Administrative Notes 

Newsletter of the Federal Depository Library Program

Vol. 30, no. 09-12 GP 3.16/3-2:30/09-12 Sept. 15/Dec. 15, 2009 

HIGHLIGHTS 

2009 Library of 

the Year 1 

Conference and 

Council 

Proceedings 

Online 2 

Spring 2010 DLC 

Meeting 3 

New DLC 

Member 

Recommendat-_ 

ions Requested 3 

Biennial Survey 

Deadline 

Extended 4 

Access to Public 

Health Reports 4 

FDLP Public 

Service 

Announcements 

On Campus 

Radio Stations 4 

Cataloging 

Record 

Distribution Pilot 

Project 5 

FDLP Value 

Statement 5 

Last Issue 5 

Oklahoma Department of Libraries 

Names 2009 Federal Depository 

Library of the Year 

The Oklahoma Department of Libraries (ODL) was named the 2009 

Federal Depository Library of the Year at the Fall Federal Depository 

Library Conference and Depository Library Council meeting in Arlington, 

Virginia. Public Printer Robert C. Tapella presented the award to ODL’s 

Steve Beleu and Cliff Broadworth on behalf of the U.S. Government 

Printing Office and the Federal Depository Library Program. 

Cliff Broadworth and Steve Beleu, Oklahoma Department of Libraries 

“The Oklahoma Department of Libraries should be commended for their 

efforts in providing training, education and awareness to Government 

information resources and how to use them,” said Public Printer Bob 

Tapella. “Federal depository libraries have provided openness to the 

documents of our democracy since the early 1800s and are a vital link 

between the Government and its citizens.” 
AN-v30-n09-12-12/15/09 

"It's quite an honor to receive this award, and 

it's a tribute to Steve Beleu and Cliff 

Broadworth in our U.S. Government 

Information Division," said Susan McVey, 

Director of the Oklahoma Department of 

Libraries. "Since 2003, the division has 

delivered nearly 200 library workshops to the 

people of Oklahoma, with occasional sessions 

in neighboring states. The division also 

tailors the workshops to highlight federal 

information relevant to particular 

communities, and that can make a big 

difference since it's all about connecting 

citizens with their government and its 

services." 

ODL provides Federal Government 

information to people throughout the entire 

state of Oklahoma. As one of two regional 

libraries in Oklahoma, they are proactive and 

supportive of the libraries they serve in the 

state, providing excellent service, training 

and on-site visitations. Officials at ODL have 

conducted workshops for library staff in all 

types of libraries in the state by teaching them 

how to provide their patrons with access to 

Federal Government information resources. 

In addition, ODL works with staff from 

Federal agencies to provide librarians with 

the latest information from agency Web sites 

and databases. Recently, ODL conducted a 

workshop for new employees in the U.S. 

Census offices throughout Oklahoma 

regarding information about U.S. Census. 

Fall Depository Conference and Depository 

Library Council Proceedings Available Online 

Proceedings from the October 2009 Federal 

Depository Library Conference and 

transcripts from the Depository Library 

Council Meeting are now available at: 

<http://www.fdlp.gov/repository/icalrepeat.de

tail/2009/10/19/125>. 

In addition to the agenda and the schedule of 

events, also available from this page are: 

 Remarks of Bob Tapella, Public 

Printer of the United States; 

 Remarks of Ric Davis, Acting 

Superintendent of Documents and 

Director, Library Services and 

Content Management; 

 Educational presentations and 

handouts; and 

 Transcripts of Council sessions 

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AN-v30-n09-12-12/15/09 

Plan Now to Attend the Spring 2010 Depository 

Library Council Meeting 

The spring 2010 Depository Library Council 

meeting will be held in Buffalo, NY, at the 

Adam’s Mark Hotel, on April 26 through 28. 

The Council meeting is free and open to the 

public. The 15-member Depository Library 

Council discusses issues affecting the Federal 

Depository Library Program and assists the 

GPO in identifying and evaluating 

alternatives for improving public access to 

government information. 

Registrants may attend Council sessions as 

well as educational programs running 

concurrently. 

Registration for the meeting and at the hotel 

is now open. We are also inviting proposals 

for educational sessions, particularly on new 

technologies impacting government 

information access and on practical aspects of 

depository library management. 

Advance registration for the meeting is 

important, as it provides us with the 

information necessary to make this meeting 

productive and enjoyable for you. So please 

register as early as possible. 

To register and see more information about 

the meeting, go to the events page on the 

FDLP Desktop http://www.fdlp.gov/. 

Recommendations Requested for New Members 

of the Depository Library Council 

The U.S. Government Printing Office is 

seeking recommendations for new members 

to serve on the Depository Library Council 

(DLC). The DLC is an advisory body that 

counsels the Public Printer in matters 

pertaining to future trends, innovation, and 

new concepts in libraries and information 

dissemination, particularly as they relate to 

the Federal Depository Library Program 

(FDLP). 

Individuals needed for such service are 

typically leaders and innovators in key areas 

related to the future of the FDLP. Currently 

this includes essential elements of the 

development, management and dissemination 

of electronic information, such as version 

control, authentication, and preservation of 

digital information. 

To submit the names of one or more qualified 

individuals for consideration, please go to 

<http://www.fdlp.gov/component/form/?form

_id=23> on the FDLP Desktop. 

