Document ID: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-cand-3_14-cv-03088/USCOURTS-cand-3_14-cv-03088-1/pdf.json

Parties Involved:
Joshua Daniels
Plaintiff
Walter Garrett
Defendant
Sonny Hightower
Defendant
City of Oakland
Defendant
Sonny Sowles
Defendant
Dameion Thomas
Defendant

Document Text:

Case No. 3:14-cv-03088-VC: STIPULATED PROTECTIVE ORDER 

 

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BARBARA J. PARKER, City Attorney - SBN 069722 

RANDOLPH W. HALL, Chief Assistant City Attorney -SBN 080142 

JAMES F. HODGKINS, Supervising Trial Attorney – SBN 142561 

WENDY M. GARBERS, Deputy City Attorney – SBN 213208 

One Frank H. Ogawa Plaza, 6th Floor 

Oakland, California 94612 

Phone: (510) 238-6524, Fax: (510) 238-6500 

29615/1272782 

Attorneys for Defendants 

CITY OF OAKLAND AND DAMEION THOMAS 

MICHAEL J. HADDAD (State Bar No. 189114) 

JULIA SHERWIN (State Bar No. 189268) 

GENEVIEVE K. GUERTIN (State Bar No. 262479) 

T. KENNEDY HELM (State Bar No. 282319) 

HADDAD & SHERWIN LLP 

505 Seventeenth Street 

Oakland, California 94612 

Telephone: (510) 452-5500 

Fax: (510) 452-5510 

JAMES B. CHANIN (State Bar No. 76043) 

Law Offices of James B. Chanin 

3050 Shattuck Avenue 

Berkeley, CA 94705 

Telephone: (510) 848-4752 

Fax: (510) 848-5819 

Attorneys for Plaintiff 

JOSHUA DANIELS 

UNITED STATES DISTRICT COURT 

NORTHERN DISTRICT OF CALIFORNIA 

JOSHUA DANIELS, individually, 

 Plaintiff, 

vs. 

CITY OF OAKLAND, a public entity, SONNY 

SOWLES (A.K.A. SONNY HIGHTOWER), 

WALTER GARRETT, DAMEION THOMAS, 

and DOES 4-10, individually, jointly and 

severally, 

 Defendants. 

Case No. 3:14-cv-03088-VC

[PROPOSED] PROTECTIVE ORDER

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1. PURPOSES AND LIMITATIONS 

Disclosure and discovery activity in this action are likely to involve production of 

confidential, proprietary, or private information for which special protection from public 

disclosure and from use for any purpose other than prosecuting this litigation may be 

warranted. Accordingly, the parties hereby stipulate to and petition the court to enter the 

following Stipulated Protective Order. The parties acknowledge that this Order does not 

confer blanket protections on all disclosures or responses to discovery and that the 

protection it affords from public disclosure and use extends only to the limited information 

or items that are entitled to confidential treatment under the applicable legal principles. The 

parties further acknowledge, as set forth in Section 12.3, below, that this Stipulated 

Protective Order does not entitle them to file confidential information under seal; Civil Local 

Rule 79-5 sets forth the procedures that must be followed and the standards that will be 

applied when a party seeks permission from the court to file material under seal. 

2. DEFINITIONS 

2.1 Challenging Party: a Party or Non-Party that challenges the designation of 

information or items under this Order. 

2.2 “CONFIDENTIAL” Information or Items: information (regardless of how it is 

generated, stored or maintained) or tangible things that qualify for protection under Federal 

Rule of Civil Procedure 26(c). 

2.3 Counsel (without qualifier): Counsel of Record and House Counsel (as well 

as their support staff). 

2.4 Designating Party: a Party or Non-Party that designates information or items 

that it produces in disclosures or in responses to discovery as “CONFIDENTIAL.” 

2.5 Disclosure or Discovery Material: all items or information, regardless of the 

medium or manner in which it is generated, stored, or maintained (including, among other 

things, testimony, transcripts, and tangible things), that are produced or generated in 

disclosures or responses to discovery in this matter. 

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2.6 Expert: a person with specialized knowledge or experience in a matter 

pertinent to the litigation who has been retained by a Party or its counsel to serve as an 

expert witness or as a consultant in this action. 

2.7 House Counsel: attorneys who are employees of a party to this action. 

House Counsel does not include Counsel of Record or any other outside counsel. 

2.8 Non-Party: any natural person, partnership, corporation, association, or other 

legal entity not named as a Party to this action. 

