Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 27, no. 05-06 GP 3.16/3-2:27/05-06 May 15/June 15, 2006 

HIGHLIGHTS 

New Library 

Planning & 

Development 

Director: Priebe 1 

Registration, 

Interagency 

Seminar 2 

Fall Council 

Meeting/ 

Conference 2 

Spring Council 

Webcast Now 

Online 6 

Misdirected 

Depository 

Shipments 6 

Library of the Year 

Nominations 7 

Series 

Authorities 7 

Essential Titles 

Proposal 7 

James Announces 

Retirement 8 

Fact Sheet: 

Developments 

Since Spring 

Council 9 

Item Selection 

Update Cycle 14 

Ted Priebe Appointed Director, 

Library Planning & Development 

Ted Priebe has been selected as Director, Library Planning & 

Development. This unit is responsible for new and existing initiatives for 

tangible, electronic, and Web collections within Library Planning and 

Development. 

Priebe joined GPO in 1991 as a Printing Specialist within Customer 

Services. In 2002, he became Manager of GPO's Hampton Regional 

Printing Procurement Office, and was responsible for fostering 

relationships with industry leaders and government agencies, developing 

end-to-end procurement solutions, and representing the agency at 

meetings, conferences, and trade-shows. Since 2004, he has been working 

on GPO's Future Digital System (FDsys) and has been responsible for 

project development, operations management, and business management 

for Digital Conversion Services (DCS). 

Priebe received his Bachelor of Science in Industrial Technology, with a 

major in Graphic Arts Management from the University of Wisconsin - 

Stout in 1991. 
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Interagency Depository Seminar Registration 

Registration for the Interagency Depository 

Seminar being held July 31 - August 4, 2006 

is still open. Information for the event is 

available at: 

http://www.access.gpo.gov/su_docs/fdlp/ev

ents/interagency.html

The seminar, open to all depository library 

staff who would like to attend, will provide 

an opportunity for both new and experienced 

documents staff to review basic materials and 

learn about new products. Attendees with 

reference or public service responsibilities 

will find these sessions particularly useful. 

If you have any questions about the seminar, 

please contact the Education and Outreach 

Staff by telephone on (202) 512-1119; by fax 

on (202) 512-0016; or by e-mail at 

ylouden@gpo.gov. 

Accommodations: 

A block of 40 rooms has been set aside for 

seminar participants at the Red Roof Inn, 

located at 500 H St., NW, Washington DC 

20001. Reservations may be made by calling 

direct to 202-289-5959 and then providing 

the block code of B254AIDLS to receive the 

rate of $104.99 per night plus 14.5% tax. 

Reservations must be made by July 17, 2006 

to insure the quoted rate and will be available 

on a first come, first served basis. 

The Red Roof Inn is located less than 8 

blocks or 0.64 miles from the Government 

Printing Office. It may be reached on foot or 

from either the Gallery Place/Chinatown or 

Judiciary Square Metro Stations. For more 

about the Red Roof Inn, see: 

http://www.redroof-washington-dcdowntown.com/

Federal Depository Library Conference and Fall 

Council Meeting Announced 

The Federal Depository Library Conference 

and Fall Depository Library Council meeting 

will be held in Washington, DC at the Hyatt 

Regency Washington. The conference will 

begin Sunday, October 22, 2006, starting 

with registration from 8:00 a.m. – noon. The 

first session, New Attendees Orientation, 

begins at 9:30 a.m. The conference will 

conclude on Wednesday, October 25, 2006. 

The conference and Council meeting are open 

to everyone, and there is no registration fee. 

The programs provide Federal depository 

library staff, information professionals, and 

all others interested in Federal Government 

information dissemination the opportunity to 

stay current with Federal Depository Library 

Program activities, provide input into the 

planning process, and exchange ideas among 

colleagues. 

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AN-v27-#05-06-06/15/06 

Preliminary Agenda 

SUNDAY OCT. 22

8:00 Registration 

8:00 Regional Meeting 

9:30 New Attendees Orientation 

11:30 Lunch Break On Your Own 

1:00 Plenary Session: Public Printer 

2:30 Library of the Year Award Presentation 

3:15 Library of the Year Reception 

4:00 Council Session: Key Note Speaker 

5:30 Adjourn 

MONDAY OCT. 23

8:00 Coffee with Council 

8:30 Plenary Session: Superintendent of Documents, Operational, GPO Agency 

• Judy Russell, Superintendent of Documents 

• Richard Davis, Director, Library Services & Content Management 

• Bob Tapella, Chief of Staff 

10:00 Break 

10:30 Plenary Session: Panel Discussion with PMO Directors, Master Integrator & Program 

