Manage Physical Inventory Documents
Application component: Fiori UI for Physical Inventory
App type: Transactional, Fact sheet
Line of business: Supply Chain
Leading industry: Cross Industry
Solution capability: Physical Inventory (S/4)
Scope items: Physical Inventory - Inventory Count and Adjustment|Physical Inventory - Cycle Counting
Description:  This app displays physical inventory documents. You can use specific search criteria such as storage location, count status, or planned count date. The search result shows detailed information from list level down to the item level of a specific material (top-down approach):   List Level: Displays all physical inventory documents based on your filter settings.   Physical Inventory Document Level: Displays a selected physical inventory document in more detail with all relevant information, such as inventory and process data, overview of the related physical inventory document items and added attachments. Depending on your authorization settings, you can also get on this level an overview of all related changes that affect the selected physical inventory document. Here, you can adapt the view settings to display fields that are relevant for you.   Physical Inventory Document Item Level: Displays the physical inventory document items with all relevant information and, if applicable, also information about situation handling; inventory and process data, and count results.   This app supports you, for example, as an inventory manager with your physical inventory process. 
You can use this app to get an overview of physical inventory documents.
Key features:   Search and Select   You can define default filters for the following fields:  Fiscal Year   Plant   Storage Location      Display key facts in the business context. Key facts are important data displayed prominently in the app. This app shows the following key facts:   Micro chart displays the counted quantity versus the book quantity.   Physical inventory status of an item, such as counted, deleted, and adjusted/recounted.   List of physical inventory document items and materials/batches, if available.       Control and React   Get an overview of physical inventory documents with the data, such as:   Storage location   Specific count status   Planned count date     Initiate a recount or post action for a physical inventory document item directly.   These actions are active for physical inventory documents with material items that are counted but not yet posted.   Either you can directly initiate a recount for a selected item, or you can select several items first and then initiate a recount for all these selected items in one step. The app creates a new physical inventory document.   Furthermore, you can directly post the counted quantity.   After posting the difference it is possible to navigate to the according material document.   Depending on your individual settings, you can add a reason when posting inventory differences.     Initiate a post action for all items of a physical inventory document directly (mass posting).   In addition to selecting individual items of a physical inventory document, you can select and post all items of a physical inventory document at once. Before posting for a complete physical inventory document, you can specify in a dialog the reason for each item difference type (increase/decrease). The possible reasons are displayed in the value help.     Navigate to additional information relevant in your business context, such as detailed information about related master data, or related documents.   Delete a physical inventory document Note that you need to have the relevant authorization for the deletion actions. If you have this authorization, there are the following options:    Mark as Deleted: This option specifies the logical deletion status for a complete physical inventory document. If you flag a complete physical inventory document as Mark as Deleted, it is still displayed in the app, but it cannot then be selected or edited. But the material is available again and can be added to a new physical document. Note that once you have set the Mark as Deleted status, you cannot undo this action. In addition, the app shows the Deletion Status in the header section of the physical inventory document. Physical inventory document items that have the status Mark as Deleted can still be part of your archiving process.   Delete: You can use this option to delete a physical inventory document, that means to remove the document data completely from the system. If you select the option Delete for a physical inventory document, the corresponding items are removed from the system and are no longer available. Caution Note that once you have performed the deletion, you cannot undo this action. Note There is a difference between a physical deletion (Delete button) and a logical deletion (Mark as Deleted button): If you flag all items of a physical inventory document as Mark as Deleted, the corresponding items are still displayed in the app, but cannot be changed.    Caution Caution when deleting:  You can select the Mark as Deleted option for an item in a physical inventory document, regardless of whether or not the item has already been counted. But you cannot mark individual items for deletion that have already been posted.   You can delete a complete physical inventory document with all items. If at least one item was posted, the document will not be physically deleted because it is proof of the posting.   If you select the Mark as Deleted option for a single item, this item remains in the document but cannot be processed. This will unblock the material.     Printing physical inventory documents or physical inventory document items. For printing of complete physical inventory documents or physical inventory document items you have the following options:   Background Print: Printing of several physical inventory documents via background job: Printing of all physical inventory documents that are included in the list on the list level. This selection will then be considered for the print job based on selectable settings. The print results can be checked in the app Job Scheduling and Mass Processing – Physical Inventory.   Print Document: Printing of one complete physical inventory document: all items are considered for the print. The result can be checked in the Output Management facet.   Print Items: Printing of selected items of a physical inventory document: selected items are considered for the print. The result can be checked in the Output Management facet.      In addition, the app supports the following technical features and options:  This app includes SAP CoPilot. This digital assistant in the SAP S/4HANA system supports you with features like business context awareness or quick actions to manage follow-on activities directly from the app.   You can use the standard Attachment Service for SAP Fiori applications to attach documents (referred to as attachments). The Attachment Service supports follow-up activities, such as renaming, saving, or downloading attachments.   
Business roles: Inventory Manager| Warehouse Clerk
Warehouse Clerk : 
Executes daily warehouse operations, such as carrying out stock transfers, analyzing stock-out situations, reverse material documents, etc.

Inventory Manager (Retail) : 
Manages inventory with respect to quantity and value.

Inventory Manager : 
Manages inventory with respect to quantity and value.