LHE/20/8.GA/INF.1 - page 5

## ITEM 3 OF THE PROVISIONAL AGENDA: ADOPTION OF THE AGENDA Document: ITH/18/7.GA/3 Document: ITH/18/7.GA/INF.3.1 Rev Document: ITH/18/7.GA/INF.3.2 Rev.8 Resolution: 7.GA 3

- 28. The Secretary began by presenting the documents for the session. The working documents were denoted by the common code ITH/18/7.GA, followed by the number of the corresponding agenda item, prepared in the six working languages. Each of these documents included a draft resolution. Information documents were denoted by the common code ITH/18/7.GA/INF, followed by the number of the agenda item, prepared in English and French only. They did not include a draft resolution. An important information document was the summary records of the sixth session of the General Assembly of the States Parties, which would help refresh memories of the debates two years beforehand. All the working documents had been made available online on the Convention website before 4 May 2018 in six languages. The Convention website was available in English, French and Spanish, and now thanks to the generous contribution of the Sultan Bin Abdulaziz Al-Saud Foundation, from May 2018 it was also available in Arabic. States Parties were invited to download the documents from the website. The 2016 edition of the Basic Texts of the 2003 Convention had already been distributed. Under agenda item 3 on the adoption of the agenda, there were three documents: the working document (the agenda) and two information documents (the provisional timetable and the provisional list of documents). For this session, there were sixteen agenda items on the provisional agenda based on the Rules of Procedure, as a result of specific decisions made in previous sessions of the General Assembly and of the Committee, or in conformity with specific Articles of the Convention and its Operational Directives. The Bureau would be able to adjust this timetable on a daily basis depending on the progress of work. It was noted that the Secretariat had revised the timetable on the election of the members of the Intergovernmental Committee, which would begin at 10 a.m. instead of in the afternoon of Wednesday 6 June owing to the high number of candidates in certain electoral groups that might therefore require more than one round of secret ballots, and also to set a fixed time for the elections to commence so that all interested States Parties would be present in the room. Once the agenda was adopted, the General Assembly would be asked to examine the distribution of seats on the Committee per electoral group. This sequence was suggested in order to reflect the debate that took place during the fifth session of the General Assembly four years ago. Some States Parties felt that it would be better to have the information about the distribution of seats on the Committee as early as possible in order to allow enough time to consult among themselves and their capitals about possible candidates for the Committee. The election under agenda item 14 was foreseen for 6 June at 10 a.m.
- 29. The Secretary then introduced the four reports on the timetable: i) agenda item 5, the Report of the Committee to the General Assembly; ii) agenda item 6, the Report of the informal ad hoc working group of the Committee to the General Assembly; iii) agenda item 7, the Report of the Secretariat on its activities; iv) and the Report of the ICH NGO Forum. The Report of the Committee to the General Assembly would be presented by the Chairperson of the twelfth session of the Intergovernmental Committee, H.E. Mr Byong-hyun Lee, from the Republic of Korea. The Report of the informal ad hoc working group of the Committee to the General Assembly would present the results of the discussions of the working group in a number of meetings that took place in 2017 and during the Committee at its twelfth session in 2017. The Chairperson of the twelfth session of the Committee, Mr Byong-hyun Lee, who also chaired the informal ad hoc working group, would present the group's report. The Report of the ICH NGO Forum was included in the provisional timetable as part of agenda item 7 and not as a separate item as no draft resolution had been foreseen, as per Resolution 6.GA 8. On5 June, the Assembly would begin with agenda item 8 on the use of the resources of the Intangible