Clear Open Items Automatically
Application component: Payment Progam / Payment transfer (DE, JP, US)
App type: SAP GUI
Scope items: Accounting and Financial Close
Description:  This program clears open items from customer, vendor and G/L accounts (in particular, GR/IR clearing accounts) automatically. The program selects all accounts that are specified in the value sets and that have debit and credit postings. The following items are not cleared:   Noted items    Statistical postings and special G/L transactions of the type bill of exchange    Items with withholding tax postings    Down payments, unless down payment clearing for the same amount has been posted   The remaining open items are grouped according to fixed system criteria:   Company code    Account type    Account number   Reconciliation account number    Currency key   BSID-WAERS for customers   BSIK-WAERS for suppliers   BSIS-PSWSL for G/L accounts     Special G/L indicator   The program also groups items according to a maximum of five user criteria.  Clearing only takes place when the balance in document currency (for customers and vendors) or in update currency (for G/L accounts) is zero for the group of line items selected according to the above criteria. The date for clearing is the clearing date according to your selection specifications. If the clearing transaction is successful, the clearing document number is specified in an update run. During the program run, all accounts in which clearing can be performed are blocked. They are unblocked again after the clearing transaction. Accounts that are blocked by other transactions or that are intended for the automatic payment run are not considered in automatic clearing. Clearing Currency and Payment Currency If you enter a clearing currency and this clearing currency corresponds to the payment currency, the amount in payment currency is used for the clearing. If the clearing currency doesn't match the payment currency, the item currency (that is, the general ledger currency) is translated into the clearing currency. If you don't enter a clearing currency, then the payment currency und the payment currency amount are used for clearing instead of the item currency and amount. The payment currency can be used for automatic clearing and for manual clearing. Note For G/L accounts, the payment currency is supported only for clearing in combination with in-house banking for SAP S/4HANA Cloud for advanced payment management. GR/IR Accounts For GR/IR accounts, the program tries to create a group of documents that can be cleared by successively omitting documents in a summarized group of documents that cannot be cleared.  If, despite this action, the assignment of goods receipts to the corresponding invoice receipts on the basis of the purchase order number and purchase order item is insufficient (such as for delivery schedules), you can set the Special Processing of GR/IR Accounts indicator. This indicator has the effect that documents are assigned to GR/IR accounts not only by means of the purchase order number and the purchase order item, but also using the material document if a goods receipt-related invoice verification is defined in the purchase order item. The program automatically uses the fields EBELN and EBELP and the reference field XREF3 as grouping criteria. In such cases, the reference field is only used to display the material document, which means that this field is not changed in the database. 
Key features:    Grouping of open items for the following accounts:   customer accounts  vendor accounts G/L accounts (GR/IR clearing accounts)   Clearing of open items for the accounts mentioned above  
Business roles: Cash Manager| Cash Management Specialist| General Ledger Accountant
General Ledger Accountant : 
Carries out daily activities in general ledger, for example by recording transactions and making adjustment postings, and prepares financial statements.

Cash Management Specialist : 
Executes cash transactions and centrally manages bank accounts with a wide range of attributes, including overdraft limit and signatories, utilizing approval process for opening or closing bank accounts, and the regular inventory/auditing process.

Cash Manager : 
Is responsible for overall liquidity status of group corporate, executes cash transactions and centrally manages bank accounts with rich attributes, including overdraft limit and signatories, approves for opening or closing bank accounts, etc.