## Section 3: Safe Proposal Overview

#### 3.1 Proposal Essentials

This is a key section which must clearly outline the nature of the proposal, the ways in which it proposes to use NHSS-originated data and how this will result in benefit for the wider public. It places the proposal in context, and establishes if it has used peer review or lay involvement in the course of its design. Applicants should aim to provide absolute clarity when completing this section, and supporting evidence, specifically referenced, may be useful. You should use clear and concise language, which can be easily understood by colleagues and public partners without a background in epidemiology, health research, statistics or analysis.

3.1.01 Please specify the intended end date of the proposal.

###### Please note that projects involving provision of data from the NHS Central Registry for follow up or flagging will be capped at 5 years.

Similar to NHSCR, for long-term projects, renewal every 5 years may be required to ensure that suitable scrutiny of the project and its use of data is taking place. This end date should be reflective of the entire duration of the proposal including time for analysis, dissemination and to prepare reports or manuscripts for submission to journals. If the outcome of the proposal will become 'Business as usual' for operational purposes, then this should be the intended 'go live' date. To try to reduce the requests for time-extensions to proposals, please factor in how long it will take to obtain the data requested, either through data collection, or the likely time for the data to be extracted. Please check with your eDRIS coordinator, as these time-frames will differ according to the source(s) of the data and the complexity of the request. Once an end date is reached access to the data should stop and the data should be archived for a stated time-period (section 6). The end date should not include the archive time. 3.1.02 Please indicate whether this proposal is a new proposal, or whether it seeks to extend, renew or alter an existing proposal. 3.1.02a If an extension, renewal or related to an existing proposal, please describe these specific changes and how they relate to any associated, currently ongoing application. Please give the reference number, full name and title of any relevant existing proposal. Please provide the existing proposal as a supporting document. Please only provide HSC-PBPP or PAC numbers and NOT XRB numbers for any previous application. If the previous application is still ongoing, please explain how these will relate to each other; e.g. will the results from one inform the other application? 3.1.03 Please indicate whether this proposal will require regular updates of information. 3.1.03a If Yes, then please advise the frequency. This should be consistent with Q 5.3.02 and the trigger points for transfers of data. 3.1.04 Please indicate the substantive purpose of the proposal. This will be further outlined in your answers within Q 3.1.05 to Q 3.1.11. If the purpose of the proposal is not listed here, please select 'Other' and include information in the details box. Please be clear about your purposes for processing. These need to be specified in any privacy notices or information for individuals. The purpose of the proposal should be consistent: e.g. if you say something is an audit and not research, then research should not be used as the legal basis for processing the data. If you are collecting data for an audit, this cannot automatically be stored for research or become a research database.