Process Prepaid Balance
Application component: Contract Accounts Receivable and Payable
App type: SAP GUI
Description: Along with the refills and usages described up to now, you can also make the following postings to prepaid accounts. 
Key features: On the SAP Easy Access screen under Account  Prepaid  Process Prepaid Balance, you can perform the following actions for prepaid credit: Action  Features  Prerequisite   Refill Account  This action supports both a simple refill of an amount on the prepaid account as well as the purchase of a refill package. The posting on the contract account follows the same pattern as an automatic refill (see Postings for Automatic Refill Using SAP Convergent Invoicing).  The prepaid account contains payment data for the refill.   Refund Credit  With this action, you can refund prepaid credit to the customer either wholly or in part. The posting is of the type 'Debit credit reduction on prepaid account, Credit credit on contract account'. However, the system does not post the document until Billing in Contract Accounts Receivable and Payable processes the detail record (billable item) that is returned by the rating and charging system.  The contract account contains the data for processing outgoing payments.   Transfer Balance to Contract Account  If, for example, you want to close a prepaid account, this action enables you to transfer the current balance of the prepaid account to the contract account for clearing. You can transfer a credit as well as a negative balance.     Transfer Credit/Receivable from Contract Account  For example, if a payment on account is posted to the contract account due to an unassigned incoming payment, you can transfer this payment to the prepaid account with this action. From the opposite perspective, you can transfer a receivable from the contract account to the prepaid account and offset it there against the available credit.     Transfer Credit to Other Prepaid Account  Using this action, you can transfer credit from one prepaid account to another prepaid account. The posting to the prepaid accounts is of the type 'Debit credit reduction on prepaid account, Credit credit increase on prepaid account'.     Account Maintenance  The system posts all items to prepaid accounts with clearing restriction K. This includes the receivables that arise from the usage of services, as well as all refills and other changes to the credit balance. If you have activated the invoicing function Account Maintenance for Prepaid Account, the system always attempts, when SAP Convergent Invoicing posts usages, to then maintain the prepaid account. This means that the system clears the amount that is debited to the prepaid account against the corresponding amount of credit. You can perform manual account maintenance on the prepaid account in the following situations, for example: You have not activated the invoicing function Account Maintenance for Prepaid Account.The invoicing function Account Maintenance for Prepaid Account could not be executed, because the prepaid account, for which the system was to execute account maintenance, was already being processed by another process.You have posted other debits, such as processing charges or transfer of credit.You have posted refills, but due to a tolerated overdraft, there is already a deficit on the prepaid account. Note On the SAP Easy Access screen under Periodic Processing  For Prepaid Accounts  Automatic Clearing, you can also perform clearing for entire account areas or all accounts. (See Automatic Clearing of Prepaid Accounts).     Write Off Balance  Using this action, you can write off the balance of an already closed prepaid account.     Reconcile Balance  If the prepaid account is already closed, but the balance in Contract Accounts Receivable and Payable does not agree with the balance in SAP Convergent Charging, you can make an adjustment posting on the prepaid account with this action.     Display Postings  Using this action, you can display the postings on a prepaid account.     Display Transactions  For each transaction on a prepaid account, the system generates a billable item, which contains the type of transaction, the time, the amount, and other detailed data. Even usages that are not priced are recorded with an amount of zero. Based on this data, you can call a chronological overview of the transactions on a prepaid account with this action.      Restriction of Access to Individual Actions You can use authorization levels to protect access to prepaid actions. In Customizing for Contract Accounts Receivable and Payable, choose Prepaid Processing  Security Settings  Define Authorization Levels for Prepaid Actions. In the standard system, all actions have authorization level 0. To restrict access, enter a higher authorization level. When a user processes a prepaid credit, the system checks the authorizations for the company code and, if possible, the authorization groups entered in the contract account in combination with the authorizations for the actions. The check is made using authorization objects F_PREP_BEG and F_PREP_BUK. Example If you want to allow only certain employees to write off amounts, set authorization level 2 for the action Write Off Balance.