Manage RFQs
Application component: Fiori UI for RFQ/Quotation
App type: Transactional
Line of business: Sourcing and Procurement
Leading industry: Cross Industry
Solution capability: Purchase Contract Management (S/4)|Source Assignment (S/4)
Scope items: Request for Price|Supplier Quote Automation with SAP Ariba Commerce Automation|Sourcing with SAP Ariba Sourcing
Description:  You can use this app to create requests for quotations (RFQs) in SAP S/4HANA. There are different processes that you can start from within the Manage RFQs app:  You send your created RFQs later to SAP Ariba Sourcing, where the bidders and suppliers can place their bids. After you have decided which bidder or supplier should receive the award, you send the awarded quotation back to SAP S/4HANA. A purchase order or a contract is created automatically in the background. You can display it within the Manage Purchase Orders app or within the Manage Purchase Contracts app.   To request only price and quantity information or shipping costs, you send these RFQs later to the Ariba Network, where the suppliers can create their bids. These bids are sent back to SAP S/4HANA, where you can award one of them.   You can also create price requests in SAP S/4HANA and send them directly to your supplier via e-mail or as a printed version by mail. You receive the quotations from your suppliers and then create the quotations in SAP S/4HANA manually.   
An application to create quotations to submit to suppliers.
Key features:  With this app, you can do the following:  Display a list of already existing RFQs   Search for an RFQ    Copy an existing RFQ and modify it according to your requirements, or add a new RFQ   Maintain general information   Maintain items Note There are two types of items that you can use when creating an RFQ:   Materials   Services Please note that SAP Ariba solutions currently don't support lean services. Therefore, you cannot add items of type 2(Service) to the RFQs of types Ext. Sourcing Req. and Ext. Price Req..     Maintain delivery address for each requested item   Maintain delivery and payment terms   Add bidders   You can add bidders manually by typing the supplier names directly into the supplier field, or by selecting the supplier from the generic search help.   You can use the Get Bidder Proposals button to check whether there are any suppliers for the selected materials and the selected purchasing organization. The system proposes a list of suppliers that have delivered the required materials or services for the selected purchasing organization in the past. Suppliers that are used by other purchasers are also included, if applicable. You can select one or several suppliers from the suggested list. If you have added multiple materials to your RFQ, the column Number of Covered Items in the Bidder Proposals popup list shows you the number of materials from the current RFQ that the supplier has delivered in the past.     Select the type of follow-on document Note You can create only one follow-on document for an RFQ. You can select whether an outline agreement or a purchase order should be created automatically after you have awarded a quotation.     Publish the RFQ and send it to SAP Ariba Sourcing Note Currently, the system validates only if a material is marked for deletion or is locked.   Check the output information to make sure that the RFQ has been sent to SAP Ariba Sourcing   View the detailed information of the received quotations   Add attachments Note When creating RFQs in SAP S/4HANA, you can add attachments, both at header and at item level. Depending on which process you use, note the following differences:  If you send your RFQs to suppliers via e-mail or as a printed version, you can use the attachments within SAP S/4HANA, that is, you can display and change them. Currently you cannot transfer them to your suppliers via e-mail automatically.   If you use the sourcing process that is integrated with SAP Ariba Sourcing via the Ariba Network, or if you request price and quantity information from a supplier directly on the Ariba Network, you can also add attachments to RFQs. These attachments can be transferred with the RFQ to the Ariba Network and also to SAP Ariba Sourcing, if required.     Create, edit and display additional information to your suppliers in the form of texts in the Notes section.   Manually change the details of the quotations that are in status In Preparation or in status Submitted if this has been agreed with the supplier outside of the bidding platform (via phone or e-mail). This feature is available only for Ariba Quote Automation process and for Request for Price process.   Automatically update the pricing information in the info record and in the info note.   Display all relevant legal transactions and navigate to the detailed information.   Assign legal transactions to an RFQ.   Display the process flow to see the steps that were already performed in the procurement process. You can navigate to the relevant document by clicking the required part of the graphic.   Display the History of the RFQ to keep track of the document changes.  When you navigate to the object page of an RFQ, you can choose the History button to view a change log of the RFQ. The log popup displays information about the user who made a change, the date and time of the change, and the content of the change. However, the change log doesn't document whether notes or attachments were added, edited or deleted, nor does it provide approval details or process flow information. You can search for a particular change in the document and alter the view settings. The search function for entities or items is currently not supported. Note Please note that the History popup displays changes on database level. Therefore, it is not a one-to-one representation of the UI changes. For example, if you change the requested quantity of the item, the system logs the changes on schedule line level.To use the History function, the user needs the Auditor role in addition to the Purchaser role.   Cancel an RFQ.   Note For technical reasons, you cannot use the RFQs that have been created in the new Fiori app, in the SAP GUI environment, and vice versa. 
Business roles: Purchaser
Accounts Payable Accountant : 
Carries out the most important functions in accounts payable accounting with a special focus on creation and execution.

Purchaser : 
Ensures that demands of materials and services are fulfilled by creating and monitoring purchase orders.

Production Supervisor - Process Manufacturing : 
Ensures a smooth production process. Ensures that the manufacturing plan created by the production planner is executed under consideration of shop floor related issues like personnel shortage, machine breakdowns, etc.

Production Planner : 
Plans, monitors and adjusts material supplies produced internally and ensures material availability for sales order fulfillment and production supply. Collaborates internally with customer care and other production planners.

Project Manager - Professional Services : 
Manages execution of commercial projects ensuring scope, time, budget & client satisfaction.

Purchasing Manager : 
Manages the procurement area. Acts as an approver and has a special KPI view.

External Auditor - Procurement: (is an add-on role to the External Auditor)
Reviews and checks archived documents like purchase orders, material documents and logistic invoices.

Project Manager - Commercial Services : 
Manages execution of commercial projects ensuring scope, time, budget & client satisfaction.

Cash Manager : 
Is responsible for overall liquidity status of group corporate, executes cash transactions and centrally manages bank accounts with rich attributes, including overdraft limit and signatories, approves for opening or closing bank accounts, etc.

Shipping Specialist : 
Processes outbound deliveries.

Production Supervisor - Discrete Manufacturing : 
Ensures, together with his team, a smooth production process. Ensures that the manufacturing plan created by the production planner is executed under consideration of shop floor related issues like personnel shortage, machine breakdowns, etc.

Material Planner - External Procurement: (is an add-on role to the Material Planner)
Ensures the availability of materials for production supply plans and monitors and adjusts material supplies procured externally. Collaborates internally with production planners and externally with suppliers.

Inventory Manager : 
Manages inventory with respect to quantity and value.

Cash Management Specialist : 
Executes cash transactions and centrally manages bank accounts with a wide range of attributes, including overdraft limit and signatories, utilizing approval process for opening or closing bank accounts, and the regular inventory/auditing process.