########## D. EVENT MANAGEMENT AND SPONSORSHIP

1. The Area Office will lend assistance to host units, to include:

a. Maintain, distribute and oversee all Field Meet Qualifier/SuperBowl regulations.

b. Update the SOP during Area 11 In-Service Training to make final changes.

- c. Assist with coordination of judges and participation of universities and Drill Instructors.
- d. Provide academic exams, answer sheets and answer keys.
- 2. The Host Unit OIC will be responsible for the following:
- a. Provide the site for field meet and function as OIC with dispute resolution authority.
- b. Assign and train personnel as judges for each event and a team of scorekeepers.
- c. Establish the schedule of events provided in this SOP to ensure both standardization and timely completion of the event, or devise a schedule that all participants agree to.

d. Conduct Trophy presentations and conclude not later than 1630.

- e. Promulgate an Operational Risk Management (OPNAVINST 3500.39)/ORM Hazard Identification Plan, to include the following:

(1) Location and telephone number of medical, fire department, police/security and other emergency response teams as required by the nature of the training being conducted. (2) Identification and location of in-house first aid assets (first aid kits, CPR qualified personnel, etc.). (3) Location of first response mechanical devices such as electrical isolation switches, fire extinguishers and other equipment, as applicable. (4) Notification list of persons or offices to be contacted in an emergency. (5) Pertinent lists and phone numbers of the chain of command, as appropriate: Area Manager Cell/Text: 224-545-3561 NETC Duty Office/Quarterdeck: 850-452-4000/4010 NETC PAO 850-452-4859/60 NSTC PAO 847-688-2201 CDR Watson, NJ Ops Cell: 850-776-0991 CAPT Daseler, Program Director Cell: 850-628-7682/850-324-9181 f. At least three weeks prior to the competition provide respective NJROTC Instructors supplemental information that would be beneficial to participants such as the type of surface on the drill pads, event locations, parking, food availability, changing rooms etc. g. Maintain a running total scoreboard as best you can throughout the day of the field meet. h. Package the score sheets for the competing schools to take home after the meet (note: having different color sheets for each event helps the scorekeepers and instructors). i. Have a Foul Weather Plan for the Event

3. S/NSI's of participating units will be responsible for the following:

- a. Standard Release Form in your possession for each cadet at the field meet in case of emergency medical treatment.
- b. Sports Participation Physical and Health Risk Screening Form
- c. Verify that all competitors are currently enrolled and in good standing in your unit and that all of your participating cadets stand the Personnel Inspection.
- d. Units submit the Entry Application to the host unit (Section 10) and payment NLT 30 days in advance of the scheduled meet.
- e. Units shall submit their Advanced Data for pushup, curl-up, and academic rosters to the host unit using the requested Excel TABS (maintaining the same formatting) NO EARLIER THAN COB Tuesday and NO LATER THAN COB Thursday in

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