Analyze Value Flows for Sales Orders
Application component: Profitability Analysis
App type: SAP GUI
Description:   You use this function to trace the flow of values during the settlement sales document items and WBS elements to Profitability Analysis (CO-PA) and to Financial Accounting (FI). In this way, you can determine, for example, whether all sender CO objects (sales order items and WBS elements) were settled completely, or whether a posting was made subsequently to a settled period.  The function for verifying the flows of values from settlements can be found in Customizing by choosing Tools  Analysis and in the application menu by choosing Tools   Analyze Value Flows .  
Key features:   The flow of values usually operates as follows during settlement:  First, primary and secondary costs are charged to the sales order item or the WBS element, which contain revenues if applicable. If the object has a Results Analysis Key , Results Analysis is performed at the end of the period. This analysis determines the cost of sales, profitability-related revenues as well as work in process and reserves for imminent loss.  These accrued values (or, in the case of objects without a results analysis key, these actual values) are then settled to CO-PA and FI. During the settlement process, the costs of sales and the profitability-related revenues are transferred to CO-PA and the work in process and reserves for unrealized costs are transferred to FI.  The flow of values occurs when the values of all the selected order items and WBS elements are read and balanced. At the same time, the actual costs and revenues are determined, as are the accrued costs and revenues, and a comparison is made. Moreover, all these values that are "to be settled" (although they should have been settled according to the Customizing settings) are also compared to those values that have actually been settled. These comparisons show the sender page of settlement.  The values that are to be settled are also compared to the values posted to CO-PA and FI. In this way, the sender page is compared to the receiver page .  These comparisons are displayed in the system as follows: The sender page is displayed in the View screen: Two reconciliation formulas - one for costs, one for revenues - are used in order to compare the actual values with the accrued values.  Actual costs = costs of sales ( COS ) + work in progress ( WIP ) - reserves for unrealized costs ( RUC )  Actual revenue = revenues affecting income ( AffectInc. ) + revenue in excess of billings ( Rev.Exc.Bill. ) - revenue surplus ( RevSurplus )   Furthermore, the credits from settlement are compared to the costs, revenues, and reserves for imminent loss ( RIL ). In this way, the values that were actually settled (which can be identified in the credits) are compared to the values that should have been settled according to the Customizing settings.  By opening out the tree, you can differentiate the formulas according to these values with and without results analysis. Displaying the values without results analysis restricts the display of the actual costs, the actual revenues, and the credits from settlement. By expanding the tree further, you can differentiate the actual values (with and without results analysis) according to cost element. If a comparison detects differences, the delta is displayed in red. By double-clicking the delta value, you can call up the objects where the difference occurred. Example You can use these differences in the credits to identify objects that have not been settled completely.You can identify objects for which results analysis has not yet been executed by the differences within the two comparative formulas. The direct comparison between the sender and receiver settlement pages is displayed in the screens View: CO-PA and View: FI. In these views, the values in the CO objects that should have been settled according to the Customizing settings ( CO value s; these are the accrued values in the case of objects with an results analysis key, otherwise the actual values) are compared to the values that have actually been posted in the receiver application ( CO-PA value or FI value ). For CO-PA, the display occurs at value field level ( VALFLD/FIXVAR ). For FI, it occurs at the G/L account level (a ccount ).  You can expand the tree to view the values at the higher level in more detail according to cost elements with results analysis categories ( CElem/RA cat. ) as well as according to the line IDs for results analysis ( LineID ).  With Swap levels 1 & 2 and Swap levels 1 & 3, you can swap these different examination levels at any time to gain a multi-dimensional view of the data.  Within the value field level ( View: CO-PA ), you can examine the data in even greater detail in terms of fixed, variable and total costs. To do this, select the value field line and choose Summarize<->Details . This function allows you to change the level of detail of cost elements that have results analysis categories. This means that you can summarize all the results analysis categories for a cost element instead of viewing them individually. The "*" icon indicates that the value fields displaying the fixed/variable indicator or coming under the results analysis category are combined.  Example In the screens View: CO-PA and View: FI , it is not possible to identify which objects have been settled or which have been completely settled.  Current Customizing settings are used to assign sender CO object values to the value fields and G/L accounts in CO-PA or FI. Consequently, the cause of the differences displayed here could be a change in the Customizing settings after the settlement has occurred.  See also:  Settling Orders and Projects