### Privacy Notice

ROSYTH PARISH CHURCH OF SCOTLAND

Charity Number SC013620

#### (the 'Congregation')

##### Purpose of this Notice

This Privacy Notice outlines the way in which the Congregation will use personal information provided to us. Personal information includes any information that identifies you personally, such as your name, address, email address or telephone number.

The Congregation recognises the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. The Congregation, jointly with the Presbytery of Dunfermline, is the data controller, because we decide how your data are processed and for what purpose. Contact details for us are provided below.

##### How we use information

Weuse the information you give to us:

- • administer membership records, including a Communion Roll and Supplementary Roll; • administer membership records, including a Communion Roll and Supplementary Roll;
- • pastoral care purposes; • pastoral care purposes;
- • relation to participation in Congregational activities ; • relation to participation in Congregational activities ;
- • provide you with information about news, events, and activities within the Congregation or the wider • provide you with information about news, events, and activities within the Congregation or the wider Church of Scotland;
- • provide the services of a parish church to the local community; • provide the services of a parish church to the local community;
- • fulfill contractual or other legal obligations; • fulfill contractual or other legal obligations;
- • manage our employees; • manage our employees;
- • further our charitable aims, for example through fundraising activities; • further our charitable aims, for example through fundraising activities;
- • maintain our accounts and records (including the processing of Gift Aid applications); • maintain our accounts and records (including the processing of Gift Aid applications);
- • CCTV is in place we have this for the prevention and detection of crime. • CCTV is in place we have this for the prevention and detection of crime.

##### Disclosure of information

The Congregation will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party outwith the Church of Scotland without your consent unless we are obliged or permitted to do so by law.

##### Basis for processing personal information

The Congregation processes your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body with a religious aim and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.

Wealso process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.

##### Storage and security of personal information

The Congregation will strive to ensure that personal information is accurate and held in a secure and confidential environment. Wewill keep your personal information for as long as you are a member or adherent or have regular contact with us or so long as we are obliged to keep it by law or may need it in order to respond to any questions or complaints or to show that we treated you fairly. Wemay also keep it for statistical purposes but if so we will only use it for that purpose. When the information is no longer needed it will be securely destroyed or permanently rendered anonymous. [Further information about our data retention policy is available on our Website (www.rosythparishchurch.org) and attached to this Notice .

###### Getting a copy of your personal information/