Source: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-cand-4_18-cv-04654/USCOURTS-cand-4_18-cv-04654-11/pdf.json

Nature of Suit Code: 370
Nature of Suit: Other Fraud
Cause of Action: 28:1332 Diversity-(Citizenship)

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CASE NO. 4:18-CV-4654

STIPULATION RE: DISCOVERY OF ESI AND FORMAT FOR DOCUMENT PRODUCTION;

[PROPOSED ORDER]

Ronald Y. Rothstein (pro hac vice)

RRothste@winston.com

WINSTON & STRAWN LLP

35 West Wacker Drive

Chicago, IL 60601-9703

Telephone: (312) 558-5600

Facsimile: (312) 558-5700

Megan L. Whipp (SBN: 319182)

MWhipp@winston.com 

WINSTON & STRAWN LLP

333 South Grand Avenue, 38th Floor

Los Angeles, CA 90071-1543

Telephone: (213) 615-1700

Facsimile: (213) 615-1750

Attorneys for Defendant

THE J.M. SMUCKER COMPANY

UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF CALIFORNIA

SHELLY ROBINSON, individually and on 

behalf of all others similarly situated,

Plaintiff,

vs.

THE J.M. SMUCKER COMPANY, an Ohio 

corporation; and DOES 1 through 10, inclusive

Defendants.

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Case No. 4:18-cv-04654-HSG

CLASS ACTION

STIPULATION RE: DISCOVERY OF 

ELECTRONICALLY STORED

INFORMATION AND FORMAT FOR 

DOCUMENT PRODUCTION;

[PROPOSED] ORDER

Judge: Hon. Haywood S. Gilliam, Jr.

Courtroom: 2

Complaint filed: August 2, 2018

First Amended Complaint filed: October 24, 

2018

Case 4:18-cv-04654-HSG Document 65 Filed 06/28/19 Page 1 of 6
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CASE NO. 4:18-CV-4654

STIPULATION RE: DISCOVERY OF ESI AND FORMAT FOR DOCUMENT PRODUCTION;

[PROPOSED] ORDER

STIPULATED FORMAT FOR DOCUMENT PRODUCTIONS

PURPOSE

This Order will govern discovery of electronically stored information (“ESI”) in this case 

as a supplement to the Federal Rules of Civil Procedure, this Court’s Guidelines for the Discovery 

of Electronically Stored Information, and any other applicable orders and rules. 

COOPERATION

The parties are aware of the importance the Court places on cooperation and commit to 

cooperate in good faith throughout the matter consistent with this Court’s Guidelines for the 

Discovery of ESI.

PRODUCTION FORMATS

1. The parties agree that to the extent that the producing party elects to produce hard copy

documents in electronic format, such documents will be produced in the following format:

a. Single page Group 4 Tagged Image File Format (.TIF or .TIFF) files at 300 x 300

dpi resolution and 8.5 x 11-inch page size (size for size), unless a document

requires a higher resolution in order to be appropriately viewed.

b. A unique Bates number shall be assigned to each page, and branded in the lower

right-hand corner of the page, but shall not obscure any part of the underlying

image. Each image should have a unique file name, which will be the Bates number of

the individual page.

c. Any confidentiality or other endorsements shall be branded on the lower left-hand

corner of the page. The parties shall use reasonable measures to ensure that any

such branding does not obscure any part of the underlying image.

d. In scanning paper documents, distinct documents should not be merged into a single

record, and single documents should be merged into multiple records (i.e., paper

documents should be logically unitized). The parties will make their best efforts to

have their vendors unitize documents correctly and will commit to address

situations where there are improperly unitized documents.

e. The parties agree that any file folders/binders/dividers and/or documents affixed

to hard copy documents will be scanned as separate documents.

f. The appropriate load/unitization files in accordance with attached Exhibit A and

consistent with the specifications for such files set forth in Section 5, below

g. The parties agree that the producing party also produce searchable optical character

recognition (“OCR”) text of scanned paper documents consistent with the

specifications for Searchable Text set forth in Section 4, below.

