- 9. Finance report:
- a) PW reported we are now month 10 of 12 with 90% of the £30,000 precept spent and with some overspend on equipment and playground maintenance. There are some funds held for CLT, operation watershed, NP, RATA and woodland management.
- b) It was noted that RHR would check the bank reconciliation.

Receipts and payments approved:

Receipts:
HMRC	VAT refund	£390.48
Chichester District Council	New Homes Bonus	£712.00
HSBC	Bank interest	£17.17
Payments:
Rogate & Terwick Village Hall	Hall hire	£21.00
Elizabeth Brown	Website cost re-imbursement	£27.44
Clerk/RFO	Salary/PAYE	Undisclosed
Midhurst food bank	Donation	£300.00
Rake Village Hall	Hire for traffic calming training	£35.00
Youth Club	Grant for youth leader pay	£897.48

- 10. Committee and Working Party Reports:

### Planning

- a) a) The minutes of the Planning Committee meeting on December 2018 were received.
- b) EB noted the committee was very busy and started their meeting at 6.15pm today because of the volume of planning applications.

### Open Spaces

- c) c) It was noted that the Open Spaces Committee would meet on January 2019 at 7.30pm.
- d) MH noted the replacement of the three bus shelters by WSCC volunteer project has been delayed because Darren Rolfe has undergone an operation.
- e) SW noted we have been approached by a parishioner who may be able to repair the Fyning shelter but we have yet to receive a quote.
- f) We have been approached by SDNP with an offer of possible financial support if we consider replacing the village bus shelter with a shelter made locally using local materials; MH and Clerk are investigating.
- g) MH reported that a tree has fallen from our land onto a telephone line at Fyning. We have received a quote from Adam Gibson and he will also ask Logs of Fire for an estimate. After discussion, SW proposal of resolution ‘to accept quote to remove the tree from the BT line to a maximum cost of £195’ was seconded by MH and unanimously approved.
- h) MH noted that we have received a report from a parent raising concern over some movement in the bar on the big swing in the recreation ground. He has looked but it was difficult to see so we will ask our playground maintenance company to check and repair as necessary.
- i) MH was pleased to report the coppicing at Terwick Woodland has started.
- j) EB asked who had been flailing the hedge along the top road as they have ripped branches off, left bits all over the road and it looks appalling.

### Finance Committee

- k) k) It was noted that the finance committee would meet on Monday February 2019.

### RATA

- l) SW reminded the meeting of the exchange of emails about the colour the barrier by School Lane should be painted with a consensus for black and white. Although he had agreed he has reconsidered given the length of the barrier (about 25m) he felt it could be too stark when we want to reduce the impact of street furniture. He was now in favour of painting both posts and rails in brown. After much discussion, and AA reminding the meeting that they are a safety feature, it was agreed to leave the painting until the school have installed their new sign after which a colour may be agreed.

### Drainage issues/Operation Watershed

- m) SW reported he met with Gary Rustell of WSCC Highways last week who is in charge of the Operation Watershed scheme. They toured the sites to inspect the work that was undertaken in 2017 – Sandilands Farm (channels need clearing), Sandhill Farm (further measures are needed and Gary will

Rogate 4 Rogate 4 Parish Council Full Council Minutes – 14 January 2019 Page of