dissemination of Government information to the Nation.

The Public Printer of the United States, appointed by the President of the United States with the advice and consent of 

the U.S. Senate, serves as the Agency head and oversees GPO’s programs and operations. These programs and operations 

are funded through a business-type revolving fund, authorized by 44 U.S.C. § 309, and annual and special appropriations 

provided by Congress. The GPO Revolving Fund maintains a system of accounts and records transactions to comply with 

the requirements of Section 309 of Title 44.

The Joint Committee on Printing (JCP) has primary responsibility for Congressional oversight of GPO’s programs and 

operations. The JCP is comprised of five members of the U.S. House of Representatives and five members of the U.S. Senate. The Chairmanship and vice Chairmanship of the JCP alternate between the House and the Senate by Congresses. 

GPO is dependent on two annual appropriations. The Salaries and Expense (S&E) Appropriation finances certain 

public information dissemination programs of the Superintendent of Documents. The Congressional Printing and Binding Appropriation is used to reimburse GPO for the cost of all publishing services provided to the Congress. GPO’s budget 

requests are subject to review by the House and Senate Appropriations Committees’ Subcommittees on Legislative Branch 

Appropriations. GPO also receives funds from customer agencies as reimbursement for products and services, and from the 

public for the sale of Government publications and subscriptions.

B. Accounting Environment

Basis of Accounting

As allowed by the Federal Accounting Standards Advisory Board (FASAB), the consolidated financial statements of GPO 

have been prepared on the accrual basis of accounting in conformity with accounting principles generally accepted in the 

United States of America (GAAP), applicable to commercial enterprises. Under the accrual method, revenues are recognized when earned, and expenses are recognized when incurred, without regard to the receipt or disbursement of cash.

Basis of Presentation and Consolidation

GPO prepares annual financial statements that reflect the overall financial position and results of operations to meet the 

requirements of 31 U.S.C. § 3515(b) mandated by 44 U.S.C. § 309(e). The accompanying consolidated financial statements include all funds under GPO’s control that have been established and maintained to account for the resources of the 

Agency. All significant intra-agency balances and transactions have been eliminated in the preparation of the consolidated 

financial statements.

The GPO financial statements do not include the effects of centrally administered assets and liabilities of the Federal 

Government, as a whole, such as interest on the public debt, which may in part be attributable to GPO. Other Federal agencies make financial decisions and report certain financial matters on behalf of the entire Federal Government, including 

matters in which individual agencies may be an indirect party. Financial matters maintained or reported by other Federal 

agencies in which GPO is indirectly involved include employee benefit plans and certain legal situations.

Funds

GPO maintains a revolving fund and a general fund to account for its various programs and operations. Each of these 

funds is a distinct fiscal and accounting entity that accounts for cash and other financial resources together with all related 

liabilities and equities.

Revolving Fund – The GPO Revolving Fund is an inter-governmental fund established by Congress on July 1, 1953. This 

business-type revolving fund is available without fiscal year limitation for financing the operation and maintenance of 

GPO, except for those programs of the Superintendent of Documents that are funded by specific appropriations.

Section III: Consolidated Financial Statements
24 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 25

but not reported. The liability is determined by utilizing historic benefit payment patterns related to a particular period to 

estimate the ultimate payments related to that period.

J. Revenue Recognition

Printing and Binding – By law, GPO must be reimbursed for the cost of printing and binding services furnished customers. 

Revenues from in-house printing and binding work are recognized on a value-added basis, as work is performed, while revenues from commercially procured printing and binding are recognized on the date the contract requirements are fulfilled, 

which is generally the date of shipment by the commercial printer to the customer agency.

 Sales of Publications – Revenues from the sale of publications and subscriptions are recognized when shipped by the Superintendent of Documents to customers.

Appropriations – Appropriation revenues are recorded when expenses for purposes permitted by the appropriations act and 

program legislation are incurred. Unexpended appropriations are recorded as a component of net position. Unexpended 

appropriation balances are generally canceled after 5 years.

Reimbursements – Revenues from the storage and distribution of Government publications by the Superintendent of Documents for other Federal agencies are recorded when services have been performed.

K. Expense Recognition 

Printing and Reproduction – This expense represents the cost of printing and reproduction jobs procured from the commercial sector to satisfy the needs of the Federal Government. The expense is generally recorded on the date of shipment by the 

contractor, and is shown net of vendor prompt payment discounts earned by the Agency.

Personnel Compensation and Benefits – Personnel compensation consists of the wages and salaries, including overtime premium and night differential, paid to GPO employees on a biweekly cycle. Personnel benefits include the Agency’s share of 

contributions towards Federal Employees Health Benefits (FEHB), Federal Employees’ Group Life Insurance (FEGLI) and 

Federal Retirement Programs (i.e., CSRS, FERS, and TSP). Personnel benefits also include the entire cost of transit benefits 

provided by GPO to participating employees. Personnel compensation and benefits are recorded as expenses when earned 

by employees.

Supplies and Materials – Paper is the most significant cost component within the category of supplies and materials. Paper 

and paper products are commercially procured to satisfy in-plant printing requirements and customer orders for blank 

paper. The expense is recorded when paper is drawn from inventory or delivered to the customer (direct mill-to-customer 

shipments). This expense category also includes all other supplies and materials that are not capitalized, such as personal 

computers, furniture, office supplies, spare parts, ink, etc. The costs of these items are expensed when issued from the stores 

inventory for use.

Rents, Communications, and Utilities – Rent and lease costs are incurred for the use of building space, equipment, and motor 

vehicles. GPO leases office, retail, and warehouse space from the U.S. General Services Administration (GSA) and/or commercial landlords. GPO also rents automobiles and trucks. Communications includes telecommunication services and 

postage expenses. Utilities include electricity, gas, steam, and water service. Expenses are recorded as services are provided.

Publications Sold – Publications sold expense represents the cost of publications sold to customers and the cost of subscriptions issued to subscribers. Expenses are recorded at the time of publication sale or subscription issuance.

Depreciation and Amortization – GPO uses the straight-line method of depreciation and amortization to allocate a portion of 

the acquisition cost of Property, Plant, and Equipment to each accounting period (i.e., month). The acquisition cost of each 

capitalized asset is depreciated, or amortized, over the asset’s estimated useful life. The estimated useful life is measured in 

months (e.g., 60 months). Depreciation, or amortization, of a capitalized asset generally commences when the capitalized 

asset is placed in service. 

Other Services – This expense represents the cost of services provided by contractors for audits, investigations, consulting 

services, tuition, and training. The expenses are recognized when services have been provided.

Section III: Consolidated Financial Statements

F. Property, Plant, and Equipment

Property, plant, and equipment purchases are valued at the acquisition cost. GPO capitalizes the cost of the property as an 

asset when the cost is $25,000 or more, and the estimated useful life is two years or more. Printing equipment transferred 

to GPO from other Federal agencies is valued in accordance with JCP Regulation Number 26, Government Printing and 

Binding Regulations. This valuation approximates fair market value. Major alterations and renovations are capitalized while 

normal maintenance and repair costs are expensed as incurred. Depreciation and amortization of property, plant, and 

equipment is calculated on a straight-line basis over the estimated useful life of the asset.

The following table reflects the standard estimated useful life of each major asset category. Exceptions to these standard 

estimated asset lives are authorized when justified.

Standard Estimated Useful Life Of Assets by Major Category 

Asset Category Standard Estimated Useful Life (Years)

1. Land N/A

2. Building Improvements 20

3. Building Appurtenances 20

4. Other Structures and Facilities 20

5. Furniture and Fixtures 20

6. Leasehold Improvements 10

7. Plant Machinery and Equipment 10

8. Office Machinery and Equipment 5

9. Motor Vehicles 5

10. Computer Software 3

Land has an indefinite life and is not subject to depreciation. 

G. Deferred Revenue

Deferred revenue results from the receipt of customer remittances for products or services that will be delivered or provided 

in the future. Deferred revenue is recorded as revenue when products or services are produced or provided.

 H. Accrued Annual Leave

Annual leave is accrued as a liability when earned, and the liability is reduced when leave is used. The annual leave liability 

is calculated using the current hourly salary or wage of an employee times their total hours of unused annual leave that 

has been earned. Sick leave and other types of non-vested leave are expensed when used. Employees are not entitled to a 

lump-sum payment for their unused sick leave. Employees will receive a lump-sum payment for any unused annual leave 

when they separate from Federal service, enter on active duty in the armed forces, or elect to receive a lump-sum payment 

at retirement. Generally, this lump-sum payment will equal the pay the employee would have received had they remained 

employed until expiration of the period covered by the annual leave.

I. Workers’ Compensation Liability

The Federal Employees’ Compensation Act (FECA) provides income and medical cost protection to covered Federal civilian employees injured on the job, employees who have incurred a work-related occupational disease, and beneficiaries of 

employees whose deaths are attributable to job-related injuries or occupational diseases.

The Department of Labor (DOL) administers the FECA Program, which provides workers’ compensation benefits to 

GPO employees and others through the Special Benefit Fund. GPO annually reimburses DOL for the cost of FECA benefit 

claims paid on GPO’s behalf.

Future workers’ compensation estimates are generated from the application of actuarial procedures developed by DOL 

to estimate the liability for FECA benefits. The liability for future workers’ compensation benefits includes the expected 

liability for death, disability, medical, and miscellaneous costs for approved compensation cases related to injuries incurred 

Section III: Consolidated Financial Statements
26 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 27

2. Fund Balance with the U.S. Treasury

A table of items included in GPO’s funds with the U.S. Treasury, including funds on-hand or in-transit to the Treasury, as of 

September 30, 2004 and 2003 follows.

Unrestricted funds are available to meet the financial obligations of the Revolving Fund. Restricted funds are comprised of 

customer deposit accounts, accrued wages and salaries, payroll taxes and other withholdings, earned annual leave not used 

by employees, and amounts due under the new Retirement Separation Incentive Program. These funds can only be used for 

the purpose specified.

Supplemental and other appropriations include unexpended appropriations made to the GPO for specific purposes as 

discussed in Note 11B.

GPO provided the U.S. Census Monitoring Board (CMB), a former Federal entity, with administrative support services 

for a fee between fiscal year 1998 and fiscal year 2001. The U.S. Department of the Treasury continues to maintain a fund 

balance for the former CMB that is reported under GPO’s accounts. GPO does not include this amount in its consolidated 

financial statements because the appropriated funds are only available for obligations of the former CMB. The CMB fund 

balance was $279,243 at September 30, 2004 and September 30, 2003. GPO has requested the U.S. Department of the 

Treasury to accept return of the CMB fund balance. 

Section III: Consolidated Financial Statements

Surplus Publications – This expense represents an estimate of the cost of potentially unsaleable publications held in inventory for sale by the Superintendent of Documents. The estimate is based on an analysis of product life cycles that considers 

quantities purchased, historic sales by month, inventory disposals, and remaining stock held in inventory for sale over an 

assumed standard life.

Travel and Transportation – This category includes travel and transportation costs of persons or things, including employee 

relocation costs. Travel costs are incurred by persons on official business for audits, attendance at conferences, inspections, 

investigations, training, or other authorized business of the Agency. Transportation includes shipping costs for printing and 

reproduction products from GPO or contractors to customer agencies, depository libraries, or other GPO locations. Travel 

expenses are accrued when they are estimable, while transportation costs are generally recorded on the date of shipment.

L. Consolidated Statements of Cash Flows

The consolidated statements of cash flows identify cash receipts and disbursements and classify each into operating, investing, and financing activity categories. The disclosure of this information is intended to help assess the ability of GPO to 

generate funds from current operations, to identify financing acquired from outside sources, and to identify the major nonoperating (investing) uses of funds.

M. Use of Estimates

The preparation of financial statements in accordance with accounting principles generally accepted in the United States of 

America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, as well as the disclosure of contingent assets and liabilities at the date of the financial statements, and the amount of 

revenues and expenses reported during the reporting period. Actual results could differ from these estimates.

N. Tax Status

GPO is not subject to federal, state, or local income taxes. Accordingly, no provision for income tax is recorded.

Section III: Consolidated Financial Statements

(Dollars in thousands)

 2004 2003

Fund Balances: 

 Revolving fund: 

 Unrestricted $ 34,141 $ 37,722

 Restricted: 

 Deposit accounts 65,703 58,673

 Retirement Separation Incentive Program 4,607 9,135 

 Other 16,114 17,514

 On-hand or in-transit 195 31

 Total revolving fund 120,760 123,075

 Appropriated Funds: 

 Congressional printing and binding 48,331 48,819 

 Salaries and expenses 19,978 21,000

 Supplemental and other 4,949 10,127 

 Total appropriated funds 73,258 79,946

 Total $ 194,018 $ 203,021

Status of Fund Balance with the U.S. Treasury:

 Unobligated balance: 

 Available $ 34,356 $ 59,074

 Unavailable 4,949 10,127

 Total 39,305 69,201

 Obligated balance not yet disbursed 154,713 133,820

 Total $ 194,018 $ 203,021
28 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 29

5. Property, Plant, and Equipment

Net property, plant, and equipment (PP&E) as of September 30, 2004 and 2003, consisted of the following.

6. Accounts Payable and Accrued Expenses

Accounts payable and accrued expenses as of September 30, 2004 and 2003, were composed of the following. The category 

“Accrued salaries and payroll taxes” includes the accrual for the RSIP.

7. Deferred Revenues 

As of September 30, 2004 and 2003, deferred revenues from customers consisted of the following.

Section III: Consolidated Financial Statements

3. Accounts Receivable

Accounts receivable as of September 30, 2004 and 2003, consisted of the following.

The majority of GPO accounts receivable are due from other Federal agencies that ordered goods and services from GPO. 

