## VIII. Terms &Conditions of the Grant

- 1. Approval of the Research Proposal and the grant released for it is for the specific Project sanctioned and the released grant should be exclusively spent on the Project within the stipulated period. The Institution may use funds obtained from any other Organisation with the concurrence of DST, for the Project. Any un-spent balance out of the amount sanctioned must be surrendered to the Government of India by depositing in ( www.bharatkosh.gov.in ) bharatkosh account by using link
- 2. For permanent, semi-permanent assets acquired solely or mainly out of the project grant, an audited record in the form of a register shall be maintained by the Institute. The term 'Assets' include (a) the immovable property acquired out of the grant; and (b) movable property of capital nature where the value exceeds Rs 1000/-. The Institute is required to send to the Department of Science & Technology a list of Assets acquired from the grant. The grant shall not be utilised for construction of any building unless specific provision is made for that purpose. Full infrastructural facilities by way of accommodation, water, electricity, communication, etc. for smooth implementation of the project shall be provided by the Institute.
- 3. All the Assets acquired from the grant will be the property of the Government of India and should not be disposed off or encumbered or utilised for purposes other than those for which the grant had been sanctioned, without the prior sanction of the DST.
- 4. At the conclusion/ termination of the project, the Government of India will be free to sell or otherwise dispose off the Assets which are the property of the Government. The Institute shall render to the Government necessary facilities for arranging the sale of these assets. The Government of India has the discretion to gift the Assets to the Institutions or transfer them to any other Institution if it is considered appropriate.
- 5. The Institution/ PI will furnish Half Yearly Progress Report (5 copies) of the work on the Project on half-yearly basis (i.e. if the date of start of a project is 12.09.20 the first Six Monthly Technical Progress report shall be for the period 12.09.20 to 31.03.21, the next will be from 01.04.20 to 30.09.20 and so on). In addition, the DST may designate a Scientist/ Specialist or an Expert Panel to visit the Institution periodically to review the progress of the work being carried out and to suggest suitable measures to ensure realisation of the objectives of the Project. During the implementation of the Project the Institution will provide all facilities to the visiting scientist/ specialist or the Expert Panel by way of accommodation, etc. at the time of their visit. In case of exceptional circumstances, request for extension for time period must be submitted to DST six months prior to the approved date of completion of the project. On completion of the Project, submit the final statement of Expenditure along with utilization certificate and ten copies of self-contained Project Completion Report as per DST format.
- 6. At the time of seeking further instalment of the grant, The Institution/ PI has to furnishthe following documents:
- a) Statement of Expenditure (SE) and Utilisation Certificate (UC) for financial year up to st 31 March (in original or copy if sent earlier)
- b) An authenticated up-to-date Statement of Expenditure including Committed Expenditure for the Project on the date of seeking further instalment.
- 7. Request for specific approval of the Department to the unutilised grant to carry forward the next financial year for utilisation for the same Project, should be sent along with SE & UC, after completion of the financial year.