########## Input of Information to be completed by Purchaser

This Section contains the Scope, the Specifications, the Drawings, Supplementary Information that describe the Goods and Related Services, as well as Forms to be used during the implementation of the contract. To enable Bidders to submit responsive Bids and, subsequently, for the Bids received to be evaluated in an equitable manner, the Purchaser must make its Requirements as clearly and as precisely as possible. The Requirements must therefore, specify exactly the particular requirements of the completed Goods and Related Services. Where the performance of the supplied Goods and Related Services could be measured in quantitative terms, such as production outputs, or performance capacity, the Requirements should not only clearly specify the desired output/capacity but also the upper and lower acceptable limits of deviation from the desired capacity, and how such deviations (if any) will be evaluated. It will also be necessary to specify the tests that will be carried out upon completion of the supply of the Goods and Related Services, to verify compliance with the Requirements specified. The Requirements should also clearly specify what associated, or incidental, services and goods must be supplied by the Supplier. For example, the Supplier m ay be required to train the Purchaser's personnel, and to supply consumables or spare parts, as listed in a Schedule. While this Section of the Bidding Document should endeavor to define the Requirements as precisely as possible, care must be taken to avoid over-specifying details to the extent that the flexibility and potential benefits associated with a Goods and Related Services contract are seriously eroded, or threatened. This Section on Requirements should, therefore, be carefully prepared, on behalf of the Purchaser, by suitably-qualified specialists who are familiar with the Requirements and with the technical aspects of the required Goods and Related Services. For any KfW-financed Goods and Related Services contract to be procured through International Procurement Competition procedures, the Requirements must be drawn up to permit the widest, possible competition and, at the same time, present a clear statement of the required standards of workmanship, materials and performance of the Facilities. Only if this is done will the objectives of economy and efficiency, equal opportunity, fairness and transparency in procurement, be realized, responsiveness of bids be ensured, and the subsequent task of bid evaluation facilitated. The Requirements should stipulate that all goods are new, unused, of the most recent or current models and incorporate all recent improvements in design and materials. Where a brand name of a product is specified it should always be qualified with the terms 'or equivalent'.

########## Guide for Preparing the Delivery and Completion Schedule

The purpose of the Delivery and Completion Schedule (DCS) is to specify the delivery dates and places for the Goods, and the delivery places and completion dates for each of the Related Services, as listed in the List of Goods and Related Services. The DCS is a part of the Contract. The Purchaser must therefore prepare the DCS and include it as a part of the Requirements. In preparing the DCS, the Purchaser should take into account the following:

- (a) The delivery and completion dates should be realistic. Unrealistically short delivery or completion expectations may result in restricted competition or may prompt complaints from prospective bidders;
- (b) The date or period for delivery should be carefully specified, taking into account that the delivery terms stipulated must be consistent:
- (i) With the specificities of the Incoterms stipulated;
- (ii) With the date specified in the Contract for the start of the Purchaser's obligations (i.e., notice of award, Contract signature);
- (iii) Please also refer to the price schedules (Section IV); for Goods to be imported, the term CIP is linked to the point-of-entry into the Purchasers country and any domestic transport costs are to be shown in a separate column (local services); for Goods already imported and/or for locally manufactured Goods the term CIP is linked to the final destination.

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