By law, these customers are required to reimburse the GPO Revolving Fund for the cost of their orders through a system of 

rates and prices maintained by GPO. 

Unbilled accounts receivable result from the delivery of goods and the performance of services for which bills have not 

been presented to the customer for payment yet. Accordingly, unbilled accounts receivable includes the value of work in 

process and completed work for customer orders as of September 30, 2004 and 2003. Unbilled accounts receivable due 

from Federal agencies totaled $127.1 million at September 30, 2004, and $98.3 million at September 30, 2003. 

Billed accounts receivable due from Federal agencies for completed orders totaled $20.4 million at September 30, 2004, 

and $15.4 million at September 30, 2003.

Employee accounts receivable includes amounts owed by current and former employees who were advanced leave. 

Employees generally repay their leave indebtedness through biweekly installments from their earned leave, or from leave 

donations from other employees under the GPO Leave Donation Program.

4. Inventories, net

The components of inventories as of September 30, 2004 and 2003 follow.

Section III: Consolidated Financial Statements

(Dollars in thousands)

 2004 2003

Land $ 9,971 $ 9,971

Buildings and improvements 75,617 73,906

Plant machinery and equipment 74,976 74,961 

Computers and computer software 29,814 23,602

Furniture and fixtures 6,015 4,867

Motor vehicles 740 740

Leasehold improvements 1,030 1,030 

Construction and software in process 1,020 207

 Total 199,183 189,284 

Less: Accumulated depreciation and amortization (139,985) (132,827)

 Net property, plant, and equipment $ 59,198 $ 56,457 

(Dollars in thousands)

 2004 2003

Accounts payable: 

 Commercial printing $ 41,353 $ 33,607

 U.S. Government agencies 28,480 13,914

 Other 7,287 8,068 

 Total accounts payable 77,120 55,589 

Accrued salaries and payroll taxes 11,426 16,520 

 Total accounts payable and accrued expenses $ 88,546 $ 72,109 

(Dollars in thousands)

 2004 2003

Deposit accounts $ 65,703 $ 58,673 

Subscriptions 4,874 6,241

Unfilled orders 941 418 

Advance billings 2,185 2,213

 Total $ 73,703 $ 67,545 

(Dollars in thousands)

 2004 2003

Federal Agencies: 

Unbilled accounts receivable $ 127,083 $ 98,269 

Billed completed work 20,354 15,400

 Subtotal 147,437 113,669 

Other receivables: 

 The public 1,204 1,467

 GPO employees 814 1,136

 Subtotal 2,018 2,603 

 Total accounts receivable 149,455 116,272 

Allowance for doubtful accounts (4,866) (2,914)

 Total accounts receivable, net $ 144,589 $ 113,358

(Dollars in thousands)

 2004 2003

Publications for sale $ 2,881 $ 1,963 

Paper 2,716 4,202

Materials and supplies 3,301 4,593

 Inventories, net $ 8,898 $ 10,758
30 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 31

9. Commitments

 9. A. Operating Leases

As of September 30, 2004, GPO was committed to various non-cancelable commercial operating leases, primarily covering warehouse, retail, and office space. Some of these leases contain escalation clauses and renewal options. A schedule of 

future minimum rental payments required under operating leases by type, which have initial or remaining non-cancelable 

lease terms in excess of one year, follows.

Rent expenses were $3,875,000 and $6,657,000 for the years ended September 30, 2004 and 2003, respectively. As 

discussed in Note 17, leased costs for retail and warehouse space decreased as a result of the closing of 16 GPO bookstores 

in fiscal year 2003 and vacating a GPO leased warehouse in Laurel, Maryland (i.e., Laurel Building I) in which the lease 

expired in August 2004. The only remaining GPO bookstore lease still in effect is for the former Atlanta Bookstore. GPO 

and the landlord are presently negotiating a lease termination that may take effect in January 2005. 

 9. B. Commitments on Undelivered Orders

Some of GPO’s orders for goods and services have been placed, but have not been delivered at fiscal year-end. Total 

undelivered orders for all GPO activities were approximately $111.1 million and $88.3 million as of September 30, 2004 

and 2003, respectively. 

10. Contingencies

Administrative Proceedings, Legal Actions, and Claims

GPO is a party in various administrative proceedings, legal actions, and claims brought against the Government by employees, contractors, and other parties. The uncertainty involving the outcome of these pending matters will be determined 

when future events occur or fail to occur.

GPO recorded an estimated liability of $300,000 for contingencies at September 30, 2004. Management and legal 

counsel were of the opinion that incurrence of a liability was probable for a claim being administratively adjudicated. 

Any administrative award, damages, or other amounts paid in connection with this case would probably be paid from the 

Revolving Fund.

 GPO did not record any liability for contingencies as of September 30, 2003. At the time, management and legal counsel were of the opinion that incurrence of a liability was not probable for any of these contingent matters. In some cases, 

legal matters relate to contractual arrangements GPO has entered into for goods and services procured on behalf of other 

Federal agencies. The costs of administering, litigating, and resolving these actions are borne by the GPO Revolving Fund 

unless the costs can be recovered from another Federal agency.

Certain legal matters in which GPO is a named party may be administered and litigated by the U.S. Department of 

Justice (DOJ) on behalf of GPO, an agency of the U.S. Government. In these cases, amounts paid under any judgment, 

compromise settlement, or award are funded from the Judgment Fund administered by the U.S. Department of the Treasury (31 U.S.C. § 1304). The Judgment Fund paid a total of $36,000 and $869,000 on behalf of GPO for the years ended 

September 30, 2004 and 2003, respectively. In addition, subsequent to fiscal year end, a settlement was made on one case 

brought against GPO for about $532,000, which will be paid out of the Judgment Fund. These amounts are not reflected in 

GPO’s consolidated financial statements.

Section III: Consolidated Financial Statements

GPO held about $65.7 million in customer deposit accounts as of September 30, 2004. Government customers had advanced about $61.4 million for printing and binding, and about $4.3 million for publications. The restricted funds in these 

deposit accounts will be applied to future orders specified by customers, or refunded upon request.

As of September 30, 2004, GPO deferred the recognition of about $4.9 million in revenues for subscription services that 

will be provided to customers in the future. Customers pay for subscriptions to the Congressional Record and other Government publications in advance of delivery by the Superintendent of Documents. The revenues from subscriptions will be 

recognized as these periodicals are published and distributed to subscribers.

GPO also deferred the recognition of $941,000 in revenues for unfilled orders of Government publications. The revenue from these sales will be recognized when the Superintendent of Documents fills the customer’s order. GPO will refund 

the payment in those instances where the publication is no longer available for sale.

As of September 30, 2004, GPO deferred the recognition of about $2.2 million in revenues for advance billings to 

Government customers. Advance billings are occasionally used to finance the cost of producing certain large printing and 

binding jobs. GPO will recognize the revenue as work is completed.

8. Workers’ Compensation Liability

The DOL develops an actuarial estimate of future workers’ compensation benefits for each Federal entity to use for financial 

accounting and reporting each year. The U.S. Department of the Treasury requires Federal entities to use DOL’s estimates 

for intra-governmental accounting of liabilities. The workers’ compensation liability estimate for GPO was about $79.6 

million as of September 30, 2004, and about $89.5 million as of September 30, 2003. Therefore, the accrued liability for 

workers’ compensation benefits decreased by $9.9 million during the year ended September 30, 2004.

The DOL liability estimate includes the expected payments for death, disability, medical, and miscellaneous costs for 

approved compensation cases, as well as a component for incurred but not reported claims. The liability is determined using historical benefit payment patterns related to specific incurred periods to predict the ultimate payments related to those 

periods. The methodology provides for the effects of inflation and adjusts historical payments to current year constant 

dollars by applying wage inflation factors (cost of living adjustments or COLA’s) and medical inflation factors (consumer 

price index medical or CPIM’s) to the calculation of projected benefits. The compensation COLA’s and CPIM’s used in the 

projections for 2004 and 2003 were as follows.

Projected annual payments were discounted to the present value based on OMB’s economic assumptions for 10-year 

Treasury notes and bonds. For 2004, interest rate assumptions were 4.883 percent in Year 1, and 5.235 percent in Year 2 

and thereafter. For 2003, interest rate assumptions were 3.84 percent in Year 1, and 4.35 percent in Year 2 and thereafter.

Section III: Consolidated Financial Statements

(Dollars in thousands)

Fiscal Year Warehouse Retail Office Total

2005 $ 1,404 $ 92 $ 508 $ 2,004

2006 681 94 257 1,032 

2007 440 96 109 645 

2008 440 - 7 447 

2009 and beyond 73 - - 73 

 Total minimum lease payments $ 3,038 $ 282 $ 881 $ 4,201

 

COLA CPIM

Fiscal Year 2004 2003 2004 2003

2004 N/A 2.30% N/A 3.21%

2005 2.03% 2.00% 4.14% 3.54%

2006 2.73% 1.83% 3.96% 3.64%

2007 2.40% 1.97% 3.98% 3.80%

2008 2.40% 2.17% 3.99% 3.92%

2009+ 2.40% 2.17% 4.02% 3.92%

 
32 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 33

12. Appropriated Funds

 12. A. Available Appropriations

The total net appropriations made available to GPO, after rescissions, for fiscal years 2004 and 2003 were as follows.

Section III: Consolidated Financial Statements

Contingencies for litigation involving GPO where the risk of loss was reasonably possible were approximately $0.6 million as of September 30, 2004, and approximately $4 million as of September 30, 2003.

11. Net Position

 11. A. Cumulative Results of Operations

Retained Earnings (deficit) - The retained earnings (deficit) include the net operating results of the GPO Revolving Fund since 

its inception, less transfers to other Federal agencies required by statute.

Invested Capital - The invested Capital represents Federal resources directly appropriated to GPO by Congress to invest in 

GPO assets, namely land, buildings, equipment, and capital. 

Below is a summary of the changes to the cumulative results of operations in the fiscal years ended September 30, 2004 

and 2003.

 11. B. Unexpended Appropriations

As of September 30, 2004, GPO had obligated $48,331,000 of the unexpended appropriations available for Congressional Printing and Binding, and $18,133,000 of the unexpended appropriations available for Salaries and Expenses. This 

$66,464,000 in obligations is based on the estimated cost of open orders as of September 30, 2004. At September 30, 

2003, these amounts were $44,540,000 for the Congressional Printing and Binding and $16,780,000 for Salaries and Expenses, totaling $61,320,000.

During fiscal year 2001, Congress authorized GPO to use $9.5 million from prior year Congressional Printing and Binding Appropriations to cover the cost of congressional work submitted but not completed. At the end of fiscal year 2004, a 

balance of about $2.8 million of the $9.5 million was available for future expenditures. During fiscal year 2001, Congress 

also authorized GPO to use $3.3 million from prior year Salaries and Expenses Appropriations to pay for the printing and 

distribution of Government publications selected by the depository libraries. A balance of $1.4 million of the $3.3 million 

was available for future expenditures as of September 30, 2004.

In fiscal year 2001, Congress appropriated $6 million to replace the antiquated air-conditioning system and install 

modern energy-efficient lighting fixtures in GPO buildings. Installation of the lighting fixtures was completed in fiscal year 

2003. Replacement of the air-conditioning system was completed in fiscal year 2004. GPO expended the entire appropriation amount.

In fiscal year 2002, Congress appropriated $4 million in Emergency Response Funds to GPO. These funds were provided to improve security and establish backup facilities to ensure continuity of key operations in the event of a National 

emergency affecting the Washington, DC area. About $780,000 of this appropriation was unexpended as of September 30, 

2004.

The following table reflects the unexpended balances at the end of fiscal years 2002, 2003, and 2004, for appropriations 

made to GPO.

Section III: Consolidated Financial Statements

(Dollars in thousands)

 2004 2003

Congressional printing and binding $ 90,573 $ 89,557

Salaries and expenses 34,253 29,468

Retirement separation incentive program 9,941 - 

 Total available appropriations $ 134,767 $ 119,205 

(Dollars in thousands)

Retained Earnings

Cumulative Results of Operations (accumulated deficit) Invested Capital Total

Balance at September 30, 2002 $ 13,327 $ 92,879 $ 106,206

 Net loss for fiscal year ended September 30, 2003 (32,889) - (32,889)

Balance at September 30, 2003 $ (19,562) $ 92,879 $ 73,317 

 Net income for fiscal year ended September 30, 2004 11,259 - 11,259

Balance at September 30, 2004 $ (8,303) $ 92,879 $ 84,576

(Dollars in thousands) 

Revolving Salaries and Congressional

Fund Expenses Printing and

Appropriations Appropriation Appropriation Binding Appropriation Total

Unexpended balance at September 30, 2002 $ 18,369 $ 15,767 $ 26,780 $ 60,916 

 Appropriations received in FY 03 - 29,468 89,557 119,025 

 Appropriations expended in FY 03 (8,126) (28,455) (71,797) (108,378)

Unexpended balance at September 30, 2003 10,243 16,780 44,540 71,563 

 Appropriations received in FY 04 9,941 34,253 90,573 134,767 

 Appropriations expended in FY 04 (15,235) (32,900) (86,782) (134,917)

Unexpended balance at September 30, 2004 $ 4,949 $ 18,133 $ 48,331 $ 71,413 

 
34 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 35

13. Employee Benefit Plans

GPO funds a portion of pension contributions for its employees under the Civil Service Retirement System (CSRS) and the 

Federal Employees Retirement System (FERS), and also makes payroll deductions from employees for their pension contributions. The U.S. Office of Personnel Management (OPM) determines the employer contributions for these defined benefit 

plans that are required to be paid by GPO. OPM is responsible for Government-wide reporting of CSRS and FERS assets, 

accumulated plan benefits, and unfunded liabilities. Therefore, GPO is not required to disclose the unfunded pension liability and post-employment benefits relative to its employees.