Management Team - Mike Wash, Facilitator 

12:00 Lunch Break On Your Own 

1:30 Council Session: New LSCM Policies related to FDsys 

1:30 Educational Program TBD 

1:30 Serial Set 

• John Graham, Public Library of Cincinnati & Hamilton County, Cincinnati, OH 

1:30 CD-ROM Migration 

• Lisa Russell, Office of Planning & Development, Content Management 

3:00 Break 

3:30 Council Session TBD 

3:30 Educational Program TBD 

3:30 Educational Program TBD 

3:30 Educational Program TBD 

5:00 Adjourn 

6:30-9:00 Optional GODORT Meeting 

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TUESDAY OCT. 24

8:00 Coffee with Council 

8:30 Council Session: Vision Document 

8:30 Agency Update Educational Program TBD 

8:30 Access: Security & Reference Merge 

8:30 GPO Operational Open Forum 

10:00 Break 

10:30 Council Session 

10:30 Agency Update Educational Program TBD 

10:30 Issues Related to Mostly Electronic Collections 

10:30 GPO Online Services Open Forum 

12:00 Lunch Break On Your Own 

1:30 Council Session: SOD 301 

1:30 Agency Update Educational Program TBD 

1:30 Virtual Reference 

1:30 OPAC/CGP Open Forum 

3:00 Break 

3:30 Council Session: Future of Bibliographic Services 

3:30 Agency Update Educational Program TBD 

3:30 Managing Collection Resources 

3:30 GPO Operational Open Forum 

5:00 Adjourn 

WEDNESDAY OCT. 25

8:00 Coffee with Council 

8:30 Council Session (Regional): Light Archives & Future of Regional Services and Selectives’ 

Needs 

8:30 Educational Program TBD 

8:30 Educational Program TBD 

10:00 Break 

10:30 Plenary Session: Acquisitions in a Digital Environment 

12:00 Lunch Break On Your Own 

1:30 Proposed Tour: Library of Congress 

1:30 Proposed Tour: National Archives 

1:30 Proposed Tour: Supreme Court Library 

1:30 Proposed Tour: Senate Library 

1:30 Proposed Tour: Smithsonian Institution Libraries 

5:00 Adjourn 

4 
Registration 

Advance registration provides us with the 

information necessary for effective planning 

to make this meeting productive and 

enjoyable for you. The earlier you register, 

the more time it allows us to prepare. Preregistration is now available online; please go 

to 

http://www.access.gpo.gov/su_docs/fdlp/ev

ents/fall_conference.html for current 

information. 

Accommodations – Please make your 

reservations early! 

The Fall Depository Library Council meeting 

will be held in Washington, DC at the Hyatt 

Regency Washington, located at 400 New 

Jersey Avenue, NW Washington, DC 20001. 

A limited number of rooms will be available 

on a first-come, first-served basis at the 

Government rate prevailing at the time of the 

meeting. The Government rate may 

increase in the new fiscal year after 

October 1. The current rate is $166 (plus tax) 

per night single and $191 (plus tax) per night 

double. Registrants will be charged the 

prevailing Government rate regardless of the 

date of their registration. 

Reservations should be made before Tuesday, 

September 19, 2006 to ensure receiving the 

prevailing Government rate. The District of 

Columbia’s room tax is 14.5%. If you have 

any problem making your reservation, please 

contact the Office of Education and Outreach 

at (202) 512-1119 for assistance. 

Reservations made after Tuesday, September 

19, 2006 will be subject to availability and 

the rate may vary. 

The Government rate will be honored 

beginning Wednesday, October 18 through 

Saturday, October 28, 2006. 

Please make your reservations online at: 

https://resweb.passkey.com/Resweb.do?mo

de=welcome_ei_new&eventID=31036 

Reservations may also be made by calling 1-

888-421-1442. Please mention the GPO's 

Federal Depository Library Conference and 

Council meeting to receive the correct rate. 

Educational Tours 

This year educational tours of Federal agency 

libraries are scheduled for the last afternoon 

of the conference, from 1:30-5:00 on 

Wednesday, October 25. Participating 

libraries include the Library of Congress, 

National Archives, Senate Library, and 

Smithsonian Institution Libraries. 
AN-v27-#05-06-06/15/06 

Spring 2006 Council Webcast Now Online 

The webcast of the lead-off plenary session at 

the spring 2006 meeting of the Depository 

Library Council is now available online at 

http://www.vodium.com/goto/gpo/seattle.as

p. The meeting was held April 2-5, in Seattle, 

Washington, and the plenary session took 

place on Sunday, April 2, from 1:00-3:00 

p.m. 

During the session, Jan Walsh, Washington 

State Librarian, welcomed the Council, GPO 

staff, and the attendees. Judy Russell, 

Superintendent of Documents, together with 

Bruce James, Public Printer, and the Council 

members then held a wide-ranging 

conversation on issues concerning the future 

of the Federal Depository Library Program 

and government information. 

