Source: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-cand-3_17-cv-03845/USCOURTS-cand-3_17-cv-03845-2/pdf.json

Nature of Suit Code: 442
Nature of Suit: Civil Rights Employment
Cause of Action: 42:2000 Job Discrimination (Sex)

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STIPULATED ORDER FOR THE DISCOVERY OF ESI Case No. 3:17-cv-03845-JST

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Anton N. Handal (Bar No. 113812)

tony.handal@gmlaw.com

Gabriel G. Hedrick (Bar No. 220649)

gabriel.hedrick@gmlaw.com 

Lauren G. Kane (Bar No. 286212)

lauren.kane@gmlaw.com 

GREENSPOON MARDER LLP

401 West A Street, Suite 1150

San Diego, California 92101 

Tel: 619.544.6400

Fax: 619.696.0323

Attorneys for Plaintiff

SUSHAMA GOKHALE

SEYFARTH SHAW LLP

Laura Maechtlen (SBN 224923)

E-mail: lmaechtlen@seyfarth.com

Chantelle C. Egan (SBN 257938)

E-mail: cegan@seyfarth.com

Pritee K. Thakarsey (SBN 266168)

E-mail: pthakarsey@seyfarth.com

560 Mission Street, 31st Floor

San Francisco, California 94105

Telephone: (415) 397-2823

Facsimile: (415) 397-8549

Dana L. Peterson (SBN 178499)

E-mail: dpeterson@seyfarth.com

2029 Century Park East, Suite 3500

Los Angeles, California 90067-3021

Telephone: (310) 277-7200

Facsimile: (310) 201-5219

Attorneys for Defendants

DOLBY LABORATORIES, INC.; 

JEFFREY FEHERVARI and CONROY 

SHUM

UNITED STATES DISTRICT COURT

NORTHERN DISTRICT OF CALIFORNIA

SUSHAMA GOKHALE, an individual;

 Plaintiff,

v.

DOLBY LABORATORIES, INC., a California 

corporation; JEFFREY FEHERVARI, an 

individual; CONROY SHUM, an individual; 

and DOES 1 to 10, inclusive,

 Defendants. 

CASE NO.: 3:17-cv-03845-JST

STIPULATED ORDER FOR THE 

DISCOVERY OF ELECTRONICALLY 

STORED INFORMATION

1. PURPOSE

This Order will govern discovery of electronically stored information (“ESI”) in this 

case as a supplement to the Federal Rules of Civil Procedure, this Court’s Guidelines for the 

Discovery of Electronically Stored Information, and any other applicable orders and rules. 

2. COOPERATION

The parties are aware of the importance the Court places on cooperation and commit to 

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cooperate in good faith throughout the matter consistent with this Court’s Guidelines for the 

Discovery of ESI.

3. LIAISON

The parties shall identify liaisons to each other who are and will be knowledgeable 

about and responsible for discussing their respective ESI. Each e-discovery liaison will be, or 

have access to those who are, knowledgeable about the technical aspects of e-discovery, 

including the location, nature, accessibility, format, collection, search methodologies, and 

production of ESI in this matter. The parties will rely on the liaisons, as needed, to confer 

about ESI and to help resolve disputes without court intervention.

4. PRESERVATION

The parties have discussed their preservation obligations and needs and agree that 

preservation of potentially relevant ESI will be reasonable and proportionate. To reduce the 

costs and burdens of preservation and to ensure proper ESI is preserved, the parties agree that: 

a. Only ESI created or received between January 1, 2011 and December 31, 2017 will 

be preserved;

b. The Parties agree to limit the number of custodians for preservation purposes to 

those identified in Exhibit A. The parties further agree that there will be no 

obligation to search and collect from each and every custodian identified for 

preservation. The parties shall add or remove custodians as reasonably necessary 

and will meet and confer regarding the same; 

c. Among the sources of data the parties agree are not reasonably accessible, the 

parties agree not to preserve the following: 

1. Deleted, shadowed, fragmented, residual, or cached data, temporary files, 

random access memory (“RAM”), or ESI that would only be accessible by 

taking a forensic (bit stream) image of a device.

