Define Reconciliation Cases
Application component: S/4HANA for Group Reporting
App type: Transactional
Line of business: Finance
Leading industry: Cross Industry
Solution capability: Corporate Close (S/4)|Entity Close (S/4)
Scope items: Intercompany Reconciliation Process
Description:  With the Define Reconciliation Cases app, you can create, display, change, or delete reconciliation cases. 
An application to define reconciliation cases
Key features: This app provides the following key features: Create Reconciliation Case Follow the procedure below to create a reconciliation case from scratch:  Choose Create to open the detail page. Specify a 5-digit alphanumeric ID and a meaningful description, and optionally, a long description. Make the following settings in the Attributes section: Select the storage type Master Data if you want to set the reconciliation case as master data, as opposed to configuration data. Master data is usually defined directly in the production system or replicated between systems via file export and import. If you select Configuration Data, the reconciliation case is part of configuration, which can be transported between systems, for example, from the quality system to the production system, via transport requests. Any necessary changes can only be made in the source system where the reconciliation case was originally defined.Note If a system is configured as a production system, Master Data is selected automatically and cannot be changed. Assign a matching method. The method-level filters are then applied to data scope of the reconciliation case.Note Each matching method can only be assigned to one reconciliation case, that is, you cannot assign a matching method that has already been assigned to any other reconciliation case. Once assigned, a matching method cannot be deleted unless its assignment to the reconciliation case is revoked.The assigned matching method must have the same storage type with the reconciliation case. Select the With Balance Carryforward checkbox if all the involved organizational units carry forward balances to the next fiscal year (period 000). The balances from the period 000 are therefore taken for YTD amount calculation.In this case, it’s recommended that in the assigned matching method, you set the first matching rule to group together all items of period 000.If you keep the checkbox unselected, no balance carryforward results should be taken. You need to filter out the period 000 data in your underlying CDS view. The system simply aggregates all the amounts in your database from the very beginning to get the to-date amounts, which might cause system performance issues.Note The setting is only applicable when the underlying data source allows reconciliation across years or across periods within one year, that is, the year/period-related filters are set as Fiscal Year Period  $CurrentFiscalYearPeriod$ in the data source. For more information, see Define Data Source.  In the Other Settings section, specify the following: Hierarchies for unit and superordinate unit: This is an optional step to enable hierarchy view for the reconciliation reports based on this reconciliation case. You can specify both hierarchies to support matrix reconciliation based on two organizational dimensions. For more information, see Matrix Reconciliation.Note The hierarchies must match the organizational unit fields of the matching method data source. Hierarchies are maintained using the Manage Global Hierarchies app. For more information, see Define Organizational Unit Hierarchies. Select one or more of the following display options:  Up to Now (YTD)  Up to Last Matching (YTD) Up to Now (Period) Up to Last Matching (Period) Later, in the Reconciliation Balances report, only the data of your selected options will display. Note Whether all the 4 display options above are available depends on the mandatory filter fields (MFF) of the underlying data source:  If set as “” or “= RYEAR” and “”, all 4 display options are available.  If set as “= FISCYEARPER” or “= RYEAR” and “= POPER”, only 2 display options Up to Now and Up to Last Matching are available without the suffix YTD or Period. Whether the data displayed in Reconciliation Balances refer to YTD or period values depends on your business data.   In the Display Groups section, create a new display group as follows: Specify a meaningful description, and optionally, a long description. By default, the system automatically assigns a 4-digit numeric ID, which you can change.  The Tolerances subsection lists all available amount types. Make the following settings for each listed amount type:   Specify a tolerance amount or percentage. Later in the reconciliation report, the differences between company and trading partner postings are compared with the tolerance and result in different criticality statuses.  Under Calculate Difference By, specify how value differences for each field will be calculated later in the reconciliation reports:  If you keep the setting as Addition, the differences between leading unit and partner unit are calculated by adding their values. It's usually applicable if you use positive and negative signs to record debits or credits, where the amounts are counterbalanced when adding up.   