Payment Postprocessing
Application component: Consumer and Mortgage Loans
App type: SAP GUI
Description:  You can use the Payment Postprocessing functions to process the following payments for loans given: Payments posted to a G/L account due to missing assignment or reversal activities (rejections, for example) Payments assigned to a loan contract and posted to the customer account as advance payments or overpayments. This is the case when payments can be assigned to a contract, but no open receivables items exist. Payments posted to the contract as overpayments when a debit item already cleared by a payment is reversed. Payments posted as overpayment or advanced payment to a contract by means of the Payment Postprocessing function or the Clear Overpayments Automatically function. Payments posted to a contract as reimbursements with the Payoff function. Various clearing types (processing categories) are supported for the postprocessing of payments that are open items on a G/L account or contract. The options available for clearing credit items include clearing open debit items on a customer account, posting to a G/L account or refund, for example. Payments can also be on the debit side of an account, as a result of payables, for example. The Payment Postprocessing function enables you to clear debit items in different ways, such as clearing open credit items on the customer account or posting to a G/L account. 
Key features:  Selection Along with the company code (required entry) and the loan number(s), the following selection criteria are available to you in the Loan Selection area. Product type Debtor Processing group Here you enter one or more processing groups that you stored when creating/changing a contract in the Basic Data on the tab page Organization in the area of Loan Officer Assignment for the PPP activity. You must enter the processing group, meaning the loan officers responsible for the activity, in connection with the activity type. The system displays all items for further processing of the contracts to which the processing groups entered here are assigned. Now they can be edited.   You specify the processing groups in the Customizing activity Define Loan Officers. In the Customizing activity Define Field Selection for Assigning Loan Officers you define which activity types are available for entry on the tab page organization in the area of Loan Officer Assignment for the assignment of one or more loan officer, for each company code and product type. Transaction type You must specify activity type PPP in connection with a processing group.   You specify the various activity types in the Customizing activity Define Activity Type. In the Selection of Items section you have the option of restricting the items to be processed on the basis of the following selection criteria: Payment lock Here you enter the payment block indicators that identify certain line items of an account in the document item for information purposes. The system then displays the corresponding line items for processing. Assignment You enter the assignment numbers that identify certain line items of an account in the document item for information purposes here. The system then displays the corresponding line items for processing. Posting date The system displays the open items with a posting date that matches the date or lies within the interval entered here. Now you can process the items. Value date The system displays the open items with a value date that matches the date or lies within the interval entered here. Now you can process the items. Amount in local currency You enter the payments you want postprocessed that are on a contract or G/L account as open items here in local currency. The system displays all payments in local currency with amounts within the interval specified. Now you can process them. Amount in transaction currency You enter the payments you want postprocessed that are on a contract or G/L account as open items here in transaction currency. The system displays all payments in transaction currency with amounts within the interval specified. Now you can process them. Transaction currency The system displays the open items with a contract currency matching the currency entered here. Now you can process them. Under Control enter the following data: Selection key (required entry) Here you enter the selection key that controls which employees are allowed to edit which customer account postings (advance payment, qualified overpayment, and/or other overpayment) or G/L account postings. Along with the open items of the selected contracts, the system also displays the open items of all G/L accounts that are eligible for processing based on the selection key entered. Now you can process them. Processing key Here you enter the processing key that controls which employees can use which processing categories (for example, settlement of open items on the customer account or refund). The system displays the open items that are eligible for processing based on the processing key entered. Now you can process them. If you leave the field empty, the system displays all selected open items but you cannot process them.   Both the selection and the processing keys are each linked to an authorization object. This checks whether a user in a certain company code is allowed to use a specific selection or processing key. Display of all items If you leave the field empty, the system only displays the selected items that you are allowed to process based on the selection and processing keys entered. If the field is selected, the system also displays the selected open items you are not authorized to postprocess, but you cannot process them. Open items that cannot be cleared Open items waiting to be released Open items that are selected according to the selection key, but that may not be processed in accordance with the processing key The open items selected by means of the customer account that can be cleared based on the processing key, but may not be processed in accordance with the selection key. For example, It is possible that you are allowed to use all processing categories supported by the system based on the processing key entered, but based on the selection key entered, you are only allowed to process the debit or only the credit items of certain customers.   In Customizing you specify the G/L accounts on which debit and/or credit items may be processed in the Customizing activity Assign G/L Accounts to Account Groups. You control whether the flow types you define in the Customizing activity Assign Flow Types to Flow Groups represent debit or credit items by means of the activity category specified in the Customizing activity Define Flow Types. In the Customizing activity Function Keys/Processing Category for Processing Key, you determine which processing categories may be used for certain processing keys.  Output When you execute the function, by means of the SAP List Viewer the system outputs a Basic List using which you can choose the selected items for further processing.   You can display the FI document and payment information (the customer's bank details or the application of funds for the payment, for example) for each item.   If an item is created due to a SEPA payment, you can display the relevant SEPA information. See the section Display Structure SEPA Information. Once you have selected the required items, various processing categories for the selected items are available for you to choose from on the Workscreen Payment Postprocessing for Loans screen. You can select all posting categories supported by the system by choosing Edit → Enter Clearing Debit/Enter Clearing Credit or by means of the field Processing Category Credit/Processing Category Debit in the Next Payment Usage area. You also choose from specific processing categories displayed as pushbuttons.   