Translation Methods in Asset Accounting - For Asset Transactions
Application component: Basic Functions
App type: SAP GUI
Description:  The Asset Accounting Information System offers report selection in the form of a report tree. This report selection tree is a freely definable hierarchical structure. You specify the structure of the report tree in FI-AA Customizing under Information System (see Report Selection ).  In the list reports in the standard report selection for Asset Accounting, there are a series of general functions which are discussed below. 
Key features:  All of the reports in the standard report selection tree are pre-defined with report variants. Therefore, when you call them up, the initial selection screen appears in a simplified form. You can make different initial selections (such as, by asset number, asset class, cost center, location, and so on). If you want to see the full initial selection screen, choose the All selections function in the selection screen. One of the important pre-defined options in the standard reports is “Display group totals only.” If you also want to display individual assets, you can change this option in the full selection screen, which you reach by choosing All selections . The report variants all begin with “SAP...” You can copy these variants, if needed. Or you can manually create new variants, and enter them in the report tree.  Dynamic Selections The Dynamic selections function in the selection screen of the report enables you to narrow the selection of the report even further than the standard selections. You can use all the fields in the general part of the asset master record to limit the report. To do this, you select from the fields displayed (master data fields) in the resulting pop-up window, and choose them with the function Selections . In the screen that then appears, you can further limit the values for the report.   Sort Version The sorting/totaling of the data records that are issued is variable and is determined on the initial screen of the report by specifying the sort version (see Sort Versions ).   Currency Translation Methods The method for currency translation is another parameter of the logical data base. You can define the translation method in Asset Customizing ( Information System ) and enter it when starting a report. The system then determines the asset values according to the defined currency translation method and in the respective currency.   Report Date The report date has a special significance in the selection criteria for the report. It establishes the fiscal year for which the report is carried out. In the documentation this fiscal year (for which the report is being run) is referred to as the "current fiscal year." You have to enter the report date in the form of a calendar date. For shortened fiscal years, the system automatically determines the fiscal year concerned based on the fiscal year variant in the respective company code. The following scenarios are possible: The report date is in the past or in the current fiscal year:The report date can be the end of the fiscal year, as well as any period end date during the current fiscal year. For fiscal years that are already closed, the only report date allowed is the end of the fiscal year. For reports for the past, the system uses the report date to determine whether it uses the online database or an archive file. The report date is in a future fiscal year:In this case, the system always sets the report date to the last day of the respective fiscal year.   The current fiscal year is always the year, for which the last fiscal year change was carried out. In order to ensure that values are identical at the end of the old fiscal year and the start of the new fiscal year, the system treats the report date 1/1/YYYY as if the report were for 12/31/YYYY-1.  Reports Including Special Periods Special periods can be taken into account in reports which include posting transactions (asset history sheet, transaction data report). You need to specify the last day of the fiscal year as the report date.  Summary Report By selecting parameters for the way the report lists assets, you determine whether the report Displays only totals for the sort levels in the respective sort versions Lists only asset main numbers (with summarized values for all sub-numbers) Lists all sub-numbers and main numbers individually Summary reports are especially useful for very large datasets. Using summary reports, you can access summarized totals information, without having to create extremely long lists.  Interactive Reporting By double clicking on a totals line, you can get a detailed list of all the assets that make up the total. Using the function Different report in the list display of a standard report, you can call up other reports (totals and individual lists). For more information, see Report Interfaces to Other SAP Components  You can use the Choose function in most lists. The system then provides additional information which differs depending on the object that you select. The objects that can be selected are:  Asset main number and sub-number The system goes to the display of the asset master record. Document number The system goes to the display of the document. Order number or project number The system goes to the display of the order or project. Error number The system goes to the long text for the error, if assets with errors appear in the log. Simulation version The system jumps to the display of the replacement rules in the simulation version that was used.  Ranking List By entering a number 'nnnnn' in this selection field, a ranking list — one per company code —is issued containing the top nnnnn fixed assets. It is sorted in descending order by the value field which you marked under "sorting according to value field".  Sorting by Value Field When starting the report, you can also specify that additional sorting take place according to value field on the lowest sort levels of the list. You can choose all or some of the value fields issued in the respective report. Sorting is carried out in descending order from the actual amount of the value field. This request only makes sense for a report on individual assets (that is, not a summary report). If you requested a ranking list, you must select a value field here. The ranking list is then created with reference to this value field.  Background Processing Reports that encompass all the assets in the system are very demanding on system performance. For this reason, you have to start reports of this kind as background processing (in the report selection screen: Program Execute in background ). You can select a maximum of 1000 assets online.   Additional Entries for Batch Run Additional heading By specifying an additional heading, you can modify the list header. The list header then contains the specified additional heading. List separation By selecting this parameter, you can specify separate output destinations for each company code according to table TLSEP. Microfiche line By selecting this parameter, you can modify the list header. The list header then contains, among other things, information relevant for microfilming. You can combine these parameters in any way you want.  PC Download You can also download reports to Microsoft Excel. You create a file for this purpose in the online display of FI-AA reports under Edit . The following conditions have to be met in order to use this procedure:  The Excel Listviewerhas to be installed correctly (see the Implementation Guide under “Information System”). The FI-AA list has to contain group totals.  The FI-AA list cannot contain totals that are derived from several lines in the report, such as in the asset history sheet.  Graphic: Breakdown of Totals List/Excel Download   Archive Reports The system guarantees the consistency between the SAP database and the archive. Therefore, you can access the archive from the system. The system uses the report date to determine whether it should access the online database or the archive. Archiving/Reporting  However, the functions for Dynamic selections and Worklist (see Mass Changes ) are not available when you use archive reports.