U.S. GOVERNMENT PRINTING OFFICE

SUPERINTENDENT OF DOCUMENTS

LIBRARY PROGRAMS SERVICE

ADMINISTRATIVE NOTES

VOL. h , NO 10 JULY 1983

DIEECTOR'S MESSAGE

Dear Depository Librarians & Friends:

The Library Programs Service has been receiving a rising munber of

complaints from depositories concerning the amount of time it takes

for shipments and correspondence to reach libraries West of the

Mississippi River. After careful study, LPS has determined that

most of these delays do not originate with the Government Printing

Office. Hiey are apparently caused by the U.S. Postal Service.

If your library is experiencing problems with the timeliness of

shipments, please check the date stam.p on the side of the shipment

box. The date of shipment is marked in red. Long delays between

shipment and receipt should be reported to your local Post Office.

The distance a library is from the Government Printing Office can

affect the frequency of shipments. Because of Postal Service

handling techniques, shipments tend to arrive in bunches instead

of at evenly spaced intervals.

We have contacted the Postal authorities about these problems and

we will keep you infoimed of any further developments.

Seattle's Park Hilton Hotel, site of the September 15-17, 1983,

meeting of the Depository Library Council to the Public Printer,

has just announced new lower rates for all attendees. Single and

Double: $50 + tax. The address is: Park Hilton Hotel, 6th Avenue

and Seneca Streets, Seattle, WA 98IOI. The telephone number is:

(206) 1^-61+- 1980. Two toll free numbers are available for reservations:

outside of the State of Washington, use l-800-i|26-0535; in Washington, use 1-800-542-7700. If attendees have any problems or special needs,

ask for the reservation manager. Marc DuVal. Remember to make your

reservations early!

SARAH T. KADEC

Director,

Library Programs Service

NEW SPECIAL RATE FOR FALL COUNCIL MEETING

1
STATISTICS FOR BIEMIAL REPORT

Many librarians are having problems with the notice on statistics for the

Biennial Report mentioned in Administrative Notes (Volume k, Number 7)

and the subsequent amendment (Yolume k, Number 8), The original intent

of the notice was to provide depository librarians with information on

the types of statistics which will be needed to respond to the forthcoming

Biennial Report . Librarians have expressed the wish for this on numerous

occasions and most recently at the April meeting of the Depository Library

Council to the Public Printer. We erred in setting a time frame for the

collection of the statistics. Please use the list of categories (see

Administrative Notes , Volume k, Number 7) for your collection efforts; and

use an appropriate time frame of 30 days for collecting purposes. We are undertaking farther review of the Biennial Report in an effort to simplify

it. We will keep you informed of our progress.

-X-^^^ X X X X X X -X-^-X-^^-)(-X-X-X-X-)B(-^-»B(-X- X X XXXXXXXXXXX- XXXXXXXXXXXXXXXX ^ XXXX ^-X- XXXX X X

DOE RETROSPECTIVE DOCUMENTS

On Special Survey 83-9 ^ depository libraries were given the opportunity

to select documents produced between 1977 and I982 by the Department of

Energy Technical Information Center.

Between 1977 and. I982, the GPO Library Division did distribute about

18,000 of the 96,000 titles represented in Special Survey 83-9. For the

sake of economy, the l8,000 titles previously distributed will not be a part of the Survey 83-9 distribution.

Regional libraries may also select specific categories of the retrospective

microfiche. This will avoid duplication of collections for those who may

have been subscribers to all or part of the DOE microfiche during this

period of time.

-)Hf-X-)f-)f-j(^-X--X-X--X--X-X--X-^-X-^^^-)f-)e-X-X--X-^ XXXXXXXXXX -X-X- XXXXX X-X-)H(-^-X-XMONTHLY CATALOG UPDATE

The June issue of the Monthly Catalog was the first issue to be printed

at the Government Printing Office since 1975. It was delivered to the

Library Programs Seirvice two weeks before its scheduled due date.