Dealing With Misdirected Depository Shipments 

GPO apologizes for the rash of misdirected 

shipments to depository libraries in recent 

months. We are investigating to determine 

causes and find remedies. 

Depository libraries can help us by providing 

some vital information upon receipt of a 

misdirected shipment box. 

1. Tell us what shipping lists are 

included in the box. 

2. Tell us what library number is under 

the Fed Ex or UPS mailing label on 

the box. 

3. On the inside lid/flap of the shipment 

box will be the library number of the 

intended recipient library, tell us what 

that number is. 

4. On the Fed-Ex or UPS shipping label 

will be the weight of the box, tell us 

the weight of the box. 

5. E-mail this information to: 

cjackson@gpo.gov

You will be sent by return mail a pre-paid 

label for the correct addressee. 

These instructions are only for paper 

shipment boxes and not for separates or 

microfiche. 

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Nominations Deadline for 2006 FDL of the Year 

Extended to July 1, 2006 

Nominations for the Federal Depository 

Library of the Year Award are being accepted 

through July 1, 2006. The award provides 

special recognition for a library that furthers 

the goal of the Federal Depository Library 

Program by ensuring that the American 

public has free access to its Government's 

information. 

The winner will be announced at an award 

ceremony during the fall 2006 Depository 

Library Conference and meeting of the 

Depository Library Council, held in 

Washington, DC from October 22-25, 2006. 

GPO will provide travel to and lodging 

during the Conference for the depository 

coordinator and library director from the 

winning library. 

For details on nominating a library, go to: 

http://www.access.gpo.gov/su_docs/fdlp/fdl

ofyear/application.html. 

Comments Solicited on Series Authority Practice 

Recently the Director for Acquisitions and 

Bibliographic Access at the Library of 

Congress announced that the Library would 

cease to provide controlled series access in 

the bibliographic records that its catalogers 

produce. The catalogers would cease to 

produce series authority records as well, 

effective June 1, 2006. 

GPO is not making any changes to its current 

series authority practice at this time. GPO is, 

however, taking this opportunity to solicit the 

opinion of the depository community and to 

evaluate the costs and benefits of supplying 

controlled series access. The Program for 

Cooperative Cataloging (PCC) is performing 

a costs benefits analysis for its members, and 

GPO will be working with the PCC to see if 

the series authority creation process can be 

streamlined. 

Essential Titles Proposal - Seeking Comments 

GPO's Essential Titles List was developed to 

be fluid, so that titles could be added or 

removed when an agency no longer publishes 

a title in a tangible form, or when FDLP 

requirements change. In spring 2005, GPO 

conducted a survey of the depository 

community to identify additional essential 

titles for public use that should remain in 

paper and other tangible formats. The 

Depository Library Council established a task 

force that recommended a methodology for a 

new survey. After further discussion, GPO 

and the Council decided to develop an 

alternative proposal. The proposal takes into 

account the overall item selection rates and 

selection rates by type of library as a means 

to determine what is essential to the 

community. Using item selection profiles to 

determine essential titles reflects the 

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AN-v27-#05-06-06/15/06 

collection development decisions of all 

depository coordinators. 

GPO is seeking feedback on this 

methodology for determining essential titles. 

The proposal and a spreadsheet that depicts 

what the essential titles lists would look like 

if adopted today are available for your 

review. Superintendent of Documents (SOD) 

policy 301, Dissemination/Distribution Policy 

for the Federal Depository Library Program, 

should be consulted in conjunction with your 

review of the proposal. SOD 301 was 

recently revised to make it clear that GPO 

will seek to obtain electronic files suitable for 

printing from the publishing agency and its 

authorization to reproduce and distribute the 

title to depository libraries in tangible form if 

an agency ceases to publish an essential title 

in tangible form. 

These documents are posted on the FDLP 

Desktop at: 

http://www.access.gpo.gov/su_docs/fdlp/col

l-dev/proposed-estitles.html. Please submit 

any comments on the methodology, the 

assumptions, library types, or the process by 

Tuesday, August 1, 2006, using the Web 

form at this link. 

James Announces Retirement 

Public Printer of the United States Bruce 

James has informed President George W. 

Bush of his intention to retire from his post as 

head of the U.S. Government Printing Office. 

James will depart when a new Public Printer 

is chosen. 

As James reflects on the GPO’s 

accomplishments during his tenure, he credits 

GPO’s hardworking and dedicated workforce 

for making the GPO the model agency it is 

today. 

“Being the Public Printer has been one of my 

greatest joys and I am proud and honored to 

have stood side-by-side with the men and 

women of the GPO as a fellow public 

servant.” 

James says the GPO has achieved historic 

levels of customer service, financial 

management and technological innovations in 

the last three years. 

