### CAMELOT ROUND TABLE ASSOCIATION, INC September 16, 2020 -Board Meeting Minutes

Pledge of Allegiance Call to order- 6:30 p.m.

- I. Recognition of a Quorum
- a. Present: Brian Cunningham, Keith Lang, Mindy Leach, Mike DeCesari, Kip Clark, Brian Turner, Ryan a. Present: Brian Cunningham, Keith Lang, Mindy Leach, Mike DeCesari, Kip Clark, Brian Turner, Ryan Murphy, Shaun Howard (at 7:25pm). Not present: Ryan Millinger.
- II. Approval of Minutes – Aug 19, 2020
- a. MOTION by Mike DeCesari, seconded by Ryan Murphy to approve the August 19, 2020. Motion passed.
- III. Finance Report
- a. MOTION by Mindy Leach, seconded by Kip Clark to accept the financial report. Motion passed.
- b. MOTION by Mindy Leach, seconded by Kip Clark to send lots 127, 17, 88, 104, 151 to collections. Motion passed.
- IV. Recognition of Members and Guests

Ryan Rauch-RR shoreline stabilization as guest

- V. COMMITTEE REPORTS
- a. ILRPC – no report
- b. Land and Lakes – no report
- c. Swimming Pool Committee-
- Discussion on Winterizing the pool
- 1. Brian Turner and Terry D will get quote from D&L Pools to see if they can match Sunrise Pools bid
- Items for 2021 season
- 1. New backboard purchase, new diving board sign with updated rules, new signage for lower level bathrooms at the beach (currently unreadable), LG whiteboard for pool entrance. (pool info, party dates, water temp, lifeguards on duty, etc), Credit card for purchases, sensor for water fill in pump room fixed (currently it trips and need to unplug it and plug it back in), need additional pump (currently only have one Pentair C series 15 hp) Shaun Howard to check with his pump supplier, new door lock on lower level beach bathroom door, Awning for over concession stand
- Request for Aquatics Director to be paid salary instead of by an hourly rate as it’s difficult to accurately keep track of all small increments of time worked
- d. Security Report – letters went out to members with yard lights out, vandalism to signage at boat ramp
- We had a bit of vandalism to our parking signage at the lower level boat ramp. Evidence is still being investigated by County as we have the license plate of the car involved with destroying two of the “Parking for Vehicles with Trailers only” signs. A property owner witnessed the car driving off and was able to get a plate #.
- e. Maintenance Report –
- Completed monthly dam inspection report
- Installation and repair of signage throughout association, Staining deck, stairs down to beach, and pavilion structures. Overseeding of grass parking lot, as well as seeding second time of North Sediment pond construction area.
- Worked hard at filling gaps in tennis courts with sand, getting them ready for caulk to seal up cracks before winter, replaced basketball nets that had been worn out, replaced flag on flagpole in quad after recent wind storm ripped flag to shreds.
- Removed and disposed of dangerous trees that had fallen after recent storms
- Mopping up flooded area of lower level clubhouse after heavy rains, cleaning maintenance shed and organizing to make sure have winter materials that will be needed come fall.
- Painted underside of bridge at lower lake overflow area to stop further rusting/degrading of exposed structural rebar per dam inspection report.
- ‘No parking’ area painted along new sidewalk of Clubhouse
- Installed heating/AC unit in Clubhouse office
- VI. CLUB REPORTS
- a. Activities Club-
- a. Garage Sales were a big success
- b. Sportsman’s club-
- VII. ECC RECOMMENDATIONS –
- 1. Approved
- a. Lot 281/276 – Contiguous Status (resubmittal)
- b. Lot 349 – moving retaining wall
- c. Lot 369 – Flag pole
- d. Lot 375 – Solar Panel Installation
- e. Lot 900 – New Home Construction, shoreline stabilization
- f. Lot 924 – Replacing downspouts and upgrade landscaping
- MOTION by Kip Clark, seconded by Brian Turner to approve lots 281/276, 349, 369, 375, 900, 924 (contingent on meeting county guidelines and getting the proper permits and paying fees). Motion passed.
- 2. Not Approved recommendation from ECC
- a. Lot 41-43 – Shed – tabled (not an ECC issue as shed is already built)
- b. Lot 481 – Carport (resubmittal)
- MOTION by Kip Clark, seconded by Ryan Murphy to approve lot 481. Motion passed.
- c. Lot 501 – Shed
- MOTION by Kip Clark, seconded by Brian Turner to approve lot 501. Motion passed.
- d. Lot 570 – Roof over deck