Source: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-caed-1_13-cv-01574/USCOURTS-caed-1_13-cv-01574-8/pdf.json

Nature of Suit Code: 442
Nature of Suit: Civil Rights Employment
Cause of Action: 42:2000 Job Discrimination (Race)

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19221697v.1

Seyfarth Shaw LLP

Laura J. Maechtlen (SBN 224923)

Lmaechtlen@seyfarth.com

Soo Cho (SBN 254712)

scho@seyfarth.com

560 Mission Street, 31st Floor

San Francisco, California 94105

Telephone: (415) 397-2823

Facsimile: (415) 397-8549

SEYFARTH SHAW LLP

Andrew M. Paley (SBN 149699)

apaley@seyfarth.com

2029 Century Park East, Suite 3500

Los Angeles, California 90067-3021

Telephone: (310) 277-7200

Facsimile: (310) 277-7200

Attorneys for Defendant

FARMERS INSURANCE EXCHANGE

UNITED STATES DISTRICT COURT

EASTERN DISTRICT OF CALIFORNIA

U. S. EQUAL EMPLOYMENT OPPORTUNITY 

COMMISSION,

Plaintiff,

v.

FARMERS INSURANCE EXCHANGE,

Defendant.

Case No. 13-CV-01574-AWI-SKO

STIPULATED PROTECTIVE ORDER

1. PURPOSES AND LIMITATIONS

Disclosure and discovery activity in this action may involve production of confidential, 

proprietary, or private information for which special protection from public disclosure. Accordingly, the 

parties hereby stipulate to and petition the court to enter the following Stipulated Protective Order. The 

parties acknowledge that this Order does not confer blanket protections on all disclosures or responses to 

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discovery and that the protection it affords from public disclosure and use extends only to the limited 

information or items that are entitled to confidential treatment under the applicable legal principles. The 

parties further acknowledge, as set forth in Section 12.3, below, that this Stipulated Protective Order 

does not entitle them to file confidential information under seal; Local Rule 141 and Federal Rule of 

Civil Procedure 5.2, 26, sets forth the procedures that must be followed and the standards that will be 

applied when a party seeks permission from the court to file material under seal.

2. DEFINITIONS

2.1 Challenging Party: a Party or Non-Party that challenges the designation of information or items 

under this Order.

2.2 “CONFIDENTIAL” Information or Items: information (regardless of how it is generated, stored 

or maintained) or tangible things that qualify for protection under Federal Rule of Civil 

Procedure 26(c).

2.3 Counsel (without qualifier): Outside Counsel of Record and House Counsel (as well as their 

support staff).

2.4 Designating Party: a Party or Non-Party that designates information or items that it produces in 

disclosures or in responses to discovery as “CONFIDENTIAL.” 

2.5 Disclosure or Discovery Material: all items or information, regardless of the medium or manner 

in which it is generated, stored, or maintained (including, among other things, testimony, 

transcripts, and tangible things), that are produced or generated in disclosures or responses to 

discovery in this matter.

2.6 Document: each and every “WRITING” as defined by Federal Rules of Evidence, and includes, 

but is not limited to, all notes, drafts, documents, reports, summaries, appendices, duplicates, 

originals, tapes, photographs, videotapes, audiotapes, negatives, schedules, title copies, records 

of completed telecopy transmissions, telexes, cable communications, messages, electronic 

messages, contracts, and each and every form of document, writing, or of this object upon which 

information is capable of being recorded.

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2.7 Expert: a person with specialized knowledge or experience in a matter pertinent to the litigation 

who has been retained by a Party or its counsel to serve as an expert witness or as a consultant in 

this action.

2.8 House Counsel: attorneys who are employees of a party to this action. House Counsel does not 

include Outside Counsel of Record or any other outside counsel.

2.9 Non-Party: any natural person, partnership, corporation, association, or other legal entity not 

named as a Party to this action.

2.10 Outside Counsel of Record: attorneys who are not employees of a party to this action but are 

retained to represent or advise a party to this action and have appeared in this action on behalf of 

that party or are affiliated with a law firm which has appeared on behalf of that party.

2.11 Party: any party to this action, including all of its officers, directors, employees, consultants, 

retained experts, claimants represented by the EEOC, and Outside Counsel of Record (and their 

support staffs).

