Create Purchase Requisitions
Application component: Fiori UI for Self Service Procurement
App type: Transactional
Line of business: Sourcing and Procurement
Leading industry: Cross Industry
Solution capability: Central Requisitioning (S/4, Ariba Ctrl Proc.)
Scope items: Procurement of Services|Proposal of New Catalog Item|Proposal of Material Group|Requisitioning|Central Requisitioning
Description:  With this app, you can create purchase requisitions. You can select products from catalogs or provide descriptions of the items to create the purchase requisition. Note This app is deprecated as of release SAP S/4HANA 2023 and will be deleted from the SAP Fiori launchpad in an upcoming release. The deprecated app may no longer be available by default on the SAP Fiori launchpad. In this case, you can find it in the app finder until it is deleted. We recommend you to switch to the successor app My Purchase Requisitions - New as soon as possible. 
An application to Create Purchase Requisitions
Key features:  You can use this app to:   Search for materials or services, using wild card characters.   Search for materials by image.   Add items from the catalog or enter a free-text description for the item to be procured.   Create limit items. Limit items are unplanned services and materials that cannot be specified in detail at the time of ordering. You can define an expected value and an overall limit for these items. The services and materials may be specified later in the service entry sheet and goods receipt creation when their price and quantity are recorded. Note In the case of Central Requisitioning, if you encounter the error "Unable to create limit item. Contact admin.", a Refresh action has to be performed in the app Central Procurement Operations Monitor. Once the refresh has been performed, you can try creating the limit item again.   Add more details to an item, such as source of supply, and accounting information.Note    values are automatically assigned if items in OCI 4.0 or OCI 5.0 catalogs have pre-assigned  values, and items from these catalogs are added to the purchase requisition. You can also maintain  for a free text item, service and material.    Maintain  of an item by choosing the required .   - User Entry User can enter the delivery address manually.  The auto-population of delivery address happens as follows:  In case workplace address of the requestor is maintained in the system, the  is auto-populated with the workplace address, and is editable. The workplace address can be maintained using the SU3 transaction. For more details, see the SAP Note 2571544 . In case the workplace address is not maintained, then the  is auto-populated with the Plant address, and is editable. The Plant Address is derived based on the  maintained in the Default Settings for Users app. In case workplace address is not maintained and  is not assigned in the Default Settings for Users app, no address is populated in the .    - PlantThe delivery address is auto-populated with the Plant address, and is NOT editable. It is derived based on the , if it is maintained in the Default Settings for Users app. The  is updated automatically, whenever the user enters or updates the , or when the Plant address is updated in the master data. Default  If workplace address is maintained for the requestor, the default address type is User Entry, else it is Plant. You can also use the BAdI, BAdI: SSP PR Delivery Address Defaulting to define custom logic to set the default delivery address and address type while adding or editing an item.   Add single or multiple account assignments. Note You can define a new account assignment category using the customizing activity Maintain Account Assignment Categories. In order to view this newly added account assignment category in the app, you must also map it to a standard item category using the customizing activity Define Combination of Item Categories/Account Assignment Categories under Materials Management  Purchasing  Central Procurement - Settings in Hub System.   Add, copy, modify or delete items in an existing purchase requisition.Note You cannot add items to a purchase requisition if your user settings have been changed in the Default Settings for Users app.   Purchasing Group is automatically updated based on the  and  configuration. You can define mapping of material group and plant to a purchasing group using the customizing activity Materials Management  Purchasing  Purchase Requisition  Define Mapping of Material Groups to Purchasing Group.      Shop on Behalf   Create purchase requisitions on behalf of other users. For example, an assistant can create purchase requisitions for a manager. To do this, you can assign a requestor (other than yourself) to purchase requisitions during creation. When creating purchase requisitions on behalf of others, consider the following:   You can change the default requestor on the item overview. By default, the person creating the purchase requisition is the requestor.  You can assign a requestor based on the  and  assigned to your user default settings in the Default Settings for Users app.      The  that is set for the requestor in the Default Settings for Users app is used as the default PO Price Type while creating purchase requisition items. In the case of Shop on Behalf, the  that is set for the author or creator of the purchase requisition is considered.Note The  feature is available only if you have enabled the required configuration in Define Configurations based on Purchase Requisition Origin in the SAP Customizing Implemention Guide (transaction SPRO).   If price validation has been set up for your purchasing organization, the system updates the price with the latest catalog price and informs you accordingly.   Copy changes you have made to one requisition item to other items, as required. If you choose  in the My Purchase Requisitions app, you will be directed to this app. You can add, modify, or delete items in the copied purchase requisition. Note, a new purchase requisition is created only when you order.  Add attachments to purchase requisition items. While adding the attachments, you can choose from one of the document types that you have defined for the purchase requisition business object using the configuration Define DMS Document Types in the SAP Customizing Implemention Guide (transaction SPRO).Note When you add a link as an attachment, you must make sure that the URL is part of the Trusted Network Zones maintained by the administrator in the Maintain Trusted Network Zone app.  View approval details at header or item level based on the workflow configuration maintained in the Manage Workflows for Purchase Requisitions app. The approval details are dynamically updated as you edit the fields in the requisition and save.Note In the case of Central Purchasing, if a purchase requisition item is relevant for central approval in the hub system, the workflow configured in the connected system is not considered. In such cases, the Approval Details are not available in the draft mode. However, if the item is not relevant for central approval, the workflow configured in the connected system is considered, and the workflow steps are shown in the approval details.   Add items to cart once all the required details are filled.   View the total value of purchase requisitions in a preferred currency that is based on the Total Value Currency. Total Value Currency is maintained by the configuration expert in the Default Settings for Users app.   Choose Order to order the items in the cart. A purchase requisition is created. It is either automatically approved, or sent for header or item level approval, depending on the workflow configuration in Manage Workflows for Purchase Requisitions app. Note The approver can subsequently view the purchase requisition document in the My Inbox app, and take action on it.   Requestors can view their purchase requisitions in the My Purchase Requisitions app, and they can create follow-on documents such as goods receipts and return deliveries.  You can use Business Add-Ins (BAdIs) to implement custom field checks (MM_PUR_S4_SSPPR_CHK_DRAFT_ITEM, MM_PUR_S4_PR_CHECK) and set predefined field values (MM_PUR_S4_SSPPR_MOD_DRAFT_ITEM, MM_PUR_S4_PR_MODIFY_ITEM) based on your requirements.Note You can also include and check the tax code in the purchase requisition item using the Business Add-Ins, MM_PUR_S4_PR_MODIFY_ITEM and MM_PUR_S4_PR_CHECK.  
Purchaser : 
Ensures that demands of materials and services are fulfilled by creating and monitoring purchase orders.

Employee : 
Performs all work related activities which are not directly relevant for one's work performance.

Employee - Procurement : 
Executes a self-service requisitioning process. Creates a purchase requisition via access to procurement catalogs or creates free text requests. Keeps an overview of their self-service requests and confirms the receipt of goods or performed services.