The July issue of the Monthly Catalog contains an updated sample entry and

the new Contract Nmber Index. This indexes information found in the MARC

536 field, "Funding Information Note," which is used in cataloging records

for technical reports.

2
DATA ELIMEKT DICTIONARY PROJECT

The Data Element Dictionary, prod,uced. imder a contract from the National

Technical Information Service with Madeline Henderson, is complete and is

available from NTIS. The DED lists and describes the data elements used

in technical report cataloging by the four major users of COSATI: NTIS,

the Defense Technical Information Center, National Aeronautics and Space

Administration Scientific and Technical Information Facility, and the

Energy Technical Information Center at Oak Ridge, Tennessee; also included

is MARC-format tech report cataloging according to AACR2, as practiced by

GPO and the Libra2:y of Congress. A final report, describing the project,

is also available from NTIS.

The agencies have recently begun work related to the newest Henderson con- tract with the Federal Library Committee. The major thrust of this project

is to resolve local cataloging differences in using COSATI among the four

report-processing agencies, and to later establish links to the corresponding data elements in the MARC-format. To this end, 12 core data elements

have been identified, and representatives of NTIS, DTIC, NASA, and ETIC met

for a week in June and reported substantial progress in hammering out their

different practices. GPO and LC are expected to meet with this group by

Fall to compare the harmonized COSATI results to the MARC-format.

^ xxxxxxxxxxxxxxxxxxxxxxx ^^^-x- xxxxxxxxxxx -x- xxxxxxxxxxxxxxxxxxxxxxxxxx -x-^-x-^-x-x-^e-xIDENTIFYING GPO RECORDS IN OCLC

A depository library has written to inquire how to identify authoritative

GPO cataloging records in OCLC, as opposed to records that GPO may have

merely examined or changed in minor ways. Since the response may be of

general interest to other depository libraries, it is reproduced below.

OCLC records in which "GPO" appears in any position in the O^^-O field are GPO cataloging records. When "GPO" appears at the beginning of the of the

OkO field, that indicates that GPO was the original cataloging agency.

When "GPO" appears after another agency's code, that indicates that GPO

has changed the other agency's cataloging to meet GPO standards. Since

October of I98O, GPO has cataloged in the "master mode" which allows us to

change the data base record when another library has done original cataloging.

All cataloging done under contract for GPO is verified as meeting GPO

standards before it is entered into OCLC. The coding for contractor cataloging remains the same as for in-house cataloging.

GPO cataloging records which have been used by the Library of Congress are identified in the OkO field by the coding "DGPO/DLC." These records meet

all GPO and LC standards. On these records, the descriptive cataloging is

by GPO; LC adds the LC card n-umber, the Dewey and LC classification ntimbers,

and any further subject headings that it believes are necessary.

3
t

FERC REPORTS

All libraries selecting FERG Reports (item number i+38-C) shoiild have,

or will soon have, the following vol-umes:

VOLUME APEROXIMATE DATE MAILED SHIPPING LIST NUMBER

1 Jan. 1981 Unknown

2 . July 1982 17,2^9

3 July 1982 17,2if9

1^ Dec. 1982 17,361

5 Aug. 1982 No shipping list

6 Sept. 1982 17,629

7 Dec. 1982 17,625

8 July 1983 18,17^1-

9 Expected soon and will be sent from LPS shortly

10 Aug. 1982 No shipping list

11 Aug. 1982 No shipping list

12 Aug. 1982 No shipping list

13 Aug. 1982 No shipping list

ll^. Aug. 1982 No shipping list

15 Nov. 1981 16,611

16 Jan. 1982 16,819

17 March I982 l6,996

18 July 1982 17,2i+9

19 Nov. 1982 17,^90

20 July 1983 18,169

21 July 1983 18,175

22 July 1983 (Most recent issue) l8,l82

Those volumes indicating "No shipping list" were mailed from the

Chicago Regional Printing Procurement Office (see "FERC Reports" in

Administrative Notes , January I983, Volume h, Number 1) and thus no shipping list was prepared.