2.12 Producing Party: a Party or Non-Party that produces Disclosure or Discovery Material in this 

action.

2.13 Professional Vendors: persons or entities that provide litigation support services (e.g., 

photocopying, videotaping, translating, preparing exhibits or demonstrations, and organizing, 

storing, or retrieving data in any form or medium) and their employees and subcontractors.

2.14 Protected Material: any Disclosure or Discovery Material that is designated as 

“CONFIDENTIAL.” 

a. Personnel Files: Courts have recognized that disclosure of employment personnel 

files implicate privacy concerns. 

b. Medical records: Individuals would be prejudiced in being forced to disclose 

private medical records. Any public disclosure of confidential medical information may result in 

the violation of the constitutional right of privacy. Forcing any Party or non-Party to disclose 

confidential medical information with no confidentiality protection would cause a violation of 

privacy rights.

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c. Documents that are not otherwise available to the public that evidence 

Defendant’s partial pay practices including, but not limited to documents related to Defendant’s 

audit of those practices. Defendant has developed its own policies and procedures for the 

payment of insurance claims as well as internal detection of fraud. Dissemination of such 

information may negatively impact Defendant’s business. This information could be used by 

Defendant’s competitors to gain a competitive advantage. 

d. Documents that are not otherwise available to the public that relate to or evidence 

Defendant’s policies and procedures; employee manuals including documents related to the 

handling of insurance claims. Defendant has developed its own policies and procedures for the 

handling of insurance claims. Dissemination of such information will negatively impact 

Defendant’s business. This information could be used by Defendant’s competitors to gain a 

competitive advantage. 

e. Documents that are not otherwise available to the public that relate to or evidence 

private identifying information regarding Defendant’s customers, including but not limited to, 

financial account numbers, social security numbers, dates of birth and addresses. 

2.15 Receiving Party: a Party that receives Disclosure or Discovery Material from a Producing Party.

3. SCOPE

The protections conferred by this Stipulation and Order cover not only Protected Material 

(as defined above), but also (1) any information copied or extracted from Protected Material; (2) 

all copies, excerpts, summaries, or compilations of Protected Material; and (3) any testimony, 

conversations, or presentations by Parties or their Counsel that might reveal Protected Material. 

However, the protections conferred by this Stipulation and Order do not cover the following 

information: (a) any information that is in the public domain at the time of disclosure to a 

Receiving Party or becomes part of the public domain after its disclosure to a Receiving Party as 

a result of publication not involving a violation of this Order, including becoming part of the 

public record through trial or otherwise; and (b) any information known to the Receiving Party 

prior to the disclosure or obtained by the Receiving Party after the disclosure from a source who 

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obtained the information lawfully and under no obligation of confidentiality to the Designating 

Party. Any use of Protected Material at trial shall be governed by a separate agreement or order.

4. DURATION

Even after final disposition of this litigation, the confidentiality obligations imposed by 

this Order shall remain in effect until a Designating Party agrees otherwise in writing or a court 

order otherwise directs. Final disposition shall be deemed to be the later of (1) dismissal of all 

claims and defenses in this action, with or without prejudice; and (2) final judgment herein after 

the completion and exhaustion of all appeals, rehearings, remands, trials, reviews of this action, 

or the expiration of a consent decree resolving the claims brought by the EEOC, including the 

time limits for filing any motions or applications for extension of time pursuant to applicable 

law.

5. DESIGNATING PROTECTED MATERIAL

5.1 Exercise of Restraint and Care in Designating Material for Protection: Each Party or Non-Party 

that designates information or items for protection under this Order must take care to limit any 

such designation to specific material that qualifies under the appropriate standards. The 

Designating Party must designate for protection only those parts of material, documents, items, 

or oral or written communications that qualify – so that other portions of the material, 

documents, items, or communications for which protection is not warranted are not swept 

unjustifiably within the ambit of this Order.

Mass, indiscriminate, or routinized designations are prohibited. Designations that are 

shown to be clearly unjustified or that have been made for an improper purpose (e.g., to 

unnecessarily encumber or retard the case development process or to impose unnecessary 

expenses and burdens on other parties) expose the Designating Party to sanctions.

