If the child does not understand the nature of the request, someone with parental responsibility for the child, or a guardian, is entitled to make the request on behalf of the child and receive a response.

Pupils who submit requests to access their educational records should be allowed to do so unless it is obvious that they do not understand what they are asking for.

- (iii) Parents' rights

An adult with parental responsibility can access the information about their child, provided that the child is not considered to be sufficiently mature. They must be able to prove their parental responsibility and the School is entitled to request relevant documentation to evidence this as well as the identities of the person making the request and the child.

In addition, parents have their own independent right under The Education (Pupil Information) (Wales) Regulations 2004 to access to the official education records of their children. Students do not have a right to prevent their parents from obtaining a copy of their school records.

- 10. The right to request that inaccurate information is corrected

Every individual has the right to inform the school if they believe that information about them has been recorded incorrectly. Up to one month is allowed to respond to requests, however, this could be extended by up to a further two months if the application is bulky or complicated; It may be possible that one will be unable to change or delete the information on every occasion, but anything that is factually incorrect should be corrected;

In the meantime, a notice should be placed on the person's file to note that there is doubt regarding accuracy.

- 11. The right to request that information is deleted

Every individual, in some circumstances, has the right to make a request to delete information about themselves. The school will consider every request on an individual basis.

- 12. The right to object to or restrict processing

Every individual has the right to object to their information being processed under the following circumstances:

- • processed their information on the basis of lawful interests or an official public/authority task; • processed their information on the basis of lawful interests or an official public/authority task;
- • there is public marketing; • there is public marketing;
- • due to research or statistics. • due to research or statistics.

The school will comply with the request unless:

- - are strong, lawful reasons for processing; - are strong, lawful reasons for processing;
- - is a need to establish, exercise or defend legal claims. - is a need to establish, exercise or defend legal claims.

In terms of limiting processing, there is a right to do so if individuals insist that data is incorrect and therefore, it must be limited during the investigation; where individuals have objected; where processing is illegal and where the school does not require the data but individuals require it in order to defend a legal claim.

There will be a need to inform any third party that has received the data of the need to limit processing, and to inform the individual of the identity of these third parties.

Polisi Diogelu Data Ysgolion 2018 v1-0 48