### Serial # 2 Instructions to Suppliers

Suppliers are requested to take note of the following instructions while filling the Tender form for submission of Technical and Commercial offer:

- 1. The tenderer should furnish the full contact details such as recent phone nos., mobile nos., email id, mailing address, office address which will be in operation for a period of two years. TMC will send all communication preferably by e-mail. Non receipt of communication will not be our responsibility. So tenderer must ensure correct and operational email ID and fax Nos. If any changes in contact details then ensure to submit to TMC.
- 2. The bidder should be having a legal entity either of individual/partners or a body corporate which may sue or may be sued.
- 3. The bidder should be competent enough to deal with the business of the tendered item technically and financially and should have adequate man-power having prescribed qualification (Skilled & Technical) required for managing the business
- 4. The bidder should have necessary license under the prevailing laws of the land and competent to undertake import and export process of goods and services.
- 5. The bidder should have tax payment capability by producing 3 years Assessment Clearance Certificate as and when asked for in addition to PAN and GST No.
- 6. The bidder should provide Service tax No. and License No. as may be required for manufacturing of item and/or import from foreign origin.
- 7. Experienced bidder should attach certificate of their past experience in support of their capability in the field of dealing with the item tendered.
- 8. The successor / heirs in office will be responsible for the liabilities created by the bidder in respect to the item / services offered by bidder.
- 9. The risk of loss in transit of the goods / services shall be the responsibility of the bidder.
- 10. The bidder will be solely responsible for the activities if found fraudulent on the part of principal to cheat or swindling the Indian public by way of advance payment or breach of terms and condition of L/C established for import of tendered item.
- 11. The bidder will be responsible for abiding the international laws including rules relating to package etc. applicable to the item / services offered by the bidder.
- 12. The bidder will be responsible for ensuring that the international standards before the consignment of the item is dispatched from the godown of manufacturer of foreign origin to deliver into India at the place of the user.
- 13. The bidder will be responsible for safe transit of the goods under proper goods insurance coverage and under standard conditions.
- 14. The supplier should have a team comprising of experts of the line for erection, installation, commissioning and maintenance of the equipment/article tendered for use in the public interest.
- 15. The bidder should inform in advance to the Institute about the requirement for the erection, installation and commissioning indicating the additional amount of charges/expenditure by the bidder. A separate turnkey proposal shall be submitted if the supplier undertakes to modify the existing infrastructure to suit the installation of the proposed equipment. In normal course the letter of intent will include the costs of the equipment and its installation.

16. Eligibility criteria as per OM Dated 23.07.2020 (Copy uploaded separately) issued by MoF w.r.t amendment of GFR

- Any bidder from a country which shares a l and border with I ndia will be eligible to bid in this tender only i f the bidder is registered with the Competent Authority.
- "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means any person or firm or company, including any member of a consortium or joint venture (that is an association of several persons, or firms or