If you set it as Subtraction, the value differences are calculated by subtracting the values of partner unit from those of the leading unit. It applies to cases where quantity differences are to be calculated or if you record debit and credit amounts with same sign, for example both as positive values.   Among all listed amount types, select one as the Leading Amount, which will be used for calculating balances in Reconciliation Status Overview. Optionally, you can add converted measures, which are virtual amount or quantity measures converted from a source measure field using your defined conversion rules. Later, these additional measures can be selected in Activate Reconciliation Close Process and reconciliation reports to support on-the-fly conversion. To do that, take the following steps: Choose Add ( icon) and specify the ID and description of the converted measure. Select a source field from which you want to convert. Select a defined conversion profile.  Note The available source fields and conversion profiles depend on the data source of the assigned matching method.The settings of Is Leading Amount, Calculate Difference By, and Converted Measures can only be made or changed for the leading display group. Any non-leading groups inherit these settings from the leading group.  In the Sides subsection, you can define two sides that represent opposing views of the data to be reconciled. For each side, you define additional filters so that it sums up the amounts of a distinct subset of the underlying data source. For example, you can define a display group that has two sides: Accounts payable (AP) of the leading unit and accounts receivable (AR) of the partner unit.When defining a filter, apart from the regular operators such as Equal to or Between, for some fields, you can also use Selection with single field to choose the data sets that are defined as selections in the Define Selections app.For date fields, such as Clearing Date or Document Date, you can additionally use the following functions: Is empty Is today After the input period Before or on the input period The date functions are used to dynamically filter items in apps that are based on reconciliation cases, such as Reconciliation Balances, Manage Assignments - By Reconciliation Case, and Display Matching Items - By Reconciliation Case. Example To include only the items remain open before the end of a fiscal period, you set the following filters in the display group: Clearing Date is empty (use the date function IS_EMPTY) Clearing Date is after the input period (use the date function LATER_THAN_LAST_DAY_OF_PERIOD) Later when viewing Reconciliation Balances, you select the display group and input the period 008/2022, only the items who are still open on 008/2022 or have a clearing date later than the last day of 008/2022 are displayed.To include only items remain cleared before the end of a fiscal period, you set the following filters in the display group: Clearing Date is before or on the input period (use the date function UP_TO_LAST_DAY_OF_PERIOD) Clearing Date is equal to 3 (Cleared) Later when viewing Reconciliation Balances, you select the display group and input the period 008/2022, only the cleared items with the clearing date on or earlier than the last day of 008/2022 are displayed.Note Avoid using the date functions in display groups for reconciliation cases that are used for interunit elimination purpose, namely the reconciliation cases assigned in Define Elimination Methods. It may cause data inconsistency due to the dynamic data retrieval. Note To produce meaningful reconciliation reports, avoid having intersections between the two sides. This is especially important for the reconciliation cases that are used in Define Elimination Methods. If you have created multiple display groups, you must do the following:  One display group must be set as the leading group, which will be used as a basis for calculating balances in the relevant reconciliation reports.  Optionally, you can pair up two display groups so that an intercompany netting view can be established later in the reconciliation balance report. The paired display groups must contain exactly opposing views of the data. For example, if display group 1 has filter A for leading unit defined and filter B for partner unit, the paired display group 2 must have filter B for the leading unit and filter A for the partner unit.Tip A quick way to create display group 2 is to choose the Copy and Swap button on the detail screen of display group 1.  Note For more information about the purposes of creating multiple display groups, see Display Groups of Reconciliation Case. Save your changes. A new reconciliation case is created.  Tip You can also create a reconciliation case by copying an existing one and adjusting it to your requirements.  Display/Change Reconciliation Case You can view all your available reconciliation cases on the list page. By navigating to the detail screen of a reconciliation case, you can check or change any of its attributes and settings described above. After making any changes, choose Save to apply the changes. You can also delete any reconciliation cases that are no longer needed. 
Business roles: General Ledger Accountant - Intercompany
General Ledger Accountant - Intercompany : 
Manages intercompany transaction documents matching and accounts reconciliation, coordinates with other business users for mismatching explanation and derivation correction, etc.