“We developed a truly innovative plan, now 

before Congress, that will allow GPO to build 

and fully equip a new 21st century digital 

information factory at no cost to taxpayers. 

We completely reversed our financial 

situation, moving from red ink year after 

year, to surpluses -- this fiscal year will mark 

three consecutive years of positive cash flow 

which has allowed us to make investments in 

the digital technologies that we need to 

continue to serve our customers as their needs 

change. This will ensure our citizens the 

ability to access all published Government 

information through the Internet while 

knowing that the information is authentic and 

will be preserved for public access in 

perpetuity. We reorganized the agency 

around product and service groups that are 

focused on providing unparalleled service to 

our Government customers, library partners 

and the general public. All of these 

milestones are outlined in the well-respected 

road map we created, “A Strategic Vision for 

the 21st Century,” which is not only a guide 

to our future but to Government publishing in 

all three branches of the Federal 

Government.” 

James became Public Printer in 2002 at the 

request of the President. “The President asked 

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AN-v27-#05-06-06/15/06 

me lead the GPO’s transformation into a 

financially-sound, high technology, 21st 

century provider of Government information 

for the American public. As I enter my fourth 

year at the GPO, I am happy to report we are 

right on track.” Bruce James Public Printer of 

the United States. 

[Handout] 

Fact Sheet : Developments Since the Depository 

Library Council Update, April 2006 

American Library Association Annual Conference 

June 22-28, 2006, New Orleans, LA 

ANNUAL INTERAGENCY DEPOSITORY 

SEMINAR – 

http://www.access.gpo.gov/su_docs/fdlp/ev

ents/interagency.html

3⁄4 The 2006 Annual Interagency Depository 

Seminar will be held July 31 - August 4, in 

Washington, DC. The free seminar, open 

to depository library staff, provides an 

opportunity for both new and experienced 

documents personnel to review basic 

materials and learn about new products 

directly from Federal agency staff. Tours 

of Federal agency libraries are included. 

For further information about the seminar, 

contact the Education and Outreach staff 

by telephone on (202) 512-1119; by fax on 

(202) 512-0016; or by e-mail at 

ylouden@gpo.gov. 

FALL DEPOSITORY LIBRARY COUNCIL 

MEETING AND FEDERAL DEPOSITORY 

LIBRARY CONFERENCE –

3⁄4 The Fall 2006 Depository Library Council 

Meeting and 15th Annual Federal 

Depository Library Conference will be 

held October 22–25 in Washington, DC, at 

the Hyatt Regency Washington on Capitol 

Hill. Registration and hotel reservation 

information will be announced on the 

FDLP desktop 

(www.access.gpo.gov/su_docs/fdlp/index

.html) and on the GPO-FDLP-L listserv. 

The meeting, which is free and open to the 

public, will cover current issues 

concerning Federal Government 

information and the FDLP. 

ANNUAL ITEM SELECTION – 

http://www.access.gpo.gov/su_docs/fdlp/to

ols/amendment.html

3⁄4 The annual Item Selection Update Cycle 

began on June 1 and will run through July 

31, 2006. This is an opportunity for 

Federal depository libraries to update their 

selections of tangible and electronic 

Federal information products. 

3⁄4 Additions to depository library item 

selection profiles will take effect on 

October 2, 2006. 

REVIEW OF ITEM NUMBER 

SYSTEM/SELECTION – 

http://www.access.gpo.gov/su_docs/fdlp/sel

ection/index.html

3⁄4 GPO received 177 responses to the 

questionnaire distributed at the spring 

Council meeting. A summary of the 

responses is available at the Web site listed 

above. GPO will use this data in finalizing 

new models for depositories in selecting 

online and tangible publications. 

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DIGITIZATION OF LEGACY PUBLICATIONS – 

http://www.gpoaccess.gov/legacy/index.html

3⁄4 The Joint Committee on Printing has 

authorized the digitization of legacy 

publications for a 6 month demonstration 

project. Priorities for digitization will 

include legislative and regulatory material 

that expands the coverage of the most 

popular GPO Access databases. 

3⁄4 GPO is seeking donations of the following 

titles: Code of Federal Regulations: 1990-

1996; List of CFR Sections Affected: 1990-

1996; Public and private laws, 101st - 

103rd Congress. 

WEB DISCOVERY & HARVESTING – 

3⁄4 GPO's pilot project to automatically 

harvest online Environmental Protection 

Agency (EPA) publications continues. The 

goal of the pilot is to learn about available 

methodologies and technologies for 

automated Web discovery, assessment, 

and harvesting of publications within 

scope of GPO's information dissemination 

programs. 

The results and findings of the pilot will 

be used as a first step in developing more 

specific requirements and specifications 

for the overall harvesting solution that 

will be implemented in conjunction with 

FDsys. 

