Source: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-caed-2_94-cv-00671/USCOURTS-caed-2_94-cv-00671-52/pdf.json

Nature of Suit Code: 440
Nature of Suit: Other Civil Rights
Cause of Action: 42:1983 Civil Rights Act

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BINGHAM, McCUTCHEN LLP 

GEOFFREY HOLTZ – 191370 

KRISTEN A. PALUMBO – 215857 

Three Embarcadero Center 

San Francisco, California 94111-4067 

Telephone: (415) 393-2000 

PRISON LAW OFFICE 

DONALD SPECTER – 83925 

General Delivery 

San Quentin, California 94964 

Telephone: (415) 457-9144 

ROSEN, BIEN & GALVAN, LLP 

MICHAEL W. BIEN – 096891 

HOLLY M. BALDWIN – 191317 

ERNEST GALVAN – 196065 

315 Montgomery Street, 10th Floor

San Francisco, California 94104 

Telephone (415) 433-6830 

Attorneys for Plaintiffs 

UNITED STATES DISTRICT COURT 

EASTERN DISTRICT OF CALIFORNIA 

JERRY VALDIVIA, et al., 

Plaintiffs, 

v. 

ARNOLD SCHWARZENEGGER, et al., 

Defendants. 

No. Civ. S-94-0671 LKK/GGH 

REVISED STIPULATED 

PROTECTIVE ORDER REGARDING 

PAROLEE DEFENSE COUNSEL 

ACCESS TO WITNESS CONTACT 

INFORMATION AND CERTAIN 

MENTAL HEALTH INFORMATION 

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Case 2:94-cv-00671-LKK-GGH Document 1333 Filed 06/12/07 Page 1 of 6
REVISED STIPULATED PROTECTIVE ORDER, Valdivia v. Schwarzenegger, No. Civ. S-94-0671 LKK/GGH 1

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SUBJECT TO THE APPROVAL OF THIS COURT THE PARTIES HEREBY 

STIPULATE TO THE FOLLOWING PROTECTIVE ORDER: 

1. The Stipulated Order for Permanent Injunctive Relief (“Permanent Injunction”) 

requires Defendants to appoint counsel to parolees who have been subjected to parole holds 

for the process of parole revocation hearings. The Permanent Injunction also requires that 

the parolees’ attorneys (“attorneys of record”) be provided with all non-confidential reports 

and any other documents the state intends to rely upon at the probable cause or final 

revocation hearing and access to the non-confidential portion of the parolee’s field files. 

(Permanent Injunction, ¶¶ 14, 16.) On April 14, 2005, the parties reached an agreement on 

some of the procedures to be employed when the state provides parolees’ counsel with 

access to some materials from parolee files. These procedures were approved by the Court 

in an Order dated June 1, 2005 (Docket No. 1217). 

2. The parties were unable to reach agreement on issues concerning parolee 

access to certain mental health information designated as potentially harmful to a patient 

under Section 123115 of the California Health and Safety Code. This dispute was 

submitted to the Court for decision. The Court ruled on August 31, 2005 (Docket No. 1236) 

that “parolees’ counsel shall receive access to information in their client’s parole field files 

without any limitations or restrictions on disclosing the information to the parolee based on 

perceived risk of harm to the parolee’s mental health under Cal. Health & Safety Code § 

123115(b). Defendants, in delivering such material, may note its sensitive character and 

urge counsel to use discretion in determining whether to discuss its contents with a client.” 

(Id. at 4:8-15.) In so ruling, the court stated that it “recognizes defendants’ concerns about 

the potential harm associated with sharing sensitive material with parolees. The court, 

however, assumes that the parolees’ lawyers will use discretion in discussing such sensitive 

material with their clients.” (Id. at 4:1-5.) The court directed Defendants to the United 

States Social Security Administrative Program Operations Manual System. The Court 

stated: “The SSA policy is helpful in situations posed by defendants’ concern. Under the 

SSA policy, if the agency is concerned about releasing sensitive medical records, the 

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records are released to a representative of the patient’s choosing. The representative is then 

given the records and is directed to keep in mind the sensitive nature of the records when 

discussing them with the patient. Similarly, the parolees’ lawyers may be instructed to use 

their discretion in discussing sensitive material with their clients.” (Id. at 4 n.4) 

3. Defendants recognize their obligation to provide a parolee’s attorney access to 

sensitive medical and mental health information including, but not limited to, a parolee’s 

file from the Parole Outpatient Clinic. Defendants believe that such files may contain 

sensitive information; such information is subject to this protective order. Should any such 

files contain information covered by the Health Insurance Portability and Accountability 

Act of 1996 (HIPAA), this order shall be deemed a qualified protective order as defined in 

45 CFR Section 164.512(e)(1)(v). 

4. On August 5, 2005, the Court entered a Stipulated Protective Order (Docket 

No. 1226) governing parolees’ counsel’s access to witness contact information in parole 

revocation proceedings. The August 5, 2005 Stipulation noted that the dispute regarding 

mental health information was pending decision by the Court, and that the Stipulation would 

be modified after the Court’s decision. This Stipulation, when and if ordered by the Court 

supersedes and replaces the August 5, 2005 Stipulated Protective Order. 