Civil Service Retirement System

The majority of GPO’s employees were covered by the CSRS, a defined benefit plan. Total GPO (employer) contributions to 

CSRS for employees covered under this retirement program were 7.5 percent of basic pay in both fiscal years 2004 and 2003 

for investigators and law-enforcement officers; and 7 percent of basic pay in both fiscal years for all other employees. GPO’s 

contributions were $5.7 million and $6.9 million for the fiscal years ended September 30, 2004 and 2003, respectively.

Federal Employees Retirement System

On January 1, 1987, FERS was created pursuant to Public Law 99-335. Using the Social Security system as a base, FERS 

provides a defined benefit plan (Basic Benefit Plan) and a voluntary (defined contribution) plan. Employees first hired 

after December 31, 1983 were automatically covered by FERS and Social Security, while employees hired prior to January 1, 

1984 were able to choose between joining this plan or remaining in CSRS. FERS also offers the Federal Government’s Thrift 

Savings Plan (TSP), which requires GPO to contribute 1 percent of an enrolled employee’s base pay, and to match voluntary 

employee contributions of up to 4 percent of base pay. Employees participating in CSRS may contribute to the TSP, but 

they do not receive any matching contributions from the Agency.

In fiscal years 2004 and 2003, GPO (employer) contributions to FERS were 15.9 percent of basic pay for Congressional 

Record indexers; 22.7 percent of basic pay for investigators and law officers; and 10.7 percent of basic pay for all other employees covered under this plan. Total GPO contributions were $7.3 million and $6.9 million in fiscal year 2004 and 2003, 

respectively. Contributions by GPO to TSP for fiscal year 2004 and 2003 were $2.8 million and $2.5 million, respectively.

Social Security System

As an employer, GPO matches employee contributions to the U.S. Social Security Administration (SSA) under the Federal 

Insurance Contributions Act (FICA) for employees in the FERS. GPO contributes matching amounts of 6.2 percent of gross 

pay (up to $87,900 in 2004 and $87,000 in 2003) to SSA’s Old Age, Survivors, and Disability Insurance (OASDI) Program. 

Additionally, GPO makes matching contributions for all employees of 1.45 percent of gross pay to SSA’s Medicare Hospital 

Insurance Program. Contributions to these SSA programs for the years ended September 30, 2004 and 2003, totaled $7.1 

million and $6.8 million, respectively.

Pension and Other Post-Employment Benefits Provided by Others

OPM is responsible for the management, administration, and funding of certain Government-wide programs that provide 

pension and other post-employment benefits to retired employees of the Federal Government. These OPM administered 

programs provide benefits to former employees of GPO. OPM administered pension programs include the CSRS and the 

FERS. Other OPM administered programs provide health and life insurance benefits to active, inactive, and retired employees. Permanent employees of GPO may participate in the Federal Employees Health Benefit Program (FEHBP) and/or 

Federal Employee Group Life Insurance Program (FEGLIP) before and after their retirement from the Agency.

The FASAB, Statement of Federal Financial Accounting Standards (SFFAS) No. 5, Accounting for Liabilities of the Federal 

Government, requires agencies that follow Federal Accounting Standards to recognize their share of the normal cost of pension and other post-employment benefits provided by others, such as OPM. To the extent that normal costs exceed current 

contributions, the standard requires that an additional expense be recognized by the employing agency for the future 

estimated cost of post-employment benefits not currently funded. SFFAS No. 5 also requires that the estimated expense 

amount be offset by an equal amount of imputed financing. OPM, which is responsible for these programs, represents the 

source of imputed financing for the post-employment benefits.

As allowed by the FASAB, GPO has historically elected to prepare its financial statements on the basis of GAAP for commercial enterprises, and accordingly has reflected only the current cost of these programs in its financial statements since 

OPM is responsible for funding the normal cost component.

Section III: Consolidated Financial Statements

 12. B. Expended Appropriations

The total appropriations expended for GPO programs, operations, and other activities during fiscal years 2004 and 2003 

were as follows.

Section III: Consolidated Financial Statements

(Dollars in thousands)

 2004 2003

Congressional printing and binding:

 Congressional Record products $ 20,452 $ 19,893 

 Miscellaneous publications and printing and binding 19,399 18,132

 Hearings 18,797 16,615

 Bills, resolutions, and amendments 10,455 7,478 

 Details to Congress 2,918 2,754 

 Other 14,761 6,925 

 Total congressional printing and binding 86,782 71,797 

Salaries and expenses:

 Depository library distribution 26,609 23,802

 Cataloging and indexing 5,408 3,826

 By-law distribution 87 233 

 International exchange 796 594 

 Total salaries and expenses 32,900 28,455

Revolving fund:

 Homeland security 1,405 101 

 Air conditioning and lighting upgrade 778 5,029 

 Retirement separation incentive program 9,941 - 

 Total revolving fund 12,124 5,130

 Total expended appropriations $ 131,806 $105,382

Reconciliation of expended appropriations to the 

 consolidated statements of revenues and expenses: 

 Total expended appropriations $ 131,806 $ 105,382 

Eliminations (Intra-agency) (340) (621)

Consolidated revenues from appropriations $ 131,466 $ 104,761
36 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 37

14. Concentration of Credit Risk

GPO financial instruments, none of which are held for trading purposes, consist primarily of funds with the U.S. Treasury, 

accounts receivable, and accounts payable at September 30, 2004 and 2003. GPO estimates the fair value of financial instruments at September 30, 2004 and 2003, to be the carrying value.

15. Major Customers

GPO’s primary customers are the U.S. Congress and large Federal agencies. In fiscal years 2004 and 2003, revenues from 

those customers representing 10 percent or more of GPO’s revenues follow.

16. Retirement Separation Incentive Program

In April 2003, the Public Printer established the Retirement Separation Incentive Program (RSIP) under authority of Public 

Law 105-275, as amended, to help restructure the GPO workforce. The RSIP permitted incentive payments of up to $25,000 

per employee for voluntary separation from the Agency. This major cost reduction initiative was needed to help stem the 

trend in operating losses that have occurred over the past several years as the demand for traditional printing declined.

The RSIP reduced the workforce by 542 employees over fiscal years 2003 and 2004. The RSIP reduced estimated 

personnel costs and benefits by $38 million per year. The estimated cost of the RSIP was $18 million. The U.S. Congress 

appropriated $10 million to the GPO Revolving Fund in fiscal year 2004 to help finance this workforce restructuring. A 

subsequent budget rescission of $59,000 (0.59 percent) reduced the appropriated amount to $9,941,000. The RSIP was 

implemented in two parts, generally corresponding to the two fiscal years in which the program was employed. Statutory 

authority for the RSIP expired on September 30, 2004. The following chart summarizes the estimated costs and benefits of 

the RSIP.

(Dollars in thousands)

RSIP Employee Separations Estimated One-Time Costs Estimated Annual Savings

Part 1 - FY 2003 312 $ 10,410 $ 21,747

Part 2 - FY 2004 230 7,628 16,271

 Total 542 $ 18,038 $ 38,018

The RSIP costs of $18 million include almost $4.6 million payable to OPM for early retirement contributions required by 

statute. The OPM contributions were unpaid at September 30, 2004.

17. Regional Operation Closings and Consolidations

GPO employed regional operation closings and consolidations to right-size operations and reduce unnecessary operating 

costs during fiscal years 2003 and 2004. The downward trend in customer demand for traditional printing has reduced 

operating revenues for all major programs at GPO. Accordingly, program managers have been evaluating their programs in 

an effort to identify opportunities to improve the economy, efficiency, and effectiveness of their operations. 

During fiscal year 2003, the Superintendent of Documents closed all remaining bookstores with the exception of the 

Main Bookstore in Washington, DC, and the Retail Sales Outlet in Laurel, MD. The 16 bookstores closed were located in 

Atlanta, GA, Columbus, OH, Cleveland, OH, Dallas, TX, Denver, CO, Detroit, MI, Houston, TX, Jacksonville, FL, Kansas 

City, MO, Los Angeles, CA, Milwaukee, WI, New York, NY, Pittsburgh, PA, Portland, OR, Pueblo, CO, and Seattle, WA. GPO 

accrued one-time estimated termination costs of $535,000 for existing operating leases, $50,000 for site restoration, and 

$635,000 for severance pay to 28 employees that were involuntarily separated as a result of the closings as of September 30, 

2003. The remaining bookstore employees either retired or were transferred to other Federal agencies.

During fiscal year 2003, GPO initiated actions to reduce the Agency’s requirements for leased space at the GPO warehouse facility in Laurel, MD. The GPO warehouse facility consisted of two adjacent buildings. Building Number I and 

most of Building II were being used by the Superintendent of Documents for the Sales of Publications. Building Number 

II was also being used by Production Operations for the storage of equipment, paper, and supplies. First, Plant Operations 

closed the paper storage operations in the Laurel facility during fiscal year 2003. In fiscal year 2004, the Superintendent of 

Documents finished vacating Building Number I by consolidated their operations into Building Number II. GPO accrued 

one-time termination costs of $614,000 for the operating lease for Building Number I, and $150,000 for site restoration 

during fiscal year 2003. The lease for the vacated building expired in August 2004. 

The costs associated with the bookstore closings and the warehouse consolidation are reflected in the operating expenses in the statement of revenues and expenses for fiscal year 2003.

During fiscal year 2004, Customer Services closed the Regional Printing Plant in Denver, CO. This was the last regional 

printing plant operated by GPO. The regional plant reported an operating loss of about $722,000 in fiscal year 2004 and 

$1.8 million in fiscal year 2003 on revenues of $349,000 and $561,000, respectively. GPO accrued one-time estimated 

termination costs of $145,000 for severance pay to four former employees, $65,000 for building lease payments, and 

$200,000 for leased operating equipment. 

The costs associated with the closing of the Denver Regional Printing Plant are reflected in the operating expenses in the 

statement of revenues and expenses for fiscal year 2004.

Section III: Consolidated Financial Statements Section III: Consolidated Financial Statements

(Dollars in thousands)

 2004 2003

Amount Percent Amount Percent

Department of Defense $ 112,028 16.2% $ 124,263 18.4%

Department of the Treasury $ 81,645 11.8% $ 91,858 13.6%

Department of Health & Human Services $ 82,596 11.9% $ 80,525 11.9%

Congress of the United States $ 88,841 12.8% $ 74,035 11.0%
UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 39

Revolving Fund General Fund

Congressional 

Printing Sales of Salaries and Printing Total 

and Binding Publications Expenses and Binding Before 

Operations Operations Appropriation Appropriation Eliminations Eliminations Consolidated

CURRENT ASSETS 

 Funds with the U.S. Treasury $ 118,741 $ 6,968 $ 19,978 $ 48,331 $ 194,018 $ - $ 194,018 

 Accounts receivable, net 227,587 726 23 - 228,336 (83,747) 144,589 

 Inventories: 

 Publications for sale, net - 2,881 - - 2,881 - 2,881

 Paper 2,716 - - - 2,716 - 2,716 

 Materials and supplies, net 3,301 - - - 3,301 - 3,301 

 Total inventories, net 6,017 2,881 8,898 8,898 

 Prepaid expenses 432 - - - 432 - 432 

 Total current assets 352,777 10,575 20,001 48,331 431,684 (83,747) 347,937 

PROPERTY, PLANT, AND EQUIPMENT 

 Land 9,971 - - - 9,971 - 9,971 

 Buildings and improvements 75,617 - - - 75,617 - 75,617

 Plant machinery and equipment 74,976 - - - 74,976 - 74,976

 Computers and computer software 29,814 - - - 29,814 - 29,814

 Furniture and fixtures 6,015 - - - 6,015 - 6,015

 Motor vehicles 740 - - - 740 - 740

 Leasehold improvements 1,030 - - - 1,030 - 1,030

 Construction and software in process 1,020 - - - 1,020 - 1,020

199,183 - - - 199,183 - 199,183

 Less: Accumulated depreciation and 

 amortization (139,985) - - - (139,985) - (139,985)

 Property, plant, and equipment, net 59,198 - - - 59,198 - 59,198 

 Total assets $ 411,975 $ 10,575 $ 20,001 $ 48,331 $ 490,882 $ (83,747) $ 407,135

Consolidating Balance Sheet by Fund Type

As of September 30, 2004

(Dollars in thousands)

(Unaudited)

Assets

SECTION IV

Consolidating 

and 

Supplemental 

Schedules

(unaudited)

See accompanying independent auditors’ report.