2. Data in metadata fields that are frequently updated automatically, such as 

last-opened dates.

3. Voicemails or instant messages.

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4. Server, system, or network logs. 

5. Information stored on cellular telephones, including but not limited to text 

messages, voicemails, and telephone call history.

6. Corrupted data or data containing viruses.

7. Back up tapes or other storage media used for disaster recovery purposes.

d. Additional data sources that are not reasonably accessible may be identified as a 

result of investigation. The parties will meet and confer regarding any disagreement 

about the accessibility of such additional data sources. Nothing herein shall prevent a 

party from subsequently requesting that ESI identified above be preserved and 

produced if specific facts demonstrate a particular need for such evidence that 

justifies the burden of preservation and retrieval. Further, nothing herein shall 

prevent a party from requesting and receiving additional detail and explanation from 

the producing party regarding any of the above items that would allow the requesting 

party to further evaluate the substance of the information and the burden and costs of 

retrieving and providing this information.

5. SEARCH

The parties agree that in responding to an initial Fed. R. Civ. P. 34 request, or earlier if 

appropriate, they will meet and confer about methods to search ESI in order to identify ESI 

that is subject to production in discovery and filter out ESI that is not subject to discovery. The 

parties further agree to meet and confer to identify the proper custodians, proper search terms 

and proper timeframe for email production requests as set forth in this District’s E-Discovery 

Guidelines. Nothing herein shall limit a party’s right to use technology assisted review tools to 

reasonably assist its review and production.

6. PRODUCTION FORMATS

The parties agree to produce documents in the formats described below. The parties 

agree not to degrade the searchability of documents as part of the document production 

process.

a. Images. The parties will produce images in Group IV Single Page Tiff format, 

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scanned at 300 DPI, with Bates numbers stamped on the bottom right. 

Confidentiality designations will be stamped on the bottom left. Both stamps to be 

situated so as to not block or obliterate underlying text. Files shall be named by 

BegBates. All hidden text (e.g., track changes, hidden columns, mark-ups, notes) 

shall be expanded and rendered in the image file.

b. Native Files. The parties will produce spreadsheets (e.g., Excel, CSV, and other 

delimited text files) and multimedia files in native format where reasonably 

available, with the exception of native files that correspond to produced documents 

that have been redacted. Where documents are produced in native format, the 

Parties shall rename the file to the BegBates Number and include any 

confidentiality designation therein as well. The Parties shall provide placeholder 

images with Bates and confidentiality branding for each natively produced 

document. 

c. Parent-Child Relationships. Parent-child relationships (e.g., the association 

between emails and attachments) will be preserved. Email attachments will be 

consecutively produced with the parent email, and families will be associated using 

attachment range metadata as specified in Exhibit B. 

d. Bates Numbering. All documents produced in image format will include a legible, 

unique page identifier (“Bates Number”) electronically embossed onto each page at 

a location that is reasonably intended to not obliterate, conceal, or interfere with any 

information in the document. No other legend or stamp will be placed on the 

images other than a confidentiality legend (where applicable), redactions (consistent 

with any other protective orders or applicable law), and if desired by a party, a 

document control number separate from the Bates Number. With respect to the 

identification of files produced in their native format, the parties shall identify each 

file produced using the BegBates Number as the name, and link in the applicable 

load file.

e. File Naming Conventions. Each TIFF Image shall be named with the unique Bates 

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Number of the page of document. Each corresponding text file shall also be named 

with the BegBates Number of the document. In the event the Bates Number 

contains a symbol and/or character that cannot be included in a file name, the 

symbol and/or character will be omitted from the file name.

f. Load Files. The parties shall produce a Concordance load file with each 

production. Each load file shall include the metadata fields provided in Exhibit B 

to the extent that they are available as a part of standard processing. The parties 

shall meet and confer to the extent reasonably necessary to facilitate the import and 

use of the produced materials with commercially available document management 

or litigation support software.

g. Extracted Text/OCRed Text. The parties shall produce extracted text in ASCII 

format, or OCR files reflecting the full text that has been electronically extracted 

from each produced document, whether its original from is hard copy or electronic. 

