Incoming Orders - Collective Processing
Application component: Actual Revenues and Forecast
App type: SAP GUI
Description:   The system uses this function to determine key figures for incoming order and open order values from sales orders assigned to projects. This means you can obtain a statement on the expected result for the customer projects at an early stage.  The key figures for the incoming orders are the costs, revenues, and quantities expected to arise from sales orders closed or changed in the current period. The open order value is the incoming order value, reduced by the billing documents with revenue. You can evaluate the expected result, and the key figures listed below, in the project information system and in Profitability Analysis: Incoming order values Order history Open order value  
Key features:   For each billing element, the system determines the costs, revenues, and quantities for the different categories of incoming orders ( order history ) and the amount by which the open order value is reduced. The system records the data in the project information database. In addition to the key figures so determined, you can also view the open order value in the information system as the difference between the incoming order value and the reduction amount.  Note You can allocate internal activity using transfer prices , if you are using parallel valuation. When determining the project-related incoming order value, the system ignores internal billing documents using transfer prices for projects.  With regard to determining the key figures, you should, depending on the billing element status, distinguish between the following scenarios: The final invoice has not been issued for the billing element.  The system determines the incoming order key figures from any CO version you want, on the basis of the costs, revenues, and quantities planned by cost element. You store the CO version you want to use as the valuation basis for determining the incoming order value in the Project System IMG (In the additional settings for the results analysis key). Depending on timing, the system includes the total plan values from the following objects: Planned revenues in the billing element Planned costs in the billing structure objects Usage quantities from the billing structure objects Order quantity from manual revenue planning in the billing element  The system does not update the order quantity from the sales order item to the billing element. The system determines the open order value reduction amount based on actual data (revenues affecting the result and costs of sales) for results analysis version 0. The calculation takes account of all the actual data in the billing element up to the period specified in the initial screen. If there is no such data, - that is, if results analysis has not yet been carried out- the reduction amount is zero and the open order value is the same as the accumulated incoming orders. Example Open order value (revenues) = incoming order value (revenues) - revenues affecting the resultOpen order value (costs) = incoming order value (costs) - costs of sales The final invoice has been issued for the billing element.  The system determines the key figures for incoming order values based on actual data for results analysis version 0. The calculation takes account of all the actual data in the billing element up to the period specified in the initial screen. In this case, the reduction amount is the same as the incoming order value, reducing the open order value to zero. Note If you are billing a project on a resource-related basis, there will not generally be any planned revenue for the project. In the Project System IMG, you can stipulate that the incoming order values for such projects should be determined on the basis of results analysis actual data. The actual values exceed the planned values.  Regardless of the status of the billing element, the system determines the incoming order key figures on the basis of the actual data in results analysis version 0. The system makes separate decisions, split by cost and revenue, on whether the actual value or the plan value is used to determine the incoming order value. It always uses the larger of the two values. Example Costs (actual) > Costs (planned)    Costs (incoming orders) = Costs (actual) Revenues (actual) < Revenues (plan)    Revenues (incoming orders) = Revenues (plan)  The graphic below illustrates how the incoming order value and open order value are determined, taking revenues as an example:   As a rule, you will determine the incoming order value periodically, directly after results analysis. When determining the key figures on the basis of the plan data, the system generally only considers the changes made since the last run. Note that this covers all the changes made since then.  Example An order was changed on May 5. You run the incoming order calculation for period 4 on May 10. The run takes account of the order change and records it in period 4. If you carry out more than one run in a period, the system determines only what has changed since the previous run. To determine the changes relating to the period-end close for previous period, you must cancel the interim runs. See Canceling Incoming Order Key Figures .