Source: s3://data.kl3m.ai/documents/govinfo/USCOURTS/USCOURTS-cand-3_04-cv-03339/USCOURTS-cand-3_04-cv-03339-9/pdf.json

Nature of Suit Code: 442
Nature of Suit: Civil Rights Employment
Cause of Action: 42:2000e Job Discrimination (Employment)

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ORDER ON MOT. TO COMPEL AND 

TO PRESERVE DOCUMENTS 

Case No. C 04-3339 CRB (EDL)

Caroline Mitchell #143124 

Elaine Wallace # 197882 

Sarah Hamilton # 238819 

Jessica Repa # 240801 

JONES DAY 

555 California Street, 26th Floor 

San Francisco, CA 94104-1500 

Telephone: (415) 626-3939 

Facsimile: (415) 875-5700 

cnmitchell@jonesday.com 

ewallace@jonesday.com 

skhamilton@jonesday.com 

jlrepa@jonesday.com 

Attorneys for Plaintiffs 

UNITED STATES DISTRICT COURT 

NORTHERN DISTRICT OF CALIFORNIA 

PATRICK M. MCCOLLUM, et al., 

Plaintiffs, 

v. 

CALIFORNIA DEPARTMENT OF 

CORRECTIONS AND 

REHABILITATION, et al., 

Defendants. 

Case No. C 04-3339 CRB (EDL) 

STIPULATED [PROPOSED] ORDER ON 

PLAINTIFFS’ MOTION TO COMPEL 

RESPONSES TO EXHAUSTION 

DISCOVERY AND FOR AN ORDER TO 

PRESERVE RELEVANT DOCUMENTS 

Hearing Date: June 6, 2007 

Time: 9:00 am 

Courtroom: Courtroom E, 15th Floor 

Judge: Hon. Elizabeth D. Laporte 

Having considered Defendants' Motion to Compel Responses to Exhaustion Discovery 

and For an Order to Preserve Relevant Documents, the papers submitted by the parties, and the 

arguments of counsel relating thereto, the Court hereby GRANTS IN PART and DENIES IN 

PART the motion and orders as follows: 

A. Document Preservation and Destruction. 

1. By July 6, 2007, Defendants’ counsel shall submit a declaration to the Court describing 

the efforts they have taken to investigate whether documents relevant to this litigation have been 

destroyed and the results of that investigation. 

Case 3:04-cv-03339-CRB Document 216 Filed 06/25/07 Page 1 of 4
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ORDER ON MOT. TO COMPEL AND 

TO PRESERVE DOCUMENTS 

Case No. C 04-3339 CRB (EDL)

2. With respect to inmate appeals purged by the Inmate Appeals Branch (“IAB”) in 2004, 

2005, or 2006, Defendants shall search the IAB’s electronic records of exhausted appeals to 

identify potentially relevant Form 602 records that were purged. Plaintiffs shall have until June 

25, 2007 to provide a list composed of a reasonable number of search terms to be used to run the 

searches, which shall include terms specific to Wiccan/Pagan religions as well as general terms 

such as “religion,” “religious,” and “chaplain.” Defendants shall have until August 24, 2007 to

complete the searches and provide Plaintiffs copies of the Director’s Level Appeal Decision 

letters which pertain to Wiccan-Pagan inmates or inmates whose religion cannot be determined 

from the letter. Defendants are not required at this time to produce letters which clearly pertain to 

inmates of one of the Five Faiths (i.e. Protestantism, Catholicism, Judaism, Islam, and Native 

American). 

3. With respect to inmate appeals purged by the IAB in 2003, the parties shall have until 

June 25, 2007 to meet and confer and reach a stipulation as to whether Defendants must include 

them in the searches described in No. 2 above. If the parties are unable to reach agreement on 

this issue, the parties shall submit a joint letter to the Court setting forth their respective positions. 

