Source: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-cand-3_12-cv-02797/USCOURTS-cand-3_12-cv-02797-2/pdf.json

Nature of Suit Code: 893
Nature of Suit: Environmental Matters
Cause of Action: 42:9601 CERCLA

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[PROPOSED] JOINT PLAN RE ELECTRONIC PRODUCTION OF HARD COPY 

DOCUMENTS AND ELECTRONICALLY STORED INFORMATION

CASE NO. 12-02797 RS

Hunton & Williams LLP

550 South Hope Street, Suite 2000

Los Angeles, California 90071-2627

UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF CALIFORNIA

OAKLAND DIVISION

GEORGIA-PACIFIC LLC, 

Plaintiff, 

v. 

OFFICEMAX INCORPORATED and 

BOISE CASCADE, L.L.C., 

Defendants.

_________________________________

AND RELATED COUNTERCLAIMS

OFFICEMAX INCORPORATED and 

BOISE CASCADE, L.L.C., 

Third Party Plaintiffs, 

v. 

LOUISIANA-PACIFIC 

CORPORATION, THE CITY OF FORT 

BRAGG, and DOES 1-10 inclusive,

Third-Party Defendants.

_________________________________

AND RELATED COUNTERCLAIMS

CASE NO.: 12-02797 RS

[PROPOSED] JOINT PLAN 

REGARDING ELECTRONIC

PRODUCTION OF HARD COPY 

DOCUMENTS AND 

ELECTRONICALLY STORED 

INFORMATION

Judge: Hon. Richard Seeborg

Complaint Filed: May 31, 2012

Amd. Complaint Filed: June 4, 2012

3P Complaint Filed: Aug. 30, 2012

1st Amd. 3P Cplt. Filed: Oct. 31, 2012

Case 3:12-cv-02797-WHO Document 74 Filed 01/07/13 Page 1 of 7
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[PROPOSED] JOINT PLAN RE ELECTRONIC PRODUCTION OF HARD COPY 

DOCUMENTS AND ELECTRONICALLY STORED INFORMATION

CASE NO. 12-02797 RS

Hunton & Williams LLP

550 South Hope Street, Suite 2000

Los Angeles, California 90071-2627

Pursuant to Rule 26(f), the parties enter into this Joint Plan regarding Production of 

Hard Copy Documents and Electronically Stored Information (“ESI”). The Parties 

agree that this joint plan for ESI production may be appended to the Rule 26(f) 

Report.

A. Electronic Production of Hard Copy Documents.

1. The Parties agree that documents existing in hard copy form should be 

produced in single-page Group IV, 300-dpi TIFF format and accompanied by an 

Opticon and IPRO load file (or other generally acceptable load file format). Each 

TIFF file will be given a unique file name that matches the Bates number label on the 

corresponding page. The accompanying load file shall contain (a) ProdBeg, (b) 

ProdEnd, (c) BegAttach, (d) EndAttach, and (e) custodian name. The full extracted or 

OCR text should be included and produced at a document level and located in the 

same folder as their respective document image or OCR/TEXT folder.

2. In scanning hard copy documents, distinct documents shall not be 

merged into a single record, and single documents shall not be split into multiple 

records (i.e., paper documents should be logically unitized). The Parties will 

undertake best efforts to unitize documents correctly.

3. Text of hard copy documents shall be extracted using industry-standard 

OCR technology. Text files shall not contain the redacted portions of the documents.

4. Documents containing color shall, to the extent reasonably possible be 

produced in color. However, the producing party has the option to request that parties 

seeking copies of documents containing color pay the additional cost of such 

production. 

5. The Parties agree that this Joint Agreement governs only the format of 

electronic production of documents, and does not preclude a request for the 

production of documents by inspection of hard copy documents as they are kept in the 

usual course of business.

