Source: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-cand-3_04-cv-03339/USCOURTS-cand-3_04-cv-03339-15/pdf.json

Nature of Suit Code: 442
Nature of Suit: Civil Rights Employment
Cause of Action: 42:2000e Job Discrimination (Employment)

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Stip. Order re: Searches of IAB-Purged Documents McCollum, et al. v. CDCR, et al., Case No. C04-3339 CRB(EDL)

1

EDMUND G. BROWN JR.

Attorney General of the State of California

MIGUEL A. NERI

Supervising Deputy Attorney General

FIEL D. TIGNO

Supervising Deputy Attorney General

JOSHUA C. IRWIN (SNB 209437)

Deputy Attorney General 

BONNIE J. CHEN (SNB 219394)

Deputy Attorney General

1515 Clay Street, 20TH Floor

P.O. Box 70550

Oakland, CA 94612-0550

Telephone: (510) 622-2113

Facsimile: (510) 622-2121

fiel.tigno@doj.ca.gov

joshua.irwin@doj.ca.gov

bonnie.chen@doj.ca.gov

Attorneys for Defendants

California Department of Corrections, et al.

IN THE UNITED STATES DISTRICT COURT

FOR THE NORTHERN DISTRICT OF CALIFORNIA

SAN FRANCISCO DIVISION

PATRICK M. McCOLLUM, et al.

Plaintiffs,

v.

CALIFORNIA DEPARTMENT OF

CORRECTIONS, et al.

Defendants.

Case No.: C04-3339 CRB (EDL)

STIPULATION AND [PROPOSED]

ORDER REGARDING THE

DEPARTMENT OF

CORRECTIONS AND

REHABILITATION’S SEARCHES

FOR IAB-PURGED DOCUMENTS

Courtroom: 8, 19th Floor

Judge: The Honorable Charles

R. Breyer

Action Filed: August 16, 2004

On or about June 25, 2007, the Honorable Elizabeth D. Laporte issued a Stipulated Order

On Plaintiffs’ Motion to Compel Responses to Exhaustion Discovery And For an Order to

Preserve Relevant Documents (Document 216) (hereafter “June 25, 2007 Order”). In relevant

part, the June 25, 2007 Order addressed inmate appeals files purged by the California

Department of Corrections & Rehabilitation’s Inmate Appeals Branch (“IAB”) in 2003, 2004,

Case 3:04-cv-03339-CRB Document 241 Filed 11/08/07 Page 1 of 4
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Stip. Order re: Searches of IAB-Purged Documents McCollum, et al. v. CDCR, et al., Case No. C04-3339 CRB(EDL)

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2005 and 2006. (June 25, 2007 Order at ¶¶ 2, 3.) The June 25, 2007 Order provided that

“Defendants shall search the IAB’s electronic records of exhausted appeals to identify

potentially relevant Form 602 records that were purged” by IAB in 2004, 2005 and 2006. (June

25, 2007 Order at ¶ 2.) Pursuant to the June 25, 2007 Order, Plaintiffs were to provide a list of

“a reasonable number of search terms to be used to run the searches” to be performed by IAB. 

(Ibid.) After completing the searches, Defendants were to produce to Plaintiffs “copies of the

Director’s Level Appeal Decision letters which pertain to Wiccan-Pagan inmates or inmates

whose religion cannot be determined from the letter.” (Ibid.) Further, the parties were to meet

and confer to reach a stipulation on whether Defendants would also have to perform searches of

IAB’s electronic records relating to inmate appeals files purged by IAB in 2003. (Id. at ¶ 3.)

 On or about July 24, 2007, Judge Laporte issued a subsequent “Order Re: Discovery

Dispute” that addressed the foregoing searches by IAB (Document 226). The Order Re:

Discovery Dispute provided in relevant part that Defendants were obligated to search IAB’s

electronic records of exhausted appeals corresponding to the Form 602 records that were purged

by IAB in 2003. (Order Re: Discovery Dispute at p. 1.) The Order Re: Discovery Dispute also

provided that Plaintiffs were to provide Defendants with a list of 20 search terms, and that

Defendants would use these 20 search terms to search IAB’s electronic records of exhausted

appeals to identify potentially relevant Form 602 records that were purged by IAB in 2003,

2004, 2005 and 2006. (Id. at p. 2.) The Order Re: Discovery Dispute also stated that Plaintiffs

could move the Court for relief to designate a limited number of additional terms under certain

conditions. (Ibid.)