The OCR and extracted text files shall be produced in a manner suitable for 

importing the information into commercially available document management or 

litigation support software. 

h. Privileged Information. Any document falling within the scope of any request for 

production or subpoena that is withheld on the basis of a claim of attorney-client 

privilege, work-product, or any other claim of privilege or immunity from 

discovery shall be identified by the producing party in a privilege log, which the 

producing party shall produce in an electronic format that allows text searching and 

organization of data. An e-mail thread contained within a single document need 

only be recorded once on the producing party’s privilege log, even if a privilege is 

asserted over multiple portions of the thread. Privilege log identification is not 

required for communications exchanged between the producing party and their 

litigation counsel or among counsel for the producing party after the date of filing 

of this action. 

i. Privilege Log. For each responsive document for which a producing party asserts 

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that a privilege applies, the producing party must include in the privilege log the 

information required by Federal Rule of Civil Procedure 26(b)(5). Notwithstanding 

a claim of privilege, any purportedly privileged document containing nonprivileged matter must be: (i) produced with the purportedly privileged portion 

redacted, with the redacted portion indicated on the document itself, and (ii) listed 

on the privilege log to be provided above. A privilege log shall be provided by the 

producing party to the receiving party within 45 days following the delivery of any 

applicable production, unless there is good cause for delay.

j. Production of Privileged Materials (“Claw-back”). In the event that a producing 

party claims that it failed to designate or withhold any production materials or other 

information as privileged or work-product materials, it shall promptly notify, in 

writing, all parties to whom such privileged material was produced or disclosed of 

the producing party’s intent to assert a claim of privilege or work-product over such 

materials (“Privileged Material”). Upon such notice, the receiving party shall not 

review or use the disclosed Privileged Material in any respect, except to the 

minimal extent necessary to confirm the appropriateness of the designation or to 

otherwise challenge the designation pursuant to the procedures set forth below. The 

receiving party shall within 14 days return, sequester, and delete or destroy all 

copies of the disclosed Privileged Material (including any and all work-product 

containing such Privileged Material); and shall take reasonable steps to retrieve 

such Privileged Material if the receiving party disclosed it before being notified; 

and shall make no further use of such Privileged Material (or work product 

containing such Privileged Material). In the event the receiving party challenges 

the designation pursuant to the procedures set forth below, the receiving party’s 

obligation to sequester remains, except to the minimal extent necessary to challenge 

the designation, if so elected, pursuant to the procedures set forth below.

The receiving party may object to the Producing Party’s designation of 

disclosed information as Privileged Material by providing written notice of such 

objection within 14 days of its receipt of a written demand for the return of the 

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disclosed Privileged Material. Any such objection shall be resolved as described in 

the model protective order.by the Court in an in camera review. The receiving 

party agrees not to argue in connection with a dispute over Privileged Material that 

the information may not have been reviewed by the producing party prior to its 

disclosure or that the producing party did not take reasonable steps to prevent 

disclosure. 

Pending resolution of any such dispute by the Court, the receiving party shall 

sequester and shall not use the disclosed Privileged Material in any respect except 

as required by the model protective order necessary to submit to the Court for in 

camera review. Where the parties agree, or the Court orders, that a document is 

protected by the attorney-client, work-product, or other privilege, and such 

document was originally produced in electronic format on media containing 

production materials that are not subject to any exemption from production, the 

producing party shall promptly provide replacement production to the receiving 

party. 

Pursuant to Fed. R. Evid. 502(d), the production of a privileged or work-product 

protected document, whether inadvertent or otherwise, is not a waiver of privilege 

or protection from discovery in this case or in any other federal or state proceeding. 

