Maintain Contract Partner
Application component: Contract Accounts Receivable and Payable
App type: SAP GUI
Description: You use the business partner in Contract Accounts Receivable and Payable in the role of the contract partner (MKK).A contract partner is connected with the company through contract accounts and through the conclusion of contracts. Contract accounts can therefore only be assigned to a business partner and services billed accordingly if you have created this business partner in the role of contract partner in the business role MKK for role category MKK.Note If you want to use business partner roles on a time-dependent basis, make sure that you do not restrict the business role MKK for role category MKK with regard to time. It must always have a validity from the current date to 12/31/9999.As a contract partner receives services from the company and has to be billed for these services, you also have to define control and payment data on the contract partner. In addition to bank details, you can enter general data on the contract partner, such as the business partner type and creditworthiness. Creditworthiness is determined and updated automatically, but you can overwrite this.A company must have the following information on a contract partner: Address: Name, form of address, academic title, name suffixes and prefixes, personal data, street address, postbox address, communication methods  Control/Payment Transactions: Bank details and general data (creditworthiness)  Relationships: Relationships to other business partners (see Relationship Categories)Note  Industry Component UtilitiesIn the Utilities industry component, you can define additional data for the contract partner, for example, the following general data:Driving license number Social insurance number (USA) Employee classification Account category (as default value for contract account)    Processing the Contract Partner Business partners in the role MKK can be processed in the SAP menu under Master Data  Business Partner. You can process all the roles of a business partner in transaction BP in the menu of the SAP Business Partner. You can delete the role MKK as soon as there are no further contract accounts for a contract partner in the system. When you delete the role MKK, the corresponding entry in the shadow table for this contract partner is automatically deleted.  Tax numbers for business partners You can define any number of tax numbers for a contract partner. Tax numbers are assigned to tax number categories. Tax number categories control the usage of tax numbers and checking these numbers. The system logs changes to the tax number in change documents. Note You can manage address-independent data in the business partner (Multiple Address Handling in Customer Master Data). You can for example define address-dependent tax numbers in the business partner. However, note that Contract Accounts Receivable and Payable only uses the tax number for the standard contract partner address.  Checking dependencies of master data changes If you have set the indicator Business Partner Dependency in Customizing for Contract Accounts Receivable and Payable under Basic Functions   Contract Partner    Activate Additional Checks for Master Data Changes to Business Partner, the system informs you that bank details, payment card details, or the address of a contract partner is still used in a contract account if you try to delete this information. You can navigate to the maintenance of the contract account to remove this inconsistency.  Check digit for contract partners When you create a contract partner, you can add a check digit to the contract partner number. The following conditions have to be met in order to use this procedure:  You add the check digit procedure using event 1051. Sample function module FKK_SAMPLE_1051_2_CHECKDIGITS for two check digits is supplied by SAP.  The contract partner is created with internal number assignment.   The number range is configured such that it begins with a leading zero (check digit procedure with one check digit) or with two leading zeros (procedure with two check digits).  Shadow table for business partners If you have a large dataset of business partners, you can improve the performance of mass runs by using the FI-CA shadow table that contains the most important business partner data. If the shadow table is active, the system automatically maintains the shadow table during business partner maintenance. If you want to use the FI-CA shadow table:  Activate the function in the Implementation Guide for Contract Accounts Receivable and Payable under Technical Settings  Activate Performance Improvement for Mass Runs by setting the relevant indicator.  You can now create the shadow table by using mass activity GPSHAD_NEW.  If you have used planned changes for SAP Business Partner before a release change and the shadow table has already been filled, before you run a mass activity for the first time you have to run report RFKKGPSHUPDATE. This report invalidates the entries in the shadow table for business partners for whom there are unimplemented planned change documents. This prevents obsolete data being read from the shadow table.To revalidate the invalidated entries in the shadow table, you have to run mass activity GPSHAD_UPDATE. This improves the performance of the read accesses to business partner data since, for invalidated entries in the shadow table, the system has to read data from diverse database tables of SAP Business Partner.  To keep the content of the table up-to-date, schedule report BUPTDTRANSMIT regularly for application MKK. This report recognizes whether there have been changes to master data due to moves and reflects these in the shadow table.    Data Cleansing The functions described in the Data Cleansing section of the documentation for SAP Business Partner are not supported for FI-CA. Note If you have the industry-specific components Insurance or Public Sector Contract Accounting in place, you can clean up business partner duplicates. To do this, note the information under Business Partner Duplicates (industry-specific component Insurance) and Checking Duplicates when Creating a Contract Partner (industry-specific component Public Sector Contract Accounting).  Direct Input If you work with Direct Input and execute an upgrade to a release < SAP_ABA 6.40 or < SAP_ABA 7.00, pay attention to SAP Note 871094 . 
Business roles: Accounts Payable and Receivable Accountant (FI-CA)| Accounts Payable and Receivable Manager (FI-CA)| Collections Specialist (FI-CA)| External Auditor - Accounts Payable and Receivable (FI-CA)| Reconciliation Specialist - Accounts Payable and Receivable (FI-CA)
Billing Specialist (Utilities) : 
Is responsible for providing accurate and complete utilities bills for the end customers in time. Works in the back-office. Supervises the billing, invoicing and bill print processes.

Accounts Payable and Receivable Manager (FI-CA) : 
Minimizes overdue receivables and bad debt losses, analyzes and improves customer payment behavior, and optimizes receivables processing costs.

Collections Specialist (FI-CA) : 
Deals with the collection process in the company including contacting individuals who have defaulted on debts and/or who have not paid past-due bills to discuss the handling of the overdue items (e.g. using payment agreements).

Reconciliation Specialist - Accounts Payable and Receivable (FI-CA) : 
Is responsible for the reconciliation of Contract Accounts Receivable and Payable (FI-CA) with the General Ledger (FI-GL) and all reconciliation accounts and tax on sales and purchases Clearing accounts.

Accounts Payable and Receivable Accountant (FI-CA) : 
Deals with payment and credit clarification of B2B and B2C customers and works off complex customer requests according account clarification.

External Auditor - Accounts Payable and Receivable (FI-CA) : 
Reviews the accounts of organizations to ensure the accuracy and completeness of their financial records. Determines if the financial statements of an organization fulfill all required legal accounting policies, and procedures.

Customer Service Representative - Tax and Revenue Management: (is an add-on role to the Customer Service Representative)
Is involved in inspecting tax returns and accounts, assists individuals and organizations with their tax concerns and situations, and also looks for issues such as late payments or delinquent account.

Meter Data Specialist (Utilities) : 
Is responsible for providing accurate and complete utilities measurement data (register readings, load profiles) in time. Works in the back-office. Organizes and supervises the acquisition of measurement data.