The two vendors involved in the pilot 

project have each completed their first 

crawl and harvest of EPA publications. 

One vendor identified over 12,000 

qualifying EPA publications within the 

scope of the FDLP while the other 

discovered over 120,000. The difference 

in publications found appears to be a 

result of the depth of the vendor’s first 

crawls and the parameters set for each 

harvest. We expect these numbers to 

converge by the end of the project. 

GPO’s analysis of the first crawl results 

has revealed an error rate in assessment 

(determination whether an identified 

publication is in or out of scope of GPO 

programs) of approximately 50%, 

meaning that half of the publications 

harvested were not determined to be 

within scope. While this number is higher 

than expected, many issues were 

identified by GPO and the vendors which 

resulted in modification of harvester rules 

and instructions that will likely mitigate 

many of these errors. 

In addition, GPO found that PDF, text, or 

MS Office file formats were correctly 

harvested in general, where harvested 

copies of html Web pages were less 

accurate. 

Both vendors have now reconfigured their 

harvesters to improve publication 

assessment and are now in the process of 

completing the second of three crawls to 

take place during the pilot. 

The first crawl of the pilot focused mainly 

on the harvesting of “surface level” 

documents, meaning content that resides 

on Web pages that is easily reachable by 

Web crawlers. For the second crawl, GPO 

has identified several query-based 

databases for each vendor to crawl in 

order to test their capability of extracting 

in-scope content from databases. 

At the conclusion of the EPA pilot project 

in September, harvested content will be 

delivered to GPO. At that time, in-scope 

harvested EPA material will be 

incorporated into the FDLP and 

Cataloging and Indexing workflow and 

will be classified and cataloged. 

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ESSENTIAL TITLES (TITLES THAT NEED TO 

REMAIN IN TANGIBLE FORMAT) – 

http://www.access.gpo.gov/su_docs/fdlp/col

l-dev/proposed-estitles.html

3⁄4 Proposed methodology for determining an 

essential title was posted to the FDLP 

Desktop the first week of June. The 

methodology is based upon the collection 

development decisions of depository 

coordinators by using item selection 

profiles. The proposal provides for an 

essential titles list for the aggregate of 

libraries as well as for lists by library type. 

3⁄4 GPO is seeking comments until August 

1st. You may submit comments by using 

the form at the above URL. 

FEDERAL DEPOSITORY LIBRARY 

HANDBOOK – 

http://www.access.gpo.gov/su_docs/fdlp/ha

ndbook/index.html

3⁄4 Volunteers from the depository library 

community have worked diligently to 

create draft chapters for the new Federal 

Depository Library Handbook. This new 

Handbook will combine and update the 

existing Federal Depository Library 

Manual and Instructions to Depository 

Libraries into one online document. The 

draft chapters are posted on the Handbook 

web page at the URL cited above. 

3⁄4 Comments on draft chapters 1, 4, 8, 9, 10, 

11, and 14 are being reviewed and 

incorporated as appropriate. Additional 

draft chapters will be posted for comment 

as they become available. Please use the 

web form on the Handbook web page to 

submit comments. We hope to post a final 

version of the majority of the chapters by 

October. 

INTEGRATED LIBRARY SYSTEM – 

http://catalog.gpo.gov/

3⁄4 GPO launched the enhanced version of the 

Catalog of U.S. Government Publications

(CGP) in March 2006. This is the online 

public access catalog (OPAC) module of 

GPO’s new integrated library system. 

3⁄4 The new and improved CGP currently 

offers more than 500,000 records to both 

historical and current Government 

publications, from 1976 forward. There is 

an advanced search function for 

professionals as well as a more basic 

search function for the general public. 

3⁄4 New features of the CGP include “Other 

Catalogs to Search” on the advanced 

search page that provide specialized access 

to unique groups of publications in the 

Catalog such as access to the U.S. 

Congressional Serial Set, periodicals, and 

Internet publications. The “Locate in a 

Library” feature within the displayed 

record will find a Federal depository 

library that has the particular publication if 

it is in the current item selection profile. 

The updated New Electronic Titles feature 

is being tested and is scheduled for 

implementation later this summer. 

CATALOGING CONTRACT – 

3⁄4 Vendor proposals have been received for 

procuring contracted cataloging services 

for Library Services and Content 

Management for pre-1976 material and 

titles in a small cataloging backlog. A 

formal evaluation process has commenced, 

following Federal procurement regulations 

and guidelines. Once this process is 

complete, an award can be issued. It is 

expected that this process will take 

approximately 90 days, with an award 

before the end of the fiscal year. 

CD-ROM DATA MIGRATION – 

3⁄4 GPO is working to devise a data migration 

strategy to ensure that information on the 

CD-ROMs that have been distributed to 

depository libraries remains accessible. 