If it comes to a Designating Party’s attention that information or items that it designated 

for protection do not qualify for protection, that Designating Party must promptly notify all other 

Parties that it is withdrawing the mistaken designation.

5.2 Manner and Timing of Designations: Except as otherwise provided in this Order (see, e.g., 

second paragraph of section 5.2(a) below), or as otherwise stipulated or ordered, Disclosure or 

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Discovery Material that qualifies for protection under this Order must be clearly so designated 

before the material is disclosed or produced.

Designation in conformity with this Order requires:

(a) for information in documentary form (e.g., paper or electronic documents, but 

excluding transcripts of depositions or other pretrial or trial proceedings), that the 

Producing Party affix the legend “CONFIDENTIAL” to each page that contains 

protected material. If only a portion or portions of the material on a page qualifies 

for protection, the Producing Party also must clearly identify the protected 

portion(s) (e.g., by making appropriate markings in the margins).

(b) A Party or Non-Party that makes original documents or materials available for 

inspection need not designate them for protection until after the inspecting Party 

has indicated which material it would like copied and produced. During the 

inspection and before the designation, all of the material made available for 

inspection shall be deemed “CONFIDENTIAL.” After the inspecting Party has 

identified the documents it wants copied and produced, the Producing Party must 

determine which documents, or portions thereof, qualify for protection under this 

Order. Then, before producing the specified documents, the Producing Party must 

affix the “CONFIDENTIAL” legend to each page that contains Protected 

Material. If only a portion or portions of the material on a page qualifies for 

protection, the Producing Party also must clearly identify the protected portion(s) 

(e.g., by making appropriate markings in the margins).(b) for testimony given in 

deposition or in other pretrial proceedings, that the Designating Party identify on 

the record, before the close of the deposition, hearing, or other proceeding, all 

protected testimony. 

(c) for information produced in some form other than documentary and for any other 

tangible items, that the Producing Party affix in a prominent place on the exterior 

of the container or containers in which the information or item is stored the legend 

“CONFIDENTIAL.” If only a portion or portions of the information or item 

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warrant protection, the Producing Party, to the extent practicable, shall identify 

the protected portion(s).

5.3 Inadvertent Failures to Designate: If timely corrected, an inadvertent failure to designate 

qualified information or items does not, standing alone, waive the Designating Party’s right to 

secure protection under this Order for such material. Upon timely correction of a designation, the 

Receiving Party must make reasonable efforts to assure that the material is treated in accordance 

with the provisions of this Order.

6. CHALLENGING CONFIDENTIALITY DESIGNATIONS

6.1 Timing of Challenges: Any Party or Non-Party may challenge a designation of confidentiality at 

any time. Unless a prompt challenge to a Designating Party’s confidentiality designation is 

necessary to avoid foreseeable, substantial unfairness, unnecessary economic burdens, or a 

significant disruption or delay of the litigation, a Party does not waive its right to challenge a 

confidentiality designation by electing not to mount a challenge promptly after the original 

designation is disclosed.

6.2 Meet and Confer: The Challenging Party shall initiate the dispute resolution process by 

providing written notice of each designation it is challenging and describing the basis for each 

challenge. To avoid ambiguity as to whether a challenge has been made, the written notice must 

recite that the challenge to confidentiality is being made in accordance with this specific 

paragraph of the Protective Order. The parties shall attempt to resolve each challenge in good 

faith and must begin the process by conferring directly (in voice to voice dialogue; other forms 

of communication are not sufficient) within 14 days of the date of service of notice. In 

conferring, the Challenging Party must explain the basis for its belief that the confidentiality 

designation was not proper and must give the Designating Party an opportunity to review the 

designated material, to reconsider the circumstances, and, if no change in designation is offered, 

to explain the basis for the chosen designation. A Challenging Party may proceed to the next 

stage of the challenge process only if it has engaged in this meet and confer process first or 

establishes that the Designating Party is unwilling to participate in the meet and confer process in 

a timely manner.