Plaintiffs provided the list of 20 search terms to Defendants, and Defendants have

completed their searches and produced the Director’s Level Appeal Decision letters in

accordance with the June 25, 2007 Order and the Order Re: Discovery Dispute.

Plaintiffs have approached Defendant California Department of Corrections &

Rehabilitation (“CDCR”) and asked for CDCR to perform additional searches. Specifically,

Plaintiffs have asked CDCR to search IAB’s electronic records of exhausted appeals to identify

further potentially relevant Form 602 records that were purged by IAB in 2003, 2004, 2005 and

Case 3:04-cv-03339-CRB Document 241 Filed 11/08/07 Page 2 of 4
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Stip. Order re: Searches of IAB-Purged Documents McCollum, et al. v. CDCR, et al., Case No. C04-3339 CRB(EDL)

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2006, using seven additional search terms supplied by Plaintiffs: Celtic, Earth, Santeria, Thor,

Clergy, Tarot, and Reverend. 

Counsel for Plaintiffs and Defendants have met and conferred on Plaintiffs’ request for

CDCR to perform these additional searches. The parties agreed that if CDCR voluntarily

performs these additional searches, then Plaintiffs will not seek any further searches pursuant to

the Court’s June 25, 2007 Order and Order Re: Discovery Dispute. The parties further agreed

that if CDCR voluntarily performs these additional searches, then those searches will also satisfy

any and all further obligations that CDCR may have to respond to the California Public Records

Act (“CPRA”) requests that Plaintiffs have served on CDCR.

Now, therefore, Counsel for Plaintiffs and Defendants hereby stipulate as follows:

1. CDCR will search IAB’s electronic records of exhausted appeals to identify

further potentially relevant Form 602 records that were purged by IAB in 2003, 2004, 2005 and

2006, using the following seven additional search terms: Celtic, Earth, Santeria, Thor, Clergy,

Tarot, and Reverend.

2. CDCR shall have until December 17, 2007 to perform these additional searches

and produce to Plaintiffs copies of the resulting Director’s Level Appeal Decision letters that

pertain to Wiccan-Pagan inmates or inmates whose religion cannot be determined from the letter.

3. Plaintiffs will not seek any further searches pursuant to Plaintiffs’ Motion to

Compel Responses to Exhaustion Discovery and For Order to Preserve Relevant Documents, the

Court’s June 25, 2007 Order, and/or the Order Re: Discovery Dispute.

4. Plaintiffs agree that CDCR performing these additional searches and production

also satisfies and meets any and all further obligations CDCR may have to respond to Plaintiffs’

CPRA requests. 

5. This Stipulation is without prejudice to Plaintiffs’ right to request, in merits

discovery, documents relating to relevant Director’s Level Appeal Decision letters.

///

///

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Stip. Order re: Searches of IAB-Purged Documents McCollum, et al. v. CDCR, et al., Case No. C04-3339 CRB(EDL)

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6. This Stipulation is without prejudice to Plaintiffs’ right to seek evidentiary or

other sanctions in this action, as permitted by law. 

IT IS SO STIPULATED.

Dated: November 7, 2007 EDMUND G. BROWN JR.

Attorney General of the State of California

By: /s/Joshua C. Irwin

____________________________________

Joshua C. Irwin

Counsel for Defendants

Dated: November 7, 2007 JONES DAY

By: /s/Elaine Wallace

____________________________________

Elaine Wallace

Counsel for Plaintiffs

PURSUANT TO STIPULATION, IT IS SO ORDERED.

Dated:_________________________ _________________________________________

THE HONORABLE ELIZABETH D. LAPORTE

U.S. Magistrate Judge

November 8, 2007

U

NITED STATES DISTRICT COURT

NORTHERN DISTRICT OF CALIFORNIA

IT IS SO ORDERED

Judge Elizabeth D. Laporte

Case 3:04-cv-03339-CRB Document 241 Filed 11/08/07 Page 4 of 4