#### MINUTES OF THE SUTTON PARISH COUNCIL

######## HELD AT BEAUCHAMPS, SHOPLAND ROAD, th ON SATURDAY 19 MARCH2011 at 9.30am.

106 To Record the Members Present: 9.30am. 09/10 Councillor Mr C J Tabor ( Chairman ). Councillors: Mr N Andrews, Mr A Bell, Mr A Dobson. No members of the public were present. 107 Apologies and reasons for absence: 09/10 Received by the Clerk in person via: email, letter and telephone Apologies and reasons for absence: 09/10

Councillor Mr B Howat (Working), Ward/District Councillor Mr MSteptoe (RDC meeting) and County Councillor Mr R Pearson. 108 To Receive Declarations of Interests: 09/10 i None declared. ii The Clerk advised all Councillors: i to declare any interest, as soon as it became apparent to them, in the course of the meeting. ii to update their 'Declaration of Interests' as and when there were any changes. 109 The Public Forum: 09/10 (Specifically for Councillors statements, Guest Speakers, visiting Ward/County Councillors and questions from members of the public). None. th 110 To Receive the Minutes of the Meeting of 15 January 2011 09/10 The Minutes were read and were resolved to be agreed. Proposed by Councillors: Mr A Dobson seconded by Mr CTabor and agreed by all. The Chairman duly signed the Minutes as a correct record. 111 Clerk and Councillors reports of Matters Arising from the Minutes: 09/10 i (Minute 93i) The four 'DRIVE CAREFULLY' notices. i Chairman report to the next Agenda ii The Clerk reminded the Council that the above has been on the agenda for over a year. ii (Minute 93/ii) Parish Notice Boards x 3. Councillor Mr N Andrews reported that the work will be done prior to the May Elections. iii (Minute 101) Sutton Road - mud on Pavement and kerb damage. Ref: 3045588 Clerk reported: Essex highways say the road to be gulley sludge gulped and water tests of the soak-away outside Sutton Ford Farm old entrance this week. 112 Website. 09/10 The Clerk's report: The Webmaster is awaiting permissions from the previous webmaster for transfer of the site. 113 Elections. 09/10 st The Clerk's report: The election packs will be available on Monday 21 March. The Clerk will circulate to all and a meeting is arranged to go through them on Thursday 24th March at 7 pm at Beauchamps. 114 The 'All Saints' Church, Closure . 09/10 i The Council watched a DVD of the work done at St Andrews, Micklefield, Suffolk carried out by Anglian Church Trust (Chairman Mr Mark Wright) supported by English Heritage and donations from the public. ii After discussion it was agreed in principle that the PC supports the above idea for All Saints, Sutton. The Clerk to write to Mark Wright and the Church Commissioners. iii The Clerk's report : Has received no information re: the running of a churchyard and will write again. 115 Planning 09/10 i Application no: None ii A meeting with the architect representing the builder/speculator did not happen and the Sutton School building is now on the market. Councillor Mr C Tabor declared a pecuniary interest in the following items and left the room. iii The RDC Local List was discussed and it was agreed: the Clerk will write to obtain guidance on the restrictions and ramifications of being on the local list. iv A complaint has been received re: a large shed type building on land next to No 1 Fleet Hall Cottages. 116 Correspondence . 09/10 rd i T he Clerk's e/letter dated 23 January 2011 to Councillor Mr N Hume, Portfolio Holder for Roads and Transport, Essex County Council re: Alleged cancellation of the Purdeys Junction/Bridge work has not received a reply. ii A third/forth hand email report indicates current ECC funding will be not available for 2-3 years but that funding will be sought from the Regional Growth Fund with the support of the Essex Chamber of commerce has been received. iii The Clerk will email covering questions ie: Current Sutton Ford Bridge and Purdeys Estate junction work position of ECC, ECC funding set aside/earmarked, engineering report and current insurance position of Sutton Ford Bridge plus engineering report and current insurance position of Warners Bridge, Southend Road Rochford. iv Invitation to the Chairman to the Annual Civic Dinner on Friday 25 March 2011 at the Mill Arts and Events centre, Bellingham Lane, Rayleigh was recorded. v Publications and Bundles: Making the Links, Fieldwork, Bus timetables, Bus Maps, Essex Area Forum, etc were placed on the table..