X-)f-X- X X X X X X X X X ^4HB("X-)H(-X-j<-X")f^-X-^HH(-^ X X X X X X X ^- X X X X ^ X X X X -X-)HHf^-^-X-X-X-^ X XXXXXXXX X -X- X X X X X X X

USGS AND DMA MAP SURVEYS

The Library Programs Service has just finished mailing the selection surveys

for U.S. Geological Survey and Defense Mapping Agency maps (83-11 and 83-12).

All libraries, including regionals , are requested to respond to these surveys.

Regionals are requested to respond since they may use the response sheet to

indicate the name and address of another library which will actually be re- ceiving the maps. Libraries named as alternative recipients should be those

indicated in the responses to the "JCP Map Questionnaire" mailed to libraries

last Summer. All libraries are requested to supply their depository number

on the response sheet, regardless of the address to -vdiich the maps will be

shipped.

Althou#i libraries have until August 12th to respond to surveys 83-11 and

83-I2, we urge you to let us know your selections as soon as possible.

Librarians with questions on these surveys should feel free to call Mr. Gil

Baldwin at: (703) 557-1^09.

k
CENSUS QUESTIONS AND ANSWERS

Q Wliich- volumes constitute final reports for the 1977 Economic Censuses?

A The major economic censuses consisted of preliminary or advance reports,

final paper reports, and bound volumes. However, not all bound volumes were issued. The smaller censuses consisted of final reports only. In order

to clarify a confusing situation we are providing the following listing.

The list includes the final paper reports and bound volumes which were

issued and indicates which reports were superceded. (Note: some reports were issued in microfiche only and are noted as such) . An asterisk before

the title indicates that that report is final (i.e., no bound volume was

issued). Accompanying each title is the SuDocs class, item, and format

of distribution. Most of the final reports were distributed to depositories

in both paper and microfiche. The fiche for the Censuses of Retail Trade,

Wholesale Trade, and Service Industries contain tables not issued in the

paper reports or the bound volumes and should be retained. The microfiche

for Mineral Industries, Construction Industries, and Manufactures are the same as the paper reports. In order to check for additional tables check

for an asterisk preceding the table in the table of contents.

1977 ECONOMIC CENSUSES - FINAL REPORTS

CENSUS OF RETAIL TRADE

Final reports

Geographic Area Series C 3.255/2:RC 77-A Item 132-A-1-53 P & MF

Subject Series C 3.255/3:RC 77-S Item 133 P & MF

*Major Retail Centers Series C 3.255/5:RC 77-C Item 132-A-1-53 P & MF

Retail Merchandise Line Sales C 3.255/4:RC 77-L Item 133 P & MF

Final bound volumes

Vol. 1. Subject Statistics C 3 . 255/6 : 977/v. 1 Item 132 P

(Supersedes RC 77-S and RC 77-L)

Vol. 2. Geographic Area Stats. C 3.255/6:977/v.2/pt. 1-3 Item 132 P

(Supersedes RC 77-A)

Vol. 3. Major Retail Centers. Not issued.

CENSUS OF WHOLESALE TRADE

Final reports

Geographic Area Series C 3.256/2:WC 77-A Item 132-A-1-53 P & MF

Subject Series C 3.256/3:WC 77-S Item 133 P & MF

Wholesale Commodity Line Sales C 3.256/3:WC 77-L Item 133 P & MP

Final bound volumes

Vol. 1. Subject Statistics C 3.256/4:977/v.l Item 132 , P

(Supersedes WC 77-S and WC 77-L)

5
Vol. 2. Geographic Area Stats.

(Supersedes WC 77-A)

C 3.256/4:977/v.2/pt.l-2 Item 132 P

CENSUS OF SERVICE INDUSTRIES

Final reports

Geographic Area Series

Subject Series

Final bound volumes

C 3.257/2:SC 77-A

C 3.257/3:SC 77-S

C 3.257/A:977/v.l

Item 132-A-1-53 P & MF

Item 133

Vol. 1. Subject Statistics Item 132

(Supersedes SC 77-S)

Vol. 2. Geographic Area Stats. C 3.257/4:977/v.2/pt.l-4 Item 132

(Supersedes SC 77-A)

Note: Vol. 2, pt. 1 was originally shipped under the wrong class and

item number: C 3 .24: 977/v . 2/pt . 1 , Item 134.