38 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003
40 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 41

Section IV: Consolidating and Supplemental Schedules (unaudited)

Revolving Fund General Fund

Congressional 

Printing Sales of Salaries and Printing Total 

and Binding Publications Expenses and Binding Before 

Operations Operations Appropriation Appropriation Eliminations Eliminations Consolidated

OPERATING REVENUES 

 Printing and Binding $ 638,047 $ - $ - $ - $638,047 $(106,805) $ 531,242 

 Sales of Publications - 24,024 - - 24,024 - 24,024

 Appropriations 12,124 - 32,900 86,782 131,806 (340) 131,466 

 Reimbursements - 5,022 - - 5,022 - 5,022

 Total operating revenues 650,171 29,046 32,900 86,782 798,899 (107,145) 691,754 

OPERATING EXPENSES 

 Printing and reproduction 406,638 196 11,652 86,782 505,268 (104,776) 400,492 

 Personnel compensation and benefits 162,539 20,877 15,809 - 199,225 (1,579) 197,646

 Retirement separation incentive program 7,274 - 354 - 7,628 - 7,628 

 Supplies and materials 30,831 728 907 - 32,466 (99) 32,367 

 Rents, communications, and utilities 12,459 8,420 1,432 - 22,311 (226) 22,085

 Publications sold - 6,146 - - 6,146 - 6,146 

 Depreciation and amortization 7,125 316 181 - 7,622 - 7,622

 Other services 9,896 1,233 1,240 - 12,369 (465) 11,904

 Surplus publications - 108 - - 108 - 108

 Travel and transportation 2,308 793 1,325 - 4,426 - 4,426

 Total operating expenses 639,070 38,817 32,900 86,782 797,569 (107,145) 690,424 

 Income (loss) before 

 other operating expenses 11,101 (9,771) - - 1,330 - 1,330 

OTHER OPERATING EXPENSES 

 Changes in workers’ compensation liabilities 9,929 - - - 9,929 - 9,929

 Net Income (loss) $ 21,030 $ (9,771) $ - $ - $ 11,259 $ - $ 11,259

Consolidating Schedule of Revenues and Expenses by Fund Type

For the Fiscal Year Ended September 30, 2004

(Dollars in thousands)

(Unaudited)

Section IV: Consolidating and Supplemental Schedules (unaudited)

Consolidating Balance Sheet by Fund Type

As of September 30, 2004

(Dollars in thousands)

(Unaudited)

Revolving Fund General Fund

Congressional 

Printing Sales of Salaries and Printing Total 

and Binding Publications Expenses and Binding Before 

Operations Operations Appropriation Appropriation Eliminations Eliminations Consolidated

CURRENT LIABILITIES 

 Accounts payable and accrued expenses $ 88,375 $ 82,051 $ 1,868 $ - $172,293 $(83,747) $ 88,546

 Deferred revenue 63,552 10,151 - - 73,703 - 73,703

 Accrued annual leave 9,294 - - - 9,294 - 9,294

 Total current liabilities 161,221 92,202 1,868 - 255,290 (83,747) 171,543

OTHER LIABILITIES 

 Workers’ compensation liability 79,603 - - - 79,603 - 79,603 

 Total other liabilities 79,603 - - - 79,603 - 79,603 

 Total liabilities 240,824 92,202 1,868 - 334,893 (83,747) 251,146

NET POSITION 

 Cumulative results of operations: 

 Retained earnings (accumulated deficit) 75,913 (84,216) - - (8,303) - (8,303)

 Invested capital 90,290 2,589 - - 92,879 - 92,879

 Unexpended appropriations 4,949 - 18,133 48,331 71,413 - 71,413

 Total net position 171,151 (81,627) 18,133 48,331 155,989 - 155,989

 Total liabilities and total net position $ 411,975 $ 10,575 $ 20,001 $ 48,331 $490,882 $(83,747) $407,135

Liabilities and Net Position

See accompanying independent auditors’ report.

See accompanying independent auditors’ report.
42 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 43

Section IV: Consolidating and Supplemental Schedules (unaudited) Section IV: Consolidating and Supplemental Schedules (unaudited)

Revolving Fund General Fund

Congressional 

Printing Sales of Salaries and Printing Total 

and Binding Publications Expenses and Binding Before 

Operations Operations Appropriation Appropriation Eliminations Eliminations Consolidated

CASH FLOWS FROM 

 OPERATING ACTIVITIES

 Net Income (loss) $ 21,030 $ (9,771) $ - $ - $ 11,259 $ - $ 11,259

 Adjustments to reconcile net (income loss) to 

 net cash provided by operating activities: 

 Depreciation and amortization 7,622 - - - 7,622 - 7,622

 Gain on disposal of property, plant, 

 and equipment (63) - - - (63) - (63)

 Changes in assets and liabilities: 

 (Increase) decrease in assets- 

 Accounts receivable (36,478) 717 6 - (35,755) 4,524 (31,231)

 Inventories 2,778 (918) - - 1,860 - 1,860

 Prepaid expenses 168 - - - 168 - 168

 Increase (decrease) in liabilities- 

 Accounts payable and accrued expenses 16,281 11,341 (2,382) (4,279) 20,961 (4,524) 16,437

 Deferred revenue 7,401 (1,243) - - 6,158 - 6,158

 Accrued annual leave (834) - - - (834) - (834)

 Workers’ compensation liability (9,929) - - - (9,929) - (9,929)

 Total adjustments (13,054) 9,897 (2,376) (4,279) (9,812) - (9,812)

 Net cash provided by (used in) 

 operating activities 7,976 126 (2,376) (4,279) 1,447 - 1,447

CASH FLOWS FROM INVESTING ACTIVITIES 

 Capital expenditures (10,363) - - - (10,363) - (10,363)

 Proceeds from sale of property, plant, and equipment 63 - - - 63 - 63

 Net cash used in investing activities (10,300) - - - (10,300) - (10,300)

CASH FLOWS FROM FINANCING ACTIVITIES 

 Increase (decrease) in unexpended appropriations (5,295) - 1,353 3,791 (150) - (150)

 Net cash (used in) provided by in 

 financing activities (5,295) - 1,353 3,791 (150) - (150)

 Net (decrease) increase in fund 

 balance with the U.S. Treasury (7,619) 126 (1,023) (488) (9,003) - (9,003)

Fund balance with the U.S. Treasury, beginning of year 126,359 6,843 21,000 48,819 203,021 - 203,021

Fund balance with the U.S. Treasury, end of year $ 118,740 $ 6,969 $ 19,977 $ 48,331 $194,018 $ - $194,018

Consolidating Schedule of Cash Flow by Fund Type

For the Fiscal Year Ended September 30, 2004

(Dollars in thousands)

(Unaudited)

Supplemental Schedule of Appropriated Funds

For the Fiscal Years, Ended September 30, 2004 and 2003

(Dollars in thousands)

(Unaudited)

Salaries Congressional 

Revolving Fund and Expenses Printing and Binding Total 

Appropriation Appropriation Appropriation 2004 2003

Unexpended Appropriations, 

 beginning of year (on cash basis) $ 10,243 $ 21,000 $ 48,819 $ 80,062 $ 62,299 

Funds Provided: 

 Appropriations 9,941 34,253 90,573 134,767 119,025 

 Total funds available 20,184 55,253 139,392 214,829 181,324 

Funds Applied: 

 Obligated appropriations- 

 Current year 9,941 24,350 57,589 91,880 69,592 

 Prior years 5,294 10,925 33,472 49,691 31,670 

 Total funds applied 15,235 35,275 91,061 141,571 101,262 

Unexpended Appropriations, 

 end of year (on cash basis) 4,949 19,978 48,331 73,258 80,062 

Adjustments: 

 Intra-agency accounts receivable - 23 - 23 29 

 Intra-agency accounts payable - (1,868) - (1,868) (8,528)

Unexpended Appropriations, 

 end of year (on accrual basis) $ 4,949 $ 18,133 $ 48,331 $ 71,413 $ 71,563 

See accompanying independent auditors’ report.

See accompanying independent auditors’ report.
44 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 45

Section IV: Consolidating and Supplemental Schedules (unaudited) Section IV: Consolidating and Supplemental Schedules (unaudited)

Supplemental Schedule of Balance Sheets for Revolving Fund

As of September 30, 2004 and 2003

(Dollars in thousands)

(Unaudited)

Printing and Binding Sales of Publications Total Revolving Fund Total Revolving Fund

Operations Operations 2004 2003 

2004 2003 2004 2003 Before Before 

ASSETS Eliminations Eliminations Consolidated Eliminations Eliminations Consolidated

CURRENT ASSETS 

 Fund balance with the U.S. Treasury $ 118,741 $ 126,359 $ 6,968 $ 6,843 $ 125,709 $ - $ 125,709 $ 133,202 $ - $ 133,202 

 Accounts receivable, net 227,587 191,110 726 1,443 228,313 (83,748) 144,565 192,553 (79,224) 113,329 

 Inventories, net 6,017 8,795 2,881 1,963 8,898 - 8,898 10,758 - 10,758 

 Prepaid expenses 432 600 - - 432 - 432 600 - 600 

 Total current assets 352,777 326,864 10,575 10,249 363,352 (83,748) 279,604 337,113 (79,224) 257,889 

PROPERTY, PLANT, AND EQUIPMENT 

 Land 9,971 9,971 - - 9,971 - 9,971 9,971 - 9,971 

 Buildings and improvements 75,617 73,906 - - 75,617 - 75,617 73,906 - 73,906 

 Plant machinery and equipment 74,976 74,961 - - 74,976 - 74,976 74,961 - 74,961 

 Computers and computer software 29,814 23,602 - - 29,814 - 29,814 23,602 - 23,602 

 Furniture and fixtures 6,015 4,867 - - 6,015 - 6,015 4,867 - 4,867 

 Motor vehicles 740 740 - - 740 - 740 740 - 740 

 Leasehold improvements 1,030 1,030 - - 1,030 - 1,030 1,030 - 1,030 

 Construction and software in process 1,020 207 - - 1,020 - 1,020 207 - 207 

 199,183 189,284 - - 199,183 - 199,183 189,284 - 189,284 

 Less: Accumulated depreciation and 

 amortization (139,985) (132,827) - - (139,985) - (139,985) (132,827) - (132,827)

 Property, plant, and equipment, net 59,198 56,457 - - 59,198 - 59,198 56,457 - 56,457 

 Total assets $ 411,975 $ 383,321 $ 10,575 $ 10,249 $ 422,550 $ (83,748) $ 338,802 $ 393,570 $ (79,224) $ 314,346 

See accompanying independent auditors’ report.
46 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 47

Supplemental Schedule of Balance Sheets for Revolving Fund

As of September 30, 2004 and 2003

(Dollars in thousands)

(Unaudited)

Printing and Binding Sales of Publications Total Revolving Fund Total Revolving Fund

Operations Operations 2004 2003 

2004 2003 2004 2003 Before Before 

LIABILITIES AND NET POSITION Eliminations Eliminations Consolidated Eliminations Eliminations Consolidated

CURRENT LIABILITIES 

 Accounts payable and accrued expenses $ 88,375 $ 72,093 $ 82,051 $ 70,712 $ 170,426 $ (83,748) $ 86,678 $ 142,805 $ (79,224) $ 63,581 

 Deferred revenue 63,552 56,151 10,151 11,394 73,703 - 73,703 67,545 - 67,545 

 Accrued annual leave 9,294 10,128 - - 9,294 - 9,294 10,128 - 10,128 

 Total current liabilities 161,221 138,372 92,202 82,106 253,423 (83,748) 169,675 220,478 (79,224) 141,254 

OTHER LIABILITIES 

 Workers’ compensation liability 79,603 89,532 - - 79,603 - 79,603 89,532 - 89,532 

 Total other liabilities 79,603 89,532 - - 79,603 - 79,603 89,532 - 89,532 

 Total liabilities 240,824 227,904 92,202 82,106 333,026 (83,748) 249,278 310,010 (79,224) 230,786 

NET POSITION 

 Cumulative results of operations: 

 Retained earnings (accumulated deficit) 75,913 54,884 (84,216) (74,446) (8,303) - (8,303) (19,562) - (19,562)

 Invested capital 90,290 90,290 2,589 2,589 92,879 - 92,879 92,879 - 92,879 

 Unexpended appropriations 4,948 10,243 - - 4,948 - 4,948 10,243 - 10,243 

 Total net position 171,151 155,417 (81,627) (71,857) 89,524 - 89,524 83,560 - 83,560 

 Total liabilities and total net position $ 411,975 $ 383,321 $ 10,575 $ 10,249 $ 422,550 $ (83,748) $ 338,802 $ 393,570 $ (79,224) $ 314,346 

Section IV: Consolidating and Supplemental Schedules (unaudited) Section IV: Consolidating and Supplemental Schedules (unaudited)

See accompanying independent auditors’ report.
48 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 49

Section IV: Consolidating and Supplemental Schedules (unaudited) Section IV: Consolidating and Supplemental Schedules (unaudited)

Consolidating Schedule of Income (Loss) 

before Other Operating Expenses by Major Program

For the Fiscal Years, Ended September 30, 2004 and 2003

(Dollars in thousands)

(Unaudited)

Printing Information Congressional 

and Binding Dissemination Printing Total GPO 

Operations Operations and Binding Other Operations Before Eliminations Eliminations Total GPO

 2004 2003 2004 2003 2004 2003 2004 2003 2004 2003 2004 2003 2004 2003

REVENUES: 

 Printing and binding $ 626,154 $ 615,636 $ - $ - $ - $ - $ 1,270 $ 1,502 $ 627,424 $ 617,138 $ (106,805) $ (92,718) $ 520,619 $ 524,420

 Sales of blank paper 9,813 9,859 - - - - - - 9,813 9,859 - - 9,813 9,859

 Sales of waste and scrap 810 570 - - - - - - 810 570 - - 810 570

 Sales of publications - - 24,024 31,135 - - - - 24,024 31,135 - - 24,024 31,135

 Appropriations - - 32,900 28,455 86,782 71,797 12,124 5,130 131,806 105,382 (340) (621) 131,466 104,761

 Reimbursements - - 5,022 4,605 - - - - 5,022 4,605 - - 5,022 4,605 

 Total revenues 636,777 626,065 61,946 64,195 86,782 71,797 13,394 6,632 798,899 768,689 (107,145) (93,339) 691,754 675,350

EXPENSES: 

 Printing and reproduction 406,638 402,830 11,848 10,376 86,782 71,797 - - 505,268 485,003 (104,776) (90,565) 400,492 394,438

 Personnel compensation 

 and benefit 161,872 170,557 36,686 41,026 - - 667 1,710 199,225 213,293 (1,579) (1,690) 197,646 211,603 

