Display Document
Application component: Contract Accounts Receivable and Payable
App type: SAP GUI
Description: When displaying documents (transaction FPE3) and when changing documents (transaction FPE2), the functions described below are available. 
Key features:  On the initial screen, you can specify either the document number or the reference document number. If you set the Compressed indicator, you can hide empty fields or hide empty, non-modifiable fields. You can also use the following functions on the initial screen: Function Display Goto  Document Header Displays the document header data Goto  First Item Displays the first item of the document Goto  Overview Displays the business partner items, G/L account items, and clearings for the receivables document Goto  Business Partner Item List Displays the business partner items for the document Goto  G/L Item List Displays only the G/L items for the document Settings  Taxes Displays the tax data for the document Read from Archive (pushbutton) Displays documents from the document archive (including archived SD documents).However, you cannot display change documents for archived documents. You cannot change documents read from the archive or rewrite them to the database.  If you have selected the document for Document Display or Document Change, you have the option of using additional views as well as the list of individual items: Function Display Goto  Physical View Displays business partner items and repetition specifications separately Goto  Logical View Displays integrated business partner items and repetition specifications, with due dates, clearing numbers, and open residual amounts Goto  Due Date View Displays due dates, deferral date, payment and dunning blocks in a logical view Goto  Payments/Returns Displays the payments, payment returns, and returns with return reasons, bank data, and return texts for the selected business partner item Extras  Interest Supplement Displays the interest data for an item on which interest has been calculated Extras  Payment Card Supplement Displays the payment card data for a clearing document for which receivables were cleared by the payment run or cash desk using the payment card payment method Extras  Profitability Analysis Displays the profitability analysis account assignment for the G/L item Extras  Deferred Revenues Displays the triggers for deferred revenue postings for receivables for which revenue was deferred Extras  Corrections Displays the trigger records for doubtful items Environment  Document Changes Displays document changes Environment  Master Data Displays the contract account, business partner, and contract data for the document Environment  Posting Totals Displays the posting totals for the reconciliation key used to post the displayed document.  By double-clicking on the business partner item, you can go to the detail display. There you can use the following functions to display clearing documents: Function Display Environment  Cleared Items Displays the items cleared with this clearing document within the account balance display Environment  Items Cleared Earlier For a clearing document for which clearing postings have been reset, this displays the items that were cleared with this document. Environment  Payment Usage Displays the items cleared with this clearing document in a dialog box Environment  Bank Data from Returns Document/Payment Lot/Payment Run Displays the bank data from the sources mentioned Environment  Clearing Analysis For the clearing document, displays the items that were cleared. For items that are still open, this function displays the status of the item (open, cleared, partially cleared). Extras  Clearing History Displays clearing postings and resetting of clearing postings in a chronological view Environment  Clearing Document Displays the clearing document for the open business partner item  You can use the following functions for dunning/installment plans/collective invoices: Function Display Environment  Source Receivables For an installment plan document, this function displays all the items that went into this installment plan and were replaced by it Environment  Line Items Coll. Bill Displays the individual invoices that make up a collective bill Environment  Installment Plan Displays the installment plan for the installment plan document Goto  Dunning History Displays the dunning history for the dunned items  When you display a business transaction that consists of several documents, you can use the following functions: Function Display Document  Business Transaction  Individual Document Display Displays the individual document of a business transaction Document  Business Transaction  Full Display Allows you to switch from the individual document to the overall business transaction  You can use the following functions in connection with the changeover to the euro. Function Display Goto  Doc Prior to Conversion Displays the document data before the euro conversion EURO simulation on (pushbutton) Displays the amounts in Euro  In the detail display for the business partner and G/L item, the data is organized on tabs. By choosing the 1st Offsetting Entry pushbutton in the navigation area of the detail screens, you can switch between the detail screen for the business partner item and the detail screen for the general ledger item. In conjunction with a general currency conversion, in the document display, you can display the transaction currency amounts of document items for expiring currencies in the successor currency. In Customizing for Contract Accounts Receivable and Payable under Business Transactions  Define Alternative Currencies, specify the successor currency for the company code group <SPACE> and for the process Document Display as the alternative currency as of a certain date. The comparison value for this date is the current date. In addition, by setting the SPA/GPA parameter 8XC on the initial screen of the document display, you can make a checkbox visible that you can use to switch the conversion on and off. If you add the parameter in the user master record with the value SPACE, then the checkbox becomes visible and by default, the checkbox is not selected. If you add the parameter in the user master record with the value X, then the checkbox becomes visible and by default, the checkbox is selected. If you deselect the checkbox, you can display the document amounts in the original currency they were posted in. The system converts business partner items and G/L items into the successor currency. Clearing amounts for cleared items are converted, if a successor currency is defined for the clearing currency. Note The Display -> Change function is inactive if the amounts are displayed in the successor currency. To change documents, use the document change transaction. 
Business roles: Accounts Payable and Receivable Accountant (FI-CA)| Cash Manager| Cash Management Specialist| Collections Specialist (FI-CA)| External Auditor - Accounts Payable and Receivable (FI-CA)| Reconciliation Specialist - Accounts Payable and Receivable (FI-CA)
Billing Clerk for Spain: (is an add-on role to the Billing Clerk)
Processes invoices in time, monitors and manages the invoice process, works on a prioritized worklist (e.g. sorted by invoice date and value of invoice requests), creates, releases, and sends invoice documents.

External Auditor - Accounts Payable and Receivable (FI-CA) : 
Reviews the accounts of organizations to ensure the accuracy and completeness of their financial records. Determines if the financial statements of an organization fulfill all required legal accounting policies, and procedures.

General Ledger Accountant for Spain: (is an add-on role to the General Ledger Accountant)
Carries out daily activities in general ledger, for example by recording transactions and making adjustment postings, and prepares financial statements.

Administrator - Accounts Payable and Receivable (FI-CA): (is an add-on role to the Administrator)
Is responsible for the planning, scheduling and execution of jobs and mass activities within FI-CA, including critical Business processes, such as payment run, payment lot, dunning run. 

Billing Clerk : 
Processes invoices in time, monitors and manages the invoice process, works on a prioritized worklist (e.g. sorted by invoice date and value of invoice requests), creates, releases, and sends invoice documents.

Accounts Payable and Receivable Accountant (FI-CA) : 
Deals with payment and credit clarification of B2B and B2C customers and works off complex customer requests according account clarification.

Cash Manager : 
Is responsible for overall liquidity status of group corporate, executes cash transactions and centrally manages bank accounts with rich attributes, including overdraft limit and signatories, approves for opening or closing bank accounts, etc.

Invoicing Specialist (Convergent Invoicing) : 
Is responsible for all customer questions regarding the invoicing process, such as checks and corrections of customer bills.

Reconciliation Specialist - Accounts Payable and Receivable (FI-CA) : 
Is responsible for the reconciliation of Contract Accounts Receivable and Payable (FI-CA) with the General Ledger (FI-GL) and all reconciliation accounts and tax on sales and purchases Clearing accounts.

Collections Specialist (FI-CA) : 
Deals with the collection process in the company including contacting individuals who have defaulted on debts and/or who have not paid past-due bills to discuss the handling of the overdue items (e.g. using payment agreements).

Cash Management Specialist : 
Executes cash transactions and centrally manages bank accounts with a wide range of attributes, including overdraft limit and signatories, utilizing approval process for opening or closing bank accounts, and the regular inventory/auditing process.