- 1. Successful tenderers will have to execute duplicate and plain paper copy of the tender within 7 (Seven) days from the date of receipt of intimation about the acceptance of his tender falling which the earnest money may forth with stand forfeited and the letter of acceptance of the tender may be considered as cancelled.
- 2. Earnest money @2%conforming to the estimated amount put to tender (as shown in the enclosed list) should be deposited by the tenderers eithers in the Reserve Bank of India, Kolkata or at any Treasury or Sub Treasury within the District of Dakshin Dinajpur under the Head " Revenue Deposit " infavour of Executive Engineer, South Dinajpur Irrigation Division, and the receipt or challan thereof must be enclosed with the tender. Demand Draft, Deposit of call Receipt (D.C.R.) issued from any Nationalised Bank in favour of the E.E./ SDID will also be accepted as earnest money, no adjustment to any challan previously deposited for any other work or securities lying for other works will be accepted as earnest money, Tenders without earnest money enclosed therewith will be treated as "INFORMAL". No cash money will be accepted as earnest money.
- 3. All materials and workmanship shall be in conformity with the printed specification laid down in the contract. The Engineer-in Charge of the work or his authorised representatives reserve the right to test, examine and measure the materials, Workmanship direct at the place of manufacture/fabrication or at the site of work or any such place.
- 4. In case of any contradictions between the clause provided in the oroginal N.I.T. and those in eligibility criteria mentioned above the second will supercede the first.
- 5. The Contractor whose tender is accepted will be required to furnish Security deposit for the due fulfilment of his contract amounting to 10% (Ten percent) of the total value of work actually done . The Eanest money and the balance shall be realiased by deduction from each progressive bill so that total deduction together with the earnest money already taken constitutes 10% (Ten percent) of the total value of the work actually done.
- 6. Tenderers should quote their rates both in figures and words in terms of overall percentage, "below" or "above" or "At per" with the price schedule both in the 3rd. page of W.B.F. No. 2911/ (i), (ii) & Schedule. It would also be noted by the Contractors that no subsequent letter other than the Contract in standard form qualify in the terms and conditions of the contract will be entertained and such letter will not only invalidate the tender but will also call for disciplinary action against the contractor.
- 7. Income Tax, GST, Royalty and Cess and all other incidental charges as applicable will have to be borne by the Contractor as per the rule in vogue. If Royalty and Cess clearance Certificate from the appropriate authority for utilisation of Minor minerals is not produced with the bill, payment may held up.
- 8. 1% (One percent) of Gross bill value will be deducted as CESS as per "Building & other constructional workers' welfare cess rule 1998".
- 9. Before tendering, the intending tenderers should thoroughly be acquainted with themselves with the proposed work and site by local inspection and taken into consideration the difficulties likely to be involved in the execution of the work in all respects including difficulties in procurement of labour, materials, transport, communication. climatic condition, nature of soil, scarcity of water, availability of local labour, rate prevailing in the locality, availability of land for borrowing earth etc. All these factors should be taken into consideration before quoting rates as no claim whatsoever will be entertained, in any of these accounts afterwards.
- 10. In the event of the tender being submitted by a firm, each member(s) thereof must sign it separately or in the event of the absence of any partner it must be signed on his behalf by a person holding 'Power of Attorney' authorising him to do so. Each power of attorney is to be produced with the tender and same in the case of a firm carried on by one member of a joint family, it must disclose that the firm is duly registered under the Indian Partnership Act.
- 11. Canvassing in connection with the tenders is strictly prohibited and the tenders submitted by a tenderer who would resort to canvassing will be liable to rejection.
- 12. Incomplete and illegible tender will be invalidated. All corrections in the tender should be dated initialled by the Contractors before submission of tender and each page of the tender should also be signed.
- 13. Any superfluous conditions are liable to rejection of the Tender.