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6.3 Judicial Intervention: To the extent that any applicable informal resolution procedures have been 

designated by the court, the Parties will comply with those procedures. If the Parties cannot 

resolve a challenge without court intervention, the Designating Party shall file and serve a 

motion to retain confidentiality within 21 days of the initial notice of challenge or within 14 days 

of the parties agreeing that the meet and confer process will not resolve their dispute, whichever 

is earlier. Each such motion must be accompanied by a competent declaration affirming that the 

movant has complied with the meet and confer requirements imposed in the preceding 

paragraph. Failure by the Designating Party to make such a motion including the required 

declaration within 21 days (or 14 days, if applicable) shall automatically waive the 

confidentiality designation for each challenged designation. In addition, the Challenging Party 

may file a motion challenging a confidentiality designation at any time if there is good cause for 

doing so, including a challenge to the designation of a deposition transcript or any portions 

thereof. Any motion brought pursuant to this provision must be accompanied by a competent 

declaration affirming that the movant has complied with the meet and confer requirements 

imposed by the preceding paragraph.

The burden of persuasion in any such challenge proceeding shall be on the Designating 

Party. Frivolous challenges, and those made for an improper purpose (e.g., to harass or impose 

unnecessary expenses and burdens on other parties) may expose the Challenging Party to 

sanctions. Unless the Designating Party has waived the confidentiality designation by failing to 

file a motion to retain confidentiality as described above, all parties shall continue to afford the 

material in question the level of protection to which it is entitled under the Producing Party’s 

designation until the court rules on the challenge.

7. ACCESS TO AND USE OF PROTECTED MATERIAL

7.1 Basic Principles: A Receiving Party may use Protected Material that is disclosed or produced by 

another Party or by a Non-Party in connection with this case only for prosecuting, defending, or 

attempting to settle this litigation. Such Protected Material may be disclosed only to the 

categories of persons and under the conditions described in this Order or as otherwise required 

by law, memoranda of understanding with other federal agencies available at 

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http://www.eeoc.gov/laws/mous/index.cfm, or regulations pertaining to the EEOC. When the 

litigation has been terminated, a Receiving Party must comply with the provisions of section 13 

below (FINAL DISPOSITION).

Protected Material must be stored and maintained by a Receiving Party at a location and 

in a secure manner that ensures that access is limited to the persons authorized under this Order.

7.2 Disclosure of “CONFIDENTIAL” Information or Items: Unless otherwise ordered by the court 

or permitted in writing by the Designating Party, a Receiving Party may disclose any information 

or item designated “CONFIDENTIAL” only to:

(a) the Receiving Party’s Outside Counsel of Record in this action, as well as 

employees of said Outside Counsel of Record to whom it is reasonably necessary 

to disclose the information for this litigation and who have signed the 

“Acknowledgment and Agreement to Be Bound” that is attached hereto as Exhibit 

A;

(b) the officers, directors, and employees (including House Counsel) of the Receiving 

Party to whom disclosure is reasonably necessary for this litigation;

(c) Experts (as defined in this Order) of the Receiving Party to whom disclosure is 

reasonably necessary for this litigation and who have signed the 

“Acknowledgment and Agreement to Be Bound” (Exhibit A);

(d) the court and its personnel;

(e) court reporters and their staff, professional jury or trial consultants, mock jurors, 

and Professional Vendors to whom disclosure is reasonably necessary for this 

litigation and who have signed the “Acknowledgment and Agreement to Be 

Bound” (Exhibit A);

(f) during their depositions, any non party or expert witnesses in the action to whom 

disclosure is reasonably necessary and who have signed the “Acknowledgment 

and Agreement to Be Bound” (Exhibit A), unless otherwise agreed by the 

Designating Party or ordered by the court. Pages of transcribed deposition 

testimony or exhibits to depositions that reveal Protected Material must be 

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separately bound by the court reporter and may not be disclosed to anyone except 

as permitted under this Stipulated Protective Order.

(g) the author or recipient of a document containing the information or a custodian or 

other person who otherwise possessed or knew the information.