In the Customizing activity Define Description of Function Keys, you need to define a freely definable text for each required pushbutton.   Processing categories for credit items supported by the system: Clear open debit items, meaning the clearing of open debit items on the customer accounts (interest to be paid, for example) On the Open Items Customer Account screen the system displays all open items per customer, contract or finance project. Select the items you want to clear with the payments and choose Back. The system displays the selected items in the Payment Usage area. Clear G/L account open items, meaning the clearing of open debit items on a G/L account You need to specify a G/L account as target object in the Next Payment Usage area. On the screen Clear Open Items G/L Account the system displays all open items on the G/L account. Select the items you want to clear with the payments and choose Back. The system displays the selected items in the Payment Usage area. Posting to G/L account You need to specify a G/L account as target object in the Next Payment Usage area. The system displays the processing category and the target object, in other words the G/L account, in the Payment Usage area. Enter the amount required and a text. Advance payment On the Planned Records Loans screen the system displays all planned records per customer, contract or finance project. Select the required items you want to clear later with the payments and choose Back. The system displays the selected items in the Payment Usage area. Qualified/other overpayment You need to specify a contract as target object in the Next Payment Usage area. In the Payment Usage area the system displays the processing category, the target object, meaning the contract, and also the partner data. Enter the amount required and a text. Refund On the Enter Refund screen in the Usage area the system displays a customer and/or a contract as target object and also the recipient data. You can also make the following areas available for entries. You can delete all the data entered here at once by choosing Delete Field Contents. In the Name and Address of the Business Partner area you need to enter the name and address of the recipient. If the open item to be further processed involves a payment posted to a contract as advance or overpayment, the recipient of the refund can differ from the business partner of this contract. In the Bank Details area you need to define the payment method, the bank country, the bank identification number and the bank account. To access the bank data, choose Display Bank. From there, you can also branch to the Change Documents and the Administrative Information. In the Tax area you can define the business partner's tax numbers used for forwarding information to the tax authorities. Choose Enter. The system displays the refund data in the Payment Usage area. Discount prepayment You need to specify a contract as target object in the Next Payment Usage area. In the Payment Usage area the system displays the processing category, the target object, meaning the contract, and also the partner data. Enter the amount required and a text. Processing categories for debit items supported by the system: Clear open customer debit items, meaning the clearing of open credit items on the customer accounts On the Open Items Customer Account screen the system displays all open items per customer, contract or finance project. Select the items you want to clear with the payments and choose Back. The system displays the selected items in the Payment Usage area. Clear G/L account open items, meaning the clearing of open credit items on a G/L account You need to specify a G/L account as target object in the Next Payment Usage area. On the screen Clear Open Items G/L Account the system displays all open items on the G/L account. Select the items you want to clear with the payments and choose Back. The system displays the selected items in the Payment Usage area. Posting to G/L account You need to specify a G/L account as target object in the Next Payment Usage area. The system displays the processing category and the target object, in other words the G/L account, in the Payment Usage area. Enter the amount required and a text. If open items exist at an IP distribution level (contract, finance project, customer), you also have the option of settling these items with the payments to be cleared in accordance with priorities set in Customizing. To do this you need to define a contract in the Target Object area. Within the program, the system selects all open items of the distribution level linked to this contract. Choose the pushbutton IPD Proposal for OI Clearing or the menu option under Edit → Proposal IPD OI. The system displays a proposal for the (partial) clearing of the open items in the Payment Usage area. You can change this if you need to.   You specify the priorities for the clearing of the payments in the Customizing activity IP Distribution IP - Sort. The following data is displayed in the Amounts Selected for Clearing area. Total The system displays the overall total of the credit or debit items selected, including both the amounts cleared by the payment postprocessing and the amounts not yet cleared. Open The system the total of the open amounts not yet cleared that are available for further processing here. Change Clearing Currency This function offers you the option of redefining the currency of the payments for clearing. In the Next Payment Usage area, enter the Processing Category Credit or Processing Category Debit to determine the type of clearing for the selected credit or debit amounts. If the target object is a qualified/other overpayment and a discount prepayment, you also need to specify a contract, and for the clearing of open items on a G/L account, the G/L account.   You do not have to specify a G/L account for a posting to a G/L account. For this clearing type, the flow type defined in the Customizing activity Assign Flow Types to the Flow Category automatically applies to a certain G/L account. If you do enter a G/L account for a posting to a G/L account, the system posts to this G/L account regardless of the Customizing setting. In the Payment Usage area, once you have selected the processing category, the system displays this along with the selected items and the partner data. You enter the accepted amount (meaning the amount to be cleared) per processing category, or you can change this and store an explanatory text on the document item. Partial clearing With the Payment Postprocessing function you can clear an open item with a payment and can execute partial clearing.   There is an overpayment of EUR 80 on a contract. You want to use this overpayment to clear a receivable on the same contract amounting to EUR 100. Using the clearing type Clear Open Customer Items, select the open item of EUR 100. The system displays the selected item in the Payment Usage area. The Selected Amount field contains the amount of the receivable, EUR 100 in this case. In the Accepted Amount field you have to enter the amount to be cleared manually, EUR 80 in this case. During posting, the system clears the receivable of EUR 100 and generates a new receivable of EUR 20.  
Business roles: Staff Accountant - Loans Management
Staff Accountant - Loans Management : 
Enters and monitors the payment flows resulting from loans transactions. Carries out all the necessary postings, accruals/deferrals and valuations, and checks the posting activities.