 Retirement separation 

 incentive program - - 354 560 - - 7,274 9,850 7,628 10,410 - - 7,628 10,410 

 Supplies and materials 30,555 33,350 1,635 2,070 - - 276 64 32,466 35,484 (99) (110) 32,367 35,374 

 Rents, communications, 

 and utilities 11,660 12,012 9,852 9,667 - - 799 2,079 22,311 23,758 (226) (249) 22,085 23,509

 Publications sold - - 6,146 8,392 - - - - 6,146 8,392 - - 6,146 8,392 

 Depreciation and amortization 7,083 6,591 497 507 - - 42 7 7,622 7,105 - - 7,622 7,105 

 Other services 9,422 6,383 2,473 1,893 - - 474 316 12,369 8,592 (465) (725) 11,904 7,867

 Surplus publications - - 108 6,792 - - - - 108 6,792 - - 108 6,792

 Travel and transportation 2,303 2,027 2,118 2,401 - - 5 5 4,426 4,433 - - 4,426 4,433

 Total expenses 629,533 633,750 71,717 83,684 86,782 71,797 9,537 14,031 797,569 803,262 (107,145) (93,339) 690,424 709,923 

INCOME (LOSS) before

Other Operating Expenses $ 7,244 $ (7,685) $ (9,771) $ (19,489) $ - $ - $ 3,857 $ (7,399) $ 1,330 $ (34,573) $ - $ - $ 1,330 $ (34,573)

See accompanying independent auditors’ report.
50 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 51

Section IV: Consolidating and Supplemental Schedules (unaudited) Section IV: Consolidating and Supplemental Schedules (unaudited)

Supplemental Schedule of Income (Loss) 

before Other Operating Expenses for Printing and Binding Operations

For the Fiscal Years, Ended September 30, 2004 and 2003

(Dollars in thousands)

(Unaudited)

Total In-House Printing Purchased Printing Total Printing and Binding Operations 

 

Percent of Percent of Percent of Percent of Percent of Percent of

2004 2003 2004 2003 2004 Revenues 2003 Revenues 2004 Revenues 2003 Revenues 2004 Revenues 2003 Revenues

REVENUES: 

 Printing and binding $ 177,079 $ 174,663 $ 349 $ 561 $177,428 95 $175,224 95 $ 448,726 100 $ 440,412 100 $ 626,154 98 $ 615,636 98 

 Sales of blank paper 9,813 9,859 - - 9,813 5 9,859 5 - - - - 9,813 2 9,859 2 

 Sales of waste and scrap 810 570 - - 810 - 570 - - - - - 810 - 570 - 

 Total revenues 187,702 185,092 349 561 188,051 100 185,653 100 448,726 100 440,412 100 636,777 100 626,065 100 

EXPENSES:

 Printing and reproduction - - - - - - - - 406,638 91 402,830 92 406,638 65 402,830 65 

 Personnel compensation 

 and benefits 129,709 131,570 562 1,281 130,271 69 132,851 73 31,601 7 37,706 9 161,872 25 170,557 27 

 Supplies and materials 29,543 31,847 46 134 29,589 16 31,981 17 966 - 1,369 - 30,555 5 33,350 5 

 Rents, communications, and 

 utilities 6,628 5,908 140 229 6,768 4 6,137 3 4,892 1 5,875 1 11,660 2 12,012 2 

 Depreciation and amortization 6,205 5,922 3 3 6,208 3 5,925 3 875 - 666 - 7,083 1 6,591 1 

 Other services 6,024 4,636 316 714 6,340 3 5,350 3 3,082 1 1,033 - 9,422 1 6,383 1 

 Travel and transportation 1,295 741 4 7 1,299 1 748 - 1,004 - 1,279 - 2,303 - 2,027 - 

 Total expenses 179,404 180,624 1,071 2,368 180,475 96 182,992 99 449,058 100 450,758 102 629,533 99 633,750 101 

INCOME (LOSS) before

Other Operating Expenses $ 8,298 $ 4,468 $ (722) $ (1,807) $ 7,576 4 $ 2,661 1 $ (332) - $ (10,346) (2) $ 7,244 1 $ (7,685) (1)

See accompanying independent auditors’ report.

Plant Printing Operations Regional Printing
52 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 UNITED STATES GOVERNMENT PRINTING OFFICE Financial Year in Review — Fiscal Years 2004 and 2003 53

Section IV: Consolidating and Supplemental Schedules (unaudited) Section IV: Consolidating and Supplemental Schedules (unaudited)

Supplemental Schedule of Income (Loss) 

before Other Operating Expenses for Information Dissemination

For the Fiscal Years, Ended September 30, 2004 and 2003

(Dollars in thousands)

(Unaudited)

Sales of Publications Program Agency Distribution Services Salaries and Expenses Programs Total Information Dissemination

Percent of Percent of Percent of Percent of Percent of Percent of Percent of Percent of

2004 Revenues 2003 Revenues 2004 Revenues 2003 Revenues 2004 Revenues 2003 Revenues 2004 Revenues 2003 Revenues

REVENUES: 

 Sales of publications $ 24,024 100 $ 31,135 100 $ - - $ - - $ - - $ - - $ 24,024 39 $ 31,135 49 

 Appropriations - - - - - - - - 32,900 100 28,455 100 32,900 53 28,455 44 

 Reimbursements - - - - 5,022 100 4,605 100 - - - - 5,022 8 4,605 7 

 Total revenues 24,024 100 31,135 100 5,022 100 4,605 100 32,900 100 28,455 100 61,946 100 64,195 100 

EXPENSES: 

 Printing and reproduction 80 - 283 1 116 2 93 2 11,652 35 10,000 35 11,848 19 10,376 16 

 Personnel compensation and 

 benefits 17,429 74 23,938 79 3,448 68 3,100 68 15,809 48 13,988 49 36,686 59 41,026 64 

 Retirement separation 

 incentive program - - 560 2 - - - - 354 1 - - 354 3 560 1 

 Supplies and materials 579 2 991 3 149 3 142 3 907 3 937 3 1,635 3 2,070 3 

 Rents, communications, and 

 utilities 7,076 29 6,926 21 1,344 27 1,709 37 1,432 4 1,032 4 9,852 16 9,667 15 

 Publications sold 6,146 26 8,392 26 - - - - - - - - 6,146 10 8,392 13 

 Depreciation and amortization 252 1 244 1 64 1 43 1 181 1 220 1 497 1 507 1 

 Other services 1,044 4 967 3 189 4 109 2 1,240 4 817 3 2,473 4 1,893 3 

 Surplus publications 108 - 6,792 22 - - - - - - - - 108 - 6,792 11 

 Travel and transportation 509 2 687 2 284 6 253 5 1,325 4 1,461 5 2,118 3 2,401 4 

 Total expenses 33,223 138 49,780 160 5,594 111 5,449 118 32,900 100 28,455 100 71,717 116 83,684 130 

INCOME (LOSS) before

Other Operating Expenses $ (9,199) (38) $ (18,645) (60) $ (572) $ (11) $ (844) (18) $ - - $ - - $ (9,771) (16) $ (19,489) (30)

See accompanying independent auditors’ report.
Q. What is the history of GPO?

A. The U.S. Government Printing Office’s core mission, 

Keeping America Informed, dates to 1813 when 

Congress determined the need to make information 

regarding the work of the three branches of Government 

available to all Americans. This is the inherent function of Government which GPO carries out for Federal 

agencies on behalf of the public. GPO is the Federal 

Government’s primary centralized resource for gathering, cataloging, producing, providing and preserving 

published information in all its forms.

Many of our nation’s most important information 

products, such as the Congressional Record and 

Federal Register, are produced at the GPO’s main plant 

in Washington, D.C., a 1.5 million square-foot complex 

that is the largest information processing, printing, and 

distribution facility in the world located just five blocks 

from the Capitol. In addition to the agency’s production 

facilities, GPO procures between 600 and 1,000 printrelated projects a day through private sector vendors 

across the country. The majority of the Government’s 

printing needs are met through a long-standing partnership with America’s printing industry. GPO competitively buys products and services from thousands of 

private sector companies in all 50 States. It is one of the 

Government’s most successful procurement programs, 

assuring the most cost-effective use of the taxpayers’ 

printing dollars.

Today, GPO is at the epicenter of technological 

change, embracing a historic mission while looking to 

the digital future. The 2,500 men and women of GPO 

are hard at work transforming the agency into a 21st 

century digital information processing facility.

Q. How is the GPO managed?

A. As the nation’s 24th Public Printer, Bruce R. James 

serves as the Chief Executive Officer of the U.S. 

Government Printing Office, one of the nation’s 

oldest and most venerable agencies. Headquartered 

in Washington, D.C., James oversees production and 

distribution of information products and services for 

all three branches of the Federal Government.

Bruce R. James of Nevada was nominated by 

President George W. Bush for the position of Public 

Printer and was confirmed by the United States Senate 

November 22, 2002.

Deputy Public Printer Bill Turri serves as the Chief 

Operating Officer of GPO.

Q. What does the GPO do?

A. GPO is the Federal Government’s primary centralized 

resource for gathering, cataloging, producing, providing, 

authenticating, and preserving published information in 

all its forms.

GPO is responsible for the production and distribution of information products and services for all three 

branches of the Federal Government.

For example, GPO made the Official Government 

Edition of The 9-11 Commission Report available to the 

American public through GPO Access www.gpoaccess.

gov at no cost at the exact time the 9-11 Commission 

issued its report in July 2004. The printed report was also 

available through our sales program at the very same 

time for a minimal charge. Unlike most Federal agencies, 

GPO operates much like a business, as it is reimbursed 

by its customers for the cost of work performed. 

In addition, the GPO distributed free copies of the 

report to the more than 1,250 libraries nationwide 

participating in the Federal Depository Library Program 

located in congressional districts across the country.

GPO’s main mission is to ensure the American public 

has access to Government information.

Q. What is GPO Access?

A. GPO Access www.gpoaccess.gov is a service of 

the U.S. Government Printing Office that provides free 

electronic access to a wealth of important information 

products produced by the Federal Government. 

The information provided on this site is the official, 

published version and the information retrieved from 

GPO Access can be used without restriction, unless 

specifically noted. This free service is funded by the 

Federal Depository Library Program and has grown 

out of Public Law 103-40, known as the Government 

Printing Office Electronic Information Enhancement 

Act of 1993.

Q. What is the Federal Depository Library Program 

(FDLP)?

A. Established by Congress to ensure the 

American public has access to its Government’s 

information, the Federal Depository Library Program 

involves the acquisition, format conversion, and 

distribution of depository materials and the 

coordination of Federal depository libraries across 

the country.

The mission of the FDLP is to disseminate 

information products from all three branches of the 

Government to more than 1,250 libraries nationwide. 

Libraries that have been designated as Federal 

depositories maintain these information products as 

part of their existing collections and are responsible 

for assuring that the public has free access to the 

material provided by the FDLP.

GPO, through a partnership with the FDLP, 

provides personal assistance in locating and using 

Government information. Participating libraries 

may be located via GPO Access or by calling toll-free 

866.512.1800.

Q. How do I get documents from the GPO?

A. More than 275,000 Federal Government document 

titles are available to the public via the Internet at 

GPO Access www.gpoaccess.gov.

Printed copies of many of those documents ranging 

from Supreme Court opinions to reports from the 

Bureau of Labor Statistics may also be purchased in 

person, online, via phone, fax, email, or postal mail.

To order in person, please visit the GPO Main 

Bookstore at 710 North Capitol St. NW, Washington, 

DC (Corner of North Capitol and H Streets) from 

8:00 a.m.- 4:30 p.m. EST.

To order online, visit the U.S. Government Online 

Bookstore at http://bookstore.gpo.gov.

To order by phone or inquire about an order, call 

toll-free 866.512.1800 or, in the D.C. metro area, call 

202.512.1800 from 7:00 a.m.- 9:00 p.m. EST.

By fax, dial 202.512.2104. Send order inquiries to 

contactcenter@gpo.gov.

Send mail to: Information Dissemination 

(Superintendent of Documents), P.O. Box 371954, 

Pittsburgh, PA 15250-7954.

All orders require prepayment by VISA, MasterCard, 

American Express, or Discover/NOVUS credit cards, check, 

or SOD deposit account.

Q. Who pays for the GPO?

A. Unlike most Federal agencies, GPO operates much 

like a business — it is reimbursed by its customers 

for the cost of work performed. GPO also receives 

two appropriations each year. One pays for the cost 

of congressional printing, and the other to fund the 

cataloging, indexing, distribution and online access to 

Government documents, through the FDLP.

Q. Where is the GPO located?

A. GPO’s central office is located at 732 North Capitol 

Street NW, Washington, DC 20401. GPO also has 

several offices nationwide.

U . S . G O V E R N M E N T P R I N T I N G O F F I C E GPO FACTS
www.gpo.gov

U . S . G O V E R N M E N T P R I N T I N G O F F I C E M A N A G E M E N T T E A M 

PUBLIC PRINTER

Bruce R. James

Chief Executive Officer

CHIEF OF STAFF

Robert C. Tapella

DEPUTY

CHIEF OF STAFF

Maria S. Robinson

CONGRESSIONAL 

RELATIONS

Andrew M. Sherman

Director

EQUAL 

EMPLOYMENT

OPPORTUNITY

Nadine L. Elzy

Director

CUSTOMER 

SERVICES

James C. Bradley

Managing Director

FINANCE AND

ADMINISTRATION

Steven T. Shedd

Chief Financial Officer

PUBLIC RELATIONS

Veronica Meter

Director

INSPECTOR

GENERAL

Gregory A. Brower

Inspector General

PLANT 

OPERATIONS

Robert E. Schwenk

Managing Director

HUMAN CAPITAL

William T. Harris

Acting Chief 

Human Capital Officer

OFFICE OF INNOVATION

& NEW TECHNOLOGY

Scott A. Stovall

Co-Director

Michael L. Wash

Chief Technical Officer

& Co-Director

LEGAL COUNSEL

Anthony J. Zagami

General Counsel

INFORMATION 

DISSEMINATION

Judith C. Russell

Superintendent 

of Documents

INFORMATION 

TECHNOLOGY 

& SYSTEMS

Reynold C. Schweickhardt

Chief Information Officer

NEW BUSINESS

DEVELOPMENT

Charles C. Cook, Sr.

