Transfer Credit Data
Application component: Contract Accounts Receivable and Payable
App type: SAP GUI
Description:  You can transfer credit exposure from Contract Accounts Receivable and Payable to SAP Credit Management. 
Key features: The credit exposure in SAP Credit Management is increased by not yet invoiced items in Billing as well as open receivables in Contract Account Receivable and Payable. The credit exposure is therefore the sum of all open items, billable items and billed items of the business partner that are not yet invoiced. Note Contract Accounts Receivable and Payable transfers only those billable and billed, but not yet invoiced, items that you have created for billing in postpaid scenarios. The utilization of the credit limit by the credit exposure is one of the check criteria for a credit check in SAP Credit Management. In Contract Accounts Receivable and Payable, you can calculate the credit exposure of a business partner and then transfer it to SAP Credit Management. Note If you are using the industry component Utilities, when updating the credit exposure, you can exclude budget billing requests that lie in the future from the calculation of the credit exposure. To improve performance, you can calculate the credit exposure and transfer it to SAP Credit Management in one step or in two separate steps. The procedure described below is based on using two steps. You can enter a percentage rate during the calculation of credit data. Using this percentage rate, you can limit the update of credit data to that percentage of your business partners that was not updated for the longest period of time. Example If you enter a percentage of 25% for each run, and you execute four runs, after four runs all of your business partners are updated. In SAP Credit Management, you can designate business partners with conspicuous behavior or critical business partners as business partners for special attention. You can update these business partners independently of the percentage rate selected and, if necessary, transfer them if they exist in the business partner interval specified. In SAP Credit Management, credit exposure categories allow you to classify the reported credit exposures. The following fixed values apply for the following credit exposures: Credit exposure category 200 indicates open items. Credit exposure category 100 indicates open SD orders. Credit exposure category 210 indicates billable items with status billed that are not yet invoiced. Credit exposure category 220 indicates billable items with status billable.  Credit Exposure Update for External Billing Systems For credit exposure that you transfer from an external billing system, the situation can arise that both the external billing system and Contract Accounts Receivable and Payable report the credit exposure to SAP Credit Management. If you define an external credit exposure category for the update of credit exposure from an external billing system, then you can reset the external credit exposure as soon as you transfer the credit exposure from Contract Accounts Receivable and Payable to SAP Credit Management. If an external application has already reported a credit exposure with this external credit exposure category to SAP Credit Management, the mass activity Transfer of Credit Data (transaction FPCM1) resets this external credit exposure in SAP Credit Management and reports the credit exposure in the form of billable items, billing documents, or FI-CA posting documents using the credit exposure categories of Contract Accounts Receivable and Payable to SAP Credit Management. Using this procedure enables you to avoid managing duplicate credit exposures. Credit Exposure Update for Cash Security Deposits Contract Accounts Receivable and Payable reports cash security deposits as secured credit exposure to SAP Credit Management. Options for Intervening in Events Event In this event, you can do the following: 4501 Filter the open items and thereby exclude certain items from the credit exposure update 4502 For an open item of FI-CA, override credit exposure category 200 4503 Exclude certain customer groups from the calculation and transfer of credit dataExample You do not want to transfer the credit data of customers with whom you have agreed on automatic debit. 4609 Change credit data and transfer customer-defined fields for the credit exposure update to the XI interface 4512 For billable and billed items, specify a credit exposure category that differs from the fixed value mentioned above  XI Interfaces The following interfaces are used for transferring the data: CreditCommitmentNotification CreditWorthinessCriticalPartiesQuery  
Business roles: Administrator - Accounts Payable and Receivable (FI-CA)| Accounts Payable and Receivable Accountant (FI-CA)
Administrator - Accounts Payable and Receivable (FI-CA): (is an add-on role to the Administrator)
Is responsible for the planning, scheduling and execution of jobs and mass activities within FI-CA, including critical Business processes, such as payment run, payment lot, dunning run. 

Accounts Payable and Receivable Accountant (FI-CA) : 
Deals with payment and credit clarification of B2B and B2C customers and works off complex customer requests according account clarification.