- h. The Bidder's representatives who are present shall sign in the register evidencing their attendance.
- i. During evaluation of bids subsequent to opening, the College may at its discretion, ask the bidder for clarification of its bid. The request for clarification and the response shall be in writing and no change in the bid will be entertained.

######### Committee:

- a. A committee shall do the above evaluation. The committee shall determine the approach and methodologies for the issues, which may arise during the above, referred evaluation process and their decision is final. The decision of the committee to reject or accept shall be final and binding on all the bidders.

#### Submission of Tender and Deposit of earnest money:

- a. Quoted rate should be in INR, written legibly in ink or type written in the tender form. No alterations should be made to any of the terms and conditions of the tenders by scoring out, altering or overwriting; similarly no alterations are permitted in the rates quoted by them. No alterations will be allowed after this Office receives the tender. Ambiguity must be avoided in filling the tenders. However, any corrections etc., made will have to be duly attested with dated signatures and official seal. The tenders not complying with these conditions will be rejected summarily.
- b. The tenders not conforming to the prescribed terms and conditions of the College of Horticulture or conditional Tenders or Tenders which cannot adhere to the prescribed time schedule are liable for rejection.

######### TERMS ANDCONDITIONS

- 1. The bidder should have experience of three years in running a stationery shop. (proof needed)
- 2. The bidder having experience in running a stationery/general stores in government colleges or institutions will be preferred. (proof needed)
- 3. The bidder should have a registered GST number and regularly paying sales tax. (proof needed)
- 4. The bidder should have PAN number and regularly paying income tax. (proof needed for both)
- 5. The bidder should submit a copy of the Aadhar card.
- 6. The bidders are also required to furnish their experience certificate along with details of previous supply of similar specifications. (proof needed)
- 7. The bids should be submitted with in time specified at the office of The Associate Dean, College of Horticulture, Dr.YSRHU, Parvathipuram along with EMD.
- 8. The tenderers are advised to visit the stores before participating in the bid. The tenderer should assess the volume of business themselves. College of Horticulture will not guarantee any minimum / maximum business.
- 9. The tenure of the contract will be for two years from the date of signing the agreement after which it stands terminated.
- 10. The bidder shall obtain all necessary certificates from Local Panchayat office/Commercial taxes dept./Labour dept., for running the stationery cum general stores within the college premises.
- 11. Accommodation as mentioned above will be provided for the use of the contractor. The successful bidder will pay the following charges to the college:
- a. a. Rental charges as per the bid on or before and advance rent as per bid for three 7 of every month months is to be paid, which will be adjusted for the last three months of the contract or returned at the time of termination of the contract.

Signature of the contractor Name, address and ph/mob

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