##### 4. Tender Fee and Earnest Money Deposit (EMD)

###### i. Tender Fees:

Entire set of Tender documents are made available free of cost through the Tender link of Departmental website www.wbiwd.gov.in. Cost for tender documents will not be charged even during execution of a formal tender contract/agreement. However, the contractors/bidders may wherever necessary shall be suitably charged for additional/multiple copies of drawings, specifications, Schedule of Rates booklet etc. and such fee may be suitably determined by the Tender Inviting Authority as per existing Rules.

###### ii. (a) Earnest Money Deposit (EMD):

Bidders are required make payment of Earnest Money (EMD) through the Demand Draft only. Only if the bidder is exempted from payment of EMD by the State Finance Department, the Govt. order for such exemption is to be submitted while opting for EMD exemption category. Any mis judgement and resultant non submission of EMD will lead to rejection of the bid. Finance Department has exempted from payment of EMD to State Registered Labour Cooperative Societies, Mackintosh Burn Limited, Westinghouse Saxby Farmer Limited & Britannia Engineering Limited only. State & Central Govt SSI Units are exempted from EMD for tenders for procurements and supply of Goods only and not works contracts. However, all other PQ credentials are to be fulfilled by each

##### (b) Additional Performance Bank Guarantee:

'Additional Performance Security' has been made mandatory which shall be obtained only from the successful bidder, if the accepted bid price is below 20% or below by more than 20% of the amount put to tender. This st Additional Performance Security shall be equal to 10% of the tendered amount i.e. the 1 lowest bid price. (I&WD No. 09-W/2017-18 dated 20.07.2017 & 271-IB dated 20.07.2018 in the order link of wbiwd.gov.in and 4608-F(Y) dated 18.07.2018 of Finance (Audit) Dept. may be referred)

The Additional Performance Security shall have to be submitted by the selected 1st lowest bidder after issuance of Letter of Acceptance / Letter of Invitation (LoA/LoI) within seven working days and before issuance of Award of Contract (AoC) in the form of 'Bank Guarantee' of any Scheduled Bank approved by RBI, payable at Kolkata or in West Bengal, as per specimen format Form-6. If the bidder fails to submit the said value of BG as Additional PerformanceSecurity within the seven working days, he may pray for extension of BG submission date within the prescribed 7 days period by another seven days with reasons to be recorded in writing (which is 14 working days from date of issuance of LoA). Else, its/their Earnest Money Deposit (EMD) will be forfeited without any prejudice by the Tender inviting authority and the defaulting bidder also debarred from further participation in all future I&WD tenders for a period of one year for committing the offence on the first occasion and for a period of two years for recurrence of thesame offence.

The said Bank Guarantee (BG) shall have to be valid up till the end of the contract/Agreement period including extended time period till 100% physical completion of work in all respects and shall be renewed within validity period accordingly if required. The said Bank Guarantee shall remain in custody of the DDO & Executive Engineer in-charge of the work, which shall be returned to the bidder/contractor after successful physical completion of the work as per contract. If the bidder fails to complete the work successfully, this Additional Performance Security shall be forfeited at any time during the pendency of the contract period after serving suitable notice to the contractor/bidder agency. Necessary provisions regarding deduction of security deposit from progressive bills of the contractor in respect of the tendered work shall be governed as per relevant clauses of the tender contract/Agreement which will in no way be affected / altered due to this Additional Performance Security.

##### 4A. EMD payment procedure:

Each Tenderer will have to deposit earnest money (EMD) of the amount specified in the annexure list of works in the following forms: -

- i. money deposited in S.B.I or any Nationalized Bank in the shape of Bank Draft / D.C.R. in favour of the Executive i. money deposited in S.B.I or any Nationalized Bank in the shape of Bank Draft / D.C.R. in favour of the Executive Kangsabati Canals Division No.V, I & W. Dte., Ghoradhara, Jhargram Engineer, . payable at Kolkata or in West Bengal will be valid for the purpose. . The original document must be affixed with the Application

##### ii. No cheque or cash money will be accepted as Earnest Money ii. No cheque or cash money will be accepted as Earnest Money

- iii. Money in the shape of N.S.C, K.V.P, and N.S.S. will not be accepted. iii. Money in the shape of N.S.C, K.V.P, and N.S.S. will not be accepted.
- iv. of Earnest money with previous deposit if any can not be entertained in any case. iv. of Earnest money with previous deposit if any can not be entertained in any case.
- v. should have to deposit 2.00% (Two point zero percent) of amount put to tender as stated in the list of works v. should have to deposit 2.00% (Two point zero percent) of amount put to tender as stated in the list of works during dropping of tender forms.
- vi. Money: vi. Money:

In respect of successful tenders, the deposited earnest money 2.00% (Two point zero percent) of the amount put to tender will be converted as a part of Security Deposit and an additional security @ 8% (eight percent) of the tendered amounthas to be deposited within 10 days of issuance LoA. In case lump sum deposit in this respect together with EMD value falls short of 10% of Tendered Amount, balance amount will be deducted from the progressive bills.