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AN-v30-n09-12-12/15/09 

Biennial Survey Deadline Extended 

The November 30th deadline for the biennial 

survey has come and gone. With just over 

900 libraries having submitted their survey, 

GPO is extending the deadline to Friday, 

December 18. 

Just a reminder that ALL depository libraries 

are required to submit the survey. Instructions 

can be found in the askGPO knowledge base 

at: <http://gpo.custhelp.com/cgibin/gpo.cfg/php/enduser/std_adp.php?p_faqid

=3394&p_created=1258589495>. 

Retain Your Access to Public Health Reports 

The dissemination format for Public Health 

Reports will be switching from paper to 

electronic only on January 11, 2010. To 

ensure your depository has access to this 

resource, an account validation form most be 

completed and submitted by December 18, 

2009. 

For more information please see the article on 

the FDLP Desktop 

<http://www.fdlp.gov/component/content/arti

cle/45-partnerships/503>. 

FDLP Public Service Announcements Airing on 

Campus Radio Stations 

The audio Public Service Announcement 

(PSA) promoting Federal depository libraries 

is now airing at over 40 academic institutions 

around the country. This PSA is targeted at 

college students, faculty, and staff whose 

institution has a depository on campus. GPO 

has been proactively contacting many college 

radio stations around the country, but we 

need your help. If your depository is located 

at an academic institution that has a radio 

station on campus, we would love to hear 

from you. 

Visit askGPO at 

<http://gpo.custhelp.com/cgibin/gpo.cfg/php/enduser/ask.php>, and please 

provide us with the name of your academic 

institution and any contact information you 

have for your campus' radio station.

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AN-v30-n09-12-12/15/09 

Depositories Invited to Take Part in the 

Cataloging Record Distribution Pilot Project 

Applications are being accepted now through 

January 11, 2010 to take part in the 

Cataloging Record Distribution Pilot Project. 

Federal depository libraries will be chosen to 

participate in this pilot program in which 

GPO bibliographic records will be distributed 

from GPO's Integrated Library System (ILS) 

to these libraries. GPO will be accepting a 

group of 30-35 FDLP libraries to participate. 

Please visit the Cataloging Record 

Distribution Pilot Web page at 

<http://www.fdlp.gov/cataloging/547-catrecord-dist-pilot> for more information on 

the project, including details on how to apply 

and an informational FAQ sheet on the 

details of the project. 

GPO and MARCIVE, Inc. are pleased to 

bring this pilot to depositories, as this is 

another step in providing the public enhanced 

access to Government information. 

Value Statement for the FDLP Updated 

A revised statement on the value of the 

Federal Depository Library Program to 

libraries is now available on the FDLP 

Desktop at 

<http://www.fdlp.gov/component/content/arti

cle/46-about/100-fdlvalue>. On this page the 

many benefits enjoyed by libraries that serve 

as Federal depositories are highlighted. The 

statement can be an important tool in helping 

libraries to articulate the value that comes 

with depository designation. 

Last Issue of Administrative Notes 

Administrative Notes ceases with this issue. Please see the FDLP Desktop http://www.fdlp.gov/ for 

news about the Federal Depository Library Program. 

Questions? 

If you have questions or comments on any of the content in Administrative Notes, please send them to askGPO, the 

online help service at: 

http://gpo.custhelp.com/cgi-bin/gpo.cfg/php/enduser/ask.php

To ensure that your question is routed to the correct area, please choose the category "Federal Depository Libraries" 

and the appropriate subcategory, if any. 

You may also contact the GPO Customer Contact Center at 866-512-1800 (Toll-free), or at 202-512-1800 (DC 

Metropolitan Area), Monday through Friday, 8:00 a.m. - 5:30 p.m., EST. 

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AN-v30-n09-12-12/15/09 

Table of Contents 

Oklahoma Department of Libraries Names 2009 Federal Depository Library of the Year ......... 1 

Fall Depository Conference and Depository Library Council Proceedings Available Online..... 2 

Plan Now to Attend the Spring 2010 Depository Library Council Meeting ................................ 3 

Recommendations Requested for New Members of the Depository Library Council ................. 3 

Biennial Survey Deadline Extended ............................................................................................. 4 

Retain Your Access to Public Health Reports .............................................................................. 4 

FDLP Public Service Announcements Airing on Campus Radio Stations................................... 4 

Depositories Invited to Take Part in the Cataloging Record Distribution Pilot Project ............... 5 

Value Statement for the FDLP Updated ....................................................................................... 5 

Last Issue of Administrative Notes............................................................................................... 5 

The Administrative Notes newsletter ceases with this issue. From 2010 forward, the FDLP 

Desktop will be the primary communication vehicle about the Federal Depository Library 

Program. The Administrative Notes archive, including the searchable cumulative table of 

contents, will remain on the FDLP Desktop. 

Administrative Notes Cumulative Table of Contents 

http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/adnotes_toc.pdf 

Updated with each issue 

Searchable by keyword 

Administrative Notes is published in Washington, DC by the Superintendent of Documents, 

Government Printing Office, for the staffs of U.S. Federal Depository Libraries. 

Internet access at: http://www.access.gpo.gov/su_docs/fdlp/pubs/adnotes/index.html 

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