Case 3:12-cv-02797-WHO Document 74 Filed 01/07/13 Page 2 of 7
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[PROPOSED] JOINT PLAN RE ELECTRONIC PRODUCTION OF HARD COPY 

DOCUMENTS AND ELECTRONICALLY STORED INFORMATION

CASE NO. 12-02797 RS

Hunton & Williams LLP

550 South Hope Street, Suite 2000

Los Angeles, California 90071-2627

B. Production of ESI

6. The Parties agree that, except as provided herein, ESI shall be produced 

in single-page Group IV TIFF, 300-dpi format and accompanied by an Opticon and 

IPRO load file (or other generally acceptable load file format) that contains document 

boundaries. Each TIFF file shall be given a unique file name that matches the Bates 

number label on the corresponding page.

7. The Parties agree that certain fields of metadata shall be preserved, 

collected, and produced. The extracted text from electronic documents shall be 

provided in a metadata text field. Metadata information should be produced in the 

Concordance DAT file format. The DAT file shall provide, where reasonably 

available and transferable, the following metadata fields for both email and non-email 

electronic files: source (“Source” fields shall be populated in a way that identifies the 

original location or custodian of the data, or with information reasonably sufficient to 

allow for authentication of the record. It is distinguished from “filepath” fields which 

specify unique locations in file systems), document type (indicating whether the 

document is an email, an email attachment or a file) hash value (see description 

below), date created, date modified, date accessed filepath and filename, page count, 

file size, file extension, beginning and ending bates numbers, attachment range, and 

native path link. To the extent reasonably available and transferable, e-mail will have 

the additional metadata: date sent, date received, to, from, cc, bcc, and subject. Other 

“embedded metadata” need not be produced, but the Parties reserve all rights in the 

future to seek, with respect to specific documents, any metadata not produced by the 

other Party.

8. Common system and program files (including those defined by the NIST 

library (http://www.nsrl.nist.gov/), those commonly used by e-discovery vendors to 

exclude system, non-content bearing files (e.g., logos, web page icons and lines) and 

Case 3:12-cv-02797-WHO Document 74 Filed 01/07/13 Page 3 of 7
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[PROPOSED] JOINT PLAN RE ELECTRONIC PRODUCTION OF HARD COPY 

DOCUMENTS AND ELECTRONICALLY STORED INFORMATION

CASE NO. 12-02797 RS

Hunton & Williams LLP

550 South Hope Street, Suite 2000

Los Angeles, California 90071-2627

program files) need not be processed, reviewed or produced. Additional files may be 

added to the list of excluded files by agreement of the Parties.

9. Each of the metadata and coding fields set forth in Paragraph 7, to the 

extent that they are available for extraction, shall be extracted and produced for that 

document. The Parties are not obligated to populate manually any of the fields in 

Paragraph 7 if such fields cannot be reasonably extracted from a document, with the 

exception of the beginning and ending Bates numbers, the attachment range, and the 

custodian, which should be populated by the Party or the Party’s vendor.

10. Spreadsheets shall be produced as a native document file along with the 

extracted text, relevant metadata identified in Paragraph 7, and a link to the native file 

in the load file. A TIFF file will also be provided accompanying the file that has been 

produced in native format. The TIFF version of the spreadsheet will also have a 

confidentiality endorsement, if applicable, and a Bates number endorsement. The 

TIFF file image of the spreadsheet will include all worksheets, fields and rows 

unhidden, fully expanded and printed over and then down if the width is wider than 

one sheet. However, if a document includes redacted information, it need not be 

produced in native format, but shall be produced along with extracted text and 

applicable metadata fields except to the extent the extracted text or metadata fields are 

themselves redacted. 

11. PowerPoint documents shall be processed with hidden slides and all 

speaker notes unhidden, and shall be processed to show both the slide and the 

speaker’s notes on the TIFF image. 

12. As noted above, documents containing color shall, to the extent 

reasonably possible, be produced in color (at the expense of the parties receiving color 

copies). In the event a document cannot be reproduced in color, the producing Party 

shall advise the requesting Party of this fact.

Case 3:12-cv-02797-WHO Document 74 Filed 01/07/13 Page 4 of 7
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[PROPOSED] JOINT PLAN RE ELECTRONIC PRODUCTION OF HARD COPY 

DOCUMENTS AND ELECTRONICALLY STORED INFORMATION

CASE NO. 12-02797 RS

Hunton & Williams LLP

550 South Hope Street, Suite 2000

Los Angeles, California 90071-2627

13. Removal of duplicate documents shall only be done on exact duplicate 

documents (based on MD5 or SHA-1 hash values at the document level or by message 

ID and other standard vendor methodology for e-mail) across custodians. However, 

family relationships will be maintained and only exact email family groups will be deduplicated. No email attachment will be de-duplicated against a loose file. 