2.9 Counsel of Record: attorneys who have appeared in this action on behalf of a 

party or are affiliated with a law firm which has appeared on behalf of that party. 

2.10 Party: any party to this action, including all of its officers, directors, 

employees, consultants, retained experts, and Counsel of Record (and their support staffs). 

2.11 Producing Party: a Party or Non-Party that produces Disclosure or Discovery 

Material in this action. 

2.12 Professional Vendors: persons or entities that provide litigation support 

services (e.g., photocopying, videotaping, translating, preparing exhibits or demonstrations, 

and organizing, storing, or retrieving data in any form or medium) and their employees and 

subcontractors. 

2.13 Protected Material: any Disclosure or Discovery Material that is designated 

as “CONFIDENTIAL.” 

2.14 Receiving Party: a Party that receives Disclosure or Discovery Material from 

a Producing Party. 

3. SCOPE

The protections conferred by this Stipulation and Order cover not only Protected 

Material (as defined above), but also (1) any information copied or extracted from Protected 

Material; (2) all copies, excerpts, summaries, or compilations of Protected Material; and (3) 

any testimony, conversations, or presentations by Parties or their Counsel that might reveal 

Protected Material. However, the protections conferred by this Stipulation and Order do not 

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cover the following information: (a) any information that is in the public domain at the time 

of disclosure to a Receiving Party or becomes part of the public domain after its disclosure 

to a Receiving Party as a result of publication not involving a violation of this Order, 

including becoming part of the public record through trial or otherwise; and (b) any 

information known to the Receiving Party prior to the disclosure or obtained by the 

Receiving Party after the disclosure from a source who obtained the information lawfully 

and under no obligation of confidentiality to the Designating Party. Any use of Protected 

Material at trial shall be governed by a separate agreement or order. 

4. DURATION

Even after final disposition of this litigation, the confidentiality obligations imposed by 

this Order shall remain in effect until a Designating Party agrees otherwise in writing or a 

court order otherwise directs. Final disposition shall be deemed to be the later of (1) 

dismissal of all claims and defenses in this action, with or without prejudice; and (2) final 

judgment herein after the completion and exhaustion of all appeals, rehearings, remands, 

trials, or reviews of this action, including the time limits for filing any motions or applications 

for extension of time pursuant to applicable law. 

5. DESIGNATING PROTECTED MATERIAL 

5.1 Exercise of Restraint and Care in Designating Material for Protection. Each 

Party or Non-Party that designates information or items for protection under this Order must 

take care to limit any such designation to specific material that qualifies under the 

appropriate standards. The Designating Party must designate for protection only those 

parts of material, documents, items, or oral or written communications that qualify – so that 

other portions of the material, documents, items, or communications for which protection is 

not warranted are not swept unjustifiably within the ambit of this Order. 

Mass, indiscriminate, or routinized designations are prohibited. Designations that are 

shown to be clearly unjustified or that have been made for an improper purpose (e.g., to 

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unnecessarily encumber or retard the case development process or to impose unnecessary 

expenses and burdens on other parties) expose the Designating Party to sanctions. 

If it comes to a Designating Party’s attention that information or items that it 

designated for protection do not qualify for protection, that Designating Party must promptly 

notify all other Parties that it is withdrawing the mistaken designation.

5.2 Manner and Timing of Designations. Except as otherwise provided in this 

Order (see, e.g., second paragraph of section 5.2(a) below), or as otherwise stipulated or 

ordered, Disclosure or Discovery Material that qualifies for protection under this Order must 

be clearly so designated before the material is disclosed or produced. 

Designation in conformity with this Order requires: 

(a) for information in documentary form (e.g., paper or electronic documents, but 

excluding transcripts of depositions or other pretrial or trial proceedings), that the Producing 

Party affix the legend “CONFIDENTIAL” to each page that contains protected material. If 

only a portion or portions of the material on a page qualifies for protection, the Producing 

Party also must clearly identify the protected portion(s) (e.g., by making appropriate 

markings in the margins).

A Party or Non-Party that makes original documents or materials available for 

inspection need not designate them for protection until after the inspecting Party has 

indicated which material it would like copied and produced. During the inspection and 

before the designation, all of the material made available for inspection shall be deemed 

“CONFIDENTIAL.” After the inspecting Party has identified the documents it wants copied 

and produced, the Producing Party must determine which documents, or portions thereof, 

qualify for protection under this Order. Then, before producing the specified documents, the 

Producing Party must affix the “CONFIDENTIAL” legend to each page that contains 

Protected Material. If only a portion or portions of the material on a page qualifies for 

protection, the Producing Party also must clearly identify the protected portion(s) (e.g., by 

making appropriate markings in the margins).