The production by any producing party, whether in this action or in any other 

proceedings, of materials subject to a claim of privilege or work-product shall not 

result in a waiver of any such protection in this action for the produced materials or 

for any other privileged or immune materials containing the same or similar subject 

matter. For example, the mere production of privileged or work-product-protected 

documents in this case as part of a mass production is not itself a waiver in this case 

or in any other federal or state proceeding. Nor shall the fact of production by any 

producing party in this action be used as a basis for arguing that a claim of privilege 

or work-product has been waived in any other proceeding. 

k. Receipt of Privileged Information. Nothing in this Order shall relieve counsel for 

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any receiving party of any existing duty or obligation, whether established by case 

law, rule of court, regulation or other source, to return, and not to review, any 

privileged or work-product materials without being requested by the producing 

party to do so. Rather, in the event a receiving party becomes aware that it is in 

possession of what appears to be a privileged document, then counsel for the 

receiving party shall immediately: (i) cease any further review of that document; (ii) 

promptly sequester the potentially privileged material; and (iii) notify the producing 

party of the production, requesting whether the producing party intended for the 

document to be produced. In the event the producing party confirms the production 

of the privileged document, the receiving party shall promptly return or destroy all 

copies of the produced privileged document in its possession and take reasonable 

steps to retrieve all copies of the produced privileged documents distributed to other 

counsel or non-parties.

l. Redactions. Redacted files should be produced as PDFs or TIFFs in redacted form, 

with applicable text files, or PDF text layers, containing extracted or OCRed text 

acquired after redaction. A party may employ native redaction techniques so long 

as the method of redaction employed does not significantly impair the usability or 

searchability of the non-redacted portions of the redacted item and the fact of 

alteration is disclosed. To the extent redactions are made on the basis of privilege, 

such redactions must be logged in the manner of any other responsive material 

withheld on claims of privilege. For the avoidance of doubt, redactions made on 

the basis of privacy (such as, e.g., social security or taxpayer-identification 

numbers, names of minor children, financial account numbers, etc.) and/or 

confidentiality need not be logged.

7. PHASING

When a party propounds discovery requests pursuant to Fed. R. Civ. P. 34, the parties 

agree to phase the production of ESI and the initial production will be from the following 

sources and custodians: the emails of Xaviera Aviles, Abby Evans, Jeff Fehervari, Sushama 

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Gokhale, Dan Young, and Conroy Shum. Following the initial production, the parties will 

continue to prioritize the order of subsequent productions, if any.

8. NO WAIVER

Nothing contained herein is intended to or shall serve to limit a party’s right to review 

and withhold documents, ESI, or information (including metadata) as permitted by the Federal 

Rules of Civil Procedure and applicable case law.

9. RELIEF FROM COURT

If the parties are unable to agree, need further clarification on any issue relating to the 

preservation, collection, or production of electronically stored information, or require 

modification of this Order, any party may seek appropriate relief from the Court as described 

in the model protective order.

10. PROTECTIVE ORDER

Nothing in this Stipulation shall be deemed to limit, modify, or override any provision 

of any otherwise applicable Protective Order.

11. MODIFICATION

This Stipulated Order may be modified by a Stipulated Order of the parties or by the 

Court for good cause shown.

IT IS SO STIPULATED, through Counsel of Record.

Dated: July 6, 2018 GREENSPOON MARDER LLP

By: /s/ Gabriel G. Hedrick

Gabriel G. Hedrick

Attorneys for Plaintiff

SUSHAMA GOKHALE

Dated: July 6, 2018 SEYFARTH SHAW LLP

By: /s/ Chantelle C. Egan

Chantelle C. Egan

Attorneys for Defendants

DOLBY LABORATORIES, INC.; JEFFREY 

FEHERVARI and CONROY SHUM

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ATTESTATION OF E-FILED SIGNATURE

Pursuant to Civil Local Rule 5-1(i)(3) and Section 2(f)(4) of the Electronic Case Filing 

Administrative Policies and Procedures Manual, I, Chantelle C. Egan, attest that above signatory, 

Gabriel G. Hedrick, has read and approved the foregoing and consent to its filing in this action.

