Create Purchase Requisition - Advanced
Application component: Purchasing
App type: SAP GUI
Scope items: Central Sourcing|Asset Accounting|Scheduling Agreement for Subcontracting Procurement|Scheduling Agreement for Consignment Procurement
Description:  With this app, you can create, view and maintain purchase requisitions. The app ensures the availability of requested items on time, at the required location, and in the required quantity. 
Key features:  You can use this app to:   Create a purchase requisition by selecting a Document Type, view the same, edit and delete a purchase requisition based on its status at the header and item level.   Maintain information such as description, document type and header note at the header level of a purchase requisition.   Add material, service and limits items to a purchase requisition.   Add items in either the flat list or the hierarchy list.  A flat list is a linear view of items in a purchase requisition. A flat list can only consist of functional items that need not be arranged in any structured order. It cannot contain groups of items; therefore item sets cannot be added to flat lists.   A hierarchy list is a hierarchical view of items in a purchase requisition. A hierarchy list can contain item sets and functional items arranged in a structured order. For more information on managing items in the hierarchy list, see Item Hierarchy in Purchase Requisitions.   Note In the standard system, the item hierarchy function is switched off by default. The configuration expert can activate the item hierarchy function for purchase requisitions using the configuration step Activate Item Hierarchies in Purchasing present in the SAP Customizing Implemention Guide (transaction SPRO) under Materials Management  Purchasing  Environment Data. Note that once the item hierarchy function is switched on, it cannot be turned off.   Copy an existing purchase requisition and create a new purchase requisition.   Add items to a purchase requisition by copying one or more existing items.   Adopt the purchase order item price from the purchase requisition item, based on the value selected in <PO Price Type>.   Note This feature is available only if you have enabled the required configuration in Define Configurations based on Purchase Requisition Origin in the SAP Customizing Implemention Guide (transaction SPRO).     Use the scenario-based workflow. The approval of purchase requisitions is done using the My Inbox app. For more information about configuring workflow for purchase requisitions using the Manage Workflows for Purchase Requisitions app, refer to SAP Note: 2485779 . If the workflow for items is not configured, the item is approved automatically. Critical changes made to a purchase requisition will re-start the approval process for the purchase requisition.   You can enter internal header memos providing subsequent processors with information applicable to the entire requisition.   See the purchase order history in the item detail data. You can also see which requests for quotation (RFQs) or contracts have been created with reference to the purchase requisition, for example. This information is available on the <Status> tab page in the item detail data.   Specify single or multiple account assignments for requisition or purchase order items. The following points apply for the same:   You can choose either to switch from the multiple account assignment screen to the single account assignment screen, or to switch to the multiple account assignment screen. In the case of multiple account assignment, you can choose distribution by quantity or distribution on a percentage basis.   If you have chosen multiple account assignment, you can copy account assignment data to other requisition or purchase order items.   If you enter several account assignment items, you no longer need to distribute the quantity among them manually. The system automatically distributes the requested quantity proportionally among the existing account assignment items.   If you change the requested quantity on the item overview screen, the quantity is adjusted in the associated account assignment items. As soon as you change the quantity or percentage of the account assignment item, no further automatic distribution can be carried out.     You can create totals or subtotals:   You can create totals for numeric fields (such as net value or quantity) in purchase requisitions and then display the total net price for a certain requisition, for instance. Select the <Net Price> column in the item overview and choose <Total>.   You can then create subtotals for plants or materials for instance. Select the relevant column and choose <Subtotals>.   You can also create subtotals for several columns. For example, you may wish to first see the subtotal per plant and then, in addition, the subtotal per material.     Maintain a reference purchase contract number in purchase requisition limit items of product type Service, using <Contract for Limit>.   A trade compliance check is triggered on saving an item by choosing Save. If the trade compliance check returns error, then a purchase requisition item is created in blocked state. For more details on international trade compliance, please refer to International Trade.   View the approval details of a purchase requisition after it is created. The approval details show the workflow steps. If a purchase requisition item is relevant for central approval, then the approval details are not available, and the same is indicated using the <Relevant for Central Approval> flag in the <Status> tab.   
Business roles: Purchaser - Central Procurement| Purchaser
Purchaser - Central Procurement : 
Carries out any centralized purchasing activities across a customer's multi-ERP procurement landscape from a single, central procurement hub, including demand aggregation, centralized sourcing activities and negotiation of central contracts.

Purchaser : 
Ensures that demands of materials and services are fulfilled by creating and monitoring purchase orders.