Director

DEPUTY PUBLIC PRINTER

William H. Turri

Chief Operating Officer

SECURITY SERVICES

Ronald C. Monroe

Chief of Police & Director

L e a d i n g O u r C u s t o m e r s i n t o t h e D i g i t a l F u t u r e
U . S . G O V E R N M E N T P R I N T I N G O F F I C E M A N A G E M E N T T E A M U . S . G O V E R N M E N T P R I N T I N G O F F I C E M A N A G E M E N T T E A M 

Bruce R. James

Public Printer of the United States — Chief Executive Officer

As the nation’s 24th Public Printer, James serves as the Chief Executive Officer of the U.S. Government 

Printing Office, one of the nation’s oldest and most venerable agencies. Headquartered in 

Washington, D.C., James oversees production and distribution of information products and services 

for all three branches of the Federal Government. Many of the country’s most important information 

products, such as the Congressional Record and the Federal Register are produced at the GPO’s main 

plant, located five blocks from the Capitol. This 1.5 million square foot complex is the largest information processing, printing and distribution facility in the world.

Biography

President George W. Bush nominated Bruce R. James of Nevada for the position of Public Printer and 

was confirmed by the United States Senate November 22, 2002. James, a 1964 graduate of Rochester 

Institute of Technology’s School of Printing Management and Sciences, brings a lifetime of print and 

information industry experience to the GPO. Beginning with a basement print shop in his hometown 

of Cleveland, Ohio at age 11, he founded, developed and managed technology-driven printing and 

publishing enterprises that operated throughout the country and around the world. Among the 

enterprises he built are:

■ Uniplan Corporation, San Francisco, founded in 1973, pioneered the use of mainframe 

computers for text and graphics processing and electronic image generation, providing services for 

the U.S. computer and semiconductor industries.

■ Electrographic Corporation, San Francisco, founded in 1983, provided worldwide electronic 

information gathering, processing and distribution services for the publishing and banking 

industries.

■ Barclays Law Publishing, San Francisco, founded in 1985, perfected the first fullyautomated, 

digital custom printing system, which allowed each customer to order a publication to their exact 

requirements. For four straight years, Barclays was chosen by Inc. Magazine as one of the America’s 

500 fastest growing companies.

■ Polish-American Printing Company, Warsaw, Poland, founded in 1990, a nationwide newspaper 

printing concern headquartered in Warsaw, Poland.

■ Nevada New-Tech, Inc., Incline Village, Nevada, founded in 1994, invests in technologybased new 

enterprises in his home state of Nevada.

In 1993, at age 50, he retired from business and moved with his wife Nora, to Lake Tahoe in 

Nevada to devote his life to public service in the government and non-profit sectors. Resigning 

from 13 boards to accept the GPO post, he remains chair of the Board of Trustees of his alma mater, 

Rochester Institute of Technology, one of the nation’s largest private universities, and a board member 

of Sierra Nevada College at Lake Tahoe.

William H. Turri

Deputy Public Printer of the United States — Chief Operating Officer

Deputy Public Printer William H. Turri holds the second-highest position within the 

U.S. Government Printing Office. As Deputy Public Printer, Turri serves as Chief Operating Officer 

of the GPO, responsible for overseeing the GPO’s day-to-day printing, printing procurement, and 

information dissemination operations serving Congress, Federal agencies, and the American public.

Biography

Turri brings to the GPO a lifelong career in the printing industry. A 1962 graduate of the Rochester 

Institute of Technology’s (RIT) School of Graphic Arts and Photography, he began his professional 

career as an Estimator with Eastern Colortype. In 1963, he joined Case- Hoyt, one of the foremost 

quality printers in the Nation, as a Customer Service Representative, rising to become Supervisor of 

Customer Service, Sales Representative, and Vice-President for Sales. In 1985, he was named Chief 

Operating Officer of Monroe Litho, where he later served as President from 1993 to 1995. In 1995, 

he returned to Case-Hoyt as President and member of its Board of Directors, retiring in 2001.

Turri is a member of RIT’s President’s Roundtable as well as the Nathaniel Rochester Society 

Committee, an organization dedicated to providing scholarships to RIT students. He was the 2002 

recipient of RIT’s Outstanding Alumni Award and has established an endowed scholarship fund for 

RIT students.

Turri has lectured to senior classes at RIT and served as President of the RIT Alumni/Flower City 

Chapter. He also served on the New York State Board of the Printing Industries of America, Inc., for 

4 years, and was a member of the Printing School Industry Advisory Committee.
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Robert C. Tapella

Office of the Public Printer — Chief of Staff

As Chief of Staff, Robert C. Tapella directs strategic planning for the U.S. Government Printing Office 

and advises the Public Printer on all aspects of GPO’s business.

Biography

Bob Tapella took over the helm as GPO’s Chief of Staff in June 2004 after having served as the 

agency’s Deputy Chief of Staff since his December 2002 appointment. Tapella brings to the agency 

a unique combination that includes extensive legislative experience and an education and practical 

background in graphic communications and printing management.

From 1996 to 2000, he served as professional staff on the House of Representatives Committee on 

House Oversight. As such, Tapella supervised the Office of Member Services, was Chief of Staff to 

Rep. Bill Redmond and Special Assistant to the Clerk of the House of Representatives. From 1986 

to 1993, he was District Representative for Rep. Bill Thomas. Tapella began his career in the graphic 

design business, venturing later into print brokering, corporate communication and strategic 

planning. He is a 1991 graduate of California Polytechnic State University, one of the country’s 

leading schools in printing and graphic communications.

A California native, Tapella is a past National Board member and current member of the Young 

Republican National Federation, Inc., an alumnus of the American Council of Young Political 

Leaders, and an alumnus of Leadership Sunnyvale’s Class of 1995.

Maria S. Robinson

Office of the Public Printer — Deputy Chief of Staff

As Deputy Chief of Staff at the U.S. Government Printing Office, Maria S. Robinson provides oversight 

to staff offices and works with the Chief of Staff in the strategic planning process and other related 

functions.

Biography

Robinson’s congressional experience makes her a valuable asset to the GPO as Congress is one of 

the agency’s most important customers. Prior to her position at the GPO, she served as the Staff 

Director for the Joint Committee on Printing (JCP) while working as the Policy Director for the 

House Administration Committee. The principal purpose of the JCP is to provide daily oversight of 

GPO operations. As the Policy Director her duties were to oversee, manage and formulate policy 

issues for the Chairman. She also supervised Office of Members’ Service (OMS) and worked 

personally with Members of Congress and/or their Chief of Staffs regarding Member problems or 

concerns of the operations of the House.

Robinson served as part of Congressman Robert W. Ney’s staff for ten years before coming to 

the GPO. In 1999 she was the Legislative Director for Rep. Ney. She managed the Congressman’s 

legislative agenda and/or projects. She also administered the work being done in all of his respective 

committee assignments and subcommittee positions. Robinson also served as the Legislative Assistant 

for Rep. Ney.

She received her Bachelor of Science in Government and Politics in 1997 from University of 

Maryland University College, College Park, Maryland.
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Andrew M. Sherman

Office of the Public Printer — Director of Congressional Relations

As the Director of Congressional Relations, Andrew M. Sherman serves as the official point of contact 

with the Congress, providing direct liaison with the Congress on behalf of the Public Printer and the 

U.S. Government Printing Office. Sherman communicates GPO news and other information to the 

Congress, responds to inquiries from Member and committee offices, works directly with the Joint 

Committee on Printing, monitors congressional action for impacts on the GPO, and coordinates the 

GPO’s congressional testimony and legislative initiatives.

Biography

Sherman is a 23-year veteran of the GPO with extensive experience in the GPO’s budget, 

appropriations, legislation, planning, and public affairs operations. He has worked for the Office 

of the Public Printer in various capacities since 1985. He is a recipient of the Public Printer’s 

Distinguished Service Award Certificate (1982), two Public Printer Meritorious Service Awards 

(1987, 1988), and the Public Printer’s Distinguished Service Award (1992), GPO’s highest honor.

Sherman earned a B.A. (with Distinction) in Government in 1976 and an M.A. in Government 

in 1981, both from The University of Virginia. He held a Governor’s Fellowship at The University of 

Virginia’s Woodrow Wilson Department of Government and Foreign Affairs 1976- 77. Prior to joining 

the GPO he was a graduate teaching assistant in American history at Old Dominion University 

1978-80.

He has served as Eastern regional director (1993-95), treasurer (1996), and president of the 

National State Publishing Association (1997), an organization of state printing and publishing 

organizations.

Nadine L. Elzy

Office of Equal Employment Opportunity — Director

As Director of the Office of Equal Employment Opportunity for the U.S Government Printing 

Office, Nadine L. Elzy administers the Equal Employment Opportunity (EEO) program for the 

U. S. Government Printing Office. This includes oversight of the Affirmative Employment/ Special 

Emphasis Programs and Counseling.

Biography

Elzy comes to GPO from the Office of Thrift Supervision where she served as the Equal Employment 

Opportunity Director from February 1994 to December 1997. Between 1986 and 1994 she was the 

Deputy EEO director and Acting Special Assistant (EEO) for the U.S. Customs Services. She served as 

the Federal Women’s Program Manager for the U.S. Equal Employment Opportunity Commission 

from 1985 to 1986. Elzy was with the Naval Medical Command as their EEO Officer between 1983 

and 1985. She also served as the Equal Employment Opportunity Officer for the Marine Corps Recruit 

Depot at Parris Island, SC.

Elzy holds a bachelor’s degree from the University of West Florida. She has completed numerous 

courses in the areas of equal employment opportunity and Federal personnel management. Her 

honors and awards are extensive and include outstanding performance and special act awards 

throughout her career.
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Veronica Meter

Office of the Public Printer — Director of Public Relations

As Director of Public Relations for the U.S. Government Printing Office, Veronica Meter serves as the 

key point of contact for the press and the public, ensuring the story of the GPO’s work is told to the 

American people.

Biography

Meter brings to the GPO 14 years of experience in electronic and print media, as well as public 

relations. Her professional and educational communications background includes extensive work in 

creating and developing new programs and operations from the ground up.

Meter joined the GPO in May 2003 as an expert consultant in the video production arena, 

where she initiated video projects showcasing the agency, coordinated press coverage and speeches, 

and organized agency related events. Prior to GPO, Meter had been the Executive Producer for 

Las Vegas’ 24-hour cable news station, Las Vegas ONE-TV (a partnership of KLAS-TV 8 CBS, the 

Las Vegas Sun, Cox Communications and the Greenspun Media Group). During her first year there, 

Meter led the teams that launched three brand new television programs. In addition to overseeing 

daytime programming, Meter was also in charge of handling special events coverage including 

live breaking news. From 1996 to 1999, Meter was a newscast producer at KLAS-TV Channel 8 

Eyewitness News, the CBS affiliate in Las Vegas. She also produced a brand new program for the 

PBS station KLVX-TV, which she helped develop. Prior to that, Meter was News and Public Affairs 

Director for the Telemundo affiliate, where she organized the new office. In that role, she also 

pioneered Spanish-language news in Las Vegas by producing and anchoring the area’s first Spanishlanguage nightly newscast.

Meter has been honored with many electronic media awards through the years. She was 

recognized for the September 11, 2001 spot news coverage of “Attack on America” and in 2000, 

she was nominated for an Emmy for her work during the breaking news story “Columbine Shooting.” 

Some of her other awards include two Tellys and a Clarion.

Meter has a B.A. in Journalism from California State University at Northridge.

Gergory A. Brower

Office of the Inspector General — Inspector General

As Inspector General of the U.S. Government Printing Office, Greg A. Brower is responsible for 

conducting and supervising audits and investigations relating to GPO; recommending policies to 

promote economy, efficiency, and effectiveness in GPO operations; and - in the words of the Federal 

law establishing GPO’s IG -“providing a means of keeping the Public Printer and the Congress 

fully and currently informed about problems and deficiencies relating to the administration and 

operations of the GPO.”

Biography

Brower joined the GPO as Inspector General in October 2004. Brower brings to the GPO a broad 

range of significant experience in legal and government affairs. Prior to joining the GPO, Brower 

served in the U.S. Department of Justice where he was Legislative Counsel in the Executive Office for 

U.S. Attorneys (EOUSA), managing Congressional affairs for the 93 U.S. Attorneys Offices around the 

country. He also served as EOUSA’s liaison to other DOJ components, including the FBI, DEA, the 

Office of Legal Policy, and the Office of Legislative Affairs, working closely with those and other 

components on a wide range of policy issues, including counterterrorism, alien smuggling, corporate 

fraud, narcotics trafficking, and criminal sentencing.

As an attorney, Brower has more than 12 years of experience in civil litigation and administrative 

law. In the government arena, he was twice elected to the Nevada State Legislature, and has served 

on a variety of state and national task forces and commissions, including: National Commission 

on Uniform State Laws, Nevada State Sentencing Commission, Nevada State Juvenile Justice 

Commission , Nevada State Corrections Task Force, and the American Legislative Exchange Council’s 

Civil Justice Task Force. He has also served on Capitol Hill as a Legislative Fellow in the office of 

former U.S. Senator John Seymour, advising the Senator and staff on national security and military 

issues.