Case 4:18-cv-04654-HSG Document 65 Filed 06/28/19 Page 2 of 6
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CASE NO. 4:18-CV-4654

STIPULATION RE: DISCOVERY OF ESI AND FORMAT FOR DOCUMENT PRODUCTION;

[PROPOSED] ORDER

2. Production of ESI in Native File Format

The parties agree that certain documents will be produced in native format, including:

x Spreadsheet formatted document (e.g., Microsoft Excel Files)

x Presentation formatted documents (e.g., Microsoft PowerPoint Files

x Photographic or graphics images, video or audio files (non-trivial) (e.g., .jpg, .jpeg,

.raw, .png, .dwg, .mp3, .mpeg, .avi, .dvi Files) x Transferable databases (e.g.,

Microsoft Access Files) x Project tracking documents (e.g., Microsoft Project)

Any documents produced in native format should be produced in accordance with the

following specifications:

x A unique document number and confidentiality designation shall be used as the file

name, and the original file name and file extension shall be preserved in the

corresponding load file. An example of this convention would be

“XXXXXX0000001_HighlyConfidential.doc.”

x For each produced native file, the producing party will provide a static image

slipsheet indicating that the document was produced in native format and providing

the unique Bates number for the corresponding native file.

x For each document produced in native format, the producing party will provide all

metadata contained in the field identified in Exhibit B, to the extent that such

metadata already exists—i.e., there is no obligation to create any metadata.

3. Production of ESI as Static Images

Except for those documents produced in native format pursuant to Section 2, above, the 

parties agree that ESI will be produced in TIFF format according to the following 

specifications:

a. Single page Group 4 Tagged Image File Format (.TIF or .TIFF) files at 300 x 300 

dpi resolution and 8.5 x 11-inch page size (size for size).

b. The appropriate load/unitization files in accordance with attached Exhibit B and 

consistent with the specifications for such files set forth in Section 5.

c. A unique Bates number shall be assigned to each page, and branded in the lower 

right-hand corner of the page, but shall not obscure any part of the underlying image. 

Each image should have a unique file name, which will be the Bates number of the 

individual page.

d. Any confidentiality or other endorsements shall be branded on the lower left-hand 

corner of the page. The parties shall use reasonable measures to ensure that any such 

branding does not obscure any part of the underlying image.

Case 4:18-cv-04654-HSG Document 65 Filed 06/28/19 Page 3 of 6
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CASE NO. 4:18-CV-4654

STIPULATION RE: DISCOVERY OF ESI AND FORMAT FOR DOCUMENT PRODUCTION;

[PROPOSED] ORDER

e. The parties agree to meet and confer regarding file types that are not amenable to 

conversion into TIFF images and which may not be easily produced in native file

format. If necessary, any such relevant and responsive, but non-convertible files, 

may be temporarily produced in the form of a placeholder TIFF image.

4. Production of Searchable Text

The parties agree that for all ESI produced as TIFF images, where possible, the producing

party will provide a searchable, document-level .TXT file which shall be created directly

from the native file. For ESI from which text cannot be extracted, or from paper

documents, the parties agree that they will produce document-level OCR text for each such

document.

Each such file will have a filename matching the Bates number applied to the first page of

the corresponding static image file or placeholder file, followed by the .TXT extension.

The parties agree to meet and confer with respect to any documents or other files containing

non-English language text. To the extent practicable, the parties will consider producing

searchable text in standard encoded 8-bit Unicode Transformation Format (UTF-8).

5. Production of Load/Unitization Files

The parties agree that the producing party will provide the following load files for all

productions:

a. Metadata Import File: DAT format, in ASCII format, using Concordance default

delimiters to separate the fields and records.

b. Image Cross-Reference File: Standard Opticon delimited file in .OPT format,

containing the corresponding image information and indicating page breaks.

Only one Metadata Import File and (if appropriate) one Image Cross-Reference File should

be included with each production.

