Manage Supplier Invoices
Application component: Fiori UI for Invoice Verification
App type: Transactional
Line of business: Sourcing and Procurement
Leading industry: Cross Industry
Solution capability: Purchase Order Processing (S/4)
Scope items: Purchasing Rebate Processing|Consumable Purchasing|Procurement of Services|Purchase Contract|Automated Dynamic Discounts with SAP Ariba Discount Management|Subcontracting|Accounts Payable|Guided Buying for Central Procurement with SAP Ariba Buying|Automated Purchase-to-Pay with SAP Ariba Commerce Automation|Data Migration to SAP S/4HANA from Staging|Procurement of Materials with Variant Configuration|Production Subcontracting - External Processing|Guided Buying Capability with SAP Ariba Buying|Corrective Maintenance|Scheduling Agreements in Procurement|Return to Supplier|Central Requisitioning|Sales Processing using Third-Party with Shipping Notificationx|Direct Procurement with Inbound Delivery|Complementary Procurement Functions|Requisitioning|Procurement of Direct Materials
Description:  With this app you can create and display a supplier invoice based on the received document. You can specify the purchase order items to which your supplier invoice relates. These referenced items can also have multiple account assignment. You can choose among several assignment options depending on the reference document category. To identify the most relevant service entry sheet items, for example, you can search by the service performer and the performance date. If you select the Simulate or Post function, the system compares the quantity and amount data of each supplier invoice item with the data of the related purchase order item. If goods-receipt-based invoice verification has been defined for a purchase order item, the system compares the supplier invoice data with the related goods receipt data. If the deviation is outside defined tolerances, the invoice is posted, but the invoice is automatically blocked for payment. If the system determines the responsible person, an approval process is initiated. You can use the Supplier Invoices List app to display supplier invoices. In the detail view, you can release or reverse a blocked supplier invoice. 
An application to create supplier invoices
Key features:   Starting with the Create Supplier Invoice tile, you can, for example, do the following:   Create a supplier invoice. You can also create credit memos, subsequent credits and subsequent debits.   Choose See More in the General Information section to edit, for example, the Assignment, Item Text, and Header Text fields. After posting, the system transfers these texts into the corresponding Financial Accounting document. In addition, you can change the exchange rate that is displayed according to the customizing settings. You can change the exchange rate until you create an invoice item. If you specify a purchase order reference with fixed exchange rate and you create the invoice item, the exchange rate is created automatically for the invoice.   Create all relevant items for one or multiple purchase order references for which the invoice was received. You can define retentions during procurement for warehouse and consumption in the purchase order. These retentions can be taken into account for your supplier invoice.  You can deselect items that are not relevant. In addition, you can create a supplier invoice without a purchase order reference. In this case, complete missing data for the invoicing party, currency, and baseline date. Note If Public Sector Management is activated in your system, you can create invoices with reference to purchase orders that contain data for the Funds Management. In the detail data for corresponding invoice items, you can select the specific fields in the Account Assignment section under Settings. You can enter information for purchase orders without an account assignment category or change account assignments proposed in the purchase order in case of non-valuated goods receipt.   Add G/L account items   You can also create a supplier invoice with account assignment to a service order. If you add a G/L account and expand the item, specific fields are available, if they are configured as ready for input in the G/L account, for example, Tax Code, Service Document Type, Service Document, and Service Document Item.   In addition, the field Company Code is available, so that cross company code postings are possible.     Enter and check the tax data   Edit payment terms Note Once the payment terms have been adopted by the system they are no longer changed automatically. If you change the payment terms or the supplier while creating a supplier invoice, you must check the payment terms and reset them manually if required.   Enter unplanned delivery costs   Add multiple attachments   Simulate, hold, or post the supplier invoice The Simulate function allows you to display the account movements before posting the document. On the Simulation view, you can also switch the simulation currency, and post the supplier invoice.  One clerk can park the invoice document and another clerk can complete the process and post it.  Reduce the invoice If you receive a supplier invoice with a deviation either in the amount, or quantity, or both, you can document this difference in the detail data of the invoice item by choosing the Reduce Invoice function. For a reduced invoice, the app posts an invoice and a credit memo at the same time, and creates a letter of complaint.   Display the purchase order history  You can display the purchase order history, that means the details of good receipts effected or invoices received in respect of a referenced purchase order item.   Use Advanced Edit to continue editing your supplier invoice within the Create Supplier Invoice – Advanced app.   Select invoices to be displayed within the Display Supplier Invoice – Advanced app with the Advanced Display option.   Note As a prerequisite for using the Advanced Display and Advanced Edit functions, you must set the indicator for Display Buttons for Navigating to Advanced Apps within the Edit Supplier Invoice Settings app.    Output specific business documents. You can output specific business documents that are created when supplier invoices are created, for example letters of complaint to the invoicing party (invoice reduction).   Using the Supplier Invoices List app, you can search for supplier invoices by using the filter bar. The Supplier Invoices List view contains supplier invoices that have been created with or without the Business Network.  Depending on the status, you can, for example, do the following:   Status Posted: You can navigate to the supplier invoice. You can review the detail data and reverse or release the supplier invoice.   Status Held: You can navigate to the supplier invoice. You can choose the Edit function, and you can change the data and simulate, hold, or post the supplier invoice.   Status Draft: You can navigate to the supplier invoice. You can complete the detail data and simulate, hold, post, or discard the supplier invoice. Supplier invoices with the status  Draft are sent out by suppliers using the Business Network or external applications. A supplier invoice with status Draft can contain incomplete items, if the data retrieved automatically from an external supplier invoice is erroneous or incomplete. You can correct an incomplete item, and you can also assign a purchase order item. After checking the incomplete items, you can trigger the creation of real invoice items. The incomplete items are discarded when a real invoice document is created. You cannot delete an incomplete item.    Status Draft (Personal): Supplier invoices with the status Draft (Personal) are created whenever you start entering an invoice with the Create Supplier Invoice tile. In the supplier invoice list, the supplier invoices with status Draft (Personal) are only displayed for your user. The status Draft (Personal) allows you to open the invoice draft in several views at the same time.  Status With Errors: For more information, see Electronic Invoices - Status 'With Errors'.  Note If supplier invoices are posted in the Manage Supplier Invoices app, journal entries are posted in Finance as a result. You can display the journal entries in the Manage Supplier Line Items app. Please note that supplier invoices and journal entries have different document numbers. For invoices that are blocked for payment, the following information is displayed when you click on the invoice header on the payment status Blocked for Payment:  You can view the contact details for the purchaser and supplier.   You can see the timeline for the invoice, including the creation date, posting date, cash discount dates, and payment due date.   You can see payment block statistics related to that specific supplier and company code, including the amount of blocked invoices by block reason, the number of blocked invoices by block reason, and the total number of payment blocks by block reasons.   You can view the prediction for critical cash discount situations. In case of blocked invoice items that are relevant for a cash discount, the system makes a prediction in the Payment Block section. Based on data records of past goods receipts from the supplier, the system indicates whether the goods receipt can probably be expected on time in relation to the cash discount due date. The prediction may help you to take the appropriate measures if the cash discount is at risk. In this case you can, for example, send a reminder to your supplier.    Note If an SAP Ariba invoice is too complex, you cannot use the Create Supplier Invoice app to post the invoice. If the Create Supplier Invoice - Advanced app is available, you can create and post the invoice in this advanced app. Then, you can use the Create Supplier Invoice app to confirm that the SAP Ariba invoice already exists. To do this, choose the Confirm function and enter the invoice number of the previously posted invoice.  For more information, see the app description Supplier Invoices List. 
Business roles: Accounts Payable Accountant - Procurement| General Ledger Accountant| Accounts Receivable Accountant| Customer Service Manager (Customer Management)| Customer Service Representative (Customer Management)| Sales Manager (Customer Management)| Project Manager (CPM)| Purchasing Manager
Sales Manager (Customer Management) : 
Monitors and optimizes sales processes, sales panning, and coordinates sales forces.

