Reverse Expense Settlement
Application component: Settlement Management
App type: SAP GUI
Description: You can cancel the following settlement management documents: Supplier settlement listsFor more information, see Cancel a Supplier Settlement List. Settlement documentsSupplier billing documentsCustomer settlementsCustomer settlement listsExpense settlementsSettlement document lists When you cancel these settlement management documents, it is important to note what happens in the following cases: Settlement document, supplier settlement list, supplier billing document, customer settlement, expense settlement, customer settlement list Case 1: The document to be canceled has not yet been transferred to Financial Accounting (posted).If you cancel the document, a reversal document is created. The original document and the reversal document have status E (document completed upon cancellation) meaning that no follow-on documents can be generated for either document type (settlement document lists and accounting documents). Case 2: The document to be canceled has already been transferred to Financial Accounting. No settlement document list has yet been created for the document.When you cancel the document, a reversal document is created. This is automatically posted to Financial Accounting. The system takes neither the reversal document nor the original document into consideration when creating settlement document lists. Case 3: The document to be canceled has already been transferred to Financial Accounting. A settlement document list has already been created from the document.When you cancel the document, a reversal document and a settlement document list for the reversal document are created.   When canceling document lists (customer settlement lists, settlement document lists), the system generates a reversal document list, by copying the document list, changing the settlement document type in the document header (for example, invoice in credit memo), and flagging the items with reversed credit/debit indicators. Furthermore, the system resets the status of the preceding documents when customer settlements or customer settlement lists are canceled, so that the documents are available again for creation of corresponding follow-on documents. For settlement documents and supplier settlement lists you can cancel both sides (supplier and customer) or just one side (supplier or customer). When you post a reversal document for a settlement document, only the lines for the active partner are created. During the statistics update, only the values for the active partner are updated in the reversal document. For a one-sided cancellation, it is also possible to cancel the second partner in a second step. Settlement document list Case 1: The settlement document list has not yet been transferred to Financial Accounting (posted).When you save the document to be canceled, a reversal document is not created. The document to be canceled is not posted. Case 2: The document to be canceled has already been transferred to Financial Accounting.When you save the document to be canceled, a reversal document list document is created. This is automatically posted to Financial Accounting. Furthermore, the system initializes the remuneration list numbers in the preceding documents, so that they are available again for the creation of a settlement document list.  Single documents in supplier settlement listsA single settlement request contained in a supplier settlement list can only be canceled if the supplier settlement list has already been transferred to Financial Accounting. When the single document is canceled, a reversal document and a settlement document list are created for the reversal document. This corrects the balance of the accounts.