Reconcile GR/IR Accounts
Application component: Reporting Apps
App type: Analytical
Line of business: Finance
Leading industry: Cross Industry
Solution capability: Financial Accounting (S/4 CLD)
Scope items: Monitoring of Goods and Invoice Receipts
Description:  In an ideal world, amounts and quantities of invoices are always the same as amounts and quantities of the corresponding purchase orders and the goods receipts. In the real world, when there is an open balance on the GR/IR account, you need to check whether the invoice from your supplier really matches the goods you have received. Significant differences can occur and reconciling and explaining these differences is part of the tedious period close tasks for many companies. You can use this app to reconcile your GR/IR (Goods Receipt/Invoice Receipt) accounts. The app supports you in reducing open items and thus increasing the accuracy of your financial statement and enables you to spot issues early on, for example issues with suppliers. 
An application to track and reconcile Goods Receipt/Invoice Receipt Accounts.
Key features:   Compile a work list with open items that need clarification The app supports you with creating a worklist of purchase order items with differing amounts and/or quantities in goods receipts and invoice receipts that need your urgent attention at first. The open items to be clarified and processed are displayed in a results table. To get a worklist, you can select by company code, supplier, purchasing document, posting date of latest open item or smart fact and additional filter criteria.   Display items to be processed as chart using different chart types or as a results list in table format or both   Smart facts Smart facts describe the business situation for the items to be clarified. This facilitates your work as you do not have to analyze the figures and conclude the business situation yourself. You can select the worklist for the items to be clarified by smart facts, such as look for items where no goods receipt or invoice has been posted yet, or for items where the amounts or quantities differ in goods and invoice receipts. The smart facts are also displayed for each purchase order item with open items in Financial Accounting (FI) that needs clarification.    Display the following details of the purchasing document to be processed:   Overview that shows smart facts, the quantity of received goods and the invoiced quantity, and amounts of ordered and invoiced goods   Financial Accounting Open Items that shows the journal entries (goods receipt and invoice)   Purchasing Document History   Processing Log where processors can create notes that document the progress in clarifying any outstanding issues     Use filters to create a worklist and save it as a variant   Display information from purchasing and financial accounting at the same time   Reduce purchasing document items with FI open items continuously You can select one or several purchasing documents and assign a status, such as check goods movement or request completion of delivery or request correction of invoice, a priority, a processor or processing department and a root cause, such as differing quantity in invoice or missing goods receipt. You can also enter comments. If you want to write-off an open item, you can select the respective purchasing document item and choose Perform Write-Off.Note The Perform Write-Off button is only active in the app, if you select one or several purchasing document items with one of the following status values:  Perform Write-off   Perform Write-off of Goods   Perform Write-off of Delivery Costs  By choosing one of these values for the processing step (status), you specify whether you want to write off only the differences on the goods account, the delivery account or on both accounts.  In addition, the app supports the following technical features and options:  SAP Jam integration   Sending emails  
Business roles: General Ledger Accountant
General Ledger Accountant : 
Carries out daily activities in general ledger, for example by recording transactions and making adjustment postings, and prepares financial statements.