Responsive hard copy documents shall not be eliminated as duplicates of responsive 

ESI. If, following consultation between the Parties, global de-duplication across the 

entire collection is agreed to, a field will be provided that lists each custodian, 

separated by a semicolon, who was a source of that document.

14. If any file requires proprietary software to open, then the Parties shall 

meet and confer regarding the most reasonable and cost effective manner to allow all 

Parties to have full access to the file.

C. Miscellaneous

15. The Parties agree to work together by exchanging sample production to 

ensure that all Parties receive productions in a format that works for them. The Parties 

acknowledge that as discovery proceeds, issues regarding specific items or particular 

file formats may arise that are not addressed in or are not contemplated by this 

agreement. The Parties agree to revisit and amend this agreement as necessary to 

ensure that all Parties receive full disclosure of all pertinent information, and to 

accommodate the practical realities governing their respective electronic document 

capabilities. Any Party may petition the Court for a variance from these terms in the 

event of unforeseen or unusual circumstances that could result in excessive costs or 

burden.

16. This stipulation shall not pertain to documents that are required to be, or 

are, produced as part of expert disclosures or discovery. The Parties shall meet and 

confer at least thirty days prior to the beginning of expert discovery in order to discuss 

Case 3:12-cv-02797-WHO Document 74 Filed 01/07/13 Page 5 of 7
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[PROPOSED] JOINT PLAN RE ELECTRONIC PRODUCTION OF HARD COPY 

DOCUMENTS AND ELECTRONICALLY STORED INFORMATION

CASE NO. 12-02797 RS

Hunton & Williams LLP

550 South Hope Street, Suite 2000

Los Angeles, California 90071-2627

whether a stipulation regarding the manner for production of relevant documents can 

be agreed to.

17. Georgia-Pacific, OfficeMax and Boise Cascade have previously made 

demands on the City of Fort Bragg for production of documents pursuant to the 

California Public Records Act (“Act”). The Parties agree that any documents or other 

materials produced pursuant to the request under the Act, or any future request by a 

Party, shall also be deemed produced in this litigation.

DATED: January 3, 2013 HUNTON & WILLIAMS LLP

By /s/ Belynda Reck

 Belynda Reck

Attorneys for Plaintiff

GEORGIA-PACIFIC, LLC

DATED: January 3, 2013 PILLSBURY WINTHROP SHAW PITTMAN

By /s/ Mark Elliott

 Mark Elliott

Attorneys for Defendants and 

Counterclaimants

OFFICEMAX INCORPORATED 

and BOISE CASCADE, L.L.C.

DATED: January 3, 2013 BASSI EDLIN HUIE & BLUM LLP

By /s/ Noel Edlin

 Noel Edlin

Attorneys for Third-Party Defendant

THE CITY OF FORT BRAGG

Case 3:12-cv-02797-WHO Document 74 Filed 01/07/13 Page 6 of 7
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[PROPOSED] JOINT PLAN RE ELECTRONIC PRODUCTION OF HARD COPY 

DOCUMENTS AND ELECTRONICALLY STORED INFORMATION

CASE NO. 12-02797 RS

Hunton & Williams LLP

550 South Hope Street, Suite 2000

Los Angeles, California 90071-2627

DATED: January 3, 2013 WOMBLE CARLYLE SANDRIDGE 

 & RICE, LLP

By: /s/ Tara Sky Woodward

 Tara Sky Woodward

Attorneys for Third-Party Defendant

LOUISIANA-PACIFIC CORPORATION

PURSUANT TO STIPULATION, IT IS SO ORDERED.

DATED: January __, 2013 _________________________

 Honorable Richard G. Seeborg

 United States District Court Judge

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Case 3:12-cv-02797-WHO Document 74 Filed 01/07/13 Page 7 of 7