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(b) for testimony given in deposition or in other pretrial or trial proceedings, that the 

Designating Party identify on the record, before the close of the deposition, hearing, or 

other proceeding, all protected testimony. 

(c) for information produced in some form other than documentary and for any other 

tangible items, that the Producing Party affix in a prominent place on the exterior of the 

container or containers in which the information or item is stored the legend 

“CONFIDENTIAL.” If only a portion or portions of the information or item warrant protection, 

the Producing Party, to the extent practicable, shall identify the protected portion(s).

5.3 Inadvertent Failures to Designate. If timely corrected, an inadvertent failure to 

designate qualified information or items does not, standing alone, waive the Designating 

Party’s right to secure protection under this Order for such material. Upon timely correction 

of a designation, the Receiving Party must make reasonable efforts to assure that the 

material is treated in accordance with the provisions of this Order. 

6. CHALLENGING CONFIDENTIALITY DESIGNATIONS

6.1 Timing of Challenges. Any Party or Non-Party may challenge a designation 

of confidentiality at any time. Unless a prompt challenge to a Designating Party’s 

confidentiality designation is necessary to avoid foreseeable, substantial unfairness, 

unnecessary economic burdens, or a significant disruption or delay of the litigation, a Party 

does not waive its right to challenge a confidentiality designation by electing not to mount a 

challenge promptly after the original designation is disclosed. 

6.2 Meet and Confer. The Challenging Party shall initiate the dispute resolution 

process by providing written notice of each designation it is challenging and describing the 

basis for each challenge. To avoid ambiguity as to whether a challenge has been made, 

the written notice must recite that the challenge to confidentiality is being made in 

accordance with this specific paragraph of the Protective Order. The parties shall attempt to 

resolve each challenge in good faith and must begin the process by conferring directly (in 

voice to voice dialogue; other forms of communication are not sufficient) within 14 days of 

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the date of service of notice. In conferring, the Challenging Party must explain the basis for 

its belief that the confidentiality designation was not proper and must give the Designating 

Party an opportunity to review the designated material, to reconsider the circumstances, 

and, if no change in designation is offered, to explain the basis for the chosen designation. 

A Challenging Party may proceed to the next stage of the challenge process only if it has 

engaged in this meet and confer process first or establishes that the Designating Party is 

unwilling to participate in the meet and confer process in a timely manner. 

6.3 Judicial Intervention. If the Parties cannot resolve a challenge without court 

intervention, the Designating Party shall file and serve a motion to retain confidentiality 

under Civil Local Rule 7 (and in compliance with Civil Local Rule 79-5, if applicable) within 

21 days of the initial notice of challenge or within 14 days of the parties agreeing that the 

meet and confer process will not resolve their dispute, whichever is earlier. Each such 

motion must be accompanied by a competent declaration affirming that the movant has 

complied with the meet and confer requirements imposed in the preceding paragraph. 

Failure by the Designating Party to make such a motion including the required declaration 

within 21 days (or 14 days, if applicable) shall automatically waive the confidentiality 

designation for each challenged designation. In addition, the Challenging Party may file a 

motion challenging a confidentiality designation at any time if there is good cause for doing 

so, including a challenge to the designation of a deposition transcript or any portions 

thereof. Any motion brought pursuant to this provision must be accompanied by a 

competent declaration affirming that the movant has complied with the meet and confer 

requirements imposed by the preceding paragraph. 

The burden of persuasion in any such challenge proceeding shall be on the 

Designating Party. Frivolous challenges, and those made for an improper purpose (e.g., to 

harass or impose unnecessary expenses and burdens on other parties) may expose the 

Challenging Party to sanctions. Unless the Designating Party has waived the confidentiality 

designation by failing to file a motion to retain confidentiality as described above, all parties 

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shall continue to afford the material in question the level of protection to which it is entitled 

under the Producing Party’s designation until the court rules on the challenge.

7. ACCESS TO AND USE OF PROTECTED MATERIAL

7.1 Basic Principles. A Receiving Party may use Protected Material that is 

disclosed or produced by another Party or by a Non-Party in connection with this case only 

for prosecuting, defending, or attempting to settle this litigation. Such Protected Material 

may be disclosed only to the categories of persons and under the conditions described in 

this Order. When the litigation has been terminated, a Receiving Party must comply with 

the provisions of section 13 below (FINAL DISPOSITION).

