Post Incoming Payments - For Customers, Post Incoming Payments - For Suppliers
Application component: Payment Progam / Payment transfer (DE, JP, US)
App type: SAP GUI
Scope items: Make-to-Order Production - Finished Goods Sales and Final Assembly
Description:  With this app you can post and clear a single incoming payment in one step. You usually check for incoming payments using online banking. However, if payments are not received using electronic bank statements, you need to enter the payment data manually and trigger a search for the matching open items. Ideally, the system proposes a list of matching items for which you can post and clear the payment in one step. If it’s not possible to clear the payment, you can post it on account or to a G/L account. 
Key features:   Obtain a list of open items that can be used to clear the open payments Add or change the discount that is to be applied to each invoice Create residual items by entering a residual amount and assigning one or more reason codes and reference information about the business partner to residual items.In business configuration, you can define whether a new item is to be posted to the business partner account, or if the difference is to be cleared.   Post an incoming payment to a G/L account, if required with account assignment Post an incoming payment on account, that is, to a customer or supplier account without reference to a specific item if clearing is not possible Get a list of open items that is proposed based on the customer’s search criteria (invoice number, journal entry number, or payment reference).    Create dispute cases for partial payments and residual items    Use promise-to-pay information to easily select items to be cleared Search for open items of selected customers or of all customers by means of fuzzy logic Enter characteristics for profitability-related postings to assign profitability segments View the withholding tax that has been posted for each open item Create notes and attachments while posting the clearing document Arrange open items using an invoice reference Simulate the resulting journal entry Clear the open payment with the selected open items that match the payment Export the Open Items list to a spreadsheet     Make additional account assignments, for example, for bank fees   Note You cannot use this app to:  Post an incoming payment and clear customer invoices containing withholding tax   Post an incoming payment and clear customer invoices from several different customer accounts if there is a payment difference to be posted and you can’t assign it directly to the customer invoices   In these cases, use the Post Incoming Payments - For Customers app instead.   How to Post Incoming Payments Manually (English Only)     //Deutsch (German) 0:09 Heute möchte ich Ihnen zeigen, wie einfach es ist, Eingangszahlungen manuell zu buchen. 0:13 Ich habe gerade per Online-Banking unser Konto aufgerufen. 0:16 Es sind mehrere Zahlungen eingegangen, die ich in unserem System erfassen muss. 0:21 Hoffentlich findet das System passende offene Posten, sodass ich in einem Schritt buchen und ausgleichen kann. 0:27 Ich klicke zunächst auf „Eingangszahlungen buchen“. 0:30 Ich erfasse die Zahlungsdaten der ersten Zahlung, z.B. Belegdatum, Valutadatum, ... 0:40 Konto und Betrag. 0:45 Jetzt erfasse ich die Rechnungsnummern, die auf dem Kontoauszug als Zahlungsreferenz angegeben sind. 0:54 Dann lasse ich das System nach den Rechnungen suchen. 0:59 Das System findet zwei passende Rechnungen und fügt sie zu den Ausgleichsvorschlägen hinzu. 1:05 Der offene Betrag entspricht dem Zahlungsbetrag, sodass der Saldo jetzt null beträgt. 1:12 Ich buche die Belege und gleiche die offenen Posten aus. 1:16 Dann gehe ich zur nächsten Zahlung. 1:19 Die meisten Daten, die ich eingegeben habe, sind noch da. Ich muss nur den Betrag... 1:27 und die Zahlungsreferenz der neuen Zahlung eingeben. 1:33 Dann lasse ich das System nach den Rechnungen suchen. 1:37 Dieses Mal ist die Tabelle auf der rechten Seite leer, da das System keine passenden Rechnungen gefunden hat. 1:44 Was passiert, wenn ich das Debitorenkonto aus dem Kontoauszug eingebe und nach offenen Posten für dieses Konto suche? 1:52 Ich sehe vier offene Posten, aber die Nummern stimmen nicht überein. 1:56 Vielleicht wurde die Zahlung für die Rechnung eines anderen Debitors geleistet. 2:01 Ich suche anhand der Rechnungsnummer nach offenen Posten für alle Debitoren. 2:13 Das System findet einen offenen Posten, aber die Rechnungsnummer stimmt nicht mit der auf dem Kontoauszug überein. 2:19 Das müssen wir uns näher anschauen und evtl. den Debitor kontaktieren. Aber dafür habe ich jetzt keine Zeit. 2:25 Ich buche die Zahlung einfach akonto. 2:28 Die Debitorenkontonummer wird bereits angezeigt. 2:30 Ich muss nur den Zahlungsbetrag als Habenbetrag und einen Text eingeben... 2:38 und dann die Zahlung buchen. 2:40 So leicht ist es also, Eingangszahlungen zu buchen. Versuchen Sie es selbst! //English 0:09 Today, I'd like to show you how easy it is to post incoming payments manually. 0:13 I've just checked our bank account using online banking. 0:17 There are several incoming payments that I need to enter into our system. 0:20 I hope that the system finds matching open items and I can post and clear in one step. 0:27 To start, I click Post Incoming Payments. 0:30 I enter the payment data of the first payment, such as the document date, value date... 0:40 Bank account and payment amount. 0:45 Now I enter the invoice numbers that are shown as payment references on the bank statement. 0:54 And then let the system find the invoices. 0:58 The system finds two matching invoices and adds them to the clearing proposals on the right. 1:05 The open amount equals the payment amount and so the balance is brought to zero. 1:12 And I decide to post the documents and clear the open items. 1:16 Let's move on to the next payment. 1:19 Most of the information I entered is still there. I only need to enter the amount... 1:27 and payment reference of the new payment. 1:33 And then let the system find the invoices. 1:37 This time the table on the right is empty because the system doesn't find any matching invoices. 1:44 What happens if I enter the customer account from the bank statement and check for open items for this account? 1:52 I see four open items but the numbers don't match. 1:57 Maybe the payment was made for an invoice of a different customer. I’ll use the invoice number and search for open items for all customers. 2:13 The system finds an open item but the invoice number on the bank statement isn’t the same. 2:20 We’ll have to look into this and maybe contact the customer. But I haven’t got time for this now. I’ll just post the payment on account. 2:28 The customer account number is shown already. I only need to enter the payment amount as the credit amount... 2:34 And a text... 2:38 And then post the payment. 2:40 See how easy it is to post incoming payments? Why don’t you try it?      Open this video in a new window Note Captions are available for multiple languages. Use the CC (Closed Captions) button in the video player to see which languages are supported.You can also use the Search within video field to search for specific text in the English or German captions. 
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