Over the years, Brower has been involved in a number of professional, community, and charitable 

activities and has served on the boards of the PBS Television affiliate in Reno, Nevada, the Truckee 

Meadows Community College in northern Nevada, and the Reno Council of the U.S. Navy League. 

He has also served on U.S. Senator John Ensign’s service academy selection committee, and is a 

former member of the Bruce R. Thompson Inn of Court in Reno, Nevada and the Washoe County 

District Court Bench-Bar Committee.

Brower is a graduate of the University of California, Berkeley and The George Washington 

University Law School, and served in the U.S. Navy as a Surface Warfare Officer.
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Anthony J. Zagami

Office of the Legal Counsel — General Counsel

As the General Counsel for the U.S. Government Printing Office, Anthony J. Zagami acts as the chief 

legal officer for the agency. In that capacity, he provides legal opinions and advice to the Public 

Printer, and represents the GPO in all legal matters involving Government and non-Government 

organizations. In addition, to providing legal opinions and advice for the agency, the Office of 

the General Counsel represents GPO before all Federal administrative forums, including the Merit 

Systems Protection Board, the Equal Employment Opportunity Commission, and various Boards of 

Contract Appeals.

Biography

Zagami was appointed as the General Counsel to GPO in 1990. Before coming to GPO, he served 

for nearly nine years as the General Counsel to the Joint Committee on Printing (JCP), GPO’s 

Congressional oversight panel and one of the oldest committees of Congress.

During that time, he also acted briefly as the JCP’s Staff Director. Prior to joining the 

Congressional Committee, Zagami was the Staff Assistant to the Secretary of the Senate and worked 

in the U.S. Senate Chamber with the Official Reporters of Debates.

Zagami received his Bachelor of Science degree from the University of Maryland School of 

Business and Public Administration in College Park, MD. He later earned a Juris Doctor Degree from 

the George Mason University School of Law located in Arlington, Virginia. He is a member of the 

District of Columbia Bar, the U.S. District Court and Federal Circuit Court of Appeals. Zagami is also 

certified to practice law before the United States Supreme Court. Zagami has been active in many 

professional, civic, and social organizations, including the American and Federal Bar Associations, 

the U.S. Capitol Historical Society, the National Italian American Foundation, the Make-A-Wish 

Children’s Foundation of Greater Washington, and the U.S. Senate Staff Club, having previously 

served as a Board Member and General Counsel. He is a former elected officer and Chairman of the 

Board of Directors of the U.S. Senate Federal Credit Union, and currently serves as a Council member 

and past President of the Capitol Hill Chapter of the Federal Bar Association.

Scott A. Stovall

Office of the Public Printer — Co-Director of the Office of Innovation and New Technology

Scott A. Stovall is Co-Director of the Office of Innovation and New Technology (INT) at the 

U.S. Government Printing Office. As Co-Director, Stovall is responsible for gathering and sharing 

non-proprietary information and ideas about emerging and transformative technologies related to 

GPO’s mission. INT’s current research probe relates to Digital Preservation, Authentication and 

Versioning of Government Publications.

In addition to pure research, INT’s mission is to establish relationships with industry, 

governmental, educational and organizational Innovation Associates. It is INT’s goal that these 

relationships will be based upon a mutuality of interest of the parties in assuring the free flow of 

government information to the Nation, safeguarding the information for future generations and 

assuring that these objectives are achieved by utilizing state of the art methods and processes.

Biography

Prior to becoming Director, Stovall was a Branch Chief for the Printing Procurement Department’s 

(PPD) Contract Management Division. He was responsible for PPD’s Systems Support information 

technology functions as well as the Bid Section, the Scheduling Section, Transportation Management 

and the Electronic Publishing Support Group (ePUB). Earlier in his career, he served as section chief 

of ePUB where he developed and served as manager of PPD’s in-house desktop and electronic 

publishing consulting group. He advised management on trends in publishing, and authored 

numerous electronic publishing articles for the Printing Industries of America’s (PIA) Government 

Printing and Information Council. Stovall has been a frequent speaker at PIA technology forums in 

Washington, DC and throughout the United States. He has also been a featured speaker at NASA’s 

annual Publishing Management conference, the U.S. Geological Survey’s Publishing 2000 conference, 

and for Xplor Mid-Atlantic.

Stovall holds a Bachelor of Science in Technology, with a major in Printing Management from 

Georgia Southern University in Statesboro, GA. 
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Michael L. Wash

Office of the Public Printer — Chief Technical Officer & Co-Director of the Office of Innovation and New Technology 

As Co-Director and Chief Technical Officer, Michael L. Wash leads the Office of Innovation and New 

Technology at the U.S. Government Printing Office. He provides principal guidance in the creation and 

development of technology designed to accelerate the transformation of the GPO into a 21st century 

information organization utilizing leading edge solutions to provide the highest quality government 

information services to the nation.

Biography

Wash has been in the technology industry for the last 25 years, holds more than a dozen patents and was 

honored with the title of Inventor of the Year in 1996. Prior to joining the GPO, Wash served as the 

Executive Director of Product Management and Marketing at Gerber Scientific Products since February of 

2003. Wash joined Gerber from Eastman Kodak Company, Rochester, N.Y., a world leader in photographic 

and digital imaging, where he spent a total of 26 years. Most recently at Kodak he served as the Worldwide 

General Manager, Digital Photo Finishing Systems. In this capacity, he directed the company’s digital photo 

finishing equipment business, driving more than $2 billion in services revenue for Kodak’s consumer 

imaging division. He was responsible for developing the system to deliver Kodak Perfect Touch Processing 

for the consumer photo market in North America and Europe.

He also held positions at Colorado Memory Systems, Loveland, Colo., as director of engineering; and, as a 

founder, at Combyte, Inc., Fort Collins, Colorado, a company engaged in the development and manufacture 

of storage devices for the personal computer market, as Vice President of engineering.

Wash received his BSEE degree from Purdue University in 1977. He holds 18 patents, one of which was 

awarded the National Inventor of the Year in 1996 by the Intellectual Properties Owners Association.

Charles C. Cook, Sr.

Office of the Public Printer — Director, New Business Development

Charles C. Cook, a veteran of the U.S. Government Printing Office since 1969, was promoted to Co-Director of 

New Business Development in 2004. He is primarily responsible for identifying and developing new revenue 

opportunities for the GPO.

Biography

From 1993 to 2004, Cook was Superintendent of the Congressional Printing Management Division, later renamed 

Congressional Publishing Services, where he was responsible for the overall management of the operation. In 1991 

he was Assistant Superintendent of the Congressional Printing Management Division, responsible for providing 

liaison to the Congress for its legislative requirements and management of the office. From 1986 to 1991 

Cook served as Supervisor to Congressional Detailees and was responsible for approximately 125 Production 

Department employees detailed to Capitol Hill to assist the congressional staff in preparing congressional 

publications for publishing. He was also in charge of supervising 20 Congressional Receiving and Distribution Clerks 

who were responsible for the delivery of material produced by GPO to Congressional offices. After beginning his 

career at GPO in 1969, as a Hand Compositor in the Mono Hand Section, he was assigned to the Office of the 

Superintendent of Composition in the Printing Specialist trainee program in 1978. Later he was reassigned to 

the Congressional Printing Management Division where he was responsible for meeting with congressional 

committees, support offices, the GPO Production Department, and Printing Procurement Department to meet 

congressional printing requirements.

He has been the primary GPO representative to the Joint Congressional Committee on Inaugural Ceremonies 

for all of the printing requirements for the last 4 Inaugurations and in 1997 received the U.S. Capitol Police Service 

Award for Outstanding Service to the department.

Cook attended the University of Baltimore, School of Business. 
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James C. Bradley

Customer Services — Managing Director

As Managing Director of Customer Services, James C. Bradley directs the U.S. Government Printing 

Office’s decision-making to produce or procure printing, manages printing contract administration, 

and provides prepress and design consultation services. Bradley oversees customer outreach 

and satisfaction and leads the marketing efforts of GPO’s services. The new Customer Services 

organization incorporates the GPO’s Printing Procurement Department, creating a direct line of 

responsive authority for meeting customer printing and publications needs.

Biography

Bradley directed the GPO’s former customer services operation from 1997 to 2003, earning praise for 

his knowledge, expertise, and customer advocacy. He came to the GPO from the Joint Committee on 

Printing (JCP), where for 14 years he served as a professional staff member and lead technical advisor 

for the Committee.

From 1980 to 1983, Bradley was Printing Officer for the Department of Energy, and from 1971 

to 1980, he held a variety of operational and management positions at the Internal Revenue Service, 

including managing the composition, procurement, and production of business and individual tax 

forms for nationwide distribution.

Bradley holds a B.S. in printing management, with a minor in business administration, from 

Sam Houston State University, Texas.

Steven T. Shedd

Finance & Administration — Chief Financial Officer

As the Chief Financial Officer for the U.S. Government Printing Office , Steven T. Shedd manages and 

provides policy guidance and oversight for the agency’s financial management and administrative 

support systems, personnel, and operation. Shedd serves as GPO’s chief liaison with the House and 

Senate Appropriations Committees.

Biography

Shedd joins the GPO after spending 25 years in the private sector. A native Bostonian, he moved to 

the DC area three years ago, accepting a position in a Virginia-based start up company that was 

subsequently acquired.

Before entering the accounting field, Shedd spent seven years as a cobol programmer while 

attending undergraduate and graduate school. His shift to the finance and accounting profession 

began when he accepted a position at Coopers & Lybrand in Boston (now PricewaterhouseCoopers, 

PWC) as he was completing his graduate work. Shedd holds a B.A. in Economics from Brandeis 

University and an MBA from Boston University.

Upon leaving PWC in 1980, he began a series of progressive job moves as Internal Audit Manager, 

Manager of Accounting, Director of Accounting and Reporting, Division Controller, Corporate 

Controller and finally becoming the Chief Financial Officer of a public technology company in 1993.

Shedd has extensive experience in technology manufacturing, software and service companies and 

has participated in a significant number of merger and acquisitions transactions.
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Robert E. Schwenk

Plant Operations — Managing Director

As the Managing Director of Plant Operations, Robert E. Schwenk oversees all legislative printing 

services for Congress, including overnight production of the Congressional Record, bills, reports, 

hearings, and other congressional documents for the U.S. Government Printing Office. Schwenk also 

directs essential executive branch printing services, including the daily Federal Register, the Code of 

Federal Regulations, and U.S. Passports and postal cards.

Biography

By 1985, Schwenk, a graduate of GPO’s apprentice program, rose through the ranks to become 

Superintendent of GPO’s Electronic Photocomposition Division, responsible for all prepress 

activities for the preparation of congressional and agency information products for print and the 

online dissemination.

During his career at GPO, Schwenk directed the development of GPO’s on-demand printing 

systems and guided the implementation of computer-to-plate printing at GPO, which, today, is used 

to create more than 95% of all printing plates used by GPO’s production operations.

William T. Harris

Human Capital — Acting Chief Human Capital Officer

As the Acting Chief Human Capital Officer, William T. Harris leads the planning and implementation of human resources systems and programs in support of the U.S. Government Printing Office’s 

transformation into a 21st century, digital information organization. 

Harris oversees the development of a progressive human resources office with policies and 

procedures that both honor the culture and values of the past and position the agency to meet future, 

ever-changing, human capital requirements.

Biography

Harris began his career with GPO as a part time Personnel Psychologist while still in graduate school. 

In over 25 years of service with GPO he has served as the Chief of The Employee and Organizational 

Assistance Branch, The Director of Occupational Health and Environmental Services and as the 

Deputy Chief Human Capital Officer.

Harris received his Bachelor of Arts from the University of Maryland in College Park. He received 

a Master’s degree from the Adler-Dreikurs Institute at Bowie State University and a PhD from the 

University of Maryland.

He is a US Army Infantry Veteran who served a tour of combat duty in Vietnam. He was awarded 

a Maryland Graduate School Fellowship and served a Post Doctoral Internship at Spring Grove State 

Hospital in Baltimore Maryland. Harris is a licensed Psychologist.
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Judith C. Russell

Information Dissemination — Superintendent of Documents

Judith C. Russell is the Superintendent of Documents and Managing Director of Information 

Dissemination at the U.S. Government Printing Office. She leads the agency in providing the public 

access to Government information published by the U.S. Congress, Federal agencies and the Federal 

courts. Russell manages the GPO Access Web site, Federal Depository Library Program, Document Sales 

Program, and the consumer information program.

Biography

Russell, former director of the Office of Electronic Information Dissemination Services and Federal 

Depository Library Program at the U.S. Government Printing Office, returned to GPO in January 2003 

when she assumed the position of the Superintendent of Documents.

Appointed by Bruce R. James, Public Printer of the United States, Russell is the 22nd Superintendent of Documents, and the first woman to hold the post. Previously, Russell served as Deputy 

Director of the National Commission on Libraries and Information Science (NCLIS), the Federal 

agency that advises the President and the Congress on the information needs of the American people. 

She helped develop and implement Commission policy and was responsible for the day-to-day 

operation of the agency from 1998 until she accepted the appointment as Superintendent of 

Documents. From 1991 to 1996, Russell was Director of GPO’s Office of Electronic Information 

Services (EIDS). In that capacity, she helped establish GPO Access, one of the Federal Government’s 

most heavily used web sites, providing online access over 2000 databases, including the Code of Federal 

Regulations, Federal Register, and the Congressional Record. She also led the development of GPO’s 1996 

Report to the Congress, “Study to Identify Measures Necessary for a Successful Transition to a More 

Electronic Federal Depository Library Program.” For a 16-month period, Russell was also 

Director of the Federal Depository Library Program at GPO, with responsibility for the Catalog of 

U.S. Government Publications as well as administration of the program that distributes Federal 

publications to more than 1,200 depository libraries across the Nation.