P & MF

CENSUS OF CONSTRUCTION INDUSTRIES

Final reports

Industry Series C 3.245/3:CC 77-1

Geographic Area Series C 3.245/3:CC 77-A

*Special reports C 3.245/5:CC 77-S

Note: issued by Census in MF only

Final bound volume

1 vol. Industry and Area Statistics C 3.245/4:977

(Super ^des CC 77-1 and CC 77-A)

Item 133-D-2

Item 133-D-2

Item 133-D-2

Item 133-D-2

P & MF

P & MF

MF

CENSUS OF MANUFACTURES

Final reports

Geographic Area Series

Industry Series

Subject Series

*Special Report

Final bound volumes

Vol. 1. Subject Statistics

(Supersedes MC 77-SR)

Vol. 2. Industry Statistics

(Supersedes MC 77-1)

Vol. 3. Geographic. Area Stats

(Supersedes MC 77-A)

C 3.24/3:MC 77-A Item 137

C 3,.24/3:MC 77-1 Item 136

C 3.24/12:MC 77-SR Item 135

C 3„24/15:977/M56 Item 135

C 3.24:977/v.l Item 134

C 3.24:977/v.2/pt. 1-3 Item 134

C 3.24:977/v,3/pt.l-2 Item 134

P & MF

P & MF

P & MF

P

6
CENSUS OF MINERAL INDUSTRIES

Final reports

Industry Series C 3.216:MIC 77-1 Item 158 P & MF

Geographic Area Series C 3.216:MIC 77-A Item 158 P & MF

Subject Series C 3.216:MIC 77-SR Item 158 P & MF

Final bound volume

1 vol. Subject, Industry, and Area Statistics C 3.216/5:977 Item 157 P

(Supeis^edes MIC 77-1, MIC 77-A, and MIC 77-SR)

CENSUS OF TRANSPORTATION

Final reports

Truck Inventory and Use Survey C 3.233/5:TC 77-T Item 160-D P & MF

*National Travel Survey C 3.233/5 :TC 77-N Item 160-D P & MF

*Commodity Transportation Survey C 3.233/5:TC 77-C Item 160-D P & MF

*Nonregulated Motor Carriers and

Public Warehousing Survey C 3.233/5:TC 77-B Item 160-D P & MF

Final bound volumes

Vol. 1. National Travel Survey. Not issued

Vol. 2. Truck Inventory and Use Survey C 3 . 233/3 : 977/v. 2 Not sent to • depositories. For sale by GPO S/N 003-024-02685-6