Accounts Receivable Accountant : 
Carries out the most important functions in accounts receivable accounting with a special focus on creation and execution.

Project Manager (Commercial Project Management) : 
Manages execution of commercial projects ensuring scope, time, budget & client satisfaction.

Employee : 
Performs all work related activities which are not directly relevant for one's work performance.

Asset Accountant : 
Capitalizes costs of assets during purchasing and production processes, defines depreciation parameters, and records depreciation. Ensures correctness, completeness, and documentation of the balance sheet for fixed assets.

General Ledger Accountant : 
Carries out daily activities in general ledger, for example by recording transactions and making adjustment postings, and prepares financial statements.

Employee - Procurement : 
Executes a self-service requisitioning process. Creates a purchase requisition via access to procurement catalogs or creates free text requests. Keeps an overview of their self-service requests and confirms the receipt of goods or performed services.

Accounts Payable Manager : 
Carries out all functions in accounts payable accounting with an emphasis on setting guidelines and period-end closing.

Project Manager - Professional Services : 
Manages execution of commercial projects ensuring scope, time, budget & client satisfaction.

Accounts Payable Accountant - Procurement : 
Carries out the most important functions in accounts payable accounting with a special focus on supplier invoice processing.

Customer Service Manager (Customer Management) : 
Monitors and optimizes service processes, services planning, and coordinates services forces.

Purchasing Manager : 
Manages the procurement area. Acts as an approver and has a special KPI view.

Customer Service Representative (Customer Management) : 
Acts as a central contact for the customers service needs, handling customer service requests and communicating changes and adjustments. Creates and modifies service contracts, service orders and service confirmations.

Accounts Payable Accountant : 
Carries out the most important functions in accounts payable accounting with a special focus on creation and execution.

Accounts Payable Accountant for China: (is an add-on role to the Accounts Payable Accountant)
Carries out the most important functions in accounts payable accounting with a special focus on creation and execution.

Project Manager - Commercial Services : 
Manages execution of commercial projects ensuring scope, time, budget & client satisfaction.