Protected Material must be stored and maintained by a Receiving Party at a location 

and in a secure manner that ensures that access is limited to the persons authorized under 

this Order.

7.2 Disclosure of “CONFIDENTIAL” Information or Items. Unless otherwise 

ordered by the court or permitted in writing by the Designating Party, a Receiving Party 

may disclose any information or item designated “CONFIDENTIAL” only to:

(a) the Receiving Party’s Counsel of Record in this action, as well as employees of 

said Counsel of Record to whom it is reasonably necessary to disclose the information for 

this litigation;

(b) the officers, directors, and employees (including House Counsel) of the 

Receiving Party to whom disclosure is reasonably necessary for this litigation;

(c) Experts (as defined in this Order) of the Receiving Party to whom disclosure is 

reasonably necessary for this litigation;

(d) the court and its personnel;

(e) court reporters and their staff, professional jury or trial consultants, mock jurors, 

and Professional Vendors to whom disclosure is reasonably necessary for this litigation;

(f) during their depositions, witnesses in the action to whom disclosure is reasonably 

necessary. Pages of transcribed deposition testimony or exhibits to depositions that reveal 

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Protected Material must be separately bound by the court reporter and may not be 

disclosed to anyone except as permitted under this Stipulated Protective Order.

(g) the author or recipient of a document containing the information or a custodian 

or other person who otherwise possessed or knew the information.

8. PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER 

LITIGATION 

If a Party is served with a subpoena or a court order issued in other litigation that 

compels disclosure of any information or items designated in this action as 

“CONFIDENTIAL,” that Party must: 

(a) promptly notify in writing the Designating Party. Such notification shall include a 

copy of the subpoena or court order; 

(b) promptly notify in writing the party who caused the subpoena or order to issue in 

the other litigation that some or all of the material covered by the subpoena or order is 

subject to this Protective Order. Such notification shall include a copy of this Stipulated 

Protective Order; and 

(c) cooperate with respect to all reasonable procedures sought to be pursued by the 

Designating Party whose Protected Material may be affected.

If the Designating Party timely seeks a protective order, the Party served with the 

subpoena or court order shall not produce any information designated in this action as 

“CONFIDENTIAL” before a determination by the court from which the subpoena or order 

issued, unless the Party has obtained the Designating Party’s permission. The Designating 

Party shall bear the burden and expense of seeking protection in that court of its 

confidential material – and nothing in these provisions should be construed as authorizing 

or encouraging a Receiving Party in this action to disobey a lawful directive from another 

court.

9. A NON-PARTY’S PROTECTED MATERIAL SOUGHT TO BE PRODUCED IN THIS 

LITIGATION

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(a) The terms of this Order are applicable to information produced by a Non-Party in 

this action and designated as “CONFIDENTIAL.” Such information produced by NonParties in connection with this litigation is protected by the remedies and relief provided by 

this Order. Nothing in these provisions should be construed as prohibiting a Non-Party from 

seeking additional protections. 

(b) In the event that a Party is required, by a valid discovery request, to produce a 

Non-Party’s confidential information in its possession, and the Party is subject to an 

agreement with the Non-Party not to produce the Non-Party’s confidential information, then 

the Party shall: 

(1) promptly notify in writing the Requesting Party and the Non-Party that 

some or all of the information requested is subject to a confidentiality agreement with a 

Non-Party;

(2) promptly provide the Non-Party with a copy of the Stipulated Protective 

Order in this litigation, the relevant discovery request(s), and a reasonably specific 

description of the information requested; and 

(3) make the information requested available for inspection by the Non-Party. 

(c) If the Non-Party fails to object or seek a protective order from this court within 14 

days of receiving the notice and accompanying information, the Receiving Party may 

produce the Non-Party’s confidential information responsive to the discovery request. If the 

Non-Party timely seeks a protective order, the Receiving Party shall not produce any 

information in its possession or control that is subject to the confidentiality agreement with 

the Non-Party before a determination by the court. Absent a court order to the contrary, the 

Non-Party shall bear the burden and expense of seeking protection in this court of its 

Protected Material.

10. UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL

If a Receiving Party learns that, by inadvertence or otherwise, it has disclosed 

Protected Material to any person or in any circumstance not authorized under this 

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Stipulated Protective Order, the Receiving Party must immediately (a) notify in writing the 

Designating Party of the unauthorized disclosures, (b) use its best efforts to retrieve all 

unauthorized copies of the Protected Material, (c) inform the person or persons to whom 

unauthorized disclosures were made of all the terms of this Order, and (d) request such 

person or persons to execute the “Acknowledgment and Agreement to Be Bound” that is 

attached hereto as Exhibit A.

11. INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE PROTECTED 

MATERIAL

When a Producing Party gives notice to Receiving Parties that certain inadvertently 

produced material is subject to a claim of privilege or other protection, the obligations of the 

Receiving Parties are those set forth in Federal Rule of Civil Procedure 26(b)(5)(B). This 

provision is not intended to modify whatever procedure may be established in an ediscovery order that provides for production without prior privilege review. Pursuant to 

Federal Rule of Evidence 502(d) and (e), insofar as the parties reach an agreement on the 

effect of disclosure of a communication or information covered by the attorney-client 

privilege or work product protection, the parties may incorporate their agreement in the 

stipulated protective order submitted to the court.

12. MISCELLANEOUS

12.1 Right to Further Relief. Nothing in this Order abridges the right of any person 

to seek its modification by the court in the future.

12.2 Right to Assert Other Objections. By stipulating to the entry of this Protective 

Order no Party waives any right it otherwise would have to object to disclosing or producing 

any information or item on any ground not addressed in this Stipulated Protective Order. 

Similarly, no Party waives any right to object on any ground to use in evidence of any of the 

material covered by this Protective Order. 

12.3 Filing Protected Material. Without written permission from the Designating 

Party or a court order secured after appropriate notice to all interested persons, a Party 

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may not file in the public record in this action any Protected Material. A Party that seeks to 

file under seal any Protected Material must comply with Civil Local Rule 79-5. Protected 

Material may only be filed under seal pursuant to a court order authorizing the sealing of 

the specific Protected Material at issue. Pursuant to Civil Local Rule 79-5, a sealing order 

will issue only upon a request establishing that the Protected Material at issue is privileged, 

protectable as a trade secret, or otherwise entitled to protection under the law. If a 

Receiving Party's request to file Protected Material under seal pursuant to Civil Local Rule 

79-5(d) is denied by the court, then the Receiving Party may file the information in the 

public record pursuant to Civil Local Rule 79-5(e) unless otherwise instructed by the court.

13. FINAL DISPOSITION 

Within 60 days after the final disposition of this action, as defined in paragraph 4, 

each Receiving Party must return all Protected Material to the Producing Party or destroy 

such material. As used in this subdivision, “all Protected Material” includes all copies, 

abstracts, compilations, summaries, and any other format reproducing or capturing any of 

the Protected Material. Whether the Protected Material is returned or destroyed, the 

Receiving Party must submit a written certification to the Producing Party (and, if not the 

same person or entity, to the Designating Party) by the 60 day deadline that (1) identifies 

(by category, where appropriate) all the Protected Material that was returned or destroyed 

and (2) affirms that the Receiving Party has not retained any copies, abstracts, 

compilations, summaries or any other format reproducing or capturing any of the Protected 

Material. Notwithstanding this provision, Counsel are entitled to retain an archival copy of 

all pleadings, motion papers, trial, deposition, and hearing transcripts, legal memoranda, 

correspondence, deposition and trial exhibits, expert reports, attorney work product, and 

consultant and expert work product, even if such materials contain Protected Material. Any 

such archival copies that contain or constitute Protected Material remain subject to this 

Protective Order as set forth in Section 4 (DURATION). 

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IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD. 

Dated: February 23, 2015 HADDAD & SHERWIN LLP 

 /s/ Genevieve K. Guertin* 

GENEVIEVE K. GUERTIN 

Attorneys for Plaintiff JOSHUA DANIELS 

Dated: February 23, 2015 BARBARA J. PARKER, City Attorney 

 OTIS McGEE, Jr., Chief Assistant City Attorney 

 MARIA S. BEE, Supervising Trial Attorney 

 WENDY M. GARBERS, Deputy City Attorney 

 /s/ * Wendy M. Garbers 

WENDY M. GARBERS 

 Attorney for Defendants CITY OF OAKLAND 

 AND DAMEION THOMAS 

Dated: February 23, 2015 BURNHAM BROWN 

 /s/ * John J. Verber 

JOHN J. VERBER 

 Attorney for Defendants SONNY SOWLES AND 

 WALTER GARRETT 

* Ms. Garbers and Mr. Verber provided their consent that this document be electronically 

filed. 

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PURSUANT TO STIPULATION, IT IS SO ORDERED 

Dated: _______________ _______________________________ 

 HONORABLE VINCE CHHABRIA 

 UNITED STATES DISTRICT COURT

February 24, 2015

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