Vol. 3. Commodity Transportation Survey. Not issued

ECONOMIC CENSUS OF OUTLYING AREAS

Final reports

*Puerto Rico C 3.253/2:77-1-77-4 Item 147-A-l P & MF

*Virgin Islands C 3.253/2:77-5 Item 147-A-l P

*Guam C 3.253/2:77-6 Item 147-A-l P

No bound volume issued

ENTERPRISE STATISTICS

Final reports

*General Report on Industrial Organization C 3.230:ES 77-1 Item 142-B MF

*Central Administrative Office and Auxiliaries C 3.230:ES 77-2 Item 142-B MF

No bound volume issued

7
SURVEY OF MINORITY-OWNED BUSINESS ENTERPRISES

Final reports

*Minority-Owned Businesses—Black C 3.258:MB 77-1 Item 160-E P

Note; A corrected copy was sent on 3/11/80

*Minority-Ovmed Businesses—Spanish

Origin C 3.258:MB 77 2 Item 160-E P

*Minority-Owned Businesses—Asian,

American, American Indians,

and Others C 3.258:MB 77-3 Item 160-E P

SURVEY OF WOMEN-OWNED BUSINESSES

Final reports

*Women-Owned Businesses C 3.250:WB 77-1 Item 132 P

*Selected Characterisitics of

Women-Ovmed Businesses C 3.250:WB 77-2 Item 132 MF

No bound volume issued

XXXXXXXXXX X X -X- X X X X -^^-X-^ X X XX X X -X-^-)f-?f X XXX X ^-X-X-^-)Hf-X-^-X-»-X-jf^-?Hf-K-iHf»-X-X X X X-X-)H(-X- XX X X x -x-x-x-x-xMJMERICAL LISTS AND SCHEDULE OF VOLUMES

Depository librarians liave been inqiriring as to -when the next issue of the

Numerical Lists and Schedule of Volumes -will be printed and distributed.

The most recent issue published covered the 96th Congress, 2nd Session.

The Joint Committee on Printing directed the GPO to combine the Numerical

Lists and Schedule of Volumes with the Monthly Catalog as aji annual

supplement to the Monthly Catalog . Since GPO needs some lead time to

prepare for this publication change, permission has been sought from the

JCP to continue under the existing fonnats for the 97th and any succeeding

Congressional sessions.

As soon as GPO receives the requested permission from JCP, preparations

"will be made for publishing Numerical Lists and Schedule of Volumes for

the 97th Congress in the traditional fonmt.

FIVE YEAR CUMULATIVE MICROFICHE

We are working to come up with a solution to the problem of header information on the sets of the five-year Monthly Catalog Cumulative Index in

microfiche. We will be getting back to you very shortly with a solution.

We apologize for any inconvenience this problem may have caused.

8
6July8

SERIALS /PERIODICALS UPDATE

C 61.19: (date) Overseas export promotion calendar. Item 231-B-2.

Title changed to: Export promotion calendar (OCLC

9671718) with June 1983-Sept. 1984.

D 202.9: (date) Naval aviation news. Item 375. Frequency changed

from monthly to bimonthly with Mar. /Apr. 1983.

Both months will be represented in the class through

1983; in 1984 each issue will have one number: i.e.,

Jan. /Feb. will be 984/1 & Mar. /Apr. will be 984/2.

LR 1.8/8: (date) Classified index of dispositions of ULP charges by

the General Counsel of the National Labor Relations

Board. Item 826-13. The Board has had publication

problems: Mar. & June 1982 were not issued; Sept.

1982 was just published; and Dec. 1982 is being

prepared.

DISCONTINUED TITLES

Water spectrum. Item 342-B. Discontinued with v. 15, no. 1 (Spring 1983). Vol. 14, nos. 3 & 4 were not

published.

Weekly oil update. Item 429-T-58. Discontinued with

83/18 (May 6, 1983).

Psychopharmacology abstracts. Item 507-Z. Discontinued with v. 19, no. 4 (Apr. 1982). The 1982

cumulative indexes will be published.

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx -xDISCOWTIMJED ITEM NUMBERS

Early in 1983^ the Library Programs Service staff began identifying and

deleting discontinued item numbers from the List of Classes -which is sent

to all depository libraries. This time-consuming project, which is half

completed, requires research and telephone calls to Federal agencies.

The June 30, 1983, List of Classes will be distributed in raid-August.

Please examine Appendices II and III for compilations of changes to date.

As additional discontinued items are discovered, they will be listed in

Administrative Notes and reflected in the succeeding List of Classes . The Update Selection Printout will be issued at the end of 1983 and will

reflect all discontinued items.

D 103.48: (v. nos. &nos.)

E 3.32/2: (nos.)

HE 20.8109/2: (v. nos. &nos.)
I