GPO staff conducted a review of a sample 

of CD-ROMs from three agencies: 

Department of Education, Department of 

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Justice, and US Geological Survey. Discs 

were prioritized based on whether the 

content was found on the Internet in order 

to ensure that content that was not 

available elsewhere was addressed first. 

The list of titles reviewed will be released 

in June for comment from the depository 

community. Comments received will help 

GPO staff to identify appropriate discs for 

in-house testing. 

3⁄4 Additionally, GPO has been working with 

the National Institute for Standards and 

Technology (NIST) to test potential 

application of emulation technology to 

make selected discs accessible over the 

Internet. Future analysis will include 

testing the scalability of this application, as 

well as cost/benefit analysis of 

virtualization vs. migration. 

LOCKSS – 

http://www.gpo.gov/su_docs/fdlp/lockss/

3⁄4 Since launching the LOCKSS Pilot Project 

in June 2005, GPO has made the current 

volumes of nine Government e-journals 

available to the 21 participating libraries. 

One remaining title, Environmental Health 

Perspectives, is currently being harvested. 

3⁄4 The first “real world scenario,” designed to 

test how LOCKSS caches respond when 

content is removed from a publisher’s 

website, has been conducted and data is 

being analyzed. 

3⁄4 The second “real world scenario” will 

allow participants to watch how damaged 

content repairs itself. Preparations are 

underway, and the test will be conducted 

in early June. 

AUTHENTICATION –

3⁄4 GPO is engaged in a major authentication 

initiative designed to assure users that the 

information made available by GPO is 

official and authentic and that trust 

relationships exist between all participants 

in electronic transactions. This 

authentication initiative, which employs 

Public Key Infrastructure (PKI) 

technology, will allow users to determine 

that the files are unchanged since GPO 

authenticated them. 

3⁄4 GPO is procuring the necessary tools and 

capabilities to automate the application of 

digital signatures on Adobe Acrobat 

Portable Document Format (PDF) files. A 

Request for Proposal (RFP) was issued in 

late 2005 and the resulting bids have been 

evaluated and a contract award is pending 

from Procurement. 

DISASTER RECOVERY – 

3⁄4 GPO has completed the first phase of the 

Disaster Recovery project, which includes 

a full global offsite backup of GPO Access

data, static content delivery of the gpo.gov 

and bookstore.gpo.gov domains, and a 

Proof of Concept for five GPO Access

applications (Federal Register, Code of 

Federal Regulations, Congressional 

Record, Congressional Bills, and 

Congressional Hearings) that emulate the 

current search system while providing 

faster performance and improved search 

results. 

3⁄4 The remaining GPO Access applications 

are available on the site in case of disaster, 

but have not been reformatted for optimum 

use. A second phase of the DR project will 

result in the migration of the remaining 

WAIS applications, at which time GPO 

will have a complete backup system that 

will offer assured availability to all of 

GPO’s Web services and also maintain an 

archival copy of GPO’s data for redundant, 

offsite storage. Work is expected to begin 

this summer. 

FUTURE DIGITAL SYSTEM – 

http://www.gpo.gov/projects/fdsys.htm

3⁄4 GPO’s Future Digital System (FDsys) will 

manage, preserve, provide version control 

and access to, and disseminate authentic 

Government information. In FDsys the 

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Master Integrator will function much like a 

general contractor in a remodeling job and 

will work collaboratively with GPO to 

identify solutions for the FDsys functions 

and to integrate the various components, 

technology and applications. The Master 

Integrator Request for Proposal closed in 

late May, and the source selection process 

has begun. A contract award is expected in 

July. 

3⁄4 Version 2.1 of the FDsys requirements has 

been released and is available on the 

FDsys website. 

3⁄4 A cross-functional team from the Office of 

the Chief Technical Officer, Information 

Technology and Systems, and Library and 

Content Management Service are 

collaborating to integrate the ILS with 

FDsys. Recent accomplishments include 

data conformity testing and a systems 

security evaluation of the ILS X-server. 

The team has identified a series of next 

steps and action items to progress toward a 

full integration of the systems. 

PUBLIC-PRIVATE PARTNERSHIPS (SALES) – 

http://www.gpo.gov/bidopps/majoracquisit

ions.htm

3⁄4 GPO is seeking innovative relationships 

with the private sector to create new 

business models for its Sales Program, and 

is interested in employing the same best 

business practices and processes to 

improve service to FDLP partners, 

International Exchange Service (IES) 

libraries, and By-Law recipients. GPO 

released a Request for Proposal on April 

12, 2006 and expects to receive initial 

proposals by July 10, 2006. 

