Clear GR/IR Accounts, Clear GR/IR Clearing Account
Application component: G/L Clearing Account Maintenance
App type: SAP GUI
Scope items: Procurement of Direct Materials
Description:  With this app you can clear the goods receipt and invoice receipt clearing account. If quantity differences exist between goods receipt and invoice receipt for a purchase order, then a balance results on the goods receipt and invoice receipt (GR/IR) clearing account. If the quantity invoiced is larger than the quantity received, the system expects further goods receipts for this purchase order to clear the balance. If the quantity received is larger than the quantity invoiced, the system expects further invoices for this purchase order to clear the balance. You can also clear differences for delivery costs. 
Key features:   Select the transactions for which you want to post the differences.   Clear the balance manually, if no more goods or invoices are to be received. This can be done in different ways:  You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.   You can clear the GR/IR clearing account manually.     Maintain GR/IR Account Movements: The offsetting entry to clear the GR/IR account is the same as the posting made when you enter an invoice for a purchase order.    Material with Moving Average Price (MAP) The GR/IR account is cleared against the stock account, unless no stock coverage exists. If the material stock is smaller than the quantity to be cleared, only the actual stock quantity is debited or credited proportionally. The remaining amount is posted to a price difference account.   Material with Standard Price The offsetting entry is posted to a price difference account.   Purchase Orders Assigned to an Account The offsetting entry is made to the cost or fixed asset account shown in the account assignments in the purchase order.     Integration of Transportation Management The integration of Transportation Management enables you to use the reference document category Freight Order in the supplier invoice. A freight order refers to a purchase order with lean service items. You can select the Transportation Management indicator in the Origin section. For the Purchasing Document field, you can select the search view Service Purchasing Documents per Freight Order. This search view contains specific fields, for example, Supplier, Source Location, Destination Location, Departure Date, Arrival Date, and Freight Order. On the hit list, you can choose Change Layout and then select specific columns, for example Source Location. 
Business roles: Accounts Payable Accountant - Procurement| Cost Accountant - Inventory
Accounts Payable Accountant - Procurement : 
Carries out the most important functions in accounts payable accounting with a special focus on supplier invoice processing.

Settlement Clerk - Freight Management : 
Manages the settlement of carrier and supplier invoices and takes care of dispute management. Generates freight settlement documents for freight orders and triggers invoice verification prior to settlement. 

Accounts Payable Accountant : 
Carries out the most important functions in accounts payable accounting with a special focus on creation and execution.

Cost Accountant - Inventory : 
Calculates and monitors the net value of any inventories, thus helping a company to determine profitability, and ensuring accurate financial statements.