A. Sensitive Material 

5. In order to comply with the Permanent Injunction, the Due Process Clause of the 

Fourteenth Amendment of the United States Constitution, Morrissey v. Brewer, 408 U.S. 

471 (1972) and In re Olson, 37 Cal.App.3d 783 (1974), and following the April 14, 2005 

settlement agreement and the Court’s August 31, 2005 Order, it is agreed by the parties that 

the parolees’ attorneys of record may have access to the following “sensitive material”: 

a. Any medical or mental health record, including any mental health care record in 

which a health care provider has determined that there is a substantial risk of significant 

adverse or detrimental consequences to a parolee/patient in seeing or receiving a copy and 

concerning which the health care provider has complied with the requirements of Health & 

Safety Code section 123115(b). 

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b. Contact information, including telephone numbers and addresses, of any witnesses 

or victims in the offense alleged in the parole revocation proceeding who do not declare 

themselves to be fearful. The telephone numbers of witnesses or victims who declare 

themselves to be fearful may be provided as described in Paragraph 11 below. 

6. In the course of parole revocation proceedings, the Defendants shall disclose the 

sensitive material only to the parolee’s attorney, CalPAP employees, a certified law student 

supervised by the attorney of record, paralegals working for CalPAP or the parolee’s 

privately retained attorney, law clerks working for CalPAP or the parolee’s privately 

retained attorney or legal secretaries for CalPAP or the parolee’s privately retained attorney. 

7. Persons to whom “contact information,” as defined above in Paragraph 5(b), is 

disclosed shall treat the sensitive material or information as confidential and are prohibited 

from disclosing the records or information to any other person, including the parolee who is 

subject to the parole revocation proceedings, except as necessary in the parole revocation or 

probable cause hearing when the parolee is not present. With regard to this exception, the 

information or records shall be used only as necessary to represent the parolee in the parole 

revocation or related proceedings and shall not be used in any other action or for any other 

purpose. 

8. Persons to whom sensitive medical or mental health information is disclosed shall 

be made aware if a health care provider has determined that there is a substantial risk of 

significant adverse or detrimental consequences to a parolee/patient in seeing or receiving a 

copy and concerning which the health care provider has complied with the requirements of 

Health & Safety Code section 123115(b). Persons to whom such a determination is 

communicated shall be aware of the sensitive nature of the information when discussing it 

with the parolee/client, and shall use their professional discretion in determining the level of 

access to the information that the parolee/client shall receive. Under the Court’s August 31, 

2005 Order, however, nothing in this order prohibits or restricts parolees’ counsel from 

disclosing such sensitive mental health information to the parolee. 

9. Each person to whom disclosure of the sensitive material is made shall, prior to 

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the time of disclosure, be provided a copy of this order and shall agree in writing that they 

have read this order, understand and agree to be bound by its provisions, and consent to be 

subject to the jurisdiction of the United States District Court for the Eastern District of 

California with respect to any proceeding regarding the enforcement of this order, including 

without limitation, any proceeding for contempt for violating this order. 

10. The parolee’s attorneys of record and their agents shall not make copies of the 

sensitive material obtained by them except as necessary for purposes of the parolee’s 

revocation proceedings or related proceedings. The attorneys of record will maintain 

control over all copies, electronic or otherwise, obtained by them. Persons who receive 

medical or mental health care information under this order shall return or destroy the 

information at the conclusion of the pertinent proceedings. 

11. For any witness who declares himself or herself “fearful,” the only contact 

information that may be given to the parolee’s attorney is a telephone number, as described 

in the Order dated June 1, 2005 (Docket No. 1217), at Paragraph 7, which states in pertinent 

part: “For any witness who declare[s] himself or herself to be fearful, defendants shall 

provide the parolee’s attorney with a telephone number but not an address at which the 

witness can be contacted by the parolee’s attorney. If the witness does not provide 

Defendants with any contact information, Defendants are not obligated under this paragraph 

to procure contact information for transmittal to the parolee’s attorney.” (Id. at 1:26-2:2.) 

A fearful witness may provide an alternative telephone number at which the witness can be 

contacted by the parolee’s attorney, other than the witness’s primary home telephone 

number. When a witness provides such an alternate telephone number, only that telephone 

number will be provide to the parolee’s attorney. When no alternate telephone number is 

provided, the witness’s primary telephone number, if known to Defendants, shall be 

provided to the parolee’s attorney. When contacting any witness or victim, the parolee’s 

// 

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attorneys of record and their agents shall identify themselves to the witness or victim as a 

representative of the parolee. 

IT IS SO STIPULATED. 

Dated: _June 8, 2007 ROSEN, BIEN & GALVAN, LLP 

By /s/ Ernest Galvan

Ernest Galvan 

Attorneys for Plaintiffs 

Dated: _June 8, 2007 OFFICE of the ATTORNEY GENERAL 

of the STATE OF CALIFORNIA 

By /s/ Katherine Nelson

Katherine Nelson 

Deputy Attorney General 

Attorneys for Defendants 

IT IS SO ORDERED. 

Dated: _June 11, 2007 

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