Source: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-caed-2_90-cv-00520/USCOURTS-caed-2_90-cv-00520-1055/pdf.json

Nature of Suit Code: 550
Nature of Suit: Prisoner - Civil Rights (U.S. defendant)
Cause of Action: 42:1983 Prisoner Civil Rights

---

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

[3499624.3] 1

Stip. & Order Re: Plan to Report on Transfers Out of Desert Institutions (2:90-cv-00520 KJM-DB (PC)) 

XAVIER BECERRA

Attorney General of California

MONICA N. ANDERSON

Senior Assistant Attorney General

ADRIANO HRVATIN

Supervising Deputy Attorney General

KYLE A. LEWIS, State Bar No. 201041

ELISE OWENS THORN, State Bar No. 145931

TYLER V. HEATH, State Bar No. 271478

Deputy Attorneys General

1300 I Street, Suite 125

P.O. Box 944255

Sacramento, CA 94244-2550

Telephone: (916) 210-7318

Fax: (916) 324-5205

E-mail: Elise.Thorn@doj.ca.gov

Attorneys for Defendants

ROMAN M. SILBERFELD, State Bar No. 62783 

GLENN A. DANAS, State Bar No. 270317

ROBINS KAPLAN LLP

2049 Century Park East, Suite 3400

Los Angeles, CA 90067-3208

Telephone: (310) 552-0130

Fax: (310) 229-5800

E-mail: RSilberfeld@RobinsKaplan.com

Special Counsel for Defendants

IN THE UNITED STATES DISTRICT COURT

FOR THE EASTERN DISTRICT OF CALIFORNIA

SACRAMENTO DIVISION

RALPH COLEMAN, et al.,

Plaintiffs,

v.

GAVIN NEWSOM, et al.,

Defendants.

Case No. 2:90-cv-00520 KJM-DB (PC) 

STIPULATION AND ORDER 

APPROVING PLAN TO REPORT 

ON CLASS MEMBERS 

TRANSFERRED OUT OF DESERT 

INSTITUTIONS 

Judge: The Hon. Kimberly J. Mueller 

On September 27, 2019, the Court approved the California Department of Corrections 

and Rehabilitation’s Desert Institutions Expedited Transfer for Mental Health Services Delivery 

System policy and the addendum of definitions to the policy.1 (ECF No. 6296.) The Court 

further approved the parties’ September 12, 2019 stipulation and ordered Defendants to file 

monthly reports on the transfers of Coleman class members out of CDCR desert institutions,

2

and 

1 The policy was implemented on December 16, 2019.

2 The desert institutions are Calipatria State Prison, California City Correctional Facility, 

the California Correctional Center, Centinela State Prison, Chuckawalla Valley State Prison, and 

Ironwood State Prison.

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 1 of 10
1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

[3499624.3] 2

Stip. & Order Re: Plan to Report on Transfers Out of Desert Institutions (2:90-cv-00520 KJM-DB (PC)) 

to permit the Special Master to monitor those institutions via the filed reports instead of through 

institution tours. 

Under the direction of the Special Master, the parties have met and conferred regarding the 

format of the two monthly reports that will provide census and tracking information for Mental 

Health Services Delivery System (MHSDS) inmates housed in one of the six desert institutions 

for the prior calendar month. In addition, Defendants will provide to the Special Master and 

Plaintiffs a separate letter at the time of the filing that provides details regarding why any patient 

may have missed timelines due to a medical hold.

Proposed templates for the filed reports are attached as Exhibit A. The “MH Change” 

report provides tracking information for inmates referred to the Mental Health Services Delivery 

System while housed in one of the six desert institutions during the reporting period. The 

monthly “MH Upon Arrival” report provides tracking information for Coleman class members 

inadvertently placed in one of the six desert institutions during the reporting period. 

The parties have also discussed the underlying business rules used in the monthly reports. 

The parties have agreed that all transfers where the patient entered the MHSDS shall occur within 

fourteen days. Under the “MH Change” report’s methodology, if a patient enters the MHSDS 

while housed at a desert institution, the parties consider the following calendar day to be day one. 

