consideration all probable factors and difficulties to be involved during execution of the work as per specification in all respects including transportation of materials, communication facilities, climate conditions, nature of soil, availability of local labourers and market rates prevailing in the locality etc. and no claim whatsoever will be entertained on those accounts afterwards. The contractor/bidder may also contact the office of the designated Executive Engineer, in between 11:00 hours to Kangsabati Canals Division No.V, I & W. Dte., Ghoradhara, Jhargram 16:00 hours on any working day, prior to the date of last date for submission of bid in the tender.

##### 12. Condition a land incomplete tender

Conditional and incomplete tenders are liable to be summary rejected. No further/separate document will be entertained until completion of Tender process by way of acceptance of SUCCESSFUL bid by the competent Tender Accepting Authority/Government.

##### 13. Opening & evaluation of tender

- Opening of Tender

All works above tender value of 0.10 lakh for which tendering is mandatory shall be awarded through open tenders without reservation for any particular class of contractors/bidders. Notices for open off-line tenders for each tender value below Rs 5.00 lakh shall include such clauses as is notified by the Department from time to time.

- i. Tender will be opened by the Tender Inviting Authority or his/her authorized representative/s at the scheduled time as . mentioned in Annexure
- ii. Intending contractors/bidders may remain present if they so desire.
- iii. Outer sealed cover documents (vide Clause 3.2& 4) will be opened first and if found in order, will be evaluated for acceptance of application for Tender Paper (vide Clause 3.2A). If there is any material deficiency in either of the documents, the Application is liable to be disqualified & rejected . or EMD will be released
- iv. Documents of the Pre-Qual Technical Credential and Other required Documents will be evaluated by the Tender Evaluation Committee (TEC).

##### Process of Bid Evaluation in a Tender

Each document submitted (vide Clause 3.2&4) with Application for Tender Paper will be scrutinized and if found in order/as desired will be accepted by the TEC and then only tender of the particular bidder will be declared eligible for further process/evaluation. During the application evaluation process, Intending contractors/bidders may remain presented no subsequent objections whatsoever, raised by any participant, not present during the opening of tenders will be entertained .

##### Acceptance/Rejection of Application for Tender Documents

- i. Pursuant to decision arrived after a Technical Bid Evaluation and review, the acceptance of contractors/bidders' application in the Application Evaluation stage for a particular serial of work whose tender proposal will be thus considered, will be intimated to bidders present verbally.
- ii. While evaluating, the TEC may, if they so desire, summon the contractors/bidders and seek further clarification/information nor seek verifications of original hard copy of any of/all the documents already submitted, and if these cannot be produced within stipulated time frame ,their bids will be liable for rejection.

##### Evaluation of Tender/bid

- i. Inner Cover labeled of the bidders/contractors whose Application for 'Tender Documents of Sl. No. of NIT No. ' Tender Documents are declared accepted by the Bid/Tender Evaluation Committee (TEC) will be opened by the Tender Inviting Authority stated above.
- ii. The rates will be read out to the contractors/ bidders remaining present at that time.
- iii. If the Tender Accepting Authority (TAA) is satisfied that the rate obtained is fair and reasonable and there is no scope of further lowering down of rate, he/she may after having the comparative statement test checked by the Divisional Accountant / Divisional Accounts Officer attached to his office and after their acceptance may formally issue LoA against each work.
- iv. If there is any scope for lowering down of rate in the opinion of the Tender Accepting Authority being abnormally nd high, i. e above 10% of the amount put to tender (Tender value), the e-NIT shall be cancelled and invited afresh 2 rd or 3 re-tender. No post tender negotiations are permitted.
- v. If there is any scope for lowering down of rate in the opinion of the Tender Accepting Authority being abnormally high above 10% of the amount put to tender i.e Tender value, the e-NIT shall be cancelled and invited afresh. No post tender negotiation is permitted.
- vi. vi. If there is no contractor/bidder or the number of contractors / bidders in the 1 tender is less than three, the tender has to be cancelled. In case of participation of more than three bidders, if the number of technically qualified bidder nd rd falls below three, the tender/NIT is to be cancelled as well and fresh tender vis-a-vis 2 call Tender or even 3 call