4. By August 10, 2007, Defendants’ counsel shall submit a declaration to the Court 

describing the efforts that Defendants and their counsel have taken to preserve documents 

relevant to this litigation. The declaration shall include, to the extent known, the following: (a) a 

list of the individuals to whom litigation hold notices or communications (collectively, “notices”) 

have been sent; (b) the dates on which such notices were sent, from the earliest such notice 

through August 1, 2007; (c) a description of the steps taken, if any, by the recipients to 

disseminate and ensure compliance with the notices; and (d) any other steps taken by Defendants 

and/or their counsel to preserve relevant documents. In addition, Defendants shall have until 

August 10, 2007 to produce to Plaintiffs’ counsel copies of all such notices, or submit them to the 

Court for in camera review, or incorporate into the declaration to be submitted to the Court 

pursuant to this paragraph all text from such notices that pertains to document preservation and all 

information indicating to whom the notices were sent and on which dates. The parties have 

stipulated, and the Court hereby orders, that Defendants’ production of privileged information 

Case 3:04-cv-03339-CRB Document 216 Filed 06/25/07 Page 2 of 4
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ORDER ON MOT. TO COMPEL AND 

TO PRESERVE DOCUMENTS 

Case No. C 04-3339 CRB (EDL)

pertaining to document preservation or destruction to Plaintiffs’ counsel pursuant to this Order 

shall not be deemed a waiver of attorney-client privilege or the attorney work product doctrine, 

and that the notices and declaration shall not be admitted into evidence or otherwise used in this 

proceeding except for the purpose of discovery on, or litigation of, document preservation or 

destruction issues in this case, and that such information will not be disseminated to inmates by 

Plaintiff Patrick McCollum, Plaintiffs’ counsel, or their agents. 

B. Discovery.

1. By July 6, 2007, Defendants shall submit a declaration to the Court describing in detail 

their efforts to search for documents relevant to exhaustion. 

2. By July 13, 2007, Defendants shall produce the following: (a) for each InmatePlaintiff, any Form 602s submitted subsequent to the filing of the lawsuit and prior to the filing of 

Plaintiffs’ Motion to Compel that relate to religious accommodation and that were submitted at 

the same institution at which the Inmate-Plaintiff filed a Form 602 at issue in this action; (b) for 

each Inmate-Plaintiff Form 602 produced by Defendants in response to exhaustion discovery in 

this litigation or pursuant to this Order, the documents relating to the Form 602, such as 

correspondence, notes, memos, and formal and informal responses to the Form 602, including any 

Form 695s; and (c) for each institution at which these Form 602s were submitted, documents 

relating to the inmate appeals process at that institution, including documents relating to problems 

with the process and the extent to which policies and procedures were followed. Defendants are 

not required in response to exhaustion discovery to produce any Form 602 records relating to any 

inmate not a named Plaintiff in this action. 

3. Defendants will contact the individuals who signed the responses to the named InmatePlaintiffs’ Form 602s to inquire who was involved in responding to those Form 602s and will 

provide that information to Plaintiffs. Defendants will also determine whether any such 

individuals have any potentially relevant documents. In addition, Plaintiffs will provide 

Defendants with the names of a reasonable number of individuals potentially involved with 

specific Form 602s so that Defendants can contact them regarding potentially relevant documents. 

Case 3:04-cv-03339-CRB Document 216 Filed 06/25/07 Page 3 of 4
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ORDER ON MOT. TO COMPEL AND 

TO PRESERVE DOCUMENTS 

Case No. C 04-3339 CRB (EDL)

4. By June 25, 2007, the parties shall meet and confer and reach a stipulation regarding 

what discovery will be had relating to: (a) implementation of relief granted in response to the 

Inmate-Plaintiffs’ religious accommodation appeals; and (b) Inmate-Plaintiff religious 

accommodation appeals filed subsequent to the Inmate-Plaintiff having been transferred from one 

institution to another. During this process, Plaintiffs shall provide Defendants with a list of the 

specific appeals to which these issues pertain. If the parties are unable to reach agreement on this 

issue, the parties shall submit a joint letter to the Court setting forth their respective positions. 

5. Following Defendants’ production of documents pursuant to this Order, the parties 

shall meet and confer regarding whether any supplementation of Defendants’ responses to 

Plaintiffs’ interrogatories, requests for production, and requests for admissions relating to 

exhaustion is required. 

Except as specified above, the motion is DENIED. 

IT IS SO ORDERED. 

Dated: June , 2007 By: 

 The Honorable Elizabeth D. Laporte 

 United States Magistrate District Judge 

SFI-563902v2 

25

U

NITED STATES DISTRICT COURT

NORTHERN DISTRICT OF CALIFORNIA

IT IS SO ORDERED

Judge Elizabeth D. Laporte

Case 3:04-cv-03339-CRB Document 216 Filed 06/25/07 Page 4 of 4