If a patient transfers to another desert institution during the 14-day transfer period, the timeline 

shall not restart, but shall continue until the patient arrives at an appropriate MHSDS program. 

The parties have also agreed that when MHSDS patients inadvertently transfer to a desert 

institution, Defendants will transfer the patient to an appropriate MHSDS program within 

seventy-two hours. The timeline will start when the patient arrives at the desert institution and 

will end when the patient arrives at an appropriate MHSDS program per the Strategic Offender 

Management System (SOMS). The business rules used in the monthly reports are set forth in 

Exhibit B. 

Several of the columns in the current report require CDCR to manually input or calculate 

information. (See Exhibit B). CDCR is in the process of automating those columns and 

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 2 of 10
1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

[3499624.3] 3

Stip. & Order Re: Plan to Report on Transfers Out of Desert Institutions (2:90-cv-00520 KJM-DB (PC)) 

anticipates completing automation of the report by March 2020. CDCR will notify the Special 

Master, Plaintiffs, and the Court when the reports are fully automated.

Defendants will file the first monthly report on February 18, 2020 and thereafter on the 

fifteenth day of each month.

The Special Master has reviewed this joint stipulation and proposed order and is in 

agreement with its terms.

Dated: February 14, 2020 XAVIER BECERRA

Attorney General of California

ADRIANO HRVATIN

Supervising Deputy Attorney General

/S/ ELISE OWENS THORN

Elise Owens Thorn

Deputy Attorney General

Attorneys for Defendants

Dated: February 14, 2020 ROSEN BIEN GALVAN & GRUNFELD LLP

/S/ MARC J. SHINN-KRANTZ

Marc J. Shinn-Krantz

Attorneys for Plaintiffs

IT IS SO ORDERED.

Dated: May 18, 2020 

(nunc pro tunc to February 

18, 2020

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 3 of 10
Exhibit A

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 4 of 10
Institution CDC Number Last Name MHSDS Begin Date Medical Hold Endorsement Date Endorsement 

Institution Endorsement Level Arrival Date to Desert 

Institution MH LOC MHLOC History Departure Date From Institution

Arrival Date to 

Endorsed MHSDS 

Institution

Transfer Timeline 

(Hours) Comments

Date Range: 01/01/2020 - 01/31/2020

Selection Criteria: This report generates a list of MHSDS inmates who were housed for any length of time at 

a desert Institution

R1

MHSDS Inmates at Desert Institutions (Historical)

Run Date: 02/03/2020 07:11 AM

Run By: rodney.price

Institutions Selected: CAC, CAL, CCC, CEN, CVSP, ISP

MHLOC History Flags Selected: MH Upon Arrival

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 5 of 10
Institution CDC Number Last Name MH LOC Medical Hold Endorsement Date Endorsement 

Institution

Endorsement 

Level

Arrival Date to Desert 

Institution

MHSDS Begin 

Date MHLOC History Departure Date From Institution

Arrival Date to 

Endorsed MHSDS 

Institution

Calendar Days 

Since MHSDS Begin 

Date and Transfer 

Arrival

Comments 

Date Range: 01/01/2020 - 01/31/2020

Selection Criteria: This report generates a list of MHSDS inmates who were housed for any length of time at a desert 

Institution

R1

MHSDS Inmates at Desert Institutions (Historical)

Run Date: 02/03/2020 07:08 AM

Run By: rodney.price

Institutions Selected: CAC, CAL, CCC, CEN, CVSP, ISP

MHLOC History Flags Selected: MH Change

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 6 of 10
Exhibit B 

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 7 of 10
OBIEERPT – MHSDS Inmates at Desert Institutions 

(Historical)

Version 1 (1-7-2020)

Page 1 of 3

REPORT TITLE 

MHSDS Inmates at Desert Institutions (Historical)

POLICY or LEGISLATION

Desert Institutions Expedited Transfer Policy

REPORT PURPOSE 

The purpose of the MH Change report is to identify any inmates who were housed at a Desert Institution and 

subsequently placed in the MHSDS system.