The Metadata Import File should contain the metadata fields detailed and described in

Exhibit A and/or Exhibit B, as appropriate. To the extent possible, the parties agree to

populate the CUSTODIAN field for all produced ESI and paper documents.

6. Processing Specifications

When processing ESI, the parties agree to use GMT -5 as the time zone.

When processing ESI for production as a static image, the parties agree that “Auto Date”

be forced off, and “hidden columns or rows”, “hidden worksheets”, “speaker notes”,

“track changes”, and “comments” be forced on.

Case 4:18-cv-04654-HSG Document 65 Filed 06/28/19 Page 4 of 6
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CASE NO. 4:18-CV-4654

STIPULATION RE: DISCOVERY OF ESI AND FORMAT FOR DOCUMENT PRODUCTION;

[PROPOSED] ORDER

7. Redactions

In the event an ESI file needs to be redacted to remove certain information, that ESI file

may be converted to a static image consistent with the specifications in Section 3, above; 

provided however, the parties agree to meet and confer concerning the redaction of

spreadsheets and any other native ESI that would be not be reasonably usable if produced as

static images. Clearly visible redactions should be applied to the static image. Extracted text

will not be provided for documents that have been redacted. Instead, the parties agree that

the producing party will provide a document-level OCR text file that does not contain the

redacted information.

8. Deduplication

The parties agree that de-duplication of documents may be performed globally across the

entire ESI collection. A list of all custodians who were in possession of the document,

including those whose copy of the document was removed during deduplication, should

be placed in the CUSTODIAN_DUPLICATE (or “DUPLICATE_CUSTODIAN”) field,

with each entry separated by a semi-colon (;) character, as set forth in Exhibit B. The

parties agree that deduplication may be performed on a family level.

The parties agree that removal of whollyincluded, prior-in time or lesser-included versions of

e-mail threads will reduce each Parties’ costs of document review, production, and

litigation support hosting. For the avoidance of doubt, only email messages for which the

parent document and all attachments are contained in the more inclusive email message

will be considered less inclusive email messages that need not be produced; if the later

message contains different text (such as where the later message adds in-line comments to

the body of the earlier message), or does not include an attachment that was part of the

earlier message, the earlier message must be produced. To the extent that an e-mail thread

contains privileged communications, such communications can be redacted. If an e-mail

thread contains responsive, non-privileged communications, the entire e-mail thread cannot

be withheld as privileged.

IT IS SO STIPULATED AND AGREED.

Dated: June 27, 2019 WINSTON & STRAWN LLP

By: /s/ Ronald Y. Rothstein

Ronald Y. Rothstein (pro hac vice)

RRothste@winston.com

WINSTON & STRAWN LLP

35 West Wacker Drive

Chicago, IL 60601-9703

Telephone: (312) 558-5600

Facsimile: (312) 558-5700

Attorneys for Defendant

THE J.M. SMUCKER COMPANY

Case 4:18-cv-04654-HSG Document 65 Filed 06/28/19 Page 5 of 6
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CASE NO. 4:18-CV-4654

STIPULATION RE: DISCOVERY OF ESI AND FORMAT FOR DOCUMENT PRODUCTION;

[PROPOSED] ORDER

Dated: June 27, 2019 PACIFIC TRIAL ATTORNEYS, P.C.

By: /s/ Scott J. Ferrell

Scott J. Ferrell, Bar No. 202091

sferrell@pacifictrialattorneys.com

PACIFIC TRIAL ATTORNEYS, P.C.

4100 Newport Place Drive, Ste. 800

Newport Beach, CA 92660

Telephone: (949) 706-6464

Facsimile: (949) 706-6469

Attorneys for Plaintiff 

SHELLY ROBINSON

PURSUANT TO STIPULATION, IT IS SO ORDERED.

DATED: 6/28/2019 _____________________________________

United States District Judge Haywood S. Gilliam Jr.

Case 4:18-cv-04654-HSG Document 65 Filed 06/28/19 Page 6 of 6