Manage Service Entry Sheets - Lean Services
Application component: Service Entry Sheet for Service Procurement
App type: Transactional
Line of business: Sourcing and Procurement
Leading industry: Cross Industry
Solution capability: Service Purchasing and Recording (S/4)
Scope items: Procurement of Services|External Workforce Procurement via SAP Fieldglass|Guided Buying Capability with SAP Ariba Buying
Description:  With this app, you can create service entry sheets to record that the ordered services have been performed. You can change these service entry sheets and send them for approval. You can search for service entry sheets and you can sort, filter and group the list of the service entry sheets, for example, by supplier or by reference purchase order. Lean services are a type of service that can be purchased in the same way as materials using SAP Fiori apps, such as Manage Purchase Orders, Manage Service Entry Sheets - Lean Services, and Create Supplier Invoice. These apps enable a lean process of service procurement that is equivalent to the procurement of materials. 
An application to manage and create service entry sheets for S/4 service procurement
Key features:    Create or change a service entry sheet with reference to a purchase order  Each service entry sheet references one purchase order. This purchase order can consist of standard items for planned lean services or limit items for unplanned lean services. After you enter the purchase order number, the system displays the list of purchase order items for lean services. You then select the ones you wish to add as service entry sheet items. You can also add multiple service entry sheet items based on one purchase order item at once. For more information, see Planned and Unplanned Services in Service Entry Sheets – Lean Services. For more information on the prerequisites for service entry sheets, see Requirements for the Creation of Service Entry Sheets - Lean Services.   Record consumable materials You can record consumable materials (product type group Material (1)), which were used during the execution of a service, in a service entry sheet. However, you have to maintain at least one item of the product type group Service (2) in a service entry sheet. Note Please be aware of several restrictions regarding the type of material item that you can add to a service entry. For more information on the prerequisites and restrictions for service entry sheets, see Requirements for the Creation of Service Entry Sheets - Lean Services and the detailed description of this feature Consumable Materials in Service Entry Sheets – Lean Services.   Maintain the account assignment in the service entry sheet You can define the account assignment for a service item in the purchase order or in the service entry sheet. Even if already defined in the purchase order item you can change the account assignment in the service entry sheet - with a few restrictions. For more details about account assignments in the service entry sheet and the restrictions for changing them, see Account Assignment in Service Entry Sheets - Lean Services   Add and maintain notes and texts for service entry sheets On both header and item level, you can add and maintain internal notes to provide additional information about the service entry sheet or a specific item. You can use the Header Note or Item Note field to leave an internal note for other people in your organization. Alternatively, you can use the Header Text or Item Text field to write a note for external parties in the process flow, for example, the supplier. Only one note and one text can exist for each header and item.   Attach documents and add links on header level and on item level of the service entry sheet. You can upload files, add links, and view existing attachments on both header and item level of a service entry sheet. If they are no longer required, you can delete existing attachments. For more information, see Attachment Service and Roles and Authorizations.   Initiate or cancel the approval process   Enter a contact person to approve the service entry sheet. If the flexible workflow is activated, this entry is no longer necessary. For more information, see the section Additional Information below.  Once you have finished the service entry sheet, you can send it for approval. If you want to edit it again, you can withdraw it from approval as long as it is in status In Approval and edit it again.   Once the service entry sheet has been approved by an authorized person, a goods receipt document is created by the system and a corresponding invoice can be created, checked, and posted.   If the service entry sheet has been approved and no follow-on documents exist other than the goods receipt document, you can revoke the approval and edit it again. Note If the Evaluated Receipt Settlement (ERS) is activated in the referenced purchase order item as well as in the supplier master data, you can also revoke a service entry sheet if an invoice already exists. The goods receipt is cancelled automatically.   Once the service entry sheet has been approved by an authorized person, a goods receipt document is created by the system and a corresponding invoice can be created, checked, and posted.     View process flow diagram for service entry sheets Once the service entry sheet is posted, you can view the process flow diagram under the Process Flow facet. The process flow diagram displays the preceding as well as follow-on documents of the service entry sheet. Here you can also find links to the referenced documents.   Display and edit taxes in service entry sheets You can display and edit tax information that was defined in the reference purchase order in a service entry sheet. For detailed information see Taxes in Manage Service Entry Sheets – Lean Services.   Display and edit pricing information in service entry sheet items You can display and edit detailed pricing information for planned services with reference to purchase order standard items as well as for unplanned services with reference to purchase order limit items without a purchase contract as source of supply. You can also display pricing information for consumable materials and unplanned services with reference to purchase order limit items with a purchase contract as source of supply. For more information on pricing in service entry sheets see: Pricing in Manage Service Entry Sheets - Lean Services. For general information on pricing and conditioning see: Conditions and Price Determination (MM-PUR-VM).   Set the Final Entry indicator for service entry sheet items To indicate that a service entry sheet item is the last service entry sheet item for the referenced purchase order item, you can set the Final Entry indicator. After the service entry sheet has been approved, the Delivery Completed indicator is set automatically in the purchase order item. For detailed information, see Final Entry Indicator in Manage Service Entry Sheets – Lean Services.   
Business roles: Purchaser
Customer Service Manager - In-House Repair : 
Manages In-House Repair service processes, including repair planning, monitoring, process optimization and personnel management.

Project Manager - Commercial Services : 
Manages execution of commercial projects ensuring scope, time, budget & client satisfaction.

Project Manager - Professional Services : 
Manages execution of commercial projects ensuring scope, time, budget & client satisfaction.

Customer Service Manager : 
Understands overall status and performance of the service management process, which gives insights into financial performance of the service process.

Budget Responsible - Funds Management : 
Is engaged in the determination of budget amounts within an area of responsibility, initiates and approves the efficient and legally compliant consumption of budget amounts and monitors the entire process of budget execution.

Maintenance Supervisor : 
Collects, reviews, and prioritizes all maintenance requests from different sources and ensures that they contain all the relevant information required so that the problems can be solved quickly.

Accounts Payable Accountant : 
Carries out the most important functions in accounts payable accounting with a special focus on creation and execution.

Cash Manager : 
Is responsible for overall liquidity status of group corporate, executes cash transactions and centrally manages bank accounts with rich attributes, including overdraft limit and signatories, approves for opening or closing bank accounts, etc.

Administrator - International Trade : 
Is responsible for scheduling jobs and monitoring job statuses for the integration with SAP Global Trade Services, SAP Watch List Screening and data providers of classification content.

Cash Management Specialist : 
Executes cash transactions and centrally manages bank accounts with a wide range of attributes, including overdraft limit and signatories, utilizing approval process for opening or closing bank accounts, and the regular inventory/auditing process.

Purchaser : 
Ensures that demands of materials and services are fulfilled by creating and monitoring purchase orders.

Budget Specialist - Funds Management : 
Knows the detailed regulations and guidelines for budget structuring and budget processing, and maintains the budget amounts in compliance with these regulations.