The purpose of the MH Upon Arrival report is to identify any inmates who were in the MHSDS system and housed at a 

Desert Institution.

REPORT DESCRIPTION 

This report generates a list of MHSDS inmates who were housed for any length of time at a Desert institution. 

SELECTION CRITERIA 

1. Inmates who had a Mental Health Level of Care NOT equal to: 

a. GP – General Population 

b. GP(M) – Return to General Population 

c. UNK – Unknown

d. MHCB – Mental Health Crisis Bed

2. AND Inmate was housed at a selected Institution equal to: 

a. CAC, CAL, CCC, CEN, CVSP, ISP 

3. During a Selected Date Range 

REPORT PROMPTS 

• Institution Name Common ID (one or multiple selection) 

• Only List Desert Institutions (CAC, CAL, CCC, CEN, CVSP, ISP) 

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 8 of 10
OBIEERPT – MHSDS Inmates at Desert Institutions 

(Historical)

Version 1 (1-7-2020)

Page 2 of 3

• Facility Name (one or multiple selection optional) 

• Date Range 

REPORT COLUMNS 

A. Institution (Common ID) 

B. CDC Number 

C. Last Name 

D. (MH Changer Report) MH LOC 

a. In a single cell, display each MH LOC, start date, and stop date, the inmate had during the selected 

period where the inmate was at a desert institution. 

b. Format in chronological order [ CCCMS 8/1/19 – 10/2/19, EOP 10/2/19 – 10/6/19] 

c. End Date should be the earlier of either: 

1. The Date the inmate left the prison 

2. The Date the MH LOC Changed 

3. The End date of the reporting period 

 (MH Upon Arrival Report) MHSDS Begin Date - The start date of MHSDS LOC 

E. Medical Hold 

a. This is derived from the most recent Medical Classification Chrono as of the earlier of date of transfer or 

report end date range. 

F. Endorsement Date 

a. This should be the most recent Endorsement Auditor Action, Audit Date (Or Decision Date for a 

NonCommittee) as of the earlier of the last day the inmate was at the desert institution or report ending 

date range 

1. Audit Result = Endorsed 

2. Classification Committee Review Status = Audited 

b. Consider both Committee and Non-committee endorsements 

G. Endorsement Institution 

H. Endorsement Level 

I. Arrival Date to Desert Institution 

a. On or before Date Range 

J. MHSDS Begin Date 

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 9 of 10
OBIEERPT – MHSDS Inmates at Desert Institutions 

(Historical)

Version 1 (1-7-2020)

Page 3 of 3

a. This should be the date the inmate began being CCCMS or higher in a continuous period starting from 

the last day the inmate was at the desert institution or report ending date range. 

K. MHLOC History - (This will be a column with a specific phrase to identify each case type i.e. “MH Change” or 

“MH Upon Arrival”.) 

a. MH CHANGE – Inmate had a MHSDS Begin Date after the current institution arrival date. 

b. MH UPON ARRIVAL - Inmate was transferred into a desert institution with a MH LOC of CCCMS or higher 

at the time of transfer. 

1. Inmates who transferred in from another Desert Institution are not considered to be MH Upon 

Arrival.

L. Departure Date from Institution 

a. Next departure following arrival 

M. Arrival Date to Endorsed MHSDS Institution (Manual Added column) 

N. (MH Change Report) –Calendar Days Since MHSDS Begin Date - Timeframe from the Date the inmate’s LOC 

changed until the date the inmate arrived at the MHSDS endorsed institution (Manually Calculated) 

(MH Upon Arrival Report) – Transfer Timeline Hours- Number of hours from the date and hour the inmate 

arrived at the Desert Institution to the date and hour of arrival to the endorsed MHSDS institution. (Manually 

Calculated) 

Case 2:90-cv-00520-KJM-SCR Document 6678 Filed 05/19/20 Page 10 of 10