- A. Any certification item on a live birth or death record may be corrected by the Bureau of Vital Statistics within one (1) year of the event if the Bureau of Vital Statistics becomes aware of incorrect information on a record. Any institution or individual responsible for the original submission of data shall assist in the collection of evidence of the error and correct information upon request of the Bureau of Vital Statistics. Evidence submitted in support of a correction is subject to approval by the State Registrar.
- B. When the demographic portion of a death certificate is filed by a coroner due to the inability to contact the family to select a funeral home, the death certificate may be corrected to update any incorrect demographic information and to list the funeral home selected upon submission of a funeral home worksheet and the signed contract with the family.
- C. Correction of items that do not appear on certifications may be made by the Bureau of Vital Statistics upon identification or query.
- D. When such corrections are made by the Bureau of Vital Statistics, a notation as to the source of the information, the date the change was made, and the identity of the authorized vital statistics employee making the change shall be made on the record in such a way as not to become a part of any certification issued. Any certified copy shall not be marked as “Amended.”

## 1103. Administrative Amendment of Birth and Death Records.

- A. Unless otherwise provided in this regulation or in statute, all administrative amendments to live birth and death records shall be supported by documentary evidence and a notarized affidavit. The notarized affidavit shall be on a form created by the Bureau of Vital Statistics setting forth:

(1) information to identify the record;

(2) the items to be amended;

(3) the incorrect information as it appears; and

(4) the correct information as it should appear and supported by documentary evidence.

B. To amend a live birth record, an application shall be initiated and signed by the parents, the legal guardian, or the registrant if eighteen (18) years of age. Amendments to the registrant’s information on a birth record, if eighteen (18) years of age or older, must be signed by the registrant unless the registrant is incapacitated or deceased. Affidavits to amend the information on a birth record for deceased individuals may be signed by the decedent’s next of kin with adequate supporting documentation.

- C. To amend demographic certification items on a death record, an affidavit of amendment shall be signed by the informant or, in the case of the death or incapacity of the informant, the adult next of kin of the deceased.

D. The medical certification items on a death record may only be amended upon receipt of a signed statement or approved electronic notification from the medical certifier who originally certified the cause of death. In the absence or inability of the medical certifier, the cause of death may be amended upon receipt of a signed statement or an approved electronic notification from his or her duly authorized medical associate, or the chief medical officer of the institution in which death occurred, or a medical examiner, or coroner who assumes jurisdiction of the case. The Department may require documentary evidence to substantiate the requested amendment.