Russell’s library experience prior to coming to the GPO includes COMSAT Laboratories, the 

Program of Policy Studies in Science and Technology at The George Washington University, and 

the Office of Technology Assessment. She also has provided management, marketing, and technical 

services for private technology companies including Mead Data Central and the Disclosure 

Information Group.

Russell is a graduate of The Catholic University of America, Washington, DC, where she received a 

Master of Science in Library Science. She received her Bachelor of Arts, Cum Laude, from Dunbarton 

College of the Holy Cross, Washington, DC. Russell is the recipient of the 1993 Special Award, Federal 

Computer Week’s Federal 100: The Readers’ Choice Awards “In recognition of those individuals who 

have made a difference over the past year in the federal information technology community....”

Reynold C. Schweickhardt

Information Technology & Systems — Chief Information Officer

As Chief Information Officer, Reynold C. Schweickhardt is responsible for establishing, coordinating, 

and directing IRM policies and programs for the effective management, planning, use, security, and 

evaluation of the U.S. Government Printing Office’s IT resources.

Biography

Schweickhardt helped spearhead several key technology initiatives for the U.S. House of 

Representatives during the 104th – 108th Congresses before being named GPO’s Information 

Resources Management (IRM) Policy Manager in March 2003.

Schweickhardt comes to the GPO from the House Administration Committee, where as Director 

of Technology he was responsible for IT strategy for the House of Representatives.

He coordinated implementation of a business-continuity/ disaster-recovery infrastructure for the 

House and participated in the House’s response to the anthrax crisis, including initiation of a digital 

mail pilot program. Schweickhardt directed the rollout of several emergency communication systems 

for Members of Congress, including RIM BlackBerry communication devices and GETS cards to 

maintain communication capabilities.

From 1995 to 2000, Schweickhardt served as a professional staff member and then Deputy Staff 

Director of the House Administration Committee, where he coordinated IT programs for the House. 

He helped develop legislative branch-wide programs with the Senate, Library of Congress, and the 

GPO including a standards program for information interchange in support of a planned XML-based 

Document Management System and an Intranet for legislative information system that significantly 

reduced duplicative information sources in the legislative branch. He also provided oversight for the 

House’s Y2K remediation plan.

While serving as staff to the House Administration Committee, Schweickhardt was staff director 

of the Joint Committee on Printing, where he supported legislative oversight of the GPO’s operations 

and programs, including the GPO’s equipment and technology acquisitions.

Before Government service, Schweickhardt was with Hewlett-Packard Co., where he was a software 

engineer and R&D project manager. He also worked as an IT consultant.

Schweickhardt attended the University of California at Santa Barbara. 
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Ronald C. Monroe

Security Services — Chief of Police and Director

As Chief of Police and Director at the U.S. Government Printing Office, Ronald C. Monroe is 

responsible for developing, installing, and managing the daily security program for the facility. 

The majority of Monroe’s attention is focused on three areas: personnel security, physical security, 

and law enforcement.

Biography

Monroe joined the GPO in August 2004 as the Director of Security Services and GPO’s first 

Chief of Police. Monroe has served as a member of the Metropolitan Police Department in many 

capacities since 1979. Moving through the ranks he was promoted to sergeant early on in his career 

working as a patrol officer in the Third District. Continuing his ascent up the ladder with a promotion 

to Lieutenant Assistant, Chief Monroe was assigned to the Repeat Offender Unit where he commanded the department’s warrant squad and a covert investigation unit. He was promoted to Captain 

in 1991 and returned to the Fourth District as a sector commander, of the area with the highest 

concentration of violent crime and narcotics dealing. Over the next decade he was promoted to 

the rank of Commander and assumed command of the Fourth District and served as the Assistant 

Chief in charge of the Northern region.

Monroe has completed training at the FBI National Academy, as well as, the Senior 

Management Institute for Police which is sponsored by the Police Executive Research Forum and 

instructed by the faculty of John F. Kennedy School of Government of Harvard University. He 

graduated with high honors from the University of the District of Columbia with a Bachelor of 

Science Degree in the Administration of Justice and holds a Master of Science in Management degree 

from Johns Hopkins University.

Chief Monroe’s professional excellence has been recognized by a variety of groups and his notable 

accomplishments are numerous. He acted as the Metropolitan Police Department’s planner and 

coordinator for Y2K events. Monroe also served as a consultant in helping to prepare to host the 2000 

International Monetary Fund/World Trade Organization conference. 
Agency Projects

10.01.04 — GPO’s Future Digital System Concept of Operations will be a world class system for 

managing official Government content

http://www.gpo.gov/news/2004/ConOps_1004.pdf

This project was presented at the Fall Depository Library Council Meeting on Octoberr 17, 2004

Presentation as PDF — http://www.gpo.gov/news/2004/04_10_18_dlc_presentation.pdf

2004 Press Releases

The following is a list of press releases issued by the U.S. Government Printing Office.

Releases are available in Adobe Portable Document Format (PDF).

October 2004

10.22.04 — Customer Service, Technology Highlight GPO Forum

http://www.gpoaccess.gov/pr/media/2004/04news28.pdf

10.18.04 — GPO Presents Southern Oregon University Library of the Year Award

http://www.gpoaccess.gov/pr/media/2004/04news28.pdf

10.07.04 — GPO to Present Library of the Year Award

http://www.gpoaccess.gov/pr/media/2004/04news26.pdf

10.07.04 — GPO Unveils Concept for World Class System to Manage Official Government Information

http://www.gpoaccess.gov/pr/media/2004/04news24.pdf

September 2004

09.27.04 — Government Printing Office Recognized as a Patriotic Employer

http://www.gpoaccess.gov/pr/media/2004/04news23.pdf

09.16.04 — Government Printing Office Forges Ahead With Building Project 

http://www.gpoaccess.gov/pr/media/2004/04news22.pdf

July 2004

07.21.04 — GPO Provides Public Access to Official Government Edition of 

9/11 Commission Final Report

http://www.gpoaccess.gov/pr/media/2004/04news19.pdf

07.20.04 — GPO Taps Inventor of the Year to Lead the Office of Innovation and New Technology

http://www.gpoaccess.gov/pr/media/2004/04news18.pdf

07.15.04 — Longtime Hill Staffer and Former Joint Committee on Printing Staff Director 

Joins GPO Management

http://www.gpoaccess.gov/pr/media/2004/04news17.pdf

07.09.04 — Public Printer Presents Library Community Latest Insight Into 

GPO’S Strategic Planning Process

http://www.gpoaccess.gov/pr/media/2004/04news16.pdf

07.07.04 — GPO Leader with Printing and Congressional Background to Play Key Role 

in Next Phase of Transformation

http://www.gpoaccess.gov/pr/media/2004/04news15.pdf

June 2004

06.16.04 — Nevadan Bruce James Brings Home Jobs

http://www.gpoaccess.gov/pr/media/2004/04news14.pdf

06.15.04 — The Government Printing Office Provides Training to Library Community

http://www.gpoaccess.gov/pr/media/2004/04news13.pdf

06.05.04 — Bruce James Statement in Reaction to the Passing of President Ronald Reagan

http://www.gpoaccess.gov/pr/media/2004/04news12.pdf

April 2004

04.28.04 — Government Printing Office Rolls Out Budget Priorities

http://www.gpoaccess.gov/pr/media/2004/04news11.pdf

04.27.04 — Public Printer Bruce James to Discuss the Government Printing Office Transformation 

at Two House Hearings

http://www.gpoaccess.gov/pr/media/2004/04news10.pdf

04.21.04 — Public Printer Bruce James Hand Picks Five New Depository Library Council Members

http://www.gpoaccess.gov/pr/media/2004/04news09.pdf

March 2004

03.19.04 — Government Printing Office Officials to Discuss Partnership Opportunities 

with Private Sector

http://www.gpoaccess.gov/pr/media/2004/04news08.pdf

03.17.04 — Agency Transformation Leads to Employment Opportunities at the Government Printing Office

http://www.gpoaccess.gov/pr/media/2004/04news07.pdf

03.05.04 — Statement in reaction to the passing of former Nevada Governor Mike O’Callaghan

http://www.gpoaccess.gov/pr/media/2004/04news06.pdf

03.04.04 — The Government Printing Office Forges Ahead with Transformation to Digital Age

http://www.gpoaccess.gov/pr/media/2004/04news05.pdf

03.03.04 — The Government Printing Office and ABVI-Goodwill Partner to Provide Jobs 

for People with Disabilities

http://www.gpoaccess.gov/pr/media/2004/04news04.pdf

February 2004

02.25.04 — House budget cancel statement

http://www.gpoaccess.gov/pr/media/2004/04news03.pdf

January 2004

01.30.04 — The Budget of the U.S. Government, FY 2005

http://www.gpoaccess.gov/pr/media/2004/04news02.pdf

01.20.04 — Photo Opportunity: Production of The Budget of the United States, 

FY 2005 With OMB Director Joshua Bolten and Public Printer of the United States Bruce James

http://www.gpoaccess.gov/pr/media/2004/04news01.pdf

U . S . G O V E R N M E N T P R I N T I N G O F F I C E 2 0 0 4 N E W S R E L E A S E S
Federal Computer Week

Reproduced with permission of Federal Computer Week, ©2004, FCW Media Group. All rights reserved.

Printer for the 21st Century

The nation’s printer looks for ways to reinvent his office

by Florence Olsen 

August 16, 2004

Printer for the 21st century.pdf

Government Computer News

Reprinted courtesy of Government Computer News. ©2004 by Post Newsweek Tech Media, 

a division of The Washington Post Company. All rights reserved.

GPO Moving Beyond Print and Web 

by Susan M. Menke 

November 8, 2004

GPO Moving Beyond Print and Web.pdf

Roll Call

All articles ©2004, Roll Call Inc.

“James Lays Out GPO Overhaul”

by Jennifer Yachnin

October 19, 2004 

James Lays Out GPO Overhaul.pdf

“Blocking for GPO”

by Jennifer Yachnin

September 16, 2004 

Blocking for GPO.pdf

“James Juggles Present, Future at Printing Office”

by Jennifer Yachnin 

March 8, 2004 

James Juggles Present, Future.pdf

“GPO May Seek New Headquarters”

by Jennifer Yachnin

February 10, 2004 

GPO May Seek New Headquarters.pdf

U . S . G O V E R N M E N T P R I N T I N G O F F I C E 2 0 0 4 I N T H E N E W S

The Hill

Courtesy of The Hill

GPO Move Will Mean Big Hill Development

by Andrew Glass

February 10, 2004 

GPO moves on.pdf

The Washington Post

©2002, The Washington Post. Reprinted with permission.

GPO Seeking a New Home

by Dana Hedgpeth

February 11, 2004 

GPO Seeking a New Home.pdf

The Washington Times

©2004 News World Communications, Inc.

GPO Chooses Dallas Adviser

by Tim Lemke

September 17, 2004 

GPO Chooses Dallas Adviser.pdf

Government Printer Eyes Smaller Offices

by Tim Lemke

February 11, 2004 

Government Printer.pdf

WhatTheyThink

Courtesy of WhatTheyThink

The GPO: Living Up to Its “Great and Glorious History”: An Interview with Bruce James and Mike Wash

by Cary Sherburne, Senior WTT Editor

July 22, 23, 2004 

Part 1 WhatTheyThink.com - The GPO-Part 1.pdf

Part 2 The GPO-Part 2.pdf
GPO Testimony before Congress

Public Printer Bruce R. James

April 28, 2004 — Prepared Statement 

Before the Committee on House Administration, U.S. House of Representatives, on the Transformation 

of the U.S. Government Printing Office to Meet the Demands of the 21st Century 

http://www.gpo.gov/congressional/testimony/oversight.pdf

April 28, 2004 — Prepared Statement 

Before the Subcommittee on Legislative Appropriations, Committee on Appropriations, 

U.S. House of Representatives, on the Appropriations Request of the U.S. Government Printing Office 

for Fiscal Year 2005 

http://www.gpo.gov/congressional/testimony/4_28_04.pdf

March 4, 2004 — Appropriations 

Request of the U.S. Government Printing Office for Fiscal Year 2005 

Before the Subcommittee on Legislative Branch Appropriations, Senate Committee on Appropriations 

http://www.gpo.gov/congressional/testimony/sapp05_stmt.pdf

U . S . G O V E R N M E N T P R I N T I N G O F F I C E T E S T I M O N Y
U . S . G O V E R N M E N T P R I N T I N G O F F I C E PHOTO GALLERY

Bruce James & Judy Russell present the Federal 

Depository Library of the Year Award to Rep. Greg 

Walden, Lenn Hannon and Deborah Hollens.

Bruce James with Joint Committee on Printing 

Chair Bob Ney, American Association of People with 

Disabilities VP Jim Dickson, and Rep. Steny Hoyer.

Bruce James welcomes Hewlett-Packard CEO 

Carly Fiorina to GPO. Fiorina examines a book 

printed for the Senate.

Area Girl Scouts participate in “Girls Go 

Tech at the GPO.” The day-long event 

educated young women about career 

options in the changing world of printing, 

technology and science.

Public Printer Bruce James and the 2004 GPO Apprentice Class welcomed Ursula Burns, 

Xerox VP, as the graduation keynote speaker. Mrs. Burns spoke to the graduates about 

embracing the digital future.

Press and customers on hand at the GPO bookstore 

for the release of the Official Government Edition of 

the 9/11 Commission Report.

GPO interacts with attendees at Graph Expo 2004.

Deputy Public Printer Bill Turri with GPO National 

Account Managers at Xplor 2004.