High Peak AC [CLUB] are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, [CLUB] is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

## What personal data we hold on you

You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club, The information you give us may include your name, date of birth, address, e-mail address, phone number, name of the EA affiliated Clubs with which you are registered and gender (Athletics Data). We may also ask for relevant health information, which is classed as special category personal data.

## Why we need your personal data

The reason we need your Athletics Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal is that we have a contractual obligation to you as a member to provide the services you are registering for.

### Reasons we need to process your data include:

#### For training and competition entry

- • personal data with club coaches or officials to administer training sessions; • personal data with club coaches or officials to administer training sessions;
- • personal data with club team managers to enter events; • personal data with club team managers to enter events;
- • personal data with leagues, county associations (and county schools’ associations) • personal data with leagues, county associations (and county schools’ associations) and other competition providers for entry in events.

#### For funding and reporting purposes

- • anonymised data with a funding partner as condition of grant funding e.g. Local • anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
- • anonymised data to monitor club trends. • anonymised data to monitor club trends.

#### For membership and club management

- • of membership forms and payments; • of membership forms and payments;
- • data with committee members to provide information about club activities, • data with committee members to provide information about club activities, membership renewals or invitation to social events;
- • newsletter promoting club activity; and • newsletter promoting club activity; and
- • of race and competition results • of race and competition results

#### Marketing and communications (where separate consent is provided)

- • information about promotions and offers from sponsors; • information about promotions and offers from sponsors;
- • information about selling club kit, merchandise or fundraising. • information about selling club kit, merchandise or fundraising.

Any special category health data we hold on you is only processed for the purpose of passing health data to coaches to allow the safe running of training sessions. We process this data on the lawful basis of consent. Therefore, we will also need your explicit consent to process this data, which we will ask for at the point of collecting it.

On occasion we may collect personal data from non-members (e.g. such as any non-member participant who fills in a health disclaimer or form at a taster event) This information will be stored for 1 week after the event and then destroyed securely. Our lawful basis for processing data is consent. Therefore, we will also need explicit consent from non-members to process this data, which we will ask for at the point of collecting it.

The club has the following social media pages Facebook & Twitter. All members are free to join these pages. If you join one of the Social Media pages, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.