8. PROTECTED MATERIAL SUBPOENAED OR ORDERED PRODUCED IN OTHER 

LITIGATION 

If a Party is served with a subpoena or a court order issued in other litigation that compels 

disclosure of any information or items designated in this action as “CONFIDENTIAL,” that 

Party must: 

(a) promptly notify in writing the Designating Party. Such notification shall include a 

copy of the subpoena or court order; 

(b) promptly notify in writing the party who caused the subpoena or order to issue in 

the other litigation that some or all of the material covered by the subpoena or 

order is subject to this Protective Order. Such notification shall include a copy of 

this Stipulated Protective Order; and 

(c) cooperate with respect to all reasonable procedures sought to be pursued by the 

Designating Party whose Protected Material may be affected.

If the Designating Party timely seeks a protective order, the Party served with the subpoena or 

court order shall not produce any information designated in this action as “CONFIDENTIAL” 

before a determination by the court from which the subpoena or order issued, unless the Party 

has obtained the Designating Party’s permission or pursuant to a court order. The Designating 

Party shall bear the burden and expense of seeking protection in that court of its confidential 

material – and nothing in these provisions should be construed as authorizing or encouraging a 

Receiving Party in this action to disobey a lawful directive from another court.

9. A NON-PARTY’S PROTECTED MATERIAL SOUGHT TO BE PRODUCED IN THIS 

LITIGATION

(a) The terms of this Order are applicable to information produced by a Non-Party in 

this action and designated as “CONFIDENTIAL.” Such information produced by 

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Non-Parties in connection with this litigation is protected by the remedies and 

relief provided by this Order. Nothing in these provisions should be construed as 

prohibiting a Non-Party from seeking additional protections. 

(b) In the event that a Party is required, by a valid discovery request, to produce a 

Non-Party’s confidential information in its possession, and the Party is subject to 

an agreement with the Non-Party not to produce the Non-Party’s confidential 

information, then the Party shall: 

(1) promptly notify in writing the Requesting Party and the Non-Party that 

some or all of the information requested is subject to a confidentiality 

agreement with a Non-Party;

(2) promptly provide the Non-Party with a copy of the Stipulated Protective 

Order in this litigation, the relevant discovery request(s), and a reasonably 

specific description of the information requested; and 

(3) (3) make the information requested available for inspection by the NonParty. 

(c) If the Non-Party fails to object or seek a protective order from this court within 14 

days of receiving the notice and accompanying information, the Receiving Party

may produce the Non-Party’s confidential information responsive to the discovery 

request. If the Non-Party timely seeks a protective order, the Receiving Party shall 

not produce any information in its possession or control that is subject to the 

confidentiality agreement with the Non-Party before a determination by the court. 

Absent a court order to the contrary, the Non-Party shall bear the burden and 

expense of seeking protection in this court of its Protected Material.

10. UNAUTHORIZED DISCLOSURE OF PROTECTED MATERIAL

If a Receiving Party learns that, by inadvertence or otherwise, it has disclosed Protected Material 

to any person or in any circumstance not authorized under this Stipulated Protective Order, the 

Receiving Party must immediately (a) notify in writing the Designating Party of the unauthorized 

disclosures, (b) use its best efforts to retrieve all unauthorized copies of the Protected Material, 

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(c) inform the person or persons to whom unauthorized disclosures were made of all the terms of 

this Order, and (d) request such person or persons to execute the “Acknowledgment and 

Agreement to Be Bound” that is attached hereto as Exhibit A.

11. INADVERTENT PRODUCTION OF PRIVILEGED OR OTHERWISE PROTECTED 

MATERIAL

When a Producing Party gives notice to Receiving Parties that certain inadvertently produced 

material is subject to a claim of privilege or other protection, the obligations of the Receiving 

Parties are those set forth in Federal Rule of Civil Procedure 26(b)(5)(B). This provision is not 

intended to modify whatever procedure may be established in an e-discovery order that provides 

for production without prior privilege review. Pursuant to Federal Rule of Evidence 502(d) and 

(e), insofar as the parties reach an agreement on the effect of disclosure of a communication or 

information covered by the attorney-client privilege or work product protection, the parties may 

incorporate their agreement in the stipulated protective order submitted to the court.

12. MISCELLANEOUS

12.1 Right to Further Relief: Nothing in this Order abridges the right of any person to seek its 

modification by the court in the future.

12.2 Right to Assert Other Objections: By stipulating to the entry of this Protective Order no Party 

waives any right it otherwise would have to object to disclosing or producing any information or 

item on any ground not addressed in this Stipulated Protective Order. Similarly, no Party waives 

any right to object on any ground to use in evidence of any of the material covered by this 

Protective Order.