DISTRIBUTION AND OTHER STATISTICS –

3⁄4 During the first five months of FY 2006 

(October 2005- April 2006) GPO 

distributed a total of 3,237,100 tangible 

copies of 5,819 titles (this includes print, 

microfiche, CD’s, DVD’s and maps). This 

is an increase of 477,791 copies and 805 

titles compared to the same period in FY 

2005, when GPO distributed 2,759,309 

copies of 5,014 titles. 

3⁄4 Through June 1, 2006, 8,166 bibliographic 

records and 6,000 PURLs have been 

created. 

3⁄4 Through June 1, 2006, 9% of depository 

titles are tangible-only, where there is no 

electronic equivalent. About 25% of our 

titles are produced in both tangible and 

online formats. 91% of depository titles 

are available online. 

GPO ACCESS STATISTICS – 

http://www.gpoaccess.gov/

3⁄4 In May, 1,537 online titles and 522 PURL 

links to agency titles were added to GPO 

Access, for a total of 2,089 new online 

titles. For fiscal year 2006, 7,763 online 

titles and 4,026 PURL links to agency 

titles were added to GPO Access, for a 

total of 11,789 new online titles. These 

additions bring the total number of titles 

on GPO Access to 201,212 and the total 

number of titles linked from GPO Access

to 44,361 for a grand total of 246,573 titles 

available through GPO Access as of May 

2006. 

3⁄4 Retrievals from GPO Access since its 

inception in 1994 are now 2.65 billion. 255 

million documents have been retrieved 

through April in FY2006 and average 

nearly 36.5 million a month, or 1,214,000 

a day. 

In FY06, 9% of the titles are tangibleonly, with no electronic equivalent. About 

25% of the titles are both tangible and 

online. 91% of the titles for FY06 are 

available online. 

13 
AN-v27-#05-06-06/15/06 

Annual Item Selection Update Cycle 

Runs Through July 31, 2006 

An opportunity to add item numbers to 

depository library selection profiles will take 

place in June and July 2006. From June 1 

through July 31, 2006, depositories may 

make additions, which will take effect on 

October 2, 2006. GPO recommends that 

libraries review their current selections in 

terms of their communities’ government 

information needs and change their selections 

accordingly. 

GPO strongly encourages libraries to select 

electronic information products whenever 

they are available, when they adhere to the 

library’s collection plan for Federal 

government information. 

The Update Cycle period is the only time that 

items may be added. Items may be dropped at 

any time. Adds will not take effect until 

October 2, 2006. 

Complete information and instructions on the 

Annual Item Selection Update Cycle will be 

posted on FDLP Desktop, News and Updates, 

at:

http://www.access.gpo.gov/su_docs/fdlp/in

dex.html. 

Schedule: 

June 1, 2006 Selection Update Cycle 2006 

begins. 

June-July 2006 Depository libraries evaluate 

selections. 

July 31, 2006 Deadline for submission of 

all additions. 

October 2, 2006 New selection profiles 

become effective. 

INSTRUCTIONS 

Making Amendments to Selections 

Libraries enter their amendments to 

selections using the Web site Amendment to 

Item Selections on the FDLP Desktop Web 

site at: 

http://www.access.gpo.gov/su_docs/fdlp/to

ols/amendment.html

On this Web site, you will control the input, 

and the changes will be recorded 

instantaneously. 

You will need your depository library number 

and internal password to submit your 

additions or deletions. 

Contact Information 

To report inputting errors, request your 

password, get help with access, or to ask any 

other question about the update cycle, please 

contact the GPO online help service at: 

http://gpo.custhelp.com/cgibin/gpo.cfg/php/enduser/ask.php

To ensure that your question is routed to the 

correct area, please choose the category 

Federal Depository Libraries and then, under 

the subcategory DEPOSITORY 

MANAGEMENT, choose Annual Item 

Selection Update Cycle. 

NOTE: If you mistakenly delete an item 

number or select an item number that you 

really wanted to delete, you must contact 

GPO. Do not try to re-input the correct 

selection by entering another transaction on 

the Web Amendment to Item Selections 

form. 

14 
AN-v27-#05-06-06/15/06 

Suggestions for Changing Formats 

If you want to change from paper to 

microfiche for dual distribution items, GPO 

suggests the following procedure to reduce 

gaps in holdings: 

1. Add the microfiche item during the 

update cycle. 

2. Once the new selection is distributed 

in April, delete the paper item. 

For example, to change the Federal Register 

selection from paper to microfiche, add item 

0573-D in December or January, for 

implementation in April. Then use the Web 

Amendment to Item Selections form to delete 

item 0573-C after you begin receiving 

microfiche copies. 

Items Distributed to All Libraries 

Titles distributed under item numbers 0154-

B, 0556-C, and 1004-E are distributed to all 

depository libraries whether your library 

selects these items or not. GPO will 

distribute other titles under these item 

numbers throughout the year if the 

informational content is deemed relevant to 

all depository libraries. Please do not drop 

these item numbers from your selection 

profile. 

