order should be functional for uptime. The supplier / agent shall be required to pay 0.1% of equipment cost per day of non-functioning of equipment; excluding 120 hours permissible downtime. This rate shall increase commensurate with the rate increase of CMC. Penalty will be assessed and charged on quarterly basis. Downtime will be calculated after response time of 06 hrs as mentioned earlier. If the number of hrs downtime in each period of 365 days is more than the downtime permissible (which is to be calculated as defined above), the delay for not bringing the equipment in functioning order in any way, directly or even partially will be attributable to the firm. The bidder should provide the details of preventive maintenance to be undertaken through the year. Preventive maintenance to be done on holidays only. Preventive maintenance and breakdown will not be clubbed. The bills should be raised quarterly and will be paid at the end of the quarter only. 6. Spares parts: The supplier / Indian agent will be under obligation to provide the price list of all the spare parts required to be replaced after warranty period and should certify that the rates indicated in the price list shall be applicable for the period of 8years after the warranty period.

7. Buyback offer: (If Any)

8. Consumables:

- a. Consumables as may be required for installation, commissioning, start up and trial runs shall be supplied by the supplier with the equipment without any extra charges.
- b. The price list of such consumables which shall be required for running of the equipment thereafter shall be submitted with validity for the period of 5 years warranty and 8years thereafter.
- c. Consumables not covered under CMC shall be listed separately and prices either in INR or foreign currency shall be indicated during the period of CMC.

### 9.

Liquidated damages : In event of failure to supply within the stipulated delivery period, the purchaser reserves the right to levy liquidated damages @2% per month or part thereof for the delayed supplies.

10. Extension: Tender may be extended for a period of maximum 5 years depending upon performance of the tenderers and mutually agreed terms and conditions

- 11. The amount / % rate of taxes as may be levied should be indicated separately in the commercial offer.
- 12. The term 'without charges or free of cost' will imply as providing goods or services to the

purchaser at no extra charges/cost including tax liability thereon and that the Octroi exemption will not be provided.

- 13. The bidders having their warehouses/service center and facilitation center nearby will be

desirable and advantageous for attending the calls to reduce the down-time.

14. The bid should also include the following:

- a. PAN No., Income Tax details GST No.,
- b. Profit & Loss a/c & Balance Sheet of the company for 03 years
- c. Factory License / Shops & Establishment License. Complete Literature of the Product offered.
- d. Latest Letter of Authority from the manufacturer if the supplier is dealer or agent of the firm.
- e. Vendor Capability Proforma duly filled in.
- f. Declaration from foreign agency whether they have a Permanent Establishment or dependent agent in India or not.
- g. TRC (Tax Residential Certificate) of foreign party (Principals)
- h. PAN No. of the foreign agency
- i. Certificate of country of origin of the goods and services offered, to be confirmed by a certificate of origin at the time of shipment.

### Special General Terms and Conditions:

Please refer page serial # 09 regarding conditions to identify the lowest tenderer.

- 1. Network (if any) - The requirement of network facility is different for every equipment. Please attach the separate annexure as per the requirement of installation site and vendors to visit the site before submission of tender documents. We need open network facility that has free talk with all available machines.
- 2. Please quote all the models including state of the art. Bidder not quoting their high end model shall be rejected.