12.3 Filing Protected Material: Without written permission from the Designating Party or a court 

order secured after appropriate notice to all interested persons, a Party may not file in the public 

record in this action any Protected Material. A Party that seeks to file under seal any Protected 

Material must comply with Local Rule 141. Protected Material may only be filed under seal 

pursuant to a court order authorizing the sealing of the specific Protected Material at issue. 

Pursuant to Local Rule 141, a sealing order will issue only upon a request establishing that the 

Protected Material at issue is privileged, protectable as a trade secret, or otherwise entitled to 

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protection under the law. If a Receiving Party's request to file Protected Material under seal 

pursuant to Local Rule 141 is denied by the court, then the Receiving Party may file the 

information in the public record unless otherwise instructed by the court.

13. FINAL DISPOSITION

Within 60 days after the final disposition of this action, as defined in paragraph 4 and/or the 

EEOC’s legal obligations regarding record retention, each Receiving Party must return all 

Protected Material to the Producing Party or destroy such material. As used in this subdivision, 

“all Protected Material” includes all copies, abstracts, compilations, summaries, and any other 

format reproducing or capturing any of the Protected Material. Whether the Protected Material is 

returned or destroyed, the Receiving Party must submit a written certification to the Producing 

Party (and, if not the same person or entity, to the Designating Party) by the 60 day deadline that 

(1) identifies (by category, where appropriate) all the Protected Material that was returned or 

destroyed and (2) affirms that the Receiving Party has not retained any copies, abstracts, 

compilations, summaries or any other format reproducing or capturing any of the Protected 

Material. Notwithstanding this provision, Counsel are entitled to retain an archival copy of all 

pleadings, motion papers, trial, deposition, and hearing transcripts, legal memoranda, 

correspondence, deposition and trial exhibits, expert reports, attorney work product, and 

consultant and expert work product, even if such materials contain Protected Material. Any such 

archival copies that contain or constitute Protected Material remain subject to this Protective 

Order as set forth in Section 4 (DURATION). This provision is not intended to conflict with any 

obligations dictated by federal law or regulations for the EEOC to maintain records following the 

conclusion of this litigation. Any compliance of the EEOC with any such obligations shall not be 

deemed a violation of this Protective Order. 

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IT IS SO STIPULATED, THROUGH COUNSEL OF RECORD.

DATED: ________________________ _____/s/ Rumduol Vuong________________

Attorneys for Plaintiff

DATED: ________________________ ____/s/ Soo Cho________________________

Attorneys for Defendant

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EXHIBIT A

ACKNOWLEDGMENT AND AGREEMENT TO BE BOUND

I, _____________________________ [print or type full name], of _________________ [print or 

type full address], declare under penalty of perjury that I have read in its entirety and understand the 

Stipulated Protective Order that was issued by the United States District Court for the Eastern District of 

California on [date] in the case of ___________ [insert formal name of the case and the number and 

initials assigned to it by the court]. I agree to comply with and to be bound by all the terms of this 

Stipulated Protective Order and I understand and acknowledge that failure to so comply could expose 

me to sanctions and punishment in the nature of contempt. I solemnly promise that I will not disclose in 

any manner any information or item that is subject to this Stipulated Protective Order to any person or 

entity except in strict compliance with the provisions of this Order.

I further agree to submit to the jurisdiction of the United States District Court for the Eastern 

District of California for the purpose of enforcing the terms of this Stipulated Protective Order, even if 

such enforcement proceedings occur after termination of this action.

I hereby appoint __________________________ [print or type full name] of 

_______________________________________ [print or type full address and telephone number] as my 

California agent for service of process in connection with this action or any proceedings related to 

enforcement of this Stipulated Protective Order.

Date: ______________________________________

City and State where sworn and signed: _________________________________

Printed name: _______________________________

Signature: __________________________________

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ORDER

Pursuant to the parties' stipulation, this stipulated protective order is issued.

IT IS SO ORDERED.

Dated: March 11, 2015 /s/ Sheila K. Oberto 

UNITED STATES MAGISTRATE JUDGE

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