Regionals Only 

Reminder: Item 0993-A-01, Congressional 

Record (bound) 1985 and forward, SuDocs 

Class X 1.1:, and Item 1008-F, Serial Set 

(bound) 105th Congress and forward, SuDocs 

Class Y 1.1/2:, can be selected by regionals 

only.

Automatic Confirmation of Selections 

Automatic confirmation of the changes you 

input is a function of the Web application. If 

you enter your e-mail address along with 

your depository library number and internal 

password when filling out the online selection 

update form, an e-mail confirmation of your 

transactions should be sent to you. However, 

for your records you may want to print out 

and/or save the Web page confirmation that 

appears as soon as you hit the Submit button. 

When you save the file, change the file name 

extension from .cgi to .html to view the page 

in a Web browser. 

Tools to Help Evaluate Your Selection 

Options 

Tools to help evaluate your selection options 

are listed on the FDLP Desktop at: 

http://www.access.gpo.gov/su_docs/fdlp/tool

s/index.html. 

Tools include: 

List of Classes 

http://www.access.gpo.gov/su_docs/fdlp

/pubs/loc/2005_Apr_Oct.pdf. 

Administrative Notes Technical 

Supplement, Update to the List of 

Classes, New Item Numbers 

http://www.access.gpo.gov/su_docs/fdlp

/pubs/techsup/index.html

WEBTech Notes database 

http://www.access.gpo.gov/su_docs/fdlp

/tools/webtech.html. 

Documents Data Miner 

http://govdoc.wichita.edu/ddm/GdocFr

ames.asp 

Documents Data Miner 2 (DDM2) 

http://govdoc.wichita.edu/ddm2/gdocfr

ames.asp

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AN-v27-#05-06-06/15/06 

EFFECTIVE DATES 

Deletions 

If you have deleted item numbers for paper 

and electronic titles, GPO will stop shipping 

the publications within 1-2 weeks of your 

Web transaction. You should not claim 

publications listed under these items on 

shipping lists dated after the date you 

submitted the deletion. 

Deletion of microfiche item numbers will 

take effect beginning the week after the 

amendment was submitted. 

Deletions can be submitted to GPO 

throughout the year. 

Additions 

Libraries will be able to make additions to 

their selection profile only during the Annual 

Item Selection Update Cycle (June 1 through 

July 31, 2006). 

All additions must be posted to the Web site 

by July 31, 2006. 

All additions remain pending until they are 

activated on October 2, 2006. Libraries will 

begin to receive new publications with 

shipping lists dated October 2, 2006 and 

after. 

Claims 

Do not base your claims for missing 

depository publications on additions made 

during this update cycle period until the first 

shipping list is distributed after October 2, 

2006. If you do, the claims will not be 

honored. 

GPO will always indicate on the shipping list 

which selection update period governs the 

item distributions. Continue to claim from 

your 2006 selection profile during the update 

cycle period. 

16 
AN-v27-#05-06-06/15/06 

Table of Contents 

Ted Priebe Appointed Director, Library Planning & Development............................................. 1 

Interagency Depository Seminar Registration.............................................................................. 2 

Federal Depository Library Conference and Fall Council Meeting Announced.......................... 2 

Spring 2006 Council Webcast Now Online.................................................................................. 6 

Dealing With Misdirected Depository Shipments ........................................................................ 6 

Nominations Deadline for 2006 FDL of the Year Extended to July 1, 2006 ............................... 7 

Comments Solicited on Series Authority Practice........................................................................ 7 

Essential Titles Proposal - Seeking Comments ............................................................................ 7 

James Announces Retirement....................................................................................................... 8 

Fact Sheet: Developments Since the Depository Library Council Update, April 2006, 

 American Library Association Annual Conference, June 22-28, 2006, New Orleans, LA........ 9 

Annual Item Selection Update Cycle Runs Through July 31, 2006........................................... 14 

Questions? 

If you have questions or comments on any of the content in Administrative Notes, please send 

them to askGPO, the online help service at: http://gpo.custhelp.com/cgibin/gpo.cfg/php/enduser/ask.php

To ensure that your question is routed to the correct area, please choose the category "Federal 

Depository Libraries" and the appropriate subcategory, if any. 

You may also contact the GPO Customer Contact Center at 866-512-1800 (Toll-free), or at 202-

512-1800 (DC Metropolitan Area), Monday through Friday, 7:00 a.m. - 8:00 p.m., EST. 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

It is published on the 15th day of each month; some months have additional issues. 

Administrative Notes 

U.S. Government Printing Office 

Stop IDED 

Washington, DC 20401 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

17