 /s/ Chantelle C. Egan 

 Chantelle C. Egan

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IT IS ORDERED that the forgoing Agreement is approved. 

Dated: July 9, 2018

Hon. Jon S. Tigar

UNITED STATES DISTRICT JUDGE

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EXHIBIT A

Custodian List for Preservation

I. PLAINTIFF 

1. Sushama Gokhale

II. DEFENDANT

1. Abby Evans

2. Allison Jacobs

3. Ally Li

4. Amy Kim

5. Amy Skryja

6. Andrew Dahlkemper

7. Andy Sherman

8. Aysel Akdeniz

9. Bonnie Adell

10. Brian Satterley

11. Carole Vandermeyde

12. Cole Rathje

13. Conroy Shum

14. Curtis Hodge

15. Dan Young

16. Ed Swift

17. Elaine Dull

18. Elizabeth Miller

19. Emilio Daireaux

20. Faith Ng

21. Harry Cole

22. Heath Hoglund

23. Jason Dea

24. Jeff Fehervari

25. Kiersten Bautista

26. Leo Spooner

27. Linda Rogers

28. Marshall Feldman

29. Mary Wand

30. Mike Goldsmith

31. Mike Okada

32. Moonbong Jang

33. Penelope Cruz

34. Rachel Goodman

35. Randy Dela Cruz

36. Sabina Polnar

37. Scott A. Sullivan

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38. Stephanie Hirasawa

39. Subroto Bose

40. Sushama Gokhale

41. Tony Fox

42. Vivian Vassallo

43. Winona Ou

44. Xaviera Aviles

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EXHIBIT B

Metadata Fields for Production

Note: Metadata Field names may vary depending on the application which generates 

them. For example, Microsoft Outlook creates different Metadata Field names than does Lotus 

Notes. Accordingly, the chart below describes the Metadata Fields to be produced in generic, 

commonly used terms which the producing party is to adapt to the specific types of ESI it is 

producing.

Field Name Description Email

Loose 

Files/

Att.

StartBates The Bates number for the first page of 

the document.

EndBates The Bates number for the last page of 

the document.

Start

Attachment

The first Bates number of the first 

attachment to an email.

End

Attachment

The ending Bates number of the last 

page of the last attachment to an Email.

ParentBates First bates number of the parent 

document for each attachment record.

From The reported sender of an Email 

message.

To The reported recipient(s) of an Email 

message contained in the “To” field.

CC The reported recipient(s) of an Email 

message contained in the “CC” field.

BCC The reported recipient(s) of an Email 

message contained in the “BCC” field. 

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Field Name Description Email

Loose 

Files/

Att.

SentDate The date on which an Email was sent 

by the user’s Email software (if 

available) in Pacific time.

SentTime The time at which an Email was sent by 

the user’s Email software (if not 

included in SentDate) in Pacific time.

EmailSubject The Subject Line of an Email.

Attachment

Count

The number of attachments to an Email 

FileName The file name. 

FileExt The file extension.

Author The author of the file as extracted from 

the file metadata.

CreatedDate The date the file was created as 

extracted from the file metadata.

CreatedTime The time the file was created as 

extracted from the file metadata.

LastModDat

e

The date on which the file was last 

modified as extracted from the file 

metadata.

LastModTi

me

The time at which the file was last 

modified as extracted from the file 

metadata.

MD5Hash The MD-5 hash value of the file.

Custodian All custodian(s) or source(s) associated 

with the record.

TEXTPATH The path to the extracted text for the 

file (if needed).

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Field Name Description Email

Loose 

Files/

Att.

NATIVE

PATH

The path to the native document on the 

production media